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02-26-2018 Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, FEBRUARY 26, 2018 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:00 P.M. ­ CITY COUNCIL WORK SESSION ITEMS Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Commission Interviews 2.Galpin Boulevard Study Update 3.Key Financial Strategy: 2019 Budget Outlook B.CALL TO ORDER C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council Minutes dated February 12, 2018 2.Receive Park and Recreation Commission Minutes dated January 23, 2018. 3.Approve 2018 Key Financial Strategies and Legislative Priorities 4.Ordinance 631: Arbor Glen ­ PUD Amendment 5.Resolution 2018­19: Approve Purchase of 2018 CIP Vehicles & Equipment 6.Resolution 2018­20: Approve Labor Agreement with Local 49 International Union of Operating Engineers 7.Award of Quote, Purchase of Picnic Shelters for Prairie Knoll Park, Sunset Ridge Park and Manchester Park E.VISITOR PRESENTATIONS F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE AGENDACHANHASSEN CITY COUNCILMONDAY, FEBRUARY 26, 2018CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. ­ CITY COUNCIL WORK SESSION ITEMSNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Commission Interviews2.Galpin Boulevard Study Update3.Key Financial Strategy: 2019 Budget OutlookB.CALL TO ORDERC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated February 12, 20182.Receive Park and Recreation Commission Minutes dated January 23, 2018.3.Approve 2018 Key Financial Strategies and Legislative Priorities4.Ordinance 631: Arbor Glen ­ PUD Amendment5.Resolution 2018­19: Approve Purchase of 2018 CIP Vehicles & Equipment6.Resolution 2018­20: Approve Labor Agreement with Local 49 International Union ofOperating Engineers7.Award of Quote, Purchase of Picnic Shelters for Prairie Knoll Park, Sunset RidgePark and Manchester ParkE.VISITOR PRESENTATIONS F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1.Fire Department Update­December 2017 2.Fire Department Update­January 2018 3.Law Enforcement Update G.OLD BUSINESS H.PUBLIC HEARINGS I.NEW BUSINESS 1.Resolution 2018­21: Award of Bid for 2018A General Obligation Utility Improvement Bonds in the amount of $3.595M J.COUNCIL PRESENTATIONS K.ADMINISTRATIVE PRESENTATIONS L.CORRESPONDENCE DISCUSSION 1.January 2018 Website Analytics 2.Hennepin County 2018 Notice of Open Book Meeting 3.Letter from City of Victoria dated February 13, 2018 4.Letter from Gaye Guyton dated January 15, 2018 5.Review of Claims Paid 02­26­2018 M.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor.  When called upon to speak, state your name, address, and topic.  All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes.  Additional time may be granted at the discretion of the Mayor.  If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion.  Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed.  Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Applebee's, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event.  All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Commission Interviews Section 5:00 P.M. ­ CITY COUNCIL WORK SESSION ITEMS Item No: A.1. Prepared By Kim Meuwissen, Office Manager File No: ADM 146G SUMMARY During Monday night’s work session, the Council will interview the following applicants for the Planning (PC), Park & Recreation (PRC), and Environmental (EC) Commissions: 5:00  Timothy Paine (PC) 5:15  Michael McGonagill (PC) 5:30  Sid Levin (PC) 5:45  Adam Smith (PRC) 6:00  Tony Hallen (PC) ­ WITHDRAWN 6:15  Greg Hawks (PC & EC) 6:30  Bethany Collins (PC & PRC) 6:45  Robert Martinson (PC) BACKGROUND PLANNING COMMISSION Positions Available Two 3­year positions The term of Commissioner Mark Randall is expiring, as well as the position vacated by Maryam Yusuf.Mark Randall has reapplied. Nine (9) new applications have been received. PARK & RECREATION COMMISSION POSITIONS AVAILABLE Two 3­year positions The terms of Commissioners Jim Boettcher and Jennifer Hougham are expiring.Incumbent Jim Boettcher has reapplied. Four (4) new applications were received. One or two 1­year youth positions The terms of Lauren Dale and Grant Schaeferle are expiring.Lauren is no longer eligible to reapply, and Grant has chosen not to reapply.No youth applications have been received. ENVIRONMENTAL COMMISSION POSITIONS AVAILABLE One 1­year position and Three 3­year positions * The terms of Commissioners Don Vasatka, Bill Chappell, Charlotte Chappell, and David Hess are expiring.Incumbents Don Vasatka and Bill Chappell have reapplied. Two (2) new applications have been received. *Appointments will allow for even distribution of staggered terms in the future as follows: CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectCommission InterviewsSection5:00 P.M. ­ CITY COUNCIL WORKSESSION ITEMS Item No: A.1.Prepared By Kim Meuwissen, Office Manager File No: ADM 146GSUMMARYDuring Monday night’s work session, the Council will interview the following applicants for the Planning (PC), Park &Recreation (PRC), and Environmental (EC) Commissions:5:00  Timothy Paine (PC)5:15  Michael McGonagill (PC)5:30  Sid Levin (PC)5:45  Adam Smith (PRC)6:00  Tony Hallen (PC) ­ WITHDRAWN6:15  Greg Hawks (PC & EC)6:30  Bethany Collins (PC & PRC)6:45  Robert Martinson (PC)BACKGROUNDPLANNING COMMISSION Positions AvailableTwo 3­year positions The term of Commissioner Mark Randall is expiring, as well as theposition vacated by Maryam Yusuf.Mark Randall has reapplied. Nine (9)new applications have been received.PARK & RECREATION COMMISSION POSITIONS AVAILABLETwo 3­year positions The terms of Commissioners Jim Boettcher and Jennifer Hougham areexpiring.Incumbent Jim Boettcher has reapplied. Four (4) newapplications were received.One or two 1­year youthpositions The terms of Lauren Dale and Grant Schaeferle are expiring.Lauren is nolonger eligible to reapply, and Grant has chosen not to reapply.No youthapplications have been received.ENVIRONMENTAL COMMISSION POSITIONS AVAILABLEOne 1­year position and Three 3­year positions * The terms of Commissioners Don Vasatka, Bill Chappell, CharlotteChappell, and David Hess are expiring.Incumbents Don Vasatka and Bill Chappell have reapplied. Two (2) new applications have been received. *Appointments will allow for even distribution of staggered terms in the future as follows: ·Two terms ending in 2019 ·Two terms ending in 2020 ·Three terms ending in 2021 DISCUSSION Because the interviews for the Planning Commission are split between two City Council meetings, discussion and appointments will occur at the March 12 City Council meeting. Discussion and appointments to the Park & Recreation, Environmental, and Senior Commission will occur at the March 26 City Council meeting. The application forms and scoring sheets for those being interviewed are attached.  Paper copies of the scoring sheets will also be provided for your use during the interviews. ATTACHMENTS: City Code, Section 2­46. ­ Appointment to city committees and commissions 2018 Commission Interview Schedule Timothy Paine Interview Questionnaire Michael McGonagill Interview Questionnaire Sid Levin Interview Questionnaire Adam Smith Questionnaire Greg Hawks Interview Questionnaire Bethany Collins Interview Questionnaire Robert Martinson Interview Questionnaire Page 1 ARTICLE IV. - BOARDS AND COMMISSIONS[4] Footnotes: --- (4) --- Cross reference— Park and recreation commission, § 14-16 et seq.; planning commission, § 15-16 et seq. State Law reference— Authority to establish advisory boards and commissions, M.S. § 412.621(2). DIVISION 1. - GENERALLY Sec. 2-46. - Appointment to city committees and commissions. All vacancies on committees, commissions, and boards shall be advertised to seek applicants. The city council may interview applicants before making appointment. With the exception of the housing and redevelopment authority, all appointments shall be by majority vote of the city council. Once appointed, an applicant shall serve until removed, with or without cause, by a four-fifths vote of the city council, until the expiration of the term of appointment and following appointment of the applicant's successor. Vacancies during a term shall be filled for the unexpired portion of the term. Sec. 2-46.01. - Same—Generally. The council determines the duties and exercises the powers of administrative boards or commissions. However, the council may establish boards or commissions as set forth in this article to investigate subjects or to perform quasi-judicial functions. Additional administrative boards or commissions shall be established as required by law or for the administration of a municipal function jointly shared with another political subdivision. (Ord. No. 363, § 4, 1-12-04) Sec. 2-46.03. - Planning commission. (a) Commission established. The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that Act, by this Code, and state law. The planning commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (b) Membership. The planning commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the planning commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable, or as required by law or this Code. Page 2 (d) Powers and duties. The planning commission shall have the powers and duties allowed under state law, including: (1) To prepare a comprehensive plan for the future development of the city that is submitted to the council for implementation and to recommend amendments of the plan to the council from time to time as may be necessary or desirable. (2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and the subdivision regulations and to report to the council its advice and recommendations with respect thereto. (3) To study applications and proposals for amendments to the zoning code and applications for special permits and to advise the council of its recommendations thereon. (4) To study preliminary plats and to advise the council of its recommendations thereof. (5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the council by state law concerning comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 5, 1-12-04) Sec. 2-46.05. - Park and recreation commission. (a) Creation. There is established a park and recreation commission for the city. (b) Membership. The park and recreation commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. Additionally, the commission may also have one or two youth representatives who shall also be voting members. Youth representatives shall be appointed for one-year terms. (c) Officers; meetings. The chairperson and vice chairperson of the park and recreation commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The park and recreation commission shall have the following powers and duties: (1) To hold meetings of its members, to consider such matters pertaining to parks and public recreation programs in the city as shall be referred to the commission by the council, or as the members of the commission themselves deem proper. (2) To prepare a comprehensive plan for the future development of the city park and recreation system, to be submitted to the city council for implementation, and to maintain said plan, and recommend amendments of the plan to the city council, as may become necessary or desirable. (3) To act in an advisory capacity to the council in all matters relating to park and recreation in the city. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13) Page 3 Sec. 2-46.07. - Board of adjustments and appeals. Pursuant to M.S. § 462.354, a board of adjustments and appeals is hereby established. The planning commission shall serve as the board of adjustments and appeals. (Ord. No. 363, § 7, 1-12-04) Sec. 2-46.09. - Environmental commission. (a) Commission established. The environmental commission is established to provide the residents of Chanhassen with opportunities to improve the quality of their environment, address issues that affect the city's natural resources, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen's natural resources. (b) Membership. The environmental commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the environmental commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The environmental commission has the following powers and duties: (1) The environmental commission shall serve as an advisory body to the city council and planning commission in addressing the needs of the environment as directed by the city council. All final decisions are to be made by the city council. (2) The environmental commission will consider and make recommendations at the direction of the city council regarding environmental issues. (3) The environmental commission will make recommendations at the direction of the city council regarding funding for environmental projects. (4) The environmental commission may propose studies to the city council and make recommendations according to the results. (5) The environmental commission will coordinate services with other governmental and private agencies for related issues. (e) Reports. The environmental commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 8, 1-12-04) Sec. 2-46.11. - Senior commission. (a) Commission established. The senior commission serves as an advisory body to the city council in addressing the special needs of people over age 55 living in Chanhassen. They consider and make recommendations to the city council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational Page 4 programs, senior center and senior housing, but are not limited to these issues. All final decisions are made by the city council. (b) Membership. The senior commission consists of seven or eight members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the senior commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The senior commission shall have the following powers and duties: (1) They make recommendations to the city council regarding funding for special services to be provided for citizens over age 55. (2) They may propose needs studies for this age group where necessary and make recommendations to the city council based on the results. (3) They coordinate services with other governments and private agencies for this age group. (e) Reports. The commission shall make an annual written report to the council, not later than the last day of March of each calendar year, containing the comm ission's recommendations for the ensuing year. (Ord. No. 363, § 9, 1-12-04; Ord. No. 581, § 1, 4-8-13) Sec. 2-46.15. - Resignations and removal from commissions. Commissioners may resign voluntarily or may be removed from office by a majority vote of the city council. Vacancies on any advisory board or commission shall be filled by appointment with a majority vote of the city council. Vacancies shall be announced in the city's official newspaper and posted within city hall. Applications shall be available at the city clerk's office and shall be forwarded to the city council within the time prescribed. (Ord. No. 363, § 10, 1-12-04) Sec. 2-46.17. - Compensation. Commissioners shall serve without compensation. (Ord. No. 363, § 11, 1-12-04) Secs. 2-47—2-55. - Reserved. 2018 Commissions Interview Schedule PLANNING COMMISSION: 2 three-year positions available PC Confirmed CC Confirmed Name Address1 Email Choice?Notes Mark Randall 6460 Yosemite Avenue mrandall858@gmail.com N/A Incumbent X Timothy Paine 2345 Fawn Hill Court tfp142@gmail.com N/A X X Michael McGonagill 2451 Hunter Drive strategicconvictions@icloud.com N/A X X Matt Englund 160 Choctaw Circle mjenglund@gmail.com N/A X X Sid Levin 2841 Tanagers Lane sid@revolutiondesignbuild.com N/A X X Tony Hallen 720 Conestoga Trail th7764@gmail.com N/A WITHDRAWN X X Bethany Collins 8465 Mission Hills Lane bethanyann.collins@gmail.com 1st PRC 2nd Choice X X Greg Hawks 1806 Colonial Lane Unit #1 ghawks1@gmail.com 1st EC 2nd Choice X X Robert Martinson 8679 Flamingo Drive rob.martinson@mchsi.com N/A X X Jennifer Chou 1471 Camden Ridge Drive mrs.jenniferchou@gmail.com 1st PRC 2nd Choice X X PARK & RECREATION COMMISSION: 2 three-year positions available and 2 one-year youth positions available PRC Confirmed CC Confirmed Name Address1 Email Choice?Notes Jim Boettcher 7476 Crocus Court jaboettch12aol.com N/A Incumbent X Adam Smith 518 Laredo Lane asmith@adamirsmith.com N/A X X Joseph Scanlon 6871 Chaparral Lane jscanlon@gearupsporting.com N/A X X Bethany Collins 8465 Mission Hills Lane bethanyann.collins@gmail.com 2nd X X Jennifer Chou 1471 Camden Ridge Drive mrs.jenniferchou@gmail.com 2nd PC 1st Choice UNABLE TO INTERVIEW WITH PRC ON FEB 27 N/A X ENVIRONMENTAL COMMISSION: 1 one-year position and 3 three-year positions available EC Confirmed CC Confirmed Name Address1 Email Choice?Notes Don Vasatka 9120 Degler Circle don.vasatka@gmail.com N/A Incumbent X Bill Chappell 8736 Stonefield Lane billchappell1957@gmail.com N/A Incumbent X Kristin Fulkerson 6984 Country Oaks Road krisinkristinhfulkerson@gmail.com N/A X X Greg Hawks 8566 Powers Place ghawks1@gmail.com 2nd PC 1st Choice DID NOT INTERVIEW WITH EC ON FEB 14 N/A X SENIOR COMMISSION: 3 three-year positions available SC Confirmed CC Confirmed Name Address1 Email Choice?Notes X Barbara Nevin 6361 Minnewashta Woods Drive bnn101@aol.com N/A Incumbent X Dorina Tipton 1291 Bluff Creek Drive dorinatipton@gmail.com N/A Incumbent X Jerry Cerchia 761 Lake Susan Hills Drive Trptdr@prodigy.net N/A X X Mack Titus 2747 Century Trail macktitus@gmail.com N/A UNABLE TO INTERVIEW WITH SC ON FEB 16 N/A X Lisa Kaufmann 6870 Redwing Lane ljaenisch@yahoo.com N/A UNABLE TO INTERVIEW WITH SC ON FEB 16 N/A X Heather Lawler Harvey 8297 Stone Creek Drive lawlerh@gmail.com N/A X X INCUMBENTS FIRST MEETINGS IN APRIL: Planning Commission - April 3, 2018 Environmental Commission - April 11, 2018 Senior Commission - April 20, 2018 Park & Rec Commission - April 24, 2018 2018 Commissions Interview Schedule City Council Interviews Environmental Commission Interviews - February 14 February 26 (Schedule PC FIRST if NOT applying for other commissions)6:15 Audrey Kramer-WITHDRAWN 5:00 Timothy Paine (PC)6:30 Kristin Fulkerson 5:15 Michael McGonagill (PC)NOTE: EC Applicant Greg Hawks did not interview with the EC (PC 1st choice) 5:30 Sid Levin (PC) 5:45 Adam Smith (PRC)Senior Commission Interviews - February 16 6:00 Tony Hallen (PC) - WITHDRAWN 10:15 Jerry Cerchia 6:15 Greg Hawks (PC & EC)10:30 Heather Lawler Harvey 6:30 Bethany Collins (PC & PRC)NOTE: SC Interviews cancelled due to lack of commissioners available to interview 6:45 Robert Martinson (PC)NOTE: SC Applicant Lisa Kaufmann is unable to attend SC interview NOTE: SC Applicant Mack Titus is unable to attend SC interview March 12 (Planning Commisson FIRST if applying for other commissions) 5:00 Matt Englund (PC)Planning Commission Interviews - February 20 5:15 Jerry Cerchia (SC)1st Timothy Paine 5:30 Mack Titus (SC)2nd Michael McGonagill 5:45 Bill Chappell (EC Incumbent)3rd Matt Englund 6:00 Mark Randall (PC Incumbent)4th Sid Levin 6:15 Joseph Scanlon (PRC)5th Tony Hallen 6:30 Jennifer Chou (PC & PRC)6th Bethany Collins (PRC 2nd choice) 6:45 Heather Lawler Harvey (SC)7th Greg Hawks 8th Robert Martinson March 26 9th Jennifer Chou (PRC 2nd choice) 5:00 Jim Boettcher (PRC Incumbent) 5:15 Lisa Kaufmann (SC)Park & Rec Commission Interviews - February 27 5:30 Barbara Nevin (SC Incumbent)6:30 Adam Smith 5:45 Dorina Tipton (SC Incumbent)6:45 Joe Scanlon 6:00 Vacant 7:00 Bethany Collins (PC 1st choice) 6:15 Vacant NOTE: PRC Applicant Jennifer Chou is unable to attend PRC interview 6:30 Don Vasatka (EC Incumbent) 6:45 Kristin Fulkerson (EC) INCUMBENTS COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Timothy Paine Commission Desired: Planning Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Michael McGonagill Commission Desired: Planning Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Sid Levin Commission Desired: Planning Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Adam Smith Commission Desired: Park & Recreation Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Greg Hawks Commission Desired: Planning Commission Alternate: Environmental 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Bethany Collins Commission Desired: Planning Commission Alternate: Park & Recreation Commission 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Robert Martinson Commission Desired: Planning Commission Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Galpin Boulevard Study Update Section 5:00 P.M. ­ CITY COUNCIL WORK SESSION ITEMS Item No: A.2. Prepared By Paul Oehme, Public Works Director/City Engineer File No: PW176A SUMMARY Update on Galpin Boulevard (CR 117) Improvements. BACKGROUND On November 13, 2017, the City Council approved a consultant contract with Kimley­Horn and Associates to assist the city in drafting a feasibility study and preliminary design. Carver County is paying half of the cost of the study. Carver County currently operates and maintains Galpin Boulevard. The county has identified the section of Galpin Boulevard north of TH 5 to the city limits as a potential turnback corridor to the city. This section of Galpin Boulevard does not function as a county road but more a local collector road. The first step in determining if a turnback is in the best interest of the city is to complete a feasibility study. Funding for a reconstruction of Galpin Boulevard is not programmed until 2022.  However, since the county was planning to complete a overlay of Galpin Boulevard in 2019, and with the potential development of the Prince Rogers Nelson parcel, it is advisable to complete a study at this time.  DISCUSSION Staff has been working with Carver County on a possible turnback of Galpin Boulevard (CR 117) from TH 5 to our northern border.  The total length of this roadway segment is about two miles. The roadway is currently a four­lane urban section from TH 5 to West 78th Street and a two­lane rural section north of West 78th Street. The reconstruction of Galpin Boulevard to today's standards would be required as a part of any turnback agreement with Carver County. Staff is currently in the process of completing preliminary engineering work to better understand design issues along the corridor and to develop a preferred preliminary layout for the future reconstruction of the roadway. The preliminary engineering work includes gathering background information on the project corridor, traffic engineering analysis, the development of alternative concept designs, and the selection of a preferred layout. Public engagement is also an important part of the preliminary engineering work. Traffic forecasting and operations analysis has been completed for the corridor. The analysis focused on the study of CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectGalpin Boulevard Study UpdateSection5:00 P.M. ­ CITY COUNCIL WORKSESSION ITEMS Item No: A.2.Prepared By Paul Oehme, Public Works Director/CityEngineer File No: PW176ASUMMARYUpdate on Galpin Boulevard (CR 117) Improvements.BACKGROUNDOn November 13, 2017, the City Council approved a consultant contract with Kimley­Horn and Associates to assistthe city in drafting a feasibility study and preliminary design. Carver County is paying half of the cost of the study.Carver County currently operates and maintains Galpin Boulevard. The county has identified the section of GalpinBoulevard north of TH 5 to the city limits as a potential turnback corridor to the city. This section of Galpin Boulevarddoes not function as a county road but more a local collector road. The first step in determining if a turnback is in thebest interest of the city is to complete a feasibility study.Funding for a reconstruction of Galpin Boulevard is not programmed until 2022.  However, since the county wasplanning to complete a overlay of Galpin Boulevard in 2019, and with the potential development of the Prince RogersNelson parcel, it is advisable to complete a study at this time. DISCUSSIONStaff has been working with Carver County on a possible turnback of Galpin Boulevard (CR 117) from TH 5 to ournorthern border.  The total length of this roadway segment is about two miles. The roadway is currently a four­laneurban section from TH 5 to West 78th Street and a two­lane rural section north of West 78th Street. Thereconstruction of Galpin Boulevard to today's standards would be required as a part of any turnback agreement withCarver County.Staff is currently in the process of completing preliminary engineering work to better understand design issues along thecorridor and to develop a preferred preliminary layout for the future reconstruction of the roadway. The preliminaryengineering work includes gathering background information on the project corridor, traffic engineering analysis, thedevelopment of alternative concept designs, and the selection of a preferred layout. Public engagement is also animportant part of the preliminary engineering work. Traffic forecasting and operations analysis has been completed for the corridor. The analysis focused on the study of the overall corridor and the following intersections: TH 5 (currently a traffic signal) West 78th Street (currently a stop control on West 78th Street) Brinker Street (currently a three­way stop) Longacres Drive (currently a stop control on Longacres Drive) Lake Lucy Road (currently a four­way stop) Pheasant Drive (currently a stop control on Pheasant Drive) The analysis determined that the current roadway configuration with existing intersection control will function at an acceptable level of service for both existing and future design year (2040) traffic volumes. Based on the traffic analysis, three possible concept designs for reconstruction of Galpin Boulevard will be generated. The goal of the reconstruction will be to urbanize the roadway and add concrete curb and gutter consistent with all the other roadways in the area. Urbanizing the corridor will be a challenge since the corridor has limited areas to pretreat the runoff and for rate control. The study will look for possible stormwater management areas.  The design will meet Municipal State Aid design standards so the city will be able to generate needs for the corridor and gas tax funds can be applied for. The addition of turn lanes at various locations along the corridor and intersection control modifications at some locations will be evaluated. The addition of roundabouts or mini­ roundabouts at the intersections of West 78th Street and Lake Lucy Road will be evaluated. The intersection of Brinker Street and Galpin Boulevard has a stop control on Galpin Boulevard. Based on the traffic analysis, this stop sign is not warranted. In lieu of a stop sign, a pedestrian enhancement intersection or a mini­roundabout will be considered. Also, widening Galpin Boulevard with a continuous center turn lane or raised median will be evaluated.  The study will also evaluate the design speed of the roadway. Galpin Boulevard is currently posted at 45 mph between TH 5 and Lake Lucy Road, and 40 mph north of Lake Lucy Road. Pedestrian trail improvements and connections will be evaluated. The study will evaluate the need for pedestrian trails along both sides of Galpin Boulevard south of Lake Lucy Road. Fitting trails on both sides of Galpin Boulevard will be a challenge because of the steep slopes, wetland impacts and poor soils. A trail underpass of Galpin Boulevard will be evaluated near the Longacres Drive intersection. Pedestrian trail needs north of Lake Lucy Road will include the feasibility of constructing a trail on the east side of Galpin Boulevard and moving the trail crossing from Pheasant Drive to Melody Hill Road. The City of Shorewood is planning to construct a trail on the east side of Galpin Boulevard to Highway 7 in the near future. The city's trail section from Melody Hill Road to Pheasant Drive on the west side of Galpin Boulevard will not be needed and should be moved to the east side of Galpin Boulevard.  The Xcel electrical service along the corridor is above ground on poles.  On other corridors that have recently been improved the city council has elected to bury the service.  Staff is looking for feedback from the council if burying the service should be included in the feasibility study.   The next steps in the preliminary engineering process include finalizing the traffic analysis, initiating public involvement, and developing preliminary engineering plans for the concept designs. A proposed schedule for the preliminary design process is attached. The intent is to have the preliminary design activities completed by the end of June 2018. Staff and the consulting team will provide an overview of the project, review the results of the traffic analysis, and discuss the proposed alternative concept designs at the Work Session. We are requesting input from the council on the project before proceeding further with design and public involvement activities. ATTACHMENTS: Location Map Project Schedule Mini Roundabouts W 78TH ST BRINKER ST LONGA R E S D R LAKE LUCY RD P H E A S A N T D R LAKE ANN LAKE LUCY PROJECT LOCATION MAP GALPIN BOULEVARD (CR 117) RECONSTRUCTION PROJECT LOCATION ID Task NameStart Finish1TASK 1 - GATHER BACKGROUND INFORMATIONMon 12/4/17Fri 4/13/1821.1 Field ReviewMon 12/4/17Fri 12/29/1731.2 Field SurveyingMon 3/19/18Fri 4/13/1841.3 Soil BoringsMon 3/19/18Fri 4/13/1851.4 Private Utility InvestigationMon 12/4/17Fri 12/29/176TASK 2 - TRAFFIC STUDYMon 12/4/17Fri 3/2/1872.1 Data CollectionMon 12/4/17Fri 12/29/1782.2 Traffic Forecasting AnalysisMon 1/1/18Fri 1/19/1892.3 Traffic Operations AnalysisMon 1/22/18Fri 2/9/18102.4 Traffic ReportMon 2/12/18Fri 3/2/1811TASK 3 - PRELIMINARY DESIGNMon 2/5/18Fri 6/1/18123.1 Prepare Concept LayoutsMon 2/5/18Fri 4/13/18133.2 Prepare Preferred LayoutMon 4/16/18Fri 6/1/1814TASK 4 - PROJECT MANAGEMENT AND MEETINGSThu 11/30/17Mon 6/11/18154.1 Kick-off MeetingThu 11/30/17Thu 11/30/17164.2 City/County Coordination Meetings17Coordination Meeting #1Thu 2/1/18Thu 2/1/1818Coordination Meeting #2Tue 2/27/18Tue 2/27/1819Coordination Meeting #3Tue 4/10/18Tue 4/10/1820Coordination Meeting #4Tue 5/15/18Tue 5/15/18214.3 Chanhassen City Council MeetingsMon 2/26/18Mon 6/11/1822Work Session #1Mon 2/26/18Mon 2/26/1823Work Session #2Mon 4/23/18Mon 4/23/1824City Council MeetingMon 6/11/18Mon 6/11/18254.4 Carver County Board MeetingTue 6/5/18Tue 6/5/18264.5 Neighborhood Open House MeetingsMon 3/19/18Fri 5/25/1827Open House #1Mon 3/19/18Fri 3/23/1828Open House #2Mon 5/21/18Fri 5/25/1811/302/12/274/105/152/264/236/116/5NovDecJanFebMarAprMayJunJul2018Galpin Boulevard (CR 117) ReconstructionTH 5 to North Chanhassen BorderPreliminary Design ScheduleFebruary 2018 Application Criteria ●Lower speed roads (max 35 mph). ●Total entering intersection volumes from all approaches less than 1,600 veh/hr. ●Junctions of two-lane roads. ●Junctions without nearby commercial entrances. ●Low truck and bus volumes. ●Expected lower construction costs since footprint is within existing travelway boundaries. FHWA Research Contract The Federal Highway Administration (FHWA) has spon- sored a research project, entitled “Field Testing, Market- ing, and Crash Analyses for Mini-Roundabouts,” Contract No. DTFH61-09-C-00027. The objectives of the contract include before vs. after evaluation of 10 mini-roundabouts to be implemented in the United States. FHWA is looking for Agencies who are willing to fund and construct mini-round- abouts soon. The traffic operational and safety effects of the mini-roundabouts will then be evalu- ated by the research team for FHWA. If you wish to participate or need more information please contact: Wei Zhang, Ph.D., P.E. 202-493-3317 202-493-3419 fax wei.zhang@dot.gov Joe Bared, Ph.D., P.E. 202-493-3314 202-493-3419 fax joe.bared@dot.gov Federal Highway Administration 6300 Georgetown Pike McLean, VA 22101 Ram Jagannathan - VHB, Inc. 703-847-3071 703-847-0298 fax ram@vhb.com Mini-Roundabouts Properly designed modern roundabouts have been demonstrated worldwide to be effective in reducing intersection crashes. One version of roundabouts that has not yet been implemented widely in the U.S. is the mini-roundabout. The mini-roundabout features a much smaller inscribed diameter, on the order of 50 to 80 ft, and a relatively small circular central island (e.g., 16 ft to 45 ft diameter) that is traversable. One of the promising aspects of a mini-roundabout is its small footprint and relatively low implementation cost, which allows it to be a viable treatment for urban and suburban intersections of lower speed, two-lane roads. In most cases, mini-roundabouts can fit within existing travelway boundaries. All channel- izations will be added within existing boundaries. The mini-roundabout should be primarily designed for passenger cars that are expected to use the circular roadway around the central island, which can be raised or flush. Buses and trucks may traverse over the central island to complete turning maneuvers due to restricted intersection geometry. For flush central islands, additional physical deterrent boundaries, such as raised pavement markers or rumble strips, are needed to enhance conspicuity and encourage drivers of passenger cars to stay within the circular travelway of the mini-roundabout. It is also desirable to narrow lanes to 10 ft on the approach to a mini- roundabout to ensure a reduction in speed. Aerial View (24 ft pavement) Perspective view of flush ap- proach splitter islands and flush central island with post- mounted delineators Perspective view of a reverse curve splitter island Design OptionsMini-Roundabout Design Template for the Intersection of two 24-ft wide Roadways Mini-Roundabout Design Template for the Intersection of two 36-ft wide Roadways Capacities The theoretical relationship between entering and circulating volume, is shown here for a mini-roundabout. The capacity for a mini-roundabout is only slightly less than the capacity of a conventional single-lane roundabout. Simulation results indicate that the capacity is about 1,000 veh/hr entering + circulating volumes for mini-roundabouts at the junction of two 24-ft roadways and 1,200 veh/hr for two 36-ft roadways. 24 ft Mini-Roundabout Capacity 36 ft Mini-Roundabout Capacity CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Key Financial Strategy: 2019 Budget Outlook Section 5:00 P.M. ­ CITY COUNCIL WORK SESSION ITEMS Item No: A.3. Prepared By Greg Sticha, Finance Director File No: ADM 039W BACKGROUND During the Key Financial Strategy goal­setting sessions, the city council identified the desire to have an early budget meeting to discuss potential budget impacts for the upcoming year.The discussion would prove to be helpful for the council to consider and research any budget impact issues in advance of the budget meetings that take place in the summer. It is very important to clarify that the numbers presented in this document are extremely preliminary and should be considered estimates only.We used historical trends and information we had available whenever possible, but the majority if not all of these numbers will change to some extent between now and setting the final levy at the end of the year.In addition, these were the significant changes staff was aware of at this point in time.It is very likely there will be other significant changes that could have an impact on the 2019 budget not included in this list; therefore, the list should not be considered all inclusive.Staff will do its best to communicate any other significant impacts on the 2019 budget as soon as they become available. POTENTIAL REVENUE/POSITIVE CHANGES IN 2019 BUDGET The first number we usually discuss each year when setting the budget is the new growth (or new homes/businesses constructed or improvements made).Based on the current new growth trends and the previous year’s permits and construction, staff is estimating new growth to be around 1.1% for taxes payable in 2019.This equates to roughly $120,000 in new tax dollars available to offset any increased service costs. POTENTIAL EXPENDITURE CHANGES IN 2019 BUDGET Wages – Based on the current cost of living and hiring trends staff believes a 3% increase in the 2019 budget should be considered.This equates to roughly $144,000 in total costs to the General Fund. Police Contract – We are anticipating the contract with the Carver County Sheriff’s office to increase around 4.5% for 2019.This equates to about an $80,000 increase to the General Fund. Health Insurance – We have locked in our health insurance rate for 2019 at a rate to not exceed 18%.We anticipate the increase could be less than that but for budget purposes we should plan on 18% at this point.This amounts to $106,000 to the General Fund. CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectKey Financial Strategy: 2019 Budget OutlookSection5:00 P.M. ­ CITY COUNCIL WORKSESSION ITEMS Item No: A.3.Prepared By Greg Sticha, Finance Director File No: ADM 039WBACKGROUNDDuring the Key Financial Strategy goal­setting sessions, the city council identified the desire to have an early budgetmeeting to discuss potential budget impacts for the upcoming year.The discussion would prove to be helpful for thecouncil to consider and research any budget impact issues in advance of the budget meetings that take place in thesummer.It is very important to clarify that the numbers presented in this document are extremely preliminary and should beconsidered estimates only.We used historical trends and information we had available whenever possible, but themajority if not all of these numbers will change to some extent between now and setting the final levy at the end of theyear.In addition, these were the significant changes staff was aware of at this point in time.It is very likely there willbe other significant changes that could have an impact on the 2019 budget not included in this list; therefore, the listshould not be considered all inclusive.Staff will do its best to communicate any other significant impacts on the 2019budget as soon as they become available.POTENTIAL REVENUE/POSITIVE CHANGES IN 2019 BUDGETThe first number we usually discuss each year when setting the budget is the new growth (or new homes/businessesconstructed or improvements made).Based on the current new growth trends and the previous year’s permits andconstruction, staff is estimating new growth to be around 1.1% for taxes payable in 2019.This equates to roughly$120,000 in new tax dollars available to offset any increased service costs.POTENTIAL EXPENDITURE CHANGES IN 2019 BUDGETWages – Based on the current cost of living and hiring trends staff believes a 3% increase in the 2019 budget shouldbe considered.This equates to roughly $144,000 in total costs to the General Fund.Police Contract – We are anticipating the contract with the Carver County Sheriff’s office to increase around 4.5%for 2019.This equates to about an $80,000 increase to the General Fund.Health Insurance – We have locked in our health insurance rate for 2019 at a rate to not exceed 18%.Weanticipate the increase could be less than that but for budget purposes we should plan on 18% at this point.This amounts to $106,000 to the General Fund. Adjustment to Planning Department Position – The Assistant Planner has a Master's Degree and four­plus years of government experience.  The city anticipates a significant increase in the number of development reviews as well as permitting activity.  His technical knowledge and ability to work on a wide variety of projects has proven to be a valuable asset to the city.  This amounts to an increase of $22,000 to the General Fund. Seasonal & Temp Salary adjustments – Similar to regular wages, the current cost of living and hiring trends will require a significant adjustment to remain competitive for our seasonal and temporary positions.The result of the adjustments will vary by type of positions but staff is anticipating the total cost increase to the General Fund to be around $25,000. Legal Costs – Based on the amount of additional developments and other contract reviews staff is anticipating an increase to the total overall legal costs to increase by at least $15,000 for 2019. Assessing Contract – With new parcels each year being added to the city staff is anticipating a small increase of $10,000 to the assessing department budget in the General Fund. General Liability & Work Comp Insurance – Staff believes that there could be small increases to both of these insurance types for 2019 and is planning on an estimated total budgeted increase of around $15,000. TOTAL IMPACT If the listed changes above all hold, staff is expecting a shortfall of around $292,000.There are a number of ways to address this shortfall including but not limited to: Levy Above New Growth Adjust Building Permit Revenue Closer to Actual Adjust the Pavement Management Levy Adjust the Equipment Fund Levy Reduce Costs by Reducing a Service Level in the General Fund Staff will provide a more detailed discussion on the 2019 budget with the city council in June, but we look forward to hearing your thoughts about the information presented this evening. ATTACHMENTS: Estimated Changes in 2019 Budget Item Fiscal Budget Impact Increases to General Fund Budget Wage Increases (3%) and other small adjustments for changes in new hires (144,000)$ Police Contract (4.5%)(80,000) Health Insurance (18%)(106,000) Adjust Planning Dept Position (22,000) Seasonal & Temp Sal Adjustments (25,000) Legal Costs for New Development (15,000) Assessing Contract and New Parcels (10,000) Increase in General Liab & Work Comp Insurance (15,000) TOTAL (417,000) Decreases to General Fund Budget New Growth (Estimate at 1.10%)120,000 Adjust Building Permit Revenue Adjust Equipment Fund Levy Adjust Pavement Management Levy Reduction in costs that result in service level changes in the General Fund Levy above New Growth TOTAL 120,000 Net Needed to Fund Levy with No change in City portion of Property Tax Bill (297,000) City of Chanhassen Analysis of Changes for the 2019 General Fund Budget CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Approve City Council Minutes dated February 12, 2018 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No: N/A PROPOSED MOTION The City Council approves the City Council Minutes dated February 12, 2018. Council approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Work Session Minutes dated February 12, 2018. City Council Summary Minutes dated February 12, 2018. City Council Verbatim Minutes dated February 12, 2018. CHANHASSEN CITY COUNCIL WORK SESSION FEBRUARY 2, 2018 Mayor Laufenburger called the work session to order at 5:04 p.m. COUNCILMEMEBERS PRESENT: Mayor Laufenburger, Councilman McDonald, Councilwoman Ryan, and Councilman Campion COUNCILMEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Paul Oehme, Todd Hoffman, and MacKenzie Walters PUBLIC PRESENT: Linda Boerboom 8261 West Lake Court Steve Ach Lennar Jon Rausch Cushman Wakefield FINALIZE 2018 KEY FINANCIAL STRATEGIES. Todd Gerhardt reviewed the results of the priority rankings for the 2018 Key Financial Strategies noting anything ranked 2 or lower to be considered as a priority. Mayor Laufenburger asked if anybody would like to change their ranking on consideration of establishing the GreenStep Cities program. Councilman Campion and Councilwoman Ryan stated they would change their ranking to make it a priority. Todd Gerhardt explained that establishing the GreenStep Cities program was a very high priority for the Environmental Commission. Mayor Laufenburger asked about an underpass at Market Boulevard and Great Plains Boulevard. Todd Gerhardt explained that this item would not take a lot of staff time to study this intersection. After discussion it was the consensus of council to keep the ranking at 2.4. Mayor Laufenburger asked about brew pub distilleries. Councilwoman Ryan stated she would like to change her ranking to 2. After discussion this item was changed to a 2 which would make it a priority. Mayor Laufenburger asked about keeping the ranking for improvements to the audio video equipment at 2.2 and asked when this item is brought back for council approval that staff highlight items carried over from previous years. DISCUSSION OF PRN RESIDENTIAL DEVELOPMENT. Kate Aanenson provided highlights of discussions for potential development of the PRN property around Lake Ann and Lake Lucy before introducing John Rausch with Cushman Wakefield who is the developer brokerage firm. She reviewed the City’s 2030 Land Use Plan in the Comprehensive Plan as it relates to this property and discussed issues associated with City Council Work Session – February 12, 2018 2 potential bluffs, and wooded wetlands. Mayor Laufenburger and Councilwoman Ryan asked for clarification of jurisdictional review for wetlands. Kate Aanenson continued with review of shoreland regulations. Todd Hoffman discussed the trail system and open space acquisition plan as outlined in the 2030 Comprehensive Plan and the Park and Recreation Master System Plan. Kate Aanenson reviewed potential zoning options for Residential Low Density. Council members asked about possible situations for riparian development and wetland mitigation. Councilwoman Ryan shared her concerns with the density transfer numbers and encouraged staff to consider surrounding neighborhoods when looking at development plans. Kate Aanenson explained that staff anticipates receiving a concept plan shortly. Mayor Laufenburger asked staff to outline the review and approval process through the commissions and council. Mayor Laufenburger adjourned the work session at 6:15 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES FEBRUARY 12, 2018 Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag which was led by Boy Scouts from Troop 460. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald, Councilwoman Ryan, and Councilman Campion COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Paul Oehme, Todd Hoffman, Jerry Ruegemer, Adam Beers, MacKenzie Walters, and Roger Knutson PUBLIC PRESENT: Daryl & Nate Kirt 50 Hill Street Jeff & Jill Souba 3617 Red Cedar Point Elizabeth & Rick Nustad 7721 Erie Avenue Dave & Barb Howe 400 Santa Fe Trail Steve Zeller 1762 Woodstone Drive Julie Nagorski Dewitt, 901 Marquette Avenue, Minneapolis Brian Barnard 3630 Sunset Hills, Missouri Todd Jackson 621 Broken Arrow Drive Dan Cook 3630 S. Geyer, Sunset Hills, Missouri, 63127 Larry & Jean Zamor Tonka Bay Todd Neils 990 Saddlebrook Curve Gary Carlson 3891 West 62nd Street Jay & Ty Johnson 6479 Duck Lake Dave Harrington 51 Twin Maple Lane Mark Hagen 2343 Harrison Hill Court CONSENT AGENDA: Councilman McDonald moved, Councilwoman Ryan seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated January 9, 2018 2. Receive Park and Recreation Commission Minutes dated December 12, 2018 3. Receive Planning Commission Minutes dated January 2, 2018 4. Receive Planning Commission Minutes dated January 16, 2018 5. Variance Request: 7052 Minnewashta Parkway. City Council Summary – February 12, 2018 2 6. Resolution #2018-09: Approve Purchase of Two Fire Department Command Vehicles. 7. Resolution #2018-10: Approve the Purchase of Exhaust Gas Venting System for Fire Station. 8. Resolution #2018-11: Authorize Support of TH 5 Regional Trail Master Plan, Carver County Parks. 9. Resolution #2018-12: Accept Donation from the Chanhassen Athletic Association for Lake Susan Park Ballfield Lighting. 10. Resolution #2018-13: Approve Application for Funding from the Carver County Community Development Agency Community Growth Partnership Initiative Program for Rosemount, Inc., a subsidiary of Emerson Electric Company. 11. Resolution #2018-14: Accept Bids and Award Contract for the 2017 Inflow and Infiltration (I/I) Project. 12. Resolution #2018-15: 1650 Motorplex Court-Subdivision Request and Conditional Use Permit Amendment. 13. Mission Hills 3rd Addition: Approve Final Plat, Development Contract, and Plans and Specifications. 14. 7700 Quattro Drive: Amend Conditional Use Permit for Cell Tower. 15. 2018 Pay Equity Report. 16. Resolution #2018-16: Accept Street and Utility Improvements in Glaccum Highlands. All voted in favor and the motion carried unanimously with a vote of 4 to 0. D(17). 3821 WEST 62ND STREET: CATHCART PARK DETACHMENT TO CITY OF SHOREWOOD. Kate Aanenson presented an update on the staff report for this item. Gary Carlson, 3891 West 62nd Street discussed issues with storm water runoff from Cathcart Park onto his property, and right-of-way issues associated with Cathcart Lane. Mayor Laufenburger directed city staff to write a letter to the City of Shorewood urging them to consider providing land to the property owner of Mr. Carlson’s property when they choose to develop that land. Resolution #2018-18: Councilman McDonald moved, Councilman Campion seconded that the Chanhassen City Council approve a joint resolution requesting concurrent detachment from Chanhassen and annexation into Shorewood of certain lands pursuant to Minnesota Statues Section 414.061. All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS: PRESENTATION OF DONATION FROM CHANHASSEN ATHLETIC ASSOCIATION FOR LAKE SUSAN PARK BALLFIELD LIGHTING. City Council Summary – February 12, 2018 3 Todd Hoffman introduced Todd Neils with the Chanhassen Athletic Association who presented a check in the amount of $38,000 as partial payment towards ballfield lighting at Lake Susan Park. PUBLIC HEARING: APPROVE OFF-SALE INTOXICATING LIQUOR LICENSE FOR TARGET CORPORATION DBA TARGET STORE T-0862, 851 WEST 78TH STREET. Todd Gerhardt presented the staff report on this item. Jonathan Redberg, Senior Analyst of Licensing for Adult Beverage at Target discussed Target’s remodeling plans for the Chanhassen store and plans for expanding additional stores throughout Minnesota in 2018. Mayor Laufenburger opened the public hearing. Dave Howe, 400 Santa Fe Trail stated he very much objects to Target being an additional outlet for off-sale liquor stating it was made clear when the council reviewed Total Wine that Chanhassen has enough liquor stores. Dave Harrington, 51 Twin Maple Lane voiced his opposition to the council approving another liquor license in Chanhassen. Steve Zeller, 1762 Woodstone Drive in Victoria and part owner of Parley Lake Winery stated support for stores like Target who potentially will be selling local craft beer and wines. Mark Hagen, 2343 Harrison Hill Court shared the concern about taking jobs away from existing liquor stores and stated he did not see the demand for another liquor store in the community. Mayor Laufenburger closed the public hearing. Councilwoman Ryan asked for clarification from the applicant on the liquor store entrance, age of employees, and the possibility of pick up or delivery of alcohol. After comments from council members the following motions were made. Councilwoman Ryan moved to continue this item to the March 12, 2018 meeting so the City Council can review the liquor license ordinance at the work session on February 26, 2018. This item failed for lack of a second. Councilman McDonald moved, Councilman Campion seconded that the City Council approves the request for an off-sale intoxicating liquor license from Target Corporation dba Target Store T-0862 located at 851 West 78th Street. Approval of the liquor license would be contingent upon issuance of a certificate of occupancy, satisfactory background investigation results, and final approval by the Minnesota Alcohol and Gambling Department. All voted in favor except for Councilwoman Ryan who abstained. The motion carried with a vote of 3 to 0 with 1 abstention. PUBLIC HEARING: APPROVE VACATION OF EASEMENTS AT 7721 ERIE AVENUE (NUSTAD). Paul Oehme presented the staff report on this item. Mayor Laufenburger opened the public hearing. No one spoke and the public hearing was closed. Resolution #2018-18: Councilwoman Ryan moved, Councilman Campion seconded that the City Council adopts the resolution approving the vacation of a portion of the public right-of-way dedicated as the north one half of the alley dedicated in Block 2, St. Hubertus lying easterly of Erie Avenue and westerly of the southerly extension of the east line of Lot 12, Block 2 all in Chanhassen, Carver County, Minnesota retaining a drainage and utility easement over the vacated portion of the alley. All voted in favor and the motion carried unanimously with a vote of 4 to 0. AWARD OF BID FOR LAKE SUSAN PARK BALLFIELD LIGHTING. City Council Summary – February 12, 2018 4 Todd Hoffman presented the staff report on this item. Councilman McDonald asked about the difference between the current use of metal halide and the proposed LED lights. Mayor Laufenburger asked about the change in the field design. Councilman Campion moved, Councilman McDonald seconded that the City Council approves the Purchase Agreement with Musco Sports Lighting, LLC in the amount of $209,811 for LED Foundation to Poletop Lighting System for Lake Susan Park Baseball Field. All voted in favor and the motion carried unanimously with a vote of 4 to 0. VARIANCE REQUEST: 3617 RED CEDAR POINT. MacKenzie Walters presented the staff report and Planning Commission update on this item. Councilman McDonald asked for clarification on what variances have been granted in the surrounding area and asked staff to address snowplowing and snow storage. Councilwoman Ryan asked about the use of permeable pavers, tuck under versus side loading garage, and shoreline restoration. The applicant Todd Jackson explained that he owns property at 3732 Hickory Drive which will be used for crew parking. Jeff Souba, 3617 Red Cedar Point discussed the property owners who reside at 3618 Red Cedar Point and requested that the variance be appealed. After comments from council members the following motion was made. Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City Council approves an 11.5 foot front yard setback, a 22.1 foot lakeshore setback and an 11 percent lot coverage variance for the construction of a single family house subject to the following conditions of approval and adopts the attached Findings of Fact and Decision: 1. The applicant must apply for and receive a building permit. 2. A title search for the property should be conducted to ensure any/all existing easements are documented. 3. A new 1”=20’ scale survey should be provided as part of the building permit application clearly showing the proposed setbacks and lot coverage for the proposed house and structures. 4. At least one tree must be planted in the front yard, if one is not present after construction. 5. Tree protection fencing must be properly installed at the edge of the grading limits across the entire south side. This must be done prior to any construction activities and remain installed until all construction is completed. Any trees lost to construction activities beyond those indicated in the tree removal plan shall be replaced. 6. No equipment may be stored within the tree protection area. 7. Appropriate tree protection measures must be taken to protect the rear yard ash from Emerald Ash Borer. 8. The 162 square foot rear patio area is understood to be the property’s water oriented structure. 9. Lot coverage may not exceed 3,319 square feet. City Council Summary – February 12, 2018 5 10. The proposed rear patio and driveway areas must be constructed using pervious paver systems. 11. A permanent 20 foot native vegetated buffer must be installed along the shoreline using species native to the ecotype with permanent buffer monuments. The buffer may work around the path and stairs. The buffer must be designed and installed by an experienced professional in native shoreline restoration. Design plan must be approved by the Water Resources Coordinator. 12. The property owner must work with Minnehaha Creek Watershed District to identify and implement any shoreline restoration projects that would improve the ecosystem health and function. Replace riprap with bioengineering solutions is one example. All voted in favor and the motion carried unanimously with a vote of 4 to 0. 531 WEST 79TH STREET: APPROVAL OF SITE PLAN TO CONSTRUCT PANERA BREAD. Kate Aanenson presented the staff report and Planning Commission update on this item. Paul Oehme discussed the traffic study that was performed for this proposal. Councilman McDonald asked for clarification on the scope of the traffic study. Councilwoman Ryan asked for clarification on the parking lot configuration between Chick-fil-A and Panera. Councilman Campion asked that city staff work on improving traffic circulation. Mayor Laufenburger asked the engineering staff to continue studying the traffic flow on 79th Street and Great Plains Boulevard. Councilman McDonald moved, Councilwoman Ryan seconded that the Chanhassen City Council approves the site plan for a 4,500 square foot, one-story restaurant with drive through facilities plans prepared by CEI Engineering Associates, Inc. dated revised 11/30/17, subject to the following conditions: Building: 1. The building is required to have an automatic fire extinguishing system. 2. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3. Sanitary and storm sewer service must comply with Minnesota State Plumbing Code (see Table 701.1). 4. Detailed occupancy related requirements will be addressed when complete building plans are submitted. 5. The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Engineering: 1. The plans shall be signed and sealed by a Professional Engineer licensed in the State of Minnesota prior to recording the site plan agreement. City Council Summary – February 12, 2018 6 2. Provide perimeter drainage and utility easements were none exist concurrent with recording the site plan agreement. 3. The applicant must move any feature out from within the City’s drainage and utility easement, including both bioretention basins or the applicant must enter into an encroachment agreement with the City after, but concurrent to the site plan agreement. 4. An additional drainage and utility easement shall be recorded over the two bioretention basins concurrent with recording the site plan agreement. 5. Soil boring locations shall be shown on the grading plan prior to site grading. 6. Indicate finished floor elevation of the adjacent parcel to the east prior to site grading. 7. Provide existing and proposed elevations at each lot corner, top of curb or centerline of the roadway at each lot line extension, center of the proposed driveway at the curbline, and indicate the proposed driveway grade prior to site grading. 8. Indicate information to verify the lowest building opening is a minimum of 1-foot above the emergency overflow elevation of the bioretention basins prior to site grading. 9. Identify soil stockpile areas intended within the site limits prior to site grading. 10. Address review comments identified in the attached letter from MnDOT prior to site grading. 11. Provide Limited Use Permit (LUP) for the public sidewalk connection prior to recording the site plan agreement. 12. Applicant shall utilize the City’s standard detail for the sidewalk connection prior to site grading. 13. Staff has requested further traffic analysis to include the Market Blvd intersection prior to review for City Council consideration. 14. The applicant’s engineer shall also examine ways to mitigate the queueing and decreased LOS at the W 79th Street & Great Plain Blvd intersection prior to review for City Council consideration. 15. The applicant’s engineer shall verify whether an adequate sight line is provided for vehicles exiting the site access prior to review for City Council consideration. 16. Prior to review for City Council consideration, the traffic analysis report shall further discuss recommendations for the timing of improvements to the W 79th St & Great Plains Blvd intersection. The recommended ¾ intersection shall include a figure in the Appendix showing the proposed design. Further commentary shall be included related to its operation. 17. Plans shall show the current City detail plates and indicate all of the most up-to-date plates shall be used when the project under construction. 18. The storm sewer piping shall be included on the utility plan prior to recording the site plan agreement. 19. Plan shall include the bioretention basin details with elevations prior to site grading. 20. Recommend applicant review the design for the on-site hydrant. From a long term perspective, the hydrant should be fed by the water service to the parcel it serves. Coordinate with the adjacent property owner to abandon un-necessary water pipe. Otherwise, a maintenance agreement between the two parcels shall be filed to define City Council Summary – February 12, 2018 7 future maintenance responsibilities and other important business protection aspects prior to site grading. 21. Utility plan indicates 0.87% for the sanitary sewer grade. Revise plan to increase grade to a minimum of 1% prior to site grading. 22. Sanitary sewer service shall be routed the nearest sanitary manhole to facilitate sewer cleaning due to the zoning classification and proposed property use. Prior to site grading, revise the plan to show the existing sanitary service connection to the main shall be abandoned. A short liner shall be used in the sanitary main and the pipe shall be filled with flowable fill or non-shrink grout to the property line. The line shall be capped at the property line. 23. Staff recommends C900 PVC water main pipe material be considered. 24. Recommend testing requirements for the utility piping be considered with the utility design. Install a new gate valve at the property line where the new water service piping ties into the existing service piping. 25. Provide details on the plans for the grease trap prior to site grading. 26. Demolition plan shall include removal of existing service piping to the connection locations prior to site grading. 27. The applicant shall coordinate with City staff prior to removal or construction of the services regarding inspection and traffic control on W 79th Street prior to site grading. 28. Once construction is complete, the applicant shall retain ownership of the proposed sanitary service, water service and hydrant constructed on this property. Recommend applicant consider flushing of the water service piping when selecting the location for the hydrant. 29. The applicant shall follow the accessibility code for the construction as well as all applicable State and Federal laws. 30. The applicant shall obtain permits from all applicable agencies which may include, but is not limited to the MPCA, MnDOT, Riley Purgatory Bluff Creek Watershed District, ect. Environmental Resources: 1. The applicant shall revise the landscape plan to accommodate more of the required bufferyard trees in the south buffer yard area. 2. The interior width of all landscape islands and peninsulas containing trees must be a minimum of 10 feet. The east island shall be enlarged to a minimum interior width of 10 feet. 3. Any existing trees scheduled to be preserved that are lost due to construction activities shall be replaced. 4. The Colorado spruce listed in the Plant Schedule shall be replaced with Black Hills spruce. 5. Existing ash trees that are preserved must be treated for EAB, as approved by the city. Failure to treat the trees, resulting in their death, will require replacement trees to be planted. Planning: City Council Summary – February 12, 2018 8 1. The applicant shall enter into a site plan agreement with the city and provide the necessary security to guarantee erosion control, site restoration and landscaping. 2. A copy of the cross access/parking agreement shall be submitted to the city. 3. Wall lighting and the trash enclosure lighting shall comply with city code. 4. The proposed monument sign shall be relocated on the site to comply with city code. 5. Signage shall comply with city code and requires separate sign permits for each sign. 6. Bike racks shall be incorporated on site near the access sidewalk from Highway 5. 7. EIFS may be used provided that it is the Outsulation system with hydroponic coating, or equivalents, installed with proprietary reinforcing meshes a minimum of six feet above grade. 8. The entrance canopies and patio enclosure shall be painted a contrasting color from the bronze windows and doors. Water Resources: 1. Six inches of topsoil is required and will be verified by city staff. In grading notes on page C3 it states 4 inches. 2. Topsoil needs to be specified. 3. Sequencing of Construction identifies no. 5 as to construct the temporary sedimentation and sediment trap, but nowhere in the grading plan is it identified. Plans should identify the bio-filtration basins be graded to be used as temporary sediment basin, along with temporary outlets to allow stormwater to be pumped and drained too, during construction of the site. 4. A design and planting plan approved by the Water Resources Coordinator is required for this high visibility location. Seed mix is insufficient for these vegetated basins. You must use species native to the ecoregion. 5. Sock should be eliminated from drain tile. Buckshot and or pea rock to surround underdrain pipe. 6. Underdrain tile needs to be identified. Should be a HDPE Corrugated perforated plastic tile. SCH 35, 40 PVC pipe is not allowed for underdrain. 7. Tile in bio-filtration basin needs to be placed on a minimum grade of 0.5 percent. 8. Plan details need to show a profile of the bio-retention basin with the grade of the tile placement. 9. All quantities of materials to be used, and specifications need to be identified on plan sheet for contractor to bid and to construct. 10. Mixed D soil may not be used. We only use 75 percent washed sand and 25 percent leafy compost. 11. Bio-filtration basin should be identified in sequencing that it should not be completed until all surrounding watershed to basins are stabilized. 12. City staff to be called, and be on site when contractor is installing bio-filtration basin to make sure the existing subsoil is scarified 18 inches below surface in bio-filtration basin 13. Contractor to have written statement as part of the pre-construction meeting, the means and method of how they plan to scarify and protect the subsurface from compaction in the bio-retention basin. City Council Summary – February 12, 2018 9 14. An approved operation and maintenance plan is required for all stormwater treatment devices. Including contact information for person(s) responsible for maintenance as well as person(s) performing onsite inspection and maintenance duties. The city must approve operation and maintenance plans prior to permits being issued. 15. The city will hold the security on the project until vegetation is well established and the planting is free of weeds. This may take a few growing seasons to achieve. 16. An additional drainage and utility easement shall be recorded over the drainage basins located west and south of the parking lot. All voted in favor and the motion carried unanimously with a vote of 4 to 0. COUNCIL PRESENTATIONS. Councilman McDonald and Councilman Campion discussed events associated with Feb Fest. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilman McDonald moved, Councilman Campion seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 10:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING FEBRUARY 12, 2018 Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag which was led by Boy Scouts from Troop 460. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald, Councilwoman Ryan, and Councilman Campion COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Paul Oehme, Todd Hoffman, Jerry Ruegemer, Adam Beers, MacKenzie Walters, and Roger Knutson PUBLIC PRESENT: Daryl & Nate Kirt 50 Hill Street Jeff & Jill Souba 3617 Red Cedar Point Elizabeth & Rick Nustad 7721 Erie Avenue Dave & Barb Howe 400 Santa Fe Trail Steve Zeller 1762 Woodstone Drive Julie Nagorski Dewitt, 901 Marquette Avenue, Minneapolis Brian Barnard 3630 Sunset Hills, Missouri Todd Jackson 621 Broken Arrow Drive Dan Cook 3630 S. Geyer, Sunset Hills, Missouri, 63127 Larry & Jean Zamor Tonka Bay Todd Neils 990 Saddlebrook Curve Gary Carlson 3891 West 62nd Street Jay & Ty Johnson 6479 Duck Lake Dave Harrington 51 Twin Maple Lane Mark Hagen 2343 Harrison Hill Court Mayor Laufenburger: Thank you young men. I understand they are earning a merit badge, is that correct? Audience: …badge. Mayor Laufenburger: Wonderful. Future leaders. Maybe the future mayor in one of those young men. First of all thank you and welcome to the council meeting this evening. To those of you that are in the chamber as well as those of you that may be watching on Mediacom cable TV or through our website livestream service. And for those of you that are not in the chamber we probably have about 40 or 50 people here tonight for any of a number of different topics. Let the record reflect that councilmembers, all council members are here this evening with the exception of Bethany Tjornhom who is out ill on an excused absence. Our first item this evening is the agenda. Council members are there any modifications to the agenda this evening? If not then we will proceed with the agenda as printed. First item on the agenda is item D. Chanhassen City Council – February 12, 2018 2 CONSENT AGENDA: Mayor Laufenburger: Our first item on the agenda is item D. This is a consent agenda. Consent agenda items are considered to be routine and will be considered in a single motion based on staff recommendation unless anyone on the council or visitors present would like to have a discussion. If discussion is desired we’ll simply move that item to be considered separately. We have items D(1) through (17) this evening. That’s a large consent agenda but we’re making up for a meeting that was cancelled due to snow back on January 22nd. Is there any item that needs to be considered separately council? Alright there being none, may I have a motion to approve the consent agenda items? Gary Carlson: Your Honor, you mentioned that visitors can request an item. Mayor Laufenburger: Yes they can. Would you just step up to the microphone please. Gary Carlson: Yes, Gary Carlson. I reside next to the Cathcart Park. Mayor Laufenburger: So is there a particular item that you’re asking about Mr. Carlson? Gary Carlson: The resolution of our detachment. Mayor Laufenburger: Which number is that? Gary Carlson: 17. Mayor Laufenburger: Okay, item number 17. You would like that to be handled separate from the consent agenda, is that correct? Gary Carlson: Yes. Mayor Laufenburger: Okay. Alright. Gary Carlson: It can be handled immediately for just a short, right after and then you can reconsider. I just have 3 concerns. Mayor Laufenburger: Okay I tell you what. I’m going to honor your request and I’m going to remove that from the consent agenda. I’m going to ask you to sit down and then I’ll ask you to come back okay? Gary Carlson: Thank you. Mayor Laufenburger: Alrighty, so item number 17 we will address immediately after the consent agenda is approved. Is there any other item to be removed? Alright there being none may I have a motion to approve items D(1) through (16). Councilman McDonald moved, Councilwoman Ryan seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: Chanhassen City Council – February 12, 2018 3 1. Approve City Council Minutes dated January 9, 2018 2. Receive Park and Recreation Commission Minutes dated December 12, 2018 3. Receive Planning Commission Minutes dated January 2, 2018 4. Receive Planning Commission Minutes dated January 16, 2018 5. Variance Request: 7052 Minnewashta Parkway. 6. Resolution #2018-09: Approve Purchase of Two Fire Department Command Vehicles. 7. Resolution #2018-10: Approve the Purchase of Exhaust Gas Venting System for Fire Station. 8. Resolution #2018-11: Authorize Support of TH 5 Regional Trail Master Plan, Carver County Parks. 9. Resolution #2018-12: Accept Donation from the Chanhassen Athletic Association for Lake Susan Park Ballfield Lighting. 10. Resolution #2018-13: Approve Application for Funding from the Carver County Community Development Agency Community Growth Partnership Initiative Program for Rosemount, Inc., a subsidiary of Emerson Electric Company. 11. Resolution #2018-14: Accept Bids and Award Contract for the 2017 Inflow and Infiltration (I/I) Project. 12. Resolution #2018-15: 1650 Motorplex Court-Subdivision Request and Conditional Use Permit Amendment. 13. Mission Hills 3rd Addition: Approve Final Plat, Development Contract, and Plans and Specifications. 14. 7700 Quattro Drive: Amend Conditional Use Permit for Cell Tower. 15. 2018 Pay Equity Report. 16. Resolution #2018-16: Accept Street and Utility Improvements in Glaccum Highlands. All voted in favor and the motion carried unanimously with a vote of 4 to 0. D(17). 3821 WEST 62ND STREET: CATHCART PARK DETACHMENT TO CITY OF SHOREWOOD. Mayor Laufenburger: Just a moment Mr. Carlson. This is a resolution 2018-17, 3821 West 62nd Street, Cathcart Park Detachment to the City of Shorewood. Who’s item would that be? Kate? Chanhassen City Council – February 12, 2018 4 Kate Aanenson: That’d be mine Mayor, yes. Mayor Laufenburger: Okay. Could you just give us a very brief overview Kate of what this item is and then I’ll ask Mr. Carlson to speak his comments. Kate Aanenson: Thank you Mayor, members of the City Council. So in 1993 the cities of Shorewood and Chanhassen entered into a joint powers agreement to operate Cathcart Park. Kind of a turf and maintenance agreement. And in the fall of 2017 the two cities decided that it’d be best to let one city take it over and detach it so right now the goal is to turn the property back over to the City of Shorewood for their park maintenance and again looking at there is a permanent easement right-of-way on the eastern side of the property for an additional 17 feet. At this time the City doesn’t see any need for that property right now but there is an easement and those attached, those descriptions were included in your attached, attachments so the City of Shorewood also has to take joint action on this and so we have a prepared resolution as a part of this but the detachment again would make the park, would still remain a park but it would be operated in the jurisdiction of the City of Shorewood. Mayor Laufenburger: So the action tonight that you’re recommending is simply approving the resolution, is that correct? Kate Aanenson: That’s correct. Mayor Laufenburger: Okay. And has the City of Shorewood weighed in on this as well? Kate Aanenson: They’re weighing in on it tonight. Mayor Laufenburger: Okay, alright. Mr. Carlson you had a couple comments that you wanted to make is that correct? Would you please step forward. Gary Carlson: Yes Your Honor. Again Gary Carlson. I reside at 3891 West 62nd in the city of Chanhassen. That park now is going to change our border to you know jog out a block, or about a 5 acre tract that’s now going to be, it’s in Chanhassen and it will always be in Carver County so it’s just a city to city transfer. But as with any 5 acre development, so let’s do the City of Shorewood develop that park. Mr. Carlson develops 5 acres. If Mr. Carlson develops 5 acres the City, our City here and I’ve developed property here in our city and very rightly the City of Chanhassen has requested me to give up right-of- way. Do improvements that take care of storm water and all the other things with a development. I’ve had to do those things to develop the 5 acres. The City of Shorewood developed that park without doing any of those things. They just said well we’re going to put this in and do this and do that and make a hard surface out of it. And I’ve been there for over 40 years and I’ve requested to handle the storm water during all this time. I could take my shoes off. I know it’s more than 10 times I’ve been before different councils, both here and in Shorewood to do something about the storm water runoff. So that issue is still remaining and now that we’re going to resolve to you know I guess detach. Now’s the time for the City of Chanhassen and all our council and our city staff to make requests of the developer, just like you all. If I’m in a Planning Commission they say Carlson we may accept this but you change this and this and I either do or I don’t get approved. Storm water handling, the one issue and I don’t know why that can be in our request to the City of Shorewood since we’re just giving up authority. I mean all responsibility for it which we don’t have a responsibility but it is in our city so we all have a responsibility that it’s taken and handled as a development should have been originally. Issue is the storm water. Second issue is, Chanhassen City Council – February 12, 2018 5 there’s a 16 ½ foot wide cartway that’s now a named city street on the whole western side of the park. And our storm, our sewer pressure line lies under it so the City of Chanhassen will never give up that right-of-way but I have the 5 acres west of that and it’s undeveloped right now. And my property abuts several developments to the south of me that don’t have a second outlet. They don’t have a second outlet to get out of there. I mean they’re just long cul-de-sacs on the end of long cul-de-sacs. Mayor Laufenburger: Are you referring to Pipewood? Gary Carlson: Pipewood in that area and Cartway Lane does go down to that and at the time of the last development right next to the develop they said well they opened the road up that way and then I think consultations here at the city decided wait a minute. We can’t let every vehicle go down a 16 ½ foot cartway and say it’s a city street because now it has 30 miles speed limit maximum and safety wise there’ just no, so we put a barrier across right now. Presently there’s a barrier and the City and I have a key for it. The City has a key in case they want to get in or out of Pipewood on a second, from a secondary route. Otherwise there’s only one way in or out. But if I develop the 5 acres am I going to be required to give up 40 feet, well it would be less 16, of my property, out of my 5 acres and the City of Shorewood give up nothing? Now this storm water that’s the problem of Shorewood and they’ve said well it’s going to become Chanhassen’s water. Why? Because it is. It runs out of our place. I’ve talked to the City of Shorewood. They’re thinking about doing something but nothing’s in writing. I mean we didn’t make any requests of Shorewood in this detachment that be resolved. The City of Shorewood solve the drainage water problem. Okay fine. We’ll sign and they agree to resolve the storm water problem. We resolve for future development that Shorewood grant us an additional. Mayor Laufenburger: Us being you Mr. Carlson? Gary Carlson: The City of Shorewood. Mayor Laufenburger: Okay. Gary Carlson: I mean the City of Chan or whoever develops my 5 acres. I hope I can out live Todd. I wouldn’t want to break in another city manager. I hope he doesn’t retire. I’ve enjoyed the city staff. They’ve worked with me. They’ve been very kind and very helpful. Mayor Laufenburger: Thank you for those comments. Gary Carlson: It’s not that the City of Chan hasn’t really been very helpful. They have been and I appreciate it but the City of Shorewood should give up and when they would, if we would put a, this is the future which is all we’re all concerned about. We’re always concerned about the future of our city and how each parcel is going to develop. If that did develop into a major, to a normal street because we already have a cartway. We already have sewer under it. Someone’s going to have to give up all that property so I either have to give it all up on my side or Shorewood can give up their 60, so it would be, well 8 is already from the center over to them. It’s a 16 ½ foot road, wide road if you can call it a road. You can’t hardly call it a road but anyway. Mayor Laufenburger: It’s called a lane I think. Chanhassen City Council – February 12, 2018 6 Gary Carlson: Well I named it with the City’s permission. But Shorewood could take care of the storm water by giving up the additional whatever, 14 feet and then we’d have storm sewer down, down the edge of it. I mean like all other runoff is handled. So if we were to ask that in our resolution that if that property to the west develops and as the need of a proper street, that they agree to give up another 16 feet of street. It won’t hurt their park at all. In fact it will improve their park because right now they don’t have any pull off parking on that side of the park. It’s just a 16 ½ foot cartway with no curb and people just drive down their own and drive right in the park and park. I mean they just drive right up on the lawn and they park. And they park all along, the tennis court is down at that end of the park. There’s no parking whatsoever for that so they all just drive down the cartway and drive up on the lawn. Which is fine 40 years ago but that’s not how we do it now. I mean we have, so if they were to agree to, if a road went in, which I’d have to give up more, which is fine and it’s part of my development which right now it’s a horse pasture but it will be, in the future property development but if I have to give up 40 feet on my whole width of the road on my 5 acres, that’s kind of unfair. Mayor Laufenburger: Okay. Gary Carlson: I just wonder why these things could not be in here and there wasn’t a chance for a public meeting. And then this same thing is being handled over at Shorewood at the same time so I can’t be in two places at once, which seems strange. When we ditched all the 5 acres of Chan. Give it to Shorewood and they’re accepting 5 acres on the same night. But do you have any questions? Mayor Laufenburger: Well Mr. Carlson it sounds like, and forgive me if I didn’t cover all your points. Gary Carlson: Yeah. Mayor Laufenburger: Number one you were concerned about the handling of the storm water. Gary Carlson: Correct. Mayor Laufenburger: Okay. You also demonstrated or you spoke about the closure on the cul-de-sac of Pipewood versus, and also at the bottom of Cartway Lane. Are you proposing that that be opened Mr. Carlson? Gary Carlson: Well we can’t because it’s just a little cartway but I would say if that needed to develop and become a proper street there’s a nice public street that ends right at the, at Cartway Lane. Mayor Laufenburger: So I think Mr. Gary Carlson: So I could connect to it when I develop. Mayor Laufenburger: Right. And I think the. Gary Carlson: And it would connect the city with two ways in and out of the, all those homes. There’s at least 30 homes down there that only have one entrance. Mayor Laufenburger: So Mr. Carlson just let me ask you to pause for a moment. Chanhassen City Council – February 12, 2018 7 Gary Carlson: Yeah. Mayor Laufenburger: So Ms. Aanenson is it my understanding or my understanding is that if a development were to occur on Mr. Carlson’s property and if the proposal was to open that street would that come back to the City Council for approval? Kate Aanenson: That’s correct. Mayor Laufenburger: Okay so we don’t have to decide on that right now Mr. Carlson. Gary Carlson: No. No but we could ask Shorewood in this thing to be prepared to accept a highway. Not a highway but a road expansion on their western border. Mayor Laufenburger: Okay. Kate Aanenson: If I may Mayor. Some of the challenges are not all of Mr. Carlson abuts that cartway. There’s other property owners involved too so that. Mayor Laufenburger: And that property, that property is in the city of Chanhassen. Not in the city of Shorewood. Kate Aanenson: That’s correct. Mayor Laufenburger: Even after we detached it. So this, Shorewood would not have jurisdiction over the decision to open or close. Open that cul-de-sac or keep it closed so. Gary Carlson: You’re right Your Honor, absolutely. Mayor Laufenburger: In the city of Chanhassen. Gary Carlson: Yeah we could, I could give up the 40 feet and we can open it tomorrow but I’d have to put in a proper street. Mayor Laufenburger: Well as long as the City Council… Gary Carlson: Yeah as long as you tell me it’s okay. Mayor Laufenburger: That’s correct, okay. Okay, was there anything else you wanted to say Mr. Carlson? Gary Carlson: No. No just, I don’t understand all the legal. I don’t know why we just, one public owns it. The other public owns it. We’re next to each other. Why we have to dissolve it because now the Chanhassen city border will go like this in that area. And the policing will still come from Carver County and our policing so and Shorewood will have a problem on their park. They’ll call their police department. They have no jurisdiction and if Hennepin County doesn’t have any jurisdiction unless they’re chasing somebody in Carver County. Chanhassen City Council – February 12, 2018 8 Mayor Laufenburger: Well I think Mr. Carlson despite what you think, I think, I believe that Carver County has a cooperative agreements with all of our surrounding communities including Eden Prairie, Victoria, Chaska, Shorewood, Excelsior so we have cooperative arrangements for not only public safety but also, not only law enforcement but also public safety as well. Gary Carlson: Right but I mean our officers don’t go over to Shorewood parks and start policing. Likewise their don’t come into Chanhassen parks but this will open that problem up okay because we’re going to have a jog border and. Mayor Laufenburger: Okay, well I appreciate your comments Mr. Carlson. Gary Carlson: It’s not a problem to me whatsoever. I’ve never needed the police over there but. Mayor Laufenburger: Well let’s hope that that continues and you have no need for fire or emergency services either. Alright, thank you Mr. Carlson for your comments. Ms. Aanenson or Mr. Oehme, would either of you care to address any of the items that Mr. Carlson raised? Mr. Oehme can you speak a little bit about why this detachment? I know that this property is, you know Shorewood uses is. We maintained it, etcetera. Paul Oehme: So Mayor and City Council members. I don’t have the answer for the detachment. I mean I’ve been dealing with the storm water issue and some of the right-of-way issues that Mr. Carlson had brought up so maybe that question could be directed at other staff for the detachment but for the drainage issue I have been talking to the City of Shorewood about that. Mayor Laufenburger: So they’re very aware of the drainage issue. Paul Oehme: They’re very aware of it and so, and Cartway Lane is a gravel road and we’ve been trying to maintain that over the years. We’ve been trying to slope the drainage away from the 3 properties out there as best as we can but over time that gravel moves around a little bit so we grade the road as much as we can. The idea, what we talked with Shorewood about high level is to create a drainage swale out here a little bit better to try to capture the water. Try to treat it before. Mayor Laufenburger: A drainage swale on the western boundary of Cathcart Park? Paul Oehme: Yep exactly on the park itself so to try to capture the water before it ends up on Mr. Carlson’s road so that’s the intent. That’s what we’re trying to work towards right now and Shorewood, I’d have no reason why Shorewood would not want to make any of those drainage improvements. Mayor Laufenburger: So you’re getting cooperation from Shorewood? Paul Oehme: Yes we have. Mayor Laufenburger: I happened to see the mayor of Shorewood earlier today and he’s, he wants his land back so. We didn’t come to fist to cuffs or anything but I told him that we were acting on that tonight so. Paul Oehme: Sure. Chanhassen City Council – February 12, 2018 9 Mayor Laufenburger: Mr. Gerhardt did you want to make any comments at this time? Todd Gerhardt: Yeah I can comment on Cathcart Park. Cathcart Park was dedicated to the City of Shorewood to the church to the north and as long as they developed it as a park and Shorewood, the benefit of it developing as a park for their residents but also saw that there was a benefit to our residents so we had this agreement where we would kind of maintain certain parts of the park and they would do certain things to the improvements of facilities and over the years I think it’s gone back and forth. Each party not maintaining their side of the agreement and Shorewood making the decision since they have title to Cathcart Park is to have that detached back into the city of Shorewood. And I think Roger could give you a legal opinion that we would have very poor standing in trying to stop that process once it went through the annexation board. Mayor Laufenburger: Okay. Mr. Knutson would you concur with that? Roger Knutson: Yes I would Mayor. Mayor Laufenburger: Alright. Well it seems that this process is, Ms. Aanenson what exactly is the council being asked to approve this evening? Kate Aanenson: Just the resolution that permits the detachment. It still has to go to another body to approve the detachment so what it does is give legal authority that belongs now to the City of Shorewood. So you’re approving a resolution for it to go forward to a board to approve it. Mayor Laufenburger: Okay. So the issues that Mr. Carlson raised specifically regarding if development were to occur, and I believe Mr. Carlson you can just nod your head. You’re talking about if development were to occur on your property is that correct? Okay. So if that development were to occur who would have authority over that development? Would it be the City of Chanhassen or the City of Shorewood? Ms. Aanenson. Kate Aanenson: Both cities would. Majority of it being, if the developer lives in the city of Chanhassen we would take first review of that. If something needed to happen on Cathcart Park we would look at that but there are a number of ways for that property to develop without potentially even using Cathcart. Mayor Laufenburger: Okay and is there anything in this detachment resolution that would preclude Mr. Carlson from developing? Mr. Carlson or a future property owner from developing that land in accordance with Chanhassen policies. Kate Aanenson: No. Mayor Laufenburger: Okay. So he loses no ability, he or future property owner loses no ability to do anything correct? Kate Aanenson: That’s correct. Mayor Laufenburger: Okay. Council any questions of staff? Councilmember Ryan. Chanhassen City Council – February 12, 2018 10 Councilwoman Ryan: Actually of Mr. Knutson. Does the, I know Mr. Carlson asked about having something put into the resolution about you know taking some action in terms of the storm water and drainage. Do words or adding something to the resolution then by, hold them to taking any, the City of Shorewood having to do anything or is it just that we’re asking them to but they’re, it doesn’t require them to act on that correct? Roger Knutson: It does not require them to act on it and I would recommend you not put it in this resolution. You could send them a separate letter or request. I mean they don’t, right now you talk about land for a road. They don’t have to provide any land for a road. To expand that road. They own the property. They own that park. We can’t require them, if this doesn’t go through we still couldn’t require them to give land to the City. They might if they decided the street was okay and they needed it but you couldn’t require without condemning it which would be extremely unlikely. Councilwoman Ryan: Right. And I mean the reason why I ask is I know that was another one of Mr. Carlson’s requests was about the resolution and I know Mr. Oehme’s having the conversations with Shorewood. I just wanted to clarify that request. Mayor Laufenburger: So to restate that, there’s no language that we could put into a document that would require the City of Shorewood to give up their land for a road. Roger Knutson: Not in this context. Mayor Laufenburger: Not in this document. Not in this context. Roger Knutson: Yes. Mayor Laufenburger: We could ask, we could write a letter and be nice and say in the future. Roger Knutson: Please consider. Mayor Laufenburger: Please consider. Roger Knutson: Sure. Mayor Laufenburger: Okay. Councilwoman Ryan: Thank you. Mayor Laufenburger: Any other questions of council? Okay I would ask before we, actually is there somebody that would like to make a motion at this time? Councilman McDonald: Mr. Mayor I’ll make a motion that we adopt the resolution. Mayor Laufenburger: Okay. Councilman McDonald: Transferring I guess the property or the control of the property back over to Shorewood. Chanhassen City Council – February 12, 2018 11 Mayor Laufenburger: The word is detached. Councilman McDonald: Detached. Mayor Laufenburger: Alright. And I’m going to ask you to read that motion just so we have it on record. Here Jerry, this is the motion. Councilman McDonald: Okay I’m getting hit with too many things all at once. Just a second. Okay I’ll make a motion that the Chanhassen City Council approves a resolution authorizing the concurrent detachment of land from Chanhassen and annexation to Shorewood. Mayor Laufenburger: Okay we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Alright is there any further discussion? I would like to add this point that if this motion, should this motion pass I would like to direct city staff to write a letter to the City of Shorewood urging them to consider providing land to the road in the event that the property owner of Mr. Carlson’s property, whatever that address is, choose to develop that land. Got that Ms. Aanenson? Kate Aanenson: Yep. Mayor Laufenburger: Okay, alright. Any further discussion on the motion? Resolution #2018-18: Councilman McDonald moved, Councilman Campion seconded that the Chanhassen City Council approve a joint resolution requesting concurrent detachment from Chanhassen and annexation into Shorewood of certain lands pursuant to Minnesota Statues Section 414.061. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Laufenburger: Mr. Carlson, thank you very much for your comments. Gary Carlson: Thank you very much. VISITOR PRESENTATIONS: PRESENTATION OF DONATION FROM CHANHASSEN ATHLETIC ASSOCIATION FOR LAKE SUSAN PARK BALLFIELD LIGHTING. Mayor Laufenburger: We will now move to item E which is visitor presentation. Visitor presentation is a time where anyone wishing to address the City Council on a matter that is not on the agenda this evening, they may step to the podium stating their name and address for the record. We have a planned visitor presentation. I understand that there are some, one or more persons present to make a donation from the Chanhassen Athletic Association. Is that, Mr. Hoffman is that your’s? Todd Hoffman: Correct. Mayor Laufenburger: Okay. Do you want to explain that or introduce the visitor if you wouldn’t mind. Chanhassen City Council – February 12, 2018 12 Todd Hoffman: Tonight we have with us Todd Neils representing the Chanhassen Athletic Association to make a presentation of a check, a sizeable check in fact to the City of Chanhassen for partial payment of a $52,000 donation in total that they’re making to the Lake Susan Park ballfield lighting project. Mayor Laufenburger: And this is a, by statute we are required to, Mr. Knutson you can help me with this. We are required to gain council approval for any donation made in excess of, what is it $10,000? Roger Knutson: You need a two-thirds vote to accept it. Mayor Laufenburger: Okay. And just a moment. That item was on our consent agenda and it received a 4-0 motion so state your name and address please. Todd Neils: My name is Todd Neils, 990 Saddlebrook Curve in Chanhassen. Mayor Laufenburger: And what’s your affiliation with the Chanhassen Athletic Association Mr. Neils? Todd Neils: I was on the board for 14 years and am currently a member of the Dugout Club and work closely with the Chanhassen Athletic Association to enhance the parks in the community that serve District 112 Chanhassen High School. Mayor Laufenburger: Okay. And you have a donation for us this evening is that correct? Todd Neils: I do and I’d like to first thank the council for their consideration and approval of the motion for the lights at Lake Susan Park and have a check for $38,000 which is the first two installments of the agreed amount. The third installment will come in the first quarter of next year. Mayor Laufenburger: And I expect you’d like to get that into my hands real quick is that correct? Todd Neils: I want to get it out of my hands. Mayor Laufenburger: Stand right over here. And I will take that check. Just hold it right here in front of us. It’s a big check. It’s a big check on a small sheet of paper. Well before you go on behalf of the entire community we thank you, not only you but all of the members of the Chanhassen Athletic Association …and I understand you have ball players, around 1,000 ball players that actually participate in your program and this money will be wisely used to install lights at Lake Susan Park and it’s not just for the athletic association. We have a number of other, the high school uses the field. We have a Latino Baseball League that uses the field as well so on behalf of the entire community thank you. And I just want to acknowledge I think we have with us Mr. Craig Gallop from Muska Lighting is that correct? Just if you’d raise your hand so people know and he is the approved contractor, is that correct Mr. Hoffman? Todd Hoffman: Correct. Mayor Laufenburger: For the lighting. So exactly once we get to that item, alright. Okay. At this time for visitor presentation if there’s anyone who wishes to address the council on an item that’s not on the agenda this evening you’re welcomed to step forward at this time. Okay, there being none I will close the visitor presentation and move to our next item. Chanhassen City Council – February 12, 2018 13 PUBLIC HEARING: APPROVE OFF-SALE INTOXICATING LIQUOR LICENSE FOR TARGET CORPORATION DBA TARGET STORE T-0862, 851 WEST 78TH STREET. Mayor Laufenburger: Who’s item is this? Todd Gerhardt: Mayor I’ll take this item. Mayor Laufenburger: Alright, Mr. Gerhardt. Todd Gerhardt: Target Corporation at 851 West 78th Street is looking for an off-sale liquor license and it would have it’s own entrance and exit from the main entrance into the Target store. This is a public hearing and staff would ask that the council open the public hearing and that the background check on the managers in Target Corp came back clear. Mayor Laufenburger: Okay. Before I open the public hearing, is there any question from council for staff at this time? Okay. At this time I would like to open the public hearing and I would simply ask that if you would like to speak regarding this matter just simply come up to the podium and state your name and your address and just be prepared by to tell us what your thoughts are. Anybody like to speak at this time? State your name and address please. Jonathon Redberg: Hello. My name is Jonathan Redbird. I’m with Target Corporation. I actually live in Minneapolis but representing tonight. Mayor Laufenburger: We like when people from Minneapolis come to Chanhassen. Jonathon Redberg: Good, that’s reassuring. Yeah. Mayor Laufenburger: Just, could you just spell your last name please? Jonathon Redberg: Yeah, R-e-d-b as in boy e-r-g. Mayor Laufenburger: Redberg, alright. Jonathon Redberg: Yep, I’m the Senior Analyst of Licensing for Adult Beverage at Target so we handle all the liquor licenses for the company. So just a couple things I want to go over tonight. Obviously we’re super excited to be here. This application is part of our investment in a full remodel of our store that’s going on right now. Started in January and will be going on through April. The wine and spirit shop is a key element of that remodel. Audience: Can you speak up a little bit? Mayor Laufenburger: Actually if you make sure your mouth is about 2 to 3 inches from the microphone. Nann I think is it turned all the way up? Todd Gerhardt: Yep. Chanhassen City Council – February 12, 2018 14 Mayor Laufenburger: Okay, go ahead. Continue. Jonathon Redberg: So the wine and spirits that we’re here to talk about tonight is expected to deliver what guests expect from Target. A clean look and feel and a convenient one stop shopping experience. The proposed wine and spirits store is about 2,600 square feet. It’s going to be located, like was mentioned at the front of the store. It will have an entrance to the outside directly into the liquor store near the front entrance of the main Target store. Our assortment includes national brands and local favorites that are tailored to the taste of the community that we’re in and then some exclusive items like our brand new affordable California Roots wine. I think adult beverage in Minnesota is a newer thing for Target to be in but we’ve been selling alcohol across the country since 1996 and currently do sell in about 1,400 stores in 39 different states. Currently in Minnesota we have 9 separate entrance wine and spirit stores with an additional number planned for 2018. We’ve been selling 3.2 beer in Minnesota for about 15 years and have, are proud to say we’re responsible sellers of alcohol in Minnesota. We’ve not had any violations in 10 years so very proud of that. So just want to say thank you for your time this evening and here for questions okay so thanks. Mayor Laufenburger: Okay. Just for a moment. Any council member have a question of Mr. Redberg? Councilwoman Ryan: Will we have time after? Okay. Mayor Laufenburger: Thank you Mr. Redberg. Jonathon Redberg: Yep. Mayor Laufenburger: Is there anybody else who wish to address the council at this time. Good evening. State your name and address please. Dave Howe: My name is Dave Howe, H-o-w-e. 400 Santa Fe Trail and I think it was made very clear when Total Wine presented their case before the council that we had more than enough liquor sales outlets and I very much object to Target being an additional outlet for off-sale liquor. We have so many. Right across the street is Lunds and Byerlys for example so I don’t think we need to do that. That’s all. Mayor Laufenburger: Thank you Mr. Howe. Dave Harrington: Good evening. Mayor Laufenburger: Yes. Dave Harrington: Dave Harrington, 51 Twin Maple Lane. We’ve been here for almost 29 years and I want to open by saying I oppose this council supporting another liquor license in Chanhassen. Nothing against Target. I’m sure they run a great operation but I’ve got a couple areas of concern I’d like to talk about and have a couple questions that I’d like to ask. Mayor Laufenburger: Please do. Dave Harrington: The first, my first reaction was I didn’t believe there was a need for an additional liquor store in Chanhassen but I thought that was maybe short sighted and biased and so I looked at some Chanhassen City Council – February 12, 2018 15 of the data and the Villager happened to just publish an interesting article that talked about the number of liquor stores per community and at first blush you’d say well gosh we’ve only got 6. Chaska’s got 7 and little Carver’s got 4 so I looked at it a little bit differently and said well what does that relate to and is it comparing apples to oranges? When you look at particularly Victoria and Carver, of those 9 off sale licenses 6 of them are bars and I would make the claim that it’s really apples to oranges comparison. I don’t think one would consider Harvey’s or Lisa’s in Carver an off sale liquor store. So when you look at it from that standpoint and look at the data in terms of the number of stores per capita, Chanhassen currently with our 6 stores is about 4,200 residents per store. Chaska 3,700. Carver adjusted for the bars 4,400. Victoria 4,400. Then I looked at maybe some more comparable communities. Minnetonka, one per 5,200 residents. Eden Prairie different business model. Those are municipal stores. They only have 3 stores so that’s a different challenge they face. I think, so that puts them at one per 21,000 but I also think speaks to why big box stores like Total Wine end up right on the periphery of Eden Prairie because they’re drawing a significant amount of volume from Eden Prairie. So I thought to myself I’m not sure there is a need. Should this move forward our ratio would move to one in 3,600 and we would have the most liquor stores per capita in the western suburbs. I’m not sure that’s a claim to fame we want to claim and the concern I’ve got is that when Total Wine was approved in 2005 we’ve had 2 stores close since then. Mayor Laufenburger: 2015. Dave Harrington: 2015, I’m sorry. Did I say 2005? 2015. We’ve had 2 stores close that I don’t know that for a fact but I believe they’re still vacant store fronts. Mayor Laufenburger: They’re not. Dave Harrington: They are not? Mayor Laufenburger: Yeah. One became Michael King Orthodontics. Dave Harrington: Okay. Alright that’s good news because I’m encouraged to see the redevelopment of store fronts that are sitting vacant so that’s good news. But I still am concerned because the high concentration of liquor stores in downtown Chanhassen means that those residents of the new apartment building can literally walk to 6 liquor stores and I’m just not sure that’s necessarily the development we need. So the question I’ve got is, what drives this decision in the City’s eyes for approval? Unanimous approval. And have any residents expressed concern there’s not adequate access to liquor in Chanhassen off sale? I’m just curious what your approach is. I’m not trying to be. Mayor Laufenburger: Your questions are noted Mr. Harrington and I think that you may hear some answers to those questions as we continue. Dave Harrington: Okay. Mayor Laufenburger: Okay, is there anything else? Dave Harrington: Yeah secondly I want to ask and I’m a little concerned about the process of the public hearing and the intent. The public notice for request for hearing went in the Villager on January 11th and the meeting would have been held on the 22nd. It was snowed out and thank you for cancelling that. That Chanhassen City Council – February 12, 2018 16 would have been a disaster. And written notice goes out to those businesses or residences within 500 feet and in your discussion of that topic you indicated no one expressed any concern. I get that but I’m not sure that means consent because those went to 12 different businesses that may or may not have interest. Mayor Laufenburger: Mr. Harrington, just let me speak to that. By no means do we suggest that silence is consent. We are obligated to inform people within 500 feet of any kind of development, whether it’s you know, I mean there’s other developments that are going on in the community and we have an obligation to do that but we also make all of our developments very aware on our public website so people can follow that information and I think the Villager does a pretty good job of making sure that anything that is of interest or should be of interest to the people of Chanhassen, they make that aware and. Dave Harrington: And I admit that’s been a learning experience for me so. Mayor Laufenburger: Yep. Dave Harrington: I’m now more active on your website and much more engaged in… Mayor Laufenburger: Glad you are and I would encourage more public to do that as well because the best source of information about what’s going on in terms of development and activities in the city of Chanhassen, the best source is for the citizens to see the same information that we as council members see so that was a good question. Dave Harrington: Okay. And I guess I’ll close with the basis of the public hearing is that, is this council prepared to do anything differently in regards to this motion based upon public feedback tonight? Mayor Laufenburger: I think you’ll hear that tonight in the discussion Mr. Harrington. Dave Harrington: Okay. Mayor Laufenburger: Okay. Dave Harrington: Thank you. Mayor Laufenburger: Alrighty, thank you very much. Is there anyone else who would like to address the council at this time? State your name and address please. Steve Zeller: My name is Steve Zeller, 1762 Woodstone Drive in Victoria. I own Parley Lake Winery with Lynn Deerdorf so I come here as much as a potential client of these stores and I, my point is more of a trend. In fact I’m supportive of Target getting a liquor license because I look at it as a store of convenience than a destination store and so they already have the parking. They’re going to have the access so I don’t, you know from some of the issues of previous things I think there’s less of a concern there so I’m supportive of it. The concern I have is they are, even though they’re a locally headquartered operation they are national in reach and as a local business we find the locally owned stores are very supportive, even more so of local brands. Whether that be local craft beer or local craft wine. Mayor Laufenburger: When you say supportive you mean. Chanhassen City Council – February 12, 2018 17 Steve Zeller: They carry the product and support local tastings. Mayor Laufenburger: Right. Steve Zeller: Are very supportive because they live here and they support that so, we’re in the process of getting in a Chaska Target so they’re not, not supportive of local so that’s why I’m here to say they have in a trend done that but it does concern me when we, we get to national brands and there are local content that has possibilities and I think I look at the restaurant scene and other things and I would just say as you look at, I know you don’t bring development in. Development comes to you but I would just say continue to look at local support and local owned businesses that support local suppliers and other things and so it’s a bit of a concern, the trend and I’m concerned for my friends that own other stores that are local, local residents so, so I have a little two faced side to the argument but just mine is local content. Local owners. You know farm to table restaurants. Things like that are what I think it would be good to put more on the focus of finding more of and I think your community will be seen less as a bringer of national brands and more of something that is supportive of local community. I know of a couple chefs that struggled to think about coming here because of the certain sense that it’s more of a national brand focused organization rather than farm to table and local businesses so trend. Take it as you know feedback and I appreciate the time. Mayor Laufenburger: Thank you Steve. Is there anyone else who would like to speak at this time? Good evening. Mark Hagen: Good evening. Mayor Laufenburger: State your name and address please. Mark Hagen: My name is Mark Hagen, 2343 Harrison Hill Court. I’ve been there about 15 years. I’d just like to echo some of Steve’s points on the local but more on, or to reinforce the fact that a lot of people you know that live here, we have a lot of friends that are owners, managers, employees of the existing liquor stores and they’re existing share continues to get whittled away. Total Wine was not a whittle. I mean that was a whack but we continue to see that happen and quite honestly we just kind of feel bad about it and I understand very well the concepts of supply and demand having been in business a very long time but I just don’t see the demand here for you know this addition to the community with another liquor store. So just wanted to say that and I thank you for your time. Mayor Laufenburger: Thank you Mr. Hagen. We welcome anyone else who would like to speak on this subject. Anyone else? Alright there being none at this time I will close the public hearing related to the approval of the off sale intoxicating liquor license for Target and let’s bring it back to the council. And first of all council, any questions of any of the visitor presentations including Mr. Redberg? Anybody? Councilmember Ryan, go ahead. Is your question of staff or Mr. Redberg? Councilwoman Ryan: Mr. Redberg. Mayor Laufenburger: Okay Mr. Redberg would you mind returning to the podium please. Councilwoman Ryan: Thank you. Hi there. Just a couple questions. In some of your, obviously I haven’t been in all of the stores but in some of your stores I’ve noticed that when you talk about, you had Chanhassen City Council – February 12, 2018 18 mentioned that there’s separate entrances. In the design that I see for this one there’s an entrance from the exterior of the building but then there’s also an interior entrance. Jonathan Redberg: Correct, well. The interior one is for staff only so no public entrance. Councilwoman Ryan: So there isn’t, that hallway is not for? Jonathan Redberg: Correct. Yeah, that’s just for staff. Councilwoman Ryan: That is just for staff, okay. Jonathan Redberg: Yep. Councilwoman Ryan: Well that eliminates a huge concern of mine. The other question you had answered about if there were any violations. In terms of employees, obviously you employ young adults or those under 21. What is, not in your liquor store necessarily but in your main store, what will they have access to? How do you protect that access to the alcohol? Jonathan Redberg: Sure. So the team lead that’s in charge of the liquor store will have the keys obviously as well as the leaders in the store. We won’t allow anyone who’s underage to work in that space obviously and they wouldn’t have any access apart from you know going in the front door so there’s no way for them to go in the back way without a key. Councilwoman Ryan: So there’s no access to where any of it is stored or deliveries? Jonathan Redberg: Correct, yep. Yep that’s all secured with the contiguous space at the front. Councilwoman Ryan: Okay. And then the Target pick up lane, which I wish you really would not have put that in there. There won’t be any ability to order alcohol and have it delivered to the car? Jonathan Redberg: No. We actually had conversations with the State on this very issue. Councilwoman Ryan: Okay. Jonathan Redberg: When that started with the pick up at Target and just reassuring them that that’s not something we’re doing and we’re following all State and local laws as that pertains to alcohol and delivery and all those things I think in Minnesota. All those laws end up being very local so we’re following all those laws. Councilwoman Ryan: Okay. And then my last question, it was interesting that you talked about the 1,400 stores because I was reading an article about that. That it’s your fastest growing business sector for Target. Jonathan Redberg: Correct, yep. Councilwoman Ryan: And you’re trying to get approval in Chaska as well as Minnetonka. Have you been denied a liquor license before when you’re trying to go into these various locations? Chanhassen City Council – February 12, 2018 19 Jonathan Redberg: We have not in Minnesota apart from Minnetonka which has I think been in process for gosh 2 years now. We’re still kind of looking at options with other local businesses and what some of the things we can do there are. The response in Minnesota has been overwhelming. Our stores have done really well. Actually just a family friend who lives a little bit north from here and she says she loves to shop at the Chanhassen Target because she feels they have the best apparel selection but often times will end up going past and going down to Chaska because of the convenience of the grocery and being able to buy wine and some of those other things so a lot of that is what we’re trying to address with the remodel with this store and making sure that it’s really meeting all the needs of everyone that shops there and part of that is obviously adult bev so that’s really what we’re trying to do with this. With this space. Councilwoman Ryan: Okay. And in terms of Minnetonka, maybe this isn’t something that you can answer but the reason for denial. Do they have limits in number of liquor licenses in Minnetonka? Jonathan Redberg: Yeah. They have a city policy on the maximum number of licenses and so we had been asking for an exception to that which they weren’t able to give and so now we’re just addressing whether there’s a different approach that we can take. Councilwoman Ryan: Okay, thank you. Mayor Laufenburger: Any other questions of any of the visitors? Alright. Dave Harrington: Can I just make a comment? Mayor Laufenburger: I’m just going to ask you to hold off just for a second Mr. Harrington. Any questions of staff? Councilwoman Ryan: I do. Mayor Laufenburger: Go ahead. Go ahead Councilmember Ryan. Councilwoman Ryan: Just a few more questions. I think, well I have a couple questions but if we can jut address the process. I don’t know who can do that. Ms. Aanenson or Mr. Gerhardt. I know there’s a concern. We’re heard it. I’m sure you have heard it about the perception of this being approved prior to it coming before council based on construction taking place. I know you’re going through a remodel in the Target as a whole but from the exterior so if we can, if someone can explain the process. Not only the liquor license but has there been any construction done? Do they need to get the liquor license before their building permits are granted? Could you just explain that process to me please? Mayor Laufenburger: Mr. Gerhardt or Ms. Aanenson you want to address that? Mr. Gerhardt. Todd Gerhardt: Mayor, City Council members. In a lot of processes, especially in the restaurant industry they’ll start construction prior to getting a liquor license and Target, I do not know if they’ve started any construction in the liquor side of their remodeling but all of those jurisdictions and businesses are taking risk at their own cost. And for some reason the council would deny the liquor license and they made those improvements they would have to do something different so they are taking that risk on themselves. Chanhassen City Council – February 12, 2018 20 Councilwoman Ryan: Okay. And then obviously, and you said that you went through the background checks and everything came clear with that. When we, I know Target is part of the PUD and at that time liquor was an approved use. Looking forward and I just, I don’t recall with Avienda is liquor an approved use? I mean should we anticipate another liquor license coming? Kate Aanenson: When they talked about the larger scale grocery store going up there, that was something that we had talked about. We talked about the number of driveways that they definitely wanted a pharmacy. We talked about potential liquor. I’m not sure where they are still with the large grocery store up there. If that’s still something they’re contemplating. Councilwoman Ryan: But was it an approved use in the PUD for Avienda? I guess the question is. Kate Aanenson: I believe so. Councilwoman Ryan: Okay, okay. Todd Gerhardt: We’ll double check on that and get back to council on that just to make sure. Councilwoman Ryan: Okay. I think that’s it for right now for staff. Mayor Laufenburger: Okay, anybody else questions of staff? Mr. Knutson. Roger Knutson: Just to point out something. Mayor Laufenburger: Yep. Roger Knutson: You have an ordinance that regulates the issuance of on-sale and off-sale licenses and that ordinance is based upon requirements of Minnesota Statues 340A. When you decide whether or approve or deny a license you have to look at our ordinance and the question is, because you’re acting in what’s called a quasi judicial manner. That means you’re applying existing law, which is your ordinance to the facts and the question for you do they meet the requirements of the ordinance. If they do then they get approved and if they don’t then you shouldn’t approve it. Mayor Laufenburger: Okay. Roger Knutson: It’s not whether you like it or don’t like it. It’s whether they meet the requirements of the ordinance. Mayor Laufenburger: And Mr. Knutson related to that you mentioned the State Statute. Is it the State Statute that requires us as a city to approve the license? Roger Knutson: Yes. Mayor Laufenburger: Okay. So the State Statute essentially says to all cities it is your responsibility to approve or disapprove the license. Roger Knutson: Yes. Chanhassen City Council – February 12, 2018 21 Mayor Laufenburger: Okay. And you just said that we have an ordinance in place. Roger Knutson: Yes sir. Mayor Laufenburger: Okay. And does the language of that ordinance now or has it ever restricted the number of licenses? Roger Knutson: Well there’s a restriction under State law right now. Mayor Laufenburger: Okay, and what is that restriction Mr. Knutson? Roger Knutson: It’s based on the size of the city. For the City of Chanhassen it’s 18 off-sale licenses. Mayor Laufenburger: And is that based on population? Roger Knutson: Yes. Mayor Laufenburger: Okay. So the State of Minnesota has determined that the maximum number of off- sale liquor licenses that we can issue is 18? Roger Knutson: That’s correct. Mayor Laufenburger: So, and that’s based on population similar to Chaska and other communities our size is that correct? Roger Knutson: Based on population, yes. Mayor Laufenburger: Based on population, okay. Alright. Okay. Mr. Harrington could I ask you to step to the podium for just a second? You had a question I think and it was related to Minnetonka, is that correct? Dave Harrington: Yeah I wanted to comment on the Minnetonka license situation and again I’m doing from looking at the Star Tribune online and different news reports but it’s an interesting juxtaposition in how Minnetonka has approached their issues versus how Chanhassen’s approaching it and I didn’t know it was an 18 limit. What I’ve learned from Chanhassen there is no cap on licenses currently. Mayor Laufenburger: There was at one time. Dave Harrington: There was at one time. That was reversed in 2000, when the wine shop came in. Mayor Laufenburger: Four. Wine Styles right. Dave Harrington: Thank you. Minnetonka it’s my understanding they’ve capped their licenses at 12 and they’re a community of about 55,000 to 56,000 people. They currently have 10 operating off-sale licenses so his comment that they’ve applied but been denied is true but it’s not because they’re at the Chanhassen City Council – February 12, 2018 22 limit. They’ve decided to manage that segment of business and development in the community is my opinion so I just wanted to comment on that. Mayor Laufenburger: Appreciate your opinion on that Mr. Harrington. Dave Harrington: And then secondly regarding construction beginning. It’s no secret the construction’s begun. Chanhassen Target has a sign up announcing that they’re opening soon but you’re correct. They’re doing it at their risk. They’re taking the risk that this council’s going to say no, we’re not going to approve it. That’s not going to happen so again requirements of the ordinance to approve or disapprove is a concern for me because what I’m concerned about is that the cap is 18. What is to stop Cub Foods who operates separate licenses and etcetera, etcetera from just, and I’m asking this as a concerned citizen. If everybody came forward and said we want a license what grounds would the council have legally to say we disapprove? Mayor Laufenburger: Right. Well thank you Mr. Harrington. Dave Harrington: Thank you. Mayor Laufenburger: I appreciate that clarification. Dave Harrington: I appreciate it. Mayor Laufenburger: I think the, well I cannot speak to why Minnetonka is doing what they’re doing. Like you I’ve read articles and, but I don’t know the make-up of that 7 member council and how they vote yay or nay and my primary concern is obviously the Chanhassen City Council. Is there any other questions of staff at this time? Councilwoman Ryan: I just have one then of Mr. Knutson. Mayor Laufenburger: Okay. Councilwoman Ryan: And just because I don’t understand the legalese behind it. If we don’t have, what are we approving or denying? If we don’t have an ordinance in place or, and we have to follow the city and state law then what’s, why does it come to council to approve or deny this license? I mean if they’re passing the background check that’s basically all that we have. If they fail the background check then we can deny it but other than that we approve it. Roger Knutson: Well it has to be zoned properly. If you want to put an on-sale, off-sale liquor establishment in a residential, something that’s zoned exclusively. Councilwoman Ryan: But since it’s a PUD and it’s. Roger Knutson: If it’s allowed under the zoning you can look at what they’re doing and make sure that they have a door to the exterior and they’ve complied with all the requirements. Councilwoman Ryan: Okay. Chanhassen City Council – February 12, 2018 23 Roger Knutson: I should also point out, if you wanted to by ordinance you could reduce that number from 18 to something less. Mayor Laufenburger: But we couldn’t make it greater than 18? Roger Knutson: Correct. Mayor Laufenburger: In other words the State has the authority to manage our maximum number? Roger Knutson: Yes. Mayor Laufenburger: Okay, alright. You know Mr. Gerhardt were you here in 2004? Todd Gerhardt: Yes. Mayor Laufenburger: Okay. So according to the staff report, and I want to make sure I say this correctly. According to the staff report in 2004, excuse me. In 2005, prior to 2005 there was a, the council had amended the ordinance to limit the number of licenses to 4 so prior to 2005 there was an ordinance that stated a limit to the licenses, correct? Todd Gerhardt: Yes. Mayor Laufenburger: Okay. But in 2005 the council changed that ordinance and essentially established a new policy or a new practice that said, and I’m quoting from the staff report. After surveying our key financial cities only 2 of the 10 restricted the number of off-sale licenses. The council felt, the council as a body, five members, felt that the market would regulate the number of stores and therefore removed the restriction on the number of off-sale licenses altogether. So that was done in 2005 so by matter of ordinance the City does have a current policy and that policy will remain in effect until the policy is changed. Todd Gerhardt: That’s correct. Mayor Laufenburger: Okay, alright. So I think Councilmember Ryan, I think we as council members we can vote as we choose but I think Mr. Knutson is saying that it’s not unreasonable for Target to come forward looking at the ordinance and say I’m complying with the zoning. I’m complying with all of the building code restrictions. I’ve complied with the background check. It’s reasonable for them to have an expectation that the council would approve the license. Does that make sense? Councilwoman Ryan: Well it, what you’re saying is absolutely makes sense but when, and we talk about we have the choice to approve it or deny it but if legally because they’re following and this was the same conundrum that I personally faced when Total Wine came before us. It was that we legally do not have the right or authority as long as they’re following the ordinances that we can’t deny this liquor license and I just am challenged by that. I mean I voted against it because I didn’t, and actually Mr. Zeller I like the way you put it when you talk about a store of convenience versus a destination and I like the way that you distinguish between the two but I just, I struggle with the legal side of approving or denying a license because you don’t want that store here if it meets all ordinances so I, I’m just I’m challenged by that. Chanhassen City Council – February 12, 2018 24 And I don’t know, I guess that’s not even a question. I just, I’m challenged by that. The situation that we’re put in when we don’t really have the authority unless we of course change the ordinance. Todd Gerhardt: Mayor, council. Mayor Laufenburger: Mr. Gerhardt, go ahead. Todd Gerhardt: To answer. Mayor Laufenburger: Just a moment. I know there are people that are present that would really like to talk about this but even the slightest mumbling is distracting to us so I just ask that you respect the council and hold your conversations down. Thank you very much. Mr. Gerhardt. Todd Gerhardt: Mayor, council members. In this situation you can be less restrictive than the State so you could go back to 2005 and put the limit of number of liquor stores that can be in the community and then similar to what Minnetonka has in their’s. They may not be at that limit, I’m not sure but they put a limit on it and you can put a distance inbetween them if you want and you can restrict the zoning but back in 2005 you know the council looked at it as a free market enterprise system and decided not to put a limit on the number of liquor stores. And it’s the stronger will survive type mentality back then and I’m not saying it’s right. Not saying it’s wrong but that’s the direction that we went in 2005. So I leave it up to council to direct staff if there’s anything else that you’d want to see different. Mayor Laufenburger: I think that, I expect that some council members may have, want to make some comments on this but I would ask is there any motion that anyone would like to make at this time? Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilmember Ryan. Councilwoman Ryan: I would like to make a motion that we table this discussion until we can have a work session. I’ve learned, let me pull up the dates. I would like to make a motion that we table this vote until our March 12th meeting and ask that we have work session meeting on the 26th to review the liquor license ordinance. Mayor Laufenburger: Mr. Knutson would you consider that a valid motion? Roger Knutson: Yes Mayor. Mayor Laufenburger: Okay, alright. We have a motion to table usually refers to something within the meeting but I’m going to change the word and call it continue. Continue this action until March 12th alright. Is there a second to that? There being no second that motion fails for lack of a second. Is there any other motion that would like to be made at this time? Councilman McDonald: Mr. Mayor. Mayor Laufenburger: Yes Councilmember McDonald. Chanhassen City Council – February 12, 2018 25 Councilman McDonald: I’ll make a motion that the City Council approves the request for an off-sale intoxicating liquor license from Target Corporation doing business as Target Store T-0862 located at 851 West 78th Street. Approval of the license would be contingent upon issuance of a certificate of occupancy, satisfactory background investigation results, and final approval by the Minnesota Alcohol and Gambling Department. Mayor Laufenburger: Okay, we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Alright any discussion? Councilwoman Ryan: Yes Mr. Mayor. Mayor Laufenburger: Councilmember Ryan, go ahead. Councilwoman Ryan: I’d just like to share some of my thoughts I’ve written down throughout the meeting and in preparation for the meeting. This is a tough decision for me. Mr. Redberg, thank you for addressing the concern. It was one of biggest concerns about the store access so thank you for that. But here are a couple of the reasons, or things that I struggle with. I don’t like the perception of this being a done deal but thank you Mr. Gerhardt for explaining the risk that Target’s willing to take. I know one of the residents that spoke today, this evening asked about did we receive feedback from people. Yes we did. We received not, I know we didn’t get emails from the businesses but we did, or I did get feedback from a dozen or so residents that did oppose this license. Personally speaking I struggle with this. Not necessarily just from Target but I’m, I have young children in the Minnetonka School District and I’m part of the organization called Tonka Cares which is a community coalition that works to reduce substance abuse within the Minnetonka School District and so when I look at Target and I think of it as a family place and doing Target runs, I struggle with that balance of having a liquor store associated with a Target. I know Byerly’s has it. I know there’s liquor stores around. I’m not opposed to liquor stores. It’s just I struggle a little bit with kind of that conflicting message and similar to some of the folks here tonight I think the biggest thing that I struggle with is having 5, you know 5 to 6, 5, if this is approved liquor licenses within basically one square mile and I don’t like that. I know that it’s allowed in terms of the PUD. I understand that it’s allowed because we don’t have an ordinance and that is really why I had hoped that we could table it because we know that more, or we can anticipate there will be more liquor stores, liquor licenses being applied for in the city and whether it’s downtown. Whether it’s as Mr. Gerhardt alluded to, you know the proximity to one another. I think part of the responsibility and my view of council is to have a better understanding of what that mix of business looks like and how it lays out in our downtown and in our city. I’m absolutely a proponent and favor of you know a free and open market. I understand the philosophy behind that but again I do believe that it’s our responsibility to guide that mix of businesses. As I had mentioned to Ms. Aanenson I would like, again I had hoped that we could table it and have a discussion amongst council but I would ask that we have this part of, we’re in the process of a downtown vision study that I know started from the apartment complex and Aldi’s grocery store but I would also like to take a look into liquor stores and liquor licenses in our downtown area. So you know I guess I’m just disappointed that we can’t take the time to discuss this as a council to see if this is right for our downtown area. Mayor Laufenburger: Okay. Any other comments? Mr. Campion. Chanhassen City Council – February 12, 2018 26 Councilman Campion: Yeah I have some comments. Mayor Laufenburger: Go ahead. Councilman Campion: So I want to explain my thinking on this. You know as we were discussing, if we want to change the number of, the limit on the number of liquor stores within our city we can change the ordinance. We you know just earlier tonight voted on our personal council’s priority for our key financial strategies, goals for 2018 and you know we haven’t decided to, that this was a pressing issue that we needed to address. I’m personally in agreement with the earlier council decision back in 2005 to let the free market decide here and I think it has happened right? I mean when we were discussing Total Wine, before Total Wine opened one of those two stores that has closed since had already closed prior to Total Wine opening and I you know see the other then closed after so we’re, you know we’re back in a similar situation as we were then where this will take us back to 7 right? After Total Wine we didn’t decide to revisit this topic which I think would be more the appropriate time. I don’t think we go and change our ordinance based on one business supplying for a license. I’m open to discussing and revisiting that policy later but yeah I want to let the free market decide which businesses thrive within our community and which you know don’t make it and as that plays out we should have businesses within our community that try to service better through better products or better service and those should be the ones that end up surviving. Mayor Laufenburger: Thank you. Anything else Mr. Campion? Councilman Campion: No. Mayor Laufenburger: Good comments thank you. Mr. McDonald did you want to say anything? Councilman McDonald: Thank you Mr. Mayor. I wasn’t on the council back in 2005 but I did agree with the decision. I believe that the free market is what makes Chanhassen strong. I’ve been through enough, at one point we had too many banks and there were people that came to the council and wanted us to put ordinances in place to limit the number of banks. We had too many daycare centers. We needed to do something about that especially too many high end daycare centers. This thing about liquor stores has been around for a while but I was yet to see any kind of evidence from anything that would say that any of the liquor stores in this community have been detrimental to the health or welfare of this community. They’ve all been good neighbors. They’ve abided by the rules. By the law and I think that’s all we can ask of them. We put in place the rules and regulations for people who want to come in and do business in this community and as long as they follow it we should welcome them within the community. I am a great believer that if you cannot compete then you’re not going to survive. That is the way business is. It’s a matter of serving your customers. Listening to the feedback of people. One of the things that was brought up about the local wineries and everything, or the local brew pubs or anyone who makes anything local, I think Surly is a great example of that. What they did was they got enough feedback from their customers to go out and talk to people and they wound up in stores. They’re very intrusive within the entire community. I think that’s the advantage of a small local winery or a distillery or anyone who works within the community to supply that type of product or any type of product. If you get a loyal following you will grow and I think that’s something that I would expect a Target or a Total Wine or any of the other larger stores to acknowledge and accept and thus far I do notice that within these stores you do see a lot more local product than I’ve seen before in the past. Is it enough? Probably not Chanhassen City Council – February 12, 2018 27 but I think that’s a job of both the supplier of the product and also of the people who consume the product to make their desire and wishes known to the retailers. Again do we have enough liquor stores? I don’t know. I guess you know as long as people decide they’re going to shop the answer is well we could probably always use one more. Until people start saying that enough is enough I don’t need to go to all these different liquor stores people will continue to come into this market and say this is a good market for this business and I want to do business here and I think that we as a council what we need to look at is to make sure that we have the proper rules in place and we adhere to state law. To the ordinances and that as long as everyone is law abiding I think they should be welcomed so at that point I mean I intend to support this and those are the reasons why. Mayor Laufenburger: Alright thank you Mr. McDonald. I want to express just a few of my comments as well. Like has been expressed already I am a believer in the free market system and I looked at I think Mr. Hagen I think you said you were a business owner, is that correct? Mr. Hagen or you were a previous owner. Mark Hagen: Not an owner but. Mayor Laufenburger: But you had been in business right. I took an economics course back in my college days and there was a lot of discussion about supply and demand and I heard about this concept that Adam Smith proposed back in the early days of America called the Theory of the Invisible Hand. Some of you may have heard of that but it’s interpreted as follows regarding the free market and it states that if each consumer, individuals, if each consumer is allowed to choose freely what to buy and at what price and each producer is allowed to choose freely what to sell and at what price, then the market over time will settle on a product distribution and a pricing that is beneficial to all the individual members of the community and therefore to the community as a whole. I recognize that in Chanhassen we license two businesses. Two types of businesses. By State Statute we license off-sale and on-sale liquor licenses. Liquor establishments. We are obligated to, we are required to by State Statute. The other business that we license is massage parlors. Massage therapists and we did that by choice so that we could manage the types of people that were opening massage therapy outlets in Chanhassen. All other businesses are not licensed and I think there’s a real good reason for that. You know Mr. McDonald brought up the comment banks. Well how many banks should we have? How many daycare centers should we have? How many dentists should, do we need in Chanhassen? How many chiropractors do we need in Chanhassen? How many gas stations do we need in Chanhassen? How many car washes? How many dog care facilities do we need? Well I think there is an answer to that question and let me relate it to liquor stores. The question seems to be how many liquor stores do we need in Chanhassen? And the second question that I ask is who should decide? I’m a believer that government should not decide how many liquor stores are needed in Chanhassen. I believe that’s a decision that the consumer should make as long as it’s not more than 18. Because that’s what the State has limited us to. Now let me assure you this, and I think Councilmember Ryan said this. We will get more liquor license applications. The City of Chanhassen we have anticipated growth in our community to 36,000 people. Mr. Harrington your comparisons are valid. I looked at the same things that you did but if we have the same number of liquor outlets that Carver does, off-sale outlets and I’m saying Harvey’s is an off-sale. Yes they’re on-sale as well but you can walk out of there with intoxicating liquor. If we have the same number of outlets per household in Chanhassen that they do in Carver we’d have 26 liquor stores. Well we can’t have that many because the State’s limited us to 18 based on population but I would suspect that if we grow to 36,000 people we’re allowed a couple more liquor stores, is that correct Mr. Knutson? Probably so. So who should decide? So the two questions are how many liquor stores are needed in Chanhassen and who Chanhassen City Council – February 12, 2018 28 should decide. Well I’ve decided for me personally. I need zero. I don’t need any liquor stores but I’m not responsible for making a decision for me personally when I sit on the council. I’m responsible for making a decision in the best interest of the entire community so this is, you know the arguments that I hear are valid arguments. The business is being whittled away. These liquor stores offer more than just a bottle on a shelf. They offer convenience as Mr. Redberg said. Some of the liquor stores offer a loyalty programs. Some offer wine tastings. Beer tastings. Each of them have a value proposition that they offer to attract consumers. I applaud that. There’s a saying, you build a better mousetrap and the consumers will beat a pathway to your door. I think that Target may offer a little bit different mousetrap than some of the other liquor stores. And is it true that likely some of those liquor stores that are in place today will close over time? Probably. Will any of the grocery stores in town close over time? Probably. How about the dry cleaners? Probably. This is going to happen. I mean we’ve got a hotel in town that’s likely going to turn over. Why? Because they’ve decided that they don’t want to be in the hotel business anymore. Should we say ah, ah, ah, you can’t close because you’re providing a valuable service? No. That’s not our responsibility so as other members of the council have stated I too believe in a free market system. As free as it can be and this is a perfectly good example. I want to conclude with one other comment. Councilmember Ryan if you decide or if you would like to have the council talk about limiting the liquor license I think that will be a robust conversation. I don’t know that the outcome will be any better than it is right now in your view but I think it’s a conversation that could be had. The fact that it was last had in 2005, I think it’s worthwhile to have it again so with that, is there any other comment at this time? Councilwoman Ryan: May I make one more comment please? Mayor Laufenburger: You certainly can Councilmember Ryan. Councilwoman Ryan: And just because I didn’t actually say what, how I wanted to vote but I, a vote matters to me. To all of us but what it signifies means something really important and so I can’t vote in favor of this because of the reasons that I stated but it is, and that was why I wanted to delay the vote because I wanted to have the discussion but I also can’t deny this. Or approve this because I would have preferred to have a discussion before we make a decision so I will be abstaining from the vote. If that’s allowed. Mayor Laufenburger: Absolutely. You can choose not to vote. So we have a motion in front of us to approve the liquor license for Target. Is there any further discussion? There being none. Perhaps I misstated. She’s allowed to abstain. Roger Knutson: Oh yes. Mayor Laufenburger: Okay, that’s what I thought. There being no further discussion. Councilman McDonald moved, Councilman Campion seconded that the City Council approves the request for an off-sale intoxicating liquor license from Target Corporation dba Target Store T-0862 located at 851 West 78th Street. Approval of the liquor license would be contingent upon issuance of a certificate of occupancy, satisfactory background investigation results, and final approval by the Minnesota Alcohol and Gambling Department. All voted in favor except for Councilwoman Ryan who abstained. The motion carried with a vote of 3 to 0 with 1 abstention. Chanhassen City Council – February 12, 2018 29 Mayor Laufenburger: That motion carries 3-0 with Councilmember Ryan abstaining. Citizens thank you very much for your input and I would just ask if you are, if you’re happy with the liquor store that you buy at right now, continue to patronize them. And if you’re looking for the convenience that Target’s offering, buy from them as well so thank you very much. PUBLIC HEARING: APPROVE VACATION OF EASEMENTS AT 7721 ERIE AVENUE (NUSTAD). Mayor Laufenburger: Who’s item is this? Mr. Oehme is this your’s? Paul Oehme: Yep this is mine. Mayor Laufenburger: Alright, go ahead. Paul Oehme: Thank you Mayor, City Council members. This again is a vacation of right-of-way for 7721 Erie Avenue. Mayor Laufenburger: Mr. Oehme I’m just going to ask, let’s take about a 2 minute recess in case anybody wants to leave they can do so without feeling like they’re interrupting the council so we will take about a 2 minute recess. Thank you for coming out folks. There was a short recess at this point in the meeting. Mayor Laufenburger: We reconvene the City Council meeting after that brief recess and the item we’re talking about is approving a vacation of easements at 7721 Erie Avenue. Mr. Oehme, this is your’s is that correct? Paul Oehme: That’s correct Mayor, City Council members. This is again for vacation for Rick and Elizabeth Nustad on their property, or adjacent to their property. So this is a, the parcel in question is at the intersection of Erie Avenue and Chan View shown here. That’s just a little bit north and east of the downtown. The original parcels out here were platted in 1897 and originally that was, there was an alley way that was dedicated at that time shown here just south of the property. The City does not have any need for that alley way and we do have utilities in that easement and there are also some private utilities in that easement so the City and staff is not against the vacation of the easement here. It’s an 8 foot easement. The alley way is 16 feet so half of it would go to each of the adjacent properties so the property to the south would request a vacation. He would also be considered for that vacation. So the, and again the vacation is shown here in yellow. Again Gopher State was called on this. There are some private utilities in the easement so we’re requesting that if a vacation of this right-of-way be granted that a drainage and utility easement be covered over that 8 foot of vacated right-of-way. With that I would stand for questions and would request that a public hearing be opened for this item as well. Mayor Laufenburger: Alright, thank you Mr. Oehme. Before I open this public hearing is there any questions of staff by council? Mr. McDonald, go ahead. Councilman McDonald: Mr. Oehme I guess I understand then that the City is willing to give up what was the alley way but we still retained an easement in that same area so does this mean that we return the property to the homeowner but they cannot put any kind of structures within the easement? Chanhassen City Council – February 12, 2018 30 Paul Oehme: That’s correct. So we would request that, since there is a sanitary sewer that’s out here, if we ever needed to maintain it or make improvements to it or replace that it would stay out of that easement so we won’t have to remove any of their structures or sheds or anything else that would be in this easement area. Councilman McDonald: Okay and is this the same down the street to the east I believe where the alley ran? Paul Oehme: Yep. Oops I’m sorry. Yeah so right in I believe this property owner vacated a section of the alley a few years ago as well so it’s, there is other properties in this neighborhood that have requested vacations of easements. Vacation of the right-of-way and the City at that time has considered it and granted I believe all of them. Councilman McDonald: Okay. Kate Aanenson: If I may Mayor, members of the council. Mayor Laufenburger: Go ahead. Kate Aanenson: This came about based on the fact that a variance was applied for on this lot and one of the requests from the Planning Commission was if they could reduce their hard cover by vacating that. While they don’t, can’t put a structure over it, it still counts towards green space so they were working on this while they were going through the variance process and we would have had it done a couple weeks ago but for the snow storm but so this was kind of in process with that application. Councilman McDonald: Thank you. Mayor Laufenburger: Any other questions of staff? Councilwoman Ryan: So this will increase their lot size so they don’t have to ask for a variance? Kate Aanenson: They did have to ask for a variance. It helps reduce the amount of green cover. Councilwoman Ryan: Okay. Kate Aanenson: So the Planning Commission did recommend approval and a super majority so it doesn’t come forward to you but one of the conditions that they asked them to do is to get a variance and they had submitted the variance application at the time of the approval of the variance. Councilwoman Ryan: Okay. Mayor Laufenburger: Mr. Oehme you mentioned something about 8 feet will be given to the other property. Should we expect to see a vacation request from the other property or does this vacation request cover both properties? Chanhassen City Council – February 12, 2018 31 Paul Oehme: This vacation request is just for the Nustad’s. The property owner to the south would have to go through the same process that the Nustad’s. Mayor Laufenburger: And in anticipation if they choose to do that we would likely grant it? Paul Oehme: That would be up to the council to decide. Mayor Laufenburger: Okay, alright. Okay. At this time I’d like to open the public hearing on this. The vacation of this utility so the public hearing is open. Are the Nustad’s present with us this evening? Is there anything you’d like to say to the council? Wise choice. Thank you. Anybody else who would like to speak regarding this matter? Todd Gerhardt: Mayor and council I’d just like to note that in 1887 alleys were very important. Mayor Laufenburger: Times change Mr. Gerhardt. Times change. Roger Knutson: Are you speaking from personal experience? Mayor Laufenburger: Alright, since nobody else is coming forward I will close the public hearing at this time and bring it back to the council for comment or action. Anybody? Councilman McDonald: Mr. Mayor if I could I’d like to. Mayor Laufenburger: Just a second. Did you have a comment? Councilwoman Ryan: No, no. Mr. McDonald may go ahead. Mayor Laufenburger: Okay Mr. McDonald go ahead. Councilman McDonald: Well I didn’t want to steal all the motions. Mayor Laufenburger: Well wait yeah, I think I did hear her voice just a moment before. Councilmember Ryan did you want to say something? Councilwoman Ryan: No I was going to make a motion. Mayor Laufenburger: Please do. Please do. We like variety here at this Chanhassen City Council. Councilwoman Ryan: Alright I’d like to make the motion that the City Council adopts the resolution approving the vacation of a portion of the public right-of-way dedicated as the north one half of the alley dedicated in Block 2, St. Hubertus lying easterly of Erie Avenue and westerly of the southerly extension of the east like of Lot 12, Block 2 all in Chanhassen, Carver County, Minnesota retaining a drainage and utility easement over the vacated portion of the alley. Mayor Laufenburger: We have a valid motion. Is there a second? Councilman Campion: Second. Chanhassen City Council – February 12, 2018 32 Mayor Laufenburger: Thank you Mr. Campion. Any further discussion? Resolution #2018-18: Councilwoman Ryan moved, Councilman Campion seconded that the City Council adopts the resolution approving the vacation of a portion of the public right-of-way dedicated as the north one half of the alley dedicated in Block 2, St. Hubertus lying easterly of Erie Avenue and westerly of the southerly extension of the east line of Lot 12, Block 2 all in Chanhassen, Carver County, Minnesota retaining a drainage and utility easement over the vacated portion of the alley. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Laufenburger: That motion carries. Thank you very much. Congratulations Nustad’s. You weren’t here in 1897 were you? Rick Nustad: My great, great grandfather was. Mayor Laufenburger: Very good, very good. So that would be a century lot that you own right? Okay, very interesting. Anyway congratulations, thank you. AWARD OF BID FOR LAKE SUSAN PARK BALLFIELD LIGHTING. Mayor Laufenburger: Mr. Hoffman is this your’s? Todd Hoffman: It is. Mayor Laufenburger: Alright, go ahead. Todd Hoffman: Thank you Honorable Mayor and members of the City Council. This evening we have with us Mr. Craig Gallop representing Musco Sports Lighting and then we also have a couple members of our staff here representing the parks and recreation department, Jerry Ruegemer and Adam Beers. We’re happy that this item is the award of bid for Lake Susan ballfield lighting. The proposed motion to the City Council is that the City Council approves a purchase agreement with Musco Sports Lighting, LLC in the amount of $209,811 for LED Foundation to Poletop Lighting System for Lake Susan baseball field. It requires a simple majority vote. The budget for the entire project is $305,000. This represents the lighting system itself. The poles. The fixtures and then there will be a contractor that we hire as a part of a separate approval by the City Council in a few weeks to install the system at Lake Susan Park. Musco Sports Lighting system can be purchased directly by the City through the National Joint Powers Alliance. Cooperative purchase contract ensuring the best value for the City. The City is a member of that association and we can take advantage of that value pricing. The project features new technology LED diode light source fixtures with 52 total light control factory aimed and assembled luminaries. The Musco LED total light control system will save the City an estimated $100,000 over a 25 year period as compared to standard 1500 watt metal halide lighting system. Cost savings include utility, power source, maintenance and operation to control the lighting system. In addition Musco LED total light control system will eliminate unwanted spill light, glare light and sky glow making lighting, the lighting environmentally friendly to residential and traffic areas. Again it’s recommended that the City Council approve a purchase agreement tonight that’s attached in the amount of $209,811 for this lighting system with Musco Sports Lighting. I’d be happy to answer any questions of the council and Mr. Gallop could also answer questions if you have specific questions on the lighting system. Chanhassen City Council – February 12, 2018 33 Mayor Laufenburger: Okay, thank you Mr. Hoffman. Any questions of staff by council? Mr. McDonald, please. Councilman McDonald: Yeah I’ve been trying to picture in my mind what do these lights look like? What are they compared to? I mean you say they’re LED’s. Is that like what’s on automobiles nowadays so it’s going to be more of a blue light or does it take more lights to replace the sodium lights that we see on like the ballfield up at the high school? What are we exactly getting? Todd Hoffman: Mr. Gallop can…show you those. Mayor Laufenburger: Good evening Mr. Gallop. Nice to have you here. Craig Gallop: Good evening Mayor, good evening council members. I’m Craig Gallop with Musco Sports Lighting. I’m happy to be here tonight and the question is a very good question. Why, what is the advantage of LED over traditional lighting? What does it look like and I could stand up here and try to explain it but a picture’s worth a 1,000 words and so what I’m going to do is show you two pictures of LED lighting on a baseball field which will be very similar to what your lighting will look at Lake Susan Park. What you see on the picture is a nicely, a very nicely lit field. This will be about the same light level, 50 foot candles infield, 30 foot outfield as the light at Lake Susan. The real thing that LED brings is, if you look at the fixtures there’s not a harsh glare. It’s a very subdued type of light coming off of the fixtures. Glare light is held to a minimum. I’m going to show you another picture as a comparison so you can get a little better view. Basically the same scenario. Top fixtures are LED lighting. The bottom fixtures are metal halide or a type of lighting that has a gas lamp. More of a traditional type of lighting. See the LED for the neighbors, for the environment is much friendlier than the LED. Glare is about, reduced by about 80 percent, 85 percent so it’s a nicer light to play under plus for the environment it’s a much better light because there’s little glare. Little spill light. Once that light exceeds the property line within about 40 to 50 feet it gets dark. It cuts off so it does not affect other properties. So that’s the real advantage of the LED over traditional type of metal halide lighting. Councilman McDonald: Let me ask you another question then. In the bottom picture there’s a stand. Is that stand up in the top picture? I mean is this the same football field and it just kind of disappears because of where it’s at in the lighting or? Craig Gallop: It’s actually a different picture but it’s, it’s a typical football field. It’s actually, the stands, the area immediately around the field that still will have light in it but once it gets to extended distance away the metal halide kind of keeps carrying where the LED cuts off. Councilman McDonald: Okay well let me ask you this. Are you familiar with the football field at Chanhassen High School? Craig Gallop: I am. Councilman McDonald: And you know that, you know whenever they play a night game it does kind of shine out into the neighborhood. With these LED’s over at Lake Susan, again there are, there’s trees but there’s neighborhoods just past that. Are they going to experience the same thing as far as I guess light creepage up to their house or will it be subdued? Chanhassen City Council – February 12, 2018 34 Craig Gallop: No. Actually the lighting at Chanhassen High School is Musco lighting but it’s the, it’s a metal halide type of fixture and that light as I mentioned, it will continue to carry so that spill light extends out. Plus the other as, definition of spill light is measurable light. You can take a light meter and you can walk at the field you have X number of foot candles. You walk to the residential property line you have X number of foot candles. It’s very measureable. Glare light on the other hand is very subjective. When you’re looking back at the lighting from a distance some people can look at it and say gee that light is so bright it hurts my eyes. Other people say well I see light but it doesn’t hurt my eyes quite. But with the LED lighting, whether you know you’re very light sensitive or not light sensitive, once you’re looking back where like the homes were at Chanhassen High School you’ll see nothing. You’ll see very, at most a very dull glow where the light is kind of shining off the top portion of the pole and that’s about it. Councilman McDonald: Okay, good. Mayor Laufenburger: What’s the warm up time of the LED light? Craig Gallop: I’m sorry. Mayor Laufenburger: What’s the warm up time? Craig Gallop: Oh the LED is instant so that’s, you turn it on. It’s an instant light where the metal halide it’s a warm up period. Generally 7 to 8 minutes plus if for some reason you shut that metal halide light off there’s a 7-8, 10 minute cool down period before they’ll fire again so from a safety standpoint with the metal halide you could be in the dark for basically 10 to 15 minutes where with the LED instantly it comes right back on. Mayor Laufenburger: Good. Any other questions for Mr. Gallop? Before you go I want to ask a question of Mr. Hoffman. I read comments about in previous correspondence there was discussion about a change in design. Do you recall that? Todd Hoffman: I do. Mayor Laufenburger: Can you speak to that at all Mr. Hoffman? Todd Hoffman: Sure can. So there was a modest change in design and that was based on some onsite meetings we had with the Athletic Association representatives. Mr. Gallop and the change was to take the center field and put an arch in it instead of the straight fence now and so just to lengthen the field by another 20 to 30 feet and that change in lighting design was to accommodate that additional field space so if we make the decision to arch that field. Get center field from about 350 to 380 feet in depth, then we can accommodate that. Mayor Laufenburger: Okay. Like the old Yankee Stadium, okay. Todd Hoffman: So just planning ahead so we make sure we’ve got that covered. Mayor Laufenburger: Mr. Gallop, how long has Musco Sports Lighting been in business? Chanhassen City Council – February 12, 2018 35 Craig Gallop: Musco’s been in business since 1975. Today we do in Minnesota in the area of 90 to 95 percent of all the outdoor athletic lighting in the state. Mayor Laufenburger: Wow. Craig Gallop: We have dominated the market not because Craig Gallop’s a great salesman. I’m not. It’s a company that has advanced tremendously. Almost every major improvement in athletic lighting over the last 20 years has come from Musco Sports Lighting so that is why, what we provide is a 25 year warranty. Covers parts, labor, lamps. The City for 25 years will not touch that lighting. Will not have to provide any type of maintenance budgeting for that lighting. It is all covered by Musco’s warranty. Mayor Laufenburger: Okay. Where’s your headquarters? Craig Gallop: Headquarters, I’m the local rep here in Minnesota. The headquarters is in the booming metropolis of Oskaloosa, Iowa which is about 20, about 40 miles southeast of Des Moines. Mayor Laufenburger: And how many employees? Craig Gallop: 1,300 employees. It started out as a small company with about 15 employees back in 1975. Today there’s over 1,300 employees worldwide. Mayor Laufenburger: Good. Well we have office space available in Chanhassen in case the company ever decides they want to move. Craig Gallop: I would love to see it come here. Mayor Laufenburger: We consider ourselves also a booming metropolis. Not so close to Des Moines though. Thank you Mr. Gallop. Craig Gallop: Thank you. Mayor Laufenburger: Staff any other, excuse me. Council any other questions of staff at this time? Let’s bring it back to the council for discussion or action. Mr. Campion. Councilman Campion: I’ll make the motion. Mayor Laufenburger: Alright, thank you. Spirit of variety here. Councilman Campion: Variation. So the City Council approves the Purchase Agreement with Musco Sports Lighting, LLC in the amount of $209,811 for LED Foundation to Poletop Lighting System for Lake Susan Park Baseball Field. Mayor Laufenburger: Alright, we have a valid motion. Is there a second? Councilman McDonald: I’ll second. Chanhassen City Council – February 12, 2018 36 Mayor Laufenburger: Thank you Mr. McDonald. Any further discussion? Just one comment. Mr. Hoffman this is the contribution that was made earlier, the first two years of the donation by CAA is specifically going towards this project, is that correct? Todd Hoffman: That’s correct. Mayor Laufenburger: Okay, alright. There being no further discussion. Councilman Campion moved, Councilman McDonald seconded that the City Council approves the Purchase Agreement with Musco Sports Lighting, LLC in the amount of $209,811 for LED Foundation to Poletop Lighting System for Lake Susan Park Baseball Field. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Laufenburger: That motion carries 4-0. Thank you very much. Thank you Mr. Hoffman and good luck Mr. Gallop. Pleased to have you in our community. VARIANCE REQUEST: 3617 RED CEDAR POINT. Mayor Laufenburger: Who’s is this? Is this MacKenzie’s, Mr. Walters? MacKenzie Walters: This is mine. Mayor Laufenburger: Mr. Walters could you just clarify for us exactly why this is in front of the council at this time? MacKenzie Walters: Yeah absolutely. So this is, started out as Planning Case 2018-01 and the Planning Commission heard this on January 2nd. One of the citizens of our community appealed the decision of the Planning Commission which means that it now goes to the City Council. The City Council has the authority to affirm, remand or modify the Planning Commission’s decision in any way they deem appropriate. Mayor Laufenburger: Just a reminder the Planning Commission voted how on this variance request? MacKenzie Walters: The Planning Commission voted 5 to 0 to approve this request. Mayor Laufenburger: Okay, and as is allowed a member of the community has appealed that decision and is asking for the City Council to make a final decision. MacKenzie Walters: That is correct. Mayor Laufenburger: Is our decision final? MacKenzie Walters: Barring appeal to a District Court, yes. Mayor Laufenburger: Can’t we just kick it over to you Mr. Knutson? No. Roger Knutson: I think that’s what the law should be but right now it isn’t. Chanhassen City Council – February 12, 2018 37 Mayor Laufenburger: Yeah the law doesn’t recognize you as the final answer, is that what you’re saying? Alright, Mr. Walters thank you for that clarification. Proceed. MacKenzie Walters: So the applicant is requesting a 15 ½ foot front yard setback variance, a 22.1 foot shoreland setback variance and an 11 percent hard cover variance to construct a detached single family home. So as I mentioned this did go before the Planning Commission on January 2nd. Just to briefly go over some of the concerns that were heard during the public hearing. Residents expressed concern over the snowplow turn around and snow storage. We can go into that in a little more detail but essentially currently the snowplow uses the property to complete a turn around maneuver and also to snow store during the winter. The residents have also expressed concern. Some of the neighbors expressed concerns over the size of the lot cover variance being requested. The Planning Commissioners in their comments expressed concern over the narrowness of the road on Red Cedar Point and potential access issues that may come up during construction. They also expressed concern about the effectiveness of the proposed pervious pavers that are to be used on this project. Concern was also expressed over whether or not the driveway length could accommodate adequate off street parking and there was disappointment expressed that the lot coverage was not more significantly reduced from it’s existing but as I mentioned earlier ultimately they voted 5-0 to approve the variance with conditions. On January 8th we received an appeal and as I mentioned the City Council has the authority to reverse, affirm, modify wholly or partly the appeal decision and that’d be a simple majority vote. Mayor Laufenburger: Okay. MacKenzie Walters: So the applicant provided us, sorry. The appellant provided us an appeal in writing. They stated their concerns as the shortness of the driveway and it’s inability to provide sufficient off street parking. They also felt that the proposed 3 car garage is oversized for the property. That the lot coverage was excessive and that they felt that the home did not fit into the neighborhood and that reasonable use of the property could be achieved with reduced variances. I would mention if you did read the email submitted by the appellant they cited several things in the Findings of Fact. Those were from Findings of Fact for denial of the variance that was drafted as a matter of practice. That was not the Findings of Fact that was adopted by the Planning Commission so just in case there was any confusion on that. Mayor Laufenburger: You’re referring to the document that was applied as the appeal from the resident of 3618 Red Cedar Point. MacKenzie Walters: Yes, in the appeal they cite certain sentences from a Findings of Fact which was the, a potential Findings of Fact that was not ultimately adopted. Mayor Laufenburger: But that appeal, their appeal is still valid. MacKenzie Walters: Absolutely. Mayor Laufenburger: Okay. MacKenzie Walters: Yes. Chanhassen City Council – February 12, 2018 38 Mayor Laufenburger: Okay, alright continue. MacKenzie Walters: So now to go in just into a little bit of background. The property, 3617 Red Cedar Point is zoned for residential single family. It is a riparian lot which means under our zoning code it would ordinarily be required to have 20,000 square feet of lot area. It’d be limited to 25 percent lot coverage, 30 foot front yard setback, 10 foot side yard setback, 75 foot shoreland setback, and then our ordinance does allow a 250 square foot water oriented structure. This is the current house on the property and the lot is substandard. It has 9,222 square feet so a little under half the size of what would ordinarily be required by the ordinance. Existing lot coverage on the property is 3,353 square feet. It does currently meet the front yard setback. It meets it’s east side setback but there is a shed or outhouse, depending on how you talk to on the west side that’s about 4 feet off of the property line. Mayor Laufenburger: We’re going to call it a shed by the way. MacKenzie Walters: Absolutely. Kate Aanenson: I think he meant out building. MacKenzie Walters: Yes. I’ve heard both but yeah. Mayor Laufenburger: A shed removes any ambiguity. MacKenzie Walters: Absolutely. Mayor Laufenburger: Okay. MacKenzie Walters: Accessory structure. And that is currently set back 52.9 feet from the ordinary high water level of the lake. There is currently what we would call a water oriented accessory structure that’s 24 feet from the lake and is 114 square feet. I should also mention that just due to the age of this neighborhood, for whatever reason the road was actually constructed partially on this parcel and we exempt the 543 square feet of lot area and hard cover there from both the lot size calculations and it’s impervious surface calculations. What the applicant is proposing to do is to remove the existing house. The gravel parking area that exists in front, which is shown in red. The existing water oriented structure. The existing walkway in back and to construct a new home with a 3 car tuck under garage, driveway, walkway and 161 square foot water oriented structure in the form of a patio off the rear of the house. The applicant’s justification is that given the substandard size of the house it would not be possible to construct a home that within the bounds established by our zoning ordinance. The existing house is in a deteriorating condition. It does not meet current ordinance in terms of minimum square footage and absence of garage. They would be removing the non-conforming gravel driveway. The lot coverage would be reduced by 34 square feet and the side yard setback by removing the shed would be brought into conformance. The request they feel is consistent with other variances which have been granted in the neighborhood. Of the 26 parcels within 500 feet 13 have been given variances. The neighbors have contacted staff with some concerns. We received 4 emails and/or phone calls. One after just talking with staff expressed that they had no objection to the, and 3 expressed concerns. Two spoke about the very restricted parking in the neighborhood. Two were very concerned about the impervious surface and two felt the proposed size of the house wasn’t suitable to the parcel or neighborhood. Staff did an estimate of the parking in the neighborhood based on the aerial photos and Google street views. Just for some Chanhassen City Council – February 12, 2018 39 reference our city code requires a 2 car garage with a 30 foot driveway. That’s going to provide depending on the length of the right-of-way 4 to 6 spots for parking, 4 of those being off street outside the garage. Looking through this neighborhood the average number of spaces between the garage and driveway we estimate is 4 ½ per parcel. The applicant is proposing what staff counted as 4 off street spaces. The applicant has stated that because his daughter drives a Jeep he believes the driveway will hold up to 3 cars for a total of 6 spaces. With a Jeep I would certainly agree 2 cars on the driveway. Three would be challenging. Staff looking at all the factors and the unique situation with the lot believe that the applicant should be required to install a buffer to utilize permeable pavers for the driveway and rear patio and undertake a shoreline restoration project to mitigate the impact of the requested setback and lot cover from the lake. Staff does concur that the requested variance is consistent with what has been granted to surrounding properties and with existing non-conformities in the area. There is concern about parking but the proposal does provide 4 spaces. Five spaces with the Jeep, which again is consistent with what we believe the neighbors have and so for these reasons staff recommends approval with conditions and as was noted earlier the Planning Commission initially voted to approve this variance. I would be happy to take any questions at this time. Mayor Laufenburger: Alright, thank you Mr. Walters. Council, any questions of Mr. Walters or staff? Councilman McDonald go ahead. Councilman McDonald: Very familiar with this neighborhood as we’ve had a lot of things over the years come down. This particular lot, how does that lot compare with the other lots around it? Is it roughly the same? A lot smaller? Bigger? Where would you say it fits? MacKenzie Walters: Roughly average but there’s, you know switching here to kind of an overhead view of the neighborhood. As you can see there’s a lot of variation. The lots immediately around it are fairly close. Some are significantly bigger and some are actually you know down around 8,000 square feet. Councilman McDonald: And then of the lots around it and the homes that are on it, do any of them require variances for either front or rear or side lot? MacKenzie Walters: Yeah if we go to the packet I ran through the front lots. Of the, we have apologies. Let me look it up so I actually give you the right number. 13 have received a front yard setback variance within 500 feet, of which their variance is right around the middle of the packet. The most extreme variance granted was a 28.8 foot front yard setback variance. That was for a pre-existing structure that was very close and the smallest was a 7 ½ foot front yard variance and again they’re asking for 11 1/2. Councilman McDonald: And again one of the other concerns I had, the neighbors play rightly so if we’re going to be doing construction, a complete tear down and a new build, where are we talking about being able to stage equipment? MacKenzie Walters: They will have to, the contractor will have to work very closely with our building department to find acceptable places to put equipment. Working in that neighborhood is always challenging. There have been a couple remodels on, and yeah our inspectors do stay on it and they do try to work with contractors. I believe the applicant can speak a little bit more about some of the stuff they’ve planned for trying to reduce that congestion. Chanhassen City Council – February 12, 2018 40 Councilman McDonald: Okay. And where are we going to now put the snow and do the turn around? Can you show me on the? Paul Oehme: So right here we show, Mayor and City Council members. This is the right-of-way in this area so this is right at the end of Red Cedar. This is a private drive and it goes off to the east so our plan is to utilize this area as much as we can. There’s a fairly large cottonwood tree that’s over here. We’d like to, it’s lost a limb too so we’re looking at removing that. Mayor Laufenburger: Is the tree in our right-of-way? Paul Oehme: It is in our right-of-way yep, so we’re looking at removing that tree. It’s in our right-of- way and then utilizing this area for better snow plowing operations and turn around as well. Councilman McDonald: Okay. One of the other things, and I’m just asking if you’ve asked. Why couldn’t the house move back and make the driveway a little bit longer? MacKenzie Walters: So one of the things that we always have held this council and Planning Commission have held houses to in this community is not moving closer to the lake than the existing non- conforming lake setback so when we met with people who were interested in this we asked that they do everything possible to design houses that would not move closer to the lake. The more green space we can have between the lake and the house, the more we can protect the water resources. That being said a different house design you know would have a different footprint. Councilman McDonald: Okay, thank you. Mayor Laufenburger: Thank you Mr. McDonald. Any other questions of staff council? Councilmember Ryan, go ahead. Councilwoman Ryan: Could you just speak to the paver situation? I know you’ve been doing a lot of research so you’re the perfect person to speak to it. Can you talk exactly where they’re going to go? I know there’s some concern about the effectiveness. If you could just talk a little bit about that please. MacKenzie Walters: Yeah absolutely. So I’m the second best person to talk about this. The Water Resources Coordinator is absolutely the staff expert on this but I will give it my best shot. So looking it over this area here, the driveway as well as the rear patio area here were targeted as being a good location to place the pervious pavers. If I remember, there it is. That totals 583 square feet which means that the lot would end up with 36 percent lot coverage but in terms of what we, under our amended definitions would consider to be impervious surface it would be down to just over 29 percent. So it takes about 7 percent give or take off of the impervious lot coverage that is currently present on the property. They would be required to have an engineered paver design that the Water Resources Coordinator approved so you know we’d make sure that there was an adequately prepared substrate that would allow for the infiltration. They would need to you know enter into, I believe she’ll do a maintenance agreement. My understanding is the most important thing with these systems is making sure they’re installed correctly so we would held them to the standards established by the Interlocking Concrete Paver Institute and the Water Resources Coordinator when discussing this with the Planning Commission mentioned that she has a great deal of experience with these systems and in this case, especially because if memory serves me Chanhassen City Council – February 12, 2018 41 right the applicant has already installed some similar water best management practices in their existing property. She felt they were a good candidate for this and would do proper maintenance. Councilwoman Ryan: Okay, so because where are we at with that ordinance? I know we’re right kind of in the middle. Kate Aanenson: So what we were hoping to do is get the Surface Water Management Plan, get those comments out and that is out for jurisdictional review so we’ll be following up on that shortly here. Councilwoman Ryan: Okay. And then let’s see here. I know there’s some concern about the height of the house. Do you know how much taller this house is than the others in the neighborhood? I couldn’t find any information. MacKenzie Walters: Yeah unfortunately because we don’t keep building plans for more than a year in the building records I wasn’t able to get the empirical data on that. Councilwoman Ryan: We don’t have any restrictions in terms of heights in this area? MacKenzie Walters: 35 feet and they are well under that and you know a lot of it is what house you look at. If you look at you know the more single story structures across the street, noticeably higher. The house to the east I don’t believe would be that significant. Councilwoman Ryan: And then could you just talk a little bit about, I know this is part of the Planning Commission when you’re in the maybe the development stage, why staff recommended the tuck under garage versus the side yard. Could you just explain that please? MacKenzie Walters: Every proposal we had that was trying to do more of a traditional attached garage ended up really either cutting into the side yard where we didn’t currently have a non-conformity and ultimately we felt that the only way to really accommodate a 3 car garage on this property was going to be to have it in a tuck under configuration. Side loading was also an option. The applicant didn’t feel that configuration worked for them so ultimately that, this is what they proposed. Several others in the area did choose to go with the side loading but especially when you’re talking about a 3 car side loading garage, you know you get up around 28-30 feet and you don’t have a lot of depth on this lot. It’s 100 and I believe 22 to 125 feet deep lot. As it currently is the house at it’s widest is 48 feet so if 30 feet of that becomes a side loading garage it gets to be kind of a really awkward footprint. Councilwoman Ryan: Right, okay. And then you mentioned a shoreline restoration project. Is that something that the City’s involved with or do they provide plans through us or is that the watershed? MacKenzie Walters: They will need to coordinate with the Minnehaha Creek Watershed to meet that requirement. Councilwoman Ryan: Okay. And that will address obviously the restoration but then does that incorporate some of just with the runoff, the storm water runoff and what the anticipated rate will be with the surface, hard surface? Chanhassen City Council – February 12, 2018 42 MacKenzie Walters: My understanding is most of these storm water runoff would be addressed by the requirement of the 20 foot buffer strip and that native vegetation is what’s going to slow it down and really absorb that water. Again I would defer to the Water Resources Coordinator or engineering on that. Paul Oehme: Yes, that’s correct. Councilwoman Ryan: Okay. And just for a point of clarification because you brought it up. It was in your report. Just the, I’m confused over the road and how you have it designated of their setback. Where the road is. So the road is in their front yard? So does the road count against their lot coverage then? No. MacKenzie Walters: No. City practice for public infrastructure, roads is that we deduct both the lot area and the impervious surface covered by that from their lot. Councilwoman Ryan: Okay. MacKenzie Walters: So we don’t count that against them because that’s serving a public purpose and the result would be to artificially inflate their lot coverage. If you remember when we recently, well last year I guess now amended the code to explicitly exempt driveways in neck and flag lots from lot area calculations, it’s the same rule and that’s the rule we were extending just to treat everyone fairly. Councilwoman Ryan: Okay. Alright, thank you. Mayor Laufenburger: Any other questions? Mr. Walters, just restate in it’s simplest form the current lot coverage on the existing property is roughly 36 point decimal percent. MacKenzie Walters: 36.36. Mayor Laufenburger: Using the future ordinance which allows pervious pavers, the lot coverage would go down to did you say 29? MacKenzie Walters: The lot coverage would remain at 36 percent. The impervious coverage is 29, and I forget the decimal off the top of my head. Mayor Laufenburger: So today the impervious coverage is 36 point decimal, correct? MacKenzie Walters: So what we did when we amended the definitions of impervious and pervious earlier this, I guess it was in December. Late last year was we try to give some flexibility for situations like this. Lot coverage for this property is set at 25 percent so we’re giving them an 11 percent lot coverage variance. However we wanted to give flexibility for the Planning Commission and council to look at unique situations and say because you’re using a certain percent that we understand to be pervious we’re willing to grant a larger variance than we might otherwise be, if that makes sense. Mayor Laufenburger: Alright so, so this new property, the new plan that has come before us now, for us to approve or disapprove maintains the shoreline distance, number one. It also does not increase the existing coverage, right? MacKenzie Walters: It reduces it by a very small amount, yes. Chanhassen City Council – February 12, 2018 43 Mayor Laufenburger: Close. MacKenzie Walters: Yep. Mayor Laufenburger: I mean it was really close, okay. Alright. Also can you, the individual who appealed the decision by the Planning Commission is right across the street is that correct? MacKenzie Walters: That is my understanding. Audience: No. MacKenzie Walters: No? My apologies. Mayor Laufenburger: Down one? Well actually sir, just a second. You can wait there. Can you bring the map up? You showed the, yeah. MacKenzie Walters: Let’s get the other one. Mayor Laufenburger: Okay, so the 3617 is what property? MacKenzie Walters: 3617 is this property here. Mayor Laufenburger: Okay. 3618 is where? Audience: Right there. Mayor Laufenburger: Okay good. I just wanted to get kind of approximation of that. And Mr. Walters you also said that, oh. This is interesting. The property owner is one name. The applicant is a different name, is that correct? Audience: They’re sisters. MacKenzie Walters: For the application for the 3617, the property owner has signed the development review application giving the current applicant permission to pursue this variance. Mayor Laufenburger: Oh okay, alright. Okay. So I get it. So if we grant this variance and give permission to build in accordance with this variance how long do they have to build? MacKenzie Walters: They must start construction within one year. Mayor Laufenburger: Okay, alright. Okay. Is the applicant present this evening? Is it Mr. Jackson? Todd Jackson: Yeah. Mayor Laufenburger: Would you like to come up and address the council for any reason? Not required. Chanhassen City Council – February 12, 2018 44 Todd Jackson: I’ll wait if there’s any questions I’d be happy to. Mayor Laufenburger: Okay, council are there any questions of the applicant? Alright Mr. Jackson would you mind coming to the podium please? Councilman McDonald: I asked this of Mr. Mayor Laufenburger: Just a second. Just state your name and address. Todd Jackson: Todd Jackson, 621 Broken Arrow Drive in Chan and then I also have a property on Red Cedar as well. 3732 Hickory. Mayor Laufenburger: Okay. Councilman McDonald: I asked this question of Mr. Oehme because again I’m very sensitive to that area down there. There’s just not a lot of room. How do you plan to stage construction? Todd Jackson: Well as I just stated I own a property, 3732 Hickory which has a significant driveway. I don’t know MacKenzie if you can scroll back but I’ve talked to the builder and we’ve agreed that 3732 Hickory will be used as parking for crew. Now obviously there’s going to have to be equipment that’s going to have to drop off stuff that I’m not going to be able to do anything with. Councilman McDonald: Right. Todd Jackson: But I’d also point out that regardless of the variance, even if you were to build something that’s within the city ordinances the equipment’s still going to need to get back there but in this instance I have the ability to allow daily crew to park their vehicles within walking distance of the property. Councilman McDonald: Okay, thank you. Mayor Laufenburger: Mr. Jackson do you live in the dome house? Todd Jackson: No, I live at the one right to the east of it. Right at the top of the hill. Mayor Laufenburger: Okay. Todd Jackson: We built that house and that’s actually where we put the, the dome house. Mayor Laufenburger: You know what I mean right? Todd Jackson: Oh yeah. Yeah believe me I know. That’s actually the house next door. To the west of it we built in ’06 I guess but we, we, my wife and I chose to work with the watershed district and add a whole large area on the eastern side of our property to help with flowage into Lotus so we did that on our own. Mayor Laufenburger: Alright, I thought I recognized you from an earlier visit. Alright. Any other question of Mr. Jackson? Okay. Thank you. Chanhassen City Council – February 12, 2018 45 Todd Jackson: Yep. Mayor Laufenburger: Let’s bring it back to the council. Any questions, comments or actions? Councilman McDonald: Did you want to hear from the gentleman who’s opposed to this? Mayor Laufenburger: You know that, thank you Mr. McDonald. Is the appellant present? Not present. Jeff Souba: I’d like to say something. Mayor Laufenburger: I think I’d allow that. State your name and address please. Jeff Souba: My name is Jeff Souba. My address is 3617 Red Cedar Point. That property has been in my family since 1914 I believe. The person who wrote the letter to you, the applicant is not a resident of Minnesota. She lives in New York. Her sister owns the property at 3618 and if you look at their property it’s within 10 feet of the street. They’re complaining that he’s trying to build too close to the street when in fact they are closer. If you look at their property directly next door to mine, directly across the street from 3618, that’s the owner’s daughter. Her property is within 5 feet of our property. If you looked at the picture where it showed the pick up truck and the boat in the driveway and the corner of their lot, her garage is 10 feet from the street and 5 feet from our property line. She’s taking up her entire lot. She’s only got a 50 foot lot and so my point is, they are complaining that he’s trying to build too big of a house on our lot when in fact they’ve built houses when you compare the quality, the size of the house to the size of the lot, that are much bigger. When you compare the footage so I think they’re being a little prejudice. Councilman McDonald: I’m confused. So you’re speaking in favor of building on this lot? Jeff Souba: Absolutely. Mayor Laufenburger: You’re the current owner of the property. Jeff Souba: I am the current owner of the property, yes. My family is I should say. I have Power of Attorney for my mother. She is the owner of record. She’s 89 years old and in a nursing home. Mayor Laufenburger: So your position would be you would support the variance going through. Jeff Souba: Absolutely 100 percent. I’m just, what I’m saying is the letter that you received from Debbie Lockhart, you got a letter from somebody who is biased. You’re not getting a straight shooter basically. Mayor Laufenburger: Say your last name again? Jeff Souba: Souba. Mayor Laufenburger: Mr. Souba we’re accustomed to getting correspondence that is often biased so we understand that, okay. Chanhassen City Council – February 12, 2018 46 Jeff Souba: Alright, thank you. Mayor Laufenburger: Thank you Mr. Souba. I would ask again. Council is there anybody that would like to make a comment or propose an action? Councilwoman Ryan: Mr. Mayor. Mayor Laufenburger: Councilmember Ryan, go ahead. Councilwoman Ryan: I’d like to make the motion that the Chanhassen City Council approves an 11.5 foot front yard setback and a 22.1 foot lakeshore setback and an 11 percent lot coverage variance for the construction of a single family house subject to the conditions of approval and adopts the attached Findings of Fact and Decision. Mayor Laufenburger: Alright, thank you Councilmember Ryan. Is there a second to that motion? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any further discussion at this time? Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City Council approves an 11.5 foot front yard setback, a 22.1 foot lakeshore setback and an 11 percent lot coverage variance for the construction of a single family house subject to the following conditions of approval and adopts the attached Findings of Fact and Decision: 1. The applicant must apply for and receive a building permit. 2. A title search for the property should be conducted to ensure any/all existing easements are documented. 3. A new 1”=20’ scale survey should be provided as part of the building permit application clearly showing the proposed setbacks and lot coverage for the proposed house and structures. 4. At least one tree must be planted in the front yard, if one is not present after construction. 5. Tree protection fencing must be properly installed at the edge of the grading limits across the entire south side. This must be done prior to any construction activities and remain installed until all construction is completed. Any trees lost to construction activities beyond those indicated in the tree removal plan shall be replaced. 6. No equipment may be stored within the tree protection area. 7. Appropriate tree protection measures must be taken to protect the rear yard ash from Emerald Ash Borer. 8. The 162 square foot rear patio area is understood to be the property’s water oriented structure. Chanhassen City Council – February 12, 2018 47 9. Lot coverage may not exceed 3,319 square feet. 10. The proposed rear patio and driveway areas must be constructed using pervious paver systems. 11. A permanent 20 foot native vegetated buffer must be installed along the shoreline using species native to the ecotype with permanent buffer monuments. The buffer may work around the path and stairs. The buffer must be designed and installed by an experienced professional in native shoreline restoration. Design plan must be approved by the Water Resources Coordinator. 12. The property owner must work with Minnehaha Creek Watershed District to identify and implement any shoreline restoration projects that would improve the ecosystem health and function. Replace riprap with bioengineering solutions is one example. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Laufenburger: That motion carries 4-0. Good luck Mr. Souba and nice to have your family in the community for over 100 years and same to you Mr. Jackson. 531 WEST 79TH STREET: APPROVAL OF SITE PLAN TO CONSTRUCT PANERA BREAD. Mayor Laufenburger: Who’s is this? Kate Aanenson: This is mine. Thank you Mayor, members of the City Council. Panera Bread is requesting approval for a site plan located at 531 West 79th Street. This item did appear before the Planning Commission on January 2nd. They did recommend approval. The applicant’s are Panera LLC and the Chanhassen Inn. So again the location on West 79th Street. I’ll give a little bit more detail on that but I just want to talk a little bit about the history of the Chanhassen Inn which was built in 1981 and they added 14 rooms onto the site. Sorry, let me put my pointer on there. So this building will be torn down adjacent to the Chick-fil-A. If I can go to the next slide you can see, put it in a little bit frame of reference here. So again the Chanhassen Inn would be removed. That’s why they’re part of the signature on there and then this is the older building, the Ramsey Building but shared the access with the Chick-fil-A. There was a traffic study which we’ll talk about in a little bit more detail but the request then is for a site plan approval to construct approximately 4,500 square foot building, a one story restaurant with a drive through with a variance request for the use of EIFS as a primary material. The intent of the Business Highway District, which this is zoned, is to provide commercial oriented building. Low profile so fast food are a permitted use in this district and maybe you do or do not know but Panera has been looking in the city for a number of years to locate and had unable until now to find a site to build on and they were definitely looking for Highway 5 frontage. So the site plan itself, as I mentioned, has a shared access within, coming in next to Chick-fil-A. Their parking has additional parking spaces so they have an easement to the east. In the staff report we talk about the requirements that they need so there’s additional parking there. The other thing I want to point out is they do have the drive through and we talked about at the Planning Commission as you recall last fall we modified our standards for additional stacking for a drive through. I’ll let Panera talk about this but the ratios that they used for drive through is significantly less than Chick-fil-A. Chick-fil-A has a lot more drive through. Panera tends to have more people that would go inside the store so they are accommodating the additional stacking length which I believe would be 12. They will be putting a filtration pond on the subject site so this area adjacent, so it would be in the southwest corner will be where the filtration pond would go. So some of the issues they have to address Chanhassen City Council – February 12, 2018 48 is this area here has to be widened. 10 foot wide and then additional trees in this area here so this is adjacent to Highway 5 so that will also provide some nice noise attenuation from Highway 5. I know we had been down there, even under Chick-fil-A it can be loud. Talk a little bit about the elevation. So the original elevations we, concerned that a little bit kind of their prototype so this was the original elevation and then they revised them so this is what the Planning Commission saw. We had worked through the original application but we wanted to show you how they moved through the process. The other discussion we had with the variances we spent a lot of time talking about, we have a percentage of EIFS requirement so they spent time explaining to the Planning Commission the drivet. We put those specs in here too. That that’s a little bit different quality than a typical EIFS so it has a nice blend of materials so you’ve got the east elevation and then the north elevation. And then this is the old south and west elevations and then you can see the change too so there are spandrel windows which are on the bottom on the west elevation which is the faux glass. I was going to point out too that was similar, when Target’s doing their renovations they had some lower grade spandrel windows and those are all being changed out to a higher grade spandrel so they’ll have a much better attractive appearance so this will also have the nicer grade spandrel. The other thing that this site plan does accommodate is outdoor seating. Again as the Chick-fil-A it’s kind of hard to see but this again is the layout and the floor plan. So the next thing I’ll let maybe the City Engineer take a few minutes to talk about the trip generation and the traffic study. Mayor Laufenburger: Mr. Oehme, go ahead. Paul Oehme: Thank you Mayor. Thank you Kate. So like Kate had indicated where there was a traffic study that was performed for the proposed development. We took into account all the background traffic information as well and looked at what the hotel estimated trip generations were compared to what new trips would potentially generate for this development. This is kind of the worst case scenario or the largest traffic impacts we think so in total there roughly would be 800 and say 50 trips per day coming and going through this proposed restaurant. Traffic engineers, we’d look at is the peak hours. The AM peak typically during rush house. You know people are coming and getting coffee or something to eat and then the PM going home as well too so those are the numbers that we would look at additionally generating about 80 trips during the AM and then roughly about 50 trips in the PM so that’s the numbers that we typically would look at so based upon that we look at what the level of service is for each of the intersections and the surrounding roadway system so in general we’re not seeing a big impact in terms of level of service. As you can see most of the intersections are at A level during most of the hours during the day. However during the peak hours at 79th Street and Great Plains we do see some level of services dropping off to the F range during the PM peak hours. That’s again those are the left turns going northbound onto Great Plains off of 79th Street. That condition currently exists today. There’s just a little bit more stacking that we’re going to be potentially seeing on 79th Street based upon this proposed development so, and again it’s not, it’s just a delay that we’re talking about here. It’s not generation of accidents or anything like that. It’s just delays that we’re evaluating so with that there’s, in the traffic study it’s in your background. We talked about some mitigation that potentially would, we could take place in looking out into the future. Some things that the City would be talking to MnDOT about and monitoring the intersection of 79th Street and potentially making some improvements down the road there so with that staff is supportive of this application just based upon the traffic perspective. Mayor Laufenburger: Anything else on the staff report? Kate Aanenson: No, no. I’d be happy to answer any questions. Chanhassen City Council – February 12, 2018 49 Mayor Laufenburger: Okay, alright. Questions? Mr. McDonald, you have any questions? Councilman McDonald: The only question I had was on your traffic studies. Is that all the businesses along West 79th or is that just Panera? Paul Oehme: That’s just Panera. We looked at, we did the background trip generations along 79th Street. I don’t have that number in front of me, how many trips are along 79th Street but we’re looking at what, with the new development potentially going in, how that would impact the existing traffic that is currently out there. Does it make it worst you know and what can we expect in the future? Councilman McDonald: Well then according to the traffic study that was in the packet, if I read it correctly, it looks like the worst spot is going to be 79th and Great Plains, especially making the left hand turn. Paul Oehme: Right. Councilman McDonald: And that’s going to cause additional stacking down 79th. Paul Oehme: Correct. Councilman McDonald: So what’s the plan? How do you mitigate that? Paul Oehme: There are several items that were addressed in the, or talked about in the traffic study. One is to look at and talk to MnDOT about you know can we get some more green time on the side streets along Galpin Boulevard so that would alleviate a lot of the queuing backing up into Great Plains and clogging up this intersection. That was one of the options. And then one of the other items was looking at making potentially modifications at the intersection of 79th Street and Great Plains and I can show you that real quick here. Bring up my other slide here so. So what, under this item we looked at three options. Kate Aanenson: I was going to make it bigger, sorry. Paul Oehme: Yep, okay. So there’s 3 options. So again it’s the left turn movements off of 79th Street going northbound onto Great Plains. So one of the options, less impactful would be to maybe sign this intersection for no left turns off of 79th Street going northbound just during those peak hours timeframes where we see you know the level of service F. So from say 7:00 in the morning to 9:00 or 4:00 PM to 6:00 PM in the afternoons we would look at signing that. Signing it does have some inherent setbacks or it’s not as compliant say and it’s hard to enforce these type of signage so we’re, we’d have to still go through analysis and see if that’s the appropriate improvement. If that’s not an option we may be looking at like a pork chop island so this is, on 79th Street we’d look at maybe installing a raised median. This is a concrete median here to channel traffic off of 79th Street so they only can southbound. Mayor Laufenburger: So there would be no compliance issue there. The only way they can go is right turn. Paul Oehme: Well and this, in this instance there might be some people that want to skirt around and get through this intersection. It’s not completely closed off. Chanhassen City Council – February 12, 2018 50 Mayor Laufenburger: No. Chanhassenites? Paul Oehme: Well I don’t know. These are people on Highway 5 maybe. Mayor Laufenburger: Out of towners, oh yeah. That’s who it is. Paul Oehme: Maybe. So and then the third option is to address that situation Mayor is, we potentially extend the center median there to eliminate that potential movement. So that’s, those are some of the items that we had talked about to address that, that level of service F at this intersection. Councilman McDonald: That intersection would never qualify for a light is that right? Because it’s too close to 5. Paul Oehme: Yeah I mean the stacking of that intersection, we’ve talked to MnDOT about that. It’s just, it’s so close to Highway 5 that it’s really hard to get that timing down correctly. And then we also talked about maybe a roundabout there and that’s problematic at these type of intersections too. This is a 4 lane intersection. It’d be a huge footprint to get a roundabout in there as well. So I think our options here are a little bit limited. You know if the development to the north of here were to develop where the car wash is today, I think that would alleviate a lot of traffic problems at the businesses on the east side of Great Plains because we’d probably look at a different access point for that traffic and that would maybe lessen the traffic congestion at this intersection if that development would take place. A lot of things we, kind of a lot of moving parts right now where we’re just kind of monitoring and seeing what the appropriate timing is for potentially you know recommending some of these modifications. Councilman McDonald: Okay, and then since we’ve put in Chick-fil-A because that intersection was a concern back then, what has been our experience at that intersection? Do we see increased accidents? Has there been increased traffic jams there? What’s happened? Paul Oehme: I think you know for just talking Carver County sheriff’s department I mean, and engineering’s observation I think there has been an increase at this intersection. There’s a congestion. You know we don’t have any accident data that has surfaced that the intersection has increased from a safety, decreased from a safety perspective since Chick-fil-A has gone in. I think a lot of people that have been using Chick-fil-A have realized you know during some of these peak hours that there is an alternate route going west over to Market Boulevard and I think we’ve seen a lot more traffic ending up going onto Market and trying to getting back on 5 so I think you know overall there’s going to be an equilibrium. If Panera was improved or granted to build there I think you know traffic’s going to want to find an equilibrium and they’ll find the quickest way to their original destination. Maybe it’s not going to be at 79th Street anymore. Maybe it will be over at Great Plains and be at Market Boulevard. Councilman McDonald: So I guess what you’re telling me is, nothing’s really changed since we did Chick-fil-A. You just continue to monitor the intersection and at this point you really haven’t seen anything that would spike to say that this is becoming a more dangerous intersection. Paul Oehme: Right, yep. Again based on Carver County Sheriff’s observations, our observations, you know the data points that we’ve taken, we don’t, we’re not recommending any of these options right now but we just wanted to make sure that we have looked at this from a traffic standpoint and safety Chanhassen City Council – February 12, 2018 51 standpoint we have options out there in the future that we can make if something were to you know move it. Councilman McDonald: Okay, thank you Mr. Oehme. Paul Oehme: Yep. Mayor Laufenburger: Mr. McDonald. Councilmember Ryan, did you have any questions or comments? Councilwoman Ryan: I did. Thank you for addressing the traffic concerns. Ms. Aanenson could you talk about the parking lot configuration between Chick-fil-A and Panera and just the orientation and direction, how that’s going to be set up. Kate Aanenson: I think I’d like to have maybe Panera talk a little bit about that but they do have extra parking. Councilwoman Ryan: Oh perfect. Kate Aanenson: Again as we’ve learned that the fast casual’s a little bit different between the two operations and so where their peak is maybe a little bit different peak so maybe I’ll let Panera address that if that’s okay. Councilwoman Ryan: Okay, yes please. Mayor Laufenburger: Do you have any other questions before I ask the applicant to come forward? Councilwoman Ryan: Nope. Mayor Laufenburger: Mr. Campion do you have any questions of staff? Councilman Campion: I have just one follow up question for Mr. Oehme. So going forward you know if the Panera’s approved and it goes forward and we’re just monitoring the traffic so we’re waiting for the trigger point for doing the pork chop and the elongated island or some other approach would be Carver County Sheriff saying it’s out of control? More accidents? Paul Oehme: Yeah there’s a whole bunch of points. Delays. If we see a lot of stacking going back up and businesses along 79th Street can’t allow traffic to get and out of their development, that one might be a pinch or a point that we look at. Accidents, you bring up accidents. And then you know our observations too and again we’ll be monitoring it. You know every 2 years we take traffic counts out here and if there’s a spike or something else that we see out here, or getting a lot of calls from property owners or from the traveling public about this intersection then those are the trigger points that we may recommend you know going to one of these other improvements. So and again putting in the pork chop island and extending the median too, that has some inherent detriments to the businesses in this area too so that’s something that you know before we would ever put in any improvement like that we would definitely want to talk to the neighbors and the businesses in this area and the community and make sure this is the right thing to do for everybody. Chanhassen City Council – February 12, 2018 52 Mayor Laufenburger: Anything else? Councilman Campion: I mean my thoughts are just that, I mean traffic’s obviously getting worst and you know I would imagine there will be. Mayor Laufenburger: Well, I was going to say some people think it’s worst but some of the businesses think it’s really good. True? Councilman Campion: I’ve driven, you know I’ve been to Chick-fil-A several times since that opened and traffic is challenging and slightly confusing and I’m just thinking that it’s about more than just the car traffic too. You know people will undoubtedly try to get there by foot or bike as well and I would like to see something done about it you know sooner than later. It seems like there’s more and more traffic generators being added to the area and at some point we need to do something about it. Mayor Laufenburger: Yeah and I would say a primary concern would be the businesses either O’Reilly Auto Parts or Holiday, you know if they’re seeing such stacking there that people can’t get into their businesses that would be an issue. And have you heard from either of them? Paul Oehme: We have not. Mayor Laufenburger: Okay, alright. I wonder if we, is the applicant present this evening? Come on forward if you wouldn’t mind. State your name and address and who you represent, whether it’s Panera or Chanhassen Inn. Dan Cook: I’m Dan Cook, 3630 South Geyer Avenue, St. Louis, Missouri. I am the Panera Senior Design Manager. Brian Barnard: I’m Brian Barnard, B-a-r-n-a-r-d also from St. Louis, Missouri with Panera Bread. With us we also do have the owners of the Chanhassen Inn, Larry Zamor and Jean Zamor and as well we have Bryant Ficek with Spack Engineering who is our traffic engineer that worked on this with Mr. Oehme. Mayor Laufenburger: Okay. Anything you want to say about the restaurant and your plans? Brian Barnard: First I’d like to say my childhood days were spent 15 miles west of Oskaloosa, Iowa. My grandparents lived in Oskaloosa and actually family still owns farmland there and the booming metropolis under Minnesota Liquor Law would probably be allowed 2 or 3 licenses. But it’s a great sense of pride to the people of that community that Musco has been there and remains there so while I hope there’s a Panera in Chanhassen very soon, I hope the Musco headquarters stay in Oskaloosa. Mayor Laufenburger: They would buy a lot of Panera food if they came here let me tell you that. Brian Barnard: That’s true. There’s none available in Oskaloosa. I don’t own Musco unfortunately. I can’t sway them in that regard. Mayor Laufenburger: Alright. Chanhassen City Council – February 12, 2018 53 Brian Barnard: So as was mentioned you know Panera’s been looking in Chanhassen for a number of years to find a site to continue developing in the Minneapolis market. We just opened in Richfield which is our 25th location in the greater Minneapolis area with another opening at Abbott Northwestern Hospital later this month. For a couple of years we’ve been in discussions with the Zamor’s as far as this site working on an LOI. Actually had preliminary meetings with Mr. Generous last spring looking at a site plan before it was even public that it was Panera’s. Just a building with a drive through lane and trying to discuss with him that it’s not a fast food restaurant and it’s very difficult to explain how a restaurant has a drive through without being fast food as Panera’s kind of developing the fast casual drive through model and getting people to understand as far as traffic generation. That our drive through is 25 to 30 percent of our business when you do a drive through whereas fast food locations like Chick-fil-A and McDonald’s generate 60 to 80 percent of their business through the window. We’re still a sit down restaurant by concept with drive through as a convenience factor. So we don’t see, you know if we do 1,050 traffic generations in a day we’re going to be ecstatic. That would blow away our best expectations and forecasts and I guess that would be additional sales income to the City of Chanhassen. So you know we’ve worked with staff as was noted in revising our elevations. Revising the site plan from what initially was created or I guess presented to Mr. Generous and understanding what Chick-fil-A did for their water retention system underground. Working with the watershed to understand what we could do which came to the bioswale there in the back side with the retention of the above ground retention pond. Reducing some of our parking but also increase the pervious coverage there. You know our peak hours are really from about 11:00 to 2:00 and then again later in the evening but really the lunch hour is our busiest time. 5:00 to 7:00 at dinner but again lunch is really where we do the most, the bulk of our business so you know in the evening is there’s more traffic for people leaving businesses or trying to go to other restaurants. We’re not generating the bulk of that in comparison to other you know evening restaurants like Applebee’s or Buffalo Wild Wings or any of those down the street a little bit farther so we think we’d be a good compliment here. I think the Mayor mentioned earlier that he’s not trying to restrict the Chanhassen Inn owners from, or make them operate a hotel and letting them redevelop this site. Mayor Laufenburger: Can you just speak a little bit more. You said that you’d be in, looking for a site in Chanhassen. Why Chanhassen? Brian Barnard: Strong demographics. Strong income levels. Very strong retail note, especially this redeveloped area now that 79th has gone through a redevelopment over the past few years. We seem to always be a step behind Chick-fil-A and that just seems to be true not just here but across the country where they seem to find a site that is right next to where we’re looking and they just get through the process a little bit faster than we do. I don’t know partly because they have been a privately owned company the entire they’ve been in business and until last summer we were publicly traded so I don’t know if we’re going to start getting ahead of them or not. Hopefully so because you know they get on there first and then sometimes we have to deal with the repercussions of the site they’ve developed and us being adjacent to them. Mayor Laufenburger: Well certainly your history has shown the rising tides will raise all ships so, let’s see. How many employees will you employ here, do you know? Brian Barnard: It will end up being based on sales but up front anywhere between 50 and 70 to get it staffed up. You know there’s always going to be some drop off… Mayor Laufenburger: Full and part time right? Chanhassen City Council – February 12, 2018 54 Brian Barnard: Yeah, a mixture of full and part time and management. Mayor Laufenburger: And you’ll have a local like a general manager or a store manager is that correct? Brian Barnard: Yes. There’s actually multiple tiers of management. There’s an area operator that oversees around 10 to 15 locations and then there’s a specific general manager for that café and 2 to 3 managers within as well. Mayor Laufenburger: Okay. Brian Barnard: There’s one manager for the café itself and then one that kind of oversees the drive through operation. Mayor Laufenburger: So you have a, you’ve mentioned this is the 25 is that correct? 25th. Brian Barnard: Richfield was 25. Mayor Laufenburger: So this would be 26 unless you speedily. Brian Barnard: Abbott Northwestern will be 26th and then it’s a race between here and Blaine as to which becomes 27th. Mayor Laufenburger: We’ve got to beat Blaine right. Exactly. Todd Gerhardt: Are they on tonight? Brian Barnard: Pardon me? No not tonight. In a month. March 13th. Mayor Laufenburger: How do you answer the question you’re another national chain versus a locally owned business? Brian Barnard: It’s very true. I guess that is the burden of success because every national brand started as an individual location. Started as one café in St. Louis, Missouri and has grown to the brand it is now. And Dan can talk to this more than I can as far as the design side but we do try to make each one individual. You won’t go to a Panera that is the same as any other Panera in the country. Each one has it’s own design. It’s own location. Mayor Laufenburger: But there is a visual brand that you’ve established, would you agree? Brian Barnard: There is, yes. Absolutely. Mayor Laufenburger: And you’re modifying that traditional brand just a little bit? Brian Barnard: Absolutely and that was through working with staff to create what they felt was a little more pleasing and better presentation on that lot within Chanhassen so. And that’s something that we do across the country. It’s not, I guess I shouldn’t say it’s not unique to Chanhassen because I want you Chanhassen City Council – February 12, 2018 55 guys to feel like this is a unique one and it is, but it’s something that we do across the country. There’s not a single one that looks the same or is the same even on the inside. Mayor Laufenburger: Okay. I think Councilmember Ryan had a question that she wanted to ask. Councilwoman Ryan: Speak to this slide and help explain just the flow of where the drive through is and how you’re, right now the parking lot between Chick-fil-A and this site is not super clear when people come in through the drive through for Chick-fil-A. Brian Barnard: Sure and I don’t know if we’ve got a site that actually has both of them on. Kate Aanenson: If you’re coming in this way and then you’re going to come to go through the drive through. Brian Barnard: You’d make actually a right. Kate Aanenson: Right there and then you come down through here. Brian Barnard: And that’s the entrance to the drive through lane. Kate Aanenson: Then you’re coming around this way. Brian Barnard: Then it comes around the building and so you can actually go back across the face of the building or back into the drive lane. Councilwoman Ryan: So are they very separate? Kate Aanenson: You could come back this way, yes. Yeah Chick-fil-A’s over on this side. Yeah. Brian Barnard: Correct. Councilwoman Ryan: So you’re going to get the coming in of Chick-fil-A and the exiting of Panera? Dan Cook: Well the Panera folks have two options exiting. They can come back across the face of our café. Kate Aanenson: So they could through here. Dan Cook: Or they can go straight out to the main drive aisle between the two concepts. So there are choices for the customers depending on how traffic flows. Brian Barnard: And I don’t know if Councilman Campion knows but I believe Chick-fil-A is set up for I think a 27 car stacking with their lanes. Have you ever even backed up into… Mayor Laufenburger: Double lanes. Chanhassen City Council – February 12, 2018 56 Brian Barnard: They do have double lanes up to 27 cars which is their standard. I mean they do a lot of business through that window and so that is how they lay out their site. Or if any of the other members here tonight know if they’ve seen has the drive through stacking backed up into the drive aisle itself. Councilman McDonald: Maybe when it first opened. Brian Barnard: Sure. Mayor Laufenburger: Early on. Councilman Campion: I’m just thinking of the flow, the traffic that they’re showing side by side. Kate Aanenson: Yep, they’re coming right here. Councilman Campion: It’s right down the same lane. Kate Aanenson: Correct, yes. Councilman Campion: You’re saying they’re going out and coming in and I. Kate Aanenson: Yep, they’re going to cross lane. Mayor Laufenburger: Where’s Highway 5? Kate Aanenson: Highway 5 is here. Councilman Campion: At the bottom. Kate Aanenson: Oh sorry, I’m on the bottom. Yeah. Mayor Laufenburger: So Chick-fil-A, the entry to Chick-fil-A is closest to Highway 5. The drive through for Chick-fil-A is closest to Highway 5. Kate Aanenson: Yeah. I think part of what we learned too at the Planning Commission is if you’re doing a more pick up or a quick run in and out that’s not the same experience so you’re going to be parking probably a little bit longer here going in to eat. Brian Barnard: Correct. Kate Aanenson: So the flowing, the movement will be quicker on the Chick-fil-A and longer duration of parking. Sometimes you see that in, you’re trying to get out and someone else is backing out into you also because of the way they’re set up and how long you’re in there that the turn over is a little bit slower, if that makes sense. Councilwoman Ryan: But are they very, you know because right now it’s hard to distinguish the parking lot and what not so is it going to be an easy flow of traffic with Panera whether you’re going through the Chanhassen City Council – February 12, 2018 57 drive through or grabbing a sandwich or salad and coming out and with Chick-fil-A and the circulation of traffic there. Brian Barnard: And we think it will be which is why we actually curbed off on the drive aisle. Chick-fil- A actually has open parking straight off of the drive aisle too. Councilwoman Ryan: Right. So is that island. Kate Aanenson: This is curbing right here and they don’t have… Brian Barnard: Which will have to be widen a bit. Kate Aanenson: Yeah, so… Councilwoman Ryan: So when you come out of the drive through are you on the west side of the curbing or are you on the east side of the curb? Brian Barnard: It’s your choice really, yeah. It’s kind of facing the end of that curb so you’re either going to go slightly south to go up the drive aisle. More likely if you see the drive through for Chick-fil- A is backed up you’re going to take a left and go back across the face of the building to exit to the north. Councilwoman Ryan: Okay. Mayor Laufenburger: You said your busiest times are what, 11:00 to 2:00? Brian Barnard: 11:00 to 2:00. Mayor Laufenburger: Okay so that would be lunch traffic. Councilwoman Ryan: And is the, are you expanding the entrance to both of those, both Chick-fil-A and Panera or is it just one exit and one entrance into that? Brian Barnard: Chick-fil-A I believe still maintains their secondary entrance that was at the shopping center at the northeast corner of the lot. Mayor Laufenburger: Yep. Brian Barnard: And then there’s the one entrance here that is the shared drive aisle to both lots. Councilwoman Ryan: Okay. Mayor Laufenburger: And is that I think, is that shared aisle going to be widened? Kate Aanenson: I’m just going to go back to that original. Brian Barnard: No. Chanhassen City Council – February 12, 2018 58 Mayor Laufenburger: That shared aisle that exists today is the shared aisle that will. Brian Barnard: Will stay the same way, correct. Kate Aanenson: Right, so if you look at this photo that’s still there and they maintain this one over here. Chick-fil-A did so. Councilwoman Ryan: Well so my thought or suggestion is to keep an eye on the shared one because with the traffic, you know the lunch hour traffic that you’re anticipating and Chick-fil-A it already backs up into the parking lot as it is. Mayor Laufenburger: The drive through does? Councilwoman Ryan: Like people trying to exit and it. Kate Aanenson: Right and then you can’t back out, yeah. So I think part of it’s going to be, is going to be teaching people where to be. How to get in there. You know like finding that equilibrium to make your turning movement, queuing that and I think that was one of the reasons that we thought having this wider, this barricade provides them, so people aren’t cutting through. Trying to back in over there. Councilwoman Ryan: Is there no opportunity to expand the entrance? Kate Aanenson: Up at this, up at this point? Councilwoman Ryan: Or move it. Or just have two lanes or make it a little wider. Kate Aanenson: I think the City Engineer likes it when you have a controlled intersection and you can, so the more intersections you have the most frequency you have to look at somebody else. Paul Oehme: Just from a…perspective, you know having two entry points that close together is going to be a little more confusing I think so if we can leave it combined I think that would, you know and maybe just the signage or put some striping down to direct traffic. Councilwoman Ryan: Or even widen it. I don’t suggest. Paul Oehme: It’s wide, it’s really wide right now actually the entrance. I don’t know what it is right now but it’s. Councilwoman Ryan: You’ve got people coming in and out. Paul Oehme: Yeah. Kate Aanenson: But that’s part of the problem you have right now. We have all these driveways along here right now so you have people that are turning into each other. That’s part of the problem. Councilwoman Ryan: Okay. Well I would just pay attention to the striping because it’s, and even some of the shrubbery around it. It’s, I don’t know if it’s screening. I don’t know what it’s screening on Chanhassen City Council – February 12, 2018 59 Chick-fil-A’s lot but it’s, you know and if you start get stacking trying to get out onto Great Plains it is, I mean it’s just a challenge coming in and out of there. Kate Aanenson: We can look at queuing too. I think while we’ve employed arrows on the parking lot. Directional arrows. Sometimes you get people when you first open, kind of people get into those patterns of which way to go forward or turn here and actually painting it on the asphalt. Get people queuing the right way. Mayor Laufenburger: Thank you both gentlemen. Larry or Jean would you like to address the council? I’d like to say something to both of you. You can hear me okay right? You’ve been part of this community for almost 50 years. Jean Zamor: 36. Mayor Laufenburger: 36 years. That’s close enough to 50. And your presence in this community will be missed and you know I recognize that you’re at that season of your life where you, maybe you want to spend a little less time managing a hotel and doing some other things and I just think that it’s worthy that you be recognized for the contribution that you made to this community. There are people who come to this community that will be disappointed that the Chanhassen Inn is no longer there. They may be delighted with Panera but they will be disappointed that the Chanhassen Inn, specifically the two of you will not be there to greet them so I just, I wanted to publicly say on behalf of all of those people who have enjoyed your hospitality in the past and will miss your hospitality in the future, thank you. Larry Zamor: Thank you very much. Jean Zamor: Thank you. Todd Gerhardt: Mayor? Mayor Laufenburger: Yes Mr. Gerhardt. Todd Gerhardt: Since you’ve recognized the Zamor’s here. Your dad would sit in the front row and he would have no problem talking to the council. Right? Right, okay. Mayor Laufenburger: That wasn’t genetic? Genetically handed down. Todd Gerhardt: You did not get that DNA from him so I don’t know if you’re adopted or not but. But you will be missed. Your dad is missed. I think of him often. Every time I see that front chair I think of him because he could express himself and I’m sure you felt that at home once in a while. But he was a great man. I appreciated him and he told it like it was and that’s rare today and he didn’t keep it inside that’s for sure. Larry Zamor: Yeah we miss him. Todd Gerhardt: Yeah. Mayor Laufenburger: Very well. Any other questions of the applicant? Mr. Campion, go ahead. Chanhassen City Council – February 12, 2018 60 Councilman Campion: This is more for, back to Mr. Oehme. So based on the, I mean the plan that we’re approving here is the parking lot plan. The site plan is what’s being moved forward right? Mayor Laufenburger: It’s what’s being asked to be approved by the City Council, that’s correct. Councilman Campion: Okay. And yeah I’m just asking Mr. Oehme to take into consideration you know presuming this goes forward that, to look at the traffic flow in there of the two of them side by side. There have been some other parking lots that we’ve done for recent developments like you know just across Great Plains you know where the, they’re tight fits and it’d just be nice to see a little bit more room for traffic to flow freely. Just to review them and look to see if there’s any improvements to be made with the entrance and exit plan. I just imagine even though the peaks might be at a little bit different time it’s still, the way it was presented looks like it’s going to be challenging to navigate to me. Paul Oehme: Okay, we’ll visit with Panera Bread’s engineering team and traffic engineer and see if there’s, there may some improvements we can come up with. Councilman Campion: Okay. Paul Oehme: With their proposed plan. Councilman Campion: Okay. Mayor Laufenburger: Is your traffic engineer from St. Louis too? Brian Barnard: No. Mayor Laufenburger: Okay, so if he’s local then I don’t necessarily need to give him an opportunity to speak but, alright. Thank you very much to both of you and let’s see what the council does with this okay. Brian Barnard: Thank you. Mayor Laufenburger: Alright let’s bring this back to the council for any further discussion, comment or for action. Councilman McDonald: Mr. Mayor. Mayor Laufenburger: Mr. McDonald. Councilman McDonald: I guess what I’ll do is make a motion. Mayor Laufenburger: Alright. Councilman McDonald: Chanhassen City Council approves a 4,500 square foot one story restaurant with a drive through facility with a variance for the use of EIFS as primary material, plans prepared by CEI Chanhassen City Council – February 12, 2018 61 Engineering Associates Incorporated dated revised November 30, 2017 subject to conditions of approval and adopts the Findings of Fact. Mayor Laufenburger: Alright we have a valid motion. Is there a second to that motion? Councilwoman Ryan: Second. Mayor Laufenburger: Thank you Councilmember Ryan. Any further discussion? I would just like to make this comment that I think that Mr. Oehme we, the subject of traffic flow on 79th Street is a concern of the council and I’m going to use a word that Mr. Campion used, there may be a trigger that requires us to do this. I just hope that that trigger isn’t a fatal trigger. I think we, I understand that there may be problems associated with a pork chop or with signage and yes I do believe that over time people will find the equilibrium or they’ll find the best way to move on and I have observed that people do leave Chick- fil-A. Move left. Head out to Market Boulevard and then make a right turn to go north so that could be an option but I think it’s important that we stay ahead of that and so I would just urge you to, if you look at traffic counts every 2 years, do it more frequently at that 79th and Great Plains. I know that there are, and I didn’t mean to make a flippant comment about better or worst Mr. Campion but there are some people along there that want to see more traffic. You know they want to see more people in their stores but they also want people to arrive safely so that they can spend their money so let’s just be in tune with that so I would ask that you and your engineers you know maybe narrow or shorten the time, the intervals between reviewing that traffic, alright Mr. Oehme? Paul Oehme: Yes. Mayor Laufenburger: Any further discussion? Mr. Campion. Councilman Campion: One last comment to put a cap on what I think I said poorly. And I’m in favor of more traffic for the businesses and I want people that come into Chanhassen to have a good experience when they’re dining at the restaurants you know within our city, going to the different retail stores and I just think to make sure that we have good overall flow helps to increase the likelihood of the people to come back a second time for another visit so that’s what I’m after. Mayor Laufenburger: Well said Mr. Campion. Councilman McDonald moved, Councilwoman Ryan seconded that the Chanhassen City Council approves the site plan for a 4,500 square foot, one-story restaurant with drive through facilities plans prepared by CEI Engineering Associates, Inc. dated revised 11/30/17, subject to the following conditions: Building: 1. The building is required to have an automatic fire extinguishing system. 2. Building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3. Sanitary and storm sewer service must comply with Minnesota State Plumbing Code (see Table 701.1). Chanhassen City Council – February 12, 2018 62 4. Detailed occupancy related requirements will be addressed when complete building plans are submitted. 5. The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Engineering: 1. The plans shall be signed and sealed by a Professional Engineer licensed in the State of Minnesota prior to recording the site plan agreement. 2. Provide perimeter drainage and utility easements were none exist concurrent with recording the site plan agreement. 3. The applicant must move any feature out from within the City’s drainage and utility easement, including both bioretention basins or the applicant must enter into an encroachment agreement with the City after, but concurrent to the site plan agreement. 4. An additional drainage and utility easement shall be recorded over the two bioretention basins concurrent with recording the site plan agreement. 5. Soil boring locations shall be shown on the grading plan prior to site grading. 6. Indicate finished floor elevation of the adjacent parcel to the east prior to site grading. 7. Provide existing and proposed elevations at each lot corner, top of curb or centerline of the roadway at each lot line extension, center of the proposed driveway at the curbline, and indicate the proposed driveway grade prior to site grading. 8. Indicate information to verify the lowest building opening is a minimum of 1-foot above the emergency overflow elevation of the bioretention basins prior to site grading. 9. Identify soil stockpile areas intended within the site limits prior to site grading. 10. Address review comments identified in the attached letter from MnDOT prior to site grading. 11. Provide Limited Use Permit (LUP) for the public sidewalk connection prior to recording the site plan agreement. 12. Applicant shall utilize the City’s standard detail for the sidewalk connection prior to site grading. 13. Staff has requested further traffic analysis to include the Market Blvd intersection prior to review for City Council consideration. 14. The applicant’s engineer shall also examine ways to mitigate the queueing and decreased LOS at the W 79th Street & Great Plain Blvd intersection prior to review for City Council consideration. 15. The applicant’s engineer shall verify whether an adequate sight line is provided for vehicles exiting the site access prior to review for City Council consideration. 16. Prior to review for City Council consideration, the traffic analysis report shall further discuss recommendations for the timing of improvements to the W 79th St & Great Plains Blvd intersection. The recommended ¾ intersection shall include a figure in the Appendix showing the proposed design. Further commentary shall be included related to its operation. Chanhassen City Council – February 12, 2018 63 17. Plans shall show the current City detail plates and indicate all of the most up-to-date plates shall be used when the project under construction. 18. The storm sewer piping shall be included on the utility plan prior to recording the site plan agreement. 19. Plan shall include the bioretention basin details with elevations prior to site grading. 20. Recommend applicant review the design for the on-site hydrant. From a long term perspective, the hydrant should be fed by the water service to the parcel it serves. Coordinate with the adjacent property owner to abandon un-necessary water pipe. Otherwise, a maintenance agreement between the two parcels shall be filed to define future maintenance responsibilities and other important business protection aspects prior to site grading. 21. Utility plan indicates 0.87% for the sanitary sewer grade. Revise plan to increase grade to a minimum of 1% prior to site grading. 22. Sanitary sewer service shall be routed the nearest sanitary manhole to facilitate sewer cleaning due to the zoning classification and proposed property use. Prior to site grading, revise the plan to show the existing sanitary service connection to the main shall be abandoned. A short liner shall be used in the sanitary main and the pipe shall be filled with flowable fill or non-shrink grout to the property line. The line shall be capped at the property line. 23. Staff recommends C900 PVC water main pipe material be considered. 24. Recommend testing requirements for the utility piping be considered with the utility design. Install a new gate valve at the property line where the new water service piping ties into the existing service piping. 25. Provide details on the plans for the grease trap prior to site grading. 26. Demolition plan shall include removal of existing service piping to the connection locations prior to site grading. 27. The applicant shall coordinate with City staff prior to removal or construction of the services regarding inspection and traffic control on W 79th Street prior to site grading. 28. Once construction is complete, the applicant shall retain ownership of the proposed sanitary service, water service and hydrant constructed on this property. Recommend applicant consider flushing of the water service piping when selecting the location for the hydrant. 29. The applicant shall follow the accessibility code for the construction as well as all applicable State and Federal laws. 30. The applicant shall obtain permits from all applicable agencies which may include, but is not limited to the MPCA, MnDOT, Riley Purgatory Bluff Creek Watershed District, ect. Environmental Resources: 1. The applicant shall revise the landscape plan to accommodate more of the required bufferyard trees in the south buffer yard area. Chanhassen City Council – February 12, 2018 64 2. The interior width of all landscape islands and peninsulas containing trees must be a minimum of 10 feet. The east island shall be enlarged to a minimum interior width of 10 feet. 3. Any existing trees scheduled to be preserved that are lost due to construction activities shall be replaced. 4. The Colorado spruce listed in the Plant Schedule shall be replaced with Black Hills spruce. 5. Existing ash trees that are preserved must be treated for EAB, as approved by the city. Failure to treat the trees, resulting in their death, will require replacement trees to be planted. Planning: 1. The applicant shall enter into a site plan agreement with the city and provide the necessary security to guarantee erosion control, site restoration and landscaping. 2. A copy of the cross access/parking agreement shall be submitted to the city. 3. Wall lighting and the trash enclosure lighting shall comply with city code. 4. The proposed monument sign shall be relocated on the site to comply with city code. 5. Signage shall comply with city code and requires separate sign permits for each sign. 6. Bike racks shall be incorporated on site near the access sidewalk from Highway 5. 7. EIFS may be used provided that it is the Outsulation system with hydroponic coating, or equivalents, installed with proprietary reinforcing meshes a minimum of six feet above grade. 8. The entrance canopies and patio enclosure shall be painted a contrasting color from the bronze windows and doors. Water Resources: 1. Six inches of topsoil is required and will be verified by city staff. In grading notes on page C3 it states 4 inches. 2. Topsoil needs to be specified. 3. Sequencing of Construction identifies no. 5 as to construct the temporary sedimentation and sediment trap, but nowhere in the grading plan is it identified. Plans should identify the bio-filtration basins be graded to be used as temporary sediment basin, along with temporary outlets to allow stormwater to be pumped and drained too, during construction of the site. 4. A design and planting plan approved by the Water Resources Coordinator is required for this high visibility location. Seed mix is insufficient for these vegetated basins. You must use species native to the ecoregion. 5. Sock should be eliminated from drain tile. Buckshot and or pea rock to surround underdrain pipe. 6. Underdrain tile needs to be identified. Should be a HDPE Corrugated perforated plastic tile. SCH 35, 40 PVC pipe is not allowed for underdrain. 7. Tile in bio-filtration basin needs to be placed on a minimum grade of 0.5 percent. 8. Plan details need to show a profile of the bio-retention basin with the grade of the tile placement. Chanhassen City Council – February 12, 2018 65 9. All quantities of materials to be used, and specifications need to be identified on plan sheet for contractor to bid and to construct. 10. Mixed D soil may not be used. We only use 75 percent washed sand and 25 percent leafy compost. 11. Bio-filtration basin should be identified in sequencing that it should not be completed until all surrounding watershed to basins are stabilized. 12. City staff to be called, and be on site when contractor is installing bio-filtration basin to make sure the existing subsoil is scarified 18 inches below surface in bio-filtration basin 13. Contractor to have written statement as part of the pre-construction meeting, the means and method of how they plan to scarify and protect the subsurface from compaction in the bio-retention basin. 14. An approved operation and maintenance plan is required for all stormwater treatment devices. Including contact information for person(s) responsible for maintenance as well as person(s) performing onsite inspection and maintenance duties. The city must approve operation and maintenance plans prior to permits being issued. 15. The city will hold the security on the project until vegetation is well established and the planting is free of weeds. This may take a few growing seasons to achieve. 16. An additional drainage and utility easement shall be recorded over the drainage basins located west and south of the parking lot. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Laufenburger: Congratulations Panera and heart felt wishes to Larry and Jean. Thank you. COUNCIL PRESENTATIONS. Mayor Laufenburger: Any council member wishing to make a comment or a presentation at this time? Councilman McDonald: Mr. Mayor. Mayor Laufenburger: Mr. McDonald go ahead. Councilman McDonald: I guess since the last time we met you know kind of a lot’s happened. We had Feb Fest in case you, I think you missed it. Mayor Laufenburger: I did. I was otherwise occupied. Councilman McDonald: But I have to tell you it was the perfect Feb Fest. It was colder than all get out. There was snow on the ground. Mr. Gerhardt drills a heck of a fine hole let me tell you and people seemed to be having a lot of fun and the people out there fishing I don’t even think noticed it was cold and it was both man, wife and child so it was an amazing thing. I’m really surprised every year when I look around how many families actually come out for that and I think it’s a real good time. And we had plenty of other activities for people this year. We had a field goal in the spirit of the Super Bowl I think. Field goal kicking contest so staff did a marvelous job I think getting the lake in good preparation and I think everybody had a lot of fun so again it was another successful Feb Fest. Mayor Laufenburger: Very well and I would say Mr. Campion go ahead. Chanhassen City Council – February 12, 2018 66 Councilman Campion: I just to piggy back on Councilman McDonald’s comments. I had the pleasure of attending and brought my son and brother and cousins and partook in the ice fishing as well and all the other activities and there was a lot of cool stuff going on. Still in I think 3 or 4 years of attending and attempting to ice fish, haven’t caught anything bigger than the minnow that I put on my hook but it was pretty impressive to see the size of northerns that were being dragged out of there. It was nothing like I’ve seen in the past years. Usually the winning fish is slightly bigger than the minnows but this year that wasn’t the case. Councilman McDonald: Pretty good size ones. Mayor Laufenburger: And the good news is they went back right in the water to get bigger for next year so. Councilman Campion: And I had the pleasure of standing in and announcing the winners of the fishing contest and it was just cold enough that it did feel like it froze my face a bit as I was getting to announcing the 50th winner. My cheeks and tongue weren’t cooperating very well anymore. Mayor Laufenburger: Well thank you Deputy Mayor for doing that duty. Appreciate it. Any other council presentation? Todd Gerhardt: Mayor I’d just like to add to thank the Rotary for their participation in all the events out there. For them helping drill the holes out there. They’re a great partner and also Culver’s. They’re a great business partner here in town. They participate in the 4th and they participate in the Feb Fest. That’s not easy setting up out there on the snow and those elements so John is greatly appreciated for his efforts. Mayor Laufenburger: Good, alright. Any other council presentations? ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilman McDonald moved, Councilman Campion seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 10:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Receive Park and Recreation Commission Minutes dated January 23, 2018. Section CONSENT AGENDA Item No: D.2. Prepared By Nann Opheim, City Recorder File No: N/A PROPOSED MOTION “The City Council Receives the Park and Recreation Commission Minutes dated January 23, 2018. Council approval requires a Simple Majority Vote of members present. ATTACHMENTS: Park and Recreation Commission Summary Minutes. Park and Recreation Commission Verbatim Minutes. CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES JANUARY 23, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Jennifer Hougham, Meredith Petouvis, and Lauren Dale MEMBERS ABSENT: Karl Tsuchiya, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Adam Beers, Park Superintendent; and Katie Matthews, Recreation Supervisor APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda with the addition of an update on ice rinks under Reports. PUBLIC ANNOUNCEMENTS: Todd Hoffman reminded commission members that applications to serve on commissions are due Friday, February 2, 2018 and that the terms are expiring for Jim Boettcher, Jennifer Hougham and Grant Schaeferle. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Boettcher moved, Echternacht seconded to approve the verbatim Minutes of the Park and Recreation Commission dated December 12, 2017 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECOMMEND AWARD OF QUOTE, PURCHASE OF PICNIC SHELTERS FOR PRAIRIE KNOLL PARK, SUNSET RIDGE PARK AND MANCHESTER PARK. Adam Beers presented the staff report on this item. Chairman Scharfenberg asked about the placement of the picnic shelter in Sunset Ridge Park. Kelly moved, Boettcher seconded that the Park and Recreation Commission recommends that the City Council award the quote from Northland Recreation in the amount of $56,522 for the purchase of park shelters at Prairie Knoll Park, Sunset Ridge Park and Manchester Park. All voted in favor and the motion carried unanimously with a vote of 7 to 0. 2018 FEBRUARY FESTIVAL PREVIEW. Katie Matthews presented the staff report on this item. Park and Recreation Commission – January 23, 2018 2 SKATING RINK UPDATE. Katie Matthews provided on update on the conditions of the city’s ice skating rinks. Kelly moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:00 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JANUARY 23, 2018 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Jennifer Hougham, Meredith Petouvis, and Lauren Dale MEMBERS ABSENT: Karl Tsuchiya, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Adam Beers, Park Superintendent; and Katie Matthews, Recreation Supervisor APPROVAL OF AGENDA: Scharfenberg: Do we have any changes to the agenda? Hoffman: None. Scharfenberg: I’m just going to add one item. Since Katie’s here tonight if we could just have a little rink update that would be appreciated. We’ll add that under reports. PUBLIC ANNOUNCEMENTS: Scharfenberg: Do we have anybody here tonight? It does not look like it. Otherwise Todd any announcements? Hoffman: Just one. Reminder that commission applications for all commissions are due by Friday, February 2nd and commissioners currently up for either retirement or re-application are Jim Boettcher, Jennifer Hougham and Grant Schaeferle. Scharfenberg: Thank you Todd. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Boettcher moved, Echternacht seconded to approve the verbatim Minutes of the Park and Recreation Commission dated December 12, 2017 as presented. All voted in favor and the motion carried unanimously with a vote of 7 to 0. RECOMMEND AWARD OF QUOTE, PURCHASE OF PICNIC SHELTERS FOR PRAIRIE KNOLL PARK, SUNSET RIDGE PARK AND MANCHESTER PARK. Park and Recreation Commission – January 23, 2018 2 Scharfenberg: Todd. Hoffman: It will be Adam. Scharfenberg: Adam. Beers: Thank you Chair Scharfenberg and commissioners. We are moving into our final year of the park shelter initiative of 5 years so it’s kind of a big step. 2018 we have two shelters left. They’re going to be going at Prairie Knoll Park and Sunset Ridge Park. I sent out this bid package and you’ll see in the report here, the CIP for this year contains $80,000 for the purchase of two shelters at Prairie Knoll and Sunset Ridge and I included a shelter for the new Manchester Park to try to you know capitalize on a better deal through our vendors so I sent quotes out to 3 with 2 returning. Northland Recreation and Midwest Playscapes. Two vendors that we’ve done a lot of business with in the past. This year we kind of flip flopped and Northland Recreation won the bid so I guess with that you guys have any questions? Scharfenberg: Any questions for Adam regarding the purchase of the two shelters? Hoffman: Three Chair Scharfenberg, yep. Scharfenberg: Oh three, I’m sorry. Hoffman: Thank you. Kelly: With no questions may I go ahead and propose a motion? Scharfenberg: I do have one question. Adam relative to the Sunset Ridge Park, that’s in my neighborhood and I know there’s been talk about replacing that equipment. Potentially that being kind of one of the first parks potentially that would have equipment replaced. And do you foresee any issues placing the shelter that close to the playground area? Beers: So we met on site with a landscape architect from Hoisington-Koegler. Todd and I met out there and we looked through a number of different options and if you can see on the drawing here. We’re going to remove a section of the existing border. Staff is going to do that in-house so forgive me for not knowing. I can’t think off the top of my head which year this location is due for the playground replacement but it is coming soon. Scharfenberg: It’s not yet but it’s kind of one of the top priority ones, yeah. Beers: So we picked this location to kind of center the new border and playground around in the future. Scharfenberg: Okay. Park and Recreation Commission – January 23, 2018 3 Beers: So you know we’re kind of in the process of having this be Phase 1 and then we’re going to build around that as kind of the staple piece for that park. Scharfenberg: So with the bituminous trail there, right now that ends at the beginning of or at the corner there of the start of the playground so that will be continued into about like halfway or three quarters right? Beers: Of that one corner, yep. Correct. Scharfenberg: Okay. And then additional bituminous, is that where those slash lines are? Some additional there to kind of like a walk up onto the shelter. Beers: Yep. So it’s, so from the existing bituminous trail this is actually. Scharfenberg: No I think that’s the wrong park. Beers: Oh I’m sorry. Alright we’ll start over. I’m looking at the wrong one. Scharfenberg: There you go. Beers: Okay, Phase 1. This is going to be temporary bituminous trail. Basically that’s going to get us through 2018 until we move into the playground replacement and eventually this will be concrete I believe is going to probably be the plan. Scharfenberg: For the border? Beers: Well yes, for the border. Hoffman: Very similar to what happened at Pioneer Pass. Scharfenberg: Okay. Beers: So there’ll be a 4 foot concrete sidewalk that goes around the entire structure. Scharfenberg: Oh okay. Okay. Beers: And then that will tie into the shelter structure itself. Scharfenberg: Okay. Any other questions for Adam? If there’s not do we have a motion? Park and Recreation Commission – January 23, 2018 4 Kelly: Yeah I’ll make, I’ll propose a motion that the Park and Rec Commission recommend that the City Council award the quote from Northland Recreation in the amount of $56,522 for the purchase of park shelters at Prairie Knoll Park, Sunset Ridge Park and Manchester Park. Boettcher: I’ll second it. Scharfenberg: We have a second from Commissioner Boettcher. Kelly moved, Boettcher seconded that the Park and Recreation Commission recommends that the City Council award the quote from Northland Recreation in the amount of $56,522 for the purchase of park shelters at Prairie Knoll Park, Sunset Ridge Park and Manchester Park. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Scharfenberg: Thank you Adam. Beers: Yep. 2018 FEBRUARY FESTIVAL PREVIEW. Scharfenberg: Next up we have Katie for the Feb Fest preview. Katie. Matthews: Thank you Chair Scharfenberg and the commission. I’m here to talk about the 25th Annual February Festival so this year is a big year. We’re just marking the 25th anniversary so it started in 1994 and then 2018 will be the 25th year. So this is our schedule of events. They look very similar to the past few years. We do have some definite staple items and staple events that go on. The big one being the ice fishing contest. That goes from 1:00 to 3:00 but even before that we have door prizes. We’ve got sleigh rides, bon fires, sledding hills. We always have a skating rink and so it’s a really fun family event and I’ll get into a few different items that we’re going to have this year. And then we also have the medallion hunt which the first clue will be given out Monday next week and then each clue is given out the days leading up to February Fest. So the day always starts with our ticket sales. Here we’ve got a bunch of volunteers. We try to get volunteers from Chanhassen High School, Chaska High School, Minnetonka, Southwest Christian, Holy Family and just let anybody who, the Rotary Interact Club. They come and definitely help so these are just some of the high schoolers and some of the Rotary Interact group helping us with ticket sales. And we always have the hole drilling. The Rotary Club of Chanhassen has been a huge help in this. They come out bright and early in the morning and help drill over 1,000 holes. They do it so fast I’m always impressed with it and some people bring their dogs which is always nice and fun. This has become a tradition. I think a lot of the hole drillers have continued from year to year and we do get a few new faces every year. The Rotary also helps with our concession stand. Our concession sales so they have beer and some hot chocolate, apple cider and then they organize that Culver’s has come in the past and they will come this year and they have hamburgers, French fries and cheese curds. We do have live bait Park and Recreation Commission – January 23, 2018 5 for sale. The boy scouts always come out and sell the bait and the S’mores kit which are always a huge hit, especially around the bonfires. Scharfenberg: Hopefully they don’t mix and the S’mores. Matthews: Right, or maybe they do and it will keep things fun to see if the fish are biting on marshmallows this year. Here we go, we’ve got some of the S’mores kits in action. Adam crew always comes and helps set up and like these fires are always a huge hit, especially when it’s cold. We’ve got the sledding hill. Kenmar Farms is providing horse rides for the past 10 years. Kind of depending on the ice conditions. Sometimes Ken will do trail rides on the trail by, leading towards Greenwood Shores in Lake Ann and then if the ice is thick enough and he feels comfortable that it’s not too slippery he will bring a sleigh and then the horses will actually go out on the ice. We’ve got some ice skating. Here’s the medallion hunt. This is our winner last year. I don’t remember his name but then the Friends of Chanhassen Library help out and they usually donate a gift card to Barnes and Noble that helps go in our prize pack. See I wrote the clues this year hopefully thinking they were going to be tricky but sometimes I think I’m tricky and smart and like this is really going to be secretive and then some people are like, that’s right. I know exactly what that’s pointing to and I’m like dang it. So I have another person helping me too to make sure they’re actually tricky. This is our ice fishing contest. We’ve got a few of the winners from last year in those pictures. So there’s over $6,000 total in fish prizes. Last year we sold almost 800 tickets so we’re hoping for another year like that. We’ve got the door prize list. We have 96 different door prizes that are all donated from different organizations or businesses in the Chanhassen area so we’ve got a lot of Culver’s, Chick-fil-A. Some really fun prizes. ABC Toy Zone usually donates a basket so just a bunch of different variety of prizes. Merlin’s Ace Hardware, they help donate some of the door prizes and they donate a ton of the fishing prizes so they are a huge sponsor. We appreciate them. The door prizes we’ll begin drawing at 1:00 p.m. We try to have those done by the time the fishing prizes are starting to get announced and you do have to be present to win. So joining us again for 2018, this was new last year. Michael Cycles will be there. They have their fat tire bikes, there you go. They’re always fun to try out in the snow and then Carver County will be providing their kick sleds which is in the picture so it’s kind of like the back end of a dog sled so one person can sit on it or you can kind of push it and skate yourself. So we’ve got new for 2018. We’ve got the 25th Anniversary apparel like my sweatshirt and your hats. We also have long sleeves and hoodies. We have a field goal kicking. Adam’s crew built a field goal that actually goes out on the ice and so you can try your luck and try to kick it through the field goal and hopefully you guys are better than, like was it a few years ago, Blair Walsh missed it by. Our’s is just a regular one. Boettcher: It’s not going to lean to the left. Matthews: Well it’s not planning on leaning to the left. And then we’ve got a fun little touchdown toss for just some of the younger kids to try. And then a reach, it’s a Reach Chapter from the DECCA Chanhassen High School group. They are going the artic open ice golf course so they have a little 5 hole golf course that you can try. It is free for anybody to try and then they Park and Recreation Commission – January 23, 2018 6 are taking Goodwill donations that are going towards the prop shop. I think they have some fun prizes that they’re going to put if you, for people who try to do that. Scharfenberg: So monetary donations. Matthews: Yes. And then here are just some Feb Fest memories. I’m sure for those who have been there before you each have your own memories. It’s just a really fun family event. I know everybody, a lot of the community members look forward to and we get people from all over. Not just in the Chanhassen, Chaska, Eden Prairie area. So these are a list of our sponsors. We’ve got a total of 51 sponsors and then 25 sponsors that have donated over $1,000 in either monetary gifts, donations, gift cards. Sometimes just their time and volunteers too. And then here are some local celebrities you might recognize. If you guys are interested in volunteering here’s some pictures from last year. We do reach out to those organizations that I had talked about earlier but we are always looking for anybody who’s interested in helping with just the door prize distribution. We’ve got 96 door prizes and it is a big process of drawing them. Writing them up on the board. Ticket sales. We do have tickets for sale right now if you come into the City Hall or if you go online you can order them and then we mail them to you but I still say the large majority of our tickets are sold day of at the event so that’s when we ask volunteers so if you’re interested or have any free time and you want to come check it out, it’s a great Minnesota tradition going ice fishing. I know the person Annie who does our computer system she’s not from Minnesota and so she’s going to come help put the fish into this computer software but she’s actually looking forward to trying to get on the ice and ice fish. She has no idea what it’s about. I guess we just have a lot of thanks for everybody who helps. Does anybody have any questions about Feb Fest? Boettcher: I like the weigh in the fishing prizes for 50th place. Somebody can come in 50th with a .02 pound sunny. You get an 8 inch ice auger. I mean that’s great. Usually you think of all the prizes, you know the top 5, top 10 or whatever and it’s all junk after that. That’s good incentive to come in with that little see through thing. Matthews: Yeah we do try to, we get a lot of those little guys so it’s kind of like make sure you catch a fish no matter how big or small you bring it up and see if you can win something. Scharfenberg: Katie what are the prices on the stuff that you’re selling? Matthews: So the beanie’s are going to be $10 and then I have, I brought some stuff down to show you. The beanie’s are $10. Then we have long sleeves that are $15. Hoffman: A beanie’s a hat. Matthews: I beanie is a hat, sorry. My millennial lingo. And then we’ve got the crew neck which are going to be $20 and we also have hoodies that are $25. All with our Feb Fest logo. Park and Recreation Commission – January 23, 2018 7 Scharfenberg: And those will all be on sale at the? Matthews: Yep. So we have them. You can come into City Hall right now if you’re picking up your tickets you can buy them but we will have them on sale at the event as well. Scharfenberg: And are the long sleeve t-shirts just in black? Matthews: Just in black, yeah. Hoffman: Limited supply. Buy early if you want something. Matthews: And tell your friends. Scharfenberg: Alright, thank you Katie. And while you’re still there, how are things going at the ice rinks? SKATING RINK UPDATE. Matthews: They’re going really well at the ice rinks. They were closed today and yesterday due to the giant snow storm that we got but overall they’ve been going really well. They’ve been getting a lot of use, especially with the youth hockey associations. Jerry allocates times to different youth organizations 5:30 to 7:30 Monday through Thursday. That leaves an hour and a half kind of before those practices and after those practices in case anybody wants to use them. We have had to close a few times, only a handful due to either the weather being too cold. For those really cold days right around New Year’s and then on the opposite end when it gets too warm and the ice has started to soften and kind of have puddles. Just being here and seeing City Center Park there’s usually always people right out there. Either right after school or on those non-school days. We always get a group of kids that want to come out and play hockey so I think it’s a great way to have it right here next to City Hall. That way as people are kind of coming in or going to the post office they can see them and I know it feels more like a Minnesota winter when you see people out there on the ice rinks. Scharfenberg: How about the monitors at Bandimere? How are they reporting in terms of people out there? Is it getting used? Matthews: Yep, Bandimere is getting used. I’d say still our most popular one is going to be the Rec Center but Bandimere definitely is picking up from last year, especially since we got it opened the same time that we got all the other rinks open. I know that when I drive by Bandimere and there’s usually people out there. You can see them over the hockey rinks and using the open rinks. Scharfenberg: Okay. Park and Recreation Commission – January 23, 2018 8 Matthews: I’d say our least used one is Roundhouse but that’s no different than it always has been in the past. Echternacht: Have you had any problems getting monitors this year? Matthews: No. No, we got, I think I hired 23 monitors and now they’re starting, some of them were in college so we still have a few college kids left but those have gone so now we’re mainly onto keeping the high schoolers and we don’t seem to be having a problem filling shifts or swapping or anything like that. They’ve all been very good on time, ready to go so. Scharfenberg: Great, thank you Katie. Matthews: Thank you. Scharfenberg: Anybody else have anything else to discuss? Otherwise do I have a motion? Kelly moved, Echternacht seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 8:00 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Approve 2018 Key Financial Strategies and Legislative Priorities Section CONSENT AGENDA Item No: D.3. Prepared By Todd Gerhardt, City Manager File No: ADM 076 PROPOSED MOTION “The City Council adopts the 2018 Key Financial Strategies and 2018 Legislative Priorities as attached.” Council approval requires a Simple Majority Vote of members present. SUMMARY Since 2003, the Chanhassen City Council has established annual goals and key financial strategies (KFS).These goals and strategies cover a broad spectrum of items that the council feels need the most attention over the next 12 months.The city council concentrates on four strategic areas and developed the 2018 goals through a series of meetings with staff in January. The proposed 2018 Key Financial Strategies are attached. Staff have reviewed previous years legislative priorities and have discussed these issues with surrounding communities and legislators. These priorities have also been compared to City Council's KFS list for 2018. Attached is the draft of 2018 legislative priorities and supporting material that staff has prepared for City Council consideration. RECOMMENDATION Staff recommends approval of the 2018 Key Financial Strategies and that staff be directed to prepare the necessary information for the city council to review these goals throughout the year.  Additionally, staff recommends approval of the 2018 Legislative Priorities and that staff be directed to share these goals with legislative representatives. ATTACHMENTS: 2018 Key Financial Strategies 2018 Legislative Priorities Hwy 101 Turnback Information Hwy 101 FAQ c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\6ce180df-87e2-481a-8ac0-041c353182c4\chanhassen.442.1.final_kfs_with_cc_dates.docx -2- City of Chanhassen 2018 Annual Goals and Key Financial Strategies Since 2003, the Chanhassen City Council has established annual goals and key financial strategies (KFS). The goals/strategies cover a broad spectrum and are items the council feels need the most attention over the coming year. The City Council concentrates on four strategic areas and developed the 2018 goals through a series of meetings with staff in January. The final results are: COMPETITIVENESS Create an environment for innovation and change, building on our strengths, creativity and skills: • Brew Pub/Distilleries Ordinance: Research and propose an ordinance that would cover brew pubs and distilleries in a variety of land use areas. • Permeable Pavers: Continue to evaluate staff’s research and proposed policies and consider implementing an ordinance that would allow for permeable pavers to be credited toward the equation for hard cover allowance. (continued from 2017) STRENGTHEN THE CITY’S FINANCIAL POSITION Provide financial stability and resources necessary to achieve the city’s vision by exercising financial stewardship, implementing best practices, and utilizing long-term financial planning tools: • Pavement Management Program: Continue to educate the community and collect feedback on a potential franchise fee in order to fund future road projects. Educational material is being mailed out in utility bills and is posted on the city’s website. Open houses are also in the process of being held in order to educate residents on potential implications of a franchise fee. (continued from 2017) • Consideration of establishing a GreenStep Cities program: By implementing additional tasks within the GreenStep Cities program, the City will have cost savings, which improves the City’s financial position. The promotion of the City’s attainment of Levels 1 and 2 and the plan to attain Level 3, proves to residents that the City is conscious of environmental issues and supports the City’s objective to be a “community for life”, thereby making the City of Chanhassen a strong competitor when residents are choosing a community in the west suburbs. PLANNING FOR THE CITY’S INFRASTRUCTURE Create solutions for managing existing infrastructure and future growth in our community while preserving a sustainable quality-of-life and protecting the environment: • Implement Park Replacement Schedule: Initiate funding of an annual park equipment replacement schedule to efficiently address aged and deteriorated park equipment and infrastructure. • Develop Lake Ann Park and Trail Expansion Master Plan/PRN Property Development: Initiate master planning and feasibility study to guide future acquisition of lands expanding Lake Ann Park and associated trails. Review the Park and Trail Plan for the property surrounding Lake Ann, and the planning tools available (density transfer) to acquire open space. • Review Sanitary Sewer Inflow/Infiltration (I/I) Reduction Plan: Staff will update Council on the current I/I reduction plan and see if the Council wants to make any changes. • Upgrade of Galpin Blvd: Complete the scoping and traffic study with Carver County, and identify funding sources for the upgrade of Galpin Blvd north of Highway 5. c:\program files (x86)\neevia.com\docconverterpro\temp\nvdc\6ce180df-87e2-481a-8ac0-041c353182c4\chanhassen.442.1.final_kfs_with_cc_dates.docx -2- • Improvements to Chanhassen Railroad Depot: Make improvements to the Railroad Depot in order to better utilize a key piece of Chanhassen’s history. ENHANCE LOCAL TAX BASE Enhance the Comprehensive Plan with Current Goals and Policies, and Assess the Impact: • Economic Development: Enhance economic development opportunities throughout the community, i.e. incentives, marketing, direct marketing. • Downtown Focus Update: continue to collect input from residents, business owners, and civic organizations on their vision for downtown Chanhassen. Research what other Key Financial Cities are doing with downtown redevelopments. The Chanhassen City Council will address each of these goals throughout the year as part of the regular work session schedule. The city is committed to providing public services in the most efficient manner possible and maximizing the public’s return on their investment. g:\admin\tg\legislative priorities\2018\2018 legislative priorities.doc City of Chanhassen 2018 Legislative Priorities 1. Upgrades to TH 101: a. From Pioneer Trail to County Road 61 (southern segment); and b. Continue Discussions Regarding Turnback and Upgrade of TH 101 North from Highway 5 to Crosstown Boulevard to a “Super Two-Lane” Design/Safety Improvements (northern segment) c. State Bonding Authority: Use the state’s bonding authority to fund MnDOT’s turnback projects. The state needs to look at additional resources for the transportation needs of the metropolitan region. Using the state’s bonding authority is the first step in meeting this growing need. These are the last two segments of TH 101 to be turned back to Carver County. • The city needs these corridors upgraded to improve safety, expand economic growth, create new jobs, and expand our tax base. • Chanhassen and partnering jurisdictions have already invested significant time and resources to officially map the southern corridor, acquire future right-of-way property, and to prepare for next steps. • Multiple funding sources have been identified and secured. At this time Chanhassen is seeking $9M from either the Corridors of Commerce grant program or a state General Obligation Bonding request in order to complete the $31.7M project. Problem: No funding source exists for construction of the northern segment of TH 101, and an additional $9M is needed for the southern segment. Additional funding needs to be put into the flexible highway account to accelerate construction of both segments, as well as other important turnback projects in the region. 2. Support “Opt-Out” Suburban Transit Agencies: Chanhassen supports opt-out cities and suburban transit agencies, in concurrence with the findings of the Office of the Legislative Auditors January 2011 Governance of Transit Report. Creation of these agencies provided residents and businesses with a desired service that met their needs while maintaining financial and management controls. The State should refrain from infringing on the ability of local agencies to provide and control bus services for the benefit of area businesses and residents. Suburban riders are an integral part of the suburban transit system. 3. Unfunded Mandates: Chanhassen opposes both current and future statutory changes that create mandated tasks that require new or added local costs without a corresponding funding mechanism. Without a funding source, Chanhassen is potentially in the position of having to increase property taxes and/or fees. These unfunded mandates add to the responsibilities for cities and the ability to fund traditional service needs. Local Governance & Planning: The city strongly supports participation in cooperative arrangements, but strongly opposes any effort to weaken the ability of local governments g:\admin\tg\legislative priorities\2018\2018 legislative priorities.doc to provide the best services and benefits for their communities (levy limits, unfunded mandates, cooperative purchasing, and ability to grant variances). Local budgets are subject to intense public scrutiny. Inflation alone forces cities to spend more money to maintain current service levels. The people who know what is best for this city are the people who live and work here. 4. Environmental: The current permitting processes are too time-consuming and can slow down development processes. Research should be conducted by both city and ther jurisdictional staff on streamlining one or more of the following processes: NPDES, MS4, Non-degradation, Wetland Conservation Act, and Clean Water Act requirements, EPA Standards and Regulatory Rules, etc. 5. TH 5 Project Improvements (West of TH 41 to Norwood Young America): This is a joint project with MnDOT, Carver County, and the Cities of Victoria, Waconia, Norwood/Young America, and Chanhassen. Problem: No funding or schedule to make the corridor four lanes. 6. Highway 212: Continue Development of Highway 212. • The development of Highway 212 from County Road 147 on the Chaska/Carver border to the City of Cologne. Problem: No construction funding source secured. 7. Fiscal Disparities: Explore modifications to the fiscal disparities program in order to reduce the imbalances inherent in the current formula. The fiscal disparities program was created in 1971, and although the population of the metro area has grown by over 1.5M people since that time, the formula for fiscal disparities has remained the same. As the population grows, the need for retail services to support residents grows with it. Individual cities and their property taxpayers take the lead in developing regional, retail, and service assets that support residents and visitors to the area. In addition to the cost of planning and developing these assets, retail and service industries consume significant city services, particularly in the area of public safety, as well as impose significant burdens on local roads, bridges, and other transportation infrastructure. A 2012 report commissioned by the Minnesota Legislature demonstrates that the property taxes generated by these retail services do not pay for the additional services they require, an imbalance that is increased by the fiscal disparities program. Local taxpayers in communities that host regional retail assets are forced to subsidize the costs of city and county services while taxpayers in communities that use, but do not develop, these assets have their tax rates lowered. LEGISLATIVE PRIORITIES FOR OTHER AGENCIES: Metro Cities: http://www.metrocitiesmn.org/index.asp?SEC=AA0C5E20-1E93-4EE8-94E9- 93ADB8219091&Type=B_BASIC (68 pages) League of Minnesota Cities: https://www.lmc.org/page/1/currentpolicies.jsp (138 pages) The City of Chanhassen, Carver County, and MnDOT have partnered on a preliminary design project for the reconstruction of TH 101.between Pioneer Trail and Flying Cloud Drive. This multi-agency partnership is actively working to advance the upgrade of TH 101.Together, the agencies have completed an Environmental Assessment Worksheet (EAW), preliminary design and official mapping of thenew corridor, and have already invested $600,000 acquiring properties to allow for the new alignment. TH 101 has not been reconstructed since it was originally built in 1949. The current roadway has many major safety concerns including steep grades, sharp curves, blind intersections, and poor shoulders. As a result, the overall accident rates for both minor and major incidents are more than twice the state average for two-lane rural highways. Currently, funding for TH 101 is not programmed by the state for at least seven years. This segment of TH 101 is an important part of the regional transportation plan and is the last segment south of TH 5 in need of an upgrade. Proposed Improvements • Total project cost is estimated at $31.7 million, including a request of $9.0 million in state bonding funds.• TH 101 is planned to be reconstructed to a four-lane divided urban highway. This design modification will help solve several safety concerns including the elimination of steep grades, blind intersections, sharp curves, and inadequate sight lines.• Construction of two stormwater treatment areas to improve water quality and reduce erosion along the bluff.• Addition of two miles of multi-use trails to link regional facilities, and the construction of a multi-use trail bridge over TH 101. Regional and Local Project Benefits Roadway Safety • Reduce crashes to the greatest extent possible.• Add turn lanes to provide safer turning movements at intersections.• Improve sight lines by eliminating sharp curves and steep grades.• Add a multi-use trail to improve pedestrian safety.• Reduce driveway access to highway. Capacity • Accommodate anticipated population and employment growth in the region by increasing traffic capacity.• Help alleviate traffic pressure off TH 169 when the Minnesota River floods other river crossings. Recreation • Construction of over two miles of multi-use trails along the corridor.• Addition of a multi-use trail bridge for the Three Rivers Park District’s MN River Bluffs LRT Regional Trail over TH 101.• Multi-use trail connection to Scott County’s trail system and the DNR’s Minnesota Valley State Trail.• This recreational trail connection is included in both the Carver County and Chanhassen trail master plans. Environment • Runoff from the corridor area is causing major erosion problems along the bluff and ravines and is jeopardizing some home sites. The proposed storm sewer system will address erosion problems by collecting runoff and directing it away from the bluff and drainage ravines.• Proposed stormwater ponds will provide the detention and treatment of stormwater that is directly discharging into the Minnesota River.• The existing TH 101 bridge over Bluff Creek will be removed. State of Minnesota • The state will benefit once TH 101 is improved as the jurisdiction is transferred from the State of Minnesota to Carver County for future operations and maintenance, consistent with the rest of the corridor. More information can be found on the project website at www.ci.chanhassen.mn.us/101gap REDUCE BLINDTRAIL X-ING TRAFFICGROWTHMULTI-USETRAIL BLIND INTERSECTION AHEAD 15MPH 13 % POPULATIONINCREASE Trunk Highway 101 (TH 101)Turnback Improvements Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61) TH 101 from Pioneer Trail to Flying Cloud Drive is in need of improvements due to safety concerns andcapacity constraints. It is the last section of TH 101 that needs to be improved south of TH 5. With theimprovements currently being constructed along Flying Cloud Drive and at the TH 101 River Crossing,this section of TH 101 will see more traffic and potential problems. Roadway Improvements Pioneer Trail (CSAH 14) toFlying Cloud Drive (CSAH61) More information can be found on the project website at www.ci.chanhassen.mn.us/101gap Safety Issues: This project addresses neededimprovements to TH 101, and will solve present-day safety issues and future roadway concerns. Blind Intersections Numerous blind intersectionsexist along the corridor. Sharp Curves Sharp curves are attributed to “loss-of-control” type crashes that are prevalentalong the corridor. Steep Grades The roadway has a 13% grade going down the bluff causing frequent closures in winter. What is a turnback project? The State Highway Jurisdictional Transfer Program or “turnback” is a mechanism to better serve the public by assigning roads to the jurisdictions best suited to effectively and efficiently operate them. For example, a low priority road on the state system is typically given higher priority on the county system. Occasionally the opposite is true and the public is better served when a road under local jurisdiction is transferred to the state system. Highways transferred from state to county or city jurisdiction often become part of the state aid system, so transfers typically include funding for improvements prior to the transfer. Is there a local match for this project? – YES! • MnDOT, Carver County and the City of Chanhassen have equally shared in the cost for completing the Environmental Assessment Worksheet (EAW), and preliminary design and official mapping of the new corridor. The agencies have also partnered to purchase a property along the corridor needed for future right-of-way. • The city will contribute $2.2 million dollars for the reconstruction of TH 101 to help pay for the roadway improvements and also extend public sanitary sewer and water to the area. • Carver County will contribute $1.6 million to the roadway improvements. • MnDOT has programmed State Road Construction Project (SRCP) funds to complete a preservation project along the corridor in the near future. If the project is successfully advanced to 2020, these funds would be reprogrammed for the full reconstruction of TH 101. What is the regional impact of this project if completed? • TH 101 currently has approximately 5,000 trips per day. If TH 101 is improved to four lanes, traffic is anticipated to increase to 23,000 trips per day by 2030. Increasing the capacity of TH 101 will ease congestion on other regional corridors in the future. • Improvements to TH 101 will fully utilize the investment already made with the four-lane TH 101 Minnesota River Bridge project. • Those traveling from Scott County will have an alternative northern connection other than TH 169, and the new roadway may help alleviate traffic congestion from TH 169. Does MnDOT support this project? – YES! • The State of Minnesota will no longer have to spend $36,000 annually to maintain this stretch of roadway. • MnDOT has partnered financially with the City of Chanhassen and Carver County on completing the EAW, preliminary design and official mapping, and property acquisition. • MnDOT has assisted in getting the Metropolitan Council to change the Right-of-way Acquisition Loan Fund (RALF) program to help purchase business parcels to allow for additional acquisitions in the future. • MnDOT has already programmed some funds for the realignment of TH 101. How will the project improve public safety? • The overall accident rates for both minor and major incidents are more than twice the state average for two-lane rural roadways. • “Run-off-the-road” and “loss-of-control” type crashes are prevalent along the corridor. • The roadway has a 13% grade going down the bluff which causes frequent closures in the winter. • The corridor has numerous sharp curves, blind intersections, and poor shoulders, which are not designed to today’s safety standards. More information can be found on the project website at www.ci.chanhassen.mn.us/101gap Frequently Asked Questions REGARDING THE TRUNK HIGHWAY 101(TH 101) RECONSTRUCTION PROJECT What does the project include? • Reconstruction to four lanes of traffic and designed to today’s safety standards. • Additional turn lanes to provide safe turning movements at all intersections and driveways. • Elimination of some driveway access points, thus reducing total intersections along the corridor. • Improvement of sight lines by eliminating sharp curves and steep grades. • An additional multi-use regional trail to improve pedestrian safety and to connect to regional trail corridors. • Construction of a multi-use pedestrian underpass, so pedestrians do not have to cross Highway 101 at Flying Cloud Drive • The addition of a multi-use bridge over TH 101 at the Minnesota River Bluffs LRT Regional Trail. • Construction of two stormwater treatment areas to improve water quality and reduce soil eroison along the bluff. Is there regional support for the project? • Agencies that have supported making improvements to TH 101 include: MnDOT, Carver County, City of Shakopee, City of Eden Prairie, and the Hennepin County Regional Rail Authority. • Many businesses including the largest employers in the Chanhassen and Shakopee area have also submitted letters of support for the project. More information can be found on the project website at www.ci.chanhassen.mn.us/101gap State GO Bond Request $9,000,000 LRIP* or Other Grant ................................TBD State Funds SRC** .......................$6,200,000 State Flex Highway Account ....$12,700,000 City Utility Fund ............................$1,200,000 City Funds ......................................$1,000,000 County Funds................................$1,600,000 $31,700,000 Proposed TH 101 Funding Funding estimates account for inflation,assuming a 2020 construction year. *Local Road Improvement Project **State Road Construction Programs TH 101 Location Map CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Ordinance 631: Arbor Glen ­ PUD Amendment Section CONSENT AGENDA Item No: D.4. Prepared By Bob Generous, AICP, Planning Department File No: PC 2018­06 PROPOSED MOTION “The City Council approves the ordinance amending the Arbor Glen Planned Unit Development – Residential District regulations and adopts the Findings of Fact.” Council approval requires a Majority Vote of the entire council. SUMMARY Consider an amendment to the Arbor Glen Planned Unit Development (PUD) design standards regarding permissible lot coverage and driveway locations for property located at the southwest corner of Highway 101 and Lyman Boulevard and zoned Planned Unit Development­Residential (PUD­R). Applicant/Owner: Golf Lakes Condos, LLC. BACKGROUND The Planning Commission held a public hearing on February 20, 2018 to review the proposed amendment.  The Planning Commission voted 4 ­ 0 to recommend approval of the amendment.  There were no issues or concerns for the change. The Planning Commission minutes for February 20, 2018 are attached to this report. DISCUSSION The proposed amendment reallocates development intensity to the 18 lots approved with the project. The applicant has stated that this lot coverage will accommodate all the building footprints, porch areas, and driveways within the development. It also allows driveways to be located within five feet of the side property line. Given the reduced building front and side yard setbacks, driveways are forced closer to side property lines than is permitted by code. RECOMMENDATION Staff recommends that City Council approve the amendment to the Arbor Glen Planned Unit Development ordinance. CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectOrdinance 631: Arbor Glen ­ PUD AmendmentSectionCONSENT AGENDA Item No: D.4.Prepared By Bob Generous, AICP, PlanningDepartment File No: PC 2018­06PROPOSED MOTION“The City Council approves the ordinance amending the Arbor Glen Planned Unit Development – ResidentialDistrict regulations and adopts the Findings of Fact.”Council approval requires a Majority Vote of the entire council.SUMMARYConsider an amendment to the Arbor Glen Planned Unit Development (PUD) design standards regarding permissiblelot coverage and driveway locations for property located at the southwest corner of Highway 101 and LymanBoulevard and zoned Planned Unit Development­Residential (PUD­R). Applicant/Owner: Golf Lakes Condos, LLC.BACKGROUNDThe Planning Commission held a public hearing on February 20, 2018 to review the proposed amendment.  ThePlanning Commission voted 4 ­ 0 to recommend approval of the amendment.  There were no issues or concerns forthe change.The Planning Commission minutes for February 20, 2018 are attached to this report.DISCUSSIONThe proposed amendment reallocates development intensity to the 18 lots approved with the project. The applicanthas stated that this lot coverage will accommodate all the building footprints, porch areas, and driveways within thedevelopment. It also allows driveways to be located within five feet of the side property line. Given the reducedbuilding front and side yard setbacks, driveways are forced closer to side property lines than is permitted by code.RECOMMENDATION Staff recommends that City Council approve the amendment to the Arbor Glen Planned Unit Development ordinance. ATTACHMENTS: Ordinance 631 PC Staff Report Arbor Glen Minutes from February 20, 2018 PC Meeting 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. 631 AN ORDINANCE AMENDING CHAPTER 20 OF THE CHANHASSEN CITY CODE, THE CITY'S ZONING ORDINANCE, BY REZONING CERTAIN PROPERTY THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: Section 1. Chapter 20 of the Chanhassen City Code, the City's zoning ordinance, is hereby amended by rezoning from Agricultural Estate District (A-2) to Planned Unit Development – Residential (PUD-R), for property within the Arbor Glen development, with the following legal description: All Lots, Blocks and Outlots of Arbor Glen Addition, except Outlot E, Carver County, Minnesota. Section 2. The rezoning of this property incorporates the following development design standards: a. Intent The purpose of this zone is to create a villa-style housing development, PUD Residential zone. The use of the PUD zone is to allow for more flexible design standards while creating a higher quality and more-sensitive proposal. All utilities are required to be placed underground. Except as modified by the Arbor Glen development standards, the development must comply with the Residential Low and Medium Density District, RLM. b. Permitted Uses The permitted uses within the neighborhood shall be 18 homes and appropriate accessory structures. Low-intensity neighborhood-oriented accessory structures to meet daily needs of residents may include bus shelter, development signage, garden, gazebo, maintenance shed, picnic shelter, permanent open space, playground equipment, public or private art or trails. c. Lot Requirements Minimum Lot Size: 5,000 square feet Minimum Frontage: 50 feet at building setback Minimum Depth: 95 feet 2 d. Setbacks The PUD ordinance requires setbacks from roadways and exterior property lines. The following table displays those setbacks. Standards Highway 101 and Lyman Blvd. 50 feet Perimeter Project Lot Lines 50 feet Gas Pipeline 20 feet from easement Front - Interior private street 25 feet to curb; side yard (street) 10 feet to curb Side Lot Line 6 feet Hard Surface Coverage Maximum 2,940 square feet per lot * Driveway side yard setback 5 feet Wetland: Buffer and buffer setback 20 feet and 30 feet Bluff Creek Primary zone boundary 40 feet Building Height 35 feet *The entire development, including the private street and outlots, may not exceed 25 percent hard coverage. Section 3. The zoning map of the City of Chanhassen shall not be republished to show the aforesaid zoning, but the Clerk shall appropriately mark the zoning map on file in the Clerk's Office for the purpose of indicating the rezoning hereinabove provided for in this ordinance, and all of the notations, references, and other information shown thereon are hereby incorporated by reference and made a part of this ordinance. Section 4. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this 26th day of February, 2018, by the City Council of the City of Chanhassen, Minnesota. Todd Gerhardt, City Manager Denny Laufenburger, Mayor CHANHASSEN PLANNING COMMISSION REGULAR MEETING FEBRUARY 20, 2018 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, John Tietz, Nancy Madsen, and Steve Weick MEMBERS ABSENT: Mark Undestad and Mark Randall STAFF PRESENT: Kate Aanenson, Community Development Director; and Bob Generous, Senior Planner PUBLIC PRESENT: Rob Martinson 8679 Flamingo Drive Matt Englund 160 Choctaw Circle Greg Hawks 1806 Colonial Lane Sid Levin 2841 Tanagers Lane Bethany Collins 8465 Mission Hills Lane Jennifer Chou 1471 Camden Ridge Matt Eklo 3360 Bavaria Road Mike McGonagill 2451 Hunter Drive PUBLIC HEARING: ARBOR GLEN: CONSIDER A PUD AMENDMENT REGARDING PERMISSIBLE LOT COVERAGE AND DRIVEWAY LOCATIONS. Generous: Thank you Chairman, commissioners. Planning Case 2018-03 is a public hearing for an amendment to an existing planned unit development. The property’s located, the applicant is Golf Lakes Condos Limited Liability Company and it’s to amend the PUD standards to permit additional coverage on the individual lots and also to assign a smaller side yard setback for driveways in this district. The site is located at the southwest corner of Lyman Boulevard and Great Plains Boulevard. It was, it’s total site is 8.49 acres. The development permits villa style homes which are sort of like a detached townhouse development. Total hard cover within the entire project is limited to 25 percent. The final plat was approved on July 24, 2017. At that time the City approved an 18 lot subdivision and the plans and specifications and development contract for that. This reduced the number of lots that were approved from 21 to 18. Outlot D was created as part of the final plat to accommodate a storm water pond on the property outside of the Bluff Creek corridor and outside of any of the wetland buffer. And then Outlot E was enlarged to include all the wetland buffer that was being required by the watershed district to meet their storm water requirements. As part of the preliminary plat, which was approved on July 11, 2016, 21 lots were approved. As you can see from the design this roadway, while still Chanhassen Planning Commission – February 20, 2018 2 being private was a little bit longer and extending down to the south and it had two smaller forks that were approved. Preliminary approved with that. The 21 lots also had a variance for Lots 1 and 2 on the west side to permit a smaller perimeter setback. As part of the preliminary plat it was pointed out that there was storm water issues that needed to be resolved prior to the final plat approval. Additionally the wetland buffer issues had to be resolved because the wetland buffers were extending up into the lots on the south side of the development. The proposed amendment accounts for the reduction from 21 to 18 lots and reapportions the hard cover within the development. It goes, increases by 350 square feet for individual lot. While these will be higher than 25 percent on the individual lot basis the overall development still remains under the 25 percent hard cover. Additionally this has a 6 foot side yard setback. However our ordinance requires a 10 foot setback for driveways and so it was impractical for them to meet those standards with the house design given that they only had a 25 foot setback from the street to where the house could be built so we’re reducing that side yard setback. And because of the redesign the loss of the 3 of the lots. The 2 lots on the west side no longer require a variance so that element is removed from the PUD standards completely. Those are all the changes in the PUD. Otherwise everything else remains the same. Staff is recommending approval of the amendment to the Arbor Glen PUD design standards and adoption of the Findings of Fact and Recommendation. With that I’d be happy to answer any questions. Aller: Any questions of staff at this time? Commissioner Weick. Weick: Page 3. Section B. The setbacks. Does the driveway side yard setback at, sorry, at 5 feet replace the side lot line setback at 6 feet? And how are those different? Generous: Just for the driveway. Weick: How come we wouldn’t make it 6 feet? Why doesn’t 6 feet work? I guess it’s, because we must have amended the side lot line from 10 to 6 originally. Generous: Yeah as part of the original PUD. Weick: And then we’re saying even from the 6 we need another. Generous: They want to go down the 1 foot more for their driveway on the front. Weick: Just on the driveway. Generous: Just on the driveway. The house is. Weick: That’s why we have two separate lines. Aanenson: Correct. Chanhassen Planning Commission – February 20, 2018 3 Weick: Okay. That’s it. Aller: Commissioner Madsen. Madsen: So with this redrawing are the lots now totally outside of the wetland buffer? Generous: Yes they are. Madsen: Okay, thank you. Aller: Any questions? Thank you. At this point in time we’ll allow the applicant to come forward and make it’s presentation. Welcome sir, if you could state your name and address and representational capacity that would be great. Matt Eklo: My name is Matt Eklo. I’m representing the owner tonight. I don’t really have a whole lot I guess you know. Again just kind of what Bob…basically what Bob said. You know we had to reduce our lots from 21 down to 18 and then with some of our house designs on the driveways because they’re offset to the one side and they aren’t centered on the houses it, our roof lines will still be at the 6 foot but the driveways will encroach a little bit and so that’s why we’re asking for the 5 foot variance on the driveways. Aller: As a result of the reduction and numbers are the homes themselves larger in square foot? Matt Eklo: No. No. Our plans are, floor plans and designs stay the same. Aller: So your modification is strictly to the driveway and the location of the driveway? Matt Eklo: Yep. Yep. Aller: Any additional questions? Tietz: I just have one. It looks like a better site solution than you had the first time with the reduction of 3 lots. Matt Eklo: Yeah. Tietz: It seems to flow better and. Matt Eklo: Yeah, yeah. Tietz: It looks like your site drainage is going to work better even between the units and how the site lays out. Chanhassen Planning Commission – February 20, 2018 4 Matt Eklo: Yeah. It did. Tietz: It was a tough solution with 21. Matt Eklo: Yeah. Tietz: And pushing out towards 101 so. Matt Eklo: Yeah. Yeah those Lots 1 and 2 there on that west side of the street would have just been. Tietz: By those little dead head roads on the other end off that, that was difficult so yeah this is a better solution for that site. Now have you begun to rip some frost already? Matt Eklo: No we haven’t. Tietz: But there’s a Cat on site isn’t there? Matt Eklo: Yeah that’s the earth working company’s equipment they left there last fall because they. Tietz: So that’s been there for. Matt Eklo: Yep it’s been there since end of November, first part of December whenever they. Tietz: Okay. I should be more observant. Aller: At least we know you went and visited. Tietz: I did. Aller: Great. Matt Eklo: Thank you very much. Aller: Okay with that we’ll open up the public hearing portion of this item. Again this an opportunity for any individual here to go ahead and come forward and state their name and address and any comments, concerns, questions they might have regarding the project before us. Seeing no one come forward I will close the public hearing. Open it up for commission discussion. I love the fact that it goes to Commissioner Madsen’s question about the setbacks and whether or not they’re in the bluff district and the fact that they’re entirely out was something that I’m very encouraged by and the fact that there is less density in the number of units is again encouraging and the fact that they, when they modified this it was to a small degree Chanhassen Planning Commission – February 20, 2018 5 it was really a design situation and not something where they were just trying to increase the hard cover which could have caused additional problems so I think all in all is a better design and better project and I’ll be voting for it. Any other comments? Then I’ll entertain a motion. Madsen: I can make a motion. Aller: Commissioner Madsen. Madsen: The Chanhassen Planning Commission recommends approval of the amendment, the ordinance amending the Arbor Glen Planned Unit Development Residential District regulations and approves the Findings of Fact and Recommendation. Aller: I have a motion. Do I have a second? Weick: Second. Aller: I have a valid motion and a second. Any further discussion? Madsen moved, Weick seconded that the Chanhassen Planning Commission recommends the City Council approves the ordinance amending the Arbor Glen Planned Unit Development-Residential District regulations and approves the Findings of Fact and Recommendation. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Aller: Motion carries unanimously. CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Resolution 2018­19: Approve Purchase of 2018 CIP Vehicles & Equipment Section CONSENT AGENDA Item No: D.5. Prepared By Charlie Siegle, Equipment Superintendent File No: PW­016III PROPOSED MOTION “The City Council authorizes purchase of 2018 vehicles and equipment.” Council approval requires a Simple Majority Vote of members present. BACKGROUND Annually, the city considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance. It has been the city’s practice to replace this equipment before major repairs are required. All of these vehicles are used on a daily basis and have to be reliable to maintain appropriate city services. Vehicles to be replaced are showing signs of wear and it is appropriate to replace these vehicles to present a good image to the public. The city’s fleet continues to go past the normal replacement age of 10 years for most vehicles. It is important to replace these units that are more than 10 years old at this time. DISCUSSION BUILDING DEPARTMENT – PICK UP The 2005 pick up (#601) to be replaced is 13 years old and has 113,000 miles. This vehicle is used by the Building Department for inspections. The body, oil pan, and brake lines are very rusty and will need repair in the near future. This truck would be sold on auction with an estimated resale value of $2,500. PARKS DEPARTMENT – PICK UP WITH PLOW The 2005 pick up (#405) to be replaced is 13 years old. This pick up is in fair condition. Staff would like to keep this truck and replace a 1995 pick up (#415) that is rusted and has low oil pressure. This truck would be sold on auction with an estimated value of $1,500­$2,000. PARKS DEPARTMENT –  MOWER The 2004 Toro 580D (#455) to be replaced is 14 years old. This mower has 5,900 hours on it and cuts grass seven CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectResolution 2018­19: Approve Purchase of 2018 CIP Vehicles & EquipmentSectionCONSENT AGENDA Item No: D.5.Prepared By Charlie Siegle, Equipment Superintendent File No: PW­016IIIPROPOSED MOTION“The City Council authorizes purchase of 2018 vehicles and equipment.”Council approval requires a Simple Majority Vote of members present.BACKGROUNDAnnually, the city considers replacement of vehicles and equipment that have reached their average life expectancy andare showing signs of needing major maintenance. It has been the city’s practice to replace this equipment before majorrepairs are required. All of these vehicles are used on a daily basis and have to be reliable to maintain appropriate cityservices. Vehicles to be replaced are showing signs of wear and it is appropriate to replace these vehicles to present agood image to the public.The city’s fleet continues to go past the normal replacement age of 10 years for most vehicles. It is important toreplace these units that are more than 10 years old at this time.DISCUSSIONBUILDING DEPARTMENT – PICK UPThe 2005 pick up (#601) to be replaced is 13 years old and has 113,000 miles. This vehicle is used by the BuildingDepartment for inspections. The body, oil pan, and brake lines are very rusty and will need repair in the near future.This truck would be sold on auction with an estimated resale value of $2,500.PARKS DEPARTMENT – PICK UP WITH PLOWThe 2005 pick up (#405) to be replaced is 13 years old. This pick up is in fair condition. Staff would like to keep thistruck and replace a 1995 pick up (#415) that is rusted and has low oil pressure. This truck would be sold on auctionwith an estimated value of $1,500­$2,000.PARKS DEPARTMENT –  MOWER The 2004 Toro 580D (#455) to be replaced is 14 years old. This mower has 5,900 hours on it and cuts grass seven hours a day, five days a week in the summer. The mower will be sold at auction at an estimated value of $5,000. FLEET DEPARTMENT – PICK UP The 1995 pick up (#151) is 23 years old and is getting very rusty. This truck is used for service calls and picking up parts. This pick up will be sold at auction at an estimated value of $1,500­$,2000. BIDS & QUOTES BUILDING DEPARTMENT – PICK UP (EQ­015) 2018 GMC 1500 4x4 (plus tax, license, registration)$23,237.73 Strobe light and mount $ 588.00 Total $23,825.73 Budget Amount $30,000.00 PARKS DEPARTMENT – PICK UP WITH PLOW (EQ­100) 2018 GMC 2500HD 4x4 (plus tax, license, registration)$27,711.87 Strobe Light and Mount $ 588.00 Western Pro Plus Snow Plow $ 5,717.00 Total $34,016.87 Budget Amount $37,000.00 PARKS DEPARTMENT – MOWER (EQ­104) Toro Groundsmaster 5900 with Canopy $91,476.80 Total $91,476.80 Budget Amount $92,000.00 FLEET DEPARTMENT – PICK UP (EQ­132) 2018 GMC 1500 4x4 (plus tax, license, registration)$23,149.73 Strobe Light and Mount $ 588.00 Total $23,737.73 Budget Amount $30,000.00 RECOMMENDATION It is recommended that the City Council approve the bids for the purchase of these vehicles and equipment. ATTACHMENTS: Resolution CIP Sheets 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 26, 2018 RESOLUTION NO: 2018-19 MOTION BY: SECONDED BY: A RESOLUTION APPROVING 2018 VEHICLE & EQUIPMENT PURCHASES PW016III WHEREAS, annually, the City considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance; and WHEREAS, it has been the City’s practice to replace vehicles and equipment that is over 10 years old and before major repairs are required; and WHEREAS, the following purchases are included in the 2018 CIP: BUILDING DEPARTMENT – PICK UP (EQ-015) 2018 GMC 1500 4x4 (plus tax, license, registration) $23,237.73 Strobe light and mount $ 588.00 Total $23,825.73 Budget Amount $30,000.00 PARKS DEPARTMENT – PICK UP WITH PLOW (EQ-100) 2018 GMC 2500HD 4x4 (plus tax, license, registration) $27,711.87 Strobe Light and Mount $ 588.00 Western Pro Plus Snow Plow $ 5,717.00 Total $34,016.87 Budget Amount $37,000.00 PARKS DEPARTMENT – MOWER (EQ-104) Toro Groundsmaster 5900 with Canopy $91,476.80 Total $91,476.80 Budget Amount $92,000.00 FLEET DEPARTMENT – PICK UP (EQ-132) 2018 GMC 1500 4x4 (plus tax, license, registration) $23,149.73 Strobe Light and Mount $ 588.00 Total $23,737.73 Budget Amount $30,000.00 2 NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby approves the above-referenced 2018 Vehicle and Equipment purchases. Passed and adopted by the Chanhassen City Council this 26th day of February, 2018. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT Capital Improvement Prograrr 2078 thru 2022 City of Chanhassen, MN Project # EQ-015 Project Name Light Duty Trucks:Community Dev. Expenditures Department MqiorEquipment Contrct Paul Oehme Type Vehicles Ueeful Llfe Unassigred Crtegory CommunityDovetopment Priorlty n/a Total These purchases are consistent with the Vehicle R accommodate the time frames established by Hcnncpin County and thc Stati of Minnesota Coopirative Furchasing progam. 18 - #601 2005 Dodge Dakota -#607 2007 GMC Canyon - #61I 2008 GMC Canyon vehiclesareusedtopIovidcbuildinginspection; Vehicles 31,000 Frior I-"''@ Tcfal Prior f-]Tioool Total Total Funding Sources 20r8 Futuref$ml Totsl Futurt r-m6l Total Capital Replacement 30,000 30,000 Fund 94,000 94,000 purchaseswillincludealimitedwarantyandwillreducetheannua1maintena". 21 Account#l 400-41074704 Account #2 Account #3 Account rl4 2018 30p00 Capital Improvement Program 2Al8 thru 2022 City of Chanhassen, MN Project # EQ-100 Project Name Light Duty Trucks - Parks Prior Expenditures 20r8 2019 2021 Deprrtment MajorEquipment Contect Paul Ochme Type Vchicles Useful Life Cetegory Park Priority n/a I I I I I I I I I @oflightan'trucksintheparksdepartment.ThesevehiclesarepurchasedusingtheStateofMinnesota l8 - #405 2005 Chevrolet 3500 4x4 pickup with plow 19 - #403 2006 Chevrolet 4x4 with plow 0 - #401 2004 Chevrolet 4x4 | -#4A2 2004 Chcvrolet4x4 req vehicie"37,000 'I otal Prior Funding Sources Total 37,000 38,000 35,ooo 36,000 12,0@ 188,000 2018 2019 Total frlsoool g:ftrft5::j,*37,000 Tofal I I I I I I I I I I 32 Account#l 40041204704 Account #2 38,000 Total 1SSp00 2022 36,000 Capital Improvement Program 2018 thru 2022 City of Chanhassen, MN Project # EQ-I04 Projecl Name Mower Replacement - Park Expenditures 2018 Department Major Equipment Contact Paul Oehme 'Iypc Equipment Uscful Life Category Park Priority n/a 2018 - 2004 Toro 580D (#455) 19 -2003 Toro 4000D (#454) - 2009 Toro Groundsmaster 5900 (#450) City had 4 high-production grounds mowers. Each machine is used dailyduring the growing scason and needs to be in good working ln2012, the City replaced two 325D mowers with one large Toro 4000 mower. It is anticipated that staffwill be able to mow just as with one large mower. 92,000 Prior r-'-,1T;4ffi1 'l'otal Prior fzTdoodl Total Funding Sources 2018 2019 2021 Total Capilal Replacement Equipment Fund 92,000 92,000 70,000 98,@0 260,000 33 Account#1 400-00004705 Account #2 260,000 C apital lmprovement Program 2018 thru 2022 City of Chanhassen, MN Proiect# EQ-132 Proi€ct Nrmc Fleet Vehicles AccountHl 4004120-4704 Account #2 Depsrtmcnt Mtjot Equipm€nt Contrct Paulochmc Iyp. vchicles Usrftll Life cit gory Publio works Priority aAccouni#3 in the fleet depa.nment are used vehicles for service and other public works l8 - #l5l 1995 Chevrolet l/2 ton pickup I ' #155 2002 Chevrolel 1,2 ton pickup vehicles will average 19 years old when thoy are replaccd. They arc bccoming rusty and unreliable. Erpenditures 2018 2019 2020 2021 2022 Total Vehicles 30 000 32,000 62,000 Totsl 30,00 32,000 6a'000 Totul Replacement ent Fund Capilal 38 2018 2019 2020 202r 2022 Tot l CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Resolution 2018­20: Approve Labor Agreement with Local 49 International Union of Operating Engineers Section CONSENT AGENDA Item No: D.6. Prepared By Chelsea Petersen, Assistant City Manager File No: ADM 318 PROPOSED MOTION “The Chanhassen City Council approves the labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers.” Council approval requires a Simple Majority Vote of members present. BACKGROUND The City of Chanhassen and Local 49 International Union of Operating Engineers (IUOE), have concluded negotiations for a successful labor agreement for 2018. Changes to employment based on the labor agreement include: Contract duration – one year agreement, January 1, 2018 through December 31, 2018; A two­hour minimum for call outs at one and one­half time; The labor agreement maintains all other terms and conditions of employment including: Wages: continuation of current pay for performance compensation plan, including a 2% overall salary range adjustment in accordance with other city staff; Insurance: continuation of current plans and contributions in accordance with other city staff. RECOMMENDATION The proposed labor agreement between the City of Chanhassen and Local 49 IUOE is consistent with direction from City Council for labor negotiations . Local 49 IUOE membership has approved the 2018 Labor Agreement. Increased contract costs are included in the approved 2018 budget. Therefore, staff recommends adoption of the attached resolution approving the 2018 labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers. CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectResolution 2018­20: Approve Labor Agreement with Local 49 International Union of OperatingEngineersSectionCONSENT AGENDA Item No: D.6.Prepared By Chelsea Petersen, Assistant CityManager File No: ADM 318PROPOSED MOTION“The Chanhassen City Council approves the labor agreement between the City of Chanhassen and Local 49International Union of Operating Engineers.”Council approval requires a Simple Majority Vote of members present.BACKGROUNDThe City of Chanhassen and Local 49 International Union of Operating Engineers (IUOE), have concludednegotiations for a successful labor agreement for 2018. Changes to employment based on the labor agreement include:Contract duration – one year agreement, January 1, 2018 through December 31, 2018;A two­hour minimum for call outs at one and one­half time;The labor agreement maintains all other terms and conditions of employment including:Wages: continuation of current pay for performance compensation plan, including a 2% overall salary rangeadjustment in accordance with other city staff;Insurance: continuation of current plans and contributions in accordance with other city staff.RECOMMENDATIONThe proposed labor agreement between the City of Chanhassen and Local 49 IUOE is consistent with direction fromCity Council for labor negotiations . Local 49 IUOE membership has approved the 2018 Labor Agreement. Increasedcontract costs are included in the approved 2018 budget. Therefore, staff recommends adoption of the attached resolution approving the 2018 labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers. ATTACHMENTS: Resolution Proposed Labor Agreement CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: July 24, 201February 26, 20178 RESOLUTION NO: 2018-XX7- 51 MOTION BY: McDonald SECONDED BY: Tjornhom RESOLUTION APPROVING THE 2017 2018 LABOR AGREEMENT BETWEEN THE CITY OF CHANHASSEN AND LOCAL 49 INTERNATIONAL UNION OF OPERATING ENGINEERS WHEREAS, the 2017 2018 Labor Agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers, is hereby approved by the City Council of Chanhassen, effective January 1, 2017 2018 through December 31, 20172018. NOW THEREFORE, BE IT RESOLVED that the Chanhassen City Council authorizes the Mayor and City Manager to sign the agreement. Passed and adopted by the City Council of the City of Chanhassen this 24th 26th day of JulyFebruary, 20172018. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT Laufenburger None None McDonald Ryan Tjornhom Campion Formatted: Superscript PROPOSED LABOR AGREEMENT BETWEEN THE CITY OF CHANHASSEN And INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 AFL-CIO January 1, 2018 through December 31, 2018 1 ARTICLE 1. PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Chanhassen hereinafter called the EMPLOYER, and Local No. 49, International Union of Operating Engineers, AFL-CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT’S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of empl oyment for the duration of this AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE 2 - RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for all employees in the job classifications listed below who are public employees within the meaning of Minn. Stat. §179A.03, Subdivision 14 excluding supervisory, confidential and all other employees: Leads Technicians, Mechanics and Heavy Equipment Operators Operators 2.2 Limited Term Appointments: Up to five (5) employees employed by the EMPLOYER on a limited term basis for no more than 120 work days per calendar year, either in a full-time or part-time capacity (more than 14 hours per week), will be paid at a rate determined solely by the EMPLOYER for the term of their employment and shall not be eligible for any wages, benefits, or other provisions of this Labor Agreement. ARTICLE 3 – DEFINITIONS 3.1 UNION: The International Union of Operating Engineers, Local No. 49, AFL-CIO. 3.2 EMPLOYER: The City of Chanhassen. 3.3 UNION MEMBERS: Members of the International Union of Operating Engineers, Local No. 49, AFL-CIO. 3.4 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.5 BASE PAY RATE: The employee’s hourly rate exclusive of any special allowances. 2 3.6 CALL BACK: Return of an employee to a specified work site to perform assigned duties at the express authorization of the Employer at a time other than a scheduled shift. An extension of or an early report to a scheduled shift is not a call back. 3.7 IMMEDIATE FAMILY: Means children, stepchildren, parents, siblings, grandparents, parent’s in-law, children-in-law, grandparents-in-law, or such other persons as the City Manager deems appropriate. 3.8 DAYS: Unless otherwise indicated, mean the Employer’s regular business days. 3.9 PROMOTION: A change of an employee from a position to a position in a higher grade within the bargaining unit. 3.10 TRANSFER: A change of employee from one (1) position to another position, in the same grade within the bargaining unit. 3.11 Regular Employee: Any employee hired for a position and has successfully completed the first six months of the probation period. 3.12 PROBATION PERIOD: Six (6) months of continuous employment, or other time period required by the City Manager, during which a newly hired or promoted regular employee must demonstrate fitness for the duties of the assigned position. 3.13 RESIGNATION IN GOOD STANDING: An employee leaving service with the Employer after giving a two (2) week written notice, providing the employee has not been discharged for misconduct. 3.14 CITY: The City of Chanhassen. ARTICLE 4 – UNION SECURITY In recognition of the Union as the exclusive representative: 4.1 The Employer shall deduct from the wages of Employees who authorize such deductions in writing an amount necessary to cover monthly Union dues, or “fair share” deduction as provided by Minnesota Statutes §179A.06, Subd. 3, if the Employee elects not to become a member of the Union. Such monies shall be remitted as directed by the Union. 4.2 The Union may designate two (2) employees from the bargaining unit to act as Stewards and shall inform the Employer in writing of such choice. 4.3 The Employer agrees to make space available on the Employer bulletin board for the posting of official Union notice(s) and announcements. 4.4 The Union agrees to indemnify and hold harmless the Employer against any claims, suits, order, or judgments brought or issued against the Employer under the provisions of this article. 4.5 All employees who have completed thirty (30) calendar days of employment shall become members of the Union and shall maintain their membership in good standing. “In good 3 standing,” for the purpose of this Agreement, is defined as the payment of a standard initiation fee and standard regular monthly and or administrative dues uniformly required as a condition of acquiring or retaining membership in the Union. ARTICLE 5 – EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all personnel, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6 – SAVINGS CLAUSE 6.1 This Agreement is subject to the law. In the event that any provision of this Agreement shall be held to be contrary to the law by a Court of competent jurisdiction or administrative agency from whose final judgment or decree no appeal is made within the time provided, or is contrary to a federal or state administrative ruling or is found to be in violation of legislation or administrative regulations, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provisions shall be renegotiated upon written request of either party. ARTICLE 7 – EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 7.1 A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representative. The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the employee and the Union representative have notified and received the approval of the designated supervisor and would not be detrimental to the work programs of the Employer. The Union representative may be allowed access to the facilities for grievance investigation with advance notice and approval of the designated supervisor. 7.4 Procedure. Grievances, as defined by Section 8.1, shall be resolved in conformance with the following procedure: 4 Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within ten (10) calendar days after such alleged violation has occurred, present such grievance to the Employer-designated Step 1 representative. At this step, the grievance shall be presented in writing. The Employer-designated Step 1 representative will discuss and give an answer, in writing, to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it was based, the provision or provisions of the Agreement allegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated Step 1 representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union in writing and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer’s Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative’s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. Any grievance unresolved in Step 2 and appealed in Step 3 within ten (10) calendar days may be submitted to the Minnesota Bureau of Mediation Services for mediation services. A grievance not resolved in Step 3 may be appealed in writing to Step 4 by the Union within ten (10) calendar days. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to arbitration. The Union and the Employer will endeavor to select a mutually acceptable arbitrator to hear and decide the grievance. If the Union and the Employer are unable to agree on an arbitrator, they may request, from the Director of the Bureau of Mediation Services, a list of qualified arbitrators. The parties will alternately strike names from the list of arbitrators until only one (1) name remains. The remaining arbitrator will hear and decide the grievance. If the parties are unable to agree on who will strike the first name the question will be decided by the flip of a coin. 7.5 Arbitrator’s Authority. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the issue(s) submitted by the Employer and the Union in writing and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator’s decision shall be submitted to both parties in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator’s interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. 5 The fees and expenses for the arbitrator’s services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. One (1) Union steward shall receive their regular wages for the time spent in the actual arbitration proceeding, if during regular work hours. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. Waiver: If a grievance is not presented within the time limits set forth above, it shall be considered “waived”. If a grievance is not appealed to the next step within the specific time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer’s last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that Step and immediately appeal the grievance to the next Step. The time limit in each Step may be extended by mutual agreement of the Employer and the Union. Election of Remedies. If, as a result of the EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 arbitration of Article 8 or a procedure such as: Civil Service, Veteran’s Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article 8 the grievance is not subject to the arbitration procedure as provided in St ep 4 of Article 8. The aggrieved employee shall indicate in writing which procedure is to be utilized – Step 4 of Article 8 or another appeal procedure – and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 3 of Article 4. An employee pursuing a remedy pursuant to a statute under the jurisdiction of the United States Equal Employment Opportunity Commission is not precluded from also pursuing an appeal under the grievance procedure of this Agreement. If a court of competent jurisdiction rules contrary to the ruling in EEOC v. Board of Governors of State Colleges and Universities, 957 F.2d 424 (7th Cir.), cert denied, 506 U.S. 906, 113 S. Ct. 299 (1992), or if Board of Governors is judicially or legislatively overruled, this paragraph shall be immediately null and void and shall be deleted from this Agreement. ARTICLE 8 – DISCIPLINE 8.1 The Employer will discipline employees for just cause only. 8.2 Written reprimands, notices of suspensions, notices of demotion and notices of discharge which are to become part of an employee’s personnel file will be read and acknowledged by signature of the employee. Employees and the Union will receive a copy of such reprimands and/or notices. 8.3 An employee(s) will not be required to participate in an investigatory interview by the EMPLOYER where the information gained from the interview could lead to the discipline of the employee(s) unless the employee(s) is given the opportunity to have a union representative present at the interview to act as a witness for the employee(s). 6 8.4 Grievances relating to this article shall be initiated by the Union at Step 2 of the grievance procedure under Article 8 of this Agreement. ARTICLE 9 – SAFETY 9.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. 9.2 An Employee in the bargaining unit will be appointed to serve on the City Safety Committee. ARTICLE 10 – WORK SCHEDULES 10.1 The sole authority in work schedules is the Employer. The normal work day shall be eight (8) hours. The normal work week shall be forty (40) hours, Monday through Friday. 10.2 Service to the public may require the establishment of regular work shifts, normal work days or regular work weeks for some Employees on a daily, weekly, seasonal, or annual basis other than the regular work shift, normal work day or regular work week. The Employer will give fourteen (14) calendar days advance notice to the Employees affected by the establishment of regular work shifts, normal work days or regular work weeks different from the Employee’s normal Monday through Friday work day, regular work shift or regular work week. 10.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal work day be scheduled to work more than eight (8) hours, however, each Employee has an obligation to work overtime or callbacks if requested unless emergency circumstances prevent the Employee from so working. 10.4 Regular Employees working a straight 8 hour shift shall have one (1) thirty (30) minute paid break approximately midpoint of their working shift, with the exception of off-site training. ARTICLE 11 – OVERTIME PAY 11.1 Overtime is defined as work performed at the express authorization of the Employer in excess of the regularly scheduled shift (except for shift changes) or more than forty (40) hours within a seven (7) day period. Overtime time work will be paid at one and one-half (1-1/2) times the employee’s regular rate of pay. 11.2 Compensatory Time: Employees shall be permitted to accumulate compensatory time in lieu of overtime compensation up to a maximum of 160 hours. All accumulated compensatory time over forty (40) hours will be paid to the employee no later than the last pay period in November of each year. ARTICLE 12 – ON CALL AND CALL BACK PAY 12.1 On Call. An employee assigned to the Utilities Division who is assigned to be on-call for Utilities-related emergencies shall receive twenty dollars ($20.00) per day. Additionally, said 7 employee shall receive a payment equivalent to two (2) hours pay at their regular rate of pay for on-call duties on Saturday; a payment equivalent to two (2) hours pay at their regular rate of pay for on-call duties on Sunday; and a payment equivalent to four (4) hours pay at their regular rate of pay for on-call duties on an observed holiday, regardless of whether the observed holiday falls on a weekday or weekend. 12.2 Call Back Pay. An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two hours pay at time and one-half (1- 1/2) the regular rate of pay. ARTICLE 13 – SENIORITY 13.1 Seniority will be determined by an employee’s length of continuous full-time service with the Employer and shall be posted in an appropriate location. 13.2 Seniority will be the determining criterion for layoffs when all job-relevant qualification factors are equal. 13.3 Seniority will be the determining criterion for recall when the job relevant qualifications factors are equal. Recall rights under this provision will continue for twelve (12) months after lay off. Recalled Employees shall have (10) working days after notification of recall by registered mail at the Employee's last known address to report to work or forfeit all recall rights. 13.4 Employer shall determine the positions which are to be laid off: A. In the event of a layoff, the Employer shall lay off the least senior employee(s) in the effected position and Division. B. An employee who is to be laid off may exercise their seniority, to displace (bump) the least senior employee in a lower class in which the employee is qualified. C. Part-time employees, limited term appointment employees and seasonal/temporary employees in the effected position and Division shall be laid off before any full-time employees in the effected position and Division. ARTICLE 14 - JOB VACANCIES 14.1 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 15 – PROBATIONARY PERIOD 15.1 All newly hired or rehired Employees will serve a six (6) month probationary period. The six (6) month probationary period may be extended by the City Manager for an additional three (3) months. At any time during the probationary period, a newly hired or rehired employee may be terminated at the sole discretion of the Employer. 8 15.2 Employees who are promoted to a higher classification will serve a six (6) month probationary period. 15.3 At any time during the promotional probationary period a promoted Employee may be returned to the Employee's previous position at the sole discretion of the Employer. ARTICLE 16 – COMPENSATION 16.1 Rates of Pay: Employees covered by this Agreement shall be compensated in accordance with the Salary Ranges marked “Appendix A” attached hereto and made a part of this Agreement. Employees' wage rates effective January 1, 2018 were determined utilizing the City's pay for performance Compensation Plan. ARTICLE 17– VACATIONS 17.1 Vacation leave may be used only to the extent that it is earned. The amount of vacation leave available to regular full-time Employees shall be earned according to the following schedule for employees hired prior to December 31, 2011: YEARS OF SERVICE ACCRUAL RATE 0 - 5 year 12 working days per year 6 - 10 year 17 working days per year 11-15 year 19 Working days per year 16 -20 year 22 working days per year 21 or more years 27 working days per year The amount of vacation leave available to regular full-time Employees shall be earned according to the following schedule for employees hired after December 31, 2011: YEARS OF SERVICE ACCRUAL RATE 0 - 5 year 12 working days per year 6 - 10 year 15 working days per year 11-15 year 17 Working days per year 16 -20 year 19 working days per year 21 or more years 22 working days per year 17.2 Maximum accrual of vacation leave shall not exceed two times the employee's earned vacation for the year. 17.3 Service recognition awards shall be paid in accordance with City policies. ARTICLE 18 –SICK LEAVE 18.1 All regular full-time Employees shall earn sick leave at the rate of eight (8) hours sick leave per month. Sick leave may be used only to the extent that it is earned. Accrual of sick leave time is capped at 600 hours. Employees that have more than 600 hours of accumulated sick leave time will have one-half of those hours over 600 hours deposited in the employee's Health Care Savings Plan in accordance with City policy. 9 18.2 Sick leave may be used for an employee’s own illness or injury or that of an immediate family member. Employees claiming sick leave may be required to provide evidence in the form of a letter from the attending doctor of the adequacy of the reason for an employee’s absence during the time for which sick leave is granted. 18.3 Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer may choose to be paid the difference between the employee's normal net take home pay (i.e., regular wage less mandatory deductions) and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days, deducted from the employee's sick leave, vacation, or other accumulated benefits. ARTICLE 19 – BEREAVEMENT LEAVE 19.1 Funerals: A maximum of three (3) days of sick leave may be taken in the event of death of the employee’s spouse or death in the Employee’s immediate family. An additional seven (7) days of sick leave may be taken upon written approval of the City Manager. ARTICLE 20 – LEAVES OF ABSENCE 20.1 Leaves of absence shall be governed by current City policy and current law. ARTICLE 21 - INSURANCE 21.1 The Employer shall contribute the same amount as that contributed for the City’s non -union employees, toward the group health, dental, health savings account (HSA) and life insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. ARTICLE 22 – HOLIDAYS 22.1 Observed Holidays. Holidays include the following: New Year’s Day …………………………………. January 1 Martin Luther King Day …………………………. Third Monday, January President’s Day ………………………………….. Third Monday, February Memorial Day ……………………………………. Last Monday, May Independence Day ……………………………… July 4 Labor Day ……………………………………….. First Monday, September Columbus Day…………………………………… Fourth Friday in November Veteran’s Day …………………………………… November 11 Thanksgiving Day ………………………………. Fourth Thursday, November Christmas Day ………………………………….. December 25 For Employees whose normal work schedule is Monday through Friday, the holiday days which fall on a Saturday will be observed the preceding Friday. Those which fall on a Sunday will be observed the following Monday. 22.2 Regular full-time Employees shall be paid at their regular rate of pay for each of the observed holidays. 10 ARTICLE 23 – UNIFORMS 23.1 Clothing and safety shoe allowance for a full-time regular Employee shall be $375 per year upon presentation of a itemized receipt and in accordance with City policy. 23.2 Employees may be issued a City cellular phone in accordance with City policy. Employees who provide their personal cell phone number to the City in lieu of a City issued cellular phone shall be reimbursed $30 per month. ARTICLE 24 – TUITION REIMBURSEMENT 24.1 Employees may be reimbursed for educational expenses when the education is relevant to the position of employment at the sole discretion of the Employer. To be eligible for reimbursement, the employee must first have prior approval from the City Manager and present proof of completion with a passing grade. Classes or programs must be approved in advance. 24.2 For graduate and undergraduate courses and technical school courses or certificates, the courses must be directly related to the employee’s present position; or courses or programs must be directly related to a reasonable promotional opportunity in the same field of work as present position. If the employee separates from employment within two (2) years of the date of the last class, the Employee must reimburse the City on a pro-rata basis for all expenses paid for by the City within that two year period. 24.3 Employees under this agreement will be reimbursed for expenses incurred during conference attendance including travel, meals and registration fees. ARTICLE 25 – WAIVER 25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 25.2 The Parties mutually acknowledge that during the discussions which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically refer red to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation or either or both parties at the time this contract was negotiated or executed. ARTICLE 26 – DURATION 11 26.1 This Agreement shall be in effect from January 1, 2018 and shall remain in effect until December 31, 2018 thereafter unless either party gives notice as may be required by State Statute of their desire to amend this Agreement. IN WITNESS WHEREOF, the parties hereto have set their signatures. CITY OF CHANHASSEN INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 ______________________________ __________________________________ Business Manager _______________________________ __________________________________ Business Representative __________________________________ Date: __________________________ Date:____________________________ 12 APPENDIX “A” January 1, 2018 Salary Ranges Titles Minimum Midpoint Maximum Leads $ 29.40 $ 36.75 $ 44.10 Technicians, Mechanics, Heavy Equipment Operator $ 24.30 $ 30.37 $ 36.45 Operators $ 22.09 $ 27.61 $ 33.14 13 June 23, 2017 Chelsea Petersen Assistant City Manager City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Dear Ms. Petersen: This letter will confirm the agreement that the City of Chanhassen and IUOE Local 49 reached in conjunction with the negotiations of the collective bargaining agreement. In the event: 1. The City intends to hire a new employee in the bargaining unit above the applicable range minimum; and 2. The newly hired employee will be placed at a rate higher than an existing bargaining unit employee in the same classification, The City will notify the Union. The City will meet and confer with the Union if requested by the Union. Sincerely, Raymond Donohoe CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Award of Quote, Purchase of Picnic Shelters for Prairie Knoll Park, Sunset Ridge Park and Manchester Park Section CONSENT AGENDA Item No: D.7. Prepared By Adam Beers, Park Superintendent File No: RA­299 Prairie Knoll Park, RA­298 Sunset Ridge Park, RA­665 Manchester Park PROPOSED MOTION “The City Council awards the quote from Northland Recreation in the amount of $56,522 for the purchase of park picnic shelters at Prairie Knoll Park, Sunset Ridge Park and Manchester Park." Council approval requires a Simple Majority Vote of members present. SUMMARY This year’s park and trail capital improvement budget contains $80,000 for the installation of covered picnic shelters in two parks and $125,000 for the construction of Manchester Park. These budgets will include the purchase of the shelters, installation, concrete foundations/sidewalks, and playground equipment for Manchester Park. The picnic shelter structures will serve as central gathering locations for organized activities and events and provide shelter from inclement weather.  The addition of these shelters will fill a void in the city’s park and recreation infrastructure to help ensure that our park system remains a strong element in our mission to provide for today while planning for the future. These improvements are scheduled to be completed by early summer. The following quotes were received, and are within the anticipated capital improvement budget. Bidder Total Cost Northland Recreation $56,522 Midwest Playscapes $56,876 Minnesota Wisconsin Playground Inc.No Response RECOMMENDATION On January 23, 2018 the Park and Recreation Commission unanimously recommended that the City Council award the 2018 picnic shelter quote to Northland Recreation in the amount of $56,522. Funds for the project are included in the 2018 Capital Improvement Program. CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectAward of Quote, Purchase of Picnic Shelters for Prairie Knoll Park, Sunset Ridge Park andManchester ParkSectionCONSENT AGENDA Item No: D.7.Prepared By Adam Beers, Park Superintendent File No: RA­299 Prairie Knoll Park, RA­298Sunset Ridge Park, RA­665 Manchester ParkPROPOSED MOTION“The City Council awards the quote from Northland Recreation in the amount of $56,522 for the purchase of parkpicnic shelters at Prairie Knoll Park, Sunset Ridge Park and Manchester Park."Council approval requires a Simple Majority Vote of members present.SUMMARYThis year’s park and trail capital improvement budget contains $80,000 for the installation of covered picnic shelters intwo parks and $125,000 for the construction of Manchester Park. These budgets will include the purchase of theshelters, installation, concrete foundations/sidewalks, and playground equipment for Manchester Park. The picnicshelter structures will serve as central gathering locations for organized activities and events and provide shelter frominclement weather.  The addition of these shelters will fill a void in the city’s park and recreation infrastructure to helpensure that our park system remains a strong element in our mission to provide for today while planning for the future.These improvements are scheduled to be completed by early summer.The following quotes were received, and are within the anticipated capital improvement budget.Bidder Total CostNorthland Recreation $56,522Midwest Playscapes $56,876Minnesota Wisconsin Playground Inc.No ResponseRECOMMENDATIONOn January 23, 2018 the Park and Recreation Commission unanimously recommended that the City Council award the 2018 picnic shelter quote to Northland Recreation in the amount of $56,522. Funds for the project are included in the 2018 Capital Improvement Program. ATTACHMENTS: Park Shelter Quotes Location Plan Sheets Manchester Park Plan PK &T ­ 120 PK & T ­ 135 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 Tel: (763) 541-4800 Fax: (763) 541-1700 Project # 01694-830 January 9, 2018 graphic scale 0’10’20’N Manchester Park 3,800 sf PLAY AREA Master Plan STAIRS TO TRAIL GRILL TRASH RECEPTACLE PORTABLE TOILET PAD BOLLARD FENCE SEPARATION graphic scale 0’10’20’ N PARK SIGN WATER TREATMENT PLANT RETAINING WALL SEATING 24’ HEXAGON SHELTER Capital Improvement Program City of Chanhassen, MN Contact Todd Hoffman 2018 2022 thru Department Park & Trail Improvements Description Installation of covered park shelters in parks to serve as central gathering locations, provide shelter from inclement weather and provide a meeting location for activities and events. 2018 - Sunset Ridge Park and Prairie Knoll Park Project #PK&T-120 Priority n/a Justification This initiative will fill a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong element in our mission of providing for today while planning for the future. Budget Impact/Other This will add minimal annual operations impact. Useful LifeProject Name Neighborhood Park Picnic Shelter Initiative Category Park Type Improvement Account #2 Account #1 400-4008-4706 Total Project Cost:$500,000 Account #4 Account #3 Total2018 2019 2020 2021 2022Expenditures 80,00080,000Construction 80,000 80,000Total Prior 420,000 Total Total2018 2019 2020 2021 2022Funding Sources 80,00080,000General Fund Surplus 80,000 80,000Total Prior 420,000 Total Capital Improvement Program City of Chanhassen, MN Contact Todd Hoffman 2018 2022 thru Department Park & Trail Improvements Description Purchase and installation of the parks first playground structure, playground border and wood fiber resilient surfacing and a picnic shelter. Project #PK&T-135 Priority n/a Justification The property for Manchester Park was purchased in 2005 to accommodate both a municipal water treatment plant and small neighborhood park. Budget Impact/Other Additional park maintenance duties will be added to the weekly park maintenance department schedule. Useful Life 25 years Project Name Manchester Park Playground and Picnic Shelter Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$125,000 Account #4 Account #3 Total2018 2019 2020 2021 2022Expenditures 125,000125,000Construction 125,000 125,000Total Total2018 2019 2020 2021 2022Funding Sources 125,000125,000Park Dedication Fund 125,000 125,000Total CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Fire Department Update­December 2017 Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.1. Prepared By Don Johnson, Fire Chief File No: N/A DISCUSSION Fire Department Staffing Staffing is at 39 of 45 paid on­call firefighters. The seven new probationary firefighters have completed Firefighter 1 and are able to respond to all calls within the city. The next phase of training started after the holiday break and includes Hazardous Materials Operations.  The fire department has opened the application process for 2018 with an anticipated start date of June 11, 2018. Fire Department Response The fire department responded to 56 calls for service in December and ended the year with 753 total calls for service. This is a 9.1% increase over the past two years. End­of­year information will be provided in the Fire Department Annual Report later in 2018. Significant calls included the following: 30 EMS calls with 3 Motor Vehicle Accidents On December 5, the fire department responded to waterflow alarm at Summerwood that was subsequently determined to be a sprinkler controlled fire resulting in the death of the apartment occupant. Monthly Training Training that occurred since my last update: Emergency Medical Response Training Annual Safety Training (Bloodborne Pathogens, Lockout Tag Out, Cancer Prevention, and Slip/Fall Protection) Other Activities On December 10, I assisted Chaska Fire with fire ground command re­certification training. On December 11, I provided annual SCBA training for the Chanhassen Utilities department. On December 22 & 23, crews attended the wake and funeral of a Mayer Firefighter killed in Line of Duty CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectFire Department Update­December 2017SectionFIRE DEPARTMENT/LAWENFORCEMENT UPDATE Item No: F.1.Prepared By Don Johnson, Fire Chief File No: N/ADISCUSSIONFire Department StaffingStaffing is at 39 of 45 paid on­call firefighters. The seven new probationary firefighters have completed Firefighter 1and are able to respond to all calls within the city. The next phase of training started after the holiday break andincludes Hazardous Materials Operations. The fire department has opened the application process for 2018 with an anticipated start date of June 11, 2018.Fire Department ResponseThe fire department responded to 56 calls for service in December and ended the year with 753 total calls for service.This is a 9.1% increase over the past two years. End­of­year information will be provided in the Fire DepartmentAnnual Report later in 2018.Significant calls included the following:30 EMS calls with 3 Motor Vehicle AccidentsOn December 5, the fire department responded to waterflow alarm at Summerwood that was subsequentlydetermined to be a sprinkler controlled fire resulting in the death of the apartment occupant.Monthly TrainingTraining that occurred since my last update:Emergency Medical Response TrainingAnnual Safety Training (Bloodborne Pathogens, Lockout Tag Out, Cancer Prevention, and Slip/Fall Protection)Other ActivitiesOn December 10, I assisted Chaska Fire with fire ground command re­certification training. On December 11, I provided annual SCBA training for the Chanhassen Utilities department. On December 22 & 23, crews attended the wake and funeral of a Mayer Firefighter killed in Line of Duty Death. I also assisted with coordinating the event the morning of the funeral. On January 5, an Engine and a Command Vehicle covered calls for Eden Prairie Fire so they could attend their annual holiday banquet. On January 3 – 5, the truck committee traveled to Appleton Wisconsin to complete the pre­construction portion of the ladder replacement. On January 9, I attended the SouthWest Joint Chiefs Meeting. Several command staff attended the Carver County Chiefs Meeting on January 18.  FIRE MARSHAL UPDATE Current Projects under development: Target has been approved for remodel plans with an addition of a liquor sales area. Remodel and Fire Alarm Plans have been reviewed and approved. Tentative start date in the next month. Initial building plans for the Venue apartment building have been reviewed and approved with some changes. Final plan approval in the near future once resubmitted. Lifetime Fitness remodel and addition to the massage area is underway, with an initial walk­through completed by Fire Marshal. An annual building inspection was also completed on the same date. Sprinkler plans reviewed and approved for the new West Water Treatment Plant. No inspections completed as of yet. Ongoing remodel project at Emerson, several sprinkler­related inspections completed. Occupancy to new reception entry area given. New LaMettrey’s repair garage/storage garages nearing completion. Several sprinkler and fire alarm inspections completed. Several space remodel projects at CSM for new and existing tenants 18600­18900 Lake Drive East. Final occupancy given to the following: Frenchies Nail Salon, 464 Lake Drive New small grocery store at 406 West 78th Street. Remodel of IDI Distributors, 8303 Audubon Road Tweet Dental, 7845 CenturyBoulevard Public Education Several winter­related and public education pieces posted to city website, Twitter, and Facebook Venmar Air Exchanger Recall Kidde Fire Extinguisher Recall Thin Ice Safety Information A Hands­Only CPR and AED program is being offered to area businesses and organizations. Several upcoming classes are scheduled to be completed. This program increases awareness of sudden cardiac arrest and institutes a simplistic, yet effective means of early CPR and defibrillation to increase the chance of survival of a sudden cardiac arrest victim. Fire Investigations Fire Investigation into the structure fire at 6781 Chaparral Lane completed. Fire was ruled accidental in nature. Fire Investigation into the structure fire at 545 Lake Drive completed. Fire resulted in one fatality. Fire was ruled accidental in nature. ATTACHMENTS: Graphs and Tables Customer Care Responses CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Fire Department Update­January 2018 Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.2. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Fire Department Update for January 2018. DISCUSSION Fire Department Staffing Staffing is at 39 of 45 paid on call firefighters. On February 5, a new recruit firefighter started employment with the fire department.  Firefighter Weidman is a licensed firefighter with 10 years of career experience.  He will be completing a brief mentoring period and responding to calls immediately.  The current probationary firefighters are working through the Hazardous Materials curriculum with several more weeks of academy ahead of them.  One recruit resigned on February 6th.  The fire department has opened the application process for 2018 with anticipated start date of June 11, 2018. Fire Department Response The fire department responded to 71 calls for service in January. Significant calls included: 35 EMS calls with 4 Motor Vehicle Accidents Two (2) Fire Responses: Wash Machine on Fire on Mary Jane Circle Mutual Aid assist to Minnetonka Fire Monthly Training Training that occurred since my last update: OSHA Required Safety Training January 29th, Annual Meeting with Guest Speaker Chief Greg Hayes EMS Training Incident Command Systems training with officer group CITY COUNCIL STAFF REPORTMonday, February 26, 2018SubjectFire Department Update­January 2018SectionFIRE DEPARTMENT/LAWENFORCEMENT UPDATE Item No: F.2.Prepared By Don Johnson, Fire Chief File No: SUMMARYFire Department Update for January 2018.DISCUSSIONFire Department StaffingStaffing is at 39 of 45 paid on call firefighters. On February 5, a new recruit firefighter started employment with the firedepartment.  Firefighter Weidman is a licensed firefighter with 10 years of career experience.  He will be completing abrief mentoring period and responding to calls immediately.  The current probationary firefighters are working throughthe Hazardous Materials curriculum with several more weeks of academy ahead of them.  One recruit resigned onFebruary 6th. The fire department has opened the application process for 2018 with anticipated start date of June 11, 2018.Fire Department ResponseThe fire department responded to 71 calls for service in January. Significant calls included:35 EMS calls with 4 Motor Vehicle AccidentsTwo (2) Fire Responses:Wash Machine on Fire on Mary Jane CircleMutual Aid assist to Minnetonka FireMonthly TrainingTraining that occurred since my last update:OSHA Required Safety TrainingJanuary 29th, Annual Meeting with Guest Speaker Chief Greg HayesEMS Training Incident Command Systems training with officer group Other Activities Assist to Richfield Fire Department as a panel member on company officer promotional testing Assist to Eden Prairie Fire Department as a panel member on an Assistant Fire Chief promotional process Attended the Carver County Chiefs Meeting on January 18.  Attended Minnesota State Fire Chiefs Association Board Retreat at Camp Ripley on January 27. Assist to Mdewakanton Public Safety with an Engine Company and Commander for Superbowl Concert on February 3 Hosted the Minnesota State Fire Chiefs Association Conference Committee meeting at the fire station on February 8. Attended several Emergency Management Courses attending the Governor’s Emergency Management Conference the week of February 12. Staffed several additional evenings of duty crew over the Superbowl weekend for city coverage and party at Paisley Park on February 1. Fire Marshal Update Inspections and Construction Frenchies Nails 464 Lake Dr Suite 110 – final inspections and certificate of occupancy given. Currently open for business. CSM 18781 Lake Dr E – final inspections and occupancy given for remodel of warehouse and office space for The Bernard Group Lamettry’s second building final and occupancy given. Auto repair space is till empty but tenants have moved into several of the garage spaces. Several occupancy and sprinkler inspections completed for spaces a AutoMotorplex storage garages. Plan reviews completed and approved Remodel at Target and addition of liquor store Apartments for The Venue project Mission Hills Senior Living Pulte Townhome Project Annual Inspections Annual Inspections underway and have been completed for most daycare centers. Focusing the annual inspections on the highest priority occupancies such as daycares, schools, hotels, and rental properties during the first phase of inspections. Fire Inspections No fire inspections for this month were completed. ATTACHMENTS: January Tables CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Law Enforcement Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.3. Prepared By Eric Kittelson, Liuetenant­Carver County Sheriff's Office File No: N/A SUMMARY Report on monthly and year­end stats, training update and community relations update.  The 2018 city Policing Work Plan will be discussed as well as an introduction of staff assigned to the city for 2018. ATTACHMENTS: Law Enforcement Update Memo Activity Description December 2017 Stats January 2018 Stats Year End 2017 Stats Chanhassen 2018 Policing Work Plan CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Resolution 2018­21: Award of Bid for 2018A General Obligation Utility Improvement Bonds in the amount of $3.595M Section NEW BUSINESS Item No: I.1. Prepared By Greg Sticha, Finance Director File No: ADM 323 PROPOSED MOTION Staff recommends that the City Council award the bid for the General Obligation Bonds Series 2018A, to the low bidder, (to be announced at the meeting). Council approval requires a Simple Majority Vote of members present. BACKGROUND The issuance of this bond will be the third and final issuance of debt for the construction of the West Water Treatment Plant. Total anticipated cost will most likely be just over $17 million. This issuance will account for $3,595,000 of the debt needed for the new facility.  Last week, Standard & Poor’s conducted a review process to determine the city’s bond rating. The results of that rating reaffirmed the “AAA” rating received in past bond issuances. Representatives from Ehlers & Associates will be available to discuss the sale of the bonds at the meeting. Staff will bring all documentation, including the resolution to award the bid, to the meeting that evening. RECOMMENDATION Staff recommends that the City Council award the bid for the General Obligation Water Revenue Bonds, Series 2018A to the lowest bidder. ATTACHMENTS: Resolution Sale Day Report Proposal Form 10551515v1 EXTRACT OF MINUTES OF A MEETING CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA HELD: FEBRUARY 26, 2018 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Chanhassen, Carver and Hennepin Counties, Minnesota, was duly held at the City Hall on February 26, 2018, at 7:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of $3,595,000 General Obligation Water Revenue Bonds, Series 2018A. The following members were present: and the following were absent: Member ________________ introduced the following resolution and moved its adoption: RESOLUTION NO. 2018-20 RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $3,595,000 GENERAL OBLIGATION WATER REVENUE BONDS, SERIES 2018A, AND PLEDGING NET REVENUES FOR THE SECURITY AND PAYMENT THEREOF A. WHEREAS, the City Council of the City of Chanhassen, Minnesota (the "City") has heretofore determined and declared that it is necessary and expedient to issue $3,595,000 General Obligation Water Revenue Bonds, Series 2018A (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapter 475 and Section 444.075, to finance various water utility system improvements (the "Project"); and B. WHEREAS, the City owns and operates a municipal water utility system (the "System") and a municipal sanitary sewer utility system (the "Sewer System"), as separate revenue producing public utilities; and C. WHEREAS, the net revenues of the System are pledged to the payment of the City's outstanding (i) $5,920,000 original principal amount of General Obligation Bonds, Series 2011A, dated October 6, 2011; (ii) $3,720,000 original principal amount of General Obligation Water Revenue Refunding Bonds, Series 2011B, dated October 6, 2011; (iii) $3,630,000 original principal amount of General Obligation Water Revenue Bonds, Series 2016B, dated December 29, 2016; and (iv) $10,000,000 original principal amount of General Obligation Water Revenue Bonds, Series 2017A, dated February 1, 2017 (collectively, the "Outstanding Water Bonds"); and D. WHEREAS, the net revenues of the System and the Sewer System are pledged to the payment of the City's outstanding (i) $1,245,000 original principal amount of General Obligation Water and Sewer Revenue Bonds, Series 2012A, dated November 15, 2012; and (ii) $6,370,000 original principal amount, of which a portion was designated the "System Portion" of the General Obligation Bonds, Series 2016A, dated March 3, 2016 (together, the "Outstanding Water and Sewer Bonds"); and 10551515v1 2 E. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by Ehlers; and F. WHEREAS, the proposals set forth on Exhibit A attached hereto were received by the Finance Director, or designee, at the offices of Ehlers at 10:00 A.M. on the date hereof, pursuant to the Preliminary Official Statement, dated February 15, 2018, established for the Bonds; and; and G. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: 1. Acceptance of Offer. The proposal of _____________________________ _______________________ (the "Purchaser"), to purchase the Bonds in accordance with the Preliminary Official Statement, at the rates of interest hereinafter set forth, and to pay therefor the sum of $______________, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Finance Director is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts. 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds shall be dated March 15, 2018, as the date of original issue, shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount 2019 2025 2020 2026 2021 2027 2022 2028 2023 2029 2024 2030 All dates are inclusive. As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bonds. 10551515v1 3 (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. 10551515v1 4 (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than fifteen calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (c) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. 10551515v1 5 (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 11. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 10. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Purpose. The Bonds shall provide funds to finance the Project. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds. The City covenants that it shall do all things and perform all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2019, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Year Interest Rate Maturity Year Interest Rate 2019 2025 2020 2026 2021 2027 2022 2028 2023 2029 2024 2030 5. Redemption. All Bonds maturing on February 1, 2027, and thereafter, shall be subject to redemption and prepayment at the option of the City on February 1, 2026, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be 10551515v1 6 prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds not more than sixty (60) days and not fewer than thirty (30) days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6. Bond Registrar. Bond Trust Services Corporation, in Roseville, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12. 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: 10551515v1 7 UNITED STATES OF AMERICA STATE OF MINNESOTA CARVER AND HENNEPIN COUNTIES CITY OF CHANHASSEN R-_______ $_________ GENERAL OBLIGATION WATER REVENUE BOND, SERIES 2018A Interest Rate Maturity Date Date of Original Issue CUSIP ___% February 1, 20__ March 15, 2018 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: THE CITY OF CHANHASSEN, CARVER AND HENNEPIN COUNTIES, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2019, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of Bond Trust Services Corporation, in Roseville, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system 10551515v1 8 pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2027, and thereafter, shall be subject to redemption and prepayment at the option of the City on February 1, 2026, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds not more than sixty (60) days and not fewer than thirty (30) days prior to the date fixed for redemption. Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear interest on the specified redemption date, provided funds for their redemption have been duly deposited. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of the Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $3,595,000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on February 26, 2018 (the "Resolution"), for the purpose of providing money to finance improvements to the water system of the Issuer. This Bond is payable out of the General 10551515v1 9 Obligation Water Revenue Bonds, Series 2018A Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; that the Issuer has covenanted and agreed with the Holders of the Bonds that it will impose and collect charges for the service, use and availability of its municipal water system (the "System") at the 10551515v1 10 times and in amounts necessary to produce net revenues, together with other sums pledged to the payment of the Bonds, adequate to pay all principal and interest when due on the Bonds; and that the Issuer will levy a direct, annual, irrepealable ad valorem tax upon all of the taxable property of the Issuer, without limitation as to rate or amount, for the years and in amounts sufficient to pay the principal and interest on the Bonds as they respectively become due, if the net revenues from the System, and any other sums irrevocably appropriated to the Debt Service Account are insufficient therefor; and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Chanhassen, Carver and Hennepin Counties, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its City Manager, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the resolution mentioned within. Bond Trust Services Corporation Roseville, Minnesota. as Bond Registrar By Authorized Signature Registrable by: BOND TRUST SERVICES CORPORATION Payable at: BOND TRUST SERVICES CORPORATION CITY OF CHANHASSEN, CARVER AND HENNEPIN COUNTIES, MINNESOTA /s/ Facsimile Mayor /s/ Facsimile City Manager 10551515v1 11 ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - _________________ as custodian for ________________________ (Cust) (Minor) under the _______________________________ Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto _____________________________________________________ the within Bond and does hereby irrevocably constitute and appoint _________________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:_____________ _____________________________________________ Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ (Include information for all joint owners if the Bond is held by joint account.) 10551515v1 12 8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of the City by the signatures of its Mayor and City Manager and be sealed with the seal of the City; provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate seal has been omitted. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of the officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and, by inserting as the date of registration in the space provided, the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of March 15, 2018. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. 10551515v1 13 All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Finance Director is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of the Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12) on the Bond and for all other purposes whatsoever whether or not the Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby created a special fund to be designated the "General Obligation Water Revenue Bonds, Series 2018A Fund" (the "Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained 10551515v1 14 in the manner herein specified until all of the Bonds and the interest thereon have been fully paid. The Operation and Maintenance Account heretofore established by the City for the System shall continue to be maintained in the manner heretofore provided by the City. All moneys remaining after paying or providing for the items set forth in the resolution(s) establishing the Operation and Maintenance Account shall constitute or are referred to as "net revenues" until the Bonds have been paid. There shall be maintained in the Fund the following separate accounts to which shall be credited and debited all income and disbursements of the System as hereinafter set forth. The Finance Director of the City and all officials and employees concerned therewith shall establish and maintain financial records of the receipts and disbursements of the System in accordance with this resolution. In such records there shall be established accounts or accounts shall continue to be maintained as the case may be, of the Fund for the purposes and in the amounts as follows: (a) Construction Account. To the Construction Account there shall be credited the proceeds of the sale of the Bonds less any amount paid for the Bonds in excess of the minimum bid. From the Construction Account there shall be paid all costs and expenses of the Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. Any balance remaining in the fund after completion of the costs shall be transferred to the Debt Service Account. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) the net revenues of the System not otherwise pledged and applied to the payment of other obligations of the City, in an amount, together with other funds which may herein or hereafter from time to time be irrevocably appropriated to the account sufficient to meet the requirements of Minnesota Statutes, Section 475.61 for the payment of the principal and interest of the Bonds; (ii) any collections of all taxes which may hereafter be levied in the event the net revenues and other funds herein pledged to the payment of the principal and interest on the Bonds are insufficient therefor; (iii) all funds paid for the Bonds in excess of the minimum bid; (iv) all funds remaining in the Construction Account after completion of the Project and payment of the costs thereof; (v) all investment earnings on funds held in the Debt Service Account; and (vi) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The amount of any surplus remaining in the Debt Service Account when the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61, Subdivision 4. The moneys in the Debt Service Account shall be used solely to pay the principal of and interest on the Bonds or any other bonds hereafter issued and made payable from the Fund. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account or the Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which 10551515v1 15 under then applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16. Excess Net Revenues. Net revenues in excess of those required for the foregoing may be used for any proper purpose. 17. Sufficiency of Net Revenues; Coverage Test. It is hereby found, determined and declared that the net revenues of the System, together with the net revenues of the Sewer System, are sufficient in an amount to pay when due the principal and interest on the Outstanding Water and Sewer Bonds and a sum at least five percent in excess thereof. It is hereby found, determined and declared that the net revenues of the System are sufficient in amount to pay when due the principal of and interest on the Bonds and on the Outstanding Water Bonds and a sum at least five percent in excess thereof, and the net revenues of the System are hereby pledged on a parity lien with the Outstanding Water and Sewer Bonds and the Outstanding Water Bonds and shall be applied for that purpose, but solely to the extent required to meet, together with other pledged sums, the principal and interest requirements of the Bonds. As used herein the term net revenues means the gross revenues derived by the City from the operation of the System, including all charges for service, use, availability, and connection to the System, and all monies received from the sale of any facilities or equipment of the System or any by-products thereof, less all normal, reasonable, or current costs of owning, operating, and maintaining the System. Excess net revenues of the System in excess of those required for the foregoing may be used for any proper purpose. Nothing contained herein shall be deemed to preclude the City from making further pledges and appropriations of the net revenues of the System for the payment of other or additional obligations of the City, provided that it has first been determined by the City Council that the estimated net revenues of the System will be sufficient in addition to all other sources, for the payment of the Bonds and such additional obligations and any such pledge and appropriation of the net revenues of the System may be made superior or subordinate to, or on a parity with the pledge and appropriation herein. 18. Covenant to Maintain Rates and Charges. In accordance with Minnesota Statutes, Section 444.075, the City hereby covenants and agrees with the Holders of the Bonds that it will impose and collect charges for the service, use, availability and connection to the System at the times and in the amounts required to produce net revenues adequate to pay all principal and interest when due on the Bonds. Minnesota Statutes, Section 444.075, Subdivision 2, provides as follows: "Real estate tax revenues should be used only, and then on a temporary basis, to pay general or special obligations when the other revenues are insufficient to meet the obligations". 10551515v1 16 19. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall cease, to the extent permitted by law. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 20. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Bonds. 10551515v1 17 (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within thirty days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 21. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such occurrence. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and City Manager of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 10551515v1 18 22. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 23. Certificate of Registration. The City Manager is hereby directed to file a certified copy of this resolution with the County Auditor of Carver County, Minnesota, and with the Director of Property Tax and Public Records of Hennepin County, Minnesota, together with such other information as the County Auditor and the Director shall require, and to obtain from the County Auditor and Director the certificates that the Bonds have been entered in the County Auditor's and Director's Bond Registers. 24. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 25. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 26. Tax-Exempt Status of the Bonds; Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (a) requirements relating to temporary periods for investments, (b) limitations on amounts invested at a yield greater than the yield on the Bonds, and (c) the rebate of excess investment earnings to the United States, if the Bonds (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that: (a) the Bonds are issued by a governmental unit with general taxing powers; (b) no Bond is a private activity bond; 10551515v1 19 (c) ninety-five percent or more of the net proceeds of the Bonds are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City); and (d) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Bonds are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 27. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2018 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2018 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 28. Official Statement. The Official Statement relating to the Bonds prepared and distributed by Ehlers is hereby approved and the officers of the City are authorized in connection with the delivery of the Bonds to sign such certificates as may be necessary with respect to the completeness and accuracy of the Official Statement. 29. Payment of Issuance Expenses. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to KleinBank, Chaska, Minnesota, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers. 30. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 10551515v1 20 31. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member _____________ and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 10551515v1 21 STATE OF MINNESOTA COUNTIES OF CARVER AND HENNEPIN CITY OF CHANHASSEN I, the undersigned, being the duly qualified and acting City Manager of the City of Chanhassen, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and the sale of $3,595,000 General Obligation Water Revenue Bonds, Series 2018A. WITNESS my hand on February __, 2018. ________________________________ City Manager 10551515v1 A-1 EXHIBIT A Bid Tabulation [To be supplied by Ehlers & Associates, Inc.] 10551515v1 STATE OF MINNESOTA COUNTY AUDITOR'S CERTIFICATE COUNTY OF CARVER AS TO REGISTRATION I, the undersigned, being the duly qualified and acting County Auditor of Carver County, Minnesota, DO HEREBY CERTIFY that on the date hereof, there was filed in my office a certified copy of a resolution adopted on February 26, 2018, by the City Council of the City of Chanhassen, Minnesota, authorizing the issuance of $3,595,000 General Obligation Water Revenue Bonds, Series 2018A (the "Bonds"), and the Bonds have been entered in my Bond Register. WITNESS my hand and the seal of the County Auditor on ________________, 2018. ____________________________________ County Auditor (SEAL) 10551515v1 STATE OF MINNESOTA DIRECTOR OF PROPERTY TAX AND PUBLIC RECORD'S CERTIFICATE COUNTY OF HENNEPIN AS TO REGISTRATION I, the undersigned, being the duly qualified and acting Director of Property Tax and Public Records of Hennepin County, Minnesota, DO HEREBY CERTIFY that on the date hereof, there was filed in my office a certified copy of a resolution adopted on February 26, 2018, by the City Council of the City of Chanhassen, Minnesota, authorizing the issuance of $3,595,000 General Obligation Water Revenue Bonds, Series 2018A (the "Bonds"), and the Bonds have been entered in my Bond Register. WITNESS my hand and the seal of the Director of Property Tax and Public Records on ________________, 2018. ____________________________________ Director of Property Tax and Public Records (SEAL) 10551515v1 SIGNATURE AND NONLITIGATION CERTIFICATE We, the undersigned, being respectively the duly qualified and acting Mayor and City Manager of the City of Chanhassen, Carver and Hennepin Counties, Minnesota, DO HEREBY CERTIFY that we did, in our official capacities as such officers, sign our own proper names by facsimile signature, attested by the manual signature of a person or persons authorized on behalf of Bond Trust Services Corporation, duly designated by the City Council as Bond Registrar and authenticating agent (the "Bond Registrar"), on the City's $3,595,000 General Obligation Water Revenue Bonds, Series 2018A, dated March 15, 2018, as the date of original issue (the "Bonds"), numbered from R-1 upward, each in the denomination equal to the total principal amount for the Bonds due on the specified maturity date therefor. The Bonds mature on February 1 in the years and amounts and bear interest until paid or discharged as follows: Year Amount Interest Rate Year Amount Interest Rate 2019 2025 2020 2026 2021 2027 2022 2028 2023 2029 2024 2030 WE FURTHER CERTIFY that the signature of Greg Sticha affixed hereto is the true and proper signature of the duly qualified and acting Finance Director of the City. WE FURTHER CERTIFY that we are now and were on the date of signing the Bonds, the duly qualified and acting officers therein indicated, and duly authorized to execute the same, and the Bond Registrar has been duly authorized to act as agent of the City for purposes of authenticating the Bonds by one or more persons signing bonds on behalf of the Bond Registrar, and we hereby ratify, confirm, and adopt our facsimile signatures on the Bonds as the true and proper signatures for the execution thereof. WE FURTHER CERTIFY that the Bonds have been in all respects duly executed for delivery pursuant to authority conferred upon us as such officers; and no obligations other than the Bonds have been issued pursuant to such authority, and that none of the proceedings or records which have been certified to the purchasers of the Bonds or the attorneys approving the same have been in any manner repealed, amended or changed, and that there has been no change in the financial condition of the City or of the facts affecting the Bonds. WE FURTHER CERTIFY that the Official Statement prepared for the issuance of the Bonds as of its date and the date hereof, did not and does not contain any untrue statement of material fact or omit to state any material fact necessary in order to make the statements made therein, in light of the circumstances under which they were made, not misleading. WE FURTHER CERTIFY that there is no litigation pending or, to our knowledge, threatened questioning the organization or boundaries of the City, or the right of any of us to our respective offices, or in any manner questioning our right and power to execute and deliver the 10551515v1 2 Bonds, or otherwise questioning the validity of the Bonds or the pledge of net revenues for the payment of the Bonds and the interest thereon. Dated: March 15, 2018. 10551515v1 3 CITY OF CHANHASSEN, MINNESOTA By: _____________________________ Its Mayor By: _____________________________ Its City Manager 10551515v1 FINANCE DIRECTOR'S RECEIPT I, the undersigned, being the duly qualified and acting Finance Director of the City of Chanhassen, Minnesota, DO HEREBY CERTIFY AND ACKNOWLEDGE that on the date hereof, I received from ____________________ in _____________, _____________, the purchaser of $3,595,000 General Obligation Water Revenue Bonds, Series 2018A, dated March 15, 2018, as the date of original issue, $________________, the purchase price thereof, no interest having accrued thereon to the date hereof, and the Bonds were thereupon delivered to the purchaser. Dated: March 15, 2018. 10551515v1 2 CITY OF CHANHASSEN, MINNESOTA By: _____________________________ Its Finance Director 10551515v1 NONARBITRAGE CERTIFICATE The undersigned are the duly qualified and acting Mayor, City Manager and Finance Director of the City of Chanhassen, Carver and Hennepin Counties, Minnesota (the "Issuer"), charged, either alone or with others, with the responsibility of issuing the $3,595,000 General Obligation Water Revenue Bonds, Series 2018A, dated March 15, 2018, as the date of original issue (the "Bonds"). This Certificate is being executed in accordance with the income tax regulations relating to arbitrage bonds (the "Regulations") and may be relied upon as a certification under Section 1.148-2(b)(2) of the Regulations under Section 148 of the Internal Revenue Code of 1986, as amended (the "Code"). The undersigned, having made an investigation of the facts, circumstances and estimates pertaining to and in connection with the Bonds, hereby certify in good faith and reasonably expect as follows with respect to the Bonds: 1. Purpose; Statement. The proceeds of the Bonds will be used to finance improvements to the municipal water utility system (the "Project"). As of the date hereof, all of the representations and statements of fact contained in the resolution adopted by the City Council on February 26, 2018 (the "Resolution"), relating to the Bonds are true and correct, and nothing has occurred between the date of adoption of the Resolution and the date hereof to cause any expectation or covenant stated in the Resolution to become unlikely or impossible of occurrence or performance, unreasonable or otherwise invalid. 2. Only Issue. No bonds (in addition to the Bonds) (i) are sold or are to be sold at substantially the time as the Bonds, (ii) are sold pursuant to the same plan of financing with the Bonds, and (iii) are reasonably expected to be paid from substantially the same source of funds as the Bonds will be paid. 3. Proceeds and Uses. The Bonds were delivered and paid for on the date of this Certificate. The total sale proceeds received on the sale of the Bonds (i.e. the issue price of the Bonds or the offering price of the Bonds to the public) is $____________, which together with accrued interest ($-0-) and earnings thereon (estimated to be $__________), do not exceed the total of: (a) $___________, estimated total financeable costs of acquisition and betterment of the Project; and (b) $___________, expenses anticipated to be incurred in connection with the issuance of the Bonds, including Underwriting Compensation as defined below; (c) $___________, representing unused bond discount and surplus funds will be returned to the Issuer and deposited in the Debt Service Account hereinafter described. "Underwriting Compensation" is the difference between the amount paid by the underwriter in purchasing the Bonds from the Issuer and the amount of the issue price or reoffering price of the Bonds to the public. 4. Governmental Purposes; No Over-burdening of Tax-Exempt Market. The stated purposes of the Bonds are governmental purposes within the meaning of applicable law and 10551515v1 2 regulations. The "Sale Proceeds" of the Bonds (i.e., the issue price of the Bonds less accrued interest), less any amounts used to pay issuance expenses, together with estimated earnings thereon, will not exceed the estimated dollar cost of financing and constructing the Project less all other funds to be expended for paying such costs. 5. Fund and Accounts. The Bonds are payable from the Issuer's General Obligation Water Revenue Bonds, Series 2018A Fund (the "Fund"), which contains a Construction Account (for the construction of the Project), an Operation and Maintenance Account (for the payment of current operation and maintenance costs) and a Debt Service Account (for payment of debt service on the Bonds). 6. Construction Account: Time Test; Due Diligence Test; Expenditure Test. (a) Costs of Construction and Issuance. The costs of constructing the Project and issuing the Bonds will be paid from the Construction Account in the Fund. The Issuer reasonably expects to satisfy the time test, the due diligence test and the expenditure test as set forth below: (i) Time Test. Substantial binding contracts or commitments for constructing the Project obligating the expenditure of not less than $___________ (five percent of the Net Sale Proceeds (as defined below) of the Bonds) have heretofore been entered into or made or will be entered into or made within six months from the date hereof. "Net Sale Proceeds" is the issue price of the Bonds less the accrued interest and less any Bond proceeds deposited in any reserve fund or account. All such contracts are, or will be, binding obligations of the Issuer. (ii) Due Diligence Test. The acquisition and construction of the Project and the allocation of the Net Sale Proceeds of the Bonds to expenditures has proceeded and will continue to proceed with due diligence to completion. The Project is estimated to be completed by _____________, 20__. (iii) Expenditure Test. Any contract or commitment for the construction of the Project heretofore or hereafter executed has provided or will provide for the acquisition and construction of the Project in less than three years from the date hereof; and proceeds of the Bonds in an amount equal to at least eighty five percent of the Net Sale Proceeds of the Bonds will be spent in paying the cost of the acquisition and construction of the Project within three years from the date hereof. (b) Costs of Issuance; Transfer. The costs of issuing the Bonds will be incurred and paid within three years from the date hereof. Any moneys remaining in the Construction Account after completion of the Project and payment of the costs of issuing the Bonds will be transferred to the Debt Service Account unless transferred to the fund of any other improvement as authorized by law. (c) Investments. The Issuer shall not invest amounts in the Construction Account at a yield materially higher than the yield on the Bonds or in obligations exempt from federal income taxation under Section 103(a) of the Code if and to the extent 10551515v1 3 moneys remain therein after the earlier of (i) construction of the Project is complete or, (ii) three years from the date hereof. 7. Debt Service Account and Operation and Maintenance Account: Funding; Investment Covenants. The principal and interest on the Bonds are payable from the Debt Service Account. The Issuer has covenanted that any sums from time to time held in the Construction Account, the Operation and Maintenance Account as net revenues and expected to be transferred to the Debt Service Account, and the Debt Service Account (or any other account of the City which will be used to pay debt service on the Bonds) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield (after taking into account all temporary periods) shall not be invested at a yield in excess of the applicable yield restrictions imposed by the Regulations on such investments. Besides the Debt Service Account and any sums held in the Operation and Maintenance Account as net revenues and expected to be transferred to the Debt Service Account, there is no other fund or account of cash or securities which the City has set aside and expects to invest or maintain at a yield greater than the yield on the Bonds for the purpose of paying debt service on the Bonds. 8. Debt Service Account: Bona Fide Debt Service Fund; Minor Portion; Temporary Periods; Yield. The Debt Service Account and any balance (the "Holding Account") of net revenues held in the Operation and Maintenance Account and expected to be used to pay debt service on the Bonds are both: (i) a bona fide debt service fund (within the meaning of Section 1.148-1(b) of the Regulations) which is used primarily to achieve a proper matching of revenues and principal and interest payments within each Bond Year and is depleted at least once a Bond Year except for a reasonable carryover amount not to exceed the greater of the earnings on the Debt Service Account for the immediately preceding Bond Year or one-twelfth of principal and interest payments on the Bonds for the immediately preceding Bond Year, and (ii) a sinking fund (within the meaning of Section 1.148-1(c)(2) of the Regulations), and each such function shall be treated for the purposes hereof as if it occurred in a separate account. Amounts deposited in the Debt Service Account and the Holding Account which are to be used to pay debt service on the Bonds within twelve months of their receipt by the Issuer (or which are a reasonable carryover amount with respect thereto) will be invested without regard to yield for a temporary period not longer than thirteen months. Receipts in the Debt Service Account and the Holding Account which will not be used to pay debt service on the Bonds within thirteen months of their receipt will be invested without regard to yield to the extent they do not exceed the "minor portion" of $__________, which is an amount equal to the lesser of $100,000 or five percent of the Sale Proceeds of the Bonds. Sale Proceeds of the Bonds are the issue price of the Bonds less accrued interest. All receipts in the Debt Service Account and the Holding Account may be invested without regard to yield for a temporary period of thirty days from receipt, and investment earnings on such sums may be invested without regard to yield for a longer temporary period of one year from receipt. Amounts not entitled to a temporary period or within said minor portion will not be invested at a yield which is materially higher than the yield on the Bonds, or will be invested without regard to yield in tax-exempt bonds as defined in Section 150(a)(6) of the Code, being obligations the interest on which is excluded from gross income under Section 103(a) of the Code. 10551515v1 4 9. Yield Determination; Materially Higher. The yield on the Bonds, based on their issue price being the initial offering price to the public, as shown in the Issue Price Certificate, has been calculated to be ____________%; this yield on the Bonds will be recalculated if and as required by the Code or the Regulations. A "materially higher" yield is defined at Section 1.148- 2(d)(2) of the Regulations and is generally one-eighth of one percent (0.125%). 10. Rebate. The Issuer is a small issuer not subject to the rebate requirement imposed by Section 148(f) of the Code by reason of issuing (together with all subordinate entities thereof, and all entities treated as one with the Issuer) less than $5,000,000 of tax-exempt governmental obligations during the calendar year as provided in Section 148(f)(4)(D) of the Code. 11. Intentional Acts. The Issuer shall not take any deliberate, intentional action after the date hereof to earn arbitrage profit except to the extent such action would not have caused the Bonds to be arbitrage bonds had it been reasonably expected on the date hereof. 12. Basis For Expectations. The facts and estimates on which the foregoing expectations are based are (a) the documents included in the "Bond Transcript" prepared for the Bond Closing, (b) all engineering and architectural estimates, drawings, reports and plans and specifications heretofore furnished the Issuer with respect to the Project, (c) all contracts, if any, heretofore executed for the acquisition and construction of the Project, (d) all expenditures which were heretofore made by the Issuer for the acquisition and construction of the Project and which are to be reimbursed out of the proceeds of the Bonds, and (e) such other facts and estimates, if any, as may be set forth in an Exhibit A attached hereto. 13. No Abusive Arbitrage Device. No "abusive arbitrage device" within the meaning of Section 1.148-10 of the Regulations is used in connection with the Bonds. No action relating to the Bonds has the effect of (i) enabling the Issuer to exploit the difference between tax-exempt and taxable interest rates to obtain a material financial advantage and (ii) overburdening the tax- exempt bond market. 14. Reimbursement Expenditures. $______________ of the proceeds of the Bonds will be used to reimburse the Issuer for reimbursement expenditures. The official intent declaration of the Issuer was dated __________________. 15. Monitoring of Expenditures and Investments. The Issuer will monitor the investment of bond proceeds to assure compliance with Section 148 of the Code, and the Issuer will consult with bond counsel periodically with regard to arbitrage issues and compliance. 16. Familiarity; Conclusion. We are generally familiar with the requirements of the Regulations, and nothing has been called to our attention to cause us to believe that the proceeds of the Bonds will be used in a manner which would cause the Bonds to be arbitrage bonds within the meaning of Section 148 of the Code. 17. No Other Facts. To the best of the knowledge and belief of the undersigned, there are no other facts, estimates or circumstances which would materially change the foregoing facts and conclusions. Dated: March 15, 2018. 10551515v1 5 CITY OF CHANHASSEN, MINNESOTA By: _____________________________ Its Mayor By: _____________________________ Its City Manager By: _____________________________ Its Finance Director 10551515v1 CERTIFICATE OF BOND REGISTRAR AND AUTHENTICATING AGENT I, ________________________, do hereby certify that I am a ____________________, duly appointed and acting as such, of Bond Trust Services Corporation, in Roseville, Minnesota (the "Bond Registrar"), and that: 1. Pursuant to the authorization and direction of the City of Chanhassen, Minnesota (the "City"), certain of the authorized officers listed on the attached Exhibit A have on this day authenticated each of the $3,595,000 General Obligation Water Revenue Bonds, Series 2018A (the "Bonds"), being in fully registered form in denominations equal to the total principal amount of the Bonds due on the specified maturity dates therefor and bearing the numbers of R-1 and upward; and have caused each Bond to be registered in the name of a "person" as defined in Section 1-201 of the Uniform Commercial Code, all in accordance with the provisions of the resolution adopted by the City Council on February 26, 2018 (the "Resolution"). 2. The authorized officers who have signed the bonds have been duly authorized to sign the bonds on behalf of the Bond Registrar acting as authenticating agent. 3. To the best of our knowledge the provisions of any bond registrar's agreement to be entered into between the City and the Bond Registrar will not conflict with the provisions of the Resolution with respect to the duties and responsibilities of the Bond Registrar set forth therein. 4. The CUSIP (Committee of Uniform Securities Identification Procedure) number of the bonds of the above referenced issue with the latest maturity is: ________________. Dated: March 15, 2018. BOND TRUST SERVICES CORPORATION By____________________________________ 10551515v1 CONTINUING DISCLOSURE UNDERTAKING This Continuing Disclosure Undertaking (the "Disclosure Undertaking") is executed and delivered by the City of Chanhassen, Minnesota (the "Issuer"), in connection with the issuance of its $3,595,000 General Obligation Water Revenue Bonds, Series 2018A (the "Bonds"). The Bonds are being issued pursuant to a Resolution adopted on February 26, 2018 (the "Resolution"). Pursuant to the Resolution and this Undertaking, the Issuer covenants and agrees as follows: SECTION 1. Purpose of the Disclosure Undertaking. This Disclosure Undertaking is being executed and delivered by the Issuer for the benefit of the Owners and in order to assist the Participating Underwriters in complying with SEC Rule 15c2-12(b)(5). SECTION 2. Definitions. In addition to the definitions set forth in the Resolution, which apply to any capitalized term used in this Disclosure Undertaking unless otherwise defined in this Section, the following capitalized terms shall have the following meanings: "Annual Report" shall mean any annual financial information provided by the Issuer pursuant to, and as described in, Sections 3 and 4 of this Disclosure Undertaking. "Audited Financial Statements" shall mean the financial statements of the Issuer audited annually by an independent certified public accounting firm, prepared pursuant to generally accepted accounting principles promulgated by the Financial Accounting Standards Board, modified by governmental accounting standards promulgated by the Government Accounting Standards Board. "Dissemination Agent" shall mean such party from time to time designated in writing by the Issuer to act as information dissemination agent and which has filed with the Issuer a written acceptance of such designation. "Fiscal Year" shall be the fiscal year of the Issuer. "Governing Body" shall, with respect to the Bonds, have the meaning given that term in Minnesota Statutes, Section 475.51, Subdivision 9. "MSRB" shall mean the Municipal Securities Rulemaking Board. "Occurrence(s)" shall mean any of the events listed in Section 5 of this Disclosure Undertaking. "Official Statement" shall be the Official Statement dated February 15, 2018, prepared in connection with the Bonds. "Owners" shall mean the registered holders and, if not the same, the beneficial owners of any Bonds. "Participating Underwriter" shall mean any of the original underwriters of the Bonds required to comply with the Rule in connection with offering of the Bonds. 10551515v1 2 "Resolution" shall mean the resolution or resolutions adopted by the Governing Body of the Issuer providing for, and authorizing the issuance of, the Bonds. "Rule" shall mean Rule 15c2-12(b)(5) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time or interpreted by the Securities and Exchange Commission. SECTION 3. Provision of Annual Reports. A. Beginning in connection with the Fiscal Year ending on December 31, 2017, the Issuer shall, or shall cause the Dissemination Agent to provide to the MSRB by filing at www.emma.msrb.org, together with such identifying information as prescribed by the MSRB, an Annual Report which is consistent with the requirements of Section 4 of this Disclosure Undertaking by not later than December 31, 2018, and by December 31 of each year thereafter. B. If the Issuer is unable to provide to the MSRB an Annual Report by the date required in subsection A, the Issuer shall send a notice of such delay and estimated date of delivery to the MSRB. SECTION 4. Content and Format of Annual Reports. The Issuer's Annual Report shall contain or incorporate by reference the financial information and operating data pertaining to the Issuer listed below as of the end of the preceding Fiscal Year. The Annual Report may be submitted to the MSRB as a single document or as separate documents comprising a package, and may cross-reference other information as provided in this Disclosure Undertaking. The following financial information and operating data shall be supplied: A. An update of the operating and financial data of the type of information contained in the Official Statement under the captions: Current Property Valuations; Direct Debt; Tax Levies and Collections; US Census Data/Population Trend; and Employment/Unemployment Data. B. Audited Financial Statements of the Issuer. The Audited Financial Statements of the Issuer may be submitted to the MSRB separately from the balance of the Annual Report. In the event Audited Financial Statements of the Issuer are not available on or before the date for filing the Annual Report with the MSRB as set forth in Section 3.A. above, unaudited financial statements shall be provided as part of the Annual Report. The accounting principles pursuant to which the financial statements will be prepared will be pursuant to generally accepted accounting principles promulgated by the Financial Accounting Standards Board, as such principles are modified by the governmental accounting standards promulgated by the Government Accounting Standards Board, as in effect from time to time. If Audited Financial Statements are not provided because they are not available on or before the date for filing the Annual Report, the Issuer shall promptly provide them to the MSRB when available. SECTION 5. Reporting of Significant Events. This Section 5 shall govern the giving of notices of the occurrence of any of the following events with respect to the Bonds: (1) Principal and interest payment delinquencies; 10551515v1 3 (2) Non-payment related defaults, if material; (3) Unscheduled draws on debt service reserves reflecting financial difficulties; (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701- TEB), or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (7) Modifications to rights of security holders, if material; (8) Bond calls, if material, and tender offers; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the Bonds, if material; (11) Rating changes; (12) Bankruptcy, insolvency, receivership or similar event of the Issuer; (13) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; (14) Appointment of a successor or additional trustee or the change of name of a trustee, if material. Whenever an event listed above has occurred, the Issuer shall promptly, which may not be in excess of the ten (10) business days after the Occurrence, file a notice of such Occurrence with the MSRB, by filing at www.emma.msrb.org, together with such identifying information as prescribed by the MSRB. The Issuer agrees to provide or cause to be provided, in a timely manner, to the MSRB notice of a failure by the Issuer to provide the Annual Reports described in Section 4. SECTION 6. Termination of Reporting Obligation. The Issuer's obligations under this Disclosure Undertaking shall terminate upon the legal defeasance, prior redemption or payment in full of all of the Bonds. SECTION 7. Dissemination Agent. The Issuer may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Disclosure Undertaking, and may discharge any such Agent, with or without appointing a successor Dissemination Agent. SECTION 8. Amendment; Waiver. Notwithstanding any other provision of this Disclosure Undertaking, the Issuer may amend this Disclosure Undertaking, and any provision of this Disclosure Undertaking may be waived, if (a) a change in law or change in the ordinary business or operation of the Issuer has occurred, (b) such amendment or waiver would not, in and of itself, cause the undertakings herein to violate the Rule if such amendment or waiver had been effective on the date hereof but taking into account any subsequent change in or official 10551515v1 4 interpretation of the Rule, and (c) such amendment or waiver is supported by an opinion of counsel expert in federal securities laws to the effect that such amendment or waiver would not materially impair the interests of Owners. SECTION 9. Additional Information. Nothing in this Disclosure Undertaking shall be deemed to prevent the Issuer from disseminating any other information, using the means of dissemination set forth in this Disclosure Undertaking or any other means of communication, or including any other information in any Annual Report or notice of an Occurrence, in addition to that which is required by this Disclosure Undertaking. If the Issuer chooses to include any information in any Annual Report or notice of an Occurrence in addition to that which is specifically required by this Disclosure Undertaking, the Issuer shall have no obligation under this Disclosure Undertaking to update such information or include it in any future Annual Report or notice of an Occurrence. SECTION 10. Default. In the event of a failure of the Issuer to provide information required by this Disclosure Undertaking, any Owner may take such actions as may be necessary and appropriate, including seeking mandamus or specific performance by court order, to cause the Issuer to comply with its obligations to provide information under this Disclosure Undertaking. A default under this Disclosure Undertaking shall not be deemed an Event of Default under the Resolution, and the sole remedy under this Disclosure Undertaking in the event of any failure of the Issuer to comply with this Disclosure Undertaking shall be an action to compel performance. SECTION 11. Beneficiaries. This Disclosure Undertaking shall inure solely to the benefit of the Issuer, the Participating Underwriters and Owners from time to time of the Bonds, and shall create no rights in any other person or entity. SECTION 12. Reserved Rights. The Issuer reserves the right to discontinue providing any information required under the Rule if a final determination should be made by a court of competent jurisdiction that the Rule is invalid or otherwise unlawful or, subject to the provisions of Section 8 hereof, to modify the undertaking under this Disclosure Undertaking if the Issuer determines that such modification is required by the Rule or by a court of competent jurisdiction. Dated: March 15, 2018. 10551515v1 5 CITY OF CHANHASSEN, MINNESOTA By ____________________________________ Its Mayor By ____________________________________ Its City Manager 10551515v1 February 26, 2018 Sale Day Report for City of Chanhassen, Minnesota $3,595,000 General Obligation Water Revenue Bonds, Series 2018A Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor and Bruce Kimmel, CIPMA Senior Municipal Advisor Sale Day Report City of Chanhassen, Minnesota February 26, 2018 Sale Day Report – February 26, 2018 City of Chanhassen, Minnesota $3,595,000 General Obligation Water Revenue Bonds, Series 2018A Purpose: Final funding to complete the construction of the City’s West Water Treatment Plant and various water utility system improvements within the City. Rating: S&P Global Ratings "AAA" affirmed with stable outlook assigned Number of Bids: 7 Low Bidder: Baird, Milwaukee, Wisconsin Comparison from Lowest to Highest Bid: (TIC as bid) Low Bid High Bid Interest Difference 2.5194% 2.6805% $46,192 Summary of Results: Results of Sale Principal Amount : $3,595,000 Reoffering Premium: $139,159 Underwriter’s Discount: ($27,549) Costs of Issuance: ($48,348) Net Proceeds for Project: $3,658,262 True Interest Cost *: 2.5283% Yields: 1.33%-2.75% Total Net P&I: $4,329,732 Notes: The bonds principal repayment structure was adjusted subsequent to receipt of the bids to level out annual debt service. The final True Interest Cost is updated to reflect the adjustment. Closing Date: March 15, 2018 City Council Action: Adopt a resolution awarding the sale of $3,595,000 General Obligation Water Reven ue Bonds, Series 2018A. Attachments: • Bid Tabulation • Sources and Uses of Funds • Updated Debt Service Schedules • Rating Report • Bond Resolution (Distributed in City Council Packets BID TABULATION $3,595,000 General Obligation Water Revenue Bonds, Series 2018A City of Chanhassen, Minnesota SALE: February 26, 2018 AWARD: BAIRD Rating: S&P Global Ratings "AAA" BBI: 3.86% Bank Qualified NAME OF BIDDER MATURITY (February 1) RATE REOFFERING YIELD PRICE NET INTEREST COST TRUE INTEREST RATE BAIRD $3,707,201.75 $610,168.25 2.5194% Milwaukee, Wisconsin 2019 3.000% 1.330% C.L. King & Associates WMBE Dougherty & Company, LLC Vining-Sparks IBG, Limited Partnership Edward Jones Fidelity Capital Markets SAMCO Capital Markets WNJ Capital Crews & Associates, Inc. Davenport & Co. L.L.C. Duncan-Williams, Inc. Ross, Sinclaire & Associates, LLC Loop Capital Markets Country Club Bank Oppenheimer & Co. SumRidge Partners R. Seelaus & Company., Inc. Sierra Pacific Securities Isaak Bond Investments, Inc Alamo Capital WMBE IFS Securities UMB Bank,N.A. W.H. Mell Associates Wayne Hummer & Co. FMS Bonds Inc. First Kentucky Securities Corp. Central States Capital Markets Midland Securities Multi-Bank Securities Inc. First Southern Securities 2020 3.000% 1.520% 2021 3.000% 1.670% 2022 4.000% 1.810% 2023 3.000% 1.960% 2024 3.000% 2.080% 2025 3.000% 2.200% 2026 3.000% 2.350% 2027 3.000% 2.450% 2028 3.000% 2.550% 2029 3.000% 2.650% 2030 3.000% 2.750% * Subsequent to bid opening the individual maturity amounts were adjusted. Adjusted Price - $3,706,609.90 Adjusted Net Interest Cost - $623,122.32 Adjusted TIC - 2.5283% NAME OF BIDDER MATURITY (February 1) RATE REOFFERING YIELD PRICE NET INTEREST COST TRUE INTEREST RATE Bid Tabulation February 26, 2018 City of Chanhassen, Minnesota $3,595,000 General Obligation Water Revenue Bonds, Series 2018A Page 2 PIPER JAFFRAY $3,709,547.55 $615,880.23 2.5441% Minneapolis, Minnesota 2019 3.000% 2020 3.000% 2021 4.000% 2022 4.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 3.000% 2028 3.000% 2029 3.000% 2030 3.000% NORTHLAND SECURITIES, INC. $3,694,702.05 $622,667.95 2.5771% Minneapolis, Minnesota 2019 3.000% 2020 3.000% 2021 3.000% 2022 4.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 3.000% 2028 3.000% 2029 3.000% 2030 3.000% STIFEL NICOLAUS $3,682,867.25 $623,451.08 2.5835% Memphis, Tennessee 2019 3.000% 2020 3.000% 2021 3.000% 2022 3.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 3.000% 2028 3.000% 2029 3.000% 2030 3.000% NAME OF BIDDER MATURITY (February 1) RATE REOFFERING YIELD PRICE NET INTEREST COST TRUE INTEREST RATE Bid Tabulation February 26, 2018 City of Chanhassen, Minnesota $3,595,000 General Obligation Water Revenue Bonds, Series 2018A Page 3 RAYMOND JAMES & ASSOCIATES, INC. $3,772,848.40 $636,302.71 2.6068% Memphis, Tennessee 2019 4.000% 2020 4.000% 2021 4.000% 2022 4.000% 2023 4.000% 2024 4.000% 2025 4.000% 2026 4.000% 2027 3.000% 2028 3.000% 2029 3.000% 2030 3.000% FTN FINANCIAL CAPITAL MARKETS $3,694,109.02 $631,318.76 2.6155% Memphis, Tennessee 2019 3.000% 2020 3.000% 2021 4.000% 2022 4.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 3.000% 2028 3.000% 2029 3.000% 2030 3.000% HUTCHINSON, SHOCKEY, ERLEY & CO. $3,784,399.60 $656,360.40 2.6805% Chicago, Illinois 2019 4.000% 2020 4.000% 2021 4.000% 2022 4.000% 2023 4.000% 2024 4.000% 2025 4.000% 2026 4.000% 2027 3.000% 2028 4.000% 2029 3.000% 2030 3.000% City of Chanhassen, Minnesota $3,595,000 General Obligation Water Revenue Bonds, Series 2018A Sources & Uses Dated 03/15/2018 | Delivered 03/15/2018 Sources Of Funds Par Amount of Bonds $3,595,000.00 Reoffering Premium 139,158.65 Total Sources $3,734,158.65 Uses Of Funds Total Underwriter's Discount (0.766%)27,548.75 Costs of Issuance 48,348.00 Deposit to Project Construction Fund 3,658,261.90 Total Uses $3,734,158.65 Series 2018A GO Water Rev | SINGLE PURPOSE | 2/26/2018 | 10:28 AM City of Chanhassen, Minnesota $3,595,000 General Obligation Water Revenue Bonds, Series 2018A Debt Service Schedule Date Principal Coupon Interest Total P+I Net New D/S 02/01/2019 265,000.00 3.000%97,082.22 362,082.22 362,082.22 02/01/2020 260,000.00 3.000%102,650.00 362,650.00 362,650.00 02/01/2021 265,000.00 3.000%94,850.00 359,850.00 359,850.00 02/01/2022 275,000.00 4.000%86,900.00 361,900.00 361,900.00 02/01/2023 285,000.00 3.000%75,900.00 360,900.00 360,900.00 02/01/2024 295,000.00 3.000%67,350.00 362,350.00 362,350.00 02/01/2025 300,000.00 3.000%58,500.00 358,500.00 358,500.00 02/01/2026 310,000.00 3.000%49,500.00 359,500.00 359,500.00 02/01/2027 320,000.00 3.000%40,200.00 360,200.00 360,200.00 02/01/2028 330,000.00 3.000%30,600.00 360,600.00 360,600.00 02/01/2029 340,000.00 3.000%20,700.00 360,700.00 360,700.00 02/01/2030 350,000.00 3.000%10,500.00 360,500.00 360,500.00 Total $3,595,000.00 -$734,732.22 $4,329,732.22 $4,329,732.22 Significant Dates Dated 3/15/2018 First Coupon Date 2/01/2019 Yield Statistics Bond Year Dollars $24,135.61 Average Life 6.714 Years Average Coupon 3.0441832% Net Interest Cost (NIC)2.5817549% True Interest Cost (TIC)2.5283003% Bond Yield for Arbitrage Purposes 2.3217835% All Inclusive Cost (AIC)2.7492380% IRS Form 8038 Net Interest Cost 2.3803463% Weighted Average Maturity 6.700 Years Series 2018A GO Water Rev | SINGLE PURPOSE | 2/26/2018 | 10:28 AM Summary: Chanhassen, Minnesota; General Obligation Primary Credit Analyst: Scott Nees, Chicago (1) 312-233-7064; scott.nees@spglobal.com Secondary Contact: Angel A Bacio, Centennial 303-721-4671; angel.bacio@spglobal.com Table Of Contents Rationale Outlook Related Research WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 1 Summary: Chanhassen, Minnesota; General Obligation Credit Profile US$3.595 mil GO wtr rev bnds ser 2018A due 02/01/2030 Long Term Rating AAA/Stable New Chanhassen GO Long Term Rating AAA/Stable Affirmed Chanhassen GO Long Term Rating AAA/Stable Affirmed Chanhassen GO wtr rev bnds Unenhanced Rating AAA(SPUR)/Stable Affirmed Rationale S&P Global Ratings assigned its 'AAA' rating to Chanhassen, Minn.'s series 2018A general obligation (GO) water revenue bonds. At the same time, S&P Global Ratings affirmed its 'AAA' ratings on the city's existing GO debt. The outlook is stable. The bonds are secured by Chanhassen's GO pledge and are payable from ad valorem tax against all taxable property within the city without limit as to rate or amount. The water system's net revenues further secure the bonds. Although secured by multiple revenue streams, we rate the bonds to Chanhassen's GO pledge, and we similarly rate the existing GO bonds also secured by other revenue streams to the GO pledge. City officials will use proceeds to complete a water treatment plant and for related utility system improvements. The city's GO bonds are eligible to be rated above the sovereign because we believe the city can maintain better credit characteristics than the U.S. in a stress scenario. Under our criteria "Ratings Above The Sovereign--Corporate And Government Ratings: Methodology And Assumptions" (published Nov. 19, 2013, on RatingsDirect), U.S. local governments are considered to have moderate sensitivity to country risk. The institutional framework in the U.S. is predictable for local governments, allowing them significant autonomy, independent treasury management, and no history of government intervention, and we believe Chanhassen's very strong budgetary reserves and liquidity sufficiently demonstrate financial flexibility. The 'AAA' rating reflects our view of the city's: ·Very strong economy, with access to a broad and diverse metropolitan statistical area (MSA); ·Very strong management, with strong financial policies and practices under our Financial Management Assessment methodology; ·Strong budgetary performance, with operating results that we expect could improve in the near term relative to fiscal 2016, which closed with balanced operating results in the general fund but an operating deficit at the total governmental fund level; WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 2 ·Very strong budgetary flexibility, with an available fund balance in fiscal 2016 of 50% of operating expenditures; ·Very strong liquidity, with total government available cash at 1.7x total governmental fund expenditures and 17.0x governmental debt service, and access to external liquidity we consider strong; ·Adequate debt and contingent liability position, with debt service carrying charges at 10.0% of expenditures and net direct debt that is 171.5% of total governmental fund revenue, as well as low overall net debt at less than 3% of market value; and ·Strong institutional framework score. Very strong economy We consider Chanhassen's economy very strong. The city, with an estimated population of 24,789, is located in Carver County in the Minneapolis-St. Paul-Bloomington MSA, which we consider to be broad and diverse. The city has a projected per capita effective buying income of 198% of the national level and per capita market value of $177,887. Overall, the city's market value grew by 5.4% over the past year to $4.4 billion in 2017. The county unemployment rate was 3.3% in 2016. Chanhassen is an affluent residential suburb about 17 miles southwest of Minneapolis in Carver County, with a small portion in Hennepin County. The 24-square-mile city has a tax base composed of 66% residential homestead properties, 22% commercial#?#industrial, and 10% non-homestead residential. Following the Great Recession, market value declined through levy year 2013, and has risen about 5% per year on average since and 29% overall, reaching a recent high of $4.4 billion in 2017. Management indicates that a large mixed-use development and a few large multi-residential developments, along with general price appreciation, should contribute to somewhat faster growth in valuations in the coming year. As with much of the rest of the MSA, we expect Chanhassen to see sustained, moderate growth in property values through the next several years due to new construction and appreciation in existing property values. The city is also home to a few large employers along with a number of small-to-medium-scale firms. The top five employers include Independent School District No. 112 (with 1,670 employees), Emerson-Rosemount, Inc. (measuring instruments; 1,200), United Mailing Inc. (direct mail advertising; 1,100), IWCO Direct Holdings Inc. (commercial printing; 1,000), and Automated Building Components Inc. (commercial and institutional building; 1,000). Very strong management We view the city's management as very strong, with strong financial policies and practices under our Financial Management Assessment methodology, indicating financial practices are strong, well embedded, and likely sustainable. Highlights to the FMA include: ·A line-item budget that relies on at least three years of historical information and information from external sources; ·Monthly budget-to-actual reporting to the council and the ability to amend the budget as needed; ·A five-year financial projection that is shared with the council, used as a long-term planning tool, and updated annually; ·A five-year capital improvement plan that is updated annually and includes funding sources; ·A formal investment policy and quarterly reporting to the council on investment holdings; ·A formal debt policy that includes certain thresholds the city must maintain when issuing debt; and WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 3 Summary: Chanhassen, Minnesota; General Obligation ·A formal reserve policy that requires a minimum fund balance of at least 50% of next year's property tax revenues and state aid for cash flow purposes. Strong budgetary performance Chanhassen's budgetary performance is strong in our opinion. The city had balanced operating results in the general fund of negative 0.5% of expenditures, but a deficit result across all governmental funds of negative 3.8% in fiscal 2016. Our assessment accounts for the fact that we expect budgetary results could improve from 2016 results in the near term. General fund operating results have been stable over the past three years, with a result of 0.1% in 2015 and 0.3% in 2014. Chanhassen uses a Dec. 31 fiscal year-end in reporting its finances. We have adjusted general fund revenues and expenditures to account for routine transfers and total governmental fund revenues, and expenditures to account for transfers and a one-time expenditure for the early redemption of debt. Fiscal 2016 adjusted results reflect a small deficit (3.8%) across governmental funds related primarily to capital spending in some of the city's nonmajor funds. Our assessment of Chanhassen's budgetary performance accounts for the fact that we expect budgetary performance in 2017 and beyond to improve from 2016 levels, because we expect results across governmental funds will generally be positive, adjusted for non-recurring items. For fiscal 2017, the city adopted a break-even general fund budget that reflects minor, incremental changes over the prior year, and management reports it estimates a small surplus due to expenditures coming in under budget and building permit revenues coming in over budget. The fiscal 2018 budget is break-even and similarly reflects only modest changes over the prior year. After adjustments, Chanhassen's budgetary performance has been strong in recent years, which we expect to continue, and the city's strong tax base and reliance on locally derived revenues in the general fund lend stability to the operating budget. Fiscal 2016 general fund revenues included 76% property taxes, 11% licenses and permits, and 6% charges for services; intergovernmental aid represented only 4% of total revenues. Very strong budgetary flexibility Chanhassen's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2016 of 50% of operating expenditures, or $5.3 million. We expect the available fund balance to remain above 30% of expenditures for the current and next fiscal years, which we view as a positive credit factor. The city's available (unassigned and assigned) general fund balance has consistently been at or near 50% of expenditures for at least the past three years and has been in line with the formal fund balance policy, which requires a minimum fund balance equal to 50% of the subsequent year's expected property tax levy. Given Chanhassen's stable operating environment and no plans to draw down reserves, we expect the city's overall budgetary flexibility to remain very strong. Very strong liquidity In our opinion, Chanhassen's liquidity is very strong, with total government available cash at 1.7x total governmental fund expenditures and 17.0x governmental debt service in 2016. In our view, the city has strong access to external liquidity if necessary. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 4 Summary: Chanhassen, Minnesota; General Obligation We expect Chanhassen's overall cash levels will be stable, so overall liquidity will remain very strong. Having issued GO debt on a number of occasions over the past 20 years, the city has a sufficient record of capital market access to support our view that it has strong access to external liquidity if needed. State statutes allow for investments that we consider aggressive, although Chanhassen's investments include money market funds, certificates of deposit, and highly rated bonds and notes, which we do not consider aggressive. The city has no variable-rate or direct-purchase debt. Adequate debt and contingent liability profile In our view, Chanhassen's debt and contingent liability profile is adequate. Total governmental fund debt service is 10.0% of total governmental fund expenditures, and net direct debt is 171.5% of total governmental fund revenue. Overall net debt is low at 2.2% of market value, which is in our view a positive credit factor. Our direct debt calculation excludes GO debt supported by the water enterprise that we consider self-supporting. Management reports that the city may issue up to $2 million in new money debt in the coming few years for the construction of a new water tower, but otherwise has no major capital needs or debt plans. Chanhassen's combined required pension and actual other postemployment benefits (OPEB) contributions totaled 2.2% of total governmental fund expenditures in 2016. The city made 100% of its annual required pension contribution in 2016. Chanhassen contributes to two multiemployer, cost-sharing defined-benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). These include the General Employees Retirement Fund (GERF) and the Public Employees Police and Fire Fund (PEPFF); plan contribution rates, benefit provisions, and actuarial standards for both are governed by state statute. As of Dec. 31, 2016, Chanhassen's proportionate share of the net pension liability was $6.2 million for GERF and $762,503 for PEPFF. As of the most recent plan GASB valuations (dated June 30, 2017), GERF was 75.9% funded and PEPFF 85.4% funded. While statutory contribution rates have typically not matched the plan's actuarial determined contribution rates in recent years, the city's overall fixed cost burden is quite low, and Chanhassen is unlikely to experience significant budgetary pressure from higher costs, should statutory rates increase to better align with actuarial funding requirements. The city also contributes to the Chanhassen Fire Department Relief Association, a single-employer, defined benefit plan. It had a net pension liability of $522,215 as of Dec. 31, 2016 (80% funded). In terms of OPEBs, the city provides an implicit subsidy to certain eligible retirees, and it funds its OPEB obligations on a pay-as-you-go basis. As of Dec. 31, 2016, the plan had a minimal unfunded liability of only $116,025. Strong institutional framework The institutional framework score for Minnesota cities with a population greater than 2,500 is strong. Outlook The stable outlook reflects our view of Chanhassen's very strong economic characteristics, financial indicators, and management, all of which support the 'AAA' rating and all of which we expect to be stable. As such, we do not expect WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 5 Summary: Chanhassen, Minnesota; General Obligation to lower the rating within the two-year outlook horizon. Although unlikely, we could lower the rating if the city were to issue substantial new money debt resulting in a weaker overall debt profile that, in our view, is no longer consistent with that of 'AAA' rated peers. We could also lower the rating with substantial deterioration in Chanhassen's budgetary performance and flexibility, although again, we consider this unlikely in the next two years. Related Research ·2017 Update Of Institutional Framework For U.S. Local Governments ·Incorporating GASB 67 And 68: Evaluating Pension/OPEB Obligations Under Standard & Poor's U.S. Local Government GO Criteria, Sept. 2, 2015 ·S&P Public Finance Local GO Criteria: How We Adjust Data For Analytic Consistency, Sept. 12, 2013 Ratings Detail (As Of February 16, 2018) Chanhassen GO bnds Long Term Rating AAA/Stable Affirmed Chanhassen GO wtr rev bnds Long Term Rating AAA/Stable Affirmed Chanhassen GO wtr rev bnds Long Term Rating AAA/Stable Affirmed Chanhassen GO Unenhanced Rating AAA(SPUR)/Stable Affirmed Carver Cnty Comnty Dev Agy, Minnesota Chanhassen, Minnesota Carver Cnty Comnty Dev Agy GO Long Term Rating AAA/Stable Affirmed Carver Cnty Comnty Dev Agy GO Long Term Rating AAA/Stable Affirmed Many issues are enhanced by bond insurance. Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors, have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria. Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is available to subscribers of RatingsDirect at www.capitaliq.com. All ratings affected by this rating action can be found on the S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box located in the left column. WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 6 Summary: Chanhassen, Minnesota; General Obligation WWW.STANDARDANDPOORS.COM/RATINGSDIRECT FEBRUARY 16, 2018 7 STANDARD & POOR’S, S&P and RATINGSDIRECT are registered trademarks of Standard & Poor’s Financial Services LLC. 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S&P PARTIES DISCLAIM ANY AND ALL EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE, FREEDOM FROM BUGS, SOFTWARE ERRORS OR DEFECTS, THAT THE CONTENT’S FUNCTIONING WILL BE UNINTERRUPTED OR THAT THE CONTENT WILL OPERATE WITH ANY SOFTWARE OR HARDWARE CONFIGURATION. In no event shall S&P Parties be liable to any party for any direct, indirect, incidental, exemplary, compensatory, punitive, special or consequential damages, costs, expenses, legal fees, or losses (including, without limitation, lost income or lost profits and opportunity costs or losses caused by negligence) in connection with any use of the Content even if advised of the possibility of such damages. Copyright © 2017 by Standard & Poor’s Financial Services LLC. All rights reserved. CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject January 2018 Website Analytics Section CORRESPONDENCE DISCUSSION Item No: L.1. Prepared By Kim Meuwissen, Office Manager File No: N/A ATTACHMENTS: January 2018 Website Analytics Overview Top Channels Sessions Conversions Acquisition Behavior Set up a goal. To see outcome metrics, define one or more goals. GET STARTED Conversions Acquisition Overview Jan 1, 2018 -Jan 31, 2018 Primary Dimension:Conversion: Edit Channel Grouping To see all 4 Channels click here. Top Channels All Goals Organic Search Direct Social Referral 47.7% 44.7%  Sessions  Goal Conversion Rate …Jan 8 Jan 15 Jan 22 Jan 29 2,5002,500 5,0005,000 …Jan 8 Jan 15 Jan 22 Jan 29 0.00%0.00% 100.00%100.00% 1 Organic Search 2 Direct 3 Social 4 Referral Sessions 22,254 % New Sessions 71.32% New Users 15,871 10,614 9,938 1,054 648 Bounce Rate 40.18% Pages / Session 1.65 Avg. Session Duration 00:01:41 54.88% 20.00% 71.82% 57.25% © 2018 Google All Users 100.00% Sessions City of Chanhassen All Web Site Data GO TO REPORT Page Rows 1 - 10 of 2230 Pages Jan 1, 2018 -Jan 31, 2018 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 36,628 % of Total:100.00% (36,628) 28,507 % of Total:100.00% (28,507) 00:01:46 Avg for View:00:01:46 (0.00%) 15,422 % of Total:100.00% (15,422) 40.18% Avg for View:40.18% (0.00%) 42.10% Avg for View:42.10% (0.00%) $0.00 % of Total:0.00% ($0.00) 1.6,267 (17.11%) 3,736 (13.11%)00:02:40 3,479 (22.56%)34.75%28.31%$0.00 (0.00%) 2.1,424 (3.89%) 1,046 (3.67%)00:02:48 873 (5.66%)64.03%57.09%$0.00 (0.00%) 3.1,378 (3.76%) 1,151 (4.04%)00:01:00 1,041 (6.75%)26.71%29.68%$0.00 (0.00%) 4.1,108 (3.03%) 1,023 (3.59%)00:01:59 631 (4.09%)90.33%81.05%$0.00 (0.00%) 5.1,082 (2.95%) 878 (3.08%)00:03:41 426 (2.76%)82.86%66.17%$0.00 (0.00%) 6.923 (2.52%) 802 (2.81%)00:04:11 712 (4.62%)83.71%80.72%$0.00 (0.00%) 7.823 (2.25%) 693 (2.43%)00:01:24 340 (2.20%)83.82%66.22%$0.00 (0.00%) 8.783 (2.14%) 442 (1.55%)00:00:30 160 (1.04%)21.88%14.05%$0.00 (0.00%) 9.764 (2.09%) 581 (2.04%)00:04:03 466 (3.02%)78.76%67.15%$0.00 (0.00%) 10.630 (1.72%) 517 (1.81%)00:01:08 190 (1.23%)41.58%30.32%$0.00 (0.00%)  Pageviews …Jan 8 Jan 15 Jan 22 Jan 29 1,0001,000 2,0002,000 / /270/February-Festival /296/Recreation-Center /301/Gym-Schedule /240/Agendas-Minutes-Videos /289/Ice-Skating-Rinks /1018/Job-Opportunities /194/Proposed-Developments /888/Medallion-Hunt /31/Parks-Recreation © 2018 Google All Users 100.00% Pageviews City of Chanhassen All Web Site Data GO TO REPORT Search Term Rows 1 - 10 of 857 Search Terms Jan 1, 2018 -Jan 31, 2018 Explorer Site Usage Total Unique Searches Results Pageviews / Search % Search Exits % Search Refinements Time after Search Avg. Search Depth 1,060 % of Total:100.00% (1,060) 1.27 Avg for View:1.27 (0.00%) 28.11% Avg for View:28.11% (0.00%) 18.30% Avg for View:18.30% (0.00%) 00:02:37 Avg for View:00:02:37 (0.00%) 1.64 Avg for View:1.64 (0.00%) 1.Pickleball 13 (1.23%)1.46 23.08%15.79%00:02:26 1.92 2.downtown vision 6 (0.57%)1.67 0.00%10.00%00:12:33 6.17 3.fee schedule 6 (0.57%)1.17 0.00%14.29%00:03:22 2.67 4.jobs 5 (0.47%)1.00 0.00%0.00%00:02:36 1.40 5.Panera 5 (0.47%)1.20 20.00%0.00%00:01:38 1.80 6.Swimming Pools 5 (0.47%)1.00 60.00%0.00%00:00:30 0.40 7.Avienda 4 (0.38%)1.50 50.00%0.00%00:02:39 2.25 8.Feb Fest Flyer 2018 4 (0.38%)1.00 75.00%0.00%00:01:56 0.25 9.franchise fee 4 (0.38%)1.75 25.00%14.29%00:05:00 3.25 10.Gym Schedule 4 (0.38%)1.50 100.00%0.00%00:00:17 0.00  Total Unique Searches …Jan 8 Jan 15 Jan 22 Jan 29 4040 8080 © 2018 Google All Users 100.00% Total Unique Searches City of ChanhassenAll Web Site Data GO TO REPORT Rows 1 - 3 of 3 Overview Jan 1, 2018 -Jan 31, 2018 Explorer Summary 22,254 % of Total: 100.00% (22,254) 22,254 % of Total: 100.00% (22,254) 1.desktop15,23468.46% 2.mobile5,97226.84% 3.tablet1,0484.71%  Sessions …Jan 8Jan 15 Jan 22 Jan 29 2,5002,500 5,0005,000 Device CategorySessionsSessions Contribution to total: Sessions 26.8% 68.5% © 2018 Google All Users 100.00% Sessions City of Chanhassen All Web Site Data GO TO REPORT Rows 1 - 3 of 3 Overview Jan 1, 2018 -Jan 31, 2018 Explorer Summary 22,254 % of Total: 100.00% (22,254) 22,254 % of Total: 100.00% (22,254) 1.desktop 15,234 68.46% 2.mobile 5,972 26.84% 3.tablet 1,048 4.71%  Sessions …Jan 8 Jan 15 Jan 22 Jan 29 2,5002,500 5,0005,000 Device Category Sessions Sessions Contribution to total: Sessions 26.8% 68.5% © 2018 Google All Users 100.00% Sessions City of Chanhassen All Web Site Data GO TO REPORT JANUARY 2018 WEBSITE ANALYTICS OVERVIEW Language Sessions % Sessions 1.en-us 15,222 68.40% 2.(not set)6,832 30.70% 3.en-gb 55 0.25% 4.zh-cn 17 0.08% 5.ko 14 0.06% 6.en-ca 10 0.04% 7.de 9 0.04% 8.es-419 8 0.04% 9.es-xl 7 0.03% 10.es 6 0.03% Audience Overview Jan 1, 2018 -Jan 31, 2018 Overview  Sessions  Pageviews …Jan 8 Jan 15 Jan 22 Jan 29 2,5002,500 5,0005,000 1,0001,000 2,0002,000 Sessions 22,254 Users 17,557 Pageviews 36,628 Pages / Session 1.65 Avg. Session Duration 00:01:41 Bounce Rate 40.18% % New Sessions 71.32% New Visitor Returning Visitor 28.7% 71.3% © 2018 Google All Users100.00% SessionsCity of ChanhassenAll Web Site Data GO TO REPORT SESSIONS VS. PAGEVIEWS 22,254 Sessions vs. 36,628 Pageviews Session: The period of time a user is actively engaged with our website, app, etc. Pageview: Total # of pages viewed. Repeated views of a single page are counted. HOW ARE THEY FINDING US? 10,614 Organic Search 9,938 Direct 1,054 Social 648 Referral WHAT ARE THEY USING TO VIEW OUR SITE? WHAT ARE THEY SEARCHING FOR?WHAT PAGES ARE THEY VISITING? NEW VS. RETURNING VISITOR 15,872 New Visitors 6,382 Returning Visitors WHAT CAN WE LEARN? After decling steadily for four months, January was an all-time high for pageviews and sessions. Spike Jan 23-25 could be a result of large snow accumulations. Community events and Rec programs continue to generate a large portion of traffic. CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Hennepin County 2018 Notice of Open Book Meeting Section CORRESPONDENCE DISCUSSION Item No: L.2. Prepared By File No:  ATTACHMENTS: Notice of Open Book Meeting Public Notice of Open Book Process CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF OPEN BOOK MEETING REGARDING PROPERTY ASSESSMENTS NOTICE IS HEREBY GIVEN that the Open Book Meeting for the City of Chanhassen will take place Monday through Friday, April 23 through April 27, 2018, between 8:00 a.m. and 4:30 p.m. at the Carver County Assessor’s Office located at 600 East 4th Street in Chaska, Minnesota. The purpose of this meeting is to determine whether property located in Chanhassen has been properly valued and classified by the assessor. If you believe the value or classification of your property is incorrect, please contact the Carver County Assessor’s Office to discuss your concerns. If you disagree with the valuation or classification after discussing it with your assessor at the Open Book Meeting, you may appear before the County Board of Appeal and Equalization on Tuesday, June 9, 2018 at 9:00 a.m. The board will review your assessments and may make corrections as needed. Todd Gerhardt, City Manager Email: tgerhardt@ci.chanhassen.mn.us Phone: 952-227-1119 (Publish in the Chanhassen Villager on April 12, 2018 g:\admin\2018 notice of open book process.docx CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Letter from City of Victoria dated February 13, 2018 Section CORRESPONDENCE DISCUSSION Item No: L.3. Prepared By Kim Meuwissen, Office Manager File No:  SUMMARY Letter from City of Victoria Interim City Manager Doug Reeder to Carver County Commissioners regarding proposed 82nd Street brush and yard waste disposal site. ATTACHMENTS: Letter from City of Victoria dated 02­13­2018 CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Letter from Gaye Guyton dated January 15, 2018 Section CORRESPONDENCE DISCUSSION Item No: L.4. Prepared By Kim Meuwissen, Office Manager File No: N/A ATTACHMENTS: Gaye Guyton Letter 01­15­2018 CITY COUNCIL STAFF REPORT Monday, February 26, 2018 Subject Review of Claims Paid 02­26­2018 Section CORRESPONDENCE DISCUSSION Item No: L.5. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on February 26, 2018: Check Numbers Amount 166654 – 166716 $402,065.29 ACH Payments $1,225,812.47 Total All Claims $1,627,877.76 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 2/16/2018 10:35 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount dezuri DeZurik, Inc.02/08/2018 0.00 400.00166654 MilMai Miller Maintenance Inc 02/08/2018 0.00 320.00166655 MNPUBL MN DEPARTMENT OF PUBLIC SAFETY 02/08/2018 0.00 325.00166656 MNNAT MN DEPT OF NATURAL RESOURCES 02/08/2018 0.00 14,778.19166657 MNTRAN MN DEPT OF TRANSPORTATION 02/08/2018 0.00 874.50166658 PehrJame James Pehringer 02/08/2018 0.00 24.00166659 tayele Taylor Electric Company, LLC 02/08/2018 0.00 3,943.00166660 thecon THEIS CONSTRUCTION CO 02/08/2018 0.00 49,311.00166661 AndeLiz Liz Anderson 02/08/2018 0.00 20.00166662 bcatra BCA 02/08/2018 0.00 150.00166663 borsta BORDER STATES ELECTRIC SUPPLY 02/08/2018 0.00 226.41166664 cenene CENTERPOINT ENERGY MINNEGASCO 02/08/2018 0.00 8,788.80166665 embminn CENTURYLINK 02/08/2018 0.00 2,564.95166666 cormai CORE & MAIN LP 02/08/2018 0.00 29.25166667 deltoo DELEGARD TOOL COMPANY 02/08/2018 0.00 49.19166668 dulsal Dultmeier Sales LLC 02/08/2018 0.00 36.97166669 ecolab ECOLAB 02/08/2018 0.00 75.18166670 epieve EPIC EVENT RENTAL 02/08/2018 0.00 92.65166671 facmot FACTORY MOTOR PARTS COMPANY 02/08/2018 0.00 190.08166672 fotgen FOTOGENIC MN 02/08/2018 0.00 390.00166673 hach Hach Company 02/08/2018 0.00 320.45166674 HenCou HENNEPIN COUNTY 02/08/2018 0.00 495.18166675 HogaKen Ken Hogan 02/08/2018 0.00 24.00166676 HPHOLD HP HOLDINGS LLC 02/08/2018 0.00 59.06166677 IntMas Integrity Masonry & Concrete 02/08/2018 0.00 950.00166678 LakeCoun Lake Country Homes LLC 02/08/2018 0.00 250.00166679 METCO2 METROPOLITAN COUNCIL 02/08/2018 0.00 152,094.89166680 Milmai Miller Maintenance Inc 02/08/2018 0.00 160.00166681 morsal MORTON SALT 02/08/2018 0.00 890.76166682 MunH2O Municipal H2O 02/08/2018 0.00 7,200.00166683 premrm PRECISE MRM LLC 02/08/2018 0.00 262.65166684 robbeain Robert Bealke Industries 02/08/2018 0.00 150.00166685 shewil SHERWIN WILLIAMS 02/08/2018 0.00 50.79166686 signso SIGNSOURCE 02/08/2018 0.00 453.00166687 VolaLynd Lynda Volavka 02/08/2018 0.00 150.00166688 WastMana Waste Management of Minnesota, Inc 02/08/2018 0.00 818.20166689 winequ WINTER EQUIPMENT COMPANY INC 02/08/2018 0.00 146.55166690 YounPaul Paul Young 02/08/2018 0.00 200.00166691 CLEWAT CLEARSOFT WATER CONDITIONING 02/15/2018 0.00 2,599.00166692 CORMAI CORE & MAIN LP 02/15/2018 0.00 5,179.15166693 KIRTNATH Nathan and Brianna Kirt 02/15/2018 0.00 50.00166694 BCATRA BCA 02/15/2018 0.00 15.00166695 BluCro BCBSM, Inc.02/15/2018 0.00 80,496.57166696 BENPRO BENIEK PROPERTY SERVICES INC 02/15/2018 0.00 2,265.00166697 BORSTA BORDER STATES ELECTRIC SUPPLY 02/15/2018 0.00 603.76166698 CenLin CenturyLink 02/15/2018 0.00 64.00166699 CHASKA CITY OF CHASKA 02/15/2018 0.00 1,152.00166700 Page 1AP Checks by Date - Summary by Check Number (2/16/2018 10:35 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount CulBot Culligan Bottled Water 02/15/2018 0.00 199.50166701 FerEnt Ferguson Enterprises, Inc. #1657 02/15/2018 0.00 39.69166702 HENCHE HENNEPIN COUNTY CHIEF'S ASSOC 02/15/2018 0.00 100.00166703 ICMART ICMA RETIREMENT AND TRUST-457 02/15/2018 0.00 1,445.83166704 INDSCH INDEPENDENT SCHOOL DIST 112 02/15/2018 0.00 150.00166705 LEAINS LEAGUE OF MN CITIES INS TRUST 02/15/2018 0.00 46,330.00166706 MIDPLA MIDWEST PLAYSCAPES 02/15/2018 0.00 4,478.00166707 Senja Senja Inc 02/15/2018 0.00 153.60166708 SIGNSO SIGNSOURCE 02/15/2018 0.00 91.00166709 SOUSUB Southwest Suburban Publishing 02/15/2018 0.00 2,775.58166710 STPSTA ST PAUL STAMP WORKS 02/15/2018 0.00 166.86166711 SUBRAT SUBURBAN RATE AUTHORITY 02/15/2018 0.00 1,329.00166712 triedeea DeeAnn Triethart 02/15/2018 0.00 36.63166713 UnitRent United Rentals (North America), Inc.02/15/2018 0.00 4,873.02166714 VANNJOHN John Vannucci 02/15/2018 0.00 107.40166715 WINGRICH RICHARD WING 02/15/2018 0.00 100.00166716 Report Total (63 checks): 402,065.29 0.00 Page 2AP Checks by Date - Summary by Check Number (2/16/2018 10:35 AM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 2/16/2018 10:37 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH AncTec ANCOM TECHNICAL CENTER 02/08/2018 0.00 4,130.00 ACH batplu BATTERIES PLUS 02/08/2018 0.00 59.90 ACH batplu BATTERIES PLUS 02/08/2018 0.00 147.00 ACH boytru Boyer Truck Parts 02/08/2018 0.00 410.57 ACH cambar CAMPION BARROW & ASSOCIATES 02/08/2018 0.00 425.00 ACH carcou Carver County 02/08/2018 0.00 250.00 ACH choice Choice, Inc. 02/08/2018 0.00 186.13 ACH delfor Delta Foremost Chemical Corp. 02/08/2018 0.00 1,891.41 ACH diasno Diamond Snow & Ice Control 02/08/2018 0.00 1,950.00 ACH elepum ELECTRIC PUMP INC 02/08/2018 0.00 99.60 ACH engwat Engel Water Testing Inc 02/08/2018 0.00 500.00 ACH EnvSer EnviroTech Services Inc. 02/08/2018 0.00 1,530.00 ACH fascom FASTENAL COMPANY 02/08/2018 0.00 183.73 ACH FergEnte Ferguson Waterworks #2516 02/08/2018 0.00 4,095.00 ACH forame FORCE AMERICA INC 02/08/2018 0.00 727.02 ACH fropre FRONTIER PRECISION INC. 02/08/2018 0.00 247.00 ACH HanTho HANSEN THORP PELLINEN OLSON 02/08/2018 0.00 332.50 ACH hawche HAWKINS CHEMICAL 02/08/2018 0.00 210.00 ACH ideser Ideal Service Inc. 02/08/2018 0.00 2,315.56 ACH innoff Innovative Office Solutions LLC 02/08/2018 0.00 156.22 ACH PottJenn JENNY POTTER 02/08/2018 0.00 14.36 ACH AlhiJuli Juli Al-Hilwani 02/08/2018 0.00 341.00 ACH KimHor KIMLEY HORN AND ASSOCIATES INC 02/08/2018 0.00 35,561.88 ACH METCO Metropolitan Council, Env Svcs 02/08/2018 0.00 12,300.75 ACH metfor METROPOLITAN FORD 02/08/2018 0.00 12.46 ACH milaut Milestone Auto Inc. 02/08/2018 0.00 210.00 ACH Minpum Minnesota Pump Works 02/08/2018 0.00 28.72 ACH mnlabo MN DEPT OF LABOR AND INDUSTRY 02/08/2018 0.00 2,798.48 ACH mvec MN VALLEY ELECTRIC COOP 02/08/2018 0.00 6,834.31 ACH NAPA NAPA AUTO & TRUCK PARTS 02/08/2018 0.00 26.41 ACH oreaut O'Reilly Automotive Inc 02/08/2018 0.00 299.93 ACH riclak RICE LAKE CONSTRUCTION GROUP 02/08/2018 0.00 1,004,037.43 ACH srfcon SRF CONSULTING GROUP INC 02/08/2018 0.00 2,377.36 ACH verizo VERIZON WIRELESS 02/08/2018 0.00 3,959.77 ACH vessco VESSCO INC 02/08/2018 0.00 1,249.34 ACH vessco VESSCO INC 02/08/2018 0.00 198.00 ACH WarLit Warning Lites of Minnesota, Inc. 02/08/2018 0.00 276.00 ACH wsb WSB & ASSOCIATES INC 02/08/2018 0.00 59,872.75 ACH wwgra WW GRAINGER INC 02/08/2018 0.00 696.09 ACH CAMKNU CAMPBELL KNUTSON 02/15/2018 0.00 18,228.17 ACH carcou Carver County 02/15/2018 0.00 35.00 ACH carcou Carver County 02/15/2018 0.00 3,950.00 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 02/15/2018 0.00 1,985.00 ACH CivPlu CivicPlus 02/15/2018 0.00 682.50 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH FASCOM FASTENAL COMPANY 02/15/2018 0.00 35.85 ACH FergEnte Ferguson Waterworks #2516 02/15/2018 0.00 362.66 ACH GSDIR GS DIRECT INC 02/15/2018 0.00 652.65 ACH H&LMES H & L Mesabi 02/15/2018 0.00 2,760.00 ACH HANTHO HANSEN THORP PELLINEN OLSON 02/15/2018 0.00 445.50 ACH HOIKOE HOISINGTON KOEGLER GROUP 02/15/2018 0.00 7,035.39 ACH IndPla Indelco Plastics Corporation 02/15/2018 0.00 5,017.47 ACH INDLAN Indoor Landscapes Inc 02/15/2018 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 02/15/2018 0.00 72.44 ACH JEFFIR JEFFERSON FIRE SAFETY INC 02/15/2018 0.00 820.95 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 02/15/2018 0.00 2,730.00 ACH LifSup Life Support Innovations LLC 02/15/2018 0.00 408.00 ACH LYMLUM LYMAN LUMBER 02/15/2018 0.00 61.95 ACH LYMLUM LYMAN LUMBER 02/15/2018 0.00 32.19 ACH Marco Marco Inc 02/15/2018 0.00 925.65 ACH Marco Marco Inc 02/15/2018 0.00 3,358.69 ACH MERACE MERLINS ACE HARDWARE 02/15/2018 0.00 1,015.49 ACH METFOR METROPOLITAN FORD 02/15/2018 0.00 40.30 ACH MINNOCC MINNESOTA OCCUPATIONAL HEALTH 02/15/2018 0.00 215.00 ACH NAPA NAPA AUTO & TRUCK PARTS 02/15/2018 0.00 141.71 ACH PreWat Premium Waters, Inc 02/15/2018 0.00 10.30 ACH SUBCHE SUBURBAN CHEVROLET 02/15/2018 0.00 136.07 ACH MINCON SUMMIT COMPANIES 02/15/2018 0.00 1,433.00 ACH UltEve Ultimate Events, Inc 02/15/2018 0.00 1,189.01 ACH UniFar United Farmers Cooperative 02/15/2018 0.00 79.95 ACH UNIWAY UNITED WAY 02/15/2018 0.00 28.40 ACH WSB WSB & ASSOCIATES INC 02/15/2018 0.00 20,794.50 Report Total: 0.00 1,225,812.47 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 02/16/2018 - 10:37 AM Name Check Da Account Description Amount Anderson Liz 02/08/2018 101-1560-3637 Refund-Music from the 30's 40's & 50's 20.00 Anderson Liz 20.00 BCA 02/08/2018 101-1120-4300 background investigations 150.00 BCA 02/15/2018 101-1120-4300 background investigation 15.00 BCA 165.00 BCBSM, Inc.02/15/2018 101-0000-2012 March Family 40,903.01 BCBSM, Inc.02/15/2018 101-0000-2012 March Family - Cobra 1,748.74 BCBSM, Inc.02/15/2018 700-0000-2012 March Family 6,295.48 BCBSM, Inc.02/15/2018 701-0000-2012 March Family 4,546.74 BCBSM, Inc.02/15/2018 720-0000-2012 March Family 2,465.71 BCBSM, Inc.02/15/2018 101-0000-2012 March Single 18,122.48 BCBSM, Inc.02/15/2018 210-0000-2012 March Single 874.64 BCBSM, Inc.02/15/2018 700-0000-2012 March Single 2,361.52 BCBSM, Inc.02/15/2018 701-0000-2012 March Single 1,661.81 BCBSM, Inc.02/15/2018 720-0000-2012 March Single 1,469.40 BCBSM, Inc.02/15/2018 101-1220-4483 March Firefighter EAP 47.04 BCBSM, Inc. 80,496.57 BENIEK PROPERTY SERVICES INC 02/15/2018 101-1550-4300 Snowplowing 2,265.00 BENIEK PROPERTY SERVICES INC 2,265.00 BORDER STATES ELECTRIC SUPPLY 02/08/2018 701-0000-4530 temp control switch 226.41 BORDER STATES ELECTRIC SUPPLY 02/15/2018 701-0000-4530 Atemnc Temp Control Switch 603.76 BORDER STATES ELECTRIC SUPPLY 830.17 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 101-1550-4320 gas charges 491.84 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 101-1170-4320 gas charges 1,539.74 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 700-0000-4320 gas charges 78.77 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 700-7019-4320 gas charges 712.74 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 101-1190-4320 gas charges 2,010.90 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 101-1600-4320 gas charges 147.02 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 701-0000-4320 gas charges 16.98 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 101-1370-4320 gas charges 3,032.65 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 700-0000-4320 gas charges 379.08 CENTERPOINT ENERGY MINNEGASCO 02/08/2018 701-0000-4320 gas charges 379.08 CENTERPOINT ENERGY MINNEGASCO 8,788.80 CenturyLink 02/15/2018 700-0000-4310 Monthly Service Feb 1-Feb 28 32.00 Accounts Payable - Check Detail-Checks (02/16/2018 - 10:37 AM)Page 1 of 6 Name Check Da Account Description Amount CenturyLink 02/15/2018 701-0000-4310 Monthly Service Feb 1-Feb 28 32.00 CENTURYLINK 02/08/2018 101-1540-4310 phone charges 190.80 CENTURYLINK 02/08/2018 101-1190-4310 phone charges 254.40 CENTURYLINK 02/08/2018 700-0000-4310 phone charges 30.25 CENTURYLINK 02/08/2018 700-7019-4310 phone charges 420.56 CENTURYLINK 02/08/2018 701-0000-4310 phone charges 30.25 CENTURYLINK 02/08/2018 101-1160-4320 phone charges 500.00 CENTURYLINK 02/08/2018 101-1170-4310 phone charges 856.97 CENTURYLINK 02/08/2018 700-0000-4310 phone charges 6.36 CENTURYLINK 02/08/2018 701-0000-4310 phone charges 6.36 CENTURYLINK 02/08/2018 101-1550-4310 phone charges 30.04 CENTURYLINK 02/08/2018 101-1350-4310 phone charges 30.04 CENTURYLINK 02/08/2018 101-1220-4310 phone charges 33.04 CENTURYLINK 02/08/2018 101-1370-4310 phone charges 50.88 CENTURYLINK 02/08/2018 101-1160-4320 phone charges 125.00 CENTURYLINK 2,628.95 CITY OF CHASKA 02/15/2018 101-1560-3637 Sister Act Show and lunch 1/3/18 1,152.00 CITY OF CHASKA 1,152.00 CLEARSOFT WATER CONDITIONING 02/15/2018 101-1370-4530 Water Softner for wash bay 2,599.00 CLEARSOFT WATER CONDITIONING 2,599.00 CORE & MAIN LP 02/08/2018 101-1550-4120 3x3 pvc sch40 tee 29.25 CORE & MAIN LP 02/15/2018 700-0000-4550 Misc parts and supplies 5,179.15 CORE & MAIN LP 5,208.40 Culligan Bottled Water 02/15/2018 101-1220-4300 Bottled water 199.50 Culligan Bottled Water 199.50 DELEGARD TOOL COMPANY 02/08/2018 101-1370-4260 adj spanner 49.19 DELEGARD TOOL COMPANY 49.19 DeZurik, Inc.02/08/2018 700-7019-4550 12" packing gland/12" gasket cover 400.00 DeZurik, Inc. 400.00 Dultmeier Sales LLC 02/08/2018 101-1550-4120 flapper 36.97 Dultmeier Sales LLC 36.97 ECOLAB 02/08/2018 101-1430-4300 solid power xl 75.18 ECOLAB 75.18 EPIC EVENT RENTAL 02/08/2018 101-1611-4410 Feb Fest stage 92.65 EPIC EVENT RENTAL 92.65 FACTORY MOTOR PARTS COMPANY 02/08/2018 101-1550-4120 DEL 31-901 CT - #328 109.81 FACTORY MOTOR PARTS COMPANY 02/08/2018 700-0000-4120 DEL 34/78A - #427 80.27 Accounts Payable - Check Detail-Checks (02/16/2018 - 10:37 AM)Page 2 of 6 Name Check Da Account Description Amount FACTORY MOTOR PARTS COMPANY 190.08 Ferguson Enterprises, Inc. #1657 02/15/2018 101-1550-4150 3x10 FT PVC DWV S40 PE Pipe 39.69 Ferguson Enterprises, Inc. #1657 39.69 FOTOGENIC MN 02/08/2018 101-1731-4300 Daddy Daughter Dance-Photo Booth 390.00 FOTOGENIC MN 390.00 Hach Company 02/08/2018 700-7019-4550 chemkey, assy pack 320.45 Hach Company 320.45 HENNEPIN COUNTY 02/08/2018 101-0000-3010 Final tax settlement 396.53 HENNEPIN COUNTY 02/08/2018 101-0000-3011 Final tax settlement 13.02 HENNEPIN COUNTY 02/08/2018 420-0000-3010 Final tax settlement 3.42 HENNEPIN COUNTY 02/08/2018 369-0000-3010 Final tax settlement 16.63 HENNEPIN COUNTY 02/08/2018 601-0000-3010 Final tax settlement 14.17 HENNEPIN COUNTY 02/08/2018 400-0000-3010 Final tax settlement 29.45 HENNEPIN COUNTY 02/08/2018 367-0000-3010 Final tax settlement 21.96 HENNEPIN COUNTY 495.18 HENNEPIN COUNTY CHIEF'S ASSOC 02/15/2018 101-1220-4360 2018 membership dues and records update 100.00 HENNEPIN COUNTY CHIEF'S ASSOC 100.00 Hogan Ken 02/08/2018 101-1560-3637 Refund-Driver safety 8 hour course 24.00 Hogan Ken 24.00 HP HOLDINGS LLC 02/08/2018 101-0000-2033 Refund-Water meter overpayment 59.06 HP HOLDINGS LLC 59.06 ICMA RETIREMENT AND TRUST-457 02/15/2018 101-0000-2009 2/16/18 ID #304303 1,114.58 ICMA RETIREMENT AND TRUST-457 02/15/2018 210-0000-2009 2/16/18 ID #304303 25.00 ICMA RETIREMENT AND TRUST-457 02/15/2018 700-0000-2009 2/16/18 ID #304303 152.50 ICMA RETIREMENT AND TRUST-457 02/15/2018 701-0000-2009 2/16/18 ID #304303 152.49 ICMA RETIREMENT AND TRUST-457 02/15/2018 720-0000-2009 2/16/18 ID #304303 1.26 ICMA RETIREMENT AND TRUST-457 1,445.83 INDEPENDENT SCHOOL DIST 112 02/15/2018 101-1120-4370 Southwest Metro Job/Education Fair 4/5/2018 150.00 INDEPENDENT SCHOOL DIST 112 150.00 Integrity Masonry & Concrete 02/08/2018 701-0000-4510 demo/block repair-1801 Lyman Blvd 950.00 Integrity Masonry & Concrete 950.00 Kirt Nathan and Brianna 02/15/2018 101-1420-3605 Refund recording fees 50.00 Kirt Nathan and Brianna 50.00 Accounts Payable - Check Detail-Checks (02/16/2018 - 10:37 AM)Page 3 of 6 Name Check Da Account Description Amount Lake Country Homes LLC 02/08/2018 815-8202-2024 Erosion escrow-6509 Gray Fox Curve 250.00 Lake Country Homes LLC 250.00 LEAGUE OF MN CITIES INS TRUST 02/15/2018 101-1170-4483 General Liability Insurance Acct# 10002587 46,330.00 LEAGUE OF MN CITIES INS TRUST 46,330.00 METROPOLITAN COUNCIL 02/08/2018 701-0000-4509 Wastewater services-March 2018 152,094.89 METROPOLITAN COUNCIL 152,094.89 MIDWEST PLAYSCAPES 02/15/2018 410-0000-4705 Picnic Tables and Park Benchs 4,478.00 MIDWEST PLAYSCAPES 4,478.00 Miller Maintenance Inc 02/08/2018 101-1320-4300 Plowing-Nicholas Way January 160.00 Miller Maintenance Inc 02/08/2018 101-1320-4300 Plowing-Nicholas Way Nov & Dec 320.00 Miller Maintenance Inc 480.00 MN DEPARTMENT OF PUBLIC SAFETY 02/08/2018 700-0000-4550 Hazardous Chemical Inventory Fee-EWTP 25.00 MN DEPARTMENT OF PUBLIC SAFETY 02/08/2018 700-0000-4550 Hazardous material fee-Well 8 100.00 MN DEPARTMENT OF PUBLIC SAFETY 02/08/2018 700-0000-4550 Hazardous material fee-Well 7 100.00 MN DEPARTMENT OF PUBLIC SAFETY 02/08/2018 700-0000-4550 Hazardous material fee-Well 3 & 9 100.00 MN DEPARTMENT OF PUBLIC SAFETY 325.00 MN DEPT OF NATURAL RESOURCES 02/08/2018 700-0000-4550 2017 water permit 14,778.19 MN DEPT OF NATURAL RESOURCES 14,778.19 MN DEPT OF TRANSPORTATION 02/08/2018 601-6033-4300 material testing & inspection 874.50 MN DEPT OF TRANSPORTATION 874.50 MORTON SALT 02/08/2018 101-1320-4150 bulk safe-t-salt 890.76 MORTON SALT 890.76 Municipal H2O 02/08/2018 700-7047-4300 annual EPA Risk Mgmt Plan 7,200.00 Municipal H2O 7,200.00 Pehringer James 02/08/2018 101-1560-3637 Refund-Driver Safety 8 hour course 24.00 Pehringer James 24.00 PRECISE MRM LLC 02/08/2018 101-1320-4310 pooled data/network access fee 262.65 PRECISE MRM LLC 262.65 Robert Bealke Industries 02/08/2018 101-1611-4300 Additional Feb Fest services 150.00 Robert Bealke Industries 150.00 Senja Inc 02/15/2018 101-1539-4300 Tai Chi instruction 153.60 Accounts Payable - Check Detail-Checks (02/16/2018 - 10:37 AM)Page 4 of 6 Name Check Da Account Description Amount Senja Inc 153.60 SHERWIN WILLIAMS 02/08/2018 701-0000-4150 paint 50.79 SHERWIN WILLIAMS 50.79 SIGNSOURCE 02/08/2018 101-1220-4120 helmet graphics 453.00 SIGNSOURCE 02/15/2018 101-1611-4130 Feb Fest - Banner date patches for 2019 91.00 SIGNSOURCE 544.00 Southwest Suburban Publishing 02/15/2018 101-1110-4340 printing/advertising 1,770.52 Southwest Suburban Publishing 02/15/2018 101-1410-4340 printing/advertising 77.75 Southwest Suburban Publishing 02/15/2018 101-1611-4340 printing/advertising 862.00 Southwest Suburban Publishing 02/15/2018 701-7048-4340 printing/advertising 65.31 Southwest Suburban Publishing 2,775.58 ST PAUL STAMP WORKS 02/15/2018 101-1170-4110 Self Inking Die Plate Dater 166.86 ST PAUL STAMP WORKS 166.86 SUBURBAN RATE AUTHORITY 02/15/2018 101-1310-4300 2018 membership - 1st half 1,329.00 SUBURBAN RATE AUTHORITY 1,329.00 Taylor Electric Company, LLC 02/08/2018 101-1550-4300 hockey rink lighting 3,943.00 Taylor Electric Company, LLC 3,943.00 THEIS CONSTRUCTION CO 02/08/2018 400-4118-4706 city hall curb & sidewalk 3,393.00 THEIS CONSTRUCTION CO 02/08/2018 101-1550-4300 Reflections playground basketball pedestial 300.00 THEIS CONSTRUCTION CO 02/08/2018 101-1550-4300 Rec Center concrete slab 3,828.00 THEIS CONSTRUCTION CO 02/08/2018 400-4008-4706 shelter footings/concrete/walks/curb cuts/truncated domes 41,790.00 THEIS CONSTRUCTION CO 49,311.00 Triethart DeeAnn 02/15/2018 101-1170-4110 Office Supplies 36.63 Triethart DeeAnn 36.63 United Rentals (North America), Inc.02/15/2018 701-0000-4553 Equipment Rentals 2,000.00 United Rentals (North America), Inc.02/15/2018 700-0000-4552 Equipment Rentals 2,873.02 United Rentals (North America), Inc. 4,873.02 Vannucci John 02/15/2018 101-1320-4150 Replaced 4 mailboxes 107.40 Vannucci John 107.40 Volavka Lynda 02/08/2018 101-1731-4300 Daddy Daughter Dance-Face paint 150.00 Volavka Lynda 150.00 Waste Management of Minnesota, Inc 02/08/2018 101-1370-4350 garbage service 93.23 Waste Management of Minnesota, Inc 02/08/2018 700-0000-4350 garbage service 11.66 Accounts Payable - Check Detail-Checks (02/16/2018 - 10:37 AM)Page 5 of 6 Name Check Da Account Description Amount Waste Management of Minnesota, Inc 02/08/2018 701-0000-4350 garbage service 11.66 Waste Management of Minnesota, Inc 02/08/2018 101-1550-4350 garbage service 255.00 Waste Management of Minnesota, Inc 02/08/2018 101-1190-4350 garbage service 197.00 Waste Management of Minnesota, Inc 02/08/2018 101-1170-4350 garbage service 160.65 Waste Management of Minnesota, Inc 02/08/2018 101-1220-4350 garbage service 64.00 Waste Management of Minnesota, Inc 02/08/2018 101-1220-4350 garbage service 25.00 Waste Management of Minnesota, Inc 818.20 WING RICHARD 02/15/2018 101-1220-4350 Station 2 cleaner 100.00 WING RICHARD 100.00 WINTER EQUIPMENT COMPANY INC 02/08/2018 101-1320-4120 clamp bar 146.55 WINTER EQUIPMENT COMPANY INC 146.55 Young Paul 02/08/2018 101-1731-4300 Daddy Daughter Dance-DJ services 200.00 Young Paul 200.00 402,065.29 Accounts Payable - Check Detail-Checks (02/16/2018 - 10:37 AM)Page 6 of 6 Accounts Payable Check Detail-ACH User: dwashburn Printed: 02/16/2018 - 10:38 AM Name Check Da Account Description Amount Al-Hilwani Juli 02/08/2018 101-1533-4300 Personal Training/Fit For Life 285.00 Al-Hilwani Juli 02/08/2018 101-1539-4300 Personal Training/Fit For Life 56.00 Al-Hilwani Juli 341.00 ANCOM TECHNICAL CENTER 02/08/2018 400-4127-4705 pagers 4,130.00 ANCOM TECHNICAL CENTER 4,130.00 BATTERIES PLUS 02/08/2018 701-0000-4150 6V alkaline 147.00 BATTERIES PLUS 02/08/2018 701-0000-4150 6V AGM 59.90 BATTERIES PLUS 206.90 Boyer Truck Parts 02/08/2018 101-1320-4140 valve-dash 163.76 Boyer Truck Parts 02/08/2018 101-1320-4140 Strlg D/VA 112.40 Boyer Truck Parts 02/08/2018 101-1320-4140 valve assy 134.41 Boyer Truck Parts 410.57 CAMPBELL KNUTSON 02/15/2018 101-1140-4302 Legal Services 18,228.17 CAMPBELL KNUTSON 18,228.17 CAMPION BARROW & ASSOCIATES 02/08/2018 101-1220-4300 Fire service exam-Weidman 425.00 CAMPION BARROW & ASSOCIATES 425.00 Carver County 02/08/2018 101-1210-4300 background investigation-Target 250.00 Carver County 02/15/2018 720-0000-4130 2017 MS4 Education Programs and Acitivities 3,950.00 Carver County 02/15/2018 101-1320-4120 Annual County Base Fee 35.00 Carver County 4,235.00 CCP NI MASTER TENANT 4 LLC 02/15/2018 101-1220-4320 Solar credits 33.32 CCP NI MASTER TENANT 4 LLC 02/15/2018 101-1350-4320 Solar credits 870.37 CCP NI MASTER TENANT 4 LLC 02/15/2018 101-1540-4320 Solar credits 97.82 CCP NI MASTER TENANT 4 LLC 02/15/2018 101-1550-4320 Solar credits 104.05 CCP NI MASTER TENANT 4 LLC 02/15/2018 101-1600-4320 Solar credits 7.99 CCP NI MASTER TENANT 4 LLC 02/15/2018 700-0000-4320 Solar credits 30.44 CCP NI MASTER TENANT 4 LLC 02/15/2018 700-7019-4320 Solar credits 485.88 CCP NI MASTER TENANT 4 LLC 02/15/2018 701-0000-4320 Solar credits 355.13 CCP NI MASTER TENANT 4 LLC 1,985.00 Choice, Inc.02/08/2018 101-1220-4350 fire station cleaning 186.13 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 1 of 7 Name Check Da Account Description Amount Choice, Inc. 186.13 CivicPlus 02/15/2018 210-0000-4300 Park and Rec Website annual fee for hosting and support 682.50 CivicPlus 682.50 Delta Foremost Chemical Corp.02/08/2018 101-1320-4150 Citri-Kote 1,891.41 Delta Foremost Chemical Corp. 1,891.41 Diamond Snow & Ice Control 02/08/2018 101-1320-4210 Ice B'Gone liquid deicer 1,950.00 Diamond Snow & Ice Control 1,950.00 ELECTRIC PUMP INC 02/08/2018 700-0000-4140 parts for Flygt Ready 8 pump 99.60 ELECTRIC PUMP INC 99.60 Engel Water Testing Inc 02/08/2018 700-0000-4300 water samples-January 500.00 Engel Water Testing Inc 500.00 EnviroTech Services Inc.02/08/2018 101-1320-4150 calcium chloride 1,530.00 EnviroTech Services Inc. 1,530.00 FASTENAL COMPANY 02/15/2018 700-0000-4530 supplies 8.83 FASTENAL COMPANY 02/08/2018 101-1550-4120 misc parts/supplies 8.78 FASTENAL COMPANY 02/08/2018 700-0000-4150 S/S FW 5/8x1-1/2 od 47.86 FASTENAL COMPANY 02/08/2018 101-1370-4120 cir saw blade / db 3/8x1/4 / Cyl 1/2x1/4 114.36 FASTENAL COMPANY 02/08/2018 101-1550-4120 HCS 1-8 x 10 Z5 12.73 FASTENAL COMPANY 02/15/2018 101-1550-4120 HCS 1-8x11 Z5 27.02 FASTENAL COMPANY 219.58 Ferguson Waterworks #2516 02/08/2018 700-0000-4260 Hyd buddy 4,095.00 Ferguson Waterworks #2516 02/15/2018 700-0000-4552 6x15 FS1 SS Rep Clmp 362.66 Ferguson Waterworks #2516 4,457.66 FORCE AMERICA INC 02/08/2018 101-1550-4120 bolt 1-1/4" keyed #10 685.95 FORCE AMERICA INC 02/08/2018 101-1550-4120 battery, lithium 3V 41.07 FORCE AMERICA INC 727.02 FRONTIER PRECISION INC.02/08/2018 701-0000-4530 Li-Ion battery 247.00 FRONTIER PRECISION INC. 247.00 GS DIRECT INC 02/15/2018 101-1170-4110 Office supplies 652.65 GS DIRECT INC 652.65 H & L Mesabi 02/15/2018 101-1320-4120 7/8x6 SEF x 4' JOMA Blade 2,760.00 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 2 of 7 Name Check Da Account Description Amount H & L Mesabi 2,760.00 HANSEN THORP PELLINEN OLSON 02/08/2018 400-0000-1155 Construction Observation-December 332.50 HANSEN THORP PELLINEN OLSON 02/15/2018 400-0000-1155 Fawn Hill Addition #17-07 - Construction Observation 445.50 HANSEN THORP PELLINEN OLSON 778.00 HAWKINS CHEMICAL 02/08/2018 700-7019-4160 chlorine cylinder 80.00 HAWKINS CHEMICAL 02/08/2018 700-7019-4160 chlorine cylinder 130.00 HAWKINS CHEMICAL 210.00 HOISINGTON KOEGLER GROUP 02/15/2018 410-0000-4300 Project 018-005 Chanhassen Lake Ann Park Concept Planning 3,797.89 HOISINGTON KOEGLER GROUP 02/15/2018 101-1420-4300 Project 017-017 Chanhassen DT Vision Update 3,237.50 HOISINGTON KOEGLER GROUP 7,035.39 Ideal Service Inc.02/08/2018 700-0000-4530 preventative maint-VFD's & Well 2 2,315.56 Ideal Service Inc. 2,315.56 Indelco Plastics Corporation 02/15/2018 700-7043-4550 1/2" OD x .062 Wall PFA Tubing 800FT 5,017.47 Indelco Plastics Corporation 5,017.47 Indoor Landscapes Inc 02/15/2018 101-1170-4300 February Plant Service 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 02/08/2018 101-1170-4110 folders/tape/pads 36.49 Innovative Office Solutions LLC 02/08/2018 101-1170-4110 paper/labels/ginder/note pads 119.73 Innovative Office Solutions LLC 02/15/2018 101-1170-4110 Office Supplies 72.44 Innovative Office Solutions LLC 228.66 JEFFERSON FIRE SAFETY INC 02/15/2018 101-1220-4530 Preventative Maintenance 820.95 JEFFERSON FIRE SAFETY INC 820.95 KIMLEY HORN AND ASSOCIATES INC02/08/2018 720-0000-4300 Pleasant View Rd Outfall Stabilization 3,259.51 KIMLEY HORN AND ASSOCIATES INC02/08/2018 601-6040-4752 Galpin Blvd Reconstruct 13,292.37 KIMLEY HORN AND ASSOCIATES INC02/08/2018 400-0000-1155 Private Dev Field Observ 19,010.00 KIMLEY HORN AND ASSOCIATES INC02/15/2018 400-0000-1155 Private Dev Field Observ 2,730.00 KIMLEY HORN AND ASSOCIATES INC 38,291.88 Life Support Innovations LLC 02/15/2018 101-1220-4130 AED Inventory 408.00 Life Support Innovations LLC 408.00 LYMAN LUMBER 02/15/2018 101-1550-4150 2x12 18' AG Treated 32.19 LYMAN LUMBER 02/15/2018 101-1550-4150 Misc parts and supplies 61.95 LYMAN LUMBER 94.14 Marco Inc 02/15/2018 101-1170-4410 Overage Charge 2,519.02 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 3 of 7 Name Check Da Account Description Amount Marco Inc 02/15/2018 700-0000-4410 Overage Charge 335.87 Marco Inc 02/15/2018 701-0000-4410 Overage Charge 335.87 Marco Inc 02/15/2018 720-0000-4410 Overage Charge 167.93 Marco Inc 02/15/2018 101-1170-4410 monthly fee 675.65 Marco Inc 02/15/2018 700-0000-4410 monthly fee 100.00 Marco Inc 02/15/2018 701-0000-4410 monthly fee 100.00 Marco Inc 02/15/2018 720-0000-4410 monthly fee 50.00 Marco Inc 4,284.34 MERLINS ACE HARDWARE 02/15/2018 101-1160-4150 Misc parts and supplies 58.77 MERLINS ACE HARDWARE 02/15/2018 101-1170-4510 Misc parts and supplies 1.06 MERLINS ACE HARDWARE 02/15/2018 101-1220-4120 Misc parts and supplies 206.42 MERLINS ACE HARDWARE 02/15/2018 101-1220-4290 Misc parts and supplies 17.09 MERLINS ACE HARDWARE 02/15/2018 101-1310-4290 Misc parts and supplies 22.49 MERLINS ACE HARDWARE 02/15/2018 101-1320-4120 Misc parts and supplies 5.93 MERLINS ACE HARDWARE 02/15/2018 101-1320-4150 Misc parts and supplies 29.25 MERLINS ACE HARDWARE 02/15/2018 101-1320-4560 Misc parts and supplies 18.16 MERLINS ACE HARDWARE 02/15/2018 101-1530-4150 Misc parts and supplies 4.01 MERLINS ACE HARDWARE 02/15/2018 101-1530-4510 Misc parts and supplies 10.78 MERLINS ACE HARDWARE 02/15/2018 101-1550-4120 Misc parts and supplies 377.37 MERLINS ACE HARDWARE 02/15/2018 700-0000-4150 Misc parts and supplies 100.84 MERLINS ACE HARDWARE 02/15/2018 700-0000-4260 Misc parts and supplies 57.55 MERLINS ACE HARDWARE 02/15/2018 700-7019-4150 Misc parts and supplies 105.77 MERLINS ACE HARDWARE 1,015.49 Metropolitan Council, Env Svcs 02/08/2018 101-1250-3816 SAC-January -124.25 Metropolitan Council, Env Svcs 02/08/2018 701-0000-2023 SAC-January 12,425.00 Metropolitan Council, Env Svcs 12,300.75 METROPOLITAN FORD 02/08/2018 101-1220-4140 shield 12.46 METROPOLITAN FORD 02/15/2018 101-1220-4140 Mudflap 40.30 METROPOLITAN FORD 52.76 Milestone Auto Inc.02/08/2018 101-1550-4120 tinted/laminated/cut to pattern 210.00 Milestone Auto Inc. 210.00 MINNESOTA OCCUPATIONAL HEALTH02/15/2018 700-0000-4300 Post Accident Drug and alcohol test 107.50 MINNESOTA OCCUPATIONAL HEALTH02/15/2018 701-0000-4300 Post Accident Drug and alcohol test 107.50 MINNESOTA OCCUPATIONAL HEALTH 215.00 Minnesota Pump Works 02/08/2018 701-0000-4530 halliday padlock bar (angle frame) 28.72 Minnesota Pump Works 28.72 MN DEPT OF LABOR AND INDUSTRY02/08/2018 101-1250-3818 Surcharge-Janaury -57.11 MN DEPT OF LABOR AND INDUSTRY02/08/2018 101-0000-2022 Surcharge-Janaury 2,855.59 MN DEPT OF LABOR AND INDUSTRY 2,798.48 MN VALLEY ELECTRIC COOP 02/08/2018 101-1350-4320 electricity charges 218.41 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 4 of 7 Name Check Da Account Description Amount MN VALLEY ELECTRIC COOP 02/08/2018 101-1350-4320 electricity charges 27.98 MN VALLEY ELECTRIC COOP 02/08/2018 101-1350-4320 electricity charges 43.68 MN VALLEY ELECTRIC COOP 02/08/2018 101-1350-4320 electricity charges 83.35 MN VALLEY ELECTRIC COOP 02/08/2018 101-1350-4320 electricity charges 4,996.29 MN VALLEY ELECTRIC COOP 02/08/2018 101-1600-4320 electricity charges 730.48 MN VALLEY ELECTRIC COOP 02/08/2018 700-0000-4320 electricity charges 203.69 MN VALLEY ELECTRIC COOP 02/08/2018 701-0000-4320 electricity charges 530.43 MN VALLEY ELECTRIC COOP 6,834.31 NAPA AUTO & TRUCK PARTS 02/08/2018 700-0000-4120 bulb/oil filters/lamp/capsules 26.41 NAPA AUTO & TRUCK PARTS 02/15/2018 101-1550-4120 Winter blades and adapter bearing 36.66 NAPA AUTO & TRUCK PARTS 02/15/2018 101-1550-4120 fuel and oil filters and adapter bearings 105.05 NAPA AUTO & TRUCK PARTS 168.12 O'Reilly Automotive Inc 02/08/2018 101-1220-4120 misc parts/supplies 3.90 O'Reilly Automotive Inc 02/08/2018 101-1220-4140 misc parts/supplies 54.59 O'Reilly Automotive Inc 02/08/2018 101-1370-4170 misc parts/supplies 52.12 O'Reilly Automotive Inc 02/08/2018 101-1550-4140 misc parts/supplies 136.63 O'Reilly Automotive Inc 02/08/2018 701-0000-4120 misc parts/supplies 52.69 O'Reilly Automotive Inc 299.93 POTTER JENNY 02/08/2018 101-1170-4110 office supplies 14.36 POTTER JENNY 14.36 Premium Waters, Inc 02/15/2018 101-1550-4120 Monthly Feb Services 10.30 Premium Waters, Inc 10.30 RICE LAKE CONSTRUCTION GROUP 02/08/2018 700-7047-4751 West Water Treatment Plant construction 1,004,037.43 RICE LAKE CONSTRUCTION GROUP 1,004,037.43 SRF CONSULTING GROUP INC 02/08/2018 101-1310-4300 Century Blvd/Corp Place Ped Crossing Study 2,377.36 SRF CONSULTING GROUP INC 2,377.36 SUBURBAN CHEVROLET 02/15/2018 101-1220-4140 Mirror 136.07 SUBURBAN CHEVROLET 136.07 SUMMIT COMPANIES 02/15/2018 101-1170-4300 Annual Fire Extinguisher Inspection 282.50 SUMMIT COMPANIES 02/15/2018 101-1370-4300 Annual Fire Extinguisher Inspection 1,029.50 SUMMIT COMPANIES 02/15/2018 101-1190-4300 Annual Fire Extinguisher Inspection 52.00 SUMMIT COMPANIES 02/15/2018 101-1220-4300 Annual Fire Extinguisher Inspection 38.00 SUMMIT COMPANIES 02/15/2018 101-1550-4300 Annual Fire Extinguisher Inspection 31.00 SUMMIT COMPANIES 1,433.00 Ultimate Events, Inc 02/15/2018 101-1611-4410 Feb Fest Tent 1,189.01 Ultimate Events, Inc 1,189.01 United Farmers Cooperative 02/15/2018 101-1550-4120 LP Cylinder 79.95 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 5 of 7 Name Check Da Account Description Amount United Farmers Cooperative 79.95 UNITED WAY 02/15/2018 101-0000-2006 PR Batch 00416.02.2018 United Way 28.40 UNITED WAY 28.40 VERIZON WIRELESS 02/08/2018 101-1550-4310 phone charges 405.73 VERIZON WIRELESS 02/08/2018 101-1520-4310 phone charges 51.58 VERIZON WIRELESS 02/08/2018 101-1600-4310 phone charges 200.14 VERIZON WIRELESS 02/08/2018 101-1530-4310 phone charges 51.58 VERIZON WIRELESS 02/08/2018 101-0000-2006 phone charges 10.00 VERIZON WIRELESS 02/08/2018 700-0000-4310 phone charges 596.80 VERIZON WIRELESS 02/08/2018 701-0000-4310 phone charges 462.88 VERIZON WIRELESS 02/08/2018 720-0000-4310 phone charges 118.47 VERIZON WIRELESS 02/08/2018 101-0000-2006 phone charges 10.00 VERIZON WIRELESS 02/08/2018 101-1160-4310 phone charges 113.16 VERIZON WIRELESS 02/08/2018 101-1120-4310 phone charges 374.82 VERIZON WIRELESS 02/08/2018 101-1170-4310 phone charges 31.88 VERIZON WIRELESS 02/08/2018 101-1260-4310 phone charges 104.90 VERIZON WIRELESS 02/08/2018 101-1130-4310 phone charges 51.58 VERIZON WIRELESS 02/08/2018 101-1250-4310 phone charges 145.04 VERIZON WIRELESS 02/08/2018 101-1310-4310 phone charges 270.93 VERIZON WIRELESS 02/08/2018 101-1370-4310 phone charges 112.43 VERIZON WIRELESS 02/08/2018 101-1320-4310 phone charges 359.58 VERIZON WIRELESS 02/08/2018 101-1220-4310 phone charges 488.27 VERIZON WIRELESS 3,959.77 VESSCO INC 02/08/2018 700-7019-4530 pro kit 198.00 VESSCO INC 02/08/2018 700-7019-4550 liquid end 1,249.34 VESSCO INC 1,447.34 Warning Lites of Minnesota, Inc.02/08/2018 101-1611-4410 Feb Fest traffic cones 276.00 Warning Lites of Minnesota, Inc. 276.00 WSB & ASSOCIATES INC 02/08/2018 701-0000-4300 Sewer & Water GIS/AMS support-December 429.00 WSB & ASSOCIATES INC 02/08/2018 700-0000-4300 Sewer & Water GIS/AMS support-December 429.00 WSB & ASSOCIATES INC 02/08/2018 410-0000-4706 Manchester Park-December 3,518.00 WSB & ASSOCIATES INC 02/08/2018 720-0000-4300 Avienda WCA Review-December 2017 10,440.25 WSB & ASSOCIATES INC 02/08/2018 701-0000-4300 Sewer CAD Model Update & Analysis-December 1,332.50 WSB & ASSOCIATES INC 02/08/2018 420-0000-4300 Pavement Inspections-December 2017 143.00 WSB & ASSOCIATES INC 02/08/2018 720-0000-4300 Storm Water & GPS GIS/AMS support-December 572.00 WSB & ASSOCIATES INC 02/08/2018 720-0000-4300 Storm Water & GPS GIS/AMS support-August 1,001.00 WSB & ASSOCIATES INC 02/08/2018 700-7047-4752 West Water Treatment Plan-December 18,509.00 WSB & ASSOCIATES INC 02/08/2018 700-7047-4752 West Water Treatment Plan-September 23,499.00 WSB & ASSOCIATES INC 02/15/2018 601-6032-4752 Street Reconstruction Project No 16-01 14,106.75 WSB & ASSOCIATES INC 02/15/2018 601-6032-4752 Street Reconstruction Project No 16-01 5,034.00 WSB & ASSOCIATES INC 02/15/2018 601-6032-4752 Street Reconstruction Project No 16-01 1,369.75 WSB & ASSOCIATES INC 02/15/2018 420-0000-4300 CAD Assistance 218.00 WSB & ASSOCIATES INC 02/15/2018 601-6039-4752 Lake Dr E St Improvement Proj 18-02 66.00 WSB & ASSOCIATES INC 80,667.25 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 6 of 7 Name Check Da Account Description Amount WW GRAINGER INC 02/08/2018 700-7019-4530 electric utility heater -184.09 WW GRAINGER INC 02/08/2018 700-0000-4530 electric unit heater 506.35 WW GRAINGER INC 02/08/2018 101-1170-4110 twin wheel swivel caster kit 14.69 WW GRAINGER INC 02/08/2018 700-0000-4550 solenoid valve 309.96 WW GRAINGER INC 02/08/2018 700-7019-4120 halogen sealed beam lamp 49.18 WW GRAINGER INC 696.09 1,225,812.47 Accounts Payable - Check Detail-ACH (02/16/2018 - 10:38 AM)Page 7 of 7