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CC WS 2019 06 24CHANHASSEN CITY COUNCIL WORK SESSION JUNE 24, 2019 Mayor Ryan called the work session to order at 5:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, and Councilwoman Coleman. Councilman Campion arrived during the Applebee’s presentation. STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Jason Wedel, Greg Sticha, Todd Hoffman, Roger Knutson, and Lt. Lance Pearson PUBLIC PRESENT: Ryan Klingelhutz 6801 Utica Circle Taylor Meuwissen 865 Pleasant View Road Carrie Barclay 6545 Gray Fox Curve Donna Burt 6645 Horseshoe Curve Jeff Gustafson 7405 Chippewa Trail Dan Malone 5830 Strawberry Lane Jack Goggins 7636 South Shore Drive Dan Goggins 1760 158th Avenue NW., Andover Curt Goggins Anchorage, Alaska Charlie Montang 631 Ramsey Circle Mason Kubies 3189 Mulligan Lane Erik Forsbery Excelsior/Rogers/Bay Port Jill Sims Minneapolis Greg Fletcher 7616 South Shore Drive Darren Envall Minneapolis Greg Blasko Orono Adam & Kari Fletcher 6551 Fox Path Andy Larson 3705 South Cedar Drive APPLEBEE’S SITE DEVELOPMENT UPDATE. Kate Aanenson introduced Andy McCarville and Dan Parks with Westwood Engineering who prepared the plans for additional parking across West 79th Street associated with a restaurant being located on the Applebee’s site. Jason Wedel reviewed changes made to construct a one way parking lot and additional pedestrian crossing. Dan Parks discussed changes made since the last time they were in front of the council in February where they heard the council would prefer to see a restaurant user and the additional parking needed. Councilman McDonald still had concerns with the pedestrian crossing on the west end of the building and asked for clarification City Council Work Session – June 24, 2019 2 of sight lines for traffic coming from Highway 5. Jason Wedel discussed the possibility of adding a turn lane into the parking lot. Councilwoman Tjornhom asked about lighting and flashing lights for the pedestrian crossing. Councilman Campion and Councilwoman Coleman voiced support for the project moving forward. Mayor Ryan asked for additional information on lighting and the pedestrian crossing when the project comes back before the City Council. DISCUSS WATER SURFACE USE AND HIGH WATER OCURFENCES ON LOTUS LAKE. Mayor Ryan explained how the work session works and asked that people in attendance be respectful of the information shared. She discussed that two individuals, JoAnn Syverson and Laurie Susla will be given time to give their presentations. JoAnn Syverson, Frontier Avenue reviewed highlight from her previous visitor presentation. She explained that she was asking for regulations for wake surfing to address safety concerns and erosion to shoreline around Lotus Lake. She explained she has resigned from the Lotus Lake Conservation Alliance and is currently affiliated with Safe Wakes for Small Lakes Coalition before discussing the results of a survey from the Lotus Lake Conservation Alliance, (LLCA) which support regulation for wake surfing. She passed out a set of possible ordinances from other cities for the council to consider. Laurie Susla, speaking as President and on behalf of the LLCA, reviewed results of a survey conducted by the LLCA regarding wake surfing and associated dangers and erosion concerns by boat owners and lakeshore owners. Key take aways were many people were unaware of current boating regulations on Lotus Lake, one-third of respondents do not want to see new regulations, a majority would like to see some changes in wake surfing activities, and that the main concerns were shoreline erosion, recreation and safety, boating etiquette on Lotus Lake could use improvements on all fronts. She suggested new signage, educational materials, and all marker buoys at 100 feet from shore, and that the City consider trading amenities with Frontier Trail and Sunrise Hills Association regarding their unmanned ramps. Councilman McDonald asked about the number of wake surfing boats that are present on Lotus Lake at one time. Lt. Pearce discussed his experience with water patrol presence in Chanhassen. Councilwoman Tjornhom asked how Lotus Lake compares to other lakes regarding speed limits and buoys at the 100 foot mark. Mayor Ryan asked how the sheriff’s department determines where buoys are placed before asking the City Attorney Roger Knutson if any watercraft have been banned on any lakes in Minnesota and how an ordinance would be enforced, an increase in water patrol hours, feedback regarding speed, and who is responsible for educating boaters of boating regulations. Ms. Susla clarified that the LLCA is asking the City to install signage regarding boating etiquette. Mayor Ryan asked if council wants to review ordinance changes requesting a change for placing buoys from 100 feet to 150 feet from shoreline. Councilman McDonald stated he needed additional information before making any changes. Mayor Ryan discussed the DNR’s effort to educate boaters regarding owning your wake and expressed she would like to wait to see what the DNR does to address the issues associated with wake surfing. Councilman Campion stated he would support increased water patrol and additional signage for Lotus Lake. Councilwoman Coleman stated she would not support signage that is not consistent with ordinances. Councilwoman Tjornhom expressed concern with making any changes at this point. City Council Work Session – June 24, 2019 3 Mayor Ryan asked that staff bring this item back at a future work session regarding language for educational signage. KEY FINANCIAL STRATEGY: PAVEMENT MANAEMENT FUNDING DISCUSSION FOLLOWUP. Greg Sticha discussed work done since the last time council saw this item regarding the OCI number graphs for street reconstruction versus mill and overlay costs and financial impacts noting the need to fund $3.6 million per year to maintain an OCI of 70. In order to proceed staff needs to know the amount of funding the council would like to set, and direction on a revenue stream for a potential funding source, i.e. franchise fee or property tax levy. He asked if council would like the use of debt as a potential funding source, and how staff should proceed with educating the public. Councilwoman Coleman asked for clarification of the pavement condition index. Todd Gerhardt explained the life expectancy of streets is 50 to 60 years and the maintenance needed during their life cycle. Jason Wedel discussed the street reconstruction graph which shows the amount of roads that will need to be replaced. Mayor Ryan asked about gradually transitioning the annual funding increase rather than jumping in at the $3.6 million number and the effect on the overall budget. Greg Sticha explained that past franchise fee agreements usually are for 20 years. Councilman Campion asked if it is possible for a built in escalator in a franchise fee agreement. Roger Knutson stated he has not seen an escalator clause in other cities. Todd Gerhardt cautioned the council not to fall into Excelsior and Shorewood’s dilemma of poor road conditions. Councilwoman Coleman asked about the amount of levy increase with the different scenarios. The work session was recessed at 6:55 p.m. It was reconvened at 9:35 p.m. CONTINUATION OF THE PAVEMENT MANAGEMENT FUNDING DISCUSSION. Greg Sticha reviewed the options available to council. Mayor Ryan again discussed implementing a gradual increase in the levy amounts building up to the $3.6 million. Councilman Campion suggested a possible increase to the franchise fee amount. Todd Gerhardt asked council to provide staff direction on the amount of franchise fee and tax levy they are comfortable with establishing beginning for years 2021 and 2022. Mayor Ryan felt she needed more information on what’s needed to get an accurate amount for a franchise fee and levy. After discussion it was the consensus of council not to use debt as a funding source. Greg Sticha asked for feedback regarding a funding level and how the council wants to pay for it, franchise fee and/or tax levy increase. Councilman Campion stated he would favor a combination of franchise fee of $2 and increased tax levy of $3.6 million. Councilwoman Tjornhom stated she could not set a number at this time. Councilman McDonald explained that he would favor a $5 franchise fee. Councilwoman Coleman stated she would favor a combination of franchise fee and tax levy increase but could not set a number at this time and would like to see townhomes charged less because they maintain their own streets. Mayor Ryan explained she was struggling with all the numbers but would like to begin franchise fee discussions with the public. Greg City Council Work Session – June 24, 2019 4 Sticha suggested having the public listening session after the budget discussions have taken place in October. Mayor Ryan suggested having a listening session in August to get public input. Councilman McDonald asked for an update on the pothole maintenance issues. Jason Wedel provided an update with costs and timeline to fill potholes using city staff with completion set for September-October. Mayor Ryan adjourned the work session at 10:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim