D-7. Sanitary Sewer Televising for the 2017 Sanitary Sewer I/I Project No. 17-04: Approve Quote TY D -r7
CITY OF CHANIIASSEN
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9 S Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
tVy AS
MEMORANDUM
TO: Paul Oehme,Director of Public Works/City Engineer-
FROM: Stephanie Smith, Project Engineer
DATE: April 24, 2017 O , �
SUBJ: Sanitary Sewer Televising for the 2017 Sanitary Sewer UI Project No. 17-04:
Approve Quote
PROPOSED MOTION
"The City Council approves a quote for the Sanitary Sewer Televising Service for 2017 Sanitary
Sewer I/I Project No. 17-04 from Pipe Services Corporation in the amount of$37,359.93."
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
The Metropolitan Council is currently monitoring the flow of sanitary sewer from each city to determine
the amount of Inflow and Infiltration(I/I)to the Met Council's treatment plant. If the City exceeds the
allowance set by the Met Council,the City will be surcharged a fee based on the amount of flow above
the allowed amount. This project will help reduce I/I from entering the sanitary sewer system by locating
infiltration from the public system and other contributors to I/I in the City's sanitary sewer system.
DISCUSSION
Sanitary sewer televising consists of cleaning out the sanitary sewer and recording video of the lengths of
pipe in the project area. The contractor will produce a report for the City about any deficiencies observed
during the video examination of the pipes.
The information obtained from the televising will be used to plan what sanitary sewer repairs will need to
be included as part of the 2017 Sanitary Sewer I/I Project No. 17-04,the 2018 Street Reconstruction
Project and the 2019 Street Rehabilitation Project.
BIDS RECEIVED
The City of Chanhassen solicited quotes from three contractors on March 27, 2015. Three quotes were
received. The low quote for this project was from Pipe Services Corporation. This contractor has
completed work in Chanhassen in the past and their work has been acceptable.
Contactor Quote Total
Hydro Klean $ 82,320.47
Pipe Services $37,359.93
Sewer Services,Inc. $ 55,754.90
PH 952.227.1100• www.ci.chanhassen.mn.11s • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Paul Oehme
Sanitary Sewer Televising: Approve Quote
April 24,2017
Page 2
Funding for this project has been budgeted for in the 2017 CIP, Project SS-012,and will be paid for by
the Sewer Utility Fund. The amount budgeted for 2017 is$200,000.
All work associated with this project is eligible for offsetting the MCES surcharge.
Attachments: 1. 2017 Sanitary Sewer Televising Project Location Maps
2. CIP Page
3. Resolution
c: Kevin Crooks,Utility Superintendent
g:\eng\public\_2017 projects\1 7-04 2017 sanitary sewer i&i project\communication\1 70424_cc_approve televising quote.doc
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Capital Improvement Program 2017 thru 2021 Department Sanitary Sewer Improvements
City of Chanhassen, MN Contact Paul Oehme
Project# SS-012 Type Improvement
Useful Life Unassigned
Project Name Inflow and Infiltration Abatement
Category Utilities
Account#1 70l-70xx-4751 Account#3 Priority nit!
Account#2 Account#4
Description Total Project Cost: 52,100,000
This annual project includes televising,repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
Report and aspects of the program are included in the annual street project. The projects were reviewed by Metropolitan Council and approved in
lieu of surcharge fees.
Justification
City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks,displaced joints,manhole covers,or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City's lift stations.
Prior Expenditures 2017 2018 2019 2020 2021 Total
1,100,000 Maintenance 200,000 200,000 200,000 200,000 200,000 1,000,000
Total Total 200,000 200,000 200,000 200,000 200,000 1,000,000
Prior Funding Sources 2017 2018 2019 2020 2021 Total
1,100,000 Sewer Utility Fund 200,000 200,000 200,000 200,000 200,000 1,000,000
Total Total 200,000 200,000 200,000 200,000 200,000 1,000,000
Budget Impact/Other
The efforts may decrease operational costs,MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
79
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: April 24,2017 RESOLUTION NO: 2017-XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING A QUOTE FOR SANITARY SEWER TELEVISING
FOR THE 2017 SANITARY SEWER INFILTRATION/INFLOW(I/I)
PROJECT NO. 17-04
WHEREAS,pursuant to a request for quotes for sanitary sewer televising for the 2017
Sanitary Sewer I/I project,three quotes were received and opened. The quotes are as follows:
Contactor lilt Quote Total
Hydro Klean $ 82,320.47
Pipe Services $ 37,359.93
Sewer Services, Inc. $ 55,754.90
AND WHEREAS,Pipe Services Corporation had the lowest responsible quote with a total
quote amount of$37,359.93.
NOW THEREFORE,BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Pipe
Services Corporation in the name of the City of Chanhassen for sanitary sewer televising
for the 2017 Sanitary Sewer 1/I Project No. 17-04, according to the plans and specifications
therefore approved by the City Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all quoters the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 24th day of April,2017.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT