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CC 2018 09 24 CHANHASSEN CITY COUNCIL REGULAR MEETING SEPTEMBER 24, 2018 Mayor Laufenburger called the meeting to order at 7:10 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilwoman Tjornhom, Councilman McDonald, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Paul Oehme, Kate Aanenson, Greg Sticha, and Roger Knutson PUBLIC PRESENT: Cheryl Ayotte 6213 Cascade Pass Kelly Newell 961 Western Drive Barb Nevin 6361 Minnewashta Woods Drive Ben Jeffrey 6361 Minnewashta Woods Drive Jay Richardson, RSP Architects 1220 Marshall Street N.E., Minneapolis 55413 th Kathy Czech 1313 454 Avenue North, Minneapolis Janine Hanson 8561 Osprey Lane Mack Titus 2747 Century Trail Mayor Laufenburger: Thank you and welcome and good evening to those of you that are present in the council chambers. We have about 20, 15 or 20 people here and also those of you that may be watching on Mediacom cable channel at home have you join us for our council meeting this evening. Our first action tonight is agenda. Council members are there any modifications to the printed agenda that you see in front of you? There being one we will proceed with the agenda as it is printed. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Ryan seconded to recommendations: 1. Approve City Council Minutes dated September 10, 2018 2. Receive Park and Recreation Commission Minutes dated August 28, 2018 3. Receive Planning Commission Minutes dated September 4, 2018 Chanhassen City Council September 24, 2018 4. Approve Consultant Contract for Reconditioning the Water Tower at 2999 Water Tower Place 5. Key Financial Strategy: Economic Development-Approve Economic Development Guidelines 6. Approve Temporary On-Sale Liquor License Request: St. Hubert Catholic Community; St. Paul Street Evangelization Midwest Gala on October 13, 2018 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mayor Laufenburger: At this time anyone wishing to address the council on a matter that is not on the agenda for this evening would you please step to the podium stating your name and your address for the record. And I understand we have one scheduled visitor presentation. This is a ning you. Just state your name and address if you would. Mayor Laufenburger: Okay, alright. Your name and address. Barbara Nevin: Barbara Nevin, 6361 Minnewashta Woods Drive, 55331 Chanhassen. Mayor Laufenburger: Alrighty. Barbara Nevin: Well thank you so much Mr. Mayor and City Council for allowing us to give Tipton is our Vice Chair and tonight I have Mack Titus here, Jerry Cerchia and Sherry Ayotte. Mayor Laufenburger: All members of the Senior Commission is that correct? ht and also Jackie Engel is not here either. Mayor Laufenburger: Okay. Barbara Nevin: Well we thought this would be a good chance to update all of you on the things Month and Dorina would like to give an update on the activities on that as well because we are 2 Chanhassen City Council September 24, 2018 to take any questions and then Dorina will speak about wh readiness of our city. was one of our members when we were reciting our goals came in and had stated that she had a and I was kind of amazed because immediately the City Council and the Mayor stepped in and with strollers have those same issues of getting across there so what happened was the City Council and the Mayor gave direction to the engineering department to work with MnDOT to extend the times for the light few weeks after meeting with you this was effectuated and it benefited seniors and citizens with strollers and that was really one of my first you know experiences of actually coming forth and asking for something and getting almost an immediately result with that so I really think that that was something great that happened for the traction ramps to help make walking in town friendlier for senior and again those with strollers I recall is that we like to see the senior housing if possible have some sort of partnership with intergenerational activities between It was carried over to the developers I believe who can either incorporate our ideas or not, but as excited about that because I think the partnership between seniors and children is always a good been very proud of our intergenerational goals. We the senior center of grandparents teaching teenage any of you have ever seen the wood carving there but it is incredible and the younger people are on the Rotary, Sherry Ayotte and myself. Sherry also be a mentor through Strive to high school students that are in need of a little extra help and I a lot of kids to graduate and to get jobs afterwards and this is again something that the Senior Commission supports as an intergenerational activity. And also Dorina here, she goes to Goddard School usually, I think it is weekly and she, two days a week, and she reads to the teachers are so glad actually to have her come there. It was also something my late husband also participated in but to do it you know just let th we sponsor city wide bingo on the 4 and many of you have stopped by to see this a become widely popular. We as a group will request prizes from the businesses in the city. 3 Chanhassen City Council September 24, 2018 businesses have donated and participants of bingo the we try to come up with every year. This year we supported Project Delta which trains rescue dogs which we think is really cool to assist disabled veterans suffering from post traumatic stress and we designed our donation to a senior veteran this year actually and we raised $1,500 which was an incredible amount and I do want to say that Jerry Cerchia who is a veteran himself actually saw fit to donate $500 on his own to this so to help us get to that point but I think that that was a really great activity that we did and the park department of course helps us with this to call out, do a shout out for Carol Buesgens ll her on it. This is supposed to be 4 corners. Why are you, you know calling Mayor Laufenburger: How does she respond to that by the way? doing us on this. The only thing that I would say is, I think this year we actually t there. Mayor Laufenburger: So you need more bingo cards and more chairs? Barbara Nevin: Yes. Yes. Barbara Nevin: Exactly, yep. We have like people clamoring to pay and walking away er County Diversion Court. We raised like $400 last there anThey will have jobs. ans in that program so We work with Mary Blazanin, the Senior Center Coordinator as far as p writing a column for the Chanhassen Villager on senior issues. If anyone has any ideas about it looking to name our column so if anyone has ideas for that please let us know as well. We 4 Chanhassen City Council September 24, 2018 volunteer in many civic activities such as the Rotary. Cheryl and myself belong to the Rotary and through our involvement we actually managed to obtain a $1,000 donation for WeCab and that provides affordable transportation for seniors. Jackie Engel from our group is on the board money for that as well. I know I like these benches and I appreciate the fact that we were invited as commissioners to be involved in the park planning and that was one of our suggestions. I think Sherry participated in that to get for helping us with that as well. It makes a big difference for seniors. We also participate in Triad. Do you all know what Triad is or? Mayor Laufenburger: Take a moment to explain. Jerry Cerchia: Lieutenant Williams. Barbara Nevin: Lieutenant Williams and they have representatives from all the senior commissions throughout Carver County, at least the ones that have it and they address safety issues for seniors. So Jerry will come back from these meetings and give us good updates on county wide commission meetings. Two of our members, Jerry and Sherry are both on it and this year is Safety for Seniors so that, there will be certain things happening and dates will be for $3,000 for memory testing to Carver County and it was granted and received. We put in a request for $3,000 for a new refrigerator for the Senior Center kitchen for Carver County. e advocated to get that drop box in City Hall to deposit medications that were unused. I think that was very important. I think we led the way with that and we worked with Carver County on that. t Robinson who pre-dated me a few years probably seen those around the city like at Lakewinds or banks or things like that and Jerry started, or Curt stated that actually and when I joined the commission initially I assisted him in ng? thank every one of you for supporting us and our activities without you so thank you so much for your support. Mayor Laufenburger: Thank you Barbara. 5 Chanhassen City Council September 24, 2018 Barbara Nevin: And all the city staff as well. Mayor Laufenburger: Thank you Barbara. Dorina. Dorina Tipton: Hello everyone. 291 Bluff Creek Drive. I have how fortunate we are to be living in Chanhassen where a senior commission has existed for many years and has in fact been able to accomplish quite a bit. Each time I appear before the our major goal since it was begun in 2015 has been to bring Alzheimer's awareness to the community through a variety of training. Awareness sessions. Seminars. Lunch and Learns and to also put together various resources that people can use as well. Although we are satisfied with our accomplishments it has been difficult to quantify the progress we are making since very few people in the general public proactively seek information until Alzheimer's support is actually needed. Until a family member or loved one is diagnosed. Until now. It is incredible heartening to read how successfully our police officers are utilizing the training they have undertaken and the care patients and respect they provide to people who may experience disorientation or who get lost. I believe the Chanhassen police are the only ones in Carver County who take this also heartwarming to mention that we continue to partner with Bluff Creek Elementary where thth last year we participated with 4 and 5 graders in an Alzheimer's art project and this year we want to advise that Ridgeview Medical Center has become extremely proactive in relation to Alzheimer's and some of the other dementias by providing meaning neurological tests to people over 65 or earlier if memory loss is starting to appear. Folders with a lot of targeted information is now being provided to families and additional testing is recommended to ensure appropriate guidance and care is in place not only for the diagnosed person but for close family as well. So that they can make decisions and know exactly what to do and what to expect. It will not be long before other medical providers catch up to Ridgeview and the medical professional will be front and center in driving Alzheimer's awareness and this has been our project wish all along. That the medical providers are front and center and that we can follow up with some of their needs by understanding what they do and then we know what exactly to do. So our Act on Alzheimer's team will continue to focus on community, on the community becoming dementia friendly and we hope to work more closely with these medical centers as I said. One of the things evaluating is a memory café and hopefully this will be one of our goals and focuses for 2018. Do any of you know what a memory café is? Dorina Tipton: Okay. Very briefly it is a designated place where somebody who has memory issues and their caretaker can go and participate in activities so people who have memory loss 6 Chanhassen City Council September 24, 2018 somebody who creates a program and it usually lasts anywhere from an hour or to 2 hours maximum but this can occur weekly or monthly as decided and people will have an opportunity to interact and interface and hopefully gain something from it. Lastly I would be remiss if I erful Chanhassen Library. We partner with them extremely well. They created 23 memory kits for families and caregivers to share with people who are experiencing memory loss. I have a table every second Wednesday at the library where I welcome people to ask questions that they may have. These kits are invaluable for people that would like to have And the activities spark conversations and positive engagement between memory loss patients and the caregiver. The library also purchased 30 new books related to Alzheimer's and it helps diffuse the stigma about Alzheimer's by more and more people about what it means. Practical guidance on what to do is also provided in very much for all your support throughout the years. I appreciate it. The team appreciates it and Mayor Laufenburger: Alright, thank you Dorina and Barbara. Council members any questions you for your leadership and to those members of the Senior Commission that are with us tonight, ar to me that each of you are committed to more than just being on this commission. your passion and by your actions and for that we thank you very, very much. I did have one question regarding the memory café. Is that a program that you think would be implemented through Mary Blazanin down here in the senior center? Is that, or would that be at a coffee shop somewhere? Mayor Laufenburger: Okay. should look like. Where it should be. How frequently it would take place so all of that is part of Mayor Laufenburger: Good. Just one last comment. I think Dorina what you talked about was really important is that though Alzheimer's is thought of differently today than it was 20 years ago, there still is, as using your word a stigma associated with memory loss and the people who t. I applaud you and also our participation with Carver County and the Act on Alzheimer's activities so, and I know that the police force is involved with that so thank you very much Dorina and thank you Barbara. Thank you to all the senior commission members. 7 Chanhassen City Council September 24, 2018 Dorina Tipton: Thank you. Mayor Laufenburger: Thanks. Is there anybody else who would like to address the council at this time? Please, just state your name and address. th Kathy Czech: Hello, my name Kathy Czech. I am, live at 1313 44Avenue North in Minneapolis. Mayor Laufenburger: Could you just spell your name please. Kathy Czech: C-z-e-c-h. Like the first Ivan Czech Republic. Mayor Laufenburger: And you pronounce it Czech. Kathy Czech: Yes sir. Kathy Czech: Yes. Mayor Laufenburger: Nice to have you with us. Kathy Czech: Yes, thank you for allowing me to speak with you. I am here to speak with you about the police embedded mental health corresponder programs. With these programs a mental health provide the scene of a mental health crisis. Now I understand this is not a body that would be making a decision on this. I come to inform you that this is a possibility. That this is active. That this works and that it is a best practices. Best practices protocol. A mental health provider would be same car. No lights. No sirens. Casual uniforms. Are there any questions at this point? Or should we wait? Kathy Czech: Okay. Kathy Czech: Okay, great, great, great. Okay. In Seattle they had full CIT training. Crisis Intervention Training. The Department of Justice had come in and said you need to clean this up. You need to do something about this. There is a problem because those folks with mental health are not getting proper respect from law enforcement. So what Seattle did was they had all of the officers crisis intervention trained and they did that for a while thinking things had 8 Chanhassen City Council September 24, 2018 changed. However what happened was the effect of the crisis intervention training was diluted because everybody could go to a mental health crisis call. It could be the officer who had an interest in this because he had family or friends with a mental illness. And it could be the officer who re in policing. So with the CIT training, although that is wonderful and commendable a specialized team like a co- understanding that the mobile a 5 percent rate where a mental health provider is called into the law enforcement situation. One of the logical things is police officers are being asked to do so many things. So many things and this is just another one of those things. This is a health care situation. Not a law enforcement think this is the only illness where law enforcement is the gate keeper to getting the care. I mean no disrespect. It sounds like Carver County is doing a wonderful job. This is a step after the CIT. This enables the individual to get the care right there, right now. One of the things that I say is police have a 40 hour training with the crisis intervention. Not the 4 to 6 years training plus individual to distinguish between scitzopheria, borderline personality, autism, Louis body dementia, Alzheimer's, stroke, depression, mental retardation/developmental disability is the more popular term now. Bipolar conditions, diabetic reactions, both low and high blood sugar, understanding that these are not the favorite calls of officers. That mobile mental health crisis providers, they are trained to do this. They have a protocol for assessing and providing appropriate treatment. On the other end of this the individuals are treated for their health condition. The jails are less full. The hospitals are less full and there is follow up with this so the individual actually gets care. In one instance a woman cost $1 million dollars of services. Of government services because she just kept cycling through with the police and then it was the ER or maybe it was a hospital or maybe it was a jail, a million dollars in one year. This is a lot of money. This is a lot of human tragedy. So I will take questions. Mayor Laufenburger: Alright thank you Ms. Czech. Any questions or comments from council? Mary Czech: Safety Triage and Mental Health Providers. Councilwoman Ryan: Thank you. Mary Czech: We do have a Facebook. The Facebook page has many videos. It shows how many cities are adopting this model and also some cities of this size will work cooperatively together. Johnson County Kansas. San Diego County. Harris County in Texas so that would be 9 Chanhassen City Council September 24, 2018 solution. Councilwoman Ryan: Is this what the St. Paul Police Department is doing? Mary Czech: Yes it is. Councilwoman Ryan: Thank you. Mayor Laufenburger: Any other questions or comments? Ms. Czech, who provides the certification of the training of your mobile mental health crisis providers? Mary Czech: They would come, Mayor they would come from the current mental health mobile crisis teams that are already here. The huge difference is that they are on the scene with the officers. They are able to access county information and guide their decision making not only Mayor Laufenburger: Okay. ippaconcerns ion to help the situation. Mayor Laufenburger: And how many people belong to your organization? Mary Czech: We are about a dozen and we are an un-profit. To get the non-profit. -profit. Mary Czech: Exactly. Mayor Laufenburger: Okay. Mary Czech: To get the non-profit status would cost us much time, much effort, much money Mayor Laufenburger: Okay, so related to the question that Councilmember Ryan asked you, is it the 12 of you that are providing the mental health co-responder team in St. Paul? Mary Czech: No. We do not provide any of the mental health providers. That comes through the county mobile mental health crisis teams. 10 Chanhassen City Council September 24, 2018 mental health, is that correct? Mary Czech: Exactly. is done through the, in St. Paul it would be the Ramsey County crisis team is that correct? Mary Czech: In St. Paul they are using an organization called People Incorporated. They are using some Ramsey County teams that are based out of Regions Hospital for more mental health - responders. Mayor Laufenburger: Okay, alright. Well Ms. Czech thank you for taking time to join us tonight. Your information is very informative. Mary Czech: Thank you. I will leave you a folder that can be passed around. Copied. make arrangements. Is that something you can leave with us? Mary Czech: Oh yeah. Mayor Laufenburger: Okay, alright. Mary Czech: And then if anybody else wants information, anybody in the chambers seated here I will have information for them also. Mayor Laufenburger: Okay. Is an access point such as a website or is that listed in there? Mary Czech: Yes sir. Mayor Laufenburger: Okay great. Thank you Ms. Czech. Mary Czech: Thank you. Mayor Laufenburger: Alright, is there anybody else who would like to speak at visitor presentations? Just a reminder visitor presentations are part of every regularly scheduled council meeting. We encourage citizens or people in the community to come forward and talk about anything that they would like as evidenced by tonight. I will close visitor presentations at this time. 11 Chanhassen City Council September 24, 2018 FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Mayor enforcement update. Assistant Chief John Murphy: We do. Going on right now and the Chief sent me up here please. Assistant Chief John Murphy: My name is Assistant Chief John Murphy with the Chanhassen currently at 43 of 45 paid on call firefighters. As of the end of August we have one firefighter currently on leave and we just had a firefighter res responded to 72 calls in August. Year to date total was 566 calls at the end of August which is a 12.9 percent increase over 2017. Comparing this year to the past 5 year average we have seen a 26 percent increase in call volume. Significant calls for the month of August, we did 42 rescue EMS calls with motor vehicle accidents. Two structure fire responses. One on Greenleaf Court which involved the power strips so that was electrical. And we had a mutual aid response in Chaska. For training we did basic fire investigations and introduction to the new records management system software that we use an we did ladder and rope fundamental training. And we are revamping our truck maintenance and weekly truck check protocol sheets and, to get th more accurate data for all of our apparatus. Other activities, on September 10 we had an internal get together with retirees and active firefighters to prepare the transfer of Ladder 11. Retired Chief Rick Rice and Retired Chief Roger Smallbeck were on hand for photos and videos th and then the next day on September 11, Ladder 11 proudly displayed her flag for the last time over Chanhassen in honor of 9-11. That evening some original truck committee members of Ladder 11 which was also called 228 back in the day and active firefighters were on hand to turn the keys over to Ladder 11 to the members of the Pine City Fire Department. We barbequed for them and we did a brief training session with them so they could learn how to set that nice truck th up. Truck . This Wednesday myself and 4 other committee members will be traveling to Appleton, Wisconsin for the final inspection and then we return the Thursday night. From there Truck 1 will head to the dealer in Apple Valley at McQueen Emergency Group for dealer prep and delivery. Chief Johnson authorized our truck to bin St. Paul ththst on October 11 and 12 with delivery set to be in Chanhassen on October 1. From there we will begin our training at that time and from what I know of being involved with the creating and th September 24 today we are currently doing our Fire Department Open House. I am, Chief 12 Chanhassen City Council September 24, 2018 open house has changed and we have brought in some help from the community overall. This is a top notch event and we are excited to carry our fire prevention message forward through this public event and from what I saw just an hour ago it is packed over there and the rain is holding successful open house so with that any questions for me. Mayor Laufenburger: Thank you Chief Murphy. Any questions of Chief Murphy? Thank you. Assistant Chief John Murphy: Thank you. Mayor Laufenburger: Go back to your open house. Alright, Lieutenant Kittelson. Lt. Eric Kittelson: Good evening Mr. Mayor, council members. I have the monthly law enforcement update for you this evening. Monthly calls for service August summary. We had 51 Group A crimes, 12 Group B crimes, 464 miscellaneous non-criminal calls for service, 366 total traffic incidents, 21 administrative tasks for a total of 914 calls for service in the month of August. Arrests, citations and verbal warning summary. We had 59 individuals who were arrested and charged with 80 crimes in 40 separate incidents. We had 55 traffic citations and 183 verbal warnings and 153 of those on traffic stops. Training update. Deputies will attend legal th Minnesota Crisis Intervention Training begins today through September 28 and at that time all licensed sheriff office staff will have completed the training. Community relations. I attended st Critical Role of City Leaders in 21Century Municipal Policing with Mr. Gerhardt on th September 12. Technology. Critical incident response and recruitment were highlights of the th final preparations for the Chanhassen High School Homecoming parade on Friday, October 5. Traffic will be impacted between about 3:45 p.m. and 5:00 p.m. in the downtown area on that day. Deputies are attending and assisting with the fire department open house this evening. And a staffing update, Deputy Mike Hanson returned to work several weeks after an extended absence. You also see that in your packet there was a year to year comparison. Mayor and policing and public safety efforts. Because of our highly committed deputies working together with a supportive community I can report a reduction in crime of nearly 5 percent. This was accomplished by our mission to develop a relationship with the community and creatively problem solve and deter crime. By continuing programming from 2017 and through our 2018 Chanhassen policing work plan we have all made a difference in our community. The following programs and goals have made this possible. The utilization of the crime mapping dashboard to maximize efficiency of services by delivering timely and relevant preventative patrol strategies to impacted areas. Regular attendance by sheriff office staff at city sponsored events and special events throughout the community to ensure opportunities for quality, constructive community engagement with the public. And continuation of the 2017 community policing project to provide additional follow-up by deputies to assigned districts for creative problem solving with 13 Chanhassen City Council September 24, 2018 neighborhoods experiencing unique concerns and providing information to the public necessary for public safety regarding traffic and crime trends through the use of press releases, crime alerts and social media. So we talked a lot about NIBRS and Minnesota CGIS and we talked about we were piloting this project and that we were one of the first in the state to do so and one of the concerns was that we now are losing this Part I, Part II crime data and you know so we, you know how do we make our comparisons from previous years. So I had our records management team put some numbers together so 2017 was our first full calendar year of NIBRS and at the and the reason the calendar years are important is that the FBI Uniform Crime Report that comes out at the end of, usually late winter, early spring, that gives us the ability to compare us to similarly situated cities across the United States so those numbers from year to year on the UCR are calendar years but I wanted to just take a snapshot of our first 12 month to 12 month comparisons so, took a little while. We were finally able to get our numbers together for July 1, 2016 to June 30, 2017 compared with July 1, 2017 to June 30, 2018. And the total calls for service and administrative tasks for 2016-17 were 13,781. For 2017-2018 in those months was 11,314. How that breaks down into crime is in the 16-17 comparison Group A and Group B crimes were 745 and in 2017 and 2018 Group A and Group B were 713. Lt. Eric Kittelson: Correct, yes. And then for miscellaneous and non-criminal we went from 5,272 to 4,980 and again final calendar year end data for 2018 will be available at the end of January, 2019 and the Uniform Crime Report where we can measure against other similarly situated cities generally is available several months after that. So I just wanted to comment on Ms. Nevin and Ms. Tipton. So we had discussed, so Sergeant Breunig and I were members of the Act on Alzheimer's committee for 2 ½ years until we got to that programming and implementation phase and so one of the things we did in Chanhassen was we had all of our officers assigned to the city going back to January, 2017 attend first responder training for Alzheimer's and we had several folks promoted coming into 2018 and we continued that training for all the new officers in 2018 so we still maintain that certification and we had a situation several weeks ago where we had a report of a disorderly male. It was actually Deputy Felt that responded to the situation and he immediately recognized that the situation was related to Alzheimer's or dementia and so he was able to quickly navigate the return of that individual to his caregiver instead of a long drawn out police interaction and that was greatly helped reduce she was referring to. that. And then I did have a nice conversation with Ms. Czech prior to the meeting and we do already have relationship with Carver County Mental Health Mobile Response and Crisis Unit and so we do have that ability to have crisis workers on scene with us and that can take many request assistance from law enforcement or vice versa. We also have that relationship with Ridgeview as well where whether the individual starts out at the hospital or arrives at the hospital both medical, mental health and law enforcement already have existing relationships where we 14 Chanhassen City Council September 24, 2018 have that ability to respond 24 hours for that. However we did talk, and I do have her contact information to continue the conversation to see if maybe that could be a secondary resource in mechanism Mayor Laufenburger: Okay any questions for Lieutenant Kittelson? Just one, you mentioned correct? Lt. Eric Kittelson: It is yes. Olson to be deployed when necessary. Is that correct? Lt. Eric Kittelson: Yes and that was part of our conversation. I think that is an advantage of the county entities whereas sometimes perhaps a challenge in a large county like Hennepin or any municipal law enforcements all vying for the same services so having that built in relationship I think in this instance is an advantage because we already have that working relationship established. Mayor Laufenburger: Okay, alright. Well thank you very much Lieutenant Kittelson. Appreciate your, and wonderful to hear about that 5 percent reduction in crime year over year. Lt. Eric Kittelson: Alright. PUBLIC HEARING: APPROVE VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 765 AND 775 CROSSROADS COURT. Mayor Laufenburger: Is this you Mr. Oehme? Paul Oehme: It is. Mayor Laufenburger: Alright, go ahead. Paul Oehme: Thank you. Mayor Laufenburger: And this requires a public hearing right? Paul Oehme: Correct. Mayor Laufenburger: Okay. 15 Chanhassen City Council September 24, 2018 Paul Oehme: Again this is a request for vacation of a partial drainage and utility easement at 765 and 775 Crossroads. Crossroads Court is located just south of Lyman Boulevard and then west This area was platted in 2017. This area shown here in red and yellow are his location of the vacation of easements. The easement is a 5 foot wide easement on Lot 16 and Lot 15. There is a, if the vacation goes through there still would be a 5 foot wide drainage and utility easement on both of those property lines. The reason for the vacation is that a storm sewer pipe was relocated to a different location so there is no need for a drainage utility easement this wide on these two lots. And with that i hearing be opened. Mayor Laufenburger: Okay first are there any questions of Mr. Oehme on the, this application for the vacation of the easement? Mr. Campion, go ahead. Councilman Campion: Mr. Oehme so are these the only two properties within the development affected by that drainage utility being moved? Paul Oehme: Yes. Correct. So these are only two parcels that are, have to, we have to or i requested that they vacate those easements. There are easements around each of the parcels, owner is requesting that the vacation for these 10 foot wide easements along Lot 16 and Lot 15 be reduced to the normal standard 5 foot wide drainage and utility easement on the side lots. Councilman Campion: Okay. Mayor Laufenburger: Any other question? Councilman Campion: Not at this time. vacation of this utility, drainage and utility easement please step to the microphone and state to staff. Any Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilmember Ryan yes. 16 Chanhassen City Council September 24, 2018 Mayor Laufenburger: Alright please do. adopts a resolution approving the vacation of a portion of public drainage and utility easements on Lots 15 and 16, Block 1, Arbor Glen. Mayor Laufenburger: Very good. We have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any discussion? Resolution #2018-43: Councilwoman Ryan moved, Councilman Campion seconded that the City Council adopts a resolution approving the vacation of a portion of public drainage and utility easements on Lots 15 and 16, Block 1, Arbor Glen. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: That motion carries 5-0. Thank you Mr. Oehme. Paul Oehme: Thank you. APPROVAL AND CERTIFICATION OF MAXIMUM PROPOSED PRELIMINARY LEVY TO COUNTY AUDITOR. Mayor Laufenburger: Alright we have some new business tonight. First item of new business is the resolution 2018-44 which establishes the maximum preliminary levy to the County Auditor. Greg Sticha: That it is. Mayor Laufenburger: Alright. Greg Sticha: Good evening Mayor and council. As per every year this time of the year we, as the Mayor mentioned we need to establish a preliminary levy with Carver County. That preliminary levy will be used to send out the Truth in Taxation statements that all residents and businesses will receive in the month of November. The preliminary levy is a not to exceed number be this evening will not be, your final levy will not be greater than this number that you set this evening but can be lower than this number that you will be setting this evening. So what some of the assumptions staff used in putting together the budget for this year. The City saw new growth of .97 percent for taxes payable in 2019. That equates to roughly $106,000 in new property taxes generated to the City of Chanhassen. The City also experienced an 8 percent 17 Chanhassen City Council September 24, 2018 increase in health care costs for contract year 2019. Building permit revenue which had been budgeted at approximat recommending increasing that budgeted amount by $100,000 which will make it roughly around a million dollars in budgeted permit revenue per year. Staff is confident that the new baseline and the City receives in building permit revenue is closer to the million dollars now. Over time just the number of permits and either reconstruction or other redevelopment permits have remained at a constant and staff feels confident that raising the building permit revenue by include a 3 percent increase for cost of living and merit pay for city employees. Additionally market adjustments were included for department heads for budget year 2019. There was no increase in the police services contract for 2019 as we discussed with council in prior work fact that we have smaller billable hours I guess you could say, the per hour billing for some of And as part of this staff is recommending the elimination of the Crime Prevention Specialist position. All of these So every year the City Council looks at 3 different scenarios when adopting a preliminary levy and budget and then again when adopting a final levy. When we began the discussion back in June we had a contract in place that we knew for 2019 would be a not to exceed roughly 18 percent increase. We were fortunate in our experience that the actual cost of the increase in the contract was 8 percent. A significant savings to the City over the initially what we thought could be as much as 18 percent. So when we put together scenario 1 we had that in mind. The 18 percent. So one of the reasons staff will be recommending scenario 2, the largest reason is because that contract is significantly lower than what we had previously thought it would be. percent scenario 1 likely would have been a recommendation. Mayor Laufenburger: Okay, alright.Go on. Greg Sticha: Under scenario 1 all service levels would have remained in place and you could under this scenario knowing that now the health care services contract is only 8 percent and not the 18 percent, if the City Council wanted to go with a scenario 1 they certainly could do so and you could see, you could use those funds towards an increase in a service level if the City Council so desired. If you did choose scenario 1 the result of this levy would be an increase in rty tax bill, the city portion of the average home, the property tax bill of around $6 or $7 on the city portion again. Under scenario 2, scenario 2 is new growth. $106,000 or a .97 percent increase in the levy as compared to 2018. Under this scenario it would allow for all service levels to remain the same with the exception of the elimination of the Crime 18 Chanhassen City Council September 24, 2018 Prevention Specialist. As we discussed earlier this summer we have been able to keep those duties in house by teaming up amongst a couple different departments to still provide those services but we did eliminate the position and at this point in time we do feel safe to say for at possible in a future year if we are unable to provide those services within the departments that we have taken those responsibilities on for that we could see a possibility that we may need to reinstate that position but at this point in time staff is not estimating that to be the case. The result of this levy would be approximately the exactly same property tax bill on your city portion of your property taxes on the average home. Scenario 3 would be a total levy of $10,969,868. An increase over the prior year of $56,000. There is no magic behind this number. This simply equated to a reduction in the levy similar or close to the dollar amount of scenario 1 as compared to an increase in the levy. In order to achieve scenario 3 you would need to either increase budgeted revenues or decrease budgeted expenditures by $50,000 between now and setting the final levy in December. This scenario potentially would have an impact on not all service levels remaining the same depending on where that $50,000 came from. The result of this levy would be roughly a $4 to $5 decrease to the city portion of your property tax bill on the average home. Mayor Laufenburger: Annually. Greg Sticha: Annually. So each year we kind of go over how we compare to our KFS cities and in terms of budgeted expenditures as well as our property tax rates so the next 3 slides or so are s 2019 budgeted expenditures of about 2 percent. The average of all of the KFS cities was roughly 5.4 percent and the numbers are, and I make this then some communities with 1 percent increase and I think it goes to previous city councils that nhassen to keep the budgeted expenditures and the levy on a relatively reasonable incline rather than have vast fluctuations either in expenditures or within the levy and a number of these communities have had I guess the best way to call it is a little bit budgeted expenditures 10 percent. The next year they might either keep them flat or even decrease their budgeted expenditures 2 percent. The approach of previous city councils has been. Mayor Laufenburger: In Chanhassen. Greg Sticha: In Chanhassen has been to keep that number relatively stable from year to year. So how does this compute to per capita spending. Chanhassen of our KFS cities has by far the lowest per capita spending of all of our KFS cities. The average being 581 and Chanhassen being 440 dollars per person. Taking a look at the 2018 Carver County tax rates. Chanhassen has the lowest tax rate in Carver County with the average being 57.6 and Chanhassen being 22.6 19 Chanhassen City Council September 24, 2018 or 22.7. So how does Chanhassen compare to other communities in the entire Twin Cities. This is a look at a number of Hennepin County tax rates. Under this scenario or under the 2018 tax rates for Hennepin County there are only two communities with a lower tax rate within Hennepin County with almost all or nearly a majority of them having higher tax rates than the City of Chanhassen with the average of these cities being roughly 42 and again Chanhassen being the 22.66. So based on the information we got from our health care service provider and based on all the other items that we shared with council, staff feels comfortable recommending passing a preliminary levy of scenario number 2 which is new growth which is similar to the last several years preliminary levy. Setting the preliminary levy at new growth and staff feels that setting a now and setting the final levy in December so I g recommending scenario 2. With that I will certainly take any questions about my presentation or about any other part of the budget process. Mayor Laufenburger: Okay, thank you Mr. Sticha. Any questions or comments from Mr. Sticha at this time? Anybody? Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Sure, Councilmember Ryan go ahead. Councilwoman Ryan: Thank you. Mr. Sticha just for a process question. This comes back to council to discuss the specifics of each department. I know you put down some of your budget assumptions and some are firm that you already have information on but a couple of other ones are yet to be discussed. Could you talk about when this comes back to council to discuss. Greg Sticha: The, assuming there are no other significant changes in particular in the general attention between now and then that has a significant impact on the budget we certainly will immediately come to the City Council. Mayor Laufenburger: At a work session? happening at this point in time but it could and if it does we certainly will come to a work session with that information as soon as we hear that. Councilwoman Ryan: Okay so no department head presentation on their. Greg Sticha: We did the department head presentations at the last meeting in August. 20 Chanhassen City Council September 24, 2018 conversation about it unless just one on one with you? Greg Sticha: If the council desired to have additional discussion at a work session we certainly Councilwoman Ryan: Okay. Mayor Laufenburger: Just procedurally. The final decision on the final levy will be made on, is th it December 10 Greg Sticha: Yes. th Mayor Laufenburger: December 10. Councilwoman Ryan: Right and I am aware of the final decision but just in terms of the budget assumptions listed and if anything was coming back would it come back to a work session or would it come back to at a council meeting? work session. Councilwoman Ryan: Okay. Mayor Laufenburger: And I would say Councilmember Ryan, and all council members, if chance to advocate for a change in any one of those departments, I would first ask that you direct that to Mr. Gerhardt to see if he has a, if he can help you answer that question. And if not then absolutely it should come back to a work session. I would encourage that. Councilwoman Ryan: Okay. Mayor Laufenburger: Okay, any other questions or comments? Mr. Sticha just as a reminder and I know you know this and the council knows this and most of city staff knows this but this budget has been the subject of discussion at how many different council work sessions over the last year? Greg Sticha: At least four I believe so. Mayor Laufenburger: Yeah. this is not the first time that this council has seen this by any means and the objective that we 21 Chanhassen City Council September 24, 2018 establish tonight is the high water point of the levy over which we cannot step in the final, establishment of the final levy. And this was, and we are doing it at this time because the State Legislature has mandated that we must submit our preliminary levy to the county no later than, is th it September 30 or? th Greg Sticha: Yep, September 30. thth Mayor Laufenburger: September 30 so this is the last council meeting before September 30 and when we deliver this preliminary this is given to the county. They put it into their computers information that is used to send out the preliminary statements for taxes due in 2019, is that correct Mr. Sticha? rect. rd for the Truth in Taxation meeting which will be held on December 3. Greg Sticha: Yep. Mayor Laufenburger: So I just wanted to clarify that. I know many of you have heard that especially for perhaps new residents in the community. Okay. Any discussion or comments or motion on this recommendation from the staff? Mr. McDonald, did you want to say something? Council approves the preliminary levy of $11,019,868 for 2019 and establish the Truth in rd Taxation hearing date for 2018 as December the 3 for taxes collected in 2019. Mayor Laufenburger: Okay so we have a valid motion which is consistent with the recommendation from staff, which obviously resulted from meetings with the council in work session. Do we have a second? Councilwoman Tjornhom: Second. Mayor Laufenburger: Thank you. We have a motion and a second. Is there any discussion at this time? Alright there being no discussion. Resolution #2018-44: Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen City Council approves the Preliminary Levy of $11,019,868 and Establishing the Truth in Taxation Hearing Date for 2018 as December 3, 2018 for Taxes Collectible in 2019. All voted in favor and the motion carried unanimously with a vote of 5 to 0. 22 Chanhassen City Council September 24, 2018 Mayor Laufenburger: That motion carries 5-0. Thank you Mr. Sticha. Thank you council and look forward to further discussion as necessary on that. ORDINANCE 635: AMENDMENT TO CHANHASSEN RETAIL CENTER PUD TO ALLOW ADDITIONAL SIGNAGE FOR TARGET. Mayor Laufenburger: Kate Aanenson: Yes. Not sure where my presentation went. Mayor Laufenburger: Do you need time to find it? Kate Aanenson: Do you want to switch user for me? Okay. to get a drink from the refrigerator so. saying is it takes a finance and engineer to figure this out. Mayor Laufenburger: This is called double level security, is that right? Kate Aanenson: It is. Thank you. Alright Mayor, thank you for waiting. Technical difficulties. Mayor Laufenburger: Okay. Kate Aanenson: The Planning Commission heard this case, Chanhassen Retail Center PUD th amendment for a sign on September 4. At that meeting there was some discussion by the Planning Commission and another business owner in town regarding treatment of signs. So this located, the underlying zoning district is general business so the PUD for the entire design standards is 18 acres, 7 lots and 2 outlots so in this P zoning districts so it only allows 2 wall signage. As you know Target did an interior remodel. As a part of that they also upgraded the exterior. As a part of that they added a liquor store which has a separate entrance and for that they wanted some additional signage. So the staff looked at that and felt that there was a way to accommodate that would be to allow for a PUD amendment. Again as I stated at the public hearing there was a local business owner that expressed that 5 years ago he was not allowed to have 3 frontages. Only was limited to 2 and again depending on the underlying district or the PUD so in that specific case that one is actually is neighborhood business. Those signs tend to be more rest Planning Commission verified that the proposed amendment would treat all businesses within that PUD equally and that the Planning Commission recommended, verified that the central 23 Chanhassen City Council September 24, 2018 business district also allows signage along each frontage. But again this is PUD so you have discretion there. There was question, the Planning Commission questioned the need for additional signag brought re was a question about additional signage and again different purposes. So the Planning Commission also discussed the retail environment and need for flexibility so the Planning Commission did have a robust discussion on this. Again take public comment and recommended to, for approval so this is the existing proposed signage on the site. And then again we kind of went through each again Jersey Mikes has just the 2 frontages. So the Planning Commission did recommend, so were being, that Target was being treated differently than some of the other uses within that PUD so we actually have 2 motions and 2 separate Findings of Fact for each, whether recommending approval or if the council did choose to deny the request. Again different Findings of Fact. I did any questions that you may have about the request. Kate Aanenson: Yep. Mayor Laufenburger: But before I do that are there any questions of council, or questions by council of staff? Councilman McDonald: Mr. Mayor? Mayor Laufenburger: Mr. McDonald go ahead. ks as though maybe the Planning Commission resolved it but the businessman that came forward, Mr. Clausen, how was that resolved? If we pass this does he get to come back and ask for a third sign along the road or? s a couple t neighborhood commercial so that only allows 2 signs. So if you wanted to amend that PUD proposed uses that are in there. The 7 buildings that I mentioned. The 7 lots and 2 outlots. This would be the only thing that would be affected would be the Chanhassen Retail Center. 24 Chanhassen City Council September 24, 2018 Councilman McDonald: Okay so this is not a revision you know based upon Target or a smaller liquor store. This is a revision based upon the way the zoning is currently enacted. Kate Aanenson: Well and the fact that they have a separate business entity that just was using a wall sign. A small wall sign above, really more in practicality would be at what considered a window sign which businesses are allowed a certain percentage of window sign but would like to th do is have exposure on the other frontage. Frontage facing West 78 Councilman McDonald: Okay. Thank you for clearing that up. Mayor Laufenburger: Okay, any other questions or comments of council? Alright, is the applicant here and would you like to address the council? Okay, please state your name and address. Good evening. Kate Aanenson: Did you have drawings you want to put up there? I can put them on the screen. Leila Bunge: Yeah they should be the same. Mayor Laufenburger: Just pull that microphone down towards your face. We want to make sure that we Leila Bunge: Alright good evening Mayor and council members. My name is Leila Bunge with Kimley-Horn and Associates. And this is. planning staff on this remodel for quite some time. Lots of discussion and thought has gone into the signage on the exterior and as planning staff has mentioned the request tonight is to add a in this store. This remodel has been a pretty big investment for Target and they want to continue seeing the liquor store be a good investment and a profitable investment. They found that once t really advertise that section very well and so we came back to planning staff to see what we could do to th or driving on that, I think it was 78 Street better than it does currently today. your role in this Jay? 25 Chanhassen City Council September 24, 2018 Mayor Laufenburger: Okay, so you designed the location and the visual appearance of the Jay Richardson: Well I took part in that. Mayor Laufenburger: Okay, alright. Jay Richardson: And I did design the improvements to the exterior on this particular store and. Mayor Laufenburger: Would you, oh keep going. Jay Richardson: Yes. And I just wanted to point out the liquor store portion is completely separate. There is no door between the interior of the store. Mayor Laufenburger: Yep, it was addressed in the original application for the store. Jay Richardson: Yes. And people simply are not finding it and so yeah Target has been very Mayor Laufenburger: Are there any questions of the applicant? Go ahead. Councilwoman Ryan: Why was there not consideration for signage above the liquor store at the time? On the west facing portion of the building. Jay Richardson: You want to answer that one? Leila Bunge: Yeah that is a great question. So when our initial discussions with planning staff an architectural feature but in the way that the city code is written that would be counted as sign f more red to the building and make it more visible from farther away so that was a really important feature in order to kind of keep this momentum not given the fact that we had to count that towards the sign area we were a little bit limited in what white sign. The white lettering. 26 Chanhassen City Council September 24, 2018 Mayor Laufenburger: Is there a restriction Ms. Aanenson on whether that be white or red? Kate Aanenson: No. Mayor Laufenburger: Okay. Kate Aanenson: No. But it clarify so our interpretation was that the red constituted, while we appreciated all the upgrades because they did some other fascia improvements too including spandrel windows on the other side and the like but our interpretation was that maxed out the signage so, correct. Councilwoman Ryan: Oh on that side. Councilwoman Ryan: But could they ask for a variance to have. Kate Aanenson: On this side? Councilwoman Ryan: On the west side. Just over the top of their liquor store. Kate Aanenson: Oh on this side? Councilwoman Ryan: (Yes). Kate Aanenson: Anything that they would amend the PUD could be a request sure. Councilwoman Ryan: Okay. Mayor Laufenburger: Anything else? Councilwoman Ryan: No thank you. Mayor Laufenburger: Okay. How about here? When the, when this original, the application was made for the liquor license and the establishment of the liquor store I recall Mister, I think it was Redberg? Does that name, anyway. Somebody from Target was present and said that liquor is performing exceptionally well all across the country and their desire, he stated the desire was 27 Chanhassen City Council September 24, 2018 to have convenience and one stop shop for Target customers. Is that still the objective do you know? Based on your discussions with Target Leila. Leila Bunge: Yeah I believe so. I mean I think the hope is that you can come to Target and get your groceries and you know beer and wine and clothes and everything in one place so I believe se. Mayor Laufenburger: Okay. Leila Bunge: Anything you want to say? Leila Bunge: Okay. people know that you have to Target already know that? Leila Bunge: I mean not every store has a liquor, or a wine and spirits section. Target that Target wants to advertise and make sure that people are aware of it. And I think especially just because that street frontage is very well traveled I think that adding it on that north side really will help kind of pull people from that street frontage as well. Mayor Laufenburger: Okay. Ms. Aanenson is, was there any consideration to adding a wine and spirits to their monument sign? th Street that could be modified too. Mayor Laufenburger: Okay. But that would also require, would that be signage that would require modification to the PUD? Kate Aanenson: No. They would need just a sign permit on that and stay within the sign criteria. Mayor Laufenburger: Okay, alright. Is there anything else? Leila Bunge: I guess if I could just add one more thing. Mayor Laufenburger: Go ahead. 28 Chanhassen City Council September 24, 2018 Leila Bunge: The, I think currently just because there is that second entrance there too I think it second entrance there. Mayor Laufenburger: Well do other Target stores have a connection between the main store and the liquor store? Jay Richardson: I think most do. think the whole idea is to be able to kind of explain this is a new service. This is a new door. wants to have it on the building. Mayor Laufenburger: So your objective is as people are walking in from the parking lot a sign hearing you say? Leila Bunge: Well I guess I would argue that on both, yes because the sign is technically on the window but also proposing it on that north elevation so that they understand that that is kind of the side of the building to go to as well. Mayor Laufenburger: Okay. Alright. Alright thank you very much. Leila Bunge: Thank you so much. Mayor Laufenburger: Councilmembers any comments, discussion or motion? Councilwoman Ryan: Mr. Mayor I have a couple comments. Mayor Laufenburger: Go ahead Councilmember Ryan. Councilwoman Ryan: Please, thank you. I struggle with this for a couple of reasons. I know we had discussed this but when we talked about having in the PUD that all the buildings have have the monument, or the signage in 3 sides of the building and then I know Perkins was another one and the additional one in the report that we got was because of a clerical error so I also think that it Vintage had asked to have the 3 signs and he was unable and while he could come back and 29 Chanhassen City Council September 24, 2018 maybe ask for a variance I know that additional costs at this point of the project is not something treating the other, the other stores and finally I think people know where Target is and that in highlighting the entrance to their liquor store, my recommendation would be to either come back with requesting a variance and putting it something over the top of the entrance or add it to their monument sign so I will not be supporting this motion. M Councilman Campion: Should there be one. Councilwoman Ryan: Should there be one. Mayor Laufenburger: Okay. Well I think there w Councilwoman Ryan: The second would yes. Mayor Laufenburger: Okay. Councilwoman Ryan: Supporting this amendment. Mayor Laufenburger: Anybody else have a question or comment? Mr. McDonald. Councilman McDonald: Mayor Laufenburger: Okay. Councilman McDonald: Okay I will make the motion that the Chanhassen City Council approves the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. Mayor Laufenburger: Okay. So this is a motion approving the ordinance which essentially would allow Target to place the signage on the north frontage, wine and spirits on the north frontage. Thno second so that motion fails for lack of a second. Is there anything else the council might like to do tonight on this particular item? e a motion please. Mayor Laufenburger: Councilmember Ryan go ahead. 30 Chanhassen City Council September 24, 2018 ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. Mayor Laufenburger: Okay so this is a motion to deny the request by Target through Kimley- Horn and RSP. To not allow this signage. Is there a second to that motion? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Is there any discussion? The only question I would raise Ms. Aanenson is that if this motion does pass, which is a denial, Target is still free to make application for putting some other signage in place and it would be similarly as an amendment to the PUD, is that correct? Kate Aanenson: Correct or just get a building sign permit for. Mayor Laufenburger: For the monument sign correct. Kate Aanenson: Right. Mayor Laufenburger: Okay, alright. Is there any other discussion? Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City Council denies the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. All voted in favor, except Councilman McDonald who opposed and the motion carried with a vote of 4 to 1. Mayor Laufenburger: Alright that motion carries 4 to 1. I voted in favor of the majority. So at least for the time being the application for signage, additional signage at Target under these terms is denied. APPROVE AGREEMENT WITH THE RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR THE BLUFF CREEK SOUTHWEST BRANCH STABILIZATION AND RESTORATION PROJECT. Paul Oehme: No so I have some more pictures for you tonight. Mayor Laufenburger: Alright, okay. Please go ahead. 31 Chanhassen City Council September 24, 2018 Paul Oehme: Yep, thanks again. So this is a joint project between, proposed by the Riley- Purgatory-Bluff Creek Watershed District and the City of Chanhassen. Just a little background on Bluff Creek itself. This is one of the bigger tributaries within, encatchments within 5.8 square miles. Everything here in white. Basically it extends all the way up to Highway, north of Highway 5 and Highway 41 and all the way down to it discharges into the Minnesota River. The creek itself is about, meanders about 6.8 miles. Little background on Bluff Creek as well. In 2002 Bluff Creek was listed as an impaired waters with elevated turbidity levels measured by the Metropolitan Council Environmental Services and then in 2004 Bluff Creek was placed waters for turbidity and some other issues. Then in 2013 a TMDL implementation plan recognizing the need for improvements to Bluff Creek was completed, finished and trying to address some of those loading issues. And then in 2015 the Riley-Purgatory-Bluff Creek Watershed District completed a stream corridor assessment study. The study identified this reach, which is shown right here in red, of the Bluff Creek as being the top priority for restoration. This reach was rated as being unstable in terms of the soil. Poor water quality. Moderately poor habitat for critters and moderate risk for risk of infrastructure as well too. This I one of the displays that we used at one of the open houses to try to explain the project a little -watershed district here, about 208 acres that drains into this Bluff Creek as well. Some very steep grades in this area. The project is again to improve the health of the section of Bluff Creek by reducing stream bank erosion and connecting the creek with a nearby wetland to the south here and this would ultimately contribute to the goal of developing a more diverse, healthy and resilient ken place over the years through, at this creek section. K.Hovnanian Homes again taking place in this area. So the plan again is to try to stabilize the creek as best as we can. the banks are very steep at this time so the idea is to grade a lot of that back. Remove some of the slopes within the Bluff Creek itself and so try to reinforce the side slopes as much as you can. If this project were to move forward the project would be let yet this year. Bid out and most of e some monitoring all the way out to 2021. This project has been budgeted and planned for in the he City to contribute $50,000 come out of the stormwater utility fund. So with that just kind of a quick background on the them. 32 Chanhassen City Council September 24, 2018 Mayor Laufenburger: Okay, council members any questions of Mr. Oehme on this project? Councilwoman Ryan: I do. Mayor Laufenburger: Go ahead please. Councilwoman Ryan: Just a couple things. Mr. Oehme in the write up you talk about that the cost is $50,000 plus the routine post construction maintenance for the final maintenance plan. Paul Oehme: Well there will established for vegetation wise the contractor will have to replace it in that warranty period. The situation and look for any erosion taking place or any rip rap that has to be relocated. Those type of things so I think in the future again the watershed district and the City would have to come together on joint projects to maintain these larger creek projects. Councilwoman Ryan: And so this is a two part question with that comment. So who does this kind of work? What kind of contractor and then is the warranty part of the negotiation on who gets the bid? or 2 year. Whatever we would put in the specifications already. There are contractors out there 6 contractors that we would think could definitely do this kind of work and do it successfully. e surrounding, the neighbors and private property and some of the feedback from your meeting. Paul Oehme: Sure, so good question. So the access would come in off of Bluff Creek we think down through this area. There would also be an access off of Audubon. I think the main access for construction would come off of Audubon here and a staging area. The impacts to the noise involved and those type of things. Actually the contractor would have to work through our would have to be acquired by the property owners. Adjacent property owners. Councilwoman Ryan: Okay. And then my final question, they obviously asked Chanhassen to partner with them. Do they typically find partners on these types of projects and does the County ever get involved in contributing? 33 Chanhassen City Council September 24, 2018 participate and the Carver County WMO to participate. City of Chaska as well too since they abut this project as well so the City of Chanhassen and Riley-Purg are the only partners at this time. back? said thanks but no thanks. Councilwoman Ryan: Okay. Alright, thank you. Mayor Laufenburger: But they probably said it in a very nice way. Mayor Laufenburger: Alright. Councilman Campion: Mr. Oehme I have whatwhat happens to this segment of the creek west of Audubon runs under. Paul Oehme: I think the creek starts right here. I know there is off of Audubon Road there are some catch basins that discharge into this creek so. Mayor Laufenburger: This is a storm, this is likely a stormwater destination correct? Paul Oehme: Correct, yes it is yeah so the, exactly so there is off of K.Hovnanian, the Liberty on Bluff Creek these stormwater ponds for that development discharge into this creek as well and other developments along the way also discharge into this creek as well. Councilman Campion: And is it tied into the neighborhoods on the west side of Audubon as well to those drainage ponds? Mayor Laufenburger: But I think we already heard the results of the discussion between Chanhassen and Chaska so no disrespect to Chaska please. 34 Chanhassen City Council September 24, 2018 Kate Aanenson: I was just going to add one other comment. So when we did K.Hovnanian this at we preserved on the south and the side of the Degler property. Mayor Laufenburger: And that also has water that accumulates and runs through there. Ka Mayor Laufenburger: And that also goes into Bluff Creek. City Forester is also concerned you know to make sure that w certainly want to protect and tree location and removal so. Mayor Laufenburger: Anything else Mr. Campion? Mayor Laufenburger: Okay, anybody else? Mr. Oehme regarding the ongoing maintenance and the expense associated with that. That ongoing maintenance, if there is any expense would come out of the stormwater fund, is that correct? Is it the City of Chanhassen or the watershed? Paul Oehme: The watershed has been the lead on this project. Mayor Laufenburger: So they take the lead. It will be their responsibility to select a contractor, s is that correct? Paul Oehme: They do. They have an active and an open bidding process so they completed the plan and specs already and worked with the City on the design. ill and yourself and then also the $50,000. 35 Chanhassen City Council September 24, 2018 Mayor Laufenburger: Okay, alright. Okay, any further comments or discussion? This is not a public hearing right? Mayor Laufenburger: Alright. Any further comments, discussion or motion? Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilmember Ryan. with the Riley-Purgatory-Bluff Creek Watershed District for the Bluff Creek Southwest Branch Stabilization and Restoration Project. Mayor Laufenburger: Okay, we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any further discussion? Councilwoman Ryan moved, Councilman Campion seconded that the City Council approves an agreement with the Riley-Purgatory-Bluff Creek Watershed District for the Bluff Creek Southwest Branch Stabilization and Restoration Project. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Mayor Laufenburger: Any council presentations? Councilman Campion: I do have one. Mayor Laufenburger: Mr. Campion go ahead. Councilman Campion: So I would like to recognize and congratulate Councilmember Ryan for receiving an award from her alma mater the University of Oregon this past week. She received the Becky L. Sisley Award for Outstanding Leadership in Community Service which was the highest award given to a former female athlete from the University of Oregon so wanted to congratulate her for receiving that and recognize that fact. Mayor Laufenburger: Okay, anything else? 36 Chanhassen City Council September 24, 2018 Councilman Campion: No. Mayor Laufenburger: Any other council presentation? ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Mr. Gerhardt is at a conference in Baltimore, Maryland so he may be watching and if he is you should be in bed Mr. Gerhardt. CORRESPONDENCE DISCUSSION. Mayor Laufenburger: Any discussion on the correspondence discussion? I will say this that I forgot to mention this with Chief Murphy. The City received a very nice letter from Pine City regarding the cooperation that was provided to their fire department on the transfer of Ladder 11 Councilman Campion moved, Councilwoman Ryan seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:55 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 37