C Discussion TH 101/LymanS-Scott Co. Line
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.227.1100
Fax 952.227.1110
Building Inspections
Phone 952.227.1180
Fax 952.227.1190
Engineering
Phone 952.227.1160
Fax: 952.227.1170
Finance
Phone 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone 952.227.1120
Fax 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
WNW. ci .chanhassen. mn. us
L
-
MEMORANDUM
TO:
Todd Gerhardt, City Manager
FROM:
""7 ().
Paul Oehme, City Engineer/Dir. of Public Works \J ( ,
O~
DATE:
August 17, 2005
SUBJ:
Discuss TH 101 Corridor Study (Lyman Boulevard South to Scott
County Line) - PW067F4
DISCUSSION
Over the past year, staff has been discussing improvements to TH 101 from Lyman
Boulevard to the Scott County Line with Carver County and MnDOT. The corridor
is currently not planned for improvements by MnDOT or turnback to the County in
the next 15 years. The proposed study is the first step to having MnDOT program
funds for upgrading the road and is necessary for any future grant applications.
The corridor has several significant design concerns. The Y intersection at MN 101
and old US 212 does not function effectively during peak periods. Steep grades are
present north of old US 212. The corridor has several tight curves and most of the
alignment does not meet state design standards. Several hidden driveway entrances
and blind intersections exist along the corridor. A blind trail intersection is located
north of old US 212. Several severe injury accidents and one fatal accident have been
documented in just the past year.
Areas along the corridor (2010 MUSA) are expected to develop in the next five years
that will add additional traffic to the corridor. With an interchange access to new US
212 from MN 101 expected to open in 2007, traffic volumes along the corridor are
anticipated to increase.
MnDOT has reviewed the City and County request for a joint study of the corridor to
begin planning for future improvements. MnDOT has recently budgeted $50,000 for
this work. The scope of work is included in the attached request for proposal staff
hopes to send to consultants in the near future. A joint powers agreement between
the three stakeholders will need to be drafted and approved prior to any consultant
selection.
Staff has planned for this work in the 2005-2009 crp, ST-017. The City's share of
the study will be funded by Municipal State Aid. One third of the study will be City
cost in an amount not to exceed $50,000.
Attachments
G:\ENGIPUBLICIPW067F4 TH lOl Corridor Study -Lyman south to 212\bkgd eel ws 082205.doe
The City of Chanhassen · A growing community with clean lakes, quality schools, a Charming downtown, thriVing businesses, winding trails, and beautllul parks. A great place to live. work. and play
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Minnesota Department of Transportation
Metropolitan District
Waters Edge
1500 West County Road B-2
Roseville MN 55113-3174
June 30, 2005
Roger Gustafson
Carver County Engineer
11360 Highway 212 West
P.O. Box 300
Cologne, MN 55322
Paul Oehme
Chanhassen City Engineer
7700 Market Boulevard
P.O. Box 147
Chanhassen, MN 55317
SUBJECT: TH 101 South Corridor Scoping-Funding Request
Dear Roger and Paul:
We have reviewed the joint request from the City of Chanhassen and Carver County for a
multi-agency partnership study of the TH 101 corridor from Lyman Blvd (CSAR 18) to the
Carver/Scott County line. We concur that Mn/DOT, working with Chanhassen and Carver
County, will reap many benefits which include preserving a corridor in light of the
development pressure of the corridor study area and identifying interim safety improvements
that would address increasing crashes on this portion ofTH 101.
We are pleased to inform you that Metro District will financially participate in one-third of
this initial alignment scoping study, not to exceed $50,000, towards this important
partnership effort. Weare also happy to work with you to provide in-kind staff assistance, as
appropriate, towards this effort. Weare not in a position with staffing resources at this time
to be the lead agency on this work, but would be most happy to work with either or both of
your agencies. As a condition of our financial participation, a Joint Powers Agreement (JP A)
will need to be in place prior to any consultant selection process. Because of our budgeting
needs, it would be best if the work could be completed by the end of Fiscal Year 2006 (June
30, 2006).
Please continue to work with Lisa Freese, South Area Manager, on the development of the
work scope for this partnership study, as well as initializing the JP A that will be needed.
t..
atrick C. Hughes
Metr9 District Engineer
CITY OF CHJiNHASSEN
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Cc:
Todd Gerhardt - Chanhassen City Manager
Dave Hemze - Carver County Administrator
JUL 1 2 2005
ENGINEERING DEPTo
An equal opportunity employer
REQUEST FOR PROPOSAL
Corridor Scoping, Environmental and Preliminary Design Services for MN
101 From Lyman Boulevard (CSAH 18) South to the Scott County Line
Phase I - Corridor Scoping and Environmental Screening
I. INTRODUCTION
The City of Chanhassen is issuing this request for proposals (RFP) for professional
services necessary to complete the initial project development for the above-referenced
project. The scope includes: corridor scooping, preliminary design and environmental
documentation. Phase II - Final Preliminary Design, Environmental Documentation and
Official Mapping will be contracted separately.
A. Issuing Agency - The City of Chanhassen will be the lead agency coordinating
this project. MnDOT and Carver County will be partners with the City for the
project and will coordinate specific tasks as required.
B. RFP Content - This RFP contains the following sections:
1. Introduction
2. Background
3. Consultant's Proposal
4. Contract Terms and Conditions
C. Addenda/Clarifications - Any changes to this RFP will be made by written
addendum. No verbal modification will be binding.
D. Pre-Contractual Expenses - The City will not be responsible for any pre-
contractual expenses. Pre-contractual expenses are defined as expenses incurred
by the Consultant in: 1) preparing its proposal in response to this RFP; 2)
submitting that proposal to the City of Chanhassen; 3) negotiating with the City of
Chanhassen any matter related to this proposal; or 4) any other expenses incurred
by the Consultant prior to the date of execution of the Proposed Agreement.
E. Contract Award - Issuance of this RFP and receipt of proposals does not commit
the City of Chanhassen to award a contact. The City of Chanhassen reserves the
right to postpone opening for its own convenience, to accept or reject any or all
proposals received in response to this RFP, to negotiate with other than the
selected Consultant should negotiations with the selected be terminated, to
negotiate with more than one Consultant simultaneously, or to cancel all of part of
this RFP.
F. Joint Offers - Where two or more consultants desire to submit a single proposal in
response to this RFP, they should do so on a prime-subcontractor basis rather than
as a point venture. The City of Chanhassen intends to contract with a single firm
and not with multiple firms doing business as a joint venture.
Request for Proposal- TH 101 Predesign
Page 2
G. Contact Person - The Consultant's contact for specific questions regarding
information in this proposal is Paul Oehme, City of Chanhassen, 7700 Market
Boulevard, P.O. Box 147, Chanhassen, MN 55317, (952) 227-1169, Fax (952)
227-1170, poehme@ci.chanhassen.mn.us .
II. BACKGROUND
A. Corridor Information
The project corridor of MN 101 is a two-lane, minor arterial that is approximately
3.3 miles long. The north end of the project terminates at Lyman Boulevard
(CSAH 18). The south end of the project terminates at the Scott County Line.
The intersection of MN 101 and Pioneer Trail (CSAH 14) has recently (2005)
been widened and signalized.
The corridor has several significant design concerns. The Y intersection at MN
101 and old US 212 does not function effectively during peak periods. Steep
grades are present north of old US 212. The corridor has several tight curves and
most of the alignment does not meet state design standards. Several hidden
driveway entrances and blind intersections exist along the corridor. A blind trail
intersection is located north of old US 212.
Areas along the corridor are expected to develop in the next five years that will
add additional traffic to the corridor. With an interchange access to new US 212
from MN 101 expected to open in 2007 traffic volumes along the corridor are
anticipated to increase. Existing traffic counts on the respective road segments
are shown on Figure 3 (Note 2002 ADT).
No funding has yet been secured for the future improvements to the corridor. It is
expected that in the future Federal, State and local funds will be needed to help
finance future improvements.
B. Project Scope and Objectives
This project will complete Phase I - Initial Corridor Scoping and Environmental
Screening. The objective of this project is to determine a build alignment so the
corridor can be preserved. The project will also gather and analyze available
environmental information for use in future preliminary engineering and
environmental documentation. The project information will also be used for
future grant applications. The work tasks are as follows:
1. Roadway Alternative Analysis. Determine alternative alignment options for
the corridor and prepare preliminary concepts for each option (assume up to 3
alternate alignments). Particular attention should focus on the MN
101lexisting US 212 intersection. Intersection operations and access
management must be included in the analysis. The roadway shall be designed
g:\eng\public\pw067f4 th 101 corridor study -lyman south to 212\rfp thlOI predesign s-IS-OS.doc
Request for Proposal- TH 101 Predesign
Page 3
to CSAH standards. Each preliminary concept shall include a cost estimate to
assess order of magnitude. Consultant will gather existing corridor traffic
data, estimate future (20 year) corridor volumes and capacity needs.
The consultant will need to update traffic data provided by Carver County as
necessary to forecast traffic projections for the alternative analysis.
2. Environmental Screening. Document what is known about the area from an
environmental standpoint (threatened/endangered species, cultural resources,
steep slopes/drainage, etc.) and identify potential environmental issues.
Review wetland inventories along the corridor to determine preliminary
wetland impacts due to corridor realignments and estimate amount of
wetlands needed for mitigation. The environmental screening is anticipated to
be used to help determine the new alignment of the corridor and for future
environmental documentation. The consultant will conduct the cultural
resource screening review with MnDOT.
3. Coordinate Public Involvement. Three neighborhood meetings and two
Council meetings are anticipated for the consultant to organize and lead.
Additional individual property owner meetings are anticipated as needed.
Monthly progress meetings with stakeholders should be organized and lead by
the consultant. Consultant will supply displays and handouts for all meetings
and will attend all meetings.
4. The study shall conclude with recommendations about concept level
improvements, project staging, and estimated construction costs. The study
should also include items needed to refine the design to a final design as well
as the appropriate environmental path.
5. Consultant shall deliver six (6) draft report(s) to all stakeholders prior to final
document delivery. Comments from stakeholders should be included in the
final report. Twenty-four (24) bound copies, one unbound copy and six (6)
copies in .pdf of the final report.
6. The project shall be completed nine (9) months after award of contract. The
award of the contract is anticipated by October, 2005.
C. Information to be Provided by Stakeholders
1. MnDOT will obtain existing soils reports and boring logs taken along the
corridor, and obtain additional soils information as necessary.
2. Aerial photos, mapping and .TIN model will be provided by MnDOT
electronically.
3. MnDOT will gather the existing right-of-way information.
g:\eng\public\pw067f4 th 101 corridor study -lyman south to 212\rfp thlOl predesign 8-15-05.doc
Request for Proposal - TR 10 1 Predesign
Page 4
4. Carver County is currently updating their comprehensive transportation plan
and will provide county traffic data and regional traffic forecasts for this
study. Traffic data should be developed by January, 2006.
5. The City and Carver County will provide traffic volume estimates along the
corridor based on anticipated future development.
III. CONSUL T ANT'S PROPOSAL
A. Submission of Proposal - Submit proposal to Paul Oehme, Dir. of Public
Works/City Engineer, City of Chanhassen, 7700 Market Boulevard, P.O. Box
147, Chanhassen, MN 55317. Proposals must be received by 4:00 p.m.,
. Proposals received after this time will not be accepted.
B. Proposal Format - Proposals shall be prepared two-sided on 8Y2" x 11" paper,
with all text clear of binding. Use of 11" x 17" fold-out sheets for large tables,
charts or diagrams is permissible but should be limited. Index the proposal and
sequentially number all pages throughout or by section. Binders and covers will
be at the Consultant's discretion. The proposal should be clear and
understandable when reproduced in black and white.
C. Copies - Consultant should submit one unbound original and six (6) bound copies
of the proposal in a sealed package addressed as noted above, bearing
Consultant's name and address, and clearly marked as following: "Corridor
Scoping, Environmental and Preliminary Design Proposal for MN 101 from
Lyman Boulevard (CSAR 18) South to the Scott County Line. Phase I - Corridor
Scoping and Environmental Screening".
D. Letter of Transmittal- Address the letter of transmittal to Paul Oehme, Dir. of
Public Works/City Engineer, City of Chanhassen, 7700 Market Boulevard, P.O.
Box 147, Chanhassen, MN 55317, and include, at a minimum, the following:
1. Identification of the offering firm(s), including name, address, and
telephone number of each firm;
2. Acknowledgement of receipt of RFP addenda, if any;
3. Name, title, address, email address, and telephone and fax numbers of
contact person during period of proposal evaluation;
E. Consultant Team - In this section, provide an organization chart showing the
interrelationship of the Consultant's team members and key personnel. Identify
the team members' areas of responsibility. Provide subconsultants' company
name, address, contact person, and telephone number. Describe your previous
experience working with each subconsultant.
F. Qualifications and Experience - Identify similar projects undertaken by the
Consultant team. Document the team members' actual responsibility on the
g:\eng\public\pw067f4 th lOl corridor study -Iyman south to 212\rfp thlOl predesign 8-15-05.doc
Request for Proposal- TH 101 Predesign
Page 5
project. The subconsultant's projects should be similar to the work they will
perform on this project.
G. Key Personnel- For each of the key personnel shown in the organizational chart,
provide a resume.
H. Understanding of the Project - The consultant shall provide a brief, concise
description that demonstrates the Consultant's understanding of the project and
what needs to be done to complete the scope. Identify what may be the biggest
challenges in the work scope for this phase of the project. This section must be
three pages or less.
1. Schedule - The consultant shall provide information regarding the availability of
the project manager and key personnel. A list of other projects the team members
are currently involved with and the projects' associated schedules must be
provided. The consultant needs to present a basic project management schedule
that would allow enough time to complete the corridor scoping in the time
allotted.
J. Project Cost - The consultant should provide a detailed cost breakdown for
performing the work, including time, hourly rates for each personnel, materials,
equipment and subcontractors required. Costs should be broken out into project
scope areas as indicated in Section II, Paragraph B, Items 1-6. The estimate
should include any additives, overhead and profit. A total cost, not to be
exceeded, for all work required by this proposal is to be included.
K. Exceptions and Deviations - The Consultant may include other items outside the
scope of this proposal that the firm feels is important to help secure future
funding. The consultant also may propose cost-saving items. Any exceptions to
the requirements in this RFP, including the language in the contractual terms,
must be included in the proposal. If the Consultant proposes changes to the scope
of work, include a description, reason for the change and added/deducted
engineering costs. Segregate all exceptions as a separate element of the proposal
under the heading "Exceptions and Deviations."
IV. CONTRACT TERMS AND CONDITIONS
A. Compliance with Laws and Regulations - In providing services, the Consultant shall
abide by all statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided.
B. Standard of Care - The Consultant shall exercise the same degrees of care, skill,
and diligence in the performance of the services as is ordinarily possessed and
exercised by a professional engineer under similar circumstances. No other
warranty, expressed or implied, is included in this project. The City shall not be
responsible for discovering deficiencies in the accuracy of the Consultant's
serVIces.
g:\eng\public\pw067f4 th 101 corridor study -Iyman south to 212\rfp thlOl predesign 8-I5-05.doc
Request for Proposal - TH 10 1 Predesign
Page 6
C. Indemnification - The Consultant shall indemnify and hold harmless the City,
MnDOT, Carver County, its officers, agents, and employees, of and from any and all
claims, demands, actions, causes of action, including costs and attorney's fees,
arising out of or by reason of the execution or performance of the work or services
provided for herein and further agrees to defend at its sole cost and expense any
action or proceeding commenced for the purpose of asserting any claim of
whatsoever character arising hereunder.
D. Insurance - The Consultant shall secure and maintain such insurance as will protect
the Consultant from claims under the Worker's Compensation Acts, automobile
liability, and from claims for bodily injury, death, or property damage which may
arise from the performance of services under this project. Such insurance shall be
written for amounts not less than:
Commercial General Liability
$1,000,000 each occurrence/aggregate
Automobile Liability
$1,000,000 combined single limit
ExcesslUmbrella Liability
$2,000,000 each occurrence/aggregate
The City, Carver County and MnDOT shall be named as an additional insured on
the general liability and umbrella policies.
The Consultant shall secure and maintain a professional liability insurance policy.
Said policy shall insure payment of damages for legal liability arising out of the
performance of professional services for the City, in the insured's capacity as
Engineer, if such legal liability is caused by a negligent act, error or omission of the
insured or any person or organization for which the insured is legally liable. Said
policy shall provide minimum limits of $1,000,000 with a deductible maximum of
$125,000 unless the City agrees to a high deductible.
Before commencing work, the Consultant shall provide the City with a Certificate of
Insurance evidencing the required insurance coverage in a form acceptable to the
City. The Certificate shall provide that such insurance cannot be cancelled until
thirty (30) days after the City has received written notice of the insurer's intention of
cancel this insurance.
E. Independent Contractor - The City will retain the Consultant as an independent
contractor. The Consultant is not an employee of the City and is free to contract
with other entities as provided herein. The Consultant shall be responsible for
selecting the means and methods of performing the work. The Consultant shall
furnish any and all supplies, equipment, and incidentals necessary for the
Consultant's performance under the project. The City and Consultant agree that the
Consultant shall not at any time or in any manner represent that the Consultant or
any of the Consultant's agents or employees are in any manner agents or employees
of the City. The Consultant shall be exclusively responsible under this project for
the Consultant's own FICA payments, workers compensation payments,
unemployment compensation payments, withholding amounts, and/or self-
g:\eng\public\pw067f4 th \01 corridor study -Iyman south to 212\rfp th\Ol predesign 8-IS-OS.doc
Request for Proposal- TH 101 Predesign
Page 7
employment taxes if any such payments, amounts, or taxes are required to be paid
by law or regulation.
F. Subcontractors - The Consultant shall not enter into subcontracts for services
provided under this project without the express written consent of the City. The
Consultant shall comply with Minnesota Statute S 471.425.
G. Waiver - Any waiver by either party of a breach of any provisions of this project
shall not affect, in any respect, the validity of the remainder of this project.
H. Controlling Law - This project shall be governed by and construed in accordance
with the laws of the State of Minnesota.
I. Copyright - The Consultant shall defend actions or claims charging infringement
of any copyright or patent by reason of the use or adoption of any designs,
drawings or specifications supplied by it, and it shall hold harmless the City from
loss or damage resulting there from.
J. Records - The Consultant shall maintain complete and accurate records of time and
expense involved in the performance of services.
K. Minnesota Government Data Practice Act - Consultant must comply with the
Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to 1) all data provided by the City pursuant to this project, and 2) all data,
created, collected, received, stored, used, maintained, or disseminated by the
Consultant pursuant to this project. The Consultant is subject to all the provisions of
the Minnesota Government Data Practices Act, including but not limited to the civil
remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In
the event Consultant receives a request to release data, the Consultant must
immediately notify the City. The City will give the Consultant instructions
concerning the release of the data to the requesting party before the data is released.
The Consultant agrees to defend, indemnify, and hold the City, its officials, officers,
agents, employees, and volunteers harmless from any claims resulting from the
Consultant's officers', agents', city's, partners', employees', volunteers', assignees'
or subcontractors' unlawful disclosure and/or use of protected data.
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. File: G:\Eng\Public\PW067F4
Hiahwav 101 Prelimlnarv Deslan Proiect TH 101 Corridor Study
7700 Market Blvd Lyman South to 212
PO Box 147
Chanhassen, MN 55317 Project Location Map, Regional Date July 7, 2005
CITY OF 952-227-1100
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Chanhassen, MN 55317 Project location Map, City Date July 12, 2005
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CITY OF 952-227-1100 Date July 15, 2005
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