F-2. Park Road/Park Place Street Rehabilitation Project 16-04: Public Hearing, Approve Plans and Specifications, Authorize Advertisement for Bids Y
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QTCITY OF ClIANHASSEN
Chanhassen is a Community for Life-Providing forToday and Planning for Tomorrow
41H A �
MEMORANDUM
TO: Paul Oehme, Director of Public Works/City Engineer
FROM: Alyson Fauske, Assistant City Engineer VK
DATE: April 10, 2017
SUBJ: Park Road/Park Place Street Rehabilitation Project No. 16-04: Public Hearing;
Approve Plans and Specifications; Authorize Advertisement for Bids
PROPOSED MOTION
"The City Council adopts a resolution approving the plans and specifications and authorizes
advertisement for bids for the Park Road/Place Street Improvements Project No. 16-04.
City Council approval requires a super majority vote of the City Council present."
BACKGROUND
On November 23, 2015, the City Council approved the consultant contract with WSB & Associates
and authorized preparation of the feasibility study.
On March 10, 2016, an open house was held to discuss the proposed project; there were no visitors
at the open house.
At the March 14, 2016 meeting, the City Council accepted the feasibility study and called the public
hearing.
On April 11, 2016, the City Council held the public hearing and authorized the preparation of plans
and specifications.
The 2016 Minnesota State Legislative Session ended without approval of the bonding bill, therefore
City Project No. 16-04 was put on hold.
On February 13, 2017, the City Council authorized preparation of an addendum to the feasibility
study to update the estimated project costs and funding.
On March 13, 2017,the City Council accepted the addendum to the feasibility study and called for the
public hearing.
PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing;Approve Plans&Specifications; Authorize Advertisement for Bids
April 10,2017
Page 2
DISCUSSION
The current Capital Improvement Program includes the rehabilitation of Park Road and Park Place in
2017.
These streets were selected using the City's Pavement Management Program and site investigations.
This project includes approximately 0.8 miles of streets. Park Road was constructed in 1982 and
Park Place was constructed in 1987. The 2015 surveyed pavement condition scores for Park Road
range between 47 and 51. A PCI of 100 represents a new street.
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Figure� 1: Pavement Condition Scores
In 2005, Park Place was sealcoated which appears to have covered up more severe pavement
distresses. Due to the age and history of Park Place, it is recommended to include this street in the
2016 project. Park Road is a 41-foot wide urban street within an 80-foot wide right of way. Park
Place is 33 feet wide urban street within a 60-foot wide right of way.
The majority of the water main in this area is 10" diameter ductile iron pipe. There are no known
water main breaks within the project area. Valve and hydrant repairs will be completed by the
Utilities staff. Anode bags are proposed to be installed with this project to prolong the life of the
water main.
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20170410 ph approve plans&specs order ad for bid.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing;Approve Plans&Specifications;Authorize Advertisement for Bids
April 10,2017
Page 3
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Figure 2: Water Main
The sanitary sewer has been televised. Proposed repairs to this system include addressing noted
areas of inflow/infiltration and spot repairs to replace/repair damaged pipe. New casting and self-
sealing lids will be installed with this project. The sanitary sewer repair work be incorporated into
the inflow/infiltration project
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Figure 3: Sanitary Sewer
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20170410 ph approve plans&specs order ad for bid.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing;Approve Plans&Specifications;Authorize Advertisement for Bids
April 10,2017
Page 4
The public storm sewer within the project area is shown in Figure 4. Interior repairs to the catch
basins and manholes will be completed with this project.
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Figure 4: Storm Sewer
A culvert known as Bridge. No. R0612 was built in 1950 and lies under the east end of Park Road.
The culvert is currently in disrepair and is rated as structurally deficient and should be replaced with
this project. Since the bridge is structurally deficient, it qualifies for state bridge bonding funds.
The City plans to apply for State bridge bonding this spring.
PROJECT FUNDING
Budgets for the proposed work have been included in the 2017 CIP and identify Municipal State Aid
(MSA) funding for this project. The budget was increased from 2016 to accommodate the culvert
replacement with Municipal State Aid Funding in the event that bridge bonding funds are not
available. The proposed project funding is summarized as follows:
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20170410 ph approve plans&specs order ad for bid.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing;Approve Plans&Specifications; Authorize Advertisement for Bids
April 10,2017
Page 5
Funding Source Budget Feasibility
Estimate
Revolving Assessment Fund (Park Place Improvements) $100,000 $73,400.25
Municipal State Aid (MSA) Funds $1,100,000 $1,066,454.95
Total $1,200,000 $1,139,855.20
The estimated costs include 5% contingency and 10%indirect costs.
Assessments will be based off the City's assessment practice of assessing 40% of the street
improvements to the benefiting properties. The assessments would be proposed for eight (8) years at
a preliminary interest rate of 5.75%. For this project, staff proposes that the assessments be based on
the properties' benefitting area instead of front footage since the City's Public Works Facility
benefits from the project yet has very little frontage to Park Place. The estimated assessments are as
follows:
Parcel pID Owner Parcel Assessable Estimated
No. Area Area Assessment
1 251900310 Road Runner Repair, Inc. 2.89 2.89 $8,100
2 251900300 Road Runner Repair, Inc. 2.39 2.39 $6,700
3 251900290 Retail Tech, LLC 2.43 2.43 $6,810
4 251900280 Retail Tech, LLC 1.92 1.92 $5,380
5 251900270 Gary Goll 1.75 1.75 $4,900
6 251900260 GMP Properties, LLC 1.61 1.61 $4,510
7 251900250 Core Mpls. Industrial 1.58 1.58 $4,430
8 251900240 Core Mpls. Industrial 2.02. 2.02 $5,660
9 251900230 Core Mpls. Industrial 0.6 0.6 $1,680
10 251900231 United Mailing, Inc 1.71 0 $0
11 251900220 United Mailing, Inc 2.51 0 $0
12 251900210 United Mailing, Inc 3.34 3.34 $9,360
13 255650070 ISTAR Minnesota, LLC 9.92 9.92 $27,790
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20170410 ph approve plans&specs order ad for bid.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing;Approve Plans&Specifications;Authorize Advertisement for Bids
April 10,2017
Page 6
16 251900200 Core Mpls. Industrial 3.39 3.39 $9,500
17 251900190 Core Mpls. Industrial 2.96 2.96 $4,150
18 251900010 Carla Brockpahler 2.55 2.55 $7,140
19 251930070 MG, LLC 1.16 1.16 $3,250
20 251930080 City of Chanhassen 2.33 2.33 $6,530
21 251930030 Prince R. Nelson 2.65 2.65 $7,420
22 251930031 Christians Properties, LLC 1.3 1.3 $3,640
23 256420010 Alfred A. Iverson 3.55 3.55 $9,940
24 251930040 Alfred A. Iverson 6.32 6.32 $17,700
25 251930051 Chanhassen HRA 11.65 11.65 $32,640
The area for Parcels 10 and 11 were included in the assessable cost per acre calculation, however, it
is proposed that the assessable area for these parcels be "zero" as the City has been utilizing these
properties for recreational purposes since 1996.
Parcel 15 was deleted from the preliminary assessment roll as it contains a stormwater pond and is
therefore undevelopable.
SCHEDULE
A tentative schedule is as follows:
Bid Opening May 9, 2017
Assessment Hearing June 26, 2017
Start Construction Summer/Fall, 2017
Construction Substantially Complete Fall, 2017
Attachments: Resolution
CIP Sheet
Email from Al Iversen dated March 24, 2017
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20170410 ph approve plans&specs order ad for bid.docx
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: April 10, 2017 RESOLUTION NO: 2017-24
MOTION BY: SECONDED BY:
A RESOLUTION ORDERING IMPROVEMENTS, APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE PARK ROAD/PARK PLACE
STREET REHABILITATION PROJECT NO. 16-04
WHEREAS,
on March 13, 2017, the City Council received the addendum to the feasibility report for the
Park Road/Park Place Street Rehabilitation Project and called for the public hearing to be held on April 10, 2017
for the Park Road/Park Place Street Rehabilitation Project; and
WHEREAS,
fourteen days' mailed notice and two weeks' published notice of the hearing was given, and
th
the hearing was held thereon on the 10 day of April, 2017 which all persons desiring to be heard were given an
opportunity to be heard thereon; and
WHEREAS,
pursuant to the resolution passed by the Council on November 23, 2015, WSB &
Associates was designated as the Engineer for this improvement project;
WHEREAS,
pursuant to the resolution passed by the Council on April 11, 2016, the Engineer has
prepared plans and specifications for the Park Road/Park Place Rehabilitation Project No. 16-04 and has
presented such plans and specifications to the Council for approval;
NOW THEREFORE, BE IT RESOLVED
by the Chanhassen City Council:
1. Such improvement is necessary, cost-effective, and feasible as detail in the feasibility report; and
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2. Such improvement is hereby ordered as proposed in the Council resolution adopted this 10 day of April,
2017; and
3. Such plans and specifications, a copy of which can be reviewed at the office of the City Engineer, are
hereby approved; and
4. The city clerk shall prepare and cause to be inserted in the official city newspaper and QuestCDN.com, an
advertisement for bids upon the making of such improvement under such approved plans and specifications. The
ad shall be published at least three times, shall specify the work to be done, shall state that bids will be opened and
that the responsibility of the bidders will be considered by the Council at 7:00 PM on Monday, June 26, 2017, for
the Park Road/Park Place Rehabilitation Project No. 16-04, in the Council Chambers of the City Hall. Any bidder
whose responsibility is questioned during consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and
accompanied by a bid security payable to the clerk for 5% of the amount of such bid.
th
Passed and adopted by the Chanhassen City Council this 10 day of April, 2017.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
1
Capital Improvement Program 2017 thru 2021
Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Type Improvement
Project# ST-012 Useful Life Unassigned
Project Name Annual Street Improvement Program Category Streets/Highways
Account#1 601-xxxx-4751 Account#3 Priority n/a
Account#2 Account#4111
Description Total Project Cost: S30,680,000
Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas: 11
2017-Minnewashta Manor area and Lake Susan Hills Drive area
MSA-Park Road and Park Place
2018-Orchard Lane area
MSA-Lake Drive East and Dakota Ave(Highway 5 to Lake Drive East)
2019-Choctaw area,Kurvers Point area and 96th Street
MSA-Minnewashta Parkway overlay and trail
2020-Chan View area
MSA-Lake Lucy Road(Highway 41 to Galpin Blvd)and trail
•
2021 -Stone Creek area and Ches Mar Drive
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the IP
life of the street and is cost effective,a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical,reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
Prior Expenditures 2017 2018 2019 2020 2021 Total
16,405,000 Construction 4,375,000 2,700,000 2,300,000 3,800,000 1,100,000 14,275,000
Total Total 4,375,000 2,700,000 2,300,000 3,800,000 1,100,000 14,275,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total IP
16,405,000 Assessment/Revolving 3,275,000 1,600,000 1,100,000 3,300,000 1,100,000 10,375,000
Assess Fund
Total MSA 1,100,000 1,100,000 1,200,000 500,000 3,900,00011
Total 4,375,000 2,700,000 2,300,000 3,800,000 1,100,000 14,275,000
Budget Impact/Other j
This project may decrease maintenance costs. ,
IP
11,
1
II
I
88 J
Steckling, Jean
From: Fauske, Alyson
Sent: Friday, March 24, 2017 2:13 PM
To: Al Iversen
Cc: Steckling, Jean
Subject: Re: Park Road improvement No. 16-04
Hello Al
Thank you for your email, Al. Would you like a copy included in the council packet for the public record?
Alyson
On Mar 24, 2017, at 6:52 PM,Al Iversen <aiversen@pmtcorp.com>wrote:
Dear Alyson,
I received the info on the proposed project on Park Road, No. 16-04.
I and my staff do not see the necessity for resurfacing at all. We believe this road is in good condition.
I personally believe these funds could be better spent elsewhere.
We, as a small company, must make you aware of any and all unnecessary encumbrances, that could
and will pose a hardship to us.
Thank you for your attention in this matter
Al Iversen
Al Iversen
President
PMT Corporation I Permark
1500 Park Road Chanhassen MN 55317 USA
D: 952-470-08661F: 952-470-0865
Toll Free: 1-800-MANKIND (626-5463)
www.pmtcotp.com I aiversenra)pmtcozp.com
<image001.png>
PMT Corporation CONFIDENTIAL:
The information contained in this email communication is confidential information intended only for the use of the
addressee. Unauthorized use, disclosure or copying of this communication is strictly prohibited and may be
unlawful. If you have received this communication in error,please notify us immediately by return email and
destroy all copies of this communication, including all attachments.
1
CHRISTIANS, MC. C . MN CONTRACTOR
ID # BC003712
1480 PARK ROAD PHONE (952) 470-2001
CHANHASSEN, MN 55317 FAX (952) 470-2024
Federal ID # 41-1622305
March 30, 2017
City of Chanhassen
7700 Market Blvd.
PO Box 147
Chanhassen, MN 55317
Attn: Alyson Fauske, P.E.
Re: Park Road/Park Place Street Improvement Project No. 16-04
Dear Alyson,
I've received the public hearing notice about the improvement project set for the Park Road and Park
Place streets scheduled for June of 2017. I don't believe the estimated assessment for my property,
located at 1480 Park Road, in the amount of $3,640 is reasonable.
I believe that Christians Properties LLC should contribute no more than $2,400 since the majority of
the traffic and heavy road use is caused by the City Public Works Department which is located at 7901
Park Drive. I've come to this amount by calculating we have 200 lineal feet and $12 per foot seems
more reasonable.
I would think you and the Councilmembers would agree that $2,400 seems more than fair for our
Property
Thank you for your consideration on this matter.
4"
Robert D. Christians
Owner
Christians Properties LLC
cc: Denny Laufenburger, Mayor
"Our work is not complete until we have met your satisfaction. "