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A-2. Discussion of Commission Appointments � w q g CITY OF ClIANHASSEN Chanhassen isa Community for Life-Providing forToday and Planning forTomorrow rVH AS MEMORANDUM TO: Mayor&City Council ©4*G . FROM: Todd Gerhardt, City Manager DATE: March 27, 2017 SUBJ: Park &Recreation, Environmental, and Senior Commission Appointments PARK& RECREATION COMMISSION There are three three-year positions available for appointment to the Park &Recreation Commission and one to two youth positions available. The terms of Commissioners Steve Scharfenberg, Brent Carron, and Luke Thunberg are expiring. Steve Scharfenberg has reapplied. The term of Youth Commissioner Lauren Dale is expiring; however, she has also reapplied. Nine additional applications were received, two of which chose the Park &Recreation Commission as their second choice. The Park &Recreation Commission ranked the candidates as shown in the attached memo from Park&Recreation Director Todd Hoffman. Also attached is an applications summary to assist the City Council in ranking the candidates. ENVIRONMENTAL COMMISSION There are two three-year positions available for appointment to the Environmental Commission. The terms of Matthew Myers and Balakrishna Chintaginjala are expiring. Matthew Myers has reapplied. Five additional applications were received,three of which chose the Environmental Commission as their second choice. The Environmental Commission ranked the candidates as shown in the attached memo from Environmental Resources Coordinator Jill Sinclair. Also attached is an applications summary to assist the City Council in ranking the candidates. PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 Mayor&City Council Commission Interviews March 27, 2017 Page 2 SENIOR COMMISSION There is one two-year position and one or two three-year positions available for appointment to the Senior Commission. Jean Mancini resigned from the commission in January, leaving the two-year vacancy. The term of Commissioner Carol Buesgens is expiring; however, she has reapplied. One additional application was received. Candidate Barbara Chadwick was interviewed by the Senior Commission at their meeting on February 24, 2017. The Senior Commission is recommending that incumbent Carol Buesgens be reappointed for an additional three-year term, and Barbara Chadwick be appointed for the two- year term. Since the Senior Commission has the option of appointing seven or eight members, Council may or may not choose to appoint another candidate from the pool of commission applications. ATTACHMENTS 1. City Code, Section 2-46. —Appointment to city committees and commissions. 2. Park&Recreation Commission Recommendations. 3. Park&Recreation Commission Applications Summary. 4. Park&Recreation Commission 2016 Attendance Record. 5. Environmental Commission Recommendations. 6. Environmental Commission Applications Summary. 7. Environmental Commission 2016 Attendance Record. g:\commission application forms\2017\cc memo appointments 3-27-17.docx ARTICLE IV. - BOARDS AND COMMISSIONS Footnotes: --- (4) --- Cross reference— Park and recreation commission, § 14-16 et seq.; planning commission, § 15-16 et seq. State Law reference—Authority to establish advisory boards and commissions, M.S. § 412.621(2). DIVISION 1. -GENERALLY Sec. 2-46. -Appointment to city committees and commissions. All vacancies on committees, commissions, and boards shall be advertised to seek applicants. The city council may interview applicants before making appointment. With the exception of the housing and redevelopment authority, all appointments shall be by majority vote of the city council. Once appointed, an applicant shall serve until removed, with or without cause, by a four-fifths vote of the city council, until the expiration of the term of appointment and following appointment of the applicant's successor. Vacancies during a term shall be filled for the unexpired portion of the term. Sec. 2-46.01. -Same—Generally. The council determines the duties and exercises the powers of administrative boards or commissions. However, the council may establish boards or commissions as set forth in this article to investigate subjects or to perform quasi-judicial functions. Additional administrative boards or commissions shall be established as required by law or for the administration of a municipal function jointly shared with another political subdivision. (Ord. No. 363, § 4, 1-12-04) Sec. 2-46.03. - Planning commission. (a) Commission established. The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that Act, by this Code, and state law. The planning commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (b) Membership. The planning commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the planning commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable, or as required by law or this Code. Page 1 (d) Powers and duties. The planning commission shall have the powers and duties allowed under state law, including: (1) To prepare a comprehensive plan for the future development of the city that is submitted to the council for implementation and to recommend amendments of the plan to the council from time to time as may be necessary or desirable. (2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and the subdivision regulations and to report to the council its advice and recommendations with respect thereto. (3) To study applications and proposals for amendments to the zoning code and applications for special permits and to advise the council of its recommendations thereon. (4) To study preliminary plats and to advise the council of its recommendations thereof. (5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the council by state law concerning comprehensive planning, zoning, platting,changes in streets, and other matters of a general planning nature. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 5, 1-12-04) Sec. 2-46.05. - Park and recreation commission. (a) Creation. There is established a park and recreation commission for the city. (b) Membership. The park and recreation commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. Additionally, the commission may also have one or two youth representatives who shall also be voting members. Youth representatives shall be appointed for one-year terms. (c) Officers; meetings. The chairperson and vice chairperson of the park and recreation commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest,either directly or indirectly.The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The park and recreation commission shall have the following powers and duties: (1) To hold meetings of its members, to consider such matters pertaining to parks and public recreation programs in the city as shall be referred to the commission by the council, or as the members of the commission themselves deem proper. (2) To prepare a comprehensive plan for the future development of the city park and recreation system, to be submitted to the city council for implementation, and to maintain said plan, and recommend amendments of the plan to the city council, as may become necessary or desirable. (3) To act in an advisory capacity to the council in all matters relating to park and recreation in the city. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13) Page 2 Sec. 2-46.07. - Board of adjustments and appeals. Pursuant to M.S. §462.354, a board of adjustments and appeals is hereby established. The planning commission shall serve as the board of adjustments and appeals. (Ord. No. 363, § 7, 1-12-04) Sec. 2-46.09. - Environmental commission. (a) Commission established. The environmental commission is established to provide the residents of Chanhassen with opportunities to improve the quality of their environment, address issues that affect the city's natural resources, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen's natural resources. (b) Membership. The environmental commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the environmental commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly.The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The environmental commission has the following powers and duties: (1) The environmental commission shall serve as an advisory body to the city council and planning commission in addressing the needs of the environment as directed by the city council. All final decisions are to be made by the city council. (2) The environmental commission will consider and make recommendations at the direction of the city council regarding environmental issues. (3) The environmental commission will make recommendations at the direction of the city council regarding funding for environmental projects. (4) The environmental commission may propose studies to the city council and make recommendations according to the results. (5) The environmental commission will coordinate services with other governmental and private agencies for related issues. (e) Reports. The environmental commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 8, 1-12-04) Sec. 2-46.11. -Senior commission. (a) Commission established. The senior commission serves as an advisory body to the city council in addressing the special needs of people over age 55 living in Chanhassen. They consider and make recommendations to the city council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational Page 3 programs, senior center and senior housing, but are not limited to these issues. All final decisions are made by the city council. (b) Membership. The senior commission consists of seven or eight members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers;meetings. The chairperson and vice chairperson of the senior commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The senior commission shall have the following powers and duties: (1) They make recommendations to the city council regarding funding for special services to be provided for citizens over age 55. (2) They may propose needs studies for this age group where necessary and make recommendations to the city council based on the results. (3) They coordinate services with other governments and private agencies for this age group. (e) Reports. The commission shall make an annual written report to the council, not later than the last day of March of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 9, 1-12-04; Ord. No. 581, § 1, 4-8-13) Sec. 2-46.15. - Resignations and removal from commissions. Commissioners may resign voluntarily or may be removed from office by a majority vote of the city council. Vacancies on any advisory board or commission shall be filled by appointment with a majority vote of the city council. Vacancies shall be announced in the city's official newspaper and posted within city hall. Applications shall be available at the city clerk's office and shall be forwarded to the city council within the time prescribed. (Ord. No. 363, § 10, 1-12-04) Sec. 2-46.17. -Compensation. Commissioners shall serve without compensation. (Ord. No. 363, § 11, 1-12-04) Secs. 2-47-2-55. - Reserved. Page 4 � w CITY OF ClIANIIASSEN 9 S Chanhassen is a Community for Life-Providing forToday and Planning forTomorrow # HAS MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman Park and Recreation Director 47 DATE: March 2, 2017 SUBJ: Recommendation Concerning Appointments to Park and Recreation Commission On Tuesday evening, February 28,members of the Park and Recreation Commission interviewed candidates for appointment to the commission. Commissioners that conducted the interviews included Cole Kelly, Brent Carron, Jennifer Hougham,Jim Boettcher, and Rick Echternacht. Citizens interviewed included Mike Helland, Lisa Mekkelsen, Jeff Benelli, Grant Schaeferle, Mick Mekkelsen, Karl Tsuchiya, and Meredith Petouvis. Park and Recreation Commission incumbents Lauren Dale and Steve Scharfenberg have reapplied for their commission positions. Commissioners Brent Carron and Luke Thunberg are retiring from the Park and Recreation Commission after 6 years and 4 years of service respectively. As of April 1, there are two open youth positions and three open adult positions available on the Park and Recreation Commission. Upon conclusion of their discussion concerning the candidates, Commission members Kelly, Canon, Hougham, Boettcher, and Echternacht unanimously recommended that the positions be filled in the following rank order: Park and Recreation Commission Representatives,Youth-Two Positions Available 1. Lauren Dale (Incumbent) 2. Grant Schaeferle Park and Recreation Commission Representatives, Adult—Three Positions Available 1. Steve Scharfenberg(Incumbent) 2. Karl Tsuchiya 3. Meredith Petouvis 4. Mick Mekkelsen 5. Jeff Benelli 6. Mike Helland 7. Lisa Mekkelsen PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 PARK & RECREATION COMMISSION APPLICATIONS SUMMARY PARK& RECREATION COMMISSION—2017 Terms Expiring: • Steve Scharfenberg (Reapplied) COMMISSION COUNCIL • Brent Canon RANK RANK • Luke Thunberg • Lauren Dale(Youth Representative-Reapplied) Steve Scharfenberg, 1470 Lake Susan Hills Drive 1 Meredith Petouvis, 7041 Mill Creek Lane 3 Applicants Mick Mekkelsen, 9640 Independence Circle, #5 4 Jeff Benelli, 6710 Hopi Road 5 Mike Helland, 351 Parkland Way 6 Alternate Karl Tsuchiya(PC first choice), 356 Parkland Way 2 Applicants Lisa Mekkelsen (PC first choice), 9640 Independence 7 Circle, #5 Youth Lauren Dale, 2487 Bridle Creek Trail 1 Applicants Grant Schaeferle, 1111 Dove Court 2 First Ranked by: Meeting April 25 Cole Kelly, Brent Canon, Jennifer Hougham, Jim Boettcher, and Rick in April Echternacht Vacancies Three 3-Year Positions/One or Two 1-Year Youth Representative Positions 1. 3-Year Terms 2 (3) 3. Youth Representatives 1' 1-Year Term 2 (1 or 2) g:\commission application fonns\2017\park and recreation commission matrix.docx b o g i ".. o o� \ o o o O 00 00 N 00 00 A ' X d X < X d X d '1; el" X X X X X X X d 8 N < < X < < X X X CA CA (4 > X g QQV .x dx ›< x U ,._, ZtiN k d Q 4t �V U N �C �C �C ✓� �C �C �C d Gni WU A iN x x x x X d d X ,.,,, . 0 ,1[� ,t,,,,,„ x x k d x < x ›,a iec t 0 ,..4,--, < x < x x < . .4 O b a .,.. „„ N x d �C �C �C i< ›< �C o rl 0 b N ; N d �C �C rti< X X X X C.) N i v O ro � c '� Nc ;., :- . •-, r a •- NU0b4 00 �O v\ •-•• N vc '-'8 N O N U F- M xin LI) Q"- � o s ,. DO O W 7' 4) — c Q! � .5 v U_ U CD ti �' O Mry� U W 0 C H bb 61,0 � w q S e, CITY OF CHANHASSEN S Chanhassen is a Community for Life-Providing forToday and Planning forTomorrow MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Jill Sinclair,Environmental Resources Specialist DATE: March 27,2017 SUBJ: Appointments to the Environmental Commission The terms of Matthew Myers and Balakrishna Chintaginjala expire on March 31, 2017. Both positions will be for a three-year term. Matthew Myers has applied for reappointment. The Commission interviewed five applicants at their regular meeting on February 8,2017. The Commission ranked the applicants and requests that the City Council appoint two applicants to the commission for three-year terms expiring on March 31,2020. 1. Rachel Popken 2. Kristin Fulkerson 3. Keith Butcher 4. Matthew Myers 5. Eric Magistad 6. Jeffrey Benelli g:\commission application fonns\2017\ec recommendation.docx PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 ENVIRONMENTAL COMMISSION APPLICATIONS SUMMARY ENVIRONMENTAL COMMISSION—2017 Terms Expiring: COMMISSION COUNCIL • Matthew Myers (Reapplied) RANK RANK • Balakrishna Chintaginjala Rachel Popken, 2460 West 64th Street(PRC &EC) 1 Kristin Fulkerson, 6984 Country Oaks Road (EC) 2 Keith Butcher, 1770 Pheasant Circle (EC) 3 Applicants Matthew Myers, 7421 Windmill Drive(Incumbent) 4 Eric Magistad, 6503 Gray Fox Curve(PC &EC) 5 Jeffrey Bennelli, 6710 Hopi Road (EC &PRC) 6 First Ranked by: Environmental Commissioners Don Vasatka, Wayne Benbow, Bill Meeting April 12 Chappell, Charlotte Chappell in April Vacancies Two 3-Year Positions 1. 3-Year Terms (2) 2. g:\commission application forms\2017\environmental commission matrix.docx 13 C o C N 0 m CO °\i °l o ai +: N oo LO 00 00 Ln 0 a a 3- 01 t +, U CO 2 (o 0) C a) m no t Q Q Q Q ((00 O L a") [.x x .X x NE MI < a) Q C 0 N ch o IX IX < IXQ NE I E 0 U tib U Q < < c O 47. 0) a) E L +j c L CO O. cu oMI Q MI < WEe N ti +, o a)L co L 0 Mm 4, IX IX < < EN IX NO c Q 0C : r Vf .--I I a) o - up $ >. C C. DM < — LE Q to v 17X O C -moi 3 4J 0. .Q X 0 N C cu toQ N C < F9 WU I4 1® SC o • 7 v, co .- U E faM (6 0 , (C�0 FI ® ® = MN MN El1 m on c < Ca) E C M L C +, 2 O -o '5 Vf N. — w H p •Q Q IIR IM MI Y o L C cu £e. N Q 0 ca a) i C C• u 0U et _ O z O c To c co Y VV)i 4) — co N co (o N N fro E Q) N �it N up .0 O = >. Q 0 L 0 w E e-I A "O_ co C >? -Cco Y (6 i N C G) C > v t t U C U L 4) Z O — c oo o m U U = m U v u j m -C — II W Q Z * OD X ,.. .. CITY OF ClIANIIASSEN 9 , 9 % Chanhassen isa Community for Life-Providing forToday and Planning forTomorrow NH AS MEMORANDUM TO: Todd Gerhardt,City Manager FROM: Sharmeen Al-Jaff, Senior Planner DATE: March 27,2017 SUBJ: Appointments to the Senior Commission The term of Carol Buesgens expires on March 31,2017 and she has reapplied. Jean Mancini resigned from the Senior Commission in January leaving the remainder of a two-year term expiring March 31,2019. There are two or three open seats on the commission for the following terms: • Three-year appointment— 1 or 2 openings,expiring March 31,2020 • Two-year appointment— 1 opening, expiring March 31,2019 The commission interviewed one applicant,Barbara Chadwick, at their regular meeting on February 24,2017. The commission recommends that incumbent Carol Buesgens be reappointed for a three- year term ending March 31,2020,and that Barbara Chadwick be appointed to the second three-year term also expiring on March 31,2020 in order to balance the expiration dates among all the commissioners. The Council has the option of appointing an eighth member(see note below); however,no other applicants applied. NOTE: The commission has the option of appointing either seven or eight members to the Senior Commission per Section 2.46-11 (b)of the City Code. g:\commission application forms\2017\sc recommendation 03-27-2017.docx PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 SENIOR COMMISSION APPLICATIONS SUMMARY SENIOR COMMISSION—2017 Terms Expiring: • Carol Buesgens—reappointed 4/14 (Reapplied) COMMISSION COUNCIL Terms Vacated: RANK RANK • Jean Mancini—reappointed 4/16 (2-year term remaining) Carol Buesgens (Incumbent) 1 _ Barbara Chadwick 2 Applicants _ Alternate None Applicants First Ranked by: Senior Commissioners Barbara Nevin, Meeting April 21 Dorina Tipton, Jackie Engel, Camille Swanson, and in April Cheryl Ayotte Vacancies Two 3-Year Positions and One 2-Year Position 3-Year Terms (2) 2-Year Term (1) NOTE: The Senior Commission has the option to appoint a total of 7 or 8 commissioners per Section 2.46-11 (b) of the City Code. g:Acommission application forms\20I7\senior commission matrix.docx •0 a 4,,, Q o 0 0 0 0 o a L bA O O O pop 0 M) 00 Q a. 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