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D-5. Approve Update to Farmers Market Agreement Y w q g CITY OF CHANIIASSEN Chanhassen is a Community for Life-Providing forToday and Planning forTomorrow CHAS MEMORANDUM TO: Todd Hoffman, Park and Recreation Department FROM: Jerry Ruegemer, Recreation Superintendent DATE: March 27,2017 SUBJ: Chanhassen Farmers Market Agreement PROPOSED MOTION "The Chanhassen City Council approves the agreement with the Chanhassen Farmers Market to coordinate a farmers market every Saturday from 9am-lpm at City Center Park from June 3 through October 14, 2017." Approval requires a simple majority vote of the City Council. The Chanhassen Farmer's Market recently changed leadership, and with this change, it is a perfect time to update agreements, rules, and regulations. The farmers market has been coordinated and managed by community volunteers since 2004 and has been a popular Saturday morning destination for residents to pick up fresh produce, flowers, and other items. Staff met with the market's co-coordinators Jackie Coulter and Bill Schmidt to update the agreement between the City of Chanhassen and the Chanhassen Farmers Market. These changes also lead to the creation of new rules, regulations, vendor applications, and a map showing where vendors can set up to the sell their products. The updates and changes will help the farmer's market operate more efficiently. ATTACHMENTS 1. Farmers Market Agreement 2. Chanhassen Farmers Market Rules, Regulations, and Application 3. Farmers Market Map 4. Farmers Market Agreement 2004 \\cfs5\cfs5\Shared_Data\PARK\Farmers Market\Chanhassen Farmers Market Agreement Meino.docx PH 952.227.1100• WWW.Ci.chanhassen.mn.us• FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 �lT Y w q CITY OF CHANHASSEN S Chanhassen isa Community for Life-Providing for Today and Planning for Tomorrow Ng AS Chanhassen Farmer's Market Agreement 1. Farmers Market representatives will coordinate a market Saturday mornings from June 3 through October 14, 2017; 9:00 am— 1:00 pm at City Center Park. 2. All vendors shall be restricted to the area depicted on the site map. 3. No vendor shall be allowed within the right-of-way of Market Boulevard. 4. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents, or copies thereof, shall be made available upon request. 5. One or both of the co-coordinators of the farmer's market shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The Market shall provide its own barricades to block off and designate the vending area of the Farmers Market. 7. Each vendor shall provide for and remove its own trash. 8. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and/or sell various items pertinent to their operations. 9. The Farmer's Market co-coordinators shall submit an annual report to the City Council at the close of each season. 10. The City retains the right to close the Market for any reason with one weeks' notice. 11. The Farmer's Market will be covered under the City of Chanhassen's Comprehensive General Liability insurance policy to cover the Fanner's Market operation. 12. The Farmer's Market shall utilize portable restrooms already on-site in City Center Park. PH 952.227.1100• www.ci.chanhassen.mn.us• Fx952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 City Of Chanhassen BY: DATE: Chanhassen Farmers Market Co-Coordinator BY: DATE: Chanhassen Farmers Market Co-Coordinator BY: DATE: G:\PARK\Farmers Market\Chanhassen Farmers Market Agreement 2017 ,p,-11HAsat, G 41 Chanhassen Farmer's Market FARMERS ' MARKET Rules, Regulations and Application ''��►1II►11111111►I!��' ,k CENTER Q www.chanhassenfarmersmarket.org Vendors must complete the application to be reviewed for approval. There will be limits on vendors with the same or similar products. Vendors will be sent a PayPal Invoice for Stall fees if application is approved. Time and Place: Saturdays,June 3 through October 14, 2017; 9:00 am—1:00 pm at City Center Park, Chanhassen, Minnesota. The first parking lot north of 78th street will be reserved for the market. If you have questions, please contact Jackie Coulter(320) 761-0256 or Bill Schmidt at (612) 710-9753. Applicant Contact Information Date: Business Name: Primary Contact Name: Cell Phone: Email Address: Vendor Business and Product Information Selling Privileges: Only members of the Chanhassen Farmer's Market are extended selling privileges. Membership is included in the stall fee. What Can Be Sold: 1) Produce 2) Plants and flowers 3) Processed or Prepared Food 4) Handmade goods 5) Local business products approved by market representatives Products (Please list all products, products not listed cannot be sold): Address where products are grown/made: Minnesota Sales Tax ID Number(if applicable): Required Forms: C ST-19 Minnesota Revenue Operator Certificate of Compliance Form ❑ W-9 IRS Form Please Check the appropriate box for your vendor type and provide all additional information requested: Produce Fruits and Vegetables grown by Farmers on land within 50 miles of Chanhassen, Minnesota. U Plants and Flowers Plants and cut flowers grown on land within 50 miles of Chanhassen, Minnesota. Plant sellers must grow bedding plants and potted plants from seed, plug, cutting, bulbs or bare root. No resale of prefinished plants is allowed. Transplanted plants must be grown to the point where the roots fill the pot (roots hold the soil when the pot is removed). J Processed Food Those who sell processed food, which they have prepared. Processors are person or entities offering fresh food products(such as meats, seafood, ciders, baked goods,jams, etc.) that have added value to their product through some sort of"hands-on" processing (e.g., smoked or butcher meats, handmade candies, etc.). All processors' permits and licenses shall be displayed whenever a processor is selling at the Chanhassen Farmers' Market. Processors must produce their products in Minnesota or be Minnesota based. Processed food products should use ingredients from Minnesota farms as much as possible.The Chanhassen Farmers' Market shall give stall preference to processors using ingredients from Minnesota farms or waters. These include raw agricultural products that have been processed by the vendor, or any product, the sale of which a government agency regulates. Examples are milk, cheese, oils, vinegars, meats, poultry, eggs, honey, soap, and herbal preparations.Agricultural products licensed, inspected or otherwise regulated by the federal government,the State of Minnesota, Carver County, or the City of Chanhassen may be sold only upon the Farmer's Market's receipt and acceptance of required documentation of compliance with all regulations. Vendors must abide by all applicable federal, state, and local health regulations. In addition, they must adhere to federal guidelines on all labels. If you are selling any canned, processed,or baked food items: Are these items made in a licensed and inspected commercial kitchen? (please circle) Yes No If yes, provide the name and address of the commercial kitchen: ❑ If yes, you must provide a copy of your MN Dept. of Agriculture Retail Mobile Food Handler and/or applicable license with this application. Are these items prepared in your home? (please circle) Yes No Li If yes, you must provide a copy of your Cottage Food Producer Registration from the MN Dept. of Agriculture with this application. If you are selling any meat products: Are they USDA-inspected and approved? (please circle) Yes No If yes, please provide the name and address of the meat processor: ❑ Prepared Food (Concessionaires) Prepared food vendors offer freshly made foods, available for sale and immediate consumption on-site at the Chanhassen Farmers' Market. Prepared food vendors shall process and maintain all required state, county, and local permits. Prepared food vendors should use ingredients produced in Minnesota as much as possible. When selecting prepared food vendors, the Chanhassen Farmer's Market will encourage vendors to provide a good variety of healthy goods, and will give preferences to vendors using ingredients produced in Minnesota. Certain vendors may be restricted due to contractual obligations of the farmers' market. Li Handmade Goods ❑ Non-profit Organizations: Community Booth: 501c's can sign up for a booth at no charge once per season. Priority will be given to those organizations that reside in Chanhassen and/or support Chanhassen. Non-profit organizations may not sell anything. Stall Fees Full-season or Weekly vendor? (please circle) Full-season fee per stall: $150 Weekly fee per stall: $25 Fees and Space Assignment: Stalls are approximately 10 x 10 feet in size. Limited stalls with access to electricity and room for vehicles are available. Returning vendors must return application and pay full fee by April, 30th, 2017 to reserve a stall as well as product exclusivity. Stall spaces for full-season vendors will be reserved for the full season. Weekly vendors must pay at least one week in advance to reserve a stall space.The Market Manager will assign stall spaces for all vendors. Number of stalls required: Stall space preference: Do you need a space for a vehicle in your stall? (please circle) Yes No Do you need electricity? (please circle) Yes No Approximate arrival time each Saturday: Farmer's Market Day Arrival/Departure Procedure: The market hours will be from 9:00 am—1:00 pm, each Saturday. Arrival and setup time will be 7:00 am to 8:45 am. All vendors must be ready for business by 9:00 am. For safety reasons the designated parking lot area for the market will be closed to ALL traffic starting at 9:00 am through 1:00 pm. Early take-down and departure before closing time will not be allowed. Exceptions may be made in case of emergency—please see the Market Manager. No sales should be made prior to 9:00 am. Please check the Saturdays you will be in attendance (full-time vendors must complete also): ❑ June 3 ❑ July 22 ❑ September 9 ❑ June 10 ❑ July 29 ❑ September 16 ❑ June 17 ❑ August 5 ❑ September 23 ❑ June 24 ❑ August 12 ❑ September 30 ❑ July 1 ❑ August 19 ❑ October 7 ❑ July 8 ❑ August 26 ❑ October 14 ❑ July 15 ❑ September 2 If you cannot attend a market you were originally scheduled to be at, you must notify the market manager one week in advance. Vendor Publicity Both the market and the vendor can benefit from promotion. We are regularly updating our website, planning social media efforts, and considering new forms of promotion. Please check the pieces of information that we may share with the public. We will not share any information that is not checked below: Website: Facebook: Twitter: C Instagram: Other: Adopt-a-Sign Program All full-season vendors will be required to participate in the Chanhassen Farmers' Market Adopt-a-Sign Program. Each vendor will be given a sign promoting the Farmer's Market that they will be responsible for the season. The vendor will also be provided with a location with-in the city where they will need to drop off the sign at on their way to the market and pick-up the same sign as they leave the market every Saturday. If a vendor forgets to pick-up their sign on their way home,they must notify the Market Manager immediately so that alternate arrangements can be made to retrieve the sign. Rules and Regulations Miscellaneous/Appearance and Conduct: 1. Vendors will be neat, suitably dressed (shirt and shoes), and deal with the public and fellow vendors in a courteous and appropriate manner at all times. 2. All vendors will display their products neatly and attractively, with consideration for the other vendors and public. 3. Vendors are responsible for their own stalls, will supply all necessary trash containers, and will leave their site clean and in a condition suitable to the Market Manager and the City of Chanhassen. Each member will remove containers, waste, and trimmings before leaving the market. 4. Vendors will in no way cause detriment to other vendors. 5. No rummage sale, second hand, or flea market type items may be sold. 6. Space dimensions must be respected. Do not block the view of other vendors, the flow of traffic, or encroach on areas assigned to other vendors. 7. Alcoholic beverages may not be sold, consumed, or advertised at the market. 8. Vendors are required to post an identification sign in a prominent place stating the vendor name, product, and area they are from. 9. All vendors are expected to clean up in and around their stall after usage.This includes the parking lot. 11. All stall fees are due in advance. 12. No smoking will be allowed with-in the area designated for the market. Membership • Membership fee is included in stall fees. By becoming a member, the vendor agrees to the terms of the Rules and Regulations and the Bylaws of the Chanhassen Farmers' Market. • All vendors need to provide their own insurance. • As condition of membership, the member agrees to release and hold the Chanhassen Farmers' Market, its directors, officers, agents, and employees harmless from all claims related to or arising from such membership. Chanhassen Farmers' Market reserves the right to prohibit anyone from selling at the Farmers' Market. • Members are expected to comply with any government regulation that may be in effect for activities that take place at the Farmers' Market.These include certification of scales, health rules applicable to samples and food display, statements about being organically grown, eggs, etc. • Food vendors are responsible for providing proper"product liability" insurance. Product liability insurance is necessary because customers may have allergic reactions or illness due to some chemical residue, product-acidity, food spoilage, or other food-safety relate issue. • Compliance with all Health, Fire, and Police Department codes and regulations as well as state Health and Revenue Departments, and the Center for Disease Control codes and regulations is required.These agencies have the final say in any dispute in the operation of the Farmers' Market.These codes and regulations will also apply to the preparation of food on-site including food samples. • Vendors found to be in violation of one or more rules may be suspended from selling at the Farmers' Market. • Anyone who fails to comply with the Rules and Regulations or the Bylaws may have their membership terminated with no refund of dues or fees. Market Rules Please initial each statement: I understand that I must be actively involved in the planting, growing, harvesting, processing and/or making of products I sell at the market. Reselling is prohibited unless I receive express permission from the market management. I agree that the City of Chanhassen and its respective officers, employees, agents, and consultants are not liable for any injury, theft, or damage to either the buyer or seller, or their property, arising out of or pertaining to preparation for or participation in the 2017 Chanhassen Farmers' Market; whether such injury, theft or damage occurred prior, during, or after the 2017 Chanhassen Farmers' Market. Applicant further agrees to indemnity, defend and hold harmless the City of Chanhassen and its respective officers, employees, agents, and consultants for and against any claims for injury,theft or damage resulting from my fault. I have read and agree to abide by all City of Chanhassen 2017 Farmers' Market rules. 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'N', •''' ,*...' . ... - . , . . . \ ,, • i 3 . ... • l%N' 11011 MEMORANDUM CITY OF TO: Todd Gerhardt, City Manager CHANHASSEN 7700 Macnet Boulevard FROM: Todd Hoffman, Park and Recreation Director • PO Box 147 O� Cnanhassen,MN 55317 DATE: February 13, 2004 Administration Phone 952.227.1100 SUBJ: Consider Approval of Farmer's Market Proposal in City Center Park Fax 952 2271110 In response to direction from the City Council, the following amendments (shown in Building Inspections bold) have been made to the conditions of approval for a Chanhassen Farmer's hone'952.227 1180 Fax 952 227.1190 Market: Engineering 1. All vendors shall be restricted to the area depicted on the site map. Poonei 952 227.1160 Fax 952 2271170 2. No vendor shall be allowed within the right-of-way of Market Boulevard. Finance Phone.952.227 1140 Fax.952.227 1110 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents, or copies Park&Recreation thereof, shall be posted in a conspicuous location at each booth. Phone.952.227.1120 Fax.952 227.1110 4. Products shall be limited to produce and other food products, flowers, and Recreation Center 2310 Coulter Boulevard outdoor plant materials. Phone:952.227.1400 Fax.952.227.1404 5. A member of the farmer's market board shall be on the premises during Planning& weekly set-up, operation, and take-down of the market. Natural Resources Phone 952.227.1130 6. The Market shall provide its own barricades to block off both the east and Fax 952.227 1110 north access to the vending area parking lot. Public Works 1591 Park Road 7. The Market shall provide its own trash containers and pick up. Phone 952.227.1300 Fax 952221 1310 8. Access to the Library shall be maintained at all times. Senior Center Phone 952.227.1125 9. The City of Chanhassen and the Chanhassen Library shall be permitted at Fax:952.227 1110 various times to display and sell various items pertinent to their Web Site operations. we;channasseit.mn.ns 10. The Farmer's Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the Market for any reason,with one- eks notice. at any time. The City of Chanhassen•A growing community with clean lakes,quality schools,a charming downtown,thriving businesses,winding trails_and beautiful parks.A great place to live work and play. Todd Gerhardt, City Manager February 13, 2004 Page 2 of 2 12. The Farmer's Market Board shall obtain a $1,000,000 Comprehensive General Liability insurance policy naming the City of Chanhassen as an additional insured. 13. The Farmer's Market shall utilize portable restrooms already on-site in City Center Park. 14. The Farmer's Market shall pay a $25.00 weekly fee to the City, payable in two installments; $200 payable prior to the first market day, and the remaining balance due at the conclusion of the market season. RECOMMENDED ACTION It is recommended that the City Council approve the Farmer's Market Proposal for City Center Park with the conditions listed. Approval of this proposal requires a simple majority vote of those members present. ATTACHMENTS 1. City Council Report Dated February 2, 2004 2. Park and Recreation Commission Summary Minutes dated January 27, 2004 c: Mr. Jim Bledsaw Mr. Dave Boorsma 11011 MEMORANDUM TO: Todd Gerhardt, City Manager CITYOF FROM: Todd Hoffman,Park and Recreation Director 1/ C11Ii11IltASSEN DATE: February 2,2004 7700 Market Boulevard PO Boz 147 SUBJ: Proposal for Chanhassen Farmers Market Chanhassen,MN 55317 Administration On Tuesday, January 27,the Park and Recreation Commission reviewed a proposal to Phone:952.227.1100 hold a Chanhassen Farmers Market in the new City Center Park. Mr. Jim Bledsaw and Fax:952 227.1110 Mr.Dave Boorsma,representing the Chanhassen Chamber's Farmers Market Committee, Building Inspections were present at the meeting. Both Mr. Bledsaw and Mr. Boorsma made brief Phone:952.227.1180 introductory comments prior to staff presenting our finding regarding their proposal. A Fax:952.227.1190 copy of the committee's proposal,a staff report and other correspondence are attached. I have contacted representatives of the Chanhassen Library and they are fully supportive Engineering of the proposal. Phone:952.227.1160 Fax:952.227.1170 I will forward the minutes from the January Park and Recreation Commission meeting Finance when they become available. Phone:952.227.1140 Fax:952.227.1110 RECOMMENDATION Park&Recreation Phone:952.227.1120 The Park and Recreation Commission, by a unanimous vote,recommends that the City Fax:952.227.1110 Council approve the Farmers Market proposal with the following conditions: Recreation Center 2310 Coulter Boulevard 1. All vendors shall be restricted to the area depicted on the site map. Phone:952.227.1400 Fax:952.227.1404 2. No vendor shall be allowed to be within the right-of-way of Market Boulevard. Planning& 3. Each vendor shall comply with all state and local regulations and provide. Natural Resources proof of appropriate liability insurance. These documents,or copies thereof, Phone:952.227.1130 Fax:952.227.1110 shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products,flowers and Public Works outdoor plant materials. 1591 Park Road 5. A member of the farmers market board shall be on the premises during Phone:52277. 300 Fax:952.2.227.13310 weekly set-up,operation,and take-down of the market. Fax: 6. The market shall provide its own barricades to block off both the east and Senior Center north access to the vending area parking lot. Phone:952.227.1125 7. The market shall provide its own trash containers and pick up. Fax:952.227.1110 8. Access to the Library shall be maintained at all times. Web Site 9. The City of Chanhassen and the Chanhassen Library shall be permitted at www.ci.chanhassen.mn.us various tithes to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the market for any reason with one weeks notice. g:\park\th\farmersmarketccreport The City of Chanhassen•A growing community with clean lakes,quality schools,a charming downtown,thriving businesses,winding trails,and beautiful parks.A great place to live,work,and play. IOW MEMORANDUM CITY OF TO: Park and Recreation Commission CHANHASSEN 7700 Market Boulevard FROM: Todd Hoffman, Park and Recreation Director PO Box 147 Chanhassen,MN 55317 DATE: January 20, 2004 Administration SUBJECT: Chanhassen Farmers Market Proposal Phone:952.2221.1100 p Fax:952.227.1110 Attached please find a proposal for a Chanhassen Farmers Market. This PhInspections onen:952.221.1180 proposal has been forwarded by Mr. Jim Bledsaw representing the Farmers Fax:952.227.1190 Market Committee and the Chanhassen Chamber of Commerce. A site map depicting the proposed location for the market is also attached. The Farmers Engineering Market Committee has been meetingthroughout the fall and winter. I have Phone:952.227.1160row g Fax:952.227.1170 attended two of their meetings. Finance The whole idea behind City Center Park was to bring the community together 952.227.1140 Fax:952.227.1110 in the downtown. If successful, the farmers market likely.will become the signature event for this space. Farmers markets appeal to a wide spectrum of Park&Recreation people in a varieofwa s Located just off out-main street marketthePhone:952227.1120 Fax:9522would be visually flrllg�uing The atmosphere, sites,pleasant aromas:'and Recreation Center sounds of an opeiir market offer a wonderful diversion to everyday<life. 2310 Coulter Boulevard People get to know one another•in these•types of settings•and the commonality Phone:952.227.1400 of a weekly event in thedowiatown would build comiriunity`connectedness. Fax:952.227.1404 Planning& The Community Dvelopment.and Engineering Departments have:completed. Natural Resources a review of this posal. The`Community Dev ropelopment Department raised . PFax:952.227.11100 no issues with the lan ;The En ineerin De artment will re wire that, "•No. Fax:952.227.1110 P g. g P" q" vendor be allowed within the'public:fright-of-way of-Market Boulevard." The Public Works Sheriff's office is also reviewing the proposal I will forward:their comments 1Park Road when available. Phone:952.227.1300 Fax:952.227.1310 I have contacted MelissaBrechon, Carver County.Library Director and Chad Senior 22711enter Lubbers Chanhassen Branch Mana er info n themnof the ro osal Both. Phone:952.227.1125 r g: p P Fax:952.227.1110 Ms:"Brechon andMr.Lubbers,are excited about the proposal The 1000'a.m. opening of the Market eorresporids with the.opening of the Libtary. Web Site www.ci.chanhassen.mn.us One complication.which rn Iy•be encountered this spring will be the ongoing • remodeling of the'old library space.,Gen Con Construction will have control of the parking lot just tothe north of the Farnaers;Market`until sometime in May or June. • The City of Chanhassen•A growing community with clean lakes,quality schools,a charming downtown,thriving businesses,winding trails,and beautiful parks.A great place to live,work,and play. Park and Recreation Commission January 20, 2004 Page 2 RECOMMENDATION It is recommended that the Park and Recreation Commission recommend the City Council approve the Chanhassen Farmers Market proposal for City Center Park with the following conditions. 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed to be within the right-of-way of Market Boulevard. 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents or copies thereof shall be posted in a conspicuous location at each booth. 4. Products shall be limited to produce and other food products, flowers and outdoor plant materials. 5. A member of the farmer's market board shall be on the premises during weekly set-up, operation, and take-down of the market. 6. The Market shall provide its own barricades to block off both the east and north access to the vending area parking lot. 7. The Market shall provide its own trash containers and pick up. 8. Access to the Library shall be maintained at all times. 9. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the Market for any reason with one weeks notice. ATTACHMENTS 1. Proposal 2. Site Map 3. Memo from Matt Saam 4. Copy of letter addressed to Melissa Brechon c: Mr. Jim Bledsaw, Committee Chair Melissa Brechon, Carver County Library Director Todd Gerhardt,City Manager Kate Aanenson, Community Development Director Matt Saam, Asst. City Engineer Sergeant Jim Olson Dale Gregory,Park Superintendent Proposal to Chanhassen Parks Commission Chanhassen Farmers Market Permission is requested of the City of Chanhassen and the Chanhassen Parks Commission to use the Chanhassen City Center Park for a Saturday Farmers Market,to be offered each Saturday, from the first Saturday in May, until the last Saturday in October. The time of the Farmers Market will be 9:00 a.m.tol: ©O p.m., each Saturday. The goal of the Chanhassen Farmers Market is to enhance the Chanhassen area with an excellent farmer's market,offering produce which is locally grown. The farmer's market will be a gathering place for area residents. Our goal is twenty vendors, with the first year likely to be less than that number, at least at the beginning of the season. Each vendor will support the Chanhassen Farmer's Market with membership dues, and an annual or daily fee. Each vendor will provide their own liability insurance and will be required to comply with all applicable rules and codes regarding weights and measures, labeling requirements, or any other regulations which might apply. A member of the Farmer's Market board will be present each morning to insure compliance. The Chanhass6n Farmer's Market is being encouraged by the Chanhassen Chamber of Commerce. A committee of the Chamber has met for months planning this project. The farmer's market will be incorporated as a not-for-profit-corporation. The board of directors of the farmer's market will promote the market, collect the fees, and insure compliance with farmer's market rules and guidelines,to be developed by the board, especially health regulations. The parking lot just north of the park, on Market Blvd.,would be closed for vendors. Vendors would either sell from booths in the landscaped area, or from the back of their vehicles on the south edge of the parking lot. Citizens of the area will benefit by having access to locally grown, farm-fresh produce and the opportunity to interact with the farmer who grows the produce. Farmers markets help to promote good nutrition, wholesome eating habits, and better food preparation. The Chanhassen Farmer's Market will help small farm families in the area,providing direct access to supplement farm income. The farmer's market will be a great benefit to residents. Over time, it will also serve to boost the Chanhassen economy, by increasing buyer traffic downtown. The target date for our opening is May 8, 2004. RECEIVED Thank you for your kind consideration of this request. JAN 2004 , CITY OF CHANHASSEN 101 MEMORANDUM TO: Todd Hoffman, Parks Director CITY OF FROM: Matt Saain, Acting City Engineer/Public Works Dir. r CHANHASSEN �';� 7700 Market Boulevard DATE: January 15, 2004 PO Box 147 Chanhassen,MN 55317 SUBJ: Review of Farmers Market at City Center Park Administration Phone:952.227.1100 Fax:952.227.1110 The engineering department has completed its plan review of the above- Building Inspections referenced project. The following items and/or plan changes are recommended Phone:952.227.1180 prior to approval: Fax:952.227.1190 Engineering 1. No vendor will be allowed to be within the public right-of-way for Phone:952.227.1160 Market Blvd. Fax:952.227.1170 Finance g:\eng\rnatt\memos\farmers review.doc Phone:952.227.1140 Fax:952.227.1110 Park&Recreation Phone:952.227.1120 Fax:952.227.1110 • Recreation Center 2310 Coulter Boulevard Phone:952.227.1400 Fax:952.227.1404 Planning& Natural Resources • Phone:952.227.1130 Fax:952.227.1110 Public Works 1591 Park Road Phone:952.227.1300 Fax:952.227.1310 Senior Center • Phone:952.227.1125 Fax:952.227.1110 Web Site www.ci.chanhassen.mn.us • The City of Chanhassen•A growing community with clean lakes,quality schools,a charming downtown,thriving businesses,winding trails,and beautiful parks.A great place to live,work,and play. IOW January 12, 2004 CITY OF • CHANHASSEN 7700 Market Boulevard Ms. Melissa Brechon PO Box 147 Carver County Library Director Chanhassen,MN 55317 3 City Hall Plaza Administration Chaska,MN 55318 Phone:952.227.1100 Fax:952.227.1110 Dear Melissa: • Building Inspections Phone:952227.1160 Enclosed is the proposal we discussed for a Chanhassen Farmers Market Fax:952.227.1190 submitted by Mr. Jim Bledsaw and the farmer's market committee. Please Engineering review the proposal including the site map and submit any comments you may Phone:952.227.1160 have to me by Friday, January 23rd. Fax:952.227.1170 Finance On a separate note I would like to congratulate you again on the opening of • Phone:952.227.1140 the new Chanhassen Library! I spent some time in tale ``fireplace"room Fax:952.227.1110 reading just the other night. When my children located die and requested that • Park&Recreation we go check out they said that the fireplace room is eery all the Dad's go to Phone.952227.1120 read! What a"gieat addttton to the' ommunity Fax 952.227.1110 •Recreation Center Sincerely, 2310 Coulter Boulevard Phone:9522271400 • Fax:952.227.1404 .ni id Planning& •Todd Hoffman w r Natural Resourcesls Park and Recreator�= Phone:952.227.1130 Fax 952.227.1110 - TH:nvh A. r r s t r t r s p st r r fi xf[ < 7 r)tiC Sc a + 4�'� . �}�•lS f ft�vl �S 'NM,! �.�)A L T...1)14� P4. r' tY�. y:�si-A.»l yYaSr"!� {y.� Public Works 1591 Park Road • j k 3 )a '` }�s;u tS ' Phone:952227.1300 c: Chad Lubbarsti•VhdtihaR W31,$ ,.> Fax 952.227.1310 Senior Center - Phone:952.227.1125 Fax:952.227.1110 Web Site www.ci.chanhassen.mn.us The City of Chanhassen•A growing community with clean lakes,quality schools,a charming downtown,thriving businesses,winding trails,and beautiful parks.A great place to live,work,and play. Park and Rec Summary—January 27, 2004 APPROVAL OF MINUTES: Spizale moved, Robinson seconded to approve the Minutes of the Park and Recreation Commission meeting dated December 16, 2003 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. CHANHASSEN FARMERS MARKET PROPOSAL. Todd Hoffman introduced Jim Bledsaw and David Boorsma from the Farmers Market Committee. Jim Bledsaw corrected the times proposed to 9:00 a.m. to 1:00 p.m. and showed a layout for the booths at City Center Park. David Boorsma talked about his background and work on similar committees in other cities. Commissioner Spizale asked for clarification on the booth set-up. Commissioner O'Shea asked how vendors were recruited. Commissioner Robinson asked how the board will balance the types of vendors. Commissioner Atkins asked how the farmers market would deal with local farmers such as the Klingelhutz and Dimler's who have corn huts in town. She also asked what kind of items could be sold. Todd Hoffman stated staff had included condition number 4 which states that products shall be limited to produce and other food products, flowers and outdoor plant materials. No flea market or art sale items would be allowed, except perhaps on special occasions. He then presented the staff report. Commissioner Atkins asked who would make up the Farmers Market Board. Commissioner Robinson asked how the board was going to handle advertising and promotion. Commissioner O'Shea asked for clarification on parking. Chairman Stolar asked if there was adequate power, adequate parking available, if this would put a drain on city resources, and if vendors would need bonding along with liability insurance. He suggested that the farmers market be incorporated into the 4`h of July celebration. O'Shea moved, Kelly seconded that the Park and Recreation Commission recommend that the City Council approve the Chanhassen Farmers Market proposal for City Center Park with the following conditions: 1. All vendors shall be restricted to the area depicted on the site map. 2. No vendor shall be allowed within that right-of-way of Market Boulevard. 3. Each vendor shall comply with all state and local regulations and provide proof of appropriate liability insurance. These documents or copies thereof shall be posted in a conspicuous location at each booth. 4. Products shall be limited to just produce and other food products, flowers and outdoor plant materials. 5. A member of the farmers market board shall be on the premises during the weekly set-up, operation and take down of the market. 6. The market shall provide it's own barricades to block off both the east and north access to the vending area parking lot. Park and Rec Summary—January 27, 2004 7. The market shall provide it's own trash containers and pick up. 8. Access to the library shall be maintained at all times. 9. The City of Chanhassen and the Chanhassen Library shall be permitted at various times to display and sell various items pertinent to their operations. 10. The Farmers Market Board shall submit an annual report to the City Council at the close of each season. 11. The City retains the right to close the market for any reason with one weeks notice. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPOINT 2004 PLAYGROUND SELECTION COMMITTEE. Todd Hoffman presented the staff report on this item asking the commission to select a committee to review playground structure replacements at Lake Ann Park and Meadow Green Park and a new structure at Bandimere Park for the 2 to 5 age group. He outlined the review process for selecting a manufacturer and equipment. Chairman Stolar asked for volunteers, excluding himself due to a conflict of interest. Tom Kelly, Jack Spizale and Amy O'Shea volunteered to be on the committee, along with Jim Manders, a former Park and Recreation Commissioner who was asked by staff to be on the committee. Commissioner O'Shea asked if staff will look for neighborhood input. Chairman Stolar suggested asking a volunteer from the homeowners association near Meadow Green Park to be on the selection committee. REVIEW 2004 LAKE ANN BEACH LIFEGUARD CONTRACT, MINNETONKA COMMUNITY EDUCATION AND SERVICES. Jerry Ruegemer provided background information on this contract and pointed out that the 2004 contract price remained the same as 2003. Chairman Stolar asked that staff provide information on the number of lifeguards and actual hours worked during the 2004 season when this item comes back for review next year. Spizale moved, Atkins seconded that the Park and Rec Commission recommend the City Council approve the 2004 Lifeguard Contract for Lake Ann Beach for services provided by Minnetonka Community Education and Services in the amount of $27,555. AU voted in favor and the motion carried unanimously with a vote of 6 to 0. COMMUNITY CENTER UPDATE REPORT. Todd Hoffman provided background information on past efforts to build a community center in the city. He then informed the commission of two big news items. One being 3 :.' C.),,-..,;.:,, ''JO,i'.:-' ' Cii. U I 0 ADJACENTPANT TO 1111 41 1 --x • 1 7.:-...-, . . . . . IT ..... ... ... .. .......... .........: ..._..... •......., ® . , i HIIIIIIII ! ® 'a.. . 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