Loading...
PRC 2016 11 22 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING NOVEMBER 22, 2016 Chairman Kelly called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Cole Kelly, Brent Carron, Luke Thunberg, Jim Boettcher, Rick Echternacht, and Jennifer Hougham. Steve Scharfenberg arriving new discussion of the 2016 park and trail acquisition and development capital improvement projects. MEMBERS ABSENT: Lauren Dale STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; APPROVAL OF AGENDA: Kelly: Anybody have any changes or addition to the agenda? Todd. th Hoffman: I would like to add discuss the December 13 agenda so we can identify what time we want to start. Kelly: Okay, should we put that under, let’s put it under Commission Member Committee th Reports. Number 1, discuss December 13. I was going to ask, bring that up if you didn’t so thank you. Anybody else have anything to add or subtract? PUBLIC ANNOUNCEMENTS: Kelly: Any public announcements tonight Todd? Hoffman: Turkey Trot. First annual Turkey Trot is Thursday morning, 9:00 a.m. at the high school. Since running is involved and then the group sponsoring is? Ruegemer: It’s All Community Events is the applicant and then Anderson Racing is running the day of events. It looks like it’s going to be around 1,700 runners for that so they’re going to start and finish at the Chanhassen High School. Hoffman: That’s the max. We don’t know if, yeah. Ruegemer: The max. Kelly: 5K? 10K? Park and Recreation Commission – November 22, 2016 Ruegemer: 5K. Hoffman: 5K. Kelly: 5K. I haven’t heard of this before. Thank you. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Thunberg moved, Echternacht seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated October 25, 2016 as presented. STATUS OF 2016 PARK AND TRAIL ACQUISITION AND DEVELOPMENT CAPITAL IMPROVEMENT PROJECTS. Kelly: Todd would you like to speak to us on that? Hoffman: Thank you Chair Kelly, members of the commission. Adam is absent. He’s at a deer camp in Wisconsin but really happy with his performance both in preparing these reports for both you and the council and also managing these projects and so this year Adam was delegated the responsibility of managing the Bandimere Park improvement projects and the Roundhouse Park projects so we’ll go through those and we’ll talk about the other improvements, CIP projects that we had this year as well just briefly. A big year for Chanhassen parks and recreation and the park board and the City Council. $1.13 million or $1,133,000 in 9 projects ranging in cost from $10,000 to $600,000 so that’s an above average year and really proud of your efforts and moving forward projects such as Bandimere and Roundhouse. Both projects that were long awaited by our citizenry and they’re just looking forward to using both Bandimere this winter with the ice skating rink. The hockey rink opening up and then next spring with the pickleball and tennis. Lots of happy folks. We’ve received a variety of comments from people observing those projects going up and be put in place and they’re looking forward to using both of them. So we’ll go through a power point presentation. Talk about what CIP projects are and to show you some images of what these projects look like throughout the year. So the commission is responsible for delivering a recommended CIP project list to the City Council annually. That’s one of your responsibilities and it’s really the planning process behind, Jerry killed it. He killed it. I can just do it off the screen Mr. Ruegemer. Ruegemer: I started to tilt it so you could see it better. Oh there it is. Hoffman: It’s back. Ruegemer: Don’t you love when a plan comes together. 2 Park and Recreation Commission – November 22, 2016 Hoffman: Tree replacement. So each year we plant trees. We have a variety of park settings where due to sun scalding, disease, sometimes damage and just health problems we have life cycles on trees. Typically I would say in the time that I’ve been here at the City of Chanhassen I’m going to say if you plant 10 trees, likely that one of those will reach maturity over it’s lifetime so you really have to be diligent about replacing trees for the longevity of our shade in our park system. So these trees are going in out at Arbor Day. There’s Dustin Koskela, one of our park maintenance employees in the front giving a lesson. Hi Steve. And on planting trees. You can see the shelter. The new shelter in the background and Roundhouse Park was the recipient of over 30 trees that morning and again people were very happy and pleased with that tree planting project. And we also planted trees in other parks throughout the year on that budget. Neighborhood park picnic shelters. We’re winding down. We have 2 more years of this project. Both those images in this slide are at Greenwood Shores Park so the installation of covered park shelters. They serve as a gathering place. Provide shelter for rain and other inclement weather and provide meeting space for activities and events. They’re really meaningful in that they provide some architecture. People recognize that these are now parks and there’s a gathering spot there. People can say meet us at the shelter or our company picnic or birthday party or graduation event is going to be at this shelter so it acts as a nice meeting location. It really expands the usage of the park systems so again that was a City Council initiative from a few years back and we really appreciate their efforts in that area. There’s a National Night Out at the same shelter so that was the year it was put in this past August. Without that shelter it’s hard to imagine you know with that gathering did take place there but it just wasn’t the same atmosphere. We were on the asphalt parking lot over by the lift, the sewage lift station. Instead of under a beautiful picnic shelter in the shade. Really again excited about Bandimere Park. What a long term planning process to engage a relationship with the landowners. The Nettersheim family there to pursue the acquisition of their property and to make that happen, if you guys will recall the first time we approached them the asking price was well over what we could afford at $1.2 million. And then there was a stall out in the economy and the Nettersheim’s happened to be retiring at that time so it was an opportunity that pleased both parties. The City and the landowner. We negotiated that acquisition and so that, as you recall took a good amount of funds right then and there from the park fund and then to move forward with the $600,000 so you’re going to have hockey. What you see there, the flat surface in front of you. The lights are in place. The warming house pad is there. There’ll be open skating and then just in the forefront you’ll see the pipeline and so this property you know did, was encumbered by the pipeline. That was not an easy process to work through, both with the initial grading and then also the construction but it’s just a somewhat a cumbersome process. They were very helpful but there’s some insurance requirements that we had to go through on 2 occasions in case you do damage to the pipeline during construction and so we are happy to be through with that and that’s the last time that we need to approach the pipeline at least for construction at Bandimere Park. These hockey boards will be going in in the next 30 days or so and then this hockey rink and ice skating rink will open for business once we get cold weather. Kelly: Todd I drove over there on Thursday and it looks really nice. 3 Park and Recreation Commission – November 22, 2016 Hoffman: Isn’t it something? Kelly: Yep. Hoffman: Both on this project and Roundhouse we are very fortunate. There was no guarantee with the rainy weather that we were having. The rainy pattern that these would be completed but that 3 week dry spell more or less really helped both the contractors get those projects completed. Some additional sites from Bandimere. Grading. The parking lot is on the bottom and so that’s the first lift on the parking lot. Parking lot expansion. That will be welcomed next spring. For those that were out you recognize that that was the overflow area anyway and now they’ll be parking on an improved surface and then we have the site, remaining site improvement site just to the west of the parking lot and that would be for the court surfaces as proposed. Both contractors performed well. This is Roundhouse Park sport court and basketball court. So if you recall this started in a meeting of the neighborhood back in 2015. Right? Summer of 2015 you met with neighbors up in the shelter. You got some additional input. There was some budgeting. You know amounts went up and down. Your’s went back and forth and eventually that group showed up to the City Council meeting at their budget meeting and convinced the council to go ahead and expedite the improvements. That picture shows just a whole lot of dirt work. There was some additional cost. Or not additional cost but some of the most significant costs were soil corrections at this site. Had some challenging soils to work with to make a court. Here’s a surface going in. It’s really impressive. It’s going to be a nice facility when it’s complete and there’s how the project was put to bed for the winter. You can see the concrete for the tennis net and the pickleball nets. The tie downs and this will be color coded in the spring. There’s some fencing that may go up. Exterior fencing may go up yet this year and then the rest of the improvements will be completed next spring and the courts will be opened up. It’s a beautiful setting. You can see the vistas down to Lake Minnewashta from that location and this really brings this park up to par with I would say North Lotus Lake Park and so we kind of consider North Lotus, which is on the other side of Lotus Lake and Roundhouse Park which is on the other side of Lake Minnewashta as a little bit larger neighborhood parks. Little bit more expansive to serve geographic area of our city that is isolated and I think these people are really going to appreciate the opportunity to have these things down the street. If you would imagine the next available location would really be like the Chan Rec Center and that’s not walkable or bikeable for these families and this is certainly going to be walkable or bikeable for these families and children. Lake Susan dugouts was a great project coordinated by our Chanhassen Athletic Association with help from the park maintenance crew and the images you see here, these are retired union block layers who do this voluntarily so they were contacted by the Athletic Association and these crews of gentlemen just had a great time. It was like a big class reunion out there. Some of them haven’t seen each other a year or more and they all get back together and do these projects on a volunteer basis to help their community. That was really heart warming. I was not aware that that was taking place until I was out there and met these folks. They really did a nice job both for the Athletic Association and for the City. And then of course the remainder of the labor, much of it is volunteer as well from the Athletic Association and the contractors. The carpenters working on the project. They’re done. They’re beautiful. 4 Park and Recreation Commission – November 22, 2016 City invested some dollars in some concrete to make them complete and then we did some extensive grading. Be ready to go for the spring. There you can see the concrete. So the spectators and the team are right next to each other. Very convenient for families to watch the games. Everybody’s going to really enjoy those dugouts and there’s storage on the exterior of each, end of each dugout and they’re going to store probably a drag unit or a tractor in one. Ruegemer: Yeah for chalking. Hoffman: Yeah, very nicely done. One of the largest donations by the Athletic Association over the years. They’ve done some really nice projects but this is one of the most significant financially so when you see those people, on behalf of the City and the park board and the council please say thank you. Train depot paver replacement. And so this project was simply to replace the existing cracked donation pavers and these are Cold Spring granite pavers and they were replaced as a historic marker for that facility. Those are the people that paid to help move that train depot back to town. For those who have been around a while and for those who haven’t, this train depot was sold to a farmer. Moved to the edge of town on the Kerber Farm and it was the historic downtown train depot. When that farm was no longer being used the depot still sat out there. It was purchased back by the City and moved back downtown and then paid for with these donations. The moving and the restoration was paid for with these donations. People in the community that were interested in seeing that depot brought back to town. Really nice project and this is just right out in front of the Dinner Theater on our main Great Plains Boulevard. Another historic building which was updated, we invested about $16,000 in painting and reroofing the Old Village Hall. Old Village, it serves as a historic structure but it’s also rented to Seattle Suttons who serves their food products out of there 2 or 3 times a week. Very interesting building. The front is the general office area. The back is the restroom and the jail so Old Village Hall has a jail and it has flat steel bars which is pretty interesting so I always envision, now who was the guy that was in jail? Ruegemer: Jesse James? Hoffman: No. Ruegemer: Otis. Hoffman: Otis. Otis. Ruegemer: Otis the drunk. Hoffman: Otis was always in there. That’s who I think is in there. Otis yeah. Let himself out. So that’s a great year 2017. Again thanks to the commission for your leadership in making that happen. That’s a larger than normal year. These projects aren’t complete but they’ll be, they’re substantially complete and be completed in the spring. Again special thanks to Adam Beers. It’s part of our training as you know he’s a fairly new park superintendent. We wanted him to get 5 Park and Recreation Commission – November 22, 2016 that construction management experience so the best way to do that is to go out there and be put in charge which he was. Through some coaching from me and others at city hall we just make sure that he was always ahead of the curve and understanding how those contractors try to operate, right Mr. Carron? And he did a nice job of it so be glad to answer any questions about what happened this year or what we’re, what we have left to complete. How we’re going to operate these facilities. There’s going to be a little bit of a sticky wicket at Bandimere because we will not have accepted the project but we’re going to be utilizing the finished portions of it and that is going to have you know implications on down the line. As you can imagine once we open up that facility and turn those lights on, if we have an issue next spring it’s going to be hard to go back against the contractor for that so we’re just going to do a little bit of a mini inspection. Just once we get started. Make sure we’ve got all the bugs worked out and then take ownership of those type of improvements. The hockey rink, the boards and put them into use and then that, those improvements are really going to be off of the guarantees at that point so. Kelly: Thank you Todd. Hoffman: You’re welcome. Kelly: Any questions or comments on anything about the 2016 park and trail fund improvements? Okay. ESTABLISH 2017 PICNIC RESERVATION FEES. Kelly: Moving right along, Jerry I think we’re going to establish picnic reservation fees for next year. Ruegemer: Thank you Chair Kelly. The proposed motion today is for the City Council to approve the 2017 picnic reservation fees including a large group fee for groups of 100 participants or more and eliminating the $200 damage deposit for group picnics. So a little th background. We did take a look at the evaluation for the picnic season in October 25 meeting. We kind of looked at a lot of different reservation categories. Customer types. Revenues. That sort of thing. As the commission knows Chanhassen is certainly, is becoming a very popular destination for many larger groups, whether that be family reunions, company picnics, et cetera. That larger I guess popularity has really forced staff to invest more time and energy, not only administrative staff but also park maintenance staff involved just to make sure we exceed our customer expectations and by and large we do that. As you can see from the evaluations that we do receive so we’re just looking to recoup some of those extra costs so staff is recommending that we implement a large group fee that would be in addition to our normal rate where the customer kind of lies or qualifies for. So we’re looking to, and that would be to help recoup you know for example some of these big company picnics we have 400 people out there and we have you know, we’re probably doing 1 to 2, 3, 4 yard dumpsters of garbage and extra time, staff time the next day to power wash and to clean up extra cleans for bathrooms. It’s not fair to the next group that is coming in if we have 400 people there and 100 people come in the next day so we 6 Park and Recreation Commission – November 22, 2016 just want to make sure that we have it clean and tidy and fresh for the groups that are coming up behind that so looking at that we’re looking to implement an additional $50 fee for resident groups and $100 fee for non-resident groups. Staff is also recommending that the $200 damage deposit be eliminated for group reservation picnic sites. In the case of damage $200 wouldn’t probably buy a garbage can out there so we would more than likely then go after homeowners insurance or business insurance, that sort of thing to recoup costs such as damage to a shelter or that sort of thing so staff hasn’t cashed a $200 check in probably 25 years or more so, so it’s been a while and it seemed like it’s kind of leaning to maybe a thing that we don’t need to worry about anymore. It’s just another step for the, our customers and also our staff to kind of deal with on the front and the tail end of that procedure so, so staff is recommending that we just eliminate that deposit. So it is recommended that the Park and Recreation Commission recommend that the City Council establish the 2017 group picnic reservation fees at the same level of 2016 and then add the additional group fee of $50 for residents, $100 for non-residents. Staff is also recommending to eliminate it’s $200 damage deposit for all group picnics and the commission’s recommendation will be forwarded to the City Council. Scharfenberg: So Jerry of the reservations that we had this past year how many of those were over groups over 100? Ruegemer: Don’t have the exact number for you Commissioner Scharfenberg but you know it’s kind of our concern, I’m not so much worried about kind of the family picnics and that sort of thing. It’s kind of these large group company picnics that are kind of getting to be the big ones. Not the family reunions or the baptisms, that sort of thing so you’ll probably on a percentage basis it’s probably at 30 to 50 percent. Scharfenberg: Okay. Kelly: So Jerry large or small damage deposit, everybody always wants to get their damage deposit back but you don’t really see that as much of a deterrent or? Ruegemer: It hasn’t been. I mean honestly people are concerned about you know we certainly have those conversations about you know kind of picking up and tidying up after yourself. We have all the garbage and recycling containers there so people have been very good at that. Kelly: Okay thank you. Any other questions for Jerry? Scharfenberg: Well would we, do we have language then in terms of not necessarily a disclaimer but if there isn’t going to be a deposit that they understand that by signing up that if there are damages, do we have language like that already or we should probably include something. Ruegemer: Yep we’ll include that. 7 Park and Recreation Commission – November 22, 2016 Scharfenberg: So people know. Ruegemer: You bet. Yeah we can include that. Scharfenberg: Okay. Echternacht: Jerry do we need a motion that you mention the $50 for residential and $100 for non-resident or? Ruegemer: Yeah we should have a motion for that to forward onto City Council. Hoffman: Including the dollars yep. Echternacht: Including the dollars. It’s not in the proposal. Hoffman: Correct. Boettcher: It’s in the recommendation. Echternacht: It’s in the recommendation. Boettcher: At the bottom. Kelly: At this time does somebody want to propose a motion? Boettcher: I make a motion that we approve the recommendation as listed at the bottom of the page which includes the additional charge for large groups. $50 for resident and $100 for non- resident. It also includes the elimination of the $200 damage deposit. Kelly: A motion has been made with the proposed motion and the recommendations added together. Is there a second? Echternacht: Second. Kelly: It’s been seconded. Boettcher moved, Echternacht seconded that the Park and Recreation Commission recommend that the City Council establish 2017 group picnic reservation fees at the same level as 2016 with the additional large group fee of $50 for residents and $100 for non- residents and eliminate the $200 damage deposit for all group picnics. All voted in favor and the motion carried unanimously with a vote of 7 to 0. 8 Park and Recreation Commission – November 22, 2016 RECREATION PROGRAM REPORTS: 2016 HALLOWEEN PARTY EVALUATION. Kelly: Katie’s not here so I have a feeling Jerry’s going to give us the Halloween Party evaluation. However I want to make one comment before you start is, I did see Jim Boettcher’s stone at this party. It said I’d rather be fishing. Boettcher: And I probably was. All I left was a rod. Ruegemer: Okay good evening. Hoffman: And for those who didn’t hear, Katie would be here but she’s helping somebody out of the ditch so on her way back to work. Good Samaritan Katie. Boettcher: She said that in April though too. Ruegemer: You think she’s at Applebee’s? So thanks again. The annual Halloween Party was th held on Saturday, October 29. We had an estimate 305 kids there plus parents for that so probably figuring probably about 500 to 600 people total for that evening that really participated in live entertainment, trick or treating, carnival games and the hay ride so we had a little bit of rain that evening. It was a little wet but it certainly didn’t seem to dampen spirits for getting on the hay rides and that sort of thing so they were very popular and I think people enjoy them for that. Just had some magic show by Brian Richards in the Rec Center gym for that so that entertained the kids. I don’t know if we have that done here but we’re going to take a look at next year potentially eliminating the entertainment and having potentially a DJ in the gym and have that go a little bit longer and kind of have some you know call it party music and that sort of thing kind of going on. I don’t know if that’s the way that we can get kind of a little bit more excitement and get more people involved and that so we’ll take a look at that for next year. You know the price different would probably be cheaper for a DJ and that sort of thing here too so we’ll take a look at those type of things. We did have spooky but not too spooky rooms in Rooms 1 and 2 where we have the cemetery and different Frankenstein and mummy things kind of made for that with leaves and lights and branches sort of thing so we, it was a nice room. It wasn’t too scary for kids to kind of walk through and it had trick or treat costume people handing out candy in there so again our park maintenance staff does a great job in helping with that room. It takes a lot to get it set up before and after so you know thanks to all of our staff for cutting the branches and gathering up leaves and that sort of thing. They really make that transition for us a very easy one so thank you to them. Carnival games, we do book the Bluff Creek elementary school gym for all that. We really spread out within that area. We have our bounce house in there and then we have just several games that are staffed by the Key Clubs of Chanhassen High School and Chaska High School so this year particularly we had really a lot of volunteers that made it really nice for the flow of the event. It made it just a lot easier for Katie and myself and Cole and Terri for people that were at the event so it made it nice so. You can see by the 9 Park and Recreation Commission – November 22, 2016 refreshments we did quite a few dozen cookies. 56. 15 gallons of cider for that so again the volunteers helped out with that just pouring juice and making sure that everything was picked up. The hay rides was Ken Theis does those and we turn the lights on out at the outside rinks and then they go out in the ballfield areas and make kind of a big loop for that so I think people still enjoy that. Face painters again were in the inside of the gym. We have Maund Entertainment who we’ve had a relationship for probably over 20 years for that event and also other events here in town so people still like to get their face painted, adults and kids so that’s a great event. And we also talked about the volunteers so they help out with a variety of different things so we appreciate all their efforts on that. So just general things. Just continue to book the rooms for before and after the event itself. Already looking for additional props, kind of larger props to kind of keep adding to that spooky room area. We had a few blank spots this year so we’re going to look for other things to kind of add, to kind of bring some attention to it. You know keep looking for volunteers. Katie did a great job this year. She put it out to the groups. She went out and visited the high schools and put it up on Sign Up Genius and the response was really phenomenal this year so I applaud her for those efforts and it really paid dividends for that so she’s doing the same again with the, she’ll do the same with Feb Fest and also with the tree lighting ceremonies we’re going to try to get some volunteers to help out. Help Santa. Be Santa’s little elf helpers I guess with passing out candy canes and just general flow of that event as well so. As you can see on the back page is our revenues and expenditures and just of note, this is one of our event sponsorship programs and that is supported by generous donations of our business community so very lucky to have a great business community that really helps us out in all of our special events. Kelly: Thank you Jerry. It was really a great party. Lots of kids were there. I looked in the gym a few times and that place was just jam packed and when it first started you could feel the bodies coming in because the heat went up in the corridors so it was, everybody seemed to have a great time. It was thanks for everything that you did Jerry and Katie. Any other questions or comments? Thank you. Ruegemer: Thank you. 2016 TREE LIGHTING CEREMONY REPORT. Kelly: Oh and we have a tree lighting ceremony coming up. Jerry you want to speak to that? Ruegemer: I sure can. Thanks again. The annual tree lighting ceremony is coming up Saturday, rd December 3 right south of us here in City Center Plaza so we’ve been, Katie’s been very involved with that and meeting with Buy Chanhassen, the Mustard Seed and all the other event sponsors to make sure that all the components are set into place. We’ll have the live reindeer again. Refreshments. Bonfires. Carolers. All those type of things and of course Santa Claus will be here so we met Dean Schmieg and Adam Beers down on site last week to kind of go over kind of lay out and kind of where kind of the flow is going to go and how we’re going to make sure we get people through that area and get it a little bit more organized this year for that. Katie 10 Park and Recreation Commission – November 22, 2016 has an elevated platform for Mayor Laufenburger and the family who’s going to switch on the tree for that to kind of get, draw some attention to them as well to kind of get them up in the air as a focal point so we’re just trying to kind of tweak things a little bit just to make sure our customer experience is exceeded again with that so just little things that we hope are going to make a big different so. We do expect to draw anywhere from probably 200-300-400 people for that event so I think it will be dictated by the weather so I think we’ve had nice weather up to this point. Not tonight but we’re getting the word out. We’ll have flyers distributed in the Villager I think next week or prior to the event. We’re going on Facebook and get some tweets for that as well so just trying to really hit it hard to make sure we have a good, well attended event that night and again our co-sponsors are Buy Chanhassen, Southwest Chamber of Commerce, Southwest Metro Transit and the Mustard Seed and Garden Center so couldn’t do it without their help so we really appreciate everybody’s effort. Kelly: Thank you. It’s always a great event. I know last year it was pretty warm and I think the year before but the year before that was pretty cold and that’s when the cider really goes. Ruegemer: Yeah right. Kelly: People like to try and stay warm. Any other questions or comments on the tree lighting ceremony? Hoffman: Just need a couple of guards to help Santa hide in that gingerbread house. Remember the little kid last year trying to get the door open. I know he’s in there. Ruegemer: Get out of there kid. Hoffman: Santa’s in there holding on. Ruegemer: We need Mr. Incredible I think. Hoffman: That’s right. Guards. Santa guards. DISCUSS DECEMBER 13, 2016 PARK AND RECREATION COMMISSION MEETING. th Kelly: Next on the list is discussing December 13, so are we going to have a meeting that night also? Hoffman: You’ll have a work session for the park system’s master plan and I believe that’s going to be the only item on your agenda. Kelly: Okay. 11 Park and Recreation Commission – November 22, 2016 Hoffman: And then your traditional social so depending on you’ll need an hour and a half, perhaps two for your work session so 6:30 or 6:00 depending on when you want to get out of here and start your social evening. Boettcher: 6:30? Hoffman: It’s up to you guys to choose. Kelly: So it will be just a work session. So if we started at 6:00 you think we’ll be done at 7:30? Hoffman: 7:30 or 8:00. Kelly: 7:30 or 8:00. So we don’t want to start any later than 6:00 I wouldn’t think. If that’s going to be our holiday night too. Hoffman: Can people do 6:00? th Carron: I was just texting my wife earlier and this is what I wrote. December 13, Tuesday, our anniversary. I also have a park and rec Christmas party. Do you want to do something that night or should I plan on attending? Her response. I swear this happens every year. th Hoffman: The 13. Ruegemer: Who gets married in December anyway. Hoffman: Yeah that was not a yes or a no. Ruegemer: Oh you’re going to pay for it. Kelly: I say we do 6:00. th Hoffman: Alright. 6:00 on the 13. You’ll enjoy that meeting. Gabrielle Grinde will be here from Hoisington-Koegler and it will be similar to the evening that Steve and Jim experienced th with some additional information. And really that will set you up for your January 12, which is a Thursday. If you haven’t marked that down yet that’s a Thursday evening. That will be another special meeting for the commission and you will join the entire park system plan advisory committee at the Chanhassen Rec Center in Rooms 2 and 3 and that will be from 7:00 to 9:00. That’s when really the plan starts to come together. Your recommendation via the park commission and the advisory committee starts coming together and that’s the recommendation really for the citizens to review so you’re taking the information which they’ve presented to you through the surveys and the questionnaires. You’re taking a look at that. Working to understand it and then making some recommendations. Okay well what does that mean? What are we going to go? How are we going to respond to this plan based on the citizen input? What are we 12 Park and Recreation Commission – November 22, 2016 going to do over the next 20 years? There’s a great quote from our last meeting. Rita saw Mr. Neils contemplating the future and she asked him what his thoughts were and he said well I’m trying to figure out how to get this all done in one year he said so he wants a one year plan, not a th 20 year plan so there’s still a lot of debating yet to come. So that’s Thursday, January 12. 7:00 to 9:00 Chan Rec Center. There’ll be 24 or 25 of you present at that meeting. Rec Center Rooms 2 and 3. You’ll receive an agenda. I just wanted to get it on your calendar. Hougham: Was anyone from the commission at the meeting, was it this week they had the meeting? Hoffman: Two weeks ago. Hougham: Two weeks ago? Hoffman: Both Steve and Jim were there. Hougham: Any update on participation or just overall? Boettcher: From the surveys it seems like most of the respondents have great sense of taste so we’ll see. We still…I mean we’re talking pool and new Rec Center and combination Rec Center senior center so reality will set in. Everyone was pretty…what was the number of surveys? Hoffman: 1,300 yeah. Per capita way above what they’ve seen in other communities so it was a good representation of the community. Kelly: Thanks Jim. Todd what’s the plan for the Christmas party afterwards? Hoffman: That’s for us to decide. We can do that after we close the meeting. Kelly: Okay. ADMINISTRATIVE PACKET. Kelly: Anything in the administrative packet that you want to point out to us? Hoffman: Avienda is clipping along so your recommendations I think were well received by our fellow staff folks working on it. And there’s an artisan fair… Kelly: And a lot more love for Jerry I noticed. Hoffman: Always. 13 Park and Recreation Commission – November 22, 2016 Kelly: Alright anybody have any other questions or comments or does somebody want to put it to the question tonight? Carron moved, Scharfenberg seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:15 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 14