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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, FEBRUARY 25, 2019 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:00 P.M. ­ WORK SESSION Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Key Financial Strategy: Consider Increase to Staffed Fire Department Hours (Duty Crew Program) 2.Chanhassen/Carver County Sheriff's Office Year End Report 3.Initial Review 2020 Budget Estimates B.7:00 P.M. ­ CALL TO ORDER C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council Minutes dated February 11, 2019 2.Receive Park & Recreation Commission Minutes dated January 22, 2019 3.Resolution No. 2019­XX: Approval of a Two­Lot Subdivision with a Variance for Reducing Lot Frontage at 3800 Red Cedar Point Road 4.Approve Joint Powers Agreement with Carver County for Arboretum Area (Highway 5) Transportation Plan 5.Approve Joint Powers Agreement with Carver County and City of Chaska for Lyman Boulevard Improvements (TH 41 to Galpin), and Adopt Resolution 2019­XX for Advancement of State Aid Funds 6.Resolution 2019­XX: Approve Bid for Water Tower No. 3 Rehabilitation Project E.VISITOR PRESENTATIONS AGENDACHANHASSEN CITY COUNCILMONDAY, FEBRUARY 25, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Key Financial Strategy: Consider Increase to Staffed Fire Department Hours (Duty CrewProgram)2.Chanhassen/Carver County Sheriff's Office Year End Report3.Initial Review 2020 Budget EstimatesB.7:00 P.M. ­ CALL TO ORDERC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated February 11, 20192.Receive Park & Recreation Commission Minutes dated January 22, 20193.Resolution No. 2019­XX: Approval of a Two­Lot Subdivision with a Variance forReducing Lot Frontage at 3800 Red Cedar Point Road4.Approve Joint Powers Agreement with Carver County for Arboretum Area (Highway5) Transportation Plan5.Approve Joint Powers Agreement with Carver County and City of Chaska for LymanBoulevard Improvements (TH 41 to Galpin), and Adopt Resolution 2019­XX forAdvancement of State Aid Funds6.Resolution 2019­XX: Approve Bid for Water Tower No. 3 Rehabilitation Project E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1.Fire Department Update 2.Law Enforcement Update G.PUBLIC HEARINGS 1.Approve On­Sale Intoxicating Liquor License for North Coop, LLC dba North Coop H.COUNCIL PRESENTATIONS I.ADMINISTRATIVE PRESENTATIONS J.CORRESPONDENCE DISCUSSION 1.Review of Claims Paid 02­25­2019 2.Hennepin County Notice of 2019 Open Book Meeting 3.Response to Brent Carron's February 11, 2019 Visitor Presentation K.ADJOURNMENT L.WORK SESSION Note:  Work sessions are open to the public. 1.Commission Interviews M.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding AGENDACHANHASSEN CITY COUNCILMONDAY, FEBRUARY 25, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Key Financial Strategy: Consider Increase to Staffed Fire Department Hours (Duty CrewProgram)2.Chanhassen/Carver County Sheriff's Office Year End Report3.Initial Review 2020 Budget EstimatesB.7:00 P.M. ­ CALL TO ORDERC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated February 11, 20192.Receive Park & Recreation Commission Minutes dated January 22, 20193.Resolution No. 2019­XX: Approval of a Two­Lot Subdivision with a Variance forReducing Lot Frontage at 3800 Red Cedar Point Road4.Approve Joint Powers Agreement with Carver County for Arboretum Area (Highway5) Transportation Plan5.Approve Joint Powers Agreement with Carver County and City of Chaska for LymanBoulevard Improvements (TH 41 to Galpin), and Adopt Resolution 2019­XX forAdvancement of State Aid Funds6.Resolution 2019­XX: Approve Bid for Water Tower No. 3 Rehabilitation ProjectE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE1.Fire Department Update2.Law Enforcement UpdateG.PUBLIC HEARINGS1.Approve On­Sale Intoxicating Liquor License for North Coop, LLC dba North CoopH.COUNCIL PRESENTATIONSI.ADMINISTRATIVE PRESENTATIONSJ.CORRESPONDENCE DISCUSSION1.Review of Claims Paid 02­25­20192.Hennepin County Notice of 2019 Open Book Meeting3.Response to Brent Carron's February 11, 2019 Visitor PresentationK.ADJOURNMENTL.WORK SESSIONNote:  Work sessions are open to the public.1.Commission InterviewsM.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council.  That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil.If there are a number of individuals present to speak on the same topic, please designate a spokespersonthat can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If youhave written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event.  All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Key Financial Strategy: Consider Increase to Staffed Fire Department Hours (Duty Crew Program) Section 5:00 P.M. ­ WORK SESSION Item No: A.1. Prepared By Don Johnson, Fire Chief File No: ADM­076 SUMMARY The Chanhassen Fire Department has experienced a steady increase in call volume over the past several years, creating an increased demand on the 45 paid on­call firefighters. Currently duty crews are utilized primarily between 5:00 pm and 10:00 pm, and the program has been received very well by the department. Firefighters are essentially able to schedule their response times by signing up for duty crews, and then spend evenings off not worrying about responding to fire calls. Staff would like to consider expansion of this program to include overnight hours, as that is one of the highest risk times and often some of the lowest response times. Scheduling shifts would improve retention by decreasing “all calls” during overnight hours, and ensure that there is always a set crew available to respond overnight. Chief Johnson will present a PowerPoint at the work session outlining details for this Key Financial Strategy. ATTACHMENTS: PowerPoint Presentation DUTY CREW EXPANSION DISCUSSION FEBRUARY 25, 2019 COUNCIL WORKSHOP PRESENTATION FIRE CHIEF DON JOHNSON 2002 –2014 DUTY CREW •Two shifts a week on Friday and Saturday Evenings from 6p –midnight •Intent was to ensure coverage on evenings when large % of staff were “unavailable” •Did NOT yield a high percentage of calls on these evenings •Entire fire department was still paged out for calls despite a duty crew in station so only increased staffing costs. 2014 –2017 DUTY CREW •Duty crews scheduled on Wednesday thru Friday Evenings from 6p –10p •Duty crews given primary call responsibility during this time and 2nd set of Tones utilized so regular pagers don’t go off. Calls handled by duty crew do not go against department members percentage requirements. •Budgeting efficiencies realized as less “general alarms” where 12-15 FFs show up resulted in positive budget impacts despite the calls for service going up. If a duty crew received one call during their shift, the shift paid for itself. This is where we started to realize the financial benefits of calls coming on days we had FFs staffed in the station. As call loads increased, budgets stayed relatively flat. •Tuesday Evening Shifts added to the schedule as the budget allowed a cost neutral expansion 2018 -2019 •2018 Approved Budget supported Tuesday –Friday Evening •Significant call loads experienced in 2018 happened outside of the scheduled crews requiring more “general alarms”. Total calls = 921, Duty Crew Calls = 129. •2018 Budget was based on 800 calls •Data shows that 141 calls were responded to during scheduled duty crew hours meaning 12 serious calls (fires or motor vehicle accidents) came in during duty crew times. •Again, due to cost efficiencies Monday evenings when station training is NOT scheduled were added to 2019. CALL LOAD DATA IMPACTS OF CALL LOADS •Staffing during the day is problematic for day response •Fire Chief, Admin Assistant, Fire Marshal, CSOs, and limited FF availability •Firefighters struggling to maintain consistently increasing call loads over past five years •Duty Crews covering prime call times requiring staff to heavily depend on overnight calls and weekend calls to maintain adequate call percentage. (i.e. Good Standing) Negative impacts for recruitment/retention. •Younger FFs are strongly favoring the scheduled model versus the commitment to the unknown and there is NOT enough current shifts available. NEGATIVE IMPACTS OF CURRENT SCENARIO •Increased call loads are putting pressure on FFs to make % requirements for pension credit •More general alarm call outs are occurring when FFs are NOT available during the day and Duty Crews are covering times that a high % may be available, (M-F, 6p to 10p), requiring response being limited to weekends, holidays, and from the hours of 10p –6 am. •This cycle may impact recruitment/retention •FFs are wanting to work more duty crew shifts to offset % requirements and do the work they signed up to do. NEGATIVE IMPACTS OF CURRENT SCENARIO CONTINUED •Significant general alarms increases undoubtedly impacted 2018 expenditures. We budgeted for a lower number of calls and a lower number of average per call turn out. •If trends continue we can expect negative impacts to increase exponentially. •The workforce can drive work rules in this case and a higher percentage of younger FFs are looking for scheduled response. •General Alarm call outs factor towards response times. •Duty crew out the door in less than 90 seconds with 5 minute averaged travel •General Alarm Calls; Average enroute time is 7-9 minutes with 5 minute travel •South District has added residential and Multi Story, Senior with only future expansion coming. POSITIVE IMPACTS OF DUTY CREW EXPANSION •90% of what we do can be handled by a crew of 3 scheduled at the station •Significant Impact to Service Level with faster response and expanded response to medicals •Expansion of scheduled shifts versus relying on the old model is preferred by an increasing percentage of FFs •Less dependent on geography for hiring decisions as first due will be coming from the station a higher percentage of the time •Stable budgeting environment that can handle spikes and increases without having major budgetary swings DUTY CREW VERSUS GENERAL ALARM 850 921 875 875 875 1,000 118 129 131 162 250 426 715 775 722 688 600 551 2017 2018 2019 (proposed)2019 (Mondays added)2019 - Option 2020 - Option TOTAL CALLS DUTY CREW CALLS ALL CALLS 2019 BUDGET EXAMPLE –ADDING MONDAY SHIFTS •Based on 875 calls (162 Duty Crew Calls and 688 General Alarms) •While data mining for this project Monday’s when no department training shifts were added due to budget neutrality (288 hours) •Duty Crew Hours and Costs 2,788 Hours or $38,188 •General Alarm Costs based on 13 FFs X 688 calls = $119,760 •2018 Actuals $33,000/$125,372 2019 ADDITIONS RECOMMENDED •Add Duty Crew Shifts to Both Saturday and Sunday •Either an 8 hour continuous shift or two 4 hour blocks each (Working on best case scenario) •2,496 Duty Crew Hours (3-person shift) •Overall Budget Impact: $17,000* (Compared to 2018 Actual) •Duty Crew Salaries: $71, 610 (Duty crews anticipated to cover 250 calls) •General Alarm Pay: $104,442 (Reduces general Alarms to around 600) •2018 Actuals $33,000/$125,372 *Represents full year cost 2020 EXPANSION OPTIONS –BENEFITS •In addition to 2019 changes, Add a 3 person crew to staff hours from 10p-6a, 7 Nights a week •Meets Recommendations made by the 2013 Springsted Fire Study, Page 41 •…… it would be advisable to establish a duty crew starting with nights from 11pm to 7am which currently have the longest response times and expanding to 24/7 duty crew of paid on call staff as needed. The current system is considered overloaded because the Department is unable to meet call time and staffing compliment requirements of NFPA 1720 guidelines. This response model will also likely require a larger cadre of paid on call personnel and thus a higher importance of recruitment and retention strategies. 2020 EXPANSION OPTIONS –BENEFITS •NFPA Guidelines are based on population classification. Urban (9 min), Suburban (12) Minutes, and Rural (14 Minutes) •We can meet Urban guidelines in the North District with a staffed station as enroute times are less than 2 minutes with average travel of 5 minutes. (66% of Call Volume) •We will NOT meet NFPA guidelines without a staffed station most of the time based on an average enroute time of 8-9 minutes and average travel time of 5 minutes. •As the areas south of Lyman begin to develop further, a staffed station will keep us closer to Suburban NFPA guidelines without a capital project to build Fire Station # 3 •10p –6a Staffs a station and greatly improves response times during hours when fire incidents have the most risk (residents likely home) 2020 EXPANSION COSTS •Add Duty Crew 7 Nights a Week, 10p –6a, 3 -person crew •Assumptions based on 1,000 calls for service? •Assumption of 3% personnel cost increase •Total Duty Crew Hours at approximately 14,020* = $190,944 •General Alarms drop to 551 = $105,373 •2018 Actuals $33,000/$125,372 •2020 Net Budget Impact = $120,265 (with payroll taxes $152,700) * Includes the expansion hours made in 2019 PROJECTIONS TABLE 850 921 875 875 875 1,000 118 129 131 162 250 426 715 775 722 688 600 551 2017 2018 2019 (proposed)2019 (Mondays added)2019 - Option 2020 - Option TOTAL CALLS DUTY CREW CALLS ALL CALLS ESTIMATED CAPITAL COSTS •(3) Adjustable Beds = $4,500 •Convert (3) Existing Supervisor Offices into Sleeping Rooms = $26,000 •Re model (2) upstairs bathrooms = $44,185 •Convert Existing Conference Room into multi-supervisors office space = $16,894 •Re Model dilapidated locker/room showering facilities in lower level = $ 121,000 GENERAL FUND BUDGET IMPLICATIONS •Establish service contract for Linen Services? •Added Scheduling Software in 2019 to assist with managing multiple shifts, sign up rules, and notifications -$3,600 CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Chanhassen/Carver County Sheriff's Office Year End Report Section 5:00 P.M. ­ WORK SESSION Item No: A.2. Prepared By Lt. Eric Kittelson, Carver County Sheriff's Office File No:  ATTACHMENTS: Year End Report Data Review 2014­2018 Prosecution Services Breakdown CITY OF CHANHASSEN CARVER COUNTY SHERIFF’S OFFICE YEAR END REPORT DATA REVIEW 2014-2018 CRIMINAL 2014-2018 City of Chanhassen *2014/2015 All Part I and Part II **2016 Change from CJRS to NIBRS mid-year. Includes Part I/Part II and Group A/Group B ***2017/2018 Group A/Group B 2014 2015 2016 2017 2018 Criminal 838 870 785 737 698 02004006008001,000 2014 2015 2016 2017 2018 Criminal Criminal MEDICAL/MENTAL HEALTH 2014-2018 City of Chanhassen 2014 2015 2016 2017 2018 Medical 798 819 867 1,004 1,012 Mental Health 92 128 150 223 148 020040060080010001200 2014 2015 2016 2017 2018 MedicalMental Health BURGLARY/ROBBERY 2014-2018 City of Chanhassen *2014/2015 Part I **2016 Change from CJRS to NIBRS mid-year. Includes Part I/Group A ***2017/2018 Group A 2014 2015 2016 2017 2018 Burglary 29 32 29 38 23 Robbery 1 3 3 1 3 0510152025303540 2014 2015 2016 2017 2018 BurglaryRobbery THEFT/VEHICLE THEFT 2014-2018 City of Chanhassen *2014/2015 All Part I and Part II **2016 Change from CJRS to NIBRS mid-year. Includes Part I/Part II and Group A/Group B ***2017/2018 Group A/Group B 2014 2015 2016 2017 2018 Theft 359 414 238 188 185 Vehicle Theft 2 5 9 6 4 050100150200250300350400450 2014 2015 2016 2017 2018 TheftVehicle ASSAULT/SEX CRIMES 2014-2018 City of Chanhassen *2014/2015 All Part I and Part II **2016 Change from CJRS to NIBRS mid-year. Includes Part I/Part II and Group A ***2017/2018 Group A 2014 2015 2016 2017 2018 Assault 48 48 45 46 41 Sex Crimes 15 11 11 4 13 0102030405060 2014 2015 2016 2017 2018 AssaultSex Crimes DUI/DRUG VIOLATIONS 2014-2018 City of Chanhassen *2014/2015 All Part II **2016 Change from CJRS to NIBRS mid-year. Includes Part II and Group A/Group B ***2017/2018 Group A/Group B 2014 2015 2016 2017 2018 DUI 98 81 92 73 55 Drug Violations 97 64 103 97 89 020406080100120 2014 2015 2016 2017 2018 DUIDrug Crimes ARRESTS/CITATIONS 2014-2018 City of Chanhassen *2016 Change from CJRS to NIBRS mid-year 2014 2015 2016 2017 2018 Arrests 222 187 382 416 445 Citations 1,268 1,326 2,378 1,624 790 Total 1,490 1,513 2,760 2,040 1,235 Five year average arrests/citations: 1,807 05001000150020002500 2014 2015 2016 2017 2018 ArrestsCitations MISDEMEANOR INVESTIGATOR FTE CLOSED/CLEARED 2014-2018 City of Chanhassen *2018 Through December 21, 2018 2014 2015 2016 2017 2018 Closed 154 209 165 119 118 Cleared 56 83 76 60 47 Percentage 36% 40% 46% 50% 40% 050100150200250 2014 2015 2016 2017 2018 ClosedCleared TOTAL ACTIVITY/CALLS FOR SERVICE (CFS) 2014-2018 City of Chanhassen *Total activity: criminal, miscellaneous non-criminal, traffic, administrative. 2014 2015 2016 2017 2018 CFS 12,857 12,660 14,047 12,657 10,672 Five year average: 12,578 02,0004,0006,0008,00010,00012,00014,00016,000 2014 2015 2016 2017 2018 CFS CFS 2018 KFS Police Operating Budget Comparison Chaska $3,950,000 Cottage Grove $6,501,000 Elk River $4,500,000 Inver Grove Heights $7,738,000 Lino Lakes $3,834,000 Prior Lake $4,173,000 Rosemount $4,164,000 Savage $5,540,000 Shakopee $8,100,000 Stillwater $3,730,000 Average $5,223,000 Chanhassen 2018 CCSO Contract $1,882,700 City of Chanhassen Prosecution Services Year 2017 2016 2015 2014 2013 Total Cases Opened 256 289 279 263 336 Total Cases Closed N/A 228 233 212 258 Active Bench Warrants* N/A 27 56 39 40 Total Fines & Forfeits $128,394 $114,367 $117,189 $100,516 $99,984 *End of year Total 2018 cases opened to date (1/1/18 – 11/30/18): 212 NOTE: Open cases occur when a not guilty plea is entered in court. If a case is settled in a court appearance, the case is resolved and considered never opened. Prosecution Comparison of Campbell Knutson vs. Carver County Attorney Office Model *Audited Total Fine Revenue for 2017 Estimated Carver County Attorney Prosecution Contract Carver County Estimated Prosecution Contract City’s Total Fine Revenue County’s Total Fine Revenue City’s Total Net Revenue Carver County Attorney $39,381 Est. $64,197 $64,197 $24,816 Difference between the two models: Carver County charges a prosecution contract ($39,381) and they keep half of the City’s Total Fine Revenue. Using Campbell Knutson, the City keeps 100% of the Total Fine Revenue but pays an hourly rate for prosecution ($81,150). The City’s Net Benefit of using Campbell Knutson vs. the Carver County model is $22,427.96. (The City’s difference of using Campbell Knutson vs. Carver County: $47,243.96–$24,816= $22,427.96). g:\admin\tg\prosecution\open prosecution cases.docx Campbell Knutson City’s Total Fine Revenue City’s Total Net Gain Chanhassen $81,150.04 $128,394* $47,243.96 CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Initial Review 2020 Budget Estimates Section 5:00 P.M. ­ WORK SESSION Item No: A.3. Prepared By Greg Sticha, Finance Director File No: ADM­039X BACKGROUND During the Key Financial Strategy goal­setting sessions, the city council identified the desire to have an early budget meeting to discuss potential budget impacts for the upcoming year.  The discussion would prove to be helpful for the council to consider and research any budget impact issues in advance of the budget meetings that take place in the summer.  It is very important to clarify that the numbers presented in this document are extremely preliminary and should be considered estimates only.  We used historical trends and information we had available whenever possible, but the majority if not all of these numbers will change to some extent between now and setting the final levy at the end of the year.  In addition, these were the significant changes staff was aware of at this point in time.  It is very likely there will be other significant changes that could have an impact on the 2020 budget not included in this list; therefore, the list should not be considered all inclusive.  Staff will do its best to communicate any other significant impacts on the 2020 budget as soon as they become available. POTENTIAL REVENUE/POSITIVE CHANGES IN 2020 BUDGET The first number we usually discuss each year when setting the budget is the new growth (or new homes/businesses constructed or improvements made).Based on the current new growth trends and the previous year’s permits and construction, staff is estimating new growth to be around 1.0% for taxes payable in 2020.This equates to roughly $110,000 in new tax dollars available to offset any increased service costs. POTENTIAL EXPENDITURE CHANGES IN 2020 BUDGET Wages – Based on the current hiring trends and attempting to remain competitive within the local government market, staff believes a 3% increase in the 2020 budget should be considered.This equates to roughly $150,000 in total costs to the General Fund. Police Contract – We are anticipating the contract with the Carver County Sheriff’s office to increase around 5% for 2020.This equates to about a $94,000 increase to the General Fund. Health Insurance – We are heading into a non­binding contract year for the health insurance contract for 2020. Staff will be going out for bid later this year and with at least one additional provider in the market staff is hoping for an increase that should not exceed 15%. We anticipate the increase could be less than that but for budget purposes we should plan on 15% at this point.This amounts to $95,000 to the General Fund. CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectInitial Review 2020 Budget EstimatesSection5:00 P.M. ­ WORK SESSION Item No: A.3.Prepared By Greg Sticha, Finance Director File No: ADM­039XBACKGROUNDDuring the Key Financial Strategy goal­setting sessions, the city council identified the desire to have an early budgetmeeting to discuss potential budget impacts for the upcoming year.  The discussion would prove to be helpful for thecouncil to consider and research any budget impact issues in advance of the budget meetings that take place in thesummer. It is very important to clarify that the numbers presented in this document are extremely preliminary and should beconsidered estimates only.  We used historical trends and information we had available whenever possible, but themajority if not all of these numbers will change to some extent between now and setting the final levy at the end of theyear.  In addition, these were the significant changes staff was aware of at this point in time.  It is very likely there willbe other significant changes that could have an impact on the 2020 budget not included in this list; therefore, the listshould not be considered all inclusive.  Staff will do its best to communicate any other significant impacts on the 2020budget as soon as they become available.POTENTIAL REVENUE/POSITIVE CHANGES IN 2020 BUDGETThe first number we usually discuss each year when setting the budget is the new growth (or new homes/businessesconstructed or improvements made).Based on the current new growth trends and the previous year’s permits andconstruction, staff is estimating new growth to be around 1.0% for taxes payable in 2020.This equates to roughly$110,000 in new tax dollars available to offset any increased service costs.POTENTIAL EXPENDITURE CHANGES IN 2020 BUDGETWages – Based on the current hiring trends and attempting to remain competitive within the local government market,staff believes a 3% increase in the 2020 budget should be considered.This equates to roughly $150,000 in total coststo the General Fund.Police Contract – We are anticipating the contract with the Carver County Sheriff’s office to increase around 5% for2020.This equates to about a $94,000 increase to the General Fund.Health Insurance – We are heading into a non­binding contract year for the health insurance contract for 2020.Staff will be going out for bid later this year and with at least one additional provider in the market staff is hoping for anincrease that should not exceed 15%. We anticipate the increase could be less than that but for budget purposes we should plan on 15% at this point.This amounts to $95,000 to the General Fund. Seasonal & Temp Salary adjustments – Similar to regular wages, to remain competitive within the market staff believes a 3% adjustment for our seasonal and temporary positions will be needed.The result of the adjustments will vary by type of positions but staff is anticipating the total cost increase to the General Fund to be around $15,000. Assessing Contract – With new parcels each year being added to the city, staff is anticipating a small increase of $10,000 to the assessing department budget in the General Fund. General Liability & Work Comp Insurance – Staff believes that there could be small increases to both of these insurance types for 2020 and is planning on an estimated total budgeted increase of around $15,000. Duty Crew Expansion – Based on the information presented by Fire Chief Johnson, staff is also including $152,700 for the expansion of duty crew for the city council to consider when setting the 2020 budget. TOTAL IMPACT If the listed changes above all hold, staff is expecting a shortfall of around $443,000.There are a number of ways to address this shortfall, including but not limited to: Levy above New Growth Adjust the Equipment Fund Levy Reduction of costs by reducing a service level in the General Fund Staff will provide additional information in June for discussion on the 2020 budget with the city council, but we look forward to hearing your thoughts about the information presented this evening. ADDITIONAL ITEM FOR DISCUSSION With the change in the makeup of the city council, staff would also like to discuss a couple of additional items that will have an impact on various upcoming funding needs. First, staff would like to remind the city council of two fund reserves that would be available to the city council for funding one­time purchases.The closed bond fund has approximately $800,000 in reserves and the 212 MUSA Expansion fund has about $750,000 in reserves.Both reserve balances have no restrictions and can be used by the city council for whatever purpose they wish.It should be noted that the closed bond fund was set up from reserves from closed bond funds over the years and the intent of the fund was to eventually use those funds for possible refundings (refinancing debt) or paying off debt early.There are some potential liabilities that should be considered if using these reserve funds in the near future: The Fox/Dorsey eminent domain litigation appeal is still ongoing and there is a potential for an amount owed by the city of between $300,000 ­ $2.3M.  While staff is fairly certain the amount will be much closer to the $300,000, when it comes to a jury trial anything is possible. The Lyman Boulevard improvement project has not yet been finalized and staff had been planning on using at least a portion of these reserves to help pay for the city’s share of those improvements in order avoid using MSA funds for the entire project.  Also, the park replacement fund has only been funded a year and a half to this point.  It had been staff's plan to fund the $250,000 annual replacement projections with cash reserves until a permanent funding source can be dedicated in 2022 with the elimination of the Library Bond payment.  In order to make it to 2022, $350,000 in funds would need to be found to fund the years until that point.  We also will be discussing in 2019 funding our local road improvements.  These cash reserves could help fund some of those needs until a permanent funding source can be obtained for our annual pavement management program.City council will also be discussing the funding of the city Trail Gaps as a KFS in 2019. A funding source would need to be found if the council wanted to proceed with connecting those Gaps. CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectInitial Review 2020 Budget EstimatesSection5:00 P.M. ­ WORK SESSION Item No: A.3.Prepared By Greg Sticha, Finance Director File No: ADM­039XBACKGROUNDDuring the Key Financial Strategy goal­setting sessions, the city council identified the desire to have an early budgetmeeting to discuss potential budget impacts for the upcoming year.  The discussion would prove to be helpful for thecouncil to consider and research any budget impact issues in advance of the budget meetings that take place in thesummer. It is very important to clarify that the numbers presented in this document are extremely preliminary and should beconsidered estimates only.  We used historical trends and information we had available whenever possible, but themajority if not all of these numbers will change to some extent between now and setting the final levy at the end of theyear.  In addition, these were the significant changes staff was aware of at this point in time.  It is very likely there willbe other significant changes that could have an impact on the 2020 budget not included in this list; therefore, the listshould not be considered all inclusive.  Staff will do its best to communicate any other significant impacts on the 2020budget as soon as they become available.POTENTIAL REVENUE/POSITIVE CHANGES IN 2020 BUDGETThe first number we usually discuss each year when setting the budget is the new growth (or new homes/businessesconstructed or improvements made).Based on the current new growth trends and the previous year’s permits andconstruction, staff is estimating new growth to be around 1.0% for taxes payable in 2020.This equates to roughly$110,000 in new tax dollars available to offset any increased service costs.POTENTIAL EXPENDITURE CHANGES IN 2020 BUDGETWages – Based on the current hiring trends and attempting to remain competitive within the local government market,staff believes a 3% increase in the 2020 budget should be considered.This equates to roughly $150,000 in total coststo the General Fund.Police Contract – We are anticipating the contract with the Carver County Sheriff’s office to increase around 5% for2020.This equates to about a $94,000 increase to the General Fund.Health Insurance – We are heading into a non­binding contract year for the health insurance contract for 2020.Staff will be going out for bid later this year and with at least one additional provider in the market staff is hoping for anincrease that should not exceed 15%. We anticipate the increase could be less than that but for budget purposes weshould plan on 15% at this point.This amounts to $95,000 to the General Fund.Seasonal & Temp Salary adjustments – Similar to regular wages, to remain competitive within the market staffbelieves a 3% adjustment for our seasonal and temporary positions will be needed.The result of the adjustments willvary by type of positions but staff is anticipating the total cost increase to the General Fund to be around $15,000.Assessing Contract – With new parcels each year being added to the city, staff is anticipating a small increase of$10,000 to the assessing department budget in the General Fund.General Liability & Work Comp Insurance – Staff believes that there could be small increases to both of theseinsurance types for 2020 and is planning on an estimated total budgeted increase of around $15,000.Duty Crew Expansion – Based on the information presented by Fire Chief Johnson, staff is also including $152,700for the expansion of duty crew for the city council to consider when setting the 2020 budget.TOTAL IMPACTIf the listed changes above all hold, staff is expecting a shortfall of around $443,000.There are a number of ways toaddress this shortfall, including but not limited to:Levy above New GrowthAdjust the Equipment Fund LevyReduction of costs by reducing a service level in the General FundStaff will provide additional information in June for discussion on the 2020 budget with the city council, but we lookforward to hearing your thoughts about the information presented this evening.ADDITIONAL ITEM FOR DISCUSSIONWith the change in the makeup of the city council, staff would also like to discuss a couple of additional items that willhave an impact on various upcoming funding needs.First, staff would like to remind the city council of two fund reserves that would be available to the city council forfunding one­time purchases.The closed bond fund has approximately $800,000 in reserves and the 212 MUSAExpansion fund has about $750,000 in reserves.Both reserve balances have no restrictions and can be used by thecity council for whatever purpose they wish.It should be noted that the closed bond fund was set up from reservesfrom closed bond funds over the years and the intent of the fund was to eventually use those funds for possiblerefundings (refinancing debt) or paying off debt early.There are some potential liabilities that should be considered ifusing these reserve funds in the near future:The Fox/Dorsey eminent domain litigation appeal is still ongoing and there is a potential for an amount owed bythe city of between $300,000 ­ $2.3M.  While staff is fairly certain the amount will be much closer to the$300,000, when it comes to a jury trial anything is possible.The Lyman Boulevard improvement project has not yet been finalized and staff had been planning on using atleast a portion of these reserves to help pay for the city’s share of those improvements in order avoid usingMSA funds for the entire project. Also, the park replacement fund has only been funded a year and a half to this point.  It had been staff's plan tofund the $250,000 annual replacement projections with cash reserves until a permanent funding source can bededicated in 2022 with the elimination of the Library Bond payment.  In order to make it to 2022, $350,000 infunds would need to be found to fund the years until that point. We also will be discussing in 2019 funding our local road improvements.  These cash reserves could help fundsome of those needs until a permanent funding source can be obtained for our annual pavement management program.City council will also be discussing the funding of the city Trail Gaps as a KFS in 2019. A funding source would need to be found if the council wanted to proceed with connecting those Gaps. ATTACHMENTS: General Fund 2020 Projections MSA Funding Projections Pavement Management Fund Projected Fund Balances Item Fiscal Budget Impact Increases to General Fund Budget Wage Increases (3%) and other small adjustments for changes in new hires (150,000)$ Police Contract (5%)(94,000) Health Insurance (15%)(95,000) Duty Crew Expansion (152,700) Seasonal & Temp Sal Adjustments (15,000) Assessing Contract and New Parcels (10,000) Increase in General Liab & Work Comp Insurance (15,000) Pavement Management funding (Levy or FF)? Trail Gap Funding ? TOTAL (531,700) Decreases to General Fund Budget New Growth (Estimate at 1.0%)110,000 TOTAL 110,000 Net Needed to Fund Levy with No change in City portion of Property Tax Bill (421,700) City of Chanhassen Analysis of Changes for the 2020 General Fund Budget 2/13/2019City of Chanhassen, City # 194Municipal State Aid Construction Fund Account Estimated Yearly Expenditures and BalancesAssumes State Aid has sufficient funds to AdvanceMaximum Advancement $4MYear 2019 2020 2021 2022 2023 2024 2025Beginning Year Balance$10,276 -$1,566,400 -$2,524,609 -$2,663,982 -$4,684,143 -$3,784,707 -$4,265,282Allocation (assume 2% adjustment annually$923,324 $941,791 $960,627 $979,839 $999,436 $1,019,425 $1,039,813Yearly Programmed Expenditure$2,500,000 $1,900,000 $1,100,000 $3,000,000 $100,000 $1,500,000 $2,000,000Year Ending Balance-$1,566,400-$2,524,609-$2,663,982-$4,684,143-$3,784,707-$4,265,282-$5,225,469Lake Drive E Minnewashta Pkwy Market Blvd Galpin Blvd. TH 41/82nd St. SignalBluff Creek DrivePleasant View Road$700,000Powers Blvd. Ped Crossing$300,000$1,200,000$600,000$3,000,000$100,000$1,500,000$2,000,000Lyman Blvd. Galpin to 41 Lake Lucy RoadLake Drive W. & Great Plains$1,500,000$700,000$500,000 $900,000 - Closed Bond Fund$100,000- 212 MUSA Assessment BondsSubtotal $2.5 Million LymanSignal Imp. On TH 41Bluff Creek Drive (Pioneer Trail to Flying Cloud Drive)Pleasant View Road (Powers to TH 101)ProjectsLake Drive Imp. (Dell to Dakota) Lyman Blvd west of Galpin Blvd. Powers Blvd. Ped CrossingGalpin Blvd. (TH 5 to north City limits)Market Blvd. Imp. (78th to TH 5) Lake Drive E ( Dakota to Great Plains) Great Plains south of TH 5Minnewashta Pkwy (TH 7 to south City limits), Lake Lucy TH 41 to Galpin Blvd.C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5D68CDA6-69B7-4484-8F11-331C7CA119F2\Chanhassen.2271.1.Copy_of_MSA_Projected_Fund_Balance.xlsx rT 0DT Nm ca$1a vA'>n u"imsH^ N3 m''^nv" 3 d cd3om3, too 0 0 gmmxfoom _ N n 4e m T ' O' A 4tpp1 N¢ { f1 T O e N O 11 - ! .. OO N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N C ry 000000 O O O O O O O O O O O O O O O O O O O O O O O O v NO NOJ V Of NAW N OtNO ONDJmU A W N OtO W V mfTA W N+ONm V OOi OOi 0 N ttnn N N oNp fR + E/1 dl + A A mP O A Vt N V m $0. 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O! fp IJ O IJ W O W v m v O v A A a a N V A O S NWN pOppp O O O O O AtOtppD N O 1 001p Oj 000 V W W W W O O S O O S S O O W O W O W O W aD v O O v O O O A A A A A ppCD W S N O W W W q V Of pOpH1 IJ O Gf W O W O W O A N W r N NN 0p1 O O O O pOD W S fA df yy yy W W 0Of J O S N S SS OWO WOWOW VO O 00 Oma+ 000 CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Approve City Council Minutes dated February 11, 2019 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council approves the minutes dated February 11, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Summary Minutes dated February 11, 2019 City Council Verbatim Minutes dated February 11, 2019 City Council Work Session Minutes dated February 11, 2019 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES FEBRUARY 11, 2019 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Paul Oehme, Todd Hoffman and Andrea Poehler STAFF PRESENT: Brent Carron 7059 Highover Drive Brandon Brever MAPA JoAnn and Marc Syverson 489 Pleasant View Road Dake & Deirdre Chatfield 2200 Majestic Way Senator Scott Jensen 9375 Pearson Lake Drive, Chaska Joy Gorra 1680 West 78th Street Laurie Susla 7008 Dakota Avenue Shannon Arango 2362 Hunter Drive PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated January 28, 2019 2. Receive Planning Commission Minutes dated January 15, 2019 4. Approve 2019/2020 Lake Ann Park Beach Lifeguard Contract All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Senator Scott Jensen introduced himself before discussing issues related to transportation and health and human services. Mayor Ryan asked about the status of the Opioid Stewardship Bill coming before the Health and Human Services Committee. Todd Gerhardt thanked Senator Jensen for his support of the Highway 101 project Bill and discussed the press talking about municipal fees increasing the cost of housing. Brent Carron, 7059 Highover Court handed out a packet related to the recent bid for street improvements on City Council Summary – February 11, 2019 2 Orchard Lane dealing with allowing wrap into the wear course. He discussed cost saving techniques that can be used in future road projects by changing the specifications requiring 100 percent virgin asphalt mix in the final wear course. JoAnn Syverson, 489 Pleasant View Road presented a presentation asking that wake surfing regulations be implemented on Lotus Lake. CONSENT AGENDA: 3. APPROVE KEY FINANCIAL STRATEGIES AND LEGISLATIVE PRIORITIES. Councilman Campion asked that this item be pulled to discuss adding an amendment for the formation of an Economic Development Commission under the section for enhancing the local tax base. Councilman McDonald discussed the fact that it is the practice of council that items ranking 2 or higher do not make it onto the KFS list of goals and that this item ranked higher than 2.0. Councilwoman Tjornhom concurred with her disappointment in not following the practice used in the past for ranking priorities. Councilwoman Coleman voiced her support for amending the ranking on this item to make it a priority. Mayor Ryan discussed that it was her request to create an Economic Development Authority but through discussions agreed to change it to a commission as a recommending body to bring forward new ideas and thoughts. Councilman Campion moved, Councilwoman Coleman seconded that the Chanhassen City Council amends the City of Chanhassen 2019 annual goals and KFS strategies to add under the Section Enhance Local Tax Base to consider the establishment of an Economic Development Commission as a recommending body. All voted in favor, except Councilman McDonald and Councilwoman Tjornhom who opposed, and the amendment carried with a vote of 3 to 2. Councilman Campion moved, Councilwoman Coleman seconded that the Chanhassen City Council adopts the 2019 Key Financial Strategies and 2019 Legislative Priorities as amended. All voted in favor, except Councilman McDonald and Councilwoman Tjornhom who opposed, and the amendment carried with a vote of 3 to 2. KEY FINANCIAL STRATEGIY: REVIEW THE PRACTICE FOR ADDRESSING CITIZEN REQUESTS FOR TRAFFIC SAFETY CONCERNS. Paul Oehme presented the staff report on this item and showed a video from the State of Minnesota addressing traffic safety. Mayor Ryan asked staff about the next steps for making this information readily available to residents. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt gave an update on items scheduled for the February 25th City Council meeting and discussed conducting commission interviews following that meeting. City Council Summary – February 11, 2019 3 CORRESPONDENCE DISCUSSION. None. Mayor Ryan thanked the Park and Rec Department for their hard work in throwing another successful February Festival. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:25 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING FEBRUARY 11, 2019 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Paul Oehme, Todd Hoffman and Andrea Poehler STAFF PRESENT: Brent Carron 7059 Highover Drive Brandon Brever MAPA JoAnn and Marc Syverson 489 Pleasant View Road Dake & Deirdre Chatfield 2200 Majestic Way Senator Scott Jensen 9375 Pearson Lake Drive, Chaska Joy Gorra 1680 West 78th Street Laurie Susla 7008 Dakota Avenue Shannon Arango 2362 Hunter Drive Mayor Ryan: Thank you and welcome to this evening’s meeting. Are these on? There we go. Thank you and welcome to this evening’s meeting. To those of that are watching at home on Mediacom city cable channel or those who are livestreaming from Chanhassen’s website. We are glad you can join us. For the record we have all of our members present tonight. Our first action on our agenda is the approval. Council members are there any modifications to the agenda as printed? Councilman Campion: Yes Madam Mayor. For the consent agenda I’d like to remove item D(3) and discuss that separately. Mayor Ryan: Okay we’ll move item D(3) after the visitor presentations. Councilman Campion: Okay. Mayor Ryan: Does that work? Councilman Campion: Yes. PUBLIC ANNOUNCEMENTS: None. Chanhassen City Council – February 11, 2019 2 CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated January 28, 2019 2. Receive Planning Commission Minutes dated January 15, 2019 4. Approve 2019/2020 Lake Ann Park Beach Lifeguard Contract All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mayor Ryan: Next we have some planned visitor presentations. First up, welcome Senator Jensen. Please if you would come to the podium and your name and address please. Senator Scott Jensen: Good evening and thank you for inviting me to your meeting tonight. Senator Scott Jensen, 9375 Pearson Lake Drive, Chaska, Minnesota, though it’s Laketown Township. Mayor Ryan: Welcome. Senator Scott Jensen: And basically I wanted to just make myself available for any questions or answers and I just thought that I would comment on two specific items that we’re dealing with at the Capitol that might be of significant interest to the Chanhassen City Council. The first one being transportation. As you probably know the bonding bill last year that passed did have I think $11 million dollars in it for 101 reconstruction and you’re probably more aware of the specifics of that timeline than I am but my understanding is it will start next year. The second thing that we are doing right now in transportation coming up will be the 212. We have just about accumulated the dollars necessary to complete Gap 1 which is essentially Carver to Cologne and we’re now striving hard for the second gap to be plugged and that would be Cologne to Norwood-Young America and we’re looking at both federal and state dollars. Perhaps the more interesting thing for Chanhassen folks might be that we are preparing a Bill and we’re going to start pushing for Highway 5 to be expanded as a 4 lane road at least to the west of the Arboretum. Clearly the Arboretum, I guess you would say the Arboretum and Highway 5 is a congested intersection frequently and it’s an expensive mile to redevelop from the, if you will the east side of the Arboretum to the west side so I have a Bill prepared for that and we’re dropping that in the next couple of weeks. Then the last thing would be health and human services. We are cognizant of the fact that generally we’ve left many cities sort of holding the bag and not having enough dollars to do what you need to do specifically in regards to child care and often times in the foster programs and that’s being investigated pretty intensely and the problem is we’ll be coming out with our forecast next week, or two weeks from now and it doesn’t look like that $1.5 billion dollar forecast that we received in November is going to hold Chanhassen City Council – February 11, 2019 3 up. A fair amount of those dollars are already pledged just to the following biennium and that’s regarded as the tails so that will eat up a lot of the money and we did just learn today that the actual income taxes paid during the month of January are substantially less than they projected so our money guess it’s going to be lean and in terms of having areas where we can grow the budget that’s going to be pretty small. So that’s really my presentation. I’m pleased to be serving you in St. Paul. I can’t say that it’s a bed of roses. Some days are good and some days are incredibly frustrating but I suspect you have those same challenges but I would stand for any questions and be glad to do my best to answer your questions or thoughts. Mayor Ryan: Thank you Senator. Any questions of council? I have one actually, or did you have one? Councilman Campion: No. Mayor Ryan: Sorry. I have one. It’s been brought to my attention, I think it’s coming to your committee, your Health and Human Services, the Opioid Stewardship Bill. Is that something you’ve seen or reviewed and any thoughts on that? Senator Scott Jensen: Yes. I met with Senator Julie Rosen last week on Thursday, probably for about an hour from 7:00 to 8:00 at night and we were just going over the final points and then we met again today. There are probably 25 different Bills floating around the House and Senate right now on opiates but the key opiate Bill will be the one that Senator Rosen’s working on with, she’s on the Republican side of the aisle. The Democratic side of the aisle is Chris Eaton and those two are working together with House authors. We really probably don’t have the money in the general fund to get the kind of dollars we want because we’d like to have $20 million dollars to work with to start really making a substantial impact on reducing the likelihood of opiate overdoses and getting folks not just past that crisis stage but into a treatment program that works. Having said that we’re looking at the wholesalers. The manufacturers. We’re trying to get at the pharmacy benefit managers and we’re trying to basically say everybody should contribute to the solution here. Last year was disappointing in the sense that we thought that we were ready to get the ball over the goal line and it didn’t happen. This year I’m quite confident that something will get passed but in terms of it being as robust a Bill as Senator Rosen and myself and many others would like it to be, I’m a little bit concerned because we’re dealing with players that have so much man power and dollars at their disposal. Generally you’ll see the manufacturers sort of hang on the sidelines until the 11th hour and then they’ll release literally sometimes up to 2 lobbyist per senator or per representative and those people will be down at the Capitol with no other business other than just to impact on us in terms of that Bill and that’s when you start to see the support for what we thought was going to slide through, all of a sudden it starts to fall away so I think we’ll get something done to be sure. I’m not optimistic that it will be the $20 million dollar Bill that we want but I’m hoping it will be close. There’s a bigger piece to that puzzle and I think that’s an education campaign. I’m not sure how we get at that but a lot of Minnesotans and a lot of citizens don’t realize that of all the prescription drugs consumed in the entire world, despite the fact that in this country we only occupy 5 percent of Chanhassen City Council – February 11, 2019 4 the population, we consume more than 50 percent of the prescription drugs. And despite the fact that we’re only 5 percent of the world’s population we consume 85 percent of the narcotics and despite the fact that we have only 5 percent of the population we consume 99 percent of the OxyContin made in the world so there’s clearly a problem that’s bigger than just wholesalers and manufacturers and PBM’s and doctors and people that are addicted to opiates. Clearly we at some point in time are going to need to start thinking more about alternate measures, alternate modalities, the slide down this slippery slope whereby we seem to think that if we can’t cut it out or put a pill to deal with it, probably not the right answer. Mayor Ryan: Alright, well thank you for your sponsor. It’s something that I have had some questions on. I know Carver County is working on it from their perspective so just wanted to touch base with you because I knew it was coming before your committee so I appreciate it. And then one question, I know you mentioned this at the Chamber breakfast last week but if the best times to get in touch with you and your availability with the residents in your area. Senator Scott Jensen: Thank you very much Mayor Ryan. I appreciate that invitation. Often times people will say is it possible to meet with me in the District and I enjoy that I know it’s much more convenient but because we spend so much time at the Capitol now between now and May 22nd, sometimes the best times for me are Saturday morning so if there are constituent groups where you’d want to meet at 7:00, 8:00, 9:00 or 10:00 I often times will do 2, 3 or 4 breakfasts on Saturday morning and I prefer to do those with groups. If there’s a group of people that have a common interest and so my cell phone is 612, if someone wants, if people want to write it down. It’s 612-812-8158. 612-812-8158. It’s probably easier to schedule in district meetings with me directly. I usually have my Legislative Assistant take of all my scheduling at the Capitol but I would be glad to meet with folks and if people are going to be in the Capitol I always want to know you’re coming down because it’s easily enough being pulled out of a committee or something like that for a couple minutes just to say hi. Connect a face to a name and see if there’s any burning issues you’d like to chat about. Again the political system works best when you folks step forward and help give us shape and what our thoughts should be. What our perspective should be and I really appreciate the work you do down here because the work you do here really sets the stage for the work we’re asked to do down there. I suspect you’re substantially more efficient than we are. Mayor Ryan: Perfect. Thank you for coming tonight Senator Jensen, appreciate it. Oh go ahead. Todd Gerhardt: If you don’t mind I have a couple of questions. The first one is to extend our appreciation for your support for 101 going up the bluff to Pioneer. Without your support I know that project would not be moving ahead and from the residents of Scott County, Hennepin County and Carver County we thank you for that support and we’ve started the project. Paul Oehme, our City Engineer/Public Works Director has already started acquiring property along the right-of-way. Council has officially mapped the corridor so acquisition has started. Design has started so without your efforts that roadway would not have occurred so on behalf of the Chanhassen City Council – February 11, 2019 5 council and everybody thank you for your support and talking to your fellow legislators to support that Bill. Senator Scott Jensen: You’re very welcome and thank you City Manager Gerhardt. I still have the 101 map that you brought down last year when they were lobbying. It’s behind my door and I pull it out whenever I have a constituent group and I say this is the way you do it. You folks were a well greased machine. You had your presentations in order. I think you had a gift of a Chanhassen book ready for the Chair of the bonding committee in the Senate. He still laughs about that. He said that was one smooth group so I think kudo’s to you folks. You made my job very easy but it’s exciting and it will be fun to see 101 get done. Todd Gerhardt: Our budget was huge so there was you know, there was no dollars unspent on that. Senator Scott Jensen: No and I think the $34 you folks ran through that really went a long ways. Todd Gerhardt: One other thing that has been getting press is the City’s use of fees as a part of our development of single family homes and it’s getting it’s way over to St. Paul and the word’s getting out that we drove up the cost of housing because of the fees that cities charge for sewer or water are the primary fees that we charge. When we annually look at our sewer and water fees and usage charges what we’re really careful about is not over charging our existing residents for that cost and pushing a percentage of that onto new growth which is generating the need for those improvements so if you could just keep that in mind when you talk to your fellow legislators that you know, that growth is what’s causing some of these fees to go up and we try to protect our existing tax base that they’re not taking on the burden of growth in the community and it’s pushed us to build additional water reservoirs. Water towers. Wells. Lift stations. And also our second water treatment just came online and they’re not cheap. They’re about $22 million dollars each and we have two of them. And so when you use that number and start dividing it by about 9,000 households the fees are pretty high and so that is the city side of fees in a nutshell so I would be more than happy to testify or come and speak to other legislators about our municipal fees if anybody has any questions regarding those. Senator Scott Jensen: Thank you. There’s two things that probably happened there to get in your way. One is your message in terms of trying to educate people to understand that you’re going to try to allocate the expenses to the duration of use which you have to do otherwise it’s not balanced nor is it fair but because that doesn’t fit on a bumper sticker it’s difficult to demonstrate a convincing argument or discussion of it even so I think that’s a challenge and good luck with that. I think people generally, I mean whether you’re in a school district and you’re doing it with a new school, these kinds of things, how you proportion your debt load. I think from the legislative side I believe most of the legislators understand that but that won’t necessarily stop the rhetoric because the rhetoric is something that legislators are wed to, if you will, and so often times rather than stop some of the committee testifiers and saying well hold it. You know if you actually look at this often times there’s not a lot of teaching that goes on. Chanhassen City Council – February 11, 2019 6 There’s just sort of a pounding of the fist and the rhetoric comes forth and again that pushes it right back onto your lap so that people really don’t come out of our arena with an improved understanding. It’s sort of left to you. I sympathize with you and I can’t imagine any way for me to make it easier for you but I will keep it in mind. Todd Gerhardt: It was a good article. The reporter did their job. They used three quarters of it to bash city fees and two sentences of why they are high so they gave both sides of the story and like any reporter does Unsie is a model and so we have great reporting out here but I thought it was a little unfair in the reporting of the article and I wanted to share that with you. Senator Scott Jensen: Well Chanhassen is, didn’t you have the award for being one of the top communities to live in within the last couple of years? I mean it speaks volumes to what you’ve done and obviously one group’s efforts build on another group’s efforts and that’s the magic of public service. Todd Gerhardt: We strive for it every year and. Senator Scott Jensen: I was hoping it wasn’t an every other year kind of thing. Todd Gerhardt: But we appreciate that feedback and your service is outstanding. Thank you. Senator Scott Jensen: Thank you very much. Have a good evening. Mayor Ryan: Thanks Senator Jensen. We have two more visitor presentations. Before I ask the scheduled presentations, before I ask them to come up I know they’re here, I’d like to again speak about the new process for visitor presentations. This year we implemented a new way to go about managing a request as they are presented during this portion of the meeting so if you decide to come forward and your request includes an action item from staff or council we have asked you to complete a Citizen Action Request form. This can be done one of two ways. It can be done here in council chambers as the paperwork is available. Or there is a link as part of our online agenda and it can be submitted accordingly. I want to clarify that if you are just here to make a presentation or a comment and no action is required a form does not need to be filled out. The reason for this new process is to ensure that your follow up requests are clearly understood by both staff and council and that there is both follow up and follow through on our behalf. For transparency the completed Citizen Action Request Form will then be included in the correspondence section as part of the next meeting’s packet and it will include what action has been taken and whether or not that request has been completed or further discussion is required so this is a new process and I just wanted to make sure that everybody was aware of that so next up we have Brent Carron scheduled. He submitted a form online. Please state your name and address for the record. Brent Carron: Mayor and council members, Brent Carron, 7059 Highover Drive, Chanhassen. I have a packet if I could hand it out to you real quick. Chanhassen City Council – February 11, 2019 7 Mayor Ryan: Sure. Brent Carron: So Senator Jensen hit a lot. He talked about saving money. He talked about transportation and that’s what I’m here to talk to you about tonight. And mostly dealing with some things that just came up on recent bids you guys had for Orchard Lane in Chanhassen and it came to my attention and what this deals with is allowing wrap into the wear course which is your top layer of your bituminous mix. And so I’ve got a packet here for you and you can kind of follow along. Most of this is just for your information for later on. I’ll try to breeze through it. If you have questions let me know. I’ve been in the asphalt industry for 26 years so I might breeze a little fast if you’ve got a question here and try to save some time for you. But basically I’m here to express my concern tonight about cost and budgeting and you guy’s budget and the taxpayer dollar. And what I see right now is there’s a trend going on in the industry with cities that they’re writing out the use of recycled asphalt pavement in the wear course and the base courses as well. Recycle asphalt pavement is the millings from the road from old highways, old roads and what we do is we use that back in the mix so the percentage of wrap that we an use in recycled pavement, we just call it wrap, we can, MnDOT allows up to 30 percent. Most mixes you can only get about 20 percent in based on the mix design and the formula that we have to use so about 20 to 30 percent is what you can see to go in each ton of new mix. So wrap mixes and virgin mixes have to be the same exact, meet the same exact requirements across all pavements so MnDOT specification. Just because it’s a different material it still has to meet the same specifications so it’s the same product. It’s just using a recycled product rather than virgin. Wrap has a value and it’s a pretty significant value and we pass it along back to the owner or the City in this matter in the form of lower mix cost and that can be from anywhere from $7 to $10 a ton so pretty significant. Asphalt is the number one recycled product in the world, you might have not known that but according to the latest survey that NAPA which is the National Asphalt Pavement Association, there was 76.2 million tons of wrap recycled in 2017 saving the taxpayers about $2.2 billion dollars so it’s a significant cost. So before I get into anything else you can flip to page 2 and this just shows Highway 7 last year, if you are traveling east. Apologize. But that’s a milling machine putting wrap up into a dump truck. The third page is what wrap kind of looks like when we put it into a pile. It’s just old recycled asphalt. It comes out about 3 inch in size. 2 to 3 inches after it goes out the conveyer and we dump it. Then next page is your city specification. 2360 is a MnDOT specification so the city uses MnDOT specs so plant mixed asphalt pavement, it says your different types of wearing course that you have there and if you turn to the second page. Mayor Ryan: Brent? Brent Carron: Yep. Mayor Ryan: Do you have an extra that we could put up on the screen to show any of these photos? Chanhassen City Council – February 11, 2019 8 Todd Gerhardt: Here you can take mine. Brent Carron: Go like this? Todd Gerhardt: Yep perfect. Mayor Ryan: Perfect, thank you. Brent Carron: Yep. So here’s where in your spec it states that asphalt, recycled asphalt pavement materials otherwise known as wrap, the contractor may not utilize this in the final wear course. So basically what you’re stating is that you want 100 percent virgin mix on your final wear course, which is a cost and I believe it’s a cost that’s not needed. Wrap mix I believe, and there’s data to prove it that it’s the same exact mix and even a better mix as far as my mind as far as stability goes as a virgin mix. So that’s one of the main issues. Well that is the main issue of why I’m here tonight. If you keep going in we’ve got different things to talk about that I pulled off the internet here. Here’s FHWA, reclaimed asphalt pavement. And maybe one thing that would help out to understand a little bit about the mix design is, on this page here and if you look in the blue box, I tried to write it out but asphalt mix is 94.5 percent rock and sand and only 5.5 percent oil. However of that 5.5 percent oil, if you go up to the pink, if your mix is $50 a ton your liquor AC or the oil is $33 or 66 percent of the cost. So it’s a very expensive component of the mix that we use even though it’s only 5.5 percent of the total mix. So you can kind of see there materials as far as percentage cost is huge. Plant production, trucking and then me and my company when it comes down to it you get a bargain to lay down. All contractors I should say actually. Next page is just some conclusions and some recommendations. It obviously states that virgin mixes are more expensive. Wrap mixes are more cost effective. It helps you save. The designs are completely the same and it’s a well balanced product. It’s a good use of product. This next page here is a letter that I had Commercial Asphalt write to you and you can read it if you want but I just want to highlight a couple things here where it basically says that commercial asphalt is probably your number one mix provider for this city. There are other contractors that produce their own mix that bring asphalt to your city but commercial is probably their number one and of the last 5 years they produced 16 million tons of asphalt and out of that only one-tenth of a percent of all that tons did the have issues with deleterious material in it which was a crack filler so when we crack fill our streets and we put that rubber in there, that rubber is in the wrap. Sometimes it gets back into the mix and then it comes out through so you’ll have like, it looks like snakes in your asphalt. And when it does come through you’re supposed to pick it out and then the asphalt plant usually does a pretty good job of making sure it gets picked through so, but long story short one-tenth of a percent out of 16 million tons so it’s not a huge deal for Commercial. They’ve got good controls of the wrap pile and they produce a really good mix for you so that’s a good thing and that’s written by Chris Benson who is a professional engineer for Commercial Asphalt. Next page is just a Minnesota Asphalt Paving Association. I’ve asked Brandon Brever to be here tonight too. He’s Executive Director and a P.E. for MAPA and he’s a great resource to bounce ideas off of for asphalt and road construction and that’s there. And then your last page is something that I want to talk about and one of the reasons why I believe that Chanhassen City Council – February 11, 2019 9 we’re riding out wrap here on the wear course for Chanhassen is that there’s a fear that we’re going to have foreign in the wear course and it’s going to make it look not pretty. And that is a case. With Commercial Asphalt it’s one-tenth of a percent out of 16 million. Other contractors I can’t speak for but my question tonight and my action asking of the council is if we’ve got a really well known producer that does a really good job and maybe there’s one bad apple or maybe you know one or two bad projects throughout the years, why are we using citizen’s money and the taxpayer’s money in your guy’s budget on making a more expensive mix just to make sure that we don’t have that one-tenth of a percent chance? I think the cost outweighs the chance of having this put into, having it come into our mix so this is a spec out of 2360 which is MnDOT. Here’s the full entire spec. It’s 32 pages. This is just dealing with asphalt. All 32 pages so we’re used to specs. We live and die by them. This is our Bible. This is an expert of it and at the bottom where I highlighted finished surface of each lift must be free of segregated and open and torn sections and deleterious material and excluding a different way, so basically what it’s saying is you can’t have it. And if you do the Department will pay for the material at a reduced cost of $10 per square yard. $10 per square yard is the entire cost of what it takes to actually lay it down. It’s 100 percent. Probably even more than that so that’s a pretty tough spec. Now I’m not saying we have to use that but I’m saying that the tools are in the tool shed for our inspectors to use that and to educate if there is a contractor out there that’s not doing the right thing, here it is right here in black and white that the City can take action on it. So I ask the City tonight to consider this and to consider is it worth $7 to $10 a ton on all of our mixes going down in this city to have it as a virgin material for a one-tenth of a percent chance that something might come up in the surface area. Me personally we pride ourselves on doing a quality job and we teach our guys that if something does come back to just pick it out of the wearing course. You can fix it right there. If you ignore it that’s an issue and I understand that issue but I think the proof and the cost here is something that the council should consider so thank you for your time. If you have any questions. Mayor Ryan: Thank you. Any questions or comments? Councilman Campion: I have one question. Brent I, there are a lot of good numbers here. It’s good data. On a typical project how much extra savings or how much savings would be possible percentage wise on a typical project? Brent Carron: So your Orchard Lane reconstruct job I believe your asphalt wearing course mixture which was top lift was about 1,200 ton so 1,200 ton by $7 to $10 savings. Now in your larger jobs when you’re doing your collector streets when you’re doing 4,000-5,000 ton it just exponentially grows. Councilman Campion: Okay thank you. That helps. Brent Carron: Yep. Mayor Ryan: Thank you Brent. Chanhassen City Council – February 11, 2019 10 Brent Carron: Thank you very much. Mayor Ryan: Appreciate this submission and we will be back in touch with you. Thank you. Next who also submitted something JoAnn Syverson. JoAnn Syverson: Well I appreciate the opportunity to talk to you today. Mayor Ryan: Excuse me JoAnn, would you mind stating your name and address please. Thank you. JoAnn Syverson: JoAnn Syverson, 489 Pleasant View Road in Chan. I’m going to talk to you today. I lost it. Anybody. I know you can hear me. Todd Gerhardt: The volume went down. Councilman Campion: Now it’s good. JoAnn Syverson: Is it okay now? Okay. I’m going to talk about why I believe Lotus Lake needs wake surfing regulations implemented and this is an issue that is prevalent on our lake but also the whole state, the whole country and Canada. These, the complaints on wake surfing are prevalent everywhere. So I’m using the doc cam kind of like a power point here. According to the Minnesota DNR Boating Guide it is against the law to operate a watercraft so it’s washer wake endangers, harasses or interfere with any person or property. That’s the law. Also according to the Boating Guide everyone has the right to use public waters as long as they do not interfere with other people’s rights to enjoy their favorite activity. And these are the words out of the Boating Guide. Their example creating a large wake too close to someone who is fishing, thus disturbing the angler as well as endangering their life. So I’m here today, and I know I don’t have volume here again. Oh I do, okay. I’m here because I am representing concerned Lotus Lake users and we’re asking for not a ban but a way to allow all users of the lake to be able to enjoy the lake together and so we’re asking for some regulation of the wake surfing boats. Quick agenda, wake surfing is not water skiing or wake boarding. I am not talking about water skiing or wake boarding. It is purely wake surfing. It’s a different sport and I’m going to talk about the two types of harms that wake surfing are causing Lotus Lake. Environmental and safety concerns and then I’m just going to give you some ideas of what some possible regulations could be that hopefully would enable everyone to enjoy the lake together. In the DNR booklet the regulations cluster all boat towing sports together. All the rules are the same for the three and they aren’t the same. Water skiing has minimal wake. Wake boarding has more than skiing but wake surfing has wake that is 4 times more powerful than wake boarding. And what you see above the water is also existing below the water causing turbulence and damage to aquatic life and plants and you’re going to see churned up nutrients that cause weed growth and algae in the lake and so wake surfing wakes are the problem and they are causing these harm to the lake. These are two testimonials from people on the lake and I put them in Chanhassen City Council – February 11, 2019 11 because they sum up the two types of harms. People are being driven off the lake. It didn’t used to be this way. We all got along. Kayakers. Canoers. Swimmers. Boaters. I get off the lake now when I see surfing boats because the wakes scare me since I’ve been swamped and come close to tipping multiple times when the surfing boats are out and it’s now worth it. And then also the other type of damage is with shoreline erosion that is being caused by the surfing boats and this person said my shoreline has eroded tremendously in the last 3 years with the onslaught of wake boats. I lose property every time these surf wakes hit and I know have a small cliff dropping off into the water along my shoreline. So let’s talk about the environmental harms. I already did mention that the size of the wake above the water is equal to the size of the wake below and how the wakes above the water are scaring people and tipping boats but the wake under the water is also doing a lot of damage to the environment. And believe me this deck started out with about 100 slides and then when I found out I only had 5 minutes I have cut it so much but I do have some appendix pieces in the back that I won’t talk about but you’re, you know they’re there for you to see. I have done a lot of research and I have data that supports these claims. These are not based on opinion. Shoreline erosion. You can see the map of Lotus with the red line showing you the route that the surf boats take, back and forth. Back and forth. Sometimes for hours because wake surfing is not tiring and you get a boat full of surfers and they take turns and you’ve got those boats going up and back and these wakes are crashing into the shoreline. I mean it looks like the ocean seriously and anybody else out there at the same time is also being crashed into so the lake is, this is a 1.3 mile run. The width of the lake is between 500 and 800 feet so if you get two wake, surf wake boats out there you’re supposed to have 150 feet distance between you the boat and the shoreline, other boats, swimmers. It just doesn’t add up. They’re not keeping the distance. And safety. To me this is very serious. I am afraid for my grandchildren when they’re out there. Even when they’re playing along the beach because I’ve seen what those wakes can do and you get paddleboarders, canoers, kayakers, there is no way they can survive the wake of a surf boat. So and also wake surf boats have the, all the attention toward the back of the boat where the ballast are full of water weighing the boat down and everyone’s looking out the back. The front of the boat is sticking up in the air. The view of the driver is totally obstructed. It’s scary. If you look at this boat, this is a Pavati. This is a new type of wake boat. It is going to be able to carry 6,000 pounds of water in addition to 5,000 pounds of boat and you have the bottom of these boats sticking into the water creating these massive wakes. Where is it going to end up? Boat manufacturers are trying to beach each other. How much can Lotus Lake endure? It’s not a big lake but there are no regulations on boat size, boat weight, or wake size. So these are some possible local solutions and you can help protect the lake because you can recommend regulations be placed on the lake and submit them to the DNR. You would not implement the regulations. The DNR would do that but you can recommend them. My husband wrote an email to the DNR actually at the beginning of, or last week. He got an answer right away and the reason that I put this answer here is because it shows that the DNR knows it’s a concern in all of Minnesota. The DNR knows that wake surfers are breaking laws. And the DNR recommended that he go to local elected officials with these concerns and thus I am here tonight. So I know I’m over on my time so I’ll go very quickly here. What can we do? Well we can more vigorously enforce existing boating laws and remember it is the law that it is illegal to operate a watercraft so it’s washer wake endangers, Chanhassen City Council – February 11, 2019 12 harasses or interferes with others or their property. These boats are not keeping the 150 foot distance that is required by law so yes there might have to be more sheriffs patrolling the water. Bryan Lake in Eden Prairie has a local ordinance that has a minimum, or a maximum speed limit on Sundays for certain hours. That is totally their regulation. Their ordinance. We could have some ordinances on Lotus Lake and I’ve given you some examples but that I think both sides could live with but you can look at those and you know decide on your own. And then we need to publicize the existing boating regulations and inform people of any new surfing regulations that might come about and that is with signage. I always though if we had signage at the boat ramp to remind people of the rules with wake surfing boats that it possibly could make a difference, just the signage so, and then of course mailing a letter to the homeowners because they wouldn’t see the sign at the ramp. So your next steps are to meet with me. I mean I’ve done a lot of research here if you have any questions and perhaps recommend that I speak to parks and rec or other committees on the, in the city government. You will decide whether which regulations are appropriate. You would recommend them to the DNR and then the DNR would decide on implementation. Mayor Ryan: Ms. Syverson? JoAnn Syverson: Yes. Mayor Ryan: Can we, we’re well over, I gave Mr. Carron a little extra time as well but if you could just. JoAnn Syverson: Okay I’m sorry. I’m done. Mayor Ryan: Because the purpose of this is to introduce a topic and then we’ll discuss it as council. If you want to make one more point that would be great please. JoAnn Syverson: Okay. Then the point I’m making is that let’s go back to the Boating Guide quotes where everyone has the right to use the public waters and it’s against the law to harass or interfere with other people. I hope that something can be done before someone is seriously injured and it’s going to happen. What will we do then? Mayor Ryan: Perfect, thank you. Thank you for the presentation. CONSENT AGENDA: 3. APPROVE KEY FINANCIAL STRATEGIES AND LEGISLATIVE PRIORITIES. Mayor Ryan: Next on our agenda this evening is consent agenda item D-3 that got moved off the consent agenda. Councilman Campion this was your’s if you want to discuss. Councilman Campion: Yeah so I would like to address the KFS list that is slated for approval. And I specifically wanted to add an amendment for the formation of an Economic Development Chanhassen City Council – February 11, 2019 13 Commission under the section for enhancing the local tax base. And this is follow up based on discussions that we had at our work session and 3 of the council members ranked this item as their top priority of the possible KFS goals for 2019. And I think this item is very important for the city. I feel that this commission could act as a recommending body to the EDA and provide recommendations and advice for making our business community in Chanhassen more vibrant than it is today. Mayor Ryan: Okay, is there any discussion from council on, I know we discussed the KFS, you know everybody put forward their different goals and we discussed it at our last meeting. You want to add one back into the overall KFS goals for the upcoming year. Are there any comments as it relates to Mr. Campion’s recommendation or amendment to the overall goals? Councilman McDonald: Yeah. Mayor Ryan: Councilman McDonald. Councilman McDonald: Thank you Madam Mayor. Yes we discussed this in council. We also had rules in place that anything that was a 2 and above would go forward. It was brought up that maybe we should look at changing that and that’s fine going forward but the rule and the agreement was, it was a 2.0 or higher. This item did not make the cut. I spoke on that. I’m not going to re-speak as to why I’m against it but I do not believe that, I do not believe that this type of run around is really a legitimate use of trying to get this thing I think before the council. If the majority feels that way that’s fine and at that point I guess anyone that disagrees with the council does not have a voice going forward. I will vote against this. I am still against it for the reasons I stated at the work session but we will vote on it. Mayor Ryan: Any other comments? Councilwoman Tjornhom: Yes I do. This was an exercise on what our goals and strategies were and there were rules and I followed them. I numbered what I thought was appropriate and I too gave my reasons and other members of the council did the same thing and those numbers did not add up to making it be a goal. But if we’re going to go back and, even if it didn’t make the cut we’re still going to vote on it and push it through anyway then the whole process is worthless and then I think we need to really go back and look at everything and maybe not even do this again because if the rankings and the numbers that we put down don’t really mean anything because we’re going to bring it back anyway and vote it in then this is futile exercise and so I too will not be supporting it for the reasons I stated in the work session when we did this but also just on principle. That this was something that we had agreed upon that we would do as a group and then we would move forward with the rankings that made it and diligently and respectfully complete these goals. And obviously that is not, that’s not what’s going to happen so I’m very disappointed that we were led down a path of believing that that’s what we were doing when in fact it’s not what we’re going to be doing. Chanhassen City Council – February 11, 2019 14 Mayor Ryan: Thank you. Councilwoman Coleman. Councilwoman Coleman: Yeah Councilman Campion will the description be the same as it was on the original KFS priority proposition list? Councilman Campion: It will be the same except for making the difference that it’s an Economic Development Commission and otherwise it would be a recommending body as described in the original KFS proposal. Councilwoman Coleman: Alright thank you. Mayor Ryan: Any other comments? Councilwoman Coleman: Yes I will be supporting this. I had mentioned before in the work session that I did find that the system was flawed if a majority of council ranks it their number one priority for other members of the council to be able to completely derail an agenda item so this does have my support. I think our business community has loudly asked for this and I would like to see this happen. Mayor Ryan: And I’ll make a couple comments as well. This was the goal that I had put forward. I had initially called it an Economic Development Authority which this council stands as but through our discussions, I was willing to change it or agreed to change it to a commission as a recommending body to bring forward new ideas and thoughts. As we’ve all discussed or you’re learning the way that we set our goals is we rank them in priority 1 through 4, 1 being highest priority. 4 ranking it at the lowest priority and as Councilman McDonald stated anything with a 2 or above makes it onto council goals this year and as was in the packet and shared 3, you know 3 of the council members, one including myself ranked it as their number one priority and yet it still didn’t make the list because it ranked as the lowest from other council members so, so although it you know may be a flawed process or you know in some cases people feel or council members feel that it delegitimizes the entire process, you know we, we work with majority when we are making decisions and the majority of the council did feel that this was their number one priority so it is something that I will be supporting as well. If there is a motion to make the amendment we have to have that motion first. So if there is an amendment to the approval of the 2019 Key Financial Strategies and Legislative Priorities. Councilman Campion: Yes I’ll complete, so I move to amend the City of Chanhassen 2019 annual goals and KFS strategies to add under the Section Enhance Local Tax Base to consider the establishment of an Economic Development Commission and other than changing authority to a commission it’s worded the same as what was proposed. Mayor Ryan: Do we have a valid motion? We have a valid motion. Is there a second? Councilwoman Coleman: I second the motion. Chanhassen City Council – February 11, 2019 15 Mayor Ryan: We have a valid motion and a second. Councilman Campion moved, Councilwoman Coleman seconded that the Chanhassen City Council amends the City of Chanhassen 2019 annual goals and KFS strategies to add under the Section Enhance Local Tax Base to consider the establishment of an Economic Development Commission as a recommending body. All voted in favor, except Councilman McDonald and Councilwoman Tjornhom who opposed, and the amendment carried with a vote of 3 to 2. Mayor Ryan: Next on our agenda. Councilman McDonald: Excuse me Madam Mayor, I believe you need to vote on the total of the amendment. You cannot just vote on one piece of it. It was on the consent agenda. It’s got to be the entire thing that’s got to be voted on. Mayor Ryan: He read it as the full motion did he not? Councilman Campion: Yeah it was an amendment to the, an addition to. Okay. Mayor Ryan: Thank you Councilman McDonald. Councilman Campion: So I propose a motion that the City Council adopts the 2019 Key Financial Strategies and 2019 Legislative Priorities as amended. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Coleman: I’ll second the motion. Councilman Campion moved, Councilwoman Coleman seconded that the Chanhassen City Council adopts the 2019 Key Financial Strategies and 2019 Legislative Priorities as amended. All voted in favor, except Councilman McDonald and Councilwoman Tjornhom who opposed, and the amendment carried with a vote of 3 to 2. Mayor Ryan: That motion carries 3-2. KEY FINANCIAL STRATEGIY: REVIEW THE PRACTICE FOR ADDRESSING CITIZEN REQUESTS FOR TRAFFIC SAFETY CONCERNS. Mayor Ryan: Next a new business, a key financial strategy review of the practice for addressing citizen requests for traffic safety concerns. Mr. Oehme. Chanhassen City Council – February 11, 2019 16 Paul Oehme presented the staff report on this item. Portions of the staff report were not picked up on the microphone. Paul Oehme: …reducing speed limits is likely however to not reduce the speeding in traveling neighborhoods. Typically what we’re finding is that the driving public will go the speed that they’re most comfortable with. It’s kind of based upon the road width. Pedestrians in the area. Parked vehicles in the road. Topography…public perceives as a safe speed. So if we find you know that residents come in to request that the City look at the speed limit in that area…you to try to address those issues so you can utilize various educational tools to address the speeding problem so, and then we talk to the property owners and we can put out those radar speed feedback signs. We have completed public awareness campaigns. Letters, flyers, those type of things. We have had website…residential areas. And then we also have targeted enforcement as well…group settings as well at National Night Out and have been out talking to property owners about speeding… The City can send out letters as well asking owners to, just addressing traffic, potential speeding… So next item, one of the bigger items we receive requests for installing a stop sign at an intersection in a neighborhood. Stop signs are typically intended… They’re really not intended to address speeds in traffic engineering. Cut through traffic…there’s a set warrant that the State of Minnesota has… Paul Oehme showed a video at this point in the staff report. Paul Oehme: So that video was put together by a request of a lot of local agencies of cities in the state just because everybody’s kind of in the same boat, everybody has the same requests that come in so…local road agencies just decided to have one consistent message… One other thing that, so one other request that the City frequently has is like when we have a speed bump or a speed hump within our neighborhood so the City has not installed speed bumps…following reasons. Speeds increase between the humps…speed humps can cause delays for police and fire vehicles… Mayor Ryan: Council any questions? Mr. Oehme I have a couple? Did you have one? Councilman Campion: Not yet. Mayor Ryan: Okay. So you know really great information for the residents to understand the signs and whether they work or don’t work. I know you get a lot of requests and comments for a variety of things. We as council members also get the phone calls and the requests and then you know asking somebody to come out. Other than the request tracker form, you know how can we similar to the Citizen Request Form. You know is there a way to have that information compiled so neighborhoods can see what’s been done, like just historical knowledge to make it, I mean maybe that’s out there. So they can see okay, they made the request. They’ve had police sitting there to monitor the speed. They’ve had, you know had different things. I’m just, I’m trying to make this a little bit more tangible for residents because even though this is valid information Chanhassen City Council – February 11, 2019 17 I’m wondering what then, you know the next steps or how we can put this all together to make sense for the residents. Paul Oehme: Sure so great question. So certain neighborhoods we usually get more calls… Mayor Ryan: Right and you do a great job and I know you’re very receptive to getting out there and addressing these concerns mine, and we can take this off line for further conversation on kind of the how to piece of it but you know so we’re not addressing the same neighborhood, not that we wouldn’t address them over and over again but if there’s a way for residents then to access you know online to look at the historical data of information that we have so they are aware and instead of you pulling a file and emailing it on, if there’s something again we can look at this further but just in terms of your, when you put forward the key financial strategy I guess kind of that next step that I was hoping for personally was then okay, how then is this tangible for the residents and is that next step compiling that data and having it readily available for residents to click on something and see it in their neighborhood so just food for thought going forward. Paul Oehme: It’s a great idea… Mayor Ryan: Perfect thank you. Any other questions or comments? Thank you Mr. Oehme. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt gave an update on items on the agenda for the City Council’s February 25th meeting and scheduling commission interviews following that meeting. CORRESPONDENCE DISCUSSION. Mayor Ryan: Any questions or comments? Todd Gerhardt: …accounts payable, building permit data. January is always kind of light from a building concern there. And then we have the analytic overview for our website in 2019 for January and most the hits were for commissions… Mayor Ryan: Perfect. And before I ask for a motion to adjourn I’d like to extend a big congratulations and thanks to the parks department for your outstanding job at Feb Fest. It was a beautiful day. Great turnout. Amazing prizes sponsors. Just a really, a really fun day out at Lake Ann so thank you for all of the hard work and coordination that you put forward to make that event another 26th year of, 26 years of success so thank you for your hard work. Todd Hoffman: You’re welcome. Chanhassen City Council – February 11, 2019 18 Mayor Ryan: Please pass along that. Thank you very much. With that I would take a motion for adjournment. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:25 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL WORK SESSION FEBRUARY 11, 2019 Mayor Ryan called the work session to order at 5:00 p.m. COUCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman Campion, and Councilwoman Coleman. Councilman McDonald arrived during Mr. Jablonski’s presentation. STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Paul Oehme, and Todd Hoffman and Andrea Poehler, City Attorney PUBLIC PRESENT: Josh Kimber 2060 Majestic Way Andrew Aller 6661 Horseshoe Curve Rick Echternacht 8746 Flamingo Drive Melissa Murrujo 1973 Topaz Drive Liz Hoffman 6891 Utica Lane Shelley Berken 6820 Diamond Court Michelle Treptau 6935 Ruby Lane Jim Freebersyser 6935 Ruby Lane Tim & Sharon McCotter 7000 Utica Lane Steve Scharfenberg 1470 Lake Susan Hills Jon Rausch 5229 Minnetoga Terrace MB and Jon Hebeisen 2150 Majestic Way Don Parks Westwood Andy McConnell Solomon Brothers Lyndon Robjet Carver County GALPIN PROPERTY SITE PLAN UPDATE. Mayor Ryan explained how the work session operates for the residents in attendance before giving an update on the Galpin property site plan. Joe Jablonski with Lennar reviewed changes made to the site plan now consisting of 181 lots after addressing questions and concerns raised by commission and council members. He addressed transition to the southern properties, wetlands, lot size, entry gatehouse monument, landscaping, cross section showing views from existing neighbors, and discussed an opinion letter from wetland specialists regarding access to the wetland pertaining to density transfer. Mayor Ryan asked if the wetland opinion had been verified. Joe Jablonski explained the process used and discussed the units per acre density comparisons with surrounding neighborhoods. Steve Ach with Lennar discussed the work that was done since the last work session and the different style of homes being offered. Mayor Ryan City Council Work Session – February 11, 2019 2 asked about the location of the villa style homes. Councilwoman Coleman asked if the fire department had seen this plan. Todd Gerhardt explained that the fire department had not seen this plan yet but the roads meet city standards. Councilman Campion asked if additional engineering work has been done to determine density in the parkland area. Mayor Ryan thanked Lennar for listening to their concerns before addressing issues related to lot size, transition to the south, landscaping and tree loss due to mass grading, drainage concerns along the southern boundary, setting up a conservation easement along the south boundary, removal of the one lot on the north boundary adjacent to the wetland and tree buffers, and concerns from residents regarding the street connection with the Ashling Meadows neighborhood. In reviewing the 2040 Comprehensive Plan she highlighted important points for the developer to keep in mind regarding the use of a PUD to obtain innovative design, preservation of natural environment, land use and nature conservation, and she voiced her continued concern with the overall density of the development. Councilwoman Tjornhom thanked Mayor Ryan for bringing up information from the 2040 Comprehensive Plan and asked what happens in a worst case scenario of Lennar using a straight subdivision and losing the parkland if the council cannot come up with granting approval of Lennar’s PUD plan. Joe Jablonski reviewed what can occur with Lennar using a straight subdivision. Councilman McDonald addressed the history of the City wanting to preserve the parkland around Lake Ann and the trade off’s that will be needed. He expressed his preference for the use of a PUD. Councilwoman Tjornhom agreed with Councilman McDonald about the need to get feedback from the community as a whole on dedication of this parkland and asked for additional time to get that feedback. Steve Ach asked for clarification on Mayor Ryan’s concerns with the buffer and loss of trees along the south boundary and density. Mayor Ryan continued with her concern over the premise used for density transfer numbers. Councilman Campion asked for clarification on what is necessary to do the engineering to determine density transfer numbers. Councilwoman Tjornhom and Councilman McDonald reiterated the importance for the need to hear from the entire community on preservation of parkland versus density transfer. Todd Gerhardt explained the timeline associated with this site plan. Mayor Ryan asked about the possibility of sending this new plan back to the Planning Commission for a public hearing. Steve Ach addressed the issue of meeting the 60 day deadline and their need for a decision by City Council on March 11th. City Attorney Andrea Poehler clarified the legal process associated with sending this item back to the Planning Commission for a public hearing. City Council directed staff to send this item back to the Planning Commission to hold another public hearing at their March 5th meeting. APPLEBEE’S SITE REDEVELOPMENT. Kate Aanenson introduced Andy McConnell from Soloman Brothers. Andy McConnell outlined the options and restrictions for redevelopment of the Applebee’s property and parking issues associated with the site that a bank would help improve. Don Parks explained the desire to have a drive thru associated with a bank. Mayor Ryan ask for comments from council members regarding the possible uses for this property. Councilman Campion explained the feedback he’s heard from residents is the need for a unique use in town. Mayor Ryan asked if there was anything the City can do to help entice uses into town other than a bank or something different City Council Work Session – February 11, 2019 3 than what the city currently has. Don Parks discussed site constraints associated with this piece of property. Councilman McDonald asked what action is needed moving forward. Todd Gerhardt explained the item would be brought back on a consent agenda for release of restrictions. Council members agreed they were not in favor of having another bank so would not be in favor of approving a release of restrictions. Mayor Ryan encouraged the developers to find a restaurant that will work on the site. LYMAN BOULEVARFD JOINT RECONSTRUCTION PROJECT UPDATE. Lyndon Robjet with Carver County provided background information on the Lyman Boulevard reconstruction project and associated funding sources. He explained the county’s desire to move forward on this project beginning in 2019. Paul Oehme explained the City’s recommendation that the project be approved and discussed possible funding sources that the City can use. Councilman Campion explained his reservations with this project. Mayor Ryan asked about possible funding sources if this project does not move forward and splitting the project into phases. She explained her concern with borrowing against MSA funds and the effect on other city road projects such as Lake Drive improvement project, Powers Boulevard pedestrian crossing and Lyman Boulevard which are all scheduled for 2019. The work session was recessed at 7:00 p.m. It reconvened at 8:35 p.m. CONTINUE DISCUSSION OF LYMAN BOULEVARD JOINT RECONSTRUCTION PROJECT UPDATE. Paul Oehme reviewed highlights of a power point presentation for this project regarding background information, proposed improvements, and project layout. Todd Gerhardt addressed Mayor Ryan’s concern on why Chanhassen is paying for a road section in Chaska. Paul Oehme reviewed funding sources for this project in conjunction with the use of MSA funds, Carver County, and the City and the schedule for construction starting in the spring of 2019 with substantial completion in the fall of 2020. Todd Gerhardt reviewed 3 key reasons to proceed with construction being student safety, access to the Holasek site, and improving any transportation links for the Avienda site. Councilwoman Coleman asked about the status of MSA funding. Mayor Ryan asked for clarification of why grants the City and County have requested in the past failed. Lyndon Robjet explained how funding for Met Council grants have changed in the last 5 years. Mayor Ryan explained her continued concerns with the use of MSA funding for this project and the City’s deficit in funds going forward since the franchise fee issue did not go forward. She asked how the City will cover the $729,000 being requested as the City’s portion of the project. Lyndon Robjet explained that the County could work with the City with the $729,000 portion similar to the MSA process. Council members Campion and Coleman agreed with moving forward with a 3 year schedule for repayment of the $729,000. Councilwoman Tjornhom and Councilman McDonald agreed with moving forward but not with a 3 year repayment. They expressed the need to stick with the agreement that was made with City Council Work Session – February 11, 2019 4 Carver County in the past. Todd Gerhardt explained the process of moving forward with preparing a Joint Powers agreement for repayment of the $729,000. Mayor Ryan adjourned the work session at 9:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Receive Park & Recreation Commission Minutes dated January 22, 2019 Section CONSENT AGENDA Item No: D.2. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council receives the Park & Recreation Commission minutes dated January 22, 2019.” Approval requires a Simple Majority Vote of members present. SUMMARY NOTE:  Due to audio/visual issues, only summary minutes were created for the January 22, 2019 Park & Recreation Commission meeting. ATTACHMENTS: Summary Minutes CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES JANUARY 22, 2019 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Cole Kelly, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Joe Scanlon, and Karl Tsuchiya. STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Audrey Swantz, Recreation Supervisor APPROVAL OF AGENDA: The agenda was approved as presented. PUBLIC ANNOUNCEMENTS: Newly hired Recreation Supervisor Audrey Swantz was introduced to the Park and Recreation Commission. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Boettcher moved, Echternacht seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated December 11, 2018 as presented. PRELIMINARY PLAT REVIEW GALPIN SITE/LENNAR. Todd Hoffman gave a presentation reviewing the preliminary plat of the Galpin/Lennar site. Following the presentation, there was a 60-minute discussion with staff and Lennar’s Joe Jablonski. Kelly moved, Echternacht seconded that the Park and Recreation Commission recommend the City Council apply the following conditions of approval concerning parks and trails for the proposed 191-lot Galpin site Preliminary Plat and PUD by Lennar dated December 5, 2018: 1. Dedication of 100-plus-or-minus-acres of wooded open spaces and wetlands in the eastern half of the property to the City of Chanhassen for parkland in exchange for a housing density transfer and fulfillment of a 9-plus-or-minus-acre parkland dedication requirement. 2. Acknowledgement that the dedicated land may be developed at the city's discretion as parkland for public use and may include, but is not limited to, trails, boardwalks, bridges, structures, and signage. 3. The planning, engineering and construction of a 10-foot wide bituminous east/west trail connection between Galpin Boulevard and a location east of Street D, and a 10- Park and Recreation Commission Summary – January 22, 2019 2 foot wide bituminous trail adjacent to Galpin Boulevard between Street E and Street A. 4. All trails shall meet all city standards for trail construction. 5. The east/west trail shall maintain a minimum 10-foot setback from outside edges of trail to private property and be designed to minimize encroachment of wetland buffers. 6. The east/west trail crossing of Street A shall be relocated from a midblock crossing as shown to the intersection of Street A and Street D 7. The east/west trail be designed and constructed so as not to require retaining walls. 8. The entirety of the east/west trail and associated buffers shall be constructed within dedicated public outlots. 9. The entirety of the Galpin Boulevard trail between Street E and Street A shall be constructed in dedicated public right of way. 10. The planning, engineering and construction of 10-foot wide bituminous trails connecting both Street Z and Lucy Ridge Lane to the planned trail at the western edge of Lake Lucy including trail easements. All voted in favor and the motion carried unanimously with a vote of 7 to 0. CONSIDER RECOMMENDATION TO CITY COUNCIL: 2019/2020 LAKE ANN PARK BEACH LIFEGUARD CONTRACT. Jerry Ruegemer presented the staff report reviewing the proposed two-year contract with Minnetonka Public Schools, ISD 276. Dan Berve, Director of Minnetonka Aquatics, provided additional information for the Park and Recreation Commission regarding specifics of the 2019/2020 contract. Echternacht moved, Boettcher seconded that the Park and Recreation Commission recommend the City Council approve a two-year contract, (2019/2020) with Minnetonka Public Schools ISD 276 for Lake Ann Park Beach Lifeguard Services in the amount of $33,670 per year. All voted in favor and the motion carried unanimously with a vote of 7 to 0. OLD BUSINESS. None. REPORTS: 2019 FEBRUARY FESTIVAL. Jerry Ruegemer presented a PowerPoint presentation for the February 2, 2019 event. COMMISSION PRESENTATIONS. None. Park and Recreation Commission Summary – January 22, 2019 3 ADMINISTRATIVE PACKET. None. Echternacht moved, Kelly seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was adjourned at 7:15 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Jerry Ruegemer CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Resolution No. 2019­XX: Approval of a Two­Lot Subdivision with a Variance for Reducing Lot Frontage at 3800 Red Cedar Point Road Section CONSENT AGENDA Item No: D.3. Prepared By MacKenzie Young­Walters, Associate Planner File No: Planning Case 2019­02 PROPOSED MOTION The Chanhassen City Council adopts a resolution approving the preliminary and final plat for a two­lot subdivision and a lot frontage variance for Lot 1, Block 1, Comer Addition as shown in plans dated December 5, 2018, subject to the conditions of approval ,and adopts the Findings of Fact and Decision. Approval requires a Simple Majority Vote of members present. SUMMARY The applicant is proposing to subdivide the existing lot to create two lots for single­family detached housing. The northern lot will have an existing non­conforming single­family home and the southern lot will be unencumbered. The applicant requests that the City Council concurrently approve the preliminary and final plat. The applicant is also requesting a variance from the Single Family Residential District’s required 90­foot minimum lot frontage. The applicant could meet the required 90­foot lot frontage for both lots using a diagonal rear lot line; however, this would result in sub­optimal lot configuration and accessing the parcel through this frontage would be impractical, as the right­of­way is unimproved. The existing home is currently accessed via a driveway easement north to Hickory Road and the applicant proposes retaining that access. The applicant is also proposing that the northern lot line be designated as the front line for Lot 1, Block 1 in order to align the lot’s orientation with its access to the public right­of­way. Access to the proposed southern lot is provided by Red Cedar Point Road and access to the proposed northern lot is provided by a driveway easement to Hickory Road. Sewer and water are available to the site. Staff is recommending approval of the request. The full staff report is provided as an attachment. BACKGROUND On February 19, 2019, the Chanhassen Planning Commission held a public hearing on the proposed preliminary plat and variance. No member of the public spoke regarding the proposal; however, prior to the meeting, staff had been contacted by a resident who was concerned about the subdivision's stormwater management. CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectResolution No. 2019­XX: Approval of a Two­Lot Subdivision with a Variance for Reducing LotFrontage at 3800 Red Cedar Point RoadSectionCONSENT AGENDA Item No: D.3.Prepared By MacKenzie Young­Walters, AssociatePlanner File No: Planning Case 2019­02PROPOSED MOTIONThe Chanhassen City Council adopts a resolution approving the preliminary and final plat for a two­lot subdivisionand a lot frontage variance for Lot 1, Block 1, Comer Addition as shown in plans dated December 5, 2018, subjectto the conditions of approval ,and adopts the Findings of Fact and Decision.Approval requires a Simple Majority Vote of members present.SUMMARYThe applicant is proposing to subdivide the existing lot to create two lots for single­family detached housing. Thenorthern lot will have an existing non­conforming single­family home and the southern lot will be unencumbered. Theapplicant requests that the City Council concurrently approve the preliminary and final plat.The applicant is also requesting a variance from the Single Family Residential District’s required 90­foot minimum lotfrontage. The applicant could meet the required 90­foot lot frontage for both lots using a diagonal rear lot line;however, this would result in sub­optimal lot configuration and accessing the parcel through this frontage would beimpractical, as the right­of­way is unimproved. The existing home is currently accessed via a driveway easement northto Hickory Road and the applicant proposes retaining that access. The applicant is also proposing that the northern lotline be designated as the front line for Lot 1, Block 1 in order to align the lot’s orientation with its access to the publicright­of­way.Access to the proposed southern lot is provided by Red Cedar Point Road and access to the proposed northern lot isprovided by a driveway easement to Hickory Road. Sewer and water are available to the site. Staff is recommendingapproval of the request.The full staff report is provided as an attachment.BACKGROUNDOn February 19, 2019, the Chanhassen Planning Commission held a public hearing on the proposed preliminary plat and variance. No member of the public spoke regarding the proposal; however, prior to the meeting, staff had been contacted by a resident who was concerned about the subdivision's stormwater management. During the subsequent discussion, the Planning Commission asked the applicant how they planned to address the potential impacts of the development. The applicant noted that the development would not exceed the 25 percent lot cover permitted within the district and that they expected the majority of runoff generated by impervious surfaces to infiltrate within the respective lots.  The Planning Commission voted unanimously to recommend approval of the proposed preliminary plat and variance. DISCUSSION The proposed subdivision meets or exceeds all of the city's subdivision ordinance requirements, save that Lot 1, Block 1 does not have 90 feet of frontage along a road. The application could meet the subdivision ordinances frontage requirements through several mechanisms; however, all of these would significantly increase the amount of impervious surface within the Shoreland Management District. Since Lot 1, Block 1 has an existing access to Hickory Road via a private driveway easement, staff supports granting the proposed lot frontage variance. RECOMMENDATION Planning Commission and staff recommend that the Chanhassen City Council adopt a resolution approving the preliminary and final plat for a two­lot subdivision and a lot frontage variance for Lot 1, Block 1, Comer Addition, as shown in plans dated December 5, 2018, subject to the conditions of approval, and adopts the Findings of Fact and Decision: Building : 1. Demolition permits required for the removal of any existing structures. 2. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued. Engineering : 1. Lot 1 shall have a 10­foot drainage and utility easement along its front lot line (northernmost lot line) prior to recording of final plat. 2. An accurate soils report indicating soil conditions, permeability, slope, and groundwater elevations shall be provided upon the submittal of grading permits. 3. The contact information for the responsible person(s) for erosion and sediment control best management practices shall be updated on the plans prior to issuance of grading permits. 4. Review and approval of the use of silt fence and bio rolls for perimeter control shall be conducted by the city prior to the issuance of grading permits. 5. Add city Detail 5302B – Erosion Control for Individual Lots, to the detail sheet. 6. If the 1974 sanitary and water services stubbed off Red Cedar Point Road that will service Lot 2 are inadequate for use, they shall be abandoned in accordance with city standards and re­installed. 7. The developer of Lot 2 will be required to pay all required city WAC and SAC fees associated with service connections for the rate in force at the time of building permit application. Environmental Resources : 1. Any trees removed in excess of what is shown on the grading plan dated 12/5/18 will be required to be replaced at a ratio of 2:1 diameter inches. Additionally, a birch and maple on Lot 1 are not shown on the tree CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectResolution No. 2019­XX: Approval of a Two­Lot Subdivision with a Variance for Reducing LotFrontage at 3800 Red Cedar Point RoadSectionCONSENT AGENDA Item No: D.3.Prepared By MacKenzie Young­Walters, AssociatePlanner File No: Planning Case 2019­02PROPOSED MOTIONThe Chanhassen City Council adopts a resolution approving the preliminary and final plat for a two­lot subdivisionand a lot frontage variance for Lot 1, Block 1, Comer Addition as shown in plans dated December 5, 2018, subjectto the conditions of approval ,and adopts the Findings of Fact and Decision.Approval requires a Simple Majority Vote of members present.SUMMARYThe applicant is proposing to subdivide the existing lot to create two lots for single­family detached housing. Thenorthern lot will have an existing non­conforming single­family home and the southern lot will be unencumbered. Theapplicant requests that the City Council concurrently approve the preliminary and final plat.The applicant is also requesting a variance from the Single Family Residential District’s required 90­foot minimum lotfrontage. The applicant could meet the required 90­foot lot frontage for both lots using a diagonal rear lot line;however, this would result in sub­optimal lot configuration and accessing the parcel through this frontage would beimpractical, as the right­of­way is unimproved. The existing home is currently accessed via a driveway easement northto Hickory Road and the applicant proposes retaining that access. The applicant is also proposing that the northern lotline be designated as the front line for Lot 1, Block 1 in order to align the lot’s orientation with its access to the publicright­of­way.Access to the proposed southern lot is provided by Red Cedar Point Road and access to the proposed northern lot isprovided by a driveway easement to Hickory Road. Sewer and water are available to the site. Staff is recommendingapproval of the request.The full staff report is provided as an attachment.BACKGROUNDOn February 19, 2019, the Chanhassen Planning Commission held a public hearing on the proposed preliminary platand variance. No member of the public spoke regarding the proposal; however, prior to the meeting, staff had beencontacted by a resident who was concerned about the subdivision's stormwater management.During the subsequent discussion, the Planning Commission asked the applicant how they planned to address thepotential impacts of the development. The applicant noted that the development would not exceed the 25 percent lotcover permitted within the district and that they expected the majority of runoff generated by impervious surfaces toinfiltrate within the respective lots. The Planning Commission voted unanimously to recommend approval of the proposed preliminary plat and variance.DISCUSSIONThe proposed subdivision meets or exceeds all of the city's subdivision ordinance requirements, save that Lot 1, Block1 does not have 90 feet of frontage along a road. The application could meet the subdivision ordinances frontagerequirements through several mechanisms; however, all of these would significantly increase the amount of impervioussurface within the Shoreland Management District. Since Lot 1, Block 1 has an existing access to Hickory Road via aprivate driveway easement, staff supports granting the proposed lot frontage variance.RECOMMENDATIONPlanning Commission and staff recommend that the Chanhassen City Council adopt a resolution approving thepreliminary and final plat for a two­lot subdivision and a lot frontage variance for Lot 1, Block 1, Comer Addition, asshown in plans dated December 5, 2018, subject to the conditions of approval, and adopts the Findings of Fact andDecision:Building :1. Demolition permits required for the removal of any existing structures.2. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued.Engineering :1. Lot 1 shall have a 10­foot drainage and utility easement along its front lot line (northernmost lot line) prior torecording of final plat.2. An accurate soils report indicating soil conditions, permeability, slope, and groundwater elevations shall beprovided upon the submittal of grading permits.3. The contact information for the responsible person(s) for erosion and sediment control best managementpractices shall be updated on the plans prior to issuance of grading permits.4. Review and approval of the use of silt fence and bio rolls for perimeter control shall be conducted by the cityprior to the issuance of grading permits.5. Add city Detail 5302B – Erosion Control for Individual Lots, to the detail sheet.6. If the 1974 sanitary and water services stubbed off Red Cedar Point Road that will service Lot 2 areinadequate for use, they shall be abandoned in accordance with city standards and re­installed.7. The developer of Lot 2 will be required to pay all required city WAC and SAC fees associated with serviceconnections for the rate in force at the time of building permit application.Environmental Resources : 1. Any trees removed in excess of what is shown on the grading plan dated 12/5/18 will be required to be replaced at a ratio of 2:1 diameter inches. Additionally, a birch and maple on Lot 1 are not shown on the tree inventory, but are larger than the 10” dbh minimum for the inventory. They will be preserved on Lot 1.  2. Tree preservation fencing shall be installed around existing trees to be saved prior to any construction activities and remain installed until completion. Fire Department: 1. The home on Lot 1, Block 1 must be addressed off of Hickory Road. Parks: 1. Park dedication fees shall be paid for one lot at the rate in force at the time of final plat approval.  Planning : 1. An escrow of 110 percent (110%) of the estimated removal cost for the concrete pad on the interior lot line between Lot 1 and Lot 2 must be received, and the concrete pad removed within four months of the approval of the final plat. Water Resources: 1. All permits and approvals must be received from other regulatory agencies prior to issuing permits. 2. The applicant shall pay the SWMP fee for 1.06 acres at the rate in force at the time of final plat approval. ATTACHMENTS: Comer Addition Staff Report Findings of Fact (Approval) Findings of Fact (Denial) Resolution Variance Document Minutes from 2/19/19 Planning Commission Meeting CITY OF CHANHASSEN PC DATE: February 5, 2019 CC DATE: February 25, 2019 REVIEW DEADLINE: March 5, 2019 CASE #: 2019-02 BY: MW, SJ, EH SUMMARY OF REQUEST: Preliminary plat with variance for a 2 lot single-family residential subdivision. LOCATION: 3800 Red Cedar Point Road OWNER AND APPLICANT: Richard Comer 3800 Red Cedar Point Road Excelsior, MN 55331 PRESENT ZONING: Single Family Residential District, RSF 2030 LAND USE PLAN: Residential Low Density ACREAGE: Gross: 1.062 acres DENSITY: Gross: 1.88 units/ac Net: 1.062 acres Net: 1.88 units/ac LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city’s discretion in approving or denying a Preliminary Plat and Final Plat is limited to whether or not the proposed plat meets the standards outlined in the Subdivision Regulations and Zoning Ordinance. If it meets these standards, the city must approve the preliminary plat. This is a quasi-judicial decision. The city’s discretion in approving or denying a Variance is limited to whether or not the proposed project meets the standards in the zoning code for a variance. The city has a relatively high level of discretion with a variance because the applicant is seeking a deviation from established standards. This is a quasi-judicial decision. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSED MOTION: “The Chanhassen Planning Commission recommend that the City Council approves the preliminary and final plat for a two-lot subdivision and approves a lot frontage variance for Lot 1, Block 1, Comer Addition as shown in plans dated December 5, 2018 subject to the conditions of approval, adopts the findings of fact and decision, and adopts the attached resolution. recommendation.” (Note: A motion for denial and appropriate findings of fact are also included at the end of the report.) 3800 Red Cedar Point Road February 5, 2019 Page 2 PROPOSAL/SUMMARY The applicant is proposing to subdivide the existing lot to create two lots for single-family detached housing. The northern lot will have an existing non-conforming single-family home and the southern lot will be unencumbered. The applicant will request that the City Council concurrently approve the preliminary and final plat. The applicant is also requesting a variance from the Single Family Residential District’s required 90-foot minimum lot frontage. The applicant could meet the required 90-foot lot frontage for both lots using a diagonal rear lot line; however, this would result in sub-optimal lot configuration and accessing the parcel through this frontage would be impractical, as the right- of-way is unimproved. The existing home is currently accessed via a driveway easement north to Hickory Road and the applicant proposes retaining that access. The applicant is also proposing that the northern lot line be designated as the front line for Lot 1, Block 1 in order to align the lot’s orientation with its access to the public right-of-way. Access to the proposed southern lot is provided by Red Cedar Point Road and access to the proposed northern lot is provided by a driveway easement to Hickory Road. Sewer and water are available to the site. Staff is recommending approval of the request. APPLICABLE REGULATIONS Chapter 1, Sec. 1-2 “Rules of construction and definitions” Chapter 18, Subdivisions Chapter 20, Article II, Division 3, “Variances” Chapter 20, Article VII, Zoning and water supply/sanitary provisions Chapter 20, Article XII, “RSF” Single Family Residential District Chapter 20, Article XIII, Division 1, Sec. 20-904 “Accessory Structures” Chapter 20, Article XIII, Division 1, Sec. 20-905 “Single-family dwellings” Chapter 20, Article XXIV, Division 2, Sec. 20-1122 “Access and driveways” BACKGROUND Site Constraints The existing house was built in 1928. The house is nonconforming due to the lack of a two-car garage and failure to meet the east lot line’s 30-foot front yard setback. The high point on the property is at the south most edge near Red Cedar Point Road with an elevation of 973. The low point on the property is along the north lot line with an elevation of 949.6. The existing lot has 148.2 feet of frontage along Red Cedar Point Road, 235.71 feet of frontage along Kirkham Road (platted only), and a lot area of 46,279 square feet. 3800 Red Cedar Point Road February 5, 2019 Page 3 The site has a net canopy coverage of 54% percent. This site is located within Lake Minnewashta and Lake St. Joe’s shoreland management districts. No wetlands appear to be present on the site. COMPREHENSIVE PLAN This area has land use classification of Residential Low Density in the city’s 2030 Comprehensive Plan. This classification requires net densities of between 1.2 – 4.0 units per acre. The applicant’s proposal has a net density of 1.88 units/acre, which is consistent with the area’s land use plan. ZONING ORDINANCE The property is currently zoned Single Family Residential (RSF) District, and the applicant is not requesting a change to the parcel’s zoning. The proposed subdivision would require a variance from the zoning ordinance’s minimum lot frontage. VARIANCE Sec. 18-60(a) of the subdivision ordinance requires that lots abut their full minimum frontage on a public or private street as required by the zoning ordinance and Sec. 20-615(2) of the zoning ordinance requires that properties zoned RSF have a minimum of 90 feet of lot frontage. The City Code defines the front lot line as the lot line separating a lot from a roadway right-of-way and further defines roadway as the improved portion of the right- of-way. This means that Lot 1, Block 1’s east lot line is the front lot line because it has only 12 feet of the 90 feet of required frontage along Hickory Road. The east lot line also has 35 feet of frontage along Kirkham Road; however, since Kirkham Road is not improved it does not 3800 Red Cedar Point Road February 5, 2019 Page 4 meet the City’s definition of a street. Finally, with the east lot line as the front lot line, Lot 1, Block 1 does not meet the 125-foot minimum lot depth required by Sec. 20-615(3) for an RSF lot since its average depth would be only 117.2 feet. The applicant has demonstrated that the subdivision could meet the lot frontage requirements of Sec. 20-615 using a diagonal lot line as shown in Concept B, though an 8-foot lot depth variance would still be required. This configuration is not preferred because it would require either the dedication of additional right-of-way and construction of Kirkham Road, resulting in approximately 5,640 square feet of impervious surface that the City would be obligated to maintain, or the construction of a private street resulting in approximately 4,700 square feet of impervious surface. A second alternative is that the applicant could also utilize a flag lot configuration to provide both parcels with access via Red Cedar Point Road. A flag lot would meet all of the requirements of Sec. 20-615, though it would require a variance for the use of flag lots as provided in Sec. 18- 57(r). This configuration is not preferred because it would result in the creation of at least 1,250 square feet of additional impervious surface within the shoreland management district. The applicant is instead proposing that the city recognize the parcel’s existing north-south orientation and the fact that access to Lot 1, Block 1 will be provided by the driveway easement to Hickory Road by designating the property’s north lot line as the front lot line. This designation would create a parcel with a minimum lot width of 108 feet, a minimum lot depth of 197 feet, and a total lot area of 23,239 square feet, significantly over the RSF district’s required 90 foot lot width, 125 foot lot depth, and 15,000 square foot minimum lot size. This approach would require a variance from Sec. 18-60(a)’s requirement that the lot abut its full frontage along a public or private street and a variance from Sec. 20-615(2)’s minimum lot frontage requirement, as the parcel would not have 90 feet of lot frontage. 3800 Red Cedar Point Road February 5, 2019 Page 5 Front Lot Line The City Code defines the front lot line as the lot line separating a lot from a roadway right-of-way. The lot line that separates Lot 1, Block 1 from a roadway right-of- way is the east lot line. In its current, pre-subdivision, configuration, 3800 Red Cedar Point Road’s front lot line is the south lot line; however, access to the home is provided by a private driveway easement to Hickory Road to the north. The applicant is proposing to maintain this northern access for Lot 1, Block 1 and have Lot 2, Block 1 access Red Cedar Point Road. The graphic to the right shows the surrounding properties’ directions of access, indicated by black arrows, as well as the applicant’s proposed directions of access, indicated by blue arrows. The applicant is requesting that the City designate Lot 1, Block 1’s north lot line as the front lot line in recognition of the parcel’s existing and proposed street access, orientation, and the general orientation of the surrounding parcels. The city may as part of a variance request designate appropriate house pad configurations. In this case the proposed designation of the north lot line as the front lot line will create a more typically sized building pad than the relatively narrow 48- foot wide building pad that would be allowed by applying the front and rear yard setbacks to the east and west lot lines. The proposed front lot line is not expected to negatively impact the surrounding properties as it represents a continuation of the existing conditions on the property. Due to the general orientation of lot and surrounding properties, proposed street access, and placement of the existing home, staff supports designating the north lot line as the front lot line. Sec. 18-60(a) The intent of Sec. 18-60(a) is to prevent the creation of landlocked lots by ensuring that all lots in the city have access to a street. It provides three mechanisms for this: 1) the lot can have the required frontage on a public street; 2) the lot can be accessed by a private street; or, 3) the lot can be a flag lot. The proposed subdivision is atypical in that the parcel has an existing street access that does not fall into one of the aforementioned categories. The parcel has a private driveway easement over the vacated portion of Kirkham Road that provides access to the existing house and will remain in effect after the parcel is subdivided. This private driveway easement is not technically a private street, but serves the same practical function by 3800 Red Cedar Point Road February 5, 2019 Page 6 guaranteeing Lot 1, Block 1’s access to the public road system. Since access to Lot 2, Block 1 would be provided by Red Cedar Point Road, the proposed subdivision would not increase the nonconforming nature of the parcel’s access. As has been noted earlier in this report, the applicant could theoretically utilize any of the three mechanisms provided by the city’s ordinance to access Lot 1, Block 1; however, all of these configurations would involve the creation of unnecessary impervious surface within the shoreland management district. Due to the importance of limiting the amount of impervious surface near the city’s aquatic resources and the fact that there is an existing access, staff supports granting a variance from the referenced lot frontage requirement. Sec. 20-615(2) The intent of the zoning code’s minimum yard width requirement is to ensure that lots can accommodate a house and two-car garage while meeting the district’s 10-foot side yard setbacks and to provide for adequate spacing between residential driveways. While the proposed Lot 1, Block 1 would not have 90 feet of lot frontage, its shortest lot line is 108.85 feet long, which is well in excess of the district’s 90-foot minimum. The proposed Lot 1, Block 1 has an existing non-conforming house and, if the house were retained, would have sufficient available lot cover and space within the lot’s buildable area to add a garage. In the more likely scenario where the house is replaced, the City Code provides guidelines for an assumed building footprint. Sec. 18-60(j) of the subdivision ordinance stipulates that a 60-foot by 60-foot building pad should be assumed when house plans are not known. Both of the proposed lots can easily accommodate the assumed building pads. 3800 Red Cedar Point Road February 5, 2019 Page 7 Regarding the spacing of residential driveways, the lack of 90 feet of lot frontage will not change residential driveway spacing within the neighborhood as Lot 1, Block 1 will continue to utilize the driveway it shares with 3737 Hickory Road. It should also be noted that many of the properties fronting Hickory Road do not have the required 90 feet of lot frontage so granting Lot 1, Block 1 a lot frontage variance will not materially alter the character of the neighborhood. The applicant could theoretically meet the lot frontage requirements, but all of those configurations require the creation of additional impervious surface within the shoreland management district. Since both of the proposed lots would exceed the RSF district’s minimum lot width, depth, and area and the proposed access for Lot 1, Block 1 maintains the existing configuration of the neighborhood, waiving Lot 1’s lot frontage requirement would not be expected to impact neighboring properties. Given that the proposed configuration of Lot 1, Block 1 would essentially maintain the existing conditions along Hickory Road and that the proposed lot dimensions can accommodate a the 60- foot by 60-foot building pad required by the subdivision ordinance, staff supports granting a variance from Sec. 20-615’s lot frontage requirements. PRELIMINARY PLAT SITE CONSTRAINTS Existing Home The property has an existing home that was built in 1928, and does not meet the zoning code’s corner lot setback or two-car garage requirement. Given the age and condition of the home, it is likely that the house will be demolished and replaced; however, it could be refurbished. In either scenario, the 3800 Red Cedar Point Road February 5, 2019 Page 8 subdivision of the property would not increase the existing non-conformity of the house and any improvements would need to comply with the relevant sections of the City Code. Concrete Pad There is an existing concrete pad located on the proposed lot line separating Lot 1 and Lot 2. If the property is subdivided in the location proposed by the applicant, it would result in the creation of a non-conformity, as the concrete pad would not meet the required lot setbacks. Staff is recommending that the concrete pad be removed as a condition of approval for the subdivision and that an escrow be provided to ensure that the concrete pad be removed. The applicant will be required to provide a cost estimate for the removal of the concrete and an escrow for 110 percent of the submitted estimate. Site Access The existing house has access to Hickory Road to the north via a driveway easement. The configuration of the parcel makes it undesirable for a home situated on the northern portion of the parcel to access Red Cedar Point Road. Once subdivided, Lot 2 would meet the subdivision ordinance’s frontage and access requirements along Red Cedar Point Road; however, as is discussed in the variance section of the report, staff believes that it makes the most sense for Lot 1 to be granted a variance for the city’s lot frontage requirements and to continue to be accessed from Hickory Road through the existing driveway easement. FIRE DEPARTMENT The Fire Department has noted that response to the site is currently complicated by the fact that the home is addressed as 3800 Red Cedar but has driveway access off Hickory Road. They are recommending that since Lot 1, Block 1 is proposing to retain access off of Hickory Road, it be readdressed to reflect this in order to avoid confusion. 3800 Red Cedar Point Road February 5, 2019 Page 9 GRADING, DRAINAGE & EROSION CONTROL Grading/Drainage The applicant is proposing to grade only within the limits of Lot 2. This grading will accommodate the construction of one new home on the property, which has been illustrated to the minimum standards set forth by city ordinances (as the house plans are not known, a 60-foot by 60-foot building pad and 30-foot wide access driveway were illustrated §18-60). The proposed grading will route stormwater drainage away from the building, indicated by drainage arrows on the plans. All grades have been proposed to meet a 3:1 maximum with no proposed retaining walls on site. No soils report or geotechnical study was provided within the submittal. The applicant will be required to provide an accurate soils report indicating soil conditions, permeability, slope, and groundwater elevations upon the submittal of grading permits. Erosion Prevention and Sediment Control The applicant has prepared and submitted a preliminary erosion and sediment control plan for the grading of Lot 2. The contact for the party responsible for maintenance of erosion control measures has been left as “TBD.” The applicant will be required to update the contact information prior to the issuance of grading permits. Furthermore, it is the recommendation of staff that silt fence be used as perimeter control around the entire site as an erosion control BMP. The applicant has proposed the use of both bio-rolls and silt fence for perimeter control. Review and approval by the city of the use of both BMP measures for perimeter control shall be conducted prior to the issuance of grading permits, and all city requirements for erosion control shall be met. Lastly, the applicant shall update the detail sheet of the plans to include the city detail for erosion control for individual lots (#5302B). STORMWATER MANAGEMENT The proposed development of Lot 2 should be designed to meet the city’s water quality and water quantity requirements. Article VII, Chapter 19 of City Code describes the required stormwater management development standards. Section 19-141 states that “these development standards shall be reflected in plans prepared by developers and/or project proposers in the design and layout of site plans, subdivisions and water management features.” The proposed development will need to receive any and all required permits and meet the requirements of Minnehaha Creek Watershed District and Minnesota Department of Natural Resources. Stormwater Utility Connection Charges Section 4-30 of City Code sets out the fees associated with the Surface Water Management Plan (SWMP). A water quality and water quantity fee are collected with a subdivision. These fees are based on land use type and are intended to reflect the fact that the more intense the development type, the greater the degradation of surface water. 3800 Red Cedar Point Road February 5, 2019 Page 10 This fee will be applied to the new lot of record being created. It is calculated as shown in the table below for the current rate in force for 2019: SURFACE WATER DEVELOPMENT FEE AREA PER ACRE FEE ACRES FEE GROSS AREA $8,320 1.06 $ 8,819.20 NET AREA 1.06 $ 8,819.20 The applicant shall pay the SWMP fee at the rate in force at the time of final plat approval. RIGHT-OF-WAY, STREETS AND EASEMENTS Streets, Driveways & Sidewalk No new public streets or walkways are required. Red Cedar Point Road provides right-of-way access to Lot 2, while access to Lot 1 is via an existing shared driveway access off Hickory Road. Red Cedar Point Road has an existing dedicated right-of-way of 50-feet abutting Lot 2. While this does not meet the city’s current 60-foot right-of-way requirements, numerous roads in this area have a non-conforming 50-feet of dedicated right-of-way and the city does not believe it will be possible to acquire additional right-of-way from the other properties south, east, and west of the proposed Lot 2. Therefore, no street right-of-way dedication will be required. EASEMENTS The applicant is proposing the dedication of 5-foot side and rear, and 10-foot front lot line drainage and utility easements around Lot 2. However, the applicant is proposing only 5-foot side, rear, and front lot line drainage and utility easements around Lot 1. As the north lot line of Lot 1 is defined as the front lot line, and due to the proximity of a public water main to said lot line, a 10-foot drainage and utility easement shall be provided on the final plat prior to acceptance and recording. UTILITIES Sanitary Sewer and Water Main No extensions of any public sanitary sewer or water main trunk lines are required. The existing home on Lot 1 will continue to use the current water and sewer service from Hickory Road. The newly created Lot 2 will have access to water and sewer service from Red Cedar Point Road via an existing 10” HDPE water main and an 8” PVC sanitary main. From city records and tie- cards, there was a PVC sanitary sewer and 1” copper water service stubbed in 1974 to the proposed Lot 2 off Red Cedar Point Road. The applicant will be required to field verify the location of these service stubs and assess their serviceability prior to the issuance of building permits. If the sanitary and water services are inadequate for use, they shall be abandoned in accordance with city standards and re-installed. As these service stubs have never been utilized, the development of Lot 2 will be required to pay all required city WAC and SAC fees associated with service connections at the time of the building permit application. 3800 Red Cedar Point Road February 5, 2019 Page 11 Water and sewer partial hookups are due at the time of final plat. The partial hookup fees will be assessed at the rate in effect at that time. For 2019 rates, the partial hookup fees are: a) A portion of the water hook-up charge: $2,311.00/unit b) A portion of the sanitary sewer hook-up charge: $691.00/unit The remaining partial hookups fees are due with the building permit. The remaining fees for 2019 are: a) The remaining portion of the water hook-up charge: $5,393.00/unit b) A portion of the sanitary sewer hook-up charge: $1,611.00/unit LANDSCAPING AND TREE PRESERVATION The applicant for the Comer Addition development did not submit tree canopy coverage and preservation calculations. No tree removal is shown for Lot 1, but in the event that the existing house is torn down and rebuilt, the existing ash tree shown on the survey closest to the home will need to be removed. Staff estimated the canopy coverage calculations as follows: Total upland area (excluding wetlands) 46,279 SF Baseline canopy coverage 54% or 25,047 SF Minimum canopy coverage required 35% or 16,197 SF Proposed tree preservation 33% or 15,246 SF The developer does not meet minimum canopy coverage for the site; therefore the applicant must bring the canopy coverage on site up to the 35% minimum. The difference between the required coverage and the remaining coverage is multiplied by 1.2 for total area to be replaced. One tree is valued at 1,089 SF. Minimum required 16,197 Less canopy preserved 15,246 Minimum canopy coverage to be replaced 951 SF Multiplied by 1.2 1,141 Divided by 1089 = Total number of trees to be planted: 1 tree One tree will be required to be planted in the front yard of Lot 2, when built. Any trees removed in excess of what is shown on the grading plan dated 12/5/18 will be required to be replaced at a ratio of 2:1 diameter inches. Additionally, a birch and maple on Lot 1 are not shown on the tree inventory, but are larger than the 10” dbh minimum for the inventory. They will be preserved on Lot 1. The development is not required to install any buffer yard plantings. 3800 Red Cedar Point Road February 5, 2019 Page 12 PARKS & RECREATION The property has access to the Minnewashta Parkway pedestrian trail and to Roundhouse Neighborhood Park. The applicant will need to pay park dedication fees for one lot at the rate in force at the time of final plat approval. At today’s rate, that would be a payment of a $5,800. This fee will be deposited in the city’s Park and Trail Dedication Fund for utilization on future park and trail improvements. The dedication fees are used to improve the city’s park system. For example, Roundhouse Park recently had four pickleball courts and one tennis court installed utilizing $336,000 in park dedication funds. COMPLIANCE TABLE Area (sq. ft.) Width (ft.) Depth (ft.) Hard Cover % / sq. ft. Notes Code 15,000 90 125 25 / 3,750 Lot 1 23,139 108.85 197.73 5,784.75 North property line is front lot line Lot 2 23,140 148.2 173.81 5,785 Total 46,252 1.062 Setbacks: 30 feet front and rear; 10 feet side RECOMMENDATION Staff recommends that the Chanhassen Planning Commission recommend that the City Council approve the preliminary and final plat for a two-lot subdivision and approves a lot frontage variance for Lot 1, Block 1, Comer Addition, as shown in plans dated December 5, 2018, subject to the conditions of approval, adopts the findings of fact and decision, and adopts the attached resolution recommendation: Building: 1. Demolition permits required for the removal of any existing structures. 2. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued. Engineering: 1. Lot 1 shall have a 10-foot drainage and utility easement along its front lot line (northernmost lot line) prior to recording of final plat. 3800 Red Cedar Point Road February 5, 2019 Page 13 2. An accurate soils report indicating soil conditions, permeability, slope, and groundwater elevations shall be provided upon the submittal of grading permits. 3. The contact information for the responsible person(s) for erosion and sediment control best management practices shall be updated on the plans prior to issuance of grading permits. 4. Review and approval of the use of silt fence and bio rolls for perimeter control shall be conducted by the city prior to the issuance of grading permits. 5. Add city detail 5302B – Erosion Control for Individual Lots, to the detail sheet. 6. If the 1974 sanitary and water services stubbed off Red Cedar Point Road that will service Lot 2 are inadequate for use, they shall be abandoned in accordance with city standards and re-installed. 7. The developer of Lot 2 will be required to pay all required city WAC and SAC fees associated with service connections for the rate in force at the time of building permit application. Environmental Resources: 1. Any trees removed in excess of what is shown on the grading plan dated 12/5/18 will be required to be replaced at a ratio of 2:1 diameter inches. Additionally, a birch and maple on Lot 1 are not shown on the tree inventory, but are larger than the 10” dbh minimum for the inventory. They will be preserved on Lot 1. 2. Tree preservation fencing shall be installed around existing trees to be saved prior to any construction activities and remain installed until completion. Fire Department: 1. The home on Lot 1, Block 1 must be addressed off of Hickory Road. Parks: 1. Park dedication fees shall be paid for one lot at the rate in force at the time of final plat approval. Planning: 1. An escrow of 110 percent (110%) of the estimated removal cost for the concrete pad on the interior lot line between Lot 1 and Lot 2 must be received, and the concrete pad removed within four months of the approval of the final plat. 3800 Red Cedar Point Road February 5, 2019 Page 14 Water Resources: 1. All permits and approvals must be received from other regulatory agencies prior to issuing permits. 2. The applicant shall pay the SWMP fee for 1.06 acres at the rate in force at the time of final plat approval. Should the Planning Commission recommend denial of the City Council deny the preliminary and final plat and variance request, it is recommended that the Planning Commission City Council adopt the following motion: “The Chanhassen Planning Commission Recommends that the Chanhassen City Council denies the preliminary and final plat for a two-lot subdivision with a lot frontage variance for Lot 1, Block 1, Comer Addition, and adopts the attached Findings of Facts and decision. Recommendation.” ATTACHMENTS 1) Findings of Fact (Approval) 2) Findings of Fact (Denial) 3) Application for Development Review 4) Subdivision and Final Plat Narrative 5) Final Plat Documents 6) Park & Recreation Director Memo 7) Landscaping and Tree Preservation Memo 8) Variance Document g:\plan\2019 planning cases\19-02 3800 red cedar point road sub and var\staff report comer addition sub _var_cc.docx CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA FINDINGS OF FACT AND DECISION IN RE: Application of Comer Addition Planning Case 19-02 On February 19, 2019, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of a Preliminary Plat to subdivide a 1.062 acre lot into two (2) single-family lots with a variance, Comer Addition. The Planning Commission conducted a public hearing on the proposed development which was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and recommended approval. On February 25, 2019, the Chanhassen City Council met at its regularly scheduled meeting to consider the application of a Preliminary and Final Plat to subdivide a 1.062 acre lot into two (2) single-family lots with a variance, Comer Addition and now makes the following: FINDINGS OF FACT 1. The proposed subdivision is consistent with the zoning ordinance; Finding: The subdivision meets all the requirements of the RSF, Residential Single Family District and the zoning ordinance if the lot frontage variance is approved. 2. The proposed subdivision is consistent with all applicable city, county and regional plans including but not limited to the city's comprehensive plan; Finding: The proposed subdivision is consistent with the comprehensive plan and subdivision ordinance. 3. The physical characteristics of the site, including but not limited to topography, soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, and stormwater drainage are suitable for the proposed development; Finding: The proposed site is suitable for development subject to the conditions specified in this report. 4. The proposed subdivision makes adequate provision for water supply, storm drainage, sewage disposal, streets, erosion control and all other improvements required by this chapter; Finding: The proposed subdivision is served by adequate urban infrastructure. 5. The proposed subdivision will not cause environmental damage; Finding: The proposed subdivision will not cause significant environmental damage subject to conditions of approval. The proposed subdivision contains adequate open areas to accommodate house pads. 6. The proposed subdivision will not conflict with easements of record; Finding: The proposed subdivision will not conflict with existing easements, but rather will expand and provide all necessary easements. 7. The proposed subdivision is not premature. A subdivision is premature if any of the following exists: a. Lack of adequate stormwater drainage. b. Lack of adequate roads. c. Lack of adequate sanitary sewer systems. d. Lack of adequate off-site public improvements or support systems. Finding: The proposed subdivision will have access to public utilities and streets. 8. Variances. – Section 20-58 of the City Code provides the following criteria for the granting of a variance: a. Variances shall only be permitted when they are in harmony with the general purposes and intent of this Chapter and when the variances are consistent with the comprehensive plan. Finding: The intent of the zoning code’s minimum lot frontage is to ensure sufficient space for a building pad that can accommodate a house and garage while meeting the district’s 10-foot side yard setbacks. The proposed lot width of 108.85’ is in excess of the district’s 90’ minimum and can easily accommodate the 60-foot by 60-foot building pad required by ordinance. The variance is needed only because the lot width does not front a public street; however, access is provided by an existing private driveway easement. Since both access and minimum lot dimensions are provided, the requested variance is consistent with the general purposes and intent of this Chapter and the comprehensive plan. b. When there are practical difficulties in complying with the zoning ordinance. "Practical difficulties", as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by this Chapter. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. Finding: In order to comply with the minimum lot frontage stipulated in the zoning code, atypical lot configurations or the construction of a private or public street would be required. These configurations would also result in increased impervious surfaces within the shoreland management district. The applicant’s proposed lot dimensions exceed those required by the zoning code and the existing private driveway easement provides reasonable access to Lot 1, Block 1. c. That the purpose of the variation is not based upon economic considerations alone. Finding: The variance request is not solely based upon economic considerations. d. The plight of the landowner is due to circumstances unique to the property not created by the landowner. Finding: The plight of the landowner is the result of the fact that right-of-way for Kirkham Road was dedicated to the city, but the road was never constructed and a portion of it abutting the property was subsequently vacated. During the vacation process, an easement was placed over the vacated portion of the right-of-way to provide access to the house located on the northern half of the parcel. The landowner’s inability to meet the lot frontage requirements stems from the unique circumstances of the property is not the result of the landowner’s actions. e. The variance, if granted, will not alter the essential character of the locality. Finding: The proposed variance would allow for the northern portion of the property to continue to be accessed from Hickory Road via a private driveway easement. Since this is a continuation of the existing conditions within the neighborhood, it will not negatively impact or alter the character of the locality. The proposed lots associated with the variance request both exceed the district’s minimum dimensions and would not be atypical for the area. f. Variances shall be granted for earth sheltered construction as defined in Minnesota Statutes Section 216C.06, subdivision 14, when in harmony with this Chapter. Finding: This does not apply to this request. 10. The planning report, Planning Case 19-02, dated February 5, 2019, prepared by MacKenzie Walters, et al, is incorporated herein. DECISION The Chanhassen City Council approves the preliminary and final plat for a two-lot subdivision, and approves a lot frontage variance for Lot 1, Block 1, Comer Addition, as shown in plans dated December 5, 2018 subject to the conditions of approval. ADOPTED by the Chanhassen City Council this 25th day of February, 2019. CITY OF CHANHASSEN BY:___________________________________ Mayor g:\plan\2019 planning cases\19-02 3800 red cedar point road sub and var\findings of fact (approval)_cc.docx CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA FINDINGS OF FACT AND DECISION IN RE: Application of Comer Addition Planning Case 19-02 On February 19, 2019, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of a Preliminary Plat to subdivide a 1.062 acre lot into two (2) single-family lots with a variance, Comer Addition. The Planning Commission conducted a public hearing on the proposed development which was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and recommended approval. On February 25, 2019, the Chanhassen City Council met at its regularly scheduled meeting to consider the application of a Preliminary and Final Plat to subdivide a 1.062 acre lot into two (2) single-family lots with a variance, Comer Addition and now makes the following: FINDINGS OF FACT 1. The proposed subdivision is consistent with the zoning ordinance; Finding: The subdivision as proposed does not meet the requirements of the Single-Family Residential District. A variance from the district’s minimum lot frontage is required. 2. The proposed subdivision is consistent with all applicable city, county and regional plans including but not limited to the city's comprehensive plan; Finding: The proposed subdivision is consistent with the comprehensive plan and subdivision ordinance. 3. The physical characteristics of the site, including but not limited to topography, soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, and stormwater drainage are suitable for the proposed development; Finding: The proposed site is suitable for development subject to the conditions specified in this report 4. The proposed subdivision makes adequate provision for water supply, storm drainage, sewage disposal, streets, erosion control and all other improvements required by this chapter; Finding: The proposed subdivision is served by adequate urban infrastructure. 5. The proposed subdivision will not cause environmental damage; Finding: The proposed subdivision will not cause significant environmental damage subject to conditions of approval. The proposed subdivision contains adequate open areas to accommodate house pads. 6. The proposed subdivision will not conflict with easements of record; Finding: The proposed subdivision will not conflict with existing easements, but rather will expand and provide all necessary easements. 7. The proposed subdivision is not premature. A subdivision is premature if any of the following exists: a. Lack of adequate stormwater drainage. b. Lack of adequate roads. c. Lack of adequate sanitary sewer systems. d. Lack of adequate off-site public improvements or support systems. Finding: The proposed subdivision will have access to public utilities and streets. 8. Variances. – Section 20-58 of the City Code provides the following criteria for the granting of a variance: a. Variances shall only be permitted when they are in harmony with the general purposes and intent of this Chapter and when the variances are consistent with the comprehensive plan. Finding: The intent of the zoning code’s minimum lot frontage is to ensure sufficient space for a building pad that can accommodate a house and garage while meeting the district’s 10-foot side yard setbacks. The proposed lot width of 108.85’ is in excess of the district’s 90’ minimum and can easily accommodate the 60-foot by 60-foot building pad required by ordinance. The variance is needed only because the lot width does not front a public street; however, access is provided by an existing private driveway easement. Since both access and minimum lot dimensions are provided, the requested variance is consistent with the general purposes and intent of this Chapter and the comprehensive plan. b. When there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by this Chapter. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. Finding: The homeowner could subdivided the property by dedicating right-of- way and constructing a public road, upgrading the private driveway to meet private street standards, or by utilizing a flag lot. The inability to create the preferred configuration for the lots is not a practical difficulty. c. That the purpose of the variation is not based upon economic considerations alone. Finding: The variance request is not solely based upon economic considerations. d. The plight of the landowner is due to circumstances unique to the property not created by the landowner. Finding: The plight of the landowner is the result of the fact that right-of-way for Kirkham Road was dedicated to the city, but the road was never constructed and a portion of it abutting the property was subsequently vacated. During the vacation process, an easement was placed over the vacated portion of the right-of-way to provide access to the house located on the northern half of the parcel. The landowner’s inability to meet the lot frontage requirements stems from the unique circumstances of the property is not the result of the landowner’s actions. e. The variance, if granted, will not alter the essential character of the locality. Finding: The proposed variance would allow for the northern portion of the property to continue to be accessed from Hickory Road via a private driveway easement. Since this is a continuation of the existing conditions within the neighborhood, it will not negatively impact or alter the character of the locality. The proposed lots associated with the variance request both exceed the district’s minimum dimensions and would not be atypical for the area. f. Variances shall be granted for earth sheltered construction as defined in Minnesota Statutes Section 216C.06, subdivision 14, when in harmony with this Chapter. Finding: This does not apply to this request. 9. The planning report Planning Case 19-02, dated February 5, 2019, prepared by MacKenzie Walters, et al, is incorporated herein. DECISION The Chanhassen City Council denies the preliminary plat for a two-lot subdivision, and denies a lot frontage variance for Lot 1, Block 1, Comer Addition, as shown in plans dated December 5, 2018. ADOPTED by the Chanhassen City Council this 25th day of February, 2019. CITY OF CHANHASSEN BY: Mayor g:\plan\2019 planning cases\19-02 3800 red cedar point road sub and var\findings of fact (denied)_cc.docx CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 25, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING A FINAL PLAT WITH A VARIANCE CREATING COMER ADDITION WHEREAS, Colson Custom Homes has requested a subdivision of the property located at 3800 Red Cedar Point Road into two single-family lots with areas of 23,139 square feet and 23,140 square feet; and WHEREAS, the proposed subdivision complies with all requirements of the Chanhassen City Code. WHEREAS, the Chanhassen Planning Commission held a public hearing on February 19, 2019 and found the plan consistent with the Chanhassen Comprehensive Plan and Chanhassen Zoning Ordinance and recommended approval of the subdivision. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby approve the final plat with a variance for Comer Addition, creating two lots subject to the following conditions: Building: 1. Demolition permits required for the removal of any existing structures. 2. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued. Engineering: 1. Lot 1 shall have a 10-foot drainage and utility easement along its front lot line (northernmost lot line) prior to recording of final plat. 2. An accurate soils report indicating soil conditions, permeability, slope, and groundwater elevations shall be provided upon the submittal of grading permits. 3. The contact information for the responsible person(s) for erosion and sediment control best management practices shall be updated on the plans prior to issuance of grading permits. 4. Review and approval of the use of silt fence and bio rolls for perimeter control shall be conducted by the city prior to the issuance of grading permits. 5. Add city Detail 5302B – Erosion Control for Individual Lots, to the detail sheet. 6. If the 1974 sanitary and water services stubbed off Red Cedar Point Road that will service Lot 2 are inadequate for use, they shall be abandoned in accordance with city standards and re-installed. 7. The developer of Lot 2 will be required to pay all required city WAC and SAC fees associated with service connections for the rate in force at the time of building permit application. Environmental Resources: 1. Any trees removed in excess of what is shown on the grading plan dated 12/5/18 will be required to be replaced at a ratio of 2:1 diameter inches. Additionally, a birch and maple on Lot 1 are not shown on the tree inventory, but are larger than the 10” dbh minimum for the inventory. They will be preserved on Lot 1. 2. Tree preservation fencing shall be installed around existing trees to be saved prior to any construction activities and remain installed until completion. Fire Department: 1. The home on Lot 1, Block 1 must be addressed off of Hickory Road. Parks: 1. Park dedication fees shall be paid for one lot at the rate in force at the time of final plat approval. Planning: 1. An escrow of 110 percent (110%) of the estimated removal cost for the concrete pad on the interior lot line between Lot 1 and Lot 2 must be received, and the concrete pad removed within four months of the approval of the final plat. Water Resources: 1. All permits and approvals must be received from other regulatory agencies prior to issuing permits. 2. The applicant shall pay the SWMP fee for 1.06 acres at the rate in force at the time of final plat approval. Passed and adopted by the Chanhassen City Council this 25th day of February 2019. ATTEST: Todd Gerhardt, City Clerk/Manager Elise Ryan, Mayor YES NO ABSENT 1 CITY OF CHANHASSEN CARVER COUNTY, MINNESOTA VARIANCE 2019-02 1. Permit. Subject to the terms and conditions set forth herein, the City of Chanhassen hereby grants the following variance: The Chanhassen City Council approves a variance from City Code Article XII, Section 20-615(2), lot setbacks, allowing a minimum public street lot frontage of 0 feet. 2. Property. The variance is for the Comer Addition subdivision situated in the City of Chanhassen, and legally described as: Lot 1, Block 1, Comer Addition, Carver County, Minnesota, according to the recorded plat thereof. 2 Dated: February 25, 2019 CITY OF CHANHASSEN BY: (SEAL) Elise Ryan, Mayor AND: Todd Gerhardt, City Manager STATE OF MINNESOTA ) (ss COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this day of , 2019 by Elise Ryan, Mayor, and Todd Gerhardt, City Manager, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. NOTARY PUBLIC DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 CHANHASSEN PLANNING COMMISION REGULAR MEETING FEBRUARY 19, 2019 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Mark Undestad, Steve Weick, Nancy Madsen, and Michael McGonagill MEMBERS ABSENT: John Tietz and Mark Randall STAFF PRESENT: Kate Aanenson, Community Development Director; MacKenzie Walters, Associate Planner; and Erick Henricksen, Project Engineer PUBLIC PRESENT: John Kunitz 6441 Bretton Way Jerry Cone 6320 Minnewashta Woods Drive Tony Fricano 980 Lake Lucy Road Lynn Pelto 6581 Foxtail Court Annette Stock-Lind 8104 Dakota Lane Rodney Colson 6440 Pipewood Colleen Johnson 5015 St. Albans Bay Laurie Susla 7008 Dakota Avenue PUBLIC HEARING: CONSIDER A TWO-LOT SUBDIVISION WITH A VARIANCE FOR REDUCED LOT FRONTAGE AT 3800 RED CEDAR POINT ROAD. Taping of the meeting started at this point in the staff report. Walters: …sewer access currently so from the north up here and the proposed Lot 2 on the south had utilities stubbed in in 1974 off of Red Cedar Point to the south. Sorry I’m having a little trouble changing slides for whatever reason. With regards to right-of-way streets and easements, no right-of-way dedication is being requested. The plan is for Lot 1 to be accessed via the existing driveway easement up through the vacated Kirkham Road onto Hickory. Lot 2 will have driveway access to Red Cedar Point and the applicant is going to dedicate a 5 foot side yard drainage and utility easements and then 10 foot easements along the front yard and they will be dedicating, asking for the designation of the northern lot line here as the front lot for Lot 1, Block 1. This is really slow. Sorry, bear with me a minute. Regarding the proposed variance request they are, they gave us a couple options to show the feasibility of doing the subdivision without a variance. That’s shown as Concept A or Concept B. They’re proposing again having zero feet actually on a strip public street because the front lot line would be where there is not a street. Chanhassen Planning Commission – February 19, 2019 2 The reason for this is the Kirkham Road is not improved. In order to do it without requiring a variance they could install a private street which would involve several thousand feet of impervious surface within the area. They could also dedicate land to the city right-of-way and conduct, construct a public street. They could also use a flag lot configuration which would involve having a 30 foot neck that would service this rear parcel off of Red Cedar Point. All of these would result in an increase in impervious surface within the subdivision and given that the lots exceed the minimum dimensions required and lot area required staff’s preference would be to minimize the amount of impervious surface installed within the shoreland district. Staff has been contacted by several individuals in the neighborhood. Comments have fallen into two categories. One was concern that the subdivision not exceed two lots. Staff’s reassured folks that what’s being proposed is a two lot subdivision and there is no contemplation or potential for more than two lots to come from this. There has also been concern expressed over the subdivision’s potential impact on the area’s stormwater. Mainly staff’s been informed that Hickory is a low point and there’s concern that increased impervious would cause more runoff to be diverted into that area. Staff clarified that under the subdivision ordinance two lot properties are not required to install their own stormwater infrastructure or improvements and that the development would need to meet city and watershed requirements when they pull a building permit. So looking over the proposed subdivision it could go forward without a variance through the use of either a private street or a public street or through a flag lot which would require a variance from the subdivision ordinance but it would likely meet all of those criteria. All of the above mechanisms would require additional impervious surface. Staff as I mentioned believes it’s important to minimize the amount of impervious surface within the shoreland district. Both of the proposed lots are significantly larger than the residential single family district’s minimum lot width, depth and lot area requirements. Lot 1 will have access provided to a public road from the existing driveway easement which is a continuation of the current situation in the neighborhood and the subdivision meets all the requirements of the city code so for all of these reasons staff is recommending approval of the preliminary plat with the variance. I’d be happy to address any questions you have at this time. Aller: Any questions of staff at this point? Commissioner McGonagill. McGonagill: One question I had is mostly my own education on Lot 2 I notice they have a rock driveway going in. Walters: That is conceptual for the construction so they, you know they can put the rock entrance so that they can get the construction vehicles there when building. So they showed that in the grading plan I believe on the plat. McGonagill: Right, I was just wondering were they doing that to avoid an impervious surface or are they thinking about they’ll pave it down the road? Walters: It would be paved after construction. That would only be for like some of the grading activities as part of the construction. Chanhassen Planning Commission – February 19, 2019 3 McGonagill: Okay, thank you sir. Walters: Yep. Aller: Additional questions. Hearing none if the applicant would like to come forward and make a presentation that would be great. If you could state your name and address for the record sir. Rod Colson: Sure Rod Colson with Colson Custom Homes, 6440 Pipewood Curve. Aller: Welcome. Rod Colson: Thank you. Aller: Tell us about your project. Rod Colson: Well it’s a pretty straight forward two lot subdivision. There’s nothing special about it. Aller: There had been some concerns stated about the amount of water runoff and whether or not there’s a storm drainage problem based on the fact that this property would be built or subdivided. Can you address those issues a little bit? Rod Colson: Well I don’t think that it’s going to be creating more of a problem or making any problems that are there worst than already the, Hickory Road is the low point anyway so a lot of the water comes across and then it comes up from the lake when we have high water. Aller: Will the property when you build the property it’s going to have it’s own drainage area or no drainage area? Is it going to have, what’s it going to use to wick water away from your construction? Rod Colson: We’ll be well under the hard cover so it will, the soil’s pervious will absorb the water. There’ll be some runoff but that’s normal. There’s already runoff coming through from the lot to the west up high so. Aller: Additional questions? Okay thank you. Rod Colson: Thank you. Aller: We’ll open the public hearing portion of this item so this is again an opportunity for an individual that’s present to come up and speak either for or against the item. Make a comment. The public hearing is now open. Seeing no one come forward I’ll close the public hearing. And Chanhassen Planning Commission – February 19, 2019 4 entertain comments, concerns, questions, additional questions of staff or a motion. Commissioner Madsen. Madsen: Yeah it looks like a, as presented would be better than the flag lot or some of the other alternatives in trying to reduce the impervious surface and that would be with the recommendation that staff is proposing. Aller: I see a lot of sense. Commissioner Weick. McGonagill: And this will include the new address right? Walters: That is one of the conditions of approval. Weick: I was going to propose a motion. Aller: Please do. Weick: I don’t want to rush anybody but the Chanhassen Planning Commission recommends that the City Council approve the preliminary plat for a two lot subdivision and approve a lot frontage variance for Lot 1, Block 1, Comer Addition as shown in the plans dated December 5, 2018 subject to the conditions of approval and adopting the Findings of Fact and Recommendation. Aller: I have a motion. Do I have a second? McGonagill: Second. Aller: Having a valid motion and a second, any further comments or concerns? I just want to say that I think under our guides we are looking for what will be least impactful and a reasonable use of the property and when we look at the situation here we have an opportunity to create a situation where there’s better stormwater management and reduction of the impervious surface so I think it’s a good plan as well. Any additional comments? Weick moved, McGonagill seconded that the Chanhassen Planning Commission recommends that the City Council approve the preliminary plat for a two-lot subdivision and approves a lot frontage variance for Lot 1, Block 1, Comer Addition, as shown in plans dated December 5, 2018, subject to the conditions of approval, adopts the findings of fact and recommendation: Building: 1. Demolition permits required for the removal of any existing structures. Chanhassen Planning Commission – February 19, 2019 5 2. A final grading plan and soils report must be submitted to the Inspections Division before permits can be issued. Engineering: 1. Lot 1 shall have a 10-foot drainage and utility easement along its front lot line (northernmost lot line) prior to recording of final plat. 2. An accurate soils report indicating soil conditions, permeability, slope, and groundwater elevations shall be provided upon the submittal of grading permits. 3. The contact information for the responsible person(s) for erosion and sediment control best management practices shall be updated on the plans prior to issuance of grading permits. 4. Review and approval of the use of silt fence and bio rolls for perimeter control shall be conducted by the city prior to the issuance of grading permits. 5. Add city detail 5302B – Erosion Control for Individual Lots, to the detail sheet. 6. If the 1974 sanitary and water services stubbed off Red Cedar Point Road that will service Lot 2 are inadequate for use, they shall be abandoned in accordance with city standards and re-installed. 7. The developer of Lot 2 will be required to pay all required city WAC and SAC fees associated with service connections for the rate in force at the time of building permit application. Environmental Resources: 1. Any trees removed in excess of what is shown on the grading plan dated 12/5/18 will be required to be replaced at a ratio of 2:1 diameter inches. Additionally, a birch and maple on Lot 1 are not shown on the tree inventory, but are larger than the 10” dbh minimum for the inventory. They will be preserved on Lot 1. 2. Tree preservation fencing shall be installed around existing trees to be saved prior to any construction activities and remain installed until completion. Fire Department: 1. The home on Lot 1, Block 1 must be addressed off of Hickory Road. Parks: Chanhassen Planning Commission – February 19, 2019 6 1. Park dedication fees shall be paid for one lot at the rate in force at the time of final plat approval. Planning: 1. An escrow of 110 percent (110%) of the estimated removal cost for the concrete pad on the interior lot line between Lot 1 and Lot 2 must be received, and the concrete pad removed within four months of the approval of the final plat. Water Resources: 1. All permits and approvals must be received from other regulatory agencies prior to issuing permits. 2. The applicant shall pay the SWMP fee for 1.06 acres at the rate in force at the time of final plat approval. All voted in favor and the motion carried unanimously with a vote of 5 to 0. CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Approve Joint Powers Agreement with Carver County for Arboretum Area (Highway 5) Transportation Plan Section CONSENT AGENDA Item No: D.4. Prepared By Andrew Brotzler, Interim Public Works Director/City Engineer File No: PW067B5 PROPOSED MOTION “The City Council approves the Joint Powers Agreement with Carver County for the Arboretum Area Transportation Plan, pending finalization of the contract review process.” Approval requires a Simple Majority Vote of members present. BACKGROUND Carver County, in cooperation with the Minnesota Department of Transportation (MnDOT) and the cities of Chanhassen, Victoria, and Chaska, is proceeding with the Arboretum Area Transportation Plan. The purpose of this project is to provide for short­, mid­ and long­term transportation improvements along Highway 5 and the additional study areas. The project area primarily includes Highway 5 (Arboretum Boulevard) from approximately the City of Victoria's western city limits east past the Highway 41 (Hazeltine Blvd.)/Highway 5 (Arboretum Blvd.) intersection area to Century Boulevard in the City of Chanhassen. The study area also includes Highway 13 (Rolling Acres Road/Bavaria Road) from Highway 7 to Highway 18 (82nd Street West) and 82nd Street West from Highway 13 (Bavaria Road) to Highway 41 (Hazeltine Boulevard). On February 19, 2019, Carver County's Board of Commissioners approved a contract with Bolton and Menk, Inc. for completion of the Arboretum Area Transportation Plan, pending finalization of the contract review process. The Board also approved the Joint Powers Agreement with the City of Chanhassen on this date. DISCUSSION The Joint Powers Agreement with Carver County is for financial partnership on professional services costs for the Arboretum Area Transportation Study.  The proposed project will include reviewing traffic and design needs, access management, frontage and/or backage road needs, safety, connectivity to other major highways in the area, bicycle/trail and pedestrian connections, transit needs, stormwater requirements, and environmental screening and documentation. The City of Chanhassen has this project programmed in the 2019 CIP. CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectApprove Joint Powers Agreement with Carver County for Arboretum Area (Highway 5)Transportation PlanSectionCONSENT AGENDA Item No: D.4.Prepared By Andrew Brotzler, Interim Public WorksDirector/City Engineer File No: PW067B5PROPOSED MOTION“The City Council approves the Joint Powers Agreement with Carver County for the Arboretum Area TransportationPlan, pending finalization of the contract review process.”Approval requires a Simple Majority Vote of members present.BACKGROUNDCarver County, in cooperation with the Minnesota Department of Transportation (MnDOT) and the cities ofChanhassen, Victoria, and Chaska, is proceeding with the Arboretum Area Transportation Plan. The purpose of thisproject is to provide for short­, mid­ and long­term transportation improvements along Highway 5 and the additionalstudy areas.The project area primarily includes Highway 5 (Arboretum Boulevard) from approximately the City of Victoria'swestern city limits east past the Highway 41 (Hazeltine Blvd.)/Highway 5 (Arboretum Blvd.) intersection area toCentury Boulevard in the City of Chanhassen. The study area also includes Highway 13 (Rolling Acres Road/BavariaRoad) from Highway 7 to Highway 18 (82nd Street West) and 82nd Street West from Highway 13 (Bavaria Road) toHighway 41 (Hazeltine Boulevard).On February 19, 2019, Carver County's Board of Commissioners approved a contract with Bolton and Menk, Inc.for completion of the Arboretum Area Transportation Plan, pending finalization of the contract review process. TheBoard also approved the Joint Powers Agreement with the City of Chanhassen on this date.DISCUSSIONThe Joint Powers Agreement with Carver County is for financial partnership on professional services costs for theArboretum Area Transportation Study.  The proposed project will include reviewing traffic and design needs, accessmanagement, frontage and/or backage road needs, safety, connectivity to other major highways in the area,bicycle/trail and pedestrian connections, transit needs, stormwater requirements, and environmental screening anddocumentation. The City of Chanhassen has this project programmed in the 2019 CIP. ESTIMATED COST PARTICIPATION MnDOT $399,290.00 Carver County $239,575.00 City of Victoria $111,800.00 City of Chanhassen   $23,957.00 City of Chaska $23,957.00 Total $798,579.00 SCHEDULE The study process is expected to take 18 to 24 months to complete after the contract is awarded. ATTACHMENTS: Joint Powers Agreement Exhibit A Exhibit B CIP Sheet JOINT POWERS AGREEMENT FOR THE ARBORETUM AREA TRANSPORTATION PLAN ON STATE TRUNK HIGHWAYS 5 AND 41 AND COUNTY STATE AID HIGHWAY/COUNTY HIGHWAYS 13 AND 18 THIS AGREEMENT FOR THE ARBORETUM AREA TRANSPORTATION PLAN ON STATE TRUNK HIGHWAYS 5 AND 41 AND COUNTY STATE AID HIGHWAY/COUNTY HIGHWAYS 13 AND 18, ("Agreement") is made and entered into as of the 19th day of February, 2019, by and between the City of Chanhassen (“City”), and the County of Carver ("County") (each sometimes hereinafter called "Party" and both sometimes collectively "Parties") the Parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, each of the Parties has the authority to construct, maintain, repair, and improve public streets within their respective jurisdictions; and WHEREAS, State Trunk Highways 5 and 41 (TH 5 & 41) and County State Aid Highway/County Highways 13 and 18 (CSAH/CH 13 & 18) are duly dedicated public highways, located within the corporate limits of City; and WHEREAS, the Parties recognize the need for future highway improvements and desire to undertake a joint transportation plan project and to share the costs of such project as herein provided; and WHEREAS, the authority of the Parties to enter into this Agreement is provided by Minnesota Statutes, Section 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the Parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project and the sharing of the costs of the Project. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The Parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. The Project will be open to inspection of duly authorized representatives of the Parties at any time during normal business hours and as often as reasonably deemed necessary. Section 1.03. Relationship To Other Contracts. This Agreement shall be construed so as Page | 2 to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the Parties and all amounts owed by one Party to the other have been paid in full. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part of this Agreement. Section 1.06 Enabling Authority. Minnesota Statutes, Section 471.59, authorizes two or more governmental units to jointly exercise any power common to the contracting Parties. ARTICLE II DEFINITIONS Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: (a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time. (b) City: the City of Chanhassen. (c) City/County Costs: the direct and indirect costs of City and County employees performing services on behalf of the Project, and other incidentals. (d) City Representative: Todd Gerhardt, City Manager. (e) Concept Phase Professional Services Costs: the fees and costs for all professional services performed in concept phase activities for the Project. (f) County: Carver County. (g) County Representative: Lyndon Robjent, P.E., Carver County Engineer. (h) Project: the purpose of this project is to provide for short-, mid-, and long-term transportation improvements along TH 5 and the additional study areas. The proposed project will include reviewing traffic and design needs, access management, frontage and/or backage road needs, safety, connectivity to other major highways in the area, bicycle/trail and pedestrian connections, transit needs, stormwater requirements, and environmental screening and documentation. (i) Project Location: Trunk Highway 5 (TH 5 / Arboretum Blvd.) from approximately the City of Victoria’s western city limits east to Century Blvd. in the city of Chanhassen, and including County State Aid Highway 13 (CSAH 13 / Rolling Page | 3 Acres Rd. / Bavaria Rd.) from TH 7 to CSAH 18 (82nd St. W) and future CSAH 18 or 82nd St. W from CSAH 13 (Bavaria Rd.) to TH 41 (Hazeltine Blvd.), as generally depicted in Exhibit A. ARTICLE III ALLOCATION OF DUTIES Section 3.01. Concept Phase Activities. Concept and design phase activities, including, but not limited to, field surveys, right of way plats, design, engineering, traffic management and safety analysis, phasing plan, and other matters, shall be completed by the Parties as follows: County will complete, and procure professional services if deemed necessary, for all Concept Phase Activities of the Project. ARTICLE IV PROJECT COST SHARING Section 4.01. Allocation. (a) The Concept Phase Professional Services Costs for all items shall be divided between the Parties as follows: The County agrees to pay 30 percent and City agrees to pay 3 percent of the professional services costs for the Project. The County has separate joint powers agreements with MnDOT to pay for 50 percent of the project cost, the City of Victoria to pay for 14 percent, and City of Chaska to pay 3 percent. See Exhibit B for costs and cost split by percentage. (b) All other costs including, but not limited to City/County Costs, shall be allocated between the Parties as follows: The County and City agree to not invoice each other for direct and indirect internal staff costs for the Project. Section 4.02. Adjustments and Reconciliation. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. Prior to final acceptance of the Project, the designated county representative shall provide City with a reconciliation of all costs for the Project and the respective contributions of the Parties for the review and approval of the Parties. Section 4.03. Payment to County. The City agrees to reimburse the County for costs incurred, pursuant to Section 4.01. The City is responsible to pay these monies to the County Page | 4 within thirty (30) days of being invoiced for costs incurred or services performed. Costs will be invoiced at the completion of each Project phase and upon final acceptance of the Project, unless an alternate schedule is mutually agreed upon in writing by the authorized representatives of the Parties. After an award by the County to the selected consultant on the Project, County shall invoice the City the City’s share in the Project Costs to be paid as follows: first invoice at beginning of the Project at 50 percent of estimated City cost share; second invoice upon completion of Project for remainder of the City’s cost share balance. ARTICLE V GENERAL PROVISIONS Section 5.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to City and County, certified mail, return- receipt requested, at the following address: City: Todd Gerhardt City Manager City of Chanhassen 7700 Market Blvd. Chanhassen, MN 55317 County: Lyndon Robjent, PE County Engineer Carver County Public Works 11360 Hwy 212 West, Suite 1 Cologne, MN 55322 Either Party may change its address or authorized representative by written notice delivered to the other Party pursuant to this Section 5.01. Section 5.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 5.03. Survival of Terms, Representations and Warranties. The representations, warranties, covenants, and agreements of the Parties under this Agreement, and the remedies of either Party for the breach of such representations, warranties, covenants, and agreements by the other Party shall survive the execution and termination of this Agreement. The terms of Sections 5.14, 5.15, 5.16 and 5.17 shall survive the expiration, termination or withdrawal from this Agreement. Section 5.04. Non-Assignability. Neither the City nor the County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or Page | 5 novation, without the prior written consent of the other Party. Such consent shall not be unreasonably withheld. Section 5.05. Alteration. It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all Parties. Section 5.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any Party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 5.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 5.08. Interpretation According to Minnesota Law. The Laws of the State of Minnesota shall apply to this Agreement. Section 5.09. Headings. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the Parties as expressed in this Agreement. Section 5.10. Further Actions. The Parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 5.11. Parties in Interest. This Agreement shall be binding upon and inure solely to the benefit of the Parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. Section 5.12. Employees. It is further agreed that any and all full-time employees of County and all other employees of said County engaged in the performance of any work or services required or provided for herein to be performed by the County shall be considered employees of County only and not of City and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of County. Page | 6 It is further agreed that any and all full-time employees of City and all other employees of said City engaged in the performance of any work or services required or provided for herein to be performed by City shall be considered employees of City only and not of County and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of said City employees which so engaged on any of the work or services to be rendered herein shall be the sole obligation and responsibility of City. Section 5.13. Indemnification. The Parties’ total liability under this Agreement shall be governed by Minn. Statutes, Section 471.59, Subd. 1a. Each Party agrees that it will be responsible for the acts or omissions of its officials, agents, and employees, and the results thereof, in carrying out the terms of this Agreement, to the extent authorized by law and shall not be responsible for the acts/omissions of the other Party and the results thereof. For purposes of determining total liability for damages, the participating governmental units are considered to be a single governmental unit, the total liability of which shall not exceed the limits for a single governmental unit as provided in Minn. Statutes, Section 466.04, Subd. 1. Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials, agents, and employees, from any liability, loss, or damages the other Party may suffer or incur as the result of demands, claims, judgments, or cost arising out of or caused by the indemnifying Party’s negligence in the performance of its respective obligations under this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions by statute or common law. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, Subd. la(a); provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Section 5.14. Records – Availability and Access A. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the City agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the City and involve transactions relating to this Agreement. Page | 7 City agrees to maintain these records for a period of six years from the date of termination of this Agreement. B. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the County agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the County and involve transactions relating to this Agreement. County agrees to maintain these records for a period of six years from the date of termination of this Agreement. Section 5.15. Data Practices. Each Party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. Section 5.16. Nondiscrimination. During the performance of this Agreement, the City and the County agree to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment right in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. Section 5.17. Default and Withdrawal. Default in this Agreement may occur when a Party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement. Unless the Party’s default is excused by the non-defaulting Party, the non-defaulting Party may, upon written notice to the defaulting Party representative listed herein, cancel this Agreement in its entirety as indicated below. Any Party may withdraw from this Agreement with or without cause by providing thirty (30) days’ prior written notice to the other Parties herein. Only the governing bodies of the Participating Parties have authority to act pursuant to this provision of the Agreement. Section 5.18. Third Party. This Agreement does not create any rights, claims or benefits inuring to any person that is not a Party hereto nor create or establish any third Party beneficiary. Page | 8 IN TESTIMONY WHEREOF, The Parties hereto have caused these presents to be executed. City of Chanhassen, Minnesota Mayor Date: Attest: City Administrator Date: Approved As To Form: Attorney Date: County of Carver, Minnesota County Board Chair Date: Attest: County Administrator Date: Approved As To Form: County Attorney Date: DiethelmPark University OfMinnesota LandscapeArboretum MaddisonParkOpen Space LionsPark Kelzer PondPark ChanhassenNaturePreserve CarverParkReserve Goodman Park SwissMountainOpen Space MinnewashtaRegional Park RoundhousePark HermanField Park LakeM i n n e t o n k a R egionalTrailWassermann Lake Carl KreyLake Kelzer'sPond ChurchLake Auburn Lake Stieger Lake MinnewashtaLakeSchutz Lake TamarackLake Lake St. Joe Zumbra Lake HarrisonLake Lake Virginia LakeMinnetonkaStone Lake RedCedar Point Rd W 78th StSmithtownRdNatureCenterDr CenturyBlvdA cornRunA lle g he nyGroveBlvdOakDr77th S t WPipewoodCurv KochiaLn86th St WStiegerLakeLnZumbraDr MinnewashtaPkwy82ndS t C o u lte r B lvd78th St W Lind e n Cir Ke l z e r PondDrB ay v iewDr Tilia Ln LesleeCurv AnthonyWa y Long a c r e sDrHunter D r81stSt 78th S t L in den LnGannonWay Trilliu mCirRhoyStD u c kTrlI n t e r laken M a p l e Dr IrisPetuniaGalleryPkwyLakesPkwyLilac Ln G u nflintTrlShore Dr HighoverDrWoodstoneDr QuamoclitPine CtO rcha rd L n Tristan D rBaycliffeDr Kings Rd 80th St Ridgeview W a yDartmouthDr Rid g e RdPeaveyRdTr ill i umLnBavariaRdBentBowTrlArbo re t u m D rMcKnight RdLandin g sDrNarcissus StDaylilyCentury T rl ZinniaS t Pipewood Ln DogwoodRdA liLn82nd St W Jonathan BlvdN 74th St Aster TrlTanadoonaDr 86th St P arkview Ln McKnight CirZumbraLn Vict oriaCirStMoritzHeron Ln Wes twoodDrPark Dr PrivateDrNorex D rCarverParkRdW82ndStHazeltine BlvdA r b oretum BlvdArboretumBlvd Chestnut St NChurch Lake Blvd LymanBlvdRollingAcresRdVi ctoria Dr Vict o r i a D r Æÿ15 Æÿ18 Æÿ18 Æÿ13 Æÿ43 Æÿ11 !(7 !(41 !(5 !(41 !(5 Laketown Twp Victoria Chaska Chanhassen Arboretum Area Transportation Plan - Reference Map This map was created using a compilation of information and data from various City, County, State, and Federal offices. It is not a surveyed or legally recorded map and is intended to be used as a reference. Carver County is not responsible for any inaccuracies contained herein. 0 1Miles Legend Primary Corridor Secondary Connections City/Township Boundaries ¬Public Works Division11360 Hwy 212, Suite 1Cologne, MN 55322(952) 466-5200Created: 10/23/2018 Trunk Highway 5 from approximately CSAH 11(West) to TH 41 and including TH 41 (CSAH 18 to TH 5), CSAH 13 (CSAH 18 to TH 7) and 82nd St W (CSAH 13 to TH 41) Exhibit A AgencyCost Share % Split Proposed Cost Share*State‐MnDOT50%$399,290.00Carver County30%$239,575.00Victoria 14%$111,800.00Chanhassen 3%$23,957.00Chaska 3%$23,957.00*Based on Contracted Project Cost of $798,579Exhibit B:Arboretum Area Transportation PlanJPA Cost Share Capital Improvement Program CiE of Chanhassen, MN Proj.ct # ST-044 Projccl \rm. TH 5 Corridor Study (West of Hwy 4l) 2019 thru 2023 D.prrlmcnt Strcctlmprovemd6 Cont cl Paul Ochme Typa ImProvslldrt Us.rul Lif. Crttgory Sr6t/Hithwars Priorlry daAccounl d3 Account #4 Experditures 2019 2020 202t Torcl Proj.ct co3t: s25,000Description proJtransponatio bicyclraffi roject making conidors 4TTI 1 TheweStroadsofotherandCoudorTHof5esloCItnecoIrlnlyanCouaadDOTMnaskiarenloIhecalpaflistudytygagencpat ccl Ii IcTh5THInproposeddmtandIalong-terrnuulsidfoeshforttonrhofssl mprovcmentsproongPmaryPrPos€dy andthedtrailIhtnIothtoerorare4mansafetconnectivcdesiandnaccsstymaJwaysChedeureIINceds,vnclIaScmenl,gng rcubtrhofeondocumentatiandppprocess,andts en cnla screcnronm partcoeslrianneclnonrInstowalerurremcnS,ngrcqped thcOncc5nthtoabouttake8ImocThwilIcomplete.I be re red.on decand s on-studymmuncoalctICIencqulon,s€nsus,gagement,pub ni thcdotherntostuColsCarvervconLthedoruntyplanngtundikforvcmentstoCoCarveruntIsanstocctudscosteengrmpropvmp 8to 2nd4THsouthITHof5hParkand4THlnnewastaMTHfroamtoIonIrhtn5arewayTH5tbuanchaSsehnldcstudyare4partvpatc authorizedsrhsncCoubeforcilficCitIIItobenecdntotStreetrs Justification To help plan for future improvements to TH 5 Study 25,000 25,m0 Total 25,000 25,000 Funding Sources 2019 2020 2021 2022 2023 Total AsgGgsmenYRevolving Assess Fund 25,000 25,000 Total 25,000 25,000 Budg€t Impacy'Other Account fl Accouhl f2 z02z 2023 Total CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Approve Joint Powers Agreement with Carver County and City of Chaska for Lyman Boulevard Improvements (TH 41 to Galpin), and Adopt Resolution 2019­XX for Advancement of State Aid Funds Section CONSENT AGENDA Item No: D.5. Prepared By Andrew Brotzler, Interim Public Works Director/City Engineer File No: Project No. 2012­02 PROPOSED MOTION “The City Council approves a Joint Powers Agreement with Carver County for construction of improvements on Lyman Boulevard (CSAH 18); and "The City Council adopts the resolution requesting advancement of State Aid Funds." Approval requires a Simple Majority Vote of members present. BACKGROUND Carver County is planning to reconstruct the intersection of Highway 41 and Lyman Boulevard (County Highway 18), and Lyman Boulevard from just west of Highway 41 to Galpin Boulevard. The project is planned to begin construction in the spring of 2019.  The Minnesota Department of Transportation, along with the City of Chaska and the City of Chanhassen would be financial partners in the project.  The project has been planned for several years.  On June 13, 2011 and on June 26, 2016, the City Council approved resolutions supporting Carver County federal funding applications for the reconstruction and widening of Lyman Boulevard from Highway 41 to Galpin Boulevard.  Neither grant applications were successful.  Carver County was successful in obtaining grant funds to help pay for the intersection improvements at Highway 41 and Lyman Boulevard.  The section of Lyman Boulevard east of Highway 41 is a rural road section that is in poor condition.  A significant portion of the road sits over poor soils which causes the road to shift.  The section of Lyman Boulevard in Chanhassen does not have many crashes, but traffic is expected to increase from 6,000 ADT to 11,200 ADT by 2040.  Lyman Boulevard would remain a two­lane roadway until Peavey Road would transition to a four­lane divided roadway to Highway 41.  The City of Chanhassen does not have any sewer and water utility services that need to be extended or replaced in this area.  Eastern Carver County School District (ISD 112) and SouthWest Transit are planning a joint bus facility on Norex Drive.  It is estimated 73 buses will use Lyman Boulevard daily. Improvements to Lyman Boulevard east of Highway 41 generally include: 1. Reconstruct the roadway to an urban section and add concrete curb and gutter. CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectApprove Joint Powers Agreement with Carver County and City of Chaska for Lyman BoulevardImprovements (TH 41 to Galpin), and Adopt Resolution 2019­XX for Advancement of StateAid FundsSectionCONSENT AGENDA Item No: D.5.Prepared By Andrew Brotzler, Interim Public WorksDirector/City Engineer File No: Project No. 2012­02PROPOSED MOTION“The City Council approves a Joint Powers Agreement with Carver County for construction of improvements onLyman Boulevard (CSAH 18); and"The City Council adopts the resolution requesting advancement of State Aid Funds."Approval requires a Simple Majority Vote of members present.BACKGROUNDCarver County is planning to reconstruct the intersection of Highway 41 and Lyman Boulevard (County Highway 18),and Lyman Boulevard from just west of Highway 41 to Galpin Boulevard. The project is planned to begin constructionin the spring of 2019.  The Minnesota Department of Transportation, along with the City of Chaska and the City ofChanhassen would be financial partners in the project.  The project has been planned for several years. On June 13, 2011 and on June 26, 2016, the City Council approved resolutions supporting Carver County federalfunding applications for the reconstruction and widening of Lyman Boulevard from Highway 41 to Galpin Boulevard. Neither grant applications were successful.  Carver County was successful in obtaining grant funds to help pay for theintersection improvements at Highway 41 and Lyman Boulevard. The section of Lyman Boulevard east of Highway 41 is a rural road section that is in poor condition.  A significantportion of the road sits over poor soils which causes the road to shift.  The section of Lyman Boulevard in Chanhassendoes not have many crashes, but traffic is expected to increase from 6,000 ADT to 11,200 ADT by 2040.  LymanBoulevard would remain a two­lane roadway until Peavey Road would transition to a four­lane divided roadway toHighway 41.  The City of Chanhassen does not have any sewer and water utility services that need to be extended orreplaced in this area.  Eastern Carver County School District (ISD 112) and SouthWest Transit are planning a jointbus facility on Norex Drive.  It is estimated 73 buses will use Lyman Boulevard daily.Improvements to Lyman Boulevard east of Highway 41 generally include: 1. Reconstruct the roadway to an urban section and add concrete curb and gutter. 2. Remove the poor soils and reconstruct the road to a 10­ton design. 3. Construct roundabouts at Norex Drive, Peavey Road and Highway 41. 4. Construct a pedestrian trail on the north side of Lyman Boulevard. 5. Stormwater treatment improvements. DISCUSSION Carver County has secured $2,210,000 in grant funds to help pay for the intersection improvements at Highway 41 and Lyman Boulevard.  Chanhassen is not programmed to help fund these improvements.  Funding for the upgrade of Lyman Boulevard east of Highway 41 was agreed to in the Master Agreement between Carver County, City of Chaska, and City of Chanhassen in 1994.  This agreement was updated in 2008.  Chanhassen would not participate in any costs associated with the TH 41 improvements or improvements to Lyman Boulevard west of TH 41.  Chanhassen would not participate in the right­of­way cost or parking lot improvements in Chaska.  The 2019 CIP has programmed funds for the city's share of the project.  The city will need to advance State Aid funds in the amount of 1.5 million dollars to be used on the portion of Lyman Boulevard within city limits. ESTIMATED PROJECT COST PARTICIPATION State Grants for Highway 41 Improvements $2,210,000.00 Carver County $4,804,854.66 City of Chaska $1,473,977.06 City of Chanhassen $2,228,921.16 Total $10,717,752.88 After award by the County to the Contractor on the project, Carver County will invoice the City for the City’s cost share for the project to be paid as follows: 1. First invoice upon award to the Contractor at 95% of the estimated City’s MSAS funding cost share plus one­ third (1/3) of the estimated City’s local cost share. 2. Second invoice on January 1, 2020 for an additional one­third (1/3) of the estimated City’s local cost share. 3. A final invoice for the remainder of the City’s full cost­share balance upon final acceptance of the project by the Parties or January 1, 2021, whichever is later, unless an alternate schedule is mutually agreed upon in writing by the authorized representatives of the Parties. SCHEDULE Start Construction               Spring 2019 Substantial Completion Fall 2020 CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectApprove Joint Powers Agreement with Carver County and City of Chaska for Lyman BoulevardImprovements (TH 41 to Galpin), and Adopt Resolution 2019­XX for Advancement of StateAid FundsSectionCONSENT AGENDA Item No: D.5.Prepared By Andrew Brotzler, Interim Public WorksDirector/City Engineer File No: Project No. 2012­02PROPOSED MOTION“The City Council approves a Joint Powers Agreement with Carver County for construction of improvements onLyman Boulevard (CSAH 18); and"The City Council adopts the resolution requesting advancement of State Aid Funds."Approval requires a Simple Majority Vote of members present.BACKGROUNDCarver County is planning to reconstruct the intersection of Highway 41 and Lyman Boulevard (County Highway 18),and Lyman Boulevard from just west of Highway 41 to Galpin Boulevard. The project is planned to begin constructionin the spring of 2019.  The Minnesota Department of Transportation, along with the City of Chaska and the City ofChanhassen would be financial partners in the project.  The project has been planned for several years. On June 13, 2011 and on June 26, 2016, the City Council approved resolutions supporting Carver County federalfunding applications for the reconstruction and widening of Lyman Boulevard from Highway 41 to Galpin Boulevard. Neither grant applications were successful.  Carver County was successful in obtaining grant funds to help pay for theintersection improvements at Highway 41 and Lyman Boulevard. The section of Lyman Boulevard east of Highway 41 is a rural road section that is in poor condition.  A significantportion of the road sits over poor soils which causes the road to shift.  The section of Lyman Boulevard in Chanhassendoes not have many crashes, but traffic is expected to increase from 6,000 ADT to 11,200 ADT by 2040.  LymanBoulevard would remain a two­lane roadway until Peavey Road would transition to a four­lane divided roadway toHighway 41.  The City of Chanhassen does not have any sewer and water utility services that need to be extended orreplaced in this area.  Eastern Carver County School District (ISD 112) and SouthWest Transit are planning a jointbus facility on Norex Drive.  It is estimated 73 buses will use Lyman Boulevard daily.Improvements to Lyman Boulevard east of Highway 41 generally include:1. Reconstruct the roadway to an urban section and add concrete curb and gutter.2. Remove the poor soils and reconstruct the road to a 10­ton design.3. Construct roundabouts at Norex Drive, Peavey Road and Highway 41.4. Construct a pedestrian trail on the north side of Lyman Boulevard.5. Stormwater treatment improvements.DISCUSSIONCarver County has secured $2,210,000 in grant funds to help pay for the intersection improvements at Highway 41and Lyman Boulevard.  Chanhassen is not programmed to help fund these improvements. Funding for the upgrade of Lyman Boulevard east of Highway 41 was agreed to in the Master Agreement betweenCarver County, City of Chaska, and City of Chanhassen in 1994.  This agreement was updated in 2008.  Chanhassenwould not participate in any costs associated with the TH 41 improvements or improvements to Lyman Boulevardwest of TH 41.  Chanhassen would not participate in the right­of­way cost or parking lot improvements in Chaska. The 2019 CIP has programmed funds for the city's share of the project.  The city will need to advance State Aid fundsin the amount of 1.5 million dollars to be used on the portion of Lyman Boulevard within city limits.ESTIMATED PROJECT COST PARTICIPATIONState Grants for Highway 41 Improvements $2,210,000.00Carver County $4,804,854.66City of Chaska $1,473,977.06City of Chanhassen $2,228,921.16Total$10,717,752.88After award by the County to the Contractor on the project, Carver County will invoice the City for the City’s costshare for the project to be paid as follows:1. First invoice upon award to the Contractor at 95% of the estimated City’s MSAS funding cost share plus one­third (1/3) of the estimated City’s local cost share.2. Second invoice on January 1, 2020 for an additional one­third (1/3) of the estimated City’s local cost share.3. A final invoice for the remainder of the City’s full cost­share balance upon final acceptance of the project by theParties or January 1, 2021, whichever is later, unless an alternate schedule is mutually agreed upon in writing bythe authorized representatives of the Parties.SCHEDULEStart Construction               Spring 2019 Substantial Completion Fall 2020 ATTACHMENTS: Joint Powers Agreement CIP Sheet MSA fund Cost Participation Layout Cost Estimate Layout Resolution JOINT POWERS AGREEMENT FOR CONSTRUCTION ON COUNTY STATE AID HIGHWAY 18 (CSAH 18) THIS AGREEMENT FOR CONSTRUCTION ON COUNTY STATE AID HIGHWAY/COUNTY HIGHWAY 18, ("Agreement") is made and entered into as of the ______day of ___________, 20___, by and between the City of Chanhassen (“City”), and the County of Carver ("County") (each sometimes hereinafter called "Party" and both sometimes collectively "Parties") the Parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, each of the Parties has the authority to construct, maintain, repair, and improve public streets within their respective jurisdictions; and WHEREAS, County State Aid Highway/County Highway 18 (CSAH/CH 18) (Lyman Blvd.) is duly dedicated public street, of which the easterly 1315 foot segment of the Project is located within the corporate limits of the City; and WHEREAS, the Parties desire to undertake a joint project to construct improvements on CSAH 18 (Lyman Blvd.), that involves grading, aggregate base, pavement surfacing, curb & gutter, sidewalk, trails, storm sewer, City utilities and other incidentals and to share the costs of such improvements as herein provided; and WHEREAS, the Project has been awarded Local Partnership Project Funds (LP P) and Transportation Economic Development Funds (TED) through the Minnesota Department of Transportation (MnDOT) to be used on Trunk Highway 41; and WHEREAS, the authority of the Parties to enter into this Agreement is provided by Minnesota Statutes, Section 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the Parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project and the sharing of the costs of the Project. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The Parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. The Project will be open to inspection of duly authorized representatives of the Parties at Page | 2 of 11 any time during normal business hours and as often as reasonably deemed necessary. Section 1.03. Relationship To Other Contracts. The City and the County acknowledge that Contract Documents will be entered into by the County on behalf of the Parties with respect to the Project, and that Change Orders or other documents may be entered into by the County on behalf of the Parties, with respect to the Project. This Agreement shall be construed so as to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the Parties and all amounts owed by one Party to the other have been paid in full. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part of this Agreement. Section 1.06 Enabling Authority. Minnesota Statutes, Section 471.59, authorizes two or more governmental units to jointly exercise any power common to the contracting Parties. ARTICLE II DEFINITIONS Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: (a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time. (b) Change Order: a written order, change order or supplemental agreement to the Contractor approved in writing, which may be electronic, by both Parties hereto and signed by the City Representative on behalf of the Parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. (c) City: the City of Chanhassen. (d) City Representative: Paul Oehme, P.E., City Engineer (e) City/County Costs: the direct and indirect costs of City and County employees performing services on behalf of the Project, and other incidentals. (f) Concept and Design Phase Professional Services Costs: the fees and costs for all professional services performed in concept and design phase activities for the Project. Page | 3 of 11 (g) Construction Phase Professional Services Costs: the fees and costs for all professional services performed in construction phase activities for the Project. (h) Contract Documents: drawings; Engineers Estimate; specifications; general and special conditions; addenda, if any; Change Orders; and the construction contract for the Project; approved by the Parties, or their respective representatives. (i) Contractor: the person or entity that is awarded the contract for the construction of the Project. (j) County: Carver County. (k) County Representative: Lyndon Robjent, P.E., Carver County Engineer. (l) Engineers Estimate: the professional engineer’s opinion of probable cost prior to the bidding of the Project, which encompasses all projected costs tabulated for each Party. (m) Project: In general the project consists of grading, select granular aggregate, aggregate base, bituminous pavement, curb & gutter, sidewalk, trails, retaining walls, city utilities, storm sewer, and other incidentals. (n) Project Costs: all costs for and associated with the construction of the Project, excluding Concept & Design Phase Professional Services Costs, Construction Phase Professional Services Costs, and City/County Costs. (o) Project Location: CSAH/CH 18 (Lyman Blvd.) from 0.25 miles West of Trunk Highway 41 to Galpin Boulevard, as generally depicted in Exhibit A. (p) Uncontrollable Circumstances: the occurrence or non-occurrence of acts or events beyond the reasonable control of the Party relying thereon, and not the result of willful or negligent action or inaction of the Party claiming the event as an Uncontrollable Circumstance, that materially adversely affects the performance of the Party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (2) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution Page | 4 of 11 of this Agreement. (3) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Project. (4) Orders and/or judgment of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such Party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such Party. (5) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the Parties have no employment relationship and the Parties, or either of them, cannot, using best efforts, obtain substitute performance. ARTICLE III ALLOCATION OF DUTIES Section 3.01. Concept and Design Phase Activities. Concept and design phase activities, including, but not limited to, field surveys, right of way plats, design, engineering, environmental documentation, permitting, right of way acquisition, and other matters, shall be completed by the Parties as follows: See attached Exhibit B - Allocation of Duties. Section 3.02. Construction Phase Activities. Construction phase activities, including, but not limited to, the bid process, preparation of contract documents, awarding of contract, construction inspection and surveying and other matters, shall be completed by the Parties as follows: See attached Exhibit B - Allocation of Duties. Section 3.03. Contract Award. The Contract Documents shall be approved in writing, which may be electronic, by the Parties prior to the solicitation of bids. In accordance with the applicable provisions of Minnesota Statutes, County will cause bids to be received by it for the construction of the Project and, subject to approval by the City if the low responsible bidder is more than the Engineers Estimate, shall award the contract for the construction of the Project to the lowest responsible bidder. Section 3.04. Project Construction. Subject to Uncontrollable Circumstances, the Parties shall cause the Project to be constructed in accordance with the Contract Documents. The City shall have the right to review and approve of any proposed changes to the plans and specifications as they relate to City’s cost participation prior to the work being performed. Page | 5 of 11 Section 3.05. Maintenance Upon Project Completion and Final Acceptance. Highway maintenance shall be completed by the Parties, upon project completion and final acceptance of the Project, as follows: The Parties agree to enter into a separate highway maintenance agreement for routine highway maintenance responsibilities, as may be amended from time to time. The City will perform all maintenance responsibilities on all streets under the City jurisdiction. ARTICLE IV PROJECT COST SHARING Section 4.01. Allocation. (a) The Project Costs for all items shall be divided between the parties as follows: See attached Exhibit C (b) The Concept and Design Phase Professional Services Costs for all items shall be divided between the Parties as follows: See attached Exhibit C (c) The Construction Phase Professional Services Costs for all items shall be divided between the Parties as follows: See attached Exhibit C (d) All other costs including, but not limited to City/County Costs shall be divided between the Parties as follows: See attached Exhibit C. Section 4.02. Payments to Contractor. The County shall make partial progress payments to the Contractor and, upon approval of both Parties hereto, the final payment to the Contractor in accordance with the Contract Documents. The designated City R epresentative shall have the right to approve of any Change Orders prepared by the County that affect the City’s share of the construction cost. The City further agrees that it will participate in the settlement of any claim from the County's contractor for the Project that involve delays attributable to unreasonable delays in approval by the City for plan or specification changes deemed necessary by the County Engineer or staff. The amount of the City’s participation in any such claim shall be commensurate with the percentage of delay directly attributable to City’s actions. Section 4.03. Adjustments and Reconciliation. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect Page | 6 of 11 the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. Prior to final acceptance of the Project, the designated County representative shall provide City with a reconciliation of all costs for the Project and the respective contributions of the Parties for the review and approval of the Parties. Section 4.04. Exclusive Responsibility. All aspects of application for State of Minnesota for State and Federal Funds and the grant thereof by the State, are the exclusive responsibility of the County, including but not limited to the investment, expenditure, and allocation of such funds. It is specifically agreed that any interest on the investment of any such funds is the sole property of the County, to use as the County shall see fit. Section 4.05. Payment to County. The City agrees to reimburse the County for costs incurred, pursuant to Section 4.01. Unless previously deposited as provided herein, the City is responsible to pay these monies to the County within thirty (30) days of being invoiced for costs incurred or services performed. After award by the County to the Contractor on the Project, County shall invoice the City the City’s cost share for the Project to be paid as follows: first invoice upon award to the Contractor at 95% of the estimated City’s MSAS funding cost share plus one-third (1/3) of the estimated City’s local cost share; second invoice on January 1, 2020 for an additional one-third (1/3) of the estimated City’s local cost share; a final invoice for the remainder of the City’s full cost share balance upon final acceptance of the Project by the Parties or January 1, 2021, whichever is later, unless an alternate schedule is mutually agreed upon in writing by the authorized representatives of the Parties. Section 4.06. Payment to City. The County agrees to reimburse the City for costs incurred, pursuant to Section 4.01. The County is responsible to pay these monies to the City within thirty (30) days of being invoiced for costs incurred or services performed. Costs will be invoiced at the completion of each Project phase and upon final acceptance of the Project by the Parties, unless an alternate schedule is mutually agreed upon in writing by the authorized representatives of the Parties. ARTICLE V GENERAL PROVISIONS Section 5.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to City and County, certified mail, return- receipt requested, at the following address: City: Paul Oehme, PE Public Works Director/City Engineer City of Chanhassen 7700 Market Blvd., P.O. Box147 Chanhassen, MN 55317 Page | 7 of 11 County: Lyndon Robjent, PE County Engineer Carver County Public Works 11360 Hwy 212 West, Suite 1 Cologne, MN 55322 Either Party may change its address or authorized representative by written notice delivered to the other Party pursuant to this Section 5.01. Section 5.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 5.03. Survival of Terms, Representations and Warranties. The representations, warranties, covenants, and agreements of the Parties under this Agreement, and the remedies of either Party for the breach of such representations, warranties, covenants, and agreements by the other Party shall survive the execution and termination of this Agreement. The terms of Sections 3.05, 5.14, 5.15, 5.16 and 5.17 shall survive the expiration, termination or withdrawal from this Agreement. Section 5.04. Non-Assignability. Neither the City nor the County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other Party. Such consent shall not be unreasonably withheld. Section 5.05. Alteration. It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all Parties. Section 5.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any Party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 5.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 5.08. Interpretation According to Minnesota Law. The Laws of the State of Minnesota shall apply to this Agreement. Page | 8 of 11 Section 5.09. Final Payment. Before final payment is made to the Contractor, the Contractor shall provide a certificate of compliance from the Commissioner of Revenue certifying that the Contractor and any out-of-state subcontractors have complied with the provisions of Minnesota Statutes, Section 290.92. Section 5.10. Headings. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the Parties as expressed in this Agreement. Section 5.11. Further Actions. The Parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 5.12. Parties in Interest. This Agreement shall be binding upon and inure solely to the benefit of the Parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. Section 5.13. Employees. It is further agreed that any and all full-time employees of County and all other employees of said County engaged in the performance of any work or services required or provided for herein to be performed by the County shall be considered employees of County only and not of City and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of County. It is further agreed that any and all full-time employees of City and all other employees of said City engaged in the performance of any work or services required or provided for herein to be performed by City shall be considered employees of City only and not of County and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of said City employees which so engaged on any of the work or services to be rendered herein shall be the sole obligation and responsibility of City. Section 5.14. Indemnification. The Parties’ total liability under this Agreement shall be governed by Minn. Statutes, Section 471.59, Subd. 1a. Each Party agrees that it will be responsible for the acts or omissions of its officials, agents, and employees, and the results thereof, in carrying out the terms of this Agreement, to the extent authorized by law and shall not be responsible for the acts/omissions of the other Party and the results thereof. For purposes of determining total liability for damages, the participating governmental units are considered to be a single governmental unit, the total liability of which shall not exceed the limits for a single governmental unit as provided in Minn. Statutes, Section Page | 9 of 11 466.04, Subd. 1. Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials, agents, and employees, from any liability, loss, or damages the other Party may suffer or incur as the result of demands, claims, judgments, or cost arising out of or caused by the indemnifying Party’s negligence in the performance of its respective obligations under this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions by statute or common law. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, Subd. la(a); provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Section 5.15. Records – Availability and Access A. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the City agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the City and involve transactions relating to this Agreement. City agrees to maintain these records for a period of six years from the date of termination of this Agreement. B. Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the County agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the County and involve transactions relating to this Agreement. County agrees to maintain these records for a period of six years from the date of termination of this Agreement. Section 5.16. Data Practices. Each Party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. Page | 10 of 11 Section 5.17. Nondiscrimination. During the performance of this Agreement, the City and the County agree to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment right in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. Section 5.18. Default and Withdrawal. Default in this Agreement may occur when a Party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement. Unless the Party’s default is excused by the non-defaulting Party, the non-defaulting Party may, upon written notice to the defaulting Party representative listed herein, cancel this Agreement in its entirety as indicated below. Any Party may withdraw from this Agreement with or without cause by providing thirty (30) days’ prior written notice to the other Parties herein. Only the governing bodies of the Participating Parties have authority to act pursuant to this provision of the Agreement. Each Party to this agreement reserves the right to withdraw from and cancel this agreement within 30 days from the opening of bids for the project in the event either or both Parties consider any or all bids unsatisfactory; the withdrawal from or cancellation of the agreement to be accomplished by either or both Parties within 30 days of opening of bids by serving a written notice thereof upon the other, unless this right is waived by both Parties in writing. Section 5.19. Third Party. This Agreement does not create any rights, claims or benefits inuring to any person that is not a Party hereto nor create or establish any third Party beneficiary. Page | 11 of 11 IN TESTIMONY WHEREOF, The Parties hereto have caused these presents to be executed. City of Chanhassen, Minnesota Mayor Date: Attest: Administrator Date: Approved As To Form: Attorney Date: County of Carver, Minnesota County Board Chair Date: Attest: County Administrator Date: Approved As To Form: County Attorney Date: Project 128637 CSAH 18 From 0.25 W of TH 41 to Galpin BlvdFebruary 15, 2019ESTIMATED PROJECT COST PARTICIAPTIONModified Master Agreement: Cap Escalation/Reduction, County pays for 50% Lyman East R/W (land only), City Share by parcel in each City. (Land Only).  County pays 100% of Parking Lot Mitigation.  County Pays 100% of Lyman West.Rationale: reduce cost burden to cities while keeping to spirit of past agreements. R/W handled similar to recent CIP projects (50% County‐50% City).Remaining Cap = 2,763,290.00$      CSAH 18 East of TH 41CSAH 18 West of TH 41TH 41Project Cost SplitsRoadway Split Up to CapRoadway Split After CapR/W Mitigation (Parking Lot/Wall) R/W Land Splits Roadway SplitsR/W Mitigation (Parking Lot/Wall)R/W Land Splits Roadway SplitsR/W Mitigation (Parking Lot/Wall) R/W Land SplitsChanhassen40.29%45.00%0.00% 2.20% 0.00%0.00% 0.00%0.00% 0.00% 0.00%Chaska19.42%10.00%0.00% 47.80% 0.00%0.00% 0.00%0.00% 0.00% 0.00%Carver County40.29%45.00% 100.00% 50.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%Engineering20.00%of Construction CostEstimated Costs (90% Estimate)ROADWAY R/W*  Mitigation(Parking lot, retaining wall) R/W Land* UTILITIES Engineering(20% of construction) TotalsTH 411,713,967.52$          203,657.00$          689,961.69$          383,524.90$      2,991,111.12$     Lyman (CSAH 18) ‐ WEST OF TH 41744,672.60$             148,934.52$      893,607.12$        Lyman (CSAH 18) ‐ EAST OF TH 414,393,873.32$          439,943.00$          563,742.45$          966,763.26$      6,364,322.03$     Fiber (Carver County)65,981.80$        13,196.36$        79,178.16$           Watermain (Chaska)304,074.54$      60,814.91$        364,889.45$        Totals6,852,513.44$          643,600.00$          1,253,704.14$       370,056.34$      1,573,233.96$   10,693,107.88$   Note:  * Lyman West R/W costs included in TH 41 costsSummary of Cost SharesRoadway R/W*  Mitigation(Parking lot, retaining wall) R/W Land* Utilities Engineering(20% of construction) TotalTotal Project SplitsLyman ‐  Road Construction OnlyConstruction SplitsLyman ‐  R/W (Land)R/W SplitsLyman ‐  Parking Lot MitigationPK Lot SplitsCarver County TH 411,713,967.52$          203,657.00$          689,961.69$          383,524.90$      2,991,111.12$     28.0%Carver County Lyman West744,672.60$             ‐$‐$148,934.52$      893,607.12$        8.4%744,672.60$        100%‐$ 100%‐$ 100%Carver County Lyman East1,847,092.04$          439,943.00$          281,871.23$          457,407.01$      3,026,313.27$     28.3%1,847,092.04$    42%281,871.23$      50.00%439,943.00$      100%Carver County Utilities65,981.80$        13,196.36$        79,178.16$          0.7%Chaska TH 41‐$ ‐$‐$‐$ ‐$0.0%Chaska Lyman West‐$ ‐$‐$‐$ ‐$0.0%‐$ 0%‐$ 0%‐$ 0%Chaska Lyman East699,689.25$             ‐$269,460.51$          139,937.85$      1,109,087.61$     10.4%699,689.25$        16%269,460.51$      48%‐$ 0%Chaska Utilities304,074.54$      60,814.91$        364,889.45$        3.4%Chanhassen TH 41‐$ ‐$‐$‐$ ‐$0.0%Chanhassen Lyman West‐$ ‐$‐$‐$ ‐$0.0%‐$ 0%‐$ 0%‐$ 0%Chanhassen Lyman East1,847,092.04$          ‐$12,410.71$             369,418.41$      2,228,921.16$     20.8%1,847,092.04$    42%12,410.71$        2%‐$ 0%Totals6,852,513.44$          643,600.00$          1,253,704.14$       370,056.34$      1,573,233.96$   10,693,107.88$   100%5,138,545.92$    563,742.45$      439,943.00$      Exhibit A: Figure 2 Highway 41/18 Project Exhibit B – Allocation of Duties Concept and Design Phase Activities County will complete all concept and design phase activities of the Project and procure necessary Concept and Design Phase Professional Services, as generally shown on Exhibit A. It is mutually agreed upon that City staff will need to be involved in giving direct input and direction to County's consultant for the design of City infrastructure improvements. Construction Phase Activities County will complete all construction phase activities of the Project and procure necessary Construction Phase Professional Services, except that City will provide for the construction inspection services for all City watermain and sanitary sewer utilities constructed with the Project, as generally shown on Exhibit A. Highway 41/18 Project Exhibit C – Project Cost Sharing The County, City and Independent School District 112 entered into a “New Master Agreement” on November 6, 2007 which included county highway improvements on CSAH 18 (Lyman Blvd.). Said agreement required the City and County to enter into further joint powers agreements for cost sharing on each section of road. County and City agree to follow the intent of the “New Master Agreement” and to cost share for this Project as follows: Project Costs The County and City agree to cost share Project Costs as follows: 1. The County has secured Local Partnership Project (LPP formerly Cooperative Agreement) funds and Transportation Economic Development (TED) funds through the Minnesota Department of Transportation (MnDOT) for this Project. It is mutually agreed by the Parties that County shall utilize these funding sources as shown in the cost participation table in Exhibit A which represents an estimate of the total costs for the Project and serves as a guide to how these costs will be split by the parties as well as how the LPP and TED funds will be allocated. The LPP and TED funds will be solely used for costs within the Trunk Highway 41 right of way. County further agrees to pay for all Project Costs for the areas generally depicted in Exhibit A shown as TH 41 Roadway, TH 41 Parking Lot Impacts and TH 41 Right of Way that are in excess of the LPP and TED funding. 2. The County agrees to pay for all Project Costs for the area generally depicted in Exhibit A shown as West CSAH 18 Roadway and West CSAH 18 Right of Way. 3. The City agrees to pay for forty-two percent (42%) of the Project Costs for the area generally depicted in Exhibit A shown as East CSAH 18 Roadway. County agrees that the City can maximize its respective use of MSAS funding on CSAH 18 within the corporate limits of the City. 4. The County agrees to pay for all Project Costs for the area generally depicted in Exhibit A shown as East CSAH 18 Parking Lot Impacts. 5. The County and City agree to evenly split right of way acquisition costs for the Project within the corporate limits of the City, as generally depicted in Exhibit A. 6. The City agrees to transfer property or grant easement rights to the County of City owned property needed for the Project at no cost to the County. Concept and Design Phase Professional Services Costs The County and City agree to cost share Concept and Design Phase Professional Services Costs as follows: 1. The County agrees to pay for Concept and Design Phase Professional Services Costs incurred from consultants for the Project. 2. The City agrees to pay County ten percent (10%) of the City’s cost share of the Project Costs for a lump sum reimbursement to the County for Concept and Design Phase Professional Services Costs incurred by County, as depicted in Exhibit A as half of the Engineering (20% of Construction) column.. Construction Phase Professional Services Costs The County and City agree to cost share Construction Phase Professional Services Costs as follows: 1. The County agrees to pay for Construction Phase Professional Services, if any. Other Costs The County and City agree to cost share Other Costs in accordance with the Carver County Cost Participation Policy (Exhibit D) and augmented by the following: 1. The City agrees to pay County ten percent (10%) of the City’s cost share of the Project Costs for a lump sum reimbursement to the County for all County direct and indirect costs of staff and other incidental costs, as depicted in Exhibit A as half of the Engineering (20% of Construction) column. 2. The City agrees to not bill County for direct and indirect internal staff costs for the Project in order to support the City administration and City utility inspection of the Project for City. 2/4/2019 G:\ENG\state-aid\MSA Projected Fund Balance City of Chanhassen, City # 194 Municipal State Aid Construction Fund Account Estimated Yearly Expenditures and Balances Assumes State Aid has sufficient funds to Advance Maximum Advancement $4M Year 2019 2020 2021 2022 2023 2024 2025 Beginning Year Balance $10,276 -$1,566,400 -$2,524,609 -$2,663,982 -$4,684,143 -$3,784,707 -$4,265,282 Allocation (assume 2% adjustment annually $923,324 $941,791 $960,627 $979,839 $999,436 $1,019,425 $1,039,813 Yearly Programmed Expenditure $2,500,000 $1,900,000 $1,100,000 $3,000,000 $100,000 $1,500,000 $2,000,000 Year Ending Balance -$1,566,400 -$2,524,609 -$2,663,982 -$4,684,143 -$3,784,707 -$4,265,282 -$5,225,469 Lake Drive E Minnewashta Pkwy Market Blvd Galpin Blvd.TH 41/82nd St. Signal Bluff Creek Drive Pleasant View Road $700,000 Powers Blvd. Ped Crossing $300,000 $1,200,000 $600,000 $3,000,000 $100,000 $1,500,000 $2,000,000 Lyman Blvd. Galpin to 41 Lake Lucy Road Lake Drive W. & Great Plains $1,500,000 $700,000 $500,000 $900,000 - Closed Bond Fund $100,000- 212 MUSA Assessment Bonds Subtotal $2.5 Million Lyman Signal Imp. On TH 41 Bluff Creek Drive (Pioneer Trail to Flying Cloud Drive) Pleasant View Road (Powers to TH 101)Projects Lake Drive Imp. (Dell to Dakota) Lyman Blvd west of Galpin Blvd. Powers Blvd. Ped Crossing Galpin Blvd. (TH 5 to north City limits) Market Blvd. Imp. (78th to TH 5) Lake Drive E ( Dakota to Great Plains) Great Plains south of TH 5 Minnewashta Pkwy (TH 7 to south City limits), Lake Lucy TH 41 to Galpin Blvd. Project 128637 CSAH 18 From 0.25 W of TH 41 to Galpin Blvd December 26, 2018 ESTIMATED PROJECT COST PARTICIAPTION Modified Master Agreement: Cap Escalation/Reduction, County pays for 50% Lyman East R/W (land only), City Share by parcel in each City. (Land Only). County pays 100% of Parking Lot Mitigation. County Pays 100% of Lyman West. Rationale: reduce cost burden to cities while keeping to spirit of past agreements. R/W handled similar to recent CIP projects (50% County-50% City). Remaining Cap = 2,763,290.00$ CSAH 18 East of TH 41 CSAH 18 West of TH 41 TH 41 Project Cost Splits Roadway Split Up to Cap Roadway Split After Cap R/W Mitigation (Parking Lot/Wall) R/W Land Splits Roadway Splits R/W Mitigation (Parking Lot/Wall) R/W Land Splits Roadway Splits R/W Mitigation (Parking Lot/Wall) R/W Land Splits Chanhassen 40.29% 45.00% 0.00% 2.20% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Chaska 19.42% 10.00% 0.00% 47.80% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Carver County 40.29%45.00%100.00%50.00%100.00%100.00%100.00%100.00%100.00%100.00% Engineering 20.00%of Construction Cost Estimated Costs (90% Estimate) ROADWAY R/W* Mitigation (Parking lot, retaining wall) R/W Land* UTILITIES Engineering (20% of construction) Totals TH 41 1,713,967.52$ 203,657.00$ 714,606.69$ 383,524.90$ 3,015,756.12$ Lyman (CSAH 18) - WEST OF TH 41 744,672.60$ 148,934.52$ 893,607.12$ Lyman (CSAH 18) - EAST OF TH 41 4,393,873.32$ 439,943.00$ 563,742.45$ 966,763.26$ 6,364,322.03$ Fiber (Carver County) 65,981.80$ 13,196.36$ 79,178.16$ Watermain (Chaska)304,074.54$ 60,814.91$ 364,889.45$ Totals 6,852,513.44$ 643,600.00$ 1,278,349.14$ 370,056.34$ 1,573,233.96$ 10,717,752.88$ Note: * See Separate Sheet. Lyman West R/W costs included in TH 41 costs Summary of Cost Shares Roadway R/W* Mitigation (Parking lot, retaining wall) R/W Land* Utilities Engineering (20% of construction) Total Total Project Splits Lyman - Road Construction Only Construction Splits Lyman - R/W (Land)R/W Splits Lyman - Parking Lot Mitigation PK Lot Splits Carver County TH 41 1,713,967.52$ 203,657.00$ 714,606.69$ 383,524.90$ 3,015,756.12$ 28.1% Carver County Lyman West 744,672.60$ -$ -$ 148,934.52$ 893,607.12$ 8.3% 744,672.60$ 100%-$ 100%-$ 100% Carver County Lyman East 1,847,092.04$ 439,943.00$ 281,871.23$ 457,407.01$ 3,026,313.27$ 28.2% 1,847,092.04$ 42%281,871.23$ 50.00%439,943.00$ 100% Carver County Utilities 65,981.80$ 13,196.36$ 79,178.16$ 0.7% Chaska TH 41 -$ -$ -$ -$ -$ 0.0% Chaska Lyman West -$ -$ -$ -$ -$ 0.0% -$ 0%-$ 0%-$ 0% Chaska Lyman East 699,689.25$ -$ 269,460.51$ 139,937.85$ 1,109,087.61$ 10.3% 699,689.25$ 16%269,460.51$ 48%-$ 0% Chaska Utilities 304,074.54$ 60,814.91$ 364,889.45$ 3.4% Chanhassen TH 41 -$ -$ -$ -$ -$ 0.0% Chanhassen Lyman West -$ -$ -$ -$ -$ 0.0% -$ 0%-$ 0%-$ 0% Chanhassen Lyman East 1,847,092.04$ -$ 12,410.71$ 369,418.41$ 2,228,921.16$ 20.8%1,847,092.04$ 42%12,410.71$ 2%-$ 0% Totals 6,852,513.44$ 643,600.00$ 1,278,349.14$ 370,056.34$ 1,573,233.96$ 10,717,752.88$ 100% 5,138,545.92$ 563,742.45$ 439,943.00$ Funding Sources Roadway R/W* Mitigation (Parking lot, retaining wall) R/W Land* Utilities Engineering (20% of construction) Total Total Project Splits TH41 1,713,967.52$ 203,657.00$ 714,606.69$ -$ 383,524.90$ 3,015,756.12$ COOP (LPP) (710,000.00)$ (710,000.00)$ 24% TED (1,003,967.52)$ (153,238.98)$ (342,793.50)$ (1,500,000.00)$ 50% Carver County Sales Tax -$ 203,657.00$ 561,367.72$ -$ 40,731.40$ 805,756.12$ 27% Lyman East (CSAH 18)4,393,873.32$ 439,943.00$ 563,742.45$ 370,056.34$ 1,040,774.53$ 6,808,389.64$ Lyman East Carver County CSAH 1,847,092.04$ 439,943.00$ 281,871.23$ -$ 457,407.01$ 3,026,313.27$ 44.4% Carver County Sales Tax 65,981.80$ 13,196.36$ 79,178.16$ 1.2% Chaska MSAS 699,689.25$ -$ 269,460.51$ -$ 139,937.85$ 1,109,087.61$ 16.3% Chaska Local -$ -$ -$ 304,074.54$ 60,814.91$ 364,889.45$ 5.4% Chanhassen MSAS 914,866.02$ -$ 12,410.71$ -$ 228,716.51$ 1,155,993.24$ 17.0% Chanhassen Local 932,226.02$ -$ -$ -$ 140,701.90$ 1,072,927.92$ 15.8% Lyman West (CSAH 18)744,672.60$ -$ -$ -$ 148,934.52$ 893,607.12$ Carver County CSAH 744,672.60$ -$ -$ -$ 148,934.52$ 893,607.12$ 100% City can claim MSAS for all eligible work within City Limits and upto 25% of construction cost for engineering $ 1,473,977.06 $ 2,228,921.16 $ 3,105,491.43 Carver County Chaska Chanhassen 3 LINES 2 LINESTV TV ABANDONEDABANDONED1 2" 4" STEEL4" STEEL4" STEEL12" STEEL4" STEEL3" STEEL2" STEEL2" STEEL3" STEEL 4" POLY8" PVC8" PVC10" PVC10" PVC 12" RCP 12" RCP 12" RCP 12" RCP8" PVC 8" PVCABANDONEDWT T T TTVTVT T TVTTT16" WM 12" WM16" WM12" WM 12" WM12" WM1 2" WMHH HH HH S TMS T T S T T T T TTTT TV T E E T T S T S S T T T DIDIDI PETRO DI P E C.O. DI DIE 4.0%4.0% GRADE PROFILE 2.0% THRU 2.0% GRADE PROFILE BLVD 10.0' BLVDTHRU 2.0% THRU VAR (1:4) (OR FLATTER) B424 C&G 16.0' B424 C&G B424 C&G DESIGN SPEED = 55 MPH B424 C&G 10.0' TRAIL 2.0' 2.0% EX. R/W EX. R/W 4.0' MEDIAN 2.0% 16.0' THRU 14.0' LC 14.0' DESIGN SPEED = 55 MPH EX. R/WEX. R/W 4.0% GRADE PROFILE 2.0% THRU 2.0% GRADE PROFILE BLVD 10.0' THRU 2.0% THRU VAR (1:4) (OR FLATTER) B424 C&G 16.0' B424 C&G B424 C&G B424 C&G 4.0' MEDIAN 2.0% 16.0' THRU 14.0'14.0' LC 6.0' 4.0% BLVD VAR (1:4) (OR FLATTER) 10.0' TRAIL 2.0' 2.0% 6.0'1:3DITCH 4.0'-8.0'1:3DITCH 4.0'-8.0' (OR FLATTER) VAR (1:4) SOUTH OF LYMAN BLVD (CSAH 18) HAZELTINE BLVD (TH 41) NORTH OF LYMAN BLVD (CSAH 18) HAZELTINE BLVD (TH 41) HAZELTINE BLVD HAZELTINE BLVD051015 02 20 25 30 35 40 45 55 60 65 1 0 1 5 2 0 2 5 30 35 40 45 50 55 60 6 5 70 45 50 55 60 6570 75 5 10 86 2000100 scale in feet SUBJECT TO CHANGE 8/1/2017 PRELIMINARY LEGEND WETLANDS (TOE OF SLOPE) PRELIMINARY CONSTRUCTION LIMITS RAISED MEDIANS & CURBS PAVED SHOULDERS PROPOSED PONDING LOCATION PAVED ROADWAY EXISTING RIGHT OF WAY PROPOSED RIGHT OF WAY BITUMINOUS TRAILS & BIKEWAYS CONCRETE TRUCK APRON PROPOSED TEMPORARY EASEMENT LANDSCAPE MEDIAN PROPOSED PERMANENT EASEMENT MILL AND OVERLAY ROADWAY EXISTING TRAFFIC SIGNAL TRAFFIC FLOW ARROW PEAVEY RDN JONATHAN BLVD NOREX DRGALPIN CT GALPI N BLVDSTONE CREEK DR YEAR 2040 313A , 982P671A, 687P556A , 478P 982A, 730P981A, 384P702A, 860P373A, 664P 466A, 969P717A, 418P 718A, 764P329A, 886P 627A, 909PYEAR 2040 434A , 749P42A, 100P981A , 384P 77A, 348P792A, 498P200A, 59P313A, 982P 229A, 42P917A, 387P 202A, 237P436A, 927P 165A, 45PPEAVEY RDYEAR 2040 504A , 720P105A, 194P792A , 498P 771A, 601P196A, 62P434A, 749P 862A, 613P 399A, 670P 70A, 115P91A, 12P2040 FORECAST GALPIN BLVD0A, 0P 604A, 496P 167A, 105P 0A, 0P 435A, 552P 200A, 245P 0A, 0P0A, 0P0A, 0P69A, 168P0A, 0P390A, 210PLYMAN BLVD LYMAN BLVD PEAVEY RDNOREX DRLYMAN BLVD DRIVEWAYVOLUME CIRCULATORY AM/PM VOLUME CIRCULATORY AM/PM VOLUME CIRCULATORY AM/PM TRAFFIC VOLUMES LYMAN BLVD (CSAH 18) 5,200 AADT 2012 /11,100 AADT 2040 TRAFFIC VOLUMES LYMAN BLVD (CSAH 18) 1,150 AADT 2012 /9,000 AADT 2040 HAZELTINE BLVD (TH 41)HAZELTINE BLVD (TH 41)TC&W RAILWAYCITY OF CHASKACITY OF CHANHASSENCITY OF CHASKA CITY OF CHANHASSEN 14' 14' L Y MA N B L V D ( C S A H 1 8)LYMAN BLVD (CSAH 1 8)PEAVEY RDBOU LD E R RD EX. 1 4' RT TURNEX. 1 4' L T TURNEX. 1 2' THRUEX. 1 2' THRUEX. 1 2' THRUEX. 1 4' THRUEX. 12'EX. 12'EX. 14'EX. 14'SHLDTHRUTHRU/LT TURNRT TURNEX 24' THRUEX 14' LT TURNEX 14' THRU/RT TURNE X . 14' T H R U E X . 12' T H R U E X . 12' T H R U E X . 12' T H R U 14' X 300' 14' X 300' L T T U R N R T T U R N 12' THRU 12' THRU 14' THRU 12' THRU 10' TRAIL 1:40 4' SHLD EX 4' SHLD E X 4' S HL D 4' SHLD 1:15 1:40 1 :15 1:3010' TRAIL 3 8'REX. 17' THRUEX. 20' THRU12' THRU12' THRU 8' SHLD 8' SHLD CITY OF CHANHASSEN CARVER COUNTY CARVER COUNTY CITY OF CHASKA CITY OF CHASKA CITY OF CHASKA { NOREX DR { PEAVY RD { HAZELTINE BLVD 24'24'24'24' 1:30 1:30 1:40 4' SHLD 12' 8' SHLD 12' THRU 12' THRU 12' THRU 10' TRAIL 8' SHLD 8' SHLD18' THRU18' THRUEX. 18' THRUEX. 18' THRU28'R 36'R 33'R 33'R 25'25'NORPA KCURT '8NORPA KCURT '3 1 NORPA KCURT '31 18' 16'24'24'18' 16'EX. 20' THRUEX. 20' THRU20'20'14' THRU 12' THRU 12' THRU/LT TURN 12' THRU/RT TURN 4'R 8'R 8'R 8'R 14' RT TURN 14' THRU/LT TURN 14' THRU 14' THRU 17' 17'17'17'55'R 45'R 44'R 1 1' THRU1 1' THRU1 6' LT TURN1 1' THRU1 6' LT TURN1 1' THRU10' TRAIL 10' TRAIL 6' 6' 6' 6'6' 6' 10' TRAIL 6' 6 '12' RT TURN16' THRU/LT TURN16' THRU12' THRUTRAFFIC VOLUMES HAZELTINE BLVD (TH41) 15,700 AADT 2012 /18,200 AADT 2040 TRAFFIC VOLUMES HAZELTINE BLVD (TH 41) 12,700 AADT 2012 /16,400 AADT 2040 HAZELTINE BLVDTH 41CSAH 18 CSAH 18 CSAH 18 LYMAN BLVD CSAH 1812' THRU12' THRU12'12' SHLD10' SHLD10' SHLD10' SHLD1:301:501:10EX 12' SHLDEX 12' THRUEX 12' MEDIANEX 12' THRUEX 2' SHLDEX 12' SHLDEX 12' THRUEX 12' THRUEX 2' SHLD12' THRU12' THRU12' SHLD10' SHLD10' SHLD12' THRU12' THRU14' RT TURN16' THRU/LT TURN16' THRU14' THRU12' SHLD10' SHLD1:501:101:101:501:37.21:1010' TRAIL43'R 43'R 6. 7' SHLD6. 7' SHLD4 4'SPEEDLIMITXXEXISTINGSPEED LIMIT 50 EXISTING SPEED LIMIT40EXISTINGSPEEDLIMIT45EXISTING SPEEDLIMIT40EXISTINGSPEEDLIMIT45EXISTINGSPEED LIMIT 50 EXISTING SPEEDLIMIT50EXISTINGSPEEDLIMIT50EXISTINGSPEEDLIMITXXEXISTINGB24 C&G B24 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B612 C&G B612 C&G B612 C&G B612 C&G B612 C&G B424 C&GB424 C&G B424 C&G B418 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G B424 C&G MNDOT STD PLATE 7113 MNDOT STD PLATE 7113 RETAINING WALL RETAINING WALL24'26'RETAINING WALL { E.B. C.S.A.H 18 { N.B. T.H. 41 B612 C&G { E.B. C.S.A.H. 18 { E.B. C.S.A.H. 18 { W.B. C.S.A.H. 18 { W.B. C.S.A.H. 18 { S.B. T.H. 41 (60 MPH) e = NC 0°30' C (30 MPH) e = NC 300.00'R (30 MPH) e = NC 300.00'R (30 MPH) e = NC 300.00'R (20 MPH) e = NC 150.00'R (20 MPH) e = NC 150.00'R (20 MPH) e = NC 150.00'R (30 MPH) e = NC 300.00'R (20 MPH) e = NC 150.00'R (20 MPH) e = NC 150.00'R (20 MPH) e = NC 150.00'R (30 MPH) e = NC 300.00'R (30 MPH) e = NC 300.00'R (20 MPH) e = NC 150.00'R (30 MPH) e = NC 300.00'R (20 MPH) e = NC 120.00'R (30 MPH) e = NC 300.00'R (30 MPH) e = NC 1000.00'R (20 MPH) e = RC 250.00'R (30 MPH) e = NC 800.00'R (30 MPH) e = NC 800.00'R (30 MPH) e = NC 3005.00'R (30 MPH) e = NC 3000.00'R (25 MPH) e = NC 240.00'R (30 MPH) e = NC 700.00'R (30 MPH) e = NC 692.00'R (30 MPH) e = NC 500.00'R (30 MPH) e = NC 500.00'R (30 MPH) e = NC 2230.00'R (30 MPH) e = NC 943.00'R (30 MPH) e = NC 951.00'R (40 MPH) e = 0.034 1932.00'R (40 MPH) e = 0.034 1924.00'R (30 MPH) e = NC 1005.00'R4'4'1 0' TRAI L10'DESIGN SPEED = 40 MPH 2.0% GRADE PROFILE MEDIAN THRU 14.0'14.0' B624 C&G (MOD.) D424 C&G D424 C&G (MOD.) B624 C&G LC BLVD 4.0% EX. R/W EX. R/W 2.0% 6.0'10.0' TRAIL BLVD 2.0' 6.0' 4.0' GRADE PROFILE 2.0% THRU 14.0' THRU 14.0' THRU 2.0% 1.5%2.0% 1:4 1:4 1:4LYMAN BLVD WEST OF HAZELTINE BLVD (TH 41) LYMAN BLVD (CSAH 18) EXISTING BENTLEY LOT EXISTING JONACO LOT DESIGN SPEED = 40 MPH EX. R/W EX. R/W 2.0% GRADE PROFILE MEDIAN THRU 14.0'14.0' B624 C&G (MOD.) D424 C&G D424 C&G (MOD.) B624 C&G 2.0% VAR.10.0' TRAIL BLVD 6.0' 4.0' GRADE PROFILE 2.0% THRU 14.0' THRU 14.0' THRU 2.0% VAR. LCLC B624 C&G THRU 12.0' 2.0% BLVD 4.0%2.0% B624 C&G GRADE PROFILE THRU 12.0'10.0' TRAIL BLVD LC DESIGN SPEED = 40 MPH EX. R/W EX. R/W 6.0'6.0' SHLD 8.0' SHLD 8.0' 2.0%2.0% 3.0' 2.0%1.5%2.0%4.0% BLVD 6.0' 1:3or 1:4 1.5% 5.0'1:31:3 DITCH 2.0%2.0%1:31:3 DITCH 4.0'-8.0'4.0'-8.0' LYMAN BLVD LYMAN BLVD BETWEEN HAZELTINE BLVD (TH 41) & PEAVEY RD LYMAN BLVD (CSAH 18) & EAST OF NOREX DR BETWEEN PEAVEY RD & NOREX DR LYMAN BLVD (CSAH 18) B624 C&G 3.0% 14.0' RT. TURN 12.0' THRULT. TURN 14.0'12.0' THRU 2.0%3.0% 6.0' MEDIAN 16.0' THRU 14.0' THRU D424 C&G (MOD.) D424 C&G (MOD.) B624 C&G 2.0% E.B. LYMAN BLVDLCLCW.B. LYMAN BLVD 48.0' DESIGN SPEED = 45 MPH 2.0%2.0% GRADE PROFILE GRADE PROFILE EX. R/W EX. R/W 10.0' TRAIL BLVD 6.0' 1.5% 5.0' 2.0%2.0%1:31:3 DITCH BLVD 4.0% 6.0'1:31:3 DITCH 4.0'-8.0'4.0'-8.0' WEST OF GALPIN BLVD LYMAN BLVD (CSAH 18) 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 25, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: RESOLUTION FOR MUNICIPAL STATE AID FUNDS ADVANCE FOR CITY PROJECT 12-02: LYMAN BOULEVARD IMPROVEMENTS PROJECT WHEREAS, the Municipality of Chanhassen is planning to implement a Municipal State Aid Street Project in 2019 in partnership with Carver County which will require State Aid funds in excess of those available in its State Construction Account; and WHEREAS, said Municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account; and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of February 19, 2019 $1,163,372.34 Less estimated disbursements: Project #194-020-013 $1,500,000.00 Project #194-110-005/194-128-001 $700,000.00 Other – City Project No. PW31A $300,000.00 Advance Amount (amount in excess of acct. balance) $ 1,336,627.66 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statues 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b; and WHEREAS, the Municipality acknowledges advance funds are released on a first-come- first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, BE IT RESOLVED that the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the Municipality of Chanhassen in an amount up to $1,566,400. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality of future year allocations until fully repaid. Passed and adopted by the Chanhassen City Council this 25th day of February, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Resolution 2019­XX: Approve Bid for Water Tower No. 3 Rehabilitation Project Section CONSENT AGENDA Item No: D.6. Prepared By George Bender, Assistant City Engineer File No: Project No. PW158E PROPOSED MOTION “The City Council accepts the bids for rehabilitating Water Tower No. 3 located at 2999 Water Tower Place, Project No. PW158E, and awards a contract to Osseo Construction Co., LLC, in the amount of $1,297,590, which includes Bid Alternates No. 1 and 2." Approval requires a Simple Majority Vote of members present. SUMMARY On August 31, 2018, the Engineering Department prepared and released a request for proposals (RFP) to rehabilitate Water Tower No. 3. On September 14, 2018, the Engineering Department received two proposals from consultants for design and construction services to prepare a reconditioning project for Water Tower No. 3. On September 24, 2018, the City Council awarded a professional services contract to Badger State Inspection for design and construction services for reconditioning Water Tower No. 3. On January 14, 2019, the City Council approved the plans and specifications and authorized advertising for bids for the Water Tower No. 3 Rehabilitation project. On February 14, 2019, bids were opened and read aloud at City Hall.  The apparent low bidder was Osseo Construction Co., LLC. BACKGROUND Water Tower No. 3 is located at 2999 Water Tower Place. It is a steel hydropillar tower which was constructed in 1999. The storage capacity of the water tower is 1,500,000 gallons. The interior and exterior coatings on the tower are original. The coatings are presently 20 years old and have exceeded their design life. The water storage compartment of the tower is exhibiting flash rusting and the column has many rust spots. The Utility and Engineering departments commissioned an inspection of the water tower by a specialty consultant including preparation of a report to identify the current condition and make a recommendation for improvements. A copy of the report is available in the Engineering department. Minor structural improvements are recommended to be made to the structure in addition to a complete re­coating of the interior and exterior steel surfaces. CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectResolution 2019­XX: Approve Bid for Water Tower No. 3 Rehabilitation ProjectSectionCONSENT AGENDA Item No: D.6.Prepared By George Bender, Assistant City Engineer File No: Project No. PW158EPROPOSED MOTION“The City Council accepts the bids for rehabilitating Water Tower No. 3 located at 2999 Water Tower Place,Project No. PW158E, and awards a contract to Osseo Construction Co., LLC, in the amount of $1,297,590,which includes Bid Alternates No. 1 and 2."Approval requires a Simple Majority Vote of members present.SUMMARYOn August 31, 2018, the Engineering Department prepared and released a request for proposals (RFP) to rehabilitateWater Tower No. 3.On September 14, 2018, the Engineering Department received two proposals from consultants for design andconstruction services to prepare a reconditioning project for Water Tower No. 3.On September 24, 2018, the City Council awarded a professional services contract to Badger State Inspection fordesign and construction services for reconditioning Water Tower No. 3.On January 14, 2019, the City Council approved the plans and specifications and authorized advertising for bids forthe Water Tower No. 3 Rehabilitation project.On February 14, 2019, bids were opened and read aloud at City Hall.  The apparent low bidder was OsseoConstruction Co., LLC.BACKGROUNDWater Tower No. 3 is located at 2999 Water Tower Place. It is a steel hydropillar tower which was constructed in1999. The storage capacity of the water tower is 1,500,000 gallons. The interior and exterior coatings on the towerare original. The coatings are presently 20 years old and have exceeded their design life. The water storagecompartment of the tower is exhibiting flash rusting and the column has many rust spots. The Utility and Engineeringdepartments commissioned an inspection of the water tower by a specialty consultant including preparation of a reportto identify the current condition and make a recommendation for improvements. A copy of the report is available in the Engineering department. Minor structural improvements are recommended to be made to the structure in addition to a complete re­coating of the interior and exterior steel surfaces. DISCUSSION Project Funding The maintenance project has been planned for through the Capital Improvement Program (CIP).  The project was budgeted for $2,000,000 to be funded through the water utility fund.  The CIP sheet is attached. Bids A bid opening was held for the referenced project on February 14, 2019 at 10:00 a.m.  Three bids were received.  A summary of the bid results are detailed in the table below. Bidder Bid Amount Bid Alternate 1 Bid Alternate 2 Osseo Construction Co., LLC $1,284,590 $5,000 $8,000 Classic Protective Coatings, Inc.$1,487,970 $45,000 $22,350 TMI Coatings, Inc.$1,957,872 $20,500 $24,000 The Engineer's Estimate for this project was $1,521,600 without the cost of the alternatives. The bids were tabulated and checked for errors.  Osseo Construction Co., LLC was the low bidder.  The company is located in Osseo, Minnesota.  Osseo Construction has not worked in the City of Chanhassen previously, but they are currently working on the Hidden Ponds park water tower rehabilitation project in Eden Prairie which is just north of TH 5 at Dell Road.  The city's project consultant for engineering and inspection services also worked on this project.  Reference checks have been completed.  Osseo Construction met the bidder qualification requirements that were included in the contract documents and they attended the mandatory pre­bid meeting that was hosted by the city. Two bid alternates were included in the contract documents to be bid.  Bid Alternate 1 was to extend the standard two­year warranty included in the contract an additional three years to be a five­year warranty period associated with the project.  Bid Alternate 2 was to replace the existing steel overhead garage door and frame installed in the base of the column with a new aluminum, insulated garage door and stainless steel frame.  The garage door size is 14 feet wide by 12 feet tall.  The cost associated with both alternates represents a good value to the city. Staff recommends Bid Alternate 1 and Bid Alternate 2 be accepted. A letter from the city's project consultant recommending the project be awarded to Osseo Construction, including both alternates, has been attached to the staff report. Cellular Coordination There are several existing cellular and communication installations on top of the existing water tower.  The installations belong to Sprint, Nexterra, Carver County Sheriff's Office, and the city.  These installations are being coordinated to be removed to facilitate the reconditioning of the water tower.  Temporary poles will be installed at the site to allow the equipment to be relocated and maintain functionality during the construction duration.  The equipment will be re­ installed on top of the tower after the reconditioning process has been completed.  In addition, a new provider (Verizon) is coming on to the tower which will provide additional revenue for the city.  Verizon's plan included a new hand railing in the construction drawings.  The new hand railing has a significantly larger radius than the existing hand railing which will allow for more available space for future usage. Schedule Antenna Removal and Relocation        April/May 2019 Construction Start June 3, 2019  Construction Substantial Completion          September 20, 2019  Construction Final Completion October 15, 2019 CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectResolution 2019­XX: Approve Bid for Water Tower No. 3 Rehabilitation ProjectSectionCONSENT AGENDA Item No: D.6.Prepared By George Bender, Assistant City Engineer File No: Project No. PW158EPROPOSED MOTION“The City Council accepts the bids for rehabilitating Water Tower No. 3 located at 2999 Water Tower Place,Project No. PW158E, and awards a contract to Osseo Construction Co., LLC, in the amount of $1,297,590,which includes Bid Alternates No. 1 and 2."Approval requires a Simple Majority Vote of members present.SUMMARYOn August 31, 2018, the Engineering Department prepared and released a request for proposals (RFP) to rehabilitateWater Tower No. 3.On September 14, 2018, the Engineering Department received two proposals from consultants for design andconstruction services to prepare a reconditioning project for Water Tower No. 3.On September 24, 2018, the City Council awarded a professional services contract to Badger State Inspection fordesign and construction services for reconditioning Water Tower No. 3.On January 14, 2019, the City Council approved the plans and specifications and authorized advertising for bids forthe Water Tower No. 3 Rehabilitation project.On February 14, 2019, bids were opened and read aloud at City Hall.  The apparent low bidder was OsseoConstruction Co., LLC.BACKGROUNDWater Tower No. 3 is located at 2999 Water Tower Place. It is a steel hydropillar tower which was constructed in1999. The storage capacity of the water tower is 1,500,000 gallons. The interior and exterior coatings on the towerare original. The coatings are presently 20 years old and have exceeded their design life. The water storagecompartment of the tower is exhibiting flash rusting and the column has many rust spots. The Utility and Engineeringdepartments commissioned an inspection of the water tower by a specialty consultant including preparation of a reportto identify the current condition and make a recommendation for improvements. A copy of the report is available in theEngineering department. Minor structural improvements are recommended to be made to the structure in addition to acomplete re­coating of the interior and exterior steel surfaces.DISCUSSIONProject FundingThe maintenance project has been planned for through the Capital Improvement Program (CIP).  The project wasbudgeted for $2,000,000 to be funded through the water utility fund.  The CIP sheet is attached.BidsA bid opening was held for the referenced project on February 14, 2019 at 10:00 a.m.  Three bids were received.  Asummary of the bid results are detailed in the table below.Bidder Bid Amount Bid Alternate 1 Bid Alternate 2Osseo Construction Co., LLC $1,284,590 $5,000 $8,000Classic Protective Coatings, Inc.$1,487,970 $45,000 $22,350TMI Coatings, Inc.$1,957,872 $20,500 $24,000The Engineer's Estimate for this project was $1,521,600 without the cost of the alternatives.The bids were tabulated and checked for errors.  Osseo Construction Co., LLC was the low bidder.  The company islocated in Osseo, Minnesota.  Osseo Construction has not worked in the City of Chanhassen previously, but they arecurrently working on the Hidden Ponds park water tower rehabilitation project in Eden Prairie which is just north ofTH 5 at Dell Road.  The city's project consultant for engineering and inspection services also worked on thisproject.  Reference checks have been completed.  Osseo Construction met the bidder qualification requirements thatwere included in the contract documents and they attended the mandatory pre­bid meeting that was hosted by the city.Two bid alternates were included in the contract documents to be bid.  Bid Alternate 1 was to extend the standardtwo­year warranty included in the contract an additional three years to be a five­year warranty period associated withthe project.  Bid Alternate 2 was to replace the existing steel overhead garage door and frame installed in the base ofthe column with a new aluminum, insulated garage door and stainless steel frame.  The garage door size is 14 feet wideby 12 feet tall.  The cost associated with both alternates represents a good value to the city. Staff recommends BidAlternate 1 and Bid Alternate 2 be accepted.A letter from the city's project consultant recommending the project be awarded to Osseo Construction, includingboth alternates, has been attached to the staff report.Cellular CoordinationThere are several existing cellular and communication installations on top of the existing water tower.  The installationsbelong to Sprint, Nexterra, Carver County Sheriff's Office, and the city.  These installations are being coordinated tobe removed to facilitate the reconditioning of the water tower.  Temporary poles will be installed at the site to allow theequipment to be relocated and maintain functionality during the construction duration.  The equipment will be re­installed on top of the tower after the reconditioning process has been completed.  In addition, a new provider(Verizon) is coming on to the tower which will provide additional revenue for the city.  Verizon's plan included a newhand railing in the construction drawings.  The new hand railing has a significantly larger radius than the existing handrailing which will allow for more available space for future usage.ScheduleAntenna Removal and Relocation        April/May 2019Construction Start June 3, 2019  Construction Substantial Completion          September 20, 2019  Construction Final Completion October 15, 2019 ATTACHMENTS: Resolution Recommendation Letter Bid Tabulation CIP Sheet 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 25, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE WATER TOWER NO. 3 REHABILITATION PROJECT PROJECT NO. PW158E WHEREAS, pursuant to an advertisement for bids for the Water Tower No. 3 Rehabilitation Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Bid Amount Bid Alt 1 Bid Alt 2 Osseo Construction Co., LLC $1,284,590 $5,000 $8,000 Classic Protective Coatings, Inc. $1,487,970 $45,000 $22,350 TMI Coatings, Inc. $1,957,872 $20,500 $24,000 WHEREAS, Osseo Construction Co., LLC is the lowest responsible bidder with a total bid in the amount of $$1,297,590 which includes Bid Alternates No. 1 and 2; NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Osseo Construction Co., LLC in the name of the City of Chanhassen for the Water Tower No. 3 Rehabilitation Project No. PW158E according to the plans and specifications therefore approved by the City Council and on file in the office of the city clerk, for the total bid specified above including Bid Alternates No. 1 and 2. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted by the Chanhassen City Council this 25th day of February, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT BADGER STATE INSPECTION, LLC Water Tower Inspection Evaluations, Specifications, Reconditioning and Antenna Services P.0. Box 157 Osseo, WI 54758 715-533-8686 February 15, 2019 Mr. George Bender By: Email Assistant City Engineer 7700 Market Boulevard Chanhassen, MN 55317 Re: Reconditioning and Painting Project for the 1,500,000 Gallon Hydropillar (Tower 3) Water Tower in the City of Chanhassen, Minnesota Bid Evaluation Dear Mr. Bender: The bid opening for the above referenced project was held on February 14, 2019 at 10:00 a.m. The following Three (3) bids were received as follows: BIDDER TOTAL BID AMOUNT Classic Protective Coatings 1,487,970 TMI Coatings, Inc. 1,957,872 Osseo Construction Co. LLC 1,284,590 The Engineer’s cost estimate for this project was: $1,521,600 Badger State Inspection (BSI) recommends that Osseo Construction Co LLC., be awarded the contract for the Reconditioning and Painting of the 1,500,000 Tower 3 Water Tower, for the Bid of $1,284,590. BSI is also recommending the City accept Bid option No. 1 for $5,000 for the extended warranty (3 additional years) and Bid option No.2 for $8,000 for the replacement of the overhead door. This would bring the total adjusted bid to $1,297,590. I called Mr. Popple of Osseo Construction Co. and asked them if their Total Bid amounts was correct and he said that his bid was correct. We have reviewed the qualifications supplied by Osseo Construction Co. and have contacted several of their References. BSI finds Osseo Construction Co. meets the requirements of the Project Specifications. It is our understanding the Notice of Award and the Contract Documents will be sent to the Contractor you select by the City. If you have any questions regarding BSI's recommendation please call me at 715/ 533-8686. Sincerely, BADGER STATE INSPECTION, LLC Kelly C. Mulhern, Owner, Certified NACE International Coatings Inspector No. 1692 AWS CWI Certification 95041101 City of ChanhassenNo. Item Units Qty Unit Price Total Price Unit Price Total Price Unit Price Total PriceWATER TOWER NO. 3 REHABILITATION1Seal weld the joint between roof plate drywell tube, vent and manwaysLF 45 150.00 $6,750.00 $65.00 $2,925.00 $120.00 $5,400.002Seal weld the unwelded butt joint seam of the dollar plateLF 15 150.00 $2,250.00 $65.00 $975.00 $120.00 $1,800.003Remove painter’s coupling and bowl tabs, seal weld cover plate over roof openingsLS 1 2,000.00 $2,000.00 $1,450.00 $1,450.00 $1,700.00 $1,700.004Seal weld roof structural members to center compression ringLF 30 150.00 $4,500.00 $85.00 $2,550.00 $175.00 $5,250.005 Caulk roof rafters and overlapped roof plate seams LF 5520 2.00 $11,040.00 $2.50 $13,800.00 $5.00 $27,600.006 Seal weld interior seams around roof patch plates LF 20 150.00 $3,000.00 $65.00 $1,300.00 $120.00 $2,400.007 Caulk seams on the underside of crow's nest LS 1 1,000.00 $1,000.00 $950.00 $950.00 $450.00 $450.008 Caulk joint of roof plates to rim angle LF 271 2.00 $542.00 $3.00 $813.00 $6.00 $1,626.009Seal weld all unwelded seams and attachment bracket on the underside Weir boxLS 1 250.00 $250.00 $3,250.00 $3,250.00 $3,400.00 $3,400.0010 Replace interior wet ladder LF 24 100.00 $2,400.00 $95.00 $2,280.00$204.00 $4,896.0011 Remove the Kasco Mixers and hardware LS 1 2,500.00 $2,500.00 $950.00 $950.00 $3,400.00 $3,400.0012Remove existing bowl drain and install new drain assemblyLS 1 2,500.00 $2,500.00 $6,700.00 $6,700.00 $5,200.00 $5,200.0013Remove and salvage the submerged CP system hardware from interior wet areaLS 1 2,000.00 $2,000.00 $3,900.00 $3,900.00 $850.00 $850.00BID TABULATIONWSB Project No. 013144-000Date: Thursday, February 14, 2019BSI Project No. WI 1406CLIENTDenotes Corrected FigurePROJECTWATER TOWER NO. 3 REHABILITATIONBID SUBMITTAL TIME:City Project No. PW158eTime: 10:00 AMTMI COATINGS, INC.OSSEO CONSTRUCTION COMPANYCLASSIC PROTECTIVE COATINGS, INCPage 1K:\013144-000\Admin\Construction Admin\013144-000 Bid Tabulations 021419 No. Item Units Qty Unit Price Total Price Unit Price Total Price Unit Price Total PriceTMI COATINGS, INC.OSSEO CONSTRUCTION COMPANYCLASSIC PROTECTIVE COATINGS, INC14 Remove the Solar-Bee mixer and reinstall LS 1 1,000.00 $1,000.00 $2,675.00 $2,675.00 $1,600.00 $1,600.0015Remove the oval manway in the drywell tube and install a new 24-inch pressure manwayLS 1 8,500.00 $8,500.00 $7,250.00 $7,250.00 $6,500.00 $6,500.0016Remove the existing bowl manway and install new 24-inch pressure manwayLS 1 8,500.00 $8,500.00 $7,250.00 $7,250.00 $6,500.00 $6,500.0017Replace damaged insulation and aluminum covering on inlet/outlet pipeLS 1 2,500.00 $2,500.00 $8,325.00 $8,325.00 $12,500.00 $12,500.0018 Remove and replace fabric condensation ceiling LS 112,500.00 $12,500.00 $15,400.00 $15,400.00 $15,000.00 $15,000.0019 Remove and replace the overhead truck roll-up door LS 1 5,000.00$5,000.00 $6,650.00 $6,650.00 $10,000.00 $10,000.0020 Grout repari interior dry area LS 1 3,000.00 $3,000.00 $3,800.00 $3,800.00 $900.00 $900.0021 Replace bolts on roof manway with welded pins LS 1 1,000.00 $1,000.00 $1,200.00 $1,200.00 $500.00 $500.0022 Install manway stop on roof access manway LS 1 1,000.00 $1,000.00$875.00 $875.00 $600.00 $600.0023 Install roof manways EACH 4 1,000.00 $4,000.00 $2,450.00 $9,800.00 $1,900.00 $7,600.0024 Install new obstruction light and stand LS 1 3,000.00 $3,000.00 $6,700.00 $6,700.00 $12,000.00 $12,000.0025 Grout repair exterior area LS 1 3,000.00 $3,000.00 $3,800.00 $3,800.00 $1,400.00 $1,400.0026 Surface repairs MN/HR 50 100.00 $5,000.00 $115.00 $5,750.00 $150.00 $7,500.0027 Interior wet abrasive blast and coating LS 1 438,505.00 $438,505.00 $395,700.00 $395,700.00 $407,500.00 $407,500.0028 Interior dry abrasive blast and coating LS 1 87,750.00 $87,750.00$154,350.00 $154,350.00 $290,000.00 $290,000.0029 Interior dry spot abrasive blast and coating SF 400 30.00 $12,000.00 $40.00 $16,000.00 $25.00 $10,000.0030 Exterior abrasive blast and coating LS 1 517,503.00 $517,503.00 $653,327.00 $653,327.00 $718,000.00 $718,000.0031 City logo LS 1 8,000.00 $8,000.00 $7,500.00 $7,500.00 $9,000.00 $9,000.0032 Exterior containment LS 1 40,000.00 $40,000.00 $78,100.00 $78,100.00 $258,000.00 $258,000.0033 Mobilization LS 1 50,000.00 $50,000.00 $32,200.00 $32,200.00 $90,000.00 $90,000.0034 Temporary 6' high fence around site LS 1 10,000.00 $10,000.00 $4,600.00 $4,600.00 $5,000.00 $5,000.00Page 2K:\013144-000\Admin\Construction Admin\013144-000 Bid Tabulations 021419 No. Item Units Qty Unit Price Total Price Unit Price Total Price Unit Price Total PriceTMI COATINGS, INC.OSSEO CONSTRUCTION COMPANYCLASSIC PROTECTIVE COATINGS, INC35Furnish and install antenna coaxial bracketrs on interior of drywell tubeEACH 20 250.00 $5,000.00 $450.00 $9,000.00 $200.00 $4,000.0036remove, repair and install new coaxial ports in the drywell tube cover plateEACH 6 100.00 $600.00 $300.00 $1,800.00 $350.00 $2,100.0037 Seal weld underside of existing ports LS 1 1,000.00 $1,000.00 $1,275.00 $1,275.00 $2,400.00 $2,400.0038 Furnish and install half moon bracket LS 1 750.00 $750.00 $1,350.00 $1,350.00 $3,300.00 $3,300.0039 Coaxial cable brackets seal welded to roof plates EACH 12 250.00$3,000.00 $400.00 $4,800.00 $200.00 $2,400.0040Remove and reinstall existing disk antenna roof bracketsEACH 3 500.00 $1,500.00 $300.00 $900.00 $1,200.00 $3,600.0041 Install roof handhold next to roof access manway LS 1250.00 $250.00 $1,150.00 $1,150.00 $500.00 $500.0042 Furnish and install a DBI-SALA safety system LS 1 10,000.00 $10,000.00 $4,600.00 $4,600.00 $5,500.00 $5,500.00$1,284,590.00 $1,487,970.00 $1,957,872.00LS 1 5,000.00 $5,000.00 $45,000.00 $45,000.00 $20,500.00 $20,500.00LS 1 8,000.00 $8,000.00 $22,350.00 $22,350.00 $24,000.00 $24,000.00$1,284,590.00 $1,487,970.00 $1,957,872.00$1,289,590.00 $1,532,970.00 $1,978,372.00$1,292,590.00 $1,510,320.00 $1,981,872.00$1,297,590.00 $1,555,320.00 $2,002,372.00I hereby certify that this is an exact reproduction of bids received.Certified By:___________________________________ License No.Date:February 14, 2019TOTAL BASE BID WITH BID OPTIONS 1 AND 226430WIRELESS TELECOMMUNICATION EQUIPMENTFALL PROTECTION EQUIPMENTTOTAL BASE BIDBID OPTION 1 - EXTENDED WARRANTYBID OPTION 2 - OVERHEAD ROLL-UP DOORTOTAL BASE BIDTOTAL BASE BID WITH BID OPTION 1TOTAL BASE BID WITH BID OPTION 2ENGINEER'S ESTIMATE OF BASE BID $1,521,600.00Page 3K:\013144-000\Admin\Construction Admin\013144-000 Bid Tabulations 021419 CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Fire Department Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.1. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Monthly Fire Department Update BACKGROUND Fire Department Staffing Staffing is at 42 of 45 paid on­call firefighters. We have one firefighter currently on leave. Conditional offers were extended to 6 candidates for the 2019 rookie group. To date, two candidates decided to decline and one additional candidate was not able to successfully complete the steps required to begin employment. Three candidates will begin their service on February 25, 2019. The SW Academy opens March 7 with Emergency Medical Technician Certification training.  Fire Department Response The fire department responded to 94 calls for service in January.  Significant calls for December included the following: 54 Rescue/EMS calls with 11 motor vehicle accidents mostly related to poor weather conditions. 2 Fire­Related Responses Mutual Aid Response to Eden Prairie Major Loss Fire on Stone Creek Drive Monthly Training Training that occurred since my last update: Fire Ground Tactics: Apartment Building Fires Basic Fire Skill Stations Employee Assistance Presentation Other Activities CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectFire Department UpdateSectionFIRE DEPARTMENT/LAWENFORCEMENT UPDATE Item No: F.1.Prepared By Don Johnson, Fire Chief File No: SUMMARYMonthly Fire Department UpdateBACKGROUNDFire Department StaffingStaffing is at 42 of 45 paid on­call firefighters. We have one firefighter currently on leave.Conditional offers were extended to 6 candidates for the 2019 rookie group. To date, two candidates decided todecline and one additional candidate was not able to successfully complete the steps required to begin employment.Three candidates will begin their service on February 25, 2019. The SW Academy opens March 7 with EmergencyMedical Technician Certification training. Fire Department ResponseThe fire department responded to 94 calls for service in January. Significant calls for December included the following:54 Rescue/EMS calls with 11 motor vehicle accidents mostly related to poor weather conditions.2 Fire­Related ResponsesMutual Aid Response to Eden PrairieMajor Loss Fire on Stone Creek DriveMonthly TrainingTraining that occurred since my last update:Fire Ground Tactics: Apartment Building FiresBasic Fire Skill StationsEmployee Assistance Presentation Other Activities Assist with a crew for Feb Fest Several Weather Standby Crews covered during inclement weather Fire Marshal Update Traditionally fire inspections taper off for the colder months of the year but this year we are quite busy. Some of notable fire inspections for new construction in the month of January: West Park Townhomes took occupancy of 10 more units. The Venue Apartments: met with contractor on site to approve location of fire department connections and standpipes for fire department operations. Riley Crossing (formerly Mission Hills): Met with contractors on site to approve attic system. New Tobacco Shop on West 79th Street Occupancy Inspections. New Café Thyme Restaurant in Market Square Occupancy Inspections. Ameriprise Financial Occupancy Inspections. New Mattress Value Store Occupancy Inspections. Notable Fire Prevention activities: Presented a Basic Fire Investigation class for Chanhassen Fire Officers. Met with new business owner for Agnatron Building to discuss fire code and safety issues. Conducted a Safety Meeting for residents of Powers Ridge Senior Living to talk about Fire Safety, Fire Alarm Response, and other safety items related to the building. Working on setting up CPR and Fire Extinguisher Training for the same group next month. Annual Fire Inspections at existing buildings and businesses: Olive Branch Assisted Living Bee Hive Assisted Living Gas Stations: Holiday, Kwik Trip Powers Ridge Senior Living Fire Investigations: A large structure fire at 8080 Stone Creek Drive. The garage was a total loss. The fire door from the garage to the house, along with an aggressive fire department tactical response, saved the main structure from further damage. Cause of the fire was determined to be unattended cooking in the garage and classified as accidental. ATTACHMENTS: Graphs and Tables 55 51 63 65 55 86 66 60 59 80 57 56 71 50 66 79 86 76 66 72 84 85 85 101 94 20 30 40 50 60 70 80 90 100 110 Chanhassen Fire Department Calls By Month Comparison 2017 2018 2019 0 20 40 60 80 100 120 Nov Dec Jan 2018/2019 Calls by Month and Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 621 691 690 753 621 691 690 753 921 500 550 600 650 700 750 800 850 900 950 2014 2015 2016 2017 2018Number of CallsYears Chanhassen Fire Department Total Calls by Year -5 Year Table Rescue & Emergency Medical Service 58%Alarm Calls 17% Good Intent Call 9% Hazardous Condition 11% Service Call 3% Fire 2% 2019 Calls for Service by % of Call Type CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Law Enforcement Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.2. Prepared By Lt. Eric Kittelson, Carver County Sheriff's Office File No:  ATTACHMENTS: Law Enforcment Update Activity Description By Class January 2019 Statistics CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Approve On­Sale Intoxicating Liquor License for North Coop, LLC dba North Coop Section PUBLIC HEARINGS Item No: G.1. Prepared By Kim Meuwissen, Office Manager File No: LIQ North Coop PROPOSED MOTION “The City Council approves an on­sale intoxicating liquor license including Sunday sales for North Coop, LLC dba North Coop, located at 2401 Highway 7.” Approval requires a Simple Majority Vote of members present. SUMMARY North Coop, LLC is requesting City Council consideration of an on­sale intoxicating liquor license, including Sunday sales, for a new restaurant in Chanhassen.  The trade name of the restaurant is North Coop and it will be located at 2401 Highway 7 in the Seven Forty­One Crossing strip mall (southwest corner of Highways 7 and 41 in northern Chanhassen). BACKGROUND According to the applicant, North Coop will be a restaurant serving "southern fare with a northern flair." The menu is currently being developed and details are not available at this time. The site is zoned PUD, Planned Unit Development (Seven Forty One Crossing PUD) and a restaurant with liquor is a permitted use in this district, as long as the restaurant does not exceed 8,000 square feet.  North Coop will occupy approximately 4,000 square feet with seating for 97.  An outdoor patio measuring 500 square feet will seat an additional 36 guests.  The restaurant is anticipated to open in early May, 2019. A public hearing notice was sent to all property owners within 500 feet of the site on February 11, 2019 and a legal notice was published in the Chanhassen Villager on February 14, 2019. DISCUSSION Background investigations (including driving, criminal history, and outstanding warrants) were completed on the following officer/investor: George Roger Burks, President & Operating Manager of North Coop LLC Benjamin Lee Burgum (15% investor) CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectApprove On­Sale Intoxicating Liquor License for North Coop, LLC dba North CoopSectionPUBLIC HEARINGS Item No: G.1.Prepared By Kim Meuwissen, Office Manager File No: LIQ North CoopPROPOSED MOTION“The City Council approves an on­sale intoxicating liquor license including Sunday sales for North Coop, LLC dbaNorth Coop, located at 2401 Highway 7.”Approval requires a Simple Majority Vote of members present.SUMMARYNorth Coop, LLC is requesting City Council consideration of an on­sale intoxicating liquor license, including Sundaysales, for a new restaurant in Chanhassen.  The trade name of the restaurant is North Coop and it will be located at2401 Highway 7 in the Seven Forty­One Crossing strip mall (southwest corner of Highways 7 and 41 in northernChanhassen).BACKGROUNDAccording to the applicant, North Coop will be a restaurant serving "southern fare with a northern flair." The menu iscurrently being developed and details are not available at this time.The site is zoned PUD, Planned Unit Development (Seven Forty One Crossing PUD) and a restaurant with liquor is apermitted use in this district, as long as the restaurant does not exceed 8,000 square feet.  North Coop will occupyapproximately 4,000 square feet with seating for 97.  An outdoor patio measuring 500 square feet will seat anadditional 36 guests.  The restaurant is anticipated to open in early May, 2019.A public hearing notice was sent to all property owners within 500 feet of the site on February 11, 2019 and a legalnotice was published in the Chanhassen Villager on February 14, 2019.DISCUSSIONBackground investigations (including driving, criminal history, and outstanding warrants) were completed on thefollowing officer/investor:George Roger Burks, President & Operating Manager of North Coop LLC Benjamin Lee Burgum (15% investor) No negative comments were found on either of these individuals. RECOMMENDATION Staff recommends that the City Council approve the request for an on­sale intoxicating liquor license with Sunday sales for North Coop, LLC dba North Coop, located at 2401 Highway 7. Approval of this license requires a simple majority vote of those City Council members present. ATTACHMENTS: Property Report Card Building Site Plan showing restaurant location Restaurant Floor Plan Public Hearing Notice Affidavit of Mailing of Public Hearing Notice Certification of On­Sale Liquor License (to be submitted to the state) Property Card Taxpayer Information Property Address Parcel Information Building Information Miscellaneous Information Assessor Information Ta xp ayer N ameSCP PE CHAN L LC Mailin g Address 5320 W 23R D ST STE 205 SAINT L OUIS PARK, MN 55416- Parcel ID Number 25794 0020 Address 2401 HIGHWAY 7 City EXCELSIOR, MN 55331 Uses Comme rcial GIS Acre sDeeded AcresPlatLotBlock 5.0 2 SEVEN FO RTY O NE CR OSSIN G002001Tax Description LOT 1 & 2 EXC: THAT P/O LOTS 1 & 2 DESC AS: BEG AT NW CORN LOT 1 TH S3*W ON WLY LINE LOT Bu ilding Style Year Built Garag e Ab ove G radeFinished Sq Ft Be drooms Scho ol District Watershed District Homestead Green Acre s Ag Preserve0276WS 062 MINNEHAHA CREEK N N N Estimated Market Value Land Bu ilding To tal 2017 Value s(Paya ble 2018 )2018 Value s(Paya ble 2019 )Last Sale Date of Sale Sa le Va lue $2,076,100.00 $785,100 .00 $2,861,200.00 $2,179,900.00 $681,300 .00 $2,861,200.00 7/2 2/2 014 $3,700,000.00 The data provided herewith is for reference purposes only. This data is not suitable for legal, engineering, surveying or other similar purposes. Carver County does not guarantee the accuracy of theinformation contained herein. This data is furnished on an ‘as is’ basis and Carver County makes no representations or warranties, either expressed or implied, for the merchantability or fitness of theinformation provided for any purpose. This disclaimer is provided pursuant to Minnesota Statutes §466.03 and the user of the dataprovided herein acknowledges that Carver County shall not be liable for any damages, and by using this data in any way expressly waives all claims, and agrees to defend, indemnify, and holdharmless Carver County, its officials, officers, agents, employees, etc. from any and all claims brought by anyone who uses the information provided for herein, its employees or agents, orthird parties which arise out of user's access. By acceptance of this data, the user agrees not to transmit this data or provide access to it or any part of it to another party unless the user includeswith the data a copy of this disclaimer. Monday, February 11, 2019 Carver Co unty, MN Net Acre s mOe EN €& ' i - j 5$ N2o l'&\____\_. 151hw, 11! 0),,, I.,--";.,-,,',„'-;. ,'.',",,--;%-*---_-_-_-- ''' 11, M. st- N1\„,\ ) '\ 4ei•; dl i kis ' Sm I t _ // eg . e A aafrse> rvA r 3 F` 3 $ l\\ `,` MI` 5 y+ fi i%, Ptl1 L C as 0. 8 P eiaPigg 1!$ 41 i C`. 1 \ 14 W Mg p m: : 8 lel l, v,, 1,,•,' i®: w.... t QQii om it1is, I I 1 \, 1 a `, \ ,` x•' 1 2 g220, Tm n Yb v q ,\ I' I ' I X 111 .. ,: ` 11 ekg I ogLi It1, 1 1', Ill l;` \, j• S r 3 6 m N^ g V.',','. l' I'\`'‘‘,.`, 4F—' 1,.,,, 1„.\ ` 1,;; o 7'' I k". K. 30 ---'. • `, , P. m& A ill f 11 l i i" a $ m 1 I,''',' 1, it AP9I 1\ a`• Ar!, mg oq a 1, f' i;', j ii t —__ sN q F7....`• ` y' \ N ii' TlW ' 9 gq'" , mfg b" ggQ I I I I I I 171 m c g E ' T3g 1 Illi ; 1, 4: t p y i a $ CRs $ nI II iIf I , 11 l. < 9, a0 1g b ? N Ygo mii!1166 I I ,, 1, 111 4.-- 7L p s)/.' . Ss.. N5. 1' 4g a ge i1 Ii1r^: I IF- i-- 1 , fes+ „,,,--' Y p, il I 11 1 , p ifj . : VIiiM mi2 Al illi i, I 61 - 1--' I ' i 1 Y I I \ IT___ 1 i„,',' fN n 1/ I I I J1/ 1; 40 I' __ m Ii 4, c` 0 VI ylY l 0 A . .„.,„,„_ L).., i, EHr'' \ \----. 1\ ' 7----.,,_.,•---:------,` ss,--‘':, ri,r,,-„ i,-_ a_„_,,—. 2—_ L_ IiH.--_;'_ 1:_,. 1-1--_- 11,'_ 3,- _ 4t e-,'',-%-,-",,- 4I-.-,:, 4,. s„, ,-.-,;,-<': r..--"-,,-,;,..-' .,,,;,.,,,.,$,,. Z..._..._ a3. o . 1 71 rtek, , 71 ?-__ r___ r__ r__ r__ r_.. r_ , m w ii1 j----- J i 1 i . ',.: y‘ \ c . ,,:;•: 4 ihat . 11- ti,_*--_- ____-::::::::= 0-- , K, O g ,.- t- v>'" rt.,. 41 so ; J O " 1- 1 ! 6 vy,- r 1E14'; g In O 4 PFI a' 0 0 1 Z 2 2 o . 1 — e i 9y3' ; : 5.: I' opo p iN, m le my O 3 3$ ' E z A Z F : X11 z 1; 1 ea Vii' 161 1 i tht the 0 cps a. s Mil 0® 00 I , oi i / +' 7` 1 Ali p c 0001406. 1 1.... e., . of E s E. 0 U 6 Aub, li 6 a,' Oi = s r llnl w p 60 0 6@ 0 0 illIIs..jialIW l; rz , ri 0 0 L 4 ` p 0 0 0 OT0 0== p 0 8 . 1 gc , u.. 00 p p. p 0-` 0 . p_ p_ p 8 0 V Ig _ ir' 7 I i P CO, 0 0 7. 0 i, 0-'/ y p p p' Q 0 o ,, I 1 ii, eo Y ' Y p r pA° g' ' ' I 0 0 ro: -' 0 * , ,, I ` 1 ; i TMMN liamm A 1 f 8 F = NORTH COOP m. . , .. F s alliki Y O e =° 2401& 2407HIGHWAY7 zw ° say WIWI 3 Vxe iR I O o J CHANHASSEN, MN n y o a! '? g9% ' s' - g ; P 1 CONCEPT LAYOUT CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON-SALE INTOXICATING LIQUOR LICENSE NORTH COOP, LLC DBA NORTH COOP NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, February 25, 2019 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an on-sale intoxicating liquor license to North Coop, LLC dba North Coop, located at 2401 Highway 7. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, please feel free to contact Kim Meuwissen at 952-227-1107. Todd Gerhardt City Manager (Published in the Chanhassen Villager on February 14, 2019) Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 445 Minnesota Street, Suite 222, St. Paul, MN 55101-5133 Alcohol & GAmblingEnfvrcem2nt Telephone 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Certification of an On Sale Liquor License, 3.2% Liquor license, or Sunday Liquor License Cities and Counties: You are required by law to complete and sign this form to certify the issuance of the following liquor license types: 1) City issued on sale intoxicating and Sunday liquor licenses 2) City and County issued 3.2% on and off sale malt liquor licenses Name of City or County Issuing Liquor License City of Chanhassen Circle One: New License License Transfer License Period From: May 1, 2019 To: April 30, 2020 Suspension Revocation Cancel former licensee name) (Give dates) License type: (check all that apply) x On Sale Intoxicating X Sunday Liquor 3.2% On sale 3.2% Off Sale Fee(s): On Sale License fee:$ 9,609 Sunday License fee: $ 200 3.2% On Sale fee: $ 3.2% Off Sale fee: $ Licensee Name: North Coop LLC corporation, partnership, LLC, or Individual) Zip Code County Business Trade Name North Coop Licensee's Federal Tax ID # Business 1:1•: Social Security # 612-916-0280 Home Phone Business Address 2401 Highway 7 City Chanhassen To apply call IRS 800-8294933) If above named licensee is a corporation, partnership, or LLC, complete the following for each partner/officer: Home Address George Roger Burks City Partner/Officer Name (First Middle Last) DOB Social Security # Home Address Benjamin Lee Burgum Panner 011i"r Nine (First Middle Lai i DOB tiocial Security # Home ALhlrrss Panner Officer Name (First Middle Last) DOB Social Security # Home Address Intoxicating liquor licensees must attach a certificate of Liquor Liability Insurance to this form. The insurance certificate must contain all of the following: 1) Show the exact licensee name (corporation, partnership, LLC, etc) and business address as shown on the license. 2) Cover completely the license period set by the local city or county licensing authority as shown on the license. Yes x No During the past year has a summons been issued to the licensee under the Civil Liquor Liability Law? Workers Compensation Insurance is also required by all licensees: Please complete the following: Workers Compensation Insurance Company Name: Employers Preferred Ins. Co. Policy # EIG2772869 I Certify that this license(s) has been approved in an official meeting by the governing body of the city or county. City Clerk or County Auditor Signature, Date title) On Sale Intoxicating liquor licensees must also purchase a S20 Retailer Buyers Card. To obtain the application for the Buyers Card, please call 651-201-7504, or visit our website at www.dps.state.mn.us. CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Review of Claims Paid 02­25­2019 Section CORRESPONDENCE DISCUSSION Item No: J.1. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on February 25, 2019: Check Numbers Amounts 170367 – 170434 $1,796,048.56 ACH Payments $189,700.29 Total All Claims $1,985,748.85 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 2/15/2019 12:01 PM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount BNRIrr BNR Irrigation Services Inc 02/07/2019 0.00 125.00170367 LEAINS LEAGUE OF MN CITIES INS TRUST 02/07/2019 0.00 5,000.00170368 ROAANI ROADKILL ANIMAL CONTROL 02/07/2019 0.00 522.00170369 TayEle Taylor Electric Company, LLC 02/07/2019 0.00 2,875.00170370 ABLHOS Able Hose & Rubber Inc 02/07/2019 0.00 436.62170371 ALLSTR ALLSTREAM 02/07/2019 0.00 490.84170372 BCATRA BCA 02/07/2019 0.00 33.25170373 BERCOF BERRY COFFEE COMPANY 02/07/2019 0.00 123.24170374 BORSTA BORDER STATES ELECTRIC SUPPLY 02/07/2019 0.00 213.84170375 BROSHARO HAROLD BROSE 02/07/2019 0.00 12.00170376 CARVCO Carver Construction Inc 02/07/2019 0.00 250.00170377 CarCouPa Carver County Parks 02/07/2019 0.00 250.00170378 CENENE CENTERPOINT ENERGY MINNEGASCO 02/07/2019 0.00 10,614.38170379 EmbMinn CENTURYLINK 02/07/2019 0.00 1,825.17170380 COLELE Collins Electrical Construction Co 02/07/2019 0.00 308.75170381 DeckUnli Decks Unlimited of Cokato 02/07/2019 0.00 250.00170382 DIVHOM Division of Homeland Security and Emergency Mgmnt02/07/2019 0.00 19,563.37170383 EPIEVE EPIC EVENT RENTAL 02/07/2019 0.00 92.65170384 FOTGEN FOTOGENIC MN 02/07/2019 0.00 390.00170385 HARTLIFE Hartford Life and Accident Insurance Company02/07/2019 0.00 1,066.30170386 HEIDJOE Joe Heidelberger 02/07/2019 0.00 313.00170387 HIGWAT High Water Band 02/07/2019 0.00 175.00170388 UB*01604 RUSSELL & MEGHAN HOLMES 02/07/2019 0.00 132.71170389 JONCRICH Richard Jonckowski 02/07/2019 0.00 150.00170390 JONECOLI Colin Jones 02/07/2019 0.00 250.00170391 MINPET MINNESOTA PETROLEUM SERVICE INC02/07/2019 0.00 1,829.00170392 NEWSIG NEWMAN SIGNS INC 02/07/2019 0.00 3,493.17170393 NOBCON Noblecraft Contractors LLC 02/07/2019 0.00 500.00170394 OLSCAB OLSON CABINETS & WOODWORKING 02/07/2019 0.00 85.00170395 Pollar Pollard Water 02/07/2019 0.00 223.15170396 SHEWIL SHERWIN WILLIAMS 02/07/2019 0.00 74.14170397 SIGNSO SIGNSOURCE 02/07/2019 0.00 321.50170398 TayEle Taylor Electric Company, LLC 02/07/2019 0.00 9,645.00170399 VolaLynd Lynda Volavka 02/07/2019 0.00 160.00170400 WALKLOUI Louisa Walker 02/07/2019 0.00 39.00170401 WastMana Waste Management of Minnesota, Inc 02/07/2019 0.00 989.47170402 WINEQU WINTER EQUIPMENT COMPANY INC 02/07/2019 0.00 672.33170403 YounPaul Paul Young 02/07/2019 0.00 200.00170404 ZACKS ZACK'S INC.02/07/2019 0.00 146.86170405 LANDTITL Land Title Inc 02/13/2019 0.00 780,267.00170406 LANDTITL Land Title Inc 02/13/2019 0.00 702,725.40170407 CHAPET CITY OF CHANHASSEN-PETTY CASH 02/14/2019 0.00 21.43170408 METCO2 METROPOLITAN COUNCIL 02/14/2019 0.00 1,858.34170409 BCATRA BCA 02/14/2019 0.00 30.00170410 BluCro BCBSM, Inc.02/14/2019 0.00 79,828.93170411 BLAMAN Blackburn Manufacturing Company 02/14/2019 0.00 306.74170412 BRYROC BRYAN ROCK PRODUCTS INC 02/14/2019 0.00 2,980.84170413 Page 1AP Checks by Date - Summary by Check Number (2/15/2019 12:01 PM) Check No Check DateVendor NameVendor No Void Checks Check Amount CENLIN CenturyLink 02/14/2019 0.00 64.00170414 CUBFOO CUB FOODS 02/14/2019 0.00 41.81170415 CulBot Culligan Bottled Water 02/14/2019 0.00 194.97170416 DEMCON DEM-CON LANDFILL 02/14/2019 0.00 103.70170417 FerEnt Ferguson Enterprises, Inc. #1657 02/14/2019 0.00 77.92170418 GIEPLU Gieses Plumbing & Services 02/14/2019 0.00 69.00170419 HENCHE HENNEPIN COUNTY CHIEF'S ASSOC 02/14/2019 0.00 425.00170420 ICMART ICMA RETIREMENT AND TRUST-457 02/14/2019 0.00 1,466.67170421 JAGCOM Jaguar Communications Inc 02/14/2019 0.00 53.46170422 JONEDAVI David Jones 02/14/2019 0.00 100.00170423 KOSKDUST DUSTIN KOSKELA 02/14/2019 0.00 200.00170424 MCKMED McKesson Medical-Surgical Inc 02/14/2019 0.00 103.77170425 MetGar Metro Garage Door Company 02/14/2019 0.00 1,043.03170426 METCO2 METROPOLITAN COUNCIL 02/14/2019 0.00 157,423.55170427 MNPUBL MN DEPARTMENT OF PUBLIC SAFETY 02/14/2019 0.00 25.00170428 MORSAL MORTON SALT 02/14/2019 0.00 1,491.65170429 QUAFIR Quality First Janitorial & Maintenance Inc 02/14/2019 0.00 400.00170430 SENJA Senja Inc 02/14/2019 0.00 307.20170431 SHOTRU SHOREWOOD TRUE VALUE 02/14/2019 0.00 108.47170432 SpeScr Spectrum Screen Printing Inc 02/14/2019 0.00 388.94170433 WINGRICH RICHARD WING 02/14/2019 0.00 100.00170434 Report Total (68 checks): 1,796,048.56 0.00 Page 2AP Checks by Date - Summary by Check Number (2/15/2019 12:01 PM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 2/15/2019 12:01 PM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH AMEENG AMERICAN ENGINEERING TESTING 02/07/2019 0.00 17,706.63 ACH carcou Carver County 02/07/2019 0.00 35.00 ACH DiaSno Diamond Snow & Ice Control 02/07/2019 0.00 1,225.00 ACH engwat Engel Water Testing Inc 02/07/2019 0.00 500.00 ACH FASCOM FASTENAL COMPANY 02/07/2019 0.00 39.71 ACH FORAME FORCE AMERICA INC 02/07/2019 0.00 71.67 ACH GILMEC GILBERT MECHANICAL CONTRACTORS 02/07/2019 0.00 686.69 ACH GOPSTA GOPHER STATE ONE-CALL INC 02/07/2019 0.00 133.65 ACH GRANIC GRANICUS INC 02/07/2019 0.00 284.18 ACH GSDIR GS DIRECT INC 02/07/2019 0.00 126.95 ACH HAWCHE HAWKINS CHEMICAL 02/07/2019 0.00 240.00 ACH IMPPOR IMPERIAL PORTA PALACE 02/07/2019 0.00 360.50 ACH INDLAN Indoor Landscapes Inc 02/07/2019 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 02/07/2019 0.00 243.65 ACH JOHSUP JOHNSTONE SUPPLY 02/07/2019 0.00 231.10 ACH KubiTere Terence Kenneth Kubista 02/07/2019 0.00 50.00 ACH MARCO Marco Inc 02/07/2019 0.00 925.65 ACH MERACE MERLINS ACE HARDWARE 02/07/2019 0.00 786.23 ACH MINCON SUMMIT COMPANIES 02/07/2019 0.00 90.00 ACH MVEC MN VALLEY ELECTRIC COOP 02/07/2019 0.00 6,772.66 ACH NAPA NAPA AUTO & TRUCK PARTS 02/07/2019 0.00 113.30 ACH OREAUT O'Reilly Automotive Inc 02/07/2019 0.00 249.78 ACH RBMSER RBM SERVICES INC 02/07/2019 0.00 6,849.00 ACH Southwes Southwest Metro Chamber of Commerce 02/07/2019 0.00 75.00 ACH SPSCOM SPS COMPANIES INC 02/07/2019 0.00 335.82 ACH TBEI TBEI, Inc 02/07/2019 0.00 531.45 ACH ULTCON ULTIMATE CONTROLS ELECTRIC LLC 02/07/2019 0.00 10,551.50 ACH VERIZO VERIZON WIRELESS 02/07/2019 0.00 6,599.56 ACH WarLit Warning Lites of Minnesota, Inc. 02/07/2019 0.00 306.00 ACH XCEL XCEL ENERGY INC 02/07/2019 0.00 22,952.01 ACH ALEAIR ALEX AIR APPARATUS INC 02/14/2019 0.00 890.00 ACH CAMBAR CAMPION BARROW & ASSOCIATES 02/14/2019 0.00 425.00 ACH CAMKNU CAMPBELL KNUTSON 02/14/2019 0.00 15,184.37 ACH carcou Carver County 02/14/2019 0.00 250.00 ACH Choice Choice, Inc. 02/14/2019 0.00 165.89 ACH CRYINF Crystal Infosystems LLC 02/14/2019 0.00 1,182.82 ACH DANIREEM Reem Danial 02/14/2019 0.00 260.40 ACH EMERES Emergency Response Solutions 02/14/2019 0.00 145.22 ACH HAWCHE HAWKINS CHEMICAL 02/14/2019 0.00 5,743.49 ACH HEASTR Health Strategies 02/14/2019 0.00 576.00 ACH IMPPOR IMPERIAL PORTA PALACE 02/14/2019 0.00 849.75 ACH InnOff Innovative Office Solutions LLC 02/14/2019 0.00 3.96 ACH METCO Metropolitan Council, Env Svcs 02/14/2019 0.00 19,681.20 ACH MinEqu Minnesota Equipment 02/14/2019 0.00 60.73 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 02/14/2019 0.00 1,335.49 ACH MVEC MN VALLEY ELECTRIC COOP 02/14/2019 0.00 242.60 ACH OLSOANNI Annika Olson 02/14/2019 0.00 475.00 ACH PreWat Premium Waters, Inc 02/14/2019 0.00 11.30 ACH SAFFAS Safe-Fast, Inc. 02/14/2019 0.00 297.90 ACH SPRPCS SPRINT PCS 02/14/2019 0.00 103.44 ACH TCIInc TCIC, Inc. 02/14/2019 0.00 42.00 ACH UltEve Ultimate Events, Inc 02/14/2019 0.00 1,289.93 ACH UNIWAY UNITED WAY 02/14/2019 0.00 29.40 ACH WatCon Water Conservation Services, Inc. 02/14/2019 0.00 424.08 ACH WMMUE WM MUELLER & SONS INC 02/14/2019 0.00 3,550.76 ACH AMESOL AMERICAN SOLUTIONS 02/07/2019 0.00 829.11 ACH BadSta Badger State Inspection LLC 02/07/2019 0.00 2,200.00 ACH carcou Carver County 02/07/2019 0.00 31,333.47 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 02/07/2019 0.00 1,696.89 ACH MARCO Marco Inc 02/07/2019 0.00 2,359.98 ACH WSB WSB & ASSOCIATES INC 02/07/2019 0.00 1,882.75 ACH FASCOM FASTENAL COMPANY 02/14/2019 0.00 13.17 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 02/14/2019 0.00 1,015.00 ACH PREMRM PRECISE MRM LLC 02/14/2019 0.00 300.00 ACH WSB WSB & ASSOCIATES INC 02/14/2019 0.00 15,589.50 Report Total: 0.00 189,700.29 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 02/15/2019 - 12:06 PM Name Check D Account Description Amount Able Hose & Rubber Inc 02/07/2019 700-0000-4550 misc parts/supplies 436.62 Able Hose & Rubber Inc 436.62 ALLSTREAM 02/07/2019 101-1160-4300 Phone system maintenance 3/18/19-4/17/19 490.84 ALLSTREAM 490.84 BCA 02/07/2019 101-1220-4300 investigation 33.25 BCA 02/14/2019 101-1120-4300 Background investigation 30.00 BCA 63.25 BCBSM, Inc.02/14/2019 101-0000-2012 March insurance - Family 35,115.38 BCBSM, Inc.02/14/2019 700-0000-2012 March insurance - Family 6,006.83 BCBSM, Inc.02/14/2019 701-0000-2012 March insurance - Family 4,117.89 BCBSM, Inc.02/14/2019 720-0000-2012 March insurance - Family 1,983.40 BCBSM, Inc.02/14/2019 101-0000-2012 March insurance - Single 27,889.40 BCBSM, Inc.02/14/2019 210-0000-2012 March insurance - Single 944.76 BCBSM, Inc.02/14/2019 700-0000-2012 March insurance - Single 2,172.95 BCBSM, Inc.02/14/2019 701-0000-2012 March insurance - Single 1,417.14 BCBSM, Inc.02/14/2019 720-0000-2012 March insurance - Single 75.58 BCBSM, Inc.02/14/2019 101-1220-4483 March insurance - Firefighter EAP 105.60 BCBSM, Inc. 79,828.93 BERRY COFFEE COMPANY 02/07/2019 101-1170-4110 Coffee 123.24 BERRY COFFEE COMPANY 123.24 Blackburn Manufacturing Company 02/14/2019 701-0000-4150 PURPLE/W PR LG 21 W, BL/W PR LG 21 W 306.74 Blackburn Manufacturing Company 306.74 BNR Irrigation Services Inc 02/07/2019 720-7025-4751 SVC call - Damage due to drain tile install 125.00 BNR Irrigation Services Inc 125.00 BORDER STATES ELECTRIC SUPPLY 02/07/2019 101-1190-4510 Lamps 213.84 BORDER STATES ELECTRIC SUPPLY 213.84 BROSE HAROLD 02/07/2019 701-0000-4150 Hay Bales 12.00 BROSE HAROLD 12.00 BRYAN ROCK PRODUCTS INC 02/14/2019 101-1550-4150 Red Ball Diamond Agg - 1/22/19 2,980.84 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 1 of 7 Name Check D Account Description Amount BRYAN ROCK PRODUCTS INC 2,980.84 Carver Construction Inc 02/07/2019 815-8202-2024 Erosion Escrow - 9267 Hawkcrest Ct 250.00 Carver Construction Inc 250.00 Carver County Parks 02/07/2019 815-8202-2024 Erosion Escrow - 6900 Hazeltine Blvd 250.00 Carver County Parks 250.00 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 700-0000-4320 gas charges 76.05 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 700-7043-4320 gas charges 1,593.08 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 101-1550-4320 gas charges 471.56 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 101-1170-4320 gas charges 1,701.35 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 700-7019-4320 gas charges 756.96 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 101-1190-4320 gas charges 2,028.54 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 101-1370-4320 gas charges 3,058.35 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 700-0000-4320 gas charges 382.30 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 701-0000-4320 gas charges 382.30 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 101-1600-4320 gas charges 147.48 CENTERPOINT ENERGY MINNEGASCO 02/07/2019 701-0000-4320 gas charges 16.41 CENTERPOINT ENERGY MINNEGASCO 10,614.38 CenturyLink 02/14/2019 700-0000-4310 monthly service - February 2019 32.00 CenturyLink 02/14/2019 701-0000-4310 monthly service - February 2019 32.00 CENTURYLINK 02/07/2019 101-1170-4310 phone charges 1/21-2/20 830.32 CENTURYLINK 02/07/2019 700-0000-4310 phone charges 1/21-2/20 6.36 CENTURYLINK 02/07/2019 701-0000-4310 phone charges 1/21-2/20 6.36 CENTURYLINK 02/07/2019 101-1550-4310 phone charges 1/21-2/20 30.04 CENTURYLINK 02/07/2019 101-1350-4310 phone charges 1/21-2/20 30.04 CENTURYLINK 02/07/2019 101-1220-4310 phone charges 1/21-2/20 33.04 CENTURYLINK 02/07/2019 101-1370-4310 phone charges 1/21-2/20 50.88 CENTURYLINK 02/07/2019 101-1160-4320 phone charges 1/21-2/20 125.00 CENTURYLINK 02/07/2019 101-1190-4310 phone charges 1/21-2/20 127.20 CENTURYLINK 02/07/2019 101-1540-4310 phone charges 1/21-2/20 95.40 CENTURYLINK 02/07/2019 700-0000-4310 phone charges 1/21-2/20 15.13 CENTURYLINK 02/07/2019 700-7019-4310 phone charges 1/21-2/20 210.27 CENTURYLINK 02/07/2019 701-0000-4310 phone charges 1/21-2/20 15.13 CENTURYLINK 02/07/2019 101-1160-4320 phone charges 1/21-2/20 250.00 CENTURYLINK 1,889.17 CITY OF CHANHASSEN-PETTY CASH 02/14/2019 101-1731-4130 Lake Ann Camp - Donuts 2.99 CITY OF CHANHASSEN-PETTY CASH 02/14/2019 101-1731-4130 Lake Ann Adventure Camp - Salt 8.56 CITY OF CHANHASSEN-PETTY CASH 02/14/2019 101-1540-4130 Lake Ann Concessions - Hot dogs, Buns 8.98 CITY OF CHANHASSEN-PETTY CASH 02/14/2019 101-1370-4530 PW Water Heater Surcharge 0.90 CITY OF CHANHASSEN-PETTY CASH 21.43 Collins Electrical Construction Co 02/07/2019 210-0000-4705 Council Chambers - Remove/Install Receptacles, Labor 308.75 Collins Electrical Construction Co 308.75 CUB FOODS 02/14/2019 101-1220-4290 Laundry Detergent 7.51 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 2 of 7 Name Check D Account Description Amount CUB FOODS 02/14/2019 101-1220-4350 Detergent, Pine Sol, 409 cleaner, Toilet Bowl Cleaner 34.30 CUB FOODS 41.81 Culligan Bottled Water 02/14/2019 101-1220-4300 Feb 2019 equipment rental/water/cups 194.97 Culligan Bottled Water 194.97 Decks Unlimited of Cokato 02/07/2019 815-8202-2024 Erosion Escrow - 1501 Lake Susan Hills Dr 250.00 Decks Unlimited of Cokato 250.00 DEM-CON LANDFILL 02/14/2019 101-1320-4150 1/9/19 C&D Lined Ton 103.70 DEM-CON LANDFILL 103.70 Division of Homeland Security and Emergency Mgmnt 02/07/2019 601-6037-2233 Refund HMGP DR-4182.12 19,563.37 Division of Homeland Security and Emergency Mgmnt 19,563.37 EPIC EVENT RENTAL 02/07/2019 101-1611-4410 Stage, Stage legs, Stage steps 92.65 EPIC EVENT RENTAL 92.65 Ferguson Enterprises, Inc. #1657 02/14/2019 700-0000-4550 misc supplies/parts 77.92 Ferguson Enterprises, Inc. #1657 77.92 FOTOGENIC MN 02/07/2019 101-1731-4300 Daddy Daughter Dance - Photo Booth 2/8/19 390.00 FOTOGENIC MN 390.00 Gieses Plumbing & Services 02/14/2019 101-1250-3306 Refund partial permit fee - permit# 2019-00086 69.00 Gieses Plumbing & Services 69.00 Hartford Life and Accident Insurance Company 02/07/2019 101-1120-4040 Feb 2019 insurance premium 72.10 Hartford Life and Accident Insurance Company 02/07/2019 101-1130-4040 Feb 2019 insurance premium 49.27 Hartford Life and Accident Insurance Company 02/07/2019 101-1160-4040 Feb 2019 insurance premium 26.39 Hartford Life and Accident Insurance Company 02/07/2019 101-1250-4040 Feb 2019 insurance premium 120.54 Hartford Life and Accident Insurance Company 02/07/2019 101-1310-4040 Feb 2019 insurance premium 90.97 Hartford Life and Accident Insurance Company 02/07/2019 101-1320-4040 Feb 2019 insurance premium 112.76 Hartford Life and Accident Insurance Company 02/07/2019 101-1370-4040 Feb 2019 insurance premium 45.59 Hartford Life and Accident Insurance Company 02/07/2019 101-1520-4040 Feb 2019 insurance premium 35.96 Hartford Life and Accident Insurance Company 02/07/2019 101-1530-4040 Feb 2019 insurance premium 14.61 Hartford Life and Accident Insurance Company 02/07/2019 101-1560-4040 Feb 2019 insurance premium 11.99 Hartford Life and Accident Insurance Company 02/07/2019 101-1600-4040 Feb 2019 insurance premium 25.34 Hartford Life and Accident Insurance Company 02/07/2019 101-1700-4040 Feb 2019 insurance premium 2.82 Hartford Life and Accident Insurance Company 02/07/2019 101-1550-4040 Feb 2019 insurance premium 95.48 Hartford Life and Accident Insurance Company 02/07/2019 101-1420-4040 Feb 2019 insurance premium 80.50 Hartford Life and Accident Insurance Company 02/07/2019 101-1430-4040 Feb 2019 insurance premium 4.81 Hartford Life and Accident Insurance Company 02/07/2019 210-0000-4040 Feb 2019 insurance premium 18.60 Hartford Life and Accident Insurance Company 02/07/2019 720-7201-4040 Feb 2019 insurance premium 5.68 Hartford Life and Accident Insurance Company 02/07/2019 720-7202-4040 Feb 2019 insurance premium 5.68 Hartford Life and Accident Insurance Company 02/07/2019 101-1170-4040 Feb 2019 insurance premium 12.61 Hartford Life and Accident Insurance Company 02/07/2019 101-1220-4040 Feb 2019 insurance premium 43.14 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 3 of 7 Name Check D Account Description Amount Hartford Life and Accident Insurance Company 02/07/2019 701-0000-4040 Feb 2019 insurance premium 71.25 Hartford Life and Accident Insurance Company 02/07/2019 700-0000-4040 Feb 2019 insurance premium 97.10 Hartford Life and Accident Insurance Company 02/07/2019 720-0000-4040 Feb 2019 insurance premium 23.11 Hartford Life and Accident Insurance Company 1,066.30 Heidelberger Joe 02/07/2019 101-1250-4360 BO Test Application, BO License 110.00 Heidelberger Joe 02/07/2019 101-1250-4370 Mileage to Duluth to take BO Test 203.00 Heidelberger Joe 313.00 HENNEPIN COUNTY CHIEF'S ASSOC 02/14/2019 101-1220-4370 Blue Card Training - C Pribble, January 2019 425.00 HENNEPIN COUNTY CHIEF'S ASSOC 425.00 High Water Band 02/07/2019 101-1560-4300 2/14/19 High Water Band performance 175.00 High Water Band 175.00 HOLMES RUSSELL & MEGHAN 02/07/2019 700-0000-2020 Refund Check 54.63 HOLMES RUSSELL & MEGHAN 02/07/2019 701-0000-2020 Refund Check 78.08 HOLMES RUSSELL & MEGHAN 132.71 ICMA RETIREMENT AND TRUST-457 02/14/2019 701-0000-2009 2/15/19 ID #304303 153.43 ICMA RETIREMENT AND TRUST-457 02/14/2019 720-0000-2009 2/15/19 ID #304303 1.26 ICMA RETIREMENT AND TRUST-457 02/14/2019 101-0000-2009 2/15/19 ID #304303 1,135.41 ICMA RETIREMENT AND TRUST-457 02/14/2019 210-0000-2009 2/15/19 ID #304303 25.00 ICMA RETIREMENT AND TRUST-457 02/14/2019 700-0000-2009 2/15/19 ID #304303 151.57 ICMA RETIREMENT AND TRUST-457 1,466.67 Jaguar Communications Inc 02/14/2019 700-7043-4310 February 2019 phone charges 53.46 Jaguar Communications Inc 53.46 Jonckowski Richard 02/07/2019 101-1560-4300 2/8/19 The Polish Eagle-Stories from a Lifetime 150.00 Jonckowski Richard 150.00 Jones Colin 02/07/2019 815-8202-2024 Erosion Escrow - 3710 Red Cedar Point Rd 250.00 Jones Colin 250.00 Jones David 02/14/2019 101-1560-4300 Presentation - Charles Lindbergh 2/28/19, 2pm 100.00 Jones David 100.00 KOSKELA DUSTIN 02/14/2019 101-1550-4240 clothing reimbursement - Boots 200.00 KOSKELA DUSTIN 200.00 Land Title Inc 02/13/2019 605-6501-4701 Land Purchase-750 Vogelsberg Trail 780,267.00 Land Title Inc 02/13/2019 605-6501-4701 Land Purchase-720 Vogelsberg Trail 702,725.40 Land Title Inc 1,482,992.40 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 4 of 7 Name Check D Account Description Amount LEAGUE OF MN CITIES INS TRUST 02/07/2019 400-0000-4520 Claim# LMC CA 000000075176 Deductible 5,000.00 LEAGUE OF MN CITIES INS TRUST 5,000.00 McKesson Medical-Surgical Inc 02/14/2019 101-1220-4130 Oxy Mask, Airway Kit, Blanket 59.48 McKesson Medical-Surgical Inc 02/14/2019 101-1220-4130 Oxy Masks, Airway Kit 44.29 McKesson Medical-Surgical Inc 103.77 Metro Garage Door Company 02/14/2019 101-1220-4510 Replaced receiver and transmitter on door #4 750.38 Metro Garage Door Company 02/14/2019 101-1370-4510 Loop Detector 24V-DC 292.65 Metro Garage Door Company 1,043.03 METROPOLITAN COUNCIL 02/14/2019 701-0000-4509 Waste Water Services - March 2019 157,423.55 METROPOLITAN COUNCIL 02/14/2019 701-0000-4300 2017 Strength Charge 1,858.34 METROPOLITAN COUNCIL 159,281.89 MINNESOTA PETROLEUM SERVICE INC 02/07/2019 101-1370-4510 8 Ft Omntec Probe w/Float kit 1,829.00 MINNESOTA PETROLEUM SERVICE INC 1,829.00 MN DEPARTMENT OF PUBLIC SAFETY 02/14/2019 700-7019-4300 Hazardous Chemical Inventory Fee-EWTP 25.00 MN DEPARTMENT OF PUBLIC SAFETY 25.00 MORTON SALT 02/14/2019 101-1320-4150 Safe-T-Salt 1,491.65 MORTON SALT 1,491.65 NEWMAN SIGNS INC 02/07/2019 701-0000-4510 Signs 82.57 NEWMAN SIGNS INC 02/07/2019 101-1320-4150 Signs 3,410.60 NEWMAN SIGNS INC 3,493.17 Noblecraft Contractors LLC 02/07/2019 815-8202-2024 Erosion Escrow - 6740 Golden Court 500.00 Noblecraft Contractors LLC 500.00 OLSON CABINETS & WOODWORKING 02/07/2019 101-1170-4510 Rout Slots & Finish Raw Wood in Slots on Cabinet door 85.00 OLSON CABINETS & WOODWORKING 85.00 Pollard Water 02/07/2019 700-0000-4150 4 STRZ X FNST SWVL ROCKER LUG ADPT 223.15 Pollard Water 223.15 Quality First Janitorial & Maintenance Inc 02/14/2019 101-1370-4350 Jan 2019 general cleaning 320.00 Quality First Janitorial & Maintenance Inc 02/14/2019 700-0000-4350 Jan 2019 general cleaning 40.00 Quality First Janitorial & Maintenance Inc 02/14/2019 701-0000-4350 Jan 2019 general cleaning 40.00 Quality First Janitorial & Maintenance Inc 400.00 ROADKILL ANIMAL CONTROL 02/07/2019 101-1320-4350 animal disposal 522.00 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 5 of 7 Name Check D Account Description Amount ROADKILL ANIMAL CONTROL 522.00 Senja Inc 02/14/2019 101-1539-4300 Tai Chi instruction 307.20 Senja Inc 307.20 SHERWIN WILLIAMS 02/07/2019 700-0000-4510 Paint, Liners, Brush 74.14 SHERWIN WILLIAMS 74.14 SHOREWOOD TRUE VALUE 02/14/2019 101-1190-4510 40# Iron Fighter Pellets - Salt 40.74 SHOREWOOD TRUE VALUE 02/14/2019 101-1220-4510 40# Iron Fighter Pellets - Salt 40.74 SHOREWOOD TRUE VALUE 02/14/2019 101-1170-4110 Comp Cera Heater 26.99 SHOREWOOD TRUE VALUE 108.47 SIGNSOURCE 02/07/2019 101-1320-4560 Future Roadway Connection sign 321.50 SIGNSOURCE 321.50 Spectrum Screen Printing Inc 02/14/2019 101-1250-4240 Polos, 1/4 Zip, Jacket, Pullover 388.94 Spectrum Screen Printing Inc 388.94 Taylor Electric Company, LLC 02/07/2019 101-1350-4565 Replaced 2 ballasts and 1 lamp - street lighting on Lake Dr W 3,700.00 Taylor Electric Company, LLC 02/07/2019 101-1350-4565 Replace 8 GFI's along W 78th 1,520.00 Taylor Electric Company, LLC 02/07/2019 101-1350-4565 Replaced Ped Pole at 78th and Powers Blvd 4,425.00 Taylor Electric Company, LLC 02/07/2019 101-1350-4565 Street lighting repair Hwy 101/Flying Cloud Dr 1,225.00 Taylor Electric Company, LLC 02/07/2019 101-1350-4565 Repair street light pole hit by vehicle on Hwy 101 @ 85th 1,650.00 Taylor Electric Company, LLC 12,520.00 Volavka Lynda 02/07/2019 101-1731-4300 Daddy Daughter Sweetheart Dance - Face Paint 160.00 Volavka Lynda 160.00 Walker Louisa 02/07/2019 101-1560-3637 Refund Bell Museum Tour 39.00 Walker Louisa 39.00 Waste Management of Minnesota, Inc 02/07/2019 101-1220-4350 garbage service - Feb 2019 26.25 Waste Management of Minnesota, Inc 02/07/2019 101-1220-4350 garbage service - Feb 2019 68.44 Waste Management of Minnesota, Inc 02/07/2019 101-1170-4350 garbage service - Feb 2019 175.04 Waste Management of Minnesota, Inc 02/07/2019 101-1190-4350 garbage service - Feb 2019 213.01 Waste Management of Minnesota, Inc 02/07/2019 101-1550-4350 garbage service - Feb 2019 382.69 Waste Management of Minnesota, Inc 02/07/2019 700-0000-4350 garbage service - Feb 2019 12.40 Waste Management of Minnesota, Inc 02/07/2019 701-0000-4350 garbage service - Feb 2019 12.40 Waste Management of Minnesota, Inc 02/07/2019 101-1370-4350 garbage service - Feb 2019 99.24 Waste Management of Minnesota, Inc 989.47 WING RICHARD 02/14/2019 101-1220-4350 Station 2 cleaning 100.00 WING RICHARD 100.00 WINTER EQUIPMENT COMPANY INC 02/07/2019 101-1320-4120 Curbrunner JOMA SHP F Gauge 672.33 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 6 of 7 Name Check D Account Description Amount WINTER EQUIPMENT COMPANY INC 672.33 Young Paul 02/07/2019 101-1731-4300 Daddy Daughter Dance - DJ Services (Sound & Lights) 2/9/19 200.00 Young Paul 200.00 ZACK'S INC.02/07/2019 101-1320-4120 (14) Side Chain End Fastener 146.86 ZACK'S INC. 146.86 1,796,048.56 Accounts Payable - Check Detail-Checks (02/15/2019 - 12:06 PM)Page 7 of 7 Accounts Payable Check Detail-ACH User: dwashburn Printed: 02/15/2019 - 12:06 PM Name Check Da Account Description Amount ALEX AIR APPARATUS INC 02/14/2019 101-1220-4530 Qrtrly Compressor Air Quality Test, K18 Bauer Compressor SVC 890.00 ALEX AIR APPARATUS INC 890.00 AMERICAN ENGINEERING TESTING 02/07/2019 605-6501-4300 Proj# 01-20255, TH101 Improvements CSAH 61 to CSAH 14 17,706.63 AMERICAN ENGINEERING TESTING 17,706.63 AMERICAN SOLUTIONS 02/07/2019 101-1130-4340 Check Stock 829.11 AMERICAN SOLUTIONS 829.11 Badger State Inspection LLC 02/07/2019 815-8221-2024 AT&T 5C/BWE - Antenna Upgrade 2,200.00 Badger State Inspection LLC 2,200.00 CAMPBELL KNUTSON 02/14/2019 101-1140-4302 Legal Services 15,184.37 CAMPBELL KNUTSON 15,184.37 CAMPION BARROW & ASSOCIATES 02/14/2019 101-1220-4300 Fire Svc Testing - 1/29/19 Elijah Bach 425.00 CAMPION BARROW & ASSOCIATES 425.00 Carver County 02/07/2019 601-6035-4751 Joint Powers Agreement - CSAH (Pleasantview Road Intersection) 31,333.47 Carver County 02/07/2019 101-1320-4120 Annual County Base Fee 35.00 Carver County 02/14/2019 101-1210-4300 Liquor License Bkgrd Investigation - North Coop - new 250.00 Carver County 31,618.47 CCP NI MASTER TENANT 4 LLC 02/07/2019 101-1220-4320 December 2018 28.49 CCP NI MASTER TENANT 4 LLC 02/07/2019 101-1350-4320 December 2018 744.28 CCP NI MASTER TENANT 4 LLC 02/07/2019 101-1540-4320 December 2018 83.63 CCP NI MASTER TENANT 4 LLC 02/07/2019 101-1550-4320 December 2018 88.90 CCP NI MASTER TENANT 4 LLC 02/07/2019 101-1600-4320 December 2018 6.83 CCP NI MASTER TENANT 4 LLC 02/07/2019 700-0000-4320 December 2018 26.00 CCP NI MASTER TENANT 4 LLC 02/07/2019 700-7019-4320 December 2018 414.87 CCP NI MASTER TENANT 4 LLC 02/07/2019 701-0000-4320 December 2018 303.89 CCP NI MASTER TENANT 4 LLC 1,696.89 Choice, Inc.02/14/2019 101-1220-4350 fire station cleaning 12/10-01/11 165.89 Choice, Inc. 165.89 Crystal Infosystems LLC 02/14/2019 101-1170-4110 Toners 1,182.82 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 1 of 7 Name Check Da Account Description Amount Crystal Infosystems LLC 1,182.82 Danial Reem 02/14/2019 101-1539-4300 Zumba Class 260.40 Danial Reem 260.40 Diamond Snow & Ice Control 02/07/2019 101-1320-4150 Ice B'Gone Liquid Deicer, service fee 1,225.00 Diamond Snow & Ice Control 1,225.00 Emergency Response Solutions 02/14/2019 101-1220-4530 SCBA Flow Test 79.07 Emergency Response Solutions 02/14/2019 101-1220-4530 Installed O-ring on Audi-Larm and tested for leaks, O-Ring 66.15 Emergency Response Solutions 145.22 Engel Water Testing Inc 02/07/2019 700-0000-4300 25 water samples - January 2019 500.00 Engel Water Testing Inc 500.00 FASTENAL COMPANY 02/07/2019 101-1370-4260 misc parts/supplies 39.71 FASTENAL COMPANY 02/14/2019 700-0000-4240 Boots, Rainsuit 42.16 FASTENAL COMPANY 02/14/2019 101-1370-4150 Roll PinKit 61.59 FASTENAL COMPANY 02/14/2019 700-0000-4552 HseClmps 202.55 FASTENAL COMPANY 02/14/2019 101-1550-4120 MAXLITECORDFOAMERPL 73.82 FASTENAL COMPANY 02/14/2019 701-0000-4530 SSFirLegMiniBrackIt, #152 10-2x9/16HCSS -366.95 FASTENAL COMPANY 52.88 FORCE AMERICA INC 02/07/2019 101-1550-4120 Seal Kit for PTO Pumps 71.67 FORCE AMERICA INC 71.67 GILBERT MECHANICAL CONTRACTORS02/07/2019 700-7019-4530 Trouble shoot boiler - replaced switch 686.69 GILBERT MECHANICAL CONTRACTORS 686.69 GOPHER STATE ONE-CALL INC 02/07/2019 400-0000-4300 January 2019 tickets 133.65 GOPHER STATE ONE-CALL INC 133.65 GRANICUS INC 02/07/2019 210-0000-4300 Upgrade to SDI 720p Streaming 284.18 GRANICUS INC 284.18 GS DIRECT INC 02/07/2019 101-1310-4120 Ink Cartridge 126.95 GS DIRECT INC 126.95 HAWKINS CHEMICAL 02/07/2019 700-7043-4160 Chlorine Cylinder 80.00 HAWKINS CHEMICAL 02/07/2019 700-7043-4160 Chlorine Cylinder 160.00 HAWKINS CHEMICAL 02/14/2019 700-7043-4160 Chlorine Cylinder 130.00 HAWKINS CHEMICAL 02/14/2019 700-7019-4160 Azone 5,613.49 HAWKINS CHEMICAL 5,983.49 Health Strategies 02/14/2019 101-1220-4300 Preplacement, Drug Screen, Mask Fit 288.00 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 2 of 7 Name Check Da Account Description Amount Health Strategies 02/14/2019 101-1220-4300 Preplacement, Drug Screen, Mask Fit - E Thoreson 288.00 Health Strategies 576.00 IMPERIAL PORTA PALACE 02/07/2019 101-1611-4400 Event 2/2-2/5/19 at Lake Ann 360.50 IMPERIAL PORTA PALACE 02/14/2019 101-1550-4400 Portable Restrooms - Jan 2019 849.75 IMPERIAL PORTA PALACE 1,210.25 Indoor Landscapes Inc 02/07/2019 101-1170-4300 February 2019 plant service 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 02/07/2019 101-1170-4110 Folders 35.82 Innovative Office Solutions LLC 02/07/2019 101-1170-4110 Stapler, Rubberbands, Markers, Clips, Pencils, Post-Its 160.08 Innovative Office Solutions LLC 02/07/2019 101-1170-4110 Folders, Index cards, Tissues 47.75 Innovative Office Solutions LLC 02/14/2019 101-1170-4110 Markers, Holder 3.96 Innovative Office Solutions LLC 247.61 JOHNSTONE SUPPLY 02/07/2019 101-1170-4510 Capacitor, Motor 231.10 JOHNSTONE SUPPLY 231.10 KIMLEY HORN AND ASSOCIATES INC 02/14/2019 410-0000-4300 Private Dev Field Observ - svc through Dec 31, 2018 72.50 KIMLEY HORN AND ASSOCIATES INC 02/14/2019 400-0000-1155 Private Dev Field Observ - svc through Dec 31, 2018 942.50 KIMLEY HORN AND ASSOCIATES INC 1,015.00 Kubista Terence Kenneth 02/07/2019 101-1560-4300 1/22/19 British History Series 50.00 Kubista Terence Kenneth 50.00 Marco Inc 02/07/2019 101-1170-4410 11/1/18 - 1/31/19 usage 1,769.99 Marco Inc 02/07/2019 700-0000-4410 11/1/18 - 1/31/19 usage 236.00 Marco Inc 02/07/2019 701-0000-4410 11/1/18 - 1/31/19 usage 236.00 Marco Inc 02/07/2019 720-0000-4410 11/1/18 - 1/31/19 usage 117.99 Marco Inc 02/07/2019 101-1170-4410 Monthly maintenance charges - Feb 2019 675.65 Marco Inc 02/07/2019 700-0000-4410 Monthly maintenance charges - Feb 2019 100.00 Marco Inc 02/07/2019 701-0000-4410 Monthly maintenance charges - Feb 2019 100.00 Marco Inc 02/07/2019 720-0000-4410 Monthly maintenance charges - Feb 2019 50.00 Marco Inc 3,285.63 MERLINS ACE HARDWARE 02/07/2019 101-1170-4120 misc parts/supplies 30.59 MERLINS ACE HARDWARE 02/07/2019 101-1220-4120 misc parts/supplies 139.90 MERLINS ACE HARDWARE 02/07/2019 101-1220-4290 misc parts/supplies -3.42 MERLINS ACE HARDWARE 02/07/2019 101-1260-4120 misc parts/supplies 13.99 MERLINS ACE HARDWARE 02/07/2019 101-1320-4120 misc parts/supplies 80.95 MERLINS ACE HARDWARE 02/07/2019 101-1550-4120 misc parts/supplies 122.07 MERLINS ACE HARDWARE 02/07/2019 101-1617-4130 misc parts/supplies 15.07 MERLINS ACE HARDWARE 02/07/2019 700-0000-4150 misc parts/supplies 161.92 MERLINS ACE HARDWARE 02/07/2019 700-0000-4530 misc parts/supplies 37.79 MERLINS ACE HARDWARE 02/07/2019 700-0000-4550 misc parts/supplies 7.67 MERLINS ACE HARDWARE 02/07/2019 700-7019-4150 misc parts/supplies 10.50 MERLINS ACE HARDWARE 02/07/2019 700-7019-4550 misc parts/supplies 49.94 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 3 of 7 Name Check Da Account Description Amount MERLINS ACE HARDWARE 02/07/2019 700-7043-4120 misc parts/supplies 8.09 MERLINS ACE HARDWARE 02/07/2019 700-7043-4150 misc parts/supplies 65.41 MERLINS ACE HARDWARE 02/07/2019 701-0000-4260 misc parts/supplies 39.58 MERLINS ACE HARDWARE 02/07/2019 701-0000-4530 misc parts/supplies 6.18 MERLINS ACE HARDWARE 786.23 Metropolitan Council, Env Svcs 02/14/2019 101-1250-3816 SAC - January 2019 -198.80 Metropolitan Council, Env Svcs 02/14/2019 701-0000-2023 SAC - January 2019 19,880.00 Metropolitan Council, Env Svcs 19,681.20 Minnesota Equipment 02/14/2019 101-1550-4120 Plate Receiver #13-16225 60.73 Minnesota Equipment 60.73 MN DEPT OF LABOR AND INDUSTRY 02/14/2019 101-1250-3818 Surcharge - January 2019 -27.25 MN DEPT OF LABOR AND INDUSTRY 02/14/2019 101-0000-2022 Surcharge - January 2019 1,362.74 MN DEPT OF LABOR AND INDUSTRY 1,335.49 MN VALLEY ELECTRIC COOP 02/07/2019 101-1350-4320 electricity charges 5,177.32 MN VALLEY ELECTRIC COOP 02/07/2019 101-1600-4320 electricity charges 453.42 MN VALLEY ELECTRIC COOP 02/07/2019 700-0000-4320 electricity charges 186.21 MN VALLEY ELECTRIC COOP 02/07/2019 701-0000-4320 electricity charges 555.72 MN VALLEY ELECTRIC COOP 02/07/2019 101-1350-4320 electricity charges 238.06 MN VALLEY ELECTRIC COOP 02/07/2019 101-1350-4320 electricity charges 28.55 MN VALLEY ELECTRIC COOP 02/07/2019 101-1350-4320 electricity charges 45.70 MN VALLEY ELECTRIC COOP 02/07/2019 101-1350-4320 electricity charges 87.68 MN VALLEY ELECTRIC COOP 02/14/2019 101-1350-4320 electricity charges 242.60 MN VALLEY ELECTRIC COOP 7,015.26 NAPA AUTO & TRUCK PARTS 02/07/2019 101-1550-4120 Oil, Fuel and Air Filters 98.74 NAPA AUTO & TRUCK PARTS 02/07/2019 101-1550-4120 AGC-5 Fuse PAC 9.00 NAPA AUTO & TRUCK PARTS 02/07/2019 101-1550-4120 Spark Plug 1.76 NAPA AUTO & TRUCK PARTS 02/07/2019 701-0000-4120 Switch 1.90 NAPA AUTO & TRUCK PARTS 02/07/2019 701-0000-4120 Switch 1.90 NAPA AUTO & TRUCK PARTS 113.30 Olson Annika 02/14/2019 101-1538-4300 Safe Kids Training Instruction - 2/11/19 475.00 Olson Annika 475.00 O'Reilly Automotive Inc 02/07/2019 701-0000-4140 misc parts/supplies 111.37 O'Reilly Automotive Inc 02/07/2019 101-1550-4120 misc parts/supplies 43.17 O'Reilly Automotive Inc 02/07/2019 700-0000-4120 misc parts/supplies 95.24 O'Reilly Automotive Inc 249.78 PRECISE MRM LLC 02/14/2019 101-1320-4310 2018-12 Subscription - 10MB Flat Data Plan US w/NAF 300.00 PRECISE MRM LLC 300.00 Premium Waters, Inc 02/14/2019 101-1550-4120 monthly fee - Mar 11.30 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 4 of 7 Name Check Da Account Description Amount Premium Waters, Inc 11.30 RBM SERVICES INC 02/07/2019 101-1170-4350 Nightly Janitorial - Feb 2019 3,479.00 RBM SERVICES INC 02/07/2019 101-1190-4350 Library - Nightly/Weekend Janitorial - Feb 2019 3,370.00 RBM SERVICES INC 6,849.00 Safe-Fast, Inc.02/14/2019 101-1320-4240 Sweatshirts, Jacket 297.90 Safe-Fast, Inc. 297.90 Southwest Metro Chamber of Commerce 02/07/2019 101-1110-4370 Chamber Legislative Breakfast - E Ryan, J Coleman 50.00 Southwest Metro Chamber of Commerce 02/07/2019 101-1120-4370 Chamber Legislative Breakfast - C Petersen 25.00 Southwest Metro Chamber of Commerce 75.00 SPRINT PCS 02/14/2019 700-0000-4310 monthly charges 51.72 SPRINT PCS 02/14/2019 701-0000-4310 monthly charges 51.72 SPRINT PCS 103.44 SPS COMPANIES INC 02/07/2019 101-1370-4510 Auto Flushers, Toilet Seats 335.82 SPS COMPANIES INC 335.82 SUMMIT COMPANIES 02/07/2019 700-7043-4530 Annual Fire Extinguisher Maintenance 46.50 SUMMIT COMPANIES 02/07/2019 700-7019-4530 Annual Fire Extinguisher Maintenance 43.50 SUMMIT COMPANIES 90.00 TBEI, Inc 02/07/2019 101-1320-4120 Seal Kits 531.45 TBEI, Inc 531.45 TCIC, Inc.02/14/2019 701-0000-4530 Adapters 42.00 TCIC, Inc. 42.00 ULTIMATE CONTROLS ELECTRIC LLC 02/07/2019 700-7043-4530 Chanhassen WWTP CHEM Room Exhaust Fans 760.00 ULTIMATE CONTROLS ELECTRIC LLC 02/07/2019 700-0000-4550 Chanhassen Well Chem Pump Demos 2,690.00 ULTIMATE CONTROLS ELECTRIC LLC 02/07/2019 700-0000-4530 Chanhassen Well #2 VFD 3,913.50 ULTIMATE CONTROLS ELECTRIC LLC 02/07/2019 700-7019-4530 Chanhassen EWTP Compressors 2,550.00 ULTIMATE CONTROLS ELECTRIC LLC 02/07/2019 700-7043-4530 Chanhassen WWTP Scale Cords and Intrusion Alarm 638.00 ULTIMATE CONTROLS ELECTRIC LLC 10,551.50 Ultimate Events, Inc 02/14/2019 101-1611-4410 Ice Fishing Contest - Sidewalls, Tables 1,289.93 Ultimate Events, Inc 1,289.93 UNITED WAY 02/14/2019 101-0000-2006 PR Batch 00415.02.2019 United Way 29.40 UNITED WAY 29.40 VERIZON WIRELESS 02/07/2019 101-1220-4310 phone charges 12/19-01/18 40.01 VERIZON WIRELESS 02/07/2019 101-1550-4310 phone charges 12/19-01/18 806.08 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 5 of 7 Name Check Da Account Description Amount VERIZON WIRELESS 02/07/2019 101-1520-4310 phone charges 12/19-01/18 51.67 VERIZON WIRELESS 02/07/2019 101-1600-4310 phone charges 12/19-01/18 174.27 VERIZON WIRELESS 02/07/2019 101-1530-4310 phone charges 12/19-01/18 51.67 VERIZON WIRELESS 02/07/2019 101-0000-2006 phone charges 12/19-01/18 10.00 VERIZON WIRELESS 02/07/2019 700-0000-4310 phone charges 12/19-01/18 534.70 VERIZON WIRELESS 02/07/2019 701-0000-4310 phone charges 12/19-01/18 399.81 VERIZON WIRELESS 02/07/2019 720-0000-4310 phone charges 12/19-01/18 95.46 VERIZON WIRELESS 02/07/2019 101-1160-4310 phone charges 12/19-01/18 114.66 VERIZON WIRELESS 02/07/2019 101-1120-4310 phone charges 12/19-01/18 340.06 VERIZON WIRELESS 02/07/2019 101-1170-4310 phone charges 12/19-01/18 31.95 VERIZON WIRELESS 02/07/2019 101-1260-4310 phone charges 12/19-01/18 103.91 VERIZON WIRELESS 02/07/2019 101-1130-4310 phone charges 12/19-01/18 52.99 VERIZON WIRELESS 02/07/2019 101-1250-4310 phone charges 12/19-01/18 691.44 VERIZON WIRELESS 02/07/2019 101-1310-4310 phone charges 12/19-01/18 210.02 VERIZON WIRELESS 02/07/2019 101-1370-4310 phone charges 12/19-01/18 121.89 VERIZON WIRELESS 02/07/2019 101-1320-4310 phone charges 12/19-01/18 393.12 VERIZON WIRELESS 02/07/2019 101-1220-4310 phone charges 12/19-01/18 488.45 VERIZON WIRELESS 02/07/2019 400-4126-4703 phone charges 12/19-01/18 1,887.40 VERIZON WIRELESS 6,599.56 Warning Lites of Minnesota, Inc.02/07/2019 101-1611-4410 Rental - Barrels, Traffic Cones 306.00 Warning Lites of Minnesota, Inc. 306.00 Water Conservation Services, Inc.02/14/2019 700-0000-4552 Leak @ 4040 Glendale Dr on 1/27/19 424.08 Water Conservation Services, Inc. 424.08 WM MUELLER & SONS INC 02/14/2019 700-0000-4552 7901 Park Place - 1/28/19 - Binder Rock, Granular Borrow 3,347.09 WM MUELLER & SONS INC 02/14/2019 700-0000-4552 7901 Park Place - 1/29/19 - Granular Borrow 203.67 WM MUELLER & SONS INC 3,550.76 WSB & ASSOCIATES INC 02/07/2019 720-0000-4300 CSAH 18 and TH 41 WSA Application - svc through Dec 2018 576.00 WSB & ASSOCIATES INC 02/07/2019 720-0000-4300 Galpin Property WCA Review - svc through Dec 2018 543.25 WSB & ASSOCIATES INC 02/07/2019 720-0000-4300 Moments WCA Review - svc through Dec 2018 763.50 WSB & ASSOCIATES INC 02/14/2019 700-0000-4300 OMS Facilities Implementation - svc from Dec 2018 1,430.00 WSB & ASSOCIATES INC 02/14/2019 700-7050-4752 West Water Treatment Plant - svc from June 2018 6,853.00 WSB & ASSOCIATES INC 02/14/2019 700-7050-4752 West Water Treatment Plant - svc from July 2018 4,255.00 WSB & ASSOCIATES INC 02/14/2019 700-7050-4752 West Water Treatment Plant - svc from Aug 2018 1,547.00 WSB & ASSOCIATES INC 02/14/2019 700-7050-4752 West Water Treatment Plant - svc from Sept 2018 503.50 WSB & ASSOCIATES INC 02/14/2019 700-7050-4752 West Water Treatment Plant - svc from Oct 2018 182.00 WSB & ASSOCIATES INC 02/14/2019 700-7050-4752 West Water Treatment Plant - svc from Dec 2018 364.00 WSB & ASSOCIATES INC 02/14/2019 700-7050-4300 West Water Treatment Plant - svc from Nov 2018 455.00 WSB & ASSOCIATES INC 17,472.25 XCEL ENERGY INC 02/07/2019 101-1350-4320 electricity charges 22,952.01 XCEL ENERGY INC 22,952.01 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 6 of 7 Name Check Da Account Description Amount 189,700.29 Accounts Payable - Check Detail-ACH (02/15/2019 - 12:06 PM)Page 7 of 7 CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Hennepin County Notice of 2019 Open Book Meeting Section CORRESPONDENCE DISCUSSION Item No: J.2. Prepared By Kim Meuwissen, Office Manager File No:  ATTACHMENTS: Hennepin County Notice of 2019 Open Book Meeting CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Response to Brent Carron's February 11, 2019 Visitor Presentation Section CORRESPONDENCE DISCUSSION Item No: J.3. Prepared By Todd Gerhardt, City Manager File No:  ATTACHMENTS: Response to Visitor Presentation CITY COUNCIL STAFF REPORT Monday, February 25, 2019 Subject Commission Interviews Section WORK SESSION ­ After Item No: L.1. Prepared By Kim Meuwissen, Office Manager File No: ADM 146G SUMMARY Commission interviews are scheduled every 15 minutes as follows: 8:00  Bhakti Modi (SC) 8:15  Alice "Lisa" Lyon (SC) 8:30   8:45  Gerald Cook (PC) 9:00  Laura Skistad (PC & PRC) 9:15   9:30  Andrew Aller (PC Incumbent) ­ coming straight from airport Paper copies of the applications and interview questionnaires will be provided to the city council for their convenience. DISCUSSION PLANNING COMMISSION Three 3­year positions The terms of Commissioners Andrew Aller, Steven Weick, and Nancy Madsen are expiring. Andrew Aller and Steven Weick have reapplied. Ten (10) new applications have been received. PARK & RECREATION COMMISSION Two 3­year positions The terms of Commissioners Cole Kelly and Rick Echternacht are expiring. Both incumbents have reapplied. Eight (8) new applications were received, four (4) of which selected the Park and Recreation Commission as their second choice. One or two 1­year youth positions Grant Schaeferle's term has expired and he is no longer eligible to reapply. No new applications were received. ENVIRONMENTAL COMMISSION Two 3­year positions The terms of Commissioners Bill Chappell and Wayne Benbow are expiring. Bill Chappell has reapplied. Four (4) new applications have been received. SENIOR COMMISSION Two or three 3­year positions The terms of Commissioners Jackie Engel and Cheryl Ayotte are expiring and are currently vacant due to resignations. Six (6) new applications have been received, one (1) of which selected the Senior Commission as CITY COUNCIL STAFF REPORTMonday, February 25, 2019SubjectCommission InterviewsSectionWORK SESSION ­ After Item No: L.1.Prepared By Kim Meuwissen, Office Manager File No: ADM 146GSUMMARYCommission interviews are scheduled every 15 minutes as follows:8:00  Bhakti Modi (SC)8:15  Alice "Lisa" Lyon (SC)8:30  8:45  Gerald Cook (PC)9:00  Laura Skistad (PC & PRC)9:15  9:30  Andrew Aller (PC Incumbent) ­ coming straight from airportPaper copies of the applications and interview questionnaires will be provided to the city council for their convenience.DISCUSSIONPLANNING COMMISSIONThree 3­year positions The terms of Commissioners Andrew Aller, Steven Weick, and Nancy Madsen are expiring.Andrew Aller and Steven Weick have reapplied.Ten (10) new applications have been received.PARK & RECREATION COMMISSIONTwo 3­year positions The terms of Commissioners Cole Kelly and Rick Echternacht are expiring. Both incumbents havereapplied.Eight (8) new applications were received, four (4) of which selected the Park and RecreationCommission as their second choice.One or two 1­year youth positions Grant Schaeferle's term has expired and he is no longer eligible to reapply.No new applications were received.ENVIRONMENTAL COMMISSIONTwo 3­year positions The terms of Commissioners Bill Chappell and Wayne Benbow are expiring. Bill Chappell hasreapplied.Four (4) new applications have been received.SENIOR COMMISSION Two or three 3­year positions The terms of Commissioners Jackie Engel and Cheryl Ayotte are expiring and are currently vacant due to resignations. Six (6) new applications have been received, one (1) of which selected the Senior Commission as their second choice. NOTE: The Senior Commission bylaws allow for the appointment of 7 or 8 commissioners. City council will have an opportunity to review and discuss all interviewed applicants at their work session on March 11, 2019 at 6:30 pm. All commission appointments will take place at the March 11, 2019 City Council meeting under the New Business portion of the agenda. ATTACHMENTS: 2019 Commissions Interview Schedule City Code, Section 2­46. ­ Appointment to city committees and commissions 2019 Commissions Interview Schedule FIRST MEETINGS IN APRIL: Planning Commission - April 2, 2018 Environmental Commission - April 10, 2019 Senior Commission - April 18, 2019 Park & Rec Commission - April 23, 2019 City Council Interviews Environmental Commission Interviews - February 13 February 25 (Monday):6:00 Brian Smith (PRC 2nd Choice) 8:00 Bhakti Modi (SC)6:15 Ross Reeves (PRC 2nd Choice) 8:15 Alice "Lisa" Lyon (SC)6:30 8:30 6:45 Andrew Allen-NO SHOW 8:45 Gerald Cook (PC)7:00 Jeff Harken 9:00 Laura Skistad (PC & PRC) 9:15 Planning Commission Interviews - February 19 9:30 Andrew Aller (PC incumbent-coming from airport may be earlier)1st Antonio J. Fricano (SC 2nd Choice) 2nd Bala Chintaginjala-NO SHOW February 26 (Tuesday): 3rd Douglas Reeder (PRC 2nd Choice) 5:00 Sandy Sweetser (PRC)4th Gerald Cook 5:15 Bill Hickey (PRC)5th Lynn Pelto 5:30 Natalia Sander (PC-NO SHOW AT PC INTERVIEW)6th Annette Stock-Lind 5:45 Laurie Susla (PC)7th Natalia Sander-NO SHOW 6:00 Jeff Harken (EC)8th John Kunitz 6:15 Lynn Pelto (PC)9th Laurie Susla 6:30 Steve Weick (PC incumbent)10th Laura Skistad (PRC 2nd Choice) 6:45 Annette Stock Lind (PC) 7:00 BREAK Senior Commission Interviews - February 21 7:15 Rick Echternacht (PRC incumbent)4:10 Ruth Lunde 7:30 Cole Kelly (PRC incumbent)4:30 Jim Camarata 7:45 Haley Pemrick (PRC)4:50 Alice "Lisa" Lyon 8:00 Drew Allen (EC-NO SHOW AT EC INTERVIEW)5:10 Bhakti Modi 8:15 Brian Smith (EC & PRC)5:30 Mike Schachterle 8:30 Antonio Fricano (PC & SC)5:50 Antonio Fricano (PC 1st Choice) 8:45 Ruth Lunde (SC) 9:00 Jim Camarata (SC)Park & Rec Commission Interviews - February 26 5:45 Bill Hickey March 11 6:00 Laura Skistad 5:00 Bill Chappell (EC incumbent)6:15 Sandy Sweetser 5:15 Mike Schachterle (SC)6:30 Doug Reeder 5:30 Doug Reeder (PC & PRC)6:45 Ross Reeves 5:45 Matt Kutz (PRC-OUT OF COUNTRY FOR PRC INTERVIEW)7:00 Brian Smith 6:00 Ross Reeves (EC & PRC)7:15 Haley Pemrick 6:15 John Kunitz (PC) 6:30 Discuss Commission Appointments Incumbents All commission appointments will take place at the March 11, 2019 City Council Meeting Page 1 ARTICLE IV. - BOARDS AND COMMISSIONS[4] Footnotes: --- (4) --- Cross reference— Park and recreation commission, § 14-16 et seq.; planning commission, § 15-16 et seq. State Law reference— Authority to establish advisory boards and commissions, M.S. § 412.621(2). DIVISION 1. - GENERALLY Sec. 2-46. - Appointment to city committees and commissions. All vacancies on committees, commissions, and boards shall be advertised to seek applicants. The city council may interview applicants before making appointment. With the exception of the housing and redevelopment authority, all appointments shall be by majority vote of the city council. Once appointed, an applicant shall serve until removed, with or without cause, by a four-fifths vote of the city council, until the expiration of the term of appointment and following appointment of the applicant's successor. Vacancies during a term shall be filled for the unexpired portion of the term. Sec. 2-46.01. - Same—Generally. The council determines the duties and exercises the powers of administrative boards or commissions. However, the council may establish boards or commissions as set forth in this article to investigate subjects or to perform quasi-judicial functions. Additional administrative boards or commissions shall be established as required by law or for the administration of a municipal function jointly shared with another political subdivision. (Ord. No. 363, § 4, 1-12-04) Sec. 2-46.03. - Planning commission. (a) Commission established. The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that Act, by this Code, and state law. The planning commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (b) Membership. The planning commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the planning commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable, or as required by law or this Code. Page 2 (d) Powers and duties. The planning commission shall have the powers and duties allowed under state law, including: (1) To prepare a comprehensive plan for the future development of the city that is submitted to the council for implementation and to recommend amendments of the plan to the council from time to time as may be necessary or desirable. (2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and the subdivision regulations and to report to the council its advice and recommendations with respect thereto. (3) To study applications and proposals for amendments to the zoning code and applications for special permits and to advise the council of its recommendations thereon. (4) To study preliminary plats and to advise the council of its recommendations thereof. (5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the council by state law concerning comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 5, 1-12-04) Sec. 2-46.05. - Park and recreation commission. (a) Creation. There is established a park and recreation commission for the city. (b) Membership. The park and recreation commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. Additionally, the commission may also have one or two youth representatives who shall also be voting members. Youth representatives shall be appointed for one-year terms. (c) Officers; meetings. The chairperson and vice chairperson of the park and recreation commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The park and recreation commission shall have the following powers and duties: (1) To hold meetings of its members, to consider such matters pertaining to parks and public recreation programs in the city as shall be referred to the commission by the council, or as the members of the commission themselves deem proper. (2) To prepare a comprehensive plan for the future development of the city park and recreation system, to be submitted to the city council for implementation, and to maintain said plan, and recommend amendments of the plan to the city council, as may become necessary or desirable. (3) To act in an advisory capacity to the council in all matters relating to park and recreation in the city. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13) Page 3 Sec. 2-46.07. - Board of adjustments and appeals. Pursuant to M.S. § 462.354, a board of adjustments and appeals is hereby established. The planning commission shall serve as the board of adjustments and appeals. (Ord. No. 363, § 7, 1-12-04) Sec. 2-46.09. - Environmental commission. (a) Commission established. The environmental commission is established to provide the residents of Chanhassen with opportunities to improve the quality of their environment, address issues that affect the city's natural resources, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen's natural resources. (b) Membership. The environmental commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the environmental commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The environmental commission has the following powers and duties: (1) The environmental commission shall serve as an advisory body to the city council and planning commission in addressing the needs of the environment as directed by the city council. All final decisions are to be made by the city council. (2) The environmental commission will consider and make recommendations at the direction of the city council regarding environmental issues. (3) The environmental commission will make recommendations at the direction of the city council regarding funding for environmental projects. (4) The environmental commission may propose studies to the city council and make recommendations according to the results. (5) The environmental commission will coordinate services with other governmental and private agencies for related issues. (e) Reports. The environmental commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 8, 1-12-04) Sec. 2-46.11. - Senior commission. (a) Commission established. The senior commission serves as an advisory body to the city council in addressing the special needs of people over age 55 living in Chanhassen. They consider and make recommendations to the city council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational Page 4 programs, senior center and senior housing, but are not limited to these issues. All final decisions are made by the city council. (b) Membership. The senior commission consists of seven or eight members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the senior commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The senior commission shall have the following powers and duties: (1) They make recommendations to the city council regarding funding for special services to be provided for citizens over age 55. (2) They may propose needs studies for this age group where necessary and make recommendations to the city council based on the results. (3) They coordinate services with other governments and private agencies for this age group. (e) Reports. The commission shall make an annual written report to the council, not later than the last day of March of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 9, 1-12-04; Ord. No. 581, § 1, 4-8-13) Sec. 2-46.15. - Resignations and removal from commissions. Commissioners may resign voluntarily or may be removed from office by a majority vote of the city council. Vacancies on any advisory board or commission shall be filled by appointment with a majority vote of the city council. Vacancies shall be announced in the city's official newspaper and posted within city hall. Applications shall be available at the city clerk's office and shall be forwarded to the city council within the time prescribed. (Ord. No. 363, § 10, 1-12-04) Sec. 2-46.17. - Compensation. Commissioners shall serve without compensation. (Ord. No. 363, § 11, 1-12-04) Secs. 2-47—2-55. - Reserved. DIVISION 2. - HOUSING AND REDEVELOPMENT AUTHORITY[5] Footnotes: --- (5) --- Page 5 State Law reference— Creation of city housing and redevelopment authority, M.S. § 469.003. Sec. 2-56. - Authority to adopt housing plan, issue bonds, etc. The city economic development authority is authorized to exercise on behalf of the city all of the powers conferred by M.S. §§ 462C.01 to 462C.08, including without limitation, the power to adopt a housing plan and program and to issue and sell mortgage revenue bonds for single family housing. (Ord. No. 75, 11-7-83; Ord. No. 363, § 12, 1-12-04) Secs. 2-57—2-65. - Reserved. DIVISION 3. - RESERVED[6] Footnotes: --- (6) --- Editor's note—Ord. No. 363, § 13, adopted Jan. 12, 2004, repealed Div. 3, which pertained to the public safety commissions and derived from Ord. No. 70-B, §§ 1.01, 3.02, 4.02, 5.01, and 6.01, adopted Oct. 1, 1984; Ord. No. 166, §§ 1 and 2, adopted Apr. 27, 1992; Ord. No. 268, § 1, adopted May 12, 1997; and Ord. No. 298, § 2, adopted Feb. 14, 2000. Secs. 2-66—2-71. - Reserved.