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CC VER 2019 05 13CHANHASSEN CITY COUNCIL REGULAR MEETING MAY 13, 2019 Mayor for the Day winner Emme Rouse called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Jason Wedel, and Todd Hoffman EMME ROUSE, MAYOR FOR A DAY ESSAY CONTEST WINNER. Mayo r Ryan: Good evening everybody. I am very excited as we start this evening because we have another mayor in the council chambers. Mayor Emme Rouse is here today as she called the meeting to order. At the beginning of March we sent a message to all fourth and fifth grade students to write us a letter of what it would mean to be mayor for a day and so we got lots and lots of letters from people, from fourth and fifth graders. Tons of great ideas. A lot of your classmates wrote letters and we really appreciate all of the letters and ideas. We had letters about picking up trash. We had letters about saying thank you to the employees. About growing more food for people and Emme wrote, oh and we had one of your classmates said that he thought we should have pork night day right so he wanted a pork night day but we read all the letters and we passed them around to different people at City Hall and they voted and Mayor Emme was the winner so we were so excited. So I wanted to read what Emme wrote. So I wanted to read you the letter that she wrote. She wrote Dear Mayor Ryan. My name is Emme Rouse and I live in Chanhassen. I’m a fourth grader at Bluff Creek Elementary. I want to be mayor for a day because I think I’m a good leader. I never give up on myself or others. I try to encourage others to do their best and to be kind. I always try my hardest in school. I want to change the world just like you. If I was mayor for a day I would help people in need. I would tell people to pick up their trash. I would find a way to make homes for homeless people and my mom tells to sprinkle joy every day at school. This is what I would try to do if I was mayor for a day. If you pick me I would be honored to work with you. Sincerely, Emme Rouse. Another round of applause. And so when we read that and there were like I said there were so many great ideas but the one thing that made a couple people cry and really touched the hearts of many is the fact that every day you wake up and you go to school and you sprinkle joy because what person doesn’t need a little joy sprinkled on them. And so Mayor Emme I want to say thank you for sprinkling joy into my life. Into the council chambers and to everybody that’s watching here at home and we think that you are a great mayor. You are a great student at Bluff Creek and I’m so happy to have a new friend Mayor Emme. Congratulations. And City Council wanted to give these flowers to you and would the council mind coming down for a picture with Emme? That’d be great. Then you can shake all the council members hands since you’re mayor. Another round Chanhassen City Council – May 13, 2019 2 of applause for Emme. Mayor Emme don’t forget your name tag. Again congratulations Mayor Emme. We’re happy that you were here tonight and thank you for being so much fun. I enjoyed going to your classroom and meeting your classmates. Thank you to Assistant Manager Chelsea Petersen for helping organize this as well so a lot of work went into it and we appreciate everybody’s participation. PUBLIC ANNOUNCEMENTS: None CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated April 22, 2019 2. Approve Temporary On-Sale Liquor License, July 3 & 4, The Rotary Club of Chanhassen 3. Ordinance 641: Amendments to Chanhassen City Code 4. Resolution #2019-22: Approve Quote for Creekwood Drive Emergency Road Repair 5. Resolution #2019-23: Authorization to Submit Offers for Purchase of Right-of-Way Associated with CSAH 101 Project 6. Approve Joint Powers Agreement with Carver County for Flashing Yellow Arrow Project All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. PUBLIC HEARING: LAKE DRIVE EAST STREET IMPROVEMENT PROJECT – APPROVE ASSESSMENT ROLL AND AWARD CONTRACT. Mayor Ryan: I’m not sure who’s going to take that? Mr. Wedel. Jason Wedel: Thank you Mayor, members of the council. So tonight the council is being asked to hold the assessment hearing and to consider award of the contract for the Lake Drive East street improvement project. Project is located just south of Highway 5. Dell Road on the east side and it goes west just across Dakota Avenue to the basically the westerly property line of the Starbucks. And it also includes the portion of Dakota Avenue north of Lake up between Highway 5 and Lake Drive. Lake Drive East and Dakota Avenue are municipal state aid streets. Lake Drive East was constructed in 1991 and Dakota Avenue was constructed in 1986. T he Chanhassen City Council – May 13, 2019 3 project areas that were selected for replacement this year were done using our pavement condition index. Each year we inspect a third of the city’s streets and based on those inspections and ratings all of our street segments are rated on a scale of 0 to 100. 100 being the best and 0 being the worst. Based on that these streets were selected for reconstruction in 2019. The index numbers for Lake Drive East were 58 and 59 if you’re east or west of Dakota and Dakota Avenue itself was a 73. So when a street is typically within a range of 50 to 74 that’s when it’s an ideal candidate for a mill and overlay project. If it gets below a 50 than usually the pavement’s degraded to such a point that it’s no longer feasible to do a mill and overlay and you’re doing a full reconstruction project which is much more expensive. So here’s a couple of photos of the current condition. We’ve got Lake Drive west of Dakota Avenue and Lake Drive east of Dakota Avenue. You can see that they’ve been patched, overlaid, chip sealed multiple times and these streets are to the point now where mill and overlay is necessary. Similarly on Dakota Avenue you can see the multiple patches and previous year’s chip seals and again these are streets that are in need of an overlay. What is proposed for both of those streets is we’re going to mill off the top 3 inches of bituminous from the whole width of the street from curb to curb. They’ll mill off the top 3 inches and then they’ll come back and pave 3 inches of new bituminous. With this project, when we’re doing a street project we do look at the utilities that are beneath the street because it’s an opportune time to replace any sanitary sewer or watermain that need to be done while the street is torn up and in this slide we, we’re looking at the watermain on Dakota Avenue in front of McDonalds basically between Highway 5 and Lake. It’s older cast iron pipe which tends to corrode more easily and that’s the type of pipe where we have watermain breaks and so since we’re doing the street project this was the right time to replace that old cast iron watermain and replace it with new PVC or plastic watermain which is not going to corrode or cause watermain breaks in the future. So that is part of this project. In addition there is a section of watermain that actually crosses underneath Highway 5 that’s also cast iron. We’re actually going to abandon that section of watermain in place. We’re just going to cut it off an they blow it full of sand and they leave it. We don’t need that leg of watermain for our watermain system. We can maintain our pressures and our fire flows without it but having that old cast iron pipe underneath Highway 5 it’s a liability if that were to ever spring a leak or have a break. Now we’re dealing with closures of Highway 5 to make any repairs so now is the right time to abandon that as well. In regard to the sanitary sewer there isn’t a lot of improvements that are associated with this project. We will be replacing all the adjustment rings so when a manhole is raised to the surface of the road there’s adjustment rings that they use to bring it up to the level surface with the road. Those rings have mortar between them and sometimes as they age and get older that mortar cracks and crumbles and water can infiltrate into there and that’s where we get inflow and infiltration which in Chanhassen we know has been an issue over the years with our Met Council and the rates we pay for our sanitary sewer charges so we’ll take this opportunity to replace those rings. And then they put a seal around the outside of the ring. It’s a rubber membrane to prevent any of that water infiltrating into the sanitary sewer manholes so we will be doing that on all of the manholes within this project area. Storm sewer. There are a number of failing structures. We also are, we’re going to be replacing some adjustment rings on the storm sewer and we are also adding PVC draintile behind the curb lines in areas where we know we’ve got ground water issues. And when we’ve got ground water that Chanhassen City Council – May 13, 2019 4 seeps and gets into the road subgrade. If you don’t pick it up with draintile and drain it away that will cause the road to get mushy and then basically the road will fail sooner. By adding the draintile it improves the drainage in that area and helps the road last longer. There were a number of items that were raised during the feasibility study that mainly revolves around vehicle accidents and pedestrian safety at the intersection of Lake and Dakota. When we had a couple of neighborhood meetings we heard from a number of residents who live in the neighborhood just to the south on Dakota and the concerns were for pedestrians trying to get across that intersection. There were concerns with people or vehicles not stopping at the stop signs because right now there’s currently stop conditions on Lake Drive on the east and the west. There’s nothing coming up of Highway 5 south on Dakota and there’s nothing stopping you going north on Dakota through that intersection so that was an issue that was raised. And there’s also no pedestrian access from the neighborhood to the south to get up to the Starbucks and McDonalds without walking on the street. There’s no sidewalk in that area so those were some of the things that were raised during the neighborhood meeting that we tried to address and incorporate into this project. So on this drawing you can see some of the things that we did to try to address those concerns. The red that’s shown here where my cursor is is the extension of the concrete median on Dakota. We’re bringing it now all the way to Lake Drive. What that does is create a refuge in the middle of the intersections for pedestrians trying to travel east/west across Lake Drive. It gives you a spot to stop and protect you. We’re also adding a pedestrian crossing going north/south on Dakota Avenue and we included sidewalk from that pedestrian crossing south all the way down to the residential neighborhood. And then lastly we added a third stop sign so we’ll have a three way stop condition if the project moves forward as proposed this evening. So we’d have stops on both legs of Lake and the northbound direction of Dakota. We couldn’t add a stop sign for southbound because being so close to Highway 5 if cars stacking up waiting to get through that stop sign they could back up in theory all the way up into Highway 5 and that was a traffic concern so that needed to stay open but we did have 3 stop signs now. So this is a photo of Dakota Avenue facing north looking towards Lake Drive and you can see Starbucks on the left and McDonalds on the right and you can see there’s no place for pedestrians to access and get up to those establishments apart from walking in the street and in the winter especially when you’ve got snow banks the roads just get that much narrower and it’s a dangerous situation for pedestrians to try to walk and travel amongst the vehicles that are also using the road. So we put bids together. We had our bid opening on April 12th. We received 3 bids. The engineer’s estimate for this project was $774,371.85. The low bid came in higher at $870,495.57. But all bids were pretty consistent. They all included the bid alternate number one which was adding the sidewalk from the intersection south into the neighborhood and so staff is still recommending that the council consider moving forward with the low bid as shown. So the City’s assessment policy is that we assess 40 percent of the street cost to the adjacent benefiting properties and the City pays 60 percent of the street cost so based on that low bid the assessed portion of the project cost is $193,298.71. This project area is proposed to be assessed on an acreage basis because it’s an industrial, commercial industrial area and the lot sizes vary quite a bit so to do it on a front foot or per unit basis didn’t really seem applicable so the area method was what was chosen to levy assessments most evenly I should say across all the properties. The terms of the assessments would be over an 8 year period and the interest rate would be 7 ½ percent per the Chanhassen City Council – May 13, 2019 5 City’s assessment policy which is the prime rate as of today plus 2 percent. So how this project is proposed to be funded. We are using state aid funds so it’s MSA the first $692,000. Our revolving assessment street fund which is the $193,000 and that’s the portion that’s being assessed so in essence the City’s fronting that cost but it’s getting repaid through the assessments we’re collecting from the business in that project. Our water and storm water funds are also being utilized slightly for the watermain that I mentioned earlier that we’re replacing on Dakota Avenue and then the stormwater is for just the minor catch basin and storm sewer improvements. So how that compares to what we had in our capital improvement plan last year. When we put the CIP together we basically had $700,000 in state aid funds and $350,000 coming from the revolving assessment fund for a total budget of $1,050,000. So based on our actual cost this evening we’re actually below what we have in our CIP even though we’re above the engineer’s estimate. The engineer’s estimate was based on the construction plan. The CIP was put together last year before we had plans so it was a little higher level cost estimate. We didn’t anticipate the watermain repairs. Last year when we were putting the CIP together because we hadn’t gotten into the nuts and bolts and the due diligence of the project and didn’t know that there was old cast iron pipe in Dakota Avenue that needed to be replaced so that’s why we didn’t have anything budgeted in the CIP coming out of the watermain fund. So where are we at in the schedule? There was a neighborhood meeting that was held, the first one on November 8th. City Council authorized plans and specs on December 10th. The plans were approved and the advertisement for bids was ordered on February 25th. The bids were open on March 21st. We had another neighborhood meeting on May 1st to present the bids and here we are this evening holding the assessment hearing and asking the council to consider awarding the contract. If this project moves forward this evening construction would start in July and be substantially complete in September. And with that I’ll take any questions. Todd Gerhardt: Mayor, council. Jason can you go through the stop sign and how they’re illuminated. I think that was a key element with the neighborhoods so they understand they’re not just regular plain stop signs. Jason Wedel: Yep thank you. So these 3 stop signs as bid included the flashing lights that circle the stop signs. They are, they have an actual radar in them so they’re not flashing 24 hours a day, 7 days a week. They only flash when cars are approaching so they’ll detect a car and then they start flashing. That’s to help draw attention to the drivers so that they notice that the stop signs are there. That was something that was asked for by the residents that live in the neighborhood to the south on Dakota Avenue so we did include that in the bids and that cost is included in the total project funding that I discussed this evening. Mayor Ryan: Perfect. Thank you. Before I open the pubic hearing do any council members have any questions? Councilman Campion: I have a couple questions. Mayor Ryan: Councilman Campion. Chanhassen City Council – May 13, 2019 6 Councilman Campion: So in the image shown on the screen right now the sidewalk that extends down on Dakota into the neighborhood it says potential future sidewalk so is that included in the $870K? Jason Wedel: Yes Councilmember Campion, yes. That sidewalk was the bid alternate number one so those dollar figures that I presented included that bid alternate. Councilman Campion: Okay. What else? Todd Gerhardt: Did you show that in the slides…? Jason Wedel: So here if you see the line number one GMH Asphalt Corporation they were the low bidder. They had the base bid of $853,000 plus the bid alternate of $16,700 for that sidewalk bringing the total bid to the $870,000. Councilman Campion: Okay. And then one other question is, how would you say that the OCI of the stretch, the 58, 59, how does that compare to other roads in Chanhassen? Jason Wedel: We have a variety of roads in different states of disrepair. We have, we actually just updated our map and I think we’ve got about 20 miles that are in the 0 to 50 range and then we’ve got another 20 or so that are in the 50 to 74 range. So what we try to do every year is balance doing some reconstructions which are typically at our state aid, or not our state aid but our total recon’s like we’re doing Orchard Lane this year for example. That’s a complete recon because those streets are at the point where they can’t be milled and overlaid. But then we also try to do maintenance. This is more of a maintenance where we’re trying to do some mill and overlay so we can catch these streets before they get too far gone. Councilman Campion: Okay. Jason Wedel: I don’t know if that answers your question. Councilman Campion: It does. Jason Wedel: Okay. Todd Gerhardt: Mayor, council. Jason can you bring up the OCI’s in that Dakota and you may see the numbers fairly high. The 73 on Dakota. That has been patched over the last 5 years. It’s potholed. I think the neighbors would agree with me on that, that it was in pretty poor disarray over the last 5 years so that’s the reason it had such a high OCI ranking at 73. Just when you go in and fill potholes in a roadway that will increase your OCI number because there’s no potholes and, but it’s still not uniform.\ Chanhassen City Council – May 13, 2019 7 Jason Wedel: Yeah it was interesting to note on, we did pavement borings on all these streets prior to the project being done and Dakota Avenue the pavement thickness is I think around 16 inches thick. It’s just because it’s been added onto so many times over the years as part of maintenance to keep it going. Whereas Lake Drive has like 8 inches of bituminous on it. Mayor Ryan: I have one, are you don’t Councilman Campion? Councilman Campion: For now yes. Mayor Ryan: Okay. Just a couple questions. Could you go back to your funding slide please? Perfect. And I know we spoke a little bit about it but, and I appreciate you putting this slide in here because based on when we read the staff report and then we talk about that it was you know it came in $96,000 over what was estimated. You know we talked about why did it come in higher and we, and it was the increase of signs from what we thought it was going to be and that additional sidewalk and then sod and through your neighborhood conversations I know that both the flashing signs are very important to that neighborhood. Having that sidewalk to keep people off the street and safe is very important to that neighborhood. But one of the things that you brought up was the sodding along Lake Drive East. Could you talk about that a little bit and then the potential savings if you go a different route versus sodding? Jason Wedel: Yeah, thank you Mayor Ryan. Included in the bid package for doing the restorations. Whenever we’re doing curb replacement or sidewalk replacement it ends up impacting the grass in that area so we replace it. When we put the bid package together we only included sod as an option. As it turns out the unit price for sod was really high with this particular project and so one of the things we would like to do is go back and work with our contractor if the contract gets awarded this evening and look at hydro seeding as an option. It’s primarily a commercial industrial area and so sod and having that finished green lawn right away is sometimes more important for residents and their homes in their residential areas and their lawns but in a commercial area seeding can work actually better long term because it doesn’t require as much watering and maintenance and it can be a lot less expensive so there might be, looking at the bids an opportunity to save $20,000 to $30,000 if we can work something out with our contractor and go with seeding rather than sod. Mayor Ryan: And so with that are you pursuing that avenue or? Jason Wedel: Yes. Mayor Ryan: Okay. Or do we need to make a recommendation to do that? As part of the motion or. Todd Gerhardt: You can. Chanhassen City Council – May 13, 2019 8 Mayor Ryan: Okay. Okay. Well we can come back to that. Thank you for answering those questions. Again any further questions from council? Alright with that I hereby open the public hearing. Please step forward and state your name and address for the record. Mary Stumpfl: Hello, my name is Mary Stumpfl and I live at 8027 Cheyenne. Mayor Ryan: Mary would you spell your last name please? Mary Stumpfl: S-t-u-m-p as in Peter, f as in Frank, l as in Larry. Mayor Ryan: Thank you. Mary Stumpfl: And I am one of the residents who had my car totaled in that intersection so I’m pleased about getting the stop lights with the flashing lights. However I do have some concerns about the 3 way stop because I’m afraid we are never going to get out of the neighborhood because they pull out all the time ahead of us. I mean when we drive out we have one foot on the brake and one foot, or one hand on the horn because that’s kind of the way it is and they’re coming from McDonald’s or they’re coming from Starbucks and they always feel that they have the right-of-way and I don’t think a 3 way stop is going to make any difference. That’s just my opinion but I think it’s going to be much more confusing for everybody and it’s already confusing enough. Mayor Ryan: Okay. Mr. Wedel do you want to comment on that? Jason Wedel: Yeah unfortunately we couldn’t make it an all way stop. I mentioned earlier in my presentation. Mary Stumpfl: Oh I know that. I know that. That would be really, that would be worst but I’m just saying. Jason Wedel: So I mean ultimately if there’s an enforcement issue I mean we can involve the sheriff’s department and monitor the situation. Ask for some assistance there if there is an ongoing issue with people not adhering to the stop signs and that’s something we could certainly ask of them especially once this project is completed and up and running. Maybe they could stop by and monitor it to make sure that people are following the signs as they’re supposed to. Mary Stumpfl: Sometimes that’s helpful and sometimes it’s not helpful. Jason Wedel: Yeah. Mary Stumpfl: It just kind of depends but people are really creatures of habit and they are, they have their breakfast or their coffee and they’re going and we’re kind of second class citizens coming out of the neighborhood so I’m thinking, you know and even with the sign that says Chanhassen City Council – May 13, 2019 9 cross traffic doesn’t stop I think the flashing stop signs would at least catch their eyes so that they would know that they have to stop for us. Jason Wedel: Yep. And so the plans tonight do include the flashing. Mary Stumpfl: Yes. Jason Wedel: Stop signs so we’re. Mary Stumpfl: Yeah I’m just saying I don’t know, that’s only my personal opinion however that I’m afraid it’s just going to be very confusing for everybody because people don’t like to, they don’t like to take turns. That’s what I’m afraid of. Jason Wedel: Well and once these improvements are in we will certainly monitor it and see how things are functioning and if there’s other things we can change or modify after it’s installed we will continue to watch it. Mary Stumpfl: Okay well I just wanted to voice my opinion to the council. Thank you. Mayor Ryan: Great, thank you appreciate it. Anybody else that would like to step forward? Lynn Pilgrim: My name is Lynn Pilgrim. I live at 8026 Dakota Avenue and as you all are aware I’ve been very active in this whole thing and I really appreciate all the hard work that the city engineer and the whole department has done. You’ve really worked hard on it and you’ve been very cooperative. I like the idea of course of the flashing lights. I’ve been pushing for that. I truthfully the sidewalk is really iffy. I’m one of the people who walks all the time and I walk across the bridge and everything else and the sidewalk, we walk on the streets in the whole neighborhood so we’re very use to that and the streets narrower. Dakota Avenue is narrower once you get into the neighborhood versus the other side of Lake Drive. And the pictures don’t really show that in the winter time not as many people walk there but I’m, I think if anything needed to be cut I’d cut the sidewalk is what I’m saying. That would be my one feeling because I can see that the sidewalk is not a top priority for everybody in the neighborhood. My other worry with the sidewalk is it’s in front of a, it’s the side of a rental property and knowing what’s happening with rental properties and everything I’m afraid of maintenance in the winter time. Who’s going to shovel it? Who’s going to maintain it? That’s a big worry and what’s going to happen? Is it going to become the City’s responsibility? Are you going to expect the rental people to do it? Or the owner of the property? All those are questions I’ve got on that. That’s one of the reasons I’m worrying. A sidewalk that’s only one property long doesn’t make sense to me and that’s all it is. It’s just one building so that’s my question. Okay, thank you. Mayor Ryan: Thank you, appreciate it. Hello welcome. Chanhassen City Council – May 13, 2019 10 Connie Hatton: Hi. Connie Hatton. H-a-t-t-o-n. I live at 8018 Erie Avenue so I kind of, I have to go on Dakota and then the next right is Erie. That was one question. I’m like how long is the sidewalk so it’s just going to go to Erie Avenue? Is that how I’m understanding it? On both sides of the street or just one side? Jason Wedel: Just one side. Connie Hatton: One side, okay. My other question is who’s funding this? Am I funding something? I just got done paying for the road and sewer and all that like 10 years ago and I’m barely getting done with that so am I paying for this again? Oh okay. That’s what I was a little worried about like I just get done with one and got to pay another. Okay. Okay that’s all I was wondering and then are they going to kind of fix the little dip in Erie? Or in Dakota Avenue. You go through as you’re heading, well either way. You can be moving along and all of a sudden there’s like a little dip. Jason Wedel: I’m not sure exactly which spot you’re referring to. Is it north of Lake or is it? Connie Hatton: It’s on Dakota Avenue and just as you’re like heading into the, I notice it more when you’re heading into the, into the neighborhood because you’re going obviously a little faster because you don’t have to stop and then because of all the construction and when they had the pipes burst and all that they redid it but they always left the big dip in there. Jason Wedel: So this project doesn’t go south of. Connie Hatton: It doesn’t okay. That’s what I wasn’t sure. I didn’t know if it did. Okay that’s all. I just was wondering who was funding it. Mayor Ryan: Thank you. Anybody else that would like to come forward? Todd Gerhardt: Mayor, council we’ll check into the dip and if it’s a watermain break that occurred over the last 2 years you’ll get some settling and we’ll check on that to make sure it’s smooth. Connie Hatton: And I don’t know if it’s 2 years but. Todd Gerhardt: Less than 2 years or more than 2 years? Connie Hatton: Okay I’m trying to remember but I don’t. Todd Gerhardt: We’ll check into it no matter what. Connie Hatton: No bigge I just was wondering if they were repairing the road today since they’re not going that far. Chanhassen City Council – May 13, 2019 11 Mayor Ryan: Alright thank you. Thank you Mr. Gerhardt. No, not coming forward? Audience: No… Mayor Ryan: Perfect. Alright with nobody further coming forward could I get a motion to close the public hearing. Councilman Campion: So moved. Mayor Ryan: Is there a second? Councilwoman Coleman: Second. Councilman Campion moved, Councilwoman Coleman seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public hearing was closed. Mayor Ryan: That motion passes 5-0 and the public hearing is now closed. And we’ll bring it back to council for questions, comments and action. Council any questions? Todd Gerhardt: I think he raised his hand. Mayor Ryan: Who did? Oh. I have a couple follow up questions. I know the bid alternative for the sidewalk, you know we went back and forth and that’s really how it became the bid alternative versus part, initially it was part of the project. When you went to the neighborhood meetings or when Mr. Oehme went to the neighborhood meetings was it an overwhelming response in favor of the sidewalk or was that a recommendation from staff that one was needed? I know we’ve gone back and forth so I’m trying to get a little bit of clarification on that. Jason Wedel: Yeah Mayor Ryan, members of the council. The first neighborhood meeting I think there was roughly maybe 20 some people there and I think there were some people there that were asking for the sidewalk. Not everyone. And then the second neighborhood meeting we just had which was a few weeks ago we had 2 residents there so, so haven’t had a ton of input from the neighborhood but on this drawing that I have up on the screen having the crosswalk that runs north/south there crossing Lake on the west side of Dakota, if you didn’t have that sidewalk it’d be basically kind of crosswalk to nowhere. So the thought was by adding that sidewalk it at least gets any resident or pedestrian in the area down to the area where the street is more local and away from the busier intersection and not having to walk on the street. So that was the rationale for it. Mayor Ryan: Okay. Chanhassen City Council – May 13, 2019 12 Jason Wedel: And we’ve got plenty of right-of-way so there’s room behind the curb to construct the sidewalk without getting any easements or any right-of-way from the property owner. We do know that it is a rental. We did speak with the owner of the property and he was on board with having a sidewalk constructed there. Mayor Ryan: Okay. And in terms of construction plans and road closures and your timing for that or how that’s going to look for both not only the neighborhoods obviously with that intersection but impact any of those businesses and offices. Jason Wedel: Yeah Mayor Ryan, members of the council. So Dakota Avenue will be closed for a portion of this project especially when we’re doing that watermain work that I referred to earlier so between Highway 5 and Lake, Dakota Avenue will need to be closed for a couple of weeks and traffic will be detoured either to Dell on the one side or down the other way. I’m blanking on the other street name to the west but it would be basically. Mayor Ryan: Great Plains? Jason Wedel: Yeah Great Plains, thank you. One way or the other while that is closed. Mayor Ryan: Okay. Jason Wedel: So Lake Drive would remain open during that so you’ll still be able to travel along Lake while Dakota is closed between 5 and Lake so you’ll still be able to access McDonalds and the Starbucks while that closure is occurring. Mayor Ryan: And businesses are obviously made aware of this project. Are they also, have they been made aware of the road closure? Jason Wedel: Yes. Mayor Ryan: Okay. Jason Wedel: And we will also work with them to provide maps. Sometimes if they have a copy of the maps that they can have in their stores that they can hand out to patrons or whoever that we can show the detour route, we will provide them as well. Mayor Ryan: Okay. Okay, and then on Lake Drive East it will just be down to one lake or you’ll just be working through? Jason Wedel: Yeah they will do that under traffic so they’ll shift traffic to one side while they work on the other side Chanhassen City Council – May 13, 2019 13 Mayor Ryan: Perfect. Thank you. I appreciate answering those questions. So I think the two things that remain in terms of discussion amongst council are one, keeping the sidewalk in as was included in with the Bid Alternative Number 1 for just over the $16,000 or as well as the discussion on should we include sodding or ask for a bid for hydro seeding. Any thoughts from council? Anybody? Alright well I. Councilwoman Tjornhom: Well if no one else is going to I’ll chime in. Mayor Ryan: Okay. Councilwoman Tjornhom: I think I’m in favor of the sidewalk. I think in our work session when we went through the trail plans you know we discussed the fact that if the equipment’s there everything is set up it’s the time to do it and so I think that for safety reasons it’s just a good idea and I am definitely for negotiating with the contractor for hydro seeding. Mayor Ryan: Great, thank you. Any other comments or a motion? Councilman Campion: I agree with both points. I will make a motion unless there are any other comments. Mayor Ryan: Go ahead Mr. Campion. Could anybody put the motion on the screen if you have it? Add the hydro seeding. Councilman Campion: Alright, the City Council adopts a resolution accepting the bids and awards for the contract for the Lake Drive East street improvements Project Number 18-02 to GMH Asphalt Inc. in the amount of $870,495.57. The City Council adopts a resolution adopting the assessment roll for the Lake Drive East street improvements Project Number 18-02. And explores the option of hydro seeding instead of the sod. Mayor Ryan: Do we have a valid motion? Roger Knutson: Yes. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Coleman: Second. Resolution #2019-24: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution accepting the bids and awarding the contract for the Lake Drive East Street Improvement Project No. 18-02 to GMH Asphalt Corporation in the amount of $870,495.57 with the option of hydro seeding instead of sod. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Chanhassen City Council – May 13, 2019 14 Resolution #2019-25: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution adopting the assessment roll for the Lake Drive East Street Improvement Project No. 18-02. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Ryan: That motion carries 5-0. COUNCIL PRESENTATIONS. None. ADMINSTRATIVE PRESENTATIONS. Todd Gerhardt: Just in the correspondence discussion. We are trying to accommodate for Baby Coleman and we’re going to try to move up our utility rate study in the last meeting in September so we can have that discussion before Baby Coleman arrives. Councilwoman Coleman: Hopefully Baby Coleman cooperates with this new schedule. Todd Gerhardt: I’m sure he will. Or her. Councilwoman Coleman: It’s a he. Mayor Ryan: Alright so you’ll make that change to the schedule. Todd Gerhardt: Yeah and I want to extend my appreciation to the Mayor and the Public Works Director for recognizing our public works employees for the difficult winter they had this year. They went out and thanked them personally and showed a lot of appreciation for their efforts this past winter and food is always a bonus when you meet with those individuals so I know they appreciated it and I heard a lot of positive comments so thank you. Mayor Ryan: Great, thank you. Anything else Mr. Gerhardt? Todd Gerhardt: That’s it. Mayor Ryan: Alright. We’re going to do this on the fly but Mayor Emme come back up to the council. I know we didn’t plan this but I know you can do this. Todd Gerhardt: She’s on overtime now. Mayor Emme Rouse: May I have a motion to adjourn? Councilman Campion: So moved. Mayor Emme Rouse: Is there a second? Chanhassen City Council – May 13, 2019 15 Councilwoman Coleman: Second. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:50 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim