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Agenda and Packet DJUZ!PG!DIBOIBTTFO COMMUNITY DEVELOPMENT 3129!ZFBS!JO!SFWJFX boe!312:!SFDPNNFOEFE!XPSL!QMBO DJUZ!PG!DIBOIBTTFO AND PERMITS INSPECTIONS Cvjmejoh!Dpnnvojuz Efwfmpqnfou!Efqbsunfou djuz/!Uif!jotqfdupst!sfwjfx!cvjmejoh!qmbot!gps!dpnqmjbodf!xjui!cvjmejoh!dpeft- jotqfdu!cvjmejoht!voefs!dpotusvdujpo!boe!fogpsdf!qspqfsuz!nbjoufobodf!jttvft/! Tvqqpsu!tubgg!jttvf!uif!cvjmejoh!qfsnjut-!tdifevmf!jotqfdujpot-!sfdfjwf!bmm!qfsnju! bqqmjdbujpot!boe!ejtusjcvuf!cvjmejoh!qmbot!gps!djuz!sfwjfx/ DJUZ!PG!DIBOIBTTFO DEVELOPMENT REVIEW Qmboojoh Dpnnvojuz!Efwfmpqnfou Efqbsunfou Uif!Qmboojoh!Ejwjtjpo!dpotjtut!pg!uif!Dpnnvojuz!Efwfmpqnfou!Ejsfdups-!uisff qmboofst!boe!b!obuvsbm!sftpvsdf!tqfdjbmjtu/!Uif!qmboojoh!tubgg!fogpsdft!uif!{pojoh! psejobodf-!sfwjfxt!cvjmejoh!qmbot-!qsfqbsft!dvssfou!boe!mpoh!sbohf!qmbot!gps!uif dpnnvojuz-!ejtdvttft!efwfmpqnfou!qpufoujbm!gps!joejwjevbm!qspqfsujft-!sfwjfxt efwfmpqnfou!qspqptbmt!boe!dppsejobuft!uijt!sfwjfx!xjui!puifs!efqbsunfout!boe! bhfodjft-!qsfqbsft!sfqpsut!gps!uif!Qmboojoh!Dpnnjttjpo!boe!Djuz!Dpvodjm-!qspwjeft! jogpsnbujpo!bcpvu!uif!dpnnvojuz!up!cvtjofttft-!qspqfsuz!pxofst!boe!uif!hfofsbm! qvcmjd-!qfsgpsnt!sftfbsdi!qspkfdut!boe!xsjuft!psejobodft!boe!sftpmvujpot/ Tanadoona Dining Hall Site Plan ExistingExistingExistingExisting Parking to Parking to Parking to Parking to RemainRemain MAGNEY ARCHITECTURE, LLC 540 Lake Street, Excelsior MN, 55331 Tanadoona Dining Hall Landscaping Plan MAGNEY ARCHITECTURE, LLC 540 Lake Street, Excelsior MN, 55331 Tanadoona Dining Hall Main Floor Plan ENTRY ENTRY REST PATIO ROOMS DINING KITCHEN STAIR DECK MAGNEY ARCHITECTURE, LLC 540 Lake Street, Excelsior MN, 55331 Tanadoona Dining Hall Main Floor Plan REST ROOMS SHWRS PROGRAM SPACE REC STOR KITCHEN ENTRY ENTRY STAIR MAGNEY ARCHITECTURE, LLC 540 Lake Street, Excelsior MN, 55331 Tanadoona Dining Hall Elevations North Elevation STAIR West Elevation MAGNEY ARCHITECTURE, LLC 540 Lake Street, Excelsior MN, 55331 Tanadoona Dining Hall Elevations South Elevation East Elevation MAGNEY ARCHITECTURE, LLC 540 Lake Street, Excelsior MN, 55331 Presentation of Certificate of Appreciation Nancy Madsen, Planning Commissioner Nancy was appointed to the Planning Commission on April 1, 2015 and served until March 2019. Nancy brought a unique perspective to the Planning Commission and her passion for the city was evident in the decisions she made. During her tenure on the Planning Commission, a number of projects were accomplished including: CSAH 61 (61 Corridor) Land Use Amendments Childrens Learning Adventure Paisley Park Museum Chick-fil-A Mission Hills Senior Housing (now Riley Crossing Senior Living) Venue Panera Tweet Dental 2040 Comprehensive Plan Avienda Holasek Business Park Presentation of Maple Leaf Award Andrew Aller, Planning Commissioner Andrew was appointed to the Planning Commission in 2010. He was elected Vice Chairman in September 2010 and elected Chairman in April of 2011. The Commission elects the chair at the first organizational meeting in April. Because of the respect Andrew garnered from the commission, and in the way he managed the meetings, they continued to elect him chairman. Andrew fostered an openness to the meetings that produced an opportunity for greater participation and discussion. During his tenure, the commission accomplished a number of long-range projects including the update of CSAH 61 (61 Corridor) and the subsequent Land Use Amendments and the review and recommendation of the 2040 Comprehensive Plan. Projects that were accomplished during Andrew’s tenure include: Pioneer Pass Subdivision Reflections at Lake Riley Beehive Assisted Living Primrose Daycare Camden Ridge Subdivision Southwest Village Townhomes Boulder Cove Subdivision Business Impact Group Dakota Retail Childrens Learning Adventure Paisley Park Museum Chick-fil-a Mission Hills Senior Housing (Riley Crossing Senior Living) Venue Panera Tweet Dental 2040 Comprehensive Plan Avienda Holasek Business CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES MARCH 5, 2019 Chairman Aller called the meeting to order at 7:00 p.m. COUNCIL MEMBERS PRESENT:Andrew Aller, Steve Weick, Nancy Madsen, Mark Randall, and Michael McGonagill COUNCIL MEMBERS ABSENT:Mark Undestad and John Tietz STAFF PRESENT: Kate Aanenson, Community Development Director; Erick Henricksen, Project Engineer; Todd Hoffman, Park and Rec Director; and Andrew Brotzler, Interim Public Works Director PUBLIC MEETING TO REVIEW CHANGES TO THE GALPIN PROPERTY SUBDIVISION. Kate Aanenson presented the staff report update on this item. Joe Jablonski reviewed the previous meetings and revisions made to the plan. Commissioner McGonagill asked for clarification on changes to the grading plan and how traffic concerns will be addressed. Commissioner Weick asked about a phasing plan for buildout of the project. Commissioner Madsen asked for clarification of the tree preservation areas. Chairman Aller opened up the meeting for public comment. Alan Nikolai, 6570 Galpin Boulevard, stating he has lived in Chanhassen since 1962, discussed preserving the wildlife corridor between Lake Ann and Lake Minnewashta and strongly recommended that theCity Council approve the PUD. Marnie Wells, CEO of Camp Fire Minnesota discussed the natural environment associated with Camp Tanadoona which is 103acres and 2,000 feet of shoreline on Lake Minnewashta. She discussed that it is her beliefthat all kidsdeserve access to natureand voicedher support for the density transfer plan. Craig Mertz, speaking as a resident of Chanhassen for 40 plus years,explained he was speaking on behalf of and in support of Lennar’s plan for the density transfer. Jennie Skancke, area hydrologist for the Minnesota DNR,spoke in supportof the density transfer plan and the preservation of land surrounding Lake Ann. Brenda Darkow, 2198 Red Fox Circle, acknowledged that development of this property is going to happenand that shedoes support the density transfer plan. Josh Kimber, 2060 Majestic Way, having had good discussions with Joe Jablonski with Lennar, feelsgood about the drainage plan onto his property but still believes this is a poor use of the land. There must be other options and suggested the City put together a bonding proposal to purchase the park land. He discussed traffic and speed concerns on Galpin Boulevard and the need for safety improvements. Tijuana Burton, Minneapolis, being a fan, supporter and volunteer at Paisley Park discussed her belief of what Prince would want to see happen with this property which would be no development. Matthew Myers, 7421 Windmill Drive suggested the City buy this property, put in a stage and have music concerts to honor Planning Commission Summary – March 5, 2019 Prince. Steve Scharfenberg, 1470 Lake Susan Hills Drive, speaking as Chairman of the Park and Recreation Commission, spoke in favor of the revisions to the proposed Galpin property and density transfer. John Garry, 1460 Knob Hill Lane, being the owner of one of the biggest ecological restoration companies in the Midwest and having worked with developers and cities in the past described his full support for getting 50 acres of parkland for free. Todd Simning, 2145 Wynsong Lane, speaking from the perspective of being a developer of the Wynsong development and other developments in the area, he discussed not needing to take all 50 acres of land. He described how he developed Wynsong Lane and took a 10 acre parcel and subdivided it into 4 lots believing something similar can be done with this parcel of land.It doesn’t just have to be a straight density transfer, there can be a balance. John Yanta, 365 Pleasant View Road, having seen his taxes increase every year would recommend the City not buy this piece of property. Scott Dewing, 6735 Mulberry Circle stated he was very much in favor of this new plan. Cheree Theisen, 2072 Majestic Way, having lived in the Royal Oaks development for 25 years voicedconcern over the loss of trees, how far it will be for her to access the trail around Lake Ann, and that it’s not fair what the surrounding residents are losing. Barb Klick, Utica Lane stated she was a huge supporter of the density transfer as a way to save nature. Laurie Susla, 7008 Dakota Avenue expressed concern with the density transfer of the 54 homes from the east to the west property and her concern with the increase in hard cover affecting stormwater runoff. Shane Waskey, 1925 Topaz explained that he has hiked this property for years and does not believe all the parkland property is buildable and would not support a park all around Lake Ann. Greg Stewart, 1893 Topaz Drive explained that this area will suffer from noise pollution, air pollution, traffic and noise during the 2 to 4 year build out as well as devaluing property values. He also asked that provisions be put in place to ensure that there truly is a conservation of trees and additional buffer line built into the north. Jeri Sorensen, 8121 Maplewood Terrace stated that her family loves and uses Lake Ann Park all the time and suggested a compromise could be the City buying smaller neighborhood parks. Greg Andrews, 6895 Ruby Lane, acknowledging that this property is going to be developed because the heirs of Prince want their money and asked what happens if the City tells Lennar they can’t develop. Joe Myss, 2419 Hunter Drive explained that he is pro development but anti development of this project init’s current state. He also discussed the issue of safety from increased traffic. Kurt Oddsen, 7325 Moccasin Trail cited the Red Oak development on County Road 19 that Lennar developed and his belief that they murdered the land. He also had a concern with increased cut through traffic from this development through Longacres. Mark who lives on Hill Street, which is about 4 miles away from this project, explained that for 6 months the residents of Chanhassen have been asking for a third option. Dan O’Connor, 7124 Northwood Court expressed concern with increased traffic from this development cutting through Longacres to Highway 41 and doesn’t understand the rush to pick one plan over another. Peter Polingo, 1981 Topaz Drive representing Ashling Meadows expressed safety concerns with increased traffic through their neighborhood. Jessica Landon, Fox Hill Drive stated her main concern is the impact on schools and traffic. Alan Nickolai asked not to waste taxpayer’s dollars with the upgrade of Galpin Boulevard and doing things twice like the installation of turn lanes. Judy Bolstad, 1101 Lake Lucy Road expressed concern with pollution to Lake Lucy and asked about plans to address increased traffic. Jean th Street stated she was not in favor of adding onto Lake Ann Park. Art Burke, 225 West 77 2 Planning Commission Summary – March 5, 2019 Roberts from the Vasserman Ridge development suggested a third alternative could be enlarging the lots in the middle from 65 to 80 foot wide lots. Sharon McCotter, 7000 Utica Lanestated in looking at the bigger picture and what’s good for Chanhassen as a whole she would favor the density transfer. Paul Theis, 6520 White Dove Circle stated support for the density transfer. Chairman Aller closed the public comment portion of the meeting. After comments from commission members the following motion was made. Commissioner McGonagill moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 9:50 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 3 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MARCH 5, 2019 Chairman Aller called the meeting to order at 7:00 p.m. COUNCIL MEMBERS PRESENT:Andrew Aller, Steve Weick, Nancy Madsen, Mark Randall, and Michael McGonagill COUNCIL MEMBERS ABSENT:Mark Undestad and John Tietz STAFF PRESENT: Kate Aanenson, Community Development Director; Erick Henricksen, Project Engineer; Todd Hoffman, Park and Rec Director; and Andrew Brotzler, Interim Public Works Director PUBLIC MEETING TO REVIEW CHANGES TO THE GALPIN PROPERTY SUBDIVISION. Aller: Today’s meeting is a public meeting to review changes to the Galpin property subdivision. The proposed Galpin subdivision has been before us on two prior occasions at which formal notice public hearings were conducted. The first time it was before the Planning Commission public hearing was on the concept PUD and that was in July on July 17, 2019. The benefits of that type of hearing were that the Planning Commission continues to gather public comments without requiring any formal Findings of Fact. The developer’s not required to prepare costly or detailed plans for consideration and the City is not necessarily obligated to grant approval at that point in time. There’s no legal binding obligation on either party without the Findings of Fact so it makes it easier for the parties to continue to talk and discuss and to take your comments and turn it into action. The developer receives input without direction or with our direction and then it goes before the City Council to do the same. The second time it was before the Planning Commission there was a public hearing on a preliminary plat. That was on January 15, 2019. We were discussing whether the proposed plat met the standards outlined for a PUD. At a recent meeting the item has been remanded to the Planning Commission for public comment to review the most recent changes to the proposed Galpin subdivision. The Planning Commission may or may not ask questions and may or may not comment on the project after public comments have been received. The Planning Commission will not be making any formal decision tonight or taking a vote or making a formal recommendation to the City Council. This hearing is not about us the Planning Commission making a decision. It’s about you as the residents of the city of Chanhassen providing your thoughts, opinions and feedback to the th . The City of Chanhassen values council for it’s consideration and their decision on March 11 communications to it’s residents and in an effort to provide exceptional service we have a website available for your use. All the documents, all the minutes, all the proceedings that we’ve had in this matter before the City Council or the Planning Commission are found on that website. It’s a one stop location and the address is ci.chanhassen.mn.us. We will be proceeding tonight as Chanhassen Planning Commission – March 5, 2019 follows. The staff will open with a presentation of the project item. The applicant will address the status of the proposed project. And then the public comment will be taken. That’s an opportunity for the public to come forward and speak either for or against the item before us. At that time we ask that you please state your name, your address and representational capacity if any. If there are a number of individuals present who are here to speak on the same topic it’s always great if you can elect one person to speak on your behalf. It saves some time and it gives some clarity to the discussion. We ask that you limit your comments to no more than 5 minutes. Additional time might be granted but is unlikely due to the large number of individuals before us. When the public comment is open there are individuals at the senior center now that can hear us and watch us on the televisions. You are certainly welcomed to come around and voice your opinion so please feel free to come by when that happens. If you have written comments please provide them to us and they will be prepared and put in the package to the City Council and again those prepared items and statements will be available on the website between now and the th meeting before the City Council on the 11. Our commission by-laws indicate that we conduct business until 10:30 p.m. If we continue to 10:30 p.m. we may have to cut off our hearing so again that’s the importance of keeping our comments to a point and between 3 and 5 minutes. Finally for those of you who are maybe out of town and not familiar with the City of Chanhassen and it’s residents we have a nice attitude here. We have a nice attitude here. We have meaningful conversations and dialogue at these Planning Commission meetings and we request that all individuals act with respect and courtesy while another individual is speaking. There will be no major applause. We want to make sure that we hear what is being said and if there’s interference or something, somebody wants to disrupt we’ll have to take action at that point in time. With that we’ll begin this public hearing for comment with the staff presentation. Aanenson: Thank you Chairman, members of the Planning Commission. Just because we have a large group I think it’d be important that we introduce the staff that’s here. I’m Kate Aanenson. I’m the Community Development Director. Hoffman: Hello I’m Todd Hoffman. I’m the Director of Parks and Recreation. Henricksen: I’m Erick Henricksen, the Project Engineer. Brotzler: Andy Brotzler, Interim Public Works Director. Aanenson: So we’re also available if there’s technical questions that the Planning Commission has. Again the Planning Commission’s goal tonight is to be an opportunity for public comments and those comments will be gathered and forwarded up to the City Council for their meeting on Monday. As you mentioned Chairman there is a packet available of the staff report. We put in that report, and I’m not going to go through all those meeting dates because we are going to have just a brief presentation from the developer of what you saw at your meeting in January and how that’s evolved. There’s been a number of work sessions at the City Council and they wanted the Planning Commission and the public to have an opportunity to comment on those changes. So I’ll let the developer go through a number of those meetings but again there will be a staff report 2 Chanhassen Planning Commission – March 5, 2019 that should go out, hopefully tomorrow for the Monday meeting and that will include everything except for the Minutes for tonight. I’m not sure we can turn that around that quickly but there has been a number of emails. Those will be part of the record. They are, have been stitched to this packet so if you went online right now you could download the comments that have already been submitted to the city as a part of this record and we’ll continue to add to that record too so again the goal tonight is to listen to the comments from the residents and forward that information onto the Planning Commission. As you stated Chairman you’re welcome, the commission’s welcomed to ask questions. You’re not going to make a formal motion but if you want to add additional comments that’s up to you and I think if we’re going to try to end by 10:30 and you want time for comments you may want to end at a little bit beforehand so I’ll leave that up to you Chairman. But with that what I would be suggesting is that you give the developer a chance to kind of go through the changes since you’ve seen it last and then go ahead and open it up for public comment. And again as you stated we’re not having a sign up. We’re going to let as many peopleto go through as we can and then just state their name for the record so with that I’ll turn it over to the developer. Joe Jablonski: Good evening Mr. Chair, members of the Planning Commission. I want to start, well first Joe Jablonski representing U.S. Home Corporation or Lennar as the applicant developer. I want to start by giving a brief introduction of kind of where we’ve gone and some of the things that we’ve gone through. I’m going to run through kind of where we started with the concept plan that was mentioned and then how that’s evolved or changed and some of the things that we’ve addressed. Some of the things that we’ve listened to and I want to make sure some of the questions that still seem to be hanging out there that I’m trying to address now and without getting. McGonagill: Just a second. Joe Jablonski: Yes sir. McGonagill: That stuff’s not up on our screens. Can you get it up there please? Okay thank you. Joe Jablonski: You want me to keep going? Weick: Yeah. Joe Jablonski: So we started off and you mentioned that we started with a concept plan, even prior to the introduction of the concept plan going back as far as the first part of June in 2018 we invited Planning Commission members, staff, park commission and City Council members out to the site to kind of introduce what we’ve thought was the vision that we wanted to proceed with and had a chance to kind of walk around. Take a look at the site and from there we started building immediately the following week. We went right into a council work shop where we got a little bit more feedback and jumped right into the Planning Commission concept plan review 3 Chanhassen Planning Commission – March 5, 2019 th that was on July 17, that was mentioned. Planning Commission recommended some changes. We went through and I’ll talk about those. Leading up to that in November we also held a invitation neighborhood meeting that I think went out to the same people that received the public notices were invited to that meeting. It was well attended. We had an opportunity to meet some of the neighbors one on one and we also have held one on one meetings. We’ve been in constant communication with a number of residents by email and phone and have done several, as I mentioned, one on one meetings as well. So that kind of leads us up meeting wise where we are tonight. I wanted to start back at our original concept plan. The original concept plan had 198 homes on it. This is the version that had the density transfer and what you can see is in the middle of that plan there was a large pond. I know you can’t see it up on your, is there a pointer here? Oh yeah cool. I don’t know if you can see it up there. Okay. But there is a pond centrally located in the middle and some of the things that, out of the concept plan that we really took to heart was that the density transfer was preferred. We went through both the Planning Commission, Park and City Council and I think the general acknowledgement was we’d like to see the park preserved and we’d like to see you go forward with some form of density transfer. That was the direction that we felt we were given so that’s the route that we took. One of the other items that was very important, especially to the north neighborhood was that we did something with the connection to Lucy Ridge. As you can see on this plan the street coming in off of Galpin went all the way up into the Lucy Ridge neighborhood. That was something that Lucy Ridge and Ashling Meadows were both fairly vocal about concerns over. Other things we were asked to take advantage of some of the exiting topography on the site. It is a rolling site from the street at Galpin down to the wetlands. There’s quite a bit of grade change. We were asked to preserve trees and then we were also asked to preserve similar lot types against the surrounding perimeters. On the bottom of this plan we had 55 foot wide villa style lots directly adjacent to the neighborhood on the south. Majestic Oaks. So that was in your concept plan. Then as we were proceeding into the preliminary plat, which goes through additional steps of engineering, starts to work out hydrology and starts to gather a little bit more information to get into where we are today so that led into a submission packet that had 191 homes so we at that point we’ve already reduced that number by 7. We eliminated that connection to Lucy Ridge and were able to do so by preserving quite a bit of landscape buffer around the perimeter of that northern cul-de-sac. We also worked to, on the south we addressed the similar neighborhood type by introducing 75 foot wide lots all the way on the south end there to match similar house or similar product type on the south end. We went through and started addressing drainage concerns were brought up during the preliminary plat. I’ll talk about that a little bit. And then you also one of the other things to address some of the topography questions or challenges is that central pond that we had that was kind of in the middle of the hillside. We moved it adjacent to the wetland which was after the engineering was done on it seemed to be a more appropriate place for that to allow the opportunity to take advantage of some of that rolling topography out there. Which really brings us to and some of these questions or these items were things that we pulled out of the preliminary plat stage. Some of the things that we felt we were asked by the Planning Commission or through the workshop sessions with the council. To bring us to the plan that you have before you now which is why I wanted to come up and talk about kind of where we went from that pre-plat submission to where we are today. So now we’re at a plan that 4 Chanhassen Planning Commission – March 5, 2019 has 181 homes. We reduced it by another 10. 17 from the original plan. And since then we’ve gone through and we’ve changed all the homes on the south side buffering the Majestic Oaks way have been changed to 90 foot wide lots. That was a change from 75 before so now they match the R-1 zoning standards or are very similar in lot size. By doing that we also reconfigured the, that central area that had, and I do have some more information on this leading up to but we expanded the size of the other lots that were 55 feet wide in that south central area to 65 feet. As part of our current plan we also relocated the Galpin pond. A couple things that we’re doing out here is we’re having to take stormwater ponding for the future expansion of Galpin Road. The locations of that are the preferred locations were provided to us by the County originally and we took those into considerationbut actually moved one of the pond locations from what’s know today as where the guard house is a little bit to the south and in doing that there’s a couple different things that we were able to do. One of it was move the pond but it allowed us to save more trees and we also went through and enhanced some of the buffering around the perimeters. I can go, I’ll go into that in a little more detail and address some of the drainage concerns a little bit more closely so they go into those changes in more detail here. Up on the north end now the plan obviously we’ve cut off the connection. We’re starting to show the trail connections that were important to the park commission. We’ve included buffering right at the north property line that is adjacent to the Lucy Ridge neighborhood. We’ve also been contacted by the Ashling Meadows neighborhood and had requested that we consider some additional buffering along the edge of Topaz Road which is something that we would certainly look at. Either with preserving some existing trees along that property line or replanting and buffering that’s not shown on here but it’s something that we would consider. On the south end you can start to see the changes that have been made. We are doing more tree preservation down on that southeast corner. Along the south and the central coming right off of Galpin we were able to save about a 20 foot wide, 20 to 25 foot wide buffer of existing trees along that property line. Now the lot sizes match. They’re 90 foot wide lots on the south. Going into the next ones here. So as we talked about meeting into the topography it’s difficult to explain how that’s going to look from a two dimensional plan in a 3D world so what I attempted to do, and it’s kind of hard to read on this sheet obviously but at the north entrance, if I go back one. At that northern entrance just south, not the far north but the one that lines up with Longacres Drive. The elevation of the road coming in off of there is a 121.7 and down at the south end, or not south but the eastern side of that it goes down to a 987.5 and that’s the road grade following the existing topography. So I point that out because I think it’s important to understand that we’re not flattening the site. From the road connection off Galpin and Hunter down to where those first double cul-de-sacs are there’s about a 34 foot grade change and that’s in the road and that’s kind of pushing the max of what the City design guidelines will allow for those road changes. They’re in the some portions are about 5 to 6 percent. The City does allow up to 7 but it’s really not preferred to go that steep and it makes it difficult from a grading perspective from house to house but I think it is important to show that we are attempting to match the existing topography from Galpin down to the wetlands and then on the south entrance there, from the south to the southern cul-de-sac there’s about a 19 foot grade change and it’s not quite as steep there because Galpin actually comes down in elevation quite a bit there from the other intersections so we’re maintaining a level above the wetlands that’s required but what we’re doing is trying to match 5 Chanhassen Planning Commission – March 5, 2019 the locked location or elevation that we’re stuck with off of Galpin down to the wetlands and rolling that street through there at the maximum grades that are allowed for street construction throughout so I know it’s difficult to see that and how that looks but I wanted to make sure that I explain that a little bit because we have gotten quite a few questions. You know are you just going to flatten it and it really isn’t going to be just flat. It is going to have and maintain some of that natural topography throughout. So the changes down in the south end by moving the pond we eliminated, while we both changed from 65 to, or from 55 to 65 wide lots and we changed, we eliminated this little bump out cul-de-sac and put the pond down in that location. What that allows for is a little bit less intrusive view from Longacres. Rather than looking at a small cul- de-sac of houses and roof tops, they’ll be looking across at some ponding and some of the revegetation that we’re going to do. By removing or changing that pond location we were also able to, where the existing guard house is preserve another area of trees. There’s a number of large standing oaks in that area. 14 to 20 inch that are in pretty good shape that we were able to maintain and that pond really wasn’t taking much of our water. It was taking a lot of the stormwater from Galpin so moving it we had to get some leeway from the County but I think they understand the importance of putting that in a location and it still is in a low point for them so it allows the opportunity to preserve some more trees and potentially the guard house as a neighborhood identification marker at the trail head. So if I go forward here, another one of the things that may be a little bit confused in this is the perception that we’re going to be flooding the neighbors. One of the things in our design guidelines and the City’s rules and the watershed is you can’t change the volume of water leaving the site. In fact you have to reduce it. So what we’ve actually done here and what this highlights is the house in the corner here, I highlighted it or I can’t tell. Can you see that up there or not? Yeah it disappears in the screen. So right by where you had the cursor there, that 1002 elevation that you see is one of the existing homes there and the houses that we’re proposing immediately adjacent to it are actually 10 feet below so, and we’ve put in a series of catch basins and a series of storm sewer running through that rear line there so our homes will actually be sitting 10 feet below. Oh yeah. So the elevation of this home in Majestic Oaks is 1002. Our home here is actually at a 992 so it sits 10 feet below the adjacent property and this property actually takes water from the neighbors so what we are doing here is allowing an out for some of the design and some of the, there is no storm, rear yard storm sewer in the existing neighborhood. By putting the number of catch basins and enhancing the storm sewer system that isn’t there today, it allows us the opportunity to collect some of the water from the neighbors. I also talked to one of the neighbors that we would allow or with the City’s permission there may be an opportunity to allow rear yard sump pumps to connect into that storm sewer as well. We could put leads. We’ve done that in other communities in Chanhassen where we put sump pump leads up to the property line to allow the opportunity to connect their sump pumps into that storm sewer. It’s something that we’ll have to review with staff if the neighbors are interested in but it certainly could help that situation. We do have a retaining wall along here and the purpose of that retaining wall, because our lots are sitting down it actually it holding up the hillside and there’s vegetation and trees that we’re preserving on top of it and then in the areas that we aren’t able to preserve trees through here our landscape plan proposes putting them back in on top of the wall so I think there was some misunderstanding that the wall was actually going to be above the existing properties but it’s actually below 6 Chanhassen Planning Commission – March 5, 2019 because our houses will sit below. So I wanted to make sure that that was spelled out and understood a little bit better. That’s been something that has been a concern that we wanted to make sure was understood and addressed. Continuing through one of the other things we were asked to do was continue working on the creativity of the plan and what this shows is locations that we’re starting to show some enhancing of landscape. Monumentation at the south entrance, both entrance sides. The north and the south of that road will get an entrance monument with landscaping. At the guard house we are proposing somewhat in and in some respects to the existing or the former owner, some landscaping that would be enhanced by purple flowers of aster, chives and petunias. We thought that that may be a subtle way to show some recognition of the previous owner without going too far over the top and they are kind of a wild species that don’t require a ton of maintenance so it should be something that would be appropriate and take fairly well in a location like that. Down into, I know you can’t see but detail 5 is right in this area. As I click into the next screen we’re also doing some upgrading of landscaping there. Again trying to do more of a wildflower type of situation that’s highlighted by some of the purple colors. Purples and yellows. So lastly I want to make sure that I talk briefly about this because this has been something that from the start has also been kind of part of this conversation is do we want to see a density transfer or do we want to go straight zoning and I’m sure that the Planning Commission understands that with following straight zoning guidelines there are rules in place. There are rights in place that allow property owners and people to develop their property provided they’re following those guidelines. For this area the minimums are 90 foot wide lots with 15,000 square foot requirements. There are some shoreland overlay district rules that apply as well but this plan is a pretty good visual of how that looks. If you follow exactly to the T what those zoning guidelines are and this plan you can see some things that are happening here. The road goes back through because that could happen if the plan is followed to the T. There are the opportunity for lots that meet those 90 foot requirements and 15,000 square foot minimums to go in that location. There is obviously the park area, this plan shows the minimum park required per the ordinance and development of more homes in the area that’s shown on our PUD plan as preserved for park. The overall lot count on this plan is 195 versus 181 on our plan. I think that there is maybe some misunderstanding that this plan creates less traffic. It creates less, you know less pressure on schools. Whatever the case is but in fact there is more houses on it so it’s important to understand that it’s more than a straight trade off of park. There is the opportunity that there’s going to be more pressure on the infrastructure and the roads with a plan like this. There’s obviously more tree removal as well. This whole park as everybody knows is wooded and that’s why we’ve elected to try to preserve it. So the other question that has come up that I want to make sure I address is that area in the park. Can you actually develop that? We’ve taken a little bit more time. We’ve gotten some opinions from wetland consultants about that and we feel that it can. In fact this is a plan, it looks a little different but this is a community that we are building in Victoria. It’s Laketown. Lake Wasserman is actually up on the north part. This is a large wetland complex that goes through here. We actually built a road very similar fashion right through the middle of it. Is it challenging? Is there permits? Yes there is but we were able to not only accomplish this but in this project, this is Minnehaha Creek Watershed. We actually got an innovation award for the work that we did here so can it be done? I do think it can and our wetland consultants think it 7 Chanhassen Planning Commission – March 5, 2019 can and I think it’s important to, that people understand that if the decision is made that the PUD plan is not supported that something like this can certainly occur. Whether it ends up being Lennar. It ends up being somebody else but it is possible I believe and I think it’s important for people to know and understand that. That basically concludes the last slide that I have and I know this table is hard to read but what I want to point out here is compatibility with the existing neighborhoods. Our plan by definition is, has a 1.3 density units per acre and by definition I mean net acres which is gross acres or the total land mass minus wetlands. Minus county right- of-way. That’s where that 1.3 units per acre comes from. The area around it averages 1.33 so by definition we fall right in line with that but just for the sake of the math, if you take out the park, which is roughly 50 acres and the 89 acres of upland we come in at 2.03 units per acre and that’s 181 homes at 89 acres. So I think the misconception that it doesn’t fit in with the existing neighborhoods is maybe a little misleading. The neighborhood to the south is actually 2.5. Lucy Ridge is 1.89. Ashling Meadows is 1.28. Parts of Longacres, Longacres is a little bit different. It’s 1.19 but the way that that is, those lots are counted was also different. They were platted into wetlands and platted into ponds and lot sizes are a little misleading on that one. So I wanted to make sure also that that was pointed out because there’s been some maybe misleading or misunderstandings that we’re coming in with a plan that doesn’t match the neighborhoods and it’s significantly more dense but the numbers here really don’t indicate that. So I would be happy to answer any questions that you have. I’d be, certainly will stick around and be happy to answer any at the end or however you feel I’ll be close by. Aller: Great thank you. Joe Jablonski: Thanks. Aller: Commissioner McGonagill, you have questions? McGonagill: Just a couple Mr. Jablonski. A question when you look at this, on your concept th plan 7 which is different, a little bit different than what we saw on January 15. How did the grading plan, how much percentage wise did the grading plan change as far as you know you talked I think if I recall a couple hundred thousand yards of dirt was going to be moved around and now you’ve reduced lot size. You’ve done that. How much has the grading plan come down? Joe Jablonski: The grading plan didn’t change too much. The location of the ponds changed and some of the, we did a little bit more work in that back yard area but the volume of dirt moving doesn’t necessarily change and with that the other plan that follows the zoning, I think it’s important to understand that that requires or ends up with a very similar type of grading situation and probably even more because of the grading that occurs into the park area. So does that? McGonagill: Yeah that answers that question. One more. Quite a few of the citizens have talked about traffic concerns and the interconnections between, and I’ll have to use Longacres and Hunter because I don’t remember the name of the streets across but the streets exiting the 8 Chanhassen Planning Commission – March 5, 2019 Galpin development will be single line roads? Are they going to be divided? And then on, you’d have to ask probably Kate, this is probably directed to you. The Galpin project will there will be turn lanes? What’s going to be on Galpin to allow egress from those two neighborhoods now that will be abutting each other with traffic. Aanenson: I’m going to turn that over to the engineering department. Someone that can answer that question regarding the plans that they’ve got on Galpin. McGonagill: Okay. So why don’t we start with you as far as in and out’s. Were those single roads? You know you had a chart of where the monuments were. Joe Jablonski:I have the best plan here. Well here’s one for the south. It is single lane each direction. We weren’t splitting the entrances. We were electing to put monuments on the sides so it would be one lane in, one lane out. McGonagill: So it wasn’t like amonument in the middle of a cul-de-sac? Joe Jablonski: No. McGonagill: Where you’d go around it. It was. Joe Jablonski: No. That’s not the way that we were proposing it. We were proposing it on the outside edges. McGonagill: Okay. Joe Jablonski: And that’s the same in all three connecting points. McGonagill: Okay. And so I guess I’ll turn it to, okay. What about on the Galpin itself? Aanenson: Erick? Or Andrew. Brotzler: Mr. Chair, commissioners we were just going through the Galpin Boulevard design study that was completed in 2018 and the proposed project that’s currently planned for 2022, to reconstruct Galpin Boulevard does include the addition of dedicated turn lanes. McGonagill: It does include? Brotzler: Yes. McGonagill: Okay. At both. Brotzler: That is a part of the proposed plan. 9 Chanhassen Planning Commission – March 5, 2019 McGonagill: At both roads? Brotzler: Yes. McGonagill: Turn lanes going just one turn lane or will there be two? I mean I’m getting into the details I know. Brotzler: It’d be a right turn lanes and then a left turn lanes in the opposing direction. McGonagill: Okay thank you. Thank you Mr. Chairman. Aller: And just to add, tack onto that as a result of the PUD plan that you’re proposing there will be enough easement granted for those turn lanes to be created? Joe Jablonski: Correct. Aller: Okay. Joe Jablonski: Yes. Aller: Any additional questions from commissioners at this time? Commissioner Weick. Weick: One question. I know we don’t have a plan yet but have you given any thought to the phasing of the buildout and what that might look like? Joe Jablonski: We have. Let’s see if I can, well this is probably the best way to look at it. The sewer comes through here, the Interceptor Line down, that runs kind of like this. So we would be electing to start our first phase in this area so that we have immediate connection or the easiest connection to the sewer. Grading would probably occur up to somewhere in here that first development season. And then we’d continue to the north and then the further north can really, both of these can kind of work independently. That really will depend on market and depend on the timing of interest for those neighborhoods but as far as the grading and the infrastructure works it can kind of be broken into thirds with us planning to start on the south third. Work our way to the north knowing that those, that those two areas on the far north could kind of happen simultaneously or at any time. Does that answer? Weick: Yep thank you. That’s all Chairman. Aller: Commissioner Madsen. Madsen: In this most recent proposal you mentioned that there was additional tree preservation. Could you just clarify exactly what areas that is and some sort of quantity of tree preservation? 10 Chanhassen Planning Commission – March 5, 2019 Joe Jablonski: On the south end we were able to preserve down at the far southeast corner a little bit more and then about a 20 foot, 20 to 25 foot wide existing tree buffer here. And then these circle trees, kind of the more blob style is what we’re preserving where my cursor is and then these circle ones are trees that we’re planning to replant. So that would be the south end. In the center area, which I don’t know I have a real good. Well let’s go up to the north. The north from the start between the time of our concept plan and the preliminary plat is where we probably spent the most time concentrating on what we can and can’t preserve up in the north section so all of this vegetation you see here would be preserved. We are preserving this area. One thing that we did change based on staff recommendations or that we support is putting these trees that would be within private lots into conservation easements. We’d be happy to work with staff to, on language for that to occur. There was some concern from neighbors about you know it’s great you’re saving the trees but how do we know they’re going to stay in the long run so I think conservation easements in those situations is a good opportunity for that. And then in the central areathe biggest change or the place that we were saving the most was near the guard house. This is at Galpin, just south of the water station. So there were a number of existing oak trees there that are in pretty good shape that we were able to preserve and save by moving that pond. The exact quantity here it’s easy to determine but the other places, I don’t have a number for you sorry. Madsen: Okay thank you. Aller: Any additional questions at this point in time? Okay, thank you sir. So now is the time we’re going to open up the public hearing for comment by the public. Again that’s an opportunity for those present to come forward, speak either for or against the item. Those individuals in the other rooms if you want to feel free to come by and come around to the front and get in line when you feel like speaking please feel free to do so. You’re certainly welcome. To all those present I usually try to welcome you when you get here. Instead of saying that a hundred times tonight I just welcome everybody so we can move it along and I can hear the individuals. Again just a short reminder. 3 to 5 minutes. Please state your name, your address for the record. This is all going to go to the City Council to read and review and to digest and it will also give us a good record of who’s present before us tonight so with that welcome sir. Alan Nikolai: My name is Alan Nikolai, 6570 Galpin Boulevard which is about three-quarter mile north of this property. I go back a ways. I’ve been here in Chanhassen for 60 years. My family used to be about a couple one percent of the population back in early 60’s. For some of those people in those units north and south of this property, I used to hunt that. So you want to talk about not in my backyard. I get it. Bottom line is I’m looking a little bit on the wildlife aspect of it. That was one of the things when this first came up. What are we going to do to preserve natural areas for wildlife? That’s one of the intrinsic values of when people are seeing deer, owls, fox, whatever. When the little kids are seeing the fawn first time in June. Look at the little fawn. How do you put a dollar value on that? You can’t. We’re going have is basically a refuge here. It’s been that way for a while already. We’ve got another big refuge out 11 Chanhassen Planning Commission – March 5, 2019 to the west. Lake Minnewashta Park. And there’s a wildlife corridor, if you ever talk to the DNR. How do you connect the two? That little creek on the north side that’s the connection. That’s the corridor that goes through there. With the PUD there’s more buffer space for wildlife to transverse east to west. They go way up that creek, I watch it all the time. I’ve been driving that road for 45 years. I understand what goes on with the wildlife. Frankly the PUD, all the work that’s been done with all the Lennar and all the city officials, well done. Very well done. We have a much bigger natural area for wildlife that people will enjoy for years to come. Frankly this, that area in the, those that have it. This red area, that’s the feather in the hat for the city of Chanhassen for the next couple generations. When they look back, what did we do well? Is to preserve that naturally. Now mowed. Natural. Let he dog gone turkeys and deer and fox, whatever have some room. So I strongly recommend that the City Council and, approve the proposed PUD. It’s dramatically increased. I have a background in construction. Civil engineering. Soils engineering. Architecture. I know what it takes to come together to do this. That’s a monumental step forward compared to the first proposal. Fully in support of this, the new version that you’ve come up with. Representative from Lennar thank you for working with the city but this is what we’re supposed to do. All come together. What’s going to be best so I know I heard through the grapevine you wanted to hear from some people that weren’t right next to it. Well I’m three-quarter miles away and this is the PUD is really a remarkable thing that can happen for the city. Thank you. Marnie Wells: Good evening. My name is Marnie Wells and I’m actually a Minneapolis resident. However I am the CEO of Camp Fire Minnesota. We own and operate Tanadoona which is just not even 4 ½ miles from here so thank you for including me tonight. Thank you Chairman and commissioners and staff. And I bet many of you have been to Tanadoona so again we’re jut down the road and I’ve been leading the organization for nearly 14 years. Tanadoona is 103 acres with 2,000 feet of shoreline on Lake Minnewashta. We are home of birds, bugs, critters. Lots of critters. Five unique eco regions including wetlands, prairie and a big woods. And we’ve been serving our kids of this community since 1924. And we believe that nature is the catalyst for change and we believe children have a right and we believe all kids deserve access to nature and that’s why I’m here tonight. Many of you may know this but I’ll just remind you. Kids spend 90 percent of their time indoors. Kids spend 50 hours a week in front of a screen. That is a full time job in front of a screen. That’s about 7 ½ hours a day. And we all know, we all know this and the research shows that when kids are unplugged and in nature it makes them happier, healthier, and better in school. So it seems really clear that being exposed to more nature, and that’s not just the Boundary Waters, or even Tanadoona for that matter, any nature and even perhaps this park in your back yard will have an enormous benefit on their lives and their future success and that is why I support the density transfer plan. This area has the potential to be 100 acre park for the community. That’s another Tanadoona in your back yard. And you know the property’s going to be developed. There’s no bones about it. And you all have an opportunity to create a legacy that will outlive all of us and benefit young people for many, many generations. I believe supporting the density transfer plan is the smartest and most thoughtful way to develop this gem. This absolute gem of an area. Now is my dreams were to come true we would do nothing other than leave it alone and let the turkeys do what they’re 12 Chanhassen Planning Commission – March 5, 2019 doing out there but we know it will be developed so the reality, knowing it will be developed, supporting the density transfer plan is my stance. Of course I encourage you all to think carefully and clearly. You all have. I am very impressed with the work that’s been done. The positive impact that nature has on us, especially our children is immeasurable. And we are very well positioned to create and ensure a legacy that will benefit generations to come. And as someone who’s been working with children in a nature network and community I encourage you to support this plan, the density transfer plan. Thanks so much. Aller: Thank you. Craig Mertz: My name’s Craig Mertz. I’m a resident of town here. I’ve lived here for 40 plus years. I’m speaking on behalf and in support of Lennar’s plan for the density transfer. I came here because I wanted to explain a little bit of institutional memory here of historical context to th what is happening here. This is the 50 anniversary, the half century anniversary of the establishment of Lake Ann Park. 1969 the then mayor Al Klingelhutz and his wife Mary Jane Klingelhutz and some other community leaders in town herecame up with the idea of buying the Welter Farm that became Lake Ann Park. People here probably don’t know that there was opposition in 1969 to taking that big step of buying the parkland. The objections were didn’t need a park or this park was too big or the City shouldn’t be in the business of buying raw land for park purposes or the City shouldn’t buy any more land unless it has money in the bank already to do the internal developments in the park. If the City village council back in that year had gone along with the naysayers we wouldn’t have Lake Ann Park here. Now I know there’s going to be some limited objections to what’s going on. The effect on the surrounding community but just as the village council did in 1969 we need to be looking forward to what’s going to happen 10 years, 20 years, 30 years from now where this park, this doubling of the size of the park is going to be another, we’re doubling the size of the jewel of the city park system and I would ask that the City and the Planning Commission recommend approval of the Lennar plan and we do a density transfer and accept the gift of the additional parkland so thank you. Jennie Skancke: Hi, my name is Jennie Skancke. I’m the area hydrologist for this area from the Minnesota DNR. My role as the area hydrologist is to review and approve preliminary plats when they come from cities. I cover 3 different counties so I review a lot of plats for developments across Dakota, Scott and Carver County. I did see this plan in a very preliminary idea at the very beginning and sent Kate my support for this density transfer idea. I want to essentially just echo what that first man said. I honestly cannot overstate the importance of setting aside this land, not only for the community of Chanhassen but creating resiliency to deal with the amount of flooding that we might have in the future due to climate change. I want to especially commend the staff here for coming up and working with Lennar on this kind of a design. This is truly a unique and commendable design. I rarely see anything this wonderful that sets aside this much space. I think Lennar is really to be commended for not only working with the City but for hearing the concerns of the neighbors for preserving these spaces that they’re willing to set aside an easement. You know they can get extra money for an individual parcel if they don’t set aside those trees in the conservation easement. If they have a larger 13 Chanhassen Planning Commission – March 5, 2019 acreage for that each individual parcel but they are hearing what this community wants and honestly it’s very, very rare that a developer is so willing to work with the community so you know just from I haven’t reviewed the details so this is not intended to be a formal support of the plan but generally I think it looks really great and I would strongly support this density transfer concept. Thank you. Conrad Fiskness: Good evening. My name is Conrad Fiskness. I live at 2385 Bridle Creek Circle which borders right up to Galpin. I’m about, between a half a mile and three quartermiles south of Highway 5. Been a resident of Chanhassen since 1966. In 1969 I was appointed to the Park and Recreation Commission and very early on, actually our chairman at the time came to the meeting all excited. He had discovered this piece of property that would make a wonderful park and within a few days as a group went to look at it and it was remarkable. Anybody driving down 5 thought it was just a field of cabbages. Where the ballfields are now and I had no idea that there was a lake behind that hill. We actually commission, park and rec commission, there were 7 of us decided that we did want to go ahead with the park. The council supported us. We put together a plan. Council let us go ahead and promote a bond issue. We bought 60 acres out of 120 that was available. We proposed to buy that and it went, the cost was $3,000 an acre. The comment was made earlier about opposition. I went to 3 different organizations to present the plan. I was told that we were the dumbest people on the face of the earth to consider paying $3,000 an acre for land. Unheard of. And probably if you were looking at it in terms of growing corn, soybeans or cabbage probably that was true but we did proceed. We passed the bond issue. We constructed the park during, I guess it would be 1970 and ’71 and it’s something that I feel very good about having been a part of. I think the fact that Chanhassen has been the number 10, number 4 and number 2 best city under 50,000 in which to live in the country that Lake Ann would have something to do with that. January of 1972 I was appointed to represent this area on the Riley-Purgatory, Bluff wasn’t a part of it yet. At the Riley-Purgatory Watershed District. At the time I came on I, excuse me let me back up. While I was on the Park and Recreation Commission there was a developer that either owned or had option to this land and was proposing building right up to the lake. The park and rec commission, supported by the council promoted the idea and it was accepted that Lake Ann would be the one lake in Chanhassen around which there would be no houses built. In other words there would be a public area all the way around the lake. And so we, that position was accepted by the council and has been to the best of my knowledge supported by park and recreation commissions and councils ever since so we have virtually half a century of support for Lake Ann, the park and the way it has been managed. While on the watershed district board of managers, when I came on Lake Ann was the second best quality lake, well it was the best in Chanhassen. The second best in the district. The only other lake that was better was Round Lake in Eden Prairie. However in Eden Prairie substantial development took place to the west and to the north of the area and the water quality deteriorated rather significantly. Excuse me. To the extent that we spent a lot of effort, time and resources trying to improve the quality of Round Lake. The watershed has supported Chanhassen during the, and I was on the park and rec, I mean on the watershed district for 34 ½ years and during that time we did what we could to maintain and enhance the quality of Lake Ann and that’s where we are today. I checked yesterday and Lake Ann is still the best lake in 14 Chanhassen Planning Commission – March 5, 2019 Chanhassen and so it would be a shame in my opinion to do anything that would be possible and deterioration of that quality. And the 50 some acre wetland that is proposed for the density transfer is a very high quality wetland. It’s not something that should be given up without great consideration. And to the extent that, and I don’t know from this plan where the stormwater discharges will go but certainly the straight zoning plan brings houses awfully close down to that west shore of Lake Ann. So I guess in conclusion I would say that I have a lot of years of being involved, either directly or indirectly with Lake Ann and the park and it’s something that I look back on with satisfaction that I was a part of it and maybe even a little bit of pride. And I would be sorely disappointed if a decision was made to negate all that half a century of work that poses a greater jeopardy then might be necessary so thank you. Aller: Thank you. Brenda Darkow: Hello, my name is Brenda Darkow. I live at 2198 Red Fox Circlewhich puts me pretty much directly across from the gate house so for the last really for 15 years I have had my family have had a great view. We’ve enjoyed all the trees. We’ve seen plenty of turkeys and deer and everything. Even when as they cross that corridor. I teach my teenagers to, when there’s one deer there’s always more to follow so, but we’ve enjoyed that. We love living in Minnesota for what Minnesota gives us. Not just the city of Chanhassen but the state of Minnesota. We have parks. We have trails. We have woods. We have wildlife. We have so many things that not everyone gets to have and appreciates and I’m happy that my kids have been able to grow up in a place that they’re not so confined. That they have room and that maybe 10 percent of the time that they’re not looking at a screen for whatever reason but my kids have gone to Tanadoona. They’ve played at Lake Ann. You know they’ve been everywhere. It’s great so, which leads us to our Mr. Rogers. Ideally he would have left us a will and Marnie says that it’d be great if we could do nothing but that is not realistic and it’s not reasonable. Anyone who thinks, in my opinion that just nothing can happen that’s not going to happen so on the premise that something will happen we need to make the best of it. I do commend Lennar for listening to residents. I know that I, I think have talked to you as well as other people and one of the things that I’ve emphasized is nature so I appreciate in hearing that we’re taking more steps, as many steps as possible. It just tears me apart to see new development and the first thing they do is rip out all the trees. They grade everything out and it’s frustrating for me to look at all of that and it just goes away and the fact that you plant 60 more trees to replace just doesn’t replace a 30-50 year old tree when you have a 5 year old tree. So I appreciate those efforts that have been made to make that. So I guess as you’re probably getting there I have been thinking a lot about it and looking at the main conceptual. Thinking for the map. I do support the PUD because I think it gives, it’s a compromise. It’s a compromise that you know Lake Ann gets more park and that it feeds into things that we as Chanhassen residents love and residents in the state of Minnesota love. We have woods. We have more trees and landscaping and everything like that so we’re trying to follow the grade and do all those things because I love my view. I know my view is going to change and so this is the compromise I think with getting, preserving as much nature and trees as possible. Adding to the parks and just sort of minimizing that and as Mr. Aller knows he’s an attorney, compromise is not, you know if everyone walks away a little 15 Chanhassen Planning Commission – March 5, 2019 unhappy it’s been a good day because it’s what you can live with because not everybody’s going to get what they want. I know that I won’t get what I want which is nothing to happen so in this case I’m trying to, you know as a resident and as a resident that’s more directly affected than some and I’m sure as many others that are more directly affected as well this is the compromise that I think will hopefully work. Have more nature. Less houses and hopefully will not have such a long term effect onto the neighborhoods that surrounds and Longacres and Ashling Meadows and everyone as we have brand new houses that are being built and we all have 20 year old houses that are being built and sometimes that causes a conflict so I’m hoping that the proposed PUD is a compromise for everyone. Thank you. Josh Kimber: Hello, good evening. I’m Josh Kimber. 2060 Majestic Way. I’ve kind of been the opposition mascot for this development but I want to start by saying I want this to be a conversation. If you guys have additional questions I know this is public comment I also want to just open it up to questions if you have any for me so I’d be open, willing to do that. When Joe was talking earlier about Majestic and he was pointing out the elevation of this one house. This is actually my house. I had a really good meeting with Joe. I agree that Lennar has done a really good listening to, well at least in my opinion, listening people on the southern end. This, the water in our area is a major concern. It has been a major concern. Even he spoke when the two entry lots, I mean if you picture the land it slopes down towards us and specifically if you look at my lot, I really don’t have a lot of topography in my back yard and this was intended to have the water leak out the back and what as happened is water doesn’t leak out the back and it basically sits in our two yards and makes it way down to my basement and that’s why I’ve been flooded a couple times. So as you know I’ve been to every meeting since January about this listening and I had a really good meeting with Joe and he went over in detail the plan that he went over. I won’t go over it again but I will say that I do feel a lot better about it because of the location. I mean the development is doing basically what we would ask of it. The property from where it is will go down and will slant towards the new houses and not towards my house. It was really good to understand this hill and how the water is supposed to go and how they plan on doing that so I mean Joe did a really good job and I thank him for taking the time for him doing that. So then you may be saying well Josh it really sounds like you’re in agreement with this plan. What are you doing up here? Well the reality is we on Majestic don’t have an option. These are 90 foot lots on both plans. Both plans are the exact same. So regardless we’re going to be losing a significant amount of tree loss. They’re going to be moving a significant amount of dirt. I believe this will probably be one of the most destructive developments in the city of Chanhassen that will lose 80 percent of the tree cover. It will lose 90 percent if you do both plans and I agree that there… I’ve been to every meeting. I don’t think this is an either or situation. I think there are other options out there and I believe with the Mayor that we should be pushing developers to come up with a different plan that just treats the land differently. I completely agree with the Tanadoona comments that nature is of utmost importance and we should use it but I don’t this plan, either plan does that. The topography, the character that’s in the land. It just, we shouldn’t touch it or we should do something different with it. Whether we put 180 homes there or you spread the 180 homes over a great piece it’s both poor use of land in my opinion. That was some of the comments you guys had in July. This is a poor use of land. Commissioner Tietz said 16 Chanhassen Planning Commission – March 5, 2019 there’s a complete disregard for natural resources on both plans and that’s why I don’t have a vote. I’m not going to pick one over the other but I did bring up a couple of additional points. A lot of people are talking about the park. The park would be fantastic. When we moved into that house, we’ve been there almost 10 years this year, we did our homework. We looked and we say hey this is going to be zoned low density. Man look there’s going to be a park there. Man that’s going to be great. What we didn’t ask is how is the City going to get that land so in the past the City has gone through a bond and actually did purchase park space. Even he said they were ridiculed or you know commented about how that was a poor decision to do at the time. Why doesn’t the City do that again here? Put together a bond. Let’s buy the land. Then you don’t have to have a trade off. We don’t have to have a density transfer. We can buy the land outright. Sorry, we can buy the land outright. Use it as we’d like and to me that’s what we should do. That’s what we’ve done in the past and we should look at doing it again. In terms of this park space I’d like to remind people that the park space is really in the middle of nowhere. There’s going to be three walking paths. One would involve over a one mile walk around the lake. The other two would be requiring you to park in city neighborhoods to get to that land so yes it’s a great park but there isn’t a way to get to it. Either the guard shack, I question if there are going to be cross walks for people to cross Galpin there safely. There’s not a walkway that goes from Longacres down to the guard shack so the trail head really connects nothing and you wonder if kids are going to cross in the middle of nowhere there. It’s of concern. Learning more about the Galpin…element I think would really appease residents. I know the turn lanes are there but we’re talking about two blinds intersections that both come up hills and I would recommend regardless of what the plan is, even though we haven’t seen anything that the City looks at reducing the speed limit on Galpin. It’s a dangerous cross way. You’ve got to play Frogger just to get across the street and some intersections it’s unsafe. The last comment I have would be about the density units. I know you got creative with numbers but if you look at what the lot sizes are in general and you look at what these property owners are going to have it isn’t in comparison to anything in the area. I believe the math that’s being used would be something along the lines of me buying 2 acres from the Gorra property and then selling my house at 2 ½ acres. Well it doesn’t work like that. The lots that are going in this space are significantly smaller than the south, on the north and the west and that’s really what we oppose in this development is there’s a density transfer and this fits with nothing that’s in the community and that’s why I believe we should be pushing all developers, including Lennar and maybe coming up with a different plan. Everyone has asked for a different plan to come forward back in, even when we were in the concept phase. I think there were 2 people that said we should be looking at a concept 3. City Council members said we should, 3 City Council members at the time said we should be looking at 3 different options here. That didn’t happen so I know that there is great turnout here tonight and I know that there is a lot of people who are passionate about this but I don’t think this went down the right path. I think we should have been looking at alternative plans to use the land better. There’s better use for this land than either plan and that’s really where I stand so any questions for me? No. Aller: No, thank you. 17 Chanhassen Planning Commission – March 5, 2019 Josh Kimber: Awesome. Now I’m going to leave but I have to go get my daughter and I’ll be back so, I’m not leaving because I’m upset or anything so thank you. Tijuana Burton: Hello, my name is Tijuana Burton. I don’t live in Chanhassen but I served a lot of time here being a fan, supporter and volunteering at Paisley Park. Probably half of you haven’t listen to his music, current music or been to his late night parties. Morning parties. He has expressed, Prince the former owner. His name is PrinceRoger Nelson. He stated in his music that the most important thing is not the building but the land that the building is on and the reason why after he tore his house down after his second divorce he didn’t want to build anything on it because everybody was like what are you going to build next? What you going to build next? And he said nothing and everybody was like why? He was like for what? I’m cool living in Paisley Park. I don’t need a big house. I’ll just let the land be the land. I enjoy it how it is and the neighbors said thanks. We appreciate you not building anything. We enjoy you know not having anything on the land. We enjoy the wildlife and you know the habitation and the way it is. He left it the way it was so if he wanted something on there he would have built something on there. Okay I knew eventually after we wished him heaven that somebody was going to end up buying it and when I heard the news this morning that somebody bought it and was going to put some houses on it I’m like oh Lord, and when you all said your meeting was at 7:00, I put it on Facebook. I’m coming. I was going to chew you out because I thought you was going to be you know the regular contractor. Tear all the trees out and concrete everything, whatever but as I listened to you and some of the neighbors I’m like huh maybe he ain’t half bad. But when I found out you all had meetings before this and everybody was trying to come with a, that things falls a hundred times a day child. Thank you. That you all were trying to work together and at least leave some type of you know natural habitat or whatever like the woman was saying, you know teaching her kids about nature because that’s the problem. Why do people think bears are in their back yard? They don’t have nowhere to go. All of this development, everybody get a little piece of land and they want to put something more on it but when bears and deer come knocking on their door they’re like why is there deer in my back yard? Because they don’t have nowhere to go. But if you leave some at least they won’t be at your back door not as often so I don’t know the right answer because I don’t live here but I came to support the residents because I know that street. I’ve been up that street. I’ve been up that driveway. I know that shack and if, that street needs to be widen. If you’re going to build, because you’re going to do whatever you want to do anyway, so if you, when you do build your houses there that poor little street is going to get so worn out. You’re going to have to repave that street. You’re going to have to widen that street. The turning lanes. That would be fine going this way but if somebody want to make a left turn to go up in that property that traffic going to get backed up. The school buses is going to get jammed up. It’s going to be a problem and you’re going to be back here and all these people are going to be back here and I’m going to be back here. So I don’t know what to tell you but you all continue to converse and you all going to have to come up with agreement but I’m here to say I know and I know what he wanted and he would appreciate this and you all coming together and he liked wildlife you know. I know you bought it and you had buildings in mind and homes and what not. It’stoo late like the gentleman just left here saying. If we could have left it alone but it is what it is but you all continue to come to a 18 Chanhassen Planning Commission – March 5, 2019 compromise and communicate. It sounds like you know you’re taking huge consideration on you know how to do the natural plumbing and what not and everything but please continue to respect the residents. Please keep Prince in thought and mind even though he’s the former resident. He’s not the Artist Formerly Known as Prince. His name still is Prince so please continue to take their thoughts in consideration because they live here. I mean the guy that’s been here since ’66. I was born in ’67. I wasn’t even here yet. So they know okay. Alright thank you guys. Aller: Thank you. Just a quick reminder to all present. I know people like to turn their back to me so that I can’t tell them their time is up but if you speak into the microphone the City Council is going to get a better hear of what you actually present and say so if you can speak into the microphone, again let us know your name, address, representational capacity if any. Matthew Myers: Matthew Myers, 7421 Windmill Drive. I’m on the south edge of the property representing myself. I don’t think it’s an either or. I think when these gentlemen talk about they’ve been here for 60 years and I’m only 20 years so I’m new compared to them but the City took a chance and bought Lake Ann. They bought it. Why didn’t they buy the whole thing? Take the deal. Put in a stage there. Have music concerts instead of here in the city. Let’s really honor Prince. Let’s really buy this. Let’s step up like the City Council did in 1969. They’re saying they stepped up and they bought that part of Lake Ann and now this is the best compromise. Why do we have to compromise? Chanhassen is never going to see the piece of property like this again. There’s plenty of open farmland that they can build 200 houses on sometime in the future but the rolling hill and the wetlands and the Lake Ann access, it’s never going to be available again. What we’re going to run out of is open land like this. Beautiful piece of property… I see pheasants every day coming out of there. The turkeys, the deer, all the wildlife. It’s a wildlife preserve. Let’s keep it for the generations. I’m old….it’s for 20, 30, 40 years like they said. Let’s say in 40 years when people come back and say hey in 2019 they stepped up and they bought that piece of property. Referendum. Work with the County. Work with the State. Get the whole piece and do it right. Be bold like they were in ’69. Not the ’69 they did a great job and now you want to compromise to add to that? No let’s be bold and do the whole thing and leave it all green. It’s not an either or and nothing against Joe. Joe’s done a great job of listening but we don’t have to cow cow to a billion dollar corporation and to heirs that never lived here and the millionaires, the money they’ve made off of Prince. No work of their own. Why does Chanhassen residents need to work with them? We can say no to it all. Be creative. Find a way to work with other agencies, other foundations and preserve this land for the next generation of Chanhassen so when I come up and say I’ve been here 60 years and say hey I was part of stopping the development of 200 homes and doing it right, preserving this land for everyone. Steve Scharfenberg: Steve Scharfenberg, 1470 Lake Susan Hills Drive. Chairman Aller, members of the commission, I’m here tonight as Chairman of the Park and Recreation Commission and I’m speaking in favor of the revisions to the proposed Galpin property. At the most recent City Council work session the developer presented their updated proposal. Mr. 19 Chanhassen Planning Commission – March 5, 2019 Jablonski has gone through some of that tonight. They’ve revised the plan to reduce the number of houses to 181. They’ve changed and modified the lot sizes. They’ve made revisions to both the north, south and the Galpin property. I believe that those revisions were made after listening to the public. Following the January session of this commission the revised plan is now back to you tonight to review and I understand that you will not be voting on it per se but recommendations will be made to the council. As a Park and Recreation Commission we refer back to the recently completed 20 year Park Recreation System Plan. We received feedback during the completion of that plan to expand Lake Ann’s open space. In addition citizens expressed the desire to continue the existing trails around the lakes. The Park and Recreation Commission shares the community’s desire to preserve as much open space as possible. The proposed density transfer to the west will preserve 50 acres of forested public area with the remaining 44 acres as a wetland. I don’t believe that anyone here wants to see that 50 acres developed along Lake Ann or along Lake Lucy. It would be a shame if that were to happen. However that may happen as indicated by Mr. Jablonski and the council does not, if the council th not take the necessary steps and action this evening and lateron on March 11. There are additional goals that should be considered in reviewing the plan and those include the following. Helping to protect the water quality of both Lake Ann and Lake Lucy. Preserving undeveloped shoreline. Allowing the City to complete the trail system around Lake Ann. Allowing additional trails to be constructed connecting the surrounding neighborhoods to the area. Those connections will be made. The people both in Longacres and to the south will have and to the north will have those connections to that large 50 acre development and that trail will now almost go all the way completely around Lake Ann. This development plan has been a work in progress to say the least. Changes have been made and I believe the public has had the opportunity to bring forth their concerns. Tonight we have one last chance to comment on this proposal. I know that our two commissions look at different aspects of this proposed development. However I believe as a community our goal is to preserve as much beautiful open space that we can. The Park and Recreation Commission would encourage the council to adopt this revised development plan. Thank you. Aller: Thank you. John Garry: Excuse me, my name is John Garry. I’m at 1460 Knob Hill Lane. Live about a mile away from this. Wasn’t planning on saying anything tonight but sat here listened and appreciate what everybody has to say. I appreciate the work staff has done. Lennar as well especially probably in this situation. I’ve gotten a littleselfish. I got 3 boys that live a mile from here so 50 acres of woodland is probably in favor for me personally and my kids. But I do have a history for 10 years owning probably one of the biggest ecological restoration companies in the Midwest and it’s pretty rare working with developers and with cities to see a piece of property like this that’s available to the city. Not necessarily for purchase but for free and as a citizen I would say it wouldn’t be very financially responsible I don’t think for the City Council to try and buy this when they’re getting the prime ecological aspects of the property for nothing. I think it sounds crazy to me. I’m under the belief that this area will be developed, whether it’s now or unless you know one of us wins the lottery and wants to buy the whole thing and leave it. It’s a 20 Chanhassen Planning Commission – March 5, 2019 lot of money and I think it’s a lot of money for the whole of Chanhassen to eat if we think that we’re just going to purchase it. But what kind of drove me to say something is I’ve seen a lotof these plat maps and I agree with the first gentleman who spoke about the wildlife corridor and you know it’s extremely rare to find 50 acres of upland woodland on the edge of these lakes that you can preserve. And I’m really impressed with what you guys have done by closing off the roads. By changing this so everybody kind of gets the advantage of the best parts of this property. I you know I put a hockey rink in my back yard every year and my neighbor looks at it like you going to flood my basement in the spring so I don’t disagree with the neighbors but I’ll also say as a guy who worked around erosion and these developments that Lennar knows damn well they can’t flood anybody out and they’ve you know, Lennar has lots bigger pockets to go after than I do from my neighbor so I understand that and I think the neighbors should too. But I think it’s a great plan and I would be in full support of it and I just, you know the gentleman who said it’s going to be tough to get back to those woods and you’ve got to walk a mile and there’s only a couple trails, perfect. That’s exactly what it should be so thanks. Todd Simning: Todd Simning, 2145 Wynsong Lane. I probably come with a little bit of a different perspective and really ask the City to, I’ll say honest to goodness you guys have done a really good job of revamping your plan but I want to throw it back at the City to say truly do you need 50 acres over here? Okay so across the street on Wynsong Lane we did the same thing and didn’t destroy the environment. Didn’t destroy the wetlands around. We really preserved a lot of the area. I developed that property. I live there myself and we, we’re very sensitive to what the area was and I don’t see how or why you can’t develop some of the 50 acres there. There’s o reason why you can’t have the trail system connect. I mean whether you go to Eden Prairie or whether you go to Chanhassen I mean you guys are all connecting your trail systems and what not. I mean it’s really a phenomenal system that we all have to really enjoy. Whether you’re in Minneapolis. Whether you’re in Plymouth or whatever, cities are really doing a great job of connecting their trail systems and that. This right here, you’re not going to destroy an entire 50 acres. You might take some of it out of there, okay. You may take some density transfer from the area where you’re completely taking out almost every tree and moving it over to the east side. You know when you look at the emails and what not that have been sent to the City there’s so many, what do you call it? Residents that from Utica and everything else on the east side that were very pro I don’t want anything to happen on the west side. Well why? I mean I don’t want to look at houses. They’re afraid that every tree is going to be taken out but if you guys do a good job of helping the developer, helping the builder develop a good plan you will have a great project. You don’t have to throw density over to one area all the time. You can have a balance. And it’s disappointing to see the City on so many different levels and I think that we did a good job and maybe Kate, Todd and whoever, Erick wasn’t here at the time, maybe they didn’t think that we did a good job balancing out what we did over on Wynsong Lane but we took a 10 acre parcel over there and only subdivided it into 4 lots and granted I make my living building and developing so I’m so cognizant of you’ve got to make money because that’s why we’re in business but you can also be cognizant about what you’re doing with the land to make it beneficial and just to say that we need to transfer everything over to the west side and we need to take out pretty much every tree and God bless us we’re saving this wetland which you’re not 21 Chanhassen Planning Commission – March 5, 2019 going to destroy anyway and with all the ecologically sound practices, business practices that we have as developers today you can’t just destroy everything anyway. So to say that they’re doing something better than somebody else is not truly what’s happening. It’s the City has some choices to make and if you say that gosh darn we want to save 50 acres just because we want to save 50 acres, well so be it. You can do that. But on the other hand if you say that we want to take 50 acres, we want to balance everything out and we want trees over here. We want to protect this land. We want to have our corridor system coming through so the trails line up, I mean goodness. My kids will run through there. I mean I’m just on the other side of the road. We’re always outside. My kids are out on the ponds all the time. I mean we have what, 3 natural ponds with Lake Harrison just behind us. You can do a good job making a good project. It doesn’t necessarily have to be just density transfer. It can be a balance. I don’t have anything other than that to say but truly if you guys can just take that into consideration. You’re acting like it’s one of the other and it really isn’t one or the other. It can be a good balance working with the developer because he needs to make money. We want him to make money. We want him to build houses because we want houses to be in Chanhassen. We want the tax revenue and everything else. We want Lennar to make money. I don’t care if you’re a billion dollar business or 10 billion dollar business. You need to make money just like me. Just like you guys when you go to your jobs. Every one of us has to make money. But you can make a good decision about what you really want to balance out with the project and it doesn’t necessarily all have to be over on one side. That’s all I have to say, thank you. Aller: Thank you. John Yanta: Hi my name’s John Yanta. I’m a Chanhassen resident. 365 Pleasant View Road. I think you did a great job with your plan and I have seen my taxes increase every year since I’ve lived in Chanhassen. I enjoy Chanhassen but I’ve seen taxes increase. Therefore I recommend the City to not buy this piece of ground. If people want to come up and step up as private citizens God bless them but this is not a way to buy this site and I think they did a nice job with this new plan. Thank you. Aller: Thank you. Scott Dewing: I’ll be quick. Scott Dewing, 6735 Mulberry Circle. I live just on the other side of Lake Lucy. 20 year resident. Born in 1966. I’m excited about this plan. I’ve been following this pretty closely. I believe that Lennar’s done a great job of allowing us to enjoy that area. I drive, walk, run, bike around that area almost daily. I’m very much in favor of this new plan. Thank you. Cheree Theisen: Hi everybody once again. Cheree Theisen. I live at 2072 Majestic Way and I’m in the Royal Oaks development which is the immediate south side of the property. I was the second house in there 25 years ago. I’ve been there all this time. Now I’m looking at our entire back yards being totally demolished. You talk about this wonderful walkway around this lake. Well no one realizes that there’s a big piece of private property still that you’re not going to be 22 Chanhassen Planning Commission – March 5, 2019 putting a walkway through so that’s going to be like maybe three quarter walkway to get there as Josh said is going to be a mile walk to get around to your new property. For me on Majestic Way there if I want to go and get on the walkway system I have to walk down Majestic Way, get on Galpin. Go north hopefully down to maybe they’ll put a crosswalk in where the guide track is or I’ll have to go even further but I have go down there, cross again okay. If I had children I’d be very concerned about that. To get down into the nice little walkways that are going to be down to get me and my family down to the lake. That’s a lot. And then the biggest thing I want to say is I wish somebody would put out for these people of Chanhassen, it’s easy for you to come in here and say we need the park. We need the park. Okay but it’s not at a cost to the City of Chanhassen. It’s a cost to us who have been there for 25 years. 30 years or even longer because we’re losing. We’re losing a lot and I don’t think that that’s fair. I would like to see somebody put out a graph so everyone in Chanhassen can see, this is what it’s going to look like and then another one that shows this is what it looks like with every single tree that’s there and then you could realize the impact of what you’re doing to that property by ripping out those trees and putting 5 foot little spruce trees in and I look out my yard I’ll see the top of a fence and I’ll see the roof tops of houses. That’s what we’re going to see there in a beautiful development that we created. Just saying. I think it sucks. Aller: Thank you. Barb Klick: Barb Klick, 7196 Utica Lane. I’m a resident of Chanhassen for 32 years. First of all I want to say I’m glad that this session is being taped. We could send it to the federal government and tell them how the government in the community and the private sector can actually work together to get a good outcome. Number one. Second of all Prince has been a great neighbor for 32 years for all of us. What a great person who let us use that land. He never posted it and we’re all grieving the loss. I mean I don’t want it to change. None of us want it to change but it’s going to change so we’ve got to make the best of it and we’ve seen what the outcome is and how we’ve pulled together and we do need to preserve the 54 acres and they need to be preserved intact, not split up. I’m a big nature lover. I’ve taken gray horn owls to the Rapture Center. I’ve seen deer die from getting hit by cars in my front lawn. We need some land for the nature and I’m telling you as a nurse we do need to walk so people we do need to park our cars and walk down and see the nature. I’m telling you we need to move. We do. It’s part of it so I’m a huge supporter of this high density transfer. It’s our brutal reality that things are changing but accolades to everyone for coming together. It’s the best of the worst situation and if this slips out of our fingers and all these other developers will come in and do exactly what they want shame on all of us. Laurie Susla: Hi my name is Laurie Susla. I live at 7008 Dakota Avenue in Chanhassen. I think that I very much appreciate the Planning Commission listening to the public again tonight. I think this is a very important topic for the whole town but certainly everyone here and over in the senior center. It’s packed over there so a lot of people are very, very passionate about this. My concern I think there are a lot of people who are in favor of the density transfer. My concern is that the number of homes that are being transferred from the east to the west at 54 homes. That 23 Chanhassen Planning Commission – March 5, 2019 seems to have been a matter of negotiation. I as of yet haven’t seen any actual engineering plat that says this could work this way. There was a landscape architect plan that was given to you all but no real hard facts that 54 is the number that we should be dealing with and when you take those 54 homes what ends up happening as you well know is the hard cover in the 181 homes gets very, very high. We have two thirds of those lots are at 40 percent hard cover or higher. Over a quarter are at 50 percent hard cover or higher and that’s not including the streets so when you take a look at all the stormwater that’s going to be coming off all of this new hard cover and where is that going? That’s going into Wetland 1. It is a Preserve wetland. It’s going into Lake Ann. It’s going into Lake Lucy. It’s going into everything that we all want to preserve so my comment is to re-examine that 54. Is 54 the right number? Is that what we really should be talking about transferring to the west? Thankyou. Aller: Thank you. Shane Waskey: Hi Shane Waskey, 1925 Topaz which is on the north end of the development there and I’m just, I live otherwise tonight I kind of have a unique perspective because I’ve been going back on that land for quite a few years and if it’s okay I’ll grab the mouse. I just feel like this picture really doesn’t represent reality at all. So this swamp or wetland or whatever you want to call it, I think everyone knows pretty well or is well documented, what it doesn’t show is the water flows out here into Lake Lucy and then you cross over here and it goes north out on this peninsula here. You know in the summer we’ll hike back here but we’ll put up a, you know a lot of people lay down logs and things like that but it’s flowing water so, and then all along this area it appears to be trees. This is all, I mean it’s so low that I can’t imagine that, I mean unless they’re allowed to excavate and bring in a lot of dirt, you could not have a home with a basement through here. It’s very low. As you come through here I would agree that there would be some nice property, you know houses that you could probably align but I would say 5-6 or something. When you come in here it gets very tall and steep like it’s like Split Rock Lighthouse sort of thing. Put a tower up here and very steep down the edges. No way you could build so I just, I think that these concessions and these nice things that the builder has offered, especially you know starting off at 55 foot lots and oh we’re going to be nice now and go bigger is a bit of smoke and mirrors so I just wanted to mention that. That I feel like a lot of us are negotiating from a place of weakness when really this property I really question the ability to do anything with it. Furthermore if there was houses put out here, correct me if I’m wrong but I think there’s already well documented plans that there would continue to be a trail through here so if we lost some of this area we still have the trail. There’s already a park on the other side of the lake. I mean how many lakes do you have a continuous park all around. I don’t know that it makes a lot of sense so in turn you know all these houses are getting blitzed over on this property as a result of just some weird you know messaging in my mind. Thank you. Greg Stewart: Hi my name is Greg Stewart. My wife Gerry and son Ian live at 1893 Topaz Drive and I guess I’ll be one of the naysayers as my property abuts the northern edge of the forest of the Prince property. Just so it’s clear that the impact this development will have on the neighbors that adjoin this property. The construction project will take 2 to 4 years which means 24 Chanhassen Planning Commission – March 5, 2019 for 2 to 4 years everybody that has property along this area will suffer from noise pollution, air pollution, traffic and noise. Our property values will be greatly depressed and will remain depressed first because nobody will want to buy a house seeing what’s being built behind it. Nobody will want to buy a house perhaps afterwards when all the homes are in and our property values are devalued because of the new home sales and the prices that they may bring so I’m really concerned you know. There really are tangible impacts to the neighbors that adjoin this property. I must say that I was dumb founded at the comments of Jerry McDonald in the paper that residents apparently aren’t supposed to have a voice in City Council so I’m very pleased that tonight we’re demonstrating our ability to speak out and speak our mind. However if this plat is going to go through I guess one observation is everywhere you see a house crammed to the left of that wetland is now forest or other wetland and so you’re destroying half of the forest to save the other half. I’m not sure that that’s a reasonable trade off but again unfortunately because Prince didn’t leave a will we’re in the situation we’re in so I guess the one thing I would ask the council to definitely consider is that there are provisions put in place to ensure that there truly is a conservation of trees, as Mr. Jablonski mentioned earlier, and that there is additional buffer line built into the north. And so I just want to make sure that if the PUD is approved that these provisions are also firmly put in place and that we bring together some kind of standing committee between Lennar and the City and the neighbors so that we can hash out some of these details in a more open venue than these types of meetings that obviously are not a good setting for doing that. Anyways those are my thoughts, thank you. Aller: Thank you. Anyone else wishing to come forward at this time? Anyone from the senior center that would like to work their way around? Jeri Sorensen: I’m Jeri Sorensen. I live at 8121 Maplewood Terrace. I’ve lived in Chan for 28 years. Love Lake Ann Park. We spend a lot of time there. Doing every form of recreation that you can enjoy and it’s been a gift to our family and I thank the founders of Chanhassen for setting aside. I love the idea of the north side of the lake being preserved because it’s a beauty. Can’t think of anything more that I enjoy in the town but kind of thinking compromise. What can we do that you know there is, as I’m looking at that similarly dense areas. What about the City purchasing some small areas in some of those dense things on the west for neighborhood parks. Leave the big park. The compromise would be…smaller parks in the neighborhoods. And maybe a small tree buffer between the adjacent neighborhood to the south…just a little area of compromise. Just a thought. I would not want to give up the Lake Ann Park area but I sent a letter in earlier saying what about you know not putting the path in right away to have some money to put in some additional park space. And don’t build anything more in Lake Ann Park until that property is paid for. And then like thinking 50 years from now. Not just about our families or our kids or what’s in it for me. I think there’s way too much of that kind of thing going on. But what if after it’s paid for then you make a memorial path through Lake Ann and it’s built by you know, where are we going to put people when they die? What about using that money like I would like my name along that path or think of parkland as a memorial for the people who love the city and love the lake so put in a couple more small parks. I wouldn’t want 25 Chanhassen Planning Commission – March 5, 2019 to ditch the whole deal. I want to keep Lake Ann but if there’s an area of compromise that’s where I see it. Thank you. Aller: Thank you. Greg Andrews: Hi, Greg Andrews. I’m at 6895 Ruby Lane. Ashling Meadows. Prince…from what I’ve kind of written here is Prince may have loved this land but he didn’t will the property to the city and he’s got some heirs and they want to monetize this and they’re going to monetize it to the highest bidder and that’s going to force any developer, and I do believe this will be developed, to need to build more houses to make money because they’re not charity organizations. I don’t believe the City’s going to buy this land. They’re not going to get that through. When I originally heard about this project last summer I contacted the Sierra Club. We’re going to fight for the trees. They really don’t care. It really surprised me. That’s a small project. They really don’t care. They’ve got bigger things to fight. I contacted the watershed district. They’re like look, if the builder follows the rules, City’s on board, this is going to go through. Not going to happen. News to me. I thought there has to be some preservation laws to protect this. Watershed district’s going to do their job and follow the rules, so will the builder, et cetera. There’s not enough million dollar donors in our community willing to pony up a lot of money and buy this. It’s reality and I tend to try to live in reason. My original concern was building next to this lake because Lake Ann is a gem. It’s crystal clear. But if you build near a lake you’re going to get phosphorus leakage from the soil that comes up from developing land and guess what, I know the builders on Lake Lucy Road didn’t intent that to happen but it happened. All the drainage over the last 3 years of building up there has come down the storm drains and for those people on Lake Lucy Ridge who built a dock a couple of years ago on north Lake Lucy, their beautiful lake right there is green muck and weeds and they can’t use their dock anymore because they put, the builders up in Lake Lucy Ridge, who probably didn’t intend it to happen, polluted the lake. I do believe that if that goes in there and building is still next to the lake, Lennar’s not going to try to do that. You know there’s no builder would want to pollute a lake but it could happen. Maybe, I don’t know. I’m not a landscape engineer etcetera but it happened on the north end of Lake Lucy so I saw it here. So I think this development’s going to happen. You know I was like originally I don’t want it to happen but I think it’s going to happen so my question to all of you is what if we run Joe and Lennar out of town and say nope, you can’t do it? My question is since Prince’s heirs want their money, what’s next and so that’s my question to you. Maybe it’s been said. Maybe people know. Does it go back to them and say okay open up for bidding? Next builder please give us your highest bid and we start all over again? So I don’t know the answer to that question. That was my question. Do you have an answer for that? Aller: I can’t answer that. Greg Andrews: Anybody? Anybody got a good guess? Aller: Only the heirs with title can. 26 Chanhassen Planning Commission – March 5, 2019 Greg Andrews: Okay, what do you think’s going to happen Joe? Joe Jablonski: I think it will get approved. Greg Andrews: No, no but if, but if we run you out of town? You know who’s going to say what’s going to happen here, next bidder right? Joe Jablonski: Correct. Greg Andrews: Because they’re yeah, that’s why I think it’s, and Lennar’s listened to a lot of people. They’ve made a lot of changes here and I do believe that creating an area that’s unencumbered by houses, not houses weaving in it is better for nature and the animals and everything, etcetera and if you want to traipse through there yeah it’s, that’s you have to walk into it. You just don’t go next to your house etcetera. So I guess you know there’s been a lot of conversations and they’ve done, my biggest concern was safety. Running roads right through Ashling Meadows so if that ever changes call me. Because that I mean that could be, that’s a bee line and that was my concern as a father that cars were coming right down Ruby Lane or going right through Lucy Ridge etcetera so with that said this is not going to be perfect. Guys on Majestic Lane I feel for you. Like you said it kind of sucks. It really does but I don’t know. I guess we just don’t know what we’re going to get if we kick this to the curb. Does the next builder come in and follow the rules and get to build whatever they want within the guidelines next to Lake Ann? I just don’t know so right now I’m tending towards this. It’s not perfect but that’s kind of what we’ve got. Aller: Thank you. Joe Myss: Hi I’m Joe Myss. I live at 2419 Hunter Drive. I’m representing my kids and my family. So first off thank you to the City Council. Thank you to Lennar for you know taking, you know listening to everyone here. Taking the matter seriously and clearly putting forth a good effort because clearly the development of some form is going to happen. I do want to make sure that it’s noted I am actually pro development. I am just anti development in it’s current state. Right now I live in Longacres as some of the others that are here also do. Specifically on Hunter Drive. The issue’s been brought up numerous times. I personally have nearly been run over by a car speeding through my neighborhood. I felt it appropriate to follow up the last speaker here and thank you sir when he brought up safety. And as we put in much larger densities of population it’s critical in order to manage that traffic. As we brought it to the City Council’s attention before you know we need something whether it be a different methods to manage the traffic. Speed bumps would be great. I do understand there are challenges with that but when we put the safety of our children of our residents at risk and we have issues where we’re now adding additional housing, specifically dropping the entrances to a new development that is you know a fairly significant size that goes right into Longacres and as well as some of the other neighboring communities, I kind of feel it’s very irresponsible and I would hold you guys 27 Chanhassen Planning Commission – March 5, 2019 really personally accountable when, because it’s not a matter of if. It’s a matter of when a child or an adult gets hit by a car just because we have so much traffic going through specifically on Hunter because it doesn’t have even a sidewalk. So that’s really the big message that I wanted to communicate through because I am confident that that will happen. Otherwise one other item I did just want to note, and I appreciate that it’s been somewhat discussed in the last couple of speakers is that, that piece of land there that they have given us isn’t developable. It’s pretty clear. You know while I understand that there are people who may look at it and say it can be developed for a cost, Lennar is not choosing to cut from 195 single family homes. Giving away property and land to the City in order to cut it down to one, whatever it is. 81 or I heard 17 off of whatever they were at, whatever. But that would technically be a loss of revenue and I’m sorry but I don’t buy it that Lennar’s in that business so that’s all I got. I appreciate your time and thank you for your consideration. Kurt Oddsen: My name is Kurt Oddsen. I live at 7325 Moccasin Trail in Longacres. What I’m concerned about is I think this will be developed. I truly believe that. Don’twant to see it but I believe it will happen but I’d like to see the project and property managed in a way that is respectful of the land and the density. I think we kind of need to get a one time shot at this in Chanhassen. I don’t want to see that land murdered for the profit of a developer. I understand the cost factors. I understand return on investment. I would ask people to go up on Highway 19 to a little par 3 golf course that used to be there called Red Oak. It had nice beautiful oak trees. It had some ponds and it had topography. It was bought by Lennar who developed it and in my opinion if you go in there now they murdered the land to accommodate the housing. They’re nice houses. It’s a nice neighborhood but I’m not sure that I want to have that happen to this project across the street on Galpin. I think the density is a little too high. From what I’m seeing we have two access points onto Galpin Boulevard. Longacres goes by my house. Not directly but down a block away, a house away from it. I think that Longacres will get to be a cut through street and I think if you have 181 units, if you only take one car per unit coming out in two directions on Galpin I think there’s going to be a lot of traffic. And I believe that people coming from the north on 41 or coming south on 41 can cut through Lake Lucy Road. I think people coming up from 41 to the north can cut through Longacres. I don’t know whether people will take 5 to Galpin and go up there. I have not done a traffic study obviously. Maybe somebody has but I just think that’s a lot of traffic coming out of two points of a development. And I’m just afraid looking at this density that they’re going to be right on top of one another and I like the idea of having the wetlands to the east of the development preserved but I’m, this land density and transfer it does appear to be smoke and mirrors because I don’t know whether that can be developed or not but I do know that it does increase the density on the west side of that property and I’m very concerned about what that’s going to look like when it’s done. And when it’s done we can’t say wait, maybe we should have looked at it a little differently. I don’t have the answer. I just don’t want the density to be there to affect the neighborhoods around it. Wherever they are. I just think that it’s a lot of houses and a limited access in and out of there and that’s my concern. It will be developed. I think the City of Chanhassen needs to really look at it and say is this what we want it to look like when it’s done? Somebody said can we see a mock up of what it’s going to look like when it’s done. That’d be great. I don’t think it’s going 28 Chanhassen Planning Commission – March 5, 2019 to happen and therein lies another concern is when it happens we won’t get to say, we won’t get a do over. I’m not sure what I, I don’t have an alternative for this but I think we ought to really consider it. I think Lennar is been cognizant of what some of our concerns are but they are in it to make money and they have to have a density and I’m concerned that we as the city are going to suffer for that. Thank you. Mark: Mark…Hill Street. I have zero vested interest in this. I live like 4 miles that way and so I don’t have a strong opinion. I was just kind of watching and I thought there’d be more fireworks but everyone’s been pretty cool. But and I was starting to take tallies. So it looked like for the PUD was kind of weighing in and then anti PUD came up and it’s about a tie ballgame now so, but I think we have to be cognizant. Everyone of us has agendas. That’s human nature. We have agendas so I don’t think we can discount the people who are on that property. Now I live right off 101. When you guys start to come at my 101 and want to tear down my house I’m going to bitch big time but I’m not but I respect the people on that, on the side. I don’t think we can discount it and I don’t think, I’m tired of hearing the word gift and there’s no gift here. And Joe not to pick on ya, you’ve been on the hot seat but we’ve been asking for a third option for about 6 months and that was asked by the mayor and by other people. We’ve been asking for a third option. That’s the one thing I got out of this meeting is that we need an alternative and…buying it out is probably not feasible but we need a third option. We are not, we’re at 50/50 right now. We are not agreeing so we need another option and I know that’s the last thing you want to do. I wouldn’t want to tell your graphic artist to build a new one but it’s got to be done so, anyway just when you think about, because I guess it’s pretty easy to say if I’m 4 miles away it’s pretty easy for me to say yeah let’s have another park in town. But put yourself in their shoes and it’s going to happen in your back yard and just be cognizant. That’s all I have. Dan O’Connor: Hi Dan O’Connor, 7124 Northwood Court in Chanhassen. I do live on the other side in Longacres so that road does go by my house. I do have concern about the traffic that’s going to flow right through that the gentleman back there mentioned. It will be a direct corridor to 41. It definitely will be. It will be the quickest access from that development to 41 and it will go right by my house and cars already come over there going too fast. I’ve seen a lot of kids almost get hit. It’s very dangerous. The other thing I’d like to point out is the last election was very much a referendum on the development in Chanhassen and with the new mayor and a couple new council members because of it. And they won pretty overwhelmingly and I think if you look at some of the development that’s gone on over the last several years I’ve heard a lot of meetings like this. There’s a lot of voicing opinions against some development and it still just seemed to kind of go through. This land is a gem as a lot of people have said. I can’t imagine there’s a better chunk of land in the metro than this. That’s this close to the metro. To Minneapolis. I just don’t understand the rush. I understand Lennar’s rush. I know they’ve got to participate in a timeline they’ve got to hit. They knew that risk when they put this bid out and put the work into this. I respect that but I do not understand why Chanhassen has to rush in the notion that some Joe’s going to come next and another guy and just develop this. I’m sure somebody will at some point in time. I’ve got to think there’s an awful lot of people who would love at some point in time in the future to develop this in a very, very good way that really does 29 Chanhassen Planning Commission – March 5, 2019 honor the land and does honor the citizens of Chanhassen. And someone pointed out the article in the Villager a week or so ago and the council member kind of wondered why the citizens of Chanhassen kind of had a voice in some of these developments stuff the other way. This is our city. I mean this is, this is our city and it’s really critical that we understand these voices and if there’s this much debate and there’s this much voicing I think of concern we don’t have to say we got to pick one of the two. We have to do that today. We don’t. We can pause. We can hit the pause button and take another look down the road when the next developer comes around with the next proposal and do what is best for this city in the eyes of the residents of the city. And again I’d like to point out I do believe that that last election was very, very much a referendum on the development that has gone on in this city and the changes that have taken place in Chanhassen the residents of Chanhassen isn’t really a big of so thank you. Peter Polingo: Peter Polingo, 1981 Topaz Drive representing Ashling Meadows and it’s like th answering the teachers question. You’re the 29 person up. There’s so many good things that have been said. So many things about the safety and the congestion in the, kind of the plan that Lennar put together and their strategy towards starting with a Plan A and then making a Plan B when realistically you know they never thought Plan A would work anyway so the Plan C idea that the gentleman had has been what we have been pushing for for quite a while. The opportunity for them to have routes out of these developments without creating a safety hazard is ridiculous. There are so many opportunities right now with Galpin for our security issues when going up and down there from a traffic pointof view so it is real to parents. It scares us and we also have a, in the proposal a pass through Ashling Meadows down Topaz Drive which is already like a little raceway so to add more homes and to add more people coming from up above it scares us because we have a private park that we have our kids play at so our biggest challenge is again to have you listen to what we’re trying to achieve and thank everyone for all the comments on support of doing the right thing for Chan. Thank you. Aller: Anyone else wishing to come forward? We’re not getting married here but speak now or forever hold your peace. Anybody from the senior center wishing to come forward? Jessica Landon: My name is Jessica Landon and I live at Fox Hill Drive so I’m actually also pretty far away but my main concern just looking at this is how many homes are there. I think it’s too many. Too much population especially living of the border Carver County and Minnetonka schools. I worry about the number of incoming families and howmany kids would be attending you know whichever schools and things like that. Even pollution just around the lakes. A lot of things that have already been covered but the traffic that like many people have already said is already there but it’d be nice to see because unfortunately as everyone is saying it’s like it’s gonna get developed. I prefer to just see it as it is but seeing how it is and what is eventually going to be it’d be nice to just see it with less homes. Kind of how it is on the east side where people can actually enjoy their back yards versus living on top of one another. Thanks. Aller: Thank you. 30 Chanhassen Planning Commission – March 5, 2019 Alan Nickolai: Alan Nickolai again. One point that hasn’t been brought up and that is with the Galpin being, proposed to be redone here in a few years. Let’s be careful about wasting taxpayers dollars and redoing things twice. They’re going to have you know exit lanes. Let’s put them in that section, so we’re not redoing it 3-4 years from now. Wasting the taxpayer’s dollars. I think that’s critical. Little bit just…3-4 years. Do it once, not twice on those turn lanes. Whatever needs to be done so it’s done safely because I’ve got to believe some of the people safety is a issue but I’ve seen it with other developments. They did itat two stages and frankly it was, they wasted hundreds of thousands of dollars. That’s our money. Not your money. It’s our taxpayer’s money so just spend the money wisely when the turn lanes etcetera off of Galpin. By the way I remember when Galpin was a gravel road and our biggest concern was not to hit the horses because there used to be 20 to 30 horse back riders there every Saturday morning so I’ve been around a little bit so anyways, do it safely. Spending money wisely on the turns. Thank you. Aller: Thank you. And I don’t want it to turn into point counter point but if somebody hasn’t had a chance please come up and speak. If somebody wants a second chance now is the time to get in line. Judy Bolstad: Hi I’m Judy Bolstad. I live over on 1101 Lake Lucy Road but I grew up on Lake Lucy. My parents still live there so I’ve been familiar with this area since I was 8 so 1972 so I have concerns about the Lake Lucy getting polluted and where the drainage is going to go and what that’s going to do to that lake. I like a lot of the ideas of, I obviously want that land preserved. I’ve been walking that land since I was a kid and I love it and I you know I think that’s a good idea but I think that even the traffic that people are talking about, I’m over on you know Powers and Lake Lucy and we have trouble getting out now and so adding another 150 homes or whatever it is is going to, it’s not going to just affect the people in that area. Those neighborhoods. It’s going to affect everybody in Chanhassen and like I said I don’t know what you, if you have plans to change how some of the roads work or what the speed limits are but right now I can’t get out of my neighborhood as it is so if people start to use you know Lake Lucy to get out to Powers to be able to go to 5 I’m just wondering what the plan is I guess for traffic so thank you. Aller: Thank you. th Jean Burke: Good evening. My name is Jean Burke. I live at 225 West 77 Street. That’s on old Chanhassen. Tom Klingelhutz’ house. Tom is the brother to Al Klingelhutz. The old homes. Should I be excited about a new park for the citizens of Chanhassen? Absolutely not. In my opinion when I look at this, this is a park for the new development. It will be like Greenwood Shores Park with signs saying do not park here and a bar across the road. There’s a gazebo, lake access, picnic area but only the people in Greenwood Shores can use it. How am I living in old town Chanhassen going to benefit from this park? As I look at the drawing it appears that the people that are going to buy the houses and build the beautiful homes, their 31 Chanhassen Planning Commission – March 5, 2019 children will be able to take a trail and access Lake Ann. For myself and for other residents of Chanhassen I know the City paper said it’s close to downtown Chanhassen. No Tom it isn’t. It isn’t close to those of us that live in the area other than the Lennar development. Even this woman who talked about living across the road, she’s got to cross the road. Go down and around and navigate to get on the trail and get out to the lake. Obviously the density of one side just blows me away that they would crowd that many houses in an area that has been so pristine and undeveloped. It’s going to have to have water runoff, pollution. And speaking of pollution of Lake Ann we do fireworks over our clear lake every year which pollutes Lake Ann terribly with sulphur so if we citizens want to give up a few things and buy some property over here, let’s not do fireworks for a couple years. Sacrifice for our future and leave the trees and say to Lennar hey sell us part of your development so we can leave it. And maybe the citizens can come and park a car and actually access the trail from the other end of Lake Ann. Otherwise I…thank Lennar for the gift of a park that is really like somebody said, it’s in the middle of nowhere for those of us that like Lake Ann Park the way it is so that’s my opinion. It’s not beneficial for those of us that want to see parks built for Chanhassen and what to see developments that make our city proud. Aller: Thank you. Art Roberts: Art Roberts, I’m in the…association at Vasserman. Property at Galpin and 5. I’ve got one thought. People are saying we need a third alternative and the following has occurred. We need to ask the expert from Lennar, what if you took the lots in the middle that are 65 feet wide and got out your slide rule or drawings instruments here and made those 80 foot lots or 75 foot lots. What would happen of course is that the larger lots would go for a higher dollar value. And we’ve have a few fewer homes but you’d have maybe a lot more space. A lot more trees you could leave so if I was looking for a third alternative to ask him to look I’d say spend a day. Do a what if and then run the numbers. How much more expensive could you sell 80 foot wide lots versus 65 so I think this is basically the right plan but I would just say hey, could you enlarge those lots a bit to make it a little bit more liberal? A little bit more roomy and leave a few more trees. That’s what I would do at this point is say I think there is a third alternative but it’s not redesigning the whole shebang. It’s just widening the 65 foot lots and saying what if. Please try that in real numbers and tell me, Lennar who, would that work. Sharon McCotter: Hi my name is Sharon McCotter. I live at 7000 Utica Lane and in the last 10 years as I’ve been preparing to retire this summer I’ve been getting involved with the watershed and learning more about how it operates and as they try to do their plan and you know they had a lot of opposition to some of the rules and I think it was really great to have public hearings to get input from both sides. Listening to everybody tonight you know I can sympathize and empathize with all of the parties that are speaking. I think what I’ve learned in these last 10 years working with the watershed is there’s no perfect plan. Some people will be, most people will be inconvenienced and I think one of the first people talked about a good day is when nobody feels like they left totally mutilated. Somebody, you got something out of it so I feel like at the last City Council meeting the mayor quoted out of the City’s 2040 plan I think it was or 2020 plan 32 Chanhassen Planning Commission – March 5, 2019 and she quoted about how the City is charged to preserve green spaces and preserve the trees and things like that and be very environmentally conscience and she put that back to Lennar to say you know what can you do to keep helping us to meet the goals of our city plan and seeing that they’ve done some things I think it’s great but I also can empathize with the people that are living there. But I would ask that we step back and say sometimes you have to look at the bigger good. So not what’s good for any one neighborhood or any one district but what’s good for Chanhassen and I do believe that this transfer density plan does have the best interest of Chanhassen as a whole in preserving the most trees and the most, we heard that this plan would preserve the most trees and be the most environmentally friendly so I would just say you know if we have to choose I think we’ve got a good option and like people have said, this is a concentrated dense space that you won’t get back so it’s not like we have another opportunity to do a do over so I just, I know some people will not like it. I live on the other side of Lake Lucy and we now look across at a big gated steel thing that went in a dock that people said they can’t use because it’s all socked in over there so we all have to make compromises because the world’s moving forward but I do think this plan of preserving this larger space is really in line with the 2040 city plan. Thank you. Aller: Thank you. Anyone else wishing to come forward to speak either for or against the item tonight? Paul Theis: Good evening, I’m Paul Theis. I live at 6520 White Dove Circle. Been a resident of Chan for about 27 years. My wife is here. She was going to speak because she’s usually not known for being too quiet but anyhow I certainly agree with the lady that last spoke and I support the density transfer. You know a lot of the earlier speakers talked about the other option developing lots and I don’t know if the topography’s right. The soil compaction is correct not to have the density transfer. The other plan that would build close to a shoreline but I certainly don’t want to see that. I certainly want to see this bigger strip of land saved. I want to thank the earlier speakers that talked about some of the earlier citizens here that went into the planning. The watershed people. Planning and zoning. City vision over the years. Retain that area around the lake. We live a little bit north of, northwest of Lake Lucy and you know we look forward to being able to walk from our place along Lake Lucy and around the lake but other residents of the city would like to see if possible to have Lennar put some parking in. You know maybe to give up a lot or something here or there so people that aren’t immediately adjacent can use it. Also I do have some sympathy for the drainage issues but I would hope between Lennar’s engineering, I know they’ve made some attempts to fix the problem for the folks in the south end and maybe there can be some access put into the plat to also help those people gain quicker access to the park area I’ll call it. So I say a little bit additional minor tweaking and I think it’s a terrific plan and I would support what’s been presented in terms of the density transfer. Thank you. Aller: Any additional speakers? Are you sure? I’ve been pretty good every time I say that somebody comes up. Alright seeing no one come forward I will close the public comment section of this meeting. Before I move to any additional actions or comment I just first and foremost would like to thank you one and all for sharing your thoughts with us and with the 33 Chanhassen Planning Commission – March 5, 2019 council and with each other. I said before and I continue to say that I believe that we as a commission and a city are at our finest when everybody shows up and participates and whether they’re on one side of the issue or the other they voice their opinion and make themselves heard and participate in the process. Regardless of the outcome I think that the final action, which will th be taken again on March 11 by the City Council, is better with rather than without your input. I would like to thank the City Council for providing our residents with the additional opportunity tonight to voice those opinions. I’d like to again thank staff for being present and for working diligently with Lennar and with the public and covering the many different items that were put together in the plans and keeping them up and available for everyone to again see on the website and so all those items are available for your viewing. And then Iwould, I’d like to thank Lennar Homes and their representatives for recognizing what we already know. Chanhassen is a wonderful place to live and for both their past efforts and continuing commitment to listen to the citizens input and offering what theybelieve are economically viable win/win developments for the City Council’s consideration. So with that I’ll open it up for any additional comments at this time from the commissioners. We’re not here to make any formal recommendations but if you have a comment or would like to say anything now is the time. McGonagill: Go ahead Steve. I’m following you. Weick: You sure? McGonagill: No I’m fine. Weick: I’d be happy to speak. And gosh this one, this doesn’t get any easier. The more we talk about it that is for sure. There’s big issues at hand and I think one thing that I struggle with personally is, I don’t, and this is just me. Yeah I don’t see a pause button out there because it is land that’s for sale with a buyer with regardless of how many homes you can put on that 50 acres could come in and build a really significant amount of homes. On that property and can take out a very significant amount of trees with or without our input. And I, you know that’s one thing that’s on the table. I would love to be able to not do that. I don’t believe that’s an option because you have, we have a seller and we have a buyer and we have codes that could be followed to build single family homes on that property in a well over 150 homes I think. In my opinion which is a lot. So in light of that, and I’ve been fairly consistent in my opinion that a density transfer to protect that wetland and make it a park would be better than just you know filling the space with homes on as much buildable property as you can because I do think that there is a difference between building a path through a neighborhood and having truly you know 100 plus acres to be able to use and this land is accessible from Powers. I mean if you imagine all those folks that live on Powers and on that side can access it through the neighborhoods there off of Powers. You can access it from 5. You know people park in Lake Ann Park to go to Prince’s museum. Can you imagine the ability to be able to go to the museum and then walk several miles on his land and that’s possible as well. One of the things that is a positive to me that’s been mentioned as a negative is the fact that it is miles of paths and land and I think that’s a positive. Where else can you go and do that in a wooded area so I think that’s a gem of an 34 Chanhassen Planning Commission – March 5, 2019 opportunity for the city and again based on, unless somebody can explain it to me differently but based on the really limited options that are out there based on having a seller and a buyer and code that allows homes to be built, with or without our opinion, I still believe and I have believed and I still believe that a density transfer is the best option for the city of Chanhassen. Aller: Comments? McGonagill: Yeah. Aller: Commissioner McGonagill. McGonagill: First off I again as Chairman mentioned we appreciate everybody coming and I would also encourage you to, as you feel led to write a thank you note to the mayor and the council for allowing this meeting to occur. They heard the feedback and they came back and had this session which is different. It’s unusual and so it’s very, very positive for that and I think it was as a referendum from the election and they’re trying to listen to everyone so I really think that is important. Just some facts for folks that may be listening or online. Again I always talk about this. You need to read the Comprehensive Plan and if you did what you would see is the amount of growth that’s going to, projected to occur in Chanhassen over the next 20 years. Basically we will see about a 37 percent increase in population here. By 2040 the city will be built out. I mean it basically will with the amount of land that’s available so our objective, our charge that, the trust you’ve put on us and on the council is to do that buildout in a pragmatic and wise fashion. What we’ve heard over and over, and we have in our Comprehensive Plan the thing that people want to maintain and it’s in the plan, again if you refer to it, is to maintain the small town appeal of Chanhassen. That’s what people want. It does have parks. It does have lakes but it’s the small town feel. So when you put that together with the amount of increase in population we’re talking you know basically if my numbers are right, Kate will correct me, about 2,000 homes that have to go in here somehow over the next 20 years. We’re talking about only a tenth of that so we’ll be talking about these issues over and over again so I think it’s important to understand that and set a precedent of how we want developments like this to occur. And so with that what should they look like to be done to maintain the feel. What I appreciated about the mayor’s question and the council to come back here really there’s two questions that we’re talking about tonight really is one is do you have a PUD or not. That’s the first question. And the second one does this PUD work? I’ve separated those in my mind and so we’re not voting on it tonight. I’m glad we’re not in some ways but at least we can express our opinions on that. On the first question as far as having a PUD or not. I am not crazy about density transfers. I never have been. You know we’ve talked about this. I like the feel. Small town feel. It has larger lots. If the density was coming in more like 1.7, 1.8 as opposed to 2 I can be there but with a density of being north of 2 I’m not in favor of that. But that being said it is, and because of that there’s a lot of transition issues around with the neighborhoods in the area. Longacres, north Lake Lucy, Ashling Meadows, those numbers are more like 1.2 to 1.9 so that’s where I come from on density. This is a 48 percent increase in density over the average for those and that does give me some pause. You know also too if I look in the Comprehensive Plan again the 35 Chanhassen Planning Commission – March 5, 2019 ownership values map it, you can look at it. It’s 3-31. I look at that and go is this consistent with that and it is inconsistent and with the land use map so again I’d kind of, that’s where I kind of come down on the side that I would rather see the density less but that may or may not be possible. I still believe we can do better on that density transfer as it occurs and I’d like to see that. So let’s go with the next question about the PUD itself. Is this PUD acceptable that we see? I’m still of the, I’m first off grateful and glad that we did not approve that or vote in January because I think Lennar came back with a better deal. It looks, it has better opportunities. There’s more trees. There’s more of that. We made the right decision there. So a couple of these, I’ve got really 3 major issues that I would challenge Lennar to work with the City Council on. The first is both concepts, both whether you have a PUD or not are inadequate for park access. One of the individuals tonight talked about that. There is really no way to get to that park. You’ll be parking on the street. That is, there has to, we need to come up with a solution to that as this development’s getting done, particularly as you’re starting in the south and you work north there needs to be some area like Sugarbush Park or somewhere where people can park. If they’re not they’re going to park on the street and you’re going to have conflicts between citizens. That’s not what we should do. There needs to be an area where people can park. Access the trails and go through there. And we all walk. We’ll get those miles in anyway but the ability to go there and take your car, park your car and take your bikes off, do what you need to do, there needs to be an area like that and I would encourage the City Council to work if the PUD is pursued to work very aggressively with Lennar to get that so there is some sort of access so that we can live in harmony with our neighbors. The second thing I would look to Lennar on the designs. One of the concerns that I have if the density transfer goes forward is actually the design or the construction itself of Lennar. Particularly on the higher density deal. You showed us the proposals. I would encourage you to continue to vary those designs such as varying setbacks. Varying 1 and 2 stories. Varying, you know everything you can to do this to make this the neighborhood as I think Commissioner Tietz talked about, the place to live in Chanhassen. I think you can build a lot of culture and character into it with some thought. Side loaded garages. Front loaded garages. You know doing all that you can, working with the Planning Commission and staff to really make this, if this is where we go, to make it look really nice. What I don’t, this is a jewel of a piece of property. I’ve said that before. It’s a jewel of a piece of property. I don’t want it to turn out like costume jewelry. I want it to be a jewel. You know so when I come back here 20 years from now when I’m 85 I can see that. I want that. That would be my, as a citizen I would say. The last point, one of the speakers talked about tonight and I totally agree with is to be very careful about impervious surfaces. As this density goes up the impervious surface issue becomes more and more and we’ll have more and more variances come to the Planning Commission to be dealt with. What I don’t want to have is a development where someone builds a home and suddenly he has to get a variance to build a patio. Or a deck. Or another parking area. We have too much of that even now and so I really don’t want that box to be built. That is why when I again I go back to this whole question about density. Particularly in the 65 footers that you have in there. How are those people, they won’t, they will want to live there. They’ll want to grow. They’ll want to have their deck. How’s that going to happen under the current guidelines and so again that’s where my concerns come from the density and I would like to see that addressed. In other words don’t build a box that you have 36 Chanhassen Planning Commission – March 5, 2019 a hard time getting out of. I do still believe there’s room here to get better on that and I would challenge the council and the Lennar to come up with that. I do appreciate what you guys have done. I do like the monuments. I do like what you’ve done on some of the other stuff but that’s, those two issues are the issues where I land on Chairman. Thank you for allowing me to comment. Aller: Additional comments? Commissioner Madsen. Madsen: I just wanted to thank everyone for their input this evening and also for the input that they provided last January and then the previous summer as well. I think with all that input the City Council and the Planning Commissioners if I can speak with them really listened to your concerns and I think changes were made to address that. I also want to thank the people who gave the input into the 2040 Comprehensive Plan and people gave input to that plan through open houses and through public meetings and gave input to the Planning Commission and one of the items that they told and it came through in the 2040 Comprehensive Plan was that the Galpin property was identified as a priority expansion area and so, and a goal of the parks is the elimination of the trail gaps and creating trails within the preserves so that people can have better access. I’m not sure about the parking and all the access points but I just wanted to thank everyone through all these various processes for their input and for the City Council to give that opportunity for it and I think because of that we hope to come up with a better plan that will work out best for all the citizens of Chanhassen and that’s it. Aller: Great, thank you. Commissioner Randall. Randall: Again I second that on the, everyone’s input was great tonight. I have 4 pages of notes that I took down. Lot of new ideas. People brought up new concepts. Things on the fly and there weren’t any fighting, or what was the quote from, I think I got it here. When he came over and said that it wasn’t getting too heated over here. That was good and I was glad to hear, or glad that everything went well tonight. I got a lot out of it tonight and I appreciated everyone’s input. Aller: The Comprehensive Plan is designed to be a flexible tool that we look at and we take a look at all the projects that come before us and we look at what the citizens and what the Planning Commission, who’s spent along with the City Council the better part of a year in creating and getting public input on all the different sections and how that applies. In this case when we apply the project and we look at what kind of trade off’s we need to make based on the plan and based on the Comprehensive Plan simplistically stated it’s park versus density and that’s really what I think the City Council was digging into to hear from the citizens tonight and I think they got a really good indication that yes we’re going to be split on that but I think because of the hearing itself they are going to be better informed. They’ll be more strategic and more deliberate about that decision that the make come Monday. We’ve seen during tonight’s presentation that the proposal has changed over the past year based upon the back and forth between Lennar and the community and the City and it’s staff and as a resident I want it all. I 37 Chanhassen Planning Commission – March 5, 2019 want to have the park and I want to have zero zip density. I love the lakes. I live on Lotus Lake. I don’t want to have anything impact Lake Ann. At the same time I have to live in the real world and so on a reality based decision I know that developers are going to come in and they’re going to need to be developing and make a decent profit from what they have and what they deliver to us. And when I look at that desire I look back at the proposed PUD and what it does with regard to the plan and I look at the land use goals and I think that one of the goals was to enhance preservation of Lake Ann and Lake Lucy by limited development and I think that the transfer creates development on one side but it does limit it and create a buffer for the lake. There’s a reduction in total impervious surface throughout the clustered environment because you don’t have roads going through that additional parkland but yes the density location is going to have more hard cover. What happens later after a decision is made I trust that the watershed, that the City is going to come in and enforce the rules and regulations. That they’re going to make sure that based upon the impervious surface that’s there, the runoff and the storm drainage that we’re going to comply with the rule and that there will be a zero impact and of course with every plan it’s imperfect. I hope that that’s the case. With regard to the trails and open space. Preserving the public, for the publicover 100 acres of unique natural open space, 50 acres of upland around Lake Ann and Lake Lucy that could otherwise be built on I think fulfills that need. Providing land and connections for the trails to eliminate trail gaps and the better connection to the community and it’s areas. I think it fills that goal. Allowing for the expansion of the Lake Ann Park and enhancing it’s role with Chanhassen’s premiere community park and in fact I think it will be a destination park for Carver County and the State. In looking at it it’s not a perfect plan. Again I would love to have zero density. What plan is especially when we all bring biases. You know people that live right next to it are going to have a different view point than me who lives on a different lake. But at the same time I think that the community has come together. Has expressed it’s opinions in these hearings and I think it’s important that they do so and as someone came up and stated that there’s value and we should respect the desires and the thoughts and the intent of the individuals who both are homeowners next to the development as well as the rest of the community and I think that’s what the City Council did when it pushed this back to us to have more input so they could look at it again thoughtfully and strategically. Tonight wasn’t about listening with the intent to respond. I too took a thousand notes but I think the intent of the City Council was just to hear what your voices said and I think they have the ability now to look at the record. To look at the tape. To listen to your voices and over the next week consider your opinions. And I think that we’ve created that record and I hope that, and I know that they’re going to consider that record thoughtfully. Additional comments, questions. I’ll entertain a motion to adjourn. Commissioner McGonagill moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 9:50 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 38 CHANHASSEN PLANNING COMMISSION WORK SESSION – FOUNTAIN CONFERENCE ROOM SUMMARY MINUTES April 2, 2019 The meeting started at 6:00 p.m. MEMBERS PRESENT:Doug Reeder, Michael McGonagill, John Tietz,Mark Undestadand Steven Weick MEMBERS ABSENT: Mark Randall, Laura Skistad STAFF PRESENT:Kate Aanenson, Community Development Director; George Bender, Assistant City Engineer; Renae Clark,Water Resources Coordinator; Sara Flagstad, Administrative Support Specialist; Bob Generous, Senior Planner; and MacKenzie Young- Walters, Associate Planner PUBLIC PRESENT: None A. WORK SESSION ITEMS 1. Election of Chair and Vice Chair Mark Undestad nominated Steven Weick as chair. Michael McGonagill seconded. The commission voted 5-0 to approve the chair. Mark Undestad nominated Mark Randall as vice-chair. Michael McGonagill seconded. The commission voted 5-0 to approve the vice-chair. 2. Adoption of Bylaws Mark Undestad moved and Doug Reeder seconded a motion to approve the Planning Commission bylaws. The commission voted 5-0 to approve the bylaws. Kate Aanenson advised the Planning Commission that they have a joint meeting with the City Council on April 22, 2019. This meeting provides the Planning Commission an opportunity to discuss the city with Council. It would include a discussion of the 2019 work plan from the memorandum dated February 5, 2019. Kate asked if the Commission wanted to add anything. Michael McGonagillproposed that the Planning Commission conduct a lessons learned discussion of larger projects after they have completed the public hearing process to review and evaluate project outcomes. Mike McGonagill suggested that they want to hear the best engineering recommendations. John Tietz asked whether the city should permit accessory dwelling units. John Tietz also asked how they could be informed of changes to projects after they have gone through the public hearing process. He requested that they be provided with additional updates on the status of the larger developments. There was a general discussion of the possibility of “work sessions”. Kate Aanenson provided an update of the Galpin development (“The Park”). 3. Development Review Process Discussion Kate Aanenson discussed the comprehensive plan process including the 2040 Comprehensive Plan update and that other amendments to the comprehensive plan are reviewed by the Planning Commission including text, land use and special plan studies. Kate Aanenson discussed the zoning amendment process including rezonings and code amendments. Such amendments must be consistent with the comprehensive plan. MacKenzie Young-Walters went over some recent code amendments (bee and chickens). MacKenzie Young-Walters discussed variances from City Code: zoning, subdivision and sign. Each has separate standards that must be met, which are specified in the City Code. He showed two examples of avariance; one met the criteria for approval,the other did not. Bob Generous discussed the subdivision process. There are three types of subdivisions: Preliminary and Final Plat, Metes and Bounds and Administrative. An example of a metes and bounds subdivision on Forest Avenue was shown. Metes and bounds subdivisions are limited to the creation of two lots and must meet all the requirements of the City Code and be accessed via an approved public or private street. All the information for a plat may be required. Metes and bounds subdivisions go to City Council for a public hearing. Administrative subdivisions are not technically subdivisions of land as defined by State Statute and City Code. A lot line adjustment was shown along Lake Minnewashta where a neighboring property owner purchased a portion of a neighbor’s lot to add to their own. Other examples of administrative subdivisions are when a commercial parcel is split into two parcels, each of which is five acres or larger with a width of 300 feet and when a residential or agricultural parcel is split into two parcels each of which is 20 acres or larger with a minimum width of 500 feet. Administrative subdivisions, as the name implies, are handled by city staff and are not reviewed by the Planning Commission or City Council. The Arbor Glen development was shown as an example of a preliminary and final plat. City staff requires that an extensive list of plans be submitted as part of the required review. The Arbor Glen development included a rezoning to PUD-R, a Conditional Use Permit for development within the Bluff Creek Corridor, Subdivision review and a Variance for a perimeter setback requirement. Kate Aanenson reviewed the Wetland Alteration process. She showed an example of The Preserve at Rice Lake development. The review included requirements to avoid wetlands, if possible, minimize impacts, when necessary, and mitigate any wetland impacts. The city is in the process of amending its wetland and stormwater ordinances so it can again become the Local Governmental Unit(LGU) for wetland and stormwater issues. This will streamline the development review process. Renae Clark presented her view of wetland and stormwater issues based on her background with the Watershed District. Bob Generous discussed the Site Plan Review process. Site plans are required prior to construction of buildings except for single-family and duplex homes, expansions of buildings by less than 10%, remodeling of a building, construction of agricultural buildings and accessory residential buildings. Site plan reviews are governed by Chapter 20, Article II, Division 6 of the City Code and must meet the findings in section 20-110. The Control Concepts site plan was shown as an example of a site plan. Conditional Use Permits and Interim Use Permits were discussed by MacKenzie Young-Walters. Conditional uses must meet certain criteria or conditions as outlined in the City Code. Interim Use Permits are reviewed in the same fashion, but have a sunset date to the use. Conditional Use Permits run with the property and are for the use, not the person. Conditional uses do not expire, but if not used for six months or longer or if the property is subdivided, the Conditional Use Permit is voided. Kate Aanenson noted that the Findings of Fact and Recommendation/Decision are a critical component of city review because it provides the basis for the city’s decision on a project. The findings of fact are used if the city’s decisions are ever challenged. Kate Aanenson showed a sample of the jurisdictional review document (agency review request) that is sent out for every development review application. Kate Aanenson reviewed the environmental review process. Chanhassen is classified as a Second Class City. She noted that environmental reviews, specifically an Environment Assessment Worksheet (EAW) and Alternate Urban Area-wide Review (AUAR) are only required for large projects. The city’s normal review process already reviews many of the issues that would be required for an environmental review. She showed an example of the 2005 MUSA AUAR, which was required to be updated in conjunction with the Avienda development. Kate Aanenson opened the meeting for questions. The next Planning Commission meeting is scheduled for April 16, 2019 and will include review of city code amendments for designating front yards, permitting boarding kennels in the industrial zone, and requiring tree diversity based on the 30-20-10 rule. The meeting was adjourned at 8:15 p.m. Submitted by Bob Generous, Senior Planner g:\\minutes\\pc\\2019\\summary\\4-2-19 work session-pc-sum.docx Agenda •Election of Chair and Vice Chair •Adoption of Bylaws •Joint Meeting with the City Council Monday April 22, 2019 •Status of Galpin “The Park” Galpin Preliminary Plat, PUD and Wetland Alteration 169 lots Planning Commission Work Session April 2, 2019 Comprehensive Plan •Update of the Comprehensive Plan 2040 •Comprehensive Plan Amendments •Text •Land Use •Special Studies “61 Corridor” Zoning Amendment Staff continually reviews the zoning code to make sure it is up to date and meeting the Cities needs, additionally the City Council asks staff to investigate potential issues and changes. In both cases the process is as follows: •Staff prepares an issue paper and presents it to the City Council at a work session. •If the City Council feels a change may be advisable, a public hearing is scheduled and staff prepares and presents a full report before the PC. •The PC recommends either approval or denial of the proposed amendment and the City Council takes final action. Zoning Amendment Examples of recent zoning amendments: •Chickens and bees •Residents reach out to staff and council members requesting that the City examine allowing chickens and bees in residential districts. •Staff reviewed literature, other municipal ordinances, spoke with other cities, and prepared a report and proposed ordinance amendment. •The Planning Commission held a public hearing, and, in the case of beekeeping, instructed staff to bring back a revised proposal addressing several concerns raised during the meeting and, in the case of chickens, voted to recommend approval with a minor change. •Subsequent action by the City Council approved both of the zoning amendments as recommended by the Planning Commission. Rezoning •Must be consistent with the Comprehensive Plan Residential Land Uses •Low-density residential areas can be either zoned RSF (Residential Single Family), R-4 (Mixed Low Density), RLM (Residential Low and Medium Density), or PUD-R (Planned Unit Development Residential). •Medium-density residential area: R-4 (Mixed Low Density), RLM (Residential Low and Medium Density), R-8 (Mixed Medium Density), or PUD-R (Planned Unit Development Residential). •High density residential can be zoned R-8 (Mixed Medium Density), R-12 and R-16 (High Density Residential), and PUD-R (Planned Unit Development-Residential). Zoning Appeal Sec. 20-28. -Board of appeals and adjustments. (a) Board designation. The planning commission shall act as the board of appeals and adjustments. (b) Powers. Pursuant to M.S. §462.357, subd. 6, the board shall have the following powers: (1) To hear and decide appeals where it is alleged that there is an error in any order, requirement, decision or determination made by a city administrative officer in the enforcement of this chapter; (2) To hear requests for variances from the literal provisions of this chapter in instances where their strict enforcement would cause practical difficulty because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of this chapter; and (3) To grant permits or approvals for appeals authorized under M.S. §462.359. Variance •Three Types: •Zoning Standards (setbacks, lot width, design standards, parking, etc.) •Subdivision Standards (flag lot, private street, street width, etc.) •Sign Standards (display size, height, setback, etc.) •Each of these types of variances have their own criteria that determine if the variance should be granted. •Staff will explicitly address each individual criteria within the “Findings of Fact” •Variance applications can appear as stand alone cases (a homeowner requests additional lot cover) or as part of a development application (a new commercial building wants to use an entirely metal façade). •A single project can have all three types of variances (i.e. a developer wants to subdivide a parcel to create a flag lot with 40% lot cover and a monument sign located 1’ from the lot line). •Note: The City cannot issue variances for uses (i.e. cannot grant a variance to building an apartment building on a lot zoned for single-family use) Variance For any variance that comes before you staff will prepare and present a report containing the following: •The Request •Applicable Regulations •Background •Board Of Adjustments Requirements •Recommendations In order to grant a variance, the Board of Adjustment and Appeals must find that it meets the City’s criteria for issuing a variance. Different types of variances (zoning, subdivision, and sign) have different criteria. Variance 1.Variances shall only be permitted when they are in harmony with the general purposes and intent of this chapter and when the variances are consistent with the comprehensive plan. 2.When there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by this chapter. Practical difficulties include, but are not limited to, inadequate access to direct sunlight for solar energy systems. 3.That the purpose of the variation is not based upon economic considerations alone. 4.The plight of the landowner is due to circumstances unique to the property not created by the landowner. 5.The variance, if granted, will not alter the essential character of the locality. 6.Variances shall be granted for earth-sheltered construction as defined in M.S. §216C.06, subd. 14, when in harmony with this chapter. Variance 1.With an application: Commercial Industrial 1.Parking standards, 2.Height 2.Subdivision Sec. 18-22. -Variances. •The city council may grant a variance from the regulations contained in this chapter as part of the plat approval process following a finding that all of the following conditions exist: (1) The hardship is not a mere inconvenience; (2) The hardship is caused by the particular physical surroundings, shape or topographical conditions of the land; (3) The condition or conditions upon which the request is based are unique and not generally applicable to other property; (4) The granting of a variance will not be substantially detrimental to the public welfare and is in accord with the purpose and intent of this chapter, the zoning ordinance and comprehensive plan. 1.Residential lot performance standard 1.Hardcover, setbacks Variance Did not meet criteria Met criteria Subdivision Preliminary Plat-final platAdministrative Meets and bounds Subdivision •Streets/Access •Landscaping/Tree Preservation •Grading/Drainage/Erosi on Control/Storm Water •Utilities •Easements •Rezoning/Comp Plan (if required) •Wetlands/Bluff Creek Primary zone •Compliance Table •Recommendation Wetland Alteration Permit •Typically done in conjunction with a development •House remodel •SubdivisionPreserve at Rice Lake Subdivision -2013 •Site Plan .32 acres of impact Site Plan Review •Commercial, Industrial, Institutional and Multi-Family Site Plan *Project *General Site Plan/Architecture *Access *Landscaping *Grading/Drainage/Erosion Constrol/Storm Water *Utilities *Lighting/Signage *Rezoning/Comp Plan (if required) *Compliance Table Site Plan Conditional and Interim Use Permits For any CUP/IUP that comes before you staff will prepare and present a report containing the following: * The Use/Request *Background *Criteria/Standards for the CUP/IUP *Findings of Compliance The City does have the ability to impose reasonable conditions to mitigate anticipated adverse impacts associated with CUP/IUP on the permit. If the use fails to meet these conditions, their CUP/IUP can be revoked. Finding of Fact and Recommendations/Decision •As specified within the City Code the criteria is defend the recommendation or decision •These findings are to hold up challenges to the decision Jurisdictional Review Environmental Review •Mandatory EAW •For construction of a new or expansion of an existing warehousing or light industrial facility equal to or in excess of the following thresholds, expressed as gross floor space, the local governmental unit shall be the RGU: 450,000 •For construction of a new or expansion of an existing industrial, commercial, or institutional facility, other than a warehousing or light industrial facility, equal to or in excess of the following thresholds, expressed as gross floor space, the local government unit shall be the RGU: 300,000 •Residential development. •250 unattached units or 375 attached units in a city within the seven-county Twin Cities metropolitan area that has adopted a comprehensive plan under Minnesota Statutes, section 473.859, or in a city not located within the seven-county Twin Cities metropolitan area that has filed with the EQB chair a certification that it has adopted a comprehensive plan containing the following elements: •a land use plan designating the existing and proposed location, intensity, and extent of use of land and water for residential,industrial, agricultural, and other public and private purposes; •a transportation plan describing, designating, and scheduling the location, extent, function, and capacity of existing and proposed local public and private transportation facilities and services; •a sewage collection system policy plan describing, designating, and scheduling the areas to be served by the public system, theexisting and planned capacities of the public system, and the standards and conditions under which the installation of private sewage treatment systems will be permitted; •a capital improvements plan for public facilities; and •an implementation plan describing public programs, fiscal devices, and other actions to be undertaken to implement the comprehensive plan, and a description of official controls addressing the matters of zoning, subdivision, private sewage systems, and a schedule forthe implementation of those controls. The EQB chair may specify the form to be used for making a certification under this item. •Mixed residential and industrial-commercial projects. •If a project includes both residential and industrial-commercial components, the project must have an EAW prepared if the sum ofthe quotient obtained by dividing the number of residential units by the applicable residential threshold of subpart 19, plus thequotient obtained by dividing the amount of industrial-commercial gross floor space by the applicable industrial-commercial threshold of subpart 14, equals or exceeds one. The local governmental unit is the RGU. Alternative Urban AreawideReview 2005 AUAR Questions? CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES MARCH 26, 2019 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Karl Tsuchiya, and Joe Scanlon MEMBERS ABSENT: Cole Kelly, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Audrey Swantz, Recreation Supervisor; Adam Beers, Park Superintendent; and Jodi Sarles, Rec Center Manager APPROVAL OF AGENDA: Chairman Scharfenberg approved the agenda with the deletion of item I(1) and added comments from commission members who are leaving under Commission Member Presentations. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Boettcher moved, Echternacht seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated February 26, 2019 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. RECOMMEND PURCHASE OF PLAYGROUND EQUIPMENT FOR PRAIRIE KNOLL PARK, SUNSET RIDGE PARK, AND HERMAN FIELD PARK. Adam Beers presented the staff report on this item. Commissioner Tsuchiya asked for clarification on the cost of the engineered wood fiber and warranties. Tsuchiya moved, Echternacht seconded that the Park and Recreation Commission recommends the City Council award the quote to Northland Recreation in the amount of $178,064.00 for the playground equipment at Prairie Knoll Park, Sunset Ridge Park and Herman Field Park. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Park and Recreation Commission Summary March 26, 2019 RECOMMENDATION TO AWARD LOW QUOTE, TENNIS COURT REFURBISHMENT CHANHASSEN RECREATION CENTER, LAKE SUSAN PARK AND SOUTH LOTUS LAKE PARK. Adam Beers presented the staff report on this item. Chairman Scharfenberg asked about timing for completion of the work. Petouvis moved, Boettcher seconded that the Park and Recreation Commission recommends the City Council award the low quote to Plehal Blacktopping in the amount of $149,730 for tennis court refurbishments at the Chanhassen Recreation Center, Lake Susan Park and South Lotus Lake Park. All voted in favor and the motion carried unanimously with a vote of 6 to 0. RECEIVE 2018 PARK AND RECREATION DEPARTMENT ANNUAL REPORT. Jerry Ruegemer presented the staff report on this item. RECOMMENDATION TO AWARD LOW QUOTE, PRAIRIE KNOLL PARK AND SUNSET RIDGE PARK PLAYGROUND BORDER CONCRETE. Adam Beers presented the staff report on this item. Echternacht moved, Petouvis seconded that the Park and Recreation Commission recommends the City Council award the low quote to Theis Construction in the amount of $24,314 for concrete work at Prairie Knoll Park and Sunset Ridge Park. All voted in favor and the motion carried unanimously with a vote of 6 to 0. ESTABLISH DISCUSSION TOPICS FOR APRIL 8, 2019 JOINT MEETING WITH CITY COUNCIL. Council and asked commissioners to discuss possible projects and agenda items for joint meeting. Commissioner Tsuchiya suggested discussion of projects that were not completed in the previous year. Commissioner Petouvis asked for clarification on possible timing for a final plat coming in from Lennar, when construction would begin and highlighted her appreciation to the City Council for supporting the park replacement program. Commissioner Boettcher asked about discussions regarding future improvements at Bandimere Park. Commissioner Tsuchiya suggested getting feedback from council members on how to proceed with the design of the expansion of Lake Ann Park. REPORTS: CHANHASSEN RECREATION CENTER QUARTERLY UPDATE. Jodi Sarles presented the report on activities at the Chanhassen Rec Center. 2 Park and Recreation Commission Summary March 26, 2019 PARK MAINTENANCE QUARTERLY UPDATE. Adam Beers presented the quarterly update on park maintenance projects. SENIOR CENTER QUARTERLY UPDATE. Todd Hoffman suggested commissioners participate in senior center activities of their choosing. 2019 EASTER EGG CANDY HUNT PREVIEW. Audrey Swantz presented a preview of activities planned for the 2019 Easter Egg Candy Hunt. 2018/2019 ICE RINK SEASON EVALUATION. Audrey Swantz reviewed the numbers for the 2018/2019 ice skating season. Chairman Scharfenberg suggested reaching out to residents in the Pioneer Pass neighborhood next season about their request for a recreational ice skating rink. COMMISSION MEMBER PRESENTATIONS. Rick Echternacht and Steve Scharfenberg expressed thanks for their time on the Park and Recreation Commission. ADMINISTRATIVE PACKET. Todd Hoffman noted that outgoing commission members Steve Scharfenberg, Cole Kelly, Rick Echternacht and Grant Schaeferle will be recognized at the nd City Council meeting on April 22. Echternacht moved, Boettcher seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 8:50 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 3 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MARCH 26, 2019 Chairman Scharfenberg called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Steve Scharfenberg, Rick Echternacht, Jim Boettcher, Meredith Petouvis, Karl Tsuchiya, and Joe Scanlon MEMBERS ABSENT: Cole Kelly, and Grant Schaeferle STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation Superintendent; Audrey Swantz, Recreation Supervisor; Adam Beers, Park Superintendent; and Jodi Sarles, Rec Center Manager APPROVAL OF AGENDA: Scharfenberg: Do we have any changes or revisions to the agenda for tonight? have a full group. Scharfenberg: Okay. And then I would just make this note that item K, commission member presentations we will open that at that point for members of the commission that are here this evening and are going off the commission who might like to make some comments. PUBLIC ANNOUNCEMENTS: None. VISITOR PRESENTATIONS. None. APPROVAL OF MINUTES: Boettcher moved, Echternacht seconded to approve the verbatim and summary Minutes of the Park and Recreation Commission meeting dated February 26, 2019 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. RECOMMEND PURCHASE OF PLAYGROUND EQUIPMENT FOR PRAIRIE KNOLL PARK, SUNSET RIDGE PARK, AND HERMAN FIELD PARK. been working pretty hard on the park replacement schedule. Some of you guys were out to the Rec Center for our neighborhood meeting so give you a little background. We have $245,000 in the CIP this year for the 3 playgrounds to be replaced at Prairie Knoll Park, Sunset Ridge and Herman Field. Four playground companies were invited to participate in the RFP process. Park and Recreation Commission March 26, 2019 with. We had a selection workshop at the Chanhassen Rec Center with each respective neighborhood and allowing them to kind of take part in the voting process of the residents of each neighborhood were the voting members and the decision was made for all 3 locations to go with Northland Recreation which is a company that that attended those meetings. It was great to have you out there so here tonight to make a recommendation that the Park and Recreation Commission recommends the City Council award the quote to Northland Recreation in the amount of $178,000. Or $178,064.00 for the playground equipment at each of the 3 locations and the funds are located in our CIP. front of us this evening? Tsuchiya: I do. Adam I was noticing on the Northland one that was looked good but the other companies bid they, some of them had bids for the engineered wood fiber. Is that going to be Beers: No it was marked in the RFP that the City was responsible for supplying that. Tsuchiya: Yeah. Be Tsuchiya: Okay and do you know what that would cost? Tsuchiya: For all 3 locations? Beers: For each location. Tsuchiya: For each okay. Alright. And then just cur Tsuchiya: Okay. Beers: All the equipment is warrantied throug exactly. Tsuchiya: Sure, yeah. Something 25 years or. 2 Park and Recreation Commission March 26, 2019 Hoffman: Different parts of it are warrantied for different period of time but one thing we found cracked slide or a paint peel problem or some kind of a bracket they, in their best interest they time here working with either Dale or Adam so the warranties are in writing. when you purchasing playground equipment is one always wants to tell you that their equipment equipment. The warranties are strong and then again in their own best interest they always come factory takes care of it. out and help us install it as well so warranties are really well done on the playground equipment. Tsuchiya: Is that what, just out of curiosity, is that what happened with the slide at Bandimere? That one slide. Hoffman: Was it vandalized or just cracked? Cracked? Beers: Yeah. Tsuchiya: Okay. the warranty holds and get back to you. Beers: So the other thing t Tsuchiya: Okay and did I see here is it just staff that will be helping the installer or is the public invited to assist as well? new parks, new parks as a whole. Pioneer Pass open it up as a you know a selling point but at the meetings we did get quite a bit of interest from a couple of t have them be a part of the process and so it was kind of the whole point of having them pick the 3 Park and Recreation Commission March 26, 2019 ighborhoods and get closer work together. Tsuchiya: Great. Tsuchiya: Yep. Scharfenberg: Would it be possible Adam to even post something maybe on Facebook about that for. Beers: Oh absolutely. Scharfenberg: Okay. Beers: Yeah. Scharfenberg: Any other questions for Adam relative to the proposal? If not can I get a motion. Council award the quote to Northland Recreation in the amount of $178,064.00 for the playground equipment at Prairie Knoll Park, Sunset Ridge Park and Herman Field Park. Scharfenberg: Thank you. Can I get a second? Scharfenberg: We have a motion and a second. Tsuchiya moved, Echternacht seconded that the Park and Recreation Commission recommends the City Council award the quote to Northland Recreation in the amount of $178,064.00 for the playground equipment at Prairie Knoll Park, Sunset Ridge Park and Herman Field Park. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Scharfenberg: That motion carries. Thank you Adam. 4 Park and Recreation Commission March 26, 2019 RECOMMENDATION TO AWARD LOW QUOTE, TENNIS COURT REFURBISHMENT CHANHASSEN RECREATION CENTER, LAKE SUSAN PARK AND SOUTH LOTUS LAKE PARK. Beers: Yep. Well thank you again. for a number of years now. On the list for this year for crack sealing and resurfacing as identified in our replacement plan were Lake Susan Park, Meadow Green Park, North Lotus Lake Park, South Lotus Park and the Chan Rec Center so those were just put in there based on rule and after some preliminary Chanhassen Rec Center is kind of beyond that point of doing crack repair and sealing and just a quick overlay so that needs to be redone so we took the 3 that are in the worst shape and are going to renew those so the Chanhassen Rec Center is going to be a complete mill and overlay. they have going to follow at these two locations. So yeah those are the next 3 in the line. Scharfenberg: Any questions at all for Adam relative to the tennis court refurbishment? Is that typical Adam that we only get mainly two bids? I mean that you only see two companies that generally bid for that type of work. Beers: I opened it up come back with favorable numbers so. Scharfenberg: Okay. Beers: Yep. So last fall we kind of just took the initiative and started, we tried to do some work to lower some of the costs by removing some of the fence fabric at all the locations assuming y doing that so you know at the same time with the same construction period so hopefully within the first few months of the summer should have everything wrapped up. 5 Park and Recreation Commission March 26, 2019 Scharfenberg: And then an estimated time that they would be up and available? ing to start rocking and rolling so. Scharfenberg: Okay. Alright. Beers: I would assume by middle or end of May. Scharfenberg: Okay. Beers: Just kind of a guideline but you know if we get great weather we might be a little quicker. It just is kind of dependent on that so. Scharfenberg: Okay. Hoffman: the top e and they just come next time that the Chan Rec Center is refu product. People are happy with it. Scharfenberg: Okay. Any other questions? If not can I entertain a motion? Petouvis: I move that the Park and Rec Commission recommends to City Council, the City Council award the low quote to Plehal Blacktopping in the amount of $149,730 for tennis court refurbishments at the Chanhassen Recreation Center, Lake Susan Park and South Lotus Lake Park. Scharfenberg: We move a motion. Do we have a second? Boettcher: Second. Scharfenberg: We have a motion and a second for the recommended tennis court refurbishment. Petouvis moved, Boettcher seconded that the Park and Rec Commission recommends the City Council award the low quote to Plehal Blacktopping in the amount of $149,730 for tennis court refurbishments at the Chanhassen Recreation Center, Lake Susan Park and 6 Park and Recreation Commission March 26, 2019 South Lotus Lake Park. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Scharfenberg: Motion carries. Alright thank you Adam. Beers: Yep. RECEIVE 2018 PARK AND RECREATION DEPARTMENT ANNUAL REPORT. Ruegemer: Thank you Chair Scharfenberg. Good evening commission. Just wanted to go tion Annual Report so we present this annual report every March to the Park and Rec Commission to kind of through the year for that so all the divisions of our department are involved with this report. So hopefully you can find the information useful. We certainly do on an annual basis as well as our constituents and residents in our area so just to go through a few of the highlights. The Rec Center, I think you all had an attachment on with your agenda item here so if anybody would like a hard copy I have one here too if anybody would like to look at it as well. The Chanhassen Senior Center did close to 6,000 people attend weekly and monthly activities. Over 400 people participating in health and wellness sessions. Mary seems to be and Jodi seem to be picking up steam in that area as well and getting people involved with that. The Chan Rec Center you can kind of see our non- at the Rec Center for city activities, school district activities, other governmental agencies, that sort of thing. And then you can kind of see the value of the non-billable hours with that total. The Dance for Fun participants equaled close to 650 people with that so Jodi does a great job with that program out at the Rec Center. Rec Center Sports, they seem to be holding their own with participation with that so we had over 69 sessions with close to 1,000 kids in that program so Jodi and staff do a great job and are bringing a variety of different programs and activities for our kids of our community so good job with that. here so Summer Discovery Playground we had close to 600. That was one of our bigger years sign up those kids. Two volunteer programs. Probably had more than 100 or 200 hours more of volunteering than we did the previous year so that program seems to be gaining steam with that. We have a great group of kids last summer that helped out with the KleinBank Summer Concert Series. Different programs and activities that we had. They volunteered for the Senior Picnic unteers that elevate into our of shifted them right into Adaptive Recreation as you know we contract through Reach for Resources with that so and they help train our playground staff to identify kids with disabilities and how to integrate them into our 7 Park and Recreation Commission March 26, 2019 progra Community events. Chanhassen is known for our community events. Our neighborhoods and community enjoy that very much. We had to attend organization partnerships you know Rotary, Lions, that sort of th thing help out with our different events and had over 76,000 people enjoy our events from our 4 th g 4 outdoor facilities which was swimming beaches, skating rinks, skate park and picnic areas so that keeps a good bulk of my day occupied with the variety of different facilities that we have so that we have over 25 seasonal employees are hired annually to monitor and oversee those programs and make sure that everybody has a great time in our facilities. Park maintenance. Adam maintains, Adam and crew maintain 65 miles of pedestrian trails and sidewalks, over 500 hours of natural preserved land and 405 acres of developed parkland so, as well as the downtown and all greenscape so Adam and crew are extremely busy all the time and you know really taking this time of year to kind of regroup and prep for the next wave here so waiting for the snow to get off the fields and dry off and I know the youth associations are very much looking forward to having everything kind of ready to go from here hopefully in a couple three weeks here when everything kind of dries out and ready to go so. Park improvements. We did completing our neighborhood shelter initiative. We added shelters and neighborhood shelters at Minnewashta Heights, Herman Field and South Lotus. Last year in 2018 one of our biggest projects we had certainly was the ballfield lighting at Lake Susan Park. Many of you attended the grand opening last May so that was really a welcomed addition to our park system. I know Steve really enjoyed that as well with the Junior Legion and Senior Legion baseball programs out there as well as Minnetonka baseball pr have more hours scheduled under the lights this year as well so. Fox Wood Preserve was th another, we did the grand opening on June 9 last year, 2018 so a little rainy that day but a great treasure for our park system out there as well so get wonderful area. departments from park maintenance to seniors, rec programming, and the Rec Center so we value those partnerships and continue. Always looking to continue to look for more partnerships to help our operation. Commission certainly has the weight of the capital improvement projects. We had 6 projects last year ranging from $10,000 to $250,000 so a grand total was around $670,000 for those improvements so staff did work very hard on getting the 2018 annual report this time. 8 Park and Recreation Commission March 26, 2019 Scharfenberg: Thank you Jerry for that information. Any questions at all for Jerry regarding the report? I would just say again thank you for, staff again for all the wonderful work that you did look at that year and all of the people that have been involved and all of the wonderful things that go on on a daily basis to promote both our parks and trails and that system and again it is one of our shining stars of the city so thank you again for the staff and that for all that you do. Ruegemer: Thank you Chair Scharfenberg. RECOMMENDATION TO AWARD LOW QUOTE, PRAIRIE KNOLL PARK AND SUNSET RIDGE PARK PLAYGROUND BORDER CONCRETE. Scharfenberg: Alright Adam is back up again. Mr. quote. promise. Hoffman: Tonight. Beers: Tonight. So again thank you Chair Scharfenberg and commissioners. So this quote is redo the concrete as kind of part of the package deal at Sunset Ridge and Prairie Knoll Park. Those two locations still have the old plastic wood or plastic border with the pea gravel which is not really compliant with the industry standards today. Herman Field, the other location we were able to redo that border and add the shelter as a part of the shelter initiative so basically all we have to do there is remove the wood fiber. Get it out of the way and put the new playground in her two locations have a little done quite a bit of work with both of them. Both of those companies. Quotes are attached and the funds are available in the CIP so if Scharfenberg: Any questions? Beers: Yeah Herman Field. Scharfenberg: Okay, can I get a motion please. Echternacht: Move that the Park and Recreation Commission recommends the City Council award the low quote to Theis Construction in the amount of $24,314 for concrete work at Prairie Knoll Park and Sunset Ridge Park. Scharfenberg: We have a motion. Do we have a second? 9 Park and Recreation Commission March 26, 2019 Petouvis: Second. Scharfenberg: We have a motion and a second. Echternacht moved, Petouvis seconded that the Park and Recreation Commission recommends the City Council award the low quote to Theis Construction in the amount of $24,314 for concrete work at Prairie Knoll Park and Sunset Ridge Park. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Scharfenberg: Thank you Adam. Beers: Thank you. ESTABLISH DISCUSSION TOPICS FOR APRIL 8, 2019 JOINT MEETING WITH CITY COUNCIL. th night, April 8 meeting and so the 3 new commissioners will be joining you that evening. The 4 remaining commissioners from this group and you have an opportunity to talk about your successes from the past. Future projects that you want to look for. You know guidance from the City Council into the future or ask questions about and the council just asks that you send them an agenda of st, last year we did kind of a two part list. We did things that you had accomplished or things that were under going and then some future projects l present that information to the City Council and send you a copy as well. he would at least lead that discussion to some extent with council. Okay. Boettche Scharfenberg: Things to talk about. Tsuchiya: You never know Jim. Hoffman: For example last year you would like to discuss the following items. You talked about the LED baseball field lighting. The potential future expansion of Lake Ann Park. Initiation of the park replacement schedule which is now up and running and obviously is a 10 Park and Recreation Commission March 26, 2019 success that I think you would want to touch on. At least show appreciation for it. Desire to complete the Bandimere Park. Sport court, park shelter, ballfield lighting. Desire to improve the Rec Center facility and then the balance of the park dedication fund which last year we called going to fall off the edge of a cliff here. And then the Park and Rec Commission would like to recognize the efforts and resources required to complete the following projects last year so picnic tables. So you talk about what you completed the previous year. Neighborhood shelters. was arranged last year and you can do it the same way or pick another way. Talk about a few projects. Talk about a lot of projects. approved? Would that be part of the list too or do we want all new stuff? You know I know we talked about Lake Ann and I have in my notes here now that the Galpin property development plan but do we want to open it up? You know what do we want to do and where are we going to Petouvis: The City Council, do they have specific expectations of us at this April meeting regarding the Galpin property development? Okay. are going to be some things that need to be done from a park and rec perspective with respect to that with respect to trails. I mean those are some I think some assuming that Hoisington-Koegler would be involved maybe in some of that Todd? Hoffman: They were in some preliminary work and then anything in the future we would go out to an RFP and put that out to a competitive bid so we would design an RFP. Request for Proposal for public meetings to design the trails and bridges and you know engineering feasibility work to how are they going to be constructed? What is going to take? What kind of footings so that RFP would be designed in-house and then put out for bid and then a variety of companies would bid on that and then we would select the lowest responsible bidder and bring comes in through Lennar the City secures the ownership of the property. Now you have the ground to cover. You know obviously there has always been a plan for trail be lots of community input on what kind of trails and where should they go and how many, you 11 Park and Recreation Commission March 26, 2019 going to be a lot, I think people are going to want to talk about that because since the preliminary appreciating what the City Council accomplished with Lennar and then in the future next steps Once we get an estimated cost and that would be a part of that design an estimated cost. They would do some bidding. Some of that work if we do a project. You t to be underway with your construction at least your first stages and so when people move having a conversation with a whole new neighborhood about whoa, hang on a second. Should we actually put all those trails in that park so it would be nice to have them going on you know ng about this time delay, you know it takes time to develop and get plans is that the park fund is coming back. and then we had a pretty good year this last year in park dedication fees. You see the buildings around town. Some of the large buildings on the 101 corridor. All those buildings, most of them were paying into the park fund and had a pretty good year last year. The one big take out of the park f our allocation will be known based on a formula with the Count else on hold just to wait for the previous to the Arboretum trail the last two projects you did that took some cash out of the fund have to wait and accumulate some cash to pay for these trails and bridges out at Lake Ann. Tsuchiya: Todd awaiting your recommending here, is that something that we should go to the City Council and recommend to the City Council that we put activities on hold to build up capital for Lake Ann or? if they concur with that plan. within our decision making or to a certain extent or is that something that we should get you know a stamp of approval from City Council? again and last year you pretty much stripped everything out and you know they approved that and so you would do the same thing again this year. And you may actually have a number of, well be a little bit premature but we should probably start to identify a coding for two things. 12 Park and Recreation Commission March 26, 2019 recommendation to the council or have that conversation with them on it. You know April, get their thoughts would be a good idea. Petouvis: Todd do you have a just to inform the conversation on funding, do you have a ballpark best guess on what the? Hoffman: No. No. No. Petouvis: No? Alright how about for my information can you give me an update on where the park dedication fund currently stands before the $600,000 give or take for the Arboretum trail? Petouvis: Okay thank you. Hoffman: Yep. Boettcher: So Todd is staff going to come up with a list of conversation topics? Scharfenberg: Go ahead. Petouvis: Sorry just for my information. Timing on the final plat from Lennar and what do you foresee the timing being for when our ball from the park and recreation standpoint starts rolling forward? Hoffman: I hate to say in a normal process but like lly a lot of grading. You probably would see the first building permit in 2021. Petouvis: Okay. Hoffman: So any construction of the Lake Ann trail could be spread over a couple years and that could be starting in 2020 or starting at 2021. 13 Park and Recreation Commission March 26, 2019 Petouvis: Okay. And as far as the beginning of due diligence on our part where we would send out our first RFP for all the feasibility studies, when do you foresee? Would that be in a few months from now that we would begin that process? Hoffman: Yep most likely this fall. Petouvis: Okay. Hoffman: But again need to have that conversation with the council to decide when they want to move forward on that. When they would like to see that happen. Petouvis: Okay and did we have, did we have money earmarked in the CIP for that? Hoffman: Yep there was 30 some thousand for the initial and then there was $10,000 that was a, that was what created that and a variety of other professional services that were performed so that process is complete and so now this would be a new item. Obviously the dollar amount will testing and soil testing to create those design and engineering documents for the bridges and the boardwalks. involved in the construction. There is a parking lot that was added in the property and they would be interested in doing that as a study project for pervious pavers and making some investments in that and potentially investing in the boardwalk to get people into the preserve through that boardwalk area so the watershed district has had some initial conversations about they would be willing to partner and that includes funding and so yep, that could be a part of the conversation for the future. Petouvis: Alright. that. Petouvis: Okay. Scharfenberg: And what Todd do you remember right off hand what is in the CIP for this year, if anything? Hoffman: For 2019? Scharfenberg: Yeah. Hoffman: Yep so other than what Adam has been talking about with park replacement and tennis courts here are the items. Picnic tables, benches, those type of items. Refuse containers $10,000. Trees $15,000. Tennis courts which you just recommended was $150,000. And then 14 Park and Recreation Commission March 26, 2019 the playground, park replacement for the $245,000 that was it. And the $245,000 out of the park refurbishment. Those are general fund dollars. General capital dollars. So this year really zero expenditures. Well $25,000 dollars worth of expenditures and then the Arboretum trail is where that $600,000 is seated right now and you can easily argue that building a trail to the Petouvis: Going back to the concept of sort of itemizing things that we have not accomplished I think my opinion and take on that would be that we very purposely back burnered a lot of projects that had kind of been working their way up the timeline purposely to make room for the Lake Ann expansion and keep money in the budget to support the Arboretum trail so I think, I lot of purposeful holding going on to make sure that funds are in place for some very important that I think we need to do a big round of appreciation for the c replacement program. I personally have lived in a city, I grew up in a city that did not make that s pipe playgrounds wi our meeting next month. Hoffman: Yeah I think taking the opportunity to talk with the council about some of those meetings and what the people, how excited the people were. I think just relaying that information to the council would be a positive. And many or all of you were at one of those meetings so just talking, having a conversation with about the people that you met and what they talked about and how excited they were. Boettcher: Oh yeah the feeling at the one meeting that I was at, I mean from the 2 year olds jumping up and down. Parents voting 6 times for each kid. I mean there was a lot of enthusiasm do the shuffling with CIP. You know we ke Hoffman: Yeah primarily about Bandimere were most of the items so the tennis or pickleball courts. The shelter. There was some conversation about a splash pad. Lighting. So Bandimere was the biggest ticket item on the list. The shelter at Bandimere so Bandimere pretty much put on hold as future projects while we await the project at Lake Ann. 15 Park and Recreation Commission March 26, 2019 with something on Bandimere, we did a presentation. Hoffman: Yep. Boettcher: Or the meeting 3 years ago or so, I think Rick and I were there and all the requests, the shelter. The $600,000. The splash pad was up to $900,000, almost a million. I think we s been denied X number of times to push it again. We do have 3 members now that are maybe if you want to say voting different than what we saw in the past, maybe there is a chance. Hoffman: Yeah. Boettcher: Also with the mayor being a former member of this commission for several years. Hoffman: I think the positive at Bandimere, well I know the positive is the hockey rink so the acquisition of the expansion. The new entryway which was just a windfall out of that road project and hugely successful project. And then yeah the parking expansion yeah. So those we cu might have to wait another 5 or 10 years down the line when that Lake Ann is completed. The funds rebounded and now you have an opportunity to go back to a really nice park like Bandimere and complete some of those things. But you know government stays around for a long time. Park commissioners stay around for a long time and so I think starting these conversations and planting those seeds about the future I think is positive. Often times what I find at least in my role here at the city is when you have a conversation, that conversation can come back and play a big role 10 years down the line and so these conversations, even though going to accomplish anything I think planting that seed and starting that conversation can have some real important outcomes down the line. get anything for Bandimere nor are we necessarily asking for anything for Bandimere that we keep it on the radar to say well you know our community wants it. As a commission we endorse it but we yet realize there are other things that yet again take priority over Bandimere the time right now. Scharfenberg: That was going to be my comment Karl. That I think as a commission I think you guys just need to kind of keep it in front of them and in the back of their head that hey we still 16 Park and Recreation Commission March 26, 2019 with the commission over the last several years about it and we have other things that are coming up that may take priority over Bandimere but we want you to still be cognizant of this park needs to be completed and we think that at some point there will be an opportunity to do that and we just want you to be aware of it. Tsuchiya: Yeah, whether it takes 5, 10 years. The way I see it is Bandimere is one of the Chanhassen. You know these are the, people outside the community know about these parks so why not hold them up even higher. million, $3 million or whatever but we initially said and every time we did CIP we said the same win Scharfenberg: Right. Well and the other thing to keep in mind too is that there are going to be what t people are currently paying for that, you know that may be an opportunity to say hey, maybe now is the time for a referendum you know to do something to finish that. Obviously the school remember like the library. Hoffman: Library yep. Scharfenberg: Library and things like that so there may be an opportunity to say hey you know at that so again I would just say as a commissio know gently and kind of feel that out. Hoffman: Think about just general conversations. So we should talk to them about the single going to be one constructed, a really nice one at Carver Park so you know everybody should be last year at this time asking for one. Nobody knew what was going to happen and boy Three out at Carver which is right in our back yard and the high schools are going to be going out there 17 Park and Recreation Commission March 26, 2019 just other things that are going on in the community that you know in relation to parks and rec. Is there any other general items you would like to talk to them about? Tsuchiya: The success of the big 4 events the City puts on every year would be good to highlight. Hoffman: Are you folks aware of the retirement of CBO? Scharfenberg: No. announce that they had retired. CBO, Casablanca Orchestra but Jerry and Audrey have booked what we think is even a better or just as good a band who is the Fabulous Armadillos. Boettcher: Oh those are good. Saw them last month over here at the Dinner Theater. Hoffman: We got a Dillohead in the crowd. It was really good. rd here to the, they were available on the 3 those are the kinds of pieces of information that the City Council would like to be aware of so Scharfenberg: Was that a surprise that they retired or did you know that that would be coming? Hoffman: We did not know. Ruegemer: Did not know. Scharfenberg: Caught a little bit off guard. the music words in Braille. Tsuchiya: Really? 18 Park and Recreation Commission March 26, 2019 Boettcher: Oh my gosh. It was unreal. Several different singers sing different songs. The drummer comes from behind the drums and sings a song by Kiss by the drummer. I mean they Tsuchiya: You need a tattoo Jim. Scharfenberg: Okay getting back to the meeting. Any other items that you guys want to list for your meeting with council? bad news but I think the commendations, the recognitions and things of this was accomplished. Thank you for your support type of thing. Always build up and then kind of slide into, slide requests for funding and what we could do if we had money type of thi we try to do it pretty much every year. Boettcher: My name is Cole Kelly. I live on Bluebird Lane. Tsuchiya: If we can put a call out to city staff with all their help through the year too. I know Boettcher: Even Jerry. Tsuchiya: Even Jerry yeah. Petouvis: Would it make sense in terms of you know back tracking too talking about the premiere events of the year? Talking about Feb Fest being you know the most recent one in the books and all the efforts made to sort of revamp. Not revamp but just always keeping it fresh ng with staff so I think some really neat things were added this past year so. 19 Park and Recreation Commission March 26, 2019 speak now or. Boettcher: What would be the drop dead for your list? Would it be Monday morning late or, ideas. Karl. Tsuchiya: If you could put out the list to us so th is coming up. Reports are due Friday. Tsuchiya: The Friday before? Hoffman: Right now. This Friday. Boettcher: This Friday okay. Tsuchiya: Could you get us, you know draft up, put a rough draft of what we put together out? because somebody might throw in a favorite project. Boettcher: Who would do that? Hoffman: I was looking at Joe. I was looking at Joe. So best to kind of speak your piece. lly. The amount of time and effort, you know tears and laughter that the whole community has spent e entire circumference of the park but we have a big chunk now. You know aside from trails you know we kind of have the master plan but do we ask for community input, how do you want us to go about that to see what else in there. I know Meredith and I have talked about you know is this an opportunity for a natural play area that we had talked about. Is that an opportunity that the council wants to seize because you know everything has a price so how far do we want to take this? Scharfenberg: And I think those are good conversations to have with them Karl about you know just ask them kind of what their thoughts are about that. I think a natural play area would be something ultimately to look at once kind of the trails are built and that community starts to form 20 Park and Recreation Commission March 26, 2019 of living in that area what would you like to see maybe a little bit and get some input that way. people living there within walking distance. People are going to drive and park and walk into that area. Hoffman: The one caution there is anything you would create that would be a destination is not so think of a Three Rivers Park destination type playground and The original master plan is just trails. Access. You can walk through nature. But then when the Lake Ann expansion study came up it talked about should there be other things that are completed? You could enhance things that are currently in Lake Ann where you have, Lake things. All those questions can be a part o the RFP. Can be ferreted out as part of that RFP. to park and take a walk but if you add any kind of destination feature in there it certainly would Scharfenberg: Good point. Petouvis: Well to the point the nurse who spoke at the public comment period, parking in the main Lake Ann parking lot and walking over there is actually very good for us so. Tsuchiya: Yes. Petouvis: And I have another question about the parking lot. This is just a very, you know thinking back to Manchester Park. Is there going to be a porta-potty in the parking lot? In the 8 stall parking lot? Hoffman: Would you like one there? Petouvis: I am not going to be the person who suggests a ports-potty. Hoffman: Every other parking we have has one. There would most likely one be one there. Hoffman: They seem to be a topic of conversation. going to be the one to suggest it. 21 Park and Recreation Commission March 26, 2019 Hoffman: Thank you. Appreciate it. Scharfenberg: Yep. Hoffman: See you there. REPORTS: CHANHASSEN RECREATION CENTER QUARTERLY UPDATE. ll move onto reports and the first one is the Rec Center quarterly update. Jodi. snowing or anything like that so good to be back. total of 58 hours on Friday evenings. Great group of kids that come in and helpers and Another update is the stth gym and studio are going to be closed this year from August 1 through 16 year where we get a new sealcoat put on our floors in there and our finish coat. We sand them down and make it nice and shiny for when schools comes back, and the kids come back from st school. Kind of one of those new and exciting things we have. As of January 1 the Chan Rec Center is now an authorized Silver Sneakers facility. Silver Sneakers is a program offered to people 65 and over in some of the Medicare health plans so they can come in. Use the fitness center. Our open gy in their name and in they go. They take monthly reports and then they cut us a check the next happy group of people using it so. Numbers in February dropped off. I think we have quite a few snowbirds so noticed as well and lucky, Party so Chanhassen and Victoria rec centers have kind of created a partnership. We offer one event which is th nce house of course and the dance so it was fun. We had 135 people attend the party. The kids, families all dressed up in costumes. It was a great, great night so people enjoyed it. Our Dance for Fun for the season here. The dancers are gearing th up for that May 11 hard to transla 22 Park and Recreation Commission March 26, 2019 one, number one overalls and everything so really proud of them and the great job that the popular program and even got my mom to join is the Fit for Life class at the Chan Rec Center so our instructor Kay Benson, she does a great job kind of keeping people active and laughing and having a great time so typically have about 13 people that are actually registered for the full 8 more each week. Our Rec Ce their last week of programs for basketball for that Lil Star group and Small Fry Sports sampler riors and lacrosse for after has her paintings up on the Rec Cente has some great beautiful pieces of work. Everything from dogs to chickens and roosters and then at th . 10:30 to 11:30 and then of course our Dance th for Fun spring recital is Saturday, May 11 at the Chanhassen High School auditorium and we have two performances that day so more than welcomed to come on out and see our programs. Anybody have any questions or comments? Scharfenberg: Any questions for Jodi? Jodi do you have any capital plans, improvement plans this summer at the Rec Center because last year you had the roof right? we had a leak in our lobby area so we will be working on that later this spring. Hopefully that will be done before the end of sch where it kind of, a line leaked and came right through so little dark spots in the ceilings. Scharfenberg: Alright thank you Jodi. Sarles: Alright, thank you. PARK MAINTENANCE QUARTERLY UPDATE. Scharfenberg: Next back up is Adam. 23 Park and Recreation Commission March 26, 2019 so winter I think is finally coming to an end. We had a busy February with some pretty monitoring that pretty closely so things are starting to turn the corner. pretty hard on kind of going through all of our small equipment which includes all of our mowers, weed whips, back packs, back pack blowers excuse me. Ballfield draggers just so gearing up for the next phase of our season. Getting ready for construction and getting things kind of started up so. I would like to thank you guys for those who attended and were a part of the process and the residents, just kind of wanted to make a note for the park replacement got. Scharfenberg: Anything for Adam? Boettcher: Do you know about how many residents showed up for the 3 playgrounds those evenings? Beers: Between 25 and 35 I think. Boettcher: Each evening? Beers: Yeah give or take it was pretty close to that. Boettcher: Is that pretty much, because I know the first one I think I was involved with was Riley Ridge. Where we went in the model home there and it seemed like that was a real good different at the Rec Center with the size and all but I mean the one 2 weeks ago that meeting like I said the enthusiasm of the people coming in was just awesome. Especially the kids. They got to have a voice and picking toys. Boettcher: I took some home. there. This was just a call out to the neighbors to come to us and so these are still good showings and sometimes you know probably the max is about 40 at one of those meetings so these people 24 Park and Recreation Commission March 26, 2019 came in throughout the day. Just give you a little idea. So we have 7 park maintenance people. All of a sudden now you think these crews can be everywhere at all times and so we have 35 amiss in our p Marsh Lake trail so you know we start that whole process. Evaluate the tree. Contact the owner. here his entire team is and you know you come back the next day and you start again so when we say these folks are tree removed you know on those trails and so that comes up from time to time but that kind of stuff happens fairly often and so we try to keep that list as short as we can because things are -house and so Rob Heinen is down there dropping a, you know 4 foot oak tree onto we have to do signage and you know limb that up and then not only that we go the extra mile. can utilize that tree that used to be there as a bench so those kind of special projects come up and Scharfenberg: Thanks Adam. Beers: Yep. SENIOR CENTER QUARTERLY UPDATE. Hoffman: Just one thing I would like to inspire each of you to do as a commissioner in your term is just reach out to the senior center. Find a program that you think would be enjoyable to partake in and participate. Just give her a call and sign up and they would, the seniors enjoy is there paying attention to them and I can guarantee you everyone in their programs is a blast so just throw out time that you can get the Connection. You can open up that. You can take a look, and you can take a look. Scharfenberg: Thanks Todd. 2019 EASTER EGG CANDY HUNT PREVIEW. 25 Park and Recreation Commission March 26, 2019 Scharfenberg: Last but not least Audrey. th Easter Egg Candy Hunt preview. The 36 Annual Easter Egg Candy Hunt is going to be on th Saturday, April 20 at City Center Park at 9:00 a.m. This is an annual event that is one of our 4 bunch of candy and eggs that they can go hunt for as well as a goody bag that includes some r. Every year we do a th to the report. This flyer is going to be put in the Chanhassen Villager on April 11 so everyone in Chanhassen should get a copy of th video of last year in the snow so April 20 should hopefully be warm. Scharfenberg: Great, thank you Audrey. 2018/2019 ICE RINK SEASON EVALUATION. Scharfenberg: Next up is ice rink season evaluation. thth until March 9. Inbetween then we had some iffy weather with some warm days in December and some really cold and snowy days in January and February so we ended up being open for 67 days and closed for 19. We had roughly 4,600 participants. Those numbers are a little low jut due to the weather. This season was a little unpredictable. We had warming houses at City Center Park, North Lotus Park, Chanhassen Rec Center, Roundhouse Park and Bandimere with Roundhouse only being open on the weekends. Trailers were rented from Modspace. We had a recent transition during the season them for removal. For the North Lotus, City Center and Bandimere Parks. And those were able to be delivered right before we opened and removed shortly after we closed which was perfect. Ther location and we had a total of 4,682 total participants. Total expenses which included temporary and seasonal wage, warming house rental fees and then rink maintenance is estimated to be around $45,848.78. We were able to stay open a little bit longer this year than past years so maintenance and seasonal wages there. We do have some recommendations of staff for next year for the 2019/2020 season. We are going to have to set a warming house removal date in advance if we continue to rent through Will Scott. They require season quite a few weeks in advance rather than as soon as it gets warm out. And then we are 26 Park and Recreation Commission March 26, 2019 hoping to move it to negative 20. We did have a lot of people wanting to keep those warming houses open when we closed at the negative 15 degree threshold. People still want to be outside 2018 and 2019 usage totals. that. And then you can compare it to the usage for the past 5 years as well as the ice rink history for several years further than the 5 so does anybody have any questions? Scharfenberg: Questions or comments for Audrey. m, and does the closing dates for the warming house do those clean so if it snows on a weekend and we get like 2 inches of snow we have to close. Or if it gets to that negative 20, or that negative 15 windchill is another reason for closure. Other than that I think usually it correlates with school but school closes, it usually takes for other reasons as well. Tsuchiya: Okay. No questions just comment that my family and I went to, you know we were those Bandimere numbers, my family and I a couple times was great so Adam and your crew borhood park where we, I drag my kids on the sled over there so. Hoffman: Great. getting those rinks up and ready and running this year. Obviously we had one of our longer especially with the amount of snowfall that we got during the year and having to remove all that snow so again good numbers. I think that shows that people are out using our rinks. The one thing that I would add as a recommendation for the 2019/2020 season is if everyone recalls at the end, kind of after we had passed or approved I think rinks in September representatives from Pioneer Pass had spoken about doing a recreational rink I think on the ballfield out at Pioneer looking at that, that maybe we reach out to that neigh but it was kind of late for us to do it so. Thank you Audrey. 27 Park and Recreation Commission March 26, 2019 Swantz: Thank you. COMMISSION MEMBER PRESENTATIONS. Scharfenberg: Next up is commissioner member presentations. I would open this up to Rick and myself. If Rick you want to make any closing comments? Echternacht: Sure. Well these past 6 years have been the few most enjoyable activity I ey were 3, 2 and 3 year olds out at the position. To give back to the City and get involved and try to help my future families and their Scharfenberg: Thank you Rick. Alright. I would like to take this opportunity to just say a few words and share some of my thoughts as this is final meeting as a commissioner. To my fellow Commissioners, both past and present being on this commission I was able to work with some wonderful people and was able to make some new friendships. Thank you to all that I have served with and for your commitment to this community. To the City Council I say thank you for the opportunity to learn about and serve this great city. I encourage council members to work with this commission to strive for excellence relative to our parks and trail system. Also to think strategically and with vision to ensure that our parks, trails and rec programs continue to be a priority. Finally to our parks and recreation staff. Todd and Jerry, thank you for your dedication and passion. You are the ambassadors for the Chanhassen Parks and Recreation Department. You have set the bar very high for those that will come after you. I am proud to have gotten to know you and work with you for the past 15 years. It has been a great experience. To Adam, Jodi and Mary, thank you for running your respective areas so efficiently and promoting our park and recreation programs. You do great work every day and I encourage you to keep up that effort. To the commission, present and in the future, please continue to work with staff to adopted as a guide. Use it to make decisions and recommendations to City Council. You will have a lot on your agenda in the next couple years as we discussed tonight with the addition of the Galpin property. Collaborate with council to develop this great open space and connect this property to Lake Ann and Lake Lucy. This will be an important task. I also encourage you to complete Bandimere Park as we discussed tonight. There are still two items, a park shelter and a sports court that will finish that park. I ask that this commission continue a dialogue with council about that park and that it can be completed and to find a source to fund those two items. These are items that need to get done. Continue to collaborate with other communities, community associations and athletic associations as we have done in the past with the ballfield lighting and things of that nature. Continue those collaborative efforts as they are important. 28 Park and Recreation Commission March 26, 2019 Again it has been a pleasure to serve as a commissioner. I have had a lot of wonderful memories of various festivals, community events, park dedications, planting trees and making tours of various projects but most importantly it is the relationships that I will miss the most. Thank you. ADMINISTRATIVE PACKET. Scharfenberg: Okay last item, the administrative packet Anything in there Todd that you want to comment on at all? nd Hoffman: No but I would like to make a comment that on April 22 the City Council will nd il 22 City Council meeting here in this room. Scharfenberg: Okay thank you. able to make it 7:00 that night. Scharfenberg: Alright with that can I have a motion please. Echternacht moved, Boettcher seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 8:50 p.m. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 29 Z B E ! S ! ! ! ! ! C S B " F F S U ! B ! U O B M Q Qsjoufe!po!sfdzdmfe!qbqfs/ s v p z ! q m f I Z U J O V N N P D " T F F S U ! U O B M Q O P F Q W V P P S D Q! F N J F S U ! 1 6 % ! E " l u s O o b f B w Q !! f ! s h f v i o u p j! m Z o j ! e h f o j u f b t q j ! d j u F s F b q ! 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F F S bb U ! U uu O B M pp Q ll F W bb P S Q EE N J l s b Q EblEblpupub!Mbofb!Mbof ! s v p Z Fsjf!DjsFsjf!Djs dmfdmf QBSL IFSF QBSL FF IFSF ss jj ff !! DD jj ss dd mm ff SSjdfjdf!Nb!Nbsti!sti!MMbbllff!!QQbbslsl 922:!Fsjf!Djsdmf!—!Diboibttfo Ejsfdujpot;!Sjdf!Nbsti!Mblf!Qbsl!jt!mpdbufe!bu!922:!Fsjf!Djsdmf!jo!Diboibttfo/!Xf!xjmm!nffu jo!uif!qbsljoh!mpu/!Qbsl!po!tusffu!ofbs!uif!fousbodft!po!Eblpub!Mbof!ps!Fsjf!Djsdmf/ 2/19/2019 NAME BUSINESS ADDRESS1 ADRESS2 EMAIL Re:Request for Proposals:Private PropertyInflow and Infiltration Study Dear: NAME The City of Chanhassen is in need of the services of a qualified professional Engineerlicensed in the State of Minnesota, with a specialization in sewerage systems, to perform an Inflow and Infiltration (I/I) analysisand studyfor the City of Chanhassen. The City is requesting that your firmsubmita competitive proposalto provide services for this project. Background The Metropolitan Council Environmental Services (MCES) adopted the I/I Surcharge Program on February 8th, 2006 that aimed to reduce the amount of I/I entering the interceptor system through the use of penalties and incentives for the communities served. In the summer of 2006, the City completed an I/I study to assess the City’s sanitary sewer I/I and implementedthe I/I reduction program in response to the MCES program. Previous to the 2006 study, the City conducted a sump pump inspection program in the late 1990’s in an effort to eliminate illicit discharges, and conducted a feasibility report for a sewage flow monitoring program in 2002 aimed at achieving fair and equitable allocations of the wastewater treatment costs provided by MCES. Since 2006, the City has completed inspections, repairs, and upgrades to the public sanitary sewer system with the goal of reducing I/I. While many improvements have been installed in the City’s public sanitary sewer system, MCES metering and City lift station run time data shows that certain areas of the sanitary sewer system are still experiencing I/I issues. MCES has stated that up to 80% of I/I can originate from private property connections (illicit discharge, unmaintained systems, etc.). The City is interested in conducting a similar study to that performed in 2006 whichfocuses more heavily onthe impact private property connections have on the City’s overall I/I issue, and evaluates mitigation options if a private I/I issue exists.The 2006 report is attached with this RFP. Services Desired The City desires the services of a qualified engineerspecialized in sewerage systems and/or I/I reduction techniquesto perform the following tasks for the City: 1.Perform necessary sewershed data review and a means for the collection of flow data (i.e. metering) to determine critical private property connection areas. 2.Study city ordinances and standard specifications in order to make recommendations for improvements. 3.Prepare a report that summarizes the findings of the sewershed review and flow data collected. The report is to include recommendations and a course of action to remediate private I/I issues (if any are found), along with the potential costs of such recommendations. 4.Prepare educational materials for both the public and City Council regarding private property connections and their contribution to I/I based on the findings of the study. Materials may include brochures, PowerPoint presentations, FAQs, etc. 5.Attend meetings and communicate regularly with City staff regarding project issues. This will include City Council work sessions as necessary. Proposal If your firm is interested in providing the above services for the City, please e-maila proposal in th to me no later than 4:30p.m. on March 14,2019. The proposal should contain the following: 1.A cover letter verifying your interest in providing these services and providing your primary contact person’s name, mailing address, e-mail address, and telephone number. 2.A summary of the teamassigned to this project, individual’s role and level of involvement, and their relevant experience and credentials. 3.A description of the approach you would follow to accomplish the tasks of the project. 4.A schedule and not-to-exceed fee to performthese tasks. 5.A spreadsheet summarizing the tasks and costs, including the 2019 billing rates. Evaluation Your proposal will be evaluated based upon whether or not the experience of the individuals assigned, yourfirm’sunderstanding of the project, the level of effort and overall cost, and the schedule, when taken together, are in the best interests of the City. Below is a breakdown of how the City will evaluate your proposal: 1.Expertise (20%):Experience and qualifications of the primary person(s) assigned to the project in performing similar or related work; demonstrated abilities in the individuals’ assigned roles, education, training, and credentials. 2.Project Understanding (35%):Apparent understanding of the tasks required to complete the Scope ofWork and of the skills and expertise needed to perform those tasks. Also, the understanding and foresight of any critical issues and challenges involved in the project. 3.Level of Effort/Fees (30%):The overall cost and level of effort provided to complete the project that, taken together, provide the most value and ismost advantageous to the City. 4.Schedule (10%):Firms that can commence and complete the work more quickly than others will be scored more highly. 5.Other Factors (5%):Reputation of firmwithin this specialty,structure of team, positive and/or negative reports from other clients,proximity/availability/responsiveness, quality/accuracy of the proposal and other factors that the City considers relevantwithin the proposals. If you require additional information or have any questions regarding this RFP, I can be reached at ehenricksen@ci.chanhassen.mn.usor at 952.227.1165. Sincerely, CITY OF CHANHASSEN Erik R. Henricksen, EIT Project Engineer \[Encl.; 2006 Sanitary Sewer Infiltration and Inflow Reduction Plan, Personal Services Agreement\] c:Kevin Crooks, Utility Superintendent George Bender, PE, Assistant City Engineer PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES Private Property Inflow and Infiltration Study CITY OF CHANHASSEN, MINNESOTA March 14, 2019 March 14, 2019 RE: City of Chanhassen, Minneota RFP for Professional Engineering Services Private Property Inflow and Infiltration Study SEH No. P-CHANH 149956 Erik R. Henricksen, EIT Project Engineer City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Dear Mr. Henricksen: Thank you for the opportunity to propose on this important project. The reduction of inflow and infiltration (I/I) with effective management of the City of Chanhassen sanitary sewer system is a difficult, but necessary task. Proper attention must be paid to all of the collection system details; from identifying current conditions through system-wide flow monitoring, to isolating areas with high I/I potential, to determining and performing the required investigations to locate specific sources of I/I. Our trained I/I staff have been effective in helping Minnesota communities locate and remove clear water sources from their sanitary sewer collection systems based on the following reasons. We do this all the time! Our firm has the insight and experience gained on similar projects, which will reduce the learning curve on your project. For more than 30 years, the SEH team has provided comprehensive sanitary sewer planning, design, and I/I services for a wide range of clients. Our technicians are experienced in all investigation measures used to perform Sewer System Evaluation Study (SSES) activities, and SEH has an inventory of current technology I/I equipment, including flow monitoring area/velocity meters and private property CCTV service lateral inspection equipment. Our ability to perform and locate I/I defects through our own staff of investigative technicians allows us to better understand the City’s individual collection system issues and determine the best methods to find and better manage I/I in the future. We have a dedicated team of I/I professionals. Having an established team means that each professional on the project team understands their role, does I/I work full time and is experienced in performing all the SSES methods necessary to produce a successful outcome on the project. Our staff will get the project done on time, on target and on budget and more importantly, has a history of locating and removing I/I. Our track record speaks for itself, having reduced I/I peak rates under the MCES I/I program for the Cities of Golden Valley, Eagan, Minneapolis and Saint Paul. We will use tested principles and methods to meet your goals and ensure success. Data Collection in a GIS compatible format. The SEH team has extensive GIS data integration experience on I/I projects, which will allow City staff to prioritize future sewer rehabilitation projects along with other capital programs, such as road improvement programs and community development projects. E ngineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax Erik R. Henricksen, EIT March 14, 2019 Page 2 Our goal is to implement an effective strategy. Our approach will start with a sound monitoring program which will enable field staff to better understand the sanitary sewer collection system. All data will be recorded electronically for integration and tracking through the City’s geodatabase. The monitoring program, along with quality fieldwork performed by experienced field technicians, will serve as the blueprint for I/I removal and quantification to measure reduction results. Develop an I/I program to achieve best value to the City. Our goal will be to develop a flexible Capital Improvement Plan (CIP), which prioritizes the sewer rehabilitation necessary to locate and rehabilitate the current and future City infrastructure. Our goal will be assisting the City in identifying a roadmap for future I/I implementation measures to locate specific I/I sources, develop a cost effective I/I abatement or reduction approach, and effectively manage operation and maintenance expenses to the City of Chanhassen. For this project and identified in our proposal to you, SEH has selected an experienced staff of engineers and technicians with a long track record of working with Metro Communities to address peak hour discharge allocation issues under the MCES I/I program. Our project manager with over twenty (20) years of I/I experience and over ten years working with metro communities to address Met Council’s I/I program will be Kirby Van Note and his contact information is as follows. Kirby Van Note, PE Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive Saint Paul, MN 55110 Office 651.490.2144 kvannote@sehinc.com Should you have any questions or need additional information, please do not hesitate to contact Kirby Van Note. We appreciate the opportunity to work with the City of Chanhassen, and look forward to putting our experience to work for you. Respectfully submitted, SHORT ELLIOTT HENDRICKSON INC. Miles B. Jensen, PE Kirby Van Note, PE Client Services Manager Project Manager Table of Contents Cover Letter Table of Contents Organizational Structure ................................................................................................... 1 Technical Qualifications ................................................................................................... 2 General Qualifications ........................................................................................... 2 Special Qualifications ............................................................................................ 2 Staff Qualifications ................................................................................................ 4 Project Implementation........................................................................................ Project Understanding ......................................................................................... Project Schedule .............................................................................................................1 Cost Estimate ...................................................................................................................1 Project Examples............................................................................................................. 2019 Short Elliott Hendrickson Inc. The information contained in this Proposal was prepared specifically for you and contains proprietary information. We would appreciate your discretion in its reproduction and distribution. This information has been tailored to your specific project based on our understanding of your needs. Its aim is to demonstrate our ideas and approach to your project compared to our competition. We respectfully request that distribution be limited to individuals involved in your selection process. SEH is a registered trademark of Short Elliott Hendrickson Inc. table of contents Organizational Structure Established in 1927, Short Elliott Hendrickson Inc. (SEH) is a 100% employee-owned company of specialty engineers, planners, and scientists known for our comprehensive technical capabilities. SEH has a full-time staff of over 800 qualified professionals who are located in 31 offices in nine states allowing us to share resources seamlessly across offices and technical disciplines to create schedule and budget efficiencies. Our local government client base gives us a solid understanding of the infrastructure needs of municipal clients. For more than 25 years, SEH has provided comprehensive sanitary sewer planning, design and I/I services including the following specific experience: Sanitary/Storm Sewer Separation Design SEH Team Private Property Sewer Lateral Inspection Flow Monitoring Program Design and Implementation GIS Program Development I/I Abatement Alternative Review Infrastructure Condition Assessment - NASSCO ementationKirby Van Note, PE Program Impl Project Manager Manhole Camera Inspections – IBAK Equipment Short Elliott Hendrickson Inc. Public Education Program Development 3535 Vadnais Center Drive St. Paul, Minnesota 55110 Smoke Testing/Dye Water Flooding Investigation 651.490.2144 Closed Circuit Television (CCTV) Inspection kvannote@sehinc.com Geotechnical Evaluations hi I/I Rehabilitation Design Sump Pump Inspections SEH’s project manager, Kirby Van Note, has over twenty (20) years of water resources engineering specializing in the I/I mitigation projects. Kirby is the I/I Technical Leader for SEH’s Water Resources Group with a staff of ten engineers and technicians who provide full time services on only I/I projects. Kirby has completed I/I and Sanitary Sewer Evaluation Survey (SSES) studies in over seven states including Minnesota, Wisconsin, Iowa, Illinois, Missouri, Tennessee and California. Over the past ten years, our dedicated I/I staff of engineers and field technicians have completed I/I investigations which have resulted in the development of comprehensive I/I and SSES plans designed to identify and remove inflow and infiltration. Each of these investigations started with a flow meter program including field reconnaissance, installation and maintenance services, and data analysis. Our technicians have installed Isco flow meters at more than 600 flow monitoring locations in the metro area of the Twin Cities and are currently supporting the Cities of Saint Paul and Roseville as well as MCES on flow monitoring activities. During the same period, SEH has performed I/I field activities including manhole inspections, smoke testing, dye water flooding and CCTV private property lateral reviews for more than 20 Midwest communities. Successful private property inspection programs have been implemented in the metro communities of Golden Valley, Eagan, West Saint Paul, Maplewood and Minnetonka. Additional Minnesota programs have been implemented for the Cities of Foley, Hamburg and Waseca. PRIVATE PROPERTY INFLOW AND INFILTRATION STUDY 1 Technical Qualifications General Qualifications SEH is a full-service, employee-owned company comprised of more than 800 engineers, architects, planners, and scientists located in offices across the United States. Our mission: Building a Better World for All of Us®. is reflected in our services and projects that deliver environmentally and economically sound solid waste solutions; safer roads, bridges, parks and trails; alternative renewable energy sources; and cleaner air, drinking water, rivers, and lakes. SEH has been in business for more than 90 years and many of our clients from those first years still depend on our valued advice and service today. INNOVATIVE. TECHNICAL. ENGAGING. CREATIVE. These four words describe our talented professionals who deliver quality solutions for our clients. We provide a wide range of services, including: civil, environmental, water/stormwater/wastewater, and structural engineering; project funding acquisition; planning and landscape design; architectural design; and surveying, geographical information systems (GIS), and more. SEH has also incorporated sustainable principles into our work for decades, with the understanding that our local solutions have a global impact. As an equal opportunity/affirmative action employer, SEH embraces diversity in our corporate culture and recognizes the benefits diversity brings to our clients. Special Qualifications Inflow and Infiltration Analysis I/I is one of the primary causes of sanitary sewer overflows (SSOs) in which untreated sewage is released from a collection system before it can reach a treatment facility. Introducing clear water into a wastewater collection system, whether directly (inflow) or indirectly (infiltration), can result in negative environmental impacts, compliance issues, higher treatment costs, basement backups, and excess wear and tear on the system. Our I/I Team of engineers, scientists and technicians are full- time trained staff assigned to specifically focus on I/I projects. For more than ten (10) years our I/I staff have been helping metro communities develop and implement action plans to address I/I issues under the Met Council I/I program using the following methods. Working directly with City staff to gathering data to better understand their unique sanitary sewer collection system issues in order to develop a program which works for them. Developing and implementing an effective flow monitoring program which can isolate specific areas of study, focus future I/I investigation measures and used to track I/I reduction efforts. Identifying potential sources (public and private) by using our in-house experienced staff in performing flow meter installation/analysis,IBAK camera manhole inspections, smoke and dye testing investigations, building inspection services and conducting private sewer lateral testing using CCTV push camera equipment from the residence to the main lateral. Developing cost estimates for future I/I identification and sewer rehabilitation measures to determine overall city budget impacts for program implementation. PRIVATE PROPERTY INFLOW AND INFILTRATION STUDY 2 Developing educational tools and assisting with the local community or neighborhood meetings to operation of the sani educate the public on the importance of I/I removal on the long termtary collection system and in this case, the City of Chanhassen. Helping the City create an I/I abatement program which works for them and will effectively manage their I/I in the future. Review and help the City develop I/I ordinances which are designed to implement effective I/I programs designed to encourage community participation for its residents. Overall work with City’s to developing an effective CMOM program. Prepare plans and specifications for I/I rehabilitation as needed to assist our clients in the removal of I/I upon location of sanitary sewer collection system defects. SEH currently owns over twenty flow monitoring equipment for use on projects and SSES field investigation equipment including multiple smoke testing blowers, IBAK cameras for manhole inspections, five push cameras for CCTV inspection of private service lateral inspections and confined space entry equipment for sanitary manhole entry for use on our projects. We have staff dedicated to working on I/I and SSES projects throughout the year and are currently working with the City of Saint Paul on a project on the west side to document past I/I removal and identify the need for future I/I removal to allow for future residential and commercial development in the area. SEH has also performed long term smoke and dye testing investigation programs for the Cities of Minneapolis and Saint Paul. As part of a comprehensive program to reduce potential I/I sources focused mainly on public infrastructure, each city has identified specific areas of the city to identify and remove I/I. These areas where identified by the implementation of a flow monitoring program to isolate areas of each city with high peak flow rates measured during rainfall periods in comparison to typical average flow rates identified during the flow monitoring period. SEH assisted in identifying specific I/I sources and recommend sewer rehabilitation measures to eliminate the source of the clear water entering the collection system. SEH past success has included the implementation of private property inspection programs for the City of Golden Valley and Eagan. Both cities were identified by MCES for having exceeded their wastewater peak flow rates as established under the MCES I/I program. Both communities implemented flow monitoring programs to identify the overall problem and isolate areas where future I/I investigation measures could be implemented, thus provide the greatest impact to the overall goal which was to reduce the impact of I/I during rainfall events. Each community elected to implement different private property program measures, but overall were able to reduce their peak flow rates by 40 to 50 percent. Although, peak to average (P/A) flow rates indicated specific areas where the City of Eagan could focus their efforts, for political reasons elected to implement the program for the entire community and has remained under the MCES I/I peak allowable goal for the City since completion of the private property program. The City continues to work with residents to remove sump pump and foundation drain connections PRIVATE PROPERTY INFLOW AND INFILTRATION STUDY 3 Staff Qualifications The City of Chanhassen will benefit from the knowledge and extensive experience with inflow and infiltration studies the SEH project team can offer. The proposed team is comprised of SEH employees trained and experienced in working with municipalities in water resources and wastewater engineering, including I/I analysis, and combined sewer overflow and SSES surveys to isolate and identify I/I and implement sewer rehabilitation alternative projects. The project manager, Kirby Van Note, is a principal at SEH and has more than thirty-nine (39) years of experience providing successful project delivery of I/I abatement and environmental engineering services. He has completed more than seventy-five (75) I/I projects throughout the country, and brings that extensive experience to the City of Chanhassen project. Having this established team means that each professional on the project team understands their role, they have established clear and effective communication, and can complete your project on time, on target and on budget. Resumes for these key project team members are included on the following pages. Project examples are provided at the end of proposal. City of Chanhassen Erik Hendricksen, EIT Project Engineer Kirby Van Note, PE Principal/Project Manager Miles Jensen, PE Principal/Client Services Manager Lindsey Roberts Paul Kubesh Spencer Cossalter Dan Carlson McKenzie, PE Lead Field Technician Technician Lead GIS Analyst Project Engineer Flow Metering Flow Meter Analysis Eric Hause Technician Field Support Private Property Technicians Inspector PRIVATE PROPERTY INFLOW AND INFILTRATION STUDY 4 Ljscz!Wbo!Opuf Qsjodjqbm0Tfojps!J0J!Fohjoffs! Ljscz!jt!b!qspkfdu!nbobhfs!boe!ufdiojdbm!mfbefs!xjui!4:!zfbst!pg!fohjoffsjoh!fyqfsjfodf!po! tpmje!boe!ib{bsepvt!xbtuf-!tpjm!boe!hspvoexbufs!sfnfejbujpo-!fowjsponfoubm!dpnqmjbodf-! )DTP*!boe!tbojubsz!tfxfs!tztufn!fwbmvbujpo!tvswfzt!up!jtpmbuf!boe!jefoujgz!J0J!boe!jnqmfnfou! FEVDBUJPO tfxfs!sfibcjmjubujpo!bmufsobujwft/!Beejujpobm!fyqfsjfodf!jodmveft!tpmje!xbtuf!qmboojoh! Cbdifmps!pg!Tdjfodf! 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Project Implementation ORGANIZATION APPROACH SEH will perform all the work identified in our scope of work utilizing our own staff. Our approach will be to review all historical background data the City has collected, and use this information to identify strategic locations for future flow monitoring and to review and discuss future steps for I/I investigation. We will use a combination of SEH-owned equipment and flow monitoring equipment purchased for the City specifically for this project. After identification of potential I/I areas, further investigation effectiveness will be measured with the use of long-term flow monitoring equipment. Comparing the meter results with local rainfall data provided by a continuous rainfall meter located within the City will enable us to isolate areas with the highest potential I/I. The nature of the flow hydrographs produced during rainfall events will also help determine the nature and type of potential I/I defects. For example, a rapid increase in wastewater flows during a rainfall event, followed by a steep decline of wastewater flows following the rainfall event, is usually the result of a direct inflow source. Once we have identified the areas of concern, additional SSES testing including a potential private property program will be recommended in an abatement plan developed at the end of this project. SPECIFIC APPROACH At the start of the project the SEH team will meet with City staff to review the draft work plan that was identified in our proposal. During these initial meetings, we will verify the sanitary sewer system, and how the system functions on a daily basis. We will also establish roles and responsibilities of the SEH team, along with the City staff, and other stakeholders. Because our staff is well versed in this type of project work, the City will not be paying for ”on the job training”. As stated earlier in the proposal, we do this work every day. Not only that, our team performs all aspects of the field testing with internal staff, not subconsultants. Having this dedicated team means that each professional on the project team understands their role, knows how to communicate with each other, and has a thorough and holistic understating of your project because they are involved in all phases of work, as we move through the investigation process. This method produces higher quality field work and better results in identifying potential I/I sources. Following the initial meetings, we will work with City staff to identify a flow monitoring network consisting of isolated sanitary sewer districts. For each sewer district, a flow meter will be installed in the furthest downstream location. Field reconnaissance of each flow meter location will determine the best position for the equipment utilized in searching for manholes with limited transitions and smooth laminar flow conditions, limited deposition and easy equipment access. Good flow monitoring locations are the key to providing reliable and quality data which is why our team feels spending the time to evaluate and identify the best flow monitoring location is paramount. The flow monitoring program will accomplish the following goals and objectives: Provide the necessary wet weather flows to effectively model the collection system and establish a baseline for future rehabilitation success. Rank areas with high I/I potential (greater than 4.0 peak to average flow rate) so the City can focus on the portion of the collection system with the greatest potential reduction. Identify a long term flow monitoring program to establish future I/I abatement success. Develop future wet weather flow parameters for integration into the Altoona Long Range Abatement Plan and Capital Improvement Plan (CIP). In order to establish quality wet weather flows, the City will need to record a number of significant rainfall events (greater than one-year event) both for peak hour and day. I/I contribution varies depending on a number of factors including groundwater conditions, the moisture content of the soils, the length of time PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY between events and the intensity of any given rainfall event. Typically, a rainfall event that occurs the day after an initial rainfall event on the previous day, will create a larger I/I response, even if the rainfall is less intense than the first day. Having the flexibility to extend the flow monitoring period is key to producing quality data, especially during extended dry weather periods. Purchasing some of the meter equipment and utilizing our inventory of flow monitoring equipment, including Isco area/velocity flow meters (Model 2150 and ADFM), pump station monitors, and rain gauges provides greater flexibility. Owning the equipment provides us the option of extending the metering period and controlling the project costs (eliminates additional lease costs) for additional months of metering if additional weeks of flow monitoring are required. Our approach would be to start the flow monitoring in the spring and continue through the summer months. A minimum of four months of flow monitoring would be more appropriate to gather multiple rainfall events and help ensure we obtain the data necessary to provide reliable wet weather flow results. Once the flow monitoring data indicates the areas of greatest concern, we will develop an I/I abatement program outlining a more detailed field investigation on each of the districts with a greater than approximately 4.0 times the peak hour to average daily flow rate. The future I/I abatement will identify field investigation requirements to include any public property investigations such as manhole inspections and recommendations for private property inspections. We will work with City staff to review local sewer ordinances and help with public education materials for potential future private property programs which may be required. We will work with City staff to determine options for private property inspections and work with the city council to implement the recommendations proposed in the final I/I report. Whether or not the City elects to hire another consultant for implementation of a private property investigations, our recommendations for future work will be to require all CCTV inspection logs in a digital format using standards developed by NASSCO under their PACP and Manhole Assessment Certification (MACP) programs. Depending on the level of inspection, our GIS staff will use the video logs to assign the condition assessment information to the individual pipe sections and provide this data to the City along with a digital copy of the CCTV videos and log sheets. CCTV technicians and members of SEH staff are PACP and MACP certified and will be able review the logs as needed to provide the necessary quality assurance. Once completed, each pipe section will be rated from 1 to 5 (5 is best rating) on its overall structural condition and operation and maintenance issues. The pipe ratings become the basis for prioritizing sewer rehabilitation for the CIP and long-term asset management program. The inspection reports and CCTV videos will be available for residents to address any clear water connections and any issues within each service lateral, as required. Once the City implements the abatement program the data collected in the SSES will be used to prepare a final report documenting all the fieldwork, all procedures used in the investigation, a summary of recommended rehabilitation measures, identify a long-term flow monitoring plan and future sewer rehabilitation program and prepare recommendations for a potential CIP, as necessary. The City will need to implement a long-term flow monitoring program to measure effectiveness of future implement sewer rehabilitation measures. Any flow meter equipment purchased for the initial study will be used for long-term monitoring and SEH staff will be able to help train staff on how to maintain the equipment and analyze data to track progress on overall I/I abatement. The next section outlines the scope of work to identify sewer districts with the highest potential for I/I and an abatement plan to find and remove sanitary sewer clear water defects. PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY Project Understanding SCOPE OF SERVICES The following detailed work plan outlines the tasks necessary to assist the City in meeting the goals and objectives of this study and to implement a long-term strategy to manage I/I within the Chanhassen sanitary sewer collection system. The scope of work is a starting point for development of a specific work plan for an I/I evaluation with the purpose of developing an abatement plan on select areas of the City with excessive clear water flows. The work plan, which incorporates the elements discussed in the Project Implementation section of our proposal, includes the following services: Task 1.0 Project Management a.Conduct one kick-off meeting to review project intent and schedule, one city council workshop review meeting to discuss the final results of the study and a review meeting to discuss the final results with City staff. b.Conduct four additional periodic meetings on the progress of the study with City staff. c.Provide monthly progress reports with each invoice on the progress of the study. Task 2.0 Collect/Review Existing Information d.Review all available information (maps, flow data, manhole/pipe data, GIS database, etc.) to be provided by the City. e.Identify sub-basin boundaries based on review of existing sewer maps and GIS data. Based on our preliminary review of the collection system, we anticipate ten (10) sub-basins or sewer districts will be used in the flow monitoring program. f.Review the need to create forms and data fields to begin the implementation of a City GIS database for infrastructure inventory inspection, and provide recommendations on other pertinent data fields, which could be useful to City. SEH will provide a draft attribute list as part of the data dictionary used in our Trimble or iPad units for all information collected during the field investigation phases of this study. Our staff will meet with City staff to review the list prior to initiating any investigation. g.Conduct team meeting with City staff to review operation and maintenance procedures to better understand the Chanhassen sanitary sewer collection system. h.Review surface soils, land use maps, and any available monitoring well data to help understand local soil moisture conditions over time and the relationship between groundwater and I/I. i.Review existing feature or create numbering system and provide recommendations on the continued use of the numbering format, or make recommendations on utilizing a new system demonstrating long-term use. Task 3.0 Flow Meter Reconnaissance and Manhole Inspection j.Complete a field review of each potential flow monitor site, with City staff and/or designee to determine the suitability of the measuring location. Information to be collected shall include, but not be limited to: the location of the site, diameter of the pipe(s), hydraulics of the manhole, depth of the manhole, elevation(s) of pipe flowline (including any drops), material of the manhole, and material of the pipe(s). The field review should be recorded in the current City database and software. PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY k.Brief flow monitoring site reports must be submitted with information regarding site conditions during the monitoring period, any data corrections that were required and associated reasons for the corrections, and any other information specific to the rest of the site and the data collected (rain periods, data drops, meter downtimes, etc.). l.All accessible manholes will be inspected at locations where the Chanhassen sanitary sewer collection system connects to the MCES interceptor. Manholes will be located with a reasonable effort defined as a ground search, through existing CAD drawings and existing video logs. The identified manholes in the sanitary system will be inspected for possible flow meter installs, general condition and evidence of inflow, infiltration, or surcharging, condition of lid and casting, cone, wall, inverts, presence of ladder/steps, and number, size, and material of all connections. m.Collect GPS location data using handheld Trimble units (sub-meter accuracy), or other methods where needed, locations of manholes, main line cleanouts, pipe defects, service locations, etc. n.Upon completion of the field reconnaissance, our team will meet with the City and review the findings and recommendations for flow monitoring. o.All field data will be collected electronically provided for to the City for uploading to the City’s GIS software database at a future date. Task 4.0 Flow Meter Installation/Evaluation p.Based on our preliminary review of the system, we have anticipated the installation of ten (10) flow meters and a rain gauge. Preliminary locations have been identified based on the layout of the collection system, resulting from previous studies and the age and development of the system. The field investigation completed under this task may alter the number of required locations. Each flow meter location will be monitored for a minimum of four months using SEH equipment. q.In order to capture the data necessary to determine wet weather flow conditions, flow monitoring will occur concurrently for a minimum of four consecutive months, with additional months of monitoring authorized at the City’s discretion. Six of the flow meters will be purchased and retained by the City to use in a long-term monitoring program and four will be supplied by SEH. r.The SEH team will furnish, install, calibrate, maintain, and remove sanitary sewer monitoring equipment. All equipment will be checked a minimum of every other week to perform any maintenance required and to download the data. s.Install a rain gauge on site for continuous monitoring. The rain gauge location shall be approved by the City prior to installation. t.Provide raw monitoring data in 15 minute maximum intervals tabulated, daily maximum and minimum flow rates, rain fall total per day, total, average, and peak daily flow. Flow rates shall also be shown graphically. u.After all of the flow monitoring is complete, our team will review all the data to determine the dry and wet weather flows at each location or sub-basin area. A technical report with all the meter data, analysi s of the data, and recommendations for future I/I investigation will be presented for City review. v.SEH will also provide recommendations regarding the identification of the sub-basins containing high peak hour to average daily flow rates and the future I/I investigation methods necessary to further locate and rehabilitate I/I sources. PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY Task 5.0 Sewer Ordinance Evaluation and Education w.SEH will meet with City staff to review the possible options for conducting a private property inspection (PPI) program including the goals and objectives of the program, level of inspection, type of program to be implemented (voluntary, mandatory, point of sale). x.SEH will review with staff the potential costs with each type of the PPI program and anticipated potential I/I removal success with all the options. y.We will review the City’s current sewer ordinance and provide recommendations on changes to the ordinance based on discussions with city staff and the selection of PPI program anticipated to be implemented. z.We will work with City staff to prepare educational materials based on the results of the previous tasks and the recommendations that are proposed under Task 6.0. These materials would include educational brochures, information to be included through the City’s website and any formal presentation materials used at council sessions or educating the public to future city ordinance or policy revisions. Task 6.0 Final Report aa. The SEH team will prepare a draft technical memorandum report to the City for review. The draft report will describe the work performed during each task listed above; the procedures and methods used, and the alternatives evaluated in developing the recommended plan and will summarize the following: A description of the work completed under the first five tasks and the analytical results from the flow monitoring program. The report will include a I/I priority list of all districts based on the peak flow to average (P/A) flow rates calculated for each significant rainfall event identified during the study. Identification of a I/I reduction plan for each sub-district with excessive I/I including all future investigation recommendations along with a summary of the costs of those efforts. A summary of the cost savings from the reduction of I/I. Recommendations for implementation of future private and public investigation measures, as needed, and a plan for establishing a long-term I/I abatement (reduction) plan. Recommendations on the need to implement a long-term flow monitoring program using City- owned meter equipment to monitor the long-term effectiveness of future sewer rehabilitation measures. Our field inspectors help train City staff on the installation, maintenance, and analysis of the data. bb. We will provide the City with two copies of the draft final report for review. Following review and approval by City staff, the SEH team will make any necessary modifications and provide the City with one original and one electronic copy of the final report. PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY Project Schedule The proposed project schedule can be found on the following page. The anticipated performance period for the project is from May to November 2019. PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY1 PrivatePropertyI/IStudyCityofChanhassen ProjectSchedule Month,2019 MayJuneJulyAugustSeptemberOctoberNovember Task1ProjectAdministration&Meetings AttendKickoffMeeting,CouncilWorkshopandFinalReviewMeeting AttendFourPeriodicProgressMeetingswithCityStaff PrepareMonthlyProgressReports n Task2Collect/ReviewExistingInformatio CollectCityBackgroundData ReviewExistingSanitaryCollectionSystem/IdentifySubbasinAreas MeetwithCityStaff/ReviewCollectionSystemPerformance PrepareCollectorApplicationForOverallInvestigation s Task3FlowMonitoringReconnaissance&ManholeInspection ConductFlowMonitoringReconForPotentialMeterLocations a CompleteManholeInspectionIBAKCamer ReviewManholeI/IandConditionAssessmentData y ReviewPotentialFlowMeterLocationsw/Cit Task4FlowMeterInstallation/Evaluation Install/CalibrateFlowMeter/RainGaugeEquipment y Download/MaintainFlowMetersBiMonthl RemoveFlowMonitoringEquipment AnalyzeFlowMonitoringData/EvaluatePeakStormEvents Task5SewerOrdinanceEvaluationandEducation ReviewPotentialPrivateProperty(PPI)OptionswithCityStaff f ReviewPPICostOptionswithCityStaf EvaluateCurrentSewerOrdinance/ReviewOptions WorkwithCityStaffOnPublicEducationMaterials Task6FinalReport PrepareDraftTechnicalMemorandumReport PrepareFinalTechnicalReport/Submittal PRIVATEPROPERTYINFLOWAND INFILTRATION STUDY1 Cost Estimate The estimated project cost for completion of all tasks listed in the enclosed work scope is $80,440. A breakdown of labor and expenses is provided on the following page. The hourly labor rates are listed within the spreadsheet and will be maintained throughout the duration of this project. PRIVATE PROPERTY INFLOWAND INFILTRATION STUDY1 Private Property Inflow/Infiltration Study City of Chanhassen, Minnesota Project Cost Estimate ProjectProjectLead Field FieldGISCADD Admin. Tech ManagerEngineerTechnicianTechnicianTechnician TechnicianTotal labor $85/hr $225/hr$145/hr$130/hr$90/hr$125/hr$110/hr Task Labor Hours Task 1 - Project Administration & Meetings Kick-off, Council Workshop & Final Meeting 9332$3,020 Periodic Project Meetings1233$3,525 64$1,690 Monthly Progress Reports Task 2 - Collect/Review Existing Information City Background Data Collection244$1,330 Review Existing Collection System Data244$1,330 Collection System Review Meeting36$1,455 Prepare GIS Collector Application6$750 Task 3 - Flow Meter Reconnaissance Conduct Flow Monitoring Reconnaissance8822$2,232 Complete Manhole Inspection - IBAK Camera288$2,050 MH I/I and Condition Assessment22$470 Review Flow Meter Locations w/City Staff444$1,780 Task 4 - Flow Meter Installation/Evaluation Install/Calibrate Flow Meters/Rain Gage2101024$3,212 Maintain/Download Meter Data32$2,880 Remove Flow Meter Equipment88$2,200 Analyze Flow Meter Data224$2,610 Task 5 - Sewer Ordinance Evaluation Review PPI Options w/City Staff48$2,060 Review PPI Cost Options24$1,030 Evaluate Current Sewer Ordinance4$900 Develop Public Education Materials244$1,550 Task 6 - Final Report Prepare Draft Technical Memorandum Report22242$3,092 Submit Final Technical Report to City2142$1,932 Labor Hours Subtotal5834501348810 Total Labor Costs $41,098 Project Reimbursable Expenses 1. Flow meter purchase (Six Isco A/V Model 2150)$31,200 2. Flow meter equipment (Four SEH lease - Isco A/V Model 2150)$5,600 3. Truck and vehicle mileage $1,850 4. Supplies - Batteries, meter hangers, etc.$450 5. Report production$242 Total Reimbursable Expenses$39,342 Total I/I Project Costs$80,440 CHANH 149956 Cost Estimate PRIVATEPROPERTYINFLOWAND INFILTRATION STUDY1 Project Examples The following pages highlight some of the projects SEH has completed to support the mitigation of I/I. 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Memorandum SRF No. 01710760 Paul Oehme, PE, City Engineer To: City of Chanhassen From: Matthew Pacyna, PE, Principal Tom Sachi, PE, Senior Engineer Date: August 24, 2018 Subject: Century Boulevard Pedestrian Crossing Study, Chanhassen, MN Introduction SRF has completed a pedestrian crossing assessment for the Century Boulevard/Corporate Place intersection in the City of Chanhassen. The main objectives of this assessment are to review existing operations and pedestrian crossing conditions from both a quantitative and qualitative perspective, and to provide recommendations to improve the pedestrian crossing condition. The following information documents the assumptions, analysis, and recommendations offered for consideration. Existing Conditions Existing conditions were reviewed to establish a baseline to better understand area operations and characteristics. The evaluation of existing conditions includes a review of area traffic/pedestrian volumes, roadway/pedestrian facilities, an intersection capacity analysis, and a crash assessment. Traffic and Pedestrian Volumes Peak period intersection turning movement counts were collected at the Century Boulevard/ Corporate Place intersection during the week of September 25, 2017 on both a weekday and Saturday. Pedestrians were counted over a 13-hour period during the same weekday and Saturday at the study intersection to understand magnitude and travel patterns. Based on a review of the video data, the majority of pedestrians and bicyclists utilized the marked crosswalk on the north side of the intersection. There were 77 pedestrian/bicyclist crossings at the north crosswalk on the weekday and 41 crossings on Saturday over the 13-hour period reviewed. The peak hour of activity occurred between 8:00 and 9:00 a.m. and 12:00 and 1:00 p.m., where 14 pedestrians/bicyclist crossings were observed. It should be noted that there are no marked pedestrian facilities on the south and west sides of the intersection. Roadway and Pedestrian Facilities Observations were completed to identify roadway and pedestrian facility characteristics (i.e. roadway geometry, posted speed limits, and traffic controls) within the study area. Century Boulevard, a local roadway, is a four-lane divided roadway, while Corporate Place is a two-lane undivided local roadway. However, it should be noted that motorists utilize the eastbound approach along Corporate Place as a two-lane approach (i.e. having a right- and left-turn lane) due to the 22-foot roadway width. Additionally, Century Boulevard transitions to a two-lane, undivided roadway south of the study intersection. The study intersection has side-street stop control. The posted speed limit along Century Boulevard is 30 miles per hour. O NE C ARLSON P ARKWAY, S UITE 150 | M INNEAPOLIS, MN 55447 | 763.475.0010 | WWW.SRFCONSULTING.COM Paul Oehme, PE, City of Chanhassen August 24, 2018 Century Boulevard Pedestrian Crossing Study Pedestrian facilities within the study area are located along the north side of Corporate Place and the east side of Century Boulevard. There is a marked crosswalk on the north approach of the study intersection, along with pedestrian crossing signs installed in the boulevard. While there is a median along Century Boulevard north of the study intersection, there is not a pedestrian refuge as the crosswalk is located outside (i.e. south) of the current median. Additionally, the current roadway configuration represents a dual-threat condition, which occurs when pedestrians are required to cross multiple travel lanes in one direction. This roadway configuration can be susceptible to safety issues if one motorist stops for a pedestrian, obstructing the vision for motorists in the adjacent travel lane. Existing geometrics, traffic controls, and volumes are shown in Figure 1. Intersection Capacity Analysis An existing intersection capacity analysis was completed for the weekday a.m. and p.m. peak hours to establish a baseline for future conditions to be compared to. The a.m. and p.m. peak hours represent the timeframes with highest vehicular volume at the study intersection. The study intersection was analyzed using Synchro/SimTraffic (V9). Capacity analysis results identify a Level of Service (LOS), which indicates the quality of traffic flow through an intersection. Intersections are given a ranking from LOS A through LOS F. The LOS results are based on average delay per vehicle, which correspond to the delay threshold values shown in Table 1. LOS A indicates the best traffic operation, with vehicles experiencing minimal delays. LOS F indicates an intersection where demand exceeds capacity, or a breakdown of traffic flow. Overall intersection LOS A through LOS D is generally considered acceptable in the Twin Cities Metropolitan Area. Table 1 Level of Service Criteria for Signalized and Unsignalized Intersections Signalized Intersection Unsignalized Intersection LOS Designation Average Delay/Vehicle (seconds) Average Delay/Vehicle (seconds) A > 10 - 20 > 10 - 15 B > 20 - 35 > 15 - 25 C > 35 - 55 > 25 - 35 D > 55 - 80 > 35 - 50 E > 80 > 50 F For side-street stop controlled intersections, special emphasis is given to providing an estimate for the level of service of the side-street approach. Traffic operations at an unsignalized intersection with side-street stop control can be described in two ways. First, consideration is given to the overall intersection level of service. This accounts for the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approach. Since the mainline does not have to stop, the majority of delay is attributed to the side-street approaches. It is typical of intersections with higher mainline traffic volumes to experience high levels of delay (i.e. poor levels of service) on the side-street approaches, but an acceptable overall intersection level of service during peak hour conditions. Page 2 Paul Oehme, PE, City of Chanhassen August 24, 2018 Century Boulevard Pedestrian Crossing Study Results of the existing intersection capacity analysis shown in Table 2 indicate that the study intersection currently operates at an acceptable overall LOS A during the a.m. and p.m. peak hours with the existing geometric layout and traffic controls. During the p.m. peak hour, the eastbound 95th percentile queues along Corporate Place are approximately 225 feet. These queues result from motorists waiting to turn onto Century Boulevard, which on average can take approximately 20 seconds per vehicle during the peak periods. No other significant delay or queuing issues were identified during the other time periods. Table 2 Existing Intersection Capacity Analysis Level of Service (Average Delay) Study Intersection A.M. Peak Hour P.M. Peak Hour (1) Century Boulevard and Corporate Place A/C (22 sec.) A/C (20 sec.) (1) Indicates an unsignalized intersection with side-street stop control, where the overall LOS is shown followed by the worst approach LOS. The delay shown represents the worst side-street approach delay. Crash Assessment Crash data for the study intersection was provided by MnDOT using the Minnesota Crash Mapping Analysis Tool (MnCMAT). The crash history between 2006 to 2015 was reviewed, which represents the most recent 10-year period available. Based on this data, there were a total of 12 crashes reported over the analysis period at the study intersection. A review of the crash and severity types indicated that there were no serious injury crashes and no pedestrian crashes along the corridor over the ten- year review period. Pedestrian Crossing Information/Guidelines As previously noted, there were 77 pedestrian/bicyclist crossings during the weekday. Based on observations from the video obtained during data collection, motorists did not generally yield for pedestrians waiting to cross. In some instances, pedestrians entered the crosswalk when they had a gap in traffic along Century Boulevard, rather than wait for motorists to stop. At times, pedestrians crossing from west to east crossed to the median and walked north within the median before crossing the northbound Century Boulevard lanes midblock (i.e. not in the crosswalk). This effectively created an unofficial pedestrian refuge area in the middle of the median. A review of nearby municipal agency crosswalk guidance was completed using both the City of Eden Prairie and Hennepin County guidelines, attached in the Appendix. Following the City of Eden Prairie Guidelines, the study intersection crossing met the following guidelines: 1) The crossing is uncontrolled 2) AADT is greater than 1,500 vehicles per day (vpd) 3) This crossing is part of a multi-use path 4) There is adequate stopping sight distance Page 4 Paul Oehme, PE, City of Chanhassen August 24, 2018 Century Boulevard Pedestrian Crossing Study review the Table for Crossing Treatments at Uncontrolled Locations with an Annual Average Daily Traffic (AADT) volume between 9,000 and 12,000 vehicles per day (vpd), a posted speed limit of 30 mph, and at a four-lane roadway configuration (two-way, no median refuge). Based on the criteria, the crosswalk should be marked and have enhanced roadside/in-roadway signage. Currently, there is a marked crosswalk with roadside signs, but no in-road sign. It should be noted that if the travel speeds exceed 35 mph, the guidelines recommend installation of enhanced signage, a rectangular rapid flash beacon (RRFB), and/or geometric improvements to reduce pedestrian exposure. Given the speed data was not collected as part of this study, further discussion regarding vehicles speeds should occur. Following the Draft Hennepin County Crossing Guidelines, the study intersection crossing met the following guidelines: 1) The crossing is uncontrolled 2) AADT greater than 1,500 vehicles per day (vpd) 3) There was approximately 15 people crossing in one hour 4) The nearest marked crossing is over 500 feet away 5) There is adequate stopping sight distance The next step using the Draft Hennepin County Crossing Guidelines is to use Part 2 Evaluation of Uncontrolled Pedestrian Crossing Treatments to provide a further guidance for the crossing. The crosswalk falls within the 1,500 to 12,000 AADT range, a 30-mph posted speed limit, and the four lane without a median guidance. Based on this information, installation of in- signage should be considered. If motorist speeds are traveling more than 35 mph, an RRFB should be considered. Potential Crossing Enhancements Based on the guidelines previously reviewed, multiple options were identified to enhance the pedestrian crossing. The first option (Option 1) would be to install an in- sign. However, conditions should continue to be monitored to determine if roadway travel speeds necessitate the installation of an RRFB, in addition to the existing crosswalk warning signs. The RRFB could be hardwired or solar powered, depending on City preference. A second option (Option 2) shown in Figure 2, would realign the north crosswalk to eliminate the current skew. This options would also extend the median to allow for a formal pedestrian refuge along Century Boulevard, while still accommodating the eastbound left-turn movement. The pedestrian refuge would allow for a dual-stage crossing and provide additional buffer between pedestrian and motorists. Further enhancements could include an in-street crosswalk sign. With the addition of the pedestrian refuge, guidelines suggest an RRFB is not necessary. The third option (Option 3) shown in Figure 3, would include the enhancements identified with Option 2, but would also include restriping the northbound lanes along Century Boulevard to better define the travel lanes. This type of modification would reduce the pedestrian crossing distance and eliminate the northbound dual-threat condition. Page 5 Paul Oehme, PE, City of Chanhassen August 24, 2018 Century Boulevard Pedestrian Crossing Study Operational Considerations Based on the modified lane configurations shown with Option 3, a review of the intersection capacity analysis was completed. This review indicates that the eastbound queue would increase by approximately three (3) vehicles (i.e. 50 feet) during the p.m. peak hour, with average delays increasing by approximately seven (7) seconds. However, the intersection level of service will continue to operate at an acceptable overall LOS B or better throughout the day. In addition to the level of service analysis, a preliminary multi-way stop warrant analysis was completed. Based on the results of the preliminary warrant analysis, the current traffic volumes at the study intersection do not meet an all-way strop control warrant. However, volumes should continue to be monitored to determine if an all-way stop control is warranted in the future. Implementation of an all-way stop control warrant is not expected to impact area operations. Page 8 APPENDIX Eden Prairie Guidelines Djuz!pg!Fefo!Qsbjsjf Qfeftusjbo!boe!Cjdzdmf!Qmbo Uppmcpy!pg!Qfeftusjbo!boe!Cjdzdmf!! Usfbunfout!boe!Cftu!Qsbdujdft Gjobm!Sfqpsu Cftu!Qsbdujdft!gps!Qfeftusjbo!boe!Cjdzdmf!Jogsbtusvduvsf Jouspevdujpo Xbmljoh!boe!cjdzdmjoh!bsf!uxp!ifbmuigvm-!bggpsebcmf! boe!dpowjwjbm!bdujwjujft!uibu!dbo!gvmÑmm!usbotqpsubujpo! boe!sfdsfbujpo!gvodujpot!xijmf!foibodjoh!uif!rvbmjujft! pg!uiptf!qmbdft!xifsf!uifz!bsf!bddpnnpebufe/!! Djujft!mbshf!boe!tnbmm!bsf!sfuijoljoh!uifjs!bqqspbdift! up!npcjmjuz!up!cfuufs!joufhsbuf!xbmljoh!boe!cjdzdmjoh! joup!uifjs!gbcsjd-!boe!fyqmpsjoh!ofx!bqqspbdift!gps! nbyjnj{joh!tvtubjobcjmjuz!boe!qsptqfsjuz!xijmf! jnqspwjoh!rvbmjuz!pg!mjgf!gps!uifjs!sftjefout/ Uijt!Qfeftusjbo!boe!Cjdzdmf!Qmbo-!gvoefe!cz! Ifoofqjo!Dpvouz!boe!tqpotpsfe!cz!uif!Djuz!pg!Fefo! Qsbjsjf-!bjnt!up!qspwjef!b!cftu!qsbdujdft.cbtfe! bqqspbdi!upxbse!uif!efwfmpqnfou!boe!tufq.cz.tufq! 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Z Dpotjefs!nbslfe!dspttxbml!xjui! sfdpnnfoefe ipvs!jo!boz!! bewbodf!xbsojoh!tjhot ipvs!ps!dsbti! ijtupsz@ O Op!bdujpo sfdpnnfoefe 6 :02403127 AGREEMENT BETWEEN CITY OF CHANHASSENAND CONTRACTOR FOR NON-BID CONTRACT THIS AGREEMENT,made this _____ day of _____________, 2019, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (“City”) and BARBER CONSTRUCTIONCO., INC.,a Minnesota corporation (“Contractor”). City and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1.CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents”, all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A.This Agreement; B.Option 2 described in the SRF Century Boulevard Crossing Study, Chanhassen, Minnesota dated August 24, 2018; C.Contractor’s Quote dated March 27, 2019. In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document “A” having the first priority and Contract Document “C” having the last priority. 2.OBLIGATIONS OF THE CONTRACTOR. The contractor shall provide the goods and services and perform the work in accordance with the Contract Documents. 3.CONTRACT PRICE. City shall pay Contractor for completion of the work in accordance with the Contract Documents an amount not to exceed Nineteen Thousand Six Hundred Forty Dollars ($19,640.00). 4.PAYMENT PROCEDURES. A.Contractor shall submit Applications for Payment. Applications for Payment will be processed bythe City. B.Progress Payments; Retainage. Cityshall make ninety-five percent (95%) progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the work. C.Payments to Subcontractor. (1)Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City 1 201761v1 for undisputed services provided by the subcontractor. The Contractor must pay interest of 1½ percent per month or any part of a month to the Subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of lessthan $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2)Form IC-134 (attached) required from general contractor.Minn. Stat. § 290.92 requires that the City of Chanhassenobtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D.Final Payment. Upon final completion of the work, City shall pay the remainder of the Contract Price. 5.CONTRACTOR’S REPRESENTATIONS. A.Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B.Contractor has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, and performance of the work. C.Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the work. D.Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the site. E.Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site which 2 201761v1 may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F.Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents G.Contractor has correlated the information known to Contractor, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H.Contractor has given Citywritten notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Cityis acceptable to Contractor. I.The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the work. J.Subcontracts: (1)Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the Citythe names ofanySubcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the City. (2)The Contractor is responsible to the Cityfor the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3)The Contract Documents shall not be construed as creating any contractual relation between theCity, and any Subcontractor. (4)The Contractor shall bind every Subcontractor by the terms of the Contract Documents. 3 201761v1 6.WORKER’S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. 7.COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured on a primary and non-contributory basis. The Contractor shall furnish the Citya certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury:$2,000,000 each occurrence $2,000,000 aggregate products and completed operations Property Damage:$2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the contract): Bodily Injury:$2,000,000 each occurrence Property Damage:$2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury:$2,000,000 each occurrence $2,000,000 each accident Property Damage:$2,000,000 each occurrence 8.WARRANTY. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 9.INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 10.MISCELLANEOUS. 4 201761v1 A.Terms used in this Agreement have the meanings stated in the General Conditions. B.City and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C.Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon City and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D.Data Practices/Records. (1)All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2)All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E.Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. F.Waiver. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. G.Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Contract. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County. H.Severability. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining 5 201761v1 provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties’ entire contract. I.Entire Agreement. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. J.Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of- way or easements. K.If the work is delayed or the sequencing of work is altered because of the action or inaction of the City, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. CITY OF CHANHASSENBARBER CONSTRUCTION CO., INC. 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