E-1. Tanner Brady – Presentation of Eagle Scout Project: Chanhassen Pioneer Cemetery Monument GPS Location, Photography and Documentation using BillionGraves.comlu 101 LVA [o] It7.10111i1► I
CITY OF C HANHASSE N
Chanhassen is Community for Life -Providing for Today and Planning for Tomorrow
TO: Todd Gerhardt, City Manager
FROM: Kim Meuwissen, Office Manager
DATE: August 28, 2017 0 r
SUBJ: Eagle Scout Presentation — Tanner Brady
Tanner Brady will present his Eagle Scout project to the City Council. His proposed project will
be to photograph, document, and provide a GPS location for every monument in the Chanhassen
Pioneer Cemetery and upload that information to the BillionGraves.com website. In addition,
the photos will be made available to the city to include in the cemetery's database. Attached is
his project proposal.
gAadmin\km\brady eagle scout project cc memo 08-28-2017.docx
PH 952.227.1100 • www.dchanhassen.mn.us • FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
BOY SCOUTS OF AMERICA
Eagle Scout candidate's full legal name Tanner Jordan Brady
Eagle Scout Service Project Name BillionGraves Cemetery Documentation
Eagle Scout Requirement 5
While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious
institution, any school, or your community. (The project must benefit an organization other than Boy Scouting.) The
project proposal must be approved by the organization benefiting from the effort, your unit leader and unit
committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, No.
512-927, in meeting this requirement.
Instructions for Preparing Your Proposal
Meeting the Five Tests of an Acceptable Eagle Scout Service Project
Your proposal must be prepared first. It is an overview, but also the beginnings of planning. It must show your unit leader,
unit committee, and council or district that your project can meet the following tests.
i. It provides sufficient opportunity to meet the Eagle Scout service project requirement. You must show that
planning, development, and leadership will take place; and how the three factors will benefit a religious
institution, a school, or your community.
2. It appears to be feasible. You must show the project is realistic for you to carry out.
3. Safety issues will be addressed. You must show you have an understanding of what must be done to guard
against injury, and what will be done if someone gets hurt.
4. Action steps for further detailed planning are included. You must make a list of the key steps you will take to
make sure your plan will have enough details so it can be carried out successfully.
5. You are on the right track with a reasonable chance for a positive experience.
When completing your proposal you only need enough detail to show a reviewer that you can meet the tests above. If
showing that you meet the tests requires a lengthy and complicated proposal, your project might be more complex than
necessary. Remember, the proposal is only the beginnings of planning. Most of your planning will come with the next step,
preparation of your project plan.
If your project does not require materials or supplies, etc., simply mark those spaces "not applicable." As a reminder, do not
begin any work, or raise any money, or obtain any materials, until your project proposal has been approved.
Consider also, that if you submit your proposal too close to your 18th birthday, it may not be approved in time to finish
planning and executing the project.
Working with Your Project Beneficiary
On the last two pages of this workbook there is an information sheet called, "Navigating the Eagle Scout Service Project."
This is for you to print and give to the religious institution, school, or community that will benefit from your efforts. You
should do this as part of your first meeting with your beneficiary and use the sheet to help explain how the Eagle Scout
service project works. Be sure to read it carefully so you can explain what it says.
"Navigating the Eagle Scout Service Project" will help you communicate a number of things to your beneficiary. For
example, it provides thanks and congratulations for accepting the project; and it gives some background, discusses the
requirements, and points out the responsibilities connected with approving your project proposal. It also explains that the
beneficiary has the right to review, and also to require changes in your project plan.
Again, be sure to read carefully "Navigating the Eagle Scout Service Project" so you will have a full understanding of the
role of your beneficiary.
Next Step: Your Project Plan
Once your proposal is approved, you are strongly encouraged to prepare your project plan using the form in this
workbook. Doing so increases the likelihood your project will be approved at your Eagle Scout board of review. As you
begin preparing it, you should meet with a project coach. Check with the person who handled the approval of your project
proposal to learn how coaches are designated in your community.
Your designated coach can help you avoid the common pitfalls associated with Eagle Scout service projects and be a big
part of your success. You may also want to talk to your unit leader. There may be adults in your troop who are experts in
conducting the kind of project you are planning. It's ok for you to work with them as well. The more coaching you get, the
better your results will be.
Beginning Work on Your Project
Once your proposal has been fully approved and you have finished your project planning, only then, may you begin work
on your project.
Proposal Page A Tanner Jordan Brady
Contact Information
Eagle Scout candidates should know who is involved, but contact information maybe more important to unit leaders and others in case they want to
talk to one another. While it is recognized that not all the information will be needed for every project, Scouts are expected to provide as much as
reasonably possible. Approval representatives must understand, however, that doing so is not part of the service project requirement.
Name: Tanner Jordan Brady
Email address: 14brady@hotmail.com _
Address: 8735 Flamingo Drive
Preferred telephone(s): (612)715-1587
* BSA PID No., found on the BSA membership card
Current Unit Information _
Check one: ® Troop ❑ Team
Names of District:
Birth date: 09/22/2000
BSA PID number*:
City: Chanhassen State: MN
Life board of review date:
Crew ❑ Ship
Unit Number: 3292
Name of Council: Northern Star Council
55317
Unit Leader Check one: ® Scoutmaster ❑ Varsity Coach ❑ Crew Advisor ❑ Skipper
Name: Chris Ogilvie Preferred telephone(s): (952)220-8635
Address: 6440 Tanagers Pt City: Excelsior State: MN I Zip: 55331
Email address: christianoviLe@yahoo.com
ee@yahoo.com
Unit Committee Chair
Name: Sarah Ogilvie _
Preferred telephone(s):
(952)220-8676
Address: 6440 Tana ers Pt
City: Excelsior
State:
MN Zip: 55331
Email address: saraho ilvie@yahoo.com
Unit Advancement_ Coordinator (If your
unit has one)
Name: N/A
Preferred telephone(s):
Address:
City:
State:
Zip:
Email address:
Project Beneficiary (Name of religious institution, school, or community)
Name: Pioneer Cemetery
Preferred telephone(s):
(952)227-1107
Address: 8151 Galpin Blvd
City: Chanhassen
State:
MN Zip: 55317
Email address:
Project Beneficiary Representative
(Name of contact person for the project beneficiary)
Name: Kim Meuwissen
Preferred telephone(s):
(952)227-1107
Address: 7700 Market Blvd _
City: Chanhassen
State:
MN Zip: 55317
Email address: kmeuwissen@ci.chanhassen.mn.us
Your Council Service Center
Contact name: Northern Star Council
Preferred telephone(s):
(763)231-7201
Address: 5300 Glenwood Ave
City: Golden Valley
State:
MN Zip: 55422
Council or District Project Approval Representative
(Your unit leader, unit advancement coordinator, or council or district advancement chair may help you learn who this will be.)
Name: Shawn Hostetter
Preferred telephone(s):
(763)442-0101
Address: 5800 Echo Rd
City: Shorewood
State:
MN Zip: 55331
Email address: shawn.h@katadyn.com
Project Coach our councilor district projecta royal re resentative may help
ou learn who this will be.)
Name: DougPike
Preferred telephone(s):
(801)859-3993
Address: 325 Engler Blvd
City: Chaska
State:
MN Zi . 55318
Email address: 4Spike1986@gmail.com
Proposal Page B Tanner Jordan Brady
Project Description and Benefit
Briefly describe your project.
The goal of the project is to document the Pioneer Cemetery in Chanhassen, Minnesota and the Mount Hope Cemetery in Carver,
Minnesota. This needs to be done in order to preserve the historical records at these cemeteries and using both the cemetery
website and billiongraves.com to share this information with anyone who is looking for it. I plan on doing the project in late
August to early September. I am hoping to document one cemetery on Saturday, September 2; the other cemetery on Saturday,
September 9; and upload and transcribe the records on Saturday, September 16.
Attach sketches or "before" photographs if these will help others visualize the project.
Please click below to add images (JPEG, JPG, BMP, GIF, TIF, PNG, etc.)
Y Drag and drop or click here to
4e� add Images of this cemetery ;
This is the BillionGraves page of one of the cemeteries
plan to document. There are currently no records.
Drag and drop or click hereto 1
19161� add images oD thre cemetery '
rp_rlaqy�
O
This is an example of a cemetery that was documented.
There are over 1000 records uploaded to BillionGraves.
Tell how your project will be helpful to the beneficiary. Why is it needed?
Preserving and sharing these records online will allow people who are looking for graves that are located at these cemeteries to
find them and help with their family history research. BillionGraves (billiongraves.com) is an online collection of these records
and cannot provide its service without volunteers documenting cemeteries.
When do you plan to begin carrying out your project? August 2017
When do you think your project will be completed? Mid -September 2017
Giving Leadership
Approximately how many people will be needed to help on your project? Around 15-20 other volunteers
Where will you recruit them (unit members, friends, neighbors, family, others)? Explain:
I will recruit volunteers from my troop, church youth group, cross country team, neighbors, and friends. Many people from my
troop and church need service hours and will be glad to help out on this project.
What do you think will be most difficult about leading them?
The biggest difficulties will be making sure the volunteers take high-quality pictures and document accurate information (name,
birth date, death date, etc.). Some tombstones are also very old, so it will be difficult to make sure the information is completely
accurate.
Materials Materials are things that become part of the finished project such as lumber, nails, and paint.
What types of materials, if any, will you need? You do not need a detailed list or exact quantities, but you must show you have a
reasonable idea of what is required. For example, for lumber, include basic dimensions such as 2 x 4 or 4 x 4.
This project does not require any building materials.
Supplies Supplies are things you use up, such as food and refreshments, gasoline, masking tape, tarps, safety supplies, and garbage bags.
What kinds of supplies, if any, will you need? You do not need a detailed list or exact quantities, but you must show you have a
reasonable idea of what is required.
We will need cameras (with GPS capabilities), paper to write instructions, blankets/umbrellas to shade tombstones, and cleaning
materials (spray bottle, towel, etc.) to remove dirt from the tombstones. I will make sure to bring cleaning supplies that will not
damage any of the tombstones
Proposal Page C Tanner Jordan Brady
Tools
What tools or equipment,
what is required.
Include tools, and also equipment, that will be borrowed, rented, or purchased.
if any, will you need? You do not need a detailed list, but you must show you have a reasonable idea of
We will need cameras/phones with GPS capabilities. These are needed to take pictures of the tombstones and mark the exact
location of these tombstones in the cemetery. There is a BillionGraves app that will be able to take and organize the tombstone
pictures for the project. I will instruct a small group of volunteers how to use the app and take effective pictures and then these
volunteers and I will make sure everyone knows how the process works.
Other Needs Items that don't fit the above categories; forexample, parking orpostage, or services such as printing or pouring concrete, etc.
What other needs do you think you might encounter(Some other things we might need are snacks/lunch, water/cups/bottles, bug spray, and sun screen. My family can provide all of
these items if needed.
Permits and Permissions Note thotproperty owners should obtain andpoy forpermits.
Will permissions or permits (such as building permits) be required for your project? Who will obtain them? How long will it take?
No permits needed, however 1 will contact the cemetery to make sure the project will not interfere or disturb anything/anyone.
Preliminary Cost Estimate
You do not need exact costs yet. Reviewers will just want to see if you can reasonably expect to raise enough money to cover an initial estimate of
expenses. Include the value of donated material, supplies, tools, and other items. It is not necessary to include the value of tools or other items that will
be loaned at no cost. Note that if your ro1-rt rom droc n fi,nfirnwnn nnniiration. you do not need to submit it with your proposal.
Enter estimated expenses below:
(Include sales tax if applicable)
Materials:
$0.00
Supplies:
$0.00
Tools:
50,00
Other:
S0.00
Total costs:
Sn.00
Fundraising: Explain how you will raise the money to pay for the total costs. If you intend to
donations of actual materials, supplies, etc., then explain how you plan to do that, too.
Contributions from volunteers, no major funds are needed.
Project Phases
Think of your project in terms of phases, and list what they might be. The first may be to prepare your project plan. Other phases
might include fundraising, preparation, execution, and reporting. You may have as many phases as you want, but it is not
. — L.,...,...,.,. .,..,-11—+.A- hrinf nno lino riacrrintinnc are Sufficient.
1.
Finish planning the project
2.
Master the process/create instructions
3.
Organize times and dates to document at the cemeteries
4.
Instruct the group on the procedure (what tombstones to document, how to take pictures, etc.)
5.
Document cemetery
6.
Upload information to billiongraves.com
Share information with beneficiary
7.
8.
Proposal Page D Tanner Jordan Brady
Logistics Check with your council service center to determine if a Tour and Activity Plan is required.
How will you handle transportation of materials, supplies, tools, and helpers? Will you need a Tour and Activity Plan?
Volunteers who are able to drive will provide transportation to and from the event. My family will provide refreshments and have
a first aid kit in the event of an unexpected injury. We will also make sure to have backup dates in case we need to cancel due to
bad weather.
Safety Issues
The Guide to Safe Scouting is on important resource in considering safetyissues.
Describe the hazards and safety concerns you and your helpers should be aware of.
There are no safety issues, but volunteers need to be aware of the graves and be respectful to them. We will have a first aid kit
just in case there are any unexpected injuries during the project.
Project Planning you do not have to list every step, butit must be enough to showyou have a reasonable idea of how to prepare yourplan.
List some action steps you will take to prepare your project plan. For example "Complete a more detailed set of drawings."
Learn more details about the documentation process and how to teach this to volunteers. I will make an instruction sheet in
order to communicate this information once I master the process and know exactly what to do. Additionally, I will double check
to make sure my desired dates will work with the cemeteries.
Candidate's Promise* Sign below before you seek the other approvals for your proposal.
On my honor as a Scout, I have read this entire workbook, including the "Message to Scouts and Parents or Guardians" on page 5.1 promise to
be the leader of this project, and to do my best to carry it out for the maximum benefit to the religious institution, school, or community I
have chosen as beneficiary.
Signed Date
* Remember. Do not begin any work on your project or raise any money, or obtain any materials, until your project proposal has been approved.
Unit Leader Approval* Unit Committee Approval*
I have reviewed this proposal and discussed it with the candidate.
believe it provides impact worthy of an Eagle Scout service project,
and will involve planning, development, and leadership. I am
comfortable the Scout understands what to do, and how to lead the
effort. I will see that the project is monitored, and that adults or
others present will not overshadow him.
Signed Date
Name (Printed) Chris Ogilvie
Beneficiary Approval*
This service project will provide significant benefit, and we will do all
we can to see it through. We realize funding on our part is not
required, but we have informed the Scout of the financial support (if
any) that we have agreed to. We understand any fund raising he
conducts will be in our name and that funds left over will come to us
if we are allowed to accept them. We will provide receipts to donors
as required.
Our Eagle candidate has provided us a copy of "Navigating the
Eagle Scout Service Project, Information for Project Beneficiaries."
❑ Yes ❑ No
This Eagle Scout candidate is a Life Scout, and registered in our unit.
have reviewed this proposal, I am comfortable the project is feasible,
and I will do everything I can to see that our unit measures up to the
level of support we have agreed to provide (if any). I certify that
have been authorized by our unit committee to provide its approval
for this proposal.
Signed Date
Name (Printed) Sarah Ogilvie
Council or District Approval
I have read topics 9.0.2.0 through 9.0.2.15, regarding the Eagle Scout
service project, in the Guide to Advancement, No. 33088. 1 agree on
my honor to apply the procedures as written, and in compliance with
the policy on "Unauthorized Changes to Advancement." Accordingly,
approve this proposal. I will encourage the candidate to prepare a
project plan and further encourage him to share it with a project
coach who has been designated for him.
Signed Date Signed Date
Name (Printed) Name (Printed)
*While it makes sense to obtain approvals in the order they appear, there shall be no required sequence for the order of obtaining those approvals
marked with an asterisk (*). Council or district approval, however, must come after the others.
Proposal Page E Tanner Jordan Brady