F-8. Approve Replacement Purchase of Utility Vehicle #307 1T Y 0 o
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CITY OF CIIANHASSEN
S Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
41
MEMORANDUM
TO: Paul Oehme,Public Works Director/City Engineer
FROM: Charlie Siegle, Equipment Superintendentpint
DATE: January 9,2017 OI `�"
SUBJECT: Approve Replacement Purchase of Utility Vehicle#307,City#PW016
PROPOSED MOTION
"The City Council Approves the Purchase for Replacement of Sewer and Water Department Light Utility
Vehicle#307."
City Council approval requires a simple majority vote of the City Council present.
DISCUSSION AND JUSTIFICATION
Vehicle#307 is assigned to the Sewer and Water Department for utility locates. On December 12,2017 this
vehicle hit an icy patch of pavement, skidded off the road, and hit a sign. No injuries were reported and no other
vehicles were involved in the incident;however,the vehicle sustained major damage and is undrivable.Vehicle
#307 is a 2009 Ford Escape with 114,000 miles and was valued at$5,000 before the accident. The insurance
policy carried by the city has a deductible of$5,000. The estimate to repair the vehicle is over$5,000. This
vehicle was planned and budgeted for replacement in the 2017 CIP. Typically,vehicles planned for replacement
are considered for approval by the City Council in February. However,because of the accident,staff is
recommending this vehicle be replaced sooner than the other vehicles.
Staff proposes to replace the Ford Escape with a small SUV Chevrolet Equinox. The purchase would be through
the State of Minnesota vehicle contract pricing which is typically the best pricing the city can obtain.
The city should be able to recover some of the loss by selling the Ford Escape at auction for salvage.
STATE CONTACT PRICE
UTILITY DEPARTMENT—SUV(EQ)
2017 Chevrolet Equinox AWD
Plus tax, license,registration
Total $21,551.00
ATTACHMENT
1. CIP Sheet EQ-062.
G:\ENG\PUBLIC\PNUl(Vdiiclus and Equipment\bkgd 010917 007 rqplacenxnl.doc
PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Capital Improvement Program 2017 thru 2021
Department Major Equipment
City of Chanhassen, MN Contact Paul Octane
Project II EQ-062
Type Vehicles
useful Life Unassigned
Project Name Light Duty Trucks: Utilities Category Utilities
Account ill 700-7025-4704 Account#3 400.0000.4704 Priority n/a
Account t12 701-7025-4704 Account#4
Description Total Project Cost: $481,000
This allows for replacement of existing vehicles in the Water and Sewer department.
2017-11321 2004 Chevrolet 3/4 ton pickup
t1307 2009 Ford Escape
2019-#304 2005 Chevrolet 3/4 ton pickup
2020-11305 2006 Chevrolet 3/4 ton pickup
Justification
This replaces pickups in accordance with the vehicle replacement plan.
Prior Expenditures 2017 2018 2019 2020 2021 Total
344,00 Vehicles 68,000 36,000 33,000 137,000
Total Total 68,000 36,000 33,000 137,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
344,000 Sewer Utility Fund 34,000 18,000 16,500 68,500
Total Water Utility Fund 34,000 18,000 16,500 68,500
Total 68,000 36,000 33,000 137,000
Budget Impact/Other
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: January 9,2017 RESOLUTION NO: 2017-XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING REPLACEMENT
PURCHASE OF UTILITY VEHICLE#307
PW016III
WHEREAS, annually,the City considers replacement of vehicles and equipment that have
reached their average life expectancy and are showing signs of needing major maintenance; and
WHEREAS,Vehicle#307 was involved in an accident where it sustained major damage
and is undriveable; and
WHEREAS,this vehicle is valued at$5,000 and the City's deductible on the vehicle is
$5,000. Repairs have been estimated to be over$5,000. This vehicle was planned and budgeted
for replacement in the 2017 CIP; and
WHEREAS,typically,vehicles planned for replacement are considered for approval by the
City Council in February. However, staff is recommending this vehicle be replaced sooner than
other vehicles.
NOW,THEREFORE,BE IT RESOLVED that the Chanhassen City Council hereby
approves the purchase of replacement Sewer and Water Department light utility Vehicle#307.
Passed and adopted by the Chanhassen City Council this 9th day of January, 2017.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT