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L-1. Review Plans and Specifications for Chanhassen City Hall exterior improvements, Damon Farber, Landscape Architects (next step: staff will be taking bids) 0� CITY OF ClIANHASSEN n � d w S Chanhassen is a Community for Life-Providing for Today and Planning forTomorrow H A � MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman, Park and Recreation Director 0114,(72 . DATE: May 8, 2017 SUBJ: Review Plans and Specifications for City Hall Exterior Improvements, Damon Farber Landscape Architects BACKGROUND The current City Hall campus was completed in 1980 and 1981. A variety of exterior site improvements completed at that time have outlived their useful life expectancy. City Center Park and the Library were completed in 2004 and certain components of the site improvements and landscaping installed at that time have failed and are in need of repair or replacement. The 2017 Capital Improvement Program includes $420,000 to fulfill the need to repair and replace these exterior City Hall site improvements and landscaping in addition to improving directional signage. City Council members toured the exterior of City Hall last November with Mr. Matt Wilkens of Damon Farber Landscape Architects. Since the first of the year, Mr. Wilkens has been working with staff on the development of a project plan set, specifications, and related bidding documents. The components included in the consulting work being provided by Mr. Wilkens and his associates include: — Develop demolition plan and notes — Coordinate with Chanhassen Park and Recreation — Three meetings — Prepare schematics for new design elements — Prepare site improvements plan(landscape and hardscape) — City Hall front entry plaza, stairway,railings,parking lot wall — City Hall, Library, Senior Center identification and monument signage — City Center campus landscape updates and replacements — City Center campus site furnishing updates — City Center campus hardscape updates (safety) and replacements (paving and walls) PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317 Todd Hoffman May 8, 2017 Page 2 — Prepare planting and site furnishing schedules and site installation details — Prepare site and landscape improvement specifications — Verify estimate of probable site and landscape improvement costs to meet target budget — Refine site improvements plan per comments — Verify estimate of probable site and landscape improvement costs to meet target budget — Finalize site improvements plan documents — Attend pre-bid walk thru meeting — Respond to preferred contractor questions regarding documents — Provide addendum(s) — Respond to field questions regarding site and landscape improvement drawings — Five site visits including pre-construction meeting — Perform punch list duties — Project close out — Travel and printing On Monday, May 8 Mr. Wilkens will make a presentation to the City Council and respond to questions and inquires. The next step following this check-in with the City Council will be to publish the work for competitive bids. ATTACHMENTS 2017 CIP Sheet, City Hall Exterior Improvements Chanhassen City Hall Campus—2017 Site and Landscape—Probable Cost Projection \\cfs5\cfs5\Shared_Data\PARK\TH\City Hall Exterior\City Hall Exterior Memo.docx I ICapital Improvement Program 2017 thru 2021 Department Municipal Buildings City of Chanhassen, MN Contact Todd Hoffman • Type Maintenance Project# MB-030 Useful Life Project Name City Hall Exterior Improvements category Park IAccount#1 400-4118-4xxx Account#3 Priority n/a Account#2 Account#4 Total Project Cost: $420,000 Description IReplacement of City Hall exterior retaining walls,walkways,landscaping and site furnishings that are in need of updating and repair. I II Justification Existing infrastructure associated with the original City Hall construction is 35 years old and in need of repair or replacement. I I Expenditures 2017 2018 2019 2020 2021 Total Maintenance 420,000 420,000 Total 420,000 420,000 Funding Sources 2017 2018 2019 2020 2021 Total Capital Replacement 420,000 420,000 Equipment Fund Il Total 420,000 420,000 I Budget Impact/Other Maintenance costs will be reduced. 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