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CC 2017 03 27 CHANHASSEN CITY COUNCIL REGULAR MEETING MARCH 27, 2017 Mayor Laufenburger called the meeting to order at 7:10 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald and Councilwoman Tjornhom COUNCIL MEMBERS ABSENT: Councilwoman Ryan and Councilman Campion STAFF PRESENT: Todd Gerhardt, and Todd Hoffman PUBLIC PRESENT: Jackie Coulter 7753 Village Street (Farmers Market) Mayor Laufenburger: Thank you and welcome to this evening’s council meeting. To those who are present in the chamber as well as those who are watching on Mediacom cable channel at home or somewhere on the world wide web through our live streaming through our City webpage. Just for the record let it be known that tonight’s council members, Councilmember McDonald and Tjornhom are present as well as the Mayor and Council members Ryan and Campion are enjoying life somewhere on spring break but we are a quorum this evening so. First of all first item on the agenda is our agenda. Council members are there any modifications to the agenda? And if not we will proceed with the agenda printed, as it is printed. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated March 13, 2017 2. Receive Park and Recreation Commission Minutes dated February 28, 2017 3. Receive Planning Commission Minutes dated March 7, 2017 4. Item Deleted. 5. Approve Update to Farmers Market Agreement. 6. Approval of 2017 Liquor License Renewals. Chanhassen City Council – March 27, 2017 Resolution #2017-21: 7. Approve Resolution Authorizing Purchase of New Utility Vehicle. 8. Approve Certificate of Plat Correction for Foxwood. All voted in favor and the motion carried unanimously with a vote of 3 to 0. VISITOR PRESENTATIONS. Mayor Laufenburger: Visitor presentations are used at every council meeting and at this time anyone wishing to address the council on a matter that is not on the agenda for this evening you may please step to the podium and stating your name and your address for the record and we’ll be happy to hear you. Welcome. Mark Olson: Yeah Mayor, council. I’m Mark Olson. I’m Community Editor of the Chanhassen Villager and Chaska Herald. Mayor Laufenburger: Wonderful. Mark Olson: I’ve been with the Chaska Herald for about 20 years so I’ve been close to Chanhassen for that many years too but I’m learning a lot of new things quick and I appreciate any help that you can send my way from you or the public watching this so. If anyone needs to reach me they can get a hold of me at editor@chanvillager.com or at 952-345-6574. Mayor Laufenburger: Alright. Well Mr. Olson we like when people from Chaska choose to step into the world of Chanhassen so welcome. We love our relationship with our neighborhood in Chaska and I hope that you find us to be a very cordial and a very welcoming community. Mark Olson: I’ll be cheering on the Red Birds and the Cubs so. Mayor Laufenburger: Well we don’t mind a divided loyalty as long as you pay the admission to get in to both stadiums. Mark Olson: Thank you Mayor. Mayor Laufenburger: Alright Mark, nice to have you here. Thanks. Are there any other visitors that would like to come forward at this time? Then I will close visitor presentations. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Mayor Laufenburger: This is the meeting of the month when we have our update from both our fire department and from our law enforcement. Chief Johnson you’re first on the docket here tonight. Welcome. 2 Chanhassen City Council – March 27, 2017 Chief Don Johnson: Thank you Mayor, council. This is my report for February. Staffing is at 37 of 45 firefighters. We have, we had one firefighter on medical leave. We also had a Captain of 20 years, Joe Enfield retire. He ended his career with Chanhassen at the end of February so we’ll hopefully be bringing him to council here shortly. I’m happy to report that all of our 6 recruits have finished their class so they started back in July of 2016 and are now completed with all of their training as of this month so they’re responding to all calls and ironically we are in our th hiring process so we’ll be, we’re taking applications through April 7. If you’re interested in being a Chanhassen firefighter please visit the website and apply. All me on the phone if you want to talk about it. If it interests you. We are having an information night for all candidates thnd that apply on April 11 with testing and interviews on April 22 so that’s where we’re on pace right now to have our hiring well underway and having another group of recruits to bring to the City so. In February we responded to 51 calls. Significant calls included one structure fire response to Waconia as a mutual aid. We had 27 EMS calls and 3 motor vehicle accidents with injury. We’ve had several officers and firefighters respond, or excuse me, attend an officers school put on by the Minnesota Fire Chiefs Association in Alexandria and all of our training has been dedicated to EMS since the last time we met so we’re trying to get most of that out of the way for this year. The only investigation to talk about was the fire that we had on Drake Court. That completed pretty much the, within the subsequent days after the fire and it appears to be electrical in cause so the family’s well underway of making repairs and I think enjoying their spring break right now so. That’s all I have Mayor and I can stand for questions. Mayor Laufenburger: Any questions for the Chief? I have one. You mentioned that you have the 6 recruits that began in July of 2016 have now completed all of their training so does that mean they are ready to be fully certified and adorned with the appropriate black hats, things like that? Chief Don Johnson: We have a 2 year probationary process so we’ll be bringing them to you next July for black hat. We actually have last year’s, the year before’s recruits that have not only completed their training but also their probation so we will be having a black hat ceremony for those 2 firefighters coming up in July. Mayor Laufenburger: Wonderful. Chief Don Johnson: I did forget to mention, we do have the annual Lions Pancake Breakfast at nd the fire station on Sunday, April 2. That goes 8:00 to 1:00. We partner with the Lions. It’s been long standing and we enjoy being there so we’ll have all our trucks on display. There’ll be firefighters serving meals with the Lions cooking up a great breakfast so great family tickets for a family to come in and eat so we hope to see anybody that come there as well. nd Mayor Laufenburger: That’s Sunday, April 2. Chief Don Johnson: Correct. 3 Chanhassen City Council – March 27, 2017 Mayor Laufenburger: 8:00 til 1:00. Am til 1:00. Chief Don Johnson: Correct. Mayor Laufenburger: Wonderful. Chief Don Johnson: At the fire station at 7610 Laredo. Mayor Laufenburger: Alright. Well I know that I’ll be there to enjoy that. Thanks Chief very much. Chief Don Johnson: Thank you. Mayor Laufenburger: Lieutenant Kittelson, you’re up. Lt. Eric Kittelson: Good evening Mr. Mayor, council members. I have the monthly law enforcement update for you this evening. Monthly calls for service summary for February. We had 50 Group A crimes, 9 Group B crimes, 343 miscellaneous and non-criminal, 537 traffic stops, 38 administrative tasks for a total of 977 contacts for the month. So the arrest citations and verbal warning summary. Arrests we had 39 incidents resulting in 42 individuals being arrested and charged with 67 crimes. To compare that to January that’s almost double. We had 20 incidents resulting in 21 arrests and 38 criminal charges for those arrested. 24 of the 39 were DUI and shoplifting so it accounted for more than half of those. For citations those are about half of what they were the previous month. We had 106 citations. 50 for speed. 10 for driving after suspension and the biggest change there was there was none for winter parking so the citations were about half of what they normally were but because of the unseasonably warm weather we had no winter parking violations. Citations, we had 346 verbal warnings so Towards thrd Zero Death distracted driving is coming up April 10 through April 23 and we will join over 300 agencies throughout the state with increased and enhanced education and enforcement for the districted driving laws. And for those that do not know what that is, it’s also called the No Texting Law and what that actually means for everybody, every licensed driver in Minnesota is that it is illegal for drivers to read, send, text and emails or access the web in any manner while the vehicle is in motion or a part of traffic which includes sitting at a stop light or stop sign so for instance at 55 miles per hour, texting and driving is like traveling the length of an entire football field without looking up. It also distracted driving contributed to 1 in 4 crashes in 2015 and it also contributed to 65 of the 215 deaths on Minnesota roadways from 2011 to 2015 and another way to relay the texting and driving is another example is that 5 seconds is the average time your eyes are off the road from sending or receiving one text and reading it so with those things in mind we just want to remind people that not only is it illegal but it is extremely unsafe and dangerous so please don’t do it and I also have some community relation updates. On March th 20 I attended and presented at Southwest Christian High School and did the drug abuse th awareness presentation. Attended Act on Alzheimers on March 14 and unfortunately I missed 4 Chanhassen City Council – March 27, 2017 th your State of the City and Friends and Sergeant Bruenig attended that on March 6 in my place so that concludes my report. Mayor Laufenburger: Lieutenant Kittelson I know that, I know that City Manager Todd Gerhardt noted your absence from the State of the City so. No we understand that. Any questions of Lieutenant Kittelson? Councilman McDonald: Yes Mr. Mayor. Mayor Laufenburger: Mr. McDonald. Councilman McDonald: I know we just changed reporting systems and everything so I’m still kind of getting used to this but there used to be a historical look at things from a year ago. Am I missing that or is that part of something that kind of got dropped out? Lt. Eric Kittelson: No that’s, because of the major differences and changes in the two systems we’re unable to make those comparisons so we began this on June of last year and so, in just a couple months we’re already going to have a month to month yearly comparison. There are some other benchmarks. As you noticed there are 977 contacts or calls for service total. That’s right about where we usually are. That’s actually a little low even. We’re usually around 1,100. When you combine criminal, non-criminal, miscellaneous, medicals, traffic stops and all that, that’s about on par for what we are usually at and the rest is also very similar but the definitions, Part I, Part II has changed to Group A and Group B. We’ve also increased the number of crimes and that’s just one small example of why we can’t do those comparisons because there are simply things that are, that we’re measuring now that we never measured before. Councilman McDonald: So after we’ve been at this for a year and we start next year then will you be able to do the comparisons? Lt. Eric Kittelson: Yes. Councilman McDonald: Okay. Lt. Eric Kittelson: And the other thing we need to keep in mind is that Carver County is a pilot and we are one of the first, one of three agencies doing this in the entire state so that also, that feedback and some of those things we can help dictate and drive what these reports and how this information is gathered as one of the pilot projects. And the other thing is that when every other municipality is doing this for the first time in January of 2019, we will have 3 years of data. Be ahead of the curve. Councilman McDonald: Well the only reason I ask Lieutenant is that before we could also get a glimpse of where we’re at as far as you know crime and police calls and those things and so I look to having it come back because it is at least a good high level overview of where we’re at 5 Chanhassen City Council – March 27, 2017 and that as a council member is something I always try to look at is where we at with public safety. Lt. Eric Kittelson: Yep and this is mandated by the FBI. Just as a reminder this is something that we were required to do and as a pilot we are one of the first in the state to take this on and attempt this challenge. Another example is, such as the drug crimes. So before you heard those separated out as Part I and Part II. They are now all Group A. Just as theft is. Just as assault is. Just as damage to property is so that’s going to over inflate some of those numbers so something that was a petty misdemeanor and only punishable by a fine and not even a crime is now included in Group A so that’s another reason why those numbers could appear over inflated if we try to make those comparisons. Councilman McDonald: Okay, thank you. Lt. Eric Kittelson: You’re welcome. Mayor Laufenburger: So we just need to be patient for another 3 months and we’ll start seeing June. Lt. Eric Kittelson: Couple more months, yes. Mayor Laufenburger: Okay, good. Councilwoman Tjornhom. Councilwoman Tjornhom: Thank you for your report. When we do a citizen survey you know 98 percent of the people say they feel safe in the community yet you look at some of these numbers and you think wow. You know 900 contacts with somebody in the city for a month, would you say most of those contacts are residents or are they people just in town? Does that make sense? Lt. Eric Kittelson: Yes. Councilwoman Tjornhom: Is their address from Chanhassen? Lt. Eric Kittelson: There is, let me try a different approach and then tell me what you think. So when we did Part I and Part II crimes on average we averaged 50 to 80 out of those 1,200 incidents. So 80 out of 1,200 is very low. Those other 1,000 calls are, that’s a parking ticket. Winter parking could be 200 of those in January. Councilwoman Tjornhom: Right. Lt. Eric Kittelson: Traffic can be 300, 400, 500 of those. Miscellaneous non-criminal is burglary alarms. Medical alarms. Fire calls. Gun permits. Backgrounds for licensing through the City so a good portion of that is administrative but it would be very difficult to categorize and 6 Chanhassen City Council – March 27, 2017 say that those are or are not residents. I would say with DUI it can be from just about anywhere in the metro or the region. Someone passing through or a local resident but I would say that a good majority of those are residents, yes. Councilwoman Tjornhom: Okay, thank you. Lt. Eric Kittelson: Yes. Todd Gerhardt: Mayor, council members. Mayor Laufenburger: City Manager. Todd Gerhardt: Eric and I had a conversation before the packet went out and I’d like to say I talked to Jerry to ask that question of how is the comparison to last year because Eric and I had that conversation the last few months and what we’re building is a better data base. To define it down to a specific crime instead of this broad based category that something is getting lumped into and you may look at some of these things and feel as though whoa. We’re way high in traffic and that’s not going to be the case so once we get through June we can give you a better comparison to last year to this year and it’s going to be actual information and it’s going to be right to the source. So appreciate your patience on this and, but Eric and I believe that you’re going to get real information, real data and something that Eric can use as a tool of where to assign his staff to what the need is in crime and in meeting the needs of our residents. Lt. Eric Kittelson: Yep, absolutely. That’s a great point and we still have our crime mapping dashboards which is being fed, if you call 911, as soon as that call gets coded and cleared out it shows up on our crime map and we can look back at that for 7 days. 30 days. 365 days and that’s still going to come up with a general map of where the incidents are occurring so we can be proactive. And just as a final comment, unless you have any more questions, the biggest thing to remember with the two systems is that Minnesota CJRS, which is the previous system is summary based. This current NIBRS system is incident based so we’re simply measuring more crime and that’s another reason why the comparisons wouldn’t be accurate because under the previous system we would measure the highest level offense. So if there was a commercial burglary which resulted in a law enforcement pursuit and into a deadly force incident, the highest level of crime would be all you would be reported. Not what we would report 5 crimes and so that, without that explanation that’s going to inflate those numbers. Same incident. Same level of criminal activity occurring as the previous year. However it’s going to look like there’s more crime and it’s simply we’re measuring more crime. Mayor Laufenburger: And Lieutenant. Lt. Eric Kittelson: And back to the City Manager’s point of we’re getting better data. Better information. 7 Chanhassen City Council – March 27, 2017 Mayor Laufenburger: Lieutenant this is being applied all across Carver County is that correct? Lt. Eric Kittelson: Yes. Mayor Laufenburger: What about the City of Chaska, are they participating in this as well? They have their own police department. Lt. Eric Kittelson: I take that back. This is Carver County Sheriff’s Office only because of our records management system. There’s essentially 3 primary software providers of records management systems in the profession in our area and so all 3 of the pilot projects, participants, we each have a different system and so that’s one of the reasons we were looked at and one of the reasons we accepted it is we’re piloting it for our records management system. Ultimately the data’s all going to be the same but how it’s applied and how these reports look and things like that are what’s a little different so Chaska to my knowledge is not doing that and they have a different records management system than we do. Mayor Laufenburger: But the other cities in Carver County that you as Carver County Sheriff’s Office. Lt. Eric Kittelson: Yes the other 10 cities and all the county. Mayor Laufenburger: Victoria, Waconia, Carver, or the rest of them, they’re submitting their data in this same form? Lt. Eric Kittelson: Yes. Mayor Laufenburger: Okay. So that may be another way to look at this sometime down the road is how does the crime statistics in Chanhassen compare to the crime statistics in Watertown or in Norwood-Young America. Lt. Eric Kittelson: Yep. Mayor Laufenburger: You know just something to think about in the future. Okay. Lt. Eric Kittelson: And back to Councilwoman Tjornhom’s comment earlier, we’re still waiting to see how the uniform crime report comes out in a few months here and so the FBI may have another way of, so we’ve talked before about Part I and Part II crimes. There’s a uniform crime report which is basically a crime index which you can compare that to any city in the country and so back to your original point of how much crime and who’s committing those crimes, our crime index generally speaking is about 1,100 and that’s compared to 100,000 so basically your chances of being a victim of a serious crime in Chanhassen are about 1 percent. And so that’s really the best comparison and that’s a national comparison and that’s extremely low. 8 Chanhassen City Council – March 27, 2017 Mayor Laufenburger: And I think Lieutenant we recognize that the people in Chanhassen feel safe. We also recognize that there are incidents of crime that are present and if it’s possible for us to meet out where that happens. Where it occurs or why it occurs and as the City Manager Gerhardt said apply your resources in the best possible way to prevent the crime recognizing that some crime can be prevented by the citizens. You know lock your car or lock your garage. Lock your doors when you’re on vacation. When you’re on spring break. All you people that are on spring break watching this council meeting from Florida, Arizona and Hawaii, remember I hope you did the things that you needed to do to make that your papers get picked up in the morning so some of these things are preventable by citizens. Lt. Eric Kittelson: Absolutely, we can’t stress that enough. We’ve had situations where individuals have had very elaborate systems with cameras. They were on vacation and called us and sent us the video and said look at this person was in my house and they had an alarm system that wasn’t turned on and a door that wasn’t locked yet they were aware on vacation so help us help you. Mayor Laufenburger: There we go. Help us help you. Even those of you in Florida, Arizona, and all points nice. Thank you very much Lieutenant. Lt. Eric Kittelson: You’re welcome. Thank you. Mayor Laufenburger: Look forward to seeing you next month. Lt. Eric Kittelson: Yep. APPOINTMENT TO PARK AND RECREATION, ENVIRONMENTAL AND SENIOR COMMISSIONS. Mayor Laufenburger: This evening we are appointing members to the Park and Recreation, the Environmental and the Senior Commissions. Last meeting we appointed to the Planning Commission and once again let me repeat that this year we are blessed with having many, many applicants for these commission positions. This is a great way for people to step into serving the community and we thank all of the people who applied for these commissions. We recognize that not everybody could be appointed to this commission. There just weren’t that many positions open but let me use this time to make these appointments and I will make this in the form a motion for all 3 commissions. First of all to the Park and Recreation Commission. I would move that we appoint Steve Scharfenberg, Karl Tsuchiya, and Meredith Petouvis to 3 year terms serving on the Park and Recreation Commission. We’d also appoint youth representatives Lauren Dale and Grant Schaeferle to positions on the Park and Rec Commission. To the Environmental Commission there are two 3 year positions that we are making appointment. We would, I would like to appoint Rachel Popken and Keith Butcher to 3 year terms on the Environmental Commission. And on the Senior Commission I’d like to appoint 2 members to each to a 3 year term. Carol Buesgens to serve another 3 year term and Barbara Chadwick also 9 Chanhassen City Council – March 27, 2017 to serve a 3 year term and included in this motion I would ask, direct staff to make appropriate communications to the appointments and also to communicate our thanks and appreciation to commission member applicants who were not selected so with that I move the appointment of those members to the commission. Is there a second? Councilman McDonald: I’ll second. Mayor Laufenburger: Thank you Mr. McDonald. Is there any discussion? Mayor Laufenburger moved, Councilman McDonald seconded to make the following commission appointments: Park and Recreation Commission: Steve Scharfenberg, Karl Tsuchiya, and Meredith Petouvis to 3 year terms and Lauren Dale and Grant Schaeferle as youth representatives. Environmental Commission: Rachel Popken and Keith Butcher to 3 year terms. Senior Commission: Carol Buesgens and Barbara Chadwick to 3 year terms. Also directing staff to make appropriate communications of thanks and appreciation to the applicants who were not selected. All voted in favor and the motion carried unanimously with a vote of 3 to 0. Mayor Laufenburger: Congratulations to all of the appointments and we wish to express our sincere appreciation to all members who applied for participation in our commissions. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Mr. Gerhardt do you have any administrative presentations? th Todd Gerhardt: I do Mayor. What I’m handing out is a plaque for our Chanhassen 50 anniversary. Our Park and Rec Director and his commission worked on a plaque that would be placed at the front entryway of City Hall on the opposite side of the wall of the plaque that th dedicated the construction of City Hall so this would be recognizing our 50 anniversary so I just wanted to show you the design. Any questions or concerns that you may have about that. I think th it’s a great way to memorialize our 50 anniversary and thank Todd and the commission for coming up with that design and recognizing our 50 year anniversary. Mayor Laufenburger: Thank you Mr. Gerhardt and Mr. Hoffman. Wonderful design here and th this will be dedicated on May 8, is that correct? 10 Chanhassen City Council – March 27, 2017 Todd Gerhardt: Correct. Mayor Laufenburger: May 8, 2017 and just for the record it does reflect the City Council that was present in 1967 when the City became a city. Mayor Gene Coulter, Council members James Bennyhoff, Hubert Hill, Al Klingelhutz, and Adolf Tesness. And then it also identified members of the City Council 50 years later, this year 2017 and of course we know who those folks are. 50 years from frontier to future. Very well. Todd Gerhardt: Second item this week going on, Mayor Laufenburger and myself will be testifying on behalf of the 101 project sometime Wednesday afternoon. We haven’t got a specific date but I did get clarification that it would probably be later than 1:00 when we would testify so that would work. I’ve got the Mayor’s schedule. Again I think what they’ve asked for is a two page handout. I think my staff and Amy Lloyd did a fantastic job of graphically displaying our issues with 101 south of Pioneer down to County Road 61 and that will go out in the legislative staff report tomorrow. And then we’ll also be bringing our official map of 101 and the shovel ready project as we like to call it so I’d like to thank Denny for giving up his time Wednesday afternoon and anybody else that would like to come and listen to us testify. We get a whole 5 minutes so I don’t know if I’d give up your entire day for that but there’s a lot of other individuals that will be testifying so that’s all I have. Mayor Laufenburger: I just think Mr. Gerhardt it’s important for the citizens to recognize that this is a, this is an uphill battle. Not only is up the bluff an uphill excursion for people who want to travel it but based on the current situation in the legislature we have to work very, very hard to encourage people to support the funding of this project. We know the value of it because we travel it every day. Some of our council members do it when the weather isn’t so good so we know the importance from a public safety standpoint. From a commerce standpoint. From jobs not only in Chanhassen but jobs across the river for people who live in Chanhassen so this is a vital, a vital link to our future here in Chanhassen and we’re doing all we can to make our case with our own legislators and also transportation people. People in the bonding committee. Both Senate and the House so it’s a journey that we, we like doing it because we feel like it’s the only thing that we can do to really impact the availability of funds and it’s important to us. Todd Gerhardt: You’re absolutely right Mayor and the crazy thing about it is that the Senate has a Bill where you know they’re recommending to do away with turn back and the House has a Bill that is increasing the funding to turn back $15 million dollars a year over the next 3 years and that’s the one we’re supporting and hopefully the two committees will get together and find some reason to keep turn back because there are so many projects throughout the metro and out state that benefit from that program and to take that money and put it back into the transportation, overall transportation operation would be a loss of very important projects that need to be turned back to counties or cities. Mayor Laufenburger: So I would say that if there are any citizens in Chanhassen or even in the surrounding communities if you have interest in supporting our efforts to get Highway101 up the 11 Chanhassen City Council – March 27, 2017 bluff project completed in the near future as opposed to the distant future, please contact your legislator. Your representative or your senator and let them know that you value an improvement to Highway 101 up the bluff so thank you Mr. Gerhardt. Todd Gerhardt: You’re welcome. Thank you. Mayor Laufenburger: Any other comments? There being none may I have a motion to adjourn? Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 3 to 0. The City Council meeting was adjourned at 7:40 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 12