E-13. Resolution 2018-XX Authorize a Primary Contact for Contract Coordination with MnDOT for a Community Roadside Landscape Partnership Program for Highway 7, City Project 2016-01101 1l t e X11 lul
CITY OF C HANHASSE N
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
TO: Mayor & City Council
FROM: Jill Sinclair, Environmental Resource Specialist
DATE: January 8, 2018
SUBJ: MnDOT Community Roadside Landscape Partnership Program
City Project 2016-01
PROPOSED MOTION
"The Chanhassen City Council Adopts a Resolution Authorizing a Primary Contact for Contract
Coordination with MnDOT for a Community Roadside Landscaping Partnership Project; City
Project No. 2016-01."
Approval requires a simple majority vote.
Staff is requesting authorization to apply for MnDOT's Community Roadside Landscape Partnership
Program to fund a neighborhood landscape project along State Highway 7. As part of the
application, the city is requested to adopt a resolution regarding the city's commitment to enter into a
partnership agreement with the MnDOT.
The landscape project was initiated at the request of the residents who live in the Minnewashta
Manor neighborhood. A draft plan has been developed by the neighbors and staff and has been
submitted to MnDOT. The final application piece to be submitted is the resolution.
Funding for this project would be provided by MnDOT. If approved, MnDOT will pay for the
plants, compost, and wood chips through reimbursement to the city. The estimated project cost is
$7,000. The city will assist with requesting bids for the plant materials, selecting the approved
bidder, taking delivery of the plants, storing the plants, providing a water truck on the day of
planting, and auguring the holes. The residents will commit to providing all of the labor on planting
day to include planting, watering, and mulching all of the trees and then watering the plants
throughout the first season and beyond as needed. They will also monitor the plants and contact the
city with any issues.
ATTACHMENTS
1. Resolution.
2. Application,
3. Project Location Map.
g:\plan\js4orestry projects\mnOH iaggggrtpgrdsl;p'",I C in'Wamdin.mn-US• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: January 8, 2018 RESOLUTION NO: 2018 -XX
MOTION BY:
BY:
RESOLUTION AUTHORIZING PRIMARY CONTACT FOR CONTRACT
COORDINATION WITH MNDOT FOR A
COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM PROJECT,
CITY PROJECT NO. 2016-01
WHEREAS, a request for a neighborhood landscaping project along State Highway 7 has
been submitted by the residents of the Minnewashta Manor neighborhood as a part of the city's
Street Improvement Project 2016-01; and
WHEREAS, a draft plan has been developed by the residents and city staff and submitted
to MnDOT; and
WHEREAS, funding for this project will be provided by MnDOT through the Community
Roadside Landscaping Partnership Program.
NOW, THEREFORE, BE IT RESOLVED that Jill Sinclair is hereby authorized to apply
to the Minnesota Department of Transportation for funding of this project on behalf of the City of
Chanhassen.
BE IT FURTHER RESOLVED that the City of Chanhassen will act as sponsoring unit for
the landscape project on the State Trunk highway 7 to be conducted during the period of January
2018 through June 2018.
Passed and adopted by the Chanhassen City Council this 8a' day of January, 2018.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
g:\admin\r sol\2018\1-8-18\mndot community roadside landscaping partnership pmgmm.docx
DEPARTMENT OF
TRANSPORTATION
Application - 2017
Community Roadside Landscape Partnership Project for: The City of Chanhassen
Projected Planting Date: lune 16, 2018
L'am
Community Roadside Landscape Partnership Manual and Application 7
MDEPARTMENT OF
I TRANSPORTATION
Application Form
(1) APPLICANT
Local Government Unit/ Community Cny"Chanhassen
Arlrirccc 7700 Market Blvd., PO Boz 147, Chanhassen, MN 55317
(2) COMMITTEE OF PRIMARY CONTACT PERSONS: One of the Committee members must be employed as a
staff member or representative of the Local Government Unit.
Name Jill Sinclair Phone (952)227-1133
Address 7700 Market Blvd., PO Box 147, Chanhassen, MN 55317
Email isinclair&i.chanhassen.mn.us
Name Phone
Address
Email
Name Phone
Address
Email
(3) DESCRIBE THE LOCATION OF THE PROJECT SITE(S). (Include county, city and the limits of the project.)
Trunk Highway:
Project site is located in Carver County in the City of Chanhassen. The site is adjacent to North Manor
Road on the south side of Trunk Hwy 7 approximately 150 feet east of the intersection of Hwy 7 and
Washta Bay Road The planting site is a0proximately 200' Ione and 10' -25' deep
(4) BRIEFLY STATE THE GOALS AND SCOPE OF YOUR PROPOSED PROJECT.
The goals are to re -plant a previously cleared section of ROW with evergreens suitable to the site
while engaging comunity involvement and improving tree cover and its associated benefits for the
City of Chanhassen
(5) BRIEFLY STATE THE PUBLIC PARTICIPATION (Committees, Boards or other) AND APPROVAL PROCESS
USED (City Council or other) AND SIGNIFICANT COORDINATION WITH OTHER PROGRAMS (DNR,
Watershed District, or other).
The Minnewashta Manor neighborhood requested landscaping in MNDOT ROW and worked with city
staff to select species and a design to meet their needs. The city council will approve a resolution for
the project in January 2018
Community Roadside Landscape Partnership Manual and Application
M
` DEPARTMENT OF
TRANSPORTATION
(6) FOR PLANS PREPARED BY OTHERS: LIST THE REQUIRED "GENERAL" MATERIALS ONLY AND THE
ESTIMATED MATERIAL COSTS FOR THE PROJECT (soil amendments, herbicide, plant materials, seed, sod,
construction materials, weeds fabric, mulch, rodent protection, etc.) DO NOT INCLUDE LABOR OR
EQUIPMENT.
PROJECT MATERIALS (on state right of way only)
MATERIALS
QUANTITY
ESTIMATED COST
Plant Materials
27
$ 5,400.00
Herbicides
-
J
Compost—Type 2
21 yd
$ 420.00
Mulch —Type 6
48 yd
$ 820.00
Rodent Protection (If Needed)
2018
Sales Tax $ 6,640.00
$ 0.00
Shipping
TOTAL MATERIAL COST
(Include Sales Tax and Shipping)
0.00
(7) SHOW THE DESIRED TIMETABLE FOR COMPLETION OF EACH MAJOR COMPONENT OF THE PROPOSED
PROJECT FROM PREPARATION OF PLANTING AREAS THROUGH COMPLETION OF INSTALLATION
TIMETABLE BEGINNING DATE: ENDING DATE:
COMPONENT
YEAR
J
F
M
A
M
J
1
A
S
O
N
D
Preliminary Layout and Staking
2018
✓
Spray or Remove existing weeds & grasses
2018
Cultivate planting and seeding areas
(soil amendments, rototilling)
201 Q
V
Stake individual plant locations
2018
Install Plants
2018
Install Turf
2018
Install Mulch
2018
Install Plant Protection
2018
2018
HE
Community Roadside Landscape Partnership Manual and Application
M1
DEPARTMENT OF
TRANSPORTATION
(8) DESCRIBE THE TYPES OF LABOR FORCES AND THE ESTIMATED QUANTITY OF PERSONNEL THAT WILL
INSTALL AND MAINTAIN THE PROJECT. (city crews, youth service corp., contractors, volunteers) If the
majority of work is to be performed by volunteers, a preliminary pledge list of volunteers must be
attached.
A city crew will assist with site preparation Neighborhood volunteers will install the plants and mulch and
perform the initial watering. Ongoing regular watering will be done by the neighborhood. Any future
maintenance issues will be handled by city crews.
Statement of Assurances
To the best of my knowledge and belief, data in this application is true and correct, and the document has been
duly authorized by the government unit of the applicant with full understanding of the program requirements. It
is agreed that at least one primary contact person will hold a training session for the community workers,
volunteers and/or contractors to provide proper direction and information packets for landscape project
preparation, inspection, installation, and maintenance. It is agreed that if volunteer workers are to be used, they
will meet minimum age or eligibility requirements. It is agreed that the local government unit will enter into an
Agreement with MnDOT ensuring that the local government unit will ensure or provide required maintenance of
the roadside landscape improvements described in the plan and the Agreement.
r
Sibature of the Primary Contact Person
Authorized By the Local Government Unit
Required Attachments
(A) RESOLUTION AUTHORIZING APPLICATION AND
DESIGNATING AUTHORIZED PRIMARY CONTACT PERSON.
(B) MAP OF PROJECT LOCATION.
)3 (�
Date
(C) VOLUNTEER PLEDGE LIST
(If volunteers are to be used, otherwise state how the project will be installed)
If submitting plans by others
(D) MNDOT APPROVED LANDSCAPE PLAN AND ESTIMATE (Approval Stamped and Dated By
District Staff and Landscape Partnership Coordinator)
The documents submitted in support of this application shall be considered part of this application.
Community Roadside Landscape Partnership Manual and Application 10
V.,
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