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CC VER 2019 11 12CHANHASSEN CITY COUNCIL REGULAR MEETING NOVEMBER 12, 2019 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Jake Foster, Greg Sticha, Bruce Loney, Adam Beers, and City Attorney Andrea Poehler Mayor Ryan: Again good evening everyone and welcome to our council meeting. To those of you that are watching at home on the Chanhassen website. Thank you for joining us. For the record we have all of our members present this evening so our first action is our agenda approval. Council members are there any modifications to the agenda as printed? If not we will proceed with the published agenda. With no public announcements tonight next we have the consent agenda. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Mayor Ryan: Tonight we have consent agenda items number 1 through 7. All items listed under the consent agenda are considered to be routine by the City Council and will be considered as a single motion based on staff recommendation. There’ll be no separate discussion of these items. If discussion is desired by anyone on council or here in the chambers you may request to have the item removed or have it considered separately on our agenda this evening. Are there any items that the council would like to consider separately? Councilman. Councilman Campion: Yes Madam Mayor. I’d like to remove item D(4) for discussion. Mayor Ryan: Alright D(4). And we’ll move that to New Business. So that will be H(1). Alright with that is there a motion to approve consent agenda items 1 through 3 and 5 through 7. Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated October 28, 2019 2. Receive Planning Commission Minutes dated October 15, 2019 Chanhassen City Council – November 12, 2019 2 3. Resolution #2019-53: Authorize Condemnation Offers for CSAH 101 Right-of-Way Acquisition 4. Pulled by Councilman Campion for discussion. 5. Resolution #2019-54: Approval of Plans and Specifications and Authorize Advertisement for Bids for the Powers Boulevard/Lake Lucy Road Pedestrian Project; Approve Amendment to Consulting Engineering Contract 6. Approve Pioneer Pass Park Recreational Skating Rink 7. Resolution #2019-55: Accept Bids Procured through Construction Cooperation Agreement with the Metropolitan Council Environmental Services and Award Contract for Construction of Cured In-Place Pipe Project #19-02 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. None. CONSENT AGENDA: 4. APPROVE TRANSFER OF REMAINING 2018 GENERAL FUND SURPLUS. Mayor Ryan: Alright with no old business and no public hearing, we’re cranking through this schedule here. We’ll move onto new business and that was pulled off of the consent agenda so let me pull that up and that is the transferring, approval of the transferring remaining 2018 General Fund Surplus. Councilman Campion you pulled it off. Councilman Campion: Yeah I don’t have a specific issue with it. I just thought in the spirit of transparency just to explain it for the audience. Mayor Ryan: Mr. Sticha. Greg Sticha: I’m going to go even a little further back to give a point of clarification about the general fund surplus as a portion of, or the surplus transfer tonight we’re talking about actually started with the creation of a park equipment replacement fund with the previous year surplus so I’m going to kind of talk about that as well. So as part of last year’s budget setting process and taking a look at the 2017 general fund surplus, the City Council decided to create a park equipment replacement fund which was one of the suggestions as part of the park master plan that the City Council undertook last year. What that park equipment replacement fund is designated or designed to do is to spend about $250,000 per year on various park equipment replacement items throughout the city. Whether that be park playground equipment. Fencing for various parks. Buildings in various parks and as a part of that process last year the City Council transferred $400,000 from the 2017 general fund surplus into the park equipment replacement Chanhassen City Council – November 12, 2019 3 fund. For 2019 the City Council approved $250,000 worth of replacement of the $400,000 that was initially transferred into the creation of that fund so the intent of that fund is to spend approximately the $250,000 per year on those various equipment needs throughout our park system. What the fund still currently does not have is a permanent revenue stream to fund the $250,000 per year in equipment that the park replacement master plan indicated needed to be a part of. So this transfer this evening takes the remaining portion of the $850,000 General Fund surplus of 2018 and puts it towards the park replacement fund schedule which would keep that fund funded at an increment of $250,000 per year for 2020 and 2021. So essentially this final transfer of the General Fund surplus, the 2018 General Fund surplus would have the park replacement schedule funded through 2021 and at that point in time the City Council will have to come up with either a different revenue stream or change the expense schedule going forward. Mayor Ryan: Thank you Mr. Sticha and part of the park replacement plan is, and Mr. Beers I don’t know if you want to even step to the podium and share but you know when you go in and you’re replacing, you’ve done 3 parks this past year and it’s deteriorating equipment, safety hazards that have been brought forward by the community or something that the maintenance crew has discovered in their inspections. I don’t know if you’d care to say anything. Adam Beers: Yeah I can just add a little bit to that. So this year we did Prairie Knoll Park, Sugarbush Park. Or excuse me not Sugarbush. Prairie Knoll, Sunset Ridge and Herman Field. All 3 our park maintenance staff did in-house so that included playground border. All new equipment. New wood surfacing. So we just continue to peck away at the worst of the worst. Next year we have I think 2 playgrounds. A number of backstops at a couple of our smaller ballfield locations so yeah. Mayor Ryan: Alright thank you. Thank you. So it becomes a safety issue and the need to address it so thank you for stepping forward. Mr. Campion any other comments or questions or motion? Councilman Campion: No comments. I’ll make a motion. Mayor Ryan: Go ahead. Councilman Campion: Alright. This, I propose that the City Council adopts a resolution transferring the remaining 2018 General Fund surplus to the park equipment replacement fund. Mayor Ryan: With a valid motion. Is there a second? Councilwoman Coleman: So moved. Mayor Ryan: With a valid motion and second. Chanhassen City Council – November 12, 2019 4 Resolution #2019-56: Councilman Campion moved, Councilwoman Coleman seconded that the City Council adopts a resolution transferring the remaining 2018 General Fund Surplus to the Park Equipment Replacement Fund. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Mayor Ryan: Any administrative presentations this evening Mr. Gerhardt? Todd Gerhardt: Mayor, council members. Our new pumper truck has arrived. Pretty exciting for our Chief and I had the opportunity to drive it and so it’s amazing technology. You take your foot off the accelerator and instead of breaking the transmission slows the vehicle down and so you still have to brake but it gears itself down. Those engineers in the auto industry and, are pretty savvy in looking at safe ways, not just for our own vehicles but also fire trucks and it handles well. It’s a smooth ride and so we took it out to public works. It’s not in use yet. There’s still some maintenance that needs to be done before it’s in full service but looks a lot like the other one but it’s newer. It’s safer and will be a great asset for our fire department to use and not fighting fires and helping on rescues so great piece of equipment. I also want to talk about last visitor’s presentation. We’re still following up on Mr. Koch’s items but we did handle a lot of them verbally. He had asked an update or have the council develop an ordinance that we’re working on. The no wake ordinance. We held the public hearing. We sent those comments to the DNR. We’re waiting for comments back from the DNR from that hearing. He had also asked that we look at more street sweeping to get the leaves up. They did assist us. Riley- Purgatory-Bluff Creek watershed district which Mr. Koch is a member of in purchasing a new street sweeper so we have two street sweepers and our goal is to try to get out twice a year to sweep our streets in the fall and so the streets department is out doing that job. One with a vac sweeper that they helped purchase and our mechanical one that we did keep in our inventory so, so we are getting to our streets twice a year because we have the time now with two street sweepers. And then the third item was trying to see where we are in the process on Bighorn corrections to a homeowner that had some building code issues and code compliance issues. Letters have been sent to the homeowner. They have approximately 30 days from last Friday to correct those. He has made, the homeowner has made some improvements. Valley gutters were put in. Lights have been installed and so some progress has been made. So I think that’s it. I think he did also ask that Frontier Trail be moved up into the pavement management program. It wasn’t listed as one of our top 5 street projects. As I had mentioned to Mayor Ryan, one of the goals this coming year is to sit down with council and talk about the street programs and which streets we should prioritize over other streets so, that you’ll have more of a say in looking at those. We inventory our streets, a third of them every 3 years and so we do have that report completed and we can show you what OCI index is for this last year’s third of the streets and how we came up with our proposed list but it’s always open for discussion was my point to Mr. Koch and to the rest of the council. Chanhassen City Council – November 12, 2019 5 Mayor Ryan: Thank you Mr. Gerhardt. Todd Gerhardt: That’s all I have. CORRESPONDENCE DISCUSSION. None. Mayor Ryan: Well before I ask a motion for adjournment. Obviously tonight we normally have our meetings on Monday and it’s Tuesday evening. Yesterday was Veteran’s Day so I’d like to take a moment first to thank Councilman McDonald, thank you for your service as a veteran to this Country. And thank you to all the veterans within Chanhassen and around the country who have served this great nation. Our military is one of the many reasons we live in the greatest country in the world and we so value and appreciate our military and our troops so thank you all for your service and hope you were honored yesterday but I hope you were honored every day of your life for your service to our country so thank you to all our veterans out there. We greatly appreciate your service. With that I would stand a motion for adjournment. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:20 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim