D-7. Approve Resolution Authorizing Purchase of New Utility Vehicle —D
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CITY OF ClIANIIASSEN
Chanhassen isa Community for Life-Providing for Today and Planning for Tomorrow
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MEMORANDUM
TO: -(i6.
Paul Oehme, Director of Public Works/City Engineer
FROM: Charlie Siegle, Equipment Superintendent
DATE: March 27, 2017 n 1�7y`YI
SUBJ: Approve 2017 CIP Vehicle (EQ-062)
PROPOSED MOTION
"The City Council approves the purchase of a Utility department pickup truck."
City Council approval requires a simple majority vote of the City Council present.
DISCUSSION AND JUSTIFICATION
Utility Vehicle#321 is a 2004 Chevrolet pickup truck which is programmed for replacement this
year. This vehicle has 80,200 miles on it. Staff has reviewed the condition of this truck and
recommends keeping the truck for several more years. A vehicle is needed for the new west water
treatment plant operator. Vehicle#321 is recommended to be used by the new water treatment plant
operator and a new truck purchased for the daily use in the Utility department.
BIDS AND QUOTES
UTILITY DEPARTMENT—PICKUP
2017 GMC Pickup Regular Cab 4x4 $23,470.73
Mini Light Bar 300.00
Tool Boxes 1,696.60
Plus tax, license, registration
Total Expenditure $25,467.33
Budget Amount $34,000.00
The purchase of the pickup is through the State of Minnesota state contract which is typically the
best pricing the City can receive.
Attachments: Resolution
CIP Page
g:\eng\public\pw0I6 vehicles and equipment\bkgd 032717 purchase cip vehicleutilityaddedstaff doc
PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: March 27, 2017 RESOLUTION NO: 2017-XX
MOTION BY: SECONDED BY:
A RESOLUTION FOR APPROVING A NEW
2017 VEHICLE PURCHASE FOR THE UTILITY DEPARTMENT
PW016III
WHEREAS,annually,the City considers replacement of vehicles and equipment that have
reached their average life expectancy and are showing signs of needing major maintenance; and
WHEREAS,it has been the City's practice to replace vehicles and equipment that is over
10 years old and before major repairs are required; and
WHEREAS,these purchases are included in the 2017 CIP. The attached report explains
the total amount of each item bid with possible additional costs for taxes and licenses on the vehicle
or equipment.
NOW,THEREFORE,BE IT RESOLVED that the Chanhassen City Council hereby
approves the purchase of a new purchase for the Utility Department.
Passed and adopted by the Chanhassen City Council this 27th day of March,2017.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
Capital Improvement Program 2017 thru 2021 •
Department Major Equipment
City of Chanhassen, I1/Ir1 Contact Paul Oehme
Project# EQ-062 Type Vehicles •
Useful Life Unassigned
Project Name Light DutyTrucks:Utilities
gCategory Utilities
Account#1 700-7025-4704 Account#3 Priority n/a
Account#2 701-7025-4704 Account#4
Description Total Project Cost: 5481,000
This allows for replacement of existing vehicles in the Water and Sewer department. ,!
2017-#321 2004 Chevrolet 3/4 ton pickup
#307 2009 Ford Escape
2019-4304 2005 Chevrolet 3/4 ton pickup
2020-#305 2006 Chevrolet 3/4 ton pickup
Justification
This replaces pickups in accordance with the vehicle replacement plan.
Prior , Expenditures 2017 2018 2019 2020 2021 Total
344,000 Vehicles 68,000 36,000 33,000 137,000
Total Total 68,000 36,000 33,000 137,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
344,000 Sewer Utility Fund 34,000 18,000 16,500 68,500
Total Water Utility Fund 34,000 18,000 16,500 68,500
Total 68,000 36,000 33,000 137,000
Budget Impact/Other
28