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CC VER 2019 10 14 CHANHASSEN CITY COUNCIL REGULAR MEETING OCTOBER 14, 2019 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, and Councilman Campion COUNCIL MEMBERS ABSENT: Councilman McDonald and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Jake Foster, Kate Aanenson, George Bender, Bruce Loney, and Roger Knutson PUBLIC PRESENT: Annette & Charles Buenger 520 Bighorn Drive Mack Titus 2747 Century Trail Mary & Gary Halama 670 Creekwood Drive Nicole Nejezchleba 4150 Red Oak Lane Mayor Ryan: Again good evening everybody and welcome to our council meeting. To those of you that are watching at home or livestreaming from the Chanhassen website, thank you for joining us. My apologies for the tardiness of starting this meeting. We, a lot of people say tis the season for other reasons. Tis the season for budget season for us so we have a, we had a lengthy conversation in the work session so I apologize for our tardiness for everybody here in chambers as well as those of you that are at home. For the record we have two council members absent tonight. Councilman McDonald and Councilwoman Coleman. Both on excused absences. Congratulations to Councilwoman Coleman for, and her husband Jake for the addition of their new baby boy. Mom and baby are both doing well and are healthy so congratulations to them. Our first action is our agenda approval. Council members are there any modifications to the agenda as printed. Councilman Campion: I have a modification correction. Mayor Ryan: Councilman Campion. Councilman Campion: I would like to move under public hearings item G-2 to New Business as H-1 as that’s a call for a public hearing and not a public hearing. Mayor Ryan: Okay so G-2 becomes New Business number 1. City Council Summary – October 14, 2019 Todd Gerhardt: Correct. Under H. Mayor Ryan: Do we need to approve that? Take a motion to approve the new agenda then? Roger Knutson: Sure. Mayor Ryan: Okay. Could I get a motion to approve the new agenda by moving public hearing or G-2 to New Business H-1? Councilwoman Tjornhom: So moved. Mayor Ryan: Is there a second? Councilman Campion: Second. Councilwoman Tjornhom moved, Councilman Campion seconded to move item G-2 under Public Hearings to H-1 under New Business. All voted in favor and the motion carried unanimously with a vote of 3 to 0. PUBLIC ANNOUNCEMENTS: INVITATION TO HALLOWEEN PARTY, OCTOBER 26, 2019. Mayor Ryan: The City of Chanhassen with the support of our local community event sponsors is th proud to announce the fourth and final community event of 2019 and it’s our 35 Annual th Halloween Party. So please join us on Saturday, October 26 for an evening of fun. Children 13 and under are invited to participate in a wide variety of activities including Trick or Treating, a live performance from Brian Richards. This is a tongue twister too. Brian Richards Spooky Not Scary Magic Show. Games, hayrides and much, much more. I invite all of the area residents, their families and friends to join me at the Chanhassen Recreation Center from 5:30 to 7:30. Pre- registration deadline is Friday, October 25th either at City Hall or the Chanhassen Rec Center. The fee is $5 per child. Adults are free and covers all activities. And we encourage the kids to wear their costumes and the adults will be in their costumes and it will be a great event. Another great event. INVITATION TO COMMUNITY CLEAN UP FOR WATER QUALITY EVENT, SATURDAY, OCTTOBER 26. Mayor Ryan: The next one is an invitation to the Community Clean Up for Water Quality event. The Chanhassen City Council invites all residents and service groups to volunteer on Saturday, th October 26 to help clean up for water quality. Volunteers will work with master water stewards from the Riley-Purgatory-Bluff Creek Watershed District to rake, sweep or shovel leaves, dirt and debris from curbs and streets as designated, in designated locations throughout the city. This 2 City Council Summary – October 14, 2019 organic material is a major source of water pollution that causes excessive algae growth and depletes oxygen needed for our fish and native plants. Impervious surface such as city streets provide a pathway for phosphorous to get to local lakes. Volunteers are asked to register on the th City’s website. The clean up will take place from 9:30 a.m. until noon on Saturday, October 26 so please visit Chanhassen website for more information and to register. It’s time to clean up for water quality. We hope we get a lot of volunteers at that event. CONSENT AGENDA: Councilman Campion moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated September 23, 2019 2. Receive Planning Commission Minutes dated September 17, 2019 3. Receive Senior Commission Minutes dated August 16, 2019 4. Resolution #2019-46: Approval of Apply For and Execute Grant Agreement with the Metropolitan Council Environmental Services (MCES) 5. Resolution #2019-47: Designate No Parking for CSAH 101 from Pioneer Trail to Flying Cloud Drive 6. Resolution #2019-48: Approve Contract for Building Demolition and Site Restoration Associated with CSAH 101 Project All voted in favor and the motion carried unanimously with a vote of 3 to 0. VISITOR PRESENTATIONS. ANNETTE BUENGER CITIZEN ACTION REQUEST. Mayor Ryan: I know we have one scheduled visitor presentation so I welcome you to begin and please come to the podium and state your name and address. Annette Buenger: Thank you. I’ve got handouts that I can give you outlining some things that have already been done and I’ve got a jump drive with photographs on it. Mayor Ryan: Perfect. Could you state your name and address for the record too please. Annette Buenger: My name is Annette Buenger at 520 Bighorn Drive, Chanhassen. Mayor Ryan: Great thank you. Welcome go ahead. Do you want? Annette Buenger: Jump drive. 3 City Council Summary – October 14, 2019 Mayor Ryan: Sure. Annette Buenger: And the handouts. Mayor Ryan: You can pass the handouts to Ms. Aanenson. I don’t know Jake can you put the jump drive in? Annette Buenger: I’m here to talk about my neighbor’s property at 510 Bighorn Drive that’s been in a clear dilapidated state for all the years that they’ve lived there. They moved in July of 2011 and it’s pretty much gone downhill ever since and they, he starts projects. Gets them partially done. Never completes them. At this time he’s got a lot of weeds and brush and volunteer trees growing along the entire perimeter of the property so what’s been done so far is th that CSO Office Joe LeFevere sent a letter to the property owner on the 18 of September citing st that he had until October 1 to clean up the property which he did not do. Also at the same time Eric Tessman sent a letter citing a number of building code violations that have gotten out of th hand and he had October 4 to complete those. That was not done either. Mayor Ryan and nd Todd Gerhardt did come out and meet me on the 2 of October and I showed them around the properties. What I was referring to because it seemed like the photographs that I had sent to Jake, I think I sent them to Jake. No I sent them to Eric Tessman and to Joe LeFevere and they weren’t quite getting it so thank you Mayor for coming out and letting me show you what was going on. Another letter was sent by Eric Tessman giving the property owner 2 more weeks to comply with the building code violations that were undone around with a few more that Todd Gerhardt had found when he was out visiting with Mayor Ryan. So with that I want to go ahead with the photographs and I’ll just run through them. What they all are. I did list them on the sheet of paper. Mayor Ryan: Oh it’s back. It’s on our screens. Annette Buenger: You’ve got it but I can’t see it? Okay. Kate Aanenson: You can use this. Annette Buenger: Okay. The first photograph will show where the owner built this portico and you can see some wires hanging out. That’s where some lighting is supposed to go. That’s a violation. The next photograph that is an 18 foot tall tree that’s growing within inches of the foundation of their garage between his property and mine. There’s probably about 15 feet between our two homes. Very close to us. Okay third item. This is a photograph of their deck that has no railing or stairs. He removed this about this time last fall. That’s a building violation. Let’s see the next photograph is the overgrown brush and 3 foot tall weeds that are in the back yard. That’s another photograph of the deck and you know more weeds in the foreground. This is a photograph of the broken gutters and weeds growing in their, on the house in the back yard. This is another photograph of more weeds in our backyard and those things 4 City Council Summary – October 14, 2019 that he’s got under the tarps have been there 8 years. This is a photograph of again the deck, no railing and you can see the gutter is hanging with weeds growing out of it. This is in the back yard right between our two properties. A lot of brush and weeds and volunteer trees growing between the properties. This is a tree growing within inches of the foundation of their garage. This is right behind their garage where the retaining wall is rotting and because there’s no gutter it just runs down from the roof. It’s washed out this area that he filled in. This again is on the west side of the house up to their garage. This is all the weeds and excess growth that’s growing. This is a photograph of the east side of their house. He stucco over his lap siding. Never did put the second color coat on. Up there near the peak there’s a, where you see the orange there’s supposed to be a vent cover there. That’s missing and the chimney that’s in the lower right hand corner, that’s an improper vent. This is volunteer tree growth inbetween their pine trees on the front of their property. This one is a photograph of their unfinished valley and missing shingles on the front side of their house to the left of their portico. I think the right side of the portico is similar and then if you look up above he’s got no finishing on the trim. And the last photograph is a picture of his broken up driveway. So that’s what I’ve got for photographs. I do thank Mayor Ryan for coming out and moving this forward. At first I was getting a little push back. I guess they didn’t believe me or didn’t see what I was seeing so Mayor Ryan was able to get this moving forward. What I would ask the City Council to do is please get behind the Mayor and support getting this property cleaned up once and for all because it is devaluating about 9 properties in the large cul-de-sac. The other thing that I would like is to be kept in the loop of the letters that go out to Masood Sajady, the property owner. I did not get a letter about moving forward to clean up the brush and the volunteer trees so I don’t know what his deadline is. So that’s about it. Mayor Ryan: Perfect, thank you. A couple questions. And one is for Mr. Knutson. What in terms of privacy is there when we mail letters to residents? Is there any confidentiality? Are we allowed to then share that with other neighbors what we’ve asked a resident to do? Roger Knutson: Mayor, members of the council. Any person complaining about the condition of real property, the name of that person is confidential and cannot be released by the City. Mayor Ryan: And so the letters that we sent to this resident who has to fix these violations can we disclose the communication between the City and that person? Roger Knutson: Yes as long as you don’t disclose who is complaining. Mayor Ryan: As long as we don’t disclose who, okay perfect. Thank you for that clarification. Roger Knutson: Under this circumstance it probably is no secret. Under the Government Data Practices Act the name of the complainant. 5 City Council Summary – October 14, 2019 Mayor Ryan: Okay that’s good information to know. Thank you. And Mr. Gerhardt is there any update that you can provide today that we haven’t shared already or do you know any deadlines off the top of your head? Todd Gerhardt: Not off the top of my head. The complainant has submitted a letter to the City stating that he’s out of the country and is asking for an extension and some personal things that he’s going through but we still stand by our letters. Mayor Ryan: Okay. Todd Gerhardt: And so. Annette Buenger: And has there been a decision made about whether he will be responsible for cutting down the dead maple tree in the back yard? Mayor Ryan: The one that overhangs by your garage? Annette Buenger: No that’s an ash tree and we understand that. It’s still alive. It’s not something the City can handle. Mayor Ryan: Okay. Annette Buenger: It’s the dead tree, the maple tree in the back yard. Todd Gerhardt: I’m not sure if that was on our list but we talked about a variety of volunteer trees on the property. Annette Buenger: Right. Right. Todd Gerhardt: But if we missed the dead maple tree we’ll send another letter with that. Annette Buenger: Okay, good enough. Mayor Ryan: Ms. Aanenson. Kate Aanenson: We just received a letter at the end of the day from the property owner so we haven’t had a chance to address that because he’s out of the country. Todd Gerhardt: I said that. Kate Aanenson: Okay I know but timelines aren’t going to match up so you know. 6 City Council Summary – October 14, 2019 Mayor Ryan: So we just, to clarify apparently we just got a letter from this resident at the end of the day. Staff has to review in what context that’s been received and what he’s asking. Kate Aanenson: Correct. Mayor Ryan: As soon as they get an opportunity I guess it came right before we met as council and staff we meet at 5:30 so I don’t think they’ve had a chance to review it. This is the first time hearing of it so as well. It was right before coming in here so as soon as they get a chance to review it and discuss it and come up with a plan going forward we’ll be in touch with you to let you know. To keep you involved. Annette Buenger: Alright thank you very much. Mayor Ryan: Okay thank you. Thanks for coming. Appreciate it. Are there any other visitor presentations this evening? Okay. APPROVE CONTRACT AMENDMENT WITH KIMLEY-HORN FOR ENGINEERING SERVICES ASSOCIATED WITH THE CSAH 101 PROJECT FROM PIONEER TRAIL TO FLYING CLOUD DRIVE. Mayor Ryan: Who’s going to take the lead on this? Jon Horn: Good evening Mayor, members of the City Council. My name is Jon Horn with Kimley-Horn and Associates. I’m handling the next two items tonight on our agenda. The first item being the approval of a contract amendment for our work associated with the Highway 101 improvement project. So the Highway 101 improvement project is a project we’ve been working on for about the last 12 months with city staff alongside Carver County and MnDOT. As the project has evolved over time there’s been a number of items that have come up and the City and County had requested some additional design work so I’ll just quickly run through those items. And a number of these items we’ll touch on a little bit more as a part of the next item on the agenda as well. So the first one is an automatic anti-icing system on 101 down the bluff. That is something because of safety issues and concerns that got incorporated into the project. Second item was an additional pedestrian bridge along Flying Cloud Drive to try to clean up some trail alignments and make for safer trail design along Flying Cloud Drive. A lot of tree removals were required as a part of the project and discussions how best to mitigate that. We did come up with a reforestation plan so that was an added design item. And then the incorporation of city trunk water and sanitary sewer improvements as a part of the project. There was some additional design analysis that city staff requested for that. There is an existing or there’s a proposed pedestrian crossing at Creekwood Drive at 101 and in conversations with county staff the desire has been to put a pedestrian actuated traffic signal at that location to make that crossing safer so that was added into the project. A lot of discussions with property owners and some additional engineering work that happened as a part of that. And then some additional traffic analysis to look at the roundabout at Flying Cloud Drive and how best to accommodate the fourth leg on 7 City Council Summary – October 14, 2019 that roundabout design. So all those items in total are about $118,000 of additional services of which Carver County would pay a majority. $110,500 which are all eligible as a part of the turnback project. The $7,500 being the City of the City of Chanhassen’s component for the sanitary sewer and watermain design. I guess with that I’ll stand for questions. Mayor Ryan: Perfect thank you. Council any questions? Mr. Campion. No? I have one question. It’s not challenging or anything. I was surprised, what is the bridge? The added bridge. Was that the original bridge that we’re talking about further down the. Jon Horn: So today there’s a pedestrian trail that runs along Flying Cloud Drive, right along the north side of the roadway and that is going to get tied into the new trail system that’s being built as a part of Highway 101. The challenge was the trail that’s out there today is right up adjacent to Flying Cloud Drive so there’s some concerns about the safety of that and then trying to get the grades of the trail on Flying Cloud Drive to tie into the underpass under 101 the design became very difficult to make that work so what was proposed instead is the trail along Flying Cloud Drive is actually going to get separated. Pushed further to the north away from Flying Cloud Drive to provide better separation between cars and bikes and pedestrians and then as a result of that there’ll be an additional pedestrian bridge that will go over Bluff Creek just north of Flying Cloud Drive. Mayor Ryan: And is that in addition to, am I thinking? Jon Horn: Yeah it’s another bridge. Mayor Ryan: It is another bridge? Okay. Jon Horn: So. Mayor Ryan: Okay wow. That’s why I was surprised that there was actually another bridge. And then I know that there was a lot of talk and concern, I remember when you came to many work sessions to talk about this project was the concern of the pedestrian movement at Creekwood so it’s been proposed and accepted to do a signal. Is there going to be like a safety zone in the middle or what is going to look like? Jon Horn: So it will be basically identified as a pedestrian crossing. It will have an overhead mast arm so a pedestrian or bicyclist will be able to push the button. Traffic signal will come on to tell people to stop and then they can more safely cross. Carver County’s got some procedures in place where they evaluate crossings and decide what the appropriate type of control is and this is what came out of the process. So it would actually be a push button actuated traffic signal that would stop vehicles for pedestrians to be able to cross. Mayor Ryan: Oh okay. And will there be a landing zone in the middle or? 8 City Council Summary – October 14, 2019 Jon Horn: There will be. As a part of the design there’s a center median in that area so as a part of the design that center median was actually built wider to be able to accommodate a refuge area in the middle so there will basically be pedestrians on each side of the roadway as well as a refuge area in the center median. Mayor Ryan: That’s great. That’s a great addition. I’m excited about that because I know that there was concern about some of the visibility coming up and down and at that point for crossing so I’m, glad that they did that. Council if no further questions I could stand for a motion. Councilwoman Tjornhom: I’ll make a motion. Mayor Ryan: Councilwoman Tjornhom. Councilwoman Tjornhom: I’d like to make a motion that the City Council approves the amendment to the consulting engineering contract for design and construction of services with Kimley-Horn and Associates in the amount of $118,000. Mayor Ryan: With a valid motion is there a second? Councilman Campion: Second. Councilwoman Tjornhom moved, Councilman Campion seconded that the City Council approves an amendment to the consulting engineering contract for design and construction services with Kimley-Horn and Associates in the amount of $118,000. All voted in favor and the motion carried unanimously with a vote of 3 to 0. Mayor Ryan: That motion carries 3-0. Go ahead number two, the next one. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR CSAH 101 FROM PIONEER TRAIL TO FLYING CLOUD DRIVE. Jon Horn: Next item is to approve the plans and specifications for the Highway 101 project from Pioneer Trail to Flying Cloud Drive. It requires a simple majority of the members present. I do have a brief power point presentation which I understand it won’t show up on the TV but you guys will all see it. So I’ll just quickly walk through that. Mayor Ryan: Okay. Jon Horn: Just some project background. I know you’ve seen this project before but I just thought it’d be good to summarize prior to making the motion to approve the plans and specs so it’s a little over a mile long corridor. Existing two lane rural section of no sidewalks or trail facilities. It was originally a MnDOT roadway. Since has been turned back to Carver County. Certainly a number of improvements are needed to address safety and operation concerns along 9 City Council Summary – October 14, 2019 the corridor. There’s steep grades. Tough topography. Erosion concerns. Poor sight distances. Limited right-of-way. Need to plan for future city utilities and then just to plan for future traffic growth along the corridor. So there’s a 2007 corridor study that was done. We almost have it. There’s a corridor study that was done in 2007 to really plan for the entire 101 corridor and a number of things have since been implemented so the section of 101 between Lyman and Pioneer Trail, there it is. Was reconstructed in 2013 and 2014. The segment south of Flying Cloud Drive, new Minnesota River bridge was built in 2015. The preliminary design for this segment was done in 2015 so really this is the last element of this corridor study to complete a four lane roadway connection between the Minnesota River bridge crossing and Highway 212. I did want to mention the partnership that was required for all this to happen. It’s been really fun to work alongside the City, County and MnDOT. Without the participation of all three agencies this project certainly wouldn’t have been successful and I think it’s a great example of the power of partnerships when 3 agencies work together to be able to deliver a project. So roadway and drainage improvements, this graph shows the proposed design so Pioneer Trail on the right side of the graphic and Flying Cloud Drive on the left. Four lane divided roadway design from end to end. The big blue area shows the stormwater treatment facilities that are proposed to be built as a part of the project. Going from a rural section design to an urban design of storm sewer necessitated storm sewer facilities, stormwater facilities so those have been incorporated into the project. An important element of this project just because of the erosion concerns and the bluffs that the storm sewer and the ponding will be an important element to being able to address some of those concerns. I mentioned the pedestrian and bicycle facilities an important element of this project. So over 2 miles of new trails will be built as a part of the project. There is the area in the middle at Creekwood, because of the challenges going down the bluff the trail is not extended down the west side of 101 but there will be a pedestrian crossing signal at this location to help facilitate this maneuver. And we are going to have a new pedestrian bridge crossing, the regional trail bridge crossing at this location over 101 and the other new trail bridge that we just got done talking about is right down here off of Flying Cloud Drive. Allowed this trail along Flying Cloud Drive to be pulled away from the roadway. Otherwise today it runs right along side the edge of the roadway. And then there’s also an underpass included as a part of the project so over 2 miles of new trails. Two pedestrian bridges and an underpass which really go a long ways towards making for safer pedestrian and bicycle traffic in the area. Public utilities have been an important part of the conversation for this project. A lot of desire from people in the area to have public utility services so this project will extend watermain all the way down the west side of the road. It will be a live watermain. Water will be available to the residents of the corridor once the project is completed so there’s existing watermain today that stops at Pioneer Trail. This project will take it all the way down to Flying Cloud Drive. For sanitary sewer it includes a number of elements to basically plan for future sanitary sewer service. Ultimately a lift station will be required to provide for service down at this location and then that investment would also require some additional sanitary sewer that would need to run through the golf course or along Pioneer Trail ultimately to be serviceable so it’s providing the guts of some of the important elements that are necessary just because it will be very difficult to build those facilities later once the roadway is done but it will not allow for a functional sanitary sewer system when this project is done. There’s going to be future investments that will be necessary to allow that to 10 City Council Summary – October 14, 2019 happen. A special design considerations so some of the important things that were added based upon some of the feedback we received during the design process. I mentioned the pedestrian crossing signal at Creekwood Drive. Reforestation. A lot of tree removals will happen as a part of the project but just to give you some sense of the investment back in. Over 1,300 new trees will be installed as a part of the project as well as over 500 shrubs so obviously this project will have some big impacts just due to the nature of the project area but a significant investment on behalf of the City and the County to try to address that and to put a bunch of new trees and shrubs into the project corridor. And then going down the bluff a lot of discussions about how best to improve safety going down the bluff. There will actually be a raised median down the center of Highway 101 from Creekwood to the south to be able to prevent head on crashes and things like that. And the other thing that has been designed and we hope to be able to do as a part of the project will be included as a part of a bid alternate if we have money is there’s actually an automated deicing system that would happen that would keep the County from having to have trucks go out and use the deicing chemicals manually. There’s actually an automated system. Almost like a sprinkler system where it would actually spray the roadway down when necessary. There will be sensors in the pavement to detect when that’s necessary so it will be a really cool element to the project for both environmental impact issues as well as safety. Cross our fingers and hope we have enough money to be able to do as a part of the project so we hope for good bids. Councilman Campion: And that’s the same or similar to what’s on the 35W bridge? Jon Horn: Yeah so there’s like a dozen places around the metro area where this is in place. One of them is in the 35W bridge over the Mississippi River. Another close by location is the City of Bloomington. They’ve got an entrance ramp on an interchange they just built that’s got a similar technology. Public engagement has been an important part of this project. So we’ve had two open house meetings. One back in December of 2018 and one in August of 2019. We intend to have another one in February prior to construction start just to continue to keep people engaged. I’ve gotten pretty good turnout. 30 to 40 people at most of our open house meetings so, and we’ve had good engagement throughout the process. In addition a number of one on one property owner meetings to both work through design issues as well as right-of-way acquisition and I’ll touch on right-of-way acquisition here in a minute but property owner meetings and coordination of right-of-way will be an important part of the project moving forward. Generally people support the project. Understand the need to address the safety issues along the corridor but then you know they do have some questions and concerns that we’ve worked through. Timing for city utilities. A lot of desire to have city utility service in the area which watermain will be available. Sanitary sewer will not. Discussions on how best to phase the project to limit their impacts. It’s going to be a challenging project to build just due to the nature of the earthwork and the size of the project. And I’ve got a graphic here in a minute I’ll talk a little bit more about the constructing phasing staging. And then some concerns about berming, screening. What can you do to lessen the impact to my property so some conversations about that as well. Right-of-way easement acquisition. So this graph and color shows all the various right-of-way and easement acquisition that’s necessary. Six total property acquisitions have been completed 11 City Council Summary – October 14, 2019 to date. Another 16 property owners are currently in some process of appraisals have been done. A majority of the offers have been extended and really over the next 4 to 5 months it’s going to be very, very important to work through the acquisition process so we’ve made a lot of progress but we have a lot more progress that needs to be done. Mayor Ryan: Did you say 16? Jon Horn: 16 more yep. Mayor Ryan: Okay. Jon Horn: And because of this process and the investment in it the intention is to come back to council at a later date and give you an update on all things right-of-way but it is really the next important part of this process. A lot of property owners to work through and to get the acquisition completed. Constructing phasing staging. Big project. It’s intended to be a two year project. So the first phase which would happen in 2020 would be the southerly portion from Creekwood down to Flying Cloud Drive so everything in purple or blue on this graphic. So basically tree removal would happen starting in March of 2020. The first thing would happen and then after that a number of improvements would happen prior to the roadway being closed down. We can’t close the roadway down until the Flying Cloud Drive work is completed which is intended to happen in the June timeframe of next year. Once Flying Cloud Drive is done the southerly leg of 101 between Creekwood and Flying Cloud will be closed to through traffic and all the access for the people on Creekwood and to the north will come from the north off of Pioneer Trail. No access will be provided from the south so that’s basically year number one. Everything in blue or purple would get completed. During the winter months no construction would happen. First phase would tie in the existing roadway to the north and then once we get through the winter season of 2021 access for the Creekwood folks would go to the south to Flying Cloud Drive and the piece to the north would get constructed. It would need to get constructed in two halves just because we have a number of residents living in the Bramble Drive area we need to provide access for as well so really two full years of construction with the first year focused on the southern part of the corridor. Second year focused on the northern part of the corridor. Project costs and financing. This has been tracking pretty consistent since we started the process a little under $32 million for the total project cost. A majority being funded by the State of Minnesota. A little over $28 million dollars. City funds are related to the utility construction. Sanitary sewer and water of about $2 million and then County funds for some of their investments of about $1.3 and as I said these numbers are pretty consistent throughout the process. We hope to get good bids in and as I said be able to do that automated deicing system as a part of the project. Schedule. So tonight we’re asking council to approve plans and specs which would allow us to go to bidding in November and December. Size of the project we’re trying to maximize the bidding environment and do it at a time when we’re early enough in the season that we’re trying to encourage the best bids we can get so we’re hoping to do that in the month of December. We would be back to the council in January asking you to award a contract. I mentioned the right-of-way and easement acquisition that is ongoing. We hope to 12 City Council Summary – October 14, 2019 have that process completed in February. Mentioned the open house meeting and that would happen in February as well. Allow us to proceed to construction starting in March of 2020. Construction basically then occurring until November-December timeframe. No construction over the winter months and then starting up again in the spring with the goal of having everything wrapped up by October of 2021. Another item that the council acted on tonight as a part of the consent agenda was some initial building demolition so there are 6 existing homes in the project area but the desire was to try to get some of that building demolition taken care of this winter so that will be ongoing starting here in the next probably month with the goal of having that done in January of 2020. And we did put together a project visualization video. I thought this might be helpful just to kind of run through this just to show you what the project will look like when we’re done and I’ll maybe point out some of the key things as we go through the video. So this is basically starting, driving south starting at Pioneer Trail. You can see it’s a four lane divided roadway. Trails on either side with a divided median down the middle. And then this we’re starting to approach the Bramble Drive area with the Mustard Seed there to the right. Full access intersection at that location. That’s the stormwater facility as we mentioned. They’ll be dry basins infiltration but they’ll be landscaped. And then continuing the trails on both sides through this area. We do have some reforestation that’s going to occur in that area. In that ravine area that we’re going to address some ravine issues and erosion issues in that area. This is Creekwood Drive so at this location the trails will go away on two sides and be on one side. Shows the pedestrian crossing that will have the signal lights at that location. And then at Creekwood is where we really start going down the bluff. You can see that kind of dark box in the center median is where that center median barrier would start to happen to be able to prevent the head on accidents going down the bluff. The lighter trees on either side show the reforestation that would occur so a lot of tree plantings in these areas as we go down the bluff. More reforestation. More areas that would be impacted by grading. And then this is the bridge that would occur for the regional trail crossing. And then as we approach the roundabout at Flying Cloud Drive the stormwater areas again. The building there that shows up would be the building that would be installed as a part of the deicing system. The pedestrian bridge just missed it. The additional pedestrian bridge along Flying Cloud Drive shows up and then that would be the underpass that would happen under Highway 101. Hopefully gives you some better sense of what things would look like. Mayor Ryan: Have you been able to show this at any of the open houses or is it too new? Jon Horn: We did. Actually at the last open house we had a big TV monitor set up in the library and had it on a continuous loop so people could view it and understand the project a little bit better. It’s a little bit better than viewing things on a flat surface and drawings. Hopefully it was helpful a little bit to allow people to visualize the project. Mayor Ryan: Absolutely. Todd Gerhardt: Mayor, council it’s also available on our website. If you go under projects and go under the 101 project, the video is on there. 13 City Council Summary – October 14, 2019 Mayor Ryan: Great. Council any questions or comments at this time? Councilwoman Tjornhom: No. Mayor Ryan: No? I have a couple. In terms of the, now if I can read my notes. You talked about that you might start some of the building demolition. Does that, of the houses along there. Does that impact traffic or how, how does that work since it’s so close to the road? Jon Horn: Yeah so there’s 6 dwellings that we will be addressing as a part of the building demolition package. Four of them are on Vogelsberg Trail and they’re basically the only four buildings on Vogelsberg Trail so the intention is Vogelsberg Trail could be closed. One of the interesting wrinkles in that is two of the property owners had asked for permission to be able to move their buildings. So actually two of those dwellings are intended to be picked up and moved which certainly from an issue of you know how does that happen? There will have to be a traffic control plan for when those buildings are moved. Mayor Ryan: Okay. Jon Horn: So two of them are going to be removed. The other two will be demolished. Should have much of an impact on 101 during the demolition work because it will be off the roadway. Mayor Ryan: Okay. Jon Horn: The other two are the Milikowski property and the Carty property so again they’re off 101. So other than some truck traffic hauling away demolition debris there really won’t be any impact on 101 so it’s primarily truck traffic will be the issue. Mayor Ryan: Okay perfect. And then at, you said that there’s 16 more acquisitions that need to take place. Is that included as part of the bid? The estimation or how? Jon Horn: As a part of the overall project costs that includes both construction costs, engineering admin costs as well as right-of-way acquisition. Mayor Ryan: Okay so that’s already included with that. Jon Horn: Correct. Mayor Ryan: And then my last question I know you said that you’re looking to do another open house. Maybe February you said. At that point so you’re, you know let’s say you’ve received the bids and this is you know the council approves the plans and you go out for bid. What opportunity then at those meetings do residents have to make any changes or is it pretty much set in stone and you’re just providing an update just for clarification? 14 City Council Summary – October 14, 2019 Jon Horn: Yeah probably the biggest thing that we want to try to accomplish as a part of that February open house is just to give people more detailed information on construction phasing, staging and how the construction’s going to happen. Mayor Ryan: Okay. Jon Horn: You know because we can lay out the general intent of how we want the construction to occur but then once we get a contractor on board and understand their approach a little bit better it would be to be able to share that information in detail because when you start thinking about it once we start impacting traffic. So it’s buses and garbage trucks and emergency vehicle access. How people get in and out of their property. Is there special events along the corridor that we, I mean is somebody having a wedding. Is there something happening that we need to be aware of. That’s really when we want to get into the details of how the project is going to happen and if there’s any special circumstances to be able to get input on that. Mayor Ryan: Perfect. Jon Horn: Just feel like it’s really important to give the residents a chance to know more about the details about the project before trucks start running up and down the corridor. Mayor Ryan: Okay great, thank you. And then last and then I’ll open, or ask for a motion. I just, I want to thank you and all your hard work as well as our city staff. You’re still here. We’ve already gone through two but city engineers but you know really appreciate all the work and you know time and effort on behalf of city staff and your’s and like you had mentioned at the very beginning of your presentation how, what a great opportunity for the State and the County and City to work together but appreciate your leadership. I know you’ve been you know very diligent in bringing this information back to council and we’ve seen it over the course of the last many years as it’s progressed and you’ve always asked for input from all of us as you’ve moved through the process so I just want to acknowledge that and let you know how much you know we appreciate it. I think it’s going to be a great, you know a great project assuming things move forward for the region as a whole. Just from a commuter standpoint. Not only traffic but by what you’re doing with the bridges and the trails. I know that there’s a lot of bike commuter traffic as well that goes north to south and so to be able to take advantage of that I think the project overall is very well constructed and done and planned out so just want to acknowledge that and let you know how much we appreciate it. Jon Horn: Thank you. Mayor Ryan: With that council any motion? Councilwoman Tjornhom: Yeah go ahead. 15 City Council Summary – October 14, 2019 Councilman Campion: I’ll make a motion. Mayor Ryan: Councilman Campion. Councilman Campion: I make a motion that the City Council approves plans and specifications and authorizes advertisement of bids for the CSAH 101 project from Pioneer Trail to Flying Cloud Drive. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Tjornhom: Second. Resolution #2019-49: Councilman Campion moved, Councilwoman Tjornhom seconded that the City Council approves plans and specifications and authorizes advertisement of bids for the CSAH 101 project from Pioneer Trail to Flying Cloud Drive. All voted in favor and the motion carried unanimously with a vote of 3 to 0. Mayor Ryan: That motion carries 3-0. Great, thank you. Jon Horn: Thank you. PUBLIC HEARING: APPROVAL OF ON-SALE BEER AND WINE LICENSE FOR TH JIMMIE’S OLD SOUTHERN BBBQ SMOKEHOUSE, 530 WEST 79 STREET, SUITE 100. Todd Gerhardt: Mayor, City Council exactly. This is an on-sale beer and wine license for Jimmy’s Old Southern BBQ Smokehouse. This is Famous Dave’s new venture into the barbeque world and they’ve selected Chanhassen as one of I think 4 locations in Minnesota and th they’re going to be in the old Cheer’s off-sale liquor location off of West 79 Street. Staff has done a background check on all the managers and that background check has come through with a clear bill of health and staff is recommending approval of the liquor license. Mayor Ryan: Perfect. Thank you Mr. Gerhardt. Is the applicant here? Todd Gerhardt: I do not see the applicant. Mayor Ryan: Okay. Any questions of the council before I open the public hearing? Okay I hereby open the public hearing. Please step forward and state your name and address for the record. With nobody here I will close the public hearing and bring it back to council for questions, comments or action. Todd Gerhardt: Mayor and council I have been at Jimmie’s barbeque in Hudson and I think it’s another great addition to our retail development here in Chanhassen. It’s another kind of fast 16 City Council Summary – October 14, 2019 casual type. You go to the counter. You order what menu items you want. I think they over 60 selections you can choose from and so I know the group I was with enjoyed their meal and I think it’s going to be a great addition. Mayor Ryan: Great, well we look forward to another new restaurant in Chanhassen so that will be great. Council any motion? Councilwoman Tjornhom: I’ll make a motion. Mayor Ryan: Councilwoman Tjornhom. Councilwoman Tjornhom: Is it my turn? Mayor Ryan: I think it’s your turn. Councilwoman Tjornhom: Alright I’d like to make a motion that the City Council approves a request for an on-sale beer and wine license from Jimmie’s Old Southern BBQ Smokehouse LLC, dba Jimmie’s Old Southern BBQ Smokehouse contingent upon receipt of liquor liability insurance and all of the necessary paperwork associated with the application. Mayor Ryan: There’s a valid motion. Do we have a second? Councilman Campion: Second. Councilwoman Tjornhom moved, Councilman Campion seconded that the City Council approves a request for an on-sale beer and wine license from Jimmie’s Old Southern BBQ Smokehouse LLC, dba Jimmie’s Old Southern BBQ Smokehouse contingent upon receipt of liquor liability insurance and all of the necessary paperwork associated with the application. All voted in favor and the motion carried unanimously with a vote of 3 to 0. PUBLIC HEARING: MINNEWASHTA PARKWAY REHABILITATION PROJECT NO. 20-02: ACCEPT FEASIBILITY STUDY; CALL PUBLIC HEARING. George Bender: Good evening Mayor and council members. I’m here to present the accepting of the feasibility study and ordering plans and specifications and calling of a public hearing for the Minnewashta Parkway rehabilitation project. One thing that I wanted to review to start is that this project has evolved significantly since you know it was ordered to hire a consultant and to begin preliminary design in order to prepare the feasibility study. One of the first things through some detailed research that we uncovered was that the City of Chanhassen actually owns right-of-way over Minnewashta Parkway through the city of Victoria. So this right-of-way acquisition occurred in 1992 through a decision by the Municipal Board where Victoria ceded the right-of-way to Chanhassen. The reason for it was it facilitated the allowing the use of State Aid funding to fund the improvement projects for the section of roadway between Trunk 17 City Council Summary – October 14, 2019 Highway 5 and Trunk Highway 7. The original intent was to work with Victoria to create a consistent pavement surface from Trunk Highway 7 to Trunk Highway 5 but now you know upon finding that we own this section that kind of became part of our project and that added approximately 850 feet of scope to the original project limits. So this is an exhibit that shows a consistent section. From the south off of Trunk Highway 5 there’s a concrete surface that is part th of a MnDOT project that goes to 77 Street so that’s where the project would pick up for the southern terminus and it would go to the south side of Trunk Highway 7. The project includes a full depth pavement reclamation is what’s being proposed, including trail rehabilitation, addition of ADA pedestrian ramps along the trail and at intersections watermain replacement. Sanitary sewer rehabilitation. Sanitary forcemain replacement. Storm sewer rehabilitation. Storm pond improvements and retaining wall improvements. Another item that has evolved from the initial project conception is the watermain rehabilitation. As an explanation the watermain on the south side of the project, and here’s an exhibit. It goes from the south terminus all the way to Glendale Drive where the dash is here. That’s constructed in a ductile iron pipe. It was mainly installed in, around 1975 and the watermain north of there is cast iron pipe and that was constructed around 1971. Around 1973 the industry manufacturing switched from cast iron pipe to ductile iron pipe and that’s why you’re seeing the change in the pipe types for the watermain. The City has a policy to replace cast iron pipe whenever there’s an opportunity due to a street project or another improvement. The cast iron watermain tends to be more brittle. Be more susceptible to the soil types and the aggressiveness of the soil that’s predominant in Chanhassen. The interesting part that in analyzing and researching the break history associated with this section, which is significant is that the ductile iron pipe has had the majority of the documented breaks in it, not the cast iron pipe so in speaking with a utility superintendent of the previous city engineer’s and they came to the conclusion that the entire length of the watermain should be replaced underneath Minnewashta Parkway. That’s a significant additional cost of course but the thought being that it’s going to be hopefully be another 30 to 50 years before we’re addressing this section of roadway again and this would be the opportunity to get after it and not deal with consistent additional breaks in the future. As part of replacing it and not, this project was never intended to be a full reconstruction project. It was originally intended as a mill and overlay. We adjusted the, that to a full depth reclamation where they’ll grind up the pavement surface. Leave it as Class V for future use but not, we won’t have to remove all of the curb and gutter and do an open cut construction for replacement of the watermain and if we did open cut that would lead to being a full reconstruct. So we analyzed different trench list technologies to facilitate that including pipe bursting, directional drilling, a new main in place and lining of the interior of the pipe. Pipe bursting was determined to be the most effective technology to replace the watermain so what that means is a, basically a cone or a peg would be inserted into the pipe that’s a little larger than the type and it would be winched or pulled through the pipe in 300 to 400 foot sections and it would burst the pipe, the existing pipe into pieces and a new HDB pipe would be pulled behind it at the same time in order to construct the new watermain. So there would have to be a boring hole to allow this to happen every 300 to 400 feet depending on the curvature of the roadway where junctions are for services and for valves and bends and hydrants. All of which would have to be excavated but the idea and concept is to do as little excavating as possible. The sanitary sewer is also rehabilitated or analyzed for rehabilitation. There are 6 18 City Council Summary – October 14, 2019 segments from manhole to manhole that were determined to need to be lined. You know that’s kind of a small percentage of the overall length. There are two lift stations for conveying sanitary sewage by pumping along this corridor. Both of those forcemains are cast iron and both of them have a break history associated with them and were determined it needed to be replaced. There would also be some miscellaneous sanitary manhole rehabilitation as far as trying to avoid infiltration and inflow in bringing them back up to a more reasonable standard. The storm sewer system along the corridor was also analyzed. The good thing that we determined was the capacity of the existing system is not only adequate for now but also adequate for future infill and development as available along the corridor. There will be, need to be significant rehabilitation to the structures. In total 69 structures will have work done on them to be broken out as 35 for just on the chimney section for casting and adjusting ring replacements. 14 will need some sort of other additional reconstruction such as patching. Going after the pipe connections. Plugging holes. Taking care of so that we don’t have any sink holes and 20 structures require complete replacement. There are in total 7 ponds along the corridor. Three ponds along Lake St. Joe were determined to need additional work. There’s one small pond along Lake St. Joe that has completely failed. It was a pond. It no longer is. It just flows through the vegetation straight to the lake. It’s completely, it’s hard to even find. The forestation and volunteer growth is there and it was such a small pond. The pipes have become separated and you know it’s in need of, dire need of maintenance. So this area and the slopes along the side of the roadway don’t even facilitate reconstructing of the pond. Engineering doesn’t feel that it’s, was a great design to begin with so what we’d like to do is, we’re proposing to replace it with a sump structure and new piping to outlet to the lake. That will have to be you know approved by the watershed district through final design but that’s what we’re currently, the thought process is. Two other ponds along Lake St. Joe have significant sediment accumulation and volunteer overgrowth along it and it’s proposed to clean out these ponds by dredging them and taking care of the volunteer tree growth. Similar to the 101 project this is a project, another of the project evolutions is there’s a significant amount of work at this point to warrant allowing two construction seasons to ensure that the work can occur and get completed. We also feel that this would lessen the impact on the residents. It would give them half of the project to go one way or the other throughout the project and a contractor wouldn’t be taking up more of the roadway than we absolutely need to. It will, it’s proposed to construct the southern half of the project first. Currently final design will confirm that this is the best approach but to, one of the most important comments that we’ve received back from residents through meeting with them in a neighborhood meeting format and through issuing of a survey to the residents along the corridor and getting feedback is the left turn at Trunk Highway 5 and getting there so what we included in the feasibility study was a temporary signal at this location and this will allow us more time to coordinate with MnDOT to facilitate getting that approved and installed by doing the southern half first before we direct traffic to the south so. Estimated cost summary. Using State Aid funds primarily for the street improvements. Using utility funds for the watermain and sanitary sewer and stormwater improvements. And a total of the watermain is up to $2.3 million for the work. Street improvement’s up to about $2.2 million and sanitary sewer and storm sewer improvements come in at just under $400,000 for a total of $5.25 million dollars. Funding for the project is as shown. Very similar to the costs that I presented before. The main difference is 19 City Council Summary – October 14, 2019 the addition of some special assessments to the benefiting properties along the corridor. This is a collector roadway. There are not a lot of driveways along the corridor. I think there’s 37 in total of which 35 are in Chanhassen and 2 are in Victoria. So we would need to work with Victoria to be allowed to assess the 2 properties that are actually in Victoria but the right-of-way is in Chanhassen so that’s a bit of an item to work through with the City Attorney. Proposed project schedule is to basically approve, accept the feasibility study. Approve plans and specifications. I see that I got a typo here but, and then tonight then have the, have the public hearing at the next thth council meeting on October 28. Approve the design on December 9. The last City Council meeting of the 2019 calendar year. And then have a bid opening or approve bidding on th December 9 and then have a bid opening in January of 2020. Have an additional neighborhood meeting to show the project to the residents on February, 2020. Have an assessment hearing and award of the construction contract in March, 2020. Start construction in the spring of 2020 you know with, we don’t feel that each construction season is going to take the, you know all the way up to November to finish up. It’s more probably about a 4 month period but you know to be determined by, as part of the final design and working with the contractor once we have one but hopefully finish up construction of Phase 1 in October of 2020. Starting back up in the spring of 2021 and completing Phase 2 in October of 2021. So at this point I’ll stand for questions. Mayor Ryan: Great, thank you for the report. Council any questions? There was a lot of information there. Councilman Campion: I have one question about the cast iron, the CIP versus the DIP sections. You said that the, was it 10 breaks had occurred on the. George Bender: In the ductile iron sections. Councilman Campion: In DIP section yeah. George Bender: Yep. Councilman Campion: The cause of that is what tree roots or? George Bender: It’s more so the hot soils and corrosion of the metallic pipe so it, we found holes in the pipe. We found where the bolts have pretty much rotted to the point of once we remove the soil around them it comes apart. Councilman Campion: Okay. Okay. George Bender: And some of our leaks have been bigger than others but you know to wait we’ll continue to have breaks and once we have a new pavement surface over the top that means that we’ll be cutting into it to fix breaks. Councilman Campion: Understood, thank you. 20 City Council Summary – October 14, 2019 George Bender: Yep. Mayor Ryan: No questions? I have a couple and I’m going to break them in to two parts. One kind of the specifics of the projects and then just generally speaking and you might be able to answer some of them as well Mr. Gerhardt, but you did a great job and you checked, answered a lot of the ones that I had. I was all excited to ask you about pipe bursting and you did such a nice job explaining that. But it seems to me that some of the drainage and correction with the ponds, I know you have to still get water, the watershed approval. My one concern had to do with the sump structure that you talked about. You know we hear it from a lot of residents with ponds being there and then ponds going away and then dredging and what, you know what they think is going to be the new pond versus what isn’t so can you provide some clarification around how you’re going to manage the ponds? And maybe this is too early in the process to even ask that question. George Bender: Specific to the pond that we’re proposing to eliminate, I don’t know if pond us actually for what it was, was the right terminology. It was so small. Mayor Ryan: Right. George Bender: It was basically bermed up on the side of a hill it had a pipe coming into it that, and there was, the water just, that would come off the roadway just blew it completely out and. Mayor Ryan: So does that cause flooding because I don’t know where it is. I know that there are homes surrounding Lake St. Joe. Where in relation, I guess my concern is all of a sudden you’re, you know you’re working on this project. You’re putting in pipes. Redirecting water somewhere else. Where is this water going to go and is it going to affect any resident’s ponds in their back yards? George Bender: This, it’s on the east side of Lake St. Joe. Mayor Ryan: Okay. George Bender: There’s one main property along that’s a pretty big property. I don’t remember the acreage from, off the top of my head but there’s one owner. It’s to the south of his property.. Mayor Ryan: Okay. George Bender: And the lake is actually very close to the roadway at this location. There’s not much room. There’s probably no more than 50 feet and so this was the design originally. I can’t really comment on how it, how they came to building this pond but the velocity never came out of the water flow into it and it kind of, you know it never stood a chance. 21 City Council Summary – October 14, 2019 Mayor Ryan: So there’s no water in it is what you’re saying? George Bender: Right now it just goes from the inlet pipe straight through where the pond was into an outlet pipe and it’s all eroded around this area and the water doesn’t even get into the outlet pipe that was originally constructed. Mayor Ryan: Okay. George Bender: And it just makes it’s way to the lake. There’s kind of a little bit of a settling area that it formed naturally. Mayor Ryan: Okay. George Bender: But it’s no the greatest situation and so the thought is to collect sand particulates and bigger floating solids, leaves and everything in, by creating a new structure that’s in the curb line with sump in the bottom of it that we can more proactively clean and get to from a maintenance perspective rather than the location of this pond was, I mean to get a piece of equipment in there to clean it was going to be very challenging in and of itself if that is ever recreated. Mayor Ryan: Okay. Todd Gerhardt: Mayor, council, just to add. If we were to go in and build a new pond we would probably have more of an impact on the environment surrounding that new pond being so close to Lake St. Joe so the benefit of putting a sump manhole in and not getting in and digging up so close to the lake and the wetlands that exist in that area, a sump manhole is preferred and I would think the watershed district would agree with that. Mayor Ryan: Okay so it’s not adding any more water going directing water to Lake St. Joe that all of a sudden they’re going to, because of this road project they’re going to see a significant increase in the water levels in the lake. Todd Gerhardt: No we’re hoping it’s going to improve the water quality going into Lake St. Joe. Mayor Ryan: Quality, okay. Todd Gerhardt: Because it’s going to let the particulates settle out in that sump manhole versus just directly being discharged into the lake. Mayor Ryan: Okay. George Bender: We’ve actually not proposing to add any significant amounts of storm sewer or try to redirect the water to a pond further to the south end of the lake. 22 City Council Summary – October 14, 2019 Mayor Ryan: Right. George Bender: That would require significant more improvements. I mean it will be something if the watershed district doesn’t approve the sump manhole concept then you know we may have to look at alternative solutions. Mayor Ryan: Okay. George Bender: But in hopes to maintain the storm system as it is because it does have capacity and functions as needed right now. We wouldn’t really be changing where the water is being routed currently. Mayor Ryan: Okay I appreciate that. It just, I mean we hear all the time about you know ponds in people’s back yards and I know you do as well and it’s just a concern so I wanted to make sure that we weren’t changing anything as it relates to this. There was something in there that stood out in terms of soil correction. It was on page 6 of the feasibility report and it talked about that the soils weren’t great. It says due to the large impacts of the complete soil replacement, da, da, da, I guess I was looking for clarification on when they were talking about soil replacement or the undocumented fill. George Bender: The geotechnical study basically and the borings that facilitated it basically identified an area that has significant underlying soils that are under performing. It’s causing current problems along the roadway. Mayor Ryan: Okay. George Bender: Certain settlements and more frost heave areas for, and a sub-base that isn’t well supporting the existing roadway. So as part of that we worked with the geotechnical engineer that prepared the report because some of this is fill. A lot of it is more of a peaty type soil that doesn’t have the bearing strength that the majority of the roadway has so we looked at either removing this and it’s I believe it was up to about 9 feet deep and the cost of that or trying to create more of a bridging effect by using probably like a larger crushed rock like a 3 inch minus geotechnical fabric for separation and then our standard road section over the top of it. Mayor Ryan: So the result would be the same and the only reason why I ask is it said you know we didn’t want to make the project any longer or make you know, to do something like you just suggested but are we still by offering up this solution are we going to end up with a buckling road after making such a significant investment in this road if we’re not addressing the underlying issue with the bad soils? George Bender: The geotechnical engineer did that analysis. 23 City Council Summary – October 14, 2019 Mayor Ryan: Okay so it’s. George Bender: And felt that we really could bridge over the top of the road. This is not an uncommon technique that we use to stabilize over areas just due to the expense of you know there could be very deep areas that you know we run across consistently like this where we have inferior soils supporting a roadway. Mayor Ryan: Okay thank you. And sorry I have so many. Todd Gerhardt: The Petromat is going to keep the separation of the water. There’s probably a spring or something below the surface that is saturating the sub-base of the road. Mayor Ryan: Right. Todd Gerhardt: Which is making it soft and instead of going down and excavating out 9 feet of soil we can go down and put down what is a Petromat and Class V and make a solid road base. A bridge as he calls it and not have to spend the money to go down 9 feet to correct the soil. Mayor Ryan: Okay. I just again with an investment of $5 million I just wanted to make sure that we were correcting all the issues going forward so that was just a concern. Todd Gerhardt: And that’s why we have a structural engineer, a geotechnical engineer that made this recommendation so if we keep getting potholes or soft spots in this spot you know we can go back to them and say you know we followed your directions. Why are we having soft spots here? Mayor Ryan: Okay, perfect. Perfect. And then my last couple questions, I know council received a number of emails as it relates to the impact to some of the neighbors. Residents along that way. What that roadway, the parkway is supposed to be for. My first question can you just explain, and I know Mr. Gerhardt you could as well but explain what that, you know how the weight limit. Weight restrictions for Minnewashta Parkway. What the road standard was built for. George Bender: Yep. The roadway is designated as a collector roadway which means that it is a roadway that carries a significant amount of traffic out of neighborhoods and has a higher average daily traffic associated with it. As part of being a collector roadway it is designed to a 10 ton design rather than the standard residential 7 ton design so it’s significantly stronger roadway. Mayor Ryan: Because this is 10 ton? George Bender: Yes. 24 City Council Summary – October 14, 2019 Mayor Ryan: Right, okay. George Bender: And as such you know it is designated, it’s allowed to be designated as a municipal state aid route and by doing that it’s required to be constructed to those design standards such as a 10 ton roadway. Mayor Ryan: Okay. George Bender: It is meant to carry the heavier trucks and the greater traffic volume that it sees on a daily basis. Mayor Ryan: Okay perfect, thank you. And then my last question, and maybe Todd you can just answer this and if you could go back to the slide where you talk about assessments. How you come up, I know there’s 37 properties but when you’re using the MSA funds and some others how did you arrive with the special assessments at this? With this number. Todd Gerhardt: Well 35 of which are in Chanhassen and then we have a joint powers agreement with Victoria which allows us to assess the other two properties in Victoria. What is a residential equivalent so like Lake Lucy Road there’s probably 2 dozen homeowners that use Lake Lucy as their local street. As I live on Stratton that’s my local street. Lake Lucy is their local street so they should pay an equivalent of the same as I do on Stratton to be fair across the board for all residents so there is a local street equivalent, assessment that will go against 37 property owners and that estimate right now is. George Bender: A little over $4,400 which falls in line with what our average amounts are for a comparison to a full depth reclamation type of project. Mayor Ryan: Right and I think that’s kind of what I was looking for like what is, how did you arrive, is there a formula for that average or is it truly the average? I know we have some that are $7,000. There are some that are less. Is it truly the average? George Bender: It’s the bid items when they break the project down that go to just the street portion of the project. Mayor Ryan: Okay. Okay. Todd Gerhardt: And it’s not the 10 ton street project. You subtract what would be a 6 ton local street project. George Bender: Yeah, 7. Mayor Ryan: Okay 7 ton and that’s how you base it? 25 City Council Summary – October 14, 2019 Todd Gerhardt: Or 7. George Bender: Yep. Mayor Ryan: And that’s how you base the assessments on that. Okay I just, I know that’s a concern. I’ve heard about it from people on Lake Lucy with the anticipation of Lake Lucy so I want to make sure that we’re clear on how we assess folks that have driveways right along Minnewashta. That’s it for my questions. Thank you. Todd Gerhardt: Mayor I’ve got a couple. Mayor Ryan: Sure. Todd Gerhardt: George you talked about dredging. Is it a backhoe cleaning out of the ponds? George Bender: Yes. Todd Gerhardt: It’s not like what I consider a dredging of a lake. George Bender: It’s not like a dredging of a channel, literally no. Todd Gerhardt: Okay. So it is a backhoe type construction where we pull out the materials with a piece of equipment. We’re not pumping sediment out of the ponds so it’s directly will be backhoed out. Put into a dump truck to the elevation that was established when the ponds were originally built. Mayor Ryan: Perfect. Oh and I forgot one. The crosswalk at Kings Road. Was anything determined on that? George Bender: We did get some comments from, through the survey and also through the public engagement. It is not determined, or it has not been determined that the crosswalk improvements that some people asked for are warranted. There’s not enough people crossing at that crosswalk in particular to do anything more than zebra stripe across it and designate it as a crosswalk. Anything. Mayor Ryan: They were looking for more than just the designation of a crosswalk? George Bender: Yes. We had people you know going as far as asking for that RRFB for, so that flashing type system that’s up by Minnetonka Middle School West or is going in along Powers Avenue at Lake Lucy Road eventually here so there, people felt that with having the beach on the east side of the roadway, the parking lot on the west side of the roadway that there’s, you know it warrants such a thing. There is not enough pedestrian traffic to actually justify that. 26 City Council Summary – October 14, 2019 Mayor Ryan: Okay. Okay. Council any, thank you. Appreciate all your answers tonight. Council any motion? I don’t know who’s turn it is. Todd Gerhardt: Dan’s. Councilman Campion: I’ll go. Mayor Ryan: Councilman Campion. Todd Gerhardt: I’m keeping track. George Bender: There was a slight re-wording that was done for the resolution that’s in the city staff report versus what’s on the screen. Councilman Campion: Okay. George Bender: So that what’s on the screen is correct. Todd Gerhardt: This one is correct. Councilman Campion: Okay. Alright I propose a motion that the City Council accepts the feasibility report for Minnewashta Parkway Rehabilitation Project Number 20-02, authorizes preparation of plans and specifications and calls for a public hearing. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Tjornhom: Second.. Resolution #2019-50: Councilman Campion moved, Councilwoman Tjornhom seconded that the City Council accepts the feasibility report for Minnewashta Parkway Rehabilitation Project Number 20-02, authorizes preparation of plans and specifications and calls for a public hearing. All voted in favor and the motion carried unanimously with a vote of 3 to 0. Mayor Ryan: That motion carries 3-0. And just so for a point of clarification because we’ve talked about a number of different dates for the public hearing. I think in the report it said th November 12. In the motion it’s, can we just clarify for people. Do we have a set date for the public hearing? th George Bender: Yes. It’s going to be October 28. Mayor Ryan: Oh it is. 27 City Council Summary – October 14, 2019 George Bender: We moved it up that one council meeting to help facilitate the schedule. We have notified the newspaper. Todd Gerhardt: So 2 weeks from today. George Bender: Yep. Mayor Ryan: Okay. George Bender: So that is already in to put that in motion. Mayor Ryan: Okay perfect, thank you. George Bender: Yep. Todd Gerhardt: Mayor I want to thank George for taking this project on in absence of our Public Works Director and did a great job and thank you to Jon and so good job. Mayor Ryan: Well done. Good job in the hot seat. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt: I just wanted to clarify, there were a lot of notes going out about Minnewashta Parkway and the amount of truck traffic that’s going on there. The truck traffic, if you noticed it’s trucks going to the north on Minnewashta Parkway and it’s associated with the City’s project on the reconstruction of Forest Circle and Forest Lane? George Bender: Yeah Orchard Lane and Oriole Avenue. Todd Gerhardt: Oriole, okay. And unfortunately we could not use State Highway 41 to make a left hand turn into those streets. The State as part of their safety improvements on Highway 7 eliminated all left hand turns into that area so they had to come down 41. Take Highway 5 and then go up on Minnewashta Parkway and then take a right onto Highway 7 to get to those streets and the road can handle that truck traffic. We apologize for the inconvenience of those, the amount of trucks but it made our project costs less by taking that route and it should be done within a week or so right now. Trying to beat the weather. Mayor Ryan: Perfect. Todd Gerhardt: So I just wanted the public to know why the truck traffic is going on. 28 City Council Summary – October 14, 2019 George Bender: I can add a little bit to that. Todd Gerhardt: Okay. George Bender: I did check with the inspector today that’s managing that project. The th excavation for the Phase 2 roadway, which is primarily 64 and Oriole Avenue and a small portion of Orchard Lane was completed today. So that also included the placement of the sand and gravel sub-bases so the majority of the trucking should be completed. There still was obviously paving to go which comes from the south from what’s called the Jackson Plant so there still will be asphalt when they get to that point but I believe the concrete comes in from a Cemstone Plant from a different direction so from a curb and gutter perspective it won’t be as many trucks. Todd Gerhardt: So we just have pavement trucks coming in the future? George Bender: Yep. Mayor Ryan: Okay thank you for the clarification. CORRESPONDENCE DISCUSSION. None. Councilwoman Tjornhom moved, Councilman Campion seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 3 to 0. The City Council meeting was adjourned at 8:30 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 29