Loading...
CC 2018 04 09 CHANHASSEN CITY COUNCIL REGULAR MEETING APRIL 9, 2018 Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilwoman Tjornhom, Councilman McDonald, and Councilwoman Ryan COUNCIL MEMBERS ABSENT: Councilman Campion STAFF PRESENT: Chelsea Petersen, Paul Oehme, and Todd Hoffman PUBLIC PRESENT: Heidi Hoks 651 Ravencroft Road, Waconia Mayor Laufenburger: Thank you and let the reflect that we have 4 members of the council with us this evening. Councilmember Dan Campion is on excused absence and for those of you, I welcome all of those of you that are here in the chambers with us this evening, as well as those of you that may be watching on Mediacom cable channel at home or via the website livestream. Happy to have you with us. And just for those of you that are watching online we have maybe half a dozen members of the community in the chambers with us this evening. First action is to, council members is to act on the agenda. Any modifications to the agenda this evening? There are none. We will proceed with the agenda as printed. PUBLIC ANNOUNCEMENTS: Mayor Laufenburger: First of all I want to begin this evening with a public announcement. This thth is an invitation specifically for students in the 4 and 5 grade that live or attend school in thth and 5 Mayor for a Day contest. Participants are encouraged to get creative in showing off their knowledge of local government and their civic engagement while answering the following question. Residents can be eng voting in local elections, running for City Council, applying for a city commission, volunteering f thth government. So I ask that any 4 or 5 graders or any of their teachers would like to get th involved submissions are due by this Friday, April 13 and then the winner will be announced on rd April 23 here at the City Council meeting. All participants will be invited to attend the May th 14 City Council meeting where the winner will act as mayor for the day. Entry forms and additional information can be found on our cit Chanhassen City Council April 9, 2018 not Ms. Petersen and had a nice turnout. Somebody actually came in and I thought I was going thth to lose my job early. Anyway Mayor for a Day. I would encourage any 4 or 5 graders. You can either go to school in Chanhassen or live in Chanhassen and go to school in some other city. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Tjornhom recommendations: 1. Approval of City Council Minutes dated March 26, 2018 2. Approve Arbor Day Poster Contest Winners 3. Award Recommended Low Quote, Picnic Shelter Concrete and Manchester Park Concrete 4. Award Recommended Playground Equipment for Manchester Park 5. Resolution #2018-28: Approve a Resolution Supporting Local Decision Making Authority 6. Resolution #2018-29: Approve No Parking Resolution for Brenden Court 7. Receive 2017 Park and Recreation Department Annual Report All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS. Mayor Laufenburger: Anyone wishing to address the council on a matter that is not on the agenda for the evening they may step to the podium stating their name and address for the recor Heidi Hoks and Patrick Jones to the podium to bring us up to date on the Chanhassen Library. This is an annual event. Just state your name for the record. Heidi H happy to be here because I love my job. Best job in the world. I get to work for Carver County Library System and one of the libraries in our Carver County Library System of course is our Chanhassen Library. Our largest library. Our intra-library headquarters and the hub through which all materials flow in our county. Chanhassen library is a joint effort with the City and the County. The City provides the building and everything that goes along with the building. Carpeting, lighting, etcetera whereas the County provides the service including the materials, sure you have the best use of those services. We at Carver County are a grouping of 6 full 2 Chanhassen City Council April 9, 2018 service libraries and 4 express libraries and we work together in a consolidated way so that we give you the best savings and the most service for your dollar but we are also a part of a regional library system called MLSA. Metropolitan Library Services Agency which includes 7 counties and one city of libraries that work together and lend between each other. Establish base levels of electronic materials and so on many other things and as a result of being a part of MLSA w things. This year we started out with a strategic plan. A 5 year strategic planning process in which we gathered a lot of information from a great number of people and then had a small staff group get together and decide what we were going to do over the next 5 years and we decided to use the county pattern for the strategic plan but when we got to the value statements, values are really more about what w They wanted to focus on the public. On our customers and so they decided to create promises so al report taken separately and a little bit is talked about as far as in 2017 what we accomplished towards those promises. Now for those of you who are bottom line kind of people there is the back and if visitors that came into our physical libraries. 505,807 but there were even more visitors and if you go down to website visits you see 189,822. People use the library even more than they used We promise to do the best few of those with you tonight. For example the story of the young teen from Somalia who had been in the U.S. 2 months still did not know a lick of English and decided to use our transparent library database that we get from MLSA. He now comes up each week to our staff with the new homebound move and she just sat in her bed in the nursing home where she lived until we had a library o read anything Brought them in and the woman started listening and in her bed she started moving a little bit and then after a few visits the volunteer found out that she was getting up on her walker and she was moving a little bit more to the music and then after a while later she was moving on her own. Dancing on her own in her room and she said that it made her so happy to the volunteer and the other thing she told the volunteer, she had lost 5 pounds. Or the mother and daughter know if the day before it was due and so she had 2 resources but she needed a third one. She came into the library. The mother was desperate and the librarian said well you know you can go online and we have a database that will, is actually an electronic book so they got on the database and they were able to get another source for this girl. She was able to go off and write her paper. Her mother just wiped the sweat from her brow just about because she really was more 3 Chanhassen City Council April 9, 2018 concerned than the daughter was about this deadline. Or the woman, the story of the woman She heard that there was a class that was being offered at the library on budgeting so she came to the class. It was taught by an extension educator and the woman thought oh, this makes lots of sense and after the class she went up to the educator and she asked if she could take a little time and she explained what was happening in her life and the educator gave her lots of phone numbers. Followed up with her in a couple days to see if she had made her appointments with people and sure enough she had and the woman said thank you to the educator because she felt like she could handle things, that things would be okay for her. Or the gentleman who had just received a diagnose of brain cancer and what did his doctor recommend for him? He recommended that the man play games. Well this and the librarian said you know what, we have our brain fitness kits full of 4 different educational games. Games that have been proven to stimulate the synopses so that they make connections again and she gave him one of the binds and he kind of grrrrrr as he walked about the door. Well in another one. Well she did so he checked that one out. He went out the door grrrrrr and this kind of kept going on only there got to be less and less grumbling the more the time went on and suddenly he was happy taking out his brain fitness kit and his wife told us after he had died that she was so thankful to the library for those brain fitness kits. His grandchildren had stopped coming to see grandpa because grandpa was so grouchy you know a anymore. Grandma encouraged them to come and grandpa was even wanting to play games with them so they, as she said her husband had a much better time, a much better sense of himself when he left this world but most importantly to her, her grandchildren would remember a loving grandpa who would laugh and play games with them rather than growl at them. But I, and I could go on all night. Th and the events and activities that have been happening at the Chanhassen branch library this last , the new manager of the Chanhassen and Victoria Libraries and I just want to share a few things with you today. Number one is that we measure library use in lots of ways and one is circulation and our total circulation of 315,000 is actually one-third of ard so try to find that person for us. briefly highlight those. We have an adult reading program called Winter Reads. We use adults as volunteers. We use adults who art displays in the library. Professional artists and we do th programming. Coming in April 18 is another program about Prince and we also do a program called Great Decisions and all of these programs are aimed at our adult users. We also have huge author visits. Those normally pack in the Wilder meeting room and we had PJ Tracy and 4 Chanhassen City Council April 9, 2018 when they think of other day which was quite the fun time for me. we do a special storytime which as you can see from the picture is packs the room. We do our summer reading program. This is probably where the main thing that we do that people associate with public lib Children read books and can earn incentives but then we also have, as you can see from the pictures lots of interesting performers and programs that come to the library. And this is all done who sign up people for library cards. We have a very creative, helpful library staff and I hope that everyone will come visit us so we can prove that promise every single day. Thank you for your time. Mayor Laufenburger: Patrick and Heidi, thank you very much for coming here and Patrick I Your predecessor Kathy left quite a mark in this community. She was well loved and she continue that tradition. I just, a couple questions. We have people in the community that likely speak to that Patrick? Patrick Jones: Sure. We have our volunteers do a whole range of things from shelving library materials to, we have one volunte come in. Fill out a library volunteer application and we will put them to work. Patrick Jones: Well they have to fill out an application and be vetted. Mayor Laufenburger: Okay. Patrick Jones: And then they can volunteer. We also, the Friends of the Library, they can join the Friends of the Chanhassen Library and they will really put them to work during the book sale th which is coming up actually on, beginning on April 26. Mayor Laufenburger: Good, well I just, for those that are watching at home or on the website livestream, the library provides a wonderful service as you both have talked about and I know questions or comments from the council? Well I wish you both great success in the coming year. I like that you have made promises that you want to keep. I think that our community and our county needs to know that they can count on the library to, not only to be there but to be an 5 Chanhassen City Council April 9, 2018 inspiration and a motivation as you indicated in some of your stories Heidi so thanks to both of you and continued good success. Heidi Hoks: Thank you. Mayor Laufenburger: And I hope you find that one more member. Patrick Jones: I have to go back in time and get them. Heidi Hoks: Thank you. Mayor Laufenburger: Thank you very much. Alright we next have a presentation from Tonka Cares. Would you step to the podium here. State your name please. Kim Oelhafen Mayor Laufenburger: Kim, welcome. Kim Oelhafen: Thank you. Mayor Laufenburger: And just for a little background would you mind just telling us a little bit Kim Oelhafen: Absolutely. So Tonka CARES is actually a federally funded community over a role as director back in September so just about 6 months ago. They are federally funded community coalitions nationwide now. Tonka CARES however was one of the actual first. Not only in the state of Minnesota but nationwide and was also responsible in partnering with other local community groups here in Minnesota and providing an organization called the Minnesota n our communities. School District #276, is that correct? Kim Oelhafen: That is correct. So though independent from the school district itself we are fiscally years of the grant so that may be changing very well in the near future so September of 2018 will be our last month officially affiliated with the school district. 6 Chanhassen City Council April 9, 2018 Mayor Laufenburger: And just for those people that are watching at home or via the website, Chanhassen is a community of 26,000 people but roughly the northern one-third of the community is served by the Minnetonka School District and the southern two-thirds is served by Eastern Carver County Schools so welcome Kim. Nice to have you with us. coalition members are actually residents of Chanhassen. Not only members but also organizations that we partner with and a number of students obviously reside in Chanhassen. I myself am an alumni from the area. I grew up going to the skateboard park right across the street from here my entire life. I was on the US Snowboard Team so my summers were spent here at Chanhassen so. Kim Oelhafen: I was. Mayor Laufenburger: Took place right here in Chanhassen. a couple of us actually so. Mayor Laufenburger: Welcome home. Kim Oelhafen: Thank you. Actually after being gone for 17 years I came back this last winter medical doctorate, a masters degree in public health. I decided to transition my work into public health because I had a brother that passed away from an opioid use disorder. Also working in general surgery I saw just how inadequate our prevention servic really giving resources to prevention strategies so rather than treating at a tertiary honored to be here but as I said coalition. We provide direct services but also partner with community organizations and serve as a hub for resources, both for Chanhassen, Shorewood, Excelsior, really all the boundaries within the Minnetonka Public School District area. So I ask for a few moments of your time tonight. In regard to recent data that came out for the Minnesota Youth Tobacco Survey. So the Minnetonka Youth Tobacco Survey has been conducted in Minnesota by the Department of Health since 2000. In 2017 the data reflected an increase in tobacco use amongst our youth in use and this actually represented almost a 50 percent incre This showed an increased use amongst both middle school and high school students and was largely attributed to the rising popularity of E-cigarettes, vaping and flavored tobacco products. In 2017 over 16 percent of middle school students and 47 percent of high school students in the state of Minnesota had tried at least one tobacco product already at this point in their lives. Current rates in Carver County, as you can see in the second handout, represented 23.3 percent 7 Chanhassen City Council April 9, 2018 th use of tobacco amongst 11 percent and the statewide average of 21.8. This does mark a statistically significant higher percentage of use in Carver County students. Tobacco remains a leading cause of preventable death and disease in our state and the Minnesota Department of Health reports that 102,100 youth are projected to die from smoking related illness. It is well recognized and accepted that nicotine is a highly addictive and particular harmful substance. This is increasingly true of the adolescent brain where individuals can have significant long term effects and cognitive development, mental health as well as adversely higher rates of future substance use and addiction disorders. Presently 90 percent of current smokers began smoking tobacco products before the age of 18 with 95 percent of current tobacco smokers starting before the age of 21. Several localities and states nationwide have begun to develop what are called Tobacco 21 laws or city ordinances. This includes both vaping products and traditional tobacco products and ge and older. These changes resulted in decreased access to harmful products within the students age 15 to 18, namely those still in high school. Local communities including Edina, St. Louis Park, Bloomington and most recently Plymouth have adopted similar ordinances to these seen nationwide. Similarly neighboring communities like Minnetonka and Minneapolis are having similar discussions. A Minnesota state specific study revealed that changing laws to reflect a purchase age of 21 would result in an estimated 30,000 fewer young people becoming addicted over the next 15 years to any tobacco product. Moreover in 2015 the Institute of Medicine found that raising the purchase age to 21 would decrease smoking initiation among 15 to 17 year olds by 25 percent which is just a remarkable number. National consensus is growing. Here within the suburbs of the Minneapolis-St. Paul area as well as nationwide to commit to protecting our youth and people from a lifetime of health problems and adverse effects including addiction disease and disorders. Several surveys have been carried out and reflect that even upwards of 75 percent of adults, including 70 percent of current tobacco users would favor changing tobacco ordinances to 21. In conclusion I came here tonight to speak to you about the growing concern and trends which reveal increased tobacco use amongst youth in our community. Utilizing evidence based strategies is of paramount importance to address the issue of use initiation. Ordinances such as Tobacco 21 provide opportunities for municipalities such as Chanhassen to be at the forefront of improving youth wellness by significantly reducing and numerous years of life lost to tobacco and vapor related illness. I so thank you for your time and consideration. Mayor Laufenburger: Thank you. Any comments or questions for the presentation? For the visitor. Alright, thank you Ms. Oelhafen. Best of luck to you. Kim Oelhafen: Thank you very much. Mayor Laufenburger: And welcome back. Kim Oelhafen: Thank you. I appreciate it. 8 Chanhassen City Council April 9, 2018 Mayor Laufenburger: Any other visitors present that would like to address the council at this APPROVE COOPERATIVE AGREEMENT WITH ISD 112 AND RILEY- PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR CHANHASSEN HIGH SCHOOL STORMWATER CAPTURE AND REUSE PROJECT. Paul Oehme: Yes it is. Mayor Laufenburger: Alright. Paul Oehme: Thank you Mayor, City Council members. So this project essentially will use the pond on campus and reuse it for irrigation across the campus. So a little background about the project. One of the former Environmental Commissioners, Matthew Myers spearheaded this project through the Environmental Commission. His passion was water, conservation of water and the aquifer sustainability and this project really fit both of those high points in his philosophy so this project has been talked about in some sort of design and designed over the last 3 years looking at this project. The overall the project will again it will that water for the ballfields, open spaces and the landscape features on the campus. The water, the stormwater from the east pond, water will be captured and be pumped out. There is also a UV system to disinfect the water prior to it being discharged onto the campus and the school district has committed to maintain and operate the system into the future. The high school does have the ability to still use the city school campus. North parking lot is here. The high school is right here. The ballfields are to the disinfection station just south of the tennis courts and then pump it back into the irrigation lines. type of equipment so there is a lot of new wire and electrical improvements associated with this system from the high school and then also distribution, electrical lines to the irrigation box as well so that is a big component cost for this project. system itself. Diagram so pump the water out from the pond. The surface water pond into, from potable water sys particulates of the water and then send that through the UV system to treat the water for 9 Chanhassen City Council April 9, 2018 disinfection again. So some of the benefits associated with this project. The City, or the high school is the biggest irrigation user within our community. They can use upwards of 1.9 million gallons per year so we hope to offset a lot of that usage by reusing the water from the campus for watershed district has estimated that about 433 pounds of total solids will not be discharged into the Bluff Creek creek associated with this project into Bluff Creek and then also a reduction of the volume of about 10.7 acre feet of water going into the Bluff Creek will be decreased by implementation of this project. improvement permit that we have with the PCA. It goes a long way to addressing some of those issues. It also, whether it will be a public education process, awareness for this project. Just letting people, residents, school, students know about the importance of reusing water. The importance of conserving ground water and then maintaining good hydrology. Hydrology in our wetlands as well and then fr of irrigation use within our community that helps offset some of the peak needs. Summer peak demands for water and irrigation so hopefully we, by this project and other projects down the road we can potentially delay new wells. So the watershed district, Riley-Purgatory-Bluff Creek watershed district did take the lead on the project. They have put the engineering documents together and solicited bids back in March. Bids were received and we did have two bidders. Put in some bids. Peterson Companies was the lowest responsible bidder at $275,736. Peterson projects for communities here in the upper Midwest and their work has been acceptable. So financing for this project if it were to move forward. The watershed district did receive $200,000 state grant through the Legacy Dollars for this project. The watershed district also has committed $118,000 of their resources to go towards this project. The high school, the school district and watershed district are asking the City contribute upwards of $100,000 for this project and this project was budgeted within our capital improvement plan for 2018 and funds would come out of the stormwater and water utility funds. Mayor Laufenburger: Alright, thank you Mr. Oehme. Any questions from council? Councilmember Ryan, go ahead. all by the school? Paul Oehme: No, there is not. Not at the high school. Councilwoman Ryan: Okay. And so when you talk about, just so I understand. When you talk about retrofitting, is it using their current irrigation system and then putting that whole, that new system in the ground there? Paul Oehme: Yep correct. So basically. 10 Chanhassen City Council April 9, 2018 Councilwoman Ryan: The process flow, that diagram that you had on the process flow chart, is that would be installed? electrical components associated with the system. The existing irrigation heads that are on the irrigate the high school campus. Councilwoman Ryan: And so then when you talk about the, because the demand is less, I think Paul Oehme: Right. Anytime we can shave off peak demand during the summer months and that would help offset the, and decrease the need for potentially for more wells for the demand in the future so if we can offset some of the peak demand during the summer months that would potentially defer a new well down the road because our system is basically designed for peak summertime irrigation demands so to decrease that amount of water from our summer usage that would really go a long way to improving and delaying, potentially delaying new wells. Councilwoman Ryan: Okay, thank you. Mayor Laufenburger: So just to clarify. You said take the current source offline. It sounds like they could still tap into the city water. Paul Oehme: Absolutely. Paul Oehme: Right, exactly. If we can reuse, or have them use the surface water 75 percent of the year, during the summer months, you know that helps offset costs for them for water and it also decreases the overall demand for the city. Mayor Laufenburger: Sure. Council any other questions? Mr. McDonald. 11 Chanhassen City Council April 9, 2018 Councilman McDonald: not managing this project are we? Is this something the school district would do? Paul Oehme: Yep so the watershed district actually is managing the project. They solicited the be managing it. Inspecting the project and making sure the as-built functioning before it goes online. Councilman McDonald: Okay so our role is strictly as a contributor. Paul Oehme: Correct. Councilman McDonald: Thank you. essentially approving the cooperative agreement which stipulates that our contribution is $100,000. Mayor Laufenburger: Is that a one time or will there be an ongoing contribution from the City of Chanhassen? Paul Oehme: No this is a one time contribution for this project. Mayor Laufenburger: To build the. Paul Oehme: The infrastructure. Mayor Laufenburger: The infrastructure in order to recapture the storm water. Paul Oehme: Exactly. The school district will own and operate the system in perpetuity in the future. Mayor Laufenburger: Great, great. Any other questions or comments? Well before I ask the council to make a motion I just think that, I know this was a passion of Mr. Myers and I know he continues to be involved with athletics at the high school and I just, I applaud not only him but the Environmental Commission and the work that they did to support this and this will be a field that is, the turf field. great use. So I would look for any comment or action from the council at this time. 12 Chanhassen City Council April 9, 2018 Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilmember Ryan, go ahead. Councilwom agreement with the Easter Carver County School District 112 and the Riley-Purgatory-Bluff Creek Watershed District for a Chanhassen High School storm water capture and reuse project. Mayor Laufenburger: Alright, thank you. Is there a second? Councilwoman Tjornhom: Second. discussion? Councilwoman Ryan moved, Councilwoman Tjornhom seconded that the City Council approves a cooperative agreement with the Easter Carver County School District 112 and the Riley-Purgatory-Bluff Creek Watershed District for a Chanhassen High School storm water capture and reuse project. All voted in favor and the motion carried unanimously with a vote of 4 to 0. COUNCIL PRESENTATIONS. Mayor Laufenburger: Are there any council presentations this evening? I would just like to th make one and this is part of the correspondence packet. There is a, on April 17 the Carver th pins. Recognition of retirees, etcetera and this is on Tuesday, April 17 so it Center. This is an opportunity if anybody in the public would like to attend please do so. The ion with whom the City of Chanhassen contracts for our law enforcement. They do a wonderful job for us in my estimation and periodically they have years of service awards or retirement and I would anticipate there may be something about s retirement at that meeting as well so just wanted to make that as part of my council presentation. Any other council presentation? ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Anything administratively Assistant City Manager Petersen? Chelsea Petersen: Yes just one. We have our second franchise fee public meeting tomorrow night from 6:00 to 7:30 in the library. We had a great turnout, great engagement at the first meeting so anticipating the same at the second. 13 Chanhassen City Council April 9, 2018 Mayor Laufenburger: Good, and this would be a great opportunity for citizens who are interested in learning about and commenting on the City Council has directed city staff to receive community comment on using franchise fees as a funding source for our pavement management program. And by the way I just received an electronic text from City Manager Gerhardt and he says he can even get the City Council meeting in the Grand Caymans. He must be not searching for sharks or something right now. Chelsea Petersen: Must be a rain storm down there. Mayor Laufenburger: Mr. Oehme you did a nice job summarizing the reuse program. Alright, anything else? Mayor Laufenburger: Alright, there being nothing else any comments, any other comments on the correspondence packet? May I have a motion to adjourn? Councilman McDonald moved, Councilwoman Tjornhom seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 7:45 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 14