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CC 2016 11 28 CHANHASSEN CITY COUNCIL REGULAR MEETING NOVEMBER 28, 2016 Mayor Laufenburger called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Chelsea Petersen, Paul Oehme, Kate Aanenson, Todd Hoffman, and Roger Knutson. Todd Gerhardt arrived during the Avienda concept plan discussion. PUBLIC PRESENT: Jayne P. Mege 9440 River Rock Drive Ed & Mary Kraft 8711 Flamingo Drive Jon Gilbert 1641 Jeurissen Lane Mayor Laufenburger: Thank you and welcome to this council meeting this evening. We have a full house here in the council chambers and also welcome to those of you that are watching on cable, Mediacom cable TV or also on our live stream available through our website. First action tonight is I just want to acknowledge that we have all 5 members of the council are present this evening. Council members is there any modifications to the agenda or should we proceed as printed? Alright there being no modifications we will proceed with the agenda as it is printed. PUBLIC ANNOUNCEMENTS: Mayor Laufenburger: I have an announcement to make this evening. This is the holiday season here in Chanhassen. With the holiday season approaching I’m excited to invite everyone to our annual Chanhassen tradition, the 2016 Tree Lighting Ceremony presented by the City of Chanhassen, Buy Chanhassen, Southwest Metro Chamber of Commerce, Southwest Transit and the Mustard Seed Landscaping and Garden Center. I invite all area residents, their families and rd friends to join me on Saturday evening, December 3 from 5:00 p.m. to 6:00 p.m. on the plaza at City Center Park right outside our chamber here. People of all ages will enjoy activities including the official lighting of City Center Park. There will be refreshments, caroling, gingerbread house displays, live reindeer and a special visit from Santa Claus and the entire event is free and registration is not required. What could be better than that? For more information feel free to contact City Hall. This is always a great event and look forward to having some of the city’s finest joining me that evening to light the trees in City Center Park so. Chanhassen City Council – November 28, 2016 CONSENT AGENDA: Councilman McDonald moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated November 4, 2016 2. Receive Park and Recreation Commission Minutes dated October 25, 2016 3. Receive Planning Commission Minutes dated November 1, 2016 Resolution #2016-79: 4. 10083 Great Plains Boulevard Slope Stabilization Project PW116D: Accept Bids and Award Contract; Approve Easement Agreements. th Resolution #2016-80: 5. The Preserve at Bluff Creek 6 Addition: Accept Street and Utility Improvements. Resolution #2016-81: 6. Certify Water and Sewer Hookup Charges. Resolution #2016-82: 7. Approve Resolution of Support to Appoint Dan Campion as an Alternate Representative to the Transportation Advisory Board (TAB). Resolution #2016-83: 8. Approve Resolution Accepting Donation from Mount Olivet Rolling Acres. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mayor Laufenburger: Next item on our agenda is visitor presentation. This is a time when anyone wishing to address the council on a matter that is not on the agenda this evening they can step forward to the podium stating your name and your address for the record. We have a couple of scheduled visitor presentations. I’m going to begin with number 2 which is a WeCAB update from former Mayor of Victoria Mary Hershberger Thun. Mary would you like to address the council? Please do so. Mary Hershberger Thun: Well thank you very much Mr. Mayor. Hello to all the council. Mayor Laufenburger: Nice to have you here Mary. Mary Hershberger Thun: And firemen I’m really sorry I’m going before you so thank you very much for your patience but I’ll be quick. You might be needed. First of all I’m here yes to talk about WeCAB and to kind of give you a little update on the program of WeCAB even though I know you all know what it’s about. I’m just going to give you a brief synopsis. Basically 2 Chanhassen City Council – November 28, 2016 WeCAB is a private 501C(3), not for profit tax exempt organization that provides rides to people throughout eastern Carver County and we are exploring ways to expand into Watertown and also Waconia. We’ve had a lot of success with the program and I want to talk to you about the successes. Also what’s coming up and also to thank you too so if you’ll just bear with me for a few minutes. First of all I want to tell you about the program and what we’ve had. What kind of successes that we’ve had over the last couple years. WeCAB was founded in Mound and came to Carver County in October of 2014. Since that time, in fact it was October, 2014 WeCAB Eastern Carver County had provided 775 rides and, one way rides and the WeCAB total organization had provided 9,104 rides. In Carver County alone we have 105 unduplicated registered riders. In the WeCAB total organization 521. In Carver County alone, and we’re really proud of this fact we have 34 volunteer drivers which means they drive people to their appointments and bring them home and do not receive compensation. The WeCAB total organization has 53. The total volunteer miles just in Carver County over the last couple years 10,230 and I know that some of you have heard me speak about WeCAB like on day one and we had driven maybe 5 miles so we’re at 10,230 miles. The total organization which started in 2011, 106,672 miles we have driven people. Total hours in Carver County, 595. Total organization 6,204 and finally other volunteers including office dispatch, rider registrar, none of them paid total about 16 in addition to all the drivers and in the total organization 32. I brought some new brochures tonight because I want to emphasize a new contribution schedule. We do invoice our riders every month but a total contribution and that contribution is if they cannot pay it or decide not to pay it WeCAB never refuses a ride so there are a number of people in Carver County, hard to imagine for a lot of people that really do need service. They don’t have checking accounts and they barely have money and so we do not deny any ride and anybody 18 or over can take this, use WeCAB. The new rates pair up with Smartlink which means that we are about the same as Smartlink. We are a supplement service so that we do not take the place of anyone who wants to provide a ride. Our rates are really reasonable. One way for up to 10 miles as an example $2.50 so it’s a pretty reasonable service and our people when we send them a contribution invoice you would be surprised what we receive in the mail. Sometimes we’ll receive a check. Sometimes we’ll receive coins and we often times receive a little extra. A dollar or two so we’re very thankful for all of our riders who do choose to contribute. So I’ll leave these here tonight. There’s at least one for every council member and staff and. Just so that you can kind of keep up with what’s going on. We also, and are going to be having some sessions over the next, beginning next week. Next Monday in Chanhassen, in the Chanhassen Library at 11:00 a.m. and at 6:00 p.m. at the library we’re going to be registering riders and just th providing information to the people of Chanhassen. On December 7 we’re going to be in Victoria at 11:00 in the morning at the Victoria City Hall where again we’ll be bringing people up to speed with WeCAB. Registering volunteers. Also registering any riders who would like to th use the service. And then finally on December 9 at 11:00 a.m. we’re going to the Chaska City Hall where we’ll be doing the same thing. And this brings me to the thank you to Chanhassen. I know, I respect your decision of last year that you do not fund or grant any 501(3) organization or 501C(3) organization. However I do want to thank Chanhassen for what you have been doing so in case you don’t know let me tell you. First of Chanhassen has been a great supporter of WeCAB in that we use your Fountain Room about once every other month and we always try 3 Chanhassen City Council – November 28, 2016 and leave it just like we found it but we do use your Fountain Room and thank you very much. Second of all I want to especially commend Sue Bill who is, I’m not sure of her exact title but I think she’s director of the Senior Center. She has been. Mayor Laufenburger: Sometimes I think she’s mayor by the way. At least to the Senior Center citizens. Mary Hershberger Thun: I won’t tell her you said that. Mayor Laufenburger: Oh it’s okay. Mary Hershberger Thun: She runs a pretty tight ship let me tell you. Mayor Laufenburger: A very good ship absolutely. Mary Hershberger Thun: I told her that I was moving to Chanhassen when I really retire because I want to go on all the activities and she said I could already sign up if I wanted. Mayor Laufenburger: She is a big supporter. Mary Hershberger Thun: She has been an invaluable service to us. Make sure that we do have the rides, or the room and has just done a great job. Also what Chanhassen has been doing for us is that you do run some copies for us. Not very many but you do run some copies and you guys put this together for us. Sue and I came up with words and they were literally just words and I believe her name, I have not met this woman Amy Loug. Mayor Laufenburger: Lloyd. Mary Hershberger Thun: Who? Mayor Laufenburger: Amy Lloyd. Mary Hershberger Thun: And she put together this flyer which is going all over Carver County and although we did pay for the paper you guys have been copying copies so that we can get it throughout the county so thank you very much. In addition we have a number of your Senior Commission people that are working with WeCAB. Our rider registrar Jackie Engel I believe has some sort of an office with the senior commission. Mayor Laufenburger: She’s on our Senior Commission. Mary Hershberger Thun: Is that true? Mayor Laufenburger: (Yes). 4 Chanhassen City Council – November 28, 2016 Mary Hershberger Thun: So we’re recruiting the very best. So at any rate I want to thank you very, very much. I still would like to sometime talk to the City Manager and the Mayor and all of you about the possibility of a grant. We rely entirely on donations. We are supported by Ridgeview Medical. By Rotary Clubs. By Lions Clubs and so some of our volunteer drivers do put in for mileage which we pay on a grand rate of 14 cents a mile. That’s a charity rate right now. We do have computer programs that take care of all of these things. We can’t keep track of all these rides coming and going and so, and plus we have a lot of volunteers so you know I would encourage you to rethink that policy. It’s your choice. I know that cities can donate for a public purpose but I will say Chanhassen is a great supporter of WeCAB and I know many of your staff have talked to me about WeCAB and the job that we’re doing and I really, really appreciate that so with that being said if you have any questions but I’ll leave it with I hope you all have a very, very happy holiday and a merry Christmas. It really, really has been a pleasure. I spend a lot of time in Chaska and Chanhassen with WeCAB and I really got to know quite a few people in both cities and it’s been a lot of fun for me too so thank you for letting me take up a little bit of your time. Mayor Laufenburger: Mary thank you. Before you go, council any comments or questions for th Mary? If somebody is interested, if they can’t attend this December 5 they should be calling this 844 number, is that correct? Mary Hershberger Thun: Yes. Mayor Laufenburger: So 18447433932 and that would be somebody interested either in volunteering or interested in a ride is that right? Mary Hershberger Thun: Either way. We have a real short tree so that you don’t have to spend very long on the phone figuring out who you want to talk to and they can leave a message and somebody will get back to them about volunteering or becoming a rider. We know, as Amy put on the flyer it’s going to get cold soon and we have warm cars so we encourage riders or anybody who wishes to use that service. You do have to be registered 24 hours ahead of time. If you want a ride tomorrow it’s too late. But if you want a ride on Thursday you can call tomorrow and we can register you. Mayor Laufenburger: Well Mary thank you for your time. Thank you for your dedication to WeCAB. Mary Hershberger Thun: You’re welcome. Mayor Laufenburger: And nice to have you in Chanhassen and by the way if you choose to move here we have homes available in Chanhassen okay. Mary Hershberger Thun: And you’re building more. 5 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: And we’re building more, that’s right. Mary Hershberger Thun: Thanks to everyone. Congratulations to the people in the fire department. I really appreciate the great job you did, or do in Victoria too so thank you. Mayor Laufenburger: Thank you Mary. Is there anybody else who would like to address us during visitor presentation? If not I’m going to ask Chief Johnson to come forward. I know you have a presentation to make this evening Chief. And perhaps you can make your monthly report at the same time, is that acceptable? Chief Don Johnson: Yes it is, thank you Mayor and council. This will be our report for November of this year. Staffing is at 40 of 45 paid on call firefighters. One firefighter is on medical leave and we have 2 additional firefighters on leave in the military. In October the Chanhassen fire department responded to 66 calls for service bringing the year to date total to 581. Duty crews responded to 10 calls during shifts which brings our total duty crew calls to 88 for the year. Significant in calls included 23 rescue calls including 2 motor vehicle accidents with injuries. One equipment fire at Robert’s Automated extinguished prior to our arrival and 1 structure fire on Nez Perce involving a detached garage. Monthly training including officer and firefighter training on our new engine going in service tonight. Cold water rescue and EMS training. With that I’d also like to acknowledge the fire department and their activities for Fire Prevention Week in October. As you know we go for 2 weeks. We had over 1,100 elementary school visits to the fire station. The firefighters, many of the retirees and firefighters in this room donated over 108 hours of volunteer time to make that happen and as usual we get quite a few compliments and cards and thank you’s from the kids that come and visit so I applaud the fire department for their efforts on that. With that that ends my report for the month. I can stand for questions on that. Mayor Laufenburger: Council any questions of Chief regarding his report? Okay very good Chief. You have something else you want to do this evening? Chief Don Johnson: I do Mayor, thank you. If I could ask Jassen and Leah and the girls to come up. Tonight we have a very special presentation for one of our firefighters. Jassen Schneider who’s retiring after 24 years of service to the citizens of Chanhassen as a firefighter. Jassen th joined the Chanhassen fire department on September 8 of 1992 and we have a picture back from that time. Jassen has served Station 2, our west station his entire career. He’s an active member of the department during his tenure serving not only as a firefighter but an Assistant Engineer, a Lieutenant, a Captain and a dive team member. He was also part of 4 life saving events which he was awarded for during his career. He has served on 2 truck committees responsible for the planning and purchase of Engine 11 and our newest apparatus going in service tonight after this meeting, Engine 13. When preparing for tonight Jassen told me that he can always remember his years of service because he met his wife Leah at a fire department holiday gathering the first year he was on which I believe was at Chick’s house who’s here in the 6 Chanhassen City Council – November 28, 2016 room today so Leah thanks to you and the girls for sharing Jassen’s time. We recognize the commitment sacrifice that we put our families through to do this work and we do have a little token of our appreciation for you here tonight as well. And Jassen on behalf of the fire department we thank you for your dedicated service to us in this community. We will miss your experience and your comradery. We would like to present you with your helmet that we’ve all signed. Mayor Laufenburger: Well Jassen on behalf of this entire community and the City Council I just want to say thank you and best wishes for you and your family and I think it’s remarkable that you would find your future wife at a fire department gathering and what a motivation that is. Are there any single firemen over there? Raise your hand if you’re a single fireman okay. Alright I love it. I love it. Jassen Schneider: I don’t know if Chick even knew Scott was having a party. Mayor Laufenburger: But Jassen what you have done and the 4 lifesaving incidents that you had in the 24 years of service, what accommodation this is for you. For Leah and for the girls that you are recognized for doing things for this community that not too many people get a chance to do so Jassen we wish you the very best of luck. Congratulations on your retirement. Know that you will be missed. Your service has been greatly appreciated and on behalf of the City Council and the City I just would say well done faithful servant. (Applause). Jassen Schneider: Council I just want to thank my friends and family for everything they’ve put up with. Without their support this would have been pretty difficult. Now my wife doesn’t have to wonder why the lawn mower is running in the yard and the snow shovel’s sitting in the driveway and I’m nowhere to be found so I just want to thank you guys for everything so. And I also want to thank my fellow firemen, active and retired. Without the support we have with each other this would be a pretty hard job so thank you. Mayor Laufenburger: Well let me also take this time Jassen to say not only are we saying thank you to you for your service but you mentioned something very important. That is the brotherhood and the family that is formed within the fire department. Not only Chanhassen but all over the country. It represents a bond of men and women who are committed to serving their fellow man and it was wonderful to have you representing that brotherhood in this community for the last 24 years and I think if I’m not mistaken you have cake over at the fire department is that correct? Chief Don Johnson: We do. Mayor Laufenburger: Alright, Chief Johnson thank you very much. Jassen, Leah, girls thank you again. 7 Chanhassen City Council – November 28, 2016 Chief Don Johnson: Thank you Mayor. Jassen Schneider: Thank you. Mayor Laufenburger: We’re just going to take about a minute break here while some of the fire department leaves. Now that was actually under visitor presentation. Is there any other visitor that would like to speak to the council this evening on an item that’s not on the agenda? Alright with that I’ll close visitor presentations. LAW ENFORCEMENT UPDATE. Mayor Laufenburger: Our next item is Lieutenant Kittelson. Oh here he is, okay. Alright. This is our monthly update from Carver County Sheriff’s Office. Nice to have you here Lieutenant. Lt. Eric Kittelson: Thanks for having me. Good evening Mr. Mayor, council members. I have the monthly law enforcement update for you this evening. The first update I was going to give is th a training update. Sergeant George Pufahl who will be assigned to the City as of January 9 just returned from Duluth where he went to a 2 day conference. You hear me talk about Towards Zero Deaths a lot and he is our coordinator for the sheriff’s office and he’ll be joining our team in January so he just returned from that. Sergeant Breunig has completed 2 weeks of a 3 week advanced management training program at the Minnesota Bureau of Criminal Apprehension and he will be completing that next week and Deputies and Cory and Mike Hanson, not related, recently completed a 40 hour crime scene certification and are now certified crime scene technicians for the sheriff’s office and the City and they’re both assigned to Team 1 day shift. Special events update. So we hosted the first annual Turkey Trot on Thanksgiving. We had over 1,000 participants. I don’t know if Mr. Hoffman has an exact number but it was well over 1,000 and we had no incidents to report so everyone had a good time. Mayor Laufenburger: Wonderful. Lt. Eric Kittelson: Exercised and then were able to enjoy their turkey in the afternoon so it was good to have them. We just finished Thanksgiving and we’re not yet to Christmas but we’ve already pretty much planned and prepared for February Fest. Todd’s staff does a phenomenal job and we love assisting with that every year so our snowmobile patrol, our recreation services and our reserve deputies always assist with that because that draws quite the crowd as well and mostly there for safety and the potential for any medicals or incidents like that. Towards Zero Deaths update. So we conducted an enhanced education and enforcement of the seat belt laws thth October 14 through October 30. We continue to have a very high compliance rate and we had 34 citations county wide and only 5 of those in Chanhassen. We are beginning our enhanced rdth DUI patrols and enforcement November 23 through December 30. We had, in western Carver County we had during the foggy weather we had 4 drunk drivers all crash at the same intersection within 10 minutes of each other and all 4 were arrested and we’re going to talk about 8 Chanhassen City Council – November 28, 2016 winter driving come next but obviously drinking does not help in that situation. And the thing you know about drunk driving is, a drunk driving death is 100 percent avoidable and there’s not a lot of things in life that we can say are and that is so when you’re attending holiday parties this season please plan for a safe ride. Designate a sober driver. Call a cab. A driving service. Utilize other forms of public transportation. Plan to stay at the event overnight if possible. And the best defense against drunk driving is to buckle up. We continue to have unbuckled drivers be the leading cause of death in a crash and report drunk driving. You know since the invention of cell phones that is greatly assisted us in removing drunk drivers from the road and the majority of the calls we get now as compared to when cell phones were first very common are extraordinary. People know. They see it. They call and people do stop and arrested so we appreciate the public’s help in that. And so for winter safety, driving safety reminders. Just a couple quick tips. Always maintain at least a half tank of gas. This is probably the biggest one is clear snow and ice off your vehicle completely. I know people can get in a hurry but I’ve literally stopped people that could only have a hole this big to see out of and the rest of the entire car and anyone that drives, flies or does anything in a motorized vehicle or airplane, anything visibility. You have to be able to see all around you and your tires have to be in good condition and so if you only did one thing, if you took that extra 30 seconds to clear up your car you’d do yourself and everyone else around you a big favor. Another thing that, this is something I do routinely and a lot of people don’t think of it is your lights are there as a signal to other drivers of what you’re doing. I take the windshield washer brush and clear off your headlights and your taillights and all your parking lights. Your side lights every time you fill up with gas. Especially when it’s salty and snowy out and that’s going to help people see you and help you avoid an accident. Avoid using cruise control during a snow or icy conditions. Avoid passing snowplows and sand trucks. Just remember that bridges and over and under passes are always the first to ice up so be cautious when approaching those areas. If you’re ever caught in a snow storm stay in your car. Clear off the snow behind the tailpipe and start your car for about 10 minutes every hour and that will keep your car fairly warm. And the number one thing if I could ever say just one thing as a public safety officer is speed limits are maximum speeds under ideal conditions. So if it’s not 72 and sunny with no wind that’s when you should be going the speed limit so if the speed limit’s 55 and it’s 32 degrees and raining outside it does not mean go 55 so slow down. Take your time and observe the speed limit under optimal conditions and please drive under the speed limit any other time. And that concludes my report. I’ll stand for questions. Mayor Laufenburger: And now that entire tutelage that you gave us on driving is on the public record because it’s on the videotape of anybody who wants to watch the Chanhassen City Council on video so Lieutenant you highlighted some very important things that we all need to keep in mind and we tend to get busy in this holiday season. It’s a good reminder for all of us to just slow down and do those things like the visibility comment. Any questions for Lieutenant of the council or comment? I saw something about Deputy Barret has a name change. Lt. Eric Kittelson: Yes. Deputy Amberg now. Mayor Laufenburger: Now Deputy Amberg. 9 Chanhassen City Council – November 28, 2016 Lt. Eric Kittelson: It’s today official yes. Mayor Laufenburger: Carley right? Lt. Eric Kittelson: Correct. Mayor Laufenburger: Okay, alright. Thank you very much Lieutenant. Lt. Eric Kittelson: You’re welcome. Mayor Laufenburger: Alright, thank you. Lt. Eric Kittelson: Thank you. PUBLIC HEARING: APPROVAL OF REQUEST FOR ON-SALE BEER AND WINE LICENSE, LTF CLUB OPERATIONS COMPANY, INC. DBA LIFE TIME FITNESS, 2901 CORPORATE PLACE. Mayor Laufenburger: Who’s got this one? Chelsea Petersen, Assistant City Manager, good evening Chelsea. Chelsea Petersen: Good evening. Mayor Laufenburger: Staff report please. Chelsea Petersen: Yes sir. Staff has received a request from Life Time Fitness at 2901 Corporate Place to sell on-sale beer and wine. In their request they would like to serve wine and beer would be available for purchase and consumption only in the Life Café Restaurant and then in the Pool Bistro. They would not be able to have it in any other location in Life Time. Those are the only 2 areas where food is served as well. We have conducted a criminal history and background check on 4 individuals. The CEO, CFO, Senior Vice President/General Counsel, Secretary and Operating Manager. No negative comments were found through Carver County or the State of Minnesota. I believe they’ve also made application to the State as well at this point. And to my knowledge we’ve not received any comments at City Hall. Mayor Laufenburger: Okay. Before I open this for public hearing any questions from council to staff? Okay. As is required by statute I’m going to open this to a public hearing. If there’s anybody present that would like to address the council on the granting of this beer and wine license for LTF Club Operations at 2901 Corporate Place, now would be a time to come forward and speak to the council giving us your name and address. There being nobody coming forward I will close the public hearing at this time. Bring it back to council. Any questions or comments or motion? 10 Chanhassen City Council – November 28, 2016 Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilwoman Ryan. Councilwoman Ryan: I’d like to make the motion. I’d like to make a motion that the City Council approve the request for an on-sale beer and wine license from LTF Club Operations Company Incorporated doing business as Life Time Fitness. Mayor Laufenburger: Okay we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Alright is there any further discussion? Councilwoman Ryan moved, Councilman Campion seconded that the City Council approves the request for an on-sale beer and wine license from LTF Club Operations Company, Inc. dba Life Time Fitness. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: That motion carries 5-0. Congratulations. Will that license be available for signature tomorrow is that right? Chelsea Petersen: Yes it should be. Mayor Laufenburger: Thank you very much Ms. Petersen. 2017 STREET REHABILITATION PROJECT: PUBLIC HEARING; ORDER PLANS AND SPECIFICATIONS. Mayor Laufenburger: Mr. Oehme is this your’s tonight? Paul Oehme: It is. Mayor Laufenburger: Alright Mr. Oehme, good evening. Paul Oehme: Good evening Mayor, City Council members. Tonight I’d like to review the proposed 2017 street rehabilitation project. Annually the City considers streets that are in need of repair for improvements and this is the scheduled project for this year. Tonight’s agenda for this item would include project background. We’ll talk about the project scope a little bit. Cost of financing the project. The schedule of the project and then request that a public hearing also be held for the project. The project is located just west of Powers Boulevard and it includes approximately 1.9 miles worth of streets that we would like to consider rehabilitation of the 11 Chanhassen City Council – November 28, 2016 street segments. With the proposed project areas were identified by the City’s pavement management software in conjunction with site investigations. These streets have been planned for rehabilitation a number of years and have been included in the City’s annual capital improvement program. Streets proposed for rehabilitation include Lake Susan Hills Drive here. That’s shown here. Flamingo Drive, which is this road right here. Heron Drive from Lake Susan Hills Drive to Flamingo. It’s this little section of road right here and there’s also 8 cul-de- sacs in this neighborhood that we also would like to consider for rehabilitation. They include Ibis Court right here. Mallard Court which is located right here. Thrush Court is located right here. Kingfisher Court. Then there’s Mangaser Court is right here. Pelican Court and Egret Court. These streets have. Mayor Laufenburger: Mr. Oehme the duck officianos would say that’s Merganser Court. Paul Oehme: Did I mispronounce that? I am so sorry. Merganser. Note taken. Mayor Laufenburger: Okay, alright. Paul Oehme: These streets have aged to a point where minor maintenance techniques such as sealcoating are no longer cost effective. All the streets within the project area are urban streets which includes the, which means they have curb and gutter. Lake Susan Drive, Flamingo Drive, Heron Drive, they all have a 5 foot concrete sidewalk on one side of the road. For tonight’s public hearing 187 notices have been sent out to the property owners in this neighborhood and we did receive one email I believe on Saturday that did not make it in the packet but I did hand out prior to the meeting tonight. So the background for the project or the streets in this area are anywhere between 24 and 30 years old. The streets have been sealcoated 3 times in this area so, and sealcoated or crack sealed as well. The City has spot patched the neighborhood basically on an annual basis here for the next last 10 years and there has been a small thin coat overlay back in 2002 just to try to keep the street together before a sealcoat project I think was initiated. In 2011 there was approximately 1,000 foot of draintile that was installed along Flamingo Drive. This was due to heavy icing during the winter time buildup because of sump pumps discharging onto the road so we put in draintile to try to capture some of that water so it wouldn’t impact driving and improve the safety along that section of street. The paving condition index or the OCI rating is anywhere between 30 and 65 which means that it’s in our rehabilitation segment. Any streets between 45 and 65, those are the streets that the City has always considered for rehabilitation so these streets fall into that overall condition index that we looked at. This summer the City did televise a sanitary sewer along the street here to find out what the condition of the sanitary sewer is and the City has documented only one watermain break in the 30 years of this neighborhood so the watermain is ductile iron and it seems to be performing well. However there are some minor repairs that are going to be requested to be made to the system in conjunction with this project. So the proposed scope of the project includes basically milling up the full depth of the pavement. The pavement is anywhere between 3 and 4 inches thick so these big machines are called reclaimers. They’ll be grinding up the existing pavement. What we like to use the ground up material for is called wrap is to use that for base aggregate. In soft areas 12 Chanhassen City Council – November 28, 2016 we’ll dig up the softer street segments and use that base in those areas or areas that don’t have enough aggregate base. We’ll pave the street back with the minimum of 4 inches of bituminous asphalt which is consistent with what’s out there today and road widths are not going to stay, or are not going to change. The curb and gutter that’s currently out there is going to remain in place. However we’re going to replace some damaged sections so we’re not increasing the size of the street. And then also the sidewalk is going to be repaired in some areas too. We’re not replacing the whole sidewalk but some panels that have cracked or heaved or settled, those are the areas that we’re going to focus our resources on. The utility improvements as I had indicated, the watermain is in decent shape. However we’ve identified 27 gate valves that should be replaced or made improvements to. There’s 2 hydrants out there that we know we would like to replace and the sanitary sewer system like I mentioned was in good shape. However some of the manholes are leaking from ground water issues and some of the castings too should be replaced so those are included in the project scope and cost. And then also storm sewer improvements are requested throughout the area adding a couple catch basins and then also draintile which I show in the next slide here. This is one of the biggest comments that we th receive from the neighbors when we had our open house back in October 18 was some of the drainage issues in this area. This areas seems to have high ground water areas and a lot of residents have sump pumps that discharge onto the road so what we’d like to do is add additional draintile to this neighborhood to try to capture some of that water before it discharges onto the road and potentially freezes up in the winter time causing safety issues so right now we’re estimating that about 1,000 feet of draintile would be, we would like to add to this project area along 2 main cul-de-sacs, Pelican Court and then Ibis Court as well. Those are the 2 areas that we’ve heard that seem to have the most problems and once that tile is installed can have a soft connection to that draintile pipe in back of the curb. We would ask that the, no fee permit be pulled just so we know that that connection has been made so we like the soft connections just because if there are anything happen to our pipe in back of the street that it doesn’t back up into their house so. That’s quickly what the scope of the project includes. The costs are and the estimated costs and financing are shown here so the cost for the street improvement, the curb and gutter and the roadway section is estimated a little over $1.1 million dollars. Storm sewer improvements are, would like to propose, are proposing are a little over, well $90,000. The water utility improvements including the gate valves, the hydrants and those type of things are estimated at about $75,000 and then the sanitary sewer repairs which includes the manholes, the castings, the rings, those type of things, that’s about $127,000 for a total project cost of $1.397 million dollars. With all the street projects that the City considers the City does have an assessment practice and historically this proposed assessments of 40 percent for the street cost. The City does finance and pay for all the utility costs. The sanitary sewer improvements, the stormwater improvements and the watermain improvements but we ask that residents, benefiting property owners in the area help fund a portion of the street project in a total of 40 percent so of the $1.1 million dollars that is currently estimated for the project, about $442,000 is proposed to be assessed. If you take that against the 187 benefiting properties that comes up to about $2,400 per unit and this is again this is an estimate. Once we get real bids in we would adjust that number. That $2,400 based upon the actual cost that the City receives for the improvements. With that the City does offer a financing option and that’s typically for rehab, rehabilitation 13 Chanhassen City Council – November 28, 2016 projects over an 8 year period with terms of 5.25 percent and that 5.25 percent is based upon the prime rate of when the project is financed basically and that will be in the spring time. Historically it’s been I think 3 ¼ percent for at prime rate but the City does have financing fees and that comes up to about 2 percent. That’s how the 5.25 percent interest rate is calculated. So if the project were to move forward plans and specs would be drafted over the winter months rd here. We anticipate having the plans completed by January 23 of next year for council consideration and approval. Just check in, making sure that the costs are in line and the plans are th correct. We did propose to have a bid date in February 15. We’d have another open house in March to talk about the cost and we would know the actual assessment amount at that time. At the open house and then talk about you know who the contractor is. The schedule in better detail th information on that and then we would propose to have an assessment hearing in March 27 of next year and start construction typically after school’s out. First part of June and then we’d try to have the project substantially completed by the end of August so with that if there’s any questions related to the project I’d be more than happy to answer them. Mayor Laufenburger: Okay. Thank you Mr. Oehme. Before I open this for public hearing are there any questions from staff to, or excuse me. From council to staff. Questions or comments. Councilwoman Ryan do you have some? Councilwoman Ryan: Yes, thank you Mayor. Mr. Oehme what about the residents that didn’t let you know about their sump pumps? I know you said make sure that they pull a permit. Were there other cul-de-sacs that no one came forward to identify that they have sump pumps but additional drain tile would be needed. Did you evaluate that? Paul Oehme: Yeah I think we did a drive by of all the streets and we’ve identified the worst areas. I know there’s a couple areas that we haven’t installed drain tile in some of those areas. Either they’re on steep slopes where the water can drain a little bit better than other areas or maybe they don’t run as much. We haven’t heard about complaints in those areas. We’re trying to address the major issues. Major problems that we have in the system. When we try to address all those problems with everybody’s sump pump that’s when we’re going to do the reconstruction area when we put drain tile in back of every, of all the curb but under this project we’re just kind of doing spot areas where we know we have problems addressing the worst areas. Councilwoman Ryan: And you got most of that information from the neighborhood meeting? Paul Oehme: Yes and with just our observations too. Our past history of knowing where the problem areas are too so. Councilwoman Ryan: Okay, thank you. Mayor Laufenburger: And Mr. Oehme those 2 areas that you specifically highlighted were Ibis Court and Pelican Court right? 14 Chanhassen City Council – November 28, 2016 Paul Oehme: Correct. Mayor Laufenburger: You identified about 1,000 feet of drain tile. Paul Oehme: Right. Mayor Laufenburger: And is that expense going to be born by the residents in that area or not? Paul Oehme: I believe it’s coming out of the stormwater fund. Mayor Laufenburger: Okay, so it’s not part of the assessment. Paul Oehme: I believe it’s not. Mayor Laufenburger: You specifically did not identify it as part of the assessment right? Okay. Also Mr. Oehme how long have we been doing this practice of 40 percent on the roads to the benefiting property owners? How long have we been doing that? How long have you been here? Paul Oehme: I’ve been here since 2004 and it predates me probably by another 5 to 10 years. Mayor Laufenburger: So this is a practice we’ve been using. Paul Oehme: Yeah. Mayor Laufenburger: You say 40 percent of the benefit to the specific homeowners. The remaining 60 percent is a benefit to the entire community. It’s paid through our revolving street program right? Paul Oehme: Correct. Mayor Laufenburger: Which is funded by payback from people who assess and then also we. Paul Oehme: Tax levies or whatever. Mayor Laufenburger: We have a levy for that, okay. Alright. Any other questions or comments to staff? Alright at this time I would like to open the public hearing on the 2017 street rehabilitation project. If there is anybody present that would like to speak to this particular project would you please step forward to the podium at this time and identify your name and address for the record. Alright, oh we do have somebody. Yep. Sure. Just we ask that you state your name and your address please. 15 Chanhassen City Council – November 28, 2016 Rob Remke: Good evening. I’m Rob Remke. I’m on 8648 Flamingo Drive and I was just curious if any of this work poses any risk of sewer back up into our properties? Mayor Laufenburger: Mr. Oehme would you like to address that question? Paul Oehme: Sure. So anytime we’re reconstructing streets or contractor’s out working on sanitary sewer systems you know there’s always a little bit of a risk for those type of things but it’s not, we’re not replacing sewer mains so we’re not bypass pumping or doing any major improvements to the system so for these type of projects the risk is very low for sewer backups. Mayor Laufenburger: This is a mill and overlay versus a reconstruction. Paul Oehme: Exactly right. Yeah we’ve had some minor little issues with, when the reclaimer comes through they might knock a casting around and then some aggregate gets down in the hole into the manhole and cause you know a small little backup but typically we can catch those things. You know the inspector’s out there doing inspection work so we can handle those issues as they come up so we’re always going to have inspector on site monitoring the progress and the work that’s going on there so in terms of sewer backups I think the risk is very low. Rob Remke: Okay, thank you. Mayor Laufenburger: Thank you. Appreciate your question. Anybody else like to speak to this project? You might have said this Mr. Oehme, what’s the total length of this project? The total length in feet, do you know? Paul Oehme: So it’s about 1.9 miles. Mayor Laufenburger: Almost 2 miles, okay. Alright. Paul Oehme: This is a little bit bigger than some other projects that we’ve taken on in the past but it’s nice to try to get these neighborhoods done all at one time so we’re not disrupting the neighbors in doing it in phases. Mayor Laufenburger: Can you go back to the schedule one more time please. Okay so assuming we move forward with this at this time, ordering the plans and specs, the next time it will come back to us in January where you will ask council to authorize bids is that correct? Paul Oehme: Right. Mayor Laufenburger: And then you’ll open the bids and then you’ll have an open house in th March and then March 27 the assessment hearing and then the project underway. Paul Oehme: Correct. 16 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Is that correct? Okay, alright. At this time I’m going to close the public hearing since nobody else is coming forward. Bring it back to staff. Or to council. Any questions from council to staff on this project? Councilwoman Ryan: Mr. Mayor I have one more. Mayor Laufenburger: Sure Councilwoman Ryan. Councilwoman Ryan: Thank you. Mr. Oehme I know, you’ll probably address it at your resident meeting again but one of the concerns usually with these is road closures and you know staging in terms of trucks and equipment. Could you speak to that a little bit please? Paul Oehme: Sure, absolutely. So under rehab projects we typically don’t close roads down. We’ll have notifications if say, try to get out about 24 hours prior to the contractor working in front of somebody’s driveway. Say for pouring curb we’ll let them know that you know we need your car out of there prior to pouring the concrete basically just because we don’t want people driving on fresh concrete so those type of notifications go out. We always, after we have the open house, the assessment hearing, send out a postcard just addressing you know okay we’ve got, we’re anticipating the contractor to start in such and such day. We’re not going to let him open up or mill up work in the whole entire area. We’re going to segment it off. Maybe give him a couple streets to work on at one time and we’re going to let property owners, the residents know okay they’re only going to be working in this area. We’ll put a phase plan together. There’s going to be our website seems to be, works out well for additional notifications as we go along. We also put out door hangers too if there’s water shut downs and those type of things. We try to give property owners again you know probably 24 hours notice on those type of things too so we try to do our best in relaying, communicating what the schedule. You know weather is always a big factor. That throws us, our schedule for a loop in our plans so we try to do our best in notifying when things are going to change too but that’s kind of the general notifications that we’ve worked with so. Councilwoman Ryan: Alright, thank you. Mayor Laufenburger: Alright. Any other questions or comments or anybody would like to make a motion. Councilwoman Tjornhom: I’ll make a motion Mr. Mayor. Mayor Laufenburger: Councilwoman Tjornhom, go ahead. Councilwoman Tjornhom: I’d like to make a motion that the City Council orders the preparation of plans and specifications for the 2017 street rehabilitation project #17-01. 17 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Alright we have a valid motion. Is there a second? Councilman McDonald: Second. Mayor Laufenburger: Thank you Mr. McDonald. Any further discussion? Resolution #2016-84: Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council orders the preparation of plans and specifications for the 2017 Street Rehabilitation Project No. 17-01. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: Thank you very much Mr. Oehme. Look forward to seeing you in January. That doesn’t mean you have the rest of the month off by the way. Okay. Alright. AVIENDA CONCEPT PLAN REVIEW. Mayor Laufenburger: Staff report. Is this your’s Ms. Aanenson? Kate Aanenson: Yes it is Mayor, thank you. Mayor Laufenburger: Alright, thank you. st Kate Aanenson: This application did appear before the Planning Commission on November 1. I did include in your packet a summary of the minutes that, there were a number of residents that spoke at that meeting and kind of just I think a lot of it is the process itself. Explaining how that all comes to fruition but just concerns about what exactly the uses are going to be. The connections. Walkability. Wetlands. Connections. What types of uses. That sort of thing. Noise and light pollution, a lot of those things which will be also assessed during the AUAR which we’ll go into a little bit more detail in a minute. So the subject site is located at the corner of, southwest corner of Lyman Boulevard and Powers and it will get the access off of 212. In the original environmental document this has to be a connection. How that connection works will be determined by the application itself in conjunction with the environmental document that moves forward. A little bit of history on this project. This project did come before the Planning Commission and the City Council last year. At that time only 7 acres were included in the project. Mayor Laufenburger: How many? Kate Aanenson: 70. Now there’s 118 acres included in the project. Some of the concerns with just the 70 acres is how did the road, how would the road connection work. How would we balance the two sites and in addition how would the mix of uses be put together so it was always the goal of the City to have it come in as one parcel and that’s what we have today. In addition the council did order the environmental document. That was never executed by the applicant and 18 Chanhassen City Council – November 28, 2016 never proceeded. So again to clarify, oh I have a floating little square there. This piece is actually up in this corner here so it’s 117 acres and I’ve identified the land uses. I want to clarify again when this property was guided in 2008 we actually changed the land use designation. It’s guided for, it’s currently zoned residential but we dual guided it which is a unique attribute that we’ve done on a few other properties. So when we gave it the commercial there were certain expectations and I’ll go through those in a little bit more detail but there was 2 potential uses that, for your consideration. That would be office or the commercial and with the commercial we created a PUD regional commercial zoning district and again I’ll go through that in a little bit more detail too. So again the land use designation is the regional commercial or office and is currently zoned low density residential so the uses that would be consistent with the Comprehensive Plan, what they have to do to go for development would either be the regional commercial or the office. Mayor Laufenburger: Just a second Ms. Aanenson. The zoning on the property is today. Kate Aanenson: Agricultural. Mayor Laufenburger: Agriculture, okay thank you. Kate Aanenson: The land use, when the original AUAR came through was low density and I’ll speak to that, how that ties into this whole project. So to, in order to get the regional commercial we put it into a PUD district so it would be more prescriptive. We could call out certain uses and other attributes that we wanted to see with that project. So again for the review of this process I think this is, some of the concern that the residents have is the input on this. It seemed like it’s moving pretty fast and the developer’s perspective it’s probably moving too slow so the concept review that is before you tonight is to gather information. It’s non-binding on either parties but in good faith we’re moving down a path to say here’s our expectation so the things that were brought forward to you were comments given by the residents and the Planning Commission and the staff so our recommendation in the staff report also includes comments in the staff report and I’m not going to go through those. A lot of detail. Just an overview. They’re similar to the ones we had last time but so the concept PUD which you’re given tonight is to give them direction not only on the uses but some of the kind of the framework issues that you’d like to see. I think the architecture, what we’ve seen on that and they’ll be sharing with you high quality which is certainly their expectation, our expectation. I think there’s just some other framework issues that we might want to give a little bit more direction on. So as part of the update of the AUAR there is also a public hearing with that so another opportunity for residents to get engaged. To understand the traffic which certainly was a big issue. Walkability. Safety of the surrounding neighborhoods so that will also be addressed in that. After the AUAR process and that is gone through and approved there will be a development stage with a preliminary plat. That also requires a public hearing before the Planning Commission and would come before the City Council. As a part of that phase you’ll be looking at the grading. The layout. The specific details of all the civil plans. Sewer, water, sidewalks, street location so that again just kind of tightening down on those framework issues. And then you would approve the final plat and 19 Chanhassen City Council – November 28, 2016 there would be security placed in that and there might be a phasing plan with that also. And in addition any development that would come in on this project would go through site plan review so whatever buildings would come in they would also require a public hearing and, before the Planning Commission and your approval so there’s a lot of opportunities for review and comment. So I put this in here just so I’m not going to spend a lot of time reading it but I just, you know why we put the PUD together and what was our intent and as the City Attorney’s always advised us the most important of the city ordinance is your intent. So what we put in here is that with the approval of the concept we’re not binding on either party. This is the PUD to say that you know what we want to do is make sure that we have a clear understanding. If the developer is going to go forward, what your intention is so our goals are aligned. And so we’re being most efficient in everybody’s time and resources so again if you have specific direction or issues it’s good to point them out now. With the application of the PUD again in our intent statement is that when we put together the PUD and looked at the regional commercial, and this ties back into the McCombs study that was done a couple years ago and they looked at how much commercial could be put into the site and what those, what the square footages could be for commercial development. Again it was a significant amount. You know 800,000 to 100 and almost one million. Excuse me one million two hundred thousand so 800,000 to 1,200,000 square feet of regional commercial so what the intent way back when we originally looked at this, when we changed the land use was to say this would be more of a regional draw as opposed to what we consider the downtown which is more kind of the daily uses so we tried to separate those and we talked about that when we had our visioning last April with all the different commissions. Kind of talking about that. That this would be, this would compliment the existing uses in downtown and obviously there’s a lot of different ways that happens. Different interpretations of that but what we were looking at there is that you’d kind of be more of a regional draw. So looking at some of the uses that would go in there. How would they be more regional than some of the other uses that may be in the downtown that would be maybe the daily need types of things such as banking. Those sort of things. So looking at that was one of the goals that we put into the PUD is looking at some complimentary but not, things that we don’t already have in the downtown or in the city itself. So again we broke those into goods and services, entertainment, department stores, comparison shopping, restaurants, specialty, retail, hotels, residential. One of the concerns that the residents brought out with the residential, there was some higher densities and there’s ways to accomplish that with density transfers and looking at that but again when we look at the uses itself we want to evaluate that in more detail as we move forward but we certainly think that residential provides a good transition zoning and a buffer zoning in some locations where there’s existing residential. Again in our RC district under the intent, as I stated earlier we did say that we wanted to see 2 major retail anchors and a mix of retail uses. So one of the comments we got from some of the neighbors were concerns that maybe there wasn’t enough retail. Maybe it wouldn’t be a regional draw so there’s some, again that’s something I think we’re both trying to understand. Both parties, the City and the developer trying to understand what that mix is. So here is the developer’s proposal. Again it’s not the detail. Concept doesn’t require that level of specificity. What we’re trying to do here is get the square footage. Is that approximate and then based on that we will do the analysis for all the environmental documents. It doesn’t show grading. It doesn’t show the level of detail for 20 Chanhassen City Council – November 28, 2016 landscaping. That sort of thing. The one thing it does show is that the, some of the wetlands in the middle would be removed with this plan. I think that was a concern and that’s a process that we’ll have to go through as part of the environmental documents itself. So again to clarify where we looked at for building square footage, we’re within that range of what the McCombs study said in 2014 for the amount of retail space. Again that also includes some of the office space and we know there’s obviously a symbiotic relationship when you have daytime users and there’s commercial so I think that’s a healthy mix. I think some residents were concerned about the apartments, townhouses and some of the hotels. Well we also always felt that that was a good mix. When you have a hotel in town that’s able to benefit from some of the other uses that are in there so we think the mix is important. It’s what that right amount is and how that all works which as we move along we’ll learn a little bit more detail of. Again. Mayor Laufenburger: Kate is this document that we’re looking at right now on the screen, is this a City document or is this from Avienda? Kate Aanenson: That’s from Avienda. Mayor Laufenburger: Thank you. Kate Aanenson: We did create the summary of uses because it was a little difficult to understand how many units were in there based on the way they displayed it. They just showed it in a little bit different, so we added up the retail so the actual retail is under 400,000. If you add the restaurant office in so they’ve broken it, we’ve broken it down a little differently. So if you look at what the original anticipating more retail so that’s a question. You know is that, does that make it regional? Does it not make it regional? But again we always anticipated the mix and I think there was some concern that we talked about at the Planning Commission, it’s similar to what we did on Villages on the Ponds. You know we had institutional use, that was the driver there. And then we also had a healthy mix. We have Presbyterian Homes, the residential there and then some other support commercial and that too has evolved over time as we looked at that. We did clarify at the Planning Commission when we do the traffic study and kind of come up with some thresholds, things change over time and so some, in some of this we need to build in flexibility of what uses come and go. They’re not all going to be the same today as they will be in 10 years from now so as a part of that PUD, building in kind of that menu of choices of things to come and go. Again tying that back to what the 2014 study said. This is from the McCombs study for retail. Breaking those down. Again and this one didn’t have the office amount that they’re putting in. Kind of the, along the northern edge which is a good buffer. Office. It’s just how that entire mix works. So again the wetland in the center of the project is one of the areas that certainly is of importance to them to work on the relocation of that wetland. That’s going to be part of the AUAR. I know that was some concern to some of the residents. There’s some other framework issues that we talked about and that’s connecting some of the streets was some concerns but we believe we can connect those and make those safe for both. The school district did comment on those regarding if we have residential there that there’s good access for buses and the like so I didn’t go through all the comments in there but certainly we’re confident with 21 Chanhassen City Council – November 28, 2016 the environmental document that we’ll be addressing those in a much deeper level to address the concerns that were raised by the residents. I believe that’s the only thing I had to add. Again there’s a lot more detail in the, regarding water resource comments and the like but I also wanted to add, you did have the verbatim minutes from the Planning Commission also included in this packet and there’s great comments from the residents regarding noise and light pollution and all those things will be studied in the environmental document. It’s part of the challenge when you do a mixed use project and you have existing residential but we’re confident we can address all those with the project itself so that’s all I had. I know the applicant, we are just looking for your feedback and move that along but I know the applicant would like to make a presentation also. Mayor Laufenburger: Alright before I ask the applicant to come forward I’m just going to ask council. Council do you have any questions of staff at this time? Anything you’d like to ask. Kate when you talk about the environmental document, you’re talking about the AUAR, is that correct? Kate Aanenson: Correct. Mayor Laufenburger: It’s a component of the AUAR. The AUAR includes environment, traffic, a number of different elements. Kate Aanenson: Correct. Mayor Laufenburger: But your use of the word environmental documents specifically addresses the AUAR. Kate Aanenson: Correct. Mayor Laufenburger: Okay. Let’s see, okay. I know the applicant is with us tonight. If you would like to speak to the council we’d love to have you here. Just ask that you state your name and address please for the record. Bahram Akradi: I’m Bahram Akradi, 4300 Oak Road, Minnetrista. Mayor Laufenburger: Welcome Mr. Akradi. Nice to have you here this evening. Bahram Akradi: Thank you. First I want to thank you Mayor and the council for hearing us today and I also want to thank you guys for being such a great home for me and Life Time for so many years. However this, as you guys know this project has nothing to do with Life Time so my goal today is to give you guys a little bit of history on how I actually got involved with this. Give you guys a little background on the vision I have for this and how I’d like to proceed with the City in partnership to move forward with this thing and then introduce the team. Let them you know kind of talk to you and then this is going to be work in progress as we move forward. Okay so. 22 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Let’s just, Darren do you have some slides that you want to show? Kate Aanenson: Yep. Darren Lazan: Working on it right now. Mayor Laufenburger: Okay let’s just wait until they get that up and running. Kate Aanenson: Sorry we lost the, there we go. Mayor Laufenburger: There you go. Mr. Akradi. Bahram Akradi: Alright. So as you guys know this project was brought to you by different groups, Scott Carlson a year or 2 years back. Mayor Laufenburger: March of 2015. Bahram Akradi: 2015 and he had along the way mentioned to me about this project and see if I wanted to, if I had an interest to be an investor and with all the different things that was going on with me and Life Time busy until we finished our transaction with Life Time and then quickly it got to the point where there was kind of a timeline to make, to take an action on buying the land from the people he had it under contract so I wanted to step in but I wanted to step in not as an investor but as somebody who takes over and do it you know in my style. And so what we looked at was to take over the 79 or 70-79 acre parcel that goes around but as Kate mentioned when I looked at that and looked at the whole development it just didn’t seem like it was a workable deal. The 2 pieces of land as Kate mentioned really, the land wants to be developed as one whole piece. Not as 2 separate pieces. It would be just too difficult for 2 different developers to try to come together to do that so I had to reach to the folks who had the other parcel, the 40 acres. LCR and we met and we worked. It took several months to work together to try to put this thing together as one development. I have a company by name Arius Development. Roasted Development. I have a partner in that. Arius is the managing partner and then LCR came in as a limited partner and we basically have created this entity to kind of take on this project and move forward. Mayor Laufenburger: So Mr. Akradi, in March of 2015 the council was presented with a, essentially a concept that included only 80 acres. Bahram Akradi: Right. Mayor Laufenburger: And now you’re saying this concept includes all 120 acres. Bahram Akradi: All yeah. 23 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Though the ownership of that property isn’t important to us, the development through Arius through Level 7 is one developer. Bahram Akradi: One developer and one thought. One whole project. So it took some time. Obviously you know 2 different developers have different ideas of how they want to develop that thing and what their expectation is of the economics so it just took some time to make sure that piece works before I could move the project forward to the next phase so we did that. And then beyond that what I really want to point out to you guys is today we at Life Time I have developed about 14-15 million square feet of real estate over the last 20 some years so we have been in the process, constantly we’ve been in the process of buying land. Developing. Going to cities. Albeit I’m extremely rusty so I apologize. I think it’s been probably 15 or 20 years since the last time I’ve been to a City Council meeting myself but I’m really. Mayor Laufenburger: You’re doing good so far. Bahram Akradi: Huh? Mayor Laufenburger: You’re doing okay so far. Bahram Akradi: I’m really looking forward to this project. Personally my vision is to build something beautiful. Timeless and something that I can be proud of as a development and I want to do this purely 100 percent as I mentioned to Kate, to Todd, to you Mayor as a partnership with the City. I have no interest in pursuing the project in anything other than that so our goal is to put together a whole thought. Bring it to you. Make it something that works for everybody. Of course that’s the challenge to create a win, win, win for the neighbors, for the community, for the City, for it’s objective and for the development. To make sure it all comes together so the, on the big picture besides building something great, grand and you know timeless we need to build mixed use. As I am dealing with real estate across the nation right now, I am in the process of developing healthy living, healthy aging, healthy entertainment complexes across the whole country with all the major reads. Converting some of the big, big regional malls into these healthy living, healthy aging complexes. As they are having trouble with the big anchors like Sears and JC Penny’s and Macy’s that they have too much retail so with the transition in the way people are moving, shopping, and buying things online. Going to the places. The old style of retail is not working. I have no interest in developing 120 acres or whatever is developable, 80- 90 acres of land strictly as retail. Strictly as office. Strictly as, none of that will really work. There is too much of any one thing in that space so it needs to be a really well thought through mixed use development. It also needs to be regional. It’s a big site. It’s the gateway of Chanhassen. I think it needs to be a complimentary element, as Kate said again to downtown but it also needs to be something that adds all sorts of components and benefits to the City. So we’re fully excited to be a part of it. We’re excited to work with you on this. Listen to what you guys have to say. What the City wants. I’ve asked the team, my demands is basically first class every which way from everything we do. Beautiful and that’s really what we’re working on. So I 24 Chanhassen City Council – November 28, 2016 want to talk to you about the team a little bit. So the project is so big and it needs so much day to day, so much day to day work that there is no way that I can be the day to day project management, development person for that so right before this last few months I had Mark Zappe who used to be the head of real estate for me before and he retired, take over but then last few months he had some personal injuries. He had to work on that so we have replaced Mark Zappe’s responsibilities with Mark Norland and his partners from Launch Properties. They have exceptional experience with development over the last 20 plus years so they’re a great team to work on day to day, seeing the project through. The brokerage is Tom Palmquist from Collier. The architecture is RSP. Jeff Hysjulien is one of the partners there and he basically was with them, worked with me for many years and then because of his wife moved to North Dakota and came back and we just wanted to make sure find a way to work together. He’s back. We spend a lot of time working on Life Time projects or Avienda project together and then the engineering firm is Darren Lazan and he’s worked with us many, many years so I know the whole team. Everybody’s capable and I’m going to turn it over to them unless you guys have any questions for me. Mayor Laufenburger: Alright just a moment. Any council, any questions for Mr. Akradi? Bahram Akradi: No? Mayor Laufenburger: Thank you very much. Bahram Akradi: Okay, thank you so much. Mayor Laufenburger: Okay thank you. Jeff Hysjulien: Thank you for having us here this evening. It’s very exciting to be back in front of you to be able to share more of the vision and the design inspiration that’s involved with this project. As Bahram had mentioned there’s been a lot of people that have taken a look at the opportunities on this site and we’re very excited to be a part of watch and go to the next level for the design and enhancement of this property. Mayor Laufenburger: Could you just remind us of your name Jeff. Jeff Hysjulien: I’m Jeff Hysjulien with RSP Architects and Bahram did a great bio on me, thank you very much. Mayor Laufenburger: Welcome back. What did you like about North Dakota. Jeff Hysjulien: Opportunity of timing. It was a very unique window of time. Mayor Laufenburger: Nice to have you back. 25 Chanhassen City Council – November 28, 2016 Jeff Hysjulien: Yes thank you very much. As we’ll be showing here on the prompter we have really taken a broad general idea, what is the character and the design essence that really wants to be what Avienda will become. We know the importance and the significance of the property. The location. The gateway aspect of how this is the front door for many people arriving to the community and be able to set the right tone. I think Bahram had mentioned timeless and sustainability as two key mantras that we will always look back both when it comes down to design but also from leasing and making sure that the tenant mix is right for the property. Let’s see if we can kind of go back one more here. And again what we wanted to talk about here is kind of what is the spirit. What is the character? These buildings will be designed as they come online. We do know there will be multiple checkpoints as the project moves forward so we will be able to engage both planning and City Council as this project moves forward but some of the key elements we really want to talk about is this is a pedestrian friendly development. It’s going to fit into the neighborhood. It’s going to have connections within the Chanhassen community and that’s a very key piece. I think Bahram also mentioned the notion of the healthy way of life village. This is going to be something that ties in both young and old in a diversity of mixes and that’s one of the key aspects for this. And as we all know exceptional quality. Both to the materials that it’s built from but also when it gets down to the right ingredients to make sure that this has more than the sum of all of the parts and we’re very excited to move this forward. We have some character images of what this could possibly look like in the future. This is what we call our signature gateway entry. We pay special attention to making sure the quality level, both of the landscaping, the foreground, the materials and what you see as you arrive to this property. Mayor Laufenburger: Jeff just for a moment. Just for those people who are watching at home or in the council, what we’re seeing now this is the entry from Powers Boulevard, is that correct? Jeff Hysjulien: Exactly. Mayor Laufenburger: Okay. Jeff Hysjulien: This is, we were in a helicopter looking back on the intersection. This is the character of what you would be able to see really to try and show that there’s a depth of this arrival sequence. There’s some functional aspects. We talk about traffic controls all of which will be reviewed in the AUAR that we want to treat all of these as opportunities for aesthetic enhancements to the property. You can see that there will be a level of stormwater management will be involved with this project. How can we make that a very visually appealing aspect for this property? I don’t know if we can go to the next slide as well. How do the buildings engage these elements? What are the buildings, the quality of the materials and also making sure that there’s that pedestrian connection that ties both back into the single family housing area but also within the community. Within the development itself. We can go to the next slide. A key piece that we have is the visibility that’s along Powers and the north/south road. We really take a look at that as an opportunity for what we’re calling restaurant row. That has a prominent site location. Again we talk about the stormwater pond. How can we make that a very strong amenity to this development? Kind of speaks to the character and quality. And also looking for 26 Chanhassen City Council – November 28, 2016 upscale venues and that really gets down to, as Tom Palmquist and team will be able to go through and find that right tenant mix that really enhances the community of Chanhassen. This next image is to show kind of the character of what it could be. Stormwater ponding does not necessarily have to be set aside into the back and really a subdued element. Let’s really try to find a way to energize that and enhance it. We talk about lighting in certain areas. This has an entertainment component to it so in certain areas we want to make sure that it’s very dynamic and appealing and energetic. This is one of the opportunities that we can see happening along that Powers Road. This is a what if as far as if a restaurant could also be able to take advantage of that amenity. Could there be outdoor dining that looks over the top of the ponding? Could there be connections to tie in for walkable access to this as well as outdoor trellises and really maximizing the opportunities for our climate. We’ve got another view here. And again this is really trying to tie it in so that it has outdoor amenities. Landscaping. Trellises. All the elements to really add that level of quality that are going to be key and notable for this development. We also know that there’s going to be some retail and hospitality with the visibility along 212 so what we want to take a look with that is making sure that we enhance that visibility. Making sure that it has that way find that draws you into the development. That it starts to generate activity to the site. As Bahram had mentioned this is meant to be a mixed use that brings this ingredient to draw in those daily trips but also becomes a destination and again a regional attraction. To have a diverse mix to be able to have many opportunities to have the synergies that will provide for the success of this development. Again when it comes down to what are the materials that could be a part of the building designs. I would look at it as timeless architecture. Quality materials. Natural stone. Brick. Earth tones. Elements that really have a strong timeless aspect to them and also thinking very consciously of lighting. Accent lighting. Washing surfaces and being very cognizant of having that level of energy that comes along with that. We have another view of what it could look like. And again these were all meant to show the spirit and the character of what it can be and as the project starts to develop we’ll be able to share specific information on all of these buildings. We talk about lighting. This is a key piece too. We’re very blessed to have these very long winter evenings so the lighting of what the appeal is after 4:30 or whatever time the sun started to go down tonight, that that will be a key aspect for how we look at the approach for the design. We have talked about the mixed use component that has multi-family housing. We really look at that as being a transition from the overall site diagram. How you proceed into the site coming from Powers within the development and making a conscious transition over to the single family housing. We’ve talked about the walkability which is a key piece and again this is kind of composite of what these materials could be. You’ll see a consistency that comes along with natural stone. The color palette has a very earth tone and very strong grounded nature to it and the proportions have a very robust sense of engaging the ground plane. We do know that there’s an opportunity for offices. With this the placement was very much, as Kate had mentioned, it’s a great transition to come along from the existing neighborhoods. We see it happening along that northwest or the north property edge and again visibility and access provides that synergy. That mixed use mix that helps compliment both the retail and the restaurants and really looking to have a signature architectural character that comes along with each specific building. Again when it ties into what they could be all of this will be vetted out as the design moves forward but natural 27 Chanhassen City Council – November 28, 2016 materials. Stone. Glass. Natural daylighting which is a very key component for office designs. Those will all be brought into the design palette. And again we talk about the character of the foreground. How you and I will experience the space as we walk through this area. It gets down to pathways. Bike paths. Pedestrian connections. I’m also talking about sustainable design principles. I think Darren will be able to allude to that later on in the technical discussion of the project and also making sure that the plantings and landscaping tie in with the very native and environmentally sensitive landscaping strategy. With that it gets down to the hardscape. You’ll see that certain elements, lighting. Benches. Roundabouts should they be in the project. That they all become a very articulated and detailed architecturally designed element. Even getting down to details as we start to get deeper into the project. And with that I believe we’ve covered it so thank you. Mayor Laufenburger: Thank you Mr. Hysjulien. Just remind us our name Darren please. Darren Lazan: Sure, Mr. Mayor, members of the council my name is Darren Lazan. I’m with Landform Professional Services. It’s good to be before you again tonight. You’ve gotten the charm and the glamour out of the way and now I’ll try not to drag it down too much as we move forward. Mayor Laufenburger: Wait a minute, I thought there was a lot of substance in what they were talking about Darren. Alright continue. Darren Lazan: That too. I don’t know if I’m going to be able to go through this. Kate can you do it Kate? Yeah sorry. So a little bit of background on how we got here. As you recall in 2014 a study was done by Jim McCombs, McCombs Group Limited that identified a regional trade area focused on this site and as the exhibit from Jim’s report shows, while there is a small southwest quadrant of the Twin Cities area that’s served by this site, the majority geographically is quite a ways down the adjoining highways and quite a large geographical area so it has been vetted and shown to be a regional commercial site. There’s certainly regional commercial components and that’s what we look to build upon. So in that study, and again these are just quick excerpts. If you have questions we can go into detail further. I didn’t want to go through the whole study but as you recall from previous meetings as well there’s a fair amount of dollars that are attributed to that market study that are available or could be served by this site. In this case the retail opportunity here was estimated at roughly $705 million dollars annually. That’s both from within the city of Chanhassen. Those are dollars that are leaving your community and those outside the community that aren’t being spent here so we see that as a tremendous void in the region and one that can be filled. When we translate $705 million dollars annually you get roughly 1.1 or a little over a million square feet of that regional space that would support that level so quite typical to a regional center. Million square feet. That is vetted out through the study as a viable marketplace. When we look at what’s proposed today, and Kate went through this a little bit. When we combine our office with our pure retail play we have roughly 620,000 square feet so you can see, and this is important only in that folks may express concern are we over building the market and so forth. We are looking at right around half of the available retail 28 Chanhassen City Council – November 28, 2016 capacity on this site so we’re really focusing on right sizing this project to be a successful project going forward. Picking those right users. Combining the uses and making sure this is a viable project going forward. Next. There’s a handful of references in your staff report of other regional centers in the area. Some comparisons made. I just wanted to call a few of these to your attention quickly starting in the upper left hand corner. This is Riverdale Village in Coon Rapids. Total approximate area of 255 acres so it’s well over twice the size of our project. Roughly 969 or roughly a million square feet of retail in that area comprised of a number of anchors and major retailers. Tamarack Village, one of the older centers in the comparisons today doesn’t have an anchor per se. There’s some adjoining but doesn’t have one inside. That one’s about 113 acres so very similar in size and as you break that down their retail was roughly 759,000 so three-quarters of a million marketplace if you compare Tamarack. Continuing straight down one of the more recent, when you take Woodbury Lakes and the Commons area in combination you have roughly 224 acres and 774,000 square feet of retail with a couple anchors in that mix. And then finally a closer example and one that’s been fairly successful is West End area including some of the original retail play in there. They have a couple anchors in there but they’re roughly 149 acres. Little more footprint than Avienda but they have a mix of high density residential and office, very similar to what’s being proposed but their retail component is almost a million square feet so one more here. So if you look at those services that get, that comprise one of these centers, and this is right out of the staff report as well, we look at a mix that works in this location that’s comprised of entertainment. Some department store shopping. Comparison shopping. Specialty retail. Restaurants and hotels. Next one. And Kate went over this so I won’t waste too much time on this. It’s zoned and guided for a mix or a dual zone, dual guiding for either office or regional commercial and currently zoned Ag which is a holding district I believe for the PUD. And I want to talk a little bit about the AUAR process. I know that’s a second agenda item tonight so I rolled this into this presentation so we won’t need to hop back up again unless you have questions on the AUAR but in 2003 originally and adopted in 2005 the original AUAR boundary shown in white up here was completed. Our project is in red up in the corner as you’re aware. At that time if you look in the upper left hand corner it was contemplated that much of the commercial uses would be in the southwest corner of the project. The pink areas there identified office and other retail uses and the remainder would be residential. Well we know that the project didn’t develop that way. Much of the residential uses went in that area and later comp plan and re-guiding showed a desire to have the regional commercial or those commercial components up in the northeast corner where it made a lot of sense with the Highway 212 connection and so forth but that AUAR hasn’t been updated so what we’re doing in a later agenda item tonight is requesting you authorize the update to the AUAR and proceed with that as well. Sorry. There was a period of time in 2012 where there was some work done in advance of an update and I bring this up, this was done by staff to contemplate this corner when a regional commercial or a commercial play was discussed in the northeast corner and you can see for reference that it contemplated a mix of some regional commercial uses. Some office uses. Some medium density residential and some high density residential and all 3 configurations are very similar to what we proposed today. Next slide. This is how those uses break out and Jeff walked through some of those in order as we went around but we predominantly show the red retail components at the major access points where those trips can 29 Chanhassen City Council – November 28, 2016 be best served. We show residential, both high density and medium density more on the west and south sides. Transitioning to those neighborhoods and then office on the north transitioning to those areas on the north as well. And this is one generation newer than the one in Kate’s report but largely the same. We look at the residential components on the west and southwest. Office along the north and the red retail commercial plays in the middle. The middle, if you can switch to one more. There’s been a lot of discussion about the middle of the project or the more lifestyle component or the village component. The plan that’s been submitted shows one option but I just wanted to show you we’ve been considering a number of options for that middle section. This really is the highest value retail component. This is where we see a lot of the landscape architecture. A lot of the public spaces. A lot of the higher end shops existing in the center of this where the retail in the southeast is more likely to be anchor and have a more neighborhood play, more neighborhood character than the regional component in the middle. But this one shows kind of a range from a fair amount of green public spaces and landscape components and amenities through I think Option 5 was fairly straight forward but all of them contain very high end quality materials in the landscape and the architecture as Jeff walked through. And then a brief mention on the schedule and Kate went through in detail some of those steps but we really look to get through this concept phase now as we’re here tonight. It kind of represents a culmination of that concept design piece. We’d like to kick off the AUAR tonight and work to get that done by spring. And then we look to parallel our PUD and rezoning, preliminary plat approvals with those efforts so as that information comes in from the environmental review we have the opportunity to incorporate that. There has been a fair amount of work in preparing for those applications. We’ve had now our second neighborhood meeting. We’ve gathered that information. Collected that to help inform the design as we move forward. We look forward to getting your information tonight to continue that effort and then look to complete construction documents late spring and get under construction as soon as possible in 2017. So with that I think that’s a brief run through. We certainly have everybody here to stand for any questions but we are excited to have this before you tonight and look forward to your comments and incorporating those into our subsequent applications. Mayor Laufenburger: Alright thank you Darren. Before you step down just council, any questions of the applicant we can direct through Darren at this time? Mr. Campion. Councilman Campion: I have one question right now. Talking schedule that’s up here, for development of this magnitude from the time of construction start, you know assuming that’s August, 2017, when would the first shops open? Darren Lazan: Excellent question Mr. Mayor, council. You know there’s been some thought as to the phasing and the approach to this project and our thought today is to come in with an infrastructure package when we break ground next summer and focus entirely on the grading, storm water, sewer, water and streets that need to be put in to make those connections from the east to the west. And that likely is going to take all of 2017. I think there’s a chance that pads could be opened up on the south side, especially of the Bluff Creek Boulevard as early as very 30 Chanhassen City Council – November 28, 2016 late ’17 but most likely spring of ’18 for the larger scale of construction and then those will open as they come through the process over the next year, two years, three years. Kate Aanenson: Mayor if I may just add a little bit to that too. Mayor Laufenburger: Please do. Kate Aanenson: So with the City Engineer and myself meeting there’s a lot of earthwork to move. There’s the sewer and water you know as part of this. The main thread that ties the east and west is Bluff Creek Boulevard so the phasing plan, all of those will be discussions with the preliminary plat as they’re working on that. There’s just a lot of like I say framework issues to resolve and a phasing plan but I think they’ve talked about on the economies of scale of kind of doing most of that utility services at once. There might be some areas around that perimeter that they could wait on but a lot of that’s going to, as we work through this process kind of get a better handle on that. Meeting with the neighbors and through the AUAR. Mayor Laufenburger: Okay. Mr. Campion did you have any other questions? Councilman Campion: That’s it for now. Mayor Laufenburger: Okay council any other questions? This is a great time you know to bring forward if you have a question of Mr. Lazan. Anybody? Councilwoman Ryan: Are we doing general questions and comments? Mayor Laufenburger: General questions. Yeah let me if you wouldn’t mind let me just clarify this. We will, we’re going to address the concept PUD to start with. The second item will be discussion of the AUAR and either eventually ordering of the AUAR or not but the first part is let’s get questions and then concluding the questions I will ask each council member to offer comments and suggestions to the developer on what you would like to see so one of the, one of the specific requirements we have as a council is to offer our comments to the developer so they hear from this council what it is we would like to see but if you would like to have clarifying questions now would be a great time to do it. Council understand what my plan is? Okay, alright. So if you have questions, general questions of any sort now would be a great time to ask. Councilwoman Ryan: I don’t know who will be to answer them but I’ll direct them to you and then whoever needs to step up. Darren Lazan: Sounds great. Councilwoman Ryan: I just have a little bit of a disconnect when I look at some of the different pictures and you know Mr. Akradi’s, his vision and when you speak I think you said that you’re looking for you know a healthy way of life village. And then I see some of the plans that come 31 Chanhassen City Council – November 28, 2016 up, village options. And then I compare those to what Mr. Hysjulien presented and they’re all, did I say that correct? Mayor Laufenburger: Hysjulien. Councilwoman Ryan: Hysjulien. Oh Hysjulien. Or Jeff. I’ll just call you Jeff. We go way back right Jeff? So I see you know, I’m trying to get an understanding of what the real vision is and you know some of the comments or questions that we get from our residents is we don’t really want to be a Woodbury and we don’t want to be a Coon Rapids and when I see Jeff’s pictures that’s exciting to me. When I look at some of the village options where it looks similar to that, that concerns me and so I would just like some clarification on you know what we should be anticipating. Darren Lazan: Sure. Bahram Akradi: Darren I’m going to take this. Darren Lazan: Yep come on up. Bahram Akradi: So I don’t like. Mayor Laufenburger: Would you. Bahram Akradi: You want me to come up. Mayor Laufenburger: Yeah we’re broadcasting this Bahram. Bahram Akradi: Any of these 4, just want to be clear. What, the one that we’re showing you right now, go to the main picture. This one I like to build kind of a streetscape. Walking right in the middle of those little shops. Have connections from all directions. I like to really make it so you want to walk around the space. The reason we are not coming to you with a hard fast deal because that’s not the way it’s going, the reality is we’re going to have to respond to what the market wants. We have to capture a whole bunch of different interested parties, which is what Tom’s doing right now. We have a huge list of people and then once we get that we have to try to piece it together. The tenant mix is going to be incredibly important and how we mix these things so right now just to give you guys a bit of a comfort, it feels like there is enough interest momentum for almost everything in the perimeter. Like those office buildings for medical office we have some interest. We’re checking with the different clinics, different providers in Twin Cities to make sure we go to all of them and find out who are the people who want to build additional amenities in the community and then either we get a professional organization to build those for these guys. We sell them the land and demand the look or I develop them myself and lease it to them, whichever one it would take. So I think we will get, and we have a whole list of people who are, that have been contacted by Tom or they’ve contacted us. I get calls from, since 32 Chanhassen City Council – November 28, 2016 this has been kind of a little bit publicized in the papers and stuff we’ve been getting calls from a lot of different brokers. They all want, they feel like they have interest to bring people in so once we get a little bit more of that and start getting some of the pieces then we will be able to design the right combination of stuff and come back to you with a more focused plan. But if you look at through all of them you know we’ve put this one on paper on purpose because this is the one I like the most. I just have to find the right uses for that. That middle part really has got to be done tastefully and it needs to have benches and sidewalks and you know streets. I mean it needs to look like a Vail village and that’s what I really want. If you’re walking through Vail village that’s what I want to get there. Councilwoman Ryan: Right. Bahram Akradi: With pavers and you know not all asphalt et cetera but it’s just a PUD at this point. Councilwoman Ryan: Right and you had mentioned because I know speaking of PUD’s I believe that it was in there that we wanted 2 anchor stores but then in your introduction you said that you have been going around to regional sites and have changed from regional centers that have these anchor stores to smaller, you know to the healthy way of life villages so do you think that there’s a need for these anchor stores or not? Bahram Akradi: So let me give you a little bit of background because I’m on the phone all day long with developer throughout the day. Right now the movement in the country is away from enclosed malls and into what’s considered open air. The other thing is a little bit more direction towards even in the suburban areas people are gravitation towards a little more urban look so maybe shops on the main floor and then you know residence on the top et cetera. When the market allows it so when I mentioned to you this healthy way of life village I envision a place where there’s a senior housing. There is kids you know kind of a school. There is people who are middle aged, young et cetera. Everybody is kind of mixed in. I don’t want to do the same thing at a million square feet. It’s kind of, that becomes more like a power center which is really kind a thing of the past and enclosed malls are all redoing their, piece by piece and so the other thing that I would mention to you guys is in UK there is 4 square feet of retail per capita. In Germany there’s 3. In United States there’s 24 square feet of retail per capita so we’re struggling with retail. There’s too much retail and so you really have to right size that. Now if you look at the real estate in US, 4 to 5 square feet out of the 24 they’re doing fantastic because they’re in dense urban areas that there isn’t enough retail space so if one tenant goes out there’s 3 other waiting to go into that space. The other 19 square feet is struggling to keep the tenants so what I’m going is I’m taking basically what I’ve done is I’ve taken one of these malls, let’s say like Southdale and actually have shown the developers, the owners what it could look like 10 years from now if it had gradually shrunk in the middle. Built in the perimeter and eventually the middle goes away and becomes open air. Similar to what we are showing here but that’s a transition plans for them so this is relatively easy because we don’t have all the obligations they have with the tenants and the leases that they have to work. They have to buy people out and it’s 33 Chanhassen City Council – November 28, 2016 a lot of work when you’re coming back from that. So that’s what we want to do but what I can tell you is that my goal is to make sure whatever we do it’s classic and beautiful but it has to market has to dictate within that desire it has to be market driven. Does that make sense? Councilwoman Ryan: It does yes. Bahram Akradi: Okay. Any other questions? Councilwoman Ryan: Mine are mostly have to do with the AUAR so I’ll hold off on that. Mayor Laufenburger: Okay, alright. Councilwoman Ryan: Thank you. Mayor Laufenburger: Anybody else questions? Mr. Campion go ahead. Councilman Campion: I guess one more thing occurred relative to parking. I mean in each of the concepts you see a fair amount of parking lots apparently above ground. Are there like West End and some of the others are there options being looked at for pulling more of that parking below ground? Darren Lazan: Sure this concept contemplates structured parking only on the high density residential. All the rest is parked at city required parking on surface parks. That’s the general configuration for a product like this. I think as the users come forward, Bahram talked about this being driven by the marketplace. As those users come forward, as those pieces get put together I think that could be an option but right now it’s contemplated that those would be all surface parks. Councilman Campion: Okay. Darren Lazan: Another thing I’d add to Councilwoman Ryan’s comment or question as well I think the photos and the architecture are the vision. That’s what is driving the design of this center. The purpose of this site plan it’s very basic site plan is to start generating the numbers to inform the AUAR so we can get that feedback back and start to work through those site plans again so really if you look at the project it’s really Bahram’s vision and not architecture that’s driving the development site moving forward. Bahram Akradi: The most what we think is going to happen is we’ll be able to develop the whole site. Put the connection to Bluff Creek and really first focus on getting the perimeter finished or get started and then the middle is going to find it’s path and we’ll be back in front of you with different designs but the parking once again like when I designed you know Life Time to go in we need X number of parking for our use. So typical cities maybe ask for 5 per 1,000. We actually need 6 per 1,000 so we over park over the city requirements in most places. For our 34 Chanhassen City Council – November 28, 2016 use. Different users based on their, you know their traffic they need to kind of think through. A smart retailer knows how much parking they need based on the size of their boxes so the challenge there is obviously you don’t want to over park because it becomes like a sea of parking and not friendly. And then you can’t under park because then you kill the businesses so that just becomes the balance of having to work it in a piece by piece, detail by detail. Does that make sense? Councilman Campion: Yeah. Bahram Akradi: We will be, you know we will be working with you guys through the codes and making sure it’s the right balance of that. Mayor Laufenburger: Okay. Councilwoman Tjornhom I think you had a couple questions. Councilwoman Tjornhom: I think I have some comments and some questions or maybe. Mayor Laufenburger: Either are allowed. Councilwoman Tjornhom: Yep. You know I actually am relieved this is at this point right now because I think that this has been kind of a missing piece of the puzzle for this community for a while. It’s always kind of been in limbo. Never quite sure what direction it was going. What was going to actually be developed or the type of tone it would take if it was developed so I think that this is good for our community. I just, I want to make sure it’s the right fit and you know we talk about retail space and competing for it and tenants and that brings me back to our downtown and as a council member that’s always been on my radar that this has to be something that compliments us and it doesn’t compete with what our community’s already built and one of those things I feel strongly about is the type of uses for this development and one of those uses that’s always hanging out there that everyone that’s come through has always said that if they don’t get it this development won’t work or this project won’t work is a grocery store and I’m not sure if it’s too soon to talk about that but that’s one of my concerns is to know what some of those uses are going to be because we’ve always felt that the core of our downtown to bring people down for the everyday uses, the grocery stores and those type of retail establishments keep our downtown healthy and so if someone could address that. Bahram Akradi: So I think that’s a great point because it’s the one that everybody has brought in and I met the Mayor long before I had any interest in this project and we talked about downtown. I had nothing to do with it. I had no interest in doing anything with it. I had just heard about it from Scott and then you know I met the Mayor and he just was appointed and wanted to meet with me and elected Life Time. So here’s what I would say to you. My point of view is that we need to be proactive about downtown offensively not defensively. Downtown needs to, you know the City needs to do everything they can, and I’ve committed that I will be willing, ready and able to help with development downtown. If we want downtown to be a pedestrian like downtown, if you have a vision like Excelsior or St. Louis Park or anything that is more, it is not 35 Chanhassen City Council – November 28, 2016 going to work. I hate to be so blunt about it but I’m going to for clarity. It is not going to work in the current form you have right now. Right now you have 3 huge big box users. One story. Target, Cub Food and Byerly’s. Those developments are fast, they’re the type of developments that somebody needs to drive in and drive out. I’m not going to walk to Byerly’s. I’m not going to walk to Cub Food. I’m not going to walk to Target so if some day some of those developments, I don’t know which one and market will define it itself, would be able to be redeveloped so you could actually build shops, apartments on top. Make some of those developments become 4-5 stories. Build the connection. It needs a master development plan to how gradually make this thing kind of evolve to something that is more urban looking for that. Now if I come back at it from the other direction is I think you know a lot of emphasis has been put on grocery store so let me tell you from the development standpoint why grocery stores are so important. If you look at anybody trying to sell a shopping center they’re touting grocery anchored number one. Or they say it’s shadow grocery anchor so basically it means they’re adjacent to another shopping mall that has grocery store. That is a big factor for all the other retailers that would be complimentary that we don’t have downtown. Would have an interest to come out there. Their interest would dramatically drop if you don’t have a major anchor that drives everyday traffic so that’s why people want the grocery. That’s why we need to have that. It’s the right. Now let’s get the other direction. Let’s say we don’t allow a grocery store go in this intersection. A mile out away from this on 212 you’re out of Chanhassen and there is no way you can stop somebody going from, if they can’t go here they want everything the same thing the way I would approach it at Life Time. If the City didn’t want me here I go as close as I could go to be outside of that jurisdiction and get myself in. I don’t really believe we should approach, and again I say we because I want to do this with you guys. Not against the City. Not in a confrontation with the City. I just I really have so much to do. We’re doing 1 ½ million square feet of development. I’m personally leading at Life Time over the next 3 years so I’m so busy. I don’t want to do this unless we’re doing it friendly, lovingly, in partnership with the City. We’re fully committed to you but I don’t believe the project is as viable. I don’t want to tell it can’t get done. I just don’t think it’s as viable without a large format grocery store. But that’s the way every developer would want that to develop something like this but that’s the reason we want that and I don’t think you can stop it so points I wanted to reiterate. If we don’t put it in here they go a mile away and they’re going to, if they want to compete they’re going to compete. We live in a country that it’s all about free competition you know and the best player shall win so that’s the way it works. And finally I mean even you know we had for a period of time Cub Food was viewing this site as an additional site to their downtown location. They weren’t necessarily saying this is going to compete so much that we can’t do business over there and at the end of the day I’m not sure that if one of those grocery stores changes we wouldn’t be able to achieve a better direction for the City and what we really want to accomplish downtown. It might be actually our opportunity to build more high density uses in downtown to make that connection for pedestrian connection. Does that help? Councilwoman Tjornhom: Yeah, thank you. Bahram Akradi: Thank you. 36 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Bethany anything else? Councilwoman Tjornhom: No that’s it. Mayor Laufenburger: Mr. McDonald did you have any comments or questions at this time? Darren I just wanted, there’s a couple things I just want to discuss. There’s 3 primary entrances into the property. Powers Boulevard and then is it Sunrise? Is that the one on the north? Sunrise Court. Darren Lazan: I think that’s Millner. Kate Aanenson: It’s Sunset. Darren Lazan: Sunset okay. Mayor Laufenburger: Yeah Sunset. Then on the west would be Bluff Creek. Possibly one on Mills. Darren Lazan: That’s the Mills. Mayor Laufenburger: So you see, you don’t see a complication with those 3 entrances at this time, unless the AUAR comes in and say you need 2 more. Darren Lazan: Mr. Mayor that’s absolutely right. We don’t preliminarily see any issue. We think there’s going to be adequate access off of Lyman, Powers and an interconnect to Bluff Creek that will serve the neighborhood to the southwest but absolutely right. That’s the purpose of the AUAR is to run through our numbers. Compare those to the traffic studies and the regional work that’s been done previously and make sure that we can adequately serve the site so we will be reviewing that through the AUAR. Mayor Laufenburger: Okay. Now you’re identifying office structure on the north, northeast and the northeast area and you’re also identifying housing, let’s call it senior housing and then multi- family housing. Do you have in mind a number of families that you want living on your 120 acre property? Do you have a number in mind? Darren Lazan: That’s great. Great question. We have roughly between 20 and 40 units in the medium density. Roughly 300 in the high density market rate product and another 140 seems to be the market for the senior. Mayor Laufenburger: So that sounds like about 600, is that about right? 37 Chanhassen City Council – November 28, 2016 Darren Lazan: So you can extrapolate that and that’s a ballpark guess. Obviously as those plans get solidified and the numbers will move around a little bit, that’s what we’re counting on right now. I think maybe it’s important also to discuss the reason we did the comparison to the other centers is to show we’re smaller in both footprint and in the square footage is to kind of illustrate the need to have the perfect mix of uses so that we have the right families in the housing product to support the night time and morning uses. We have the right office users to support the lunch time crowd for those restaurants and we really create that synergy that’s necessary so that’s where for us as a development team that’s where the uses become so critical because we don’t have the luxury of a million square feet where we can cycle tenants through there. This is a smaller boutique regional play and we need to have the best possible players and the most energy from morning til night. Mayor Laufenburger: So 600 people, that’s going to be probably, or excuse me 600 families. That’s probably going to be 1,200 to 1,500 people of all ages probably. Darren Lazan: Sure. Mayor Laufenburger: Maybe a little bit less than that. Darren Lazan: Maybe a little. Apartments tend to be 1 point something. Mayor Laufenburger: Okay talk about the offices up on the north. How many people do you see that you would need to put in those offices in order to support some of the, like the lunch times and stuff like that? Darren Lazan: So those are, right now they’re shown contemplated to be a medical office use so that’s kind of a hybrid between an office and kind of a retail where you’ll have that turnover all day long as folks come through to the medical office users so that’s that employee base that you would see in an employer but also those trips in the patients and so forth that come through. There’s really 150,000 square feet of that product right there so it depends how that space broke out but there are thousands of trips per day that will come through that between the employees and the folks that are visiting those clinics. Mayor Laufenburger: Okay. You showed a market opportunity of 700 million and you said that that would warrant about a million one square feet. Yet your building 600,000 square feet. Are you missing out on a market opportunity? Darren Lazan: So that’s a great question again too. I think it’s important from a development’s perspective that we not start out at market capacity. It puts us at a disadvantage. Nobody knows what the long term play is for that retail. I think Bahram walked through some of the concerns and of the retail and the character going forward as that happens so as a development team we felt like it was important to get a better mix of uses that could support probably a smaller square footage of users successfully and make sure they’re vibrant and viable. 38 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Okay. Let’s see. I think at this time what I’d like to do is offer the council an opportunity to speak to things that you would like to see in the development. Okay in other words let’s try to provide some guidance and I would like you to, I think I’d also like you to speak to are you in favor of, in opposition to or neutral about that grocery anchor. I think I’d like to hear that as well. Okay who would like to start? Anybody? Mr. Campion. Councilman Campion: In general I would say that I’m in favor of the concept of a grocery anchor seeing it as still a compliment to downtown and again if it’s not built there it will be you know just around the corner in Chaska or Eden Prairie or wherever. Things that I would like to see in the development would be more of the unique small shops that I’m thinking of in the center of the village. Things like you know coffee shops. Like you know a small microbrewery, tap room, something like that would be nice. But just variety. A variety of unique shops. Mayor Laufenburger: Okay, anything else? Councilman Campion: Other things to note is just I know I’ve heard a fair amount, as I know the other, my fellow council members have about traffic concerns and flow in and out of the neighborhood on Bluff Creek Boulevard there and just to pay special attention to that and I know that there’s a lot of development and planning yet to be done but just to keep that as a primary concern. Mayor Laufenburger: Okay. Anybody else want to offer some comments or suggestions? Councilwoman Ryan: I will Mr. Mayor. Mayor Laufenburger: Councilwoman Ryan. Councilwoman Ryan: You know thanks for putting this forward again. I’m very excited about the potential. You know one thought that I have is we keep coming back to that this is a regional mall or regional lifestyle center but it is in Chanhassen and it affects the people of Chanhassen, specifically the ones that neighbor this and have been used to having you know a grassy knoll full of pumpkins in the fall so I just want to be very sensitive to that piece of it. In terms of specific uses I would like similar to what Councilman Campion said, you know something a little more specialized. You know we aren’t Excelsior but the way Excelsior has approached their downtown with making it unique to Excelsior is something that is appealing to a lot of the folks in Chanhassen that I’ve heard from. I am not opposed to a grocery store and so I have, I don’t have any issues with that. I support downtown. I grocery shop in downtown and would remain loyal to downtown but I don’t have any opposition to having a grocer out in this space. I just and again I’m going to save some of my comments in terms of some of the environmental impacts when we get to the AUAR because that is a concern of mine. I just when you think of being a visionary you know you talk about sustainability and the materials, you know be unique. You know you’ve done a great job with Life Time and the way that you’ve rolled out the various 39 Chanhassen City Council – November 28, 2016 concepts and have continued to evolve that organization. I’d like to see that same vision applied to this project because I think there is a lot of opportunity to embrace some of the environmental issues that you’re faced with. I would like to utilize them versus have them go away and so when you talk about shops and stores I’d rather not see fast foods. Something for families. Something that screams community. All the signs say we’re a community of life and I think the Mayor was bringing up good questions in terms of ages and numbers of people and families. I mean I hope that is what this is the lifestyle and a way of life for Chanhassen and just as you go through this planning process to think of the future and keep the folks of the city very involved and engaged. Thank you. Mayor Laufenburger: Thank you Councilwoman Ryan. Anybody else comments? Councilwoman Tjornhom: Yes. Mayor Laufenburger: Councilwoman Tjornhom. Councilwoman Tjornhom: I think one phrase I heard was walking around Vail. Is that what I heard someone mention? Did you mention that it would be like walking around Vail? Bahram Akradi: That’s what I want it to be like. Councilwoman Tjornhom: Yes. That is what I would like you to build too. Mayor Laufenburger: We need mountains. We need mountains for that. Darren Lazan: That’s the grading that has to come in. Councilwoman Tjornhom: That’s the environmental impact study. And so you know I think that’s wonderful. You know we all have our concept of what that would be like and that is a vision and what we’re all talking about now are visions but in reality when we talk about, you know I’ve heard the phrase for a long time it was coined a lifestyle center and it was, I don’t know what some of the other acronyms were used but I always thought, I never bought that because let’s just be honest. These shops or businesses or establishments that will be at this lifestyle center or Avienda, it’s going to be market driven so we can request a tap room. We can request a bistro. We can request whatever we want but in the end it’s really going to be market driven and who wants to come to Avienda and start a business or maintain a business and so that is still to be seen. I am totally against a grocery store for many reasons. For one I think the argument that was presented was that you know for a retail establishment to succeed it needs a grocery store to be an anchor or around it. Well that same argument then pertains to our downtown. In order for our downtown to be successful we need to have those stores here and as it’s council it’s not our job once again I’ve always said to distinguish what businesses should be here and what shouldn’t be here but from the very start of this whole process one of the uses that was excluded has always been a grocery store and I think changing the rules right now at this 40 Chanhassen City Council – November 28, 2016 point is, I don’t know it’s kind of unfair to everybody else who tried to give it a shot to come in and develop this property and so I will be against it for I don’t know how anyone can ever change my mind because I know our downtown business council at that time was against it and while it’s not our job, once again like I said to dictate who’s here and who’s not here, I just think it’s only fair if council plays by the rules it’s been playing with for quite a while. And I think with that I too would hope that we can work together and that it can be a pleasant process and one that we all enjoy and we can work together as a developer and a council and a community and do something that we’re proud of. So that’s it. Mayor Laufenburger: Thank you Councilwoman Tjornhom. Mr. McDonald do you have any comments you’d like to share? Councilman McDonald: Sure I’ll share some comments. You have to excuse me I’ve got a cold so it’s difficult to talk tonight but I’ve kind of been involved with this thing for as long as I’ve been on council, going back to 2008 or 2006 when I was on the Planning Commission. It’s always lacked vision and I say that because no one ever wanted to put anything down on paper to give us an idea of what could be. You made a good start I think that it is going to be totally market driven. You know it’s nice to put the little boxes up there but you’ve got to fill them in so I understand what that is like and there’s a lot of wants within a community as to what people would like to see in there but again it all comes down to the market and what you can talk to come in because every business will want to be successful. They don’t want to be one of your businesses that rotates in and out so that part of the vision and design is totally up to you all. I am open to whatever businesses you want to bring in. I mean they’ll come back here. We’ll have to evaluate and talk about it but yes, whatever it would take to make this successful I would be more than willing to listen to the arguments of why this particular store in this particular area. So I think the best thing I can say is at least I’m encouraged. It looks as though finally a team’s been put together that has some idea about the land and maybe a vision to share with what could be so I look forward to that. Thanks. Mayor Laufenburger: Thank you Mr. McDonald. Darren let me just offer a few things. First of all to you and the entire team you’ve, the manner in which you’ve come forward as contrasting March of 2015 I think all of the council would agree that is a marked improvement so that’s one of the reasons why you have cooperation from city staff and I see no reason why that won’t continue and I wish all of you best of luck. I would also ask Mr. Akradi to extend our sincere good wishes to Mark Zappes and hopefully his health returns very, very soon. It’d be fun to see him back on this project. Let’s see I also think there is no question in any of our minds I believe that what you build will be aesthetically beautiful and it will be timeless and it will be, it will be something that the community and the region will want to go to. I do agree with Mr. McDonald that the market demands will dictate who gets in there and I can assure you that you’re going to be turning over those tenants just like the downtown turns over tenants and Eden Prairie Center turns over tenants. I mean in 1974 I called on Eden Prairie Center when Sears was like holy cow, Sears is coming to Eden Prairie. And now it’s like so what you know. Sorry Sears. But things change and I think that anything that we attempt to do to shackle you from responding to 41 Chanhassen City Council – November 28, 2016 the market demand I think that perhaps over steps our role. I will say this though, I would agree with Councilwoman Ryan, I don’t want to see fast food there. I want to see some nice restaurants. I want to see some restaurants so that when people think about let’s go out to dinner on Friday night dear, they don’t go Wildfire, Biaggio, Redstone, those. They go hey, let’s go to Avienda. There’s 3 chances we can, or 4 or 5 chances that we can find something that we would like. I’d like to see a jewelry store there. Not because I want to buy any jewelry but we’ve got families that are coming here and we’ve got kids that are graduating high school and they’re thinking about buying rings for their sweeties in the next 3 or 4 years. Let’s put a jewelry store down there. Audience: Wedding Day? Mayor Laufenburger: Market the man. Market the man. I think it’s important that we as a council and a community recognize that we are competing with other communities. This regional, and I agree with Councilwoman Tjornhom. I don’t know that it’s a lifestyle center. You know people live their lifestyle some with jeans and a sweatshirt. Some with a tuxedo. If you make something attractive and if you make something that people want to be part of, whether it’s walking. Whether it’s lights on at night when the snow comes down. Somebody has a romantic stroll on their way to a restaurant. If it’s done nicely people will want to be there if you have a tenant mix that responds to the market demand. This council has made decisions in the past based on letting the market decide who the winners are and I think that’s an appropriate action for us to consider in the future. Let’s see is the wetland part of the AUAR Kate? Kate Aanenson: Yeah. Mayor Laufenburger: Okay so then I’ll reserve that. I do want to say this though, you’ve got to make sure that this is public friendly. I want it to be a destination not just because of the retail space or the hotel or the whatever anchors you have. I want it to be an attractive place where people want to go and they may not want to spend any money but they just want to be there and hang out and watch people and enjoy that sunset at 4:30 on a Thanksgiving evening and I think that’s the best. That’s the sum total of comments. Staff is there anything you want to add to Mr. Lazan? Kate Aanenson: No. I would just say we’d take these comments with the Planning Commission and make that part of the record for their direction. Mayor Laufenburger: That would be fine. That would be fine. Thank you. Mr. Akradi? Bahram Akradi: Yeah I’d like to give you guys some comments back. First of all I want to thank you all for your comments and I want to assure all of you that I heard you and yes, I am going to reject fat checks from food companies I don’t, I can’t tolerate what they do with their food or what they have in their food. Preservative, et cetera. We’re committed to you to build a beautiful development that we will be far exceeding from what the City’s codes are for 42 Chanhassen City Council – November 28, 2016 landscaping. My desire with the team is to use beautiful grasses. Beautiful landscaping. Beautiful sidewalks. Pavers in the development. I want to make it really, really beautiful. The more beautiful we make this development the more attractive it becomes. I can set the tone as a developer of the 100 acres and then I have to work on the Feng Shui. I have to make sure that it feels good. It feels healthy. The geometry of the place is right and it all wants to work. So there’s been a couple mentions about the lifestyle centers so I mean that term could be used in all different kinds of ways and it finally means nothing to a lot of people but at least for me my definition is a place that makes people want to come and hang out just like you guys asked for. For more than just shopping. They come. They spend time and then while they’re spending time they may shop. They may see a movie. They may do different things so we, I hugely appreciate your support. I appreciate your comments about the market driven. We have to respond to that. There’s no way I can develop this without responding to the market but we will set the tone as you’ve asked. It will be healthy looking, feeling. It will be class act. It will be first class from every element that we demand from all the retailers. We will push the project as far as we can push it. As far in terms of the quality that we demand from everybody coming in that the market can allow. It will be top end of what the market would allow before I start losing people because they wouldn’t want to spend that kind of money going to this type of demographic or market. But I think as a beautiful market. I am super excited to work on this and I’ve heard you guys. We’ll work on everything that you have mentioned. We will be back in front of you with more detailed plans and I really appreciate what you guys have done today. Thank you. Mayor Laufenburger: Thank you Mr. Akradi. Ms. Aanenson is there anything else we need to do for item number one at this time? Kate Aanenson: No. Mayor Laufenburger: Alright let’s move to item number 2 which is the resolution ordering the update of the AUAR. APPROVE RESOLUTION ORDERING REVIEW FOR UPDATE TO THE 2005 AUAR. Mayor Laufenburger: Do you have a staff report Ms. Aanenson? Kate Aanenson: Yeah I just have a brief one. Mayor Laufenburger: Okay. Kate Aanenson: Just again the goal here then would be to order that AUAR update and in addition to that you’re approving a resolution for that with the professional service agreement for the two consultants that are involved in the project. So again just for everybody that’s tracking this project, the concept PUD with the resolution would allow that to go forward so the AUAR is a hypothetical development scenario which is again where we got caught up in the illustrative 43 Chanhassen City Council – November 28, 2016 drawings in those. We know that’s going to change. That’s going to give you the threshold and if you look through the consultants contract, Hoisington-Koegler’s you can see that they’ve, they’re going to look at two development alternatives so you’re looking at what the maximum threshold would be and if you think about that with Total Wine when things moved and changed we said that as long as we didn’t exceed those thresholds for traffic there was flexibility within that so this would be the same sort of thing here again. The PUD we’re going to look at, we will put together specific uses. There will be some things you don’t want in there. We talked about that maybe tonight and those will evolve as we look at that but there’ll be a development scenario. The reason it has to be updated is because this was done, as Darren pointed out in his presentation too in 2003 this was low density and then in the Comprehensive Plan in 2008 it was changed to the office or regional commercial so it’s updated. There’s numerous reasons why it’s being updated. That would be the one, there’s been a change and it’s been over 5 years since this was looked at so for those reasons alone it needs to be updated. So with this approval tonight we’ve also included the two professional consultant contracts. Hoisington-Koegler and then also Kimley-Horn who both worked on the previous project and we had recommended those two last year too so there’s a professional service agreement for both consultants in your packet along with a resolution. Again the City is the regulatory unit of government so we will be holding those hearings. If you look in the proposal from Hoisington-Koegler there will be workshops with city staff and the council and commission. There will also be a workshop or a neighborhood so we will also be meeting with the public in the area too. That will give them an opportunity to look at the numbers. Look at the impacts. Obviously the wetland is a big, one of the biggest concerns. I know that was raised at the neighborhood, I mean at the public hearing at the Planning Commission. There was concerns about that impact as members of the staff have too. They understand that’s a big issue and we’ll be working through all the requirements for that to go forward. So with that we are recommending this motion and that would be approve the resolution ordering the update. In addition to that you’d be approving the professional services agreement so the process is outlined. There’s a timeline included in your packet. It pretty much mirrors what Darren had showed you on their timeline and that’s what we recommending for your motion tonight so I’d be happy to answer any questions you may have on the process itself. Mayor Laufenburger: Kate could you just, before I ask the council for any questions, can you just clarify. I think it was May 9, 2015 we ordered an AUAR for the previous developer. Kate Aanenson: That’s correct. Mayor Laufenburger: …following that closely. What’s the reason why that didn’t go forward at that time? Do you know? Kate Aanenson: The developer chose not to pursue the. Mayor Laufenburger: Okay, so that wasn’t a City decision not moving forward. 44 Chanhassen City Council – November 28, 2016 Kate Aanenson: No. The City executed the contracts. The developer never, I mean the consultant never chose to do it. Mayor Laufenburger: So it was never consummated between the developer and the AUAR contractor? Kate Aanenson: Correct and to be clear on this, they’ll be giving us the escrow. The developer has to give the City escrow so we will manage those contracts and anything that’s, it’s not usual we go back to the developer. Mayor Laufenburger: Okay. Alright. Let’s do this. Questions of staff on the AUAR. And I, actually let’s just say we may also ask a question of the applicant. Darren is there something you would like to say to us regarding the AUAR before we go with our questions? Darren Lazan: Well I think Mr. Mayor, thank you for that opportunity and I do want to take a quick second. You made some very gracious comments about our team and I didn’t get a chance that it’s been a pleasure re-starting this project and working with your team. Great group of people. We’ve worked through dozens of details below the surface that you folks don’t get bothered with at this level but it’s been a great team. Great people to work with and we look forward to continuing that as we move forward. The AUAR is just one component of that. This is a study. There’s no pitch. No approval tonight for this. We’re simply asking you to order the study so we can get that information back again. Those environmental components, some are simpler. Traffic is pretty well studied. We look at picking up those comments and incorporating those. Carrying those trips from Powers through to the neighborhood. Those components are pretty straight forward. Some not so straight forward like the wetland component and we look forward to addressing that. We have a first class team that’s worked on assessing existing wetlands. Looking at options going forward of how they can be preserved. If they’re not preserved how can they be recreated elsewhere. We look forward to getting the information from the AUAR. Turning around and presenting that in detail back to you again so we’re excited to get this started and get this feedback back in a timely fashion so we can incorporate all of that into our next application. Kate Aanenson: If I could just piggyback on what Darren said. So we’ve been meeting with Hoisington-Koegler Group just to make sure everybody’s on the same page understanding what we’re trying to scope and the timelines and so there’s been a couple of meetings on that already. Mayor Laufenburger: Okay. I was going to ask you a question, opening question but you may have answered it but I’m going to ask the question anyway and if you choose to answer it differently. So what does the AUAR provide to you Darren? What does the AUAR bring that you need? Darren Lazan: So the AUAR is your guiding document so rather than us taking a shot at traffic, just pick one out. Coming in here and telling you hey this is, we propose 4 lanes in and we think 45 Chanhassen City Council – November 28, 2016 that’s sufficient and then you needing to study it and come back and say no, we need 6 lanes. This gives us that guiding feedback on all of those environmental components so we look forward to getting on the same page with the community on all of those. The air, noise, the light, the sewer, water, the street work and the environmental wetlands culture resource. All of those components getting on the same page as the community so we can bring forward a project that is better in sync. Mayor Laufenburger: So the AUAR gives you very specific side rails if you will on what you have to answer. Darren Lazan: That’s a great assessment, yep. Gives us some boundaries. Mayor Laufenburger: So is there ever a situation where you are not able to respond or not able to comply with what an AUAR requests? Darren Lazan: So the AUAR is, updates especially are usually approached in a very methodical manner. It looks at the original component. Says what’s changed and what further mitigation needs to take place. If that mitigation comes back with something that can’t be met we would be looking at proposing something that meets the intent. I think the comment about intent was made earlier. That meets that intent or otherwise addresses but generally the AUAR document comes back with feedback that we can work with and propose something that meets the intent of the AUAR. Mayor Laufenburger: And it’s quite possible Darren, and I’m asking this of you Kate too, it’s quite possible that what you come back with something intending to satisfy the needs of the AUAR. Is it possible the City Council may not have authority in order to grant the approval of that intent? Kate maybe that’s to you. Darren Lazan: It’s probably both, I’m sorry go ahead. Kate Aanenson: Well I was going to say you know the wetland would be one. I think there’s dual jurisdiction on that. The City would still be the LGU and so is the Army Corps so there’s some things on that but to Darren’s point I think a lot of it is just acceptable mitigation that both parties have to agree to and another jurisdiction. I do want to add too that as part of this dialogue that we’ve been having prior to being here they’ve brought in another group. One of the main concerns we had is walkability with not only speed but volume of traffic so they’re working with the Toole Group. Fantastic and that’s their bailiwick is traffic calming. They work all over the United States so we’re excited to see kind of what suggestions they have to make this a really great project so that’s a great firm so I think we all have the same goal. We’re moving in that direction so what it’s going to do as Darren stated is answer a lot of questions that the residents have. You know how can we mitigate these things and come up with suggestions of mitigation so it will be a good process. 46 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Okay, alright. Thanks for that opening. Now let’s turn it over to council. Any questions or comments you have about granting this AUAR? Anybody? Mr. McDonald I know you’re a little sick so okay. Let me move down here. Councilwoman Ryan, go ahead. Councilwoman Ryan: Sure thank you Mr. Mayor. You answered my questions. I don’t have any questions just my comment would be as much as I care about no fast foods or I’m okay with a grocery store, my biggest hurdle right now is going to be what comes out of the environmental impact study. Specifically the traffic impacts. I’m very concerned about the traffic going into, along Bluff Creek into the neighborhoods. The conversations about Mill Street. So traffic for sure. Grading. Getting a better understanding on grading of that parcel and then of course as I mentioned probably about 10 times the impact to the wetlands so I actually do, that spurred a question Kate. So when through the AUAR then do you also get feedback from the different jurisdictions? Do they give their input as well? Kate Aanenson: Yeah. I think that’s the other nice thing about so that will go out for what we say is jurisdictional review so everybody will comment on that back and you’ll be able to see all those comments and then we also respond to those comments so, and that will also be all public transparent and the residents can see those too and make sure that we’ve adequately addressed them. Darren Lazan: Yeah I think the nice thing about the AUAR process it is as it says, it’s an alternative areawide review is it’s very much in keeping with Bahram’s mission for this project to work on this with you as a community and the AUAR process we work together to scope the extent of the study. We set that. We participate in getting you the information you need. Your consultants then analyze it. Get it back to us. We work through that so yeah there’s all around of reviewers comment on that so we get everybody’s feedback and then at the same time we’re paralleling our wetland application and process as well so we’re getting Corps of Engineers. BWSR. Everybody else along the way so all those agencies are very much involved. Kate Aanenson: And again ultimately you’re going to approve it. Councilwoman Ryan: Right, right. Kate Aanenson: So you have to agree to all that so. Councilwoman Ryan: Okay. I just want to emphasize how important this piece of it is from my perspective to the entirety of this project so it will be something that will be really looking at closely. Darren Lazan: Very much understood. Todd Gerhardt: Mayor and council. 47 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Mr. Gerhardt. Todd Gerhardt: I’d just like to add, when they evaluate the environmental area they look at it not just from the development standpoint but even after the development. The site is definitely going to be graded and that grading and the development that occurs is it going to enhance the features in that area or are they going to degrade the features so we had discussions with the consultant and they said they’re going to go in depth in that analysis and so we don’t move ahead and try to save something that ultimately will be degraded because of the development too so in some cases it may even be better to look at improving it elsewhere. Councilwoman Ryan: So for instance when that, I think on one of the photos it said the wetland went away. Do they talk about not, you know those type of features as well? That it was emptied or wasn’t. Darren Lazan: So oh one of our wetlands? Councilwoman Ryan: Yes. Darren Lazan: Sure we have really every possible category of wetland on this project so the one that went away was a permitted drain of that wetland by the previous owner of the property who got approval from the Corps to drain that, or from the watershed I guess to drain that component. He did so. It substantially reduced it’s footprint and now we have gone back out just this fall and re-mapped what’s left today and it’s a small portion and we’ve included that. Councilwoman Ryan: Okay. Darren Lazan: So the one that went away was drained by a permit and it’s not, really the, you know we have components on the north side that were filled with the roadway project and now what remains is substantially less than what was there prior to the roadway project. We have the piece you’re talking about. We have several farmed wetlands that are marginal. We have some in the bluff that are probably a little higher quality and we have big Wetlands 1 and 2 right in the middle of the site that are of concern and again I didn’t want to drag the whole down on the discussion tonight but we’re been working on these wetlands this permit for, actively for 2-3 months and last year as well and those primary and secondary impacts are critical to the analysis and obviously we’re showing a site plan that shows those filled because we believe those secondary impacts would prevent them from being quality wetlands. So we’ve again this fall sent out the team back out again to reassess the quality. It’s called a MnRAM. It’s assessment of the quality of the wetlands. Reassess those just this fall before it froze so we had the most current information and we’re pouring all that in and we look forward to putting that whole package together. A complete thought as was mentioned earlier on how we address those environmental issues. Councilwoman Ryan: Okay, thank you. 48 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Anybody else concerning the AUAR? Would someone like to make a motion? Councilwoman Ryan: I’ll make a motion Mr. Mayor. Mayor Laufenburger: Councilwoman Ryan. Councilwoman Ryan: I’d like to make the motion that the Chanhassen City Council adopts the resolution ordering the update to the Alternative Urban Areawide Review for the 2005 MUSA area and approves professional services agreements with Hoisington-Koegler Group and Kimley- Horn and Associates. Mayor Laufenburger: Alright we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any further discussion? Resolution #2016-85: Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City Council adopts the resolution ordering the update to the Alternative Urban Areawide Review for the 2005 MUSA area and approves professional services agreements with Hoisington-Koegler Group and Kimley-Horn and Associates. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: I would just like to say one thing Darren and Mr. Akradi. I think what you’re hearing here is we’re excited about what this will bring to the community, especially what it will bring to the community that’s not already downtown so that’s one of the key factors. Yes you’re going to have to make some market decisions but we’re excited as is much of the community. And then lastly I would say there are a lot of people that need to hear more about this story of Avienda so you’ve got Rotary. You’ve got Lions Club. You’ve got a number of different organizations. Reach out to them and ask if they would like to hear the story because there are citizens that would like to know more about what this story is so I would encourage that, okay? Alright. With that, that concludes our new business. COUNCIL PRESENTATIONS. Mayor Laufenburger: Council presentations this evening. Bahram Akradi: Thank you. Darren Lazan: Thank you. 49 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Thank you very much. Council presentations? I just have one. You maybe were going to say this Mr. Gerhardt. Truth in Taxation. The Truth in Taxation meeting for citizens, the Truth in Taxation where our finance department presents the results of the preliminary property tax levy that we made back in September. That will be presented on th Monday night, December 5 here in council chambers and there will be opportunity for people thth to address the council relative to that information on the 5. And then on the 12 is the, th December 12 is when we will actually make the final budget decision and final levy decision. Also I would like to announce that we have an employee who’s been with us. Todd Gerhardt: Oh going on 20 years. Mayor Laufenburger: A member of our engineering organization, specifically the individual th who does our GIS is retiring on Wednesday, November 30 and I would like to just make this proclamation that the City of Chanhassen issues a proclamation celebrating Jolene Devens Day th Wednesday, November 30 in recognition of your over 20 years of service to the City of Chanhassen. Jolene has been an exceptional employee. She’s been the back bone of our GIS for a number of years and I know that Jolene will be sadly missed but we wish her the best of luck th and the best of time in her retirement so officially November 30, Jolene Devens Day here in Chanhassen. ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Administrative presentations Mr. Gerhardt? Todd Gerhardt: Mayor, City Council members, I had the opportunity, that’s why I was gone. I was able to give an update to the Chanhassen Lions. I think I’ve been with the City for 30 years and I don’t think anybody has ever given the Lions an update because it’s usually on a City Council night so, and I told Mark that it’s about time somebody came over there and gave them an update so thank you for allowing me to miss a portion of the council meeting. They appreciated it. It went on for an hour and so I was trying to get a cough drop out of Jerry but he wouldn’t part with any of them but they’re very appreciative and you know they do so much for the community from the breakfast. The pancake breakfast with the fire department. They’ve donated money to the lights out at Lake Ann. Numerous benches and they’re working on a lion’s head fountain out at Lake Ann that will be entertaining for the kids to stick their head in a lion’s mouth to get a drink and, but one of their big events is also the summer picnic for the senior group and as I was presenting they had questions and one of them is what else can we do for the City and I said well I know how much the organizations give back to the community and I said just don’t burn your group out. Just stay active in what you’re doing. We really appreciate it and you know reach out and be supportive to other organizations in the community so I thanked them on behalf of the council and department heads so it was a good group. Well received. 50 Chanhassen City Council – November 28, 2016 Mayor Laufenburger: Very good. And they also have the Christmas Tree lot right adjacent to Cub Foods. Todd Gerhardt: Yes. Mayor Laufenburger: I think they go through about 600 trees a year which is just amazing so if you haven’t gotten your tree yet please head over to the Lions Club Christmas Tree lot right there on Market Boulevard. CORRESPONDENCE DISCUSSION. None. Mayor Laufenburger: Okay just a reminder that the council will adjourn to executive session in the Fountain Conference Room immediately following the council meeting to consider the City Manager’s Annual Evaluation. Is there a motion to adjourn? Councilwoman Ryan moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 9:45 pm. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 51