L-1. Review Plans and Specifications for Chanhassen City Hall exterior improvements, Damon Farber, Landscape Architects (next step_ staff will be taking bids)0
CITY OF ClIANHASSENn
d w
S Chanhassen is a Communityfor Life-Providing for Today and Planning forTomorrow
H A
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffman, Park and Recreation Director 0114,(72 .
DATE: May 8, 2017
SUBJ: Review Plans and Specifications for City Hall Exterior Improvements, Damon
Farber Landscape Architects
BACKGROUND
The current City Hall campus was completed in 1980 and 1981. A variety of exterior site
improvements completed at that time have outlived their useful life expectancy. City Center Park
and the Library were completed in 2004 and certain components ofthe site improvements and
landscaping installed at that time have failed and are in need of repair or replacement.
The 2017 Capital Improvement Program includes $420,000 to fulfill the need to repair and
replace these exterior City Hall site improvements and landscaping in addition to improving
directional signage.
City Council members toured the exterior of City Hall last November with Mr. Matt Wilkens of
Damon Farber Landscape Architects. Since the first ofthe year, Mr. Wilkens has been working
with staff on the development of a project plan set, specifications, and related bidding
documents.
The components included in the consulting work being provided by Mr. Wilkens and his
associates include:
Develop demolition plan and notes
Coordinate with Chanhassen Park and Recreation
Three meetings
Prepare schematics for new design elements
Prepare site improvements plan(landscape and hardscape)
City Hall front entry plaza, stairway,railings,parking lot wall
City Hall, Library, Senior Center identification and monument signage
City Center campus landscape updates and replacements
City Center campus site furnishing updates
City Center campus hardscape updates (safety) and replacements (paving and walls)
PH 952.227.1100• www.ci.chanhassen.mn.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
Todd Hoffman
May 8, 2017
Page 2
Prepare planting and site furnishing schedules and site installation details
Prepare site and landscape improvement specifications
Verify estimate of probable site and landscape improvement costs to meet target budget
Refine site improvements plan per comments
Verify estimate ofprobable site and landscape improvement costs to meet target budget
Finalize site improvements plan documents
Attend pre-bid walk thru meeting
Respond to preferred contractor questions regarding documents
Provide addendum(s)
Respond to field questions regarding site and landscape improvement drawings
Five site visits including pre-construction meeting
Perform punch list duties
Project close out
Travel and printing
On Monday, May 8 Mr. Wilkens will make a presentation to the City Council and respond to
questions and inquires. The next step following this check-in with the City Council will be to
publish the work for competitive bids.
ATTACHMENTS
2017 CIP Sheet, City Hall Exterior Improvements
Chanhassen City Hall Campus—2017 Site and Landscape—Probable Cost Projection
cfs5\cfs5\Shared_Data\PARK\TH\City Hall Exterior\City Hall Exterior Memo.docx
I
ICapital Improvement Program 2017 thru 2021 Department Municipal Buildings
City of Chanhassen, MN Contact Todd Hoffman
Type Maintenance
Project# MB-030 Useful Life
ProjectName City Hall Exterior Improvements category Park
IAccount#1 400-4118-4xxx Account#3 Priority n/a
Account#2 Account#4
Total Project Cost: $420,000
Description
IReplacement ofCity Hall exterior retaining walls,walkways,landscaping and site furnishings that are in need of updating and repair.
I
II
Justification
Existing infrastructure associated with the original City Hall construction is 35 years old and in need ofrepair or replacement.
I
I Expenditures 2017 2018 2019 2020 2021 Total
Maintenance 420,000 420,000
Total 420,000 420,000
Funding Sources 2017 2018 2019 2020 2021 Total
Capital Replacement 420,000 420,000
Equipment FundIl Total 420,000 420,000
I Budget Impact/Other
Maintenance costs will be reduced.
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