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Administrative Section ADMINISTRATIVE SECTION Memo from Carver County, Office of Risk/Emergency Management dated November 16, 1998. Memo from Todd Gerhardt re: Employee Benefits and Clothing Allowance Survey dated November 17, 1998. Chanhassen Library Quarterly Report for July-September, 1998. Letter from Robert Lindall, Southwest Corridor Transportation Coalition dated November 4, 1998. Letter from David Minge dated October 13, 1998. Public Safety Department-Inspections Division-Monthly Report-September, 1998. Letter from Dave Pokorney, City of Chaska dated October 5, 1998. Memo from Susan Marek, re: Recreation Center Childcare Program Update dated October 26, 1998. Letter from Lars Impola, Minnesota Department of Transportation dated November 17, 1998. c ~ Office of Risk/Emergency Management Carver County Government Center Administration Building 600 East Fourth Street Chaska, Minnesota 55318-2158 Phone (612) 361-1527 Fax (612) 361-1581 4jl~ sJ ee , ..k !y:J- CARVER COUNTY DATE: November 16, 1998 TO: Cities within Carver County L:' , FROM: RisklEmergency Managemevo? I SUBJECT: Information on Outdoor Warning System Testing *************************************************************************** ~~ As you will recall, in past years. in an effort to reduce undue wear and tear and minimize potential maintenance costs, we did not test the outdoor warning system (sirens) on the first \Vednesday of the month in the months of December, January, and February, This letter is to inform you that we follow the same policy again this year. We will resume testing the system in March in preparation for the severe weather season. The first \Vednesday in March will be the next opportunity to check the system before the "beginning" of the summer severe weather season Thank you in advance for your time, cooperation, and understanding to help prepare for and respond to emergency events which may occur in our communities. If you have further comments, questions, or concerns please contact us at 361-1528, ~: ,<,. :~_.; "\' '..... :;:.~~ 7J.,:, " ;.~.'- ~~ .,'; - ~"~": ~.:"7.,,: ":", Acri,>t!IDpu! OppOrl!uzilY Employa r, ..: " , , I ,',,' , I ; .-,'~ f)," \' t _ ("/~" ,'.; po.,," ':.', . . \ j ,r, ':"),,,,,, CITY OF CHANHASSEN MEMORANDUM TO: Don Ashworth, City Manager . 'ICil)'Ci'iItt'rDillt',POBodr FROM: Todd Gerhardt, Assistant City Manager~ ~hdilj,{'-(it'il, J/iwlt'.iOliZ 5531- Pl'oilc 611.9T.1900 DATE: November 17, 1998 C'iliiid F.i.\ 61l.9T5c39 ilgiilCC;'iilg F.zx 61l.9T 9151. SUBJ: Employee Benefits and Clothing Allowance Survey . [;r" 61l.1))'ih1.i ~.;)} li!i'l::t'.'.l'j\.;;J:.;.:::: :.1. Attached you will find the 1997 Employee Benefits and Clothing Allowance Survey. This information was compiled in July 1998. Information was gathered from cities participating in the Twin Cities Metropolitan Area Salary Survey and was administered by the DCA Stanton Group. 6JOC/:JCmlt'iDril'f, POBox IF FROM: Clwil,tl!!t'II, MiWli!!ottl 553 r P!'oii<,61l.9rI900 DATE: CCIi/'iiz! F.IX 61l.9rFJ9 EIxii/t'frii/g F.1X 61l. 9r9I 5_' SUBJ: S,if~11 /;lX 6I}, 93-j,}5}-! CITY OF CHANHASSEN It '):.' Ii \.'t,'l,'/,'I '," ;;:;j,!:. Tf,., ,if" ,,(('/, ,,,I, '-.-'" MEMORANDUM TO: Don Ashworth, City Manager Todd Gerhardt, Assistant City Manager July 14, 1998 Employee Benefits Survey and Vehicle Maintenance Survey Attached you will find the 1997 Employee Benefits Survey. This information was gathered from cities that participate in the Twin Cities Metropolitan Area Salary Survey and was administered by DCA Stanton Group. Staff also completed the 1998 Vehicle Maintenance Survey as requested by the council. The council selected five random vehicles and asked staff to review the expenses/usage of these vehicles and to determine a price per mile cost for each. Attached are the results of our analysis. For your information, the allowance provided under IRS rules for mileage reimbursement is currently at 32.5~ per mile. g: \admi n\tg\benefitslIr\'ey .doc 1997 Clothing Allowance Survey Chanhassen Depts. Clothing Allowance # of Persons Amt.lPerson Travel & Training # of Persons Amt./Person Gen. GoV!. Legislative $ 8,000.00 5 $ 1,600.00 Admin. $ 5,700.00 6 $ 950.00 Finance $ 5,200.00 4 $ 1 ,300.00 City Hall $ 1,000.00 Elections $ 300.00 Public Safety Police Admin. $ 1,000.00 5 $ 200.00 $ 3,000.00 5 $ 600.00 Fire Prevo & Admin. $ 18,000.00 20 $ 900.00 $ 20,000.00 20 $ 1 ,000.00 Pub. Safety Comm. $ 175.00 Code Enforcement $ 3,500.00 15 $ 233.33 $ 12,000.00 15 $ 800.00 Animal Control $ 4,500.00 4 $ 1,125.00 $ 2,000.00 3 $ 666.67 Public Works Engineering $ 3,000.00 4 $ 750.00 Street Maintenance $ 2,400.00 13 $ 184.62 $ 1 ,200.00 13 $ 92.31 City Garage $ 900.00 5 $ 180.00 $ 1,000.00 5 $ 200.00 Park & Recreation Park & Rec. Comm. $ 500.00 7 $ 7143 Admin. $ 3,500.00 3 $ 1,166.67 Rec. Center $ 900.00 9 $ 100.00 $ 1,000.00 9 $ 111.11 ~enlor Center $ 350.00 1 $ 350.00 Rec. Programs $ 350.00 21 $ 16.67 $ 750.00 21 $ 35.71 Self-Support Prog. $ 60.00 28 $ 2.14 Lake Ann Park Op. $ 525.00 4 $ 131.25 Park Main1. $ 2,000.00 22 $ 90.91 $ 750.00 22 $ 34.09 Community Development Planning Commission $ 750.00 7 $ 107.14 Planning Admin. $ 8,250.00 7 $ 1,178.57 Senior Facility Comm. $ 500.00 7 $ 7143 Twin Cities Area Clothing Allowance Police Amt.lYr. Eagan(Main1.) $ 216.29 $ 570.90 Edina(Equip.Oper., $ 500.00 Mechanics, Park Maln1. Util. Maint.} S1. LouIs Park(Malnt.) $ 150.00 $ 550.00 Fridley(AII Public Works) $ 400.00 $ 450.00 Crystal(AII Public Works) $ 200.00 $ 481.00 Champlin(Lt. Equip. Op., $ 310.00 $ 585.00 Heavy EquIp. Op, Mechnics, Sewer & Water Main1.) Anoka(Parks&Pub. Works) $ 250.00 $ 659.00 Savage(AII Public Works) $ 250.00 Lino Lakes(Gen. Maint.) $ 280.00 $ 520.00 Rosemount(Main1., Mech., $ 300.00 $ 575.00 & Custodian) AVERAGE $ 285.63 $ 548.86 Page 1 Cost of HMO Coverage Survey City HMO Individual Family Empl. Pays Govt. Pays Empl. Pays Govt. Pays Chanhassen Medica $ 186.70 $ 156.96 $ 343.64 Eagan HealthPartners $ 230.71 $ 123.68 $ 298.02 Medica Edina HealthPartners $ 152.84 $ 89.13 $ 328.30 Medica St. Louis Park HealthPartnersClassic $ 152.84 $ 57.43 $ 360.00 HealthPartners Health Plan Medica Fridley HealthPartners $ 171.05 $ 47.83 $ 341.50 Medica Crystal HealthPartners Classic $ 152.84 $ 72.43 $ 345.00 HealthPartners Health Plan Medica Champlin HealthPartners $ 232.47 $ 134.49 $ 373.57 Medica Anoka HealthPartners $ 232.47 $ 189.46 $ 31860 Medica Savage Medica Choice $ 146.24 $ 115.85 $ 293.57 Lino Lakes HealthPartners $ 171.05 $ 39.32 $ 350.01 Medica Rosemount AVERAGE $ 182.92 $ 102.66 $ 335.22 Page 1 Group Dental Premium Survey City Group Individual Family Empl. Pays Govt. Pays Empl. Pays Govt. Pays Chanhassen Amer. Med. Sec. $ 13.00 $ 34.00 Eagan Edina $ 21.63 $ 59.96 St. Louis Park Premier $ 24.00 $ 51.00 Fridley $ 6.56 $ 15.00 $ 43.21 $ 15.00 Crystal Amer. Med. Sec. $ 15.75 $ 39.90 Champlin AFSCME, LMCIT $ 33.00 $ 33.00 Anoka Amer. Dental $ 15.75 $ 30.45 Savage Canada Life $ 24.29 $ 67.74 Lino Lakes Delta $ 27.00 $ 6.00 $ 27.00 $ 6.00 Rosemount Fortis $ 25.44 $ 51.61 $ 25.44 AVERAGE $ 16.79 $ 20.50 $ 42.14 $ 29.44 Page 1 Longterm Disability Coverage City Benefit Benefit Duration For Costl$1000/mo. Max/empl/mo. Monthly Max. Accident Illness Chanhassen $ 5,000.00 70 70 Eagan $ 0.37 no max no max 65 65 Edina 72 72 St. Louis Park na $ 28.00 $ 4,320.00 65 65 Fridley Crystal Champlin $ 5,000.00 65 65 Anoka $ 3.00 $ 19.70 $ 5,000.00 70 70 Savage $ 0.32 $ 3,553.00 na 65 65 Uno Lakes Rosemount $ 0.30 na $ 4,500.00 65 65 AVERAGE $ 1.00 $ 2,150.18 $ 4,705.00 67.13 67.13 Page 1 Max. Cost of Group Ins.Prem. City Govt.pays Govt. Pays Individual Family Chanhassen $ 221.70 $ 378.64 Eagan $ 291.69 $ 338.46 Edina $ 330.00 $ 330.00 SI. Louis Park $ 310.00 $ 360.00 Fridley $ 210.00 $ 345.00 Crystal $ 206.40 $ 345.00 Champlin $ 448.49 $ 448.49 Anoka $ 233.87 $ 320.00 Savage $ 260.97 $ 396.25 Lino Lakes $ 241.97 $ 399.50 Rosemount $ 171.44 $ 380.00 AVERAGE $ 266.05 $ 367.39 Included e.re all contributions for all group insurance(HMOs, fee-for-service, medical. dental,disability, life&/or all other group insurance.) Page 1 Life Insurance Survey City Basic Life Govt. costl$1000/mo. Max. govt. cost/empl.lmo. Ace. Death & Dismemberment Chanhassen 1 xannual salary $ 0.14 $ 10.86 equal Eagan 1 xannual salary $ 0.26 $ 13.00 equal Edina St. Louis Park Fridley $ 25,000.00 $ 0.14 $ 3.50 Crystal $ 20,000.00 $ 0.17 $ 3.40 Champlin $ 10,060.00 $ 0.14 $ 1.40 equal Anoka $ 10,000.00 $ 0.14 $ 1.40 equal Savage Lino Lakes Rosemount AVERAGE $ t 6,250.00 $ 0.17 $ 5.59 Page 1 A/\ ,j2,{-- P F /2~~l Chanhassen Library Quarterly Report July-September 1998 July 1998 Circulation-11,657 items checked out Library users- 6,661 August 1998 Circulation- 9,907 items checked out Library users- 5,997 September 1998 Circulation- 8,367 items checked out Library users. 4,966 Year to date %: Circulation up 9% Reference Questions up 36% library users up 12% Summer Reading Program participation was way up - we had two performances each on eight Tuesday afternoons with 2,354 people attending. Around 600 signed up for the reading program, up 28% from last year; and 194 of those reached their goal of reading 30 books, up 25% from last year. All 194 received prizes- for 30 it was a coupon from McDonald's, and a chance to enter our grand prize drawing. Everyone received a prize from the drawing. Prizes included gift certificates from Target, Chanhassen Cinema, donated toys from Toyworld and Discovery Toys, T-shirts, caps, and books. Our adult reading program participation was also up from last year. The Chanhassen Library now has five monthly book clubs. ( A mother/daughter, a teen, and three adult book clubs) We had Minnesota mystery author Deborah Woodworth speak on Sept. 14. Our volunteer program logged 87 hours this quarter. The city's voting information poster was really helpful, and it received a compliment from someone who works in the Secretary of State's office in St. Paul, which I passed on. ( ..:best voting Information poster I've ever seen') SOUTHWEST CORRIDOR TRANSPORT A TION COALITION 470 Pillsbury Center Minneapolis, MN 55402 (612) 337-9300 fJ~ IV' e.e ~../ IJ:J(r November 4,1998 [,.., . '.: t; t-.~' VIA FACSIMILE & U.S. MAIL 937 -5739 ]';;\1 - . lo.. .. i""''' '"' .....,--- , Hon. Nancy Mancino Mayor City of Chanhassen City Hall P.O. Box 147 Chanhassen, MN 55317-0147 Re: Southwest Corridor Transportation Coalition Funding Request For 1999 Dear Mayor Mancino: For several years the Southwest Corridor Transportation Coalition has received funding from the City of Chanhassen to assist the Coalition in its activities. We request that the City consider doing so again in 1999. To assist you in considering our request, I have prepared a list of the activities undertaken by the Coalition on behalf of the City during 1998. The Coalition is a non-profit corporation organized under Minnesota law. It's principal objective is to advocate improvements to T.H. 5 and construction of New Trunk Highway 212. Participants in the affairs of the Coalition are governments, businesses and individuals affected by the operation of these two highways in the area west of Interstate 494 and extending as far west as the South Dakota border. The principal sources of funding for the Coalition's activities in recent years have been Hennepin County, Carver County and McLeod County an.d the cities of Eden Prairie, Chanhassen and Chaska. Among other activities of the Coalition during 1998 have been the following: 1. Prepare and submit an application for a demonstration grant for construction and design of New Highway 212 from the United States Congress pursuant to the Intermodal Surface Transportation Act amendments of 1998 ("TEA21") and lobby for support and passage of the bill. TEA21 was enacted, including a $4 million grant for T.H. 212 and approximately a 40% increase in construction funding for the State of Minnesota (which presumably will significantly benefit the New 212 Project); 2. Prepare, solicit and procure resolutions of support from 29 cities and counties from Hennepin County in the east to Granite Falls in the west in support of the New 212 RJL-152623 LN400-51 Project; 3. Prepare and negotiate a proposed memorandum of understanding among the Minnesota Department of Transportation ("MnDOT'), Metropolitan Council, Hennepin County, Carver County, and the cities of Eden Prairie, Chaska and Chanhassen relating to prioritizing right of way purchases, and design and construction of future segments of the New 212 Project; 4. Lobby MnDOT for purchase of remaining right of way for the New 212 Project as soon as possible; 5. Lobby Metropolitan Council for authorization of the maximum permissible levy of right of way funds for the Right of Way Acquisition Loan Fund ("RALF Fund"); 6. Lobby local units of government to complete RALF purchases as soon as possible; 7. Assist MnDOT Public Affairs Staff in joint sponsorship of groundbreaking event for New Highway 212 construction (May 29, 1998); 8. Lobby MnDOT and Metropolitan Council for changes in transportation improvement program ("TIP") and transportation systems plan ("TSP") to provide for the earliest possible construction of the remainder of New Highway 212; 9. Advocate MnDOT recognition of New Highway 212 as a State-wide priority; Please let me know if you have questions about the above. We would ask that the City consider budgeting $4,000 for the Coalition in 1999. Thank you for your consideration of our request. RJL:jms cc: Don Ashworth Charles Folch Anita Benson Brad Johnson Todd Vlatkovich Fred Corrigan RJL-] 52623 Ll\'400-51 DAVID MINGE 1~15 LO....GWORTlI BClI.D1....U W ASHI....GTOS. DC 20515 C02, 225-2331 COMMITTEE ON AGRICULTURE 2"" DISTRICT. MINliESOT A GESERAL FAR~1 CO~I\10DlTIES F()Rf:::STR Y. RESOl'RCE CO:'-iSER V A TIO:\' A....n RESEARCH 1~-\1.-\II.: \\,\\\\' .HOL'SL.(i( )\1WRITERU' Cml~[[TTEE ON THE BUDGET UNITED STATES HOUSE OF REPRESENTATIVES ~/~ ~ ;J~ cc October 13, 1998 City Council City of Chanhassen PO Box 147 Chanhassen, MN 55317-0147 Dear City Council Members: In response to an update request from the Southwest Corridor Transportation Coalition, I am taking this opportunity to forward you the latest developments in my attempt to expedite the timetable for the expansion of Trunk Highway 212. As you know, Congress recently passed the transportation bill, TEA-21, which will now allow for the state of Minnesota to plan its transportation allocations. As a result, the Minnesota Department of Transportation (MNDOT) recently released estimates for the next five years of federal highway spending in the areas making up the Second Congressional District. MNDOT estimates spending an average of $43 million every year or a total of approximately $216 million ofTEA-21 money in our Congressional District, slightly more than one eighth of the federal money the state controls. That is on average $8 million more per year than our area has previously received. The $43 million figure is augmented by an additional $4 million that will be spent specifically on the T.H. 212 expansion. This is good news for supporters ofT.H. 212. The additional funding will give the MNDOT the resources to begin right of way acquisition and project design. Moving land acquisition and design ahead of schedule may give the T.H. 212 more access to available funds normally not accessible. Although the majority of highway funding comes from the federal government, the decision of which and where transportation projects are built lies at the discretion of the states. I have worked closely with MNDOT to expedite consideration and construction ofT.H. 212. MNDOT told me that with the increased funding provided in TEA-21 that they may be able to begin construction on several locations up to ten years earlier than previously assumed. I have enclosed a letter from MNDOT which goes into greater detail. I look forward to working with you in the future. Should you have any questions, please do not hesitate to contact my office at (202) 225-2331. Rer;I'~~'\itj~ Encl. Member of Congress - DISTRICT OFFICES: - - ",-,- '\- (' ..noc i.._}j . ~ __ ~ t:J d . IS,)[ lit il )\\" PI \/ \! :'_~.:' I'll": 'iJ S J1.~1 I 1 \1 JII \ I \1\ J'- 11 \ 111I1). \1:'\ :,(l.:'(l.~ I.-:),.:'() I .:' (,t) - <) ~ I I ,en..- SI)l'\I<1l :O'i t.\SI h>ll.nll SlRIT.l el[\""'..\, \1:" 55.'ll' (61~144.s-65(,7 ;! If, i ., \'.... I C<l\ I<: II!' II SL SIJI \1.:1.1 q;~ h 1\ R r H :\ \'1 '-\ 1 I'D Ro\. .'\(\; \\1'.! 11 1\1. \1:\ 5(,lOl 1:'1)- I ~ -' I ~Il! 1 ~ 1, If I I f..:l I J 11.;(l1) 1-:_" _, - '/ ~,j~ ((1\ "OFT~ Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul. Minnesota 55155-1899 September 15. 1998 The Honorable David Minge 1415 Longworth House Office Building Washington. D.C. 20515 Dear Congressman Minge: I am writing to follow up on our meeting in June of this year where we discussed the recently enacted TEA 21 legislation and the impact the Act's increased funding levels may have on Trunk Highway 212 in your District. As you are aware, TEA 21 has provided a significant increase in federal highway and transit funds for the nation and for Minnesota. The state is projected to receive roughly a 40 percent increase in funding over the 1991 ISTEA levels. Mn/DOT believes the increased funding of TEA 21 will provide an opportunity to advance the development and construction of segments of projects like TH 212 sooner than current schedules indicate. Some of the candidate stages of TH 212 that may be brought forward include: Segment II Stage 4, Lyman Boulevard in Chanhassen to CSAH 4 in Eden Prairie, and Segment II Stage 5, TH 41 in Chaska to Lyman Boulevard in Chanhassen. Currently, the Metropolitan Council's Comprehensive Transportation Policy Plan (TPP) and MNIDOT's Transportation System Plan (TSP) do not call for these segments to be developed until beyond the year 20 I O. Updating these two documents to include advancement of project segments must occur before rescheduling of the work can be accomplished. The process to update the documents can only begin when all the affected cities and counties have completed and approved their respective comprehensive plans. This is expected to be done by July I, 1999. Given that timeframe, revisions to the TPP and TSP are likely to be completed some time in the year 2000. Consideration will be given to advancing the TH 212 work at that time. Currently, MnlDOT is planning to use the $4 million in Congressional High Priority Project funding that TEA 21 identities for TH 212 for the purchase of additional right of way in the corridor. Any excess High Priority Project Funds not needed for right of way purchase will be directed toward advancing design elements of the project. We believe these actions will expedite the total project and position the project to take advantage of increased funding provided through TEA 21 for construction. I hope you find this information encouraging. If you have any further questions or concerns please feel free to contact me. Thank you for your continued interest in the TH 212 project and for your advocacy of other transportation interests in your congressional district and the State of Minnesota. SinCerer! ~ci~~- Edwin H. Cohoon Deputy Commissioner TIWIl1,I' J. ClIl1l+dl R. '~..:r ~. I-:nur,,,n Tlwll1,b ~ \. 5c, l[[ EIIi"t[ R. I-:n.:[<ch SUI'"m Lea Pace 4)~ {;J CAM~~f~:nS A~~~TSON ee ~o;f Attorneys at La\\' ~ ' ~~ (651) 452-5000 ~~l1lk Fax (651) 452-5550 Anllr":,l ~kD'1l\~ehler :-. hmhe\\' R. Brllk) , H1n F. Kdh- :-'hmhe\\' J. Fdi :-. hlrguerire :-'1. ~ lcCarn>n Genrge T. Srerhen""n *** Writer's Direct Dial: 234-6219 Writer's Fax: 452-5550 "'A!.i.') li~-~'I~'~'.! IT; \\'l'~', '::,~l~ October 16, 1998 Mr. Steve Berquist City of Chanhassen Counciimember 7207 Frontier Trail Chanhassen, MN 55331 Mr. Mark Senn City of Chanhassen Council member 7160 Willow View Cove Chanhassen, MN 55331 RECEIVED ocr 1 9 1998 CITY OF CHAN "'C' f. . HAS,)E,.: Re: Election Law Dear Steve and Mark: After last Monday's Council meeting, we discussed several questions regarding election law. Those questions included (1) limitations on political activities; (2) the use of public facilities and buildings for campaigning; and (3) the non-partisan nature of local elections. 1. LIMITING POLITICAL ACTIVITIES. M.S.S2118.09 provides: An employee or official of the state or of a political subdivision may not use official authority or influence to compel a person to apply for membership in or become a member of a political organization, to payor promise to pay a political contribution, or to take part in political activity. A political subdivision may not impose or enforce additional limitations on the political activities of its employees. Violation of this provision constitutes a misdemeanor (M.S.S211 B.19). 2. ACCESS To PUBLIC BUILDINGS. While state law prohibits limiting or preventing access to multiple unit dwellings (M.S.S211 8.20), owners of other dwellings or of businesses in the private sector can legally deny access. The public sector, however, is subject to possible First Amendment claims in buildings which are traditional public forums, such as community centers and auditoriums. Facility rental or use policies may not be content based except in the most limited circumstances. Consequently, city meeting rooms and facilities that are routinely rented or allowed to be used by community groups must be allowed to be used for candidate forums or similar political activities. Conversely, city facilities which have limited public use or access do not have to be made available for political activities. Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 S. Berquist M. Senn October 16, 1998 Paqe 2 of 2 3. NON-PARTISAN BALLOTS AND LOCAL ELECTIONS. Historically, the major political parties have not endorsed local candidates (other than in the first class cities) and consequently local elections in second, third and fourth class cities and towns have been non-partisan. However, while school and county primary and general elections are directly designated as non-partisan in M.S.~204D.08, subd. 6 and Chapter 205A, there does not seem to be a similar section designating municipal general elections as non-partisan. If there is a primary, state law provides that names are to be "placed upon the primary ballot without partisan designation." (M.S.~205.065, subd. 4 and subd. 5). But for the City general election, the most applicable statute, M.S.~205.17, does not make any direct reference regarding partisan designation in non- first class cities. The Secretary of State's office, however, has told the League of Minnesota Cities that municipal general election ballots should not carry partisan designations under state law (this advice led Minneapolis to amend its charter to provide for party designation). Lawn signs, campaign literature and print or electronic advertisements may reference endorsements received by a candidate, including political party endorsements. However, by tradition municipal elections have usually relied on endorsements by individuals (letters to the editor are the most frequent example), rather than group endorsements. This letter is probably more detailed (and less helpful) than you would have expected, but our conversation piqued my curiosity. If you have any further questions, please contact me. Very truly yours, CAMPBELL KNUTSON Professional Association ~ Bf~~ r/ {/:' Joel J:,Jamnik / .~: -.-'.:/..--;--;.!.-~ ~ JJ,I:kgm cc: Don Ashworth, City Manager CITY OF CHANHASSEN 690 City Center Drive, PO Box 141 Chanhmun.A1inn~om55311 Phone 612.937.1900 General Fax 612.931.5139 Engineering Fax 612.937.9152 Public Safety Fax 612.934.2524 UH IVww.ci.chanhassen.mn.l/S PUBLIC SAFETY DEPARTMENT - INSPECTIONS DIVISION Monthly Report - September, 1998 Third Quarter Report - January, 1998 through September, 1998 INSPECTIONS September building and mechanical inspections at 1366 are a record high for a September since I began keeping track in 1990. September Inspections 1994 1995 1996 1997 1998 Building NA 601 500 568 748 Mechanical NA 444 410 349 618 Total 1111 1045 910 917 1366 The average number of September inspections for previous years is 882. The previous September high was 1111 in 1994. 11205 inspections were done in the first nine months of 1998. the highest on record. The average for the first three-quarters of previolls years is 782-1 inspections. The previolls high nine months for inspections was 199-1 with 9887 inspections. The following chart graphs numbers of inspections from 1995 to present: PSD-ID Inspections 1995 to present 1600 1400 . . . . . . . . . . . . . . . . . . 1200 . 1000 - .... 800 600 400 . 200 . o ....... ........ -..... ...... -.... ... ........ .... .......... ................... ................ '- m ::> cD c.n )> ~ cD c.n '- s cD c.n o n- cD c.n '- m ::> cD (j) )> ~ cD (j) '- s cD (j) o n- cD (j) '- m ::> cD ~ )> ~ cD ~ '- s cD ~ o n- cD ~ '- m ::> cD CXl )> "0 "j' <0 CXl '- c ;b CXl o n- cD CXl The City of CllIwlhlSsell. A <{rowill,! (omrrlullir\, witl, ell'iI" !.d',,(. rl'u/i,M' ,"/IM'/, .1"/'.""":,,,, tln,,'''tmrl/1 t/>ri"i"" /"":"N.-8 .""//,,, ,,,.;!;,! ^ ."./,. J ~... " .,... .. /'. ... J ,I. Inspections Division Quarterly/Monthly Report September, 1998 Page 2 There has been some concern expressed that the Inspections Division does too many, and/or unnecessary inspections. The building code specifies required inspections in UBC 108.5 and MSBC 1305.0108. No inspections are required by the Inspections Division beyond those required by the building code. Optional inspections are done at the request of contractors and/or homeowners. Additionally, framing inspections, for example, often can't be done in one visit. No contractor wishes to leave all components of a building's frame exposed until all framing is complete - it's impractical, difficult and expensive. Consequently we usually make multiple visits to a building to properly complete the required framing inspection. It's interesting to note that the number of inspections per permit has dropped from a high of 4.09 in 1990 to 2.94 in 1997. Revenue per inspection has increased steadily from $51.19 per inspection in 1990 to $70.80 per inspection in 1997. There was one inspection done for $5129.46 of building valuation in 1990; there was one per $5641.10 in the first three quarters of 1998. By any measure the Inspections Division is operating more efficiently while continuing to try to improve customer service. A building inspector accompanied the fire inspector on one fire inspection in September- Paisley Park. No violations were recorded. The building inspector responsible for the building while it was under construction goes along with the fire inspector. Their familiarity with the building is helpful in determining if any changes have been made. Inspections Division staff have assisted on a total of eight fire inspections during the first three-quarters of 1998. Two planning inspections were made by Inspections Division staff in September. Both involved fences. Inspections staff did 31 planning inspections during the first three-quarters of 1998. No engineering inspections, other than erosion control, were done in September. Inspectors typically notify the Engineering Department of all damaged erosion control encountered during normal inspections. Inspections staff has done no engineering inspections other than erosion control during the first three-quarters of 1998. Numbers of erosion control inspections, which are done during other scheduled inspections, are not tracked. PER'VIITS 686 permits were issued by the Inspections Division in September. The September average for previous years is 297. The previous highest number of permits issued in a September was 441 Inspections Division Quarterly/Monthly Report September, 1998 Page 3 permits in 1994. This month's permit count is deceiving. A number of previously unreported permits from the first three-quarters of the year were added to this month's total. 4207 permits were issued in the first nine months of 1998, this highest since records have been kept. The average for the first three-quarters of previous years is 2498. The next highest nine month total was in 1994 with 3592 permits issued. The following chart graphs the number of permits from 1995 to present. PSD-ID Permits 1995 to present 700 600 . _ Building permits - - - - - c::::J Mechanical permits - - - -+-AII permits 500 400 300 200 100 0 '- )> '- 0 '- )> '- 0 '- )> '- 0 '- )> '- 0 III ~ Eo Sl III ~ c: Sl III "0 Eo Sl III ~ Eo Sl ::l cO ::l ;b ::l " cO ::l cO cO cO (J1 cO cO cO 0> cO cO to 'J cO cO cO co cO (J1 (J1 (J1 0> 0> 0> 'J 'J 'J co co co VALVA TIONS Valuation of construction for permits issued in September, 1998 was $11,444,200, another record. The average of September valuations from 1990 through 1997 is S4,3 84,063. The previous high September valuation was $8,120,800 in 1997. The valuation of construction for the first three-quarters of 1998 was 571,185,000. This is the highest first three-quarters valuation since 1990 when I started keeping records. The average Inspections Division QuarterlylMonthly Report September, 1998 Page 4 first three-quarters valuationfor 1990 through 1997 is 5-10,503,67.1. The next highestfirst three-quarter valuation was 555,387,200 in 1994. The following chart graphs the valuation of permits from 1995 to present. PSD-ID Valuations 1995 to present $14,000,000 $12,000,000 . $10,000,000 . $8,000,000 . $6,000,000 . $4,000,000 52,000,000 . $0 '- Ql :J to (J1 )> ~ to (J1 '- c ;b en o n. to en '- Ql :J to "'-J )> ~ to "'-J '- c ;b "'-J o n. to "'-J '- )> ~ ~ cO cO co co '- s. to co o n. to co '- s. to (J1 o n. to (J1 '- )> ~ ~ to cO en en REVENUE September permit revenue was $ I 94,52 I. This is the highest September revenue since 1990 when I started keeping records, but recall that permit fees were increased in November, 1997. The average September revenue from 1990 through 1997 is $53,606. The previous high September revenue was $79,197 in 1995. Permit revenue for thefirst nine months of 1998 was 51,058,593. This represents the highest first three-quarters revenue since I began tracking it in 1990. The average first three-quarters revenue from 1990 to 1997 is 5../71,556. The previous high first three-quarters revenue was 5673,036 in 199../. The following chart graphs permit revenue from 1995 to the present. Inspections Division QuarterlylMonthly Report September, 1998 Page 5 PSD-ID Revenue 1995 to present $200,000 $180,000 - $160,000 - $140,000 $120,000 $100,000 $80,000 $60,000 - $40,000 $20,000 $0 - ------------- ------------- ------------- --------- ------------- ------------- ------------- ------------- c.. )> ~ ~ cO m 01 01 c.. ~ cD 01 o !l cD 01 c.. )> g: "0 cO ;b Ol Ol c.. ~ cD Ol o !l cD Ol c.. )> ~ ~ to cO -..j -..j c.. ~ cD -..j o !l cD -..j c.. )> ~ -g cO cD 0> 0> c.. ~ cD 0> o !l cD 0> MONTHLY DATA SPREADSHEET The attached spreadsheet lists tracked data from 1990 to present: OTHER STAFF ACTIVITIES Training 1. The Assistant Building Official attended the MNBO Uniformity Committee meeting in Eagan. He is a member of the Uniformity Committee whose purpose is to promote uniform enforcement of the building code throughout the state. 2. Four staff members attended the September monthly inspectors luncheon in Medina. A Simpson technical representative discussed their product line. 3. Three staff members attended the September Carver County Building Officials meeting at our city hall. State building code interpretations were discussed. 4. The Assistant Building Official attended the ICBO Annual Business Meeting in San Diego. Attendance at these meetings becomes increasingly important as the new International Building Code (IBC) is being developed. The IBC will replace the UBC and the other two building codes in use in this country. Enforcement. I. A contractor was observed roofing without a permit on Dartmouth Dr. A permit was subsequently issued that day. 2. A STOP WORK order was issued on a basement finish project that had been sheetrocked without approval of previous inspections. Inspections Division Quarterly/Monthly Report September, 1998 Page 6 3. One failing septic system was disclosed in September. The owner applied for a variance from replacement requirements. Miscellaneous 1. A deteriorating roof on a commercial building was investigated at the request of a tenant. An inspection report of the roof condition was issued to the tenant and owner. No building code deficiencies were discovered. pc: Scott Harr, Public Safety Director Inspections Division staff City Council administrative packet Public Safety Commission packet G:\safety\sak\reportVun. "98 Date Permrt Building Mechanical Total Number of Possible Construction Building Mechanical All permrts Revenue Inspections Inspections Inspections Inspectors Inspections Valuation permits permits Jan-90 $37,845 698 3 528 $8,813,000 37 94 131 Feb-90 $58,928 736 4 704 $4,626,900 33 92 125 Mar-9Q $14,658 629 4 704 $692,700 21 104 125 Apr-90 $34,102 748 4 704 $4,479,597 72 76 148 May-90 $39,994 799 4 704 $2,918,600 103 108 211 Jun-9Q $31,521 894 4 704 $4,265,200 65 123 188 Jul-90 $41,947 592 4 704 $2,120,600 61 143 204 Aug-90 $46,893 967 3 528 $4,389,200 52 170 222 Sep-90 $33,393 599 4 704 52,656,500 47 125 172 Oct-90 $39,119 700 4 704 $4,172,300 42 222 264 Nov-90 $24,298 589 4 704 $1,184,600 38 95 133 Dee-90 $26,391 430 4 704 $2,670,800 24 98 122 1990 TOTAL $429,089 8381 8096 $42,989,997 595 1450 2045 Jan-91 $21,256 458 4 704 $2,806,800 21 54 75 Feb-91 $18,769 460 4 704 $1,034,700 26 97 123 Mar-91 $38,319 367 4 704 $3,972,300 44 124 168 Apr-91 $28.332 676 4 704 $1,543,600 66 163 229 May-91 $39,911 681 4 704 54,255,700 90 118 208 Jun-91 $54,311 707 4 704 53,938,100 101 228 329 Jul-91 540.923 797 4 704 53.226,100 71 175 246 Aug-91 533,039 917 4 704 $2.802,300 63 181 244 Sep-91 $26,864 632 4 704 $2,816,900 51 152 203 Oct-91 535,735 700 4 704 $1,999.900 47 175 222 Nov-91 510,278 461 4 704 51,475.800 14 71 85 Dee-91 522,928 464 4 704 51.703,000 22 76 98 1991 TOTAL 5370,665 7320 8448 S31,575,200 616 1614 2230 % change fro -13.62% -12.66% -26.55% 3.53% 11.31% 9.05% preVIous yea Jan-92 S21.077 502 4 704 $1,400.300 37 108 145 Feb-92 S24,987 487 4 704 52.355,500 41 108 149 Mar-92 $44,455 539 4 704 S3.511,400 61 163 224 Apr-92 $31.245 743 4 704 S1.931.300 59 192 251 May-92 $34,144 691 4 704 $4.060.800 95 132 227 Jun-92 S67,177 808 4 704 $7.044.500 80 180 260 Jul-92 $52.152 840 4 704 54,106,000 83 195 278 Aug-92 548,848 759 4 704 53,496.200 74 177 251 Sep-92 539.659 929 4 704 $2.473.500 61 220 281 Oct-92 S38,437 813 4 704 $3.538.000 57 228 285 Nov-92 $39.835 637 4 704 53.249.300 40 149 189 Dee-92 541,587 622 4 704 53.038.900 44 185 229 1992 TOTAL 5483.603 8370 8448 $40,205,700 732 2037 2769 % change fro 30.47% 14.34% 27.33% 18.83% 26.21% 24.17% prevIOUS yea Jan-93 533,643 591 4 704 54.818.500 25 119 144 Feb-93 542,466 602 4 704 $3.243,000 47 151 198 Mar-93 538,126 802 4 704 53.157,500 54 206 260 Apr-93 540,338 774 4 704 $4,773.800 97 177 274 May-93 554,681 855 4 704 54.822.500 119 185 304 Jun-93 545.824 815 4 704 $3.285.700 102 227 329 Jul-93 $55.226 847 3 528 56,426,100 119 192 311 Aug-93 $47,415 1016 4 704 53,028,400 57 225 282 Sep-93 542,336 916 4 704 S3,499,700 73 170 243 Oct-93 555,892 874 4 704 S3.993.200 82 314 396 Nov-93 542,288 921 4 704 53.301,200 57 217 274 Dee-93 560.509 814 4 704 55.425.900 57 203 260 1993 TOTAL $558.744 9827 8272 549.775.500 889 2386 3275 % change fro 15.54% 17.41% 23.80% 21.45% 17.13% 18.27% preVlOUS yea Jan-94 $41.997 705 4 704 56.096.000 52 221 273 Feb-94 576.117 735 4 704 54.528.300 60 260 320 Mar-94 $87,168 1251 4 704 57.930.000 82 366 448 Apr-94 567,580 1097 4 704 $4,125,700 103 270 373 May-94 577,488 1106 4 704 $6,749,300 130 210 340 Jun-94 587.213 1369 6 1056 55.332,900 110 433 543 Jul-94 $55.869 1158 6 1056 56.116,400 101 246 347 Aug-94 5108.019 1355 6 1056 57,736.800 118 389 507 Sep-94 571,585 1111 6 1056 56.771,800 108 333 441 Oct-94 S80,641 1121 6 1056 53.269.000 68 312 380 Page 1 Date Perm~ Building Mechanical Total Number of Possible Construction Building Mechanical All perm~s Revenue Inspections Inspections Inspections Inspectors Inspections Valuation perm~s permits Nov-94 $55,324 1026 5 880 $4,813,900 61 190 251 Dee-94 $83,504 914 5 880 513,636,500 55 302 357 1994 TOTAL 5892,505 12948 10560 577,106,600 1048 3532 4580 % change fro 59.73% 31.76% 54.91% 17.89% 48.03% 39.85% prevIOus yea Jan-95 $61,738 436 439 875 5 880 54,373,500 66 223 289 Feb-95 $59,782 342 438 780 5 880 56,987,900 48 242 290 Mar-95 $61,022 487 481 968 5 880 $4,794,000 51 267 318 Apr-95 $58,118 468 650 1118 5 880 $4,032,100 73 264 337 May-95 $78,299 731 584 1315 6 1056 56,720,100 135 280 415 Jun-95 $101,829 693 601 1294 6 1056 $9,438,300 133 378 511 Jul-95 $73,421 658 470 1128 6 1056 $5,467,800 80 271 351 Aug-95 $89,678 676 621 1297 6 1056 55,216,200 77 327 404 Sep-95 $79,197 601 444 1045 5 880 $6,291,500 86 300 386 Oct-95 $95,354 615 471 1086 5 880 59,463,500 86 285 371 Nov-95 $69,022 671 377 1048 4 704 510,095.500 52 237 289 Dee-95 $83,137 515 244 759 4 704 59,251,900 47 156 203 1995 TOTAL S910,597 6893 5820 12713 10912 582,132,300 934 3230 4164 % change fro 2.03% -1.81% 6.52% -10.88% -8.55% -9.08% preVIous yea Jan-96 S56,185 507 392 899 5 880 55,036,500 40 168 208 Feb-96 562,544 535 475 1010 5 880 53.714,000 33 180 213 Mar-96 $56,028 589 482 1071 5 880 54,348,000 57 251 308 Apr-96 $46,196 654 502 1156 5 880 53,223,600 84 230 314 May-96 573,749 615 443 1058 5 880 56.075,300 121 295 416 Jun-96 580,944 586 349 935 5 880 56,537,900 121 199 320 Jul-96 582,794 745 426 1171 6 1056 58,402,800 95 262 357 Aug-96 $43,990 654 409 1063 6 1056 53,100,800 103 220 323 Sep-96 $47,032 500 410 910 6 1056 52,441,800 74 227 301 Oct-96 549,492 587 423 1010 6 1056 55,986,500 104 230 334 Nov-96 559,738 458 392 850 5 880 53,387,800 52 215 267 Dee-96 545.812 369 305 674 5 880 54.413.300 34 91 125 1996 TOTAL 5704,504 6799 5008 11807 11264 556,668,300 918 2568 3486 % change fro -22.63% .1% -14% -7.13% -31.00% -1.71% -20.50% -16.28% prevIous yea Jan-97 559.954 335 319 654 5 880 58.333,100 36 152 188 F eb-97 520,878 395 270 665 5 880 51,048,900 24 151 175 Mar-97 $35,943 508 323 831 5 880 52,478,700 42 162 204 Apr-97 536,877 482 379 861 5 880 53,062,700 91 266 357 May-97 561,392 462 315 777 5 880 54,781,000 143 162 305 Jun-97 564,775 578 393 971 6 1056 55.206.000 111 241 352 Jul-97 $54,515 585 429 1014 6 1056 55,009,300 106 228 334 Aug-97 558,946 60. befor& '" increase 1048 6 1056 S5.606,100 89 210 299 Sep-97 588,782 56l 11/97: $67,828 917 6 1056 58,120.800 123 229 352 Oct-97 $74,469 /64; 12197: S97.012 1184 6 1056 55,854,500 80 373 453 1997: S721,228 Nov-97 $86,52~ 48t 859 6 1056 56.425,600 82 220 302 Dee-97 $125,94 639 441 1080 6 1056 59.388.900 55 321 376 1997 TOTAL S769,008 6292 4569 10861 11792 565,315.600 982 2715 3697 % change fro 9.16% -7% -9% -8.01% 15.26% 6.97% 5.72% 6.05% prevIous yea Jan-98 579,267 590 529 1119 6 1056 54,763,900 55 402 457 Feb-98 554.388 580 588 1168 6 1056 53,174.000 44 256 300 Mar-98 577,852 682 525 1207 6 1056 55,235,700 84 267 351 Apr-98 5119,854 617 519 1136 6 1056 58,200,200 126 288 414 May-98 5141,722 610 470 1080 6 1056 59.586.300 150 387 537 Jun-98 5137,971 771 588 1359 6 1056 57,936,400 118 407 525 Jul-98 586,550 771 564 1335 6 1056 57,895,900 125 298 423 Aug-98 5166,468 865 570 1435 6 1056 512.951.400 116 398 514 Sep-98 5194,521 748 618 1366 6 1056 511,441,200 127 559 686 Oct-98 772 642 1414 0 Nov-98 0 0 Dee-98 0 0 1998 TOTAL 51,058,593 7006 5613 12619 9504 S71,185,000 945 3262 4207 % change fro 37.66% 11% 23% 16.19% 8.99% -3.77% 20.15% 13.79% preVIous yea Page 2 Chaska October 5, 1998 Ill- 02 , y) ~ /J~ RECEIVED OCT 2 1 1998 Don Ashworth City Manager City of Chanhassen 690 City Center Drive Chanhassen, MN 55317 CITY OF CHANHASSF.I'I Dear Don: The purpose of my letter is to follow up on our recent discussion concerning Lewis Engineering. The purpose of the meeting was to discuss concerns from Chanhassen residents relath-e to noise from the Lewis Engineering industrial site. Our joint planning staff have met in the past with the neighbors to discuss this situation along with representatives of Lewis Engineering. A noise study was conducted which concluded that the industrial operation was operating within the MPCS's noise limits. The company's representatives have followed through on their commitment to minimize evening noise and ha\Te now complied with all the requirements of Chaska's conditional use permit. You and the Mayor, though, indicated that the neighbors continue to be concerned. Our conclusion was that your staff would prepare concepts for developing a berm along the property line with the goal of ultimately developing this berm with excess fill from other projects in the area. It was agreed that once a plan was developed, I would arrange a meeting with representatives of Lewis Engineering and ultimately seek their permission to place the berm on a portion of their property. It was further recognized that this is a potential long-term solution and may not be feasible to implement in the short-term. In reviewing the site, it may be logical to develop this berm at the time the industrial area in Chanhassen to the southeast is developed in order to allow the hauling operation to come from that direction. I do look forward to working with you in addressing where feasible the neighborhood concerns. If you have any questions concerning these understandings. please feel free to contact me at your convenience. Sincerely, 7) l ~<]-... ,-/"-. /t.:{Lr ;-/'.; ~ (. . , Dave Pokorney City Administrator OCT 15 ~ 9:3 1-' . '''''')'1 ,=.. c..w FROM DAVID BRASLAU ASSOC PAGE. []C12 d . ....v1d b....l.u b iIo..aal_l~ 1 :313 5th atr-eee 8.e. · QJ~ S2E · minneepolis. mnf56414 telephone: 818-::331-4671 . fax: 81E-G:31-467e Cynthia R. Kirchoff City of Chanhassen 690 City Center Drive PO Box 147 Chanhassen, MN 55317 14 October 1998. RE; Lewis Engineering Noise Control Study Dear Cynthia: This letter describes our approach to an evaluation of noise control strategies for the Lewis Engineering plant at the city boundary between Chaska and Chanhassen. A proposed scope of services is attached with an estimated cost. This is preliminary only and is based on our telephone conversation earlier this week~ since I have no information onthe exact nature of noise sources, building configuration or location of the adjacent homes. However, it is my best current estimate based upon previous studies oftbis type. I would propose to initiate the study with a meeting with the CitY to revie\v the problem, location of the plant and adjacent residences, and establish a schedule and refine the work plan as necessal)'. It would help iff could discuss the problem and its perception with some of the people impacted by the noise. That could either be done at City Hall, on the phone, or at their homes during a visit to the site. It would be helpful to take some spot sound level measurements . . inside the plant (if possible), outside of the plant and at one or two residential sites. This would help to identify and characterize the sound sources and sound propagation outside of the plant. Assuming that the plant doors will remain open, mitigation strategies might include treating the source of the noise and how it is generated, suggesting other methods of doing the work Or methods for minimizing impact sounds, erecting sound wallsor.berms, or other concepts that may be identified during the course of the study. The benefits of control strategies could be evaluated and reviewed with the City and Lewis Engineering if they are cooperating on the study. Based upon feedback, a report of findings and recommendations would be prepared. Some follow-up on mitigation details may also be needed. Please let me know if you have any questions on the approach or proposed work scope. I look forw<lrd to <lssisting you and the City with this problem. Thanks for the opportunity to provide you with Our proposal. Sincerely ~ David Braslau President cbanlO 14-let.doc 98083 OCT 15 '98 8:23 ... '" o () 0>. W"O !::; ::J .....(i)o :t c ~ e "''Et/) Wo~ Q (),~ ~,~ ~ ~ Woen.Jj.J 0.2<(0 o Ol::::l 9 (.),~ ~ ~ U) II) ctl ~~m 0: '0,"0 o C 'S; s:~~ c '- w ~ en <P o-.J 0. o a::: a. FROM DAVID BRASLAU ASSOC .Jj.J e! N ~ (0 t/) It) 0 8 0 ~ :::l It) ~ "'" 0 69- ('t) ~ (0 S J: ffl .~ cu 0 cu ~ ('t) <D N I() co N <D ~ ~ 0 0 Q. ::J C'Il co '0 0 ..... 0 C J: ffl ~ ';:: a. m E II) i' II) '5> .Q ::a 2 'w e ~ t/) Q. 0+-' 8. rJ) t/) 'q; ~ f/) C - >. :;:; 'w 0 :.:- ro c:; ~ 0) CI) >. c: (ij c co :2 C) .;:: .-.. ~ C :;:; II) 0 ,g :>. (IS 'E "i:: Q) Q) 'S; co co c C 32 <P 0 0) '0, (t) .- (J) ~ t/) (3 :;:; ::- C C 'U CiS - co ; W 0 ~ C c: .s rn co 'C C'O CI) ctl E f/) ~ Q) Q) 0.. E II) a. 0) ~ "C Q) 16 - Q) ...., 0 ~ c: c: E c: ... C ... cu Q) 0 ::J Q) Q.. :i: "'0 '0 E - ~- :0:; f/) 'U 'U f/) C'O cu 'en c: I:: E C - ell ~ co 0) co 8 0 C - CI) E C ;0:: :E' :w L 'J:: 'U 0 ell 0) cu ~ 0 Qi Q) ~ s:: () a:: "C 6; 'U (I) s:: ::J '0 co .c .c: 'U Q) Q. 0) 0- ~ Q) ;t:: C E E '.".., "C ,5 :;:; 1i5 :: co E 0 e c: r= th ~ . Q. J (I) .2 tIJ C) 0 - 0 .c :2 ~ ,~ c u ~ tIJ .., Z C) ~ (I) II) s:: tIJ :: 0) :c '-. CP 0 0 1) Q) (I) U) :;:; e - s:: c: ::J 0 r:: (.) i== (l) 0- f/) -g ~ u: 0 2 Q.) C ::J 0 Q) 'a a. U) 0 0 1i) 0- co 0- E ;a cu - J: th .B C?: 'fij II) 0 :J II: ~ )( :t:: en t/) >. ~. 1::: ~ LL CD l'lI 0 ';;: "C :t:: >. E ~ :J c: 'E (l) 8. u. 't: t) CIJ CI) U :J ':; 0 j5 :J .c Q.) ,- w 0 .~ Q) .: ~ ~ ~ 0 (l) Q) 0 0 :J C CIJ 0 C/) :2 a: a:: LL C/) J: en ow ~ C/) ~ ('II C") .q- I() co..... 00 ~ PAGE ,0[1;;: :3 X ..... t/) 8 c:; C'O .c o ~ Q.. m ('II ~ 0) - -.;t ..... .... o ..... II) IU U) c: (I) c. )( Q) ~ :0 I- Q.) .c - o U) IU ~ co ..c o ... ~ 0.. E o u Qi ::- co ... - CI) 'U :;l 13 .5 f/) Q.) en c: (I) 0- X 1LI tC' #(1;4/ //t' t{.~'/f' let' h~ ~ MEMORANDUM TO: Todd Hoffman, Parks and Recreation Director Park Commissioners FROM: Susan Marek, Interim Rec Center Coordinator DATE: October 26, 1998 SUBJ: Childcare Program Update On August 25, Patty Dexter provided an update on the financial performance of the Childcare Program at the Chanhassen Recreation Center- CRC staff, commissioners and parents engaged in discussion conceming the financial viability of the program. For many people in attendance, the requirement that the Childcare Program be self-supporting was new information although this had been the directive from the start. Ms. Dexter's report cited a deficit of 5 17,000 which \vas partially offset by an estimated 56000 of fitness fees generated by the parents using our facility. Obviously, the net loss of 5 11 ,000 over 2 years \vas unacceptable. The Park Commission voted to allow the Childcare Program to continue until January while efforts were being made to improve the financials. I am providing this report to update you on our efforts and results! The following changes to our Childcare Program were made on September 1. 1998: 1. Kim Prosen became our Childcare Coordinator and only dedicated staff person. When the number of children exceeds nine, a Facility Supervisor assists Kim. Childcare is available Monday-Friday, 9:00am _ noon. Kim leaves early if no children have checked in by 11: l5am. 2. A formal check in and check out procedure \vas implemented. This resulted in a high degree of accountability for the time the child was actually in our care. 3. The fee stmcture was simplified to a straight fee of 5 1.50 per half hour per child. This is easier for the parent and CRC staff to understand and execute. 4. A large banner advertising Childcare was displayed on the exterior north wall of the gymnasium for the month of September. (The banner was removed due to city ordinance but will retum in January.) FINANCIAL SUMMARY 9/1/98 to 10/18/9.8 Expenditures Revenues Staff Wages $866.00 Childcare Punch Cards Childcare Cash Fees $1036.00 Sl14.50 **Net Gain 5284.50 ** Fitness fees paid by the parents are NOT included here. Weare pleased that the changes we have made are resulting a small net gain for the Childcare Program. I expect that occasional toy and supply purchases, as well as wage increases will eventually balance this program over the course of the year. Looking forward, we will continue to monitor this program and provide a report in January for your review. Thank you. ~,"\"NEISO~. ~ .. g . ~ ?t ~ ~-1-" ....l OF T"'" Minnesota Department of Transportation PWD~7 b.l II /z.~ e.C ,4-dwt Metropolitan Division Golden Valley Office 2055 North Lilac Drive Golden Valley, MN 55422 Anita Benson Chanhassen City Engineer PO Box 147 Chanhassen, MN 55317-0147 November 17, 1998 Dear Ms Benson: Thank you for your letter supporting placement of no left turn signs for eastbound Trunk Highway 5 traffic at Lone Cedar Lane. I would also like to thank the Gauers' and Don Holman for taking the time to express their opinions too. The .. No Left Turn" signs should be installed shortly. A sign before Minnewashta Parkway indicating the no left turn restriction at Lone Cedar Lane is not warranted because of the small number of left turning vehicles. We will also be changing the advanced green street sign for westbound traffic to read "Lone Cedar Lane". The eastbound advanced green street sign will be removed because of the restriction of left turns for eastbound traffic. MnlDOT typically uses two types of guardrail, plate beam and 3 cable. We did review the area in response to the Gauers' concerns and determined the 3 cable guard rail installed at this location is the appropriate type. Replacing and upgrading guard rail is typically done with an overlay or reconstruction project. I agree with the need for a right turn lane at the Arboretum entrance. It is on our list of turn lanes needed and hopefully will be constructed next summer. Feel free to call me if you have any questions. ~:;l~ii Lars Impola, P.E. Traffic Studies Engineer (612) 797-3126 cc: Joanne Kopet, City Administrator, City of Victoria Scott and Laurie Gauer, 3820 Lone Cedar Lane Don Holman, 3887 Forest Ridge Circle CITY Of CHANHASSEN w~~~nw~m NOV 1 8 1998 ENGINEERING DEPTo An equal opportunity employer CITY OF CHANHASSEN )90 City Center Drive. PO Box 141 Chanhassen. Minnesota 55311 Phone 612.937.1900 General Fa."( 612.931.5139 Engineering Fax 612.937.9152 Public Safety Fax 612.934.2524 IVeb www.ci.chanhassen.mn.us MEMORANDUM TO: Mayor and City Council Anita Benson, City Engineer ~ Kate Aanenson, Planning Director tA-- FROM: DATE: November 18, 1998 SUBJ: Trunk Highway 212 Worksession Presentation - PW290 Representatives from MnDOT and City staff are in the process of preparing a presentation for the December 7, 1998 City Council worksession. Topics to be discussed at this worksession will include those outlined in the Memorandum of Understanding as prepared by the Chanhassen City Council. It is requested that Council members provide staff with input as to specific issues they would like addressed at this worksession not covered by the Memorandum of Understanding. Please inform us of any such concerns as soon as possible so as to allow adequate time to prepare for the December 7, 1998 meeting. Thank you. Jrns c: City Council Administrative Section (11/23/98) Evan Green, MnDOT \'dsl\vo12'eng\21Necember 7 presentation.doc 'fl1e City ofChallhasse1l. A growing community with c!etln IlIkes, qllizlitl'schools, II dWlIIing downtown, thrh'ing businesses, and beautiful parks. A great place to lire, work, and plil} CITY OF CHANHASSEN 690 City Center Drive, PO Box 147 Chanhassen, Minnesota 55317 Phone 612.937.1900 General Fax 612.937.5739 Engineering Fax 612.937.9152 Public Safety Fax 612.934.2524 Web www.ci.chanhassen.mn.us MEMORANDUM TO: Mayor and City Council Anita Benson, City Engineer A1A3 November 18, 1998 FROM: DATE: SUBJ: Design Status Update - Trunk Highway 5 Improvements (CSAH 17 to Trunk Highway 41) - City Project No. 97-6 This project which is on schedule for a November, 1999 bid opening with construction to take place in the years 2000 and 2001 includes the extension of the north access boulevard, West 78th Street, to Trunk Highway 41. Last spring when this project was presented by city staff and MnDOT representatives, it was noted that the extension of West 78th Street from Century Boulevard to Trunk Highway 41 would only be constructed with this project if the property owner dedicated the right-of-way for the roadway construction. Also at that time, the connection at Trunk Highway 41 was to be limited to a right-in right-out access until such time as Trunk Highway 41 would be upgraded in the future. Over the past several months, MnDOT and city staff have met numerous times with the property owner and also an adjacent property owner to arrive at a final alignment which is acceptable to both parties. While neither party is one hundred percent pleased with the final alignment, due to competing interests, both have agreed on an alignment in general conformance with that approved in the Trunk Highway 5 Corridor Study. Additionally, MnDOT has agreed to construct the intersection of West 78th Street with Trunk Highway 41 as a full access intersection with this project. This will include the construction of right and left turn lanes on Trunk Highway 41 at the intersection. A presentation will be made by MnDOT and city staff in the future to update Councilmembers and provide new Councilmembers an opportunity to become familiar with the project. Jl11S c: City Council Administrative Section (11/23/98) Evan Green, MnDOT Michael Spielmann, MnDOT Dave Hempel, Assistant City Engineer \'cfsl\vol2\eng\public\97-6'<lesign status update.doc The City ofChan/lassen. A growing cOlllllll/llity with deilnltzkes. qUi/lit)' jchoob-. II cl1llnllil/g downtown. thril'illg businesses. i/nd beautiful parks. A grei/t place to liz'e. work. and pl.1 PARK & RECREATION DEPARTMENT 1998 BUDGET vs. 1999 REQUESTS AREAS OF SIGNIFICANT CHANGE Item Investment Required (11r Department Secretary' 1999 Chaska Community Hockey Association Contribution I~ 2--. Second printing of park map 1'1.z" Special Recreation Services (Adaptive) /f{4 Soccer Goals for Bandimere Park/ "1-:;;- Utilities for Bandimere and City Center Parks / "l' .5 Additional portable warming houses, staff, utilities J i;;- Lake Ann lifeguards 1'1>'" Lake Ann access road, parking lot, and trail reconstruction/<// Meadow Green Park parking lot Overlay I 'I Y Tennis court repair at Recreation Center / ~ j Hockey boards for City Center Park I <i Y Skate Park for City Center Park I-Ifl Light Equipment Operator 1'1 g 50% of Forestry Technician Irs Increased personnel costs at the Recreation Center 1'15 Increased self-supporting programs if'1 C I.> t: ~ / S-() ProgrammingjD.t@Rr t<<~ lft Increased treasonal staff salaries and wages If~ Irrigation Systems Controller IfX' Maintenance materials, Bandimere Park- ;;',1 /r? John Deere Tractor Ifi' Increased Seasonal Labor, Wages, Park Maintenance Iff $37,000 6,000 13,500 2,500 4,500 6,500 3,500 23,000 150,000 15,000 20,000 30,000 30,000 41,000 19,000 5,000 15,000 5,600 5,000 35,000 4,000 9,500 4,000 Total $484,600 g: Ipark It h Ibudgetcompare98 -9 9. doc 1999 Chanhassen Fire Department Budget Proposal Submitted by Fire Chief John R. \Volff Day Phone: 8-t-t-321 0 Evening Phone: 975-005-t Pager: 650-829-t 10/23/98 11 Mission Statement The mission of the Chanhassen Fire Department is to minimize loss of life and property in the City of Chanhassen from fires, natural disasters, life threatening situations and to assist other emergency agencies. Vision Statement It is our vision to be known as an innovative and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services and quality fire/safety education to the public. We strive to offer the best available education and training to our members. We are committed to providing an environment which fosters teamwork among members. We desire to have an atmosphere of open communication which promotes the health and welfare of individual members. Budget Highlights The 1999 budget is a significant increase from prior year expenditures. As a paid on call fire department model. the city enjoys excellent service at a fraction of the cost of providing these services using full-time fire fighters. (Based on our own informal survey Chanhassen's Fire Department cost/citizen is $ I 5.23, the average volunteer/paid on call FD is at $22.34, the average Full-time FD is $55.00'citizen) It is the express goal of the fire department to maintain the "volunteer" nature of our organization. Notwithstar.ding this however. we are challenged with recruiting and retaining qualified and well trained members. The time commitment required to be a member of the fire department has doubled in the last] 0 years. Calls are up 200%, training requirements have increased and family and primary job demands have resulted in the loss of 7 members ranging in experience from 6-] 2 years on the fire department over the past ]0 months. The proposed budget attempts to begin the process of "shoring up" wage and benefit packages to improve retention of the current membership and to give us better recruiting and training tools. New equipment. new technology and increased maintenance costs round out the remaining changes to the budget. These requests are outlined below and include explanations that describe how they will benefit the services we deliver. In summary the operational budget changes total approximately an additional S I 03.000 in non salary/ benefit increases and an additional S33.000 to S65,OOO for wage and benefit increases with actual costs depending on call volume and investment results & state aid in the pension plan. Finally we are also looking to replace the Fire Chiefs vehicle (S35.000) for safety reasons and have outlined the need to set aside funds for the change over in County radio service from YHF to 800 mhz (S 1 00.000) in 2001. If you approve Ihis budget for 1999, the average cost per citizen will go to appro\imalely S22.00, slightly below the average noted earlier. 1999 Chanhassen Fire Department Proposed Budget 12 Cost increases are driven by the following suggested changes/improvements: (Only changes of 5500 or more are noted) Operational Budget Changes Goal/Benefit Cost Increase Salaries & Wages (4020) 1) Call pay from $7 to 1) First change since 1984; to 516-20,000 58/call* increase FF retention. 2) Adjustment to Officers 2) To attract and retain 54,700 Salaries (+24.5%) qualified officers 3) Training/meeting pay 3) To pay for meeting time 59-10,000 57to 516* * Assumptions: . 800 calls at 22 responders/call . 34 training/meetings \'..;;,icle Supplies (4140) To adequately maintain tleet S3.000 Uniforms & Clothing (4240) To meet the uniforms and turnout 55.000 gear requirements for new members. Fees & Services (.nOO) Increased health surveillance 5.toOO services. return to work management and light duty program from Business Health Services. Telephone (4310) Line charges for new Fax 51.500 machines at each station. Postage (4330) Direct mail to residents on 5500 customer service surveys. fire education and recruiting. Cleaning & Waste Rem. (4350) Increasing vendor fees 51,000 Subscriptions & Memb. (4350) Removed redundancy -51.000 Travel & Training (4360) Using more in-house trainers -51.000 1999 Ch:mhassen Fire Department Proposed Budget 3 13 Operational Budget Changes GoaVBenefit Cost Increase Repair & Maintenance Refinish bay area floor at Main $14,000 - Building (4510) station to reduce potential for fire fighter injury from slipping. Original floor finish (1989) has deteriorated. Repair & Maintenance Repair dings and scratches on 52,000 - vehicles (4520) fleet to prevent rust and improve life expectancy of vehicles. Repair & Maintenance Miscellaneous repairs on 52,000 - equipment (4530) equipment Office Equipment (4531) . New Software and Hardware Increase efficiency, improve 513,000 (See Rick Rice Proposal) training, enhance Hazmat operations, and create email capabilities. Other Equipment (4705) . Infared Rescue Device Allows FF's to quickly & safely 517,000 find victims in heavy smoke conditions. Allows FF's to find hidden fire during overhaul operations. . Misc. New Equipment to meet increasing service demands: I) 12 A ir bottles I) Mobil air compressor o.o.s. 510,000 2) 5 in Hydrant Hose 2) Upgrade for better h20 flow 5'+,000 3) 2 new nozzles 3) Replace outdated inventory 51,300 4) I ~~ fire hose 4) Upgrade for Engine 210 51,000 5) Class A Foam 5) Replenish inventory 51,500 6) Flashlights 6) Replacement 5 500 7) Pagers 7) Replacement 51,000 . Minnewashta Station Improvements: ::::> Irrigation System ::::> Improve grounds 55,000 (non-recurring) ::::> Generator ::::> Allow for continued S 15.000 (non-recurring) emergency operations during power outages. . Recruiting ::::> Direct mail campaign Expenses to maintain paid on call 53.000 ::::> AD campaign ranks. 1999 Chanhassen Fire Department Proposed Budget 14 4 Future Trends I. Increasing challenges to maintain qualified and well trained members. 2. Calls will double with expected population & business growth over the next 5-10 years. 3. Increasing use of technology to improve efficiency, capabilities and reduce administrative burdens. 4. Service requirements will become more complex (technical rescue, hazmat, EMS & fire). 5. Increased prevention through more education and inspections to reduce exposure. 6. Increased training requirements. 7. Expect to share resources more with neighboring fire departments, EMS vendor, and police/sheriff to minimize cost increase from expected growth. 8. Explore alternative staffing models using stand by or duty crews to handle late night or peak call periods. Service Level Issues/Unmet Needs: The fire department relies heavily on city staff inclusive of the Public Safety Director, the Fire Marshall, the Fire Inspector and some limited secretarial support staff to handle administration, training, fire prevention. fire inspections and fire investigations. In addition, this department plays a key role in ~:;:-aging our day to day relationships and communicating with and responding to city tax payers. fire department members, vendors. other emergency response agencies. These city staff members are the fuel that energizes our organization, the glue that keeps us together and focused on our objectives and goals. In essence. because these people do the unglamorous but necessary behind the scenes work, we are able to maintain excellent service at a very affordable cost for our tax payers. To continue to meet the growing needs of the citizens ofChanhassen, we are requesting an additional 20 hours,\veek of secretarial support. ;'Iiew Capital Budget Items GoaUBenefit Cost . Ch ief Vehicle (:Ylid Size SUV) Replace current vehicle which is 535.000 (new) over 15 years old and has ~2,000 515-20.000 (used) miles. Vehicle is rusting, needs shocks, suspension and tires replaced. is a gas guzzler (averages 2-~ mpg), is unsafe to drive in code 3 response situations when the weather is bad. . Reserve Fund - New County 800 mhz Radio System (35 mobile and portable In :00 I Carver County will begin 5 I 00.000 radios) transitioning from a VHF to 800 mhz radio system. By 2007 the Unit costs range between 52,800 County will no longer service a for portables to 53,200 for mobile VHF system. It is recommended radios. the City begin to set aside funds to upgrade the Fire Department to (This item is not included in the 800 mhz by 2001/2. operational budget.) 19qq Ch::whassen Fire Department Proposed Budget 15 5 This page was left blank intentionally 16 The following are changes to the retirement/pension plan. Retirement I) General fund from I) First change since early $ 1/call to $ 1.25/call* 1980's; to increase FF $3-5,000 retention. 2) Pension plan increased $0-$25,500 depending from $54k to $80k by 2) To increase FF retention by investment returns and State Aid 2002. matching or closing gap between area FD's. * Assumptions: . 800 calls at 22 responders/call 1999 Ch:mhassen Fire Department Proposed Budget 17 6 FIRE PREVENTION ADMINISTRATION ACTIVITY: Fire Education & Prevention, Training & Instructional, Fire/Rescue/Medical/Hazmat, Fire Administration DEFINITION: Minimize loss of life and property in the City ofChanhassen from fires, natural disasters, life threatening situations and to assist other emergency agencies. WHO IS IT SERVING: Everyone living in, working in, visiting and traveling through the City. WHY IS IT IMPORTANT (BENEFIT TO KEY STAKEHOLDER): This service provides for emergency response and citizens expect nothing but the best. HOW DOES IT SUPPORT THE STRATEGIC PLA1~: . By providing a cost effective and efficient delivery of Fire/Rescue/ivIedical/Hazmat services. . It encourages community support and involvement as the members are city residents. HOW MANY DOES IT SERVE: Residents 20,000 plus workforce, visitors and people traveling through the city. COST PER BENEFICIARY: Proposed cost/resident = S22.00. OTHER PERFORI\1ANCE MEASURES: . Post call surveys of residents . Feedback from EMS vendor and Sheriffs Department . Review in-service times and run reports STAFFIXG LEVEL: Chartered for -+5 active members and 3 recruits. Currently at -+-+ (6 are recruits). Expecting an annual loss of active members between 4-7/year. CAPITAL OUTLAY: See budget highlights. 18 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 220 Fire Education/Prevention Personal Services Material & Supplies 3,500 3,500 Contractual Services 6,250 6,250 Capital Outlay Miscellaneous Total 9,750 9,750 221 T raini ng/lnstructional Personal Services Material & Supplies Contractual Services 19,000 19,000 Capital Outlay Miscellaneous Total 19,000 19,000 222 Fire/Rescue/Medical Personal Services 151,500 151,500 Material & Supplies 40,164 40,164 Contractual Services 61,520 61,520 Capital Outlay 60,000 60,000 Miscellaneous Total 313,184 313,184 223 Fire Administration Personal Services 34,000 34,000 Material & Supplies 3,450 3,450 Contractual Services 26,650 26,650 Capital Outlay 13,000 13,000 Miscellaneous Total 77,100 77,100 419,034 419,034 19 This page was left blank intentionally 26 1999 Proposed Budget Firefighter Relief Fund November 16, 1998 27 This page was left blank intentionally 28 CITY OF CHANHASSEN 1999 BUDGET SPECIAL REVENUE FUNDS 203 Firefighters' Relief Fund 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC) REVENUE TOTAL GENERAL PROPERTY TAX 40,000 40,000 42,000 5.0% TOTAL INTERGOVERNMENTAL REV 62,000 61 ,400 64,400 4.9% * TOTAL OTHER REVENUE 4,000 4,000 6,000 50.0% ** TOTAL REVENUE 106,000 105,400 112,400 6.6% EXPENDITURES TOTAL CONTRACTUAL SERVICES 72,000 72,000 75,600 5.0% TOTAL EXPENDITURES 72,000 72,000 75,600 5.0% REVENUE OVER/(UNDER) EXPENDITURES 34,000 33,400 36,800 10.2% FUND BALANCE FORWARD 165,293 165,416 198,816 20.2% LESS REQUIRED RESERVE 199,293 198,816 235,616 18.5% TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 29 1999 Proposed Budget Park & Recreation November 23,1998 This page was left blank intentionally Park and Recreation Mission Statement: The primary mission of the Park and Recreation Commission is to provide quality recreational opportunities for all citizens of Chanhassen in a financially responsible manner while preserving natural amenities. Budget Highlights: Fill Patty Dexter's vacant recreation supervisor position. Addition of a department secretary, addition of a park light equipment operator, funding 50% of a forestry technician, changing operations at the recreation center to include a full-time recreation center coordinator. Maintenance projects include Meadow Green Park parking lot overlay, $ 15,000; tennis court repair at the recreation center, $20,000; new Lake Ann Park access road parking lot and trail, $ 150,000; new hockey boards at City Center Park, 530,000; and skate park material $30,000. Conservative stance in Fund 410 Park and Trail Acquisition and Development. Special event spending is down. Future Trends: Continued building reserves in Fund 410. Maintenance budget will continue to increase to keep pace with the growth and aging of our park and trail systems. Service levels at individual parks will continue to rise as system matures. Service LeH'1 Issues/Unmet Needs: Number 1 complaint is the lack of a full service community center. Second highest demand is for the continued expansion of the city's trail system. Staffing ratios (staff/population) in the area of recreation programming remain low. g park j~rTY Blldg~l] 999-rark&R~~ This page was left blank intentionally 2 CITY OF CHANHASSEN 1999 BUDGET PARKS & RECREATION Personal Services Materials & Contractual Supplies Services Capital Outlay 141 Park & Rec Commission 375 1,700 142 Park & Rec Administration 100,700 2,450 26,250 143 Recreation Center 193,100 14,350 69,800 144 Senior Citizens Center 23,100 4,375 5,050 145 Recreation Programs 101,325 17,905 68,880 146 Self-Supporting Programs 47,925 9,185 18,016 147 Lake Ann Park Operations 8,250 13,245 37,970 148 Park Maintenance 360,900 155,500 274,700 TOTAL 835,300 217,385 502,366 46,150 46,150 Expenditures by Function Lake Ann Park 4% Park Maint 52% Self-Support 5% Rec Program 12% Rec Center 17% Expenditures by Type Contractual 31% Materials 14% Personal 52% 3 Misc. Total 2,075 129,400 277,250 32,525 188,11 0 75,126 59,465 837,250 1,601,201 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET 570 Parks & Recreation 141 Park & Rec Commission REVENUE General Property Tax 1,934 1,961 1,788 Intergovernmental Revenue 12 12 10 Charges for Current Services 25 23 19 Other Revenue 52 63 49 TOTAL REVENUE 2,023 2,059 1,866 EXPENDITURES Materials & Supplies 275 375 375 Contractual Services 1,700 1,300 1,700 * TOTAL EXPENDITURES 1,975 1,675 2,075 ** REV OVER(UNDER) EXPEND 48 384 (209) 142 Park & Rec Administration REVENUE General Property Tax 70,069 81,918 110,975 Intergovernmental Revenue 425 497 620 Charges for Current Services 1,510 1,564 1,804 Other Revenue 1,879 2,634 3,040 TOTAL REVENUE 73,883 86,613 116,439 EXPENDITURES Personal Services 64,500 64,500 100,700 Materials & Supplies 2,100 2,023 2,450 Contractual Services 5,550 4,035 26,250 TOTAL EXPENDITURES 72,150 70,558 129,400 REV OVER(UNDER) EXPEND 1,733 16,055 (12,961 ) 4 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 143 Recreation Center REVENUE General Property Tax 110,857 115,181 66,559 Intergovernmental Revenue 673 699 372 Charges for Current Services 159,439 176,356 200,722 Other Revenue 2,973 3,704 1,823 TOTAL REVENUE 273,942 295.939 269,476 EXPENDITURES Personal Services 188,700 194,688 193,100 Materials & Supplies 14,500 11,669 14,350 Contractual Services 68,000 67,008 69,800 TOTAL EXPENDITURES 271,200 273,365 277,250 REV OVER(UNDER) EXPEND 2,742 22,574 (7,774) 144 Senior Citizens Center REVENUE General Property Tax 24,850 25,507 19,408 Intergovernmental Revenue 151 155 108 Charges for Current Services 4,323 10,300 10,210 Other Revenue 666 820 532 TOTAL REVENUE 29,990 36,782 30,258 EXPENDITURES Personal Services 22,300 22,300 23,100 Materials & Supplies 3,075 4,401 4,375 Contractual Services 4,000 5,082 5,050 TOTAL EXPENDITURES 29,375 31 ,783 32,525 REV OVER(UNDER) EXPEND 615 4,999 (2,267) 5 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET 145 Recreation Programs REVENUE General Property Tax 159,149 179,973 162,077 Intergovernmental Revenue 966 1,092 906 Charges for Current Services 2,066 2,118 1,758 Other Revenue 4,268 5,787 4,440 * TOTAL REVENUE 166,449 188,971 169,180 EXPENDITURES Personal Services 86,958 86,762 101,325 Materials & Supplies 16,290 14,791 17,905 Contractual Services 59,265 52,145 68,880 TOTAL EXPENDITURES 162,513 153,698 188,110 REV OVER(UNDER) EXPEND 3,936 35,273 (18,930) 146 Self-Supporting Programs REVENUE General Property Tax 15,357 10,060 30,265 Intergovernmental Revenue 93 61 169 Charges for Current Services 45,199 40,118 40,328 Other Revenue 412 323 829 * TOTAL REVENUE 61,062 50,563 71 ,591 EXPENDITURES Personal Services 25,100 23,736 47,925 Materials & Supplies 11 ,926 8,090 9,185 Contractual Services 23,656 16,765 18,016 TOTAL EXPENDITURES 60,682 48,591 75,126 REV OVER(UNDER) EXPEND 380 1,972 (3,535) 6 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 147 Lake Ann Park Operations REVENUE General Property Tax 16,614 32,745 29,135 Intergovernmental Revenue 101 199 163 Charges for Current Services 20,416 25,335 25,966 Other Revenue 446 1,053 798 TOTAL REVENUE 37,576 59,332 56,062 EXPENDITURES Personal Services 9,575 6,993 8,250 Materials & Supplies 10,395 9,045 13,245 Contractual Services 17,195 36,876 37,970 TOTAL EXPENDITURES 37,165 52,914 59,465 REV OVER(UNDER) EXPEND 411 6,418 (3,403) 148 Park Maintenance REVENUE General Property Tax 422,861 492,003 721,380 Intergovernmental Revenue 2,566 2,985 4,033 Charges for Current Services 5,491 5,791 7,823 Other Revenue 11,340 15,821 19,760 TOTAL REVENUE 442,258 516,601 752,996 EXPENDITURES Personal Services 267,800 267,800 360,900 Materials & Supplies 82,000 82,500 155,500 Contractual Services 82,000 69,873 274,700 Capital Outlay 46,150 TOTAL EXPENDITURES 431,800 420,173 837,250 REV OVER(UNDER) EXPEND 10,458 96,428 (84,254) *** TOTAL PARKS & RECREATION REVENUE 1,087,181 1 ,236,860 1,467,869 *** TOTAL PARKS & RECREATION EXPENDITURES 1,066,860 1,052,757 1,601,201 *** TOTAL REV OVER(UNDER) EXPEND 20,321 184,103 (133,332) 7 Division - 141 Activity: Citizen Park and Recreation Commission Advisory Board Definition: To provide recommendations and advice to the City Council in matters pertaining to parks, recreation and leisure services. To cooperate with other groups in advancing sound recreation and park planning and programs throughout the community. The Park and Recreation Commission is composed of seven members who are appointed by the City Council for staggered terms. \Vho is it serving: All residents. "'hy is it important: Residents have direct access to seven of their peers when inquiring about the issues relating to parks, open space and trails. The commission represents citizen issues before the city council. How does it support the strategic plan: Achieves better communication with citizens, art center, public event programming, city beautification, outdoor movies, community center, library, lake water quality, compost site, hockey arena, more soccer fields, more baIlfields, golf course, crime low, community outdoor pool. How many does it serve: 19,200 Cost per beneficiary: 10.8~ Other performance measures: Surveys, citizen comments. Staffing Level: (description) This division is supported by the park and recreation director. Capital Outlay: (description) None g:'p3rk Ih BlIdg~t I 999-PRCAdBo3rd,doc 8 420 Park & Recreation Commission Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total o 375 1,700 o o 2,075 o 375 1,700 o o 2,075 2,075 2,075 9 This page was left blank intentionally 10 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 421 Intergovernmental Personal Services 10,070 10,070 Material & Supplies 245 245 Contractual Services 2,625 2,625 Capital Outlay 0 0 Miscellaneous 0 0 Total 12,940 12,940 422 Park Operation & Development Personal Services 40,280 40,280 Material & Supplies 980 980 Contractual Services 10,500 10,500 Capital Outlay 0 0 Miscellaneous 0 0 Total 51 ,760 51,760 423 Trail Operation & Development Personal Services 20,140 20,140 Material & Supplies 490 490 Contractual Services 5,250 5,250 Capital Outlay 0 0 Miscellaneous 0 0 Total 25,880 25,880 428 Customer Service Personal Services 30,210 30,210 Material & Supplies 735 735 Contractual Services 7,875 7,875 Capital Outlay 0 0 Miscellaneous 0 0 Total 38,820 38,820 129,400 129,400 11 Division-142 Activity: Intergovernmental Definition: Relationships with other government entities which are essential to the operation of park and recreation administration. Who is it serving: The entire community \Vhy is it important: (benefit to key stakeholders) Ensures that taxpayer dollars are maximized through positive intergovernmental relationships. How docs it support the strategic plan: Provides for participation in and access to regional facilities. How many docs it serve: 19,200 Cost pCI' bcncficiary: S 0.67 Othcr pcrformancc measures: Community leaders evaluation Staffing Lenl: (description) 10% Capital Outlay: (description) - 0- g r:!I-k Ih I3l1dg~11999-142d 12 421 Intergovernmental Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 10,070 245 2,625 o o 12,940 10,070 245 2,625 o o 12,940 13 Division-142 Activity: Park Operation and Development Definition: The development and operation of a city-wide park system. Who is it serving: All residents. 'Vhy is it_ important: (benefit to key stakeholders) Parks and recreation has a greater cumulative effect on our community than any other service. How does it support the strategic plan: We honor community volunteers, provide quality public service, provide public events programming, city beautification, central meeting space. improve lake v.ater quality, foster preservation of historical sites, maintain boulevard trees, build soccer and ball fields, maintain the cemetery and provide other positive social, personal and environmental and economic benefits. How many does it serve: 19,200 Cost per beneficiary: S 2.70 Other performance measures: Community response. Staffing Level: (description) 40% Capital Outlay: (description) o g:' parklhBudgcl1999-142b 14 422 Park Operation & Development Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 40,280 980 10,500 o o 51,760 40,280 980 10,500 o o 51,760 15 Division-142 Activity: Trail Operation and Development Definition: The development and operation of a city-wide trail system. \Vho is it serving: All residents. 'Vhy is it important: (benefit to key stakeholders) Walking/jogging is the number I form ofrecreationlexercise nation-wide. Trails are the essential ingredient in community connectedness. How does it support the strategic plan: An essential element in a multi-model transportation system to tie core together. Highway 101 trail is rated the number I priority. How many docs it serve: 19,200 Cost per beneficiary: S 1.34 Other performance measures: Community response. Staffing Lenl: (description) 20% Capital Outlay: (description) o g:rark III 811Jg~t 1999-142c 16 423 Trail Operation & Development Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 20,140 490 5,250 o o 25,880 20,1 40 490 5,250 o o 25,880 17 Division-142 Activity: Customer Service Definition: Provide high quality services to the residents ofChanhassen through personal contact, written materials, and other forms of communication. Who is it serving: All residents. \Vhy is it important: (benefit to key stakeholders) Provide better service to our customers creating a better educated and well infonned public. How does it support the strategic plan: Provides means for community members expectations to be met through quality services and amenities. Encourages positive community connections. Ho\" many does it serve: 19,200 Cost per beneficiary: S 2.02 Other performance measures: Community response. Staffing Level: (description) 30% Capital Outlay: (description) o g: p~rk th Gudget 1999-142a 18 428 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 30,210 735 7,875 o o 38,820 30,210 735 7,875 o o 38,820 19 This page was left blank intentionally 20 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 430 Fitness Programming Personal Services 28,500 28,500 Material & Supplies 5,675 5,675 Contractual Services 13,200 13,200 Capital Outlay Miscellaneous Total 47,375 47,375 431 Programming Personal Services 22,000 22,000 Material & Supplies 5,675 5,675 Contractual Services 30.200 30,200 Capital Outlay Miscellaneous Total 57,875 57,875 432 Facility Rentals Personal Services 30,000 30,000 Material & Supplies 1,000 1,000 Contractual Services 13,200 13.200 Capital Outlay Miscellaneous Total 44.200 44.200 438 Customer Service Personal Services 112,600 112,600 Material & Supplies 2,000 2,000 Contractual Services 13.200 13,200 Capital Outlay Miscellaneous Total 127,800 127.800 277 ,250 277 ,250 21 Division - 143 Activity: Fitness Programming Definition: Provide a facility and professional instruction for attaining fitness objectives through individual effort, group instruction or personal training. Who is it serving: The CRC provides premium service to the residents of Chanhassen and employees of Chanhassen businesses. Residents of surrounding communities are also welcome. \Vhy is it important: (benefit to key stakeholders) Physical activity enriches the lives of our customers by improved health, self- esteem and ability to engage in active recreation. How does it support the strategic plan: Gives residents and others a facility and programming for establishing and maintaining community connections and lifelong enrichment. How many does it serve: Chanhassen residents and residents of surrounding communities. Cost per beneficiary: $2.00 Other performance measures: Program reviews. Staffing Level: (description) o Capital Outlay: (description) o g:\park\jerry\BudgetI999-143FitnessProg.doc 22 430 Fitness Programming Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 28,500 5,675 13,200 28,500 5,675 13,200 47,375 47,375 23 Division - 143 Activity: Programming Definition: Provide opportunities for playing, exercising, learning and relaxing for all ages. Who is it serving: The CRC provides premium service to the residents of Chanhassen and employees of Chanhassen businesses. Residents of surrounding communities are also welcome. \Vhy is it important: (benefit to key stakeholders) Knowledge of and participation in recreation programs enriches the body, imagination, and creativity of our residents. How does it support the strategic plan: Gives residents and others a facility and programming for establishing and maintaining community connections and lifelong enrichment. How many does it serve: Chanhassen residents and residents of surrounding communities. Cost per beneficiary: $2.00 Other performance measures: Financial review of program events and program quality assessments. Staffing Level: (description) 1 part time facility supervisors Capital Outlay: (description) o g:\park\jerry\BudgetI999-143Prog.doc 24 431 Programming Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 22,000 5,675 30,200 22,000 5,675 30,200 57,875 57,875 25 Division - 143 Activity: Facility Rental Definition: Provide a facility for rent to engage in playing, exercising, meeting, learning and relaxing. Who is it serving: The CRC provides premium service to the residents of Chanhassen and employees of Chanhass.en businesses. Residents of surrounding communities are also welcome. Why is it important: (benefit to key stakeholders) The CRC provides a gathering place for community connections. How does it support the strategic plan: Gives residents and others a facility and programming for establishing and maintaining community connections and lifelong enrichment. How many does it serve: Chanhassen residents and residents of surrounding communities. Cost per beneficiary: S2.00 Other performance measures: Staffing Level: (description) o Capital Outlay: (description) o g:\park\jerry\Budgetl 999-1 43FacilityRental.doc 26 432 Facility Rentals Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 30,000 1,000 13,200 30,000 1,000 13,200 44,200 44,200 27 Division - 143 Recreation Center Mission: The CRC is a place dedicated to serving the growing needs of a dynamic city. A place for playing, exercising, meeting, learning and relaxing. A place where people young and old gather to energize. A place for lifelong leisure! Activity: Customer Service Definition: Provide communication of Chanhassen Parks and Recreation amenities through personal contact and printed media. \Vho is it serving: The CRC provides premium service to the residents of Chanhassen and employees of Chanhassen businesses. Residents of surrounding communities are also welcome. \Vhy is it important: (benefit to key stakeholders) Knowledge of and participation in recreation programs enriches the body, imagination, and creativity of our residents. How does it support the strategic plan: Gives residents and others a facility and programming for establishing and maintaining community connections and lifelong enrichment. How many does it serve: Chanhassen residents and residents of surrounding communities. Cost per beneficiary: $2.00 Other performance measures: Evaluation of staff and program budgets. Staffing Level: (description) 7 part time facility supervisors Capital Outlay: (description) g:\park\jerry\Budget1999-143.doc 28 438 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 112,600 2,000 13,200 112,600 2,000 13,200 127,800 127,800 29 CITY OF CHANHASSEN 1999 BUDGET Commentary Parks & Recreation - Senior Center Operation Function: To provide recreation programs and opportunities to senior citizens in the community. Also, to establish a setting within the Senior Center which is inviting and improves quality of life and use of leisure time. Revenues: Revenue is generated from various self-supporting trips and classes run for senior citizens. This helps to offset the costs mentioned under Fees, Service and Program Supplies. Occasional donations are also received at the Senior Center and are found in account #3807. Expenditures: Any expenditures incurred in this budget will be used to carry out the function and operation of the Senior Center, as well as its promotion, which includes the Advisory Board. 40 I 0 Senior Center Coordinator (PIT) 4120 Supplies, equipment 4130 Kitchen supplies, admissions, tickets and crafts 4300 Speakers, entertainment, transportation costs and catering. Future Trends: A good portion of baby boomers in the Chanhassen area will soon be eligible to participate at the Senior Center within the years to come. In addition, we currently serve 2000 people in Chanhassen over the age of 50. As a result, we can predict: · Attendance at the Senior Center will continue to increase. · Additional space will be needed to accommodate the increased growth. · Evening activities for the "younger working senior" may be need to be offered. · Special efforts to reach the minority seniors will need to be researched. Budget Highlights: An addition of $500.00 for the purchase of printed music for the CHAN-o- laires was added to account #4 I 30-1 0 1-144. In the past the chorus has copied music, but over the years a few organizations within the area have been fined for this ilIegal action. As a result the Senior Center feels it is appropriate to purchase printed music instead of copying it. Service Level Issues I Dnmet Needs: · In the future full-time staff will be needed to run the Senior Center. · Improved transportation for seniors to come and go to the Senior Center, especially for evening and weekend events. · Several activities at the Senior Center are already maximizing the space currently available. Additional space will need to be planned for the future growth of the Senior Center. 30 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 440 ActivitylTrip Programming Personal Services 4,620 4,620 Material & Supplies 875 875 Contractual Services 1,010 1,010 Capital Outlay 0 0 Miscellaneous 0 0 Total 6,505 6,505 441 Intergovernmental Personal Services 2,310 2,310 Material & Supplies 438 438 Contractual Services 505 505 Capital Outlay 0 0 Miscellaneous 0 0 Total 3,253 3,253 " 442 Congregate Dining/Meals on Wheels Personal Services 1,155 1,155 Material & Supplies 219 219 Contractual Services 253 253 Capital Outlay 0 0 Miscellaneous 0 0 Total 1,626 1,626 443 Volunteer Training Personal Services 2,310 2,310 Material & Supplies 438 438 Contractual Services 505 505 Capital Outlay 0 0 Miscellaneous 0 0 Total 3,253 3,253 444 Facility Scheduling Personal Services 2,310 2,310 Material & Supplies . 438 438 Contractual Services 505 505 Capital Outlay 0 0 Miscellaneous 0 0 Total 3,253 3,253 448 Customer Service Personal Services 10,395 10,395 Material & Supplies 1,969 1,969 Contractual Services 2,273 2,273 Capital Outlay 0 0 Miscellaneous 0 0 Total 14,636 14,636 32,525 32,525 31 This page ,,"as left blank intentionally 32 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 450 Community Events Personal Services 44,485 44,485 Material & Supplies 7,295 7,295 Contractual Services 45,210 45,210 Capital Outlay 0 0 Miscellaneous 0 0 Total 96,990 96,990 452 Youth Liesure Services Personal Services 12,348 12,348 Material & Supplies 1,815 1,815 Contractual Services 4,100 4,100 Capital Outlay 0 0 Miscellaneous 0 0 Total 18,263 18,263 453 Facility Scheduling Personal Services 27,540 27,540 Material & Supplies 0 0 Contractual Services 17,945 17,945 Capital Outlay 0 0 Miscellaneous 0 0 Total 45,485 45,485 454 Youth Associations Personal Services 8,474 8,474 Material & Supplies 6,685 6,685 Contractual Services 0 0 Capital Outlay 0 0 Miscellaneous 0 0 Total 15,159 15,159 458 Customer Service Personal Services 8,478 8,478 Material & Supplies 2,110 2,110 Contractual Services 1,625 1,625 Capital Outlay 0 0 Miscellaneous 0 0 Total 12,213 12,213 188,110 188,110 33 Division-145 Activity: Community Events Definition: Seasonal and Holiday activities planned to bring community stakeholders together. Who is it serving: General population - 19,200 Why is it important: (benefit to key stakeholders) Provides an opportunity for personal involvement in social activities accessible for all people regardless of social and economic status. How does it support the strategic plan: Promotes community connections which in turn helps to foster a sense of safety and security between individuals. How many does it serve: General population - 19,200 and surrounding communities, 2,000 approximately. Cost per beneficiary: $4.58 per person Other performance measures: General feedback from participants, Commissioners, sponsors, and volunteers. Staffing Level: (description) 44% Capital Outlay: (description) -0- g:\park\jerry\Budget1999-145c 34 450 Community Events Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 44,485 7,295 45,210 o o 96,990 44,485 7,295 45,210 o o 96,990 35 Division-145 Activity: Youth Leisure Activities Definition: Programs designed to offer children a variety of social and recreational activities other than athletics. Who is it serving: General Population - 19,200 Why is it important: (benefit to key stakeholders) Provides youth with a chance to be creative and challenged while interacting in a non- competitive atmosphere. How does it support the strategic plan: Quality service designed to fit the needs and desires of our community. Brings people together based on common interest. How many does it serve: General population - 19,200 Cost per beneficiary: $ .95 per participant Other performance measures: Distribution of program evaluations. Staffing Level: (description) 13% Capital Outlay: (description) -0- g:\park\jerry\Budget1999-145b 36 452 Youth Liesure Services Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 12,348 1,815 4,100 o o 18,263 12,348 1,815 4,100 o o 18,263 37 Division-145 Activity: Facilities Definition: Provision of portable warming houses, phone service and utilities for park and recreation amenities. Who is it serving: General Population - 19,200 Why is it important: (benefit to key stakeholders) Provides a place for physical and social activities to take place and re-enforces play and better health. How does it support the strategic plan: Skating rinks are located in neighborhoods and parks easily accessible to the community and encourages community connections by providing a place for individuals to gather. How many does it serve: General Population - 19,200 Cost per beneficiary: $2.37 per participant Other performance measures: Primarily through feedback from participants to warming house attendants and park & Recreation staff. Staffing Level: (description) 27% Capital Outlay: (description) -0- g:\park\ierry\BudgetI999-145e 38 453 Facility Scheduling Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 27,540 o 17,945 o o 45,485 27,540 o 17,945 o o 45,485 39 Division-145 Activity: Youth Associations (CAA, Tonka United, Chan/Chaska Soccer, etc.) Definition: Providers of a variety of athletic opportunities to the youth of our community. Who is it serving: The youth of Chanhassen and surrounding communities Why is it important: (benefit to key stakeholders) Provides children with an opportunity to develop socially and physically through organized sports and re-enforces positive activities which long term deters anti-social behaviors. How does it support the strategic plan: Helps individuals foster a connection to their community and provides safe and accessible activities in a quality manner. How many does it serve: Approximately 10,000 between 6 youth organizations Cost per beneficiary: $1.52 per participant Other performance measures: Youth associations conduct their own program evaluations. Seasonal meetings regarding scheduling of facilities. Staffing Level: (description) 8% Capital Outlay: (description) -0- g:\park\jerry\Budget1999-l45a 40 454 Youth Associations Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 8,474 6,685 o o o 15.159 8,474 6.685 o o o 15,159 41 Division-14S Activity: Customer Service Definition: Provide high quality services to the residents of Chanhassen through personal contact, written materials, and other forms of communication. Who is it serving: Our department is serving our general population of 19,200. Why is it important: (benefit to key stakeholders) Provide better service to our customers creating a better educated and well informed public. How does it support the strategic plan: Provides means for community members expectations to be met through quality services and amenities. Encourages positive community connections. How many does it serve: General Chanhassen population. Cost per beneficiary: $ .64 per participant Other performance measures: Distribution of program evaluations. Staffing Level: (description) 8% Capital Outlay: (description) -0- g :\park\jerry\B udget 1999-145d 42 458 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 8,478 2,110 1,625 o o 12,213 8,478 2,110 1,625 o o 12,213 43 This page was left blank intentionally 44 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 460 Adult Sports/Leisure Services Personal Services 13,898 13,898 Material & Supplies 8,060 8,060 Contractual Services 14,246 14,246 Capital Outlay 0 0 Miscellaneous 0 0 Total 36,204 36,204 461 Youth Sports Personal Services 4,313 4,313 Material & Supplies 470 470 Contractual Services 3,650 3,650 Capital Outlay 0 0 Miscellaneous 0 0 Total 8,433 8,433 463 Youth Leisure Services Personal Services 27,796 27,796 Material & Supplies 630 630 Contractual Services 120 120 Capital Outlay 0 0 Miscellaneous 0 0 Total 28,546 28,546 468 Customer Service Personal Services 1,918 1,918 Material & Supplies 25 25 Contractual Services 0 0 Capital Outlay 0 0 Miscellaneous 0 0 Total 1.943 1,943 75,126 75,126 45 Division-146 Activity: Adult SportslLeisure Services Definition: Activities for adults designed to provide competitive and non-competitive recreational opportunities. Who is it serving: Adults living in Chanhassen, and surrounding communities. Why is it important: (benefit to key stakeholders) Provides competitive and non-competitive opportunities for adults encouraging better health and social well-being. How does it support the strategic plan: Meets stakeholders expectations for quality services and promotes connections between adults within the community. How many does it serve: Approximately 10,000 adults Cost per beneficiary: $ .34 per participant Other performance measures: Distribution of program evaluations. Staffing Level: (description) 29% Capital Outlay: (description) -0- g:\park\jerry\BudgetI999-146 46 460 Adult Sports/Leisure Services Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 13,898 8,060 14,246 o o 36,204 13,898 8,060 14,246 o o 36,204 47 Division-146 Activity: Youth Sports Definition: Sports activities for youth not covered or offered by local youth organizations Who is it serving: General population of 19,200. Why is it important: (benefit to key stakeholders) Provides education to youth in a healthy and accessible environment, encouraging physical and mental skill development. How does it support the strategic plan: Encourages community connections by bringing children together who share a common interest in learning or taking part in a physical activity. How many does it serve: General population of 19,200. Cost per beneficiary: $ .34 participant Other performance measures: Distribution of program evaluations. Staffing Level: (description) 9% Capital Outlay: (description) -0- g:\park\jerry\BudgetI999-146d 48 461 Youth Sports Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 4,313 470 3,650 o o 8,433 4,313 470 3,650 o o 8,433 49 Division-146 Activity: Youth Leisure Services Definition: Programs designed to offer children a variety of social and recreational activities other than athletics. Who is it serving: General population - 19,200 Why is it important: (benefit to key stakeholders) Provides youth with a chance to be creative and challenged while interacting in a non- competitive atmosphere. How does it support the strategic plan: Quality services designed to fit the needs and desires of our community. Brings people together based on common interest. How many does it serve: General population - 19,200 Cost per beneficiary: $ .82 per participant Other performance measures: Distribution of program evaluations. Staffing Level: (description) 58% Capital Outlay: (description) -0- g:\park\jerry\Budget1999-146b 50 463 Youth Leisure Services Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 27.796 630 120 o o 28,546 27,796 630 120 o o 28,546 51 Division-146 Activity: Customer Service Definition: Provide high quality services to the residents of Chanhassen through personal contact, written materials, and other forms of communication. Who is it serving: Our department is serving our general population of 19,200. Why is it important: (benefit to key stakeholders) Provide better service to our customers creating a better educated and well informed public. How does it support the strategic plan: Provides means for community members expectations to be met through quality services and amenities. Encourages positive community connections. How many does it serve: General Chanhassen population of 19,200. Cost per beneficiary: $ .06 per participant Other performance measures: Distribution of program evaluations Staffing Level: (description) 4% Capital Outlay: (description) -0- g:\park\jerry\B udget 1999-146c 52 468 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 1,918 25 o o o 1,943 1,918 25 o o o 1,943 53 This page ,yas left blank intentionally 54 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 470 Facility Scheduling Personal Services 0 0 Material & Supplies 1,710 1,710 Contractual Services 11,975 11,975 Capital Outlay 0 0 Miscellaneous 0 0 Total 13,685 13,685 471 Lifeguard/Beach Program Personal Services 0 0 Material & Supplies 0 0 Contractual Services 22,600 22,600 Capital Outlay 0 0 Miscellaneous 0 0 Total 22,600 22,600 472 Concession/Boat Rental Operation Personal Services 8,250 8,250 Material & Supplies 11,535 11.535 Contractual Services 1.995 1,995 Capital Outlay 0 0 Miscellaneous 0 0 Total 21,780 21,780 478 Customer Service Personal Services 0 0 Material & Supplies 0 0 Contractual Services 1 ,400 1 ,400 Capital Outlay 0 0 Miscellaneous 0 0 Total 1,400 1 ,400 59,465 59,465 55 Division - 147 Activity: Facilities Definition: Provision of utilities to ballfield, concession stands, and other amenities at Lake Ann Park. Who is it serving: General Population - 19,200 Why is it important: (benefit to key stakeholders) Provides a place for physical and social activities to take place and reinforces play and better health. How does it support the strategic plan: Promotes community connections and socialization while preserving and maintaining natural areas and open space. How many does it serve: General Population - 19,200 Cost per beneficiary: 71 rt per participant Other performance measures: Gather feedback from participants and facility users. Staffing Level: (description) o Capital Outlay: (description) o g:\park\jerry\BudgetI999-147d.doc 56 470 Facility Scheduling Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total o 1,710 11,975 o o 13,685 o 1,710 11,975 o o 13.685 57 Division - 147 Activity: Lifeguard/Beach Programs Definition: Provision of lifeguards at Lake Ann Beach for the safety and well being of all participants. \Vho is it serving: General Population - 19,200 'Vhy is it important: (benefit to key stakeholders) Provides an essential service which protects the city and agents by creating a safer environment. How does it support the strategic plan: Provides a high level of professional services to protect the lives of our pm1icipants. How many does it serve: General Population of 19,200 and sUlTounding communities. Cost per beneficiary: $1.18 Other performance measures: General comments from participants and from contracted agency. Staffing Level: (description) Contracted service. Capital Outlay: (description) o g: \park\j erry\Budget 1999-14 7b 58 471 Lifeguard/Beach Program Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total o o 22,600 o o 22,600 o o 22,600 o o 22,600 59 Division - 147 Activity: ConcessionlBoat Rental Operations Definition: Provides an opportunity to enhance participant's experience at Lake Ann Park through renting boats and utilizing the concession stand. Who is it serving: General Population - 19,200 Why is it important: (benefit to key stakeholders) Encourages stakeholders to develop mentally, socially and physically by enjoying our natural amenities. How does it support the strategic plan: Promotes and encourages community connections through socialization at Chanhassen's premier community park. How many does it serve: Approximately 19,200 Cost per beneficiary: $1.13 Other performance measures: Staff evaluations - daily sales reports Staffing Level: (description) 100% Capital Outlay: (description) o g:\park\jerry\Budget1999-l47a 60 472 Concession/Boat Rental Operation Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 8,250 11 ,535 1,995 o o 21,780 8,250 11 ,535 1,995 o o 21,780 61 Division - 147 Activity: Customer Service Definition: Provide high quality services to the residents of Chanhassen through personal contact, written materials, and other forms of communications. Who is it serving: Our department serves the general population - 19,200. Why is it important: (benefit to key stakeholders) Provides better service to our customers which helps to better their experience at Lake Ann Park. How does it support the strategic plan: Gives stakeholders and other participants opportunities to enjoy our natural amenities while promoting a sense of community connection. How many does it serve: General Chanhassen population and surrounding conununities. Cost per beneficiary: 7 ct per person Other performance measures: Distributions of evaluations. Staffing Level: (description) o Capital Outlay: (description) $0 g:\park\jerry\BudgetI999-147c.doc 62 478 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total o o 1 ,400 o o 1 ,400 o o 1 ,400 o o 1 ,400 63 This page was left blank intentionally 64 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 480 Park Operation & Construction Personal Services 180,450 180,450 Material & Supplies 56,780 56,780 Contractual Services 228,820 228,820 Capital Outlay 9,500 9,500 Miscellaneous 0 0 Total 475,550 475,550 481 Trail Operation & Construction Personal Services 36,090 36,090 Material & Supplies 11 ,400 11 ,400 Contractual Services 31,510 31,510 Capital Outlay 0 0 Miscellaneous 0 0 Total 79,000 79,000 482 Mowing Personal Services 36,090 36,090 Material & Supplies 11,050 11,050 Contractual Services 2,520 2,520 Capital Outlay 0 0 Miscellaneous 0 0 Total 49,660 49,660 483 Tree Care Personal Services 18,045 18,045 Material & Supplies 3,200 3,200 Contractual Services 630 630 Capital Outlay 0 0 Miscellaneous 0 0 Total 21,875 21,875 484 Irrigation Personal Services 18,045 18,045 Material & Supplies 4,025 4,025 Contractual Services 630 630 Capital Outlay 36,650 36,650 Miscellaneous 0 0 Total 59,350 59,350 485 Refuse Personal Services 18,045 18,045 Material & Supplies 2,745 2,745 Contractual Services 5,630 5,630 Capital Outlay 0 0 Miscellaneous 0 0 Total 26,420 26,420 65 This page was left blank intentionally 66 486 Skating Rinks Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund 54,135 66,300 4,960 o o 125.395 54,135 66,300 4,960 o o 125,395 837,250 837,250 67 Division - 148 Activity: Park Operation and Construction Definition: Who is it serving: All Chanhassen residents and people from other communities who utilize the parks. Why is it important: (benefit to key stakeholders) Open space and new park construction needs before all possible park space is used up. How does it support the strategic plan: Creates more open space. How many does it serve: 19,200 Cost per beneficiary: $24.77 per person Other performance measures: Staffing Level: (description) 5 full time and 3 seasonal employees. Capital Outlay: (description) $9,500 tractor for dragging ballfields. g:\park\jerry\BudgetI999-POC.doc 68 480 Park Operation & Construction Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 180,450 56,780 228,820 9,500 o 475,550 180,450 56,780 228,820 9,500 o 475,550 69 Division - 148 Activity: Trail Operation and Construction Definition: Who is it serving: All Chanhassen residents and people from other communities that walk, jog, and bicycle. Why is it important: (benefit to key stakeholders) Creating a city-wide trail system. How does it support the strategic plan: 19,200 How many does it serve: $4.11 per person Cost per beneficiary: Other performance measures: Staffing Level: (description) 2 full time employees Capital Outlay: (description) $0 g:\park\jerry\Budget 1999- TOC.doc 70 481 Trail Operation & Construction Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 36,090 11 ,400 31,510 o o 79,000 36,090 11 ,400 31,510 o o 79,000 71 Division - 148 Activity: Mowing Definition: Who is it serving: All people using the parks. Why is it important: (benefit to key stakeholders) Sports activities and picnic areas need a well maintained area with a neat and clean look. How does it support the strategic plan: Maintain a neat and clean appearance of parks. How many does it serve: 19,200 Cost per beneficiary: $2.59 per person Other performance measures: Staffing Level: (description) 5 seasonal Capital Outlay: (description) g:\park\jerry\BudgetI999- Mowing.doc 72 482 Mowing Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 36,090 11,050 2,520 o o 49,660 36,090 11,050 2,520 o o 49,660 73 Division - 148 Activity: Tree Care Definition: Who is it serving: Everyone Why is it important: (benefit to key stakeholders) Maintain good health, trimmed trees. How does it support the strategic plan: Reforest open parkland to create a natural environment in parks. How many does it serve: 19,200 Cost per beneficiary: $1.14 per person Other performance measures: Staffing Level: (description) 1 full time 1 seasonal Capital Outlay: (description) g:\park\jerry\Budget1999- TreeCare.doc 74 483 Tree Care Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 18,045 3,200 630 o o 21,875 18,045 3,200 630 o o 21,875 75 Division - 148 Activity: Irrigation Definition: Who is it serving: Everyone participating in athletic sports and recreational sports. Why is it important: (benefit to key stakeholders) Maintain safe, healthy, attractive looking grass for athletic play. How does it support the strategic plan: Maximum use of open space. How many does it serve: 19,200 Cost per beneficiary: $3.09 per person Other performance measures: Staffing Level: (description) 2 full time Capital Outlay: (description) $36,650 Irrigation Monitoring System g:\park\jerry\B udget 1999- Irrigation.doc 76 484 Irrigation Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 18,045 4,025 630 36,650 o 59,350 18,045 4,025 630 36,650 o 59,350 77 Division - 148 Activity: Refuse Definition: Who is it serving: All people using the parks. Why is it important: (benefit to key stakeholders) Clean and well-maintained parks and park shelters leave te people with a better impression of the parks maintenance. How does it support the strategic plan: Maintain neat and clean appearance of park system. How many does it serve: 19,200 Cost per beneficiary: $1.38 Other performance measures: Staffing Level: (description) 2 seasonal Capital Outlay: (description) g:\park\jerry\B udget1999- Refuse.doc 78 485 Refuse Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 18,045 2,745 5,630 o o 26,420 18,045 2,745 5,630 o o 26,420 79 Division - 148 Activity: Skating Rinks Definition: Who is it serving: Organized hockey associations and recreational skaters. Why is it important: (benefit to key stakeholders) Gives them winter activities to participate in. How does it support the strategic plan: Creates winter activities for youth and adults. How many does it serve: 19,200 Cost per beneficiary: $6.53 per person Other performance measures: Staffing Level: (description) 5 full time Capital Outlay: (description) g :\park\jerry\B udget 1999- Skatingrinks .doc 80 486 Skating Rinks Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 54,135 66,300 4,960 o o 125,395 54,135 66,300 4,960 o o 125,395 81 CITY OF CHANHASSEN 1999 BUDGET CAPITAL PROJECT FUNDS 410 Park Trailways Acq & Dev Fund 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC) REVENUE TOTAL PERMITS 400,000 440,000 310,000 (29.5%) TOTAL OTHER REVENUE 69,000 45,000 45,000 0.0% ** TOTAL REVENUE 469,000 485,000 355,000 (26.8%) 82 CITY OF CHANHASSEN 1999 BUDGET CAPITAL PROJECT FUNDS 410 Park Trailways Acq & Dev Fund 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC) EXPENDITURES TOTAL PERSONAL SERVICES 15,700 15,700 15,900 1.3% * TOTAL MATERIALS & SUPPLIES 1,000 1,000 #DIV/O! TOTAL CONTRACTUAL SERVICES 31,000 20,500 20,000 (2.4%) TOTAL CAPITAL OUTLAY 354,000 317,500 76,000 (76.1%) TOTAL MISCELLANEOUS 30,000 #DIV/O! ** TOTAL EXPENDITURES 431,700 353,700 112,900 (68.1 %) REVENUE OVER/(UNDER} EXPENDITURES 37,300 131,300 242,100 84.4% FUND BALANCE FORWARD 601,932 922,002 1,053,302 14.2% LESS REQUIRED RESERVE Arts/Theater 50,000 50,000 100,000 100.0% City Center Park Play Equipment 12,000 12,000 12,000 0.0% Lake Ann Park Expansion 50,000 50,000 100,000 100.0% Bluff Creek Water Shed 100,000 100,000 100,000 0.0% Fund Reserve 300,000 100,000 200,000 100.0% TOTAL RESERVE 512,000 312,000 512,000 64.1% TOTAL RESOURCES OVER/(UNDER} LIABILITIES 127,232 741,302 783,402 5.7% 83 Division- 410 Activity: ParklTrailways Acquisition and Development Definition: Represents the master fund for current and future obligations for major park and trail projects, as well as minor park and trail improvements with our community. \Vho is it serving: All residents. \Vhy is it important: (benefit to key stakeholders) Parks and recreation has a greater cumulative effect on our community than any other service. How does it support the strategic plan: We honor community volunteers, provide quality public service, provide public events programming, city beautification, central meeting space, improve lake water quality, foster preservation of historical sites, maintain boulevard trees, build soccer and ballfields, maintain the cemetery and provide other positive social, personal and environmental and economic benefits. How many does it serve: ]9,200 Cost pel- beneficiary: S 5.88 Other performance measures: Community response. Staffing Level: (description) 100% Capital Outlay: (description) Land Purchase and Improvement Roundhouse Park & "Roundhouse" Renovation Basketball Courts Roundhouse Park Sugar Bush Park Other Equipment Bandimere Park Bleachers Outside Engineering Other Acquisition Costs $40,000 $ 5,000 $ 5,000 S20,000 S 3,000 S 3,000 g: park 11],[311dg~11999-142e 84 422 Park Operation & Development Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Park Acquisition Total 15,900 1,000 20,000 76,000 o 112,900 15,900 1,000 20,000 76,000 o 112,900 112,900 112,900 85 City of Chanhassen 1999 Budget I.S. Department Mission Statement It shall be the mission of the I.S. Department to ensure that all city employees have the appropriate computer hardware, software, and network resources, to efficiently perform their duties and to provide tlle support necessary to ensure tlle integrity of all data generated. Bud2et Hi2hli2hts Y2K Expenditures: Hardware / Software / Finnware upgrades required to survive the Year 2000 problem. See Y2K activity report for details. Replacement of Telephone PBX Equipment Replacing current PBX, (Telephone systems) both for upgraded capacity and to resolve related Y2K issues. Public Works Server Addition: Addition of a new server at the Public Works facility to host maintenance software for the Shop. Water. Park and Street departments. Primary application: Quest Maintenance OS and Office Updates: Upgrades to desktop operating systems, and to the Office application suite for all users. NOS Updates Upgrades to Net\rork Operating Systems, Microsoft NT 5.0 and Novell NetWare 5.0 Finance Soft\\are Final conversion from non-Y2K compliant Fund\\orks application to PACE product Future Trends . Migration to fiber optic net\rork voice and data cOlillectiYity . Development of city wide Intranct to distribute common infonnation . Re-Dcvelop City websitc including additional information to public, to includc mapping data. . Creation of centralized city database to integrate all existing databases . Online registration for Rec Center, Pennits. Etc . Video EmaiL Audio/Visual clements in \\'eb page. Service Level Issues I Unmet Needs . Lack of a\'ailable I.S. staff time to complete upgrade projects and to support users. This \\ill be addressed by the use of outside vendors for some tasks. . COlillection to Public Works building not sufficient to carry new usage lcvels. . User Training. Some users rcquire training on the software applications they currently use. . Improve Network Security . Some users experiencing problems vie\\ing smaller monitors. . Still somc slo\\. 486 PCs in use. 83 Activities List 160 Network Hardware / Software / Support 161 Client Hardware / Software / Support 162 Telecommunication Hardware / Software / Support 163 General Adlninistration 164 Trainin~ 165 Y2K Project 166 All GIS Acti"ities 167 Special Projects 168 Undefined 169 Undefined Stamm! Level While no additional, pcmmnent I.S. staff mcmbers arc necessary to accomplish the 1999 I.S. departmcnt goals. the use of outside "endor support organizations will be increascd to assist with Y2K assessment and compliance. and to allm\' l!lC completion of special projects. Capitol Outlav See attached spreadsheets. 84 4703 Office Equipment Total All Pages I $ 215,240.00 I Description Act Dept Unit Cost Rate Qty Line Total Server Upgrade Total (from Server Worksheet) 160 IS $ 9,000.00 1 $ 9,000.00 New PC & Replacement PC's ( from Client Worksheet) 161 IS $ 38,900.00 1 $ 38,900.00 Network Hardware Upgrade (from Network Worksheet) 160 IS $ 17,480.00 1 $ 17,480.00 Printer Upgrades & Replacements (from Printer Worksheet) 160 IS $ 11 ,560.00 1 $ 11,560.00 10/100 PMCIA Ethernet Adapters (Thinkpad Notebooks) 161 IS $ 200.00 Ea 5 $ 1,000.00 Visual E-Mail Client Package 160 IS $ 500.00 Ea 2 $ 1,000.00 Network Fax Server 160 IS $ 1,200.00 Ea 1 $ 1,200.00 PDA Development Project 161 IS $ 900.00 Ea 1 $ 900.00 FAX Machine, Replacement for FD Main Station Fax 162 FD $ 700.00 Ea 1 $ 700.00 Scan Converter PC to Monitors 160 FD $ 2,500.00 Ea 1 $ 2,500.00 Y2K Contingency Fund 165 IS $ 25,000.00 Ea 1 $ 25,000.00 Replacement for existing PBX at City Hall 162 IS $ 67,000.00 Ea 1 $ 67,000.00 Replacement for existing Voicemail Sys City Wide 165 IS $ 14,000.00 Ea 1 $ 14,000.00 Replacement for existing PBX at Public Works 162 IS $ 25,000.00 Ea 1 $ 25,000.00 $ - 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTALS $ 215,240.00 85 TOTAL ALL ~ $ 9,000.00 I CFS1 Server Upgrades Preff Description Unit Cost Vendor Qty Line Total $ - 0 $ - $ - $ - $ - $ - TOTALS $ - CFS2 Server Upgrades Preff Description Unit Cost Vendor Qty Line Total $ - $ - $ - $ - $ - TOTALS $ - GIS Server Upgrades Preff Description Unit Cost Vendor Qty Line Total $ - $ - $ - $ - $ - TOTALS $ - Chanserv Server Upgrades Preff Description Unit Cost Vendor Qty Line Total 9Gb FW SCSI Pluggable Disk Drive 1500 Compaq 1 $1,500.00 0 1 $0.00 0 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS $ 1,500.00 86 CFS3 Server Addition Preff Description Unit Cost Vendor Qty Line Total Prosignia 300 Server, 300 Mhz PII, 4.3Gb HO, 10/100, 16XCO $ 2,500.00 Compaq 1 $ 2,500.00 $ - $ - $ - $ - $ - $ - $ - TOTALS $ 2,500.00 E-Mail Server Addition Preff Description Unit Cost Vendor Qty Line Total Integrated Mail, Firewall, Intranet, Server + Installation $ 5,000.00 Team Internet 1 $ 5,000.00 $ - $ - $ - $ - $ - $ - $ - TOTALS $ 5,000.00 Server Upgrades Preff Description Unit Cost Vendor Qty Line Total $ - 1 $ - $ - $ - $ - $ - $ - $ - $ - TOTALS $ - 87 Client Totals I $ 38,900.00 I Client - Workstations Preff Description Unit Cost Vendor Qty Line Total 266Mhz, 32Mb Ram, 2.5Gb HD, 24X CD, Audio, $ 1,300.00 Compaq 11 $ 14,300.00 400Mhz, 64Mb Ram, 4.3Gb HD, 24X CD, Audio $ 2,000.00 Compaq 2 $ 4,000.00 Laptop,266Mhz, 32Mb Ram, 2.5Gb HD, 24X CD, Audio, MSENN $ 3,000.00 Compaq 1 $ 3,000.00 Apple Mac, G3/300 $ 2,300.00 Apple 1 $ 2,300.00 Laptop, Ruggidized, PII (Fire Dept, Water Dept) $ 4,500.00 2 $ 9,000.00 $ - $ - $ - TOTALS $ 32,600.00 Client - Monitors Preff Description Unit Cost Vendor Qty Line Total 17" Color Monitor $ 450.00 Sony 12 $ 5,400.00 20" Color Monitor $ 900.00 Sony 1 $ 900.00 $ - $ - . $ - $ - $ - $ - TOTALS $ 6,300.00 Monitors Pam ,Scott,Norma, Gina,Chris, Cathy,Cindy,Jean,Dave, Phil ,Todd,Fire Dept (2) New PC's Nikki, Cha rles, Bi II, Dave ,An ita ,Jean, Chris, Danielle, Cathy, Cindy, BobG, Vicki ,Joleen, Msen n 88 Network Total l $ 17,480.00 l Hub & Switch Upgrades Preff Description Unit Cost Vendor Qty Line Total 3Com 3300 Autosensing 10/100 Switch $ 2,000.00 1 $ 2,000.00 3Com 500 Series 24 Port Hub (lAdmin,lPS) $ 1,100.00 2 $ 2,200.00 $ - $ - $ - $ - $ - $ - TOTALS $ 4,200.00 Router Upgrades Preff Description Unit Cost Vendor Qty Line Total SmartNet Software Maint & Updates Cisco 25XX, for code upgrade Y2K $ 300.00 Cisco 4 $ 1,200.00 8Mb Memory Upgrade - Cisco 25XX, required for Y2K code Upgrade $ 500.00 Cisco 4 $ 2,000.00 Labor hours - Remote Support - Upgrade code remotely $ 120.00 MRNET 4 $ 480.00 Twisted Pair to Fiber Converters $ 500.00 Cisco 6 $ 3,000.00 Tl CSUIDSU for PW building, Rec center, and Main Fire Station $ 900.00 Aslrocom 6 $ 5,40000 $ - $ - $ - TOTALS $ 12,080.00 89 Printer Worksheet Total All Pages 1$ 11,560.00 I Description Act Dept Unit Cost Rate Qty Line Total HP 4000 TN Departmental Printer, Env Fdr, Network 160 Eng $ 2,000.00 1 $ 2,000.00 HP Color LaserJet 5 160 Adm $ 5,100.00 1 $ 5,100.00 HP Deskjet 600 Printer 166 GIS $ 600.00 1 $ 600.00 HP 5P Workgroup Printer 160 Park $ 900.00 1 $ 900.00 Envelope Feeder, HP5si 160 PS $ 450.00 1 $ 450.00 Network Label Printers 160 PS/A $ 250.00 2 $ 500.00 Print Servers, For Label Printers, FD Color Pntr 160 PS/A $ 170.00 3 $ 510.00 HP 2000 Deskjet Printer, Network 160 PS $ 1,200.00 1 $ 1,200.00 HP Deskjet 800 Printer 160 FD $ 300.00 1 $ 300.00 TOTALS $ 11,560.00 Printer Rotation 90 Q) - ::J "'C Q) .c o en c: o ~ co ~ o 0::: () c.. 0- o ~ ~ en Q) C en en en ~ u a.. ... o .... 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Ul Ul .s -J:: e Q.l Q.l~UlVi - E Q.lu IDe "O"OC'CC'Ceo::lJ:::i5 ~~~E'~=8~~ssQ.li5~~~~ Q.l Q.l o.....eQ.l~O>, O::l Q.lUl Q.lEI~Cf)-~~~~I~ ... >- ~ (j .0_ Q.le __C'C ... ~ ~ m Q.l C'C e Ul Ul .S! .S! ~ Q) ~ C'C = > ~ C'C 'C 'C e e ~ ~ .0 TI ~ 'x eIl._J::._C'CeQ.lJ::J::C'CC'CC'C.-O-o::l :Jzomo<(,oooooom>,<( 91 This page was left blank intentionally 92 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 160 Network Hardware/Software Support Personal Services 10,894 10,894 Material & Supplies 2,100 2,100 Contractual Services 26,950 26,950 Capital Outlay 34,660 34,660 Miscellaneous Total 74,604 74,604 161 Client Hardware/Software Support Personal Services 13,617 13,617 Material & Supplies 6,440 6,440 Contractual Services 23,385 23,385 Capital Outlay 38,400 38,400 Miscellaneous Total 81,842 81,842 162 Telecommunications Hardware/Software Support Personal Services 10,893 10,893 Material & Supplies Contractual Services 87,100 87,100 Capital Outlay 92,700 92,700 Miscellaneous Total 190,693 190,693 163 General Administraton Personal Services 12,217 12,217 Material & Supplies 965 965 Contractual Services Capital Outlay Miscellaneous Total 13,182 13,182 164 Traini ng/lnstructional Personal Services 4,980 4,980 Material & Supplies Contractual Services 12,300 12,300 Capital Outlay Miscellaneous Total 17,280 17,280 165 Y2K Project Personal Services 10,894 10,894 Material & Supplies Contractual Services 31,819 31,819 Capital Outlay 28,680 28,680 Miscellaneous Total 71,393 71,393 93 This page was left blank intentionally 94 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 166 GIS Activities Personal Services 36,107 36,107 Material & Supplies 2,805 2,805 Contractual Services 10,860 10,860 Capital Outlay 10,600 10,600 Miscellaneous Total 60,372 60,372 167 Special Projects Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 509,366 509,366 95 Network Hardware / Software / Support Activity Definition All purchases of network hardware, software, and related vendor fees, required for maintaining and upgrading the City WAN, (Wide Area Network), and LAN's, (Local Area Networks). Who it Serves The City Network directly serves all city employees who are users of personal computers in their job functions and indirectly serves the citizens of Chanhassen by increased efficiencies of the City Departments who in turn serve them. \Vhv is it Important? The city computer network exists to provide the means to allow employees to complete their work in a more efficient manner and to allow other employees to benefit by the ability to share all data generated. Support for Strate2ic Plan It is imperative for city council, management, and employees to have access to the information they need to make effective decisions relating to their civic duties. The network of computers within the city ensures that the correct information can be assembled as is required, and in a timely manner. Continuing efforts within departments to automate, and to make available, pertinent data, will allow for more accurate results. Cost Per Beneficiary Activity Total/PC Clients-Users $ 74,433 / 120 $ 620 per Beneficiery Other Performance Measures Network Uptime Reports, which reflect the percentage of time the network is available for user access. 96 Stamm! Level All daily network management functions will continue to be performed by existing I.S. staff. Network upgrades relating to network appliances will also be handled internally, with limited assistance from outside service vendors. Installation and upgrades of network servers will be contracted to outside vendors. Capitol Outlav See attached spreadsheet. 97 This page was left blank intentionally 98 160 Network Hardware/Software Support Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 10,894 2,100 26,950 34,660 10,894 2,100 26,950 34,660 74,604 74,604 99 Client Hardware / Software / Support Definition All purchases of hardware and software, and related vendor support fees, required to ensure that all city computer users continue to have the appropriate resources for their specific job functions. Who it Serves All city employees who are users of personal computers in their job functions. Whv is it Important? As with other government and private sector business entities, the city is dependent upon computer resources in every city department. The management of information is a priority throughout city government and is facilitated by the use of computers. Support for Strateeic Plan Personal computers are the tools used by city staff to define and organize the information the city leaders need to make effective decisions. Their use is involved in every aspect of the City Strategic Plan. Cost Per Beneficiary Activity Total/PC Clients-Users $ 81,842/120 $ 682 per Beneficiary Other Performance Measures Network Uptime Reports, which reflect the percentage of time the network is available for user access. Staffine Level User and application support will continue to be performed internally, by I.S. Staff and by other city employees that the I.S. Department is actively training. There will be only limited involvement by outside vendors, and that to provide phone support on the more difficult problems. Capitol Outlav See attached spreadsheet 100 161 Client Hardware/Software Support Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 13,617 6,440 23,385 38,400 13,617 6,440 23,385 38,400 81 ,842 81,842 101 Telecommunications Hardware / Software / Support Definition All purchases of telecommunication hardware, software, and related vendor fees, required for maintaining and upgrading the City WAN, (Wide Area Network), and LAN's, (Local Area Networks). This activity includes Telephone PBX upgrades and additional building wiring. Who it Serves All city employees, and the general public who will be accessing City information indirectly, via voicemail, fax on demand, and the City web site. \Yhy is it Important? Efficient communication between departments and the residents they serve is a central function of city government. It is the primary means for residents to address city officials. Support for Strate!!ic Plan Provides the means for the city residents, council and employees to communicate, via telephone, voicemail, email, and internet. This activity includes redevelopment of the Cities web site and internal intranet which will provide an easier medium to present information. Cost Per Beneficierv Activity Total/City Population $ 190,693 / 18,600 $ 10.25 per Beneficiery Other Perfomance Measures Stamn!! Level The current 1.S. staff will continue to manage all the telecommuncation functions, but will utilize outside vendors for various work as necessary, as an example, cable plant upgrades, and network firmware upgrades Capitol Outlay See attached spreadsheets 102 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 162 Telecommunications Hardware/Software Support Personal SeNices 10,893 Material & Supplies Contractual Services 87,100 Capital Outlay 92,700 Miscellaneous Total 190,693 10,893 87,100 92,700 190,693 103 General Administration Definition All labor activity necessary for the, coordination ofLS. activities, maintenance ofLS. documentation and budgeting, and communication to end-users. Who it Serves All city employees who are users of personal computers in there job functions. \Vhv is it Important? Accurate record keeping allows IS staff to troubleshoot and repair network and computer related problems quickly and to keep network downtime to a minimum. SUPllort for Strate!!ic Plan Indirectly supports the strategic plan as it is a necessary part of the all other I. S. Activities which do directly affect the other departments ability to contribute to the success of the the city goals. Cost Per Beneficiary Activity Total/Client PC-Users S 13,181 / 120 S 109 per beneficiary Other Performance Measures Stamn!! Level No additional IS staff required. Capitol Outlav See attached spreadsheet. 104 163 General Administraton Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 12,217 965 12,217 965 13,182 13,182 105 Training Definition All expenses incurred to train I.S. staff members and other city employees in the use and maintenance of computer software and hardware. Also included are courses for I. S. staff members to keep up with with changes in technology. Labor hours for direct training provided by I.S. staff members to city employees will also be recorded in this activity. Who it Serves All city employees who are users of personal computers in their job functions. \Vhv is it Important? Computers are only efficient tools when users obtain the skills to properly operate them. As vendors continue to provide updates and enhancements to the products already in use, city employees need to be educated in how they can be used to help them be more efficient. Support for Strate2ic Plan Quicker, more effiecent generation of information by all staff, used by city leadership to make informed decisions. Also, specific training for IS staff is necessary to stay abreast with new technology, and to insure that there are sufficient personnal resources to support the network of computers and their users. Cost Per Beneficierv Activity Total/PC Clients-Users $ 12,300/ 120 $ 102 per beneficiery Other Perfomance Measures Staffin2 Level No additional permanent staff required. Specific technical and application training will be provided by offsite training contractors at various facilities. Some training will also be in the form of self paced, computer based training on the users Pc. In addition, I.S. staff and other selected city employees will be providing application support to city users. Canitol Outlav See attached spreadsheet. 106 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 164 Training/Instructional Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 4,980 4,980 12,300 12,300 17,280 17,280 107 Y2K Project Definition All purchases of replacements and or upgrades to, equipment, computer hardware, software, and firmware, necessary to survive the transition to the year 2000. \Vho it Serves Resolving the Y2K problem directly affects the entire population of Chanhassen. Why is it Imoortant? The date codes used in many electronic devices contain only two digits to store the year field, and are programmed to assume the nineteen-century. If not repaired, the devices will transition from 1999, back to 1900, when we enter the year 2000. This is not just a computer or computer network related problem. Date codes are used in many types of controls, such as those used in our traffic signals and well monitoring equipment and even in some elevators. It is imperative that every effort must be made to assess and repair all non complying equipment now in use by the City ofChanhassen. Failure to do so could have negative legal implications. 1 Support for Strate2ic Plan The Y2K activity in itself does not directly support the strategic plan. However, this unique problem if not addressed fully, will present a major obstacle for city leadership. The tools that all city employee's and citizens depend upon each day could become inoperative, and the resulting complaints would overshadow the efforts to futill their normal duties. Cost Per Beneficiarv Activity Total/City Population $ 71,392/ 18,600 $ 3.84 per Beneficiary Other Performance Measures Completion of the Y2K Assessment, Implementation Plan Staffin2 Level Outside resources are being contracted to complete the assessment of all servers, and to make repairs/upgrades as are necessary. Specialized software will be purchased to continually assess all servers and desktop computers thoughout the year 2000. Internal staff will be responsible for managing the desktop computers. Non complying network 108 hardware will be upgraded by internal staff and new firmware/code will be installed remotely by an outside network resource. Capitol Outlav See attached spreadsheets. 109 This page was left blank intentionally 110 165 Y2K Project Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 10,894 10,894 31,819 28,680 31,819 28,680 71,393 71,393 111 GIS Activity Definition All purchases of hardware, software and related vendor services, associated with the development ofG.I.S. (Geographical Information System), data. Who it Serves All GIS mapping is available to city employees, and for sale to residents, and developers for the cost of production. Primary city users are the Planning and Engineering departments, who use the data for land use planning and development. \Vhv is it Important? The majority of all data generated within city government is related to a geographical location, eg PID number or parcel. The GIS activity allows for a geographical represent ion of this data, and allows the means to present the what if questions graphically. One recent example, the Fire Department wished to reach all residents within a specific radius of the Fire Station, with a recruitment letter. The area was identified graphically from a GIS map and translated to a mailing list. Support for Strate2ic Plan The GIS data sets are in use today by the Planning and Engineering departments in the development of new city parks, trails, and housing developments. It is the means that staff uses to visually present what proposed projects will look upon completion. Cost Per Beneficiery Activity Total/City Population $ 60,372 / 18,600 $ 3.24 per Beneficiery Other Perfomance Measures Staffin2 Level One GIS Specialist, with additional staff members to be trained to use the ESRI ArcYiew product at an advanced level. Caoitol Outlay See attached spreadsheet. 112 166 GIS Activities Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 36,107 2,805 10,860 10,600 36,107 2,805 10,860 10,600 60,372 60,372 113 Definition Who it Serves Why is it Important? Support for Strategic Plan Cost Per Beneficierv Other Perromance Measures Staffing Level Capitol Outlav Special Projects 114 167 Special Projects Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 115 This page ,\'as left blank intentionally 116 CITY OF CHANHASSEN 1999 BUDGET Commentary General Government-City Hall Mission and Current Services The municipal building fund exists to fund improvements to city owned buildings and structures other than parks and recreation facilities. Improvement projects are very diverse and range from replacement of elements that have reached the end of their service life expectancy (i.e. roofs, HV AC equipment) to improvements made to facilitate service delivery and staff productivity or improvements related to and mandated by current building codes and directives. Budget Highlights The 1999 budget shows an increase of $4,800 (2.3%). The remaining budget reflects a cost of living adjustment. 117 List of Activities: City general liability insurance Utilities General maintenance Staffing Level: o Capital Outlay: $500 for miscellaneous equipment 117 City Hall 118 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 171 General Liability Insurance Personal Services Material & Supplies Contractual Services 80,000 80,000 Capital Outlay Miscellaneous Total 80,000 80,000 172 Utilities Personal Services Material & Supplies Contractual Services 35,000 35,000 Capital Outlay Miscellaneous Total 35,000 35,000 173 General Maintenance Personal Services Material & Supplies 14,750 14,750 Contractual Services 85,150 85,150 Capital Outlay 500 500 Miscellaneous Total 100,400 100,400 215,400 215,400 119 117 City Hall Activity: City general liability insurance Definition: Who is it serving/ Howmany does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $80,000.00/19,670= $4.07/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 120 171 General Liability Insurance Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 80,000 80,000 80,000 80,000 121 117 City Hall Activity: Utilities Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $35,000.00/19,670= $1.78/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 122 172 Utilities Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 35,000 35,000 35,000 35,000 123 117 City Hall Activity: General maintenance Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $100,400.00/19,670= $5.1 O/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $500.00 124 173 General Maintenance Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 14,750 85,150 500 14,750 85,150 500 100,400 100,400 125 This page was left blank intentionally 126 CITY OF CHANHASSEN 1999 BUDGET Commentary General Government-Elections Mission and Current Services The city manager's office is responsible for the administration of the city's elections and official records. The office is responsible for voter registration, redistricting and conducting local, state, and national elections. Many of the functions performed by the election staff are required by state and federal laws governing elections and data practices. Our mission is to provide these mandated services efficiently and accurately and to act as an effective communications link between government and citizens by providing public access to government information, records and processes. We feel that excellent customer service is key to citizen satisfaction with government and can increase positive interaction and positive connections within our community. Budget Highlights Costs for this function occur in even numbered years representing primary and general election costs for federal, state, and local elections. Recent state legislation has tightened control and established considerably more rigid guidelines for municipalities. There are minimal dollars allocated for the 1999 budget due to it being an odd numbered year. The dollars allocated are for miscellaneous administrative duties associated with election administration and compliance. Vision Chanhassen Achievements In accordance with direction from city council, greater emphasis has been placed on customer service in all areas of the City of Chanhassen. Additional training has been provided to staff who regularly deal with the public and greater focus on customer satisfaction has been identified as an ongoing mission. Future Trends The city's election process is largely governed by the State of Minnesota and Carver County. The city (as well as other cities in Carver County), has taken the lead in updating our election process by purchasing optical scan voting equipment. This reduces the amount of time spent by election judges to canvas results by more than 50%. Service Levellssues/Unmet Needs The election staff is committed to improving service levels and is developing a work plan that emphasizes increased utilization of technology. It is our intent to meet future challenges through the professional development of our existing staff and better use of available tools. 127 118 Elections List of Activities: Election administration Staffing Level: Joanne Meuwissen 100% Capital Outlay: $0 128 181 Election Administration Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 1,200 700 1,500 1,200 700 1,500 3,400 3,400 3,400 3,400 129 118 Elections Activity: Election admi'nistration Definition: Who is it serving/ How many does it serve(stakeholders}: 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $3,400.00/19,670= $.17/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 100% Capital Outlay: $0 130 181 Election Administration Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 1,200 700 1,500 1,200 700 1,500 3,400 3,400 3,400 3,400 131 This page was left blank intentionally 132 CITY OF CHANHASSEN 1999 BUDGET Commentary Special Revenue Fund-CATV-210 Mission and Current Services Under the terms of the franchise agreement with Triax Cablevision the city is to receive 5% of the revenues derived from cable television sales within the city. These monies are dedicated solely to improving public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall system. During the early operation years it is difficult to anticipate fees which will be generated from franchise fees. Fees to film community activities, by City of Chaska, are included. Budget Highlights The 1999 budget reflects an increase of 15.1 % in expenditures from 1998. This increase is solely due to personal services. All other funds will remain at 1998 service levels. Vision Chanhassen Achievements The cable television budget supports the following goals of the City of Chanhassen: increase awareness of community activities and encourage participation, increase communication and access to information and services, assist community organizations in public relations efforts, inform and educate citizens and community organizations on various community matters, improve outreach efforts, and publicize/market community assets and resources. 133 210 Special Revenue Fund-CATV List of Activities: CATV administration Staffing Level: Todd Gerhardt 35% Janaan Opheim 100% Capital Outlay: $10,000 for miscellaneous equipment 134 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY CA TV Fund Total 610 CATV Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 76,300 600 18,200 10,000 76,300 600 18,200 10,000 105,100 105,100 105,100 105,100 135 210 Special Revenue-CATV Activity: CATV administration Definition: Who is it serving/ How many does it serve{stakeholders}: 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $105,100.00/19,670= $5.34/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 100% Capital Outlay: $6,000 136 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY CATV Fund Total 610 CATV Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 76,300 600 18,200 10,000 76,300 600 18,200 10,000 105,100 105,100 105,100 105,100 137 This pagc mlS lcft blanl~ intcntionally 138 CITY OF CHANHASSEN 1999 BUDGET SPECIAL REVENUE FUNDS 210 CATV Fund 1998 1998 1999 0/0 ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC) REVENUE TOTAL GENERAL PROPERTY TAX 70,000 70,000 73,000 4.3% TOTAL OTHER REVENUE 6,000 6,000 6,000 0.0% ** TOTAL REVENUE 76,000 76,000 79,000 3.9% EXPENDITURES TOTAL PERSONAL SERVICES 62,500 62,500 76,300 22.1% TOTAL MATERIALS & SUPPLIES 600 600 600 0.0% TOTAL CONTRACTUAL SERVICES 18,200 18,200 18,200 0.0% TOTAL CAPITAL OUTLAY 10,000 10,000 10,000 0.0% ** TOTAL EXPENDITURES 91,300 91,300 105,100 15.1% REVENUE OVER/(UNDER) EXPENDITURES (15,300) (15,300) (26,100) 70.6% FUND BALANCE FORWARD 138,527 130,643 115,343 (11.7%) LESS REQUIRED RESERVE 123,227 115,343 89,243 (22.6%) TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 139 This page ,,-as left blank intentionally 140 Historic Preservation Trust Fund--800 Mission and Current Services The Historic Preservation Fund occurred through the combining of three existing funds: Pioneer Cemetery, Old Village Hall, and Old S1. Hubert's Church. The purpose of the fund is to provide on-going maintenance and care for our historic buildings and newly remodeled downtown area without creating a financial burden to the city's General Fund and thus the current property taxpayers. The 1989 annual audit process brought to light the fact that land sale proceeds as well as rental income could be used for any general purpose within the city and the sale of the current hotel site generated interest in the possibility of using the monies for something significant other than plowing or sweeping streets, etc. Properly managed and wisely invested. these monies combined with balances of the above mentioned funds should provide adequate annual revenues, including the dedication of future land sale revenues, to maintain our historic buildings and downtown indefinitely. Future Trends Although designated as an "expendable" trust fund within the city's control and accounting process, the intent should be to not spend any of the fund equity but rather limit annual expenditures to the estimated annual revenue which is mostly interest income. New sources of revenues are constantly being pursued to insure the continuing integrity of this fund. In 1991 the discovery that interest earnings on T.I.F. funds are not "restricted" monies generated a request for donation of these funds from the EDA. They generously responded and the resulting donations should increase the reserves of this fund for some time. The Historic Preservation Fund, by state/federal accounting standards, is a trust fund and accordingly, budgetary revenues/expenditures are designated separately from other budgetary funds. We will continue to provide annual budgets as shown on the preceding page and separately from the city totals as presented in Statement 1. The following is a summary of the 1999 budgeted revenues and expenditures associated with Fund 800: 3803 3805 4510 Rental revenue: S1. Hubert's Church Old Bank Parking lot Assessment Revenue Hanus Mortgage Payments Personal Services: Building Maintenance Park Keeper/Light Equipment Operator-Downtown (2) Park Superintendent Park Laborer/Light Equipment Operator Park Foreman Heavy Equipment Operator Archway/landscaping-Pioneer Cemetery. Note: The city has owned this cemetery since 1987. Some type of stone/wrought iron arch and landscaping is proposed along with identification. *Note: This work was not completed in 1998, but should be completed in 1999. We have increased the budget amount to reflect construction costs. 141 1998 5,700 35,570 7,730 1998 100% 100% 20% 20% 20% 20% 16,000 1999 5,700 52,000 1 7,730 84,000 1999 100% 100% 20% 20% 20% 20% 19,000 This page ,,-as left blank intentionally 142 4705 Rubber tracks for Bobcat used in winter for snow blowing and plowing sidewalks and 2 push mowers. 143 6,000 6,000 800 Historic Preservation Trust Fund list of Activities: Old Bank Old St. Hubert's Old Village Hall Hanus Note City Cemetery Downtown Maintenance Downtown Parking Street Lighting Staffing Level: Dave Dressler 100% Capital Outlay: $6,000 for miscellaneous equipment 144 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Total Trust Fund 800 Old Bank Personal Services 10,415 10,415 Material & Supplies 640 640 Contractual Services 6,850 6,850 Capital Outlay Miscellaneous 15,300 15,300 Total 33,205 33,205 801 S1. Hubert's Personal Services 2,083 2,083 Material & Supplies 122 122 Contractual Services 3,150 3,150 Capital Outlay Miscellaneous Total 5,355 5,355 802 Old Village Hall Personal Services 2,083 2,083 Material & Supplies 122 122 Contractual Services 1,000 1,000 Capital Outlay Miscellaneous Total 3,205 3,205 803 Hanus Property Personal Services 2,083 2,083 Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 2,083 2,083 804 City Cemetery Personal Services 2,083 2,083 Material & Supplies 122 122 Contractual Services 500 500 Capital Outlay Miscellaneous Total 2,705 2,705 805 Downtown Maintenance Personal Services 187,470 187,470 Material & Supplies 11,672 11,672 Contractual Services 31,037 31,037 Capital Outlay 6,000 6,000 Miscellaneous Total 236,179 236,179 145 This page ,,'as left blank intentionally 146 806 Downtown Parking Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 807 Street Lighting Personal Services Material & Supplies Contractual Services C8pital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund 2,083 122 25,314 2,083 122 25,314 27,519 27,519 130,992 130,992 130,992 130,992 441,242 441,242 147 800 Historic Preservation Trust Fund Activity: Old Bank Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $ 33,205.00/19,670= $1.69/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 5% Capital Outlay: $0 148 800 Old Bank Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 10,415 640 6,850 10,415 640 6,850 15,300 33,205 15,300 33,205 149 800 Historic Preservation Trust Fund Activity: Old S1. Hubert's Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $5,355.00/19,670= $.27/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 1% Capital Outlay: $0 150 801 St. Hubert's Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 2,083 122 3,150 2,083 122 3,150 5,355 5,355 151 800 Historic Preservation Trust Fund Activity: Old Village Hall Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $3,205.00/19,670= $.16/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 1% Capital Outlay: $0 152 802 Old Village Hall Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 2,083 122 1,000 2,083 122 1,000 3,205 3,205 153 800 Historic Preservation Trust Fund Activity: Hanus note Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $2,083.00/19,670= $.14/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 1% Capital Outlay: $0 154 803 Hanus Property Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 2,083 2,083 2,083 2,083 155 800 Historic Preservation Trust Fund Activity: City Cemetery Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $2,705.00/19,670= $.14/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 1% Capital Outlay: $0 156 804 City Cemetery Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 2,083 122 500 2,083 122 500 2,705 2,705 157 800 Historic Preservation Trust Fund Activity: Downtown maintenance Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $236,178.50/19,670= $12.01/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 70% Capital Outlay: $6,000.00 (Bobcat) 158 805 Downtown Maintenance Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 187,470 11,672 31,037 6,000 187,470 11,672 31,037 6,000 236,179 236,179 159 800 Historic Preservation Trust Fund Activity: Downtown parking Definition: Who is it serving/ How many does it serve(stakeholders}: 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $27,518.50/19,670= $1.40/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 1% Capital Outlay: $0 160 806 Downtown Parking Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 2,083 122 25,314 2,083 122 25,314 27,519 27,519 161 800 Historic Preservation Trust Fund Activity: Street lighting Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $130,992.00/19,670= $6.66/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 20% Capital Outlay: $0 162 807 Street Lighting Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Historic Preservation Trust Fund Total 130,992 130,992 130,992 130,992 163 CITY OF CHANHASSEN 1999 BUDGET HISTORIC PRESERVATION TRUST 800 Historic Preservation Trst Fund ACCOUNT DESCRIPTION 1998 1998 1999 BUDGET RE-ESTIMATE BUDGET % INC/(DEC) 164 CITY OF CHANHASSEN 1999 BUDGET HISTORIC PRESERVATION TRUST 800 Historic Preservation Trst Fund 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC) TOTAL PERSONAL SERVICES 199,900 200,900 208,300 3.7% TOTAL MATERIALS & SUPPLIES 18,500 12,000 12,800 6.7% TOTAL CONTRACTUAL SERVICES 56,800 30,850 83,150 169.5% TOTAL CAPITAL OUTLAY 6,000 1,000 6,000 500.0% TOTAL MISCELLANEOUS 155,995 155,995 130,992 (16.0%) ** TOTAL HISTORIC PRESERVATION 437,195 400,745 441,242 10.1% 165 This page ".as left blank intentionally 166 CITY OF CHANHASSEN 1999 BUDGET Commentary Tax Increment District #1--460 Mission and Current Services This fund is included in the 1999 Budget for notational purposes only. This operating budget, per state law, is officially adopted by the Economic Development Authority. Should funds be necessary over and above the tax increments generated within the district, or should the EDA propose to establish a general level of taxation/require bonding, their budget would require action by the city council. As city personnel maintain the accounting records for both the EDA as well as the city funds, one source document is desired to review overall accounting activities. Budget Highlights The Economic Development Authority adopts a yearly work program which outlines in detail the specific revenue/expenditure levels proposed for the current year. The EDA's "Revenues, Expenditures, and Cash Flow Analysis" describes the specific revenues/expenditures shown in the budget book and is hereby adopted by reference. Generally, Fund 460 acts as the parent fund to control the numerous activities currently being engaged in by the EDA. For example, the Economic Development Authority has underwritten the expenditures associated with various public improvement projects within the downtown area and business park. Each of these projects are a separate fund in and of themselves. Each fund requires a specific debt payment to be paid each year during the course of the next 5-10 years. Recognizing that Fund 460 is the parent fund, all tax increments are receipted into this master fund. Similarly, all current and future debt transfers are shown within the parent fund as a proposed transfer out in the year necessary to cover the expenditure associated with that particular project. In addition to making payments for debt service funds, the parent fund also accounts for payments made as incentives to businesses locating within the community, paying administrative costs associated with the Economic Development Authority, and completing acquisitions of parcels within the downtown area in accordance with the Redevelopment Plan. Prior to the formation of Tax Increment District No.1, less than 1% of Chanhassen's valuation was commercial/industrial. Today, nearly 20% of the valuation is commercial/industrial. By the time the district ceases, it is anticipated that at least 30% to 40% of Chanhassen's total valuation will be commercial/industrial. This diversification will significantly benefit Chanhassen's ability to meet future local needs while not creating a tax burden during the period that the valuation is being generated. Expend itu res Personal Services & Commodities represent a proportional share of the associated costs of the "key personnel" involved in the general and financial administration of the fund. The percentage allocations are: City Manager Ass't City Manager Office Manager Planning Director Planning Secretary City Engineer Senior Planner Accountant /I Clerk Typist Intern 1998 20% 50% 20% 15% 20% 10% 25% 25% 20% 100% 167 1999 20% 25% o 15% 20% 10% 25% 25% o 100% This page was left blank intentionally 168 Tax Increment District #1--460 CITY OF CHANHASSEN 1999 BUDGET Commentary Vision The EDA continues to oversee the redevelopment of downtown Chanhassen (specifically the Bowling Center, Frontier Center, etc.) enhancing the visual and economic base of this area. The EDA has also initiated the development of an appropriate resource to achieve the vision established by the Highway 5 Corridor group. 169 List of Activities: TIF administration Special assessments Overhead Staffing Level: Don Ashworth Todd Gerhardt Vicki Churchill Robin Leslie Cathy Holen Kate Aanenson Robert Generous Capital Outlay: $40,000.00 Tax Increment District #1--460 20% 25% 20% 100% 25% 15% 25% Other acquisition costs (taxes for Pauly's, Pony, Pryzmus, Redi-Mix and West 791h St. 170 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY HRA Fund Total 640 TIF Administration Personal Services 19,380 19,380 Material & Supplies 320 320 Contractual Services 9,887 9,887 Capital Outlay 8,000 8,000 Miscellaneous Total 37,587 37,587 641 Special Assessments Personal Services 77,520 77,520 Material & Supplies 1,280 1,280 Contractual Services 39,548 39,548 Capital Outlay 32,000 32,000 Miscellaneous 737,500 737,500 Total 887,848 887,848 649 Overhead Personal Services Material & Supplies Contractual Services 75,000 75.000 Capital Outlay Miscellaneous Total 75,000 75,000 1,000,435 1,000,435 171 Tax Increment District #1--460 Activity: TIF administration Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: . Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $37,587.00/19,670= $1.91/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 20% Capital Outlay: $8,000.00 172 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY HRA Fund Total 640 TIF Administration Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 19,380 320 9,887 8,000 19,380 320 9,887 8,000 37,587 37,587 173 Tax Increment District #1--460 Activity: Special assessments Definition: Who is it serving/ How many does it serve{stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $887,848.00/19,670= $45.14/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 80% Capital Outlay: $32,000.00 174 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY HRA Fund Total 641 Special Assessments Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 77 ,520 1,280 39,548 32,000 737,500 887,848 77,520 1,280 39,548 32,000 737,500 887,848 175 Tax Increment District #1--460 Activity: Overhead Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $75,000.00/19,670= $3.81/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 0% Capital Outlay: $0 176 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY HRA Fund Total 649 Overhead Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 75,000 75,000 75,000 75,000 177 CITY OF CHANHASSEN 1999 BUDGET TAX INCREMENT DISTRICT #1 460 Tax Increment District #1 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC) REVENUE * TOTAL GENERAL PROPERTY TAX 5,700,000 5,700,000 5,200,000 (8.8%) TOTAL OTHER REVENUE 60,000 60,000 60,000 0.0% ** TOTAL REVENUE 5,760,000 5,760,000 5,260,000 (8.7%) REVENUE OVER/(UNDER) EXPENDITURES 4,078,082 4,203,581 4,259,56'5 1.3% TRANSFER TO DEBT SERVICE T.I. Ref Bonds of 1994D 96,926 96,926 88,333 (8.9%) T.I. Ref Bonds of 1994C 270,705 270,705 296,227 9.4% G.O. Ref Bonds of 1994A 832,887 832,887 850,303 2.1% G.O. Ref Bonds of 1994B 473,999 473,999 40,805 (91.4%) T.I. Ref Bonds 1990A 183,569 183,569 183,617 0.0% T.I. Bonds of 1991B 348,820 348,820 351,340 0.7% T.I. Bonds of 1992B 414,125 414,125 397,625 (4.0%) T.I. Bonds of 1993A 1,630,255 1,630,255 (100.0%) T.I. Bonds of 1993B 673,215 673,215 947,155 40.7% T.I. Ref Bonds of 1993E 485,089 485,089 471,600 (2.8%) T.I. Bonds of 1995A 970,310 970,310 (100.0%) T.I. Bonds of 1998E 109,650 #DIV/O! 1.1. Ref Bonds of 1998F 222,829 #DIV/O! T.I. Ref Bonds of 1998G 190,088 #DIV/O! Adjustment to debt service-refunding (1,800,000) (1,800,000) (100.0%) TOTAL TRANSFERS 4,579,900 4,579,900 4,149,572 (9.4%) FUND BALANCE FORWARD 143,796 (133,282) (509,601 ) 282.3% LESS REQUIRED RESERVE (358,022) (509,601 ) (399,608) (21.6%) TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DlV/O! 178 CITY OF CHANHASSEN 1999 BUDGET TAX INCREMENT DISTRICT #1 460 Tax Increment District #1 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC) TOTAL PERSONAL SERVICES 140,200 140,200 96,900 (30.9%) TOTAL MATERIALS & SUPPLIES 1,600 1,600 1,600 0.0% TOTAL CONTRACTUAL SERVICES 140,410 176,889 124,435 (29.7%) TOTAL CAPITAL OUTLAY 49,708 37,730 40,000 6.0% TOTAL DEBT SERVICE 1,350,000 1,200,000 737,500 (38.5%) ** TOTAL TAX INCREMENT DISTRICT#1 1,681,918 1,556,419 1,000,435 (35.7%) 179 This page ,vas left blank intentionally 180 CITY OF CHANHASSEN 1999 BUDGET Commentary Economic Development District #3-1 Gateway-490 Mission and Current Services This Tax Increment Financing District was established by the city council in May 1996. The purpose of this district was to fund: the upgrading of Dell Road; the city's proportionate amount of State Highway 101 reconstruction; and new trail construction along State Highway 101. Along with enhancing the overall tax base and employment opportunities for the City of Chanhassen. Budget Highlights The major source of revenue for this fund is the tax increment collected on this property. The expenditures are generally administrative in nature and include allocation of various employee's personal service costs as follows: Expenditures Don Ashworth 100% Future Trends This district is proposed to be decertified in 2003 and placed back on the normal tax rolls. 182 List of Activities: TIF administration Special assessments Overhead Staffing Level: Don Ashworth 100% Capital Outlay: $0 Tax Increment District #3-1--490 183 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY EDA Fund Total 690 TIF Administration Personal Services 26,300 26,300 Material & Supplies Contractual Services 6,120 6,120 Capital Outlay Miscellaneous Total 32,420 32,420 691 Special Assessments Personal Services 105,200 105,200 Material & Supplies Contractual Services 24,480 24,480 Capital Outlay Miscellaneous 230,000 230,000 Total 359,680 359,680 699 Overhead Personal Services Material & Supplies Contractual Services 20,000 20,000 Capital Outlay Miscellaneous Total 20,000 20,000 412,100 412,100 184 Tax Increment District #3-1--490 Activity: TIF administration Definition: Who is it serving/ How many does it serve(stakeholders}: 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $31,219.00/19,670= $1.59/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 20% Capital Outlay: $0 185 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY EDA Fund Total 690 TIF Administration Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 26,300 26,300 6,120 6,120 32,420 32,420 186 Tax Increment District #3-1--490 Activity: Special assessments Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $124,877.00/19,670= $6.35/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 80% Capital Outlay: $0 187 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY EDA Fund Total 691 Special Assessments Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 105,200 105,200 24,480 24,480 230,000 359,680 230,000 359,680 188 Tax Increment District #3-1--490 Activity: Overhead Definition: Who is it serving/ How many does it serve(stakeholders): 19.200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality seNices and amenities. Cost per beneficiary: $20.000.00/19,670= $1.02/beneficiary Other performance measures: The city should conduct formal sUNeys of stakeholders to solicit opinions and expectations of city services. Staffing level: 0% Capital Outlay: $0 189 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY EDA Fund Total 699 Overhead Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total 20,000 20,000 20,000 20,000 190 CITY OF CHANHASSEN 1999 BUDGET ECCONOMIC DEVELOPMENT DISTRICT #2 468 Economic Dev. District #2 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC) REVENUE TOTAL GENERAL PROPERTY TAX 680,000 680,000 580,000 (14.7%) TOTAL OTHER REVENUE 50,000 30,000 23,200 (22.7%) ** TOTAL REVENUE 730,000 710,000 603,200 (15.0%) REVENUE OVER/(UNDER) EXPENDITURES 359,700 291,583 191,100 (34.5%) FUND BALANCE FORWARD (43,981) (118,448) 173,135 (246.2%) TRANSFERS TO DEBT SERVICE T.!. Bonds of 1988 #3 #D1V/O! T.!. Bonds of 1991C #DIV/O! T.!. Bonds of 1993 225,697 #DIV/O! T.!. Bonds of 1994 104,000 #DIV/O! TOTAL TRANSFERS 329,697 LESS REQUIRED RESERVE (13,978) 173,135 364,235 110.4% TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 191 CITY OF CHANHASSEN 1999 BUDGET ECONOMIC DEVELOPMENT DISTRICT #2 468 Economic Dev. District #2 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET INC/(DEC) EXPENDITURES TOTAL PERSONAL SERVICES 33,400 37,600 131,500 249.7% TOTAL MATERIALS & SUPPLIES #DIV/O! TOTAL CONTRACTUAL SERVICES 25,600 21,500 50,600 135.3% TOTAL DEBT SERVICE 311,300 359,317 230,000 (36.0%) ** TOTAL EXPENDITURES 370,300 418,417 412,100 (1.5%) 192 This page ,,-as left blank intentionally 193 CITY OF CHANHASSEN 1999 BUDGET CAPITAL PROJECT FUNDS 400 Capital Project Admin Fund 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC) REVENUE TOTAL CURRENT SERVICES 380,000 330,000 330,000 0.0% TOTAL OTHER REVENUE 6,500 6,500 8,000 23.1% ** TOTAL REVENUE 386,500 336,500 338,000 0.4% EXPENDITURES TOTAL PERSONAL SERVICES 225,100 225,100 244,500 8.6% TOTAL MATERIALS & SUPPLIES 12,559 12,559 (100.0%) TOTAL CONTRACTUAL SERVICES 63,588 63,588 (100.0%) TOTAL CAPITAL OUTLAY 58,490 58,490 (100.0%) ** TOTAL EXPENDITURES 359,737 359,737 244,500 (32.0%) REVENUE OVER/(UNDER) EXPENDITURES 26,763 (23,237) 93,500 (502.4%) FUND BALANCE FORWARD 261,573 263,412 240,175 (8.8%) TRANSFERS IN/(OUT) #DIV/O! LESS REQUIRED RESERVE 288,336 240,175 333,675 38.9% TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! City of Chanhassen I.S. Department 1999 Budget Additional Budget Detail Prepared by Richard Rice Nov 23th, 1998 Associated files located in G:/user/ricl{r/budl!et/ SERVER I CLIENT INVENTORY HARDWARE NETWORK SERVERS CLIENT WORKSTATIONS City Hall CFS1 GIS CHANSERV AUX Novell Netware 4.1 Novell Netware 4.1 Microsoft Windows NT 4.0 Novell Netware 4.1 (Not in service) Recreation Center CFS2 Novell Netware 4.1 Main Fire Station CHANFIRE Microsoft Windows NT 4.0 Adminstration Park & Rec Planning Engineering Finance Public Safety Public Works Fire Dept. TOTAL SOFTWARE COMMON CLIENT SOFTWARE Microsoft Windows 95 (OS) Office 97 Symantec Norton Anti-Virus 3.0 Lotus Organizer Farrallon Timbukto 11 9 8 6 6 20 7 6 73 SPECIALIZED CLIENT SOFTWARE ESRI Arclnfo ArcView TR Systems Fundworks Permitworks Microsoft Front Page I pswitch WSFTP-Pro Adobe Pagemaker PhotoShop GIS GIS,ENG.Admin,Plan, Fin Pub Saf, Admin, IS Admin, IS Admin Plan,Admin r--- - +-J +-J rl +-J -rl III .D rl .D :2:: .D :2:: .g 0 :2:: 0 0 0 0 :z: rl rl rl l:: "- a H 0 rl Q) 'n +-J .j.J ~ ro .D .D .D ~ H ~ ~ ~ 0 .j.J ::r:: ::r:: ::r:: p:; III 0 'M N rl (V) l:: I I I U ~ :2:: :2:: :2:: U) 0 0 0 .rl ~ ~ ~ u ..c L ..:I ~ >- E-t H U o rz1 CIl o P-4 ~ P-4 .D ~ ::r:: .D ~ ::r:: .D ~ ::r:: 11l .g :z: :>1 .j.J Q) Il-l ro en o 'n r-t .g III +-J rl .D :2:: o rl (V) I Cf) P.. N I Cf) P.. rl I Cf) P.. +-J .rl .D :2:: o o rl "- a rl +l rl .D :2:: o o rl .c u 8+l O'rl U :3 (V)Cf) - .D ~ ::r:: x D ~ JtEi mmam- .:.J:I:.:.: :::::J::::L Jth:::i!:!iQ ...........N..... 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WI"- ~ NEI) >- ....J <( I- o I- Q) OlOl "C Vl :J C en ~ 0> >< ~w ..... 000000 OOOOCO~ c:icric:ic:iMN IOCOOOO>..... 1"-1"-00 co "<t "':N...,(LriO"<t N....."<t EI) EI) EI) EI) EI) EI) Vl Ol U .~ Ol (/) Vl ..J Ol <( Vl .!2 -g I- 62::J~0 ~ .- Ol u.. :J I- Ol 115 (/) >. 0 Ii- e 2:iiiOlUI Cll Ol Ol ~ .!:.!: 5 ~ro(/)o~g>.o ~~..lo<:SVl;Cll o~'- cc....J (/)00_00_ ~ (/) .! a3 0 0 a. N~Ol=~~~ >-NZONN >- >->-(/) - Y2K Risk Categories Catastrophic A system or piece of equipment which, if it failed or malfunctioned, would endanger public health or safety. Severe A system or piece of equipment which, if it failed or malfunctioned, would have a concentrated impact on a particular city operation and would likely cause major problems within that operation. The failure could have an impact on public health or safety, but would not necessarily cause inmlediate danger. Sustainable A system or piece of equipment which. if it failed or malfunctioned. would result in widespread or concentrated interruptions in the city's operations. Such failure of malfunction could be overcome by "work arounds" pending the repair of the system. Incremental costs ,,,ould result and the cost to restore the system could be scheduled over time. Inconvenient A system or piece of equipment which, if it failed or malfunctioned, would result in widespread of concentrated interruptions in the city's operations. which could be overcome by "work arounds" or possible inaction for a period of time. 1999 Proposed Budget Administration & Other Funds November 23,1998 This page was left blank intentionally CITY OF CHANHASSEN 1999 BUDGET GENERAL GOVERNMENT Personal Materials & Contractual Capital Services Supplies Services Outlay Misc. Total 111 Legislative 27,300 1,050 127,000 155,350 112 Administration 240,900 25,300 68,480 1,000 (62,000) 273,680 113 Finance 157,400 5,350 52,000 (42,950) 171 ,800 114 Legal 90,000 90,000 115 Property Assessment 67,000 67,000 116 M.I.S. 32,100 17,310 178,414 214,040 441 ,864 117 City Hall 14,750 200,150 500 215,400 118 Elections 1,200 700 1,500 3,400 TOTAL 458,900 64,460 784,544 215,540 (104,950) 1,418,494 Expenditures by Function City Hall 15% Elections 0% Legislative 11% Admin 19% Prop Assess Legal 5% 6% Expenditures by Type Misc 6% Materials 4% Contractual 49% CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET 511 General Government 111 Legislative REVENUE General Property Tax 149,568 175,379 133,850 Intergovernmental Revenue 907 1,064 748 Charges for Current Services 1,942 2,064 1,452 Other Revenue 4,011 5,640 3,666 TOTAL REVENUE 156,429 184,148 139,717 EXPENDITURES Personal Services 27,400 27,295 27,300 Materials & Supplies 1,045 920 1,050 Contractual Services 124,285 121,560 127,000 TOTAL EXPENDITURES 152,730 149,775 155,350 ** REV OVER(UNDER) EXPEND 3,699 34,373 (15.633) 112 Administration REVENUE General Property Tax 154,478 198,050 176,612 Licenses 54,300 58,200 66,200 Intergovernmental Revenue 937 1,202 987 Charges for Current Services 7,506 4,831 4,415 Other Revenue 4,143 6,369 4,838 TOTAL REVENUE 221,364 268,652 253,052 EXPENDITURES Personal Services 198,900 198,900 240,900 Materials & Supplies 24,800 25,042 25,300 Contractual Services 54,130 66,180 68,480 Capital Outlay 1,000 1,000 1,000 Miscellaneous (61,286) (61,286) (62,000) * TOTAL EXPENDITURES 217,544 229,836 273,680 ** REV OVER(UNDER) EXPEND 3,820 38,816 (20,628) 2 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET 113 Finance REVENUE General Property Tax 77,682 91,831 87,711 Intergovernmental Revenue 471 557 490 Charges for Current Services 70,009 71,081 70,951 Other Revenue 2,083 2,953 2,403 TOTAL REVENUE 150,245 166,422 161,556 EXPENDITURES Personal Services 128,300 128,300 157,400 Materials & Supplies 5,330 5,330 5,350 Contractual Services 51,800 51,900 52,000 Capital Outlay Miscellaneous (37,106) (37,106) (42,950) TOTAL EXPENDITURES 148,324 148,424 171,800 REV OVER(UNDER) EXPEND 1,921 17,998 (10,244) 114 Legal REVENUE General Property Tax 83,730 100,116 77,545 Intergovernmental Revenue 508 607 433 Charges for Current Services 1,087 1,178 841 Other Revenue 2,245 3,219 2,124 TOTAL REVENUE 87,571 105,122 80,943 EXPENDITURES Contractual Services 85,500 85,500 90,000 TOTAL EXPENDITURES 85,500 85,500 90,000 REV OVER(UNDER) EXPEND 2,071 19,622 (9,057) 3 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 115 Property Assessment REVENUE General Property Tax 62,969 75,292 57,728 Intergovernmental Revenue 382 457 323 Charges for Current Services 818 886 626 Other Revenue 1,689 2,421 1,581 TOTAL REVENUE 65,857 79,057 60,258 EXPENDITURES Contractual Services 64,300 64,300 67,000 TOTAL EXPENDITURES 64,300 64,300 67,000 REV OVER(UNDER) EXPEND 1,557 14,757 (6,742) 116 M.I.S. REVENUE General Property Tax 32,955 42,918 378,559 Intergovernmental Revenue 200 260 2,116 Charges for Current Services 5,928 3,005 6,606 Other Revenue 884 1,380 10,370 TOTAL REVENUE 39,967 47,563 397,650 EXPENDITURES Personal Services 30,800 30,800 32,100 Materials & Supplies 5,444 5,444 17,310 Contractual Services 2,908 2,908 178,414 Capital Outlay 214,040 TOTAL EXPENDITURES 39,152 39,152 441,864 REV OVER(UNDER) EXPEND 815 8,411 (44,214) 4 CITY OF CHANHASSEN 1999 BUDGET REVENUE V. EXPENDITURES 101 General Fund 1998 1998 1999 ACCOUNT DESCRIPTION BUDGET RE-ESTIMATE BUDGET 117 City Hall REVENUE General Property Tax 208,297 246,603 185,590 Intergovernmental Revenue 1,264 1,496 1,037 Charges for Current Services 2,705 2,903 2,013 Other Revenue 5,586 7,930 5,084 TOTAL REVENUE 217,851 258,932 193,724 EXPENDITURES Personal Services Materials & Supplies 14,650 14,650 14,750 Contractual Services 197,550 195,450 200,150 Capital Outlay 500 500 500 TOTAL EXPENDITURES 212,700 210,600 215,400 REV OVER(UNDER) EXPEND 5,151 48,332 (21,676) 118 Elections REVENUE General Property Tax 40,249 48,126 2,929 Intergovernmental Revenue 244 292 16 Charges for Current Services 523 566 32 Other Revenue 1,079 1,548 80 TOTAL REVENUE 42,095 50,532 3,058 EXPENDITURES Personal Services 21,600 21,600 1,200 Materials & Supplies 3,000 3,000 700 Contractual Services 16,500 16,500 1,500 Capital Outlay TOTAL EXPENDITURES 41 ,1 00 41,100 3,400 REV OVER(UNDER) EXPEND 995 9,432 (342) *** TOTAL GENERAL GOVERNMENT REVENUE 981,380 1,160,427 1,289,958 *** TOTAL GENERAL GOVERNMENT EXPENDITURES 961,350 968,687 1,418,494 *** TOTAL REV OVER(UNDER) EXPEND 20,030 191,740 (128,536) 5 This page ,vas left blank intentionally 6 ~ cO ~ U ~ cO ~ o .~ ~ cO N .~ ~ cO 2!J o c o ''- -+-> C\:l ;.... -+-> r:/J ..- C I3 v <t; r/] "'0 c;j <:) ::r: v u c: c;j e "E .C; ~ OJ} c: :.a .5 CO . ... o U ...... v ..9 0 ... u u 6 6 6 .~ .~ c:....... U f""I f""I 0'" 0 u ~ l--I .-L~ ~ ~ ....... - . .~ 0 ~ 8 ~ c5 Cl ~ ... .::: b OJ} OJ}c;jgCl v c: .5 r:/J ;;;> v ~ .C c: . ~ u u _0.-) ~ .- _ .~ c: '-'0 "-' c; ..0 :0 c;j ~ .5 _~~c:....0J} 0... 0... 0... . ~ ~ c: (..I.,o...~ . . . . . 7 E ~ c: :.a ... o o U ;:Q ~ . ,--..., N '-' c c;j ~ u v r:/J <:) .::: 'cil .b .~ c: C.~ c;j E ......."'0 b ~ ... <:) ....... <:) r:/J . ~ "'0 eJ) 5 6 .:: "= ~ ;:: fr ~ c;; u >-. - <:) ....... A-C:::u . . . ....... .~ .~ u <:) 0- r:/J r:/J - CJ . This page was left blank intentionally 8 CITY OF CHANHASSEN 1999 BUDGET Commentary General Government-Legislative Mission and Current Services The city council, comprised of the mayor and four at-large council representatives, is the legislative body of city government. Chanhassen is a statutory Plan B city (council/manager form of government). The council is responsible for formulating city policy and enacting legislation for maintaining and promoting the peace, good government, and welfare of the city. The city council also has authority over the financial affairs of the city, including appropriating money through the annual adoption of the city budget and levying local assessments and property taxes. City council members also constitute the Board of Equalization and the Economic Development Authority and appoint members to various advisory boards and commissions. Budget Highlights The 1999 budget reflects an increase of $5,575 (3.7%) primarily due to increased costs for travel and training, general liability insurance and memberships. Vision Chanhassen Achievements The city council continues to provide leadership for the City of Chanhassen. Council members serve with representatives of the Community Leaders Group and convenes various committees deemed appropriate to ensure the area's vision, action plans, and desired outcomes are achieved. Future Trends The council continues to pursue excellence in building community and enhancing citizen participation through neighborhoods. various public forums, and other methods. The council has also initiated the development of an appropriate resource allocation process in light of local government financial trends. 9 List of Activities: Communication with the public Strategic planning Coordination with advisory boards City code updates Customer service Overhead Staffing Level: City council 1 00% Capital Outlay: $0 111 Legislative 10 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 110 Public Communication Personal Services 500 500 Material & Supplies 150 150 Contractual Services 34,500 34,500 Capital Outlay Miscellaneous Total 35,150 35,150 111 Strategic Planning Personal Services 7,850 7,850 Material & Supplies 125 125 Contractual Services 22,200 22,200 Capital Outlay Miscellaneous Total 30,175 30,175 112 Advisory Board Coordination Personal Services 7,850 7,850 Material & Supplies 325 325 Contractual Services 29,600 29,600 Capital Outlay Miscellaneous Total 37,775 37,775 113 City Code Updates Personal Services 3,250 3,250 Material & Supplies 225 225 Contractual Services 14,800 14,800 Capital Outlay Miscellaneous Total 18,275 18,275 118 Customer Service Personal Services 7,850 7,850 Material & Supplies 225 225 Contractual Services 7,400 7,400 Capital Outlay Miscellaneous Total 15,475 15,475 119 Overhead Personal Services Material & Supplies Contractual Services 18,500 18,500 Capital Outlay Miscellaneous Total 18,500 18,500 155,350 155,350 11 111 Legislative Activity: Communication with the public Definition: Publication of city Newsletter and public hearing notices. To maintain a continuos dialog between city council and stakeholders. Who is it serving/ How many does it serve(stakeholders}; 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $35,150.00/19,670= $l.77/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 26% of city council time Capital Outlay: $0 12 110 Public Communication Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 500 150 34,500 500 150 34,500 35,150 35,150 13 111 Legislative Activity: Strategic planning Definition: Complete Strategic Planning process. Establish formal documentation and distribution to stakeholders Annually review and modify strategies and priorities. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 2: Promotes a broad range of housing options for current and future residents. Strategy 3: Develops a central area for the community. Strategy 4: Preserves and maintains natural areas and open spaces. Strategy 5: Encourages and promotes community connections. Strategy 6: Maintains and fosters a sense of safety and security for the community. Cost per beneficiary: $30,175.00/19,670= $1.53/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 22% of city council time Capital Outlay: $0 14 111 Strategic Planning Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 7,850 125 22,200 7,850 125 22,200 30,175 30,175 15 111 Legislative Activity: Coordination with advisory boards Definition: The city council serves as a liaison to city boards and commissions. The city council informs, communicates and educates the city boards and commissions on the merits and priorities of the Strategic Plan's annual goals and objectives. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $37,775.00/19,670= $1.92/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 28% of city council time Capital Outlay: $0 16 112 Advisory Board Coordination Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 7,850 325 29,600 7,850 325 29,600 37;775 37,775 17 111 Legislative Activity: City code updates Definition: Develop policies reflecting community values. Ensure the timely and fair enforcement of property and building code regulations. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 6: maintains and fosters a sense of safety and security for the community. Cost per beneficiary: $18,375.00/19,670= $.93/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 13% of city council time Capital Outlay: $0 18 113 City Code Updates Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 3,250 225 14,800 3,250 225 14,800 18,275 18,275 19 111 Legislative Activity: Customer service Definition: Recognize effective service delivery utilizing a cost=benefit approach. Have a continuous dialog between City Council and stakeholders. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $15,4 75.00/19,670= $.79/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 11 % of city council time Capital Outlay: $0 20 118 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 7,850 225 7,400 7,850 225 7,400 15,475 15,475 21 111 Legislative Activity: Overhead Definition: Costs associated with general liability insurance. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1 : provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $18,500.00/19,670= $.94/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 0% of city council time Capital Outlay: $0 22 119 Overhead Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 18,500 18,500 18,500 18,500 23 This page was left blank intentionally 24 CITY OF CHANHASSEN 1999 BUDGET Commentary General Government-Administration Mission and Current Services The city manager is the chief administrative officer of the city and directs the administration of city affairs. It is the city manager's responsibility to enforce the city code and resolutions of the city. The city manager's office provides general administrative services for the city to ensure all council policies and directives are carried out. Duties also include keeping the council fully advised of the financial condition and the needs of the city, preparing and submitting the annual budget to the council, and recommending measures to the council deemed necessary and/or desirable for the welfare of the people and the efficient administration of the city's affairs. The city manager's office also provides liaison between the council, advisory boards and commissions, staff, other levels of government, the media, and the public. Budget Highlights The 1999 budget reflects a cost of living adjustment in most categories with an overall increase of 19.1%. Vision Chanhassen Achievements Administration is overseeing the overall city goals and the city council's recommendations in the areas of responsive government, safe community, lifelong learning, housing, business, and community connections in collaboration with the school district, chamber of commerce, and other community organizations. Administration is also overseeing the preparation of the city's "News Alley." Future Trends Administration is overseeing the development of a new activity budgeting process. This new process establishes benchmarks to measure the performance of city services. Administration is also supervising the preparation of the city's strategies and priorities and monitoring their implementation. 25 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 120 Budget Personal Services 24,090 24,090 Material & Supplies 2,530 2,530 Contractual Services 6,848 6,848 Capital Outlay 100 100 Miscellaneous Total 33,568 33,568 121 General Office Operations Personal Services 48,180 48,180 Material & Supplies 5,060 5,060 Contractual Services 13,696 13.696 Capital Outlay 200 200 Miscellaneous Total 67,136 67,136 122 Advisory Board & Council Coordination Personal Services 24,090 24,090 Material & Supplies 2,530 2,530 Contractual Services 6,848 6,848 Capital Outlay 100 100 Miscellaneous Total 33,568 33,568 123 General Administrative Services Personal Services 72,270 72,270 Material & Supplies 7,590 7,590 Contractual Services 20,544 20,544 Capital Outlay 300 300 Miscellaneous Total 100,704 100,704 125 Secretarial Pool Personal Services 48,180 48,180 Material & Supplies 5,060 5,060 Contractual Services 13,696 13,696 Capital Outlay 200 200 Miscellaneous Total 67,136 67,136 128 Customer Service Personal Services 24,090 24,090 Material & Supplies 2,530 2,530 Contractual Services 6,848 6,848 Capital Outlay 100 100 Miscellaneous Total 33,568 33,568 335,680 335,680 27 112 Administration Activity: Budget Definition: Makes decisions based on merit and priorities established within available resources. Recognizes effective service delivery utilizing a cost=benefit approach. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $33,568.00/19,670= $1.71/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 10% of administration time Capital Outlay: $100.00 28 120 Budget Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 24,090 2,530 6,848 100 24,090 2,530 6,848 100 33,568 33,568 29 112 Administration Activity: General office operations Definition: Who is it serving/ How many does it serve{stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $67,136.00/19,670= $3.41/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 20% of administration time Capital Outlay: $200.00 30 121 General Office Operations Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 48.180 5.060 13.696 200 48,180 5.060 13.696 200 67.136 67,136 31 112 Administration Activity: Coordination of city council and advisory boards Definition: Who is it serving/ How many does it serve(stakeholders}: 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $33,568.00/19,670= $1.71 /beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 10% of administration time Capital Outlay: $100.00 32 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 122 Advisory Board & Council Coordination Personal Services 24,090 Material & Supplies 2,530 Contractual Services 6,848 Capital Outlay 100 Miscellaneous Total 33,568 24,090 2,530 6,848 100 33,568 33 112 Administration Activity: General administrative services Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $100,704.00/19,670= $5.12/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 30% of administration time Capital Outlay: $300.00 34 123 General Administrative Services Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 72,270 7,590 20,544 300 72,270 7,590 20,544 300 100,704 100,704 35 112 Administration Activity: Secretarial pool Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality seNices and amenities. Cost per beneficiary: $67,136.00/19,670= $3.41/beneficiary Other performance measures: The city should conduct formal sUNeys of stakeholders to solicit opinions and expectations of city services. Staffing level: 20% of administration time Capital Outlay: $200.00 36 125 Secretarial Pool Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 48,180 5,060 13,696 200 48,180 5,060 13,696 200 67,136 67,136 37 112 Administration Activity: Customer service Definition: Recognizes effective service delivery utilizing a cost=benefit approach. Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $33,568.00/19,670= $1.71 /beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: 10% of administration time Capital Outlay: $100.00 38 128 Customer Service Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 24,090 2,530 6,848 100 24,090 2,530 6,848 100 33,568 33,568 39 113 Finance List of Activities: 131 Accounts Payable 132 Payroll 134 Audit 135 Budget 136 General Finance 137 Special Assessment 139 Overhead Staffing Level: Finance Director Accountant /I 2 Accounting Clerks Intern-requested for 1999 Capital Outlay: $0 40 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 131 Accounts Payable Personal Services 24,700 24,700 Material & Supplies 805 805 Contractual Services 2,450 2,450 Capital Outlay Miscellaneous (6,445) (6,445) Total 21,510 21,510 132 Payroll Personal Services 7,240 7,240 Material & Supplies 805 805 Contractual Services 2,450 2,450 Capital Outlay Miscellaneous Total 10,495 10,495 134 Audit Personal Services 25,750 25,750 Material & Supplies 265 265 Contractual Services 34,500 34,500 Capital Outlay Miscellaneous (15,035) ( 15,035) Total 45,480 45,480 135 Budget Personal Services 24,500 24,500 Material & Supplies 265 265 Contractual Services 500 500 Capital Outlay Miscellaneous (10,735) (10,735) Total 14,530 14,530 136 General Finance Personal Services 73,210 73,210 Material & Supplies 2,680 2,680 Contractual Services 10,800 10,800 Capital Outlay Miscellaneous (10,735) (10,735) Total 75,955 75,955 137 Special Assessments Personal Services 2,000 2,000 Material & Supplies 265 265 Contractual Services Capital Outlay Miscellaneous Total 2,265 2,265 41 This page was left blank intentionally 42 139 Overhead Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 265 1,300 265 1,300 1,565 1,565 171,800 171,800 43 113 Finance Activity: 131 Accounts Payable Definition: Processing of invoices for payment to vendors. Who is it serving/ How many does it serve(stakeholders); 3900 vendors paid per year Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $21,510/3,900= $5.52/beneficiary Other performance measures: Staffing level: Accounting Clerk 25% Accounting Clerk 20% Intern 50% Capital Outlay: $0 44 131 Accounts Payable Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 24,700 805 2,450 24,700 805 2,450 (6,445) 21,510 (6,445) 21,510 45 113 Finance Activity: 132 Payroll Definition: Processing of payroll for payment to employees and maintenance of personnel records. Who is it serving/ How many does it serve{stakeholders}; 85 full equivalent employees Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $1 0,495/85= $123.4 7/beneficiary Other performance measures: Number of payroll checks processed Staffing level: Accounting Clerk 25% Intern 10% Capital Outlay: $0 46 i 32 Payroll Personal Services Material & Supplies Contractual Services Cap:tal Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 7,240 805 2,450 7.240 805 2,450 10,495 10,495 47 113 Finance Activity: 134 Audit Definition: To present in a fair, complete, and accurate manner the financial position of the City of Chanhassen,. Who is it serving/ How many does it serve(stakeholders}; 19,200 residents 470 businesses and various other agencies. Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $45,480/19,670= $2.31/beneficiary Other performance measures: Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting. Staffing level: Accountant II 35% Finance Director 20% Capital Outlay: $0 48 134 Audit Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 25,750 265 34,500 25,750 265 34,500 (15,035) 45,480 (15,035) 45,480 49 113 Finance Activity: 135 Budget Definition: Makes decisions based on merit and priorities established within available resources. Recognizes effective service delivery utilizing a cost=benefit approach Who is it serving/ How many does it serve(stakeholders); 19,200 residents 470 businesses and various other agencies. Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $14,530/19,670= $.74/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: Accountant II 25% Finance Director 25% Capital Outlay: $0 50 135 Budget Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 24,500 265 500 24,500 265 500 (10,735) 14,530 (10,735) 14,530 51 113 Finance Activity: 136 General Finance Definition: Perform all city accounting and fund management functions to effectively account for and protect all assets and achieve maximum safe return on investments. Who is it serving/ How many does it serve(stakeholders); 19,200 residents 470 businesses and various other agencies. Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $75,955/19,670= $3.86/beneficiary Other performance measures: Staffing level: Accountant II 40% Finance Director 55% Accounting Clerk 40% Accounting Clerk 20% Intern 40% Capital Outlay: $0 52 136 General Finance Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 73,210 2,680 10,800 73,210 2,680 10,800 (10,735) 75,955 (10,735) 75,955 53 113 Finance Activity: 137 Special Assessments Definition: Prepare assessment searches and provide information regarding legal descriptions, property owners and property identification numbers. Who is it serving/ How many does it serve(stakeholders); New property owners. Amount has not been quantified. Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $2,265/number of inquiries per year Other performance measures: Number of assessment searches performed in writing and over the telephone. Staffing level: Accounting Clerk 10% Capital Outlay: $0 54 137 Special Assessments Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 2,000 265 2,000 265 2,265 2,265 55 113 Finance Activity: 139 Overhead Definition: Recognizes effective seNice delivery utilizing a cost=benefit approach. Who is it serving/ How many does it serve(stakeholders); 19,200 residents 470 businesses and various other agencies. Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality seNices and amenities. Cost per beneficiary: $1,565/19,670=$.08/beneficiary Other performance measures: Staffing level: Capital Outlay: $0 56 139 Overhead Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 265 1,300 265 1,300 1,565 1,565 57 701 Utility Administration Activity: 133 Utility Billing/Receivable Definition: Perform all residential and commercial utility billing, receivable and customer service functions. Who is it serving/ How many does it serve(stakeholders); 6,600 customer accounts Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $135,300/6,600=$20.50/beneficiary Other performance measures: Number of utility invoices printed Number of customer account inquiries received Staffing level: Accounting Clerk 60% City Manager 10% City Engineer 35% Finance Director 25% Capital Outlay: $0 58 133 Utility Billing/Receivable Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY Water & Sewer Utility Total 104,000 3,200 28,100 104,000 3.200 28,100 135,300 135,300 135,300 135,300 59 CITY OF CHANHASSEN 1999 BUDGET ENTERPRISE FUNDS 700 5 & W Utility Fund 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC) REVENUE * TOTAL PERMITS 7,000 7,000 7,000 0.0% * TOTAL CURRENT SERVICES 2,300,000 2,340,000 2,600,000 11.1% * TOTAL OTHER REVENUE 83,500 83,500 87,000 4.2% ** iOTAL REVENUE 2,390,500 2,430,500 2,694,000 10.8% REVENUE OVER/(UNDER) EXPENDITURES 91,000 85,550 260,100 204.0% FUND BALANCE FORWARD 2,155,401 3.186,262 3,206,812 0.6% TRANSFER IN/(OUT) (65,000) (65,000) (100.0%) LESS REQUIRED RESERVE 2,181,401 3,206,812 3,466,912 8.1% TOTAL RESOURCES OVER/(UNDER) LIABILITIES #DIV/O! 60 CITY OF CHANHASSEN 1999 BUDGET ENTERPRISE FUNDS 701 Utility Administration 1998 1998 1999 % ACCOUNT DESCRIPTION BUDGET RE-ESTIMA TE BUDGET INC/(DEC} * TOT AL PERSONAL SERVICES 90,500 90,500 104,000 14.9% * TOTAL MATERIALS & SUPPLIES 3,200 3,200 3,200 0.0% * TOTAL CONTRACTUAL SERVICES 27,600 27,600 28,100 1.8% * TOTAL CAPITAL OUTLAY #DIV/O! ** TOTAL UTILITY ADMINISTRATION 121,300 121 ,300 135,300 11.5% 61 This page was left blank intentionally 62 CITY OF CHANHASSEN 1999 BUDGET Commentary General Government-Legal Mission and Current Services This office is responsible for advising the city on questions of law; reviewing all ordinances, resolutions, contracts, and other legal documents of the city; and representing the city in court actions including the prosecution of cases in District Court. The city has contracted with Campbell Knutson Associates to handle civil and criminal matters. The city also periodically uses separate law firms for various specialized legal matters (e.g. personnel/labor, bond counsel, EDA). The city uses consultative attorney services with general service costs paid on a fixed fee basis. Budget Highlights The 1999 budget reflects only a cost a cost of living adjustment. 63 114 Legal List of Activities: Civil Criminal Specialized Staffing Level: o Capital Outlay: $0 64 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 140 Civil Personal Services Material & Supplies Contractual Services 54,000 54,000 Capital Outlay Miscellaneous Total 54,000 54,000 141 Criminal Personal Services Material & Supplies Contractual Services 4.500 4,500 Capital Outlay Miscellaneous Total 4,500 4,500 142 Specialized Personal Services Material & Supplies Contractual Services 31 ,500 31,500 Capital Outlay Miscellaneous Total 31 ,500 31,500 90,000 90,000 65 114 Legal Activity: Civil Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $54,000.00/19,670= $2.75/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 66 140 Civil Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 54,000 54,000 54,000 54,000 67 114 Legal Activity: Criminal Definition: Who is it serving/ How many does it serve(stakeholders}: 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $4,500.00/19,670= $.23/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 68 141 Criminal Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 4,500 4,500 4,500 4,500 69 ; 114 Legal Activity: Specialized Definition: Who is it serving/ How many does it serve{stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Cost per beneficiary: $31,500.00/19,670= $1.60/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 70 142 Specialized Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 31,500 31,500 31 ,500 31,500 71 This page was left blank intentionally 72 CITY OF CHANHASSEN 1999 BUDGET Commentary General Government-Property Assessment Mission and Current Services The Assessing Division, through the Carver County Assessor's Office, is responsible for the valuation of 6,600 parcels of residential and commercial real estate and personal property for the purpose of taxation by the city, school districts, Carver County, and special taxing jurisdictions. Budget Highlights The 1999 budget reflects growth in the number of parcels over the past year. Future Trends The years of 1997 and 1998 have seen dramatic price escalation in most sectors of the real estate market. While there are many factors that have impacted this trend, the low rate of inflation, low interest rates and the current prosperity of the national economy have all contributed to this healthy real estate market. The city council has also discussed bring the function in-house, however, the economics have not lent itself a viable option. Based on the county service contract, start up costs and space needs at city hall. Residential property prices have been extremely strong. At the present time there doesn't appear to be any cloud on the real estate horizon that would dampen the current trends. It is helpful to keep in mind that real estate markets are cyclic and that it was 7 years ago that the commercial real estate market was depressed. Based on information from the Minneapolis Area Association of Realtors, Chanhassen's average sale price for single family homes increased 3% from 1996-1997(this information is delayed one year due to reporting procedures). 73 115 Property Assessment List of Activities: Residential Commercial Public Staffing Level: o Capital Outlay: $0 74 CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 150 Residential Personal Services Material & Supplies Contractual Services 54,940 54,940 Capital Outlay Miscellaneous Total 54,940 54,940 151 Commercial Personal Services Material & Supplies Contractual Services 9,380 9,380 Capital Outlay Miscellaneous Total 9,380 9,380 152 Public Personal Services Material & Supplies Contractual Services 2,680 2,680 Capital Outlay Miscellaneous Total 2,680 2,680 67,000 67,000 75 115 Property Assessment Activity: Residential Definition: Single & Multi-family dwellings Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 2: promotes a broad range of housing options for current and future residents. Cost per beneficiary: $54,940.00/19,670= $2.79/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 76 150 Residential Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 54,940 54,940 54,940 54,940 77 115 Property Assessment Activity: Commercial Definition: Office, industrial and retail Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Cost per beneficiary: $9,380.00/19,670= $.48/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 78 151 Commercial Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 9,380 9,380 9,380 9,380 79 115 Property Assessment Activity: Public Definition: Who is it serving/ How many does it serve(stakeholders): 19,200 residents 470 businesses and various other government agencies Why is it important/How does it support the strategic plan: Strategy 1: provides leadership to assure a visionary approach to meet stakeholder expectations for quality services and amenities. Strategy 3: develops a central area for the community. Strategy 4: preserves and maintains natural areas and open spaces. Cost per beneficiary: $2,680.00/19,670= $.14/beneficiary Other performance measures: The city should conduct formal surveys of stakeholders to solicit opinions and expectations of city services. Staffing level: o Capital Outlay: $0 80 152 Public Personal Services Material & Supplies Contractual Services Capital Outlay Miscellaneous Total CITY OF CHANHASSEN 1999 BUDGET ACTIVITY EXPENSE SUMMARY General Fund Total 2,680 2,680 2,680 2,680 81 This page was left blank intentionally 82