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CC 2018 01 08 CHANHASSEN CITY COUNCIL REGULAR MEETING JANUARY 8, 2018 Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald, Councilwoman Ryan, and Councilman Campion COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Paul Oehme, Todd Hoffman and Roger Knutson PUBLIC PRESENT: Vera Morgan 5005 Woodland Road, Minnetonka Mayor Laufenburger: Thank you and welcome to City Council meeting. Those of you that are in the chambers this evening as well as those of you that are watching on Mediacom cable television or also through our website and for those of you that are watching on TV, if you ever travel and you want to make sure you get the City Council online you can do so by simply going to our city website ci.chanhassen.mn.us and then choose agenda and you can see the site. For the record let it be known that all members are present with exception of Councilmember Tjornhom this evening who is out sick so she has an excused absence. Our first item on the agenda is to approve the agenda. Council members, are there any modifications to the agenda as printed this evening? If not we will then proceed with the agenda as printed. ORGANIZATIONAL ITEMS:  DESIGNATION OF OFFICIAL NEWSPAPER  APPOINTMENT OF ACTING MAYOR  APPOINTMENTS TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES  APPOINTMENT TO THE SOUTHWEST TRANSIT COMMISSION Mayor Laufenburger: Our first item of business is organizational items. At the first meeting of every year we establish certain organizational guidelines for the year. Let me just speak through these and then as I speak through these I will conclude with asking for a motion to approve. First of all we designate an official newspaper. Mr. Gerhardt I understand the Chanhassen Villager is the only newspaper that has responded to our request, is that correct? Chanhassen City Council – January 8, 2018 Todd Gerhardt: That is correct Mayor. Mayor Laufenburger: And the Villager has done an exceptional job over the years in being, acting as the official newspaper so I will move forward with a recommendation on that. We also appoint an Acting Mayor. In the event that I as the mayor am not able to attend a meeting or a function we appoint an Acting Mayor or a Deputy Mayor who serves in my stead throughout the year and Mr. Campion I understand you have expressed an agreeable interest in performing those duties, is that correct? Councilman Campion: Yes it is. Mayor Laufenburger: Alright, thank you Mr. Campion. We also make an appointment to the Fire Relief Association Board of Trustees. This is a group of members of the fire department along with our Finance Director Mr. Sticha and a member of the City Council act as a Board of Trustees for the Fire Relief Association. Councilmember Ryan I understand you have expressed an agreement of interest for that purpose, is that correct? Councilwoman Ryan: Yes Mayor. Mayor Laufenburger: Okay, alright. Thank you very much. Also an appointment to the Southwest Transit Commission. Chanhassen is 1 of 3 cities that operate Southwest Transit under a joint powers agreement and there is currently one term, Mr. McDonald you are serving a term that expires in, is it 1 or 2 years is that correct? Councilman McDonald: I was just talking to Mr. Gerhardt. I believe it expires next December. Mayor Laufenburger: Okay so you have this full year but we did have my term expired in December and I would like to continue to operate, or continue to serve on that commission. We are allowed 2 positions. Two elected positions so I would like to continue on that. So with that I would like a motion in support of the official newspaper being the Villager. The Acting Mayor, Councilmember Dan Campion. Appointment to the Fire Relief Association Board of Trustees, Councilmember Ryan and appointment of me to the Southwest Transit Commission. Do I have a motion to that effect? Councilman McDonald: I’ll move Mr. Mayor. Mayor Laufenburger: Alright, thank you very much Mr. McDonald. Is there a second? Councilwoman Ryan: Second. Mayor Laufenburger: Thank you Councilmember Ryan. Is there any discussion? 2 Chanhassen City Council – January 8, 2018 Councilman McDonald moved, Councilwoman Ryan seconded to approve the following organizational items:  Designation of Chanhassen Villager as the Official Newspaper  Appointment of Councilman Dan Campion as Acting Mayor  Appointment of Councilwoman Elise Ryan to the Fire Relief Association Board of Trustees  Appointment of Mayor Denny Laufenburger to the Southwest Transit Commission All voted in favor and the motion carried unanimously with a vote of 4 to 0. CONSENT AGENDA: Councilman McDonald moved, Councilman Campion seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated December 11, 2017 2. Approve City Council Minutes dated December 18, 2017 3. Receive Planning Commission Minutes dated December 5, 2017 4. Item deleted. 5. Approval of Temporary On-Sale Liquor License. St. Hubert’s Catholic Community, Cana Dinner on February 10. 6. Approval of Temporary On-Sale Liquor License, Chanhassen Rotary Club, February Festival, February 3, Lake Ann Park. 7. Resolution #2018-01: Approve Agreement with MnDOT for Federal Fund Transfers. 8. Resolution #2018-02: Approve Minnewashta Manor Storm Water Pond Maintenance Quote. 9. Approve Nicholas Way Snowplowing Agreement. 10. The Massage Space – 18924 Lake Drive East: Approve Massage License (New Manager). 11. Approve Support of Funding for Resolution #2018-03: for TH 5 and Resolution #2018- 04: for TH 101 Through Corridors of Commerce Program. 3 Chanhassen City Council – January 8, 2018 nd 12. Approve West Park 2 Addition Final Plat, Development Contract, and Plans and Specifications. 13. Resolution #2018-05: Authorize a Primary Contact for Contract Coordination with MnDOT for a Community Roadside Landscape Partnership Program for Highway 7, City Project 2016-01. 14. Resolution #2018-06: Accept Public Street & Utility Improvements in Preserve at Rice Lake Project No. 2014-05. 15. Resolution #2018-07: Accept Public Portion of Utility Improvements in Powers Ridge nd 2 Addition, Phase III, Powers Ridge Senior Apartments. 16. Resolution #2018-08: Call for Sale 2018A General Obligation Utility Improvement Bonds in the amount of $3.595 Million Dollars. 17. Item Deleted. All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS. Mayor Laufenburger: Next up is visitor presentation. At this time, by the way we make visitor presentations part of every regularly scheduled council meeting and at this time anyone wishing to address the council, they may come to the podium. State their name and address for the record and make their comments or presentation to the council. Now normally we would restrict the visitor presentations to items that are not included on the agenda tonight but tonight because we have a very short agenda and there may be an item that somebody would like to make a presentation on, they may do so. So if there’s any visitors present that would like to speak to the council on anything, as long as you follow the guidelines that we offer you’re welcomed to speak at this time. Vera Morgan: Is this even regarding to Paisley, the Paisley Park PUD? Mayor Laufenburger: That’s on the agenda this evening ma’am. Vera Morgan: Okay, so I can discuss it? Mayor Laufenburger: Absolutely. That was my invitation. State your name and address for the record. Vera Morgan: My name is Vera Morgan. 4 Chanhassen City Council – January 8, 2018 Mayor Laufenburger: And would you make sure that microphone is right there, thank you. Vera Morgan: Okay, my name is Vera Morgan. My address, physical address is 5005 Woodland Road, Minnetonka, Minnesota, 55345. Mayor Laufenburger: Alright Ms. Morgan, nice to have you with us. Vera Morgan: Thank you. Mayor Laufenburger: Make your presentation. Vera Morgan: I just wanted to, I was presented at the, I presented at the December hearing and I just wanted to go through a few items. I sent an email earlier today to Kate but I just wanted to go over a few items that I, related to the Paisley Park PUD request. Mayor Laufenburger: You’re welcomed to speak to that, yeah. Vera Morgan: Okay, so my name is Vera Morgan. I have personally known Prince for over 30 years. During the public hearing in December, 2017 regarding the Paisley Park PUD Case 2017- 22 I presented the following question and concerns and request, to have the following request and recommendations. So the first question is per the council recommendation, the temporary request, if it’s granted to sell alcoholic beverages I understand there was a recommendation to restrict it to 500 maximum attendees for those corporate events so my question is, is that now definitely capped at 500 versus a recommendation. Mayor Laufenburger: Ms. Morgan, you’re welcomed to ask all of your questions and that will likely be discussed during the. Vera Morgan: PUD. Mayor Laufenburger: During the item that we talk about so why don’t you just continue with your comments. Vera Morgan: Okay, so then my concerns are, the catering company does not have the proper licensed bartenders. The catering staff may improperly mix drinks which could increase the chance of intoxication by the attendees and the quest is, if that temporary alcoholic beverage selling is permitted to require that they only, they restrict the alcohol to only beer and wine and not have mixed drinks to reduce the risk and liability to Prince’s estate. The other, second concern is that the Paisley Park representatives stated also in December, 2017 that the corporate events that would be during the Super Bowl would have the following other conditions. That the attendees would only access the facility through the secondary merchandise entrance area. The attendees will not be given tours and will be restricted only to the NPG music club room and the sound stage areas. And the all artifacts will be removed from the NPG music club room and the 5 Chanhassen City Council – January 8, 2018 sound stage area and the attendees will not be allowed to access any other part of the facility to just make sure, confirm that that’s actually going to be part in there as a condition. And then the request that I had also was that. Mayor Laufenburger: Please do. Vera Morgan: Okay. The request I had also is that during that, if that temporary license is granted that there are other areas of Paisley Park which need to have additional security. There are several internal entrances that would allow access from that sound stage area, NPG area into the museum that normally do not have Paisley Park security at those internal entrances. They’re not locked because they have to have fire egress so the internal doorway between the merchandise area and the Prince timeline hallway would need to have a person there during the entire time. The internal doorway between NPG music club and the sound stage area. There’s also a doorway from the sound stage area into the Prince’s, there’s a $1,000 piano room area. They know what I’m referring to when I say that. And there’s also an internal stair, two stairwells leading up to, from the NPG music club that go into an upstairs green room restricted area. And then there’s also a couple other internal doorways that go into the kitchen from the NPG area so, and then my last item I had of concern is this Paisley Park representative stated that also they would have, serve and sell the alcohol from 9:00 p.m. to 1:00 a.m. but the actual original request in the permit was from 9:00 til 11:00 and I’m requesting that to reduce the risk of someone coming in. Becoming intoxicated and not having enough time to reduce the alcohol in your system to only sell the alcohol, if it’s allowed, from 9:00 p.m. til 11:00 p.m. My overall request would be that it’s not approved but I know realistically it appears that they’re leaning towards approving it but to try to restrict it and control it and protect the environment there at Paisley. And also I had a question about confirming that Paisley Park, or the estate has enough liability insurance that would cover in case someone drinks there, leaves and does drunk driving and there’s some type of damages or loss of life if someone leaves there in an intoxicated state and there’s an accident so that was my, those are my items. Mayor Laufenburger: Thank you Ms. Morgan. Vera Morgan: Thank you. Mayor Laufenburger: Nice to have you here this evening. Vera Morgan: Okay. Mayor Laufenburger: Is there anybody else who would like to speak during visitor presentations at this time? Alright, there being none then I will close visitor presentation. ORDINANCE 630: PAISLEY PARK MUSEUM PUD AMENDMENT. Mayor Laufenburger: Do we have a staff report? Is that you Ms. Aanenson? 6 Chanhassen City Council – January 8, 2018 Kate Aanenson: Yes it is. Thank you Mayor. Mayor Laufenburger: Okay, alright. Kate Aanenson: I’m just pulling up a map so this is regarding Paisley Park Museum located at 7801 Audubon. This is the site right here so it gets access off of Highway 5. As you know after the one year, or 6 months after the permitted approval we brought to you how the operations work so we’ve also put in place a special event permit so we’re comingling a couple issues here but just to share with you we did show you what we have for the special event permit and as we indicated when we came back for a 6 month review the sheriff’s office and the fire marshal have both indicated that’s operating very well. We’ve got a good relationship with the management company there. Also every application that comes in, it has to be signed by the fiduciary which is Comerica Bank who is on the signature so we leave it up to them how they decide to, the special events and the like as long as they fall within our criteria. So the request before you tonight is to request an amendment to the PUD. The PUD was for a museum and it was stated that there be no alcohol served. Based on the fact that the Super Bowl is here in town the management company wanted to request a special activities for allowing liquor for corporate events that they’re planning on. The original application was from 7:00 to 11:00 and then also up to 500 to 1,000 people, and I’ll go into a little bit more detail on that in a minute. So again the reason this is before is specifically an amendment to the ordinance allowing during a one week period with the restrictions of that how alcohol could be served so we’re not granting a liquor license tonight here. We’re allowing them to proceed to get a caterer’s license or the like for that purpose. Again as I stated in the analysis the request was originally from 7:00 to 11:00 and in the original application in talking to the applicant, stating that there’s corporate events. So these are coming by buses so it’s a controlled environment coming in and by the time they’re getting there there’s a lot of activities going on downtown and listening to the testimony the Planning Commission felt like they may give some additional consideration of that. In lieu of that there was the request from 500 to 1,000 guests that they anticipated. It sounds like there would never be 1,000 guests but they may be considering or may want to revisit the number of people there so that was on the original application. Mayor Laufenburger: Okay. Kate Aanenson: So the Planning Commission did hold a public hearing. There was testimony on that and I’ll just summarize that. The operation of the venue which is included in the event. I just want to clarify for you our role in that is they submit a special event permit so we’ve got that in the requirement. That’s been running smoothly. It’s part of that special event permit. The fire marshal does inspect how many people is going to be there. Looking at the temporary tent structure that they’re going to have people come and use it to before they enter the building so that’s run very smoothly so we’ve got that set up. Again the requirement for the caterer’s license. They would submit that. Again the original request was on the application for it was 1,000 and so there was a discussion on that and the hours of operation. The applicant did ask to 7 Chanhassen City Council – January 8, 2018 modify til 1:00 a.m. and I think the discussion on that came out with all the activities, by the time they got here it might be closer by the time they got here. You know 11:00 would come pretty quickly. They might not be getting here til later. The Planning Commission felt comfortable with the 1:00 a.m., which is kind of our standard. We chose not to extend our liquor ordinance or our beverage serving so that would be in compliance with that. But they did look at maybe only 500 but I’ll let the applicant speak to that what they’ve got and then also someone spoke about concerns regarding sex trafficking so again the Planning Commission discussed all these issues and the recommendations of the number of guests and they thought maybe 500 might be appropriate and then also they felt extending is to 1:00 a.m., they’re all coming in on buses. This is a corporate event and they’re managing that so the commission did vote 3 to 1 in supporting the amendment and the Minutes were attached in your packet too. So with that again I think the applicant may want to have some discussion regarding the number of people permitted but again the original ordinance it goes up to 1,200 and that’s really how they set up the room so that’s, those are inspected so if they’re a different sized room. Different set up the fire marshal or the assistant fire marshal would step up, or the fire chief would actually pay a visit on that and we’ve got a great working relationship with Paisley Park so we don’t see that as a problem. Again the sheriff’s office is available on need but they’re contracting with their security which is standard as part of a permit so that’s not any big issue there. Again that’s how we’ve operated in the past so with that I’d be happy to answer any questions you have. Mayor Laufenburger: Okay, alright thank you Ms. Aanenson. Let’s see. Council members any question of staff before I invite the applicant up to speak? Okay, we may have some questions after the applicant speaks but I just, I want to clarify one thing Ms. Aanenson. Mr. Knutson this may be to you. Does State Statute allow us to issue a temporary amendment to a PUD to allow liquor distribution? Or is that not a State Statute? Roger Knutson: Several things are involved. PUD amendment is consistent with State law. Mayor Laufenburger: Okay, alright. Roger Knutson: It’s not a temporary amendment in a sense. It’s a permanent amendment but it says you can only sell, have liquor sales and consumption during the period and time specified. Mayor Laufenburger: Okay, so that’s so it’s a permanent amendment but the language of the thth amendment specifies only January 29 through February 4. Roger Knutson: That’s correct. Mayor Laufenburger: Okay. And this is in accordance with State law we’re able to do this. Roger Knutson: Yes. So we’re clear, you’re not issuing or approving any liquor license tonight. Mayor Laufenburger: Right. 8 Chanhassen City Council – January 8, 2018 Roger Knutson: This is a zoning issue you’re dealing with. Mayor Laufenburger: Right. Roger Knutson: The liquor you know. Mayor Laufenburger: It’s different. Roger Knutson: It’s a different State law and different city ordinance. Mayor Laufenburger: Okay, alright. Councilwoman Ryan: Mr. Mayor may I have a question of that please. Mayor Laufenburger: Sure, absolutely Councilmember Ryan, go ahead. Councilwoman Ryan: So Mr. Knutson that was actually one of my questions I was going to ask later just in differentiating between a PUD and a liquor license. So with PUD, so the, our ordinance that talks about the time limitations as it relates to a temporary liquor license. That doesn’t apply anywhere within the PUD so the liquor license does not apply to the caterer within the PUD or just. Roger Knutson: The PUD again is zoning and it restricts what’s allowed on the property so they’ll have to comply. If you approve this they’ll have to comply with this and they will also have to comply with State law and city ordinances on liquor sales. Both. Whatever, this will be more restrictive presumably. Councilwoman Ryan: Okay. Roger Knutson: And so this restrictions would control over any more general statement in State law or city ordinances on liquor sales. Councilwoman Ryan: Okay. Todd Gerhardt: Mayor. Mayor Laufenburger: Just a second. Just a second. Councilwoman Ryan: I’m just reading through, I mean you’re familiar with our ordinance so I’m just trying to understand, so I know they requested the one week period and so that falls within. 9 Chanhassen City Council – January 8, 2018 Kate Aanenson: Certain hours. Councilwoman Ryan: The temporary liquor license ordinance. Kate Aanenson: What it does, that’s the only time they can apply for that license. So they would get a caterer license and that’s the time that they can serve between that week and those hours. Councilwoman Ryan: Okay. Todd Gerhardt: Yeah and just to clarify Mayor, City Council members. Liquor can be sold at th Paisley Park under this PUD amendment from February, Sunday, February 4. Mayor Laufenburger: No. ththth Todd Gerhardt: Or January 29. Monday, January 29 to Sunday, February 4 and liquor sales can occur during that period but they have to, based on this, they haven’t come in and requested any other type of liquor sales so the only option available to them is through a caterer. Mayor Laufenburger: So in other words through somebody who already is licensed to distribute liquor, is that correct? Todd Gerhardt: Correct. Mayor Laufenburger: Okay. So this allows it to be, allows it to occur but they would still have to contract with somebody who has a liquor license such as a caterer. Kate Aanenson: Correct and if I may. Mayor Laufenburger: Is that correct Ms. Aanenson? Kate Aanenson: That’s correct and if I may, that’s why I put in the special event permit in there because that’s a requirement of special event, they let us know who the caterer is and that they’re licensed and then there’s other things that are a requirement of the special event permit but again those are the special event permits besides the liquor part that we manage on a regular basis with this so. Mayor Laufenburger: Okay, alright. Councilwoman Ryan: So may I ask a follow up question? Mayor Laufenburger: Absolutely. 10 Chanhassen City Council – January 8, 2018 Councilwoman Ryan: So then for instance in our consent agenda when we approve the temporary, tonight. The temporary liquor license for St. Hubert’s and Rotary they, I noticed that they fill out the alcohol and gambling enforcement you know division contract. So then does the caterer also fill that out and submit that to the City? Or am I confusing the two? Roger Knutson: A caterer’s permit is issued by the State of Minnesota. To get a caterer’s permit you have to have a license somewhere in the state to sell alcoholic beverages. Say you have a, pick a city outside of Chan. It could be outside of Chanhassen. Mayor Laufenburger: Plymouth. Roger Knutson: It could be in Chan. Mayor Laufenburger: Plymouth, Minnesota. Roger Knutson: Or it could be Timbuktu, Minnesota if there’s such a place. And so then in conjunction with service the food, if you have that caterer’s permit you can come, you could come here for example if you approved this and sell alcoholic beverages. They would not necessarily have to get any license from the city but when a caterer’s coming into a community they have to notify the city that they’re coming in and here’s when we’re coming in and here’s what we’re doing. Councilwoman Ryan: Okay. Roger Knutson: If they don’t, it wouldn’t necessarily. Councilwoman Ryan: So the State goes through all the background checks and that’s what they do as part of their. Roger Knutson: Or when they got the liquor license say in Timbuktu or Plymouth. Councilwoman Ryan: Okay. Roger Knutson: They had to get a liquor license and they had to qualify there. Councilwoman Ryan: Okay. Kate Aanenson: So that’s what we asked for to be on the permit. Who their vendor is. Councilwoman Ryan: Okay. And we’ll find that out later. Kate Aanenson: And we’ll find that out who will operate, yep. 11 Chanhassen City Council – January 8, 2018 Councilwoman Ryan: Okay. Mayor Laufenburger: Okay. Let’s do this. There may be other questions that arise but if the applicant is present tonight would you please step to the podium. Identify yourself. Name and address and then, before you begin I have a question for you too so state your name and address please. Karen White: Karen White, 7801 Audubon Road, Chanhassen. Mayor Laufenburger: Okay. Ms. White would you state what your role is at Paisley Park please. Karen White: Yep, I am in charge of sales and marketing. That involves ticketing, special events, sales. Mayor Laufenburger: So you are here representing PPark Management is that correct? Karen White: Correct. Mayor Laufenburger: Okay, alright. Tell us a little bit about what you, what you want to do Ms. White. Karen White: Well as I mentioned in our last meeting we have corporate groups coming in, looking to come in and host private corporate parties in our sound stage area so again with that they would be serving food and alcohol as a part of their event. There wouldn’t be any cash exchanged. There won’t be any selling of alcohol per se. I know we keep mentioning sales of alcohol but it’s a party. It’s given by the host which is the corporate entity that’s having it so it’s a party with alcohol and food. And music. Mayor Laufenburger: And do you have events scheduled each of the? Karen White: We do and it’s funny since, you know things change so quickly. I’m sure I’ve heard about with the Super Bowl week. Things are changing constantly so we have 3 separate parties so far. Mayor Laufenburger: Okay. And Ms. White just to clarify you operate as a museum. What are the normal operating hours of your museum? Karen White: During the weekday it’s 10:00 to 6:00. We usually, the last tour takes off around 6:00 so 8:30 we close usually. Mayor Laufenburger: Okay. 12 Chanhassen City Council – January 8, 2018 Karen White: And then on the weekends we start at 9:00. Mayor Laufenburger: So you have events, scheduled events which, do they include tours at 9:00? During the weekend? Karen White: Yes and then we have a Paisley Park After Dark event where there’s a DJ and dance party that goes til 11:00 and we host those events every other Saturday. Mayor Laufenburger: Okay. Okay. Well first of all we have experienced what I think Ms. Aanenson has described as a very good working relationship since the museum opened. Can you just talk a little bit about, talk a little bit about the security organization that you have in place for Paisley Park Ms. White? Karen White: Sure. We’ve got a security staff that’s, we have full time and part time security people. A lot, quite a few of them worked there, have worked there for many, many years so we’ve got very experienced people that are covering you know all areas of the museum and different spaces throughout the building so we also will be hiring additional security during that week as well. Mayor Laufenburger: Okay, alright. What is the, I recognize that the capacity of events, well let’s go back to your events back during Celebration which was April of 2017. Karen White: Yes. Mayor Laufenburger: Okay. You had tours and special events that week, is that correct? Karen White: Yes. Mayor Laufenburger: Okay. So how many people did you have inside the facility during Celebration? Can you just speak to that? Karen White: Well at any given time we had 900. Mayor Laufenburger: Okay. Karen White: So we had, the overall was 1,600-1,700 people or 1,800 people for the event and we split them into two, what we called tracks so the first part of the day was the first group and the second was afternoon evening. Mayor Laufenburger: Okay, and Ms. Aanenson can you confirm for me what’s the capacity that the City fire code allows at Paisley? 13 Chanhassen City Council – January 8, 2018 Kate Aanenson: 1,250. Mayor Laufenburger: Say that again. Kate Aanenson: 1,250. Mayor Laufenburger: And did you ever, Ms. White do you think you ever had up to 1,250 people during Celebration? I know that was a busy time. Karen White: No, not at one time. No. Definitely not. Mayor Laufenburger: Okay, alright. How did you move the people in and out when you had, during Celebration and the reason I reference Celebration is, that sounds closest to what these private parties are going to be. A lot of people coming in. Staying there and then you know taken away. Karen White: Yeah, well one thing that’s kind of nice is this is going to be a lot easier than Celebration because we broke the, as I mentioned we had tracks so let’s say the first track in the morning. We had those people broken into sub-groups and they would go from room to room for panel discussions. Maybe one person was in a panel discussion room. The other one would be taking a tour. One would be eating a meal so we had, that was a lot of coordination. A lot of moving around the building and it was a lot to keep track of. This is going to be really easy. They’re going to come in. They’re going to the sound stage and they’re going to stay there so. Mayor Laufenburger: Okay. Okay. Yeah just a moment. So you said that liquor will not be sold. Karen White: No. Sold. Mayor Laufenburger: So you are not, Paisley Park is the venue but these other corporations or entities are actually, what would you call them? Are they selling tickets to the parties or are they hosting the parties? Are they inviting? Karen White: They’re just, as far as we know you know details continue to unfold but they’re hosting parties so. Mayor Laufenburger: Yeah, yeah. Okay. Karen White: So they’re taking, what I’ve done is I’ve given them a list. Kate has given me the parameters of who can come in and serve food and alcohol. Mayor Laufenburger: Yeah. 14 Chanhassen City Council – January 8, 2018 Karen White: So I’ve given those. I’ve come up with all the different people in the area and supplied that information to our clients so that they can interview them and choose who they want. Mayor Laufenburger: Oh so they can interview who they believe will provide the best service for their customers that are their clients during this time? Karen White: Right, right. Mayor Laufenburger: During this time. Okay, let me pause for a second. Council members any questions for Ms. White? Go ahead Elise. Councilwoman Ryan: Thank you. Just to follow up on the Mayor’s question in terms of the Celebration. I know that you moved a lot of people around and I think it was brought up at the Planning Commission. It’s different than you know having a party and selling alcohol, you know just the tours but so if, if you’re now serving alcohol in the one room and the corporations are selecting the caterer to serve the food and alcohol, which I understand that that’s how it works. Is your security detail prepared to deal with people that are drinking alcohol? Karen White: Oh yeah. Yeah. Councilwoman Ryan: I mean what, I mean for former training… Karen White: Well without getting into too much detail some people work in other jobs that are club related. Councilwoman Ryan: Okay. Karen White: And you know outside of Paisley Park so we have a lot of experienced, a lot of experienced security people that are, have been around that kind of atmosphere. Bars or clubs. Nightclubs. Councilwoman Ryan: Okay. And okay I’ll let. Karen White: Is that? Councilwoman Ryan: It does. I mean it just, it’s different than just an open celebration when you’re introducing alcohol into it and I understand that. Karen White: Right. Councilwoman Ryan: So you’re still getting some of the details in terms of the corporate events. Do you have numbers? Are you now requesting over 500? Is it under the 500? 15 Chanhassen City Council – January 8, 2018 Karen White: Well it’s good that you brought that up. We would, we knew that we wouldn’t probably have anything with 1,000. That was just again, I had mentioned we were just trying to be conservative just in case. But the parties that we’ve got now, we’ve got two at 500. We’ve got another one that’s looking at 700 to 800 and I was going to ask if that would be something that it would be considered that maybe we could not do 1,000 but maybe a little over 500. Mayor Laufenburger: But just again remind us, Ms. Aanenson right now you have the capacity is 1,250. Kate Aanenson: That’s correct. Mayor Laufenburger: That’s based on a certain seating configuration? Kate Aanenson: That’s correct. Mayor Laufenburger: Okay. So the configuration of seating, whether it’s tables with, you know tables with. Kate Aanenson: Whether it’s high tops or tables. Mayor Laufenburger: High tops or tables that configuration would need to come to the City for review by the fire marshal, is that correct? Kate Aanenson: That’s correct. Mayor Laufenburger: Okay, alright. Karen White: And I did meet with them to get an understanding of what’s required from us so we’ll have, for every event we will have a schematic and a rendering of what the space will look like for each individual party. Mayor Laufenburger: Okay. Karen White: So and that’s an agreement that we came up with that we won’t do anything until everything’s approved. And as a matter of fact I’ve told the same thing to our clients that nothing is acceptable until we get the City to approve. Councilwoman Ryan: Okay. Karen White: Okay so that’s going to be, it’s going to be a different look every night that we have a party. 16 Chanhassen City Council – January 8, 2018 Councilwoman Ryan: Okay. And then. Todd Gerhardt: Mayor and council. Just to add onto that. City attorney would like to have a specified number in the ordinance. Mayor Laufenburger: Okay. Todd Gerhardt: Right now the ordinance is silent on that. I think what Kate is doing is going back to the PUD but in this circumstance I think we should have a total number for the event per day. Councilwoman Ryan: A max number? Todd Gerhardt: Yeah. Kate Aanenson: Isn’t it in the recommendation? Roger Knutson: But it’s not in the ordinance. Todd Gerhardt: It’s not in the ordinance. Roger Knutson: For example you could say something like, it starts as now liquor sales and consumption except from such and such, which period liquor sale consumptions are permitted and then you could add, if you chose to at private parties with no more than X people in attendance at one time. Mayor Laufenburger: Okay, alright. Roger Knutson: You can fill in whatever you think the X should be. Mayor Laufenburger: So Elise you understood that? Councilwoman Ryan: Yes, yep. Mayor Laufenburger: Okay, alright. Okay. Councilwoman Ryan: And then just talking about bussing. Karen White: Oh yes. Councilwoman Ryan: So they’re coming in, I know again this was some coming from the Planning Commission as well but. 17 Chanhassen City Council – January 8, 2018 Karen White: Yeah, it’s the only way we can do it. Councilwoman Ryan: Okay. Karen White: We only have 125 parking spaces so. Councilwoman Ryan: So will Uber be allowed as well? Karen White: Yes. Councilwoman Ryan: Or is that, okay. So Uber, Lyft, whomever is also allowed. Karen White: Yes. Councilwoman Ryan: And they’re all going to come in the same back entrance then. Karen White: Yes, and we talked about this at the last meeting too. We have a one way. It’s very clearly defined one way path for cars to come in and leave the property. As a matter of fact since the last meeting as well we’ve had two people come out that they’ve hired third party parking coordinators. They actually hire people to manage the Uber and Lyft and buses coming in so that’s part of their thing so we’re happy about that as well. They met with our security and parking personnel and came up with plans for getting everybody in and out. Councilwoman Ryan: And once you get the final numbers will they also know how many people are taking the bus? Karen White: Oh absolutely. Yeah. Councilwoman Ryan: Okay so you’ll know the number of buses coming in and then potential. Karen White: Absolutely, we have to. Councilwoman Ryan: Okay. Karen White: Yeah we have to. For our own sake we have to know. Councilwoman Ryan: Okay. Karen White: And then we’ll have a guest list as well so we’ll know exactly who’s going to be in the building at any given time too. Councilwoman Ryan: Okay. And then just a last question actually that Ms. Morgan brought up in terms of liability insurance. If you could just address that again. 18 Chanhassen City Council – January 8, 2018 Karen White: Of course, yes we have complete coverage. Councilwoman Ryan: Okay. Roger Knutson: I should also point out under State law they have to have liability coverage. Councilwoman Ryan: Okay. Roger Knutson: The amount specified in the law. Councilwoman Ryan: Thank you. Mayor Laufenburger: Anything else Councilmember Ryan at this time? Councilwoman Ryan: Not at this time, thanks. Mayor Laufenburger: Alright. Mr. McDonald. Councilman McDonald: Are we still doing questions? Mayor Laufenburger: We’re still doing questions and discussion. Yes, go ahead Ms. White. Karen White: Oh no I didn’t have anything. Vera Morgan: …more questions. Mayor Laufenburger: Ms. Morgan, I’m sorry but your time to speak was earlier during the visitor presentations. Vera Morgan: …wait for my questions until she. Mayor Laufenburger: No, not at this time. Ms. Aanenson. And this might, we might need to defer this to Mr. Oehme so don’t leave yet. Karen White: Okay. Mayor Laufenburger: What is the closest residence to Paisley Park? Any guess? Kate Aanenson: Sure, it’s about half a mile. I can scale it off. It’s between here, I can measure it for you real quick here. Mayor Laufenburger: So it would like Stone Creek? 19 Chanhassen City Council – January 8, 2018 Kate Aanenson: Yeah. You can see. Mayor Laufenburger: No that’s an office right? Kate Aanenson: This is offices. There’s housing there, along there. If you go to here. Mayor Laufenburger: Go from there. What is that? Kate Aanenson: 23. 2,000. Almost half a mile. Mayor Laufenburger: And so as the crow flies, so a half mile. How about to Ms. Gorra? Kate Aanenson: That’s probably the closest. Mayor Laufenburger: Yeah. Well you have to go to her home. Not Lake Ann Pavilion. Kate Aanenson: Oops, sorry. Getting all kinds of markers on here. There you go. 1,800. Mayor Laufenburger: Okay, so about a third of a mile, okay. Kate Aanenson: That’d be the closest one, correct. Mayor Laufenburger: Okay. Ms. White, were you going to make some other comments because I? Karen White: No I wasn’t. I was going to move away. Mayor Laufenburger: No, you can stay right there. Karen White: Okay. Mayor Laufenburger: Talk about, you’ve been operating now since October of 2016 so that’s roughly 14-15 months right? Karen White: Yep. Mayor Laufenburger: Can you talk about what kind of public safety instances have you had there during that time? By the way have you been employed there the whole time? Karen White: I have. Yep I have. Mayor Laufenburger: Okay so you were one of the original. 20 Chanhassen City Council – January 8, 2018 Karen White: I was, yeah. Mayor Laufenburger: When it opened, alright. Just talk a little bit about some of the experiences that you’ve had. Karen White: I know of one. Mayor Laufenburger: Okay. Karen White: We had a guest come in and hit our gate. You know they backed up and hit the fence as you come in so we called the sheriff and he actually found him like a mile down the street so that’s the only incident. Mayor Laufenburger: Oh so this is somebody who attempted to get in? Karen White: Yes. Mayor Laufenburger: Oh okay. Karen White: Well and I think he was made because he couldn’t get in without a ticket so he backed up and he hit our fence and then took off so that’s about as much drama as we’ve had there. It was exciting. Mayor Laufenburger: Do you, you talked about your security team. For Celebration did you bring in any off duty sheriff’s or Carver County personnel for that? Karen White: You know I honestly don’t know about if they were off duty or, but we did have a lot of extra security people and we’ll do the same for this and for our next celebration as well. Mayor Laufenburger: Okay, and Ms. Aanenson I’m assuming that both Chief Johnson and Lieutenant Kittelson, public safety personnel, they review all of these permits is that correct? Kate Aanenson: Yep, and I did speak to Lieutenant Kittelson again and doesn’t anticipate any problems. Like I said we haven’t had any. Of course they’re always available for special, you know if something does arise but again the fire department’s working more closely as they do the inspections prior to the events to make sure the seating arrangements are set as they’re supposed to be. Mayor Laufenburger: Okay. Ms. Aanenson there have, I have heard comments and read comments that this is all about the City making money. How much revenue will City Hall see as a result of these activities? 21 Chanhassen City Council – January 8, 2018 Kate Aanenson: Well for the PUD amendment it’s $300 plus we charge for everyone within 500 feet. A mailing label so I think that’s about $330 and then we charge $100 for the special event permit so $430 is the revenue on that. Mayor Laufenburger: Does that cover the administrative costs to process the permit? Kate Aanenson: Yeah, yeah. Mayor Laufenburger: Okay, so $430. Okay is there a city tax on the tickets? Kate Aanenson: No. Mayor Laufenburger: We don’t get any of that? Kate Aanenson: No we don’t get any of that. Mayor Laufenburger: Okay. Kate Aanenson: I would say that they do more than one special event permit too so again we’ve got a… Mayor Laufenburger: Oh okay, so actually so it’s a special event permit for each private party, is that correct? Kate Aanenson: Well…of this size. Karen White: No. Kate Aanenson: No not each night, no. I’m just saying this is one activity but they do a number of activities that we do permits on. Karen White: Yeah. Mayor Laufenburger: I’m just talking about Super Bowl week. Kate Aanenson: That’s one activity. Mayor Laufenburger: $430. Kate Aanenson: Correct. 22 Chanhassen City Council – January 8, 2018 Mayor Laufenburger: Thank you. Ms. White another question that I hear people talk about is, what gives you the authority to do this? So PPark Management, what’s the authority under which you operate? Karen White: Well we operate under the guidance and the authority of Comerica which is the personal representative for the estate. Mayor Laufenburger: Okay. Karen White: And ultimately Judge Eide is the person that I think Comerica answers to. Mayor Laufenburger: Okay, so he’s been appointed, Mr. Knutson you probably know this. You’d better know this Mr. Knutson. Roger Knutson: Depends on the question. Mayor Laufenburger: So Judge Eide is assigned the, he is assigned the responsibility of looking over this estate, is that correct? Roger Knutson: Correct. Mayor Laufenburger: Okay. And who gives him that authority? Roger Knutson: He’s elected. He’s a judge. Mayor Laufenburger: Okay. Alright, so ultimately anything that happens really has to be approved and authorized by him is that correct? Roger Knutson: Yes. Mayor Laufenburger: Okay, and he’s assigned Comerica Bank and Trust as the personal representative so, and they are giving, in fact they actually made application for the permit is that correct? Kate Aanenson: Correct. They sign off everything. Actually the fiduciary was here a couple weeks ago so we have regular conversations as was Paisley. Just to make sure things are running smoothly. Mayor Laufenburger: Okay, and they’ve been on the job for about 6-8 months haven’t they? Karen White: Right. 23 Chanhassen City Council – January 8, 2018 Mayor Laufenburger: Okay, and have you been able to develop a good working relationship with them? Karen White: I don’t, I do work with some of the members of the team there on a limited basis but most of that is handled through other people at Paisley Park. Mayor Laufenburger: Okay, but certainly if they were unhappy with anything that you were doing you’d hear about it. Karen White: Oh, oh, yeah. Oh yeah we’d hear about it and we wouldn’t be able to do it, yeah. Everything is very, it’s very, very strict and we have very stringent guidelines on everything we do. Or ask for even for that matter. Mayor Laufenburger: Okay. So let’s just clarify Ms. White you are, you, whatever is on the application we understand that we work through that but you would like to, you would like permission to distribute alcohol during private parties after your tour times are done until 1:00 p.m. Karen White: 1:00 a.m. Mayor Laufenburger: Or excuse me. 1:00 a.m. following day and do we need to change the thth language so it reads February 5 or is that acceptable to call it February 4, 1:00 a.m. that evening? Mr. Knutson what do you think? thth Roger Knutson: Through February 4. If 1:00 a.m., the 5. th Mayor Laufenburger: Yeah, so we should say through February 5, 1:00 a.m. Todd Gerhardt: Yes. Roger Knutson: Yes. Mayor Laufenburger: Okay, alright. So that’s one thing we need to clarify. Karen White: Okay. Mayor Laufenburger: And I heard you say that you’re, you think that, you don’t expect to do 1,000 but if we said 1,000 you would manage within that recognizing that the seating chart for whatever capacity would have to be run by the City, is that correct? Karen White: Absolutely and we really aren’t looking for 1,000 people. Mayor Laufenburger: Okay, I understand. 24 Chanhassen City Council – January 8, 2018 Karen White: We definitely don’t want those. Mayor Laufenburger: Okay, you’re thinking that 700 or 800 would be. Karen White: 700 or 800 I think is reasonable. Mayor Laufenburger: Okay. Karen White: And so we would ask that you would consider that. Mayor Laufenburger: Okay. I’m wondering will you be selling any merchandise during this time? Karen White: No, actually we won’t be. So far. So we’ve asked some, two of the clients if they were interested and they said they’d let us know. They weren’t really sure so I don’t know. That’s a tough call. I don’t know yet. Mayor Laufenburger: Is there anything that we would have to do to authorize them to sell merchandise? Karen White: I was just going to ask you, is there something you need from us to know? Kate Aanenson: No. Roger Knutson: No. Karen White: Okay. Mayor Laufenburger: It’s authorized right now. Kate Aanenson: Correct. Karen White: Okay. Mayor Laufenburger: Alright, okay. Well I would say Ms. White unless you have any other comments. Council members any other questions you would like to raise? Mr. Campion, looks like you’re just ready to ask something there. Councilman Campion: No, not at this time. Mayor Laufenburger: Okay. 25 Chanhassen City Council – January 8, 2018 Karen White: Oh I guess I do have one question I think it might be important to ask is if this approved and we’re able to serve alcohol would there be a time, an end point to the alcohol service portion of the evening. If it’s 1:00 a.m. I know somebody said 12:30 or. Roger Knutson: It says 1:00 a.m. in the draft. Karen White: 1:00 a.m., okay great. Okay. Mayor Laufenburger: So, but obviously you know we at the City Hall and City Council have developed a relationship with Paisley Park over these last 15 months that is based on trust and responsibility and obviously we would expect that you wouldn’t want to do anything that would violate that trust. Karen White: That’s, and that’s why I wanted to ask you know what. Mayor Laufenburger: So the responsible management of these parties includes not just alcohol but it includes appropriate movement of people so that we don’t invade citizen space. Karen White: Yep. Mayor Laufenburger: Inside Chanhassen so. Councilwoman Ryan: May I ask a question? Mayor Laufenburger: You certainly can, absolutely. Councilmember Ryan. Councilwoman Ryan: So then would, if they can serve alcohol until 1:00 how late can you be, are you planning on being open all night or? Karen White: No. You know 1:00 was the. Councilwoman Ryan: So then I think that if the party’s closing at 1:00 my suggestion is that liquor sales stops at 12:30. That would be something I would like to see. Roger Knutson: There are no sales. Councilwoman Ryan: I mean service. Mayor Laufenburger: And you’re certainly welcome to that view. In my view I think that the people at Paisley Park, represented by Ms. White understand the, I would just call it the fragile nature of this relationship and I would expect them to use judgment. They may even use judgment to say that they’re going to start wrapping things up at 12:00 midnight so that’s my 26 Chanhassen City Council – January 8, 2018 view on that. But I have not made a motion nor have I heard a motion for the discussion so is there anything else you? Councilwoman Ryan: So, well how would you then, if you are planning on closing at 1:00 a.m., I mean how, just out of curiosity. Karen White: Well we just, you know the house lights go on. Security starts moving people out of the building. Councilwoman Ryan: Alright, okay. Karen White: It’s amazing how quickly we get people out of there. Councilwoman Ryan: When you stop serving alcohol. Karen White: Yeah, yeah, we have really good practice so we’ve had great practice. Councilwoman Ryan: Okay. Roger Knutson: Just to be clear the ordinance as drafted says consumption of alcohol must stop by 1:00. Karen White: Okay. Mayor Laufenburger: So that also means stops at 1:00 at Paisley so people could not take alcohol with them. Roger Knutson: Correct, they can’t leave with it. Mayor Laufenburger: They can’t leave with it, okay. Alright. Todd Gerhardt: In fact Mayor the security should take all alcohol beverages held after 1:00 away from people. Because no consumption can occur after 1:00 a.m. Karen White: Perfect. Mayor Laufenburger: Will you be lighting Paisley in the colors of the Minnesota Vikings? Karen White: Well I think that’s already taken care of. Mayor Laufenburger: Okay, I think you’re right. Alright. Any other? Councilwoman Ryan: Mr. Mayor, I just have a few more. 27 Chanhassen City Council – January 8, 2018 Mayor Laufenburger: Please. Councilwoman Ryan: Not for you. Karen White: Oh okay. Councilwoman Ryan: This is more staff questions. Mayor Laufenburger: Ms. White I think we’re done with you for. Karen White: Okay, alright thanks. Mayor Laufenburger: But we reserve the right to recall a witness though, okay. Alright. Councilmember Ryan, go ahead. Councilwoman Ryan: Thank you Mayor. So in terms, now that it’s not, I guess I was under the assumption that it was just buses so. Kate Aanenson: I would say the majority are going to come by buses. Councilwoman Ryan: Buses. Kate Aanenson: As I understand it. Karen White: That is the majority, absolutely. Kate Aanenson: Absolutely so the corporate event. Councilwoman Ryan: Right. Kate Aanenson: Is going to find their caterer. Pick what they want to serve and they’re going to rent nice buses and bring people out here. Councilwoman Ryan: Okay. Kate Aanenson: Yeah. Councilwoman Ryan: And do we, I just don’t recall, do we, you know with the traffic with the Lyft or the Uber’s coming in you know towards the end of the night, is it something that you’d be able to handle if people said I want to go out. I don’t want to get back on the bus and go back to the hotel so I’m going to call Lyft and Uber to come and pick me up. How are we managing that process or how will you, I guess I do have more questions for you? 28 Chanhassen City Council – January 8, 2018 Karen White: We’ve got the space. We’re got a perfect setup for drop off and pick up and it’s just a circle. Councilwoman Ryan: Okay. Karen White: So again Kate’s right, there’s going to be very few Uber and Lyft. We just can’t forbid it to happen. Councilwoman Ryan: Okay. Karen White: I mean we can’t do that. What if somebody misses their bus. Councilwoman Ryan: Right, okay. Karen White: They’re going to take Lyft or Uber. Kate Aanenson: The intention is if you’re at a corporate event you’re going to go back on. Councilwoman Ryan: Well, the best laid plans. Kate Aanenson: But again some people might not get on the bus, I would agree. Councilwoman Ryan: So I just was curious how that’s managed from a different standpoint. And then I don’t know if this is for you Mr. Knutson or Mr. Gerhardt or Ms. Aanenson but I got an email today talking about, and this has to do with the PUD and who owns and Comerica and representing the family but it has to do with taxes and I know we’re talking specifically about the Paisley Park site and, but one of Prince’s properties they’re delinquent in taxes for their 2016 year and I know under our liquor license. I have the, I did my research today but I have the ordinance and it doesn’t allow for liquor license to be, I know this isn’t, it’s the caterer that has the liquor license but they’re not able to sell alcohol if they’re delinquent in taxes and so I just am curious if that is not applicable because it’s not under this specific PUD. Todd Gerhardt: We’ll verify to see if the museum is current in their taxes. Councilwoman Ryan: Okay. The museum is. It’s the property to the west. Todd Gerhardt: Yeah, and that is not a part of this PUD agreement. Councilwoman Ryan: Okay, so it doesn’t, even though it’s all under Comerica it doesn’t matter. Kate Aanenson: Actually it isn’t under Comerica. 29 Chanhassen City Council – January 8, 2018 Mayor Laufenburger: Yeah. Yeah. Councilman McDonald: It belongs to a Trust. Kate Aanenson: That’s not part of the PUD. Councilwoman Ryan: And that’s why, I got an email about it and I wasn’t clear on it so I wanted to understand. Todd Gerhardt: No it’s. Mayor Laufenburger: So let’s just clarify. This is property roughly 30 acres immediately to the west of Audubon Road. This is property that is owned by a Trust Love for One Another. Kate Aanenson: That’s correct. Mayor Laufenburger: Not part of the estate. At some point it may be part of the estate but that’s not our responsibility so. Councilwoman Ryan: So it doesn’t all fall under the same jurisdiction. Kate Aanenson: No. Mayor Laufenburger: No. Councilwoman Ryan: Okay. Okay I just wanted to clarify, thank you. Todd Gerhardt: And just so the council understands when you don’t pay your property taxes there’s penalties and interest that go along with it that own those double, if not triple your property taxes so the incentive is to pay those and you have to go to 3 years of delinquency before there’s a sheriff’s sale and at the sheriff’s sale then the property would be sold and the first revenues derived from the sale of the property are to pay the property taxes. Councilwoman Ryan: Okay so since this is specifically under the PUD, this amendment, the delinquent taxes have nothing to do with this correct? Todd Gerhardt: No. Councilwoman Ryan: Okay. Todd Gerhardt: Nope I just gave you a little delinquent tax information. Councilwoman Ryan: Thank you. 30 Chanhassen City Council – January 8, 2018 Roger Knutson: You’re welcome. Councilwoman Ryan: It was posed to me so I wanted to make sure I ask the question. Mayor Laufenburger: Alright, I think just I want to make a couple comments before I ask for some action by the council. For those of you that are in the chambers as well as those of you that may be watching Mediacom or online, the entire record of this item, including the public hearing which was held at the Planning Commission. All the documentation. Council has had an opportunity to review all of this so there are many things that perhaps were not talked about this evening but council had an opportunity to review all of those items including all emails that were received. Either individually by council members or by city staff so we have reviewed and looked at all of these items and so though your particular item may not have been discussed tonight, trust me the council has had an opportunity to review that and if they felt appropriate they asked the questions. Kind of like what, the question that Councilmember Ryan received from an email that she received so we have given this substantial consideration. I appreciate all of the people that spoke both at the public hearing at the Planning Commission as well as Ms. Morgan who spoke with us this evening and Ms. White, thank you very much for representing Paisley Park and I’m wondering if there’s any council member that would like to make a motion at this time. Councilman McDonald: Mr. Mayor. Mayor Laufenburger: Mr. McDonald. Councilman McDonald: Well I’d like to make a motion but I want to make an amendment first. Mayor Laufenburger: Well make your motion the way you would like it to be read. Councilman McDonald: Then what I would do is make a motion that the City Council approves an ordinance amending the Paisley Park Museum Planned Unit Development to allow alcohol. Well this is not really alcohol sales but. Mayor Laufenburger: No. Councilman McDonald: It is alcohol sales at Paisley Park Museum from Monday, January 29, 2018 through, and now should this be Monday? Mayor Laufenburger: Monday, yes. Councilman McDonald: Monday, February 5, 2018 between the hours of 7:00 p.m. and until 1:00 a.m. with the recommendations of limiting the number of guests to 1,000 per night. 31 Chanhassen City Council – January 8, 2018 Roger Knutson: Can I suggest at the end you say, with period. Which period liquor sales and consumption is permitted at private parties with no more than, what did you say, 1,000? Councilman McDonald: 1,000. Roger Knutson: 1,000 people in attendance at one time. Councilman McDonald: Okay. I would agree with that. Mayor Laufenburger: Nann I want to ask you this question. Do you think you got that for the record? Todd Gerhardt: Yep. Mayor Laufenburger: Okay, alright. So we have a valid motion essentially to allow liquor sales thth and consumption at private parties 29 through Monday the 5 from 7:00 p.m. to 1:00 a.m. with limiting the number of guests to no more than 1,000 per. Roger Knutson: In attendance at one time. Mayor Laufenburger: 1,000 in attendance at one time, okay. We have a motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Alright, thank you Mr. Campion. So we have a valid motion and second. Is there any further discussion at this time? Mr. McDonald go ahead. Councilman McDonald: What I wanted to say is that whenever this first came before the council many months ago I was a little reluctant, as you can remember, but since you have been operating the museum I have not heard of any problems and all the concerns that I had were alleviated by I think what you did as far as the redoing the traffic pattern within the museum. Not allowing people to turn in immediately off of Arboretum Boulevard or Highway 5. Again during the Celebration period I figured if we were going to have a problem we would have it then. I got a few friends in law enforcement and nothing. It was pretty much a non-event as far as law enforcement in the community so I just wanted to commend you. I think that everyone listened to the concerns that we had within the community about traffic and about noise and about spillage of people and I think you’ve done an excellent job an I’m really you know quite proud now that Paisley Park is part of our community and I’m hoping that going forward we can improve upon our relationship and it can become one of mutual benefit to both parties so that’s why I’m really supporting this tonight. I see it as being no different than what we do for St. Hubert’s Church or for what we do for the Rotary. Both of whom are good citizens within our community and who again understand the, I don’t want to say dangers but I guess the 32 Chanhassen City Council – January 8, 2018 responsibility of serving alcohol at a public gathering. Both of them have done an excellent job of doing that throughout the years and I think that you’re well on the road to joining that group. So because of that I think that we should allow you to go ahead and kind of stretch your legs a little bit. An event such as the Super Bowl, it may be another 20 to 25 years before it comes around again but I am all in favor of you doing what you need to do to build up the reputation of the Paisley Park Museum so that’s why I’ve made the motion and I will be supporting it. Mayor Laufenburger: Any other discussion? Okay I would like to add just a couple comments. I think it’s fair to assume, and I’m directing this to you Ms. White. Do not presume that the City Council will always grant such a thing. This will be done on an individual basis. Yes we are amending this PUD, or potentially amending this PUD and it is that language will be permanent but there will be other events, and by the way Mr. McDonald, or Councilmember McDonald, it appears that the Twin Cities has a Super Bowl every 26 years so we could anticipate this again in, I guess it would be ’43. No, ’44. Councilman McDonald: When we build the next new stadium then. Mayor Laufenburger: Well I’m not building a stadium but, so all I would ask is that this will be dealt with as we do many things like this in the city. We don’t view it as necessarily as a precedent but we view it as an opportunity for us to learn how something like this would be granted. Also I do want to say this. I have learned over the last almost, well over the last 22-21 months since Prince passed away in April of 2016, I have learned a great deal about the passion that people all around the world have for Prince, his legacy, his genius, his entertainment excellence and I have learned that there’s a great deal of passion. I would simply say this, though we may have personal views about Prince and his legacy and what he may or may not have wanted, we as a City Council have the responsibility of making the best decision for the city of Chanhassen and this by no means, approving this by no means says that we’re violating the trust that Prince may have put on his organization or his studio. We are doing this because, or if this is approved we’re doing this because it makes sense for the city of Chanhassen. We have learned through I believe the first year of operation there were close to 200,000 people that came into Chanhassen that without Paisley Park operating as a museum likely would not have come to our community and they have learned about the welcoming spirit of our citizens. Of our businesses. The culture of character that we have here in Chanhassen so we are raising the bar and I think that we are presenting Paisley Park with an opportunity to continue to raise that bar for our community and I would assume that if this is approved that Paisley Park, as I would say, you will not be violating the public trust that we at City Hall have placed in you so, so with that, unless there’s any further comment I would ask. We have a motion and a second and we’ve had discussion and all those in favor of the motion signify by saying aye. Councilman McDonald moved, Councilman Campion seconded that the Chanhassen City Council approves an Ordinance Amending the Paisley Park Planned Unit Development with the following amendment to Section 1(D)(3): 33 Chanhassen City Council – January 8, 2018 3. Liquor sales and consumption except from January 29, 2018 through February 5, 2018 from 7:00 P.M. until 1:00 A.M. during which period liquor sales and consumption are permitted at private parties with no more than 1,000 people in attendance at one time. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Laufenburger: Thank you very much staff. Thank you very much everybody who participated in the dialogue and we wish you the very best of luck in your endeavors Ms. White. Alright, okay. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Mr. Gerhardt. Todd Gerhardt: Mayor, council a few updates. Just help our park and rec department. All our warming houses are open and thanks to the beautiful weather we’ve had this past couple weeks ice is fantastic shape so get our and enjoy Bandimere, the Rec Center, City Center Park, North Lotus Lake and Roundhouse all have skating available so enjoy Minnesota’s beautiful weather nd that we’re having this week. We did have a watermain break on Tuesday, January 2 at Red Cedar Point and Juniper Avenue. We were able to keep it isolated to 4 homes and they were out for about 6 hours and that’s not unusual when you have this type of freezing weather. You see a lot of movement in the ground and any weakness in the water lines will show up as a part of that. We also have sent out the proposed franchise fee information. Education brochure. It’s on our website and it has also been sent out in our most recent utility bill cycle process and we’ll thth continue that mailing out. We have open houses scheduled for February 8 and April 10 from 6:00 to 7:30 in the Wilder Room at the Chanhassen Library so we encourage residents to come and listen and hear about proposed franchise fee to help pay for our pavement management throughout the community. And some other great news, Stephanie Smith, our project engineer st had her baby. Lucy on December 31. Just missed the baby, new baby of the year January 1. Mayor Laufenburger: But you got a tax break. Todd Gerhardt: Yes they got a tax break for 2017 and 8 pounds, 5 ounces and everyone is going great so congratulations to her and her husband and Stephanie is going to be a great mom so that’s all I have. Mayor Laufenburger: Okay. Let me just make a couple other comments. Number one, all those of you that are, you’re fishing, ice fishing efficianos, don’t forget we’ve got Feb Fest coming up rdrdth on February 3. February 3. Is it the 34 Annual or? th Todd Hoffman: 25 annual. 34 Chanhassen City Council – January 8, 2018 thth Mayor Laufenburger: 25 annual, I was stretching that a little bit. 25 Annual Feb Fest and we’ve got some great new things that are planned in support of Super Bowl weekend. I know Katie’s been working real hard at that so you’ll probably hear more about that at our next council meeting. I’ll extend an invitation but be ready for that. The only other thing I wanted to say is that we had some important visitors into Chanhassen today. Earlier this morning we had a visit Chanhassen from the Minnesota State Senate Capitol Investment Committee. This is the committee chaired by Senator David Senjem. He brought in about 10 of his fellow committee members and some of their staff and they took an opportunity to review our Highway 101 project. What we call up the bluff. This is the upgrade to 101 between Pioneer Trail and Flying Cloud Drive and I’m pleased to say that in cooperation with the entire city staff we wowed them. We don’t know if we’ll get the $9 million dollars that we’re asking for but we asked for $9 million dollars of bonding. On the bonding bill later this spring so that we can bring that project to completion. There’s been a lot of work done on that project over the last several years in cooperation not only the City of Chanhassen. Mr. Oehme but also Carver County and also MnDOT and we’re ready to, we’re ready to begin on that. We just need a little bit more funding in order to complete that but I want the citizens to know that we’re working very hard to make an upgrade to that 1.1 mile of Highway 101 from Pioneer Trail down to Flying Cloud. We were sort of hoping for an ice storm this morning to demonstrate to the riders on the bus the importance of public safety on that road but unfortunately we got 37 degrees instead but I wish all of you a happy new year and with that I’d accept a motion for adjournment. Councilman Campion moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 8:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 35