D-7. Park Road/Park Place Street Rehabilitation Project 16-04: Authorize Preparation of Addendum to the Feasibility Study •
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9 S CITY Of ClIANIIASSEN
Chanhassen is a Community for Life-Providing for Today and Planning forTomorrow
Ng AS
MEMORANDUM /,,
TO: Paul Oehme, Director of Public Works/City Engineer cry -
FROM: Alyson Fauske,Assistant City Engineer
DATE: February 13, 2017 0
SUBJ: Park Road/Park Place Street Rehabilitation Project No. 16-04: Authorize Preparation
of Addendum to Feasibility Study
PROPOSED MOTION
"The City Council is recommended to authorize the preparation of an addendum to the
feasibility study for the Park Road/Park Place Street Rehabilitation Project No. 16-04.
City Council approval requires a simple majority vote of the City Council present."
BACKGROUND
On November 23, 2015, the City Council approved the consultant contract with WSB &Associates
and authorized preparation of the feasibility study.
On March 10, 2016, an open house was held to discuss the proposed project; there were no visitors
at the open house.
At the March 14, 2016 meeting, the City Council accepted the feasibility study and called the public
hearing.
On April 11, 2016 the City Council held the public hearing and authorized the preparation of plans
and specifications.
The 2016 Minnesota State Legislative Session ended without approval of the bonding bill,therefore
City Project No. 16-04 was put on hold.
DISCUSSION
The current Capital Improvement Program includes the rehabilitation of Park Road and Park Place in
2017.
PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Paul Oehme
Park Road&Park Place Street Rehabilitation Project 16-04:
Authorize Preparation of Addendum to Feasibility Study
February 13,2017
Page 2
These streets were selected using the City's Pavement Management Program and site investigations.
This project includes approximately 0.8 miles of streets. Park Road was constructed in 1982 and
Park Place was constructed in 1987. The 2015 surveyed pavement condition scores for Park Road
range between 47 and 51. A PCI of 100 represents a new street.
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Figure 1: Pavement condition scores
In 2005, Park Place was sealcoated which appears to have covered up more severe pavement
distresses. Due to the age and history of Park Place, it is recommended to include this street in the
2016 project. Park Road is a 41-foot wide urban street within an 80-foot wide right of way. Park
Place is 33 feet wide urban street within a 60 foot wide right of way.
The majority of the water main in this area is 10" diameter ductile iron pipe. There are no known
water main breaks within the project area. Valve and hydrant repairs will be completed by the
Utilities staff. Anode bags are proposed to be installed with this project to prolong the life of the
water main.
Paul Oehine
Park Road&Park Place Street Rehabilitation Project 16-04:
Authorize Preparation of Addendum to Feasibility Study
February 13,2017
Page 3
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Figure 2: Water main
The sanitary sewer has been televised. Proposed repairs to this system include addressing noted
areas of inflow/infiltration and spot repairs to replace/repair damaged pipe. New casting and self-
sealing lids will be installed with this project. The sanitary sewer repair work be incorporated into
the inflow/infiltration project
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Figure 3: Sanitary sewer
Paul Oehme
Park Road&Park Place Street Rehabilitation Project 16-04:
Authorize Preparation of Addendum to Feasibility Study
February 13,2017
Page 4
The public storm sewer within the project area is shown in Figure 4. Interior repairs to the catch
basins and manholes will be completed with this project.
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Figure 4: Storm sewer
A culvert known as Bridge. No. R0612 was built in 1950 and lies under the east end of Park Road.
The culvert is currently in disrepair and is rated as structurally deficient and should be replaced with
this project. Since the bridge is structurally deficient it qualifies for state bridge bonding funds. The
City's consultant will perform the necessary analyses to determine the size of the culvert and
wetland impacts and will propose mitigation strategies that comply with regulatory agencies such as
the Department of Natural Resources and the Riley-Purgatory-Bluff Creek Watershed District.
PROJECT FUNDING
Budgets for the proposed work have been included in the 2017 CIP and identifies Municipal State
Aid (MSA) funding for this project. The budget was increased from 2016 to accommodate the
culvert replacement with Municipal State Aid Funding in the event that bridge bonding funds are not
available.
Paul Oehme
Park Road&Park Place Street Rehabilitation Project 16-04:
Authorize Preparation of Addendum to Feasibility Study
February 13,2017
Page 5
Considering the time that has elapsed since the preparation of the feasibility report and the alternate
funding for the culvert replacement, staff recommends that an addendum to the feasibility study be
prepared to reflect the revised funding and current estimated project costs.
Funding Source Budget
Revolving Assessment Fund (Park Place Improvements) $100,000
Municipal State Aid (MSA) Funds $1,100,000
State Aid Bridge Bond Funds $150,000
Total $1,350,000
SCHEDULE
A tentative schedule is as follows:
Accept Addendum to Feasibility Report February 27, 2017
Hold Public Hearing March 27, 2017
Bid Opening May 4, 2017
Assessment Hearing June 12, 2017
Start Construction Summer/Fall, 2017
Construction Substantially Complete Fall, 2017
Attachments: CIP sheet
Resolution
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20170213 authorize prep of addendum to feasibility study.docx
Capital Improvement Program 2017 thru 2021 Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Project# ST-012 Type Improvement
Useful Life Unassigned
Project Name Annual Street Improvement Program Category Streets/Highways
Account#1 601-xxxx-4751 Account#3 Priority n/a
Account#2 Account#4
Description Total Project Cost: S30,680,000
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas:
2017-Minnewashta Manor area and Lake Susan Hills Drive area
MSA-Park Road and Park Place
2018-Orchard Lane area I
MSA-Lake Drive East and Dakota Ave(Highway 5 to Lake Drive East) ii
2019-Choctaw area,Kurvers Point area and 96th Street
MSA-Minnewashta Parkway overlay and trail
2020-Chan View area I
MSA-Lake Lucy Road(Highway 41 to Galpin Blvd)and trail
2021 -Stone Creek area and Ches Mar Drive
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective,a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical,reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
P
Prior Expenditures 2017 2018 2019 2020 2021 Total
16,405,000 Construction 4,375,000 2,700,000 2,300,000 3,800,000 1,100,000 14,275,000
Total Total 4,375,000 2,700,000 2,300,000 3,800,000 1,100,000 14,275,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total M
16,405,000 Assessment/Revolving 3,275,000 1,600,000 1,100,000 3,300,000 1,100,000 10,375,000
Assess Fund
Total MSA 1,100,000 1,100,000 1,200,000 500,000 3,900,000
Total 4,375,000 2,700,000 2,300,000 3,800,000 1,100,000 14,275,000
Budget Impact/Other I
This project may decrease maintenance costs.
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: February 27, 2017 RESOLUTION NO: 2017-XX
MOTION BY: SECONDED BY:
A RESOLUTION AUTHORIZING PREPARATION OF AN ADDENDUM TO THE
FEASIBILITY STUDY FOR THE PARK ROAD/PARK PLACE STREET
REHABILITATION PROJECT NO. 16-04
WHEREAS,the feasibility study for the Park Road/Park Place Street Rehabilitation
Project No. 16-04 was accepted by the City Council on March 14, 2016; and
WHEREAS,the project was delayed and Park Road and Park Place are now proposed to
be rehabilitated in 2017; and
WHEREAS,the estimated project costs and funding should be updated for the project.
NOW,THEREFORE,BE IT RESOLVED that the Chanhassen City Council hereby
authorizes the preparation of an addendum to the feasibility study for the Park Road/Park Place
Street Rehabilitation Project No. 16-04.
Passed and adopted by the Chanhassen City Council this 27th day of February, 2017.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT