A-1. Interview Commission Applicants Y A - I
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O CITY OF CHANHASSEN
S Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
H AS
MEMORANDUM
TO: Mayor& City Council
FROM: Todd Gerhardt, City Manager
DATE: March 13, 2017 09(
SUBJ: Commission Interviews
During Monday night's work session,the Council will interview the following applicants for the
Planning(PC), Park &Recreation(PRC), and Environmental (EC) Commissions:
5:00 p.m. —Terry McGinley(PC)
5:15 p.m. —Lisa Mekkelsen(PC & PRC)
5:30 p.m.—John Tietz (PC Incumbent)
5:45 p.m. —Mark Undestad (PC Incumbent)
6:00 p.m. —Kristin Fulkerson(EC)
6:15 p.m.—Karl Tsuchiya(PC &PRC)
6:30 p.m.—Earl Gebauer(PC)
6:45 p.m.—Lauren Dale (PRC Youth Incumbent)
PLANNING COMMISSION POSITIONS AVAILABLE:
• Two 3-year positions: The terms of Commissioners Mark Undestad and John Tietz are
expiring. Both incumbents have reapplied.
PARK& RECREATION COMMISSION POSITIONS AVAILABLE:
• Three 3-year positions: The terms of Commissioners Brent Carron, Luke Thunberg,
and Steve Scharfenberg are expiring. Incumbent Steve Scharfenberg has reapplied.
• One to two 1-year youth positions: The term of Lauren Dale is expiring but she has
reapplied.
ENVIRONMENTAL COMMISSION POSITIONS AVAILABLE:
• Two 3-year positions: The terms of Commissioners Matthew Myers and Balakrishna
Chintaginjala are expiring. Incumbent Matthew Myers has reapplied.
PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Mayor& City Council
Commission Interviews
March 13, 2017
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SENIOR COMMISSION POSITIONS AVAILABLE:
• One 2-year position: Commissioner Jean Mancini has resigned, creating a two-year
vacancy.
• One to Two 3-year positions: The term of Commissioner Carol Buesgens is expiring
but she has decided to reapply; however, due to a scheduling conflict is unable to
interview with the City Council. A third vacancy is available as the commission can
choose to have seven or eight members (per Chapter 2, Section 2-46.11(b) of the city
code);however, only one application was received.
APPOINTMENTS
The interviews for the Planning Commission were split between the February 27th and March
13th City Council meetings. Immediately following tonight's interviews,the City Council will
discuss appointments to the Planning Commission, and then make the appointments later this
evening under the New Business section tonight's agenda.
As there are still interviews pending, discussion and appointments to the Park&Recreation,
Environmental, and Senior Commissions will occur at the March 27th City Council meeting.
The application forms and scoring sheets for those being interviewed are attached.
ATTACHMENTS
1. City Code, Section 2-46. —Appointment to city committees and commissions.
2. Application Forms and Interview Questions (8).
3. 2017 Commissions Interview Schedule.
g:\commission application forms\2017\cc memo interviews 3-13-17.docx
ARTICLE IV. - BOARDS AND COMMISSIONS'
Footnotes:
--- (4) ---
Cross reference— Park and recreation commission, § 14-16 et seq.; planning commission, § 15-16 et
seq.
State Law reference—Authority to establish advisory boards and commissions, M.S. § 412.621(2).
DIVISION 1. -GENERALLY
Sec. 2-46. -Appointment to city committees and commissions.
All vacancies on committees, commissions, and boards shall be advertised to seek applicants. The
city council may interview applicants before making appointment. With the exception of the housing and
redevelopment authority, all appointments shall be by majority vote of the city council. Once appointed, an
applicant shall serve until removed, with or without cause, by a four-fifths vote of the city council, until the
expiration of the term of appointment and following appointment of the applicant's successor. Vacancies
during a term shall be filled for the unexpired portion of the term.
Sec. 2-46.01. -Same—Generally.
The council determines the duties and exercises the powers of administrative boards or commissions.
However, the council may establish boards or commissions as set forth in this article to investigate subjects
or to perform quasi-judicial functions. Additional administrative boards or commissions shall be established
as required by law or for the administration of a municipal function jointly shared with another political
subdivision.
(Ord. No. 363, § 4, 1-12-04)
Sec. 2-46.03. - Planning commission.
(a) Commission established. The planning commission is established pursuant to the Minnesota
Municipal Planning Act, and has the powers and duties assigned to it by that Act, by this Code, and
state law. The planning commission is hereby designated the planning agency of the city pursuant to
the Municipal Planning Act.
(b) Membership. The planning commission consists of seven members appointed in the manner set forth
in this subsection. Members of the commission are appointed by the council for staggered terms of
three years, expiring on March 31 of each year.
(c) Officers; meetings. The chairperson and vice chairperson of the planning commission are appointed
by the commission from among its membership for the term of one year. The commission shall adopt
its own bylaws with the approval of the city council. All members of the commission may vote on all
questions before the commission. No member of the commission may vote on any question in which
the member has fiduciary interest, either directly or indirectly. The commission shall determine in its
bylaws the date and time of its meetings and shall set such public hearings as are necessary and
desirable, or as required by law or this Code.
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(d) Powers and duties. The planning commission shall have the powers and duties allowed under state
law, including:
(1) To prepare a comprehensive plan for the future development of the city that is submitted to the
council for implementation and to recommend amendments of the plan to the council from time
to time as may be necessary or desirable.
(2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and
the subdivision regulations and to report to the council its advice and recommendations with
respect thereto.
(3) To study applications and proposals for amendments to the zoning code and applications for
special permits and to advise the council of its recommendations thereon.
(4) To study preliminary plats and to advise the council of its recommendations thereof.
(5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the
council by state law concerning comprehensive planning,zoning, platting,changes in streets, and
other matters of a general planning nature.
(e) Reports. The commission shall make an annual written report to the council, not later than March 31
of each calendar year, containing the commission's recommendations for the ensuing year.
(Ord. No. 363, § 5, 1-12-04)
Sec. 2-46.05. - Park and recreation commission.
(a) Creation. There is established a park and recreation commission for the city.
(b) Membership. The park and recreation commission consists of seven members appointed in the
manner set forth in this subsection. Members of the commission are appointed by the council for
staggered terms of three years expiring on March 31 of each year. Additionally, the commission may
also have one or two youth representatives who shall also be voting members. Youth representatives
shall be appointed for one-year terms.
(c) Officers;meetings. The chairperson and vice chairperson of the park and recreation commission are
appointed by the commission from among its membership for the term of one year. The commission
shall adopt its own bylaws with the approval of the city council. All members of the commission may
vote on all questions before the commission. No member of the commission may vote on any question
in which the member has fiduciary interest, either directly or indirectly.The commission shall determine
in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and
desirable or as required by law or this Code.
(d) Powers and duties. The park and recreation commission shall have the following powers and duties:
(1) To hold meetings of its members, to consider such matters pertaining to parks and public
recreation programs in the city as shall be referred to the commission by the council, or as the
members of the commission themselves deem proper.
(2) To prepare a comprehensive plan for the future development of the city park and recreation
system, to be submitted to the city council for implementation, and to maintain said plan, and
recommend amendments of the plan to the city council, as may become necessary or desirable.
(3) To act in an advisory capacity to the council in all matters relating to park and recreation in the
city.
(e) Reports. The commission shall make an annual written report to the council, not later than March 31
of each calendar year, containing the commission's recommendations for the ensuing year.
(Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13)
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Sec. 2-46.07. - Board of adjustments and appeals.
Pursuant to M.S. § 462.354, a board of adjustments and appeals is hereby established. The planning
commission shall serve as the board of adjustments and appeals.
(Ord. No. 363, § 7, 1-12-04)
Sec. 2-46.09. - Environmental commission.
(a) Commission established. The environmental commission is established to provide the residents of
Chanhassen with opportunities to improve the quality of their environment, address issues that affect
the city's natural resources, provide environmental education to the public, bring a comprehensive
perspective to environmental issues,and advocate the benefits and necessity of Chanhassen's natural
resources.
(b) Membership. The environmental commission consists of seven members appointed in the manner set
forth in this subsection. Members of the commission are appointed by the council for staggered terms
of three years expiring on March 31 of each year.
(c) Officers; meetings. The chairperson and vice chairperson of the environmental commission are
appointed by the commission from among its membership for the term of one year. The commission
shall adopt its own bylaws with the approval of the city council. All members of the commission may
vote on all questions before the commission. No member of the commission may vote on any question
in which the member has fiduciary interest, either directly or indirectly.The commission shall determine
in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and
desirable or as required by law or this Code.
(d) Powers and duties. The environmental commission has the following powers and duties:
(1) The environmental commission shall serve as an advisory body to the city council and planning
commission in addressing the needs of the environment as directed by the city council. All final
decisions are to be made by the city council.
(2) The environmental commission will consider and make recommendations at the direction of the
city council regarding environmental issues.
(3) The environmental commission will make recommendations at the direction of the city council
regarding funding for environmental projects.
(4) The environmental commission may propose studies to the city council and make
recommendations according to the results.
(5) The environmental commission will coordinate services with other governmental and private
agencies for related issues.
(e) Reports. The environmental commission shall make an annual written report to the council, not later
than March 31 of each calendar year, containing the commission's recommendations for the ensuing
year.
(Ord. No. 363, § 8, 1-12-04)
Sec. 2-46.11. -Senior commission.
(a) Commission established. The senior commission serves as an advisory body to the city council in
addressing the special needs of people over age 55 living in Chanhassen. They consider and make
recommendations to the city council regarding the special needs of seniors in the areas of
transportation, information and assistance, independent living in the home, social and recreational
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programs, senior center and senior housing, but are not limited to these issues. All final decisions are
made by the city council.
(b) Membership. The senior commission consists of seven or eight members appointed in the manner set
forth in this subsection. Members of the commission are appointed by the council for staggered terms
of three years, expiring on March 31 of each year.
(c) Officers;meetings. The chairperson and vice chairperson of the senior commission are appointed by
the commission from among its membership for the term of one year. The commission shall adopt its
own bylaws with the approval of the city council. All members of the commission may vote on all
questions before the commission. No member of the commission may vote on any question in which
the member has fiduciary interest, either directly or indirectly. The commission shall determine in its
bylaws the date and time of its meetings and shall set such public hearings as are necessary and
desirable or as required by law or this Code.
(d) Powers and duties. The senior commission shall have the following powers and duties:
(1) They make recommendations to the city council regarding funding for special services to be
provided for citizens over age 55.
(2) They may propose needs studies for this age group where necessary and make
recommendations to the city council based on the results.
(3) They coordinate services with other governments and private agencies for this age group.
(e) Reports. The commission shall make an annual written report to the council, not later than the last day
of March of each calendar year, containing the commission's recommendations for the ensuing year.
(Ord. No. 363, § 9, 1-12-04; Ord. No. 581, § 1, 4-8-13)
Sec. 2-46.15. - Resignations and removal from commissions.
Commissioners may resign voluntarily or may be removed from office by a majority vote of the city
council. Vacancies on any advisory board or commission shall be filled by appointment with a majority vote
of the city council. Vacancies shall be announced in the city's official newspaper and posted within city hall.
Applications shall be available at the city clerk's office and shall be forwarded to the city council within the
time prescribed.
(Ord. No. 363, § 10, 1-12-04)
Sec. 2-46.17. -Compensation.
Commissioners shall serve without compensation.
(Ord. No. 363, § 11, 1-12-04)
Secs. 2-47-2-55. - Reserved.
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