Loading...
CC VER 2019 04 08CHANHASSEN CITY COUNCIL REGULAR MEETING APRIL 8, 2019 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, and Councilwoman Coleman COUNCIL MEMBERS ABSENT: Councilman Campion STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Andrew Brotzler, Todd Hoffman, Jason Wedel, and Roger Knutson PUBLIC PRESENT: Heidi Hoks Waconia Mack Titus 2747 Century Trail Laurie Susla 7008 Dakota Avenue Jon Gilbert 1641 Jeurissen Lane Sever Peterson 15900 Flying Cloud Drive, Eden Prairie Maryanne Halama 670 Creekwood Drive Mayor Ryan: Thank you and welcome to this evening’s meeting. To those of you that are watching at home or live streaming on the Chanhassen website we’re glad that you can join us this evening. For the record we have 4 of our members present. Councilman Campion is absent tonight. Our first action is our agenda approval. Council members are there any modifications to the agenda as printed? If not we will proceed with the published agenda. PUBLIC ANNOUNCEMENT: INVITATION TO 2019 EASTER EGG CANDY HUNT, APRIL 20, 2019. Mayor Ryan: First up we have a public announcement. Would like the invitation to the 2019 Easter Egg Candy Hunt. The City of Chanhassen is proud to present the 36th Annual Easter Egg Candy Hunt. This is the second in a year long series of special events that are sponsored by the City of Chanhassen, local service organizations and the local business community. I would like to invite everyone to attend this annual event on Saturday, April 20th at 9:00 a.m. at City Center Park. Registration tents will be located north of the family skating rink and east of ballfield number 1. This event is for children 12 and under and will feature a candy hunt, a coloring contest, prize drawings and a special visit from no one other than the Easter Bunny so the cost is $5 per child. Pre-registration at Chan Rec Center or City Hall is encouraged but you can also register at the day of the event so rain or shine Mr. Hoffman. Chanhassen City Council – April 8, 2019 2 Todd Hoffman: Rain or shine and then we promise the snow will be melted by then. Mayor Ryan: That’s a big promise. Well we hope to see you there. It’s a great event and you can get your kids enough candy around Easter so we hope that you join us on April 20th. CONSENT AGENDA: Mayor Ryan: Are there any items that the council would like to consider separately? I have one I would like to pull off item D(8), the Avienda project and we’ll move that under G(1). I’ll have it as G(1) for new business. So with that is there a motion to approve consent agenda items 1 through 7 and 9 through 13? Councilwoman Coleman: I make a motion to approve items D 1 through 7 and 9 through 13. Mayor Ryan: That’s a valid motion. Is there a second? Councilwoman Tjornhom: Second. Councilwoman Coleman moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated March 11, 2019 2. Approval of 2019 Liquor License Renewals 3. Approve Arbor Day Poster Contest Winners 4. Resolution #2019-16: Approve Purchase of 2019 CIP Equipment – Vactor Street Sweeper and Approve Cost Share Grant Agreement 5. Approve Stipulation for Settlement Agreement for Acquisition of Property Located at 10301 Great Plains Boulevard in Conjunction with the Highway 101 Improvements, City Project No. 14-08 6. Resolution #2019-17: Accept Bids and Award Contract for the 2019 Sealcoat Project 7. Resolution #2019-18: Accept Land Donation of Outlots B, C and D of Jeurissen Ridge Addition, and Parcels A and C of PID 25.0262011 from Peterson-Jacques Farm Company, LLC 8. Pulled by Mayor Ryan for separate discussion. Chanhassen City Council – April 8, 2019 3 9. Approve Specialized Services Agreement with Carver County for Watercraft Inspections 10. Approve Purchase, Park Equipment Replacement Schedule for Prairie Knoll Park, Sunset Ridge Park and Herman Field Park 11. Approve Low Quote for Park Equipment Replacement Schedule Playground Border Concrete 12. Approve Low Bid for Tennis Court Refurbishment at the Chanhassen Recreation Center, Lake Susan Park, and South Lotus Lake Park 13. Receive 2018 Park and Recreation Department Annual Report All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Ryan: That motion carries 4-0 and we will move that item to G(1). VISITOR PRESENTATIONS. Mayor Ryan: For visitor presentations I know we have one scheduled. Visitor presentations are included with each of our regularly scheduled council meetings. Anyone wishing to address the council on a matter that is not specifically on the agenda may step to the podium. Provide your name and address for the council and you will have 5 minutes to present your item. If you’re request includes an action item from staff or council please complete a Citizen Action Request Form so that we are clear on what you are asking and we have the time to appropriately follow up with your request. However if you are simply making a comment with no action required from council or staff a form does not need to be completed. We will start with the Carver County Library annual update. So if you want to please step forward and welcome. Nice to have you here. Heidi Hoks: Thank you so much for having us here. You’ll note that I’ve given you a little grouping of materials and one of those pieces of materials is our Annual Report that I’ll let you look at during your leisure at home or whenever and I’ll refer to it a little bit later but what I’d really like to do tonight is to start out with a story and it’s a story about a little girl who lived in the Bronx who’s mother was the sole provider for them because her father had died and the mother worked two jobs the full year. Plus an extra job during the holidays just to put food on the table and this little girl loved to go to the library and it was only subway stop away from their home but she didn’t have the money for that so she walked to the library. She walked in sleet and snow. In rain. In humidity. It didn’t matter. She went to the library because she knew this was a place that she could learn. This is a place she could do her homework. She could read fun books. She could just enjoy herself and feel a part of that library and she felt valued and because she felt valued she knew she could do anything in the world that she wanted. She could become anyone and anything that she wished to be and to this day Supreme Court Justice Sonia Chanhassen City Council – April 8, 2019 4 Sotomayer comes to the same library about 4 times a year to sit down to read a book with young children and to talk about how valuable libraries are because they value their patrons, their customers. And we at Carver County value our customers. Especially our Chanhassen library is very proud of it’s customer service attitude and valuing each and every person no matter what their socioeconomic background. No matter what’s their religious background. No matter what they believe in. We value them. And we want them, whether they’re inside our libraries or outside our libraries to have the most that they can. We run homebound services and outreach services. Just recently we had a University of Minnesota professor retire to this area and she called the library immediately because she could no longer drive but she knew she could get her books. She knew she could get her tapes if she only called the library and so every Monday morning there comes a grouping of books and magazines and DVD’s and books on CD’s to her door because she’s requested this and she knows she will be treated with dignity and honor because she is one of our valued patrons. She is a Carver County resident. Now in Carver County we have actually 6 full service libraries who all feel that they should provide the best customer service possible because our customers are so valuable to them. You’ll see that within the chart that we have, or the map that we have above. We also have 4 express libraries that serve our public. What we have within our libraries is so valuable to some people they’ll go out in storms in order to get it. We had in a recent storm we had a teenager who called us at our Watertown library and wanted to come to get some books. Asked if we were going to be open during the storm and we hadn’t closed yet so the staff her that and she said I’ll be right down and I want you to put this book, this book, this book and this book aside for me so 4 books. And so they put them aside never thinking she’d come out in the storm and all of a sudden a girl came in with skis on. Cross country skis on and right behind her was her dad. They couldn’t get their car out of the driveway so they put their cross country skis on to come to the library. Those books were that important to her and she went out with a smile on her face and those books and her dad went out with a bunch of DVD’s just in case they were snowed in. As a part of a county system we’re able to drive the prices down on our materials and we’re very proud of that so we can give so much more to our customers. Our valued patrons and also because we have 6 locations we buy some books for some locations. Other books for other locations and we’re able to simply transport them between the libraries for whichever customer wishes them. This is our intra library loan but we also belong to a regional library system called MELSA. Metropolitan Library Services Agency that allows us to be a part of the Minnetek system actually brings books back and forth from all over the state. You could find a book that is only available in Hallock, Minnesota and have it brought down to you and you could check it out and then send it back and free of charge to you other than your taxpayer dollars. MELSA also gives us many, many electronic resources. Whether they’re books or audios or whether they’re databases and we find them that customers are utilizing them all the time. In fact you have two of their databases. Reminders of two of their databases that are open 7 days a week from 1:00 to 11:00 p.m. A Work Rescue which is a tutoring service for students who are having problems with their homework and Job Now which offers live job coaches online so if you’re having trouble with interviewing skills or even doing your resumes they’re available for you. But also you have a ticket in your packet don’t you? If you’re going to a music concert or a theater event you need a ticket right? Well if you look on the back of this ticket you’ll find a website and you can go to Chanhassen City Council – April 8, 2019 5 that website and there are a number of live performances in the Twin Cities that you can go to at only half price and some for free. Making it available to all people. We had a couple who had moved into the Carver County area who had always taken their children to the Children’s Theater and they moved here and it wasn’t too long after they had moved here that they both lost their jobs. They could no longer afford to take their kids to live theater. They can no longer afford to take them to live performances of music. But they could, once they learned about Smart Passes and suddenly they felt that they were valued and their kids could feel they were valued too. Again our report is right here in front of me but if you look on the very back some of you enjoy the value of statistics. You’re going to note on the back we have gone up in our circulation or how many materials are checked out. Our website and library visitors, if you combined those two types of visitors we have more visitors this year than we did last year. If you look at children’s program attendance it’s gone up 3 times. I’m sorry 2 times and if you look at the Victoria Tech desk consults it’s 3 times the amount this year. People are coming in and using the library. It’s a valuable resource for them. Some people are doing it by outreach. Some people are even doing it in their jammies late at night after the library’s closed with E Books and E Audio Books and I think a picture is really worth more than a thousand words. Not just a thousand words but more than a thousand words so I’m going to call on your branch manager Patrick Jones to show you pictures and so that you can see the joy that these people have and how much they feel, your people feel valued. Thank you. Patrick Jones: Thanks Heidi. Hi, Patrick Jones. I live in Richfield. I’m the manager here. A picture’s worth a thousand words. I’m going to write you a short novel in the little amount of time I have. I just want to let you know that the Chanhassen library generates one-third of the circulation of the entire Carver County library system. We’re the busiest branch by far and why we do that is primarily a circulation of youth materials. So when I was over there today showing an adult novels that were this big I began to doubt that statistic. We also issued 2,000, over 2,000 new library cards that would become even more this year as the Eden Prairie library has closed and we’ll have more visitors from Eden Prairie coming to see us. And our…in story time, over 7,000 people attending story time. That’s is a lot, a lot of people coming to story time and story time is not just someone reading to a child. It’s early literacy experience with 5 practical skills. Okay real quickly let me know you some of the stuff that we do. We have a lot of support from the Friends of the Library and they gather their money through lots of book sales. They do 2 a year. The meeting room is jammed pack full of people enjoying the book sale. We do outreach to senior living communities which there are more and more we go to bringing materials to the Beehive. We also go over to Summerwood. If you’ve been in the library you’ve probably noticed that it looks a lot nicer. There’s a lot of new furniture. We have a wholly new decorated teen area which I, must not have been used because there’s no potato chip wrappers which I would have thought if it’s a teen area so I’ve got to work on that. And then the Wilder Room which is where most of our big meetings are held just had a big AV update. While we have excellent collections of community connections. If you come over there during any day you’ll see that we have lots of materials on display. Anywhere from cookbooks and then we do programming of all sorts of new programming for adults. Our winter reads program. If you remember the summer reading program you did as a child, this is the adult version of it that Chanhassen City Council – April 8, 2019 6 happens in the winter. We bring in authors. We had William Kent Krueger. Had about 150 people. Don’t tell the Fire Marshal. Brian Freeman packed in a bunch of people as well. We have a series called Great Decisions which is a scholar coming in and leading a discussion first. Then we do a big music program in March. We have 4 or 5 different performers come in and then April is all arts programming. This is all for adults. We always do in April, April 25th we do a Prince program. We’ll be doing our third annual one this year. We had Tony, Ryan Dungey come in. A motor cross star. There was no motor cross in the plaza however. We have a new idea called Memory Maker Kits. These are for people who are working with people who having memory issues. And at the end of the year we had a nice concert with the Roy Family Singers and that was for both the kids and adults so that’s a lot of what we do for adults. What we do for kids really quickly is I mentioned 5 story times every week which is more than most public libraries do. In fact more than any public library I’ve ever worked at. We also…4 times a year to a super story time where we add a craft element into it. This past summer we added Stem Story Time so in addition to story time the kids got to use some stem related science technology, engineering and math materials. We have lots of performers during the summer from musicians to jugglers to more musicians to Bill the Bug Guy who comes out and does the stem demonstration as well. We had a pumpkin decorating contest. I did not win sadly. And at the end of the year with this little girl throwing her hands in the air saying wow what a great year we have and I hope as you review the material that Heidi and I brought you’ll see that we had a great year at the Chanhassen Library. Thanks for your time. Questions or comments. Mayor Ryan: Thank you very much both of you. Patrick Jones: Thank you. Mayor Ryan: Council any questions or comments? I’ll make a few. I love our library. I just so enjoy it. You know going there, bringing my kids there but I think you just do such a fantastic job with your programming. I mean you really hit all the ages and bring people in and attract people from everywhere and Patrick you had mentioned it about the Eden Prairie library closing and I know a number of people that use that library and have come to Chanhassen and really appreciated the ease that you made, allowed them. I know they’re Hennepin County but just to make, to provide them access and the customer service that they were provided was fantastic so I want to make sure I mention that to you and let you know how much we really appreciate, or they really appreciated how welcomed they felt and really loved and enjoyed the amenities of the library so when you mention about no potato chips but that’s because you guys always keep everything spotless so when you, I’ve used a lot of the meeting rooms and it’s just going in and everything is picked up and clean and organized and that’s what brings people back time and time again so you know your overall efforts are to be commended and you’re just an incredible asset to the community so thank you very much for being here tonight and what you provide for our residents. Really appreciate it. Patrick Jones: Thank you. If anyone ever has any questions or want to see any of this in action you please come let me know. My contact information is up on the screen. Chanhassen City Council – April 8, 2019 7 Mayor Ryan: Perfect, thank you again. Patrick Jones: Thanks. Mayor Ryan: Thank you. So that was our one scheduled visitor presentation it, so yep, please step forward. Maryanne Halama: Hi I’m Maryanne Halama. Mayor Ryan and councilmen, I’m at 670 Creekwood Street in Chaska, Minnesota. In Chanhassen notice through Chaska. So I have a couple issues and I’m asking specifically. I have two of them. Thank you for creating this responses and actions. I’m asking for specifically it’s about the Highway 101 that we just went over in the other room. Project from 61 to Pioneer Trail. I’m on Creekwood so my first question is what would it take, what is needed for the City Council, Carver County, Minnesota Department of Transportation to consider connecting city sewer and water to my home. The 101 expansion will include sanitary and watermain in the reconnection project so we need a lift station so what would it take to get city sewer and water and there’s also 14 neighbors that I have contacted at an earlier petition that I had spoken with Mayor Denny at the time that would like to connect to city sewer and water so what will it take? That’s my first question. Mayor Ryan: Okay. And when you’re done with both of those if you could hand them to Chelsea that would be great thank you. So go ahead. Maryanne Halama: Second question is, what do I have to do. I’m going to cry. What do I have to do for all of you to consider buying my whole property? What’s the process to be considered for a total take? That’s my second question. Mayor Ryan: Thank you. Thank you for coming tonight. We appreciate it. And somebody from city staff will follow up with you. Okay thank you. Mack Titus: Mack Titus. I live at 2747 Century Trail in Arboretum Village. My topic is privatizing. Recently I requested a sampling of Chanhassen’s inspection reports for Arboretum Village driveways, both original and rebuilt. We spent $80,000 last fall to rebuild about a fourth of our driveways and from my observation neither the original nor the replacement driveways met the village code. So I spoke with an engineer in the engineering department. He said those reports don’t exist. Arboretum Village was privatized by Chanhassen. Privatizing a common ownership community is a new concept for me so I did some research and I found in the Temple University Law Review, and I quote. Privatizing shifts the expense from the municipality to a homeowners association. Okay I get that. What I don’t get is who has the responsibility for inspections after a community is privatized. Second Temple Law Review paper said and I quote, the more a common ownership community is opened to the general public the more that community is subject to the statutes of the municipality. So I, that may leave the inspection responsibility with the community and not, I mean with the municipality and not with the Chanhassen City Council – April 8, 2019 8 community. I also found a paper by Hamilton Johnson which is a Minnesota law firm. Assessments allow common ownership communities to maintain attractive property values. Maintenance, repair and replacement and so forth but the inspection responsibility was not discussed. Our Arboretum Village handbook states and I quote, the association must ensure that contractors are licensed and insured. Period. No mention of the inspection responsibility. And our board has, and perhaps other community association boards may not comprehend the idea of inspections. Our property manager recently sent an email to residents seeking new board members and one of the criteria was, and I quote, no experience necessary and another criteria was time commitment minimal. So apathy can be a reality in this situation. Intuitively I think that the inspection responsibility remains with the municipality. That said I would like to see the documentations that privatized Arboretum Village and I’m wondering who I should contact. End of presentation. Mayor Ryan: Thank you Mr. Titus. By any chance I know you have a written, you wrote out your presentation but did you get a chance to fill out one of the forms that’s on the back? Mack Titus: I signed in. Mayor Ryan: If you could fill out with your name, I know we have your contact information with you being a commissioner but if you could just, you know we obviously heard your presentation but if you wouldn’t mind just writing the one or two questions that you have that you would like to be addressed by city staff and/or council then we will follow up with you and I understand that it’s about the inspection responsibility and private, I can’t say that word. Private. Why can’t I say it? Mack Titus: I’ll fill this out and turn it in and then I have to leave. I have another commitment tonight. Mayor Ryan: Yeah we understand. I think tip off’s 8:20 right? So if you would fill it out and hand it to Chelsea that would be great. Thank you Mr. Titus. Todd Gerhardt: He could bring it in tomorrow. Mayor Ryan: Okay. Oh perfect. Okay. Thank you. Anybody else? Okay. Next we have new business. CONSENT AGENDA: AVIENDA: EXTEND PRELIMINARY PLAT AND EXTINGUISH FINAL PLAT. Mayor Ryan: I had pulled this off the agenda. It was for, it was the consent agenda item number 8 and it had to do with the extended preliminary plat and extinguishing the final plat for Avienda. The reason why I wanted to pull it off, and I let Mr. Gerhardt know about this and just because Avienda is such a big project that the community has been continuing to follow and ask Chanhassen City Council – April 8, 2019 9 questions and were interested in an update. In reading the packet material that spurred on additional questions of what exactly we were approving. What does this mean? What’s the state of the overall project and kind of where we were at so instead of just moving it forward on the consent agenda I thought it would give us an opportunity for an update from staff and a representative of the developer. So Mr. Gerhardt I’ll turn it over to you please. Todd Gerhardt: Yes. Mayor and City Council members, before you tonight is a request for a grading permit for the Avienda development. What is excluded from the grading permit is the zoning or what the property is currently guided as a PUD. And right now we have a representative from Avienda group here to give you an overview of where they’re at as a part of the PUD amendment but solely the responsibility of the council tonight is to extend grading permit to the Avienda development and also as a part of that allow them to final plat the property so that they can mass grade and put in the infrastructure for the east/west collector road. So with that we have Mark here from Avienda and he will give you an update on the PUD process. Mark Nordland: Thanks Todd, Mayor and council members. Yes this project has been a long time coming and it continues to be a little bit longer and I know there’s a lot of eyeballs looking at what we’re doing here and wanting to make sure we do it right and that’s what we’re doing as well so the actual approval that’s in front of you is more of a procedural thing to get our, to make sure that we’re still in good stead with our approvals that we have in place already but as we’ve discussed, we discussed it in a work session I believe it was last fall where we presented the plan that I think went through with this letter that we sent you showing some modifications to the plan. We’re still working through those modifications a little bit. As you look at the overall site plan it’s up on the screen now. You know on the west side there’s quite a bit of housing in various product types. There’s single family. You know villa homes. There’s some apartments. There’s some senior housing. There’s some senior services. All the things that we’ve talked about here since the beginning of the project. In the upper right hand corner of the plan, so that would be the northeast corner we’re showing you know the retail node if you will. There’s also some other retail sprinkled throughout the project but that’s the primary retail node. And then down in the southeaster corner is where we’re showing office. Office. Maybe potentially some entertainment type uses. Other things that could go down there. That was really put in there as a place holder as the plan was coming together. As things have evolved, as this process has evolved our plan has changed quite a bit. We got the PUD approved in I think it was 2017 and that’s the zoning that’s still governs the property. We’re not asking for a change in that right now although we will be asking for an amendment to that after we get the plan worked out. We need a couple more months, 2, 3, 4 months to work through. I think the residential is likely to remain almost untouched if not just slightly modified as we work through it. I think the office and the retail nodes are likely to move a little bit. Some of that’s based on tenants in the marketplace. Some of it’s just based on sort of the evolution of development. If you think about these last oh at least 5 years and certainly since the downturn in whatever we count that. 2007- 2008, retail has changed just dramatically right. At one point there was several million square feet of retail on this site and then there was a million and a half square feet of retail on this site. You know now we’re somewhere around 400,000 square feet of retail and so one of the Chanhassen City Council – April 8, 2019 10 blessings of the fact that this has taken as long as it has been to get the wetlands and the other site entitlements in there approved is that we’ve been able to follow that evolution and evolve our plans on paper and not in actual bricks and mortar on the site because had we built what was right probably to build in 2006, it almost certainly would be wrong today because this, the rapid evolution as far as what’s happened with mixed use development and retail. So that’s sort of a long winded answer to, I don’t have specifics to talk about tonight other than the fact that we are looking at the retail and the office components and looking at reworking some of that a bit. The approval we’re asking for is not to approve that or even this plan. We showed this plan just because it had been shown before and we wanted you to know the general direction that we had been heading with things. But before we’re able to do anything other than what’s currently in the PUD we’ll be back before you to do an amendment to the PUD and to fully explain exactly what we’re looking to do and what those changes are. It’s not going to be wholesale changes. It’s not throwing out the entire plan and scrapping anything by any means but it’s some tweaking. This approval tonight will allow us to get started with some grading. I know that there’s you know everybody would like to see progress, or most people like to see progress keep moving on this site. In particular the Bluff Creek Boulevard extension and connection is an important thing so that allows us to do that while we’re still working on finalizing plans and then coming back in with a PUD amendment request so with that I’d stand for any questions. I wish I could dive into a lot more detail but it’s still the process that we’re going through and we look forward to being back in front of you. Probably Todd I’m not sure what you think but probably in a work session first and then in front of the entire council to have a couple of different venues to talk through that as the plan evolves. Whatever Kate and Todd and staff think is the most appropriate way for us to. Todd Gerhardt: Definitely come back through a work session. Maybe a neighborhood meeting would be in line to after a work session with council. After they give you feedback on your proposed changes and then inform the neighborhood of those changes. Mayor Ryan: Perfect thank you. Any questions council? I appreciate you being here tonight and as I said it was more of a process thing and when this concept came out and people looked at it we immediately received emails and questions about the specifics of this proposal and so the purpose again to reiterate why I appreciate you being here this evening but to pull it off was to have a clear understanding of the process at hand and to let folks know that tonight is about approving the grading to move forward but not necessarily, we’re not, you’ll come back with variation of this overall concept so I just wanted to make sure that was clear. Mark Nordland: Yeah and we’ll be happy to talk about it with everybody. As we’ve all gotten to know each other here over the last few years we’ve been very transparent with what’s going on there. We hope everybody feels that way anyway and the danger of putting plans out there is then people you know start to jump on certain aspects of it that are most important to them. This is a concept right now. We’ll continue to refine it but then we’ll be back in for the actual approval for that here in the next few months. Chanhassen City Council – April 8, 2019 11 Mayor Ryan: Perfect, thank you for being here. Appreciate it. Mark Nordland: Thank you. Todd Gerhardt: Mayor, council. I think the City Attorney like to maybe reword the proposed motion. We’re bumping up against the one year limitation on approval of a development like this so staff was looking at extension of the preliminary plat and that a final plat would come back to the council for approval but allow the developer to grade as stated as a part of the conditions of approval of the staff report submitted back in June 25th of 2018. You in agreement with that Roger? Roger Knutson: Yes. I think they want the approval, extending their preliminary plat approval until December 31, 2019. Mayor Ryan: So inject after approve extension add approval through? Roger Knutson: Extend the preliminary plat approval through December 31, 2019. Todd Gerhardt: And that roughly gives them 6 months to work through the PUD changes and without keep asking for extensions. Mayor Ryan: Right. And then it comes back to us work session and we have that amount. Todd Gerhardt: Open house. Back to the Planning Commission and then back to council for approval. Mayor Ryan: Perfect. Alright thank you. Thank you for that. Any further questions council? If not I would entertain a motion. Councilwoman Coleman: I’ll make a motion for council to approve an extension of the preliminary plat through December 31, 2019 and extinguishes the final plat for Avienda but allows for grading as stated in the conditions of approval from the City Council staff report dated June 25, 2019. Todd Gerhardt: Perfect. Mayor Ryan: We have a valid motion. Is there a second? Councilman McDonald: I’ll second. Mayor Ryan: Valid motion and a second. Chanhassen City Council – April 8, 2019 12 Councilwoman Coleman moved, Councilman McDonald seconded that the Chanhassen City Council approves an extension of the preliminary plat through December 31, 2019 and extinguishes the final plat for Avienda but allows for grading as stated in the conditions of approval from the City Council staff report dated June 25, 2019. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Ryan: That motion carries 4-0. Thank you. Mark Nordland: Thank you. COUNCIL PRESENTATIONS. Mayor Ryan: Any council presentations? I would just like to say a couple things before we move on here. First of all I would like to thank the Rotary for the opportunity to come and speak last Friday morning with the Strive program at Chanhassen High School. The Rotary does a tremendous amount of work for this community and I really appreciate the relationship that they have with the students at Chanhassen’s high school and felt very honored to be a part of that morning so thank you for the invitation. Next I would like to acknowledge, I did not pull it off the consent agenda but I would encourage those at home to look at item G-13. It’s the Park and Recreation Department Annual Report and we had commission meetings earlier this evening and mentioned it to them as well but it’s a great report and highlights the tremendous amount of work and great activities and relationships that we have with the residents of this community. You, Mr. Hoffman you and your group do a fantastic job and I really appreciated reading through that report and all that you’ve done so appreciate that. And then last but not least I want to thank all the students that submitted letters for Mayor for the Day. We will be announcing winners this week but it was really, really fun to read through all of the letters from the 4th and 5th grade students of Chanhassen residents so thank you for the submission and really appreciate you taking the time to do it. It was extremely fun. Great letters. That’s it for me. ADMINISTRATIVE PRESENTATIONS. Mayor Ryan: Any administrative presentations. Todd Gerhardt: A couple. I’d like to introduce our new Public Works Director Jason Wedel. I’m excited to bring Jason back to his roots. Jason grew up in Eden Prairie and, but lives in Savage right now and excited to have Jason come onboard as our new Public Works Director and he is in the past has been working with the City of Prior Lake as their Public Works Director under a contract basis with WSB and Jason is not new to us. He worked with us on a couple of projects through WSB and also Pulte Homes when he worked with Pulte Homes so he brings a variety of public/private experience to the city and I think that is a positive indication that we are friendly to our development friends and understand the roles and responsibilities of what they go through but Jason also understands the rules and regulations that cities need to enforce and with that I don’t want to take all of Jason’s thunder but anything that you might want to add? Chanhassen City Council – April 8, 2019 13 Jason Wedel: Todd did a great job of summing up kind of my background. I’m definitely honored to have been selected to be the next Public Works Director and City Engineer for Chanhassen and very excited about the opportunity to join the staff here. Chanhassen obviously has a wonderful reputation as a city and as a community and so to get the chance to be a part of that is very exciting and I’m definitely honored to be here. Mayor Ryan: Great, well welcome. We’re happy to have you. Welcome aboard. Jason Wedel: Thank you. Mayor Ryan: You start officially next week right? Jason Wedel: Officially a week from today right. Mayor Ryan: Great, well we’re looking forward to it. So I know you know Todd was talking about you and he was excited to have you on board. You know obviously your background and your knowledge and your skill set was very impressive and something that was extremely important to our city but you know one of the big roles is the interpersonal skills and connecting with residents because you do a lot of outreach to the community and working with residents and just your personality and personable skills were something that I know Mr. Gerhardt really valued and saw in you so we look forward to working with you and having you be out there representing the City in the community so welcome aboard. Jason Wedel: Thank you so much. Mayor Ryan: Thank you. Todd Gerhardt: And I can tell you when Paul gave me his resignation I just had the fear of God in me that I was not going to get the selection of candidates that I did and I’m telling I was the luckiest person in the world to get the candidate pool that we got and Jason kind of rose to the top of those candidates and I can tell you I think we would have been blessed with any one of the top 4 candidates that we had so, but it’s always nice to bring somebody back home and to, he used to race his motorcycle up and down Galpin when it was a gravel road and it’s his job to make it not be a gravel road because it’s darn close to being a gravel road again and, but also want to thank Andy for his efforts and being the interim here and he’s done a fantastic job also. And what I really appreciated from Andy is he challenged Jon Horn on the 101 project and brought up a lot of great questions that I never even thought of and so he has stepped in in the interim basis too so you know we were fortunate to have great support during this interim period. Mayor Ryan: Great thank you. Chanhassen City Council – April 8, 2019 14 Todd Gerhardt: And then we also have Renae Clark who started today. She’s our new Water Resources Coordinator and she comes from Minnehaha Watershed District with 17 years of experience and also customer service friendly and I gave her a tour of town and she said I’ve never seen a city manager know so much about stormwater ponds and I said oh yeah. Big expert on stormwater ponds and, but another quality candidate and reached out to Jason to meet with her because we’re hiring all these staff for you and you’re not having any say on it, but Jason gave us his blessing on Renae and he also sat in our MIS coordinator’s, or our GIS. Not MIS. Coordinator’s position so he could have some say in that one so we’re not selecting all his staff for him so. That’s all I have. CORRESONDENCE DISCUSSION. None. Councilwoman Coleman moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 7:45 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim