D-2. Approve Specialized Services Agreement with Carver County for Watercraft Inspectors Y
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e•-) CITY OF ClIANIIASSEN D- 2
V V
q N ASS Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park and Recreation Director
DATE: April 10 2017 t
SUBJ: Recommendation to the City Council to Approve the Specialized
Services Agreement with Carver County for Watercraft Inspectors
PROPOSED MOTION
"The Chanhassen City Council approves the 2017 Specialized Services Agreement with
Carver County for Watercraft Inspectors at Lake Ann, Lake Susan, and Lotus Lake in an
amount not to exceed $55,498.90 for a maximum total number of watercraft inspection hours
not to exceed 3,695 hours."
Approval requires a simple majority vote of the council.
BACKGROUND
The 2017 City of Chanhassen Watercraft Inspection Program will include inspections at Lake
Ann, Lake Susan, and Lotus Lake. Inbound and outbound watercraft inspections will be
conducted by Minnesota Department of Natural Resources Trained Level I Watercraft
Inspectors. The inspectors will be employed by Carver County through a joint services
agreement. Inspectors will be on duty at city-owned public water accesses on variable schedules
from May through October. Inspectors will be on duty at Lake Ann and Lake Susan Fridays
through Sundays and holidays; and at Lotus Lake seven days a week. The Riley Purgatory Bluff
Creek Watershed District(RPBCWD), Lotus Lake Conservation Alliance(LLCA), State of
Minnesota, Carver County, and the City of Chanhassen provide funding for the city's inspection
program.
DISCUSSION
2016—Year end Aquatic Invasive Species Report for City of Chanhassen.
PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Todd Hoffman
April 10,2017
Watercraft Inspectors
Page 2
Number of Watercrafts Inspected
Official data from the MN DNR resulted in a total of 4,489 watercraft inspections on Chanhassen
lakes.
• Lotus: 3,443 inspections (1,919 entering and 1,454 exiting)
• Ann: 595 inspections (337 entering and 253 exiting)
• Susan: 451 inspections(244 entering and 183 exiting)
County staff provided 3,333 hours of inspection services beginning May 14, 2016 and ending
Oct. 30, 2016. Of the 3,333 total inspections, two inspections confirmed the presence of zebra
mussels.
• Lotus: 2,156.75 hours—2 inspections with zebra mussels(6/17/16 & 8/6/16)
• Ann: 583.25 hours
• Susan: 593 hours
Potentially Contaminated Watercrafts
One hundred nineteen(or 3.6%)watercrafts inspected at Chanhassen lakes were NON-
COMPLIANT with MN AIS laws and were potentially contaminated with an aquatic invasive
species. Of the 119, 46 of them were found to have aquatic plants removable by hand,one
aquatic plant was stuck and required further decontamination, 36 with water,4 with mud, and 2
confirmed zebra mussels. Twenty-four watercrafts entered the access with the drain plug in.
Issues/Concerns
Inspector staff typically dwindles in the fall and the Chanhassen lakes experienced some
inspection service gaps in September.
The City of Chanhassen applies and promotes a comprehensive Aquatic Invasive Species (AIS)
Policy. This policy seeks to prevent and control the spread of AIS within the community and
across the state and region.
VOLUNTARY WATERCRAFT INSPECTIONS PROGRAM
Trained inspectors will be employed to help educate watercraft users about MS and inspect
watercraft at city-owned public water accesses. Inspection hours will be distributed over peak
use times.
BEST MANAGEMENT PRACTICES FOR WATER ACCESS
The Minnesota Department of Natural Resources' "Best Management Practices for Water
Accesses" has been implemented at city-owned public water accesses.
Todd Hoffman
April 10, 2017
Watercraft Inspectors
Page 3
GRANTS AND COLLABORATION WITH OTHER PROJECT PARTNERS
The city and county, with support from local watershed districts and lake associations/alliances,
have taken the lead on one of the state's most comprehensive watercraft inspection programs. As
appropriate, these partners are seeking grants to assist with these efforts.
PUBLIC AWARENESS AND EDUCATION ON AIS
All project partners provide and publish extensive information about the importance of
protecting against the spread of AIS and provide links to the DNR website for information
regarding DNR contacts, news,programs, and other information.
RECOMMENDATION
It is recommended that the Chanhassen City Council approve the 2017 Specialized Services
Agreement with Carver County for Watercraft Inspectors at Lake Ann, Lake Susan, and Lotus
Lake in an amount not to exceed $55,498.90 for a maximum total number of watercraft
inspection hours not to exceed 3,695 hours.
ATTACHMENTS
1. Specialized Services Agreement
2. 2017 Watercraft Inspections Schedules
3. Watercraft Inspector Job Summary
3. 2017 Watercraft Inspection Details
\\cfs5\cfs5\Shared_Data\PARK\TH\AIS\2017\2017 AIS CC Recommendation.docx
AGREEMENT
AGREEMENT entered into as of , 2017 by and between the CITY
OF CHANHASSEN, a Minnesota municipal corporation("City"), and COUNTY OF
CARVER,a body corporate and politic under the laws of Minnesota("County").
NOW,THEREFORE, in consideration of their mutual covenants and obligations,the
City and County agree as follows:
I. COUNTY SERVICES
The purpose of this Agreement is to assist the City in preventing the introduction of new
Aquatic Invasive Species(hereinafter called"AIS") into Lake Ann,Lake Susan and Lotus Lake
through AIS education and inspections. The primary contact for the County is Andrew Dickhart
and Todd Hoffman is the primary contact for the City.
II. SPECIALIZED PROFESSIONAL AGREEMENT SPECIFICATIONS
1. This Agreement shall commence upon its execution by both parties and continue
through November 15,2017. The total amount of compensation to be paid to the County shall
not exceed$55,498.90.
2. Inspections will be conducted at the following public access points: Lake Ann,
Lake Susan and Lotus Lake in accordance with the schedule attached as Appendix A.
3. Inspections outside of the foregoing hours shall be conducted by the County only
with the mutual consent and agreement of the City and the County. The maximum total number
of watercraft inspection hours for these days from May 13, 2017 through November 15,2017 is
three thousand six hundred ninety-five(3,695).
4. The County will provide all necessary supervision to assure that the County's
employees satisfactorily perform their duties under this Agreement.
5. The County will on board applicants as employee inspectors,be responsible for
training, scheduling, and payroll during the term of this agreement. The County will provide
inspector service as long it has inspector staffing or to the term of this agreement,whichever
comes first.
6. Watercraft inspectors placed by the County shall perform in accordance with the
approved position description attached in Appendix B. The City will reimburse the County for
inspections at the rate of Fifteen Dollars and 2/100($15.02)per hour up to a total not to exceed
$55,498.90.
7. The County will provide reports showing actual time spent by time, day, and
location.
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8. The county will coordinate MN DNR training sessions for the inspectors to be
certified as Level I or Level II inspectors.
9. The County shall act in all respects as an independent Contractor under this
Agreement and will be solely responsible for performance of services required hereunder, as well
as the means and manner of performance thereof. Nothing herein authorizes the County to act as
an agent or representative of the City for any purpose.
10. Any amendment to this agreement must be in writing and executed by both the
County and the City
III. INDEMNIFICATION
Each party shall be liable for its own acts to the extent provided by law and hereby agrees
to indemnify,hold harmless and defend the other, its officers and employees against any and all
liability, loss, costs, damages,expenses,claims or actions, including attorney's fees which the
other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of
or by reason of any act or omission of the party, its agents, servants or employees, in the
execution or performance or failure to adequately perform its obligations pursuant to this
Agreement.
It is understood and agreed that the County's and City's liability shall be limited by the
provisions of Minn.Stat.Chap.466 and/or other applicable law. To the full extent permitted by
law, actions by the parties pursuant to this Agreement are intended to be and shall be construed
as a"cooperative activity"and it is the intent of the parties that they shall be deemed a"single
government unit"for the purposes of liability, all as set forth in Minnesota Statutes, Section
471.59, Subd. 1 a(a); provided further that for purposes of that statute, each party to this
Agreement expressly declines responsibility for the acts of omissions of the other party.
IV.PAYMENT FOR SERVICES
1. Payments to the County will be paid as services are performed and will be paid
within thirty-five (35) days of receipt of the County's invoice, which shall be submitted no more
than monthly.
2. All other expenses incurred by the County in completing the work required under
this Agreement will be the County's responsibility.
V. TERMINATION OF AGREEMENT
This Agreement may be terminated at any time and for any reason by the City on seven
(7)days' written notice. In the event of termination by the City,the County is entitled to
compensation based on the number of hours worked up to the effective date of termination.
VI. NOTICE
1. Any notice,request, demand or other communication required or permitted under
the terms of this Agreement shall be deemed to be properly given when deposited in the United
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States Postal Service,postage prepaid, and addressed to the agent of each party as specified
herein.
2. However, when this Agreement requires immediate notice, such notice shall be
accomplished by telephone to the designated agent of the parties or by facsimile to the numbers
listed herein:
(a) Notices to City should be sent to:
City of Chanhassen
Attn: Todd Hoffman
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
Telephone: 952-227-1119
Fax: 952-227-1110
(b) Notices to the County should be sent to:
Carver County
Attn: Andrew Dickhart
600 E. 4th Street
Chaska, Minnesota
Telephone: 952-361-1871
Fax: 952-361-1828
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed
intending to be bound thereby.
CITY OF CHANHASSEN, COUNTY OF CARVER
MINNESOTA
BY: BY:
Denny Laufenburger, Mayor Tim Lynch, Chair, Board of
Commissioners
BY: BY:
Todd Gerhardt, City Manager David Hemze, County Administrator
Date: , 2017 Date: , 2017
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Lotus Lake Program Breakdown Lake Ann Program Breakdown
Who county cc Hrs Who CC-Chan Staff CC Hrs
Day:Hours to Cover Per Day 14 Day:Hours to Cover Per Day
Mon 6am-8pm PerWeek 98 Mon Per Week 40
Tues Gam-8pm Total Inspection days 115 Tues Total Inspection days 47
Wed Gam-8pm Total Inspection hours 1610
Wed Total Inspection hours 629
Thur Gam-8pm Total Inspection Sat 15.02/hravg. 1,1,18).20
Fri Gam-8pm Thur Total Inspection$at 15.02/hravg. 59,447 58
Sat Gam-8pm Fri 7am-8pm
Sun 6am-8pm Sat 6am-8pm Including Mem.Day,July 4,and Labor Day
May 13-Sept 4'I Sun 7am-8pm
Who coup CC Hrs May27-Sept4
Day:Hours to Cover Per Day 13
Mon 6:30am-7:30pm Per Week 91
Tues 6:30am-7:30pm Total Inspection days 26 Lake Susan Program Breakdown
Wed 6:30am-7:30pm Total Inspection hours 338 Who County CC Hrs
Thur 6:30am-7:30pm Total Inspection$at 15.02/hr avg. `..0(r,,il, Day:Hours to Cover Per Day
Fri 6:30am-7:30pm
Mon Per Week 40
Sat 6:30am-7:30pm
Sun 6:30am-7:30pm Tues Total Inspection days 47
SeptS-Sept 30 t Wed Total Inspection hours 629
Who county CC Hrs Thur Total Inspection$at 15.02/hravg. 5 5,047,53
Day:Hours to Cover Per Day 12 Fri 7am-8pm
Mon 7am-7pm Per Week 84 Sat Gam-Spm Including Mem.Day,July 4,and Labor Day
Tues 7am-7pm Total Inspection days 15 Sun 7am-Spm
Wed 7am-7pm Total Inspection hours 180
Thur 7am-7pm Total Inspection$at 15.02/hravg. /JO,(,I1 May 27-Sept 4
Fri 7am-7pm
Sat 7am-7pm
Sun 7am-7pm Chanhassen Totals
Oct l-Oct iS'l'-
Who CC-Chan Staff CC Hrs Hours Dollars
Day:Hours to Cover Per Day 11
Mon 7:30am-6:30pm Per Week 77 Lotus 2,437 $ 36,603.74
Tues 7:30am-6:30pm Total Inspection days 16
Wed 7:30am-6:30pm Total Inspection hours 176 Ann 629 $ 9,447.58
Thur 7:30am-6:30pm Total Inspection$at 15.02/hr avg. S /,a-1:.51
Fri 7:30am-6:30pm Susan 629 $ 9,447.58
Sat 7:30am-6:30pm
Sun 7:30am-6:30pm TOTAL 3,695 $ 55,498.90
0,116-Oct 31'1'
Who CC-Chan Staff CC Hrs
Day:Hours to Cover Per Day 8.5
Mon 7:30am-4pm Per Week 59.5
Tues 7:30am-4pm Total Inspection days 4
Wed 7:30am-4pm Total Inspection hours 34
Thur 7:30am-4pm Total Inspection$at 15.02/hr avg. S 510.68
Fri 7:30am-4pm
Sat 7:30am-4pm
Sun 7:30am-4pm
Nov 1-Nov 4
Who CC-Chan Staff CC Hrs
Day:Hours to Cover Per Day 9
Mon 7:00 am-4pm Per Week 63
Tues 7:00am-4pm Total Inspection days 11
Wed 7:00 am-4pm Total Inspection hours 99
Thur 7:00am-4pm Total Inspection Sat 15.02/hravg. 1428');
Fri 7:00am-4pm
Sat 7:00am-4pm
Sun 7:OOam-4pm
Nov 1-Novo
Total November Hours 133
Total November Cost $ 1,997.66
Total Hours 2437
Total Cost $ 36,603.74
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Appendix B.
JOB SUMMARY:
The Watercraft Inspector serves to inform and educate the public to the threats of
ecologically harmful aquatic invasive species to Minnesota's waters. Inspectors work at public
water access sites educating the public by providing information to watercraft users and
conducting a brief survey while inspecting watercraft for invasive species. Other duties
include assisting the coordinator with access postings, assisting Law Enforcement with access
checks, invasive plant removal; conduct other research in partnership with different
departments/organizations and other natural resource projects.
There are three levels being recruited for this position:
*Level I Watercraft Inspector: Level I Watercraft Inspectors will be required to attend and
pass a MN DNR inspection training course and will be responsible for public education,
watercraft inspections for Aquatic Invasive Species, documentation and reporting, on-site
surveys and sample collection.
*Level II Watercraft Inspector: Level II Watercraft Inspectors will be required to attend a MN
DNR decontamination training course in addition to a MN DNR inspection training course. A
Level II inspector will have the same responsibilities as a Level I, but will also be certified to
perform decontamination services using hot, high-pressure water.
*Lead Watercraft Inspector: Lead Inspectors will be Level II certified and be capable of taking
on additional leadership and administrative responsibilities such as employee training and
supervision, scheduling, inventory, oversight of day-to-day operations, etc.
TYPICAL DUTIES AND RESPONSIBILITIES:
• Educate the public on invasive species program and issues
• Distribute written information to watercraft users
• Inspect watercraft for invasive species
• Conduct a verbal survey & inspection inventory
• Document and record research activities
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Combined City and Lotus Lake Conservation Alliance
2017 Program Details
Duration of Inspections:
Lake Ann and Lake Susan 47 Days (5/27/17-9/4/17)
Lotus Lake 187 days(5/13/17-11/15/17)
Coverage Times:
Lake Ann &Lake Susan:
Fridays & Sundays (7 a.m. to 8 p.m.)
Saturdays ( 6 a.m. to 8 p.m.) and holidays
Lotus Lake:
May 13 to September 4 (6 am to 8 pm)
September 5-30 (6:30 am to 7:30 pm)
October 1-15 (7:00 am to 7:00 pm)
October 16-31 (7:30 am to 6:30 pm)
November 1-4 (7:30 am to 4:00 pm)
November 5-15 (7:00 am to 4:00 pm)
Total Inspection Hours:
Lake Ann 629 hours
Lake Susan 629 hours
Lotus Lake 2337 hours
3695 hours
Combined Program Budget
Inspections 3695 @$15.02/hr $55,498.90
Funding:
Riley Purgatory Bluff Creek Watershed District RPBCWD $25,000.00
City of
Chanhassen $14,500.00
Carver County $2,045.32
Lotus Lake Conservation Alliance/LLCA $13,953.58
$55,498.90
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