CC SUM 2017 05 08
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
MAY 8, 2017
Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened
with the Pledge to the Flag led by Boy Scouts Sean Jesse and Michael Furlong.
COUNCIL MEMBERS PRESENT:
Mayor Laufenburger, Councilman McDonald,
Councilwoman Ryan, and Councilman Campion
COUNCIL MEMBERS ABSENT:
Councilwoman Tjornhom
STAFF PRESENT:
Todd Gerhardt, Chelsea Petersen, Paul Oehme, Kate Aanenson, Todd
Hoffman, Jill Sinclair, and Roger Knutson
PUBLIC PRESENT:
Sean, Nicole & Scott Jesse 8198 Stone Creek Drive
Susan Farr 2722 Park Avenue
Mike Hoagberg 17550 Hemlock Avenue, Lakeville
Tom & Michael Furlong 1405 Knob Hill Lane
Zhexin Zhang 1455 Bethesda Circle
Jon Gilbert 1641 Jeurissen Lane
Chris & Tracy Rust 7500 Chanhassen Road
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Mayor Laufenburger commented on the 50 anniversary celebration that was held prior to the
council meeting celebrating 50 years from the formation of the City of Chanhassen.
PUBLIC ANNOUNCEMENTS:
Mayor Laufenburger read a list of accomplishments by
Matthew Myers who served on the Environmental Commission for two terms which contributed
to him receiving the Maple Leaf Award.
CONSENT AGENDA: Councilman McDonald moved, Councilman Campion seconded to
approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated April 24, 2017
2. Receive Planning Commission Minutes dated April 18, 2017
Resolution #2017-29:
3. Accept 2017 Community Event Sponsor Donations
City Council Summary – May 8, 2017
Resolution #2017-30:
4. Lake Drive East Rehabilitation Project No. 18-02: Approve
Consultant Contract.
5. Approval of Temporary Liquor License, Chanhassen Rotary Club, July 3-4, 2017
6. Approve Ordinance Amending City Code Concerning Stables
7. Approval of Massage License for Spalon Montage
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
VISITOR PRESENTATIONS.
Sean Jesse outlined his Boy Scout Eagle project which will
include installing a Monarch butterfly and pollinator garden at Lake Susan Park.
Councilman McDonald moved, Councilwoman Ryan seconded to support the Eagle Scout
project presented by Sean Jesse to install a Monarch butterfly and pollinator garden at
Lake Susan Park. All voted in favor and the motion carried unanimously with a vote of 4
to 0.
Michael Furlong outlined his Boy Scout Eagle project which will include replacement of
barbeque grills at Lake Susan Park.
Councilman Campion moved, Councilman McDonald seconded to support and fund the
Eagle Scout project presented by Michael Furlong to replace grills at Lake Susan Park. All
voted in favor and the motion carried unanimously with a vote of 4 to 0.
PUBLIC HEARING: VACATION OF EASEMENT AT 7500 CHANHASSEN ROAD,
VACATION FILE NO. 17-01.
Paul Oehme presented the staff report on this item. The applicants, Tracey and Chris Rust
explained their request for vacation of a portion of the drainage and utility easement on their
property. Mayor Laufenburger opened the public hearing. No one spoke and the public hearing
was closed.
Resolution #2017-31: Councilwoman Ryan moved, Councilman Campion seconded that
the City Council adopts the attached resolution vacating a portion of the drainage and
utility easement on 7500 Chanhassen Road as described on the attached Exhibit. All voted
in favor and the motion carried unanimously with a vote of 4 to 0.
APPROVAL OF MISSION HILLS SENIOR HOUSING PUD AMENDMENT, SITE
PLAN REVIEW AND PRELIMINARY PLAT; ADOPT RESOLUTION APPROVING
LIMITED USE PERMIT.
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City Council Summary – May 8, 2017
Kate Aanenson presented the staff report and Planning Commission update on this item and Paul
Oehme discussed the traffic study. Councilwoman Ryan asked for clarification of the Limited
Use Permit for the trail, the loss of one twin home, and expressed concerns with the traffic on
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West 86 Street and Highway 101. Representing the applicant, Mike Hoagberg with
Headwaters Development discussed the intergenerational component with the seniors and
daycare, and concerns raised in the traffic study. After discussion by council members,
Councilwoman Ryan directed staff to bring back options, feasibility and costs to improve the
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safety of cars coming off of West 86 Street and turning south onto Highway 101.
Councilwoman Ryan moved, Councilman Campion seconded that the City Council
approves the Planned Unit Development amendment in the attached ordinance for Mission
Hills to allow High Density Use with a Childcare Center on the site and set standards for
the structures as shown below with the following conditions, and adoption of the attached
Findings of Fact:
1.The site must comply with the DNR Shoreland Rules.
2.The site shall comply with the following standards:
Mission Hills Zoning Standards
a. Intent
The purpose of this zone is to create a PUD neighborhood commercial/mixed density housing
zone. The use of the PUD zone is to allow for more flexible design standards while creating a
higher quality and more sensitive proposal. All utilities are required to be placed underground.
Each structure proposed for development shall proceed through site plan review based on the
development standards outlined below. Except as modified by the Mission Hills standards below,
the mixed density housing development shall comply with the requirements of the R-8, Mixed
Medium Density District. Except as modified by the Mission Hills standards below, the
commercial development shall comply with the Neighborhood Business District, BN.
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Lot 1, Block 1, Mission Hills 3 Addition shall comply with the R-12, High Density District.
b. Permitted Uses
The permitted uses within the development shall include the following:
Single Family Residential
Medium Density Residential
High Density Residential with a Child Daycare Center
c. Setbacks
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City Council Summary – May 8, 2017
In the PUD standards, the building setback for commercial is 50 feet from any public right-of-
way. The High Density parking setback shall be 35 feet from any public right-of-way and/ or
interior property line. There shall be a buffer separating the residential portion from the High
Density portion of the site. This buffer shall be in the form of a berm and landscaping. The
following setbacks shall be observed:
Commercial Residential Residential Commercial
Street High Density Medium Density Parking Parking
Building Setback* Building Setback Setback Setback*
Highway 101 * 50’ 20’ *
Highway 212 * 50’ 20’ *
West 86 th Street * 30’ 20’ *
0’(from commercial) 0’ (from commercial)
Interior Lot Lines 0’ 0’
50’(from residential) 35’ (from residential)
* Setbacks shall be established pursuant to section 20-505 of the Chanhassen City Code.
d. Development Standards Tabulation Box
Minimum Lot Size multi-family units:
Mission Hills: As approved on October 24, 1994 in the Plat of Mission Hills; Mission Hills
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Villas, A Condominium, Common Interest Community No. 8, 9 Supplemental filed April 10,
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1996; Mission Hills Villas, A Condominium, Common Interest Community No. 8, 10
Supplemental filed April 10, 1996; Mission Hills Villas, A Condominium, Common Interest
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Community No. 8, 11 Supplemental filed May 7, 1996; and Mission Hills Villas, A
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Condominium, Common Interest Community No. 8, 12 Supplemental filed May 20, 1996;
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Mission Hills 2 Addition: Area: 2,100 square feet
Width: 46 feet
Depth: 47 feet
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Mission Hills 3 Addition: Area: 376,358.4 square feet
Width: 480 feet
Depth: 620 feet
Net Lot Hard Surface
BLOCK USE Density
Area Coverage
152 Multi-Family
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Mission Hills 3
Units/Child Daycare 8.64 acres 17.5 50%
Addition
Center
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City Council Summary – May 8, 2017
138 Multi-Family
Block 1, Mission Hills 18 acres 7.66 37%
Units
Block 4, Mission Hills 56 Multi-Family Units 8.92 acres 6.28 43.2%
RESIDENTIAL
1.Building exterior material shall be a combination of prepainted 5-inch aluminum siding and
brick.
2.Arched transoms and soffit returns shall be used over the entries of the one-story units and
horizontal transom windows over the 2 story windows. Introduce some variation among the
buildings through the shape of windows, adding louvers, shifting entry ways, and adding
dormers.
3.Colors used shall be earth tones such as soft gray, creamy white, pearl gray, shell white, etc.).
4.Each unit shall have a minimum of one overstory tree within its front yard.
5.All units shall have access onto an interior street and not 86th Street.
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6.The apartment building located on Lot 1, Block 1, Mission Hills 3 Addition shall:
a.Have pronounced entrance.
b.Insure that all foundation walls are screened by landscaping or retaining walls.
c.
Have materials which include masonry, painted siding, and exterior finish and insulation
system (E.I.F.S.) and the structures will have sloped shingle roofs. All elevations that
can be viewed by the public have received equal attention.
e. Site Landscaping and Screening
The planting plans prepared for the site are intended to create a strong sense of street tree
plantings using overstory deciduous trees such as Summit Ash, Linden, and Sugar Maple.
Highways 101 and 212 will be buffered with a combination of overstory evergreen trees and
ornamental deciduous trees. The outdoor private living areas will be buffered with the use of
evergreen trees. The wetland will be highlighted with the introduction of native wetland species.
In addition, to adhere to the higher quality of development as spelled out in the PUD zone, all
loading areas shall be screened. Each lot for development shall submit a separate landscaping
plan as a part of the site plan review process. Berms of 2 to 3 feet high shall be added along the
Highway 101 and 212 right-of-way. These berms shall be seeded and/or sodded and bushes and
trees shall be planted on them. All disturbed areas within the single family lots shall be seeded
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City Council Summary – May 8, 2017
and/or sodded. Two trees with a minimum of a 2½ inch caliper shall be planted within the front
yard setback. These two trees shall consist of one overstory evergreen tree and one ornamental
deciduous tree.
1.All open spaces and non-parking lot surfaces (outlot) shall be landscaped, or covered with
plantings and/or lawn material.
2.Outdoor storage is prohibited.
3.Loading areas shall be screened from public right-of-ways. Wing wall may be required
where deemed appropriate.
4.The Outlot shall be seeded and maintained in a weed free condition in all areas proposed for
future development.
f. Signage
One monument sign along Great Plains Boulevard shall be permitted for Lot 1, Block 1, Mission
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Hills 3 Addition.
1.Monument signage shall be subject to the monument standards in the sign ordinance.
2.Wall signs are permitted on no more than two street frontages. The total of each wall
mounted sign display areas shall not exceed 24 square feet.
3.All signs require a separate permit.
4.The signage will have consistency throughout the development and shall tie the building
materials to be consistent with the signs. Signs shall be an architectural feature, they shall
not be solely mounted on a pole of a foundation.
5.Consistency in signage shall relate to color, size, materials, and heights.
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6.No illuminated signs within Lot 1, Block 1, Mission Hills 3 Additionmay be viewed from
the residential section of the PUD.
7.Only back-lit individual letter signs are permitted.
8.Individual letters may not exceed three feet in height.
9.Only the name and logo of the business occupying the unit will be permitted on the sign.
RESIDENTIAL
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City Council Summary – May 8, 2017
One monument identification sign shall be permitted for the residential development. The sign
may not exceed 24 square feet in area and 5 feet in height.
g. Lighting
1.All light fixtures shall be shielded high-pressure sodium or LED fixtures. Light level for site
lighting shall be no more than one-half foot candle at the property line. This does not apply to
street lighting. The maximum height of a residential street light shall not exceed 15 feet.
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Light fixtures within Lot 1, Block 1, Mission Hills 3 Additionshall not exceed 25 feet.
2.Glare, whether direct or reflected, as differentiated from general illumination shall not be
visible beyond the limits of the site from which it originates.
3.Lights shall be on a photoelectric cell to turn them on and off automatically as activated by
yearly conditions.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Councilwoman Ryan moved, Councilman Campion seconded that the City Council
approves the preliminary plat to replat Outlot E, Mission Hills into Lot 1, Block 1, Mission
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Hills 3 Addition, as shown in plans dated received March 17, 2017, including the attached
Findings of Fact and Recommendation, and subject to the following conditions:
Park and Trail Conditions
1.Full park fees in lieu of additional parkland dedication and/or trail construction shall be
collected as a condition of approval for Mission Hills Senior Living. The park fees will be
collected in full at the rate in force upon final plat submission and approval. Based upon the
current residential park fee rates of $3,800 per apartment dwelling, $5,000 per twin home
dwelling, and $500 per bed for continuing care units, the total park fees will be $478,000.
Unit Type No. of Units Amount Total
Independent Apartments 100 $3,800/unit $380,000
Assisted/Memory Care 36 $500/bed $18,000
Apartments
Rental Twin Homes 16 $5,000 each $80,000
Total $478,000
Engineering Conditions:
1.The estimated Surface Water Utility fees are $125,691.69. These shall be due with the
final plat.
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City Council Summary – May 8, 2017
2.The applicant must prepare an operations and maintenance manual that provides for the
protection and preservation of the stormwater best management practices (BMPs) to
provide for the designed water quality benefit in perpetuity.
3.The applicant must enter into a maintenance agreement with the city and record that
agreement against the property.
4.The applicant must dedicate public drainage and utility easements over the BMPs.
Planning Conditions:
1.Approval of the subdivision request is contingent upon approval of the PUD amendment
and Site Plan application.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Councilwoman Ryan moved, Councilman Campion seconded that the City Council
approves the site plan consisting of a 136-unit senior housing apartment with a childcare
center and eight twin homes, Planning Case 2017-07 as shown in plans dated received
March 17, 2017, including the attached Findings of Fact and Recommendation, and subject
to the following conditions:
Environmental Resource Conditions:
1.The applicant shall submit a revised landscape plan for approval. The revised plan shall
meet minimum bufferyard requirements.
2.Additional planting may be required along the southern half of the east property line.
3.Park grade trees are not acceptable quality and will not meet landscape standards for the
City of Chanhassen. Item #12 of the General Notes shall be deleted.
4.The applicant shall consider locating landscaping along the rain garden near the corner of
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86 St W and 101 to block headlight glare from turning vehicles.
Building Official Conditions:
1.The building plans must be prepared and signed by design professionals licensed in the State
of Minnesota. A “Code Record” is required (Code Record schematic plans may be same
scale as architectural).
For “Code Record” information go to MN Dept. of Labor and Industry:
http://www.dli.mn.gov/CCLD/PlanConstruction.asp
2.Buildings must be protected with automatic fire suppression systems. As required by
Minnesota State Building Code and /or Minnesota State Residential Code.
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City Council Summary – May 8, 2017
3.An accessible route must be provided to all buildings, parking facilities, public
transportation stops and common use facilities.
4.Parking areas, including parking garages, must be provided with accessible parking spaces
dispersed among the various parking areas and building entrances.
5.Accessible dwelling units must be provided in accordance with Minnesota State Building
Code Chapter 1341.
6.The building owner and/or their representatives should meet with the Inspections Division
to discuss plan review and permit procedures (in particular, type of construction and
allowable area issues must be addressed).
Fire Marshal Conditions:
1.A three-foot clear space must be maintained around fire hydrants.
2.“No Parking Fire Lane” signs and yellow painted curbing will be required. Contact Fire
Marshal for specifics.
3.Street names are required for the main road entering the project and the loop road serving the
twin homes. Street signs shall be installed prior to building construction. The current street
names proposed on the plan are Oriole Drive and Oriole Lane. The name Oriole has already
been used within the City of Chanhassen and may not be reused within this development.
Alternative proposed street names must be submitted to Chanhassen Fire Marshal and
Chanhassen Building Official for review and approval.
4.Fire hydrants shall be installed and made serviceable prior to combustible construction.
5.Prior to combustible construction fire apparatus access roads capable of supporting the
weight of fire apparatus shall be made serviceable.
6.In lieu of a fire lane to the back side of the building, additional fire protection features shall
be provided, including but not limited to Class 1 standpipes installed per Fire Department
requirements.
7.Provide to Chanhassen Fire Marshal radius turn dimensions for accessing the building. The
concern is the center islands for getting fire apparatus to the front doors.
Engineering Conditions:
1.The low area where filtration basins #1 and #2 discharge shall be modeled or the
discharge pipes shall directly tie-in to the MnDOT drainage system.
2.Plans must show the location and elevations of the Emergency Over-Flows (EOFs) on the
project, specifically for Filtration Basin #1, #2, #4 and #5.
3.Plans must show the style of home for the twin homes.
4.The stand-alone SWPPP document shall be submitted to the city for review with the final
plat documents and will be required prior to any earth disturbing activities.
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City Council Summary – May 8, 2017
5.An NPDES construction permit must be granted to the applicant prior to any earth
disturbing activities.
6.Stockpile locations shall be shown on the plans.
7.The following materials are prohibited for retaining wall construction: smooth face,
poured in place concrete (stamped or patterned is acceptable), masonry, railroad ties and
timber.
8.Walls taller than six feet shall not be constructed with boulder rock.
9.Any wall taller than four feet must be designed by a professional engineer licensed in the
State of Minnesota.
10.If a wall is taller than six feet, a fence or other barrier would be required to provide
separation from any drive or walkway within 10 feet.
11.The developer’s engineer must submit documentation that the street pavement meets a 7-
ton design.
12.The developer shall incorporate the recommendations from the traffic study into their
plan set.
13.The parking lot aisles must be a minimum of 26 feet wide and the parking spaces must be
18 feet long.
14.Pedestrian ramps shall meet ADA requirements.
15.If required by MnDOT, the applicant shall obtain a LUP for the trail connection on
MnDOT right-of-way.
16.All water main and sanitary sewer main constructed in this project shall be privately
owned and maintained and must meet the city’s requirements for public utilities.
17.The plan shall use 2017 Chanhassen standard detail plates, which are available on the
city’s website.
18.This parcel has paid the city for one (1) water and sanitary service hook-up. The
additional twin home units (7) must pay a water and sanitary service partial hook-up fee
at the time of final plat. The remaining hook-up fees would be paid with the building
permit.
19.The hook-up fees for the main building are due with the building permit.
20.All work within the MnDOT right-of-way must be approved by MnDOT.
21.This site will need to be compliant with the City of Chanhassen’s MS4 permit.
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City Council Summary – May 8, 2017
22.The applicant’s engineer will continue to work with the Watershed District to update
their permit and meet requirements.
23.City staff will evaluate the design based on the requirements above until the city receives
confirmation from the Watershed District that this project will be evaluated under a
different requirement. The annual reduction by the proposed BMPs (Best Management
Practices) are 67% removal for TSS and 60% removal for TP. This does not meet the
requirements for TSS, so the design must be revised. The current design removes only
20% of the required 1.1” of impervious run-off volume. The design must be revised to
meet the 1.1” volume removal.
24.The applicant shall evaluate the practicality of implementing, to the “maximum extent
practicable,” volume reducing practices including re-use.
25.The P8 model submitted shows an anticipated infiltration rate of 1.0”/hour, this is
contrary to the MN Stormwater Manual’s estimation for Type D soils: 0.06”/hour and
shall be revised.
26.The construction plans shall include filtration basin cross sections and call out
information about the iron filings.
27.The infiltrometer testing results for each basin shall be submitted to the city to verify the
infiltration rate prior to release of the security for the filtration basins.
28.Pretreatment shall be provided for all filtration basins accepting water from driving and
parking surfaces.
29.In areas where storm water is directed to the basin through a catch basin, a sump
manhole, at least three feet in depth should be used, four feet is recommended.
30.The plans shall label the sump catch basins.
31.The proposed BMPs will be privately owned.
32.Erosion control blanket shall include the swales in their entirety.
33.The design of the stormwater BMPs shall follow the guidelines of the MN Stormwater
Manual unless the City Engineer agrees to a deviation for those guidelines.
34.A planting plan for the filtration features will be required before recording the final plat.
35.Staff strongly recommends using plantings rather than seed, as seed can take up to three
growing seasons to establish. The city will not release security until the vegetation is
established.
36.It is the applicant’s responsibility to assure that permits are received from all other
agencies with jurisdiction over the project.
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City Council Summary – May 8, 2017
Planning Conditions:
1.The applicant shall work with staff to improve the screening of the southwesterly portion of
the site through the use of berming and landscaping.
2.All rooftop and ground equipment must be screened from views.
3.The site is permitted one monument sign facing Great Plains Boulevard. Sign illumination
and design shall comply with ordinance.
4. Approval of the Site Plan application is contingent upon approval of the PUD amendment
and Final Plat Approval.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
Resolution #2017-32: Councilwoman Ryan moved, Councilman Campion seconded that
the City Council approves the Limited Use Permit (LUP) resolution with MnDOT for a
trail connection that requires grading within Highway 101 right-of-way with the following
conditions:
1. Approval of the Limited Use Permit (LUP) is contingent upon approval of the PUD
amendment, Site Plan Permit and Final Plat Approval.
All voted in favor and the motion carried unanimously with a vote of 4 to 0.
ADOPTION OF UPDATE FOR ALTERNATIVE URBAN AREAWIDE REVIEW FOR
AVIENDA.
Kate Aanenson presented the staff report and Planning Commission update on this item before
introducing Brad Scheib with Hoisington-Koegler Group and Jon Horn with Kimley-Horn and
Associates. Brad Scheib explained what an AUAR is and reviewed the environmental issues that
were studied. Jon Horn discussed the traffic analysis and street layout. Councilwoman Ryan
asked for clarification on how the developers will use the mitigation strategies laid out in the
AUAR. Mayor Laufenburger opened the meeting for public comments. Jon Gilbert, 1641
Jeurissen Lane explained that in talking with federal agencies, the U.S. Fish and Wildlife Agency
stated they had seen the AUAR and questioned whether or not the process had been thoroughly
vetted. He also stated he had not seen a habitat analysis for the Bluff Creek Overlay District and
the impact from the safety road to Miranda Way. Zhexin Zhang, 1455 Bethesda Circle asked for
clarification of the traffic study.
Resolution #2017-33: Councilwoman Ryan moved, Councilman McDonald seconded that
the City Council approve the Resolution Adopting a Final Alternative Urban Areawide
Review (AUAR) and Mitigation Plan for the 2005 Metropolitan Urban Services Area
(MUSA). All voted in favor and the motion carried unanimously with a vote of 4 to 0.
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City Council Summary – May 8, 2017
COUNCIL PRESENTATIONS.
Councilwoman Ryan thanked the parks department and Jill
Sinclair, the Environmental Resources Specialist for coordinating the Arbor Day celebration.
Mayor Laufenburger noted that the Rotary Club of Chanhassen honored a member of the Senior
Commission, Barbara Nevin with the Distinguished Service Award for 2017.
ADMINISTRATIVE PRESENTATIONS.
Todd Gerhardt thanked all staff members who
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participated in the 50 Anniversary Celebration.
Councilwoman Ryan moved, Councilman McDonald seconded to adjourn the meeting. All
voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council
meeting was adjourned at 8:50 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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