Loading...
D-7. Approve Purchase of Replacement Backup Server and Software Y 0� � sv 9 S CITY OF ClIANHASSEN Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow H AS MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Richard Rice, Information Systems Coordinator DATE: April 10, 2017 SUBJ: Approval for Purchase, Replacement Backup Server and Software PROPOSED MOTION "The City Council approves the purchase of a Quest DL4XX Server appliance with updated licensing to replace the existing Dell R720 backup server." City Council approval requires a simple majority vote of the City Council present. BACKGROUND All of the city network servers and designated critical workstations are backed-up on an hourly basis to a dedicated physical server located at City Hall. This server replicates the backups to another physical server located at Public Works. A Quest DL4300 preconfigured with Rapid Recovery software is proposed to replace the 4-year-old server at City Hall. That server will be repurposed to replace the older server at Public Works. RECOMMENDATION Staff recommends the purchase of a Quest DL4300 appliance from CIT, Computer Integrated Technologies for the amount of$19,977. ATTACHMENTS 1. Quote—CIT. 2. Quote—Quest. 3. CIP—EQ-013. g:\it\council memos\2017 backup server replacement.docx PH 952.227.1100• www.ci.chanhassen.mn.us • FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 �--� SALES QUOTE COMPUTER INTEGRATION TECHNOLOGIES 2375 Ventura Drive Woodbury, MN 55125 Sales Quote No.: 57634 Christopher L Goettl Sales Quote Date: 2/13/2017 Email: chris.goettl@cit-net.com Page: 1 Phone: 651-450-0333 Fax: 651-450-0300 Sell To: Ship To: City of Chanhassen City of Chanhassen 7700 Market Blvd Richard Rice Chanhassen, MN 55317 7700 Market Blvd Chanhassen, MN 55317 Ship Via Deliver by CIT Customer ID 10802 Terms Net 10 SalesPerson Christopher L Goettl Item No. Description Unit Quantity Unit Price Total Price Quest Rapid Recovery Appliance: 12315277 DL4300 128GB 5 PROT PHYSICAL 24X7 3YR Each 1 19,277.00 19,277.00 12315726 RAPID RECOV DL4000 ESS REM SVC PRE CONSU Each 1 700.00 700.00 DO NOT PAY FROM QUOTE Pricing and availability subject to change. State and local taxes or shipping fees may apply. Subtotal: 19,977.00 Invoice Discount: 0.00 Total Sales Tax: 0.00 Total: 19,977.00 Quote For CITY OF Date 3/20/2017 CHANHASSEN Quote# 1-3PKDBDB Rev# 1 MN Attn. Valid From 3/20/2017 Through 4/19/2017 Richard Rice 9522271111 Sales Rep David Grun rrice@ci.chanhassen.mn.mn Phone# +1 512 513 2407 Fax# Bill To Ship To End User CITY OF CHANHASSEN MN CITY OF CHANHASSEN MN CITY OF CHANHASSEN MN Richard Rice Richard Rice Richard Rice 7700 Market BvId 7700 Market Bvld 7700 Market BvId CHANHASSEN, Minnesota 55317 CHANHASSEN Minnesota 55317 CHANHASSEN 55317 United States United States United States rrice@ci.chanhassen.mn.mn Line Part# Qty Maintenance Net Price Extended Price Delivery Duration Method 1 BBE-APP-CK-247-NBD-3YR 1 36 USD 35,353.00 USD 35,353.00 Electronic DL4300 128GB APPLIANCE 5 PROTECTED PHYSICAL SERVERS W/NBD WARRANTY HARDWARE/24X7 3YR MAINT PACK 2 ADS-APP-PB-247-3YR 1 36 USD 0.00 USD 0.00 Electronic RAPID RECOVERY BACKUP AND REPLICATION W/DL4000 SERIES APPLIANCE PER 5 PROTECTED PHYSICAL SERVERS LICENSE/3YR 24X7 MAINTENANCE 3 AAM-APP-CB-247-NBD-3YR 1 36 USD 0.00 USD 0.00 Physical DL4300 3040 128GB APPLIANCE W/PK W/NBD WARRANTY HARDWARE/24X7 3YR MAINT 4 ARS-APP-PP 1 12 USD 650.00 USD 650.00 None RAPID RECOVERY DL4000 SERIES RIS ESSENTIALS-REMOTE IMPLEMENTATION SERVICE-PREPAID CONSULTING 5 S&H-3to5 1 12 USD 36.00 USD 36.00 Physical SHIPPING&HANDLING (3 TO 5 DAYS) 6 QLO-APP-CH 1 12 USD 454.99 USD 454.99 Physical QLOGIC 57810 DUAL PORT 10GB BASE-T LOW PROFILE ADAPTER W/DL APPLIANCE HARDWARE Payment Terms: Net 30 Subtotal USD 36,493.99 Estimated Tax Total USD 36,493.99 A copy of the Product Guide located at https://www.quest.com/assets/22090/is incorporated by reference. Quote ENU v7.8 Quest Software Inc. CONFIDENTIAL 4 Polaris Way,Aliso Viejo, California 92656 Tel 800.306.9329 Quote For CITY OF Date 3/20/2017 CHANHASSEN Quote# 1-3PKDBDB Rev# 1 MN Attn. Valid From 3/20/2017 Through 4/19/2017 Richard Rice 9522271111 Sales Rep David Grjn rrice@ci.chanhassen.mn.mn Phone# +1 512 513 2407 Fax# CUSTOMER'S SIGNATURE ON THIS QUOTATION CONSTITUTES CUSTOMER'S COMMITMENT TO PURCHASE THE SOFTWARE LICENSES, HARDWARE AND/OR MAINTENANCE SERVICES FOR THE PERIODS SET FORTH ABOVE PURSUANT TO THE TERMS AND CONDITIONS OF THE AGREEMENT(THE"PRODUCT AGREEMENT"),WHICH IS INCORPORATED HEREIN BY REFERENCE AND HAS BEEN MADE AVAILABLE TO CUSTOMER AT https://www.quest.com/legal/sta.aspx OR OTHERWISE. CUSTOMER ACKNOWLEDGES THIS QUOTATION AND THE AGREEMENT(S)REFERENCED HEREIN CONTAIN THE ENTIRE AGREEMENT BETWEEN THE PARTIES WITH RESPECT TO THE SUBJECT MATTER HEREOF AND SUPERSEDE ANY AND ALL OTHER AGREEMENTS AND COMMUNICATIONS,WRITTEN OR ORAL, EXPRESS OR IMPLIED WITH RESPECT THERETO. CUSTOMER'S SIGNATURE ON THIS QUOTATION CONSTITUTES CUSTOMER'S COMMITMENT TO PURCHASE THE INSTALLATION, TRAINING, JUMPSTART OR OTHER PROFESSIONAL SERVICES SET FORTH ABOVE PURSUANT TO THE TERMS AND CONDITIONS OF THE AGREEMENT LOCATED AT https://www.quest.com/legal/services-agreement.aspx(THE "SERVICES AGREEMENT"). CUSTOMER'S SIGNATURE ON THIS QUOTATION CONSTITUTES CUSTOMER'S COMMITMENT TO PURCHASE SOFTWARE, HARDWARE AND/OR MAINTENANCE SERVICES FOR THE PERIODS SET FORTH ABOVE PURSUANT TO THE TERMS AND CONDITIONS OF THE PRODUCT AGREEMENT(AS DEFINED BELOW),WHICH IS INCORPORATED HEREIN BY REFERENCE. THIS QUOTATION AND THE AGREEMENT(S)REFERENCED HEREIN CONTAIN THE ENTIRE PRODUCT AGREEMENT BETWEEN THE PARTIES WITH RESPECT TO THE SUBJECT MATTER HEREOF AND SUPERSEDE ANY AND ALL OTHER AGREEMENTS AND COMMUNICATIONS, WRITTEN OR ORAL, EXPRESS OR IMPLIED WITH RESPECT THERETO. EACH MAINTENANCE PERIOD SHALL COMMENCE UPON THE EXPIRATION OF THE PREVIOUS MAINTENANCE PERIOD. "PRODUCT AGREEMENT"SHALL BE DEFINED AS If Customer issues a purchase order for the items on this Quotation to an Affiliate of Quest Software Inc. (i)the fees shall be as agreed to by Customer and the Affiliate and (ii)the invoices for these items will be issued by and payable to the Affiliate. All applicable state and local taxes,shipping and handling charges, and out of pocket expenses shall be indicated on the invoice. Any amounts payable by Customer that remain unpaid after the due date shall be subject to a late charge equal to 1.5%of the invoice amount per month from the due date until such amount is paid, or the maximum rate permitted by law if less. FOB Shipping Point. All prices are in U.S.dollars. Quote ENU v7.8 Quest Software Inc. CONFIDENTIAL 4 Polaris Way,Aliso Viejo, California 92656 Tel 800.306.9329 Quote For CITY OF Date 3/20/2017 CHANHASSEN Quote# 1-3PKDBDB Rev# 1 MN — — Attn. Valid From 3/20/2017 Through 4/19/2017 Richard Rice 9522271111 Sales Rep David Grun rrice@ci.chanhassen.mn.mn Phone# +1 512 513 2407 Fax# Accepted By CITY OF CHANHASSEN MN Accepted By Quest Software Inc. Authorized Signature Authorized Signature Printed Name Printed Name Title: Title: Date: Date: THANK YOU FOR YOUR BUSINESS! Quote ENU v7.8 Quest Software Inc. CONFIDENTIAL 4 Polaris Way,Aliso Viejo, California 92656 Tel 800.306.9329 Capital Improvement Program 2017 thru 2021 Department Major Equipment City of Chanhassen, MN Contact Richard Rice Type Equipment Project# EQ-013 Useful Life 3-8 years Project Name Computer/Network Equipment Purchases/Upgrades Category Administration Account#1 400-4126-4703 Account#3 Priority n/a Account#2 Account#4 Description Total Project Cost: 51,126,600 Funds the purchase of replacement user and network computer,printer,peripherals,and networking hardware. The replacement schedule was adopted in 1999 and is subject to modification by the MIS Coordinator with the approval of the City Manager and department heads. Justification Budgeting and purchasing computer equipment through this project allows the City greater flexibility to direct equipment to where it is needed the most,rather than in individual budgets. The replacement schedule was developed by the MIS Coordinator in 1999 and approved by the 1999 Council appointed IT Task Force. Expenditures in the 2016 budget requests are for the replacement of two Vmware host servers,3 network switches,4 workstations, 12 desktop PC's,3 notebook PC's and 3 tablets. Most of the equipment being replaced will be recycled and re-issued to City staff. The oldest equipment in the inventory will be sold on the City public surplus auction site. Prior Expenditures 2017 2018 2019 2020 2021 Total 825,200 Office Equipment 72,900 69,700 79,000 79,800 301,400 Total Total 72,900 69,700 79,000 79,800 301,400 Prior Funding Sources 2017 2018 2019 2020 2021 Total 825,200 Capital Replacement 72,900 69,700 79,000 79,800 301,400 Equipment Fund Total Total 72,900 69,700 79,000 79,800 301,400 Budget Impact/Other Most items purchased for this account come with a 1 to 3 year warranty. Repairs to items are done by MIS staff after the warranty period expires. Spare parts or outside repairs are funded out of 101-1160-4530(Repair&Maintenance-Equipment)or 101-1160-4300(Consulting).