D-2. Adoption of Parks and Recreation System Plan l T Y p I--�� --
CITY OF ClIANIIASSEN
N Chanhassen isa Community for Life-Providing forToday and Planning for Tomorrow
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park & Recreation Director
DATE: September 11, 2017 Ikt • •
SUBJ: Adoption of Parks and Recreation System Plan
PROPOSED MOTION:
The City Council adopts the Parks and Recreation System Plan.
DISCUSSION
The city has completed the final stages of a 14-month effort to prepare its first Parks and
Recreation System Plan. This initiative will address parks,play structures, athletic facilities,
natural areas, recreation programming, the Chanhassen Recreation Center, trail and park
operations, and long-term maintenance, etc.
The plan will analyze existing facilities, develop a vision for the future, and make
recommendations for future funding and facility development.
Hoisington Koegler Group Inc., an experienced landscape architecture,planning, and design
firm, has guided citizens, elected and appointed officials, and city staff through the planning
process. On September 11, Ms. Gabrielle Grinde, a Landscape Architect with HKGi, will join
the City Council to present the proposed Parks and Recreation System Plan in its final form.
BACKGROUND
The Chanhassen City Council has been engaged in the development of the Park and
Recreation System Plan. Councilwoman Elise Ryan served on the Advisory Committee as a
City Council designee.
September 26, 2016
City Council reviewed key financial strategy, Parks and Recreation System Plan process, the
community engagement approach, parks and recreation trends, and provided input.
PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Todd Gerhardt
Parks and Recreation System Plan
September 11, 2017
Page 2
February 13, 2017
City Council reviewed system evaluation, gap and distribution analysis,peer community
comparisons, community engagement recap, general community survey results, Rec Center
questionnaire results, Senior Center questionnaire results, National Citizen Survey results, key
findings, and guiding principles.
The Chanhassen Park and Recreation Commission led the planning and development of
the Parks and Recreation System Plan and the Parks and Recreation System Plan Advisory
Committee guided the overall plan development.
September 8, 2016
Advisory Committee introduction to the project, an overview of the planning process, and
background on the consultant team.
November 10, 2016
Advisory Committee reviewed the results of the system-evaluation and needs-assessment tasks,
and reaches consensus on key findings.
December 13, 2016
Park and Recreation Commission reviewed community engagement input, system evaluation,
needs-assessment findings, and key findings about the status and future needs of the system.
January 12, 2017
Advisory Committee developed a vision for what the Park and Recreation System should be in
20 years.
March 9, 2017
Advisory Committee reviewed system plan recommendations for goals, policies, and strategies,
and prepares for spring community engagement.
March 28, 2017
Park and Recreation Commission reviewed the draft guiding principles, goals,policies, and
initiatives.
May 11, 2017
Advisory Committee reviewed results of community engagement, made modifications to
initiatives, prioritized actions, and reviewed implementation strategies
July 18, 2017
Advisory Committee reviewed a draft copy of the Parks and Recreation System Plan.
July 25, 2017
Park and Recreation Commission reviewed a draft copy of the Parks and Recreation System
Plan.
Todd Gerhardt
Parks and Recreation System Plan
September 11, 2017
Page 3
August 10, 2017
Advisory Commission reviewed proposed plan revisions, discussed proposed revisions to the
priorities, reviewed two new draft Chapter 6 Implementation sections: Maintenance and
Replacement, and General Capital, Operations, and Maintenance Costs, and confirmed proposed
revisions to the system plan.
August 22, 2017
Park and Recreation Commission reviewed final recommendations from Advisory Committee
and made recommendation to City Council for adoption of the Parks and Recreation System
Plan.
RECOMMENDATION
On August 22, 2017, Park and Recreation Commissioner Meredith Petouvis moved, and
Commissioner Cole Kelly seconded that the Park and Recreation Commission recommends that
the City Council adopt the Parks and Recreation System Plan with the addition in the Priorities
Section, long term capital investment initiative of a place holder without dollar value for Lake
Ann potential expansion. All voted in favor and the motion carried unanimously with a vote of 9
to O.
ATTACHMENTS
1. Parks and Recreation System Plan Executive Summary
2. Park and Recreation Commission Minutes; Approve Recommendation to City Council,
Adopt Park and Recreation System Plan Discussion and Motion
c. HKGi
Park and Recreation Commission
Parks and Recreation Advisory Committee
\\cfs5\cfs5\Shared_Data\PARK\TH\Park and Rec System Plan\CC Recommendation Approve PR System Plan 9-11-17.docx\
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Acknowledgements
City Council Advisory Committee
Denny Laufenburger, Mayor Cheryl Ayotte
Dan Campion Jim Boettcher
Jerry McDonald Balakrishna Chintaginjala
Elise Ryan Karen Doster
Bethany Tjornhom Jeff Filipek
Park Commission Jesse Hawke
Steve Scharfenberg, Chair Kim Mcreavy
Jennifer Hougham, Vice Chair Nick Mcreavy
Cole Kelly Courtney Miller Bellairs
Jim Boettcher Todd Neils
Rick Echternacht Nathan Pharis
Meredith Petouvis Elise Ryan
Karl Tsuchiya Anna Simet
Lauren Dale, Youth Commissioner Steve Scharfenberg
Grant Schaeferle, Youth Commissioner John Tietz
City Staff Dorina Tipton
Todd Gerhardt, City Manager Consultant
Todd Hoffman, Park& Recreation Director Hoisington Koegler Group, Inc.
Jerry Ruegemer, Recreation Superintendent
Katie Favro, Recreation Supervisor
Adam Beers, Park Superintendent
Jodi Sarles, Recreation Center Manager
Susan Bill, Senior Center Coordinator
Thank you to the many members of the Chanhassen community
who took the time to provide valuable input on this plan!
AUGUST 14, 2017
Over its 50 years, Chanhassen's Parks and Recreation
Executive Summary System has improved the community's quality of life,
What it is? economic development, and environmental resources.
With over 900 acres of parks and open space, 30
The 2017 Chanhassen Parks and Recreation
1 System Plan sets the direction for parks and parks, and almost 80 miles of trails, the Chanhassen
recreation in Chanhassen for the next 20 Parks and Recreation System is an essential component
years.
The System Plan ensures the parks and of the City.
2 recreation system continues to meet Planning Process
community needs now and in the future.
This year-long planning effort began in August of 2016, and
The System Plan weighs community needs represents input gathered from the community, stakeholders,
3 and desires with financial realities to ensure
the system is economically sustainable and city staff, and city officials. Online questionnaires, meetings,
responsible with tax dollars. focus groups, park and community tours, open houses, and
group brainstorming efforts guided the development of the
4 The System Plan determines priorities for future
investment and contains 6 goals, 52 policies, System Plan by providing valuable input and collective
and 54 initiatives wisdom. The plan also incorporates the expertise of the
consultant team, analysis of benchmarking data, a system-
Guided
ystem-
Guided By: wide audit conducted by city staff and the consultants, and
best practices collected from other peer communities.
The development of the System Plan was guided by
the City's vision for the future as well as the following The goal of the planning process was to educate and raise
principles: awareness about the importance of parks and recreation
while ensuring that future investment in Chanhassen's
Stewardship Marked as the highest priority to
system meets the needs of the community.
Chanhassen residents, Stewardship aims to incorporate
sustainable practices into the system's planning and Benefits of a Parks & Recreation
daily operations to protect the city's vibrant natural System Plan
resources.
- Road map for system revitalization and expansion
Connectivity Chanhassen's parks, preserves, - Defensible rationale for decision-making
and trails are knitted together to create a network of - Strategic resource allocation (budgeting and staffing)
recreation and open spaces that reaches every corner
-
of the community and provides access to surrounding Fosters strong partnerships
destinations as well. - Creates safe and welcoming parks
- An updated recreation facility mix
Engagement Residents of all ages and all - A more connected City
abilities are welcome throughout Chanhassen's
-
parks and recreation system, enabling them to lead Improved access to nature
active, healthy lives in which they engage with - Selective programming to meet gaps and needs
the outdoors, with art and culture, and with one - Long-term economic sustainability
another.
Adaptable As Chanhassen has evolved, its
parks and recreation system has remained
adaptable in the way it responds to new needs
and challenges, and dynamic in its ability to
deliver high-quality programs, facilities, and
services.
AUGUST 14, 2017 Contents iii
Community Engagement Respondents'
The goal of the planning process was to educate and raise awareness about Respondents' Favorite Facilities
the importance of parks and recreation while ensuring that future investment Favorite Programs By Percent
By Percent
in Chanhassen's system meets the needs of the community.Throughout this
planning process, over 1,000 residents and stakeholders were engaged to80%trails
ensure the final plan was reflective of community desires. p neathorhood
communitys 74 p/o 75/0 p
Public outreach efforts included: avent
» Six Advisory Committee meetings spread throughout the year-long planning 72/0 p coparksmmunity
process
» Two listening sessions (Athletic Associations and Senior Center Commission) 66%beaches
» Three online questionnaires and two online interactive mapping exercises
which reached almost 2,000 individuals and solicited 1,500 responses 52%re le:rhea
» Seven Pop-up meetings at community events activities 52°/0
» A Community Open House held on April 6th of 2017, where over 70
community members provided feedback on the System Plan's draft
recommendations 470/0 natural aervas)
reas
350/0 Ws"'
Top 5 Unmet Facility& Programming Needs Top 3 Desired
p rectangular
Facilities 29% tds
26°/0 icerinks skating
recreation center 31% 46%
�� famiactivitiesly 210/0
adult sports and Glasses 17% 210/0 75% 1:/— 818°/0 tecourtnniss
natural play areas
trails 15% 78%
filne It 11
youth sports and classes 72 /44% 00
indoor pool adult p
pickleball 6/0
presence/natural areas Ezi 71%
60%® 4. 6%ouuritsbaII
• ■ outdoor pool
Trends
In order to meet the demands of a growing population, the City needs to consider the following national population trends:
» Need for convenience >> Increased interest in aging actively » Demand for group fitness events
» Increasingly anxious about safety » Engaging new generations and races
>> More transient » Increased interest in weight loss » Desire to create more memorable
» Pinched government budgets and active living experiences
» Demand for green alternatives >> Rise in informal adult recreation » Increased importance of"place"
» Desire for conservation and versus league participation
opportunities to connect with nature » Popularity of new and nontraditional
sports
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iv Chanhassen Parks & Recreation System Plan AUGUST 14, 2017
Existing Conditions --4P ] fEe„°, = ;.,
• Over 900 acres of city-owned parks, preserves, and open space
I
• 30 community& neighborhood parks ,.
”
• 14 preserves& 1 special use park ..; ...
• Almost 80 miles of trails
Facilities _
27 playground areas 1 skate park MI
^� 21 picnic shelters Q 1 disc golf course --.—i _ "
5 swimming beaches rL 1 garden plot site ' '404
® 16 tennis courts 7 docks &3 fishing piers
O 10 pickleball courts O 5 outdoor hockey rinks& 5
pleasure rinks °
® 28 diamond fields 0 1 dog park(in partnership)
9 21 rectangular fieldsAr ' '
LEGEND
ob 20 basketball courts ev:r;
I• -
4111 6 sledding hills Ck .�...,
® 4 sand volleyball courts ""� (-----`I .y G 025 05 0
Goals & Policies
The System Plan's goals and policies are high-level statements intended to guide City decision-making over the next
20 years.The six goals represent the desired long-term outcomes of Chanhassen's System Plan, and were prepared as
depictions of how the Parks and Recreation System will function when the guiding principles are achieved.To guide City
decision-makers, the general characteristics of each goal are described by a series of policies.
1. Provide a comprehensive system community destinations, and other 5. Proactively plan for a high quality,
of park, recreation, and open communities. efficient parks and recreation
space facilities to serve active and 3. Ensure all residents have the system that meets community
passive needs. opportunity to participate in needs.
2. Maintain a comprehensive recreation, education, cultural, 6. Implement strategies to
and easily navigable trail and and arts activities. supplement the City's capacity to
sidewalk system that connects4. Be a leader in environmental maintain and expand the parks
neighborhoods to park and sustainability. and recreation system.
recreation facilities, schools,
Initiatives
Initiatives are specific actions or steps that are recommended for implementation. They include programs, actions, or
practices that support one or more policy statements, and begin to address the "who,what,where, and how" of achieving
a plan objective. Chanhassen's initiatives may include: strategic directions for policies, ongoing practices, partnerships,
and future planning efforts; programmatic investments for events, training, and/or resources; capital investments for
facilities, amenities, and/or infrastructure; and potential funding streams and strategies.
Initiatives are organized by the topic areas of parks, facilities, trails, preserves, programming, and operations. The
following page contains a summary of the System Plan initiatives by topic area.
AUGUST 14, 2017 Conienis v
Summary of Plan Initiatives
Parks Facilities Trails
• Maintain Lake Ann Park as the » Identify and construct a year- » Address trail gaps and trail
premier community park round signature recreation crossing safety issues
» Add amenities to Bandimere, facility in the community » Work with partner agencies to
City Center, and Lake Susan » Add a destination splash pad at a reopen Minnesota River Bluff
Community Parks community park LRT Regional Trail
» Use a maintenance and » Establish an interpretative center » Complete trail connection to
replacement schedule to keep with outdoor lab space and Minnesota River
neighborhood park facilities up nature-based play >> Increase maps and wayfinding
to date >> Add community-scale nature to identify loops, distances, &
» Seek opportunities to expand the play at a community park destinations
park network to serve changing and unstructured nature play » Provide more user amenities
community needs and preserve throughout the community as » Expand the number of natural
natural amenities. appropriate surface trails
• Improve user amenities at >> Explore opportunities to add
existing facilities trailheads
Preserves • Explore opportunities for a » Initiate a single-track mountain
second community garden bike trail study
• Continue to preserve sensitive » Implement recommendations of
lands within the Bluff Creek the Athletic Fields Study
Corridor
» Collaborate with other agencies Operations
to protect the Seminary Fen Programming » Use System Plan as basis
» Collaborate with other agencies for budgeting& Capital
to protect the Minnesota River >> Continue to host at least 5 major Improvement Plan
Valley community events » Incorporate sustainable design &
» Expand marketing&wayfinding » Expand informal, year-round maintenance practices to make
» Expand opportunities to interact events& nature-based programs Chanhassen a model
with and explore nature » Collaborate with new& existing » Create a tobacco use policy
• Identify& protect natural areas partner organizations to provide » Communicate benefits of parks
that link parks, preserves, & events& programming and recreation
destinations » Establish an Event Management » Establish formal review
» Develop natural resource Plan process for program & event
management plan >> Annually assess pricing structure development
Implementation
Achieving the vision set forth in the Parks and Recreation System Priority Cost(Low) Cost(High) I
Plan will take additional funding, not only for big, exciting, new Short term $5,770,000 $12,660,000
facilities like a signature recreation facility or interactive water Long term $31,075,000 $63,100,000
feature, but for neighborhood park revitalization, new programs, i
and outreach, etc.The City needs to ensure that adequate funding Ongoing $500,000 $5,000,000
is available by identifying and regularly communicating system Trail Gaps $4,943,000 $14,831,000
funding needs, expanding and diversifying funding sources, and Total $42,228,000 $95,591,000
maximizing the use of volunteers to support system development
(Total Without $17,288,000 $45,591,000
and operations. The System Plan identifies initiatives for the Signature Facility)
next 20 years in the areas of Capital Investments, Plans/Studies,
Management, Ongoing Initiatives, and Trails. The System Plan
also estimates that the system will need more than$8 million in
maintenance, repair, and replacement.
vi Chanhassen Parks & Recreation System Plan AUGUST 14, 2017
APPROVE RECOMMENDATION TO CITY COUNCIL,ADOPT PARKS AND
RECREATION SYSTEM PLAN.
Scharfenberg: Gabrielle is here tonight from Hoisington-Koegler to speak to us about the last
meeting that the advisory committee and those updates. Gabrielle.
Gabrielle Grinde: Since the last time we met the Parks and Recreation System Plan Advisory
Committee met one more time and reviewed the priorities in the system plan and made some
revisions which I will cover in this presentation. And then Meredith Petouvis provided us with
some detailed comments which was appreciated and so those edits were all included in the most
recent draft of the plan which you received in your packet. So I will be reviewing the
components of the plan and then going through the pages in detail. So the project process you
know started last June over a year ago. It's been 14 months. We've had 7 advisory committee
meetings. Three meetings with the Park and Recreation Commission. Two meetings with the
City Council. Online engagement which covered 3 questionnaires. Over 1,500 responses. A
social pinpoint site with many more comments. Several pop up meetings at park events and
meeting with the Planning Commission and then we had a community open house this last spring
with over 70 attendees so a lot of input from various sources went into this plan. So now an
overview of the plan in general is that it is a valuable and necessary planning tool. This is the
first parks and recreation system plan for the City of Chanhassen but it is a tool that is used by
many cities across the state and country. It's a tool that increases and promote the efficiencies of
parks operations and management by listing all in one place the goals, values and initiatives for
how to manage and operate the system. It includes a consensus of input from staff, the
community and the elected officials so it shows the community that we actually listened to what
they said and put it all in the document for everyone to see. And then it's a summary of the
City's goals and values for parks and recreation. And the plan itself is a graphic format and it's
organized with maps, tables and imagery to explain the content and the initiative. Six chapters.
89 pages. It includes a 4 page executive summary which you received in your packet for tonight
and then it has guidelines for investments and it's not a budget recommendation but it does have
cost estimates that are guidelines for the park commission to use in the future. So this is what the
first few pages of the plan looks like including the executive summary. Any questions on the
overview of this? The introduction includes several components talking about the importance of
parks and recreation and the importance of the system plan. The purpose of the plan. What the
project planning process was and then some coordinated efforts which were part of this process
which are the Comprehensive Plan chapter for Parks and Open Space and the Park System
Inventory document. This is what the introduction chapter looks like. The park inventory is a
separate document. It was a document that was updated from a previous edition which had been
completed several years ago. It includes detailed pages which you can see in the bottom right
corner here of every park identifying the components within each park so it's a good
encyclopedia of what's all in the Chanhassen park system. And then the comp plan chapter is an
abbreviation of the parks and recreation system plan and it is to be included in the City's
Comprehensive Plan which will be completed next spring I believe. Any questions on the
introduction? The next chapter is the trends chapter and the trends are, I believe what was
presented to you in one of the first meetings talking about recreation trends in general.
Memorable experiences. The importance of place in parks. Connecting with nature. Green
alternatives. Transient. The idea that people are moving more in today's society and so parks
and recreation needs have more awareness for the citizens of the city. Pinched budgets which is
something that every community is dealing with. Aging actively. Many communities are aging
and so they need to respond to their aging population. Engaging new generations. Weight loss
and active living in parks. Informal adult recreation such as trail, walking, running. New and
non-traditional courts such as pickleball, group fitness events and races and then the convenience
of recreation programming and parks close to home and then safety is of high importance in
parks and recreation. This is what the trends chapter looks like. There's a little more detail on
each of those trends with images from the City of Chanhassen. Any questions on what the trends
chapter includes? The existing conditions chapter is next. This is the comprehensive chapter
with several maps and statistics including the park system inventory. A context of the
community. Demographic information. A history of the system. The park classification
including community parks, neighborhood parks, specialty parks and preserves and then a
summary of the needs assessment which is the community input that was received and
comparisons with other communities. This is what the existing...looks like. And some of the
edits that we made were to be stages to make some of these improved graphics more clear in
terms of the responses. Then you can see the set of maps that's included and this also includes
regional components of the system. Or regional components of park and recreation that are
within the city. Any questions on the existing conditions? The vision chapter.
Kelly: I do, I've got a quick question. Actually it's for Todd. On existing conditions which
comes out of the capital improvement fund, we're not submitting anything for capital
improvements along with this at this time are we for the City Council?
Hoffman: No.
Kelly: Okay. Thank you.
Hoffman: There's a, in the end there's another document that's including both the new items
that we're talking about in this document and then there's a maintenance replacement plan and
so that could be considered you know a portion of that so those are.
Kelly: So is the maintenance plan part of this plan? Or is it going to be separate and done at a
separate time?
Hoffman: Separate document, yep.
Kelly: Okay.
Scharfenberg: But it's included in this. There's a section regarding maintenance.
Hoffman: Yep there is.
Kelly: Thanks Todd.
(Due to technical difficulties a portion of the discussion was not recorded.)
Gabrielle Grinde: ...there's funding options and sources information and then general capital
operations and maintenance cost which is a table with general costs that we use as a guideline for
future improvements to the park system and then the last section is the project review process
which is, laid out a system for how new ideas can come into the system.
Scharfenberg: So just to touch on that particular topic, the advisory committee did take into
consideration the comments that had come out of our last park and rec commission meeting and
discussion of moving some of the items up into the short term list and keeping others back in the
long term. We kind of as the advisory committee discussed I think at length you know the
difference between short term,mid term, and long term and in the end I think we all kind of
agreed that keeping things short term and long term was fine. We thought it was significant to
keep in the dollar amounts on the high end and the low end because we did that right? Yeah.
Jim anything else that you want to comment on regarding that?
Boettcher: That was the biggest thing was the short term and long term only. Keep some of the
confusion out of there so the priorities are just catalogued. I think we changed, we now have 4 in
long term is that correct? I believe that was the last, yeah. That's the only other thing I'd have.
Scharfenberg: And the understanding again you know with respect to those projects is that they
can be, they can come and move forward at any time as a particular project depending on what
the commission feels is something that needs to be addressed so. Go ahead Gabrielle.
(Due to technical difficulties a portion of the discussion was not recorded.)
Scharfenberg: ...that presentation. Anybody have any questions for Gabrielle?
Kelly: Is that going to be at their work session meeting or is it going to be at a general council
meeting that this is presented?
Hoffman: Work session. Probably at 5:00 or 5:30 on the 11th and this item is scheduled for
approval by the City Council that evening on the consent agenda.
Kelly: Thank you.
Scharfenberg: Anybody else have any other questions regarding the park plan?
Kelly: I like the changes that you made that we had discussed in the last meeting and I think we
were supposed to forward to Jim for your general meeting. The one thing I noticed you kept in
there, and again it can stay in there. It can come out. Just a matter of how we think the City
Council's going to look at it as we've got you know the Rec Center in there for what up to $55
million or something like that. I can't find it at the moment and.
Gabrielle Grinde: $25 to $50.
Kelly: $25 to $50 thank you Gabrielle, and my only question to the group is, should that stay in?
I know we've got a survey in for$50,000 or$75,000 which I think should stay in. And that
could lead to other things but, and I just want the group to think about how is the City Council
going to look at the whole plan and if we take out $25 to $50 million out of the plan is it going to
present better and that's my only question to the council at this time.
Scharfenberg: Well again I'll just speak to that, that particular issue and I think it's, I would turn
your attention to, what section was it?
Hoffman: It's in the page of summary of planned initiatives if you're looking for the totals.
Scharfenberg: Well there was the comment in here again about the, and I think it's more, it goes
to one of the memos that's in the back talking about one of the meetings that again this was all
put together again with the input of the City and all of those surveys that were done regarding
needs and stuff like that and that's where that, the Rec Center, that's where that information is
coming from is you know we agreed as a council to include facilities as part of this, that was
being done and you know that's what people spoke to in terms of the surveys that they
completed and so I think it's important to keep that in given the input that people had.
Kelly: Okay, I can agree with that Steve.
Scharfenberg: Okay.
Petouvis: This is a little bit of a tangent but at the last meeting I had asked about the Lake Ann
expansion and the fact, it's very similar. We have money in for a master plan for Lake Ann but
then we don't have money, and I don't think it's in the revised copy unless I'm missing it, for
actually implementing a master plan in Lake Ann so I think just personally if we're going to
have the Rec Center in there as funding we should probably have the Lake Ann expansion as
well.
Kelly: Correct me Todd if I'm right or wrong, a lot of the Lake Ann expansion that we're
talking about has to do with the development of a couple properties. That hasn't happened yet
because those properties haven't been sold. Is that the expansion we're talking about?
Hoffman: Correct. It would be the expansion will occur whenever development occurs in both
the Gorra and the Prince parcel and so those are the only two parcels involved in the future
expansion,proposed expansion of Lake Ann Park. It would be to the west and north. It will
likely be a combination of park dedication and likely some density transfer. It could be cash
purchase so there's a variety of things to be considered and it could all happen with no dollars
being exchanged.
Kelly: Right.
Hoffman: It could happen with $10 million dollars.
Kelly: So what I'm saying is because we're not in a situation right now where we can, we have
access to that land it's kind of hard to put a dollar figure in there, especially normally when it
should come out of our budget you know depending upon where our budget is at at the time and
depending upon the deal that the City makes with the developer, which Todd's an expert at, and
so I would think it's kind of hard to put it in there right now. That's just my opinion. Not to say
that we can't for future expansion but it's hard to know without what the developments are going
to be. What's available to us. You know obviously we all want to see a trail get in there and
we're going to do what we can to make that happen and I think the City would be on board with
that even if we had to find other funds at the time but to say well we know it's going to come up
at some point, and it will but we've got a lot of things that could come up at some point in the
city and trying to fund something that we don't have access to is, would look difficult to me, I
don't know. I don't know what other people think.
Gabrielle Grinde: Yeah I think we can put, we can reiterate or insure that we have reiterated in
the plan that the priorities are flexible and that it's not a budget since future plans and studies
may affect the future capital budgets.
Tsuchiya: I do like the idea of putting it in there though that's more of a place holder. Just to
show that the commission and the body is conscience of it. I mean I understand yes it's difficult
to estimate out with so many unpredictability's there. However because of the draw that Lake
Aim provides and just how much improvement would come to the actual park system with the
completion of the trail around the lakes and expansion of the park system to the west there, yeah
that opportunity could come up at any point but I think this being a plan for short term and long
term as we have it there, we don't know where it's going to come in but adding this as the fifth
item in the long term section I think makes a lot of sense and just you know if you need to put an
asterisk by it and say, you know best estimate I think that's pretty clear at that point but I think
it's definitely something I would like to see in there because this is going to be a public
document so I want everybody to know you know we do have, you know there's no firm plans
but we are conscience of that ability to expand at that point.
Kelly: Todd how would that, if it's in writing and developers know that it's in writing how does
that affect our negotiations with them when they say well you already have these plans in place.
Does that look bad? Does it not look bad? What's, from the City's standpoint is that
advantageous for us to have it in writing or is it not advantageous?
Hoffman: It's advantageous to have it in the plan. I'm neutral to negative to putting a number in
there because then they're going to gravitate towards that number and say you have these, you
have cash set aside so why are you telling me you want to acquire this via some other manner.
Some of that mechanism. The acquisition of those properties might be before the plan, it might
be after the 20 years. It might be before the 20 years. And if there is a dollar amount involved
it's likely to be so large that it could not be budgeted simply out of a park dedication fund. It
would probably require a referendum of some sort and if the deal was struck where everybody
was in agreement and just took a referendum of the citizens to vote, that vote could take place.
The number is identified. Whatever that number is so we can, you could put zero to $10 million.
You could put you know $10 to $15 million. It's just hard to say what the eventual outcome of
that negotiation would be, if anything. If a single buyer comes and purchases either of those
properties as an estate lot again then they could go into another 20 to 30 to 40 year holding cycle
and nothing will happen as far as the Lake Ann expansion. There's just a lot of variables.
Speaking to it in this document is a good thing. It's already been identified on previous
Comprehensive Plans as far as a mapping document and that's a good communication tool so
we'll have it mapped here. There will be a map that shows the general expansion area. The plan
itself could, we have one established plan already on file from 2000 and, about 7 years ago.
About 2009-2010 that speaks to a variety of different scenarios out on that property. How it may
develop. How we could acquire land. It's a challenge to put a number on it. The plan may
identify a number if that plan gets some momentum and that's funded, that could identify a
variety of different scenarios. It still might not put a dollar amount on it but it may put an
acreage amount. It may say you know under this scenario 20 acres of property would need to be
acquired. You know what does that 20 acres worth? $100,000 an acre? $200,000 an acre?
Quarter million dollars an acre? Just depends on when it all comes in and how it's valued.
Kelly: Todd could we put a place holder in and just put pricing unknown?
Hoffman: You could, sure.
Kelly: Meredith would that be something you'd like to see?
Petouvis: I think that would be better than nothing since we do have the wish for a plan. An
after plan in the shorter term, I think that would be perfectly acceptable.
Kelly: Make a note when you're doing up the, when you're doing up the motion to add that in
that way.
Scharfenberg: Anybody else have any other questions about the plan that they want to discuss?
Hoffman: We'd just like to draw, the page that says summary plan initiatives, that's where some
of the dollar amounts are noted for those that are interested. Summary of plans. It has the purple
boxes and then down in the bottom. So the total short term, long term, ongoing trail gaps.
There's two numbers. There's the low cost, $42 million and then if you take out the Recreation
Center build out it goes down to $17 million and then the high cost $95 million if you take out
the Recreation Center build out you're down to $45 million on the high. And then just to the left
it speaks to the$8 million dollars that's being estimated for maintenance repair and replacement
and that's on the current system and so those are the dollar amounts and they're all identified by
specific item. They'll be available for the City Council to review and then how they choose to,
how this commission chooses to, especially on the, this commission doesn't get heavily involved
in operations and maintenance recommendations. That's really a City Council decision. You
can certainly send them a recommendation on that but traditionally you've been dealing with
new improvements, capital and CIP improvements on the new side. But that's where the dollars
are at least characterized and noted as a part of the executive summary.
Boettcher: Something there, if you look at that cost, the one you were just referring to Todd.
Total $42 million on the low side without the Rec Center$17 million so you took out$25 but on
the high side if you take out the Rec Center you're dropping$50.
Gabrielle Grinde: Because the Rec Center low estimate.
Scharfenberg: Low and high for the Rec Center.
Boettcher: Can you put that in there? I mean it looks.
Gabrielle Grinde: Oh to identify, yeah.
Boettcher: Yeah,just the difference.
Kelly: It says total without signature facilities so I think that means the Rec Center.
Boettcher: Right but here's $25 million and there's $50.
Kelly: Oh okay, yep I see what you're saying.
Boettcher: So it's not called out.
Kelly: Got it. Call it out.
Gabrielle Grinde: And subtracting that.
Scharfenberg: Anything else anyone wants to comment on?
I
Kelly: You know Steve I think we pretty well hashed out in the last meeting the changes that we
were really looking for and I'm ready for Meredith to put together a motion if she is, and nobody
else has any comments.
Petouvis: I move that the Park and Recreation Commission recommends that the City Council
adopt the Parks and Recreation System Plan with the addition in the Priorities Section, long term
capital investment initiative of a place holder without dollar value for Lake Ann potential
expansion.
Kelly: I second the motion.
Scharfenberg: We have a motion and a second.
Petouvis moved, Kelly seconded that the Park and Recreation Commission recommends
that the City Council adopt the Parks and Recreation System Plan with the addition in the
Priorities Section, long term capital investment initiative of a place holder without dollar
value for Lake Ann potential expansion. All voted in favor and the motion carried
unanimously with a vote of 9 to 0.
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