D-6. Lift Station No. 25 Rehabilitation: Approve Quote w
9 S .r CITY OF CHANHASSEN
Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
'VHAS
MEMORANDUM
TO: Todd Gerhardt,City Manager
FROM: Paul Oehme,Director of Public Works/City Engineer "
DATE: April 24, 2017
SUBJ: Sanitary Lift Station#25 Rehabilitation: Approve Quote
PROPOSED MOTION
"The City Council approves a quote in the amount of$24,570 to Minnesota Pump Works for pumps,check
valves and piping replacement at Lift Station#25."
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
Annually,the City considers replacement of equipment for lift stations that are worn,unreliable,and impractical to
maintain. These replacements are a pro-active approach designed to make Chanhassen's core collection system
more reliable and less likely to cause costly emergency repairs and potential sewer backups. The Utility
Department currently maintains 31 lift stations in the wastewater collections system. Lift Station#25 has been
identified as the next lift station needing rehabilitation.
DISCUSSION
Lift Station#25 is located at 1340 Heather Court. The station has two 7.6 hp pumps. The pumps are 24 years old.
These pumps are proposed to be replaced with 10 hp pumps. Most of the interior piping is original and heavily
corroded. The check valves are also proposed to be replaced.
Staff has received two quotes for the pumps and piping as follows:
Minnesota Pump Works Electric Pump
Total $24,582.78 $25,475.00
Minnesota Pump Works has worked with the City on previous lift station rehabilitation projects. Their work has
been acceptable.
Most of the funding for the improvements is proposed to come from CIP#17. The remaining$4,582.78 is
proposed to come from the sewer budget,repair and maintenance sewer equipment.
Attachment: 1. CIP Page SS-017 2. Sewer Utility Budget Page 3. Resolution
c: Kevin Crooks,Utility Superintendent
g:\eng\public\pw055-lift stations(general)\bkg 042417 Is 25 rehab quote I.doc
PH 952.227.1100• www.ci.chanhassen.mn.11s • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
I
Capital Improvement Program 2017 thru 2021I Department Sanitary Sewer Improvements
City of Chanhassen, MN Department
Paul Oehme
I Project# SS-017 Type Improvement
Useful Life Unassigned
Project Name Sanitary Lift Station Rehabilitation Program Category Utilities
Account#1 701-7025-4751 Account#3 Priority n/a
IAccount#2 Account#4
Description Total Project Cost: S653,000
The sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment.
I The City currently maintains 31 lift stations. Many of these lift stations are high service pumps and need frequent servicing. The program will
service or replace pumps,pipe gallery,and electrical components as needed. The proposed lift stations scheduled for improvements over the next
5 years are as follows:
I 2017-#25 and#26
2018-#I8
2019-#28
2020-#22
2021 -#2
Justification
Reduce emergency calls and potential sewer backups.
1
_ Prior Expenditures 2017 2018 2019 2020 2021 Total
I535,000 Maintenance 20,000 20,000 25,000 28,000 25,000 118,000
Total Total 20,000 20,000 25,000 28,000 25,000 118,000
' Prior Funding Sources 2017 2018 2019 2020 2021 Total
535,000 Sewer Utility Fund 20,000 20,000 25,000 28,000 25,000 118,000
i Total Total 20,000 20,000 25,000 28,000 25,000 118,000
Budget Impact/Other
•
I
I
I
I
I •
1 81
I
1
2017 Enterprise Funds
701 Sewer Utility Expenditures I
2016 to
2014 2015 2016 2017 2017 2018
Account Description Actual Actual Budget Budget %Inc/(Dec) Estimate
4010 Salaries&Wages-Reg 257,495 251,009 275,000 330,700 20.3% 360,000
4011 Overtime-Reg 8,412 8,955 8,000 8,000 0.0% 8,000
4012 Stand-By Pay 6,832 6,982 7,000 7,000 0.0% 7,000
4020 Salaries&Wages-Temp 13,666 22,096 16,000 18,000 12.5% 18,000
4021 Overtime-Temp 157 145 - - 0.0% -
4030 Contributions-Retirement 40,297 46,601 44,500 53,000 19.1% 55,000
4040 Contributions-Insurance 48,952 46,964 58,000 68,300 17.8% 78,000
4050 Workers Compensation 11,925 8,519 13,000 10,000 (23.1%) 10,000
4060 Unemployment, 655 - - - 0.0% -
* Total Personal Services 388,391 391,271 421,500 495,000 17.4% 536,000
4120 Supplies-Equipment 4,072 937 10,000 5,000 (50.0%) 5,000
4140 Supplies-Vehicles 3,685 1,574 5,000 4,000 (20.0%) 4,000
4150 Maintenance Materials 8,340 11,017 10,000 10,000 0.0% 10,000
4160 Chemicals - 3,725 3,000 3,800 26.7% 3,800
4170 Motor Fuels&Lubricants 14,576 9,277 15,000 15,000 0.0% 15,000
4240 Uniforms&Clothing 1,526 1,734 2,000 2,000 0.0% 2,000
4260 Small Tools&Equipment 1,823 4,436 2,800 3,500 25.0% 3,500
* Total Materials&Supplies 34,023 32,698 47,800 43,300 (9.4%) 43,300
4300 Fees,Services 24,467 31,167 25,000 40,000 60.0% 40,000 I
4301 Auditing 6,000 6,555 7,200 7,000 (2.8%) 7,000
4310 Telephone 7,094 6,824 7,500 7,000 (6.7%) 7,000
4320 Utilities 86,771 68,262 85,000 75,000 (11.8%) 75,000
4330 Postage 7,957 7,444 8,000 8,000 0.0% 8,000
4340 Printing&Publishing 1,576 1,517 1,600 1,600 0.0% 1,600
4350 Cleaning&Waste Removal 32 771 - - 0.0% - ii-
4360 Subscriptions&Memberships 317 188 400 400 0.0% 400
4370 Travel&Training 2,552 3,267 4,200 4,200 0.0% 4,200II
4410 Rental-Equipment - 93 500 500 0.0% 500
4440 License&Registration 176 - - - 0.0% -
4483 Insurance-General Liability 13,000 13,000 20,000 20,000 0.0% 20,000
4509 Remit to Other Agencies 1,461,463 1,567,672 1,436,900 1,540,900 7.2% 1,575,000
4510 Repair&Maintenance-Building 59 4,380 4,200 4,200 0.0% 4,200
4520 Repair&Maintenance-Vehicles 910 299 1,000 1,000 0.0% 1,000
t�l)
--14530 Repair&Maintenance-Equip 22,978 27,220 26,000 26,000 0.0% 26,000
4551 Repair&Maintenance-Sewer 84,343 77,525 85,000 85,000 0.0% 85,000
4553 Emergency Repairs-Sewer 652 9,238 4,000 4,000 0.0% 4,000
4901 Refunds/Reimbursements - 27,335 - - 0.0% -
* Total Contractual Services 1,720,347 1,852,755 1,716,500 1,824,800 6.3% 1,858,900
1
4707 Software 117 - - - 0.0% -
* Total Capital Outlay 117 - - - 0.0% -
** Total Expenditures 2,142,877 2,276,725 2,185,800 2,363,100 8.1% 2,438,200
SIGNIFICANT CHANGES DESCRIPTION OF CHANGE
2017
4300 Fees,Services Begin paying for Cartegraph ongoing maintenance in Utility Funds. j
4509 Remit to Other Agencies Increase for Sewage costs with Met Council
1
2018
88
a
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: April 24,2017 RESOLUTION NO: 2014-XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING A QUOTE FOR
LIFT STATION NO.25 REHABILITATION
PW055A
WHEREAS,quotes were received for pumps and piping rehabilitation in Lift Station No.
25;
AND WHEREAS,it appears the quote from Minnesota Pump Works in the amount of
$24,570.00 is the lowest responsible quote.
NOW THEREFORE,BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to accept the quote in the amount
of$24,570.00 from Minnesota Pump Works in the name of the City of Chanhassen for
pumps and piping rehabilitation in Lift Station No. 25,PW055A.
Passed and adopted by the Chanhassen City Council this 24th day of April, 2017.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT