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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, FEBRUARY 24, 2020 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:30 P.M. ­ WORK SESSION Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Key Financial Strategy: Lodging Tax Meeting Follow Up (Verbal) 2.Discuss Chanhassen Historical Society's Use of Old Village Hall (Verbal) 3.KFS Various Park Related Goals B.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council Minutes dated February 10, 2020 2.Receive Planning Commission Minutes dated February 4, 2020 3.Accepting the Public Trail and Utility Improvements in Beehive Homes Project No. 2012­09 4.Highway 101 Occupancy Agreement with Halama 5.Approve 2020 Key Financial Strategies and Legislative Priorities 6.Approve Consultant Contract Amendments for the Highway 101 Improvements (Pioneer Trail to Flying Cloud Drive) 7.Resolution No. 2020­XX: Accept Bids and Award Contract for Pleasant View Road Channel Improvements Project 8.Right of Entry Agreement for the Highway 101 RPBCWD Parcel E.VISITOR PRESENTATIONS AGENDACHANHASSEN CITY COUNCILMONDAY, FEBRUARY 24, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Key Financial Strategy: Lodging Tax Meeting Follow Up (Verbal)2.Discuss Chanhassen Historical Society's Use of Old Village Hall (Verbal)3.KFS Various Park Related GoalsB.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated February 10, 20202.Receive Planning Commission Minutes dated February 4, 20203.Accepting the Public Trail and Utility Improvements in Beehive Homes Project No.2012­094.Highway 101 Occupancy Agreement with Halama5.Approve 2020 Key Financial Strategies and Legislative Priorities6.Approve Consultant Contract Amendments for the Highway 101 Improvements(Pioneer Trail to Flying Cloud Drive)7.Resolution No. 2020­XX: Accept Bids and Award Contract for Pleasant View RoadChannel Improvements Project8.Right of Entry Agreement for the Highway 101 RPBCWD Parcel E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1.Monthly Fire Department Update 2.Law Enforcement Update 3.Law Enforcement Annual Review G.OLD BUSINESS H.PUBLIC HEARINGS 1.Resolution 2020­XX: Approve Vacation of a Portion of Public Right­of­Way: Hickory Road (Formerly Known as Kirkham Road) abutting 3734 Hickory Road 2.Resolution 2020­XX: Approve Vacation of Drainage & Utility Easements at 8077 Century Boulevard I.NEW BUSINESS 1.Approve Bids for Fire Department Crew Room Fire Station Improvements J.COUNCIL PRESENTATIONS K.ADMINISTRATIVE PRESENTATIONS L.CORRESPONDENCE DISCUSSION 1.Review of Claims Paid 02­24­2020 2.WeCAB Newsletter M.ADJOURNMENT N.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. AGENDACHANHASSEN CITY COUNCILMONDAY, FEBRUARY 24, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Key Financial Strategy: Lodging Tax Meeting Follow Up (Verbal)2.Discuss Chanhassen Historical Society's Use of Old Village Hall (Verbal)3.KFS Various Park Related GoalsB.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated February 10, 20202.Receive Planning Commission Minutes dated February 4, 20203.Accepting the Public Trail and Utility Improvements in Beehive Homes Project No.2012­094.Highway 101 Occupancy Agreement with Halama5.Approve 2020 Key Financial Strategies and Legislative Priorities6.Approve Consultant Contract Amendments for the Highway 101 Improvements(Pioneer Trail to Flying Cloud Drive)7.Resolution No. 2020­XX: Accept Bids and Award Contract for Pleasant View RoadChannel Improvements Project8.Right of Entry Agreement for the Highway 101 RPBCWD ParcelE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE1.Monthly Fire Department Update2.Law Enforcement Update3.Law Enforcement Annual ReviewG.OLD BUSINESSH.PUBLIC HEARINGS1.Resolution 2020­XX: Approve Vacation of a Portion of Public Right­of­Way: HickoryRoad (Formerly Known as Kirkham Road) abutting 3734 Hickory Road2.Resolution 2020­XX: Approve Vacation of Drainage & Utility Easements at 8077Century BoulevardI.NEW BUSINESS1.Approve Bids for Fire Department Crew Room Fire Station ImprovementsJ.COUNCIL PRESENTATIONSK.ADMINISTRATIVE PRESENTATIONSL.CORRESPONDENCE DISCUSSION1.Review of Claims Paid 02­24­20202.WeCAB NewsletterM.ADJOURNMENTN.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council.  That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil.If there are a number of individuals present to speak on the same topic, please designate a spokespersonthat can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Key Financial Strategy: Lodging Tax Meeting Follow Up (Verbal) Section 5:30 P.M. ­ WORK SESSION Item No: A.1. Prepared By File No:  CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Discuss Chanhassen Historical Society's Use of Old Village Hall (Verbal) Section 5:30 P.M. ­ WORK SESSION Item No: A.2. Prepared By File No:  CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject KFS Various Park Related Goals Section 5:30 P.M. ­ WORK SESSION Item No: A.3. Prepared By Todd Hoffman, Parks and Recreation Department File No:  SUMMARY The City Council is interested in discussing various park­related goals identified in the City's Park and Recreation System Plan. Discussion topics include the following items: Identify a funding source and timeline for Lake Ann Park Preserve trail expansion Build a community splash pad attraction at Bandimere Park Build permanent restroom facilities at Lake Ann Park, Bandimere Park and City Center Park Build two covered/refrigerated outdoor hockey rinks at the Chanhassen Recreation Center Construction of any of these improvements would require the budgeting and expenditure of new capital, operation and maintenance dollars. BACKGROUND The City adopted it's first Park and Recreation System Plan in November of 2017.  The City's Park and Recreation Commission supports the decision to discuss future projects.  DISCUSSION Identify a funding source and timeline for Lake Ann Park Preserve trail expansion The attached memorandum identifies a construction timeline of 18 to 24 months with a necessity of working over two winter seasons to accommodate soil boring and boardwalk construction. A November 2019 Feasibility Study identified an estimated overall project cost of $4,196,250 to complete the work. No funding source has currently being confirmed for this project. The system plan identified the following possible funding sources for trail expansion: General Funds, Park Dedication Funds, Grants, Partnerships, Donations, State Aid Funds, Park Bond referendum and Utility Fee. Due to it's designation as a local trail, this project is not a good candidate for grants or state aid.  Lake Ann Park Preserve Trail Expansion Financing options: 1. Referendum – A voter­approved referendum would equate to a levy issued for the repayment of GO Bonds.  Based on the cost estimates for Lake Ann, a 10­year issuance would result in bond payment of about $485/year and a property tax increase of just over $50/year on the average home. Alternatively, $593K if repaid within 8 years and an increase on the average home of about $46­$48/year. CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectKFS Various Park Related GoalsSection5:30 P.M. ­ WORK SESSION Item No: A.3.Prepared By Todd Hoffman, Parks and RecreationDepartment File No: SUMMARYThe City Council is interested in discussing various park­related goals identified in the City's Park and RecreationSystem Plan. Discussion topics include the following items:Identify a funding source and timeline for Lake Ann Park Preserve trail expansionBuild a community splash pad attraction at Bandimere ParkBuild permanent restroom facilities at Lake Ann Park, Bandimere Park and City Center ParkBuild two covered/refrigerated outdoor hockey rinks at the Chanhassen Recreation CenterConstruction of any of these improvements would require the budgeting and expenditure of new capital, operation andmaintenance dollars.BACKGROUNDThe City adopted it's first Park and Recreation System Plan in November of 2017.  The City's Park and RecreationCommission supports the decision to discuss future projects. DISCUSSIONIdentify a funding source and timeline for Lake Ann Park Preserve trail expansionThe attached memorandum identifies a construction timeline of 18 to 24 months with a necessity of working over twowinter seasons to accommodate soil boring and boardwalk construction. A November 2019 Feasibility Studyidentified an estimated overall project cost of $4,196,250 to complete the work. No funding source has currentlybeing confirmed for this project. The system plan identified the following possible funding sources for trail expansion:General Funds, Park Dedication Funds, Grants, Partnerships, Donations, State Aid Funds, Park Bond referendumand Utility Fee. Due to it's designation as a local trail, this project is not a good candidate for grants or state aid. Lake Ann Park Preserve Trail Expansion Financing options:1. Referendum – A voter­approved referendum would equate to a levy issued for the repayment of GO Bonds. Based on the cost estimates for Lake Ann, a 10­year issuance would result in bond payment of about $485/year and a property tax increase of just over $50/year on the average home. Alternatively, $593K if repaid within 8 years and an increase on the average home of about $46­$48/year. 2. Inter­fund Loan Repaid with Levy – The inter­fund loan could save interest costs and could be paid back in 8 years rather than 10.  We would recommend the shortened repayment in order to replenish the funds.  The result of this would be about a $525k increase in the levy and a $42­$44 increase in property taxes on the average home. 3. Tax Abatement Bond – With this financing option a voter approved referendum would not be needed.  The city portion of taxes on a number of parcels (most likely commercial parcels) would be allocated to repay bonds issued for the project.  A levy would then be issued to replace the portion of abated taxes that is used to repay the bonds.  A public hearing would be required to allow for the abatement of those property taxes.  This option could result in the identical levy increases as option 1. Summary of Lake Ann:  In any of the financing options, a portion of the 2019 surplus could be used to finance a small amount of the project (up to maybe $400k) to reduce the borrowing amount.  City council could also choose a combination of options 2 and 3.  All of the options would require a levy increase of between $485k­$593k or a tax increase on the average home of anywhere between $42­$52/year. Community Center Consider the construction of a year­round signature recreation facility in the community that includes indoor, outdoor and passive spaces. The Park System Master Plan identified a community center as a "Top Unmet Facility Need." Most desired additional facilities include indoor running/walking track, indoor pool and larger fitness center. This project is identified as a long­term initiative with a required investment of $25,000,000 to $50,000,000.  Build a community splash pad attraction at Bandimere Park A depiction of one design for a splash pad, picnic shelter, concession, and playground attraction integrated into Bandimere Community Park is attached. This 2014 schematic identifies a estimated project cost of $1,650,000.  Build Permanent restroom facilities at Lake Ann Park, Bandimere Park and City Center Park The addition of additional modern/permanent restrooms at the City's community park locations has been a long­term topic of conversation. No plans, budget estimates or schematics for these proposed improvements have been developed recently.  Build two covered/refrigerated hockey rinks at the Chanhassen Recreation Center The topic of planning for and constructing refrigerated hockey rinks within the community has been discussed, from time to time, over the past 30 years. No plans, budget estimates or schematics for a hockey facility have been developed recently.  All other recreational or social facility additions: 1. Referendum – A voter­approved referendum would equate to a levy issued for the repayment of GO Bonds. For every $5M in bond proceeds issued (assuming a 20­year issuance), it would result in a levy increase of about $335k/year and a tax increase on the average home of about $28/year. 2. Sales Tax ­ The city would first need to get legislative approval to create a local sales tax for the repayment of the bonds issued for the facilities that would be built.Legislative approval requires demonstration that the facility would provide a regional benefit beyond the City.If granted approval by the legislature the city would then need to get local voter approval of the local sales tax.The amount and length of the sales tax would depend on a number of variables, most importantly the size of the debt issued for the facilities requested.At this point staff has not researched the extent of the size of a sales tax needed as it will take some resources to define an amount.Bond payments would be identical to the Referendum option, with sales tax offsetting all or a portion of the levy requirement. 3. Legislative Bonding – The city could approach the legislature to be included in the next bonding bill to pay for a CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectKFS Various Park Related GoalsSection5:30 P.M. ­ WORK SESSION Item No: A.3.Prepared By Todd Hoffman, Parks and RecreationDepartment File No: SUMMARYThe City Council is interested in discussing various park­related goals identified in the City's Park and RecreationSystem Plan. Discussion topics include the following items:Identify a funding source and timeline for Lake Ann Park Preserve trail expansionBuild a community splash pad attraction at Bandimere ParkBuild permanent restroom facilities at Lake Ann Park, Bandimere Park and City Center ParkBuild two covered/refrigerated outdoor hockey rinks at the Chanhassen Recreation CenterConstruction of any of these improvements would require the budgeting and expenditure of new capital, operation andmaintenance dollars.BACKGROUNDThe City adopted it's first Park and Recreation System Plan in November of 2017.  The City's Park and RecreationCommission supports the decision to discuss future projects. DISCUSSIONIdentify a funding source and timeline for Lake Ann Park Preserve trail expansionThe attached memorandum identifies a construction timeline of 18 to 24 months with a necessity of working over twowinter seasons to accommodate soil boring and boardwalk construction. A November 2019 Feasibility Studyidentified an estimated overall project cost of $4,196,250 to complete the work. No funding source has currentlybeing confirmed for this project. The system plan identified the following possible funding sources for trail expansion:General Funds, Park Dedication Funds, Grants, Partnerships, Donations, State Aid Funds, Park Bond referendumand Utility Fee. Due to it's designation as a local trail, this project is not a good candidate for grants or state aid. Lake Ann Park Preserve Trail Expansion Financing options:1. Referendum – A voter­approved referendum would equate to a levy issued for the repayment of GO Bonds. Based on the cost estimates for Lake Ann, a 10­year issuance would result in bond payment of about$485/year and a property tax increase of just over $50/year on the average home. Alternatively, $593K ifrepaid within 8 years and an increase on the average home of about $46­$48/year.2. Inter­fund Loan Repaid with Levy – The inter­fund loan could save interest costs and could be paid back in 8years rather than 10.  We would recommend the shortened repayment in order to replenish the funds.  Theresult of this would be about a $525k increase in the levy and a $42­$44 increase in property taxes on theaverage home.3. Tax Abatement Bond – With this financing option a voter approved referendum would not be needed.  The cityportion of taxes on a number of parcels (most likely commercial parcels) would be allocated to repay bondsissued for the project.  A levy would then be issued to replace the portion of abated taxes that is used to repaythe bonds.  A public hearing would be required to allow for the abatement of those property taxes.  This optioncould result in the identical levy increases as option 1.Summary of Lake Ann: In any of the financing options, a portion of the 2019 surplus could be used to finance a small amount of the project(up to maybe $400k) to reduce the borrowing amount.  City council could also choose a combination of options 2and 3.  All of the options would require a levy increase of between $485k­$593k or a tax increase on the averagehome of anywhere between $42­$52/year.Community CenterConsider the construction of a year­round signature recreation facility in the community that includes indoor, outdoorand passive spaces. The Park System Master Plan identified a community center as a "Top Unmet Facility Need."Most desired additional facilities include indoor running/walking track, indoor pool and larger fitness center. Thisproject is identified as a long­term initiative with a required investment of $25,000,000 to $50,000,000. Build a community splash pad attraction at Bandimere ParkA depiction of one design for a splash pad, picnic shelter, concession, and playground attraction integrated intoBandimere Community Park is attached. This 2014 schematic identifies a estimated project cost of $1,650,000. Build Permanent restroom facilities at Lake Ann Park, Bandimere Park and City Center ParkThe addition of additional modern/permanent restrooms at the City's community park locations has been a long­termtopic of conversation. No plans, budget estimates or schematics for these proposed improvements have beendeveloped recently. Build two covered/refrigerated hockey rinks at the Chanhassen Recreation CenterThe topic of planning for and constructing refrigerated hockey rinks within the community has been discussed, fromtime to time, over the past 30 years. No plans, budget estimates or schematics for a hockey facility have beendeveloped recently. All other recreational or social facility additions:1. Referendum – A voter­approved referendum would equate to a levy issued for the repayment of GO Bonds.For every $5M in bond proceeds issued (assuming a 20­year issuance), it would result in a levy increase ofabout $335k/year and a tax increase on the average home of about $28/year.2. Sales Tax ­ The city would first need to get legislative approval to create a local sales tax for the repayment ofthe bonds issued for the facilities that would be built.Legislative approval requires demonstration that thefacility would provide a regional benefit beyond the City.If granted approval by the legislature the city wouldthen need to get local voter approval of the local sales tax.The amount and length of the sales tax woulddepend on a number of variables, most importantly the size of the debt issued for the facilities requested.Atthis point staff has not researched the extent of the size of a sales tax needed as it will take some resources todefine an amount.Bond payments would be identical to the Referendum option, with sales tax offsetting all or aportion of the levy requirement. 3. Legislative Bonding – The city could approach the legislature to be included in the next bonding bill to pay for a portion or all of the facilities with state funds.This process could take some time and the likelihood of getting state funds for the facility would be extremely low. 4. Lease Backed Revenue Bonds – The EDA can use its authority to acquire or build a facility and enter a lease purchase agreement with the City.The EDA can finance the project by issuing bonds backed by the City’s lease payments.There is no referendum required as the City is pledging to appropriate funds rather than an irrepealable tax levy. Lease Revenue Bonds do carry higher interest rates and financing costs.Every $5 million in bond proceeds (assuming the same 20­year term of repayment) results in an estimated debt service of $360/year or a tax increase on the average value home of $31 /year. RECOMMENDATION It is recommended that the City Council direct staff to identify the Lake Ann Park Preserve trail construction as a priority and identify a list of possible funding scenarios for future presentation to the Council. ATTACHMENTS: Lake Ann Park Preserve Timeline Memorandum Splash Pad Schematic This memo is in regards to schedules and timeline issues to consider regarding the Lake Ann Park Preserve improvements and expansion of trails and boardwalks. Suggestions are based on: • Conversations during the feasibility report process (Summer/Fall 2019) • Review of the feasibility report document (November 2019) • Early February Conversations with SEH Due to the challenges of getting deep soil borings in the wetland areas, borings should be completed during the winter. Rough estimates from the engineer for this process are $60,000. This process includes getting a soil boring company on board, and coordinating with an engineer for locations and soil characteristics testing. Note: Soil borings done outside of the winter or without frozen wetland access will incur significant additional cost and create additional impact issues for the wetland. Deep borings for trails can be done at any time, but wintertime may minimize impacts to the forest floor. Boardwalks should be constructed during the winter. Because of the design/bidding timeframe and the lead time on materials, it is not feasible to complete soil borings and construction during the same winter. Prepare RFP: 1 month RFP Responses and award of contract: 1 month Design/Engineering Work and Permitting: 6-8 months -Interim check-ins -Coordinate with permitting agencies (US ACE, MN DNR, RPBCWD, Met Council) Note: Changes to the EAW rules and thresholds were recently released. Additional guidance about wetlands was included. If these new thresholds require an EAW, this also needs to be coordinated during the design process. Bidding and award of contract: 1-2 months Boardwalk Construction: Winter season Note: There is a 2-3 month lead time for building materials for the boardwalk Paved Trail Construction: Late Spring and/or Summer and/or Fall season OVERALL PROJECT DURATION: 18-24 months Work on the northern portion of the property will require ownership or a legal agreement to conduct soil borings and/or construct trails and Boardwalks. The current owner has been working with the City, and the approved PUD includes the condition of the land being transferred to the City when the neighborhood develops. Until that point the landowner may be willing to coordinate with the City on borings and construction, but is not under any obligation to do so. CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Approve City Council Minutes dated February 10, 2020 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council approves the City Council minutes dated February 10, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Summary Minutes dated February 10, 2020 City Council Verbatim Minutes dated February 10, 2020 City Council Work Session Minutes dated February 10, 2020 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES FEBRUARY 10, 2020 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Jake Foster, Kate Aanenson, Charlie Howley, Todd Hoffman, Bob Generous, and Roger Knutson PUBLIC PRESENT: Jessica Galatz Hennepin County PUBLIC ANNOUNCEMENTS: Mayor Ryan read an invitation from the City Council and the Economic Development Commission to the public, in particular the local business community, to the first ever local business open house which will take place on Wednesday, February 19th from 6:00 to 7:30 p.m. at the Chanhassen Recreation Center. CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated January 27, 2020 2. Receive Planning Commission Minutes dated January 21, 2020 3. Approve a Request for an Interim Use Permit (IUP) for the Purpose of Repairing Landslides along a portion of the Minnesota Bluffs LRT Regional Trail 4. Resolution #2020-08: Providing for the Sale of up to $7,000,000 General Obligation Utility Revenue Bonds, Series 2020A for various City 2020 and 2021 Utility System Improvements 5. Resolution #2020-09: Minnewashta Parkway – Approve Plans and Specifications; Authorize Advertising for Bids 6. Well #4 Roof Repair City Council Summary – February 10, 2020 2 7. Highway 7 RPBCWD Maintenance Agreement All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Dr. Claire Bleser, Director Administrator for the Riley- Purgatory-Bluff Creek Watershed District provided an update on the status of the University of Minnesota’s Stormwater Pond Phosphorous Remediation Study. Mayor Ryan asked for clarification of the Clean Water and Legacy Grant application process. ADOPTION OF 2040 COMPREHENSIVE PLAN. Kate Aanenson and Bob Generous reviewed highlights of the 2040 Comprehensive Plan. Resolution #2020-10: Councilman Campion moved, Councilwoman Tjornhom seconded that the City Council approves the resolution adopting the City of Chanhassen 2040 Comprehensive Plan. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Mayor Ryan thanked legislators and commissioners who attended a breakfast meeting to hear the City Council’s 2020 Legislative Priorities. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING FEBRUARY 10, 2020 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Jake Foster, Kate Aanenson, Charlie Howley, Todd Hoffman, Bob Generous, and Roger Knutson PUBLIC PRESENT: Jessica Galatz Hennepin County Mayor Ryan: Again good evening everybody and welcome to our council meeting. To those of you that are watching at home or livestreaming on the Chanhassen website thank you for joining us. For the record we have all of our council members present tonight so our first action is our agenda approval. Council members are there any modifications to the agenda as printed? If not we will proceed with the published agenda. PUBLIC ANNOUNCEMENTS: Mayor Ryan: First is public announcements. We had one add so I will read that. The City Council and the Economic Development Commission would like to invite the public in particular the local business community in Chanhassen to the first ever local business open house with the Chanhassen and Chanhassen Economic Development Commission. The event will take place on Wednesday, February 19th from 6:00 to 7:30 at the Chanhassen Recreation Center. The Economic Development Commission will be looking for feedback from the local business community on how the City can help make your business more successful. The Economic Development Commission along with city staff will be available to answer any questions about the topics such as planning and zoning, fees and taxes, and new infrastructure and new businesses being constructed in the city. Please take this opportunity to give the City and the Economic Development Commission your feedback or ask a question about owning a business in our great community. We hope to see you there. CONSENT AGENDA: Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated January 27, 2020 Chanhassen City Council – February 10, 2020 2 2. Receive Planning Commission Minutes dated January 21, 2020 3. Approve a Request for an Interim Use Permit (IUP) for the Purpose of Repairing Landslides along a portion of the Minnesota Bluffs LRT Regional Trail 4. Resolution #2020-08: Providing for the Sale of up to $7,000,000 General Obligation Utility Revenue Bonds, Series 2020A for various City 2020 and 2021 Utility System Improvements 5. Resolution #2020-09: Minnewashta Parkway – Approve Plans and Specifications; Authorize Advertising for Bids 6. Well #4 Roof Repair 7. Highway 7 RPBCWD Maintenance Agreement All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mayor Ryan: We have one scheduled visitor presentation so I welcome you to come to the podium. Welcome. Dr. Claire Bleser: Mayor, council members. My name is Claire Bleser. I’m the Watershed District Administrator for the Riley-Purgatory-Bluff Creek Watershed District. I have a little presentation. It’s all about stormwater ponds, whether they’re friends or our foe. It’s a long journey for well worthy of it. Point it to. Charlie Howley: Point it at my head. Dr. Claire Bleser: Well if I don’t turn it on that’s not going to work. There we go. For those of you who are not familiar with this watershed district we are two counties, Carver and Hennepin County. We’re about 50 square miles. We include parts of Chanhassen. Really basically the northeast, well east part of Chanhassen but we include also parts of Bloomington, Eden Prairie, Minnetonka, Deephaven and Shorewood as well as a few streets into Chaska. So this journey actually includes quite a few cities. The city of Chanhassen as well as Minnetonka, Shorewood, Bloomington, Eden Prairie and also the University of Minnesota. This journey started back in 2010 so staff from the city, all of our cities as well as State agencies back then were talking about stormwater ponds as a means of how do we know they’re functioning like they’re suppose to be functioning and how can we assess this in a quick easy matter. So when we started this journey back in 2010 we were dealing with those questions like are they doing what they’re suppose to be doing or are they not doing what they’re suppose to be doing so we started with 5 ponds and Chanhassen City Council – February 10, 2020 3 then we went all the way into 2013 where we had 98 ponds. Just in Chanhassen alone we monitored 30 ponds and really this is the catalyst of how the University of Minnesota started to be more interested. More synergy around these ponds led to actually quite a few research studies happening right now as we speak from faculty members at the University of Minnesota. So you know this is a great schematic that I actually borrowed from one of the professors at the U. So if you think about a stormwater pond they vary in their use and designed to capture water that’s coming from our streets. In there there’s basically the phosphorous and the sediment settle at the bottom. It can retain water so it’s not flushing through the pipes into our waters and at the same time clean the water before it’s discharged to lakes and wetlands and creeks, right. So they’re capturing the water. Letting it settle and then you have cleaner water coming out. That’s the whole premise of the stormwater pond. I’m sorry the schematic is a little bit small but I just wanted to show you where all 30 ponds are located and one of the ponds that we’re going to look at is, you’re not going to see it. It’s actually under Bluff Creek, yep right there. That triangle and to the right of the cursor. Right there. This is actually a pond that we’re actually delving deeper into it and the City of Chanhassen is partnering with the district and the University of Minnesota to actually try out a treatment of it which I’ll discuss in a little bit but so right next to Bluff Creek just west of Lake Susan is one of those ponds that we’re actually delving a little deeper in figuring out this whole stormwater ponds. Whether they’re friends or foe. This is back from 2013. That gives you some idea of yep, there’s BP, BC sorry. That famous pond. Those dash marks that you see is normally the range that you would want to see the phosphorous levels in the ponds and you can see that this one was skyrocket high. So what we saw in all those 98 ponds it seems like the ones that were bad were bad and the ones that were good were good so trying to sort of solve this problem. It didn’t matter how old they were. It didn’t matter if some were converted wetlands. It just seemed like some were really bad and some were good and so this is when the University of Minnesota stepped in and said hey we’re really kind of interested in what you guys have. Can we get your data? Can you share this data so we were able to do that. And here’s our pond that we actually are delving deeper in. The red dots that you see on your screen are actually core samples so the University of Minnesota went out and actually pulled sediment cores to the bottom of the pond and actually did lab analysis to figure out if basically phosphorous was being released into the water and it would be released in the water when the oxygen level within the pond is to zero. So think about like fish kill right. When the lake has no oxygen fish die. Same idea but on a pond. Not saying that there’s fish dying but it’s sort of that spirit. When there’s no oxygen is there phosphorous being released back into the water column? So those are the 4 cores that were done and then the orange dot is actually where there was an automated station out there and then samples collected throughout the summer. 18 and 19. Here’s an example of the University of Minnesota actually coring through the ice through one of those ponds and then going out in the field with our canoe and actually collecting samples. Here’s one, it’s fun. Don’t go swimming in it. We did have one of our crews we’re engaged with clean water and legacy grant and we’re actually doing some detail research also in the city of Eden Prairie and this is the type of system you actually see in the field so it collects everything and it’s self sufficient. It’s a solar panel that you see out there. And here we are with more data but also possibly identifying a solution where we, for most of these stormwater ponds what we’re seeing is it goes inoxyte meaning there’s no oxygen in the pond meaning the Chanhassen City Council – February 10, 2020 4 phosphorous is being released from the sediment which is not what the intention of the stormwater ponds are. When they were designed they, the people who thought of the stormwater pond thought of it as mixing right and when it mixes you have the oxygen going through. You don’t have like zero oxygen at the bottom. Problem we’re seeing right now with quite a few of these stormwater ponds is there’s zero oxygen at the bottom. Phosphorous is being released so what we’re doing is we’re building up actually the phosphorous in the pond and then when there’s a rain events flushing into our water bodies. So here we are now, last week, sorry this is a schematic so red is bad and green is bad but the phosphorous is being released in the water and then going into our lakes and creeks. Last week we coordinated with the City of Chanhassen and we actually had iron filings delivered. They came all the way from Chicago so 3 of our cities are pilots to testing out iron filings on the ponds as a means to mitigate the phosphorous from going up into the water column. And so I think that’s coming up soon that the crews from the city will be going out and onto the pond that’s located you know east of Buff Creek, west of Lake Susan. They’ll be spreading it on top of the ice. There’s about 13-14 inches of ice right now on that pond so we’ve been monitoring that and coordinating with the City. Just to give you a head’s up we also have an info sheet and info box that’s located at those ponds and in there it actually explains that as they put the iron on top of the snow the snow’s going to get a little red so it’s totally normal but we do have information sheets out there so homeowners are not panicking and saying what the heck are you guys doing. Now it’s red but our, when the snow, when the warmer temperatures come the snow melts. The ice melts. Those iron filings are going to go down to the lake bottom and hopefully stop basically the phosphorous from released back up into the stormwater pond. They’ve actually done this in St. Cloud and here’s an example. Before the treatment where they had phosphorous level high and after putting the iron filings. Now they did that with a boat. We’re doing it more easier way which would be using like a little Bobcat and where they’re spreading the iron across the ice in a thin layer. And with that as I said the City of Chanhassen will be implementing that part. The University of Minnesota will be continuing monitoring that pond and evaluating the ithicacity of the iron filings and hopefully have a good solution moving forward in having all these ponds and hopefully being good ponds are our friends rather than our foes so. Charlie Howley: If I can add to the conversation. Mayor Ryan: Yes please do. Charlie Howley: Thanks Claire, nice job. We sent out a mailer this afternoon to residents indicating that towards the end of this week our streets department is going to go to this pond and kind of clear most of the snow off of the pond and then next week, the week of the 17th is when we’re going to apply the iron filings and iron filings is just what you think of it. It’s shaved up iron so it’s like the consistency of sand. Kind of brownish in color Totally safe for the environment. Totally safe for kids or animals if they got into it but what we want to make sure happens is that there’s an evenly distributed amount of iron over the ice and not like big pile here and none over there because it’s important for the data and the monitoring to see what happens so it’s going to be posted. You know do not disturb. Don’t go on the ice and play hockey, things Chanhassen City Council – February 10, 2020 5 like that. This pond did not have an active use. The other pond just north of it had a hockey rink like built, one of the residents was using. This one did not so it shouldn’t be interfering with you know wintertime operations of the neighborhood. The ice will melt. The iron settles to the bottom and what happens is, is the phosphorous that does get released binds with the iron and it holds it there and doesn’t let it go up. You saw those ponds were all green. That’s because algae and duck week their food is the phosphorous and they just explode and all that nasty stuff you know happens from not only the phosphorous coming up from the bottom but any phosphorous that’s coming in from the upper load so what’s exciting about this is, if this shows to work successfully and it’s fairly inexpensive. Our cost was about $3,000 to purchase the iron filings. We bought them in bulk so we got a nice rate for them and then it’s just our staff time in distributing on top of the pond and we’re going to do it for 3 years, right? And we’re going. Dr. Claire Bleser: One application. Charlie Howley: One application but we’re going to monitor for 3 years. Dr. Claire Bleser: Exactly yep. So we’ll be monitoring this year as a follow up and I think I believe next year as well so we’ll be continuing to monitor to make sure that everything looks good and we’ll probably be back and give you a whole ton of results. Charlie Howley: And so what’s exciting about this is this is another potential tool in our tool box of stormwater management where I’m sure you’ve heard and you’ve seen the budgets about dredging out a pond. How expensive it is and we did one like last year and it was $200,000 or whatever it was. I don’t remember. I wasn’t involved but if we do this we may be able to not have to dredge out these ponds as much because the dredging out the ponds is meant to provide that depth for the settlement to act for this phosphorous to settle out but if these ponds are releasing the phosphorous back up it’s not doing such a good job and we’re not doing it to solve the algae on the individual ponds. That’s a benefit but what we’re, the main purpose is to protect the downstream. The streams and the lakes, the creeks and the rivers because this is our stormwater pond. That’s what it’s supposed to do. It’s supposed to treat stormwater so the fact that they’re green is eh, you know it’s not great but it’s doing what it’s doing but we want to protect the downstream stuff so if this proves to be good this is going to be a great cost effective solution as we move forward so that’s why I’m really excited about this and the University of Minnesota has got you know their PhD’s working on it and other cities. Not just our’s and so it’s really exciting. But I want to make it very clear that this isn’t harmful in any way to environment or people who were to end up to wander on the ice and kick it around. We don’t want them to do that but it wouldn’t hurt them so. Councilman Campion: One follow up question. So in a theory behind it so what we expect to happen is that it will, again we’re not concerned about the algae and all that but it should theoretically reduce that significantly? Charlie Howley: Yes. Chanhassen City Council – February 10, 2020 6 Dr. Claire Bleser: Yeah. Councilman Campion: And then if it were successful would you expect that you’d have to continually you know add more iron every so many years? Dr. Claire Bleser: Yeah the life span is a good question. And I’m not too sure of the length of the life span but with any element like that eventually you’re going to cover it right with whatever’s coming still from the street so yes, you would have to do a reapplication down the road. I can come back and get more information unless Mr. Howley knows. Charlie Howley: When we do, probably about 10 years ago is when I first heard about them. You’ve heard of an iron enhanced sand filter. It’s a BMP that has been used next to ponds and trenches and things like that and what it is it’s using these same iron filings and putting it into sand and letting the water filter through it and the iron in the sand grabs the phosphorous and locks it up. In those applications we’ve been told that it’s about a 20 year life span so in this trench you could imagine 20 years later you come dig out that sand and put in new sand with iron. In this application I don’t know. Is it 20 years? Is it less? Is it more? I guess that’s part of the research. Dr. Claire Bleser: It’s very innovative. I think St. Cloud is the first one that was done last spring and I think Roseville is another one that’s looking at that as well so we’re on the forefront which is pretty cool and want to actually see. Councilman Campion: Very cool. Mayor Ryan: Dr. Bleser first I want to say thank you for coming tonight and just to reiterate how much we appreciate the partnership to have with the watershed. I wish we had more opportunity to partner on projects. I know it’s something that’s very important to the City with all of our lakes and so it’s important that we continue to find opportunities for us as a city to partner with the watershed so thank you for this. Bringing forward this project and being here tonight. A couple questions. When you talk about the clean water and the legacy grant, is that something that you applied for or does the City ever apply for these grants to be able to do more ponds or how, how does that work? Dr. Claire Bleser: Yeah so both the City and the District have had clean water land and legacy amendment funds. In the case of the ones for stormwater pond there a type of fund where it’s like a clean water accelerated grant. It’s to really kind of help with identifying projects down the pipe but there’s also grants that are specifically for projects identified so for example I know we’re working on upper Riley Creek and that’s going to be a multi-year project but that would be a great candidate for Clean Water Land and Legacy Grants and those are bigger chunks of money. There’s, so we’ve applied but having partners is actually helpful for these grants and so when the City applied for Bluff Creek ravine 2 we provided a letter of support and it just shows Chanhassen City Council – February 10, 2020 7 that we’re working together but also it strengthens because then there’s an additional partner so yeah, for those funds there’s different types of buckets of money for it. We have actually one which is for the wetland at 101 and Pioneer Trail where the City and then the district purchased a total of 3 homes to restore the wetland. Approximately $100,000 came from Clean Water Land and Legacy Amendment so that one as well as DNR funds and so this one’s actually been working with the City, DNR and then additionally those grant money. So it depends on who’s taking the lead but we normally discuss with the City and then make sure we’re all aligned and one of the components is, is it in your 10 year plan? Is it in your Comprehensive Plan? So either the Comprehensive Plan or your water resource management plan and then for us our 10 year plan because that gets you even more, I’ll call them bonus points so, so those are elements where you strategize and make sure that you have everyone together. Mayor Ryan: Perfect. Dr. Claire Bleser: Yeah. Mayor Ryan: And we actually were just talking about priorities for this year and looking at stormwater ponds is one of the priorities and Mr. Howley’s going to bring it back, just a plan because obviously there’s a lot of ponds and never enough money because the expense that comes with dredging which was a very expensive project for the City last year so with the application, when you put these iron filings over does it always have to be applied in the winter time or is it something that you can do, and is it special iron filings or should we anticipate that people are going to go out and try to throw iron filings on top of ponds so I just want to be fairly specific on this. Dr. Claire Bleser: So to buy them in bulk there’s only two places that we know of. One out of Chicago and one in Minnesota and actually our’s come out from Chicago because it was cheaper. Don’t ask me why it was cheaper. And so it’s really kind of specialized. The reason why we’re doing it through winter is actually the ice thickness gives us a flat surface to work with versus having a boat and then you know taking a bucket and bringing it to the boat and unloading it. You’re basically chucking it off to the side so it’s actually more advantageous to do it through winter months because you’re able to walk and you’re able to have a Bobcat for example. If you had a really large pond and you had 15 inches of ice you could bring a pick up truck. We’re not doing that but, and so it’s kind of, it’s easier to deal with and actually apply uniformly through winter months. Mayor Ryan: Are there any, I guess my concern is you know if people hear about this, we get a lot of calls about green, you know green ponds in people’s back yards and if now there’s that thought that it could be a simple solution like this, is this something that homeowners, you would steer them away from doing on their own. Chanhassen City Council – February 10, 2020 8 Dr. Claire Bleser: I don’t believe they could just go to Menard’s and buy it. It’s really a specialized, like I said there’s two entities so it’s not something easy and it’s also very heavy and so I don’t. Mayor Ryan: Okay. I just want to be careful because you know it’s an issue that we hear a lot of with people having stormwater ponds in their back yards and with the green algae and is it dangerous and so we get numerous requests every year to have their ponds reviewed and dredged and so I just want to make sure that we’re covering all our bases in terms of this is, you know a study a project to see the benefits of this. Dr. Claire Bleser: Yep and that’s exactly it. It’s part of a research project where we’re evaluating this method and so it’s, it has the innovation of it and where we’re monitoring it. Mayor Ryan: And there’s no dangers associated with high levels of iron in water, anything going downstream? Dr. Claire Bleser: No. Mayor Ryan: Okay perfect. Council any questions? Alright thank you again for being here tonight and for the partnership. We appreciate it. Dr. Claire Bleser: Yeah, thanks. Mayor Ryan: Are there any other visitor presentations this evening? Alright. ADOPTION OF 2040 COMPREHENSIVE PLAN. Mayor Ryan: Ms. Aanenson. Kate Aanenson: Thank you Mayor, members of the City Council. While we’re pretty pleased, a big lift for pretty much for a couple of years. The final adoption of the Comprehensive Plan so back on January 22nd the Met Council did recommend approval of the Comprehensive Plan and that’s subject to your approval so it’s been a heavy lift for a lot of the people in our department and then obviously there’s other departments and I’ll go through that in a minute. Bob and I are, Mr. Generous and I are going to tag team on this. But I want to start too first the Comprehensive Plan is our vision statement and Bob left this date off because was so long ago. If you recall we had a kick off meeting actually on April 20, 2016. We were in the senior center and we had all the commissions in there. It was kind of a collective brainstorming the strengths and weaknesses of the community so that kind of went to really the kick off. And then we also had to make sure our system statements, what they projected for housing, job creation and those sort of things, household make up match with the Met Council so we talked about that at that meeting. And then from that we used the Planning Commission really as the public hearing portion of all that and all the public comment and again I’ll go through that in a little bit but Bob did a pretty good Chanhassen City Council – February 10, 2020 9 job of putting all the dates that we had on there so with that what I’d like to do is I’m just going to briefly go through each chapter and then just kind of give you an overview. There’s a lot more detail in the staff report again but I just kind of want to give you just a brief overview so this is online and we, we’ve had it online with the 2030 too so the introduction is the first chapter and this is the goals and policies of all of it. So again this is our vision statement and when I do the onboarding for the Planning Commission I also did this for the Economic Advisory Commission also. This is really the collective visioning statement of the community so I always advise people that want to know kind of the flavor of the community, this is it right here and then all of the goals so again our mission statement being a community for life and then within that how that, we’re kid friendly. We want to, we have great school districts. All those sort of things and then just a development, economic competitive. We had our largest employers in there. Attractions and retention, redevelopment projects and then all the goals and policies of all of the different chapters are all in one place. It just makes it easier in that collective spot in number one. You get a quick snapshot. Get a sense of what the community’s values are. Again the housing goals are kind of the implementation so when we have a project that comes before we tie it back to that so if there’s a question of why are we doing this. What reflects our Comprehensive Plan. Again there’s always a misnomer between the Comprehensive Plan, that’s the vision statement. The zoning ordinance is the tool to implement that. People ask can you change the Comprehensive Plan? Yes you can. You can make amendments to a Comprehensive Plan. There’s a process for that. The Met Council’s actually expedited that. We haven’t done too many of those but it can be done. That’s something we hadn’t thought of or unique circumstances that comes up then we would, and the council wanted to consider that we would go through that process. We did do that with the 61 corridor study. You know when we hadn’t anticipated the funding for the bridge coming over the Minnesota River and so we felt like we really should look at that area. Whether or not we could in a cost effective way provide municipal services so we undertook that study so, because that study really looked at the last part of land use that maybe, under valued or under consideration. We looked at providing some additional so we did that 5 years before we did this plan so really we did not recommend any land use changes and I’ll go through in detail. We did make a couple little tweaks but again I won’t spend too much more time on introduction but again that’s just really the collective values of the City. Bob Generous: Should point out none of the goals or policies were revised after the original submittal to the Metropolitan Council so. Kate Aanenson: So really with the minutia and how we presented it so yeah the goals and policies did not change from when you originally viewed it. Again you did review it last, over a year ago and recommended it go up to the Met Council we had this year in flux. A lot of head scratching. So then the next chapter is land use and there’s a lot of again we didn’t change a lot of the sections here but I think we got hung up in this, and a lot of just again the nuance of zoning and Comprehensive Plan and I think the Met Council got really hung up on two of our zoning districts. The Central Business District, which does allow housing because they like to break it out and try to do projections. Obviously their most important thing is making sure they Chanhassen City Council – February 10, 2020 10 have enough sewer capacity so they want to see what those numbers are. And then with Avienda there was a challenge for that too because as you know they’re moving some of those numbers around too so we had to try to give some range that we could all agree on and if you can believe that, that took months of discussion. So we did finally come to consensus and we made some assumptions in there for densities based on kind of what they have for current plans. That one that you had approved in the Avienda project and the downtown area, we made some assumptions based on potential. What could be some changes but really pretty minor so that was. Mayor Ryan: Ms. Aanenson. Kate Aanenson: Yeah. Mayor Ryan: When you talk about kind of that negotiation piece between you and Met Council and projections with numbers, particularly with housing, is it that they think there should be more housing? Less housing? What is it the discussion point? Kate Aanenson: No, no, no. That’s pretty much a local issue. I think the issue was how were we, how could they get a…number. Bob Generous: Yeah they needed to be able to quantify how we would be potentially meet all these housing goals that they, that we have in here. Specifically for the multi family because they base ability to provide affordable housing on your higher density land uses so if you show potential capacity you’ve met their goals or targets. Mayor Ryan: Okay. Bob Generous: And so we had to show them how we came to those numbers. We said we have sufficient land designated to meet those demands, or those numbers. Mayor Ryan: So it’s a designation of land to meet the number, the? Kate Aanenson: Yeah what their expectation with housing numbers yep and then also capacity so. So with that the growth forecast again. You saw these way back, or the council at the time did saw those numbers way back and they hadn’t changed a lot. I think one of our first areas of discrepancy was Bob challenged them on the employment numbers for business. We anticipated bigger and I’ll give Bob kudo’s on this. Bob is actually the one that put together the Met Council plat study numbers and we’ve been pretty much spot on in our projections so let’s just say we had a lot of confidence when we went in there. Or I did in Bob negotiating that so actually we changed those numbers and. Bob Generous: Well we kept our numbers. We convinced the Met Council to revise their numbers to meet our housing, or our employment projections. Chanhassen City Council – February 10, 2020 11 Kate Aanenson: So we felt good about that so, so that did change. Again we had to match the designation they gave us as emerging suburban. Again we always tell this to people. Our highest land use, the most acreage is low density residential. It always will be going into 2040. That’s always our significant land use but within that you know the complimentary of the different housing types that people want and then also the business or the regional commercial, downtown commercial. Again those are some of those things that help support. Not all the households support the buying power. It’s those people that are here during the day that also support the buying power. So I think under land use that was kind of the biggest, there was some other bullet points in there but I think as far as minutia we had, all these tables that are in here are the requirement. You know what are you meeting for your average density? What is your average floor area ratio? How many employees do you have per square foot? Those are all the stuff that we keep track of and do comparisons with. So I think then from that the 2030 land use plan becomes the 2040 land use plan and again the couple of changes that were on there. We had some properties that were really undevelopable that were actually in our, in the City’s name. They were remnant pieces so we took them out of low density and we put them into preserve area so they don’t get developed or counted towards something and then there was one more I missed. Bob Generous: The 3 acres for the office, from residential on the Erhart parcel. Kate Aanenson: And that came up with the discussions right at the end before we submitted it. We added 3 more acres to that so those were the only changes under land use. And again it was just agreeing on how we presented the numbers. So that was a lot of the discussion so I’ll skip down to. Mayor Ryan: Was that the 3 more acres that wasn’t part of the Bluff Creek. Kate Aanenson: Correct, yeah. Mayor Ryan: Okay. Kate Aanenson: It may be. Bob Generous: It’s a separate issue. Kate Aanenson: Yeah that one is up for discussion. So again not all the city’s in urban services so they kind of wanted to see how the development pattern works and all that. We put historic preservation in this chapter also. So Chapter 3 is the housing chapter and on this one, I’m not sure that there was a lot of discrepancy. That one really went into land use. Again we keep track of the different acreages again. We send up at the end of the year how many subdivisions we did. The density. Those are all part of reports that Bob puts together for the Met Council. We also track how many units we do. This is all stuff that’s on the website that we’ll be presenting Chanhassen City Council – February 10, 2020 12 actually at that open house. We’ll be showing resident or business owners how they can find this information. A lot of people want to know sort of demographics when they’re making decisions to locate here so we keep track of that. You can always see the anomaly if we do an apartment building or something multi family that the building permits for the year are higher so that’s the other thing we kind of project for budget purposes. How many building permits do we think are going to happen and we also try to see if on the horizon if there’s some office or industrial coming forward too. Mayor Ryan: Ms. Aanenson? Kate Aanenson: Yeah. Mayor Ryan: I’m going to try to articulate my question as clearly as I can. So with Met Council they have in their, in their mind every community has to have X amount of certain kinds of housing. Whether it’s affordable. Single family. You know the different criteria for housing. Do we put forward what we’re planning and then they negotiate and say you need more of this or more of that? Is that par of the negotiation too or who determines? Kate Aanenson: Yeah we didn’t change any of our land uses. Mayor Ryan: Okay. Kate Aanenson: It’s explaining how our central business district allows for, we have the capacity for that already. We also have that capacity in the Avienda projects so we didn’t make any changes to that. Mayor Ryan: Okay. Kate Aanenson: We had to just demonstrate that how we aligned and that’s where the challenge came in. Bob Generous: Right. Mayor Ryan: Okay. Bob Generous: Putting it on a spreadsheet so they could understand it. Kate Aanenson: Yeah because when we say the central business district allows for high density, well what does that mean? So then we gave the example of Avienda and could another project happen and then excuse me, in the downtown but Avienda we know there’s a couple apartment buildings. Maybe a senior housing and we have other opportunities for high density residential. We talked about down at the bottom of the wye. We provided some high density. Some senior Chanhassen City Council – February 10, 2020 13 housing there. The Moon Valley site and then also right at the bottom of 101 and 61 we saw some medium density there so we’ve got that capacity. Mayor Ryan: Okay but it’s the City that determines that. Kate Aanenson: Yes. Mayor Ryan: I guess the question is that, it’s not Met Council that’s saying you have to do this or you have to do that and then that sets the standard for the City. The City has the authority, the final say in terms of this is what we want in our community. It isn’t mandated by the Met Council? Kate Aanenson: Well I would say it this way. We didn’t make any changes from what we had from 2030 going forward because in our goals we’ve always wanted to have a variety of housing types. Mayor Ryan: Okay. Kate Aanenson: So within that, so we weren’t forced to make any changes on land use choices… We haven’t really, really this is my third comp plan. I don’t think we’ve ever had since I’ve been here had to do that. We’ve got the zoning. That’s a great question though. Mayor Ryan: Okay. Kate Aanenson: Because I think sometimes people think those sort of things but no. So it’s just that you had that opportunity to provide. There is land available. Mayor Ryan: Okay thank you. Kate Aanenson: You bet. So housing type again we’re, so this is something that we looked at if you were going to do for the Livable Communities Act we do have a high rate of owner occupied as opposed to renter so there’s different types on that so you can see the housing type and the percentages so we’re at 88 percent in 2,000 owner occupied and then 83 percent. So you see some of that change. We’ve talked about there’s a need for some affordable rental for seniors so we know that and I’ll spend a little bit more time. This is information that we use when we’re talking to developers kind of where those gaps to help them because somebody will come in and say I want to do some more memory care. Well we’ve kind of hit that and so we’ve got a great chart that we put here. We took from a couple different sources and we actually used it in the last planning report that we did. Trying to find it as we scroll through here. Right here. It’s the Chanhassen projected housing demand. So when we meet with developers and they’re looking at doing something we say well between now and 2040 we have a demand for 6,560 houses. Is that all going to come to fruition? Maybe not but within that we break it into 3 buckets. Ownership, senior and rental. So under the senior bucket there’s adult owned which could be a Chanhassen City Council – February 10, 2020 14 condo. It could be a coop. Under adult rental, that’s just a straight up. It could be you know seniors only which we just did over at Powers Ridge. That was a seniors only. Or service enriched for example Riley Crossing or a memory care. Something like Beehive. So if you look at that and we say between now and 2040 the marketplace thinks that there’s probably 300 available so we don’t want someone to come in and say I’m going to give you 500. It’s like well you know this is how we see it. This is our plan. This is our guide that we think to make a healthy rounded community with a diversity which we say is our goal you know, that we’re not all heavily skewed one way or the other. So this was great work done. We kind of compiled two different things. The Carver County CDA put together a study. Their’s was more projected on affordable rental and then…with Maxfield actually did another study so we kind of put those two studies together and those sources are cited in here too but, so this is what we look at when we tell someone comes in and meets with us and say I want to do you know 3,000 rental. Affordable rental. Well we don’t need that many between here and now so again this is our vision statement so it helps a lot when we go to the Planning Commission and give them this information and again that chart was in our last one looking at where we were for service enriched and the Planning Commission asked some good questions about that too. Then we give where we are with rental housing. Where we are with rents and how many rentals. Since this was approved we’ve actually you know we’re looking at some other rental projects. This is prior to the Venue. I believe before those numbers aren’t in here yet either. So we internally track it so I think those are the main things. Yeah, oh the Venue we did put it in? So kind of showing where the owner occupied is and the older part of the housing stock. So then we keep track of again all the multi family so those are all listed in here too. There’s the Venue that’s in here too. You can see that was the original. So again we started this when we submitted it over a year ago. A lot of things have changed since then, Natural resources. Jill pretty much wrote most the part of this. Again if you look at the goals and policies we know when we had our visioning study that’s a lot of the reason why people like Chanhassen. They like all the wetlands which we just talked about. We want to keep those healthy and also they like the trees so how do we protect those natural resources. So again those are some of our goals and again when we talk about for developers you know this is a good for them to look at too. What we value and the reflection, the implementation too of these values is we have a tree ordinance. We have a wetland ordinance. Those sort of things. So I’m going to skip down to parks and trails. The award winning section on parks and trails for their outreach. Public outreach. Parks and trails so the American Planning Association gave parks and trails that section of the comp plan an award for their great outreach so again I think you’re pretty familiar with this. Just kind of like to, I mean obviously the Park, additional land that was done with the subdivision The Park. It’s hard to say the park the park but, so those are all on and again this is important data when we’re talking to somebody and said we’ve identified this area as a park you know and so when you’re coming in this is our expectation because when we do a subdivision the extraction is either we can take land or we can take park fees so this is where we would go back to say is this somewhere that the parks has made a decision that they want to preserve land. It’s in a lot more detail on park and rec unless you had anything more on that. Skip through that and get to transportation. I’ll let Bob talk about that one. Chanhassen City Council – February 10, 2020 15 Bob Generous: And the only real changes we made in that were labeling the trail systems for the regional trails is what they wanted us to show on our plans so that worked. Transportation is one of the systems that we have in the community. The transportation plan talks about automobiles, trains, pedestrian access to the community. It’s looking at our system, the system that’s in place. The deficiencies that we have and it also creates a functional classification system for all our roadways. The amount of traffic that they’re going to take and the… There wasn’t really a lot of changes required for that. They wanted us to expand our description of Southwest Transit into our community so we put that information into there but we didn’t say that we were going to increase it. We said this is a system that was in place as of December of 2018. We had maps to correspond with that. They wanted to know where the park and ride locations were so we put that in there. Our transportation system, the one thing it does have is our traffic analysis zone. It shows how the city will develop over time for each of the land uses within that smaller area for housing, population and employment numbers. It ties back to the land use element by using those land uses to determine how we develop in the future and what our assumptions are based on density or intensity of uses. And the spreadsheets that I was able to put together for that allowed me to go to the Met Council and talk to their demographer and show them how we were coming up with our numbers and he agreed to make the changes to employment for 2020 they added 400 employees, for 2030 500 employees and for 2040 600 employees so. Kate Aanenson: I just want to compliment Bob because that’s a really heavy lift because the County also uses those TAZ numbers so again we were pretty confident in those numbers but that’s also the genesis of where we begin and it also ties into the land use so I think that was really tying into the 2017. One of the first things that got done was really working on those TAZ, traffic analysis zones. I just want to make one other that they wanted, the Met Council wanted on transportation, and I know Jerry will appreciate this but they wanted us to put all the bus routes on that. Well Southwest Transit is so fluid, we chose to put a hyperlink in there because they’re always you know refining their model and I wouldn’t want someone to go there and something be stagnant and you know next year it changes so we just put in a hyperlink and you can go to Southwest Transit and find that so. Bob Generous: And then also we reiterated what the Metropolitan Council is doing for light rail transit. We mentioned automated vehicles and we will continue to evaluate that and see how that impacts the city’s infrastructure system so. And how we tie our transportation system is tied into the regional system but also to the county’s and our neighboring communities so. Kate Aanenson: And I would just add one other thing too so we do mark deficiencies of whether it’s an intersection or it’s a road and they’re rated, whether it’s a collector or minor collector and so all those have impacts and when a subdivision comes in, you know if it’s a collector they can’t have front facing lots so those are all the things that we use to evaluate that so again we tie back to that. And then also you can determine a subdivision or development is premature if it is lacking…so if the road is deficient or the like again we tie that back to those roads. Chanhassen City Council – February 10, 2020 16 Bob Generous: So that’s transportation. And then there’s one of the missing links that we have shows up on the map that’s in the Fountain Conference Room. The Crimson Bay connection so. Mayor Ryan: Oh sure, yep. Bob Generous: So and that’s tied into the comp plan. It’s one of the items that. Kate Aanenson: So here’s the map right here. The deficiencies s. Mayor Ryan: That we saw in the Arboretum area study. Kate Aanenson: Yep, yep. Mayor Ryan: Okay. Bob Generous: The next one Chapter 7 is Sewer. Another system that has a lot of glamour to it but again it’s based on the development intensities that we have for the communities spread out by the TAZ’s and so our consultant was able to calculate what our future volumes would be for the use of our sewer system. We have to make sure that the Metropolitan Council has sufficient capacity to accommodate the city of Chanhassen at total buildout and we show them through our numbers that we can do that. The big thing they wanted us, we needed to get a bunch of maps to them and unfortunately while we were doing this we had some changes in employment and so that was part of our delay in getting the information back to them so. Kate Aanenson: That was actually specifically we had intercommunity connections so we actually service Settlers West. We have a couple in Shorewood and we needed to find those exact agreements and so through some of the changes in engineering it took us a while to dig deep to find those. Bob Generous: Yeah and they wanted to know what the projected flows would be in each of those sub areas in or out of the community and so. Mayor Ryan: So there was a lot of working with our neighboring communities. Kate Aanenson: Yes so we’re very familiar with each others sewage right now. Bob Generous: So but our sewer plan is, the other big hold up on this is they wanted us to expand on the discussion of infiltration and inflow in our sewer system so fortunately through engineering was able to come up with a 3 page rewrite that explained what the City had done in the past. What we were doing currently and what we were looking to do in the future including the study that is coming to City Council. Kate Aanenson: Yeah that was our last one that we’re studying. Chanhassen City Council – February 10, 2020 17 Mayor Ryan: Okay. Bob Generous: So sewer was good. Water. Another develop a system to accommodate all of the future growth that you’re projecting with your land uses for fire service and actually to provide water to the residents and businesses. The only hold up on this is we needed to have the DNR approve our Water plan which we submitted in 2016. They finally approved it last June so we were able to, it becomes an attachment to the Water Comprehensive Plan but this shows you where all the main pipes would be. The capacities of the sizes of them and the amount of water that will be used and how much pumping this would have to do if there are any additional reservoirs that the City will need long term. All of this comes together with we develop a preliminary capital budget that shows up in Chapter 10 which is the implementation. Kate Aanenson: I just want to add one more thing. So the sewer and water are really important too when you look at development issues because sometimes as you know, south of Lyman we need another lift station on Mr. Erhart’s property and so we’ve also identified another well site so that’s always a point of conversation too when we’re talking to people is to say well we’re not servicing that area. These other things need to happen first so it’s good to have all that put together. Bob Generous: There’s not much more for Water. Chapter 9 is our local surface water management plan. We just in 2018 when the City approved submittal of our comp plan to the Metropolitan Council they also approved the local help surface water management plan. That’s what this chapter is all about. It’s about preserving our water quality and our streams and our wetlands and our lakes. And we even had this evening a good example of what we’re looking at to improve water quality. Fortunately we didn’t need to make any additional changes to that. And finally Chapter 10 is implementation and capital improvement. It talks about what ordinances the city or what projects the city will have to take to implement it. The real big one is some of the surface water management ordinances will have to be revised to be consistent with all the watershed districts that we have in the community. There’s some wetland rules that have to be revised to be consistent with the watershed districts and the DNR so that’s spelled out. Again it goes through a list of things that the City will need to look at in the future. It doesn’t commit us to any of them. It just provides a guideline on things that will be important in implementing a vision that we have for the City of Chanhassen. Kate Aanenson: So I would just add too so as far as the action items. So we have been periodically bringing some of those to you so we have some of those already. I think there’s going to be some heavy lifting on the water resources part of it and those have been identified so once we do those we send those over to the Met Council to kind of get the check that you’re doing what you said you were going to do and we’ve never had problems with that in the past. We just kind of tell them what stage we’re on if we’re working on something like that. So if the council doesn’t have any questions, we’re certainly happy to take those but then we would just Chanhassen City Council – February 10, 2020 18 be looking for a motion and we would send them back a copy of the Comprehensive Plan but we’d be happy to take any questions that you have. Mayor Ryan: Council any questions? Councilwoman Tjornhom: My only question is more of a comment. Mayor Ryan: Yes. Councilwoman Tjornhom: You guys have been working really hard on this. Kate Aanenson: It’s our third one. It’s getting to be routine. Councilwoman Tjornhom: I know. I remember back in the day on the Planning Commission when we were starting. Kate Aanenson: Yeah, yeah. Councilwoman Tjornhom: With the second one I guess and you know this is such great information and it tells such a great story about our community and who we are and I think it’s going to be a really useful tool and reference moving forward when it comes to planning the next steps for our future so thank you to all of staff for all your hard work and everything you did to make this successful. And congratulations to the parks department for your award. We didn’t have cake? Todd Hoffman: Back then we did. Mayor Ryan: Any other comments? I would like to reiterate or basically repeat exactly what Councilwoman Tjornhom said. What an amazing job Ms. Aanenson, Mr. Generous, that you did. Congratulations Mr. Hoffman on the award for the parks section of it but it is you know just the fact for all of 2019 it was the back and forth and making the changes and just how you shared with us that it’s not only just looking at what’s happening within our city. It’s those partnerships and relationships and communication with neighboring cities and the county and going back and negotiating with the Met Council and all those little changes take hours and hours of work and so not only do we appreciate how hard you worked on it but really the attention to detail because when developers or people interested in this community in whatever fashion they are interested in Chanhassen to be able to have something so well outlined and detailed and really thoughtfully planned is really fantastic so just very much appreciate your hard work on this. Job well done. So you’re looking for a motion or is it a resolution? Kate Aanenson: It’s a resolution. Bob Generous: It’s attached to. Chanhassen City Council – February 10, 2020 19 Kate Aanenson: To the staff report. Mayor Ryan: So the motion is to adopt the resolution approving the City of Chanhassen 2040 Comprehensive Plan. Would that be the motion? Kate Aanenson: Yeah. The first attachment. Mayor Ryan: Okay. So if there’s anybody that would like to make that motion. Councilwoman Coleman: It’s just the one on the top of the? Kate Aanenson: It’s the first attachment. Councilman Campion: I’ll make the motion. Mayor Ryan: Okay, Mr. Campion. Councilman Campion: I move that the City Council approves the resolution adopting the City of Chanhassen 2040 Comprehensive Plan. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Tjornhom: Second. Mayor Ryan: With a valid motion and a second. Resolution #2020-10: Councilman Campion moved, Councilwoman Tjornhom seconded that the City Council approves the resolution adopting the City of Chanhassen 2040 Comprehensive Plan. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Ryan: That motion carries 5 to 0. If anyone should ever complain about a project that 300 page document is pretty impressive. Pretty impressive. Well done. COUNCIL PRESENTATIONS. Mayor Ryan: I would just like to again extend, and I know we talked about this briefly in our work session before but the City Council had an opportunity to have a legislative breakfast last Tuesday with our legislators and commissioners and just wanted to extend council’s appreciation for you coming to the meeting to talk about our City’s legislative priorities for 2020 so we appreciate in their busy schedule leading up to the start of the session tomorrow we appreciate Chanhassen City Council – February 10, 2020 20 them attending that meeting and having a discussion around some of our priorities for this year so appreciate having that taken care of. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilwoman Coleman moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL WORK SESSION FEBRUARY 10, 2020 Mayor Ryan called the work session to order at 5:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, and Councilman Campion COUNCIL MEMBERS ABSENT: Councilwoman Coleman STAFF PRESENT: Jake Foster, Kate Aanenson, Charlie Howley, Todd Hoffman, Bob Generous, Jill Sinclair, and Greg Sticha DISCUSS PAISLEY PARK PUD AMENDMENT. Kate Aanenson reviewed highlights of proposed changes to the Paisley Park PUD and the schedule for moving forward through the public process with the Planning Commission and City Council. Mayor Ryan clarified that the City will continue to oversee events at Paisley Park. YARD WASTE COLLECTION UPDATE. Jill Sinclair reviewed highlights of her report regarding yard waste collection. Mayor Ryan asked about grant money available through Carver County, the process moving forward, the option of charging for yard waste, and adding the number of days for collection. Councilman McDonald asked for clarification of what people are dropping off, timing for drop off, adding additional days, size limitations, and current charge rates in comparison to what the City is being charged. Councilwoman Tjornhom commented that she felt one day in the spring and fall is not enough. Greg Sticha clarified that there would be cost savings associated with having the event on a weekday. Mayor Ryan concurred with the need to have more available days, and asked about associated costs and available grant money. In discussing coupons council stated they would like to be consistent with what’s working now and increase the number of days. Councilwoman Tjornhom asked about storm damage drop off. Greg Sticha explained that the funding source is the stormwater fund. After discussion it was the consensus to have one day in the spring, increase the number of days in the fall, and increase education for residents working with private haulers. DISCUSS 2020 KEY FINANCIAL STRATEGIES AND LEGISLATIVE PRIORITIES. Jake Foster reviewed the results of rankings item by item for key financial goals in 2020. In discussing building inspections Mayor Ryan explained that the fire chief is currently working on a study. Council members did not feel it needed to be a goal of City Council since the Fire Chief is already of working on this item. Kate Aanenson explained the impacts from the planning City Council Work Session – February 10, 2020 2 department’s perspective on the importance of proceeding with this item. It was decided to remove this item as a goal for 2020 and direct the fire chief to proceed with his study and bring results back to council. Jake Foster continued with discussing highlights of the 2020 legislative priorities. Mayor Ryan discussed highlights from the meeting with legislators on Feb 4th including the possibility of constructing a roundabout at the Minnetonka Middle School West and Beehive intersection and improvements at the Arboretum. Councilman McDonald discussed the “Opt Out” program and the need for a roundabout at Minnetonka Middle School West. DISCUSS EARLY 2021 BUDGET ESTIMATES. Greg Sticha reviewed big picture projected estimates for the 2021 budget. Mayor Ryan asked for clarification of the projected increases with the police contract, benefit levels associated with health insurance and the need to understand comparisons to key financial strategy cities. Councilwoman Tjornhom asked about the impact of additional employee on overtime. Mayor Ryan asked for clarification of scheduling associated with overtime and the need to look at this item further. Councilman McDonald agreed with the need to look at the overtime issue separately during the budget process. Mayor Ryan asked staff to provide council with a list of increases from 2018, 2019, 2020 and new growth comparisons. Greg Sticha asked for council feedback over the next couple months. Councilman Campion asked to see a list of possible reductions moving forward without reducing services. Councilman McDonald asked to see a list of services currently provided. Mayor Ryan requested to see a new way of thinking on ways to reduce costs. Greg Sticha reviewed full time employee comparisons with key financial strategy cities that were presented last year. Mayor Ryan adjourned the work session at 7:00 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Receive Planning Commission Minutes dated February 4, 2020 Section CONSENT AGENDA Item No: D.2. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council receives the Planning Commission minutes dated February 4, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Summary Minutes dated February 4, 2020 Planning Commission Verbatim Minutes dated February 4, 2020 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES FEBRUARY 4, 2020 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Randall, John Tietz, Michael McGonagill, and Laura Skistad MEMBERS ABSENT: Mark Undestad and Doug Reeder STAFF PRESENT: Kate Aanenson, Community Development Director; Sharmeen Al-Jaff, Senior Planner; and George Bender, Assistant City Engineer PUBLIC PRESENT: Joy Gorra 1680 West 78th Street Jeff Schuler 7900 Excelsior Boulevard Patrick Sarver 4931 West 35th Street, St. Louis Park Elizabeth Wright 7900 Excelsior Boulevard PUBLIC HEARING: CONSIDER A REQUEST TO REZONG PROPERTY LOCATED NORTH OF WEST 78TH STREET AND WEST OF LAKE ANN PARK FROM RURAL RESIDENTIAL DISTRICT (RR) TO HIGH DENSITY RESIDENTIAL DISTRICT (R-16), LOT CONSOLIDATION AND SITE PLAN REVIEW WITH VARIANCES FOR THE CONSTRUCTION OF A 48 UNIT CONTINUING CARE RETIREMENT FACILITY. Sharmeen Al-Jaff and George Bender presented the staff report on this item. Patrick Sarver, project manager introduced Jeff Schuler, the architect for the project and Elizabeth Wright, owner/operator of the Moments of Lakeville and proposed owner/operator of the Moments of Chanhassen. Mr. Sarver addressed issues associated with setbacks, landscaping, architecture, poor soils, and continuing to work with the watershed district. Commissioner Tietz pointed out a pinch point at the front of the building that may need to be addressed. Chairman Weick asked for clarification of the wetland buffer requirements. Commissioner McGonagill asked for clarification of the 100 year flood elevation, landscaping impeding trail access, security operations, costs associated with city and county services for this facility, and the possibility of expansion on this site. Commissioner Randall asked about residents in this facility being bothered by the 4th of July events and traffic. Commissioner McGonagill continued by asking staff to work with the parks department to find an outside refuge. Commissioner Skistad asked about the impact of this development on the neighboring property owner. Chairman Weick opened the public hearing. Joy Gorra, 1680 West 78th Street, noted she is in the long term Planning C omission Summary – February 4, 2020 2 residential care business herself, voiced support for this location but expressed concern with the south elevation and the need to safeguard this vulnerable population. Ahmet who is a consultant working with his wife’s construction company and who is working on the Moments of Lakeville, discussed what Elizabeth Wright has done in Lakeville and her vision for Moments of Chanhassen. Chairman Weick closed the public hearing. After comments and discussion by commission members the following motions were made. Tietz moved, McGonagill seconded that the Chanhassen Planning Commission recommends approval of Planning Case #2020-02 to rezone 3.5 acres of property from RR, Rural Residential District to R-16, High Density Residential District and adoption of the Findings of Fact. All voted in favor except for Wieck and Skistad who opposed, and the motion carried with a vote of 3 to 2. Tietz moved, McGonagill seconded that the Planning Commission recommends the City Council approve the site plan consisting of a 65,000 square-foot continuing care facility with wetland and front yard setback variances, Planning Case #2020-2 for The Moments of Chanhassen as shown in plans dated January 6, 2020, and including the attached Findings of Fact and Recommendation, and subject to the following conditions: Engineering 1. A turning movement analysis utilizing the largest anticipated design vehicle shall be provided to ensure there is adequate spacing and no conflicts within the required turnaround, the driveway entrance/exit, and with the traffic control devices located on West 78th Street (raised median, pavement striping, etc.) prior to the issuance of building permits. 2. An updated existing condition survey shall be submitted with revised plans that includes the full extents of the construction limits for review and approval by the city prior to recording of the Site Plan Agreement. 3. Plans shall be updated to provide a planting and revegetation plan specific for grading within the wetland buffer prior to the commencement of grading operations. 4. Plans shall illustrate the location of the required wetland buffer monumentation prior to issuance of building permits. 5. A minimum 5-foot setback shall be adhered to at all times along the wetland buffer and plans shall be resubmitted for review and approval by the city prior to recording of the Site Plan Agreement. 6. Bottom wall elevations and top of wall elevations for the entire wall section of all five (5) retaining walls shall be provided prior to the commencement of grading activities. Planning C omission Summary – February 4, 2020 3 7. Revisions and updates to the erosion control plans and SWPPP shall be submitted to meet the requirements of the NPDES Construction Permit and Sec. 19-145 of City Code prior to the commencement of grading activities. This will include, but is not limited to: updated language in the SWPPP to be site specific and not general language pulled directly from the permit; BMPs to protect planned infiltration/filtration areas; provide redundant (double) perimeter sediment controls when a surface water is located within 50 feet of the project’s earth disturbances; location of stock pile for grading and for topsoil, haul routes, etc. 8. The applicant shall submit updated plans and modeling to provide for the required abstraction and obtain a RPBCWD permit prior to the issuance of building permits. 9. The applicant shall provide an operation and maintenance plan (O&M) for the private stormwater BMPs. The O&M of private stormwater BMPs is required in perpetuity and must be approved by the Water Resources Coordinator, or their designee, to be recorded against the benefiting properties, prior to building permits being issued. 10. Plans shall be resubmitted to achieve one wet tap location for a dual combined domestic and fire water service line, for review and approval by the city, prior to issuance of building permits. 11. Any redundant gate valves past the wet tap location will be owned and maintained by the property owner, and shall be located wholly on the private property. 12. It is the applicant’s responsibility to ensure and submit proof that permits are received from all other agencies with jurisdiction over the project (i.e. Army Corps of Engineers, DNR, MnDOT, Carver County, RPBCWD, Board of Water and Soil Resources, PCA, etc.). 13. The applicant will be required to enter into a maintenance agreement with the city for the proposed inside drop within MCES’ manhole prior to issuance of building permits. 14. All proposed sanitary sewer lines will be privately owned and maintained, thus no manholes shall be located within public right-of-way. Plans shall be updated and resubmitted for review and approval by the city prior to issuance of building permits. Environmental Resources 1. The applicant shall remove the existing trees within the grading limits along the west property line. Fire Marshal 1. Show any lower level exit doors and egress paths outdoors away from the building. This type of development cannot omit lower level exit doors. Planning C omission Summary – February 4, 2020 4 Planning 1. All rooftop and ground equipment must be screened from views. 2. The applicant must prepare a lighting plan and include photometrics. Light levels for site lighting shall be no more than one-half foot candle at the project perimeter property line. This does not apply to street lighting. The applicant has not submitted a light fixture design. This fixture must be downcast and the light cut off at a 90-degree angle. The city code requires all fixtures be shielded. 3. Approval of the site plan applications is contingent upon approval of the rezoning and variances. 4. The monument sign may not exceed 24 square feet in area nor be higher than five feet. The sign shall be located 10 feet from the property line. A sign permit is required before construction of the sign. 5. Sign illumination and design shall comply with ordinance. 6. Recycling space and other solid waste collection space should be contained within the same enclosure as the trash. 7. Approval of the site plan is contingent upon consolidation of the two parcels into a single zoning lot. All voted in favor except for Weick and Skistad who opposed and the motion carried with a vote of 3 to 2. APPROVAL OF MINUTES: Commissioner Randall noted the verbatim and summary Minutes of the Planning Commission meeting dated January 21, 2020 as presented. COMMISSION PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Kate Aanenson provided an update on action taken by the City Council and discussed upcoming agenda items and meetings. Skistad moved, Randall seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 8:30 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING FEBRUARY 4, 2020 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Randall, John Tietz, Michael McGonagill, and Laura Skistad MEMBERS ABSENT: Mark Undestad and Doug Reeder STAFF PRESENT: Kate Aanenson, Community Development Director; Sharmeen Al-Jaff, Senior Planner; and George Bender, Assistant City Engineer PUBLIC PRESENT: Joy Gorra 1680 West 78th Street Jeff Schuler 7900 Excelsior Boulevard Patrick Sarver 4931 West 35th Street, St. Louis Park Elizabeth Wright 7900 Excelsior Boulevard PUBLIC HEARING: CONSIDER A REQUEST TO REZONG PROPERTY LOCATED NORTH OF WEST 78TH STREET AND WEST OF LAKE ANN PARK FROM RURAL RESIDENTIAL DISTRICT (RR) TO HIGH DENSITY RESIDENTIAL DISTRICT (R-16), LOT CONSOLIDATION AND SITE PLAN REVIEW WITH VARIANCES FOR THE CONSTRUCTION OF A 48 UNIT CONTINUING CARE RETIREMENT FACILITY. Weick: And with that I will turn it over to Sharmeen. Al-Jaff: Thank you. Weick: Great thank you. Al-Jaff: Chairman Weick, members of the Planning Commission, good evening. The application before you today is to rezone a property from rural residential to high density residential. There is a site plan with a variance and the purpose for this is for the construction of a 48 unit continuing care facility. The site is located north of West 78th Street, west of Lake Ann Park. It is again for the construction of a continuing care retirement facility. The land use for this site designates it as high density residential. This designation is established to accommodate high density developments and apartment buildings. A continuing care retirement facility is a permitted use in this designation. As mentioned there is a rezoning request looking at rezoning the property from rural residential to high density residential. The property north and west of the Chanhassen Planning Commission – February 4, 2020 2 subject site contains a single family home and is guided residential high density which is the same guiding as the subject site. To the east of the subject site is Lake Ann Park and that is guided as open space. South of the subject site is West 78th Street. The 2040 Comprehensive Plan addresses senior housing. One of the categories that it looks at is seniors in our community and what they need. There is a demand for 1,206 senior housing units and that would include owner occupied, rental as well as service enriched. Of the 1,206 we need 316 service enriched units. Since 2014 the City has built or seen development of 111 continuing care or service enriched dwelling units and those include Riley Crossing and Beehive which is also known of Trivai today. If this development was approved we will reach 159 units which is in keeping with the City’s vision for the seniors to meet their needs. Briefly about this site. There are existing conditions that need to be pointed out specifically the fact that there are wetlands along the northern portion of the site as well as Riley Creek that abuts the entire northern segment. One of the other things that we need to point out is the fact that the site is comprised of two parcels. Tract A and Tract B. One of the conditions of approval for this application is to consolidate those two sites into one. The site plan is to construct 6,500 square foot continuing care facility. Hard surface coverage on this site is 34.5 percent. The city code requires a maximum of 35 percent because this site is located within the shoreland overlay district of Lake Ann. Part of trying to figure out how to best develop this site we had multiple applications and meetings with the watershed district, with the applicant trying to find how can we meet the intent of the ordinance rather than the literal interpretation of the ordinance and still accommodate development on this site. One of the requests that the applicant has made was trying to meet the buffer requirements but request a zero setback from the edge of the wetland buffer. That is a variance that the City was in working with the watershed agreed to recommend approval of. However we said a minimum of 5 foot setback would be required and the watershed district requirements would have to be met. That is a condition of approval of that variance. The other variance dealt with parking setback. The city code requires a 25 foot setback and that is intended for screening purposes. Again meeting the intent of the ordinance which is the screening we were able to accomplish that through intensified landscaping and we worked with the City Forester who basically was very agreeable to what the applicant was proposing. The architecture of the building is reflecting a pronounced entrance into the building. There are terraced landscaping areas. They can be seen along the front of the building. The building is very tastefully designed. The architectural style is unique to the building. It will fit in with the surrounding area. This is a shot of the rear of the building. All the facades viewed by the public have received equal attention. There is over 50 percent transparency through the use of glass windows, door. The roof line is staggered. It adds articulation to the design of the building. There are multiple pitched elements on the building and there’s a condition of approval that all roof top equipment be screened and we believe that with the pitched elements along all sides of the building that can easily be accomplished. Materials on the building are of high quality limestone. Stucco and everything is durable. Again all elevations have received equal treatment and attention. There is one monument sign proposed on the site and it is intended to be located along the southwest corner of the site. The sign cannot exceed 24 square feet in area and 5 feet in height. The applicant will need to apply for a sign permit. The parking is located along the south portion of the site. Per code the applicant is required to provide 44 spaces. Or 41 spaces, Chanhassen Planning Commission – February 4, 2020 3 I’m sorry and the applicant is providing 44 spaces. Of those 27 will be surface parking. 17 will be underground parking spaces. Landscaping is in compliance with ordinance and as mentioned it is used heavily along the southern portion of the site to screen the parking lot. There’s also some equipment to serve this building located along the southeast corner of the site and heavy landscaping is utilized to provide adequate screening. At this moment I would like to turn it over to engineering staff George Bender to address access issues. Bender: Good evening commissioners. To continue with Sharmeen’s presentation, the site will be accessed off of West 78th. There’s one proposed access location. It is located far enough away from the median. This is a collector roadway West 78th. They may have to adjust some of the striping that is part of the design of the median. The parking has, had turning movements preliminary run on it. I believe that the applicant received the new ladder truck to use as a design vehicle. They were you know advised to run it if they have another larger vehicle that would be used at the site to use that as part of their turning movements. They will need to show an updated turning movement and analysis because there have been changes made. This is a little bit bigger picture blow up of it to help because the last one was a little bit small. Utilities are a bit of a challenge for this site. Watermain is fine. There’s watermain out in West 78th for them to tie into. There was a condition where they proposed two taps to the watermain. One for domestic service and one for fire service and a condition of approval is to switch that to one tap so that we have less public infrastructure to maintain. The purple line here is the MCES interceptor that is on private property. MCES has an easement over it but for the purposes of this applicant there is a distance to access it. It is also really deep. I believe in the neighborhood of 40 plus feet and to connect to it instead of you securing an easement from the property owner they are proposing to run it through the right-of-way. Across our right-of-way and connect to one of MCES’s manholes here. They will have to build it and construct and drop into that structure. They will have to file for an MCES permit for this and build it to their standards. The City will have to get involved from the perspective of MCES will not grant a private applicant to be in there so there will have to be a maintenance agreement between the City and MCES and the applicant will have to then be responsible to the City for it. McGonagill: So the City will have ownership of this…? Bender: No. This would remain private. So we also plan to require them to straighten it and not add a manhole into our roadway so that was another condition so they would create a different alignment for that pipe. From a stormwater perspective they are proposing to collect runoff from the roof and the parking lot and discharge it to the, a filtration pond which they are planning to construct on the east side of the site as shown in blue here. That will also require a maintenance agreement. According to the modeling that has been sent in the stormwater management report, it will need TSS and so total suspended solids and total phosphorus reductions. They are not currently meeting abstraction from the site. They’re able to show that they can abstract just .19 inch. The city code requires a one inch and Riley-Bluff-Purgatory Creek watershed district requires 1.1 inches. They are, they have submitted for a restriction due to the clay soils. The watershed district has sent them a review back of the entire stormwater for it but as part of it they Chanhassen Planning Commission – February 4, 2020 4 are requiring that in order to obtain a restriction they are going to have to prove that they cannot meet the 1.1 and the watershed district has a number of findings that the applicant will have to prove and go through pretty much a very rigorous production in order to justify it in order to get a restriction down to .55. So that is a bit of an unknown right now. The submittal to the watershed district was deemed incomplete and there is, they sent them a list of conditions as part of their review and there are a number of them. As part of Sharmeen also mentioned this, they are proposing to do buffer averaging from the wetland. The watershed district has a 20 foot minimum requirement to be adhered to. The applicant is proposing a zero foot setback as Sharmeen had shown along here. Engineering feels that a minimum of 5 foot setback needs to be adhered to so that they can do maintenance on and get through that area on the back side of the building and that is a bare minimum and currently they’re showing 20 feet total from, setback from the wetland and so that, to have 5 foot would mean that they would have to get a variance from the watershed district to reduce that minimum setback to 15 feet. One point that I wanted to make is, you know along this wetland buffer that’s going to have to be planted with native species so when you looked at the rendering it looked all nice and green like it was lawn. Well that isn’t going to be able to appear that way. It’s going to have to have a more native appearance to it. So in two areas it’s close. In this area you know is of prime concern right now so that will still have to be worked out from a setback perspective. Skistad: How long is that space? Like long is that? Weick: Yeah let’s hold our questions. Bender: To be honest I did not measure it but it’s about two rooms width I would assume according to this drawing that a room is somewhere between maybe an average of 5 foot wide. The applicant can probably answer that question for us. There are a few grading concerns. The applicant is showing grading that’s outside of the limits of the property so that will need to be addressed. The watershed district also picked up on this requirement and they will have to provide either change their plans to match within their property limits or provide proof and documentation of being allowed to work outside of their property. You know their landscaping plan still needs to be updated to show what they are going to be doing within the buffer area itself and they will need to file for an NPDES construction permit due to the disturbance being greater than one acre. I’ll turn it over to Sharmeen again. Al-Jaff: Staff is recommending approval of the application with conditions outlined in the staff report and at this point we would be happy to answer any questions you might have. Some of the issues that were raised by the Planning Commission, some of the questions will be addressed by the applicant specifically dealing with setbacks and the buffer area. Weick: Okay. And I know we do have, I’m sensing we have a lot of questions so as we ask for questions or clarifications we’ll try and, instead of going Commissioner by Commissioner let’s try as best we can, I know it’s tough but try and go topic by topic. So feel free to jump in someone’s mentioning grading and we can keep it. Chanhassen Planning Commission – February 4, 2020 5 Aanenson: Chairman if I may. Weick: Yeah. Aanenson: I think it might be helpful to let the applicant make their presentation because I thin that might help clarify some of the questions and then maybe, or just maybe fine tune some of your questions if that’s alright. Weick: Okay. If that’s okay with the commission. Is that alright? Good enough. Okay then I would invite the applicant to make a presentation. Maybe answer some of the anticipated questions, that would be great. Welcome. Patrick Sarver: Excellent, thank you so much. My name is Patrick Sarver. I’m with Civil Site Group, landscape architect by professional and project manager for this site. I also have with me this evening Jeff Schuler who’s the architect on the project and Elizabeth Wright who’s the owner/operator of the, what will be the Moments of Chanhassen and she’s the current owner/ operator of the Moments of Lakeville where they have a similar facility. A phase 1 that’s in operation and a phase 2 that is starting construction momentarily in Lakeville. Yes to address some of the comments here, regarding the setback. First of all I wanted to thank. It has been, we have been working on this project for a great length of time and staff and engineering have been absolutely fantastic and the watershed. They have been a treat to work with and this is a, I hope you can appreciate how complicated a site this is in that there’s a significant amount of grade. There’s very poor soils and there is a, because of the wetland location at the narrow point of the site it makes it very complicated to get just about anything in here at all so we’ve been able to work with the architect. Work with the program for the site and work with the natural features and spend extra time making sure that we get it right and one of those efforts to get it a little more right is that we are, we’ve been able to just in the past couple days modify the architecture of the building so that we’re able to get to the 5 foot setbacks all along, as requested all along through this area by essentially modifying the building to take this section and move it farther away and then also move the building again further farther away just to make sure that we’re, we’ve got as much space there as possible. One of the, regarding the landscaping, it probably we could have did a better job explaining about how we wanted to restore that natural feature back there. The idea is what’s unique about this population is they don’t go outside so there is, I mean they’ll go outside on patio spaces but because of just the containment issues what you want to do is you want to create environment as exciting and as lively for them to live inside yet feel connected with the outside. You’ll notice if you go back to the elevations we can do this a little bit later but there is a clear story that goes around the upper portion of the building and that is an attempt to try to create a streetscape environment within the inside of the building as much as possible. I think if you had a chance to go visit the site in Lakeville they do an amazing job with the inside of the space so when you walk into this that every unit has a unique personality like you would be walking down a streetscape and you see, oh here’s a brick façade or here’s a little lap siding so that each one of the residents has a feeling like this is my home. This is my unique Chanhassen Planning Commission – February 4, 2020 6 space. This is my and they do a remarkable job and have been recognized for it nationally for the efforts that they do to great lengths to number one introduce light into the facility and to make it be as pleasant as possible. Along those same lines we think this is a fantastic site and the effort that we’ve done with staff by positioning the building essentially in a natural oasis where it gives them an opportunity to have views out those lower windows directly into natural environment where there’s birds, butterflies, wildlife. The idea that that is all completely natural through there is our intention. The down side with the rendering software is it renders nice. It renders the building nice but there’s not really a good way to reflect that green space but it is proposed to be a natural and native features as much as possible. Other pieces that I wanted to address. Well we’ve addressed the setback. We continue to work with the watershed to address and make sure that we’re going to meet all their requirements. Again the soils are clay and it’s a requirement of the watershed and the City to infiltrate and these are the worst level of soils to infiltrate and they’re the most complicated to try to do that but we’re doing everything we can do to try to demonstrate as greatest infiltration as possible but we’re working through that demonstration process with the watershed. Turning movements. I can go to the next one. We have since updated this graphic. This shows a current turning movement as with the proposed and we have submitted this to the City as well. This, we will also be providing additional as we revise drawings for the watershed we’ll be including those hopefully with a full complete set by next, the end of next week so that when we turn it into the City we’ll have as many of the conditions as we can stricken from the approval process and the comment letter from staff to the City Council so we’re in agreement with the spirit of the comments on the letter and we’re going to do everything we can do to resolve all of them as it moves forward. I believe that’s it and we can stand for any questions. Again the owner and the architect is here and is available and I’ll be available as well. I’ll take any questions you have right now otherwise I’ll take a seat. Weick: I think stay and we’ll go ahead and open it up for questions or clarification. You can certainly direct it at the applicant or the City depending on what your question is but I would certainly open that up. Tietz: Chairman? Weick: Yep. Tietz: I appreciate you taking that jog and pulling it back but have you created a pinch point at the entry where you have a building mass of one story and it looks like the building is within a couple feel of your sidewalk. Kind of traded one problem for another. Patrick Sarver: Yeah, but I don’t think so though. Tietz: It just appears on your new drawing it appears very, very tight at that point. Patrick Sarver: I do see your concern there. Yeah. Chanhassen Planning Commission – February 4, 2020 7 Tietz: Yeah just as a visual pinch point I think when you’re arriving at the front of the building and I don’t know if you want to trade off the wetland issue for this or fight for the wetland issue. Patrick Sarver: I think we may have some options to mitigate the intensity of that pinch point by possibly sliding those 13 stalls that are sitting there. Rotate them maybe 10-12 feet to the west. Make that island on the west side. Tietz: We won’t design it for you. I’m just, I noticed that right away because when I was looking at your drawings and I saw the comments about the tightness to the wetland I thought about whether you could slide that, make that building component on the west slide down and obviously you did that but now I’m looking at this and I don’t have the elevation to look at and I don’t know where that roof line is at that point. It just looks like it’s awkward. Patrick Sarver: Noted. We’ll do our best to help mitigate it, thank you. Tietz: Okay. Weick: I have a question that’s, it’s about the buffers and I think you both kind of addressed them but what is, if there were no, I’m confused because we were talking about averaging. If there were no building there what is the buffer? I mean how close can you build, what’s the code? Al-Jaff: Including the buffer you have to maintain a 50 foot setback. Weick: Okay. So it’s. Tietz: But Steve if you look at the original grading plan and look at the first floor elevation here, the original grade is a 10 foot drop from the point of the edge of the wetland. The wetland buffer down to the Type 1/2 wetlands so it’s like going up to the underside of those beams all the way down to the wetland. You know you begin to wonder sometimes you know what that buffer does when you have such a significant grade change. Aanenson: I just bring up herein lies the problem with this property. We’re worked on this property for 15-20 years. It’s always been a challenge to find someone. We’ve had really a lot of different uses on there so this one seemed to have the most viability and so Sharmeen and George have worked really hard with the applicant to try to, to wiggle it in there and I think Commissioner Tietz brings up a good point. I mean. Tietz: It’s difficult. Aanenson: It’s difficult right. Chanhassen Planning Commission – February 4, 2020 8 Tietz: Yeah in this situation I don’t know when you look architecturally at that façade and given that this is a wetland that, if there’s so much water and it gets so high it’s going to go into Riley. It’s going to take a pretty significant storm I would think on this site to get into Riley and so encroaching on, you know taking that 5 feet off on the back side I don’t know if that’s, if it’s worth the front and dealing with the front as opposed to addressing just going for it on the wetland and taking it right up to the edge in the back. Not trying to create that additional 5 feet. I mean in an emergency, I don’t know. You know if you’re dealing, if it’s a maintenance issue and you’re dealing with the exterior of the building in 15 or 20 years I guess you can access that, that buffer zone. You can drive on that buffer zone. You could do maintenance work if you had to. Patrick Sarver: One of the items I wanted to add relative to the wetlands. There are two different classifications of the wetlands. The lower quality wetland is the one that’s that longer lengthy piece and that’s actually a wooded wetland so there’s not, it’s not, doesn’t really, it actually has a slope through there. It just poorly drained slope which means that over time because it’s poorly drained there’s been more soils that have become hydric and it has created wetland plant material there and that’s why it’s, initially on our original wetland delineation it wasn’t part of there because it’s not identified but upon the TEP panel walking the site it was identified and it was further indicated. So the fact or the concern that it might fill up with water is actually not because you say there’s just the grade drops so dramatically off to the north that it’s not going to be, that’s not going to be a concern. Our concern was we wanted to make sure that we had positive drainage out to the edge where that wetland is and that we’ve still got areas that contribute water so that they, we don’t compromise the wetland. Tietz: But it does look like on that northwest corner in that area that we’re talking about, you drop the grade down to 960 so you’re virtually at the same edge of the wetland with, you’re going to be grading right up to the wetland. It appears on your grading plan. Is that accurate or did I misinterpret that? Patrick Sarver: No that’s accurate. Tietz: Okay. So I’d be more concern during construction than I would be after construction I guess. Patrick Sarver: Yes. Weick: I’m just not clear because even the, and correct me if I’m wrong but the 20 feet that’s shown here is an arbitrary buffer. Bender: It is a minimum buffer is probably how I’d say it. The actual buffer that the watershed district is looking for is a 40 foot buffer around the wetland. Weick: Okay. Chanhassen Planning Commission – February 4, 2020 9 Bender: But they will allow buffer averaging so it can get wider in other areas and narrower in areas of need for development to a minimum of 20 feet. Does help answer the question? Al-Jaff: That is a common practice. Weick: Okay. Okay. Aanenson: If you look at that in subdivisions sometimes there’s a pinch point and so instead of losing the lot you average it and pick it up on a different lot. Weick: Okay. Bender: The buffer is not intended to be used for maintenance of the building though. It’s intended to remain a buffer per the watershed district. Skistad: The purpose of that being specifically, just when you say take care of the outside of the building, what do you mean? Bender: So like taking care, maintaining the landscaping. Just being able to get around it. The buffer. It’s not intended to drive a forklift through it. Weick: Go ahead. McGonagill: George on the, I think I know the answer to this. I just want to be sure. We have a lot of development going on to the north with the development up there and what is a 100 year flood look like? Is it all going to drain away towards the lake the way it falls that way or was there any possibility, how far will it come up towards the building? Bender: They did not show the 100 year flood elevation for Riley Creek on their plans. I was talking to our City Engineer about that a little bit yesterday. The other thing that I noticed is you know that will be another thing that we kind of have to work through. It’s also noted on Riley Bluff watershed district’s comments so it’s another thing that needs to be included but there is a FEMA flood zone that kind of goes back here that we can see on our GIS software. And the reason that was the main reason I was talking to the City Engineer about it is that, you know where they’re proposing to discharge that pipe appears to be within the FEMA flood zone but at the same time we don’t, that data was imported from a Carver County and we feel that we need to do more research on the accuracy of that data because from what we see in that area it doesn’t seem to make complete sense to us so at this point it’s something that only may have to be worked through. McGonagill: Yeah but my concern comes from we’re changing the watershed quite a bit up in this area. Chanhassen Planning Commission – February 4, 2020 10 Bender: Yep. McGonagill: And a lot of it goes into Riley. Bender: Right. They will have to show us that. Patrick Sarver: Just an added comment. Just for your reference. I don’t consider, I don’t think that the 100 year flood plain is of concern. The grade of that Riley Creek is 943. 942. 943. And our low edge is 959 so we’re 16 feet above that. I don’t see that we’re close to that 100 year flood at all. McGonagill: Okay. Bender: I can tell you what shows in our GIS does not approach the area of the building. It goes to about halfway through this little pie shaped piece that they know. McGonagill: Okay. Along the, Sharmeen along the 78th where the landscaping’s going, that’s just trees. That’s not berm. Or is it berm? Al-Jaff: It will be mainly bushes and trees. McGonagill: Okay because I was just, and where I was going with this was the proximity of that landscaping to the trail. That’s a pretty active trail. You know how close is it going to be? Are people going to get into the trees? Are they going to get into the bushes? You follow me? Al-Jaff: Sure. McGonagill: And will it impede, will it impede trail access? Al-Jaff: It will not impede access. The trail is in the public right-of-way. The landscaping will be on the actual property. McGonagill: Okay, would it be away from the trail you think? Patrick Sarver: I would imagine it’s going to be at least 6 feet away from the edge of the trail. I think our landscaping there maybe shown slightly inaccurate in that we’re planting into the right- of-way. I don’t think that’s, MnDOT is not going to, it was, as we’re putting this together and adding as much landscaping as we can we thicken it up but we’re going to make sure that that landscaping is entirely located within our property and it will just be heavily landscaped between, in that space that we have behind the curb up to the property line. McGonagill: So basically it will be the same grade that’s there today. Just… Chanhassen Planning Commission – February 4, 2020 11 Patrick Sarver: Exactly, yes. McGonagill: And there’s not a fence or anything, there’s just bushes? Patrick Sarver: No. Yes just bushes. And from a berm standpoint, from a berming or grade change standpoint at the midpoint the trail is let’s say right at where that front entry is, that trail is at a 66 and then the edge of the parking is up at 69 so it does, it does slope up and away and then, so it kind of sets it up a little bit but as you move to the east that transition changes to where the trail and then it drops down toward where the parking’s at. McGonagill: Okay. Skistad: How big is that bed? That landscaping bed approximately. Patrick Sarver: It will be landscaped from, it’s basically, it will be fully landscaped from the property line to the, so it’s 10 feet wide. Property line to the curb line. McGonagill: Sharmeen in the staff report I just want to be sure I understood. When you talk about the, this being service enabled. Service enriched units basically what we’re talking about here are memory care type units. Al-Jaff: You are correct. McGonagill: For Alzheimer’s. It’s not, this is basically a full nursing facility to some degree. Secured. You know people are in there. They’re there. That’s kind of the way it was. Al-Jaff: You are correct. Memory care. McGonagill: Yes okay. Patrick Sarver: No residents are bringing their car. McGonagill: Yeah that was the next question I was going is the parking lot you know which with that. I will tell you before I start. I have a lot of questions on this. Not being critical. My family believes I’ll probably be in one of these real soon what I hear from them. I’m just going through questions that I would have that I think the public might have too so I just wanted to paraphrase that. Al-Jaff: Absolutely. Chanhassen Planning Commission – February 4, 2020 12 McGonagill: In the, so with that security, what I was looking at if there’s really, you have security at the door coming in the front towards the parking lot and then you have some in the back is the way that will work? Elizabeth Wright: Little slower moving. So the current existing Moments of Lakeville is fully secured. All the exits and entryways. We don’t believe in having wings locked off so we try to give as much freedom as possible to the residents. So there’s plenty of research and the technology we have implemented has provided us with an ability to protect the residents from exiting and egress when it’s you know not called for. McGonagill: Yeah and that’s the reason I ask because being right on 78th like that, you’re right on a very busy street. I saw the end of the walls and stuff that would go, and okay that’s how they’re doing it. Every couple doors. I’ve had some experience with facilities like this personally. It’s kind of like okay I was just imagining myself being with a family member there. I’m just going through some of these are, I don’t know how you want to go through, something about category and so. Weick: Keep going. McGonagill: So Sharmeen we’re halfway to the goal on service enabled so what others are up? Do you see other ones coming? Aanenson: Can I address that? McGonagill: Sure. Aanenson: So this is the newly adopted Comprehensive Plan which the City Council will be officially adopting so those numbers come 2014 when we actually started the plan so this is kind of a hybrid from the Maxfield Study, then the Carver County did an updated their plan so if you look at where the City in their vision sees kind of those buckets of housing types. So they’re broken into ownership, senior and rental and the thing that we don’t want to have to make a well rounded community we don’t want to have what we call service enriched. It’d be more like you need it’s kind of dependent. You can’t live independently so, because we’ve had requests for maybe 500-600 all service enriched and we don’t see that. The feasibility to manage all that. McGonagill: Well that was my next question. Aanenson: So that plays into some of that. McGonagill: There’s a cap for us. Aanenson: Yep exactly. So when we look at each of these projects, this is tying back into our plan to say what is the City’s vision. How much of this do we want because we know there’s Chanhassen Planning Commission – February 4, 2020 13 some other senior projects coming in in Avienda. There might be one other one that might be you know service enriched. There also might be some that are adult owned and those can be in a coop or a condominium or something like that so again trying to provide what we believe and as adopted in the Comprehensive Plan a well rounded community with different housing choices meeting different needs. So we for illustratively just showed you where we’re at from 2014 when this was submitted as part of the Comprehensive Plan and where we are today so we’re within that range. So it’s also when we’re meeting with people we can kind of say you know here’s how many are left. Here’s where we think we’re going. What the city’s vision is so that’s really what that’s about. McGonagill: And it follows onto that comment where another one of my questions came was the impact on emergency responders and city services and county services. Aanenson: That’s correct. McGonagill: You know you will have like staff members you have on site. You’ve got quite a few people but when someone falls I mean usually it’s a 911 call isn’t it? I mean what you have to do and I think about impact on county sheriff. I think about fortunately the ambulance is right around the corner but what does that look like for you and how is that handled? How is the cost of that handled? Elizabeth Wright: Well one of the pluses for us is that our model is set out with having licensed nursing on staff 24 hours a day. McGonagill: Okay. Elizabeth Wright: So those falls that you would normally find at a normal facility where they may not have that opportunity, allows our licensed nurses to actually assess the situation and rather than make that immediate call, unless there’s a clear and obviously injury that needs to be made, it allows us the opportunity to treat that and call the doctor that we have on our staff as well to make sure that we’re not sending someone out without an appropriate reason for it. So it’s not every fall that would happen within the Moments would require something to that effect so we eliminate a lot of those types of calls. McGonagill: Okay. Skistad: So you would have your own transport then? Elizabeth Wright: No, no, no. We still utilize the transport. Obviously we have the same in Lakeville but like I said most, it comes down to a decision between the nursing and families quite frankly because with this particular population families may not want it to be an emergency send out to an ER so if they live locally they have the ability to make that decision to come in and transport their loved one themselves. It’s something that we provide as an option for them. Chanhassen Planning Commission – February 4, 2020 14 McGonagill: Will this facility also transition all the way to end of life care? Like hospice care. Do you do that as well? Elizabeth Wright: We do not provide hospice care specifically but we do have, we do provide the opportunity for outside hospice to come in and provide that care, yes. McGonagill: Correct, okay. Elizabeth Wright: Absolutely. McGonagill: Now look at the side it doesn’t, you know you’re expanding in Lakeville but I don’t see how you’d expand here. I mean is expansion pretty much none to be had here do you think? Elizabeth Wright: Oh you know to be honest with you we would have loved more, to be able to have more units. I think there’s a need in the area locally to be able to fill that but the piece of property doesn’t lend itself to that. Until recently I was a resident of Chanhassen so for me this particular area is something that is near and dear to my heart so I like this area. Would we like to expand if it’s a possibility someplace either if not in Chanhassen nearby but outside of a certain radius, for sure. McGonagill: Well I was just you know on this site there’s not really room. Elizabeth Wright: No. There’s no. McGonagill: I didn’t think so. I didn’t think you were going to convert the garages or anything like that. Elizabeth Wright: No. McGonagill: Yeah. I’ve got a couple more but why not just turn on other people can ask some questions. Weick: Need a break? McGonagill: No. I just, you know me I’ll just keep going and going. Randall: Well with you being recently from Chan I know you said you moved or whatever but I think of the 4th of July and I think about how much traffic and the fireworks and everything, is that going to be a concern to you at all with your facility? Elizabeth Wright: No. Chanhassen Planning Commission – February 4, 2020 15 Randall: As far as your residents and the McGonagill: And the lights. Elizabeth Wright: No. Randall: The lights and that type of thing. Elizabeth Wright: No, it’s not. Randall: Okay. Elizabeth Wright: And for me just because they have dementia doesn’t mean they shouldn’t be able to enjoy everything that we all enjoy. Randall: Yeah. Elizabeth Wright: So quite frankly having the 4th of July and being able to see the fireworks would be wonderful. There’d be an opportunity quite frankly. Randall: Okay, that’s great. That was the only question I had. McGonagill: Kind of follow onto that enjoying things. I agree with what you’re saying to do that. One of the things and this is more just of a personal request and observation both to you and the staff. When I was thinking about this if I had a family member here and what I would be doing and what I’ve done in the past is one thing is all the places to put someone in a wheelchair and take them out are in the front. You know and you know when I’ve had people in facilities before I’ve looked for places to get out away. To have a sanctuary where we could just have time. These are wonderful facilities to have for people where they can be safe but it can be somewhat disconcerting when you’re in them trying to be with your family member or get outside the room when it’s nice weather and I was looking trying to think of a way, is there a way that working with city staff and the parks that we could get some sort of trail or access or park where people in a wheelchair could get them away? You know out back or somewhere where a family could gather you know outside the facility. I realize with the setbacks and all that’s in there but it’s more of the ability of a quality of life. I was thinking well where would I do it? Well in the back you can’t do it. I was thinking well you have a sunroom. Well you have the drop off there with the garages. You follow where I’m going? Elizabeth Wright: Absolutely. Just to be clear we love the outdoors and I know that one of the things that we’re actually doing in Lakeville to that end is we’re, we recently got approval to build basically an English garden on another part of the property that I own down there and for Chanhassen Planning Commission – February 4, 2020 16 us it’s important to allow certain gathering areas and we would love to work with the City and parks and everybody else to be able to find that spot on this property to make that work. McGonagill: Maybe it’s access into the park itself because you’re not far off. Elizabeth Wright: Yeah. McGonagill: So I would just ask the staff to work with parks and see what we do here because people that are here will want it. I mean particularly if there is a family member there and you’re living here. You’ll spend a lot of time there and you want to get out or maybe you just want to get out and walk and refresh yourself so you can go back and care for them and I would just really encourage that to be found. Elizabeth Wright: We would love that. Tietz: Mr. Chairman? Weick: Yep. Tietz: Seeing that the landscape plan is up, just a question and maybe there’s reasoning behind it but looks like it’s all foundation and edge planting. Has that been done for a purpose? I mean the building is rimmed with plant material and your list looks like a great list of plant material and Jill’s our environmental and forester in the city made some great comments that, a comment came in about the removal of trees and I think Jill made a good comment and certainly agree with all the trees but I’m just, it just strikes me as everything is tight to edges. Patrick Sarver: Well there’s a couple reasons for that. There’s a certain calculations that are required by the ordinance that we’re trying to satisfy with the perimeter planting and the amount of shrubs and treatments that we have so in order to meet the required plantings, obviously we wanted screening around the south side. Or on the west side. Or on the building. It has a requirement for planting around the foundation. There’s likely that we’re probably going to plant more trees than we might be showing currently so these folks love planting trees so having something that compliments the wooded area. Tietz: I’m just not sure, do our ordinances require foundation planting? I’ve never seen that on any plans that we’ve ever reviewed. That is just tight to the building and completely around. You know the numbers of and species you certainly could do some mass plantings and I’m just wondering too in this naturalization of that buffer area, from the architectural rendering obviously the architectural is a better rendering than the site rendering but on that back side in this light green or yellow area you could plant large or a lot of trees that are appropriate for the environment and do something for visual interest on that north side and replace on the requirements for trees in that zone. Just a thought. Chanhassen Planning Commission – February 4, 2020 17 Patrick Sarver: We will likely take you up on that. Again it’s the, the planting around the perimeter is where we started from and then trying to keep as many views open into that space as possible. The light yellow is meant to be a low maintenance native planting. Tietz: I think you can plant in that buffer zone. Patrick Sarver: Oh yeah. Tietz: Yeah. We were dealing with that with The Park too and encouraging Lennar to do something in those edge areas as opposed to just marching down the streets. Patrick Sarver: We’ll be happy to work out with the, I’ll reach out to the Forester and see if there’s opportunities… Tietz: And Jill had good comments and I think just go from there. Thanks. Patrick Sarver: Great, thank you. McGonagill: George is there any, from the County or wherever it would be to ever consider, I hope they don’t, consider that they’re going to put a roundabout at that intersection of Audubon? I know there’s a stop sign which I like because with senior drivers which would be going in and out of there visiting, I like having a stop sign. People can stop and assess what’s happening instead of somebody whipping around that roundabout. Ripping around a roundabout and somebody being surprised. Bender: Not that I’m aware of but I think it’s too close to Trunk Highway 5 there for that. McGonagill: To happen. Bender: For that to actually be there. There is a roundabout proposed down at Galpin. McGonagill: Correct, right. I was just thinking if you’re thinking okay being in facilities like this, knowing how people drive in and out of then they have a lot on their mind. They’re not really looking, zap you know somebody comes whipping around there. Just a question. Weick: Do you have some questions? Skistad: I’m just wondering, I’m wondering have you guys heard from the neighbor? Any concerns from that neighbor. Is that the tree email or the email that came? Aanenson: Jill did address that comment. Skistad: Is that her? Is that the neighbor? Chanhassen Planning Commission – February 4, 2020 18 Aanenson: Yes. Skistad: From that, okay. Joy Gorra: I have some questions. I didn’t know if it was my turn. Weick: We will get to you. I promise. Joy Gorra: Okay. Skistad: So technically there’s only supposed to be one house on this lot? I mean what is rural residential district typically? Al-Jaff: It’s one unit per 10 acres and as far as densities go it is minimum 2 ½ acres. Does that answer? Skistad: So what is the acreage on that, the person lives to the west of it? Tietz: Well that’s the Gorra property. Al-Jaff: It’s essentially more than that. Tietz: It’s 100 acres. Al-Jaff: Yeah at least. Skistad: Is that, okay. So that goes all the way. Al-Jaff: And the owner of the property is here. Skistad: Okay. Al-Jaff: And the comment dealing with the removal of the tree, the email that we received is actually from a townhouse development that is to the west of the Gorra’s property. Skistad: So is that property that they own to the west is that all the way to those townhouses? That whole entire and the City has that, it’s zoned rural residential Aanenson: It’s guided for high density and medium density. Both. So when they come in they’d have to have a plan that shows that it’s consistent with the guiding in the future. The reason it’s zone rural residential right now is because there’s no use on the property. If you were to rezone it they’d be paying higher taxes on the property. Chanhassen Planning Commission – February 4, 2020 19 McGonagill: I’m done. Weick: Do you have further? Take your time. Skistad: I think I got most of them answered here by other people. I guess the only other question I had really was how far, and I just can’t tell from the maps. Approximately how far is to the other house to this location? Do you have any idea what that is? Al-Jaff: The Gorra house. Skistad: I mean is it flat there? I should, I didn’t realize this was the one that was coming up. I didn’t go out there to look at it. Other than seeing it the property along 78th Street. Al-Jaff: You won’t be able to see the house from this property. Skistad: You won’t be able to see it from this property because it’s far enough. Al-Jaff: Correct. Skistad: Okay. And this is a lower elevation. Is this property, it’s kind of the elevation. Al-Jaff: The elevation of this site sits higher than the Gorra property. Tietz: Go to the photo. McGonagill: You’ve got to go to the photo. There you go. Al-Jaff: So from here to where the house sits you won’t be able to, this entire area is completely wooded. Skistad: Okay. Al-Jaff: So there is no visual, direct visual access to the homes and the building will be at the highest point of the roof it’s 29 feet so you really won’t be able to. Skistad: Well it’s a little bit over two stories essentially. Al-Jaff: Correct. Skistad: That’s all of it. Everyone else answered my questions. Chanhassen Planning Commission – February 4, 2020 20 Weick: Okay. One more round of possible questions. Okay hearing none thank you. Thank you very much for your presentation and for answering all of our questions. At this time I will open the public hearing for input. Anyone wishing to come forward may do so at this time. Just I would remind you to please state your name and address so that we can add that to the record. Thank you and welcome. Joy Gorra: Well thank you. I’m Joy Gorra. The neighbor to the west. I too am in long term residential care. The location that they selected is a wonderful spot for what they are proposing. If you’ve been in an assisted living in Minnesota you have only been in one. Each assisted living is uniquely different depending on the ownership. That is how they’re going to be running their facility. I am assuming Elizabeth will be running her Lakeville and her Chanhassen the same. I understand her facility to be a locked down unit for strictly memory care. The model is changing a lot where they’re weaving dementia care and, or clients with independent residents. They seem to flourish very well that way. Each owner can operate it completely different but moving forward maybe her model changes or maybe that owner changes. But right now what she has designed is perfect for her residents. For her community. It’s great looking at it from the north and probably from the west and probably from the east but when you look forward to the south there is a big problem. I don’t see it so much her problem but I see the problem for Chanhassen. As we move forward with our direction to expand senior housing with services the City needs to keep in mind you are serving a vulnerable population and you really want to safeguard that vulnerable population. Last year roughly about this time there was a vulnerable adult, independent in his electrical scooter who would be zipping down on the shoulder of a highway. Nothing busy like Highway 5 but still very busy and it was dark and he would be hit by a car and a month later would die. So as these facilities come up in Chanhassen we need to be very careful on how we lay things out with regard to a road. Owners who have these facilities having them next to a busy street is really quite ideal. Everybody knows where your place is. People living in that facility they enjoy watching activity and here what Elizabeth is proposing they’ve got the best of both worlds. They’ve got the quiet serene view or they can be looking out at Highway 5, Paisley Park watching activity. Assuming maybe her facility changes I believe it’d be very, very nice if we could have another overpass possibly over Highway 5 also servicing Paisley Park. I don’t know just an idea but as you plan for Chanhassen in the future and making a home for vulnerable adults please keep that in mind that if not done properly there could be injury and again with the, with some of these clients you’ve got dementia that might be out there but even if they don’t have dementia, again in a motorized scooter they can be hurt so I would welcome them as my next door neighbor. I do not want water. I do not want a new pond on my property but I believe they would be a great neighbor. A good asset to Lake Ann but again you need to make sure you’ve looked at the whole picture. Thank you. Weick: Thanks for coming tonight. Ahmet: I’d like to comment tonight. Weick: Yes please. Chanhassen Planning Commission – February 4, 2020 21 Ahmet: My name is Ahmet. I’m working with my wife. I’m the consultant to my wife construction company. I have no ownership in the Moments or in the construction company. However I’m helping to lead her construction. So when Elizabeth went to put the memory care in a very difficult spot in Lakeville, right on 46th and 35W, the same question were arose by the Planning Commission and other people. It’s close to the highway. How do you bring greenery to these lots and how do you build something that is extraordinary so I’d like to tell you something it’s amazing story. So when Elizabeth start, put her business together a gentleman by the name of Don Hussey. Don Hussey is the managing director of the Ziegler Group. It’s the largest senior lender in America. When he saw Elizabeth’s operation and the building after she created it and her company build it he told, quote unquote, you have one of the top 5 memory care in the country. In the country and that was her first memory care. Unanimously the City of Lakeville approved her second expansion that is 60 memory care and 80,000 square feet they’re going to create a campus. Elizabeth spent in Lakeville a million dollar to create an English garden that she took and she’s copying the Lord Jacob’s and if you look at, Google it and see English garden, it is amazing. We plant 70 trees that are 10 foot tall. We’re planning to plant over 200 trees here. Your idea of having a trail and having it excellence this is exactly Elizabeth’s vision and we’re going to work with the city planning and everybody in Chanhassen to be able to deliver the dreams and the needs of the city in this community. And we understand the importance that the City on the environment, on greenery, on trees, that’s exactly what we would like to do there and that’s exactly what we’re going to do here. Weick: Thank you. Ahmet: Thank you. Weick: Thank you that’s a great perspective. Can you come back Ms. Gorra? We just had a question and I know that’s unconventional. McGonagill: It was just unclear to me and thank you for coming up. Is there anything when you were talking through this that you would suggest that we need to do other than what you see to have it safe? I agree with you. I had a friend of the family hit in a scooter. Get what you’re saying. Is there anything else that you can see that we need to consider other than it has security. It is memory care. Keep it that way. Joy Gorra: Well some of the good things that Chanhassen has here is, you have that walking and bike trail and then you have West 78th Street and then you have a ditch and then you have Highway 5 but you know facilities, their staff are trained. You can’t, if you’ve got independent staff that can, I mean residents that can come and go you can’t really restrain them. McGonagill: No. Chanhassen Planning Commission – February 4, 2020 22 Joy Gorra: You know maybe a certain crosswalk but with Highway 5 the only thing I can see is going over. McGonagill: But this isn’t going to be independent residents. These are. Joy Gorra: Right, right. McGonagill: What I would say confined and I think you intend to keep them that way. Keep that kind of structure right? Business model. Elizabeth Wright: Memory care. McGonagill: Excuse me? Elizabeth Wright: Memory care only. McGonagill: Memory care only, okay. Alright thank you. Joy Gorra: Yep. Weick: Thank you. And with that I will close the public hearing portion of tonight’s item and open the item for commission member comments and/or appropriate motions. Tietz: No, looks good. McGonagill: Looks good, looks fine. Tietz: Go for it. Weick: Yeah I would only moderately echo that. I, as I read this on my own and I’m really familiar with this site, it’s, I come back to a common refrain of mine that sometimes, sometimes things aren’t buildable. I saw that a lot especially with some of the infill that we do with homes. You know I wish the use of this was like a super center or something that would make me feel better about saying you know no. But it’s not. I mean it’s an awesome business case and it’s a beautiful property and it’s the right thing for the city. I’m struggling myself with you know it’s built right up to the parking lot. It’s built over the wetland really. And when you think about protecting the wetlands, those are a couple things I have trouble putting behind. I love the use but those are two things that stand out to me. As food for thought. McGonagill: Well I understand what you’re saying. I love the use. I love the setting. What I was thinking because I go up and down that trail a lot and it is tight. I agree with you. But at the same time as I think about it, having a quality place for memory care for people that you can go Chanhassen Planning Commission – February 4, 2020 23 there and particularly if they can work with the parks and have access for someone to take a loved one and be around them, it’s huge for that benefit. Weick: Yeah I’m with you. McGonagill: And for, yes it’s a compromise. What we’re talking about to some degree but I think it’s compromising in the right direction for a quality of life of future Chanhassen residents whether they realize they’re here or not. Weick: Yeah. McGonagill: But for their families particularly I think it can be done right it can be a very comforting place for people to know the family is taken care of. For a lot of different reasons but there’s hotels close by. People can come stay if they’re out of town. You come visit the family member or there’s if you want to go out and get them something to help the room there’s shops here in Chan. It’s really, I just, I like it and maybe for that, yeah there’s hair on it. I agree with you but we’re protecting Lake Riley. It’s a good addition to the side of the park. It’s like I, that’s why I’m in favor of it. And I’m a hard sell. Weick: I know you are. I know you are, yes. Skistad: Well I like the design of the building. I think that’s very well done. That’s probably the best design that I think we’ve seen especially the first design. I guess it’s the maintenance question that George brought up that’s concerning. Aanenson: Just to be clear that is a condition of approval so those things have to be met so the only way they could advance is if they met those conditions so that’s what you would be approving that they had to meet those. Weick: In regards to maintenance and things like that. Aanenson: Well the 5 foot. The 5 foot rear, those are conditions of approval so they would have to meet that, yep. Al-Jaff: They would also need to meet the watershed district requirements as far as the buffer. So a lot of these things that you’re raising as issues have been discussed by staff. We agree with you and by averaging the buffer you are maintaining and meeting the intent of the ordinance and one of the things I mentioned at the beginning, intent versus literal interpretation of the ordinance. Aanenson: I just wanted to add. So what we heard, that’s why I asked the developer to give their talk first is what they’ve already worked to try to modify those conditions. They’re still Chanhassen Planning Commission – February 4, 2020 24 about watershed, amount of retaining the amount of water which they need to go through a process so they’ll have to do all that to get it approved so just to be clear on that. Weick: Yep. But even the 5 feet is a compromise right? I mean that’s not, that’s not code. I mean that’s a variance. McGonagill: It’s a variance. Weick: It’s a variance right? Al-Jaff: That was a variance. Weick: Okay. Bender: It’s a variance from 30 feet. Randall: It’s like, you know looking at the property I think it’s a, the environmental impact. This is a good use for any kind of impact it’s going to have. I looked at the floorplans of the building. It would be very hard to convert that into like apartments down the road or that type of thing where you’d have more traffic going in and out where the impact on the environment would be higher so I mean it’s built to stay and it’s probably going to stay it’s use that it has right now even 20-30-40 years down the road and I think it’s a good thing to have in Chan and it’s a great spot to have that too so I’ll be voting in favor of a rezoning. Weick: I know for fear of sounding heartless, you know I mean I’ve sat through these though where we’ve told homeowners you know who want to build big houses on small property that hey just you know cut out a bedroom or make it a two car garage or you know don’t put this or that in there so we’re pretty strict in those cases and I understand that this is a, again it’s a wonderful use and I would not be disappointed to see this built but thinking you know sort of procedurally as we’ve talked through cases that just, I’m explaining ultimately where my vote would lie which is against it because of those reasons. I do see an importance in being consistent with putting things that are just generally too large on properties that are generally too small. McGonagill: I understand. That’s your conviction so that’s fine. Weick: Okay. Skistad: In looking at the whole, the property next to it and knowing what we just did at the Park, you know I’m just envisioning what would that property be at some point. You know how much density do we plan to put there. Weick: We certainly will increase it right. I mean that’s our plan is to increase it. Chanhassen Planning Commission – February 4, 2020 25 Aanenson: Oh yeah. Yep. Weick: I mean that’s. Skistad: So if we continue to overrun sections of property I think we’re going to, you know we’re also potentially endangering Lake Ann at some point. McGonagill: It’s a good point but you’re voting on a variance for this particular piece of property and not for what could be. Skistad: I realize that. McGonagill: So that’s hard to balance that out which I appreciate the Commissioner your thoughts but as I’ve been coached by others before we have to, you know what’s in front of you is what you vote on and I go okay, I get it. Weick: And I appreciate that. Tietz: I’ll make a motion. Weick: Please do. Tietz: The Chanhassen Planning Commission recommends approval of the rezoning of the property from Rural Residential District to High Density Residential District (R-16). Lot consolidation and the site plan review with variances for the construction of a 48 unit continuing care retirement facility, The Moments of Chanhassen as shown on plans dated January 6, 2020, subject to the conditions and approval and adopts the Findings of Fact and Decision, and yeah, Decision Recommendation. Decision is, why is that Decision Recommendation? Weick: Thank you Commissioner Tietz. We have a valid motion. Do we have a second? McGonagill: I will second. Weick: We have a second from Commissioner McGonagill. Any final comment before we vote? Seeing none. Tietz moved, McGonagill seconded that the Chanhassen Planning Commission recommends approval of Planning Case #2020-02 to rezone 3.5 acres of property from RR, Rural Residential District to R-16, High Density Residential District and adoption of the Findings of Fact. All voted in favor except for Wieck and Skistad who opposed, and the motion carried with a vote of 3 to 2. Chanhassen Planning Commission – February 4, 2020 26 Tietz moved, McGonagill seconded that the Planning Commission recommends the City Council approve the site plan consisting of a 65,000 square-foot continuing care facility with wetland and front yard setback variances, Planning Case #2020-2 for The Moments of Chanhassen as shown in plans dated January 6, 2020, and including the attached Findings of Fact and Recommendation, and subject to the following conditions: Engineering 1. A turning movement analysis utilizing the largest anticipated design vehicle shall be provided to ensure there is adequate spacing and no conflicts within the required turnaround, the driveway entrance/exit, and with the traffic control devices located on West 78th Street (raised median, pavement striping, etc.) prior to the issuance of building permits. 2. An updated existing condition survey shall be submitted with revised plans that includes the full extents of the construction limits for review and approval by the city prior to recording of the Site Plan Agreement. 3. Plans shall be updated to provide a planting and revegetation plan specific for grading within the wetland buffer prior to the commencement of grading operations. 4. Plans shall illustrate the location of the required wetland buffer monumentation prior to issuance of building permits. 5. A minimum 5-foot setback shall be adhered to at all times along the wetland buffer and plans shall be resubmitted for review and approval by the city prior to recording of the Site Plan Agreement. 6. Bottom wall elevations and top of wall elevations for the entire wall section of all five (5) retaining walls shall be provided prior to the commencement of grading activities. 7. Revisions and updates to the erosion control plans and SWPPP shall be submitted to meet the requirements of the NPDES Construction Permit and Sec. 19-145 of City Code prior to the commencement of grading activities. This will include, but is not limited to: updated language in the SWPPP to be site specific and not general language pulled directly from the permit; BMPs to protect planned infiltration/filtration areas; provide redundant (double) perimeter sediment controls when a surface water is located within 50 feet of the project’s earth disturbances; location of stock pile for grading and for topsoil, haul routes, etc. 8. The applicant shall submit updated plans and modeling to provide for the required abstraction and obtain a RPBCWD permit prior to the issuance of building permits. 9. The applicant shall provide an operation and maintenance plan (O&M) for the private stormwater BMPs. The O&M of private stormwater BMPs is required in perpetuity and Chanhassen Planning Commission – February 4, 2020 27 must be approved by the Water Resources Coordinator, or their designee, to be recorded against the benefiting properties, prior to building permits being issued. 10. Plans shall be resubmitted to achieve one wet tap location for a dual combined domestic and fire water service line, for review and approval by the city, prior to issuance of building permits. 11. Any redundant gate valves past the wet tap location will be owned and maintained by the property owner, and shall be located wholly on the private property. 12. It is the applicant’s responsibility to ensure and submit proof that permits are received from all other agencies with jurisdiction over the project (i.e. Army Corps of Engineers, DNR, MnDOT, Carver County, RPBCWD, Board of Water and Soil Resources, PCA, etc.). 13. The applicant will be required to enter into a maintenance agreement with the city for the proposed inside drop within MCES’ manhole prior to issuance of building permits. 14. All proposed sanitary sewer lines will be privately owned and maintained, thus no manholes shall be located within public right-of-way. Plans shall be updated and resubmitted for review and approval by the city prior to issuance of building permits. Environmental Resources 1. The applicant shall remove the existing trees within the grading limits along the west property line. Fire Marshal 1. Show any lower level exit doors and egress paths outdoors away from the building. This type of development cannot omit lower level exit doors. Planning 1. All rooftop and ground equipment must be screened from views. 2. The applicant must prepare a lighting plan and include photometrics. Light levels for site lighting shall be no more than one-half foot candle at the project perimeter property line. This does not apply to street lighting. The applicant has not submitted a light fixture design. This fixture must be downcast and the light cut off at a 90-degree angle. The city code requires all fixtures be shielded. 3. Approval of the site plan applications is contingent upon approval of the rezoning and variances. Chanhassen Planning Commission – February 4, 2020 28 4. The monument sign may not exceed 24 square feet in area nor be higher than five feet. The sign shall be located 10 feet from the property line. A sign permit is required before construction of the sign. 5. Sign illumination and design shall comply with ordinance. 6. Recycling space and other solid waste collection space should be contained within the same enclosure as the trash. 7. Approval of the site plan is contingent upon consolidation of the two parcels into a single zoning lot. All voted in favor except for Weick and Skistad who opposed and the motion carried with a vote of 3 to 2. Weick: Two nays so this item passes 3 to 2 and will be moved forward to the City Council on February 24th. Thank you to everyone who presented. The developer. The City. The Planning Commission. City Engineer. Great conversation. Difficult sometimes to get our hands around what some of this means for our city but it’s a very important addition to our city. McGonagill: Nice package Sharmeen by the way. APPROVAL OF MINUTES: Commissioner Randall noted the verbatim and summary Minutes of the Planning Commission meeting dated January 21, 2020 as presented. COMMISSION PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Aanenson: Thank you, city council update. Just a couple. The second phase for The Park was approved by the City Council. They’re working through some of their issues still on that. They’re also, we’ve been discussing with the City Council a PUD amendment for Paisley Park. How we’ve been working through their permitting for activities. They want to consider doing more outdoor events so we’re working on that. And then also they extended, there’s a non- conforming use extension for a garage and that’s Steve Hansen’s building which is right behind the license center there so that’s an older building. Kind of an industrial building. When we look at the downtown plan those buildings could ultimately change over. There’s kind of quasi industrial back there if you go back behind the license center so we extended that one. There hasn’t been any activity there right now but, so that’s kind of the City Council update. We did have a meeting with Avienda. They’re interested in getting the grading going so I have them back on the agenda. They’ll be back for a work session with the City Council and then they will be working on the grading plan. They’re working with engineering on that now. Kind of presenting when they’re done with their plans and then they’ll come back and do a PUD amendment and we’ll notice that. Again the housing is pretty solid what they’ve got there. As I Chanhassen Planning Commission – February 4, 2020 29 mentioned earlier there will be some senior coops. Some senior housing and some straight up apartments in there too. Maybe about 500 units and then, so I think what they’re looking at what that interior mix is and you have the retail in there and then the office and some restaurants but I think they’re looking at some other things but they haven’t tipped their card on that yet. I think they’ll save that for the City Council meeting. But once they decide that then we’ll come back through. Won’t really affect the AUAR. I don’t think the overall trips are going to change. The directional traffic but it will require public input on some of those changes so you’ll have a chance to look at that. And then I just wanted to share one other thing. So there will be a meeting next, 2 weeks from tonight and then at that meeting we just have a site plan approval or a sign plan for Chapel Hill. A sign variance. Other than that we’ll be interviewing commission candidates so we’ll move into the Fountain Conference Room for that. Weick: Planning Commission candidates? Aanenson: Planning Commission candidates. Weick: For us? Aanenson: Yeah. Yep. So you make a recommendation to City Council. We do it every year so. Randall: Who’s term is that on? Aanenson: I don’t know, John didn’t, if he’s going to apply or not. Are you reapplying? Didn’t look like it. I know right? I think someone needs to work on that. So yes I think there’s 3, 3 potentially 3 or 4 you’ll be interviewing so plan on that. So it will be an abbreviated meeting and then we’ll go into that and then again on March 3rd we do not have a meeting because that is the Presidential Primary night so there will not be a meeting so everybody gets that week off. And Doug will be gone next meeting too so those of you that are here for the interviews that would be great. So we’ll give you. Randall: Will there be… Aanenson: Pardon me? Randall: Is dinner provided? Aanenson: No, we will at the work session though. Now that one in April when we have the first meeting and everybody will have dinner at that meeting. And actually we’ve got a few things. We’ll have the council will be approving the Comp Plan so we’re going to spend some time going back through it again. Just like tonight we talked a little bit about the housing section. We’ll talk about that. Some of the land uses. Some other changes or, not changes but some of the demographics and stuff like that that we’re looking at so kind of embedded in that as Chanhassen Planning Commission – February 4, 2020 30 projects come through. And then one of the things you requested, some of the other commissions goals and policies so we’ll have those compiled too so you can look through what the other commissions are doing too so that one will be April 7th and that one we’ll have dinner and we’ll start at 6:00 but I’ll give you notice again on that so. We do have a subdivision potentially in March and then the Paisley Park PUD amendment so you’ll get more details on that. And then there’s another existing large lot subdivision that’s going to subdivide. There’s two homes and they’re going to try to make it into three so. So some things floating out there but that’s what’s landed so far so that’s all I have. Skistad: When is the Avienda work session? For the council. I might want to sit on that. Aanenson: Yeah I’ll shoot you an email on that. I put it under council calendar but I don’t have that right in front of me. Skistad: And I actually am going to be gone next meeting. Aanenson: That’s good to know. Skistad: I wasn’t positive if I was going to be gone. Aanenson: That’s the 18th. Skistad: Yeah. Aanenson: Perfect okay. I’ll make sure we have a quorum if anybody else is going to be gone. Weick: It’d be the 4 of us remaining though right? Aanenson: The 18th. Weick: That’s all we have right? Aanenson: Yeah we have to have 4 yeah. Yeah because Doug will be gone. So there’s 2 gone. Weick: And Mark will be gone right? Aanenson: Yep, yep so it takes the 4 of you. Yep. You’ll be here on the 18th? February. Randall: Yeah. Aanenson: Okay perfect. Randall: I am going to be gone April 21st. That’s not the work session is it? Chanhassen Planning Commission – February 4, 2020 31 Aanenson: No. April 7th correct. Yep. Randall: Maybe we should try to do food from some of the various restaurants in town. Aanenson: It’d be great huh? McGonagill: I think we should. Aanenson: Alright that’s all I had. I’m going to step out in the hall for a second. Weick: Is this the Lyman Boulevard thing? Bender: Yep. So I’m planning on presenting to you a quick update on. Weick: One time out though. I think we’re going to adjourn and do this off the record. I think that, at least that’s what the, it’s what the agenda says and that’s sort of the signal I’m getting as well so I will, so we’ll have it as an open discussion after adjournment. So I accept a motion to adjourn. Skistad moved, Randall seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 8:30 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Accepting the Public Trail and Utility Improvements in Beehive Homes Project No. 2012­09 Section CONSENT AGENDA Item No: D.3. Prepared By Steve Ferraro, Construction Manager/Engineering Technician IV File No: Project 2012­09 PROPOSED MOTION “The City Council approves the public trail and utility improvements in Beehive Homes development for perpetual maintenance and ownership.” Approval requires a Simple Majority Vote of members present. SUMMARY Staff has received a letter from the developer's engineer, Eric Fagerberg with James R. Hill Engineering, requesting the city consider acceptance of the public trail and utility improvements in the above­referenced project.  According to Mr. Fagerberg, the trail and utility improvements have been completed in conformance with the approved plans and specifications.  City staff performed a walk­through inspection of the project and found the trail and utilities are in satisfactory condition.  Construction of these improvements occurred in 2015 and 2016 and have been in place for three years so there has been adequate time to identify any issues if they existed. ATTACHMENTS: Location Map Acceptance Letter Resolution Beehive Homes Location M ap Lege nd City Boun dary December 16, 2019 Map P owered By DataLink 1 in = 100 ft ± 2500 WEST COUNTY ROAD 42, SUITE 120 BURNSVILLE, MINNESOTA 55337 PH. (952) 890-6044 FAX (952) 890-6244 JAMES R. HILL , INC. PLANNERS ENGINEERS SURVEYORS Serving our Clients since 1976 January 17, 2020 City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 RE: Beehive Home– City Acceptance To Whom It May Concern: This letter serves to notify the City that the improvements specified in the special provisions of the development agreement for Beehive Homes have been installed in accordance with City standards, ordinances, plans, and specifications. Record plans have been prepared by our office indicating the installed improvement locations and elevations. We are requesting that the City of Chanhassen accept all public utilities as installed. Upon acceptance, we also request that the City release the remainder of the LOC and cash escrow. Sincerely, JAMES R. HILL, INC. Eric Fagerberg, PE MN License No. 53772 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 24, 2020 RESOLUTION NO: 2020-XX MOTION BY: _______ SECONDED BY: ________ A RESOLUTION ACCEPTING THE PUBLIC TRAIL AND UTILITY IMPROVEMENTS AT BEEHIVE HOMES PROJECT NO. 2012-09 WHEREAS, the City has received a letter from Eric Fagerberg of James R. Hill, Inc. indicating the public trail and utility improvements have been completed in conformance with the approved plans and specifications and all testing has been successfully completed; and WHEREAS, staff has performed a walk-through inspection and finds the improvements acceptable for perpetual maintenance and ownership. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby accepts the public trail and utility improvements at Beehive Homes, Project No. 12-09, for perpetual maintenance and ownership upon receipt of the two-year maintenance security escrow. Passed and adopted by the Chanhassen City Council this 24th day of February, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Highway 101 Occupancy Agreement with Halama Section CONSENT AGENDA Item No: D.4. Prepared By Charlie Howley, Director of Public Works/City Engineer File No: ENG 14­08 PROPOSED MOTION “The City Council approves entering into an Occupancy Agreement with Maryanne and Gary Halama for the purposes of allowing them to temporarily reside at the premises after the City has acquired title and right of possession.” Approval requires a Simple Majority Vote of members present. SUMMARY The Highway 101 project impacts the Halama property located at 670 Creekwood Drive.  The City will be obtaining the entire parcel through condemnation.  This parcel won't be impacted by construction until later in the summer of 2020 (toward the end of the first phase of construction) and the Halamas have requested they remain living at the property while they search for their relocation.  The Halamas will pay pro­rated property taxes and all utility charges while occupying the home. This agreement stipulates that the city and the Halamas have agreed that they can reside at the property until August 31, 2020 at the latest; however, they may vacate ahead of that date. RECOMMENDATION Staff recommends approval of the Hamala Occupancy Agreement. ATTACHMENTS: Agreement CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Approve 2020 Key Financial Strategies and Legislative Priorities Section CONSENT AGENDA Item No: D.5. Prepared By Jake Foster, Assistant City Manager File No: ADM­076 PROPOSED MOTION “The City Council adopts the 2020 Key Financial Strategies and 2020 Legislative Priorities as attached.” Approval requires a Simple Majority Vote of members present. SUMMARY Since 2003, the Chanhassen City Council has established annual goals and key financial strategies (KFS).These goals and strategies cover a broad spectrum of items that the council feels need the most attention over the next 12 months. This year's goals have been developed through a series of meetings between City Council and staff throughout January. The final proposed 2020 Key Financial Strategies are attached. Additionally, staff has reviewed previous years' legislative priorities and have discussed these issues with surrounding communities and legislators. These priorities have also been compared to City Council's KFS list for 2020. Attached is the draft of 2020 Legislative Priorities for City Council consideration. RECOMMENDATION Staff recommends approval of the 2020 Key Financial Strategies, and that staff be directed to prepare the necessary information for the city council to review these goals throughout the year. Additionally, staff recommends approval of the 2020 Legislative Priorities and that staff be directed to share these goals with legislative representatives. ATTACHMENTS: 2020 KFS Goals 2020 Legislative Priorities Department Goal Action Ryan Campion Coleman McDonald Tjornhom Average Engineering Review proposed street improvements in the 5-year CIP The proposed street improvement projects could be reprioritized to address the needs of individual streets versus improving the overall average pavement condition score of city streets. 3 1 1 3 2 2.0 Engineering Storm and retention pond review Information from the City’s Storm Water Asset Management Program (SWAMP) will be presented to provide an overview of the current condition of the ponds within the city. Upcoming improvement plans, a proposed schedule for action and restoration, and funding sources will also be presented. 1 2 1.5 2 2 1.7 Parks Various parks-related goals Build two covered/refrigerated outdoor hockey rinks at the Chanhassen Recreation Center Build permanent restroom facilities at Lake Ann Park, Bandimere Park and City Center Park Build a community splash pad attraction at Bandimere Park Identify a funding source and timeline for Lake Ann Park Preserve trail expansion 1 1 2 3 2 1.8 Department Goal Action Ryan Campion Coleman McDonald Tjornhom Average Finance Consider implementing business subsidy programs Compare other city business subsidy programs for assistance with fees (e.g. awarding grants to businesses who meet Council-defined criteria). 2 1 1.5 2 2 1.7 Admin Explore alternatives for high speed internet Identify areas that have access to Jaguar/Carver County, expansion of fiber, and other alternatives/options (e.g. small cell and/or 5G). 1 1 1 3 2 1.6 Admin Internal review of employees/survey Solicit feedback from city employees regarding the City of Chanhassen as a workplace. 1 1 2 3 2 1.8 City of Chanhassen 2020 Legislative Priorities 1. Support “Opt-Out” Suburban Transit Agencies: Chanhassen supports opt-out cities and suburban transit agencies, in concurrence with the findings of the Office of the Legislative Auditors January 2011 Governance of Transit Report. Creation of these agencies provided residents and businesses with a desired service that met their needs while maintaining financial and management controls. The State should refrain from infringing on the ability of local agencies to provide and control bus services for the benefit of area businesses and residents. Suburban riders are an integral part of the suburban transit system. 2. Building Code Fees: The Housing Affordability Institute (a builders’ industry group) released a report on city building permit fees which claim cities are overcharging and driving up the costs on new homes. This report paints an inaccurate and incomplete picture and is a gross oversimplification of the cities’ actual costs to support new home construction. Below are some key points to consider when looking at building permit fees: • Building permit fees are based on the value of the residential or commercial construction project (not a fee for service). • Builders and developers are involved in setting the valuation (they provide an estimated permit value that reflects the cost of the construction). • Building permit fees are not a primary driver of high housing costs (in many cities it’s 4% to 6%). The largest contributions to the cost of new construction are labor and materials, followed by the cost of land – all of which are dictated by market forces, not cities. • The report did not adequately address all city costs related to development. To fairly analyze the data, all fees collected and city expenses (which include administrative, engineering, planning and zoning expenses) should have been examined in the report. • The report did not break out commercial industrial (C/I) vs. residential, nor did it differentiate single family from multi-family or separate out additions or alterations. Further, the report did not address multiyear projects or factor in revenue/expenses that were not complete within the calendar year. MLC believes strongly that development should pay for development and costs for those services should not be passed on to existing residents through increased property taxes. Local governments must ensure new developments meet established standards for the safety of future residents, and building permits play an important role in advancing these oversight responsibilities. 3. Unfunded Mandates: Chanhassen opposes both current and future statutory changes that create mandated tasks that require new or added local costs without a corresponding funding mechanism. Without a funding source, Chanhassen is potentially in the position of having to increase property taxes and/or fees. These unfunded mandates add to the responsibilities for cities and the ability to fund traditional service needs. 4. Local Governance & Restriction on Local Government Budgets: The city strongly supports participation in cooperative arrangements, but strongly opposes any effort to weaken the ability of local governments to provide the best services and benefits for their communities (levy limits, unfunded mandates, cooperative purchasing, and ability to grant variances). Local budgets are subject to intense public scrutiny. Inflation alone forces cities to spend more money to maintain current service levels. The people who know what is best for this city are the people who live and work here. 5. Environmental: The current permitting processes are too time-consuming and can slow down development processes. Research should be conducted by both city and their jurisdictional staff on streamlining one or more of the following processes: NPDES, MS4, Non-degradation, Wetland Conservation Act, and Clean Water Act requirements, EPA Standards and Regulatory Rules, etc. Additionally, the Minnesota Environmental Quality Board (EQB) is proposing a contradictory Environmental Assessment Worksheet (EAW) rule change that significantly reduces the threshold of wetland impact from a 2.5 acres to a 1 acre limit for projects requiring preparation of an EAW document. This would increase the number EAW's (and costs of projects) that will need to be prepared. This change goes against the State's streamlining goals. Additionally, the proposed rule change does not increase environmental protection because it duplicates environmental review efforts already required by state and federal regulations governing work in wetlands and public waters. 6. TH 5 Project Improvements (West of TH 41 to Norwood Young America): This is a joint project with MnDOT, Carver County, and the Cities of Victoria, Waconia, Norwood/Young America, and Chanhassen. Problem: No funding or schedule to make the corridor four lanes. 7. Highway 212: Continue development of Highway 212 from County Road 147 on the Chaska/Carver border to the City of Cologne. Problem: No construction funding source secured. 8. Minnetonka Middle School West Roundabout: Work with Minnetonka School District to submit a bonding request of $1.5M to construct a roundabout at TH 41 and the Minnetonka Middle School West entrance to address traffic issues. 9. Fiscal Disparities: Explore modifications to the fiscal disparities program in order to reduce the imbalances inherent in the current formula. The fiscal disparities program was created in 1971, and although the population of the metro area has grown by over 1.5M people since that time, the formula for fiscal disparities has remained the same. As the population grows, the need for retail services to support residents grows with it. Individual cities and their property taxpayers take the lead in developing regional, retail, and service assets that support residents and visitors to the area. In addition to the cost of planning and developing these assets, retail and service industries consume significant city services, particularly in the area of public safety, as well as impose significant burdens on local roads, bridges, and other transportation infrastructure. A 2012 report commissioned by the Minnesota Legislature demonstrates that the property taxes generated by these retail services do not pay for the additional services they require, an imbalance that is increased by the fiscal disparities program. Local taxpayers in communities that host regional retail assets are forced to subsidize the costs of city and county services while taxpayers in communities that use, but do not develop, these assets have their tax rates lowered. LEGISLATIVE PRIORITIES FOR OTHER AGENCIES: Metro Cities 2020 Legislative Policies League of Minnesota Cities Legislative Policies g:\admin\tg\legislative priorities\2020\2020 legislative priorities.docx CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Approve Consultant Contract Amendments for the Highway 101 Improvements (Pioneer Trail to Flying Cloud Drive) Section CONSENT AGENDA Item No: D.6. Prepared By Charlie Howley, Director of Public Works/City Engineer File No: ENG 14­08 PROPOSED MOTION “The City Council approves Hourly Not­To­Exceed contract amendments to the following Consultants for the Highway 101 Improvements Project (Project 14­08): Kimley­Horn and Associates for additional Surveying Services, Right­of­Way Assistance, and Construction Services in the amount of $615,665.00. American Engineering Testing, Inc. for Quality Assurance Testing in the amount of $137,724.00.” Approval requires a Simple Majority Vote of members present. SUMMARY On October 8, 2018, the City Council approved a consultant contract with Kimley­Horn & Associates for Design and Construction Services. On November 26, 2018, the City Council approved a consultant contract with AET for Geotechnical Exploration and Engineering Services. DISCUSSION Generally when design contracts are prepared there are aspects of consultant services during construction that are difficult to estimate before the project design is fully vetted out.  These services are therefore reconciled once the project is ready to move into construction.  Some of these services include construction staking, geotechnical testing, and onsite observation. These services are necessary for the completion of the project now that we are entering the construction phase.  With these amendments, the project is still below the overall project budget of $32M. Per the approved Joint Powers Agreement with Carver County, the project is primarily funded by the County with exception of sanitary sewer and watermain improvements. RECOMMENDATION CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectApprove Consultant Contract Amendments for the Highway 101 Improvements (Pioneer Trail toFlying Cloud Drive)Section CONSENT AGENDA Item No: D.6.Prepared By Charlie Howley, Director of PublicWorks/City Engineer File No: ENG 14­08PROPOSED MOTION“The City Council approves Hourly Not­To­Exceed contract amendments to the following Consultants for theHighway 101 Improvements Project (Project 14­08):Kimley­Horn and Associates for additional Surveying Services, Right­of­Way Assistance, and ConstructionServices in the amount of $615,665.00.American Engineering Testing, Inc. for Quality Assurance Testing in the amount of $137,724.00.”Approval requires a Simple Majority Vote of members present.SUMMARYOn October 8, 2018, the City Council approved a consultant contract with Kimley­Horn & Associates for Design andConstruction Services.On November 26, 2018, the City Council approved a consultant contract with AET for Geotechnical Exploration andEngineering Services.DISCUSSIONGenerally when design contracts are prepared there are aspects of consultant services during construction that aredifficult to estimate before the project design is fully vetted out.  These services are therefore reconciled once theproject is ready to move into construction.  Some of these services include construction staking, geotechnical testing,and onsite observation.These services are necessary for the completion of the project now that we are entering the construction phase.  Withthese amendments, the project is still below the overall project budget of $32M.Per the approved Joint Powers Agreement with Carver County, the project is primarily funded by the County withexception of sanitary sewer and watermain improvements. RECOMMENDATION Staff recommends approval of both of these contract amendments. ATTACHMENTS: AET Proposal Kimley­Horn Proposal 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. 02-16-17 Template CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS January 31, 2020 City of Chanhassen 7700 Market Blvd Chanhassen, MN 55317 Attn: Mr. Charlie Howley, P.E. RE: Quality Assurance Testing Supplemental Proposal CSAH 101 Improvement SAP 194-020-014 Chanhassen, MN AET Proposal No. 20-22247 Dear Mr. Howley; American Engineering Testing, Inc. (AET) is pleased to submit this proposal for supplemental services to our Geotechnical Proposal (AET Proposal No. 01-20255 Dated Nov 16, 2018 and accepted by the City of Chanhassen on Nov 26, 2018). This supplemental proposal includes testing services on the CSAH 101 Improvement Project. This proposal has been prepared in response to a January 14, 2020 email request for services and describes our understanding of the project, our anticipated scope of services, our unit rates, and an estimated total fee to perform these services. PROJECT INFORMATION The City of Chanhassen will be performing a street improvements/utility improvements project during the 2020 and 2021 construction seasons. The project area will include a reconstruction of CSAH 101 from Pioneer Trail to Flying Cloud Drive, including two prefabricated pedestrian bridges (one supported by spread footings, the other supported by driven pile). New utilities including sanitary sewer, watermain, and storm sewer along with a large reinforced retaining wall. The project will be funded by a mix of State Aid, County and City Funds. Plans and specifications were prepared by Kimley-Horn. We understand construction inspection and contract management of the project will be performed by Kimley-Horn. PROJECT APPROACH During the construction improvements, AET will provide experienced, MnDOT certified Engineering Technicians to perform sampling and material testing services in accordance to the 2019 State Aid for Local Transportation (SALT) Schedule of Materials Control and project specific testing requirements referenced in the project documents. City of Chanhassen, CSAH 101 Improvements AET Proposal No. 20-22247 February 4, 2020 Page 2 of 5 We understand that the City will contract with MnDOT Metro Inspections for bituminous and concrete plant monitoring. SCOPE OF SERVICES Based on our review of the available plans and our experience with the Kimley-Horn on similar projects, our anticipated scope of services is outlined below. These services will be provided on a part-time, will-call basis coordinated through authorized Kimley-Horn or City field personnel. Soils Sampling and Testing Our estimate of the sampling and testing to be performed on the grading and base items is based on the requirements of MnDOT’s “Specified Density Method” and in accordance with MnDOT Schedule of Materials Control. AET will perform MnDOT Relative Density testing (Proctor) as well as in-place density and moisture testing on the following materials: • Utility trench backfill • Embankment fill • Subgrade preparation The MnDOT Dynamic Cone Penetrometer will be used to verify compaction on the granular sections, including the Select Granular Borrow, and the Aggregate Base sections of the project following the MnDOT Penetration Index procedures in accordance with the MnDOT Schedule of Materials Control. AET will perform the sampling of the aggregate base materials, and transport the samples to our St. Paul, Minnesota laboratory. Kimley-Horn personnel will update AET on the schedule of material placement, material sources (including changes in source), and changes in quantities. Bituminous Pavement Sampling and Testing As bituminous paving is being completed, AET personnel will pick-up companion samples provided by the contractor, during each day of paving, and transport the samples to our St. Paul, Minnesota laboratory. Samples will be tested in our laboratory for MnDOT Gyratory Mix Properties as follows: • Gyratory Density (AASHTO T312) MnDOT Modified. • Rice Specific Gravity (ASTM D2041). • Asphalt extraction and aggregate gradation (ASTM D2172 Method E-11) MnDOT Modified C137 and C117. • Fine Aggregate Angularity (AASHTO T 304, Method A, MnDOT 1206.5). • Percent Crushed Particles (MnDOT 1214.8). AET will utilize the MnDOT program to determine random core locations of bituminous based on information provided by Kimley-Horn personnel regarding tonnage (lot sizes) and pavement City of Chanhassen, CSAH 101 Improvements AET Proposal No. 20-22247 February 4, 2020 Page 3 of 5 placement patterns. AET personnel will mark the sample locations in the field. Kimley-Horn will coordinate the removal of both the contractor and companion cores with the contractor. After the completion of the coring, AET will retrieve companion core samples from the project contractor for laboratory testing. This testing will include the following: • The thickness of each layer of the core sample. • The density of each layer of the core sample. Concrete Testing During the placement of structural concrete, concrete median barrier, curb and gutter and sidewalk, and ped ramps AET will perform field testing consisting of slump, air content and temperature of the plastic concrete, followed by casting of cylinders for compression testing. The Schedule of Materials Controls requires field testing for slump, air content, and temperature per every 100 cubic yards of each type of concrete placed each day. Compressive strength cylinders are required once per every 300 cubic yards of each type of concrete placed each day for non-structural concrete and one set of strength cylinders per every 100 cubic yards of each type of structural concrete placed each day; the cylinders will be retrieved the following day for curing and testing in our laboratory. AET will cast sets of 5 cylinders, with compressive strength testing as follows: 1 at 7 days, 3 at 28 days, and 5th cylinder will be held in reserve for future testing if the 28-day strength requirement is not met. Concrete Pavement During the placement of concrete pavement, AET will perform the correlation field testing of the plastic concrete and provide the contractor’s tester with the requested amount of Beam Molds for casting flexural strength test specimens. AET will coordinate with Kimley-Horn field staff to schedule retrieval of the Contractor’s Control Beams from the field (if cast) to determine “Opening to traffic loads” strengths. We will also collect the 28-day acceptance beam cast by the contractor for curing and testing in our laboratory. Concrete Plant Inspection This proposal does not incorporate the time and cost to perform concrete plant inspections. These services will be provided at your request. Bituminous Plant Inspection This proposal does not incorporate the time and cost to perform bituminous plant inspections. These services will be provided at your request. Geotechnical Services We have included in our estimate time for a Geotechnical Engineer from our firm to visit the site and provide consultation for items such as muck excavations and driven pile. City of Chanhassen, CSAH 101 Improvements AET Proposal No. 20-22247 February 4, 2020 Page 4 of 5 Pile Inspection During the installation of driven pile for support of the pedestrian bridge, AET will supply an experienced MnDOT Certified Pile Inspector. The Pile Inspector will provide summary reports based upon the driving criteria established for each abutment of the structure. These reports will be provided to the Bridge Engineer and the Geotechnical Engineer for review prior to the contractor performing pile filling and cut off operations. REPORTING AET staff will prepare reports for Kimley-Horn to review. These reports will include the results of our field and laboratory testing as performed per the 2019 SALT Schedule of Materials Control and testing frequencies referenced in the project documents. AET will complete the Preliminary Grading and Base Report and the Final Grading and Base Report once provided with final project quantities. Daily field reports will also be prepared. AET will also provide a roster of certified personnel performing testing on the project, as well as the completed IA report (if required). AET has also included time to assist Kimley-Horn in Project Closeout Reporting for MnDOT State Aid Requirements. INDEPENDENT ASSURANCE AET staff will coordinate with the MnDOT office of Independent Assurance (IA) to schedule audits of AET field and laboratory staff performing sampling and testing for this project, if required. Through the MnDOT Tester Inventory form we will ensure all AET staff providing services to this project meet the requirements set forth by IA. ESTIMATED FEES Our services will be provided on a unit cost basis according to the unit rates provided in the attached Fee Schedule Tabulations. Our invoices will be determined by multiplying the number of personnel hours or tests by their respective unit rates. The rates are from the annual fee schedule for 2020 Projects. We have estimated a cost for the project which estimates the tests needed to satisfy the requirements as defined in the Schedule of Materials Control/SALT Schedule of Materials Control and the project documents. The estimated cost will be required to complete the previously described testing services, based on our experience, planned staging, and assumed scheduling of the project. Our budget cost estimate for the scope of services for the project as outlined in this proposal is $137,724.00. We refer you to the attached Materials Testing Estimate as reference to how we arrived at this estimated cost for each project. We caution that this is only an estimated cost. Often, variations in the overall cost of the services occur due to reasons beyond our control, such as weather delays, changes in the contractor’s schedule, unforeseen conditions or retesting. These variations will affect the actual invoice totals, either increasing or decreasing our total costs for the project from those estimated in this proposal. If more time or tests are required, additional fees may be needed to complete the project testing services. If less time or tests are needed, a cost savings will be realized. # of Tests Cost ($) Estimated Estimated Common Embankment CU YD 86,360 8 12 10 125.00 1250.00 1 1 1 15.00 15.00 20 70 45 25.00 1125.00 Watermain LF 1116 Sanitary Sewer LF 1,239 20 30 20 25.00 500.00 Storm Sewer LF 4,279 20 45 45 25.00 1125.00 Total LF 6,634 Subgrade Prep STA 65 15 30 33 25.00 825.00 55.00 0.00 Grading Material - Select Granular CU YD 51,540 4 4 4 105.00 420.00 1 1 Relative Moisture 1 split sample per project 1 15.00 15.00 25 40 DCP 1/4,000 CU YD 50 50.00 2500.00 25.00 0.00 Aggregate Base - Class V CU YD 30,950 16 28 28 105.00 2940.00 Percent Crushed (1 per Source Virgin Materials)175.00 0.00 16 30 40 50.00 2000.00 Aggregate Quality Test (1 per source Virgin Materials)555.00 0.00 Percent Ashpalt Content (1 per source Recycled)2 198.00 396.00 1 1 1 15.00 15.00 Aggregate Backfill CU YD 9,600 2 2 2 105.00 210.00 1 1 Relative Moisture 1 split sample per project 1 15.00 15.00 6 10 DCP 1/4,000 CU YD 12 50.00 600.00 25.00 0.00 Granular Backfill CU YD 220 1 1 1 105.00 105.00 1 1 Relative Moisture 1 split sample per project 1 15.00 15.00 2 3 DCP 1/4,000 CU YD 2 50.00 100.00 25.00 0.00 Course Filter Aggregate CU YD 1,300 1 1 1 105.00 105.00 1 1 Relative Moisture 1 split sample per project 1 15.00 15.00 2 3 DCP 1/4,000 CU YD 2 50.00 100.00 25.00 0.00 Structural Backfill CU YD 132 1 1 1 105.00 105.00 1 1 Relative Moisture 1 split sample per project 1 15.00 15.00 2 3 DCP 1/4,000 CU YD 2 50.00 100.00 25.00 0.00 Bituminous Testing - SP WE/NW (roadway) Total Tons 21,030 20 25 20 515.00 10300.00 20 25 78 42.00 3276.00 Bituminous Testing - (trail) no cores Total Tons 2,025 2 3 2 515.00 1030.00 Topsoil Borrow CU YD 2,372 1 1 1 350.00 350.00 Concrete-Non Bridge CU YD 2,100 250 3.00 750.00 *Estimated 60 180 250 22.00 5500.00 Concrete-Bridge Concrete CU YD 160 24 72 120 3.00 360.00 *including approach panels *Estimated 120 22.00 2640.00 Concrete Pavement CU YD 520 12 40.00 480.00 *Estimated 6 36 12 60.00 720.00 Concrete Barrier CU YD 400 6 20 30 3.00 90.00 *Estimated 30 22.00 660.00 Segmented Masonty Retaining Wall Units Dry Cast 2 2 2 285.00 570.00 Freeze Thaw (ASTM C1262) 5 per set 2 750.00 1500.00 Concrete Sample Pick Up Service 20 75.00 1500.00 309 684 44,337.00 Unit Rate ($)Estimated Quantity Mile 0.75 16,068 Hr 89.00 684 Hr 102.00 50 Hr 128.00 60 Hr 128.00 60 Subtotal = Estimate prepared by : Brian Arman & Joe Clem Trips Gradation 1/40,000 CU YD Sand Cone Testing (Upon Request) DCP 1/1500 yd3 (test rolled) Geotechnical Engineering Time Concrete Beam Rental (includes cleaning) Testing of Plastic Concrete 1 set of correlation tests per day -Included in hourly rate Testing of flexural strength beam specimens Cylinder Molds (5 Cyl. per 100 CU YD) Testing of Plastic Concrete (1 set of 5 cyls/ 100 CU YD) - Included in hourly rate Testing of hardened Concrete Cylinders Estimate 137,724.00 Time and Mileage Mileage Technician Time Project Management Topsoil Borrow Testing (engineers discretion) Sample collection from job site Cylinder Molds (5 Cyl. per 100 CU YD) Nuclear Density Gauge Testing (Upon Request) Nuclear Density Gauge Testing (Upon Request) Gradation 1/40,000 CU YD Nuclear Density Gauge Testing (Upon Request) Compressive Strength Testsing (ASTMC140) 3 per set Testing of hardened Concrete Cylinders Cylinder Molds (5 Cyl. per 300 CU YD) Testing of Plastic Concrete (1 air/slump/temp per 100 CU YD) -Included in hourly rate Testing of Plastic Concrete (1 set of 5 cyls/ 100 CU YD) - Included in hourly rate Testing of hardened Concrete Cylinders Mn/Dot Gyratory Mix Properties (1 test/day/mix type) Mn/Dot Gyratory Mix Properties (1 test/day/mix type) Gradation 1/40,000 CU YD Qty.Units Companion Core Density Specified Density Testing (Nuke) 1/500 LF (Longitudinal) Agency QA Testing Rates Gradation (2 tests per 2,000 yd3) Relative Moisture 1 split sample per project Relative Moisture 1 split sample per project Specified Density (Nuke) 1/10,000 CU YD (test rolled) Specified Density Testing (Nuke) 1/250 LF 2' Lifts (Transverse) Nuclear Density Gauge Testing (Upon Request) Specified Density Testing (Nuke) 1/25 STA Gradation 1/40,000 CU YD Gradation 1/40,000 CU YD Nuclear Density Gauge Testing (Upon Request) Materials Testing Estimate for CSAH 101 Improvements (2019 SALT SMC) S.A.P. 194-020-014, Chanhassen, MN Estimated Cost 12,051.00 Total Cost Estimate = Testing Subtotal 60,876.00 7,680.00 7,680.00 93,387.00 Pile Inspector 5,100.00 Material Moisture Density 1 per soil type (Proctor) Cost per test ($)Hrs 1 INDIVIDUAL PROJECT ORDER (IPO) NUMBER 32C Describing a specific agreement between Kimley-Horn and Associates, Inc. (“Consultant”), and the City of Chanhassen (“City”) in accordance with the terms of the Agreement for Professional Services dated March 3, 2003, which is incorporated herein by reference. Identification of Project: TH 101 Improvements (CSAH 14 to CSAH 61) City Project No. 14-08 General Category of Services: Additional Surveying, Right-of-Way Assistance, and Construction Services Specific Scope of Basic Services: Provide additional surveying, right-of-way assistance, and construction services for the reconstruction of TH 101 between CSAH 14 (Pioneer Trail) and CSAH 61 (Flying Cloud Drive) as detailed in the attached Scope of Services (Exhibit A). Additional Services if Required: None identified at this time Deliverables: Final Plans and Specifications Construction Documentation Construction Stakes Method of Compensation: To be billed on an hourly (cost plus) basis as detailed in the attached Estimated Costs summary (Exhibit B) Schedule: See attached Project Schedule (Exhibit C) Special Terms of Compensation: None Other Special Terms of Individual Project Order: None ACCEPTED: CITY OF CHANHASSEN KIMLEY-HORN AND ASSOCIATES, INC. BY: BY: TITLE: TITLE: DATE: DATE: 2 EXHIBIT A SCOPE OF SERVICES INDIVIDUAL PROJECT ORDER (IPO) NO. 32C TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 Kimley-Horn will provide additional surveying, right-of-way assistance, and construction services for the reconstruction of TH 101 from CSAH 14 to CSAH 16, City Project No. 14-08 as detailed below. TASK 1 - PROJECT MANAGEMENT No change TASK 2 - PUBLIC AND AGENCY INVOLVEMENT No change TASK 3 - GEOTECHNICAL RECOMMENDATIONS AND CONSTRUCTION TESTING/OBSERVATION No change TASK 4 - SURVEYING AND MAPPING IPO 32 included that our services would be amended in the future to include construction staking. This IPO adds those construction staking services including the following:  Staking coordination and office computations  Construction staking for all earthwork, roadways, bridges, utilities (sanitary sewer, watermain, and storm sewer), retaining walls, and drainage features detailed in the final construction plans and specifications.  As-built surveying TASK 5 - PUBLIC AND PRIVATE UTILITY IDENTIFICATION COORDINATION No change TASK 6 - 60% CONSTRUCTION PLANS AND CONSTRUCTION LIMITS No change TASK 7 - 90% AND 100% ROADWAY DESIGN CONSTRUCTION DOCUMENTS Additional services have been required as a part of the final design process as follows: 1. Right-of-Way Acquisition Support The City has a separate contract with Henning Professional Services, Inc. (HPS) for right-of-way acquisition services for the project. Kimley-Horn has provided additional services in support of these right-of-way and easement acquisition activities including the following:  Condemnation Support – We prepared exhibits, presented at an additional City Council work session, and attended the condemnation petition hearing in support of the City’s attorney.  Coordination Meetings – We prepared for and attended seven coordination meetings with City 3 and County staff for the right-of-way acquisition process.  Property Owner Coordination – We have responded to various questions and requests for information from HPS in support of their acquisition activities and have attended eight property owner meetings.  Phase 1 ESA – We will obtain a Phase 1 ESA for the land exchange agreement with the RPBCDW. This work will be completed by AET, Inc. as a subconsultant to Kimley-Horn. TASK 8 - PERMITS No change TASK 9 - STRUCTURE DEMOLITION AND REMOVAL No change TASK 10 - RIGHT-OF-WAY ASSISTANCE (EASEMENT/RIGHT-OF-WAY EXHIBITS AND DESCRIPTIONS) It is anticipated that engineering assistance will continue to be needed in support of HPS’s right-of-way acquisition services. These services could include:  Additional property owner meetings.  Responding to questions regarding the engineering design plans.  Possible preparation of design plans for the construction of a new access driveway to Flying Cloud Drive for the PCH property.  Preparation of graphics and exhibits. These services will only be provided if requested by City staff. TASK 11 - PROJECT BIDDING AND AWARD No change TASK 12 - CONSTRUCTION ADMINISTRATION IPO 32 included construction administration services for the project assuming a 62-week construction schedule. The actual schedule for the project construction is as follows: Building Demolition (8 weeks) Start Work October 28, 2019 Demolition Work Complete December 20, 2019 Project Construction (85 weeks) Start Work March 2, 2020 Phase 1 Construction Complete November 30, 2020 All Work Complete October 16, 2021 Construction administration services will therefore be required for an estimated 93 weeks of construction, rather than the 62 weeks assumed in IPO 32. 4 TASK 13 - CONSTRUCTION OBSERVATION IPO 32 assumed that construction observation services would be provided on a full time (40 hours/week) basis for a 62-week construction schedule for a total of 2,480 hours. Based on the actual construction schedule, the assumed construction observation hours are as follows: Building Demolition 8 weeks @ 16 hours/week = 128 hours Project Construction March 2, 2020 to November 27, 2020 39 weeks @ 50 hours/week = 1,950 hours November 30, 2020 to February 26, 2021 13 weeks @ 25 hours/week = 325 hours March 1, 2021 to October 16, 2021 33 weeks @ 50 hours/week = 1,650 hours The total estimated construction observation hours have therefore been increased from 2,480 hours to 4,053 hours. TASK 14 - AS-BUILTS No change 5 EXHIBIT B ESTIMATED COSTS INDIVIDUAL PROJECT ORDER (IPO) NO. 32C TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 We propose to perform the additional services included in this IPO on an hourly (cost plus) basis. The following is a summary of the estimated additional costs for the services. Work Estimated Fees Task Description and Expenses 4 Surveying and Mapping $ 294,000 7 90% and 100% Construction Documents  Right-of-Way Acquisition Support $ 22,000 10 Right-of-Way Assistance $ 20,000 12 Construction Administration, Observation, and As-builts $ 279,665 Total Estimated Additional Fees and Expenses this IPO $ 615,665 Our overall budget for the project is, therefore, changed from $1,894,955 to $2,510,620 including all labor and reimbursable expenses. 6 EXHIBIT C SCHEDULE INDIVIDUAL PROJECT ORDER (IPO) NO. 32C TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 The updated schedule for the construction of the project is as follows: Building Demolition Start Work October 28, 2019 Demolition Work Complete December 20, 2019 Project Construction Start Work March 2, 2020 Phase 1 Construction Complete November 30, 2020 All Work Complete October 16, 2021 CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Resolution No. 2020­XX: Accept Bids and Award Contract for Pleasant View Road Channel Improvements Project Section CONSENT AGENDA Item No: D.7. Prepared By Erik Henricksen, Project Engineer File No: Project No. 2019­04 PROPOSED MOTION “The City Council approves a resolution accepting bids and awarding a contract for the Pleasant View Road Channel Improvements Project to Molnau Trucking for stormwater improvements and associated work in the amount of $64,774.50.” Approval requires a Simple Majority Vote of members present. BACKGROUND The city has been monitoring an area of erosion and sedimentation due to stormwater runoff adjacent to Lotus Lake, abutting 489 Pleasant View Road.  Currently, the site is experiencing an acceleration of erosion, leading to undercutting of an embankment, scouring of a ravine and the undermining of mature trees. CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectResolution No. 2020­XX: Accept Bids and Award Contract for Pleasant View Road ChannelImprovements ProjectSectionCONSENT AGENDA Item No: D.7.Prepared By Erik Henricksen, Project Engineer File No: Project No. 2019­04PROPOSED MOTION“The City Council approves a resolution accepting bids and awarding a contract for the Pleasant View RoadChannel Improvements Project to Molnau Trucking for stormwater improvements and associated work in the amountof $64,774.50.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe city has been monitoring an area of erosion and sedimentation due to stormwater runoff adjacent to Lotus Lake,abutting 489 Pleasant View Road.  Currently, the site is experiencing an acceleration of erosion, leading toundercutting of an embankment, scouring of a ravine and the undermining of mature trees. Due to the severity of the erosion and potential hazards to Pleasant View Road and Lotus Lake, staff recommends completing the project in 2020, rather than the fiscal year 2024 as scheduled in the current CIP.  The city has been coordinating this work with the property owner and Riley Purgatory Bluff Creek Watershed District. DISCUSSION For over 10 years the city has been aware of the need of stormwater improvements in an area near Lotus Lake, abutting 489 Pleasant View Road. The issue arose due to overland flow of stormwater, or sheet flow, that has been eroding and undercutting an embankment supporting Pleasant View Road.  Observations made in 2017 found that the problem had accelerated, and staff has determined that the need for repairs and mitigation of the erosion cannot wait until the scheduled 2024 CIP date. Due to the severity of the erosion and potential hazards to Pleasant View Road and Lotus Lake, staff recommends completing the project in 2020.  The city has been coordinating this work with the property owner and Riley Purgatory Bluff Creek Watershed District (RPBCWD). The Pleasant View Road Drainage Improvement Project (Project No. 19­04) will include the removal of old and failing storm pipes, the installation of two new pre­cast concrete storm structures, and the installation of new reinforced concrete pipe.  Additionally, the failed and eroded areas will be restored and re­stabilized and a rock channel leading to the lake will be constructed. These improvements will help ensure that the stormwater runoff will be properly conveyed to Lotus Lake with the additional benefit of reducing total suspended solids (TSS) and other pollutants. BIDS RECIEVED City staff solicited bids by advertising in the local newspaper and QuestCDN two weeks prior to the bid opening. On January 23, 2020, eleven bids were received for the Pleasant View Road Channel Improvement Project No. 19­04.  Bid amounts for the project are shown below: Bidder Bid Total Molnau Trucking*$64,774.50 Kusske Construction $67,035.00 Schneider Excavating $77,672.00 Sunram Construction $88,022.00 Widmer Construction $97,410.50 Rachel Contracting $97,990.00 Blackstone Contractors   $98,355.00 Meyer Contracting $102,203.50 G.F. Jedlicki $103,531.00 Northdale Construction $109,313.29 Minger Construction $118,788.50 *Indicates low bidder The engineer's estimate was $64,525.00 based on anticipated fall 2019 construction costs, by adding a typical inflation rate of 3% the 2020 estimate would be $66,460.75.  This would put Molnau Trucking's bid below the engineer's estimate. Molnau Trucking has not completed any previous projects in the City of Chanhassen.  Therefore, the City Engineer requested documentation, in accordance with the City's Standard Specifications Section 2.01 of the General Conditions, confirming the contractors qualifications.  Staff was satisfied with the responses provided. The project is anticipated to begin mid­summer and will not be active during the school season as this portion of Pleasant View Road will have to be closed briefly. City staff will send out notifications to all affected property owners CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectResolution No. 2020­XX: Accept Bids and Award Contract for Pleasant View Road ChannelImprovements ProjectSectionCONSENT AGENDA Item No: D.7.Prepared By Erik Henricksen, Project Engineer File No: Project No. 2019­04PROPOSED MOTION“The City Council approves a resolution accepting bids and awarding a contract for the Pleasant View RoadChannel Improvements Project to Molnau Trucking for stormwater improvements and associated work in the amountof $64,774.50.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe city has been monitoring an area of erosion and sedimentation due to stormwater runoff adjacent to Lotus Lake,abutting 489 Pleasant View Road.  Currently, the site is experiencing an acceleration of erosion, leading toundercutting of an embankment, scouring of a ravine and the undermining of mature trees.Due to the severity of the erosion and potential hazards to Pleasant View Road and Lotus Lake, staff recommendscompleting the project in 2020, rather than the fiscal year 2024 as scheduled in the current CIP.  The city has beencoordinating this work with the property owner and Riley Purgatory Bluff Creek Watershed District.DISCUSSIONFor over 10 years the city has been aware of the need of stormwater improvements in an area near Lotus Lake,abutting 489 Pleasant View Road. The issue arose due to overland flow of stormwater, or sheet flow, that has beeneroding and undercutting an embankment supporting Pleasant View Road.  Observations made in 2017 found that theproblem had accelerated, and staff has determined that the need for repairs and mitigation of the erosion cannot waituntil the scheduled 2024 CIP date. Due to the severity of the erosion and potential hazards to Pleasant View Road andLotus Lake, staff recommends completing the project in 2020.  The city has been coordinating this work with theproperty owner and Riley Purgatory Bluff Creek Watershed District (RPBCWD).The Pleasant View Road Drainage Improvement Project (Project No. 19­04) will include the removal of old andfailing storm pipes, the installation of two new pre­cast concrete storm structures, and the installation of new reinforcedconcrete pipe.  Additionally, the failed and eroded areas will be restored and re­stabilized and a rock channel leadingto the lake will be constructed. These improvements will help ensure that the stormwater runoff will be properlyconveyed to Lotus Lake with the additional benefit of reducing total suspended solids (TSS) and other pollutants.BIDS RECIEVEDCity staff solicited bids by advertising in the local newspaper and QuestCDN two weeks prior to the bid opening. OnJanuary 23, 2020, eleven bids were received for the Pleasant View Road Channel Improvement Project No. 19­04.  Bidamounts for the project are shown below:Bidder Bid TotalMolnau Trucking*$64,774.50Kusske Construction $67,035.00Schneider Excavating $77,672.00Sunram Construction $88,022.00Widmer Construction $97,410.50Rachel Contracting $97,990.00Blackstone Contractors   $98,355.00Meyer Contracting $102,203.50G.F. Jedlicki $103,531.00Northdale Construction $109,313.29Minger Construction $118,788.50*Indicates low bidderThe engineer's estimate was $64,525.00 based on anticipated fall 2019 construction costs, by adding a typicalinflation rate of 3% the 2020 estimate would be $66,460.75.  This would put Molnau Trucking's bid below theengineer's estimate.Molnau Trucking has not completed any previous projects in the City of Chanhassen.  Therefore, the City Engineerrequested documentation, in accordance with the City's Standard Specifications Section 2.01 of the GeneralConditions, confirming the contractors qualifications.  Staff was satisfied with the responses provided. The project is anticipated to begin mid­summer and will not be active during the school season as this portion of Pleasant View Road will have to be closed briefly. City staff will send out notifications to all affected property owners prior to work commencing.  This project was budgeted for 2024 in the CIP Surface Water Management Improvements (SWMP­046), and is being proposed for this year (2020). Additional funds are being secured through RPBCWD's Watershed Stewardship Grant.  The city is currently applying for a grant in the amount of $42,177.25 to help subsidize incurred engineering fees and 2020 construction costs for the project. ATTACHMENTS: Resolution CIP Sheet Agreement CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: February 24th, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR THE PLEASANTVIEW ROAD CHANNEL IMPROVEMENT PROJECT NO. 19-04 WHEREAS, pursuant to an advertisement for bids for the Pleasantview Road Channel Improvement Project, eleven bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Bid Total Molnau Trucking* $64,774.50 Kusske Construction $67,035.00 Schneider Excavating $77,672.00 Sunram Construction $88,022.00 Widmer Construction $97,410.50 Rachel Contracting $97,990.00 Blackstone Contractors $98,355.00 Meyer Contracting $102,203.50 G.F. Jedlicki $103,531.00 Northdale Construction $109,313.29 Minger Construction $118,788.50 *Indicates low bidder AND WHEREAS, it appears that Molnau Trucking is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Molnau Trucking in the name of the City of Chanhassen for the Pleasantview Road Channel Improvement Project No. 19-04 according to the plans and specifications on file in the office of the City Engineer. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted by the Chanhassen City Council this 24th day of February, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT 1 175881v1 FORM OF AGREEMENT BETWEEN CITY OF CHANHASSEN AND CONTRACTOR FOR PLEASANTVIEW ROAD CHANNEL IMPROVEMENT PROJECT NO. 19-04 THIS AGREEMENT, made this _____ day of _____________, 20____, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (“Owner”) and MOLNAU TRUCKING, LLC, a Minnesota limited liability company (“Contractor”). Owner and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents”, all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement; B. Specifications dated June 2019; C. City of Chanhassen General Conditions of the Construction Contract; D. Current edition of City of Chanhassen Standard Specifications & Detail Plates. E. Contractor Bid dated January 23, 2020. In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document “A” having the first priority and Contract Document “E” having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amount of SIXTY FOURTH THOUSAND SEVEN HUNDRED SEVENTY FOUR DOLLARS AND 50/100 ($64,774.50). 4. PAYMENT PROCEDURES. A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by Engineer as provided in the General Conditions. B. Progress Payments; Retainage. Owner shall make 95% progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the Work. 2 175881v1 C. Payments to Subcontractor. (1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1 ½ percent per month or any part of a month to the Subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2) Form IC-134 (attached) required from general contractor. Minn. Stat. § 290.92 requires that the City of Chanhassen obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D. Final Payment. Upon final completion of the Work, Owner shall pay the remainder of the Contract Price as recommended by Engineer. 5. COMPLETION DATE/LIQUIDATED DAMAGES. A. The Work must be completed within ten (10) days after the date the initiating significant construction as further described in the Contract documents and no later than August 31, 2020. Contractor shall complete final vegetation establishment and restoration by September 30, 2020. B. Contract and Owner recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 5.A. above, plus any extensions thereof allowed. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $250 for each calendar day that expires after the time specified in Paragraph 5.A. for Completion until the Work is complete. 3 175881v1 Daily costs are based on MnDOT Table 1807-1, "Schedule of Liquidated Damages as follows: TABLE 1807-1 SCHEDULE OF LIQUIDATED DAMAGES Original Contract Amount Charge Per Cal. From More Than To and Including Day ($) ($) ($) 0 25,000 75 25,000 50,000 125 50,000 100,000 250 100,000 500,000 500 500,000 1,000,000 750 1,000,000 2,000,000 1,250 2,000,000 5,000,000 1,750 5,000,000 10,000,000 2,500 10,000,000 ---- 3,000 6. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the site. E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to 4 175881v1 any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Subcontracts: (1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the Owner the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Owner. (2) The Contractor is responsible to the Owner for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. 5 175881v1 (3) The Contract Documents shall not be construed as creating any contractual relation between the Owner, the Engineer, and any Subcontractor. (4) The Contractor shall bind every Subcontractor by the terms of the Contract Documents. 7. WORKER’S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. 8. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured on a primary and non-contributory basis. The Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 9. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the quote shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 6 175881v1 10. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 11. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. B. Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records. (1) All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2) All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E. Software License. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 7 175881v1 F. Patented devices, materials and processes. If the Contract requires, or the Contractor desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owner. If no such agreement is made or filed as noted, the Contractor shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the Project agreed to be performed under the Contract, and shall indemnify and defend the Owner for any costs, liability, expenses and attorney's fees that result from any such infringement G. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. H. Waiver. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. I. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Contract. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County. J. Severability. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties’ entire contract. K. Entire Agreement. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. L. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. 8 175881v1 The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of- way or easements. M. If the work is delayed or the sequencing of work is altered because of the action or inaction of the Owner, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. CITY OF CHANHASSEN BY: Elise Ryan, Mayor BY: Todd Gerhardt, City Manager CONTRACTOR: Molnau Trucking, LLC BY:_________________________________ _________________________[print name] ITS:________________________ CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Right of Entry Agreement for the Highway 101 RPBCWD Parcel Section CONSENT AGENDA Item No: D.8. Prepared By Charlie Howley, Director of Public Works/City Engineer File No: ENG 14­08 PROPOSED MOTION “The City Council approves a Right of Entry Agreement with the Riley Purgatory Bluff Creek Watershed District to perform work on their Parcel relating to the CSAH 101 Improvement Project.” Approval requires a Simple Majority Vote of members present. DISCUSSION The City will be considering a swap of land with the Riley Purgatory Bluff Creek Watershed District (RPBCWD) at its next City Council meeting, however since tree clearing work is scheduled to begin as early as the week of March 2, this Right of Entry Agreement is necessary to perform the work on the District's current Parcel of land. RECOMMENDATION Staff recommends approving the Right of Entry Agreement. ATTACHMENTS: Right of Entry Agreement 635652v2CH135-61 1 RIGHT OF ENTRY AGREEMENT This Right of Entry Agreement (this “Agreement”) is made and entered into as of this ____ day of February, 2020, by and between the City of Chanhassen, a Minnesota municipal corporation (the “City”) and Riley-Purgatory-Bluff Creek Watershed District, a Minnesota political subdivision (the “District”). RECITALS A. The District is the owner of property legally described as follows: Parcel 2, as shown on CARVER COUNTY RIGHT OF WAY PLAT No. 29, on file and of record in the office of the County Recorder, Carver County, Minnesota (the “District Property”). B. The City will be using a portion of the District Property in the City’s reconstruction and expansion of County State Aid Highway 101, between Pioneer Trail and Flying Cloud Drive (the “Project”). The District and the City are in the process of negotiating a land exchange agreement whereby the City will convey City-owned property to the District in exchange for a portion of the District Property (“Exchange Parcel”). In addition, the District would convey to the City a temporary construction easement on the remaining part of the District Property (“Easement Area”). C. The City is under contract to commence the Project in March of 2020 which may be before the City has obtained title to the Exchange Parcel through the land exchange agreement. The City needs a right of entry over the Exchange Parcel and a part of the Easement Area as shown on the attached Exhibit A (“Work Area”) in order to conduct clearing and grubbing activities for the Project prior to that time (the “Activities”). D. The District has agreed to allow the City and its employees, officials, contractors, subcontractors, and agents on the Work Area in order to conduct the Activities, subject to the terms herein. TERMS The City and the District agree as follows: 1. Right of Entry. The District hereby agrees to permit City and its employees, officials, contractors, subcontractors, and agents to enter upon the Work Area and to conduct the Activities thereon. The Activities shall be paid for by the City. The following terms apply: 635652v2CH135-61 2 a. The City may disturb soil within the Work Area incidental to vegetation and tree removal, but may not perform general grading, excavating or earthmoving. b. The City will conform its operations to the terms of any applicable District permit and all other applicable requirements to limit erosion and sedimentation from site activity. c. The City is responsible to conduct movements and operations so as not to cause hazard to those using the public way. d. Within the Work Area, the City may not store hazardous or petroleum substances, and may not conduct refueling or vehicle/equipment maintenance or repair that involves the transfer or open storage of any hazardous substance or petroleum. e. The City accepts the condition of the Work Area as-is, with no warranty or representation of the District as to its condition or the existence of any hazard, obvious or non-obvious, known or unknown. On behalf of itself, its employees, officials, contractors, subcontractors and agents, the City releases the District from any liability arising from the condition of the Work Area. 2. Scope of Right of Entry. The grant of this Right of Entry to the City shall not confer any estate, title, or exclusive possessory rights in the District Property upon the City. 3. Indemnification. The City agrees to indemnify, defend and hold harmless the District from and against any liens, claims, losses, liability, or damage resulting from: (a) any liens which may be attached to the District Property for labor or materials provided by or at the request of the City; (b) injury or death to persons arising out of City acts or omissions pursuant to this Agreement; (c) property damage to third parties arising out of City acts or omissions pursuant to this Agreement. “City acts or omissions” in this paragraph means acts or omissions of the City, its employees, officials, contractors, subcontractors and agents. 4. Restoration. If the Work Area has not been conveyed into City ownership by October 31, 2020, the City will prepare and, on District approval implement, a plan to provide appropriate soil correction and planting for long-term reestablishment of pre- existing vegetation and tree cover. 5. Term. This Agreement shall automatically terminate on July 31, 2020 or upon execution of the land exchange agreement between the District and the City, whichever occurs first. Sections 3 and 4, above, will survive termination. 6. Binding Effect: Modification. This Agreement shall be binding on and shall inure to the benefit of the parties hereto and their successors and permitted assigns and may only be modified by written agreement of the parties. This Agreement may not be assigned, 635652v2CH135-61 3 transferred, or conveyed by either party without the prior written consent of the other, which consent may be granted in such other party’s sole and absolute discretion. 7. Governing Law. The laws of the State of Minnesota shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and year first above written. CITY OF CHANHASSEN By: _____________________________ Elise Ryan Its: Mayor By: ______________________________ Todd Gerhardt Its: City Manager RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT By: ______ Dick Ward Its: President 635652v2CH135-61 4 EXHIBIT A Depiction of the Portion of the District Property to Which the Right of Entry Applies CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Monthly Fire Department Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.1. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Monthly Fire Department Update with Call Response Data from January 2020 ATTACHMENTS: Narrative Report Graphs and Tables TO: Todd Gerhardt, City Manager FROM: Don Johnson, Fire Chief DATE: February 24, 2020 SUBJ: Monthly Fire Department Update Fire Department Staffing Department staffing is at 42 of 45 paid on-call firefighters. One firefighter is on personal leave while attending the Saint Paul Fire Academy. Interviews were conducted with four potential candidates on February 4th. One conditional offer was extended to a candidate who has completed all required training previous to the interview. Tentative start date will be March 2nd if all requirements are met. Fire Department Response The fire department responded to (80) calls in January. Call Breakdown for the month: • 1 Chief Only • 19 Day Only • 28 Duty Crew Only • 32 General Alarms Significant calls for January included the following: • (52) Rescue/EMS calls with (11) motor vehicle accidents. • (3) Fire Responses o (1) Building Fires - Mutual Aid Assist to EP o (1) Cooking fire- Fire inside an oven o (1) Car Fires – Hwy 5 and Galpin Monthly Training • Officer Training – Response to Residential Fire Simulations Todd Gerhardt Fire Department Update Page 2 • Radio Operations and Communication Training Other Activities • Assisted with Feb Fest Activities with Standby Crew • I assisted with several Minnesota Chiefs Activities related to conference and administrative budgets for 2020 • Four candidates were interviewed for the firefighter position on February 4. • Attended an Emergency Management Meeting with Carver County Public Health to discuss Coronavirus on February 6. • Lieutenant Pearce and I conducted a Tabletop Exercise with Westwood Staff on February 8. This drill was part of the planning for a full functional exercise planned for May 2020. • Assisted Victoria Fire with fire ground command training on February 10. Fire Marshal Council Update for January 2020 • Lifetime Fitness Corporate II building: Finished all fire safety and life safety testing and inspections. The building was given occupancy for employees to enter at the end of January. Overall the project went very well after the initial design phase problems. The Chan Fire office group was able to tour and pre-plan the building before opening. • Several on-site fire inspections took place at the new Holasek business park off of Lyman and Galpin. The “A” building is almost finished and tenant space build-outs have started. Building “B” is farther behind and will be completing basic testing for that building in the spring. • I taught several Hands-Only CPR/AED/Choking classes in January for The Bernard Group at both locations in the city. • I was invited by Summerwood Senior Living to talk to residents at their annual Safety Meeting. We spoke about proper procedures during emergency events, senior safety in their individual living units, and current events in our community. • Several meetings took place with the owners and potential tenants for the former Gedney Pickle building at 2100 Stoughton Ave. We are actively working with both the owners and incoming potential tenants with the building fire safety systems, redesign of the current systems to accommodate safe storage of potential products, and completing necessary steps to obtain architectural and fire engineering for upgrades to the building. Fire Investigations No fire investigations to report on. 0 25 50 75 100 Nov Dec Jan 2019 -2020 Calls by Month and Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 71 50 66 79 86 76 66 72 84 85 85 101 94 88 76 64 71 88 102 85 85 79 84 86 80 20 30 40 50 60 70 80 90 100 110 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Chanhassen Fire Department Calls By Month Comparison 2018 2019 2020 621 691 690 753 921 1,002 2014 2015 2016 2017 2018 2019 Calls for Service By Year Rescue & Emergency Medical Service 65% Alarm Calls 10% Good Intent Call 11% Hazardous Condition 4% Service Call 6% Fire 4% 2020 Calls for Service by % of Call Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire "F)³CH ±"F) !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( LakeMinnewashta Lake Lucy LakeAnn Lotus Lake Lake Susan LakeRiley LakeHarrison Rice MarshLake Rice Lake LakeSaintJoe LakeVirginia LakeMinnewashtaRegional Park(County Park) HermanField Park RoundhousePark MinnewashtaHeights Park PheasantHillPark NorthLotusLakePark CarverBeachPark MinnesotaLandscapeArboretum Minnesota Landscape Arboretum ChanhassenNaturePreserve Bluff CreekPreserve BluffCreekPreserve BluffCreekPreserve PioneerPassPark Bluff Creek Golf Course Hesse FarmPreserve Seminary FenScientific and Natural Area(SNA) Raquet WildlifeManagement Area(WMA) Raquet WildlifeManagement Area(WMA) MN Valley NationalWildlife Refuge FoxwoodsPreserve RileyRidgePark BandimerePark Lake SusanPark LakeSusanPreserve LakeAnnPark MeadowGreenPark SouthLotusLakePark PowerHillPark PleasantViewPreserve M innesota R iverK eber P ondChristmasLake BrendanPond ?©A@?©A@?©A@ ?©A@ +¢ +¢ +¢ ?ûA@ ?ûA@ ?«A@ ?«A@ ?ÌA@ ?ÌA@ ?ÌA@ ?ûA@ ?ûA@ GoWX GrWX GrWX GrWX GïWX GqWX GqWX GqWX GqWX GqWX GnWXGnWXGnWX GÇWX GÇWX GÇWX GïWX ChanhassenRec Center SugarbushPark ManchesterPark CurryFarmsPark Sunset RidgePark Date Created: 2/5/2020 Document Path: K:\WSB\Maps\Fire\FireIncidentMap_January2020.mxd Created By: City of Chanhassen - Fire Department !(Calls For Service - January 2020 ³C H ±City Hall "F)Fire Station Railroad Rivers Lakes Parks Parcel Boundaries Fire Box Alarm Zones North Box South Box West Box City of Chan hassen Fire Calls for Service - January 2020 µ0 4,000Feet 0 0.5Mile CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Law Enforcement Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.2. Prepared By Lt. Lance Pearce, CCSO File No:  ATTACHMENTS: January memo January statistics January Breakdown January activity description Page 1 Memo TO: Mayor Ryan; Council Members Tjornholm, McDonald, Campion and Coleman FROM: Lieutenant Lance Pearce DATE: February 14, 2020 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting February 24, 2020 for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen January 2020 Monthly Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen January 2020 Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen January 2020 Citation Summary. 4. Training update 5. Community Relations update 6. Staffing update Lieutenant Chanhassen Office January 2020 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Activity=829 0 5 10 15 20 25 30 Felony Assault Felony Theft Drug Felony Other January 2020 Group A 37 9 391 426 Felony Misdemeanor Non Criminal Traffic January 2020 Types of Calls CFS=767 0 10 20 30 40 50 60 70 80 90 100 January 2020 Non Criminal CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Law Enforcement Annual Review Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.3. Prepared By Lt. Lance Pearce, CCSO File No:  ATTACHMENTS: Law Enforcement annual review CARVER COUNTY SHERIFF’S OFFICE THREE YEAR REVIEW City of Chanhassen 660 670 680 690 700 710 720 730 740 750 2017 2018 2019 Total Criminal Offenses Total Criminal Offenses Year 2017 2018 2019 Combined Total Criminal Offenses 737 698 692 2127 % Change -5%-1%-6% 880 900 920 940 960 980 1000 1020 2017 2018 2019 Medicals Medicals Year 2017 2018 2019 Combined Total Medicals 1004 1012 931 2127 %Change +1%-8%-7% 31 32 33 34 35 36 37 38 39 40 2017 2018 2019 Average Total Time on Medicals per Call Medicals Year 2017 2018 2019 Average Medicals 37 Minutes 39 34 37 Total Time 588 hours 633 hours 505 hours 575 hours 0 50 100 150 200 250 2017 2018 2019 Mental Health Mental Health Year 2017 2018 2019 Combined Total Mental Health 223 148 120 491 % Change -34%-19%-46% 0 20 40 60 80 100 120 140 2017 2018 2019 Average Total Time on Mental Health Calls per Incident Mental Health Year 2017 2018 2019 Average Mental Health 94 Minutes 119 117 110 Minutes Total Time 346 Hours 291 231 289 Hours 0 5 10 15 20 25 30 35 40 2017 2108 2019 Burglary Robbery Burglary / Robbery Year 2017 2018 2019 Combined Total Burglary 38 23 15 76 %Change -39%-35%-60% Total Robbery 1 3 1 5 +67%-67%0% 0 20 40 60 80 100 120 140 160 180 200 2017 2018 2019 Theft and Vehicle Theft Theft Vehicle Theft Year 2017 2018 2019 Combined Total Theft 188 185 143 516 % Change -2%-23%-24% Total Vehicle Theft 6 4 4 14 % Change -34%0%-34% 0 5 10 15 20 25 30 35 40 45 50 2107 2018 2019 Total Assault / Sex Crimes Assault Sex Crime Year 2017 2018 2019 Combined Total Assault 46 41 43 130 % Change -11%+5%-7% Total Sex Crime 4 13 12 29 % Change +69%-8%+67% 0 20 40 60 80 100 120 140 2017 2018 2019 Average DWI and Drug Crimes DWI Drug Crime Year 2017 2018 2019 Total Total DWI 73 55 59 187 % Change -25%+7%-19% Total Drug Crime 97 89 125 311 % Change -8%+29%+22% 0 5 10 15 20 25 30 35 2017 2018 2019 Average Domestic Assault Domestic Assault Year 2017 2018 2019 Total Total Domestics 24 33 32 89 % Change +27%-3%+25% 0 200 400 600 800 1000 1200 1400 1600 1800 2017 2018 2019 Average Arrests and Citations Arrests Citaations Year 2017 2018 2019 Total Total Arrests 416 445 432 1293 % Change +7%-3%+4% Total Citations 1624 790 746 3160 % Change -51%-6%-54% 0 20 40 60 80 100 120 140 2017 2018 2019 Misdemeanor Investigator FTE Closed / Cleared Closed Cleared Year 2017 2018 2019 Closed 119 118 95 Cleared 60 47 56 Percentage 50%40%59% 9500 10000 10500 11000 11500 12000 12500 13000 2017 2018 2019 Average Total Activity Total Activity Year 2017 2018 2019 Total Total Activity 12,657 10,672 11,046 33,375 % Change -16%+3%-13% 0 200 400 600 800 1000 1200 1400 1600 1800 2017 2018 2019 Arrest / Report Calls Annually Arrests Reports Combined Year 2017 2018 2019 Total Arrest 205 154 235 594 % Change -25%+34%+13% Reports 1438 1441 1332 4121 % Change +/-0%-7%-7% 0 20 40 60 80 100 120 140 160 2017 2018 2019 Average Monthly Arrest / Report Incidents Arrest Report Combined Year 2017 2018 2019 Average Arrest 17 13 20 17 Reports 120 120 111 117 Combined 137 133 131 134 % Change -3%-1%-4% 0 2000 4000 6000 8000 10000 12000 14000 16000 2017 2018 2019 Total Activity Comparison Chanhassen Chaska Year 2017 2018 2019 Chanhassen 12,657 10,672 11,046 Chaska 13,207 13,339 12,908 Populations: Chanhassen= 25,558 Chaska=26,561 Year 2017 2018 2019 Chanhassen 12,657 10,672 11,046 Chaska 13,207 13,339 12,908 Populations: Chanhassen= 25,558 Chaska=26,561 Chaska Police Department- 25 officers 3 Sergeants 12 patrol Carver County Sheriff’s Office Chanhassen Division 15 Officers 3 Sergeants 9 patrol Chanhassen Police Contract Personnel 2010 (15)2011 (15)2012 (15)2013 (15)2014 (15)2015 (15)2016 (15)2017 (15)2018 (15)2019 (15) Lieutenant 1 1 1 1 1 1 1 1 1 1 Sergeant 0* (2)0*(2)2 3 3 3 3 3 3 3 Corporal 2 2 2 0 0 0 0 0 0 0 Deputy 10 10 8 9 9 9 9 9 9 9 School Resource 1 1 1 1 1 1 1 1 1 1 Misd. Investigator 1 1 1 1 1 1 1 1 1 1 * Night Sergeant shared with East end Contract Communities Last 2 FTE added to the Police Contract were : Misdemeanor Investigator in 2007 SRO in 2009 when the High School opened 2011 to 2013 converted Corporals to Sergeants for direct Supervision Did not increase the total numbers of deputies Sworn Officers Chaska 4,450,000$ 25 Cottage Grove 6,900,000$ 42 Elk River 5,800,000$ 34 Inver Grove Heights 8,700,000$ 40 Lino Lakes 4,000,000$ 26 Prior Lake 4,600,000$ 24* Rosemount 4,400,000$ 24 Savage 5,700,000$ 31 Shakopee 8,700,000$ 48 Stillwater 3,900,000$ 26 Avg 5,715,000$ Chanhassen 2019 CCSO Contract 1,978,700$ 15 2019 KFS Police Operating Budgets Carver County Sheriff’s Office Chanhassen 2020 Policing Work Plan Mission Develop an atmosphere of policing that works in partnership with the community to creatively problem solve and deter crime. Goal Coordinate and tailor the delivery of police services in a manner that is aligned with city and county core values, goals, and strategies. Method • The contract liaison will monitor the delivery of police services to ensure a sustainable contract model through continued development of single family, mixed use, and commercial development. • Identify regular opportunities for quality, constructive engagement with the public at community events. The deputies will assist in planning, coordinating and attending events such as; February Festival, July Fourth Celebration, National Night Out, and others. Develop new/ additional community engagement events ( i.e. Coffee with a Cop etc.) • Work collaboratively with city community service officer’s to utilize the city speed signs to confirm neighborhood speeding concerns and respond with follow-up patrol if warranted. • Maintain neighborhood vitality and the sense of safety through consistent follow-up to calls for service through the continuance of the “Community Policing Project”. • Engage the public and strive for transparency in government and policing through public announcements and notifications via social media, such as; Twitter, Facebook, and responding to questions from the city website, Request Tracker, and the media. • Support the aging population through attendance and participation in Details with Deputies and Senior Commission, as well as new initiatives designed to make Chanhassen a “Community for Life”, such as ACT on Alzheimer’s and other events hosted by the Senior Center. • Deputies will utilize crime mapping Dashboards to leverage technology and increase efficiency through tailored responses developed from comprehensive analysis of crime trends and locations. • The contract liaison (or designee) will provide regular updates to the city on regular policing activities through shift updates and on a conversational basis. • The contract liaison will provide regular updates to the city manager and city council on policing activity within the city and provide an annual update on law enforcement statistics, crime trends, and public safety function trends on a comparison basis to prior years. CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Resolution 2020­XX: Approve Vacation of a Portion of Public Right­of­Way: Hickory Road (Formerly Known as Kirkham Road) abutting 3734 Hickory Road Section PUBLIC HEARINGS Item No: H.1. Prepared By Erik R. Henricksen, Project Engineer File No: Vacation Case No. 2019­01 PROPOSED MOTION “The City Council adopts a resolution, with its conditions, approving the vacation of a portion of public right­of­way dedicated as follows: 1. All that part of Hickory Road, formerly known as Kirkham Road, as dedicated in RED CEDAR POINT LAKE MINNEWASHTA, according to the recorded plat thereof, Carver County, Minnesota, lying Northerly of the Westerly extension of the Southerly line of Lot 28, Block 1, in said plat (P.I.D. NO. 256600140)." Approval requires a 4/5 Vote. BACKGROUND The existing 30­foot right­of­way, formerly known as Kirkham Road, was dedicated to the city as part of the Red Cedar Point Lake Minnewashta plat in 1913. The portion of Kirkham Road that is proposed to be vacated exists as unimproved right­of­way (a "paper street") with a portion also serving as partial access to 3738 Hickory Road. DISCUSSION The property owner of 3734 Hickory Road has requested the city vacate the unimproved right­of­way (ROW) north of Hickory Road and between 3734 and 3738 Hickory Road (Lot 28, Block 1 of Red Cedar Point Lake Minnewashta and Lot 1, Block 1 of Leach Addition, respectively). The ROW proposed for vacation, formerly known as Kirkham Road, was originally platted in 1913 in the event the public road network was ever to be extended. Past resolutions, such as Resolution No. 75­59A, 90­108 and 04­10, have been approved for similar vacations of this same ROW south of the subject property. This has created segmented and noncontiguous portions of this unimproved ROW. No public road extensions have been completed within this ROW to­date, with no plans to extend improved ROW in the future for either the extension of public streets or future lake access. Additionally, the city does not currently plow or maintain this portion of unimproved ROW. The previous resolutions were approved based on the conclusion that there was no public interest to be served by the continued public ownership of the ROW. After review of the the current vacation request, staff has also concluded that there is no public interest to be served by this segmented portion of ROW proposed for vacation. The property to the west of the Kirkham Road ROW (3738 CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectResolution 2020­XX: Approve Vacation of a Portion of Public Right­of­Way: Hickory Road(Formerly Known as Kirkham Road) abutting 3734 Hickory RoadSectionPUBLIC HEARINGS Item No: H.1.Prepared By Erik R. Henricksen, Project Engineer File No: Vacation Case No. 2019­01PROPOSED MOTION“The City Council adopts a resolution, with its conditions, approving the vacation of a portion of public right­of­waydedicated as follows:1. All that part of Hickory Road, formerly known as Kirkham Road, as dedicated in RED CEDAR POINTLAKE MINNEWASHTA, according to the recorded plat thereof, Carver County, Minnesota, lyingNortherly of the Westerly extension of the Southerly line of Lot 28, Block 1, in said plat (P.I.D. NO.256600140)."Approval requires a 4/5 Vote.BACKGROUNDThe existing 30­foot right­of­way, formerly known as Kirkham Road, was dedicated to the city as part of the RedCedar Point Lake Minnewashta plat in 1913.The portion of Kirkham Road that is proposed to be vacated exists as unimproved right­of­way (a "paper street")with a portion also serving as partial access to 3738 Hickory Road.DISCUSSIONThe property owner of 3734 Hickory Road has requested the city vacate the unimproved right­of­way (ROW) northof Hickory Road and between 3734 and 3738 Hickory Road (Lot 28, Block 1 of Red Cedar Point LakeMinnewashta and Lot 1, Block 1 of Leach Addition, respectively). The ROW proposed for vacation, formerly knownas Kirkham Road, was originally platted in 1913 in the event the public road network was ever to be extended. Pastresolutions, such as Resolution No. 75­59A, 90­108 and 04­10, have been approved for similar vacations of thissame ROW south of the subject property. This has created segmented and noncontiguous portions of this unimprovedROW. No public road extensions have been completed within this ROW to­date, with no plans to extend improvedROW in the future for either the extension of public streets or future lake access. Additionally, the city does notcurrently plow or maintain this portion of unimproved ROW. The previous resolutions were approved based on theconclusion that there was no public interest to be served by the continued public ownership of the ROW. After review of the the current vacation request, staff has also concluded that there is no public interest to be served by this segmented portion of ROW proposed for vacation. The property to the west of the Kirkham Road ROW (3738 Hickory Road) has an existing driveway that utilizes a portion of the vacated area for access. As such, a private access agreement or driveway easement is required over the vacated ROW, to be recorded simultaneously with the resolution. The owner provided the city with a statement­of­need letter with the vacation application. The letter explains the reasoning for their petition for vacation. Due to the setbacks associated with ROW, the ability to improve their property to meet their needs for a permanent residence has been restrictive and a significant hindrance. If the ROW was vacated, the underlying land would be incorporated wholly into 3734 Hickory Road, thus eliminating the ROW setbacks (30 feet) and enacting side yard setbacks (10 feet). Furthermore, the applicant has expressed willingness to grant the vacated area as a drainage and utility (D&U) easement ­ a requirement and subsequent condition of the ROW vacation request as there are public utilities located in the area proposed to be vacated. As such, an easement to the city for D&U purposes is required to be simultaneously recorded with the Resolution. The Minnesota Department of Natural Resources (DNR) was provided the vacation request for review in accordance with Minnesota Statute 412.851 on December 20, 2019. This statute gives the DNR a 60­day period to review vacations, in which the DNR did not respond (as of February 19, 2020, the 61st day). RECOMMENDATION Staff recommends granting the vacation of the public right­of­way known as Hickory Road, formerly known as Kirkham Road, as described in the attached vacation description, subject to the conditions of the attached resolution. ATTACHMENTS: Proposed Vacation Area Vacation Application Gopher State One Call Verification Resolution Approving Vacation Grant of Permanent Easement for Drainage and Utility Purposes Affidavit of Mailing MnDNR Review Request Letter * i(, 'i !-<f _L -S -V.r/< J QI Ll >: t^ a i'1,d<'vr ru*a Proposed Street Vacatlon - for - Thomas & IVicole O'Brien 3734 Hickory Road Chanhassen, MN 55331 AKE MINNEWASHTA ELEVATION = 942.7 (0il19/19) (O.H.W. = 944.5) -_ SHORET'TVE 33 I I 0 20 40 DESCHPNON OFPROPER|Y: Lots 27 and 28, Block 1, RED CEDAR POINT UKE MINNEWASHTA, caNer County, Minnesota- SUGGESIED DESCruPNON OF PROPOSED HICKORY ROAD STREETVACATION: All that pai of Hlckory Road, fomedy known as K*ham Road, as dodlcatod ln RED CEDAR POINT IAKE MINNEWASHTA, acctding to the recorded plat thercof, Carver County, Minnesota, lylng Nofthedy of tha Westady ertanslon of tho Southdtty llne of Lot 28, Block 1, ln said plat. i =ost\ 6 s o oq td $$ ff*vOS,o 0.oq q. \ Iluil3\. 1 Ov*r(':=rtrtt/,rI I I !,_)_ I I P LEGEND x a *bz(. + SptWbn gl ln'X il'6ht na*.d ffi @ numbt 22703 -O-G. O{Ur. -w- wbmdn -8-S- SErySsr HICKORY ROAD () (rJ t- I I I I + 33 HICKORY ROAD (vAcATED)Srupur R LLCI hsoby 6tdly that lhis wwy sas ilepaBd W N ot frdat my dl6dtuqlsl* and bat t sm a duty ttand Prcbedonal bnd SUMW. udat tu Idws of the Sta,o of Mlnnosota. ry-' *" 22703 oo/20/1g Slrp, Y. /scha U@hsNo. D.b REVISED 11/19/19: DRIVEWAY TO WEST REY/SED 10/2A19: UTIL|TIES LAND SURVEYINC 1600 Arborctum Blvd., Suite 203 Vlctorla, MN 55386 95243.3010 DECK EX,STrrVG HOUSE t\Nl-o -llLo ttj =-J q fi 6N I-o -ttLo (911.5) ,dF? -'.'l ,cF? -,t 12.72r.6 22.6 ,II t'.t'.. I I ",Ilri,tl I I I I I I I I too d $ ho{Iou s J E so _u t 23.1- -9{0- aucxrol Traverse PC \4 I*P ")* , I 33 coMMUNrry DEVELopMENT oeplFrruerur Plahning Division -7700 Market Boulevard lMailing Address - P.O. Box 147 , Chanhassen, MN 55317 Phone: (952) 227-1300 / Fax: (952) 227-1110 submittar oa,*: I l' *t* * I 1 PC Date: APPLICATION FOR DEVELOPMENT REVIEW (Refer to the appropiate Application Checklist for required ! Comprehensive Plan Amendment........... .. $600 n Mlinor MUSA line for failing on-site sewers..... $100 E Conditional Use Permit (CUP) E Single-Family Residence ............. ...... $325n ntothers......... .....$425 E lnterim Use Permit (lUP) I ln conjunction with Single-Family Residence.. $325n rutothers........ ... $425 E Rezoning (REZ) CC Date:60-Oay Review Date: submittal information that must accompany this application) E Subdivision (SUB) E Create 3 lots or less E Create over 3 lots... trtrtr I Sign Plan Review ..$150 E Site Plan Review (SPR) E ndministrative......... .. $100 n Commercial/lndustrial Districts* .. $500 Ptus $10 per 1,000 square feet of building area:(_ thousand square feet) "lnclude number of exrsfrnq employees: _*lnclude number of new employees f] Residential Districts. Plus $5 per dwelling unit (- Planned Unit Development (PUD). Minor Amendment to existing PUD AllOthers... (_ lots) I Metes & Bounds (2lots) X Consolidate 1ots...... E t-ot Line Adjustment.............. E Final Plat..."......... (lncludes $450 escrow for attorney costs)* -Additional escrow may be required for other applications through the development contract. Vacation of Easements/Right-of-way (VAC) (Additional recording fees may apply) n Variance (VAR) E Wetland Alteration Permit (WAP) E Single-Family Residence.............. E rutothers........ fl Zoning Appeal E Zoning Ordinance Amendment (ZOA) $3 per address ... $50 per document E Site Plan Agreement tr Wetland Alteration Permit Br?"."|:dfr ./"o * $750 $1 00 $500 X $300 $200 $1 50 $275 $1 00 $500 $200 . ' $500 units) p[!: When multiple applications are processed concurrently, the appropriate fee shall be charged for each application. E trtotification Sign (City to install and remove) f,, eroperty Owners' List within 500' (citv to generate afier pre-application meeting) . X E."ro* for Recording Documents (check allthat apply)' tr Conditional Use Permit E lnterim Use Permit E-Vacation E Variance-E Metes & Bounds Subdivision (3 docs.) E Easements (- easements) Description of Proposal: Property Address or Location Parcel #: 25b boc> i4c 313+ tlt Ru. Legal Description TotalAcreage:o.3Q,Wetlands Present? [ Yes X f'lo Present Zoning:Select One R-SF Requested Zoning Select One RSF present Land Use Designation Select One 'P-SS iDfnlT?*LRequested Land Use Designation Select One RE.SllEilII*L Existing Use of Property Ta6S r basin*4- Section 1: Application Type (check al! that apply) Section 2: Required lnformation Tac"t;.t S ECfreck box if separate narrative is attached $300 .$600 + $15 per lot addresses) APPLICANT OTHER THAN PROPERTY OWNER: ln signing this application, l, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only to the right to object at the hearings on the application or during the appeal period. lf this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This application should be processed in my name and I am the party whom the City should contact regarding any matter pertaining to this application. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name:Contact: Phone:Address: CityiState/Zip: Email: Cell: Fax: Cell: Fax: Date Cell Fax Contact: Phone: Signature Date: PROPERTY OWNER: ln signing this application, l, as property owner, have full legal capacity to, and hereby do, authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by those conditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name:Contact: Phone:Address: Al s53 t 6/2 -23'7'472?City/State/Zip: Email:/14 " Cotvl 55- z -7 5 PROJECT ENGINEER (if applicable) Name: Address: City/State/Zip Email: This application must be completed in full and must be accompanied by all information and plans required by applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements and fees. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of application. Section 4: Notification lnformation Who should receive copies of staff reports?*Other Contact lnformation Name: Address xntr Er- Property Owner Via:Applicant Via:Engineer Via:Other* Via: E tvtaiteo Paper Copy E naaileo Paper Copy E nltaiteo Paper Copy E tvtaiteo Paper Copy E(Emait L-.1 Email L_l Ematl Fl€mail INSTRUCTIONS TO APPLICANT: Complete all necessary form fields, then select SAVE FORM to save a copy to your device. PRINT FORM and deliver to city along with required documents and payment. SUBMIT FORM to send a digital copy to the city for processing. SAVE FORM PRINT FORM SUBMIT FORM Email t0oL€ O'!.1-t A Owner and Ton ri%eeot Signature: Legend:GSOC notification polygon Gopher State One Call Ticket No: 193530526 NON-EXCAVATION Original Call Date: 12/19/19 11:51 am Work to Begin Date: 01/14/20 12:00 pm Type: CALL EXCAVATOR INFORMATION Company Name: NICOLE OBRIEN Type: HOMEOWNER Address: 449 SUMMERFIELD DR CHANHASSEN,MN 55317 Caller: NICOLE OBRIEN Phone: 952-994-2104 Contact: NICOLE OBRIEN Phone: 952-994-2104 Company Phone: Fax Phone: Email Address: NIKKIO@MCHSI.COM Excavation Information Type of Work: DESIGN OF FUTURE VACATED ROW Work Being Done For: NICOLE OBRIEN Explosives: N Tunnel/Bore: N R.O.W.: N Duration: 1 YEAR Location Information State: MN County: CARVER Place: CHANHASSEN Address: 3734 Street: HICKORY LN Intersecting Street: JUNIPER AVE Area Marked: N Job Number: Location of Work:MARK THE ENTIRE LOT TO THE PROPERTY LINES. Remarks: PLEASE USE PAINT AND FLAGS. IF YOU HAVE QUESTIONS PLEASE CALL NICOLE AT 952-994-2104 Map Twp: 116N Rng: 23W Sect-Qtr: 8-NW,5-SW Map Coord: NW Lat: 44.8781337 Lon: -93.6203375 SE Lat: 44.8758260 Lon: -93.6161274 FACILITY OPERATORS NOTIFIED District Company Name Marking ConcernsDamage Customer ServiceUtility TypesStatus CCHNSN01 CITY OF CHANHASSEN 952-227-1300 952-227-1300952-227-1300 S,TS,W Marked CTLMN01 CENTURYLINK - CTLQL 800-778-9140 800-778-9140800-778-9140 TEL Marked FOMCMO01MEDIACOM 515-559-5690 845-443-2840845-443-2840 TV Not yet responded MINGAS04 CENTER POINT ENERGY608-223-2014 612-321-5200612-321-4421 G Marked (Marked one service.) MNDCBL01 MEDIACOM 800-778-9140 845-443-2840845-443-2840 TV Clear/No conflict XCEL05 XCEL ENERGY 800-848-7558 888-968-9235800-895-4999 Clear/No conflict Lat/Lon 44.878089 -93.611768 Copyright 2016, One Call Concepts, Inc Map data ©2019 GoogleReport a map error50 m 208901v1 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE:__________________________ RESOLUTION NO:________________________ MOTION BY:____________________ SECONDED BY:__________________________ RESOLUTION VACATING A SEGMENT OF HICKORY ROAD WHEREAS, Thomas P. O’Brien and Nicole M. O’Brien (“Applicants) have applied for vacation of a portion of Hickory Road abutting their property located at 3734 Hickory Road, Chanhassen, Minnesota, 55331 and legally described as follows: Lots 27 and 28, Red Cedar Point Lake Minnewashta, Carver County, Minnesota, according to the recorded plat thereof (“Applicant Property”); WHEREAS, pursuant to Minnesota Statutes § 412.851 the City Council of the City of Chanhassen has conducted a hearing preceded by the statutorily required two (2) weeks published and posted notice and mailed notice to the abutting property owners, to consider the vacation of the following roadway: All that part of Hickory Road, formerly known as Kirkham Road, as dedicated in Red Cedar Point Lake Minnewashta, according to the recorded plat thereof, Carver County, Minnesota, lying Northerly of the Westerly extension of the Southerly line of Lot 28, Block 1, in said plat (“Easement”); WHEREAS, following the hearing and consideration of the proposed vacation, the City Council that the Easement is not needed for public purposes. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Chanhassen City Council: 1. The following Easement for Hickory Road is vacated subject to the conditions provided in this Resolution: All that part of Hickory Road, formerly known as Kirkham Road, as dedicated in Red Cedar Point Lake Minnewashta, according to the recorded plat thereof, Carver County, Minnesota, lying Northerly of the Westerly extension of the Southerly line of Lot 28, Block 1, in said plat (“Easement”) 2. The vacation of the Easement is conditioned upon the following: a. The Applicant providing an appurtenant access easement over the Easement to be vacated for the benefit of the property legally described as Lot 1, Block 1, 208901v1 2 Leach Addition, Carver County, Minnesota, according to the recorded plat thereof, simultaneously with the recording of this Resolution; b. The Applicant granting an easement to the City for drainage and utility purposes over the Easement to be vacated simultaneously with the recording of this Resolution, which easement shall restrict grading or filling of the easement by Applicant or any future owner of the of the Applicant Property; 3. The vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas lines, sanitary and storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to continue maintain the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereof. 4. The City Clerk shall transmit a certified duplicate of this Resolution to the County Auditor and County Recorder together with the easements identified in Paragraph 2 of this Resolution. PASSED AND ADOPTED by the Chanhassen City Council this ______ day of ______________, 2020. ATTEST: ___________________________________ ___________________________________ Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT 1 208911v1 (reserved for recording information) GRANT OF PERMANENT EASEMENT FOR DRAINAGE AND UTILITY PURPOSES THOMAS P. O’BRIEN AND NICOLE M. O’BRIEN, husband and wife, hereinafter referred to as "Grantors", in consideration of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, do hereby grant unto the CITY OF CHANHASSEN, a Minnesota municipal corporation, the Grantee, hereinafter referred to as the "City", its successors and assigns, forever, a permanent easement for public drainage and utility purposes over, across, on, under, and through land situated within the County of Carver, State of Minnesota, as described on the attached Exhibit "A" and depicted on Exhibit “B” (“the Easement Premises”). INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter upon the Easement Premises at all reasonable times to construct, reconstruct, inspect, repair, and maintain said public drainage and utility systems over, across, on, under, and through the Easement Premises, together with the right to grade, level, fill, drain, and excavate the Easement Premises, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said drainage and utility systems. 2 208911v1 The City and Grantors agree to the following conditions to the Grant of Permanent Easement. 1) Grantors shall not grade or place fill within the Easement Premises. The above named Grantors, for themselves, their heirs, successors and assigns do covenant with the City, its successors and assigns, that they are well seized in fee title of the above-described Easement Premises; that they have the sole right to grant and convey the easement to the City; that there are no unrecorded interests in the Easement Premises; and that they will indemnify and hold the City harmless for any breach of the foregoing covenants. IN TESTIMONY WHEREOF, the Grantors hereto have signed this easement this _____ day of ______________, 2020. (Remainder of page is intentionally left blank. Signature pages to follow.) 3 208911v1 GRANTORS: Thomas P. O’Brien Nicole M. O’Brien STATE OF MINNESOTA ) )ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of ______________, 2020, by Thomas P. O’Brien, spouse to Nicole M. O’Brien ___________________________________ Notary Public STATE OF MINNESOTA ) )ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of ______________, 2019, by Nicole M. O’Brien, spouse to Thomas P. O’Brien. ___________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP/smt 4 208911v1 EXHIBIT "A" to GRANT OF PERMANENT EASEMENT Legal description of property: Lots 27 and 28 Red Cedar Point Lake Minnewashta, Carver County, Minnesota, according to the recorded plat thereof. Easement description: All that part of Hickory Road, formerly known as Kirkham Road, as dedicated in RED CEDAR POINT LAKE MINNEWASHTA, according to the recorded plat thereof, Carver County, Minnesota, lying Northerly of the Westerly extension of the Southerly line of Lot 28, Block 1, in said plat (“Easement”). [Abstract] 5 208911v1 EXHIBIT "B" to GRANT OF PERMANENT EASEMENT 6 208911v1 MORTGAGE HOLDER CONSENT TO GRANT OF PERMANENT EASEMENT MIN: 1010104-1000070026-5 MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC., as nominee for the Lender Bell Bank, a North Dakota banking corporation, its successors and assigns, which holds a mortgage on all or part of the property more particularly described in the foregoing Grant of Permanent Easement, which mortgage is dated October 4, 2019 and recorded October 10, 2019 as Document No. A684427 with the office of the Carver County Recorder, Minnesota, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consent to, and is subject to the foregoing Grant of Permanent Easement. Dated this _____ day of ____________, 2020. MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC. By _________________________ [print name] Its ______________________ [title] STATE OF ______________ ) ) ss. COUNTY OF ____________) The foregoing instrument was acknowledged before me this _____ day of _________________, 2020, by ________________________ the _____________________ of MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC., a Delaware corporation, on behalf of the entity. ________________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP/smt CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. cor-rNTY oF CARVER ) I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on February 5,2020,the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached Notice of Public Hearing for Vacation of a Segment of Hickory Road at3734 Hickory Road (O'Brien Property), to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver and Hennepin Counties, Minnesota, and by other appropriate records. Kim Meuwissen, Subscribed and thisS# day o to before me f 2020. JEAI'I M STECKLIilG Nery R.tlollhmmtar|6tr*rE$r.lrtt,t&L Notary Publi , CITYOT CIIAI'IIIASSII'I Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow December l3th,20l9 Mr. Tom Landwehr 500 Lafayette Road St. Paul, MN 55155 Re: Vacation of Right-of-Way Abutting Lake Minnewashta Dear Mr. Landwehr: The City of Chanhassen received a vacation request for public Right-of-Way (ROW) located on the west side of P.I.D .256600140 (3734 Hickory Road). This ROW leads from Hickory Road directly to Lake Minnewashta, a public water. In accordance with Minnesota Statute 412.851, Chanhassen is providing this written notification to inform you of the public hearing on the matter, which will be scheduled 60 days after receipt of this notification. This hearing is projected to occur on February 24h,2020. Enclosed in this notification you will find the following documents to assist you in the evaluation of the proposed ROW vacation: Exhibit l: A letter from the property owner justifuing the hardship of the ROW and subsequent setbacks regarding the development of the property. The ROW in question was originally platted in 1916, and remains unimproved as no future extension or subsequent improvement is required to access abutting properties. As such, the City has no intent to improve the ROW, nor any interest in maintaining it as ROW under the condition that the area will be dedicated as public Drainage and Utility easement (D&U) by the applicant. With the dedication of the area to a D&U, the City would have the same rights to construct and maintain the existing and future utilities in the area while seeing an increase to tax revenues. Furthermore, access to Lake Minnewashta can still be had by authorities through the newly dedicated D&U and from City owned property located 4 lots east of the proposed ROW vacation (P.I.D. 256600110). Under these circumstances, the City will recommend the vacation request approved during the February hearing. Exhibit 2: Existing survey of Righrof-Way area to be vacated. If you require further information, please do not hesitate to reach me at ehenricksen@ci.chanhassen.mn.us, or by phone at (952\ 227.1165. Sincerely, Erik R. Henricksen, EIT Project Engineer PH 952.221.1100 . www.ci.chanhassen.mn.us ' FX 952.227.1110 77OO MARKET BOULEVARD .PO BOX ]4T.CHANHASSEN .MINNESOTA 55317 To: Community Development Department From: Tom and Nicole O'Brien Date: Ll/23/2019 We purchased property on Lake Minnewashta (3734 Hickory Road, Excelsior) in October 2018 and after closing on it discovered that there is a ROW on the west side of our property. We are requesting a vacation of this RoW, which was established in 1916 and is still unimproved (this ROW leads from Hickory Road directly into Lake Minnewashta and seems to be unnecessary). The vacation ofthe existing ROW would remove the restrictive 30' setbacks that if not removed, will most likely prevent us from improving our property in the future. Our intent would be to convert this location to our permanent residence, but the current setbacks are a significant deterrent We are happy to grant a Drainage & Utility (D&U) Easement to the City along the current ROW. Thank you for considering our request and we look forward to hearing from you. (d.t Propoced ttrect Vacallon - for - Thomas & Nlcole OBrlen 3731 Hickory Road Chenhassen, MN 55331 LAKE H'NNEWASHTA ELEVAT|ON. u2.f (OU gfi 9) (O.H.w. - 94.5) SI,oREL/IIE HICKORY ROAD 33 ?"". a o a it,fr't -o-o -.!h. _l_!'.d,t,. 0 40 :o R 6 o ot E$ rioq.oe{ DESCtrI1OII (E PROPERT|: t.,,27 d 2A W 1, REO CEDAR K)iNT L^XE UNNEWASIIiL Car,/.t Cou& sarooEstEo DEscR PTror{ oF PROPOSED'I'CI<ORY ROAD gTBEEf UACA,KN: Nw4ndn*yi!,d,loflt rt Enan ., K,,trr,t, M. !!t'dlc,/ot fr1RE.D CEDAR fulNf IAXE yJNT{EWAST{TA, .@rdtn b d. t.{,/d'd PLl tl,.t!d, Crnt t bN, M},t &, Ur1 Noln dlY oltL w.fidy.ff,tdon ol tn tu$.tt l$ d Ld 28, Aock I,la t ld pL| Tt I II l?i--- I\lur\t B',r Q iEIErd I ItI{ I d t tI It J- i!'r. I I i, I-t--w-w-w-w-f,- + 33 t fr! -i\r r,ob *a fiu.*.ttb, tr*Daa ;Ahi;;iia t d.da,,a-, tu*dd D.Fdh adt J.dlli..,. 4-. | )) REVISE]O lt1U1e: oryva AY fo wEst REViSEo lwzYt e: Uf/,,dTlEs Pnrptte nElf,T.oRY "I'AO(uacAtlo) (Extafnlo Ho4/SE :iJ**, I {, DHVEYYA +) I suffiof -&+tt lult) 11i- ,1t , 6N Fo -J b t:{ (t, g -" ---,d.i'.- ,l -r-v -.#rtl €.t l;-'=- .P i --1 ::' t t ^ND stiRvrYlN(l I l(: lW arbrabtt , atvd- Sul't aottlturh, rrl{ t's,' eE249fi10 { l(",'; 'I I I 3, r I I F I t-o.J l,t-o lr.r2 .Jl* U) 6 DECX J ,r." LEOEND CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Resolution 2020­XX: Approve Vacation of Drainage & Utility Easements at 8077 Century Boulevard Section PUBLIC HEARINGS Item No: H.2. Prepared By Erik R. Henricksen, Project Engineer File No: Planning Case 2019­04 PROPOSED MOTION “The City Council adopts a resolution approving the vacation of public drainage and utility easements as dedicated as follows: 1. All drainage and utility easements as dedicated in Lot 2, Block 1, Arboretum Business Park 7th Addition, Carver County, Minnesota, according to the recorded plat thereof.” Approval requires a Simple Majority Vote of members present. BACKGROUND The property owner of 8077 Century Boulevard has requested the city vacate the atypical portions of drainage and utility easements (D&U) of their parcel located on Lot 2, Block 1 of the Arboretum Business Park 7th Addition.  In order to simplify the vacation process and bring the lot into more typical D&U standards, all D&Us on the lot are proposed to be vacated with the new D&U over the Property being recorded simultaneously with the Resolution. This is a condition of the Resolution.  The only change from the typical D&U (10­foot front, 5­foot side and rear) is that the applicant has proposed to expand the drainage and utility easement on the east portion of their site over the Bluff Creek Corridor protection area. The drainage and utility easements on the property were originally platted in 1997 in the event public drainage and utilities were required.  Staff has reviewed the vacation and finds no need for the atypical portions of the easements.  No existing public or private utilities, structures, or public appurtenances are within the requested vacation area that have not already been addressed by previous encroachment agreements or trail easements with the property owner and the city. The property owner will be required to execute an amended and restated encroachment agreement to reflect the revised drainage and utility easements in a form approved by the city, which will be recorded simultaneously with the recording of the Resolution. RECOMMENDATION Staff recommends approving the Resolution with its associated conditions and granting the vacation of the atypical portions of drainage and utility easements of The Arboretum Business Park, Block 1, Lots 2. CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectResolution 2020­XX: Approve Vacation of Drainage & Utility Easements at 8077 CenturyBoulevardSectionPUBLIC HEARINGS Item No: H.2.Prepared By Erik R. Henricksen, Project Engineer File No: Planning Case 2019­04PROPOSED MOTION“The City Council adopts a resolution approving the vacation of public drainage and utility easements as dedicatedas follows:1. All drainage and utility easements as dedicated in Lot 2, Block 1, Arboretum Business Park 7th Addition,Carver County, Minnesota, according to the recorded plat thereof.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe property owner of 8077 Century Boulevard has requested the city vacate the atypical portions of drainage andutility easements (D&U) of their parcel located on Lot 2, Block 1 of the Arboretum Business Park 7th Addition.  Inorder to simplify the vacation process and bring the lot into more typical D&U standards, all D&Us on the lot areproposed to be vacated with the new D&U over the Property being recorded simultaneously with the Resolution. Thisis a condition of the Resolution.  The only change from the typical D&U (10­foot front, 5­foot side and rear) is that theapplicant has proposed to expand the drainage and utility easement on the east portion of their site over the BluffCreek Corridor protection area. The drainage and utility easements on the property were originally platted in 1997 in theevent public drainage and utilities were required.  Staff has reviewed the vacation and finds no need for the atypicalportions of the easements. No existing public or private utilities, structures, or public appurtenances are within the requested vacation area thathave not already been addressed by previous encroachment agreements or trail easements with the property ownerand the city. The property owner will be required to execute an amended and restated encroachment agreement toreflect the revised drainage and utility easements in a form approved by the city, which will be recorded simultaneouslywith the recording of the Resolution.RECOMMENDATION Staff recommends approving the Resolution with its associated conditions and granting the vacation of the atypical portions of drainage and utility easements of The Arboretum Business Park, Block 1, Lots 2. ATTACHMENTS: Final Drainage & Utility Easement Vacation Application Gopher State One Call Verification Resolution Approving Vacation Affidavit of Mailing C EXHIBIT LOUCKS 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL 2019 W:\2017\17516\CADD DATA\SURVEY\_dwg Sheet Files\S17516-ESMT_VACA_and_DandUNLicense No. Date I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. Max L. Stanislowski - PLS 48988 SCALE IN FEET 0 60 DRAINAGE AND UTILITY EASEMENT DESCRIPTION December 13, 2019 The north and south 5 feet and the west 10 feet of Lot 2, Block 1, ARBORETUM BUSINESS PARK 7TH ADDITION, Carver County, Minnesota, and that part of said Lot 2, lying east of the following described line: Commencing at the southeast corner of said Lot 2; thence on an assumed bearing North 89 degrees 32 minutes 15 seconds West along the south line of said Lot 2, a distance of 163.08 feet to the point of beginning of the line to be described; thence North 00 degrees 27 minutes 45 seconds East 270.88 feet; thence North 89 degrees 32 minutes 15 seconds West 44.01 feet; thence northwesterly 105.77 feet along a non-tangential curve concave to the southwest, having a radius of 119.00 feet, a central angle of 50 degrees 55 minutes 25 seconds and a chord that bears North 63 degrees 35 minutes 18 seconds West; thence North 00 degrees 12 minutes 17 seconds East, not tangent to said curve, 38.63 feet to a north line of said Lot 2 and said line there terminating. 1 Brian Pechacek From:mn@gopherstateonecall.org Sent:Wednesday, December 18, 2019 8:52 AM To:Brian Pechacek Subject:Ticket: 193520201 Gopher State One Call You must ensure that the entire ticket is correct and the entire work area is mapped correctly by clicking - HERE. If any information is incorrect, click HERE to make changes or call 1-800-252-1166, 651-454-0002 or 811. You may check the facility operator Positive Response by clicking - HERE. TICKET SUMMARY Ticket Number: 193520201 Old Ticket: By: webusr9 Source: WEB Type: BOUNDARY SURVEY Date: 12/18/2019 8:43 AM Company Information Company: LOUCKS Type: CONTRACTOR Address: 7200 HEMLOCK LN. MAPLE GROVE, MN 55369 Caller: BRIAN PECHACEK Phone: (763) 204-0101 Contact: BRIAN PECHACEK Phone: (763) 204-0101 Company Phone: (763) 204-0101 Company Fax: Email Address: bpechacek@loucksinc.com Work Information State: MN Work Date: 12/26/2019 9:00 AM County: CARVER Work Being Done For: LOUCKS Place: CHANHASSEN Street: 8077 CENTURY BLVD Intersection: WATER TOWER PL Type of Work: LAND SURVEY Explosives: N Tunnel/Bore: N R.O.W.: Y Duration: 2 DAYS Area Marked: No Remarks Information Location of Work: PLEASE MARK THE UTILITIES FOR THE ROW AND PROPERTY. PLEASE MARK THE UTILITIES FOR THE ROW AND PROPERTY. LOUCKS JOB # 17516 FACILITY OPERATORS NOTIFIED Code Company Name Marking Concerns Damage Customer Service CCFIBR01 JAGUAR COMMUNICATIONS (507)219-8081 (507)219-8081 (507)219-8081 CCHNSN01 CITY OF CHANHASSEN (952)227-1300 (952)227-1300 (952)227-1300 CTLMN01 CENTURYLINK - CTLQL (800)778-9140 (800)778-9140 (800)778-9140 2 LFTIME01 LIFETIME FITNESS (507)219-8081 (507)219-8081 (507)219-8081 MCICOL01 MCI (800)624-9675 (800)624-9675 (800)624-9675 MINGAS04 CENTER POINT ENERGY (608)223-2014 (612)321-5200 (612)321-4421 MNDCBL01 MEDIACOM (800)778-9140 (845)443-2840 (845)443-2840 MNVAEC01 MINNESOTA VALLEY ELECTRIC (952)492-8210 (952)492-8255 (952)492-8210 WLMTCM01 LEVEL 3 IS NOW CENTURYLINK (877)366-8344 (877)366-8344 (877)366-8344 XCEL05 XCEL ENERGY (800)848-7558 (888)968-9235 (800)895-4999 EXCAVATOR RESPONSIBILITIES - NO excavation whatsoever can be conducted on this ticket. - It is your responsibility to determine which facility operators have responded to the ticket. For questions concerning facility operator responses to your ticket contact them directly via their phone number on the ticket. - Unless otherwise agreed to between the land surveyor and facility operator, the facility operator shall locate and mark their underground facilities within 96 hours of the locate request or the time specified on the ticket, whichever is later, excluding weekends and holidays. - Inspect the excavation area for private facilities that are not marked with a call to Gopher State One Call. Examples of private facilities are gas line to a grill, electric line to a garage and a sprinkler system. You are responsible to determine their existence and location prior to excavating. More information about private facilities can be found at private facilities. 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE:__________________________ RESOLUTION NO:________________________ MOTION BY:____________________ SECONDED BY:__________________________ RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS WHEREAS, Zion Investments, LLC, a Minnesota limited liability company, (“Applicant”) has requested vacation of all drainage and utility easements over Lot 2, Block 1, Arboretum Business Park 7th Addition, Carver County, Minnesota, according to the recorded plat thereof (“Property”) which they have agreed to replace with more appropriate drainage easements for the Property; WHEREAS, pursuant to Minnesota Statutes § 412.851 the City Council of the City of Chanhassen has conducted a hearing preceded by the statutorily required two (2) weeks published and posted notice and mailed notice to the abutting property owners, to consider the vacation of the following roadway: All drainage and utility easements as dedicated in Lot 2, Block 1, Arboretum Business Park 7th Addition, Carver County, Minnesota, according to the recorded plat thereof (“Easements”); WHEREAS, following the hearing and consideration of the proposed vacation, the City Council that the Easements are not needed for public purposes, provided the conditions set forth in this Resolution are met by the Applicant. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Chanhassen City Council: 1. The following Easements are vacated subject to the conditions provided in this Resolution: All drainage and utility easements as dedicated in Lot 2, Block 1, Arboretum Business Park 7th Addition, Carver County, Minnesota, according to the recorded plat thereof; 2. The vacation of the Easements is conditioned upon the following: a. The Applicant providing to the City drainage and utility easements over the Property as legally described in Exhibit A attached hereto, simultaneously with the recording of this Resolution; b. The Applicant executing and recording an amended and restated encroachment agreement to reflect the revised drainage and utility easements in a form 2 approved by the City, to be simultaneously with the recording of this Resolution; 3. The City Clerk shall transmit a certified duplicate of this Resolution to the County Auditor and County Recorder together with the easement and amended and restated encroachment agreement identified in Paragraph 2 of this Resolution. PASSED AND ADOPTED by the Chanhassen City Council this ______ day of ______________, 2020. ATTEST: ___________________________________ ___________________________________ Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT 3 EXHIBIT A Depiction of New Drainage and Utility Easements CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COUNTY OF CARVER ) [, Kim T. Meuwissen, being first duly swom, on oath deposes that she is and was on February 5,2020, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the affached Notice of Public Ilearing for Yacation of Public Drainage and Utility Easements at8077 Century Boulevard (Control Concepts), to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver and Hennepin Counties, Minnesota, and by other appropriate records. Deputy JHil M NCry Rtloflfnele Subscribed and to before me this$ day of 2020 Notary Public lhrta Edt .h8t,&a Kim T. CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Approve Bids for Fire Department Crew Room Fire Station Improvements Section NEW BUSINESS Item No: I.1. Prepared By Don Johnson, Fire Chief File No:  PROPOSED MOTION “The City Council awards a bid for construction and alarm system upgrades to Fire Station 1 to coincide with the overnight duty crew program approved for 2020.” Approval requires a Simple Majority Vote of members present. BACKGROUND The Chanhassen Fire Department will begin staffing an overnight duty crew consisting of three firefighters to respond to overnight calls between the hours of 10pm to 6am, seven days a week. To accommodate in­station crews on the overnight, significant changes are required to create crew rooms within the existing space. This project was tentatively approved in two phases spanning two budget cycles with Phase 1 approved for 2020 and Phase 2 tentatively scheduled in 2021. DISCUSSION Phase 1 Re­purpose three current supervisory office spaces into individual crew rooms. Re­purpose a small conference room on the upper level into a multi­work station office area to support 10 supervisory personnel displaced by the crew rooms, and update two bathrooms on the main level to acceptable standards. The current office spaces and bathrooms have not been updated since the 1980s. Office and crew room furniture are also included in this bid. A city­utilized vendor that has an approved MN State contract, Innovative Office Solutions, has presented a bid for office furniture in both the crew rooms and combined office space. Adding crew rooms that place people in a fire station overnight require additional notification devices be added to the fire alarm system allowing notification within the crew spaces. While obtaining bids for that work, it was determined that the current alarm panel and system are antiquated and did not allow additional, up­to­date devices. This expanded the scope of work to replacing the fire alarm panel. Staff are recommending Johnson controls be awarded the work based on the submission of the most cost efficient bid. During the bid process two contractors were contacted. Initially one contractor bid the project out in preparation for CITY COUNCIL STAFF REPORTMonday, February 24, 2020SubjectApprove Bids for Fire Department Crew Room Fire Station ImprovementsSectionNEW BUSINESS Item No: I.1.Prepared By Don Johnson, Fire Chief File No: PROPOSED MOTION“The City Council awards a bid for construction and alarm system upgrades to Fire Station 1 to coincide with theovernight duty crew program approved for 2020.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe Chanhassen Fire Department will begin staffing an overnight duty crew consisting of three firefighters to respondto overnight calls between the hours of 10pm to 6am, seven days a week. To accommodate in­station crews on theovernight, significant changes are required to create crew rooms within the existing space. This project was tentativelyapproved in two phases spanning two budget cycles with Phase 1 approved for 2020 and Phase 2 tentativelyscheduled in 2021.DISCUSSIONPhase 1Re­purpose three current supervisory office spaces into individual crew rooms. Re­purpose a small conference roomon the upper level into a multi­work station office area to support 10 supervisory personnel displaced by the crewrooms, and update two bathrooms on the main level to acceptable standards. The current office spaces andbathrooms have not been updated since the 1980s.Office and crew room furniture are also included in this bid. A city­utilized vendor that has an approved MN Statecontract, Innovative Office Solutions, has presented a bid for office furniture in both the crew rooms and combinedoffice space.Adding crew rooms that place people in a fire station overnight require additional notification devices be added to thefire alarm system allowing notification within the crew spaces. While obtaining bids for that work, it was determinedthat the current alarm panel and system are antiquated and did not allow additional, up­to­date devices. Thisexpanded the scope of work to replacing the fire alarm panel. Staff are recommending Johnson controls be awardedthe work based on the submission of the most cost efficient bid. During the bid process two contractors were contacted. Initially one contractor bid the project out in preparation for the council report in July of 2019. The second contractor was contacted to provide a bid to meet city guidelines. I had contacted a third contractor who stated they would not be able to meet with us for a few weeks due to work volume. One of the contractors also added a financial incentive to complete both Phase 1 and Phase 2 at the same time resulting in a savings of $14,671.00. The capital improvement program approved funding for this project in 2020 = $93,900. Phase 2 This part of the project includes complete retrofits of the existing male and female locker rooms in the lower level of the fire station. Many staff working the overnight will need to prepare for their work day at the station. The two existing locker rooms are extremely dated and the fixtures are in dire need of replacement. The showers in the male locker room are dilapidated. The current locker configurations are also not conducive to the new purpose of those areas offering very little storage. The capital improvement program amount entered for 2021 for this project, not yet approved by council, is $125,000. Total project budget for two years: $93,900 + $125,000 = $218,900 Station 1 Remodel Quote 1 Engelsma Quote 2 Gardner Crew Room Remodel main floor $68,045.00 $86,885.00 Lower level locker room remodel $95,373.00 $120,296.00 Combined upper and lower level costs if completed at the same time $163,418 $207,181.00 Cost savings to complete projects together $14,671.00 $0 Update Fire Alarm System and add required devices $5,510 $5,510 Furniture cost for crew rooms and combined work space for officers $12,902.37 $12,902.37 Total $167,159.37 $225,593.37 RECOMMENDATION Staff recommends that the city council approve the bid from Engelsma to complete both Phase 1 and Phase 2 in calendar year 2020 and take advantage of the $14,671.00 savings to the overall project. Staff also recommends that city council approve the quote from Johnson Controls for a new fire alarm panel and devices. Finally, staff recommends accepting the cost of furnishing bid from Innovative Office Solutions. The Chanhassen Fire Relief Association is collaborating on this project and will be purchasing the beds and televisions for the crew spaces. This reduces the overall City contribution and allows the relief some flexibility in selecting some components that impact the experience of crews in station. ATTACHMENTS: Contractor Bids Fire Alarm Bids Furniture Bid CIP Sheet I MOS NISOF ENGELSMA CONSTRUCTION,INC. Chanhassen Fire Station Main Floor 1.24.2020 830 SEC DESCRIPTION OF WORK SYSTEM TOTAL Notes AREA GENERAL REQUIRMENTS 830 01000 General Conditions 8,992 01000 Dumpster 550 INTERIOR CONSTRUCTION 830 02050 Demolition 8,600 06100 Rough Carpentry 4,750 07900 Caulking 900 09250 Gypsum Wall Systems 6,456 Infill doorway, Patching, &new tile backer 09300 Tile 8,900 $3.50/sf material allowance 09500 Acoustical Ceilings 0 See Alternate 09650 Flooring 3,993 09700 Floor Prep 650 Floor Prep for New LVT in sleep rooms 09900 Painting/Wall Covering 1,930 10800 Toilet Partitions/Accessories 2,915 Furniture 830 12500 Window Treatments 1,200 3 Black out Shades-Furnish&Install 12600 Furniture&Accessories 0 By Owner MECHANICAL & ELECTRICAL 830 15500 Plumbing 4,250 16000 Electrical 3,750 SUBTOTAL 59,496 SALES TAX INCLUDED PERMITS&FEES 892 SAC/WAC CHARGES By Others LIABILITY INSURANCE 416 Architectural Fees 4,000.00 SUBTOTAL 64,805 22010 CONTRACTOR'S FEE(5%) 3,240 TOTAL 68,045 MIMS MEM ENGELSMA CONSTRUCTION,INC. Assumptions & Qualifications: 1. We exclude the removal of any hazardous waste material 2. We exclude any SAC or WAC charges 3. We exclude the removal of any existing tenant signage 4. We exclude any work on existing signage 5. We exclude any work on ceilings or lights unless noted otherwise 6. We exclude the furnish or install of systems furniture. 7. We assume all doors frames and hardware are to stay as is. 8. We assume all existing plumbing rough ins are in the correct location 9. No fire protection or sprinkler work is included. 10. Audio/Visual Systems by Owner 11. Low Voltage/Computer Technology/Telecommunications by Owner 12. Security System/Paging system/Security Cameras by Owner WNW NNW ENGELSMA CONSTRUCTION,INC. Chanhassen Fire Station - Locker Rooms 1.24.2020 355 SEC DESCRIPTION OF WORK SYSTEM TOTAL Notes GENERAL REQUIRMENTS 355 01000 General Conditions 12,945 01000 Dumpsters 550 INTERIOR CONSTRUCTION 355 02050 Demolition 12,505 06100 Rough Carpentry 5,135 07900 Caulking 1,200 09250 Gypsum Wall Systems 7,300 Patching,&Prep for new tile,&reframe women's shower 09300 Tile 19,600 $3.50/sf Material allowance-Tile Showers 09700 Floor Prep 1,500 09900 Painting/Wall Covering 1,280 10800 Toilet Partitions/Accessories 3,685 Furniture 355 12600 Furniture&Accessories 7,500 F&I,$2500 Allowance per lockeroom for Lockers&furniture MECHANICAL & ELECTRICAL 355 15500 Plumbing 11,500 SUBTOTAL 85,410 SALES TAX INCLUDED PERMITS&FEES 1,281 SAC/WAC CHARGES By Others LIABILITY INSURANCE 641 PAYMENT&PERFORMANCE BONDS NIC DESIGN FEES 3,500 SUBTOTAL 90,831 22010 CONTRACTOR'S FEE 4,542 TOTAL 95,373 twgz- ENGELSMA CONSTRUCTION,INC. Assumptions & Qualifications: 1. We exclude the removal of any hazardous waste material 2. We exclude any SAC or WAC charges 3. We exclude the removal of any existing tenant signage 4. We exclude any work on existing signage 5. We exclude any work on ceilings or lights unless noted otherwise 6. We exclude the furnish or install of systems furniture. 7. We assume all doors frames and hardware are to stay as is. 8. We assume all existing plumbing rough ins are in the correct location 9. No fire protection or sprinkler work is included. 10. Audio/Visual Systems by Owner 11. Low Voltage/Computer Technology/Telecommunications by Owner 12. Security System/Paging system/Security Cameras by Owner ENGELSMA CONSTRUCTION,INC. Chanhassen Fire Station Combined 1185 SEC DESCRIPTION OF WORK SYSTEM TOTAL AREA GENERAL REQUIRMENTS 1,185 01000 General Conditions 17,094 01000 Dumpster 1,100 INTERIOR CONSTRUCTION 1,185 02050 Demolition 20,695 06100 Rough Carpentry 9,885 07900 Caulking 2,100 09250 Gypsum Wall Systems 13,756 09300 Tile 28,500 09500 Acoustical Ceilings 0 09650 Flooring 3,993 09700 Floor Prep 2,150 09900 Painting I Wall Covering 3,210 10800 Toilet Partitions I Accessories 6,600 Furniture 1,185 12500 Window Treatments 1,200 12600 Furniture&Accessories 0 MECHANICAL & ELECTRICAL 1,185 15500 Plumbing 15,750 16000 Electrical 3,750 SUBTOTAL 132,153 SALES TAX INCLUDED PERMITS&FEES 1,586 SAC I WAC CHARGES By Others LIABILITY INSURANCE 925 DESIGN FEES 7,000 SUBTOTAL 141,664 22010 CONTRACTOR'S FEE(5%) 7,083 TOTAL 148,747 ENGELSMA CONSTRUCTION,INC. Assumptions & Qualifications: 1. We exclude the removal of any hazardous waste material 2. We exclude any SAC or WAC charges 3. We exclude the removal of any existing tenant signage 4. We exclude any work on existing signage 5. We exclude any work on ceilings or lights unless noted otherwise 6. We exclude the furnish or install of systems furniture. 7. We assume all doors frames and hardware are to stay as is. 8. We assume all existing plumbing rough ins are in the correct location 9. No fire protection or sprinkler work is included. 10. Audio/Visual Systems by Owner 11. Low Voltage/Computer Technology/Telecommunications by Owner 12. Security System/Paging system/Security Cameras by Owner elGARDNER BUILDERS 2.8.19 730 Second Avenue South Suite 1233 Minneapolis, MN 55402 Don Johnson 612-326-6377 City of Chanhassen 7700 Market Blvd. Chanhassen, MN Re: Chanhassen Fire Department Chanhassen, MN Dear Mr. Johnson: Thank you for the opportunity to provide pricing for the Chanhassen Fire Department project. Our pricing is as follows: Total Bedroom Proposal $25,806 ALTERNATES; Alternate#1 Remodel upstairs mens and womens restrooms. Includes new floor Add: $44,185 and wall tile at wet wall, new ACT ceiling, new plumbing fixtures and partitions. Replacement specialty pieces will be replaced as well. Alternate#2 Remodel down stairs mens and womens showers. Includes new floor Add: $120,296 tile and wall tile to match similar layout. New shower surrounds will be installed and plumbing fixtures replaced. Includes allowance of$2000 for new lockers. No ceiling work is assumed. Alternate#3 Remodel upstairs office with new flooring, paint,and the installation Add: $16,894 of 3 desks/work stations. CI ARIFICATIONS; No. 1: All work to be completed during normal business hours unless otherwise noted. No.2: All Low Voltage work by others unless noted otherwise(data/phone, A/V,etc.) No.3: Includes no work for furniture, existing or new. No.4: No work associated with the new energy code included. No.5: All hazardous abatement or remediation is excluded. No.6: Costs for special inspections excluded. No. 7: Proposal based on plans issued by N/A dated N/A. No.8: No ADA accesibility or access has been included in these numbers if required. No.9: Permit Cost has been excluded. No. 10: No SAC/WAC has been included. Thank you for the opportunity to provide this pricing. Feel free to contact our office if you have any questions or comments. Respectfully, Gardner Builders Jordan Einck jordane@gardner-builders.com Cell (612) 222-9191 Project: Chanhassen Fire Department Location: Chanhassen, MN GARDNER BU LDERS USF: Bedrooms Date: 2.8.19 Estimated Notes Total Cost 01 - General Requirements Supervision 4,120 Part Time Supervision General Conditions 1,460 Safety,dumpsters,misc.consumables,etc. Allowances 0 Preconstruction 0 Photo/Video Monitoring and Documentation 0 Testing and Inspecting Services 0 Design Fees 0 Carried by owner if required. TOTAL 5,580 02 - Existing Conditions Site Preparation 340 Surveys 0 Demolition 1,250 Removal of carpet and base in bedrooms. Removal and Disposal of Contaminated Soils 0 Asbestos Remediation 0 TOTAL 1,590 06 - Wood, Plastics, and Composites Architectural Woodwork Restoration 0 Rough Carpentry 450 Installation of backing/blocking for TV's Wood Framing 0 Architectural Woodwork-Materials 1,500 Furnish new built in desk at one room Architectural Woodwork-Install 475 Installation of built in desk. Plastic Fabrications 0 TOTAL 2,425 09 - Finishes Plaster and Gypsum Board 0 Wall Prep 0 Flooring 2,850 Furnish and install 57 SY of LVT flooring at bedrooms. Terrazzo Flooring 0 Fluid-Applied Flooring 0 Access Flooring 0 Acoustic Treatment 0 Painting and Coating 1,163 Painting at 1200 SF of walls. TOTAL 4,013 10 - Specialties Lockers 2,000 Allowance for lockers. Exterior Specialties 0 Awnings 0 TOTAL 2,000 Project: Chanhassen Fire Department GARDNERChanhassen, MN GARNER USF: Bedrooms Date: 2.8.19 Estimated Notes Total Cost 21, 22 &23 - Mechanical Fire Suppression 0 Plumbing 0 Heating,Ventilating,and Air-Conditioning (HVAC) 0 TOTAL 0 26, 27 &28 - Electrical Electrical 2,200 Rework of existing outlets,install new outlets for desks and TV's. Communications 1,250 Furnish(4)new data jack locations back to panel. Audio-Video Communications 0 Electronic Safety and Security 0 Fire Detection and Alarm 0 TOTAL 3,450 Final Clean 455 Insurance and Permits General Liability Insurance 31 1 Subcontractor Default Insurance 0 Building Permit 894 Contingencies Design Contingency 1,951 Contractor Contingency 1,951 Contractor Fee 1,186 TOTAL 25,806 2605 FERNBROOK LANE NORTH SUITE T PLYMOUTH, MN 55447 Johnson '' 1 763) 585 5000 Controls FAX: (763) 585 5169 Johnson Controls Quotation TO: City of Chanhassen Project: Chanhassen Fire Dept-Add AN' 7610 LAREDO DR Customer Reference: Chanhassen Fire Dept-Add AN' CHANHASSEN, MN 55317 Johnson Controls Reference: 337453277 Date: 12/26/2019 Page 1 of 5 Johnson Controls is pleased to offer for your consideration this quotation for the above project. QUANTITY MODEL NUMBER DESCRIPTION Chanhassen FD Chanhassen FD Materials 1 4007-9102 4007ES HYBRID FACP, PLATINUM 3 4098-9772 520HZ SOUNDER BASE 3 4098-9714 PHOTO SENSOR 3 4906-9101 STROBE MC RED 2 2081-9272 BATTERY 6.2 AH Total net selling price, FOB shipping point, $4,075.00 Comments Scope of Work: Johnson Controls will replace the Obsolete 4001 Fire Panel with the 4007ES Fire Alarm Control Panel which has the Monitoring Dialer built in. The 4007ES is backwards compatible and therefore the existing fire alarm devices will be used. JCI will also install 3 smoke detectors with low frequency sounder bases and strobes in the new renovated sleeping rooms. Customer to provide electrical installation of panel and devices including,wiring and mounting of devices. This bid includes shipping, panel wiring and low voltage installation of equipment listed above, system programming and final test by a factory trained representative.Any Fire Marshal upgrades are not included. Painting, patching,troubleshooting or repairs to existing conditions are not included.All work under this proposal will be done during normal business hours (7am- 5pm Monday- Friday)excluding holidays. This quotation is valid for 30 days, based on acceptance of delivery within one year. Tax is included. Proposal excludes the following: Painting and patching of Walls and Ceilings. Permits, Fees, Drawings, O&M Manuals, or Submittals THIS QUOTATION AND ANY RESULTING CONTRACT SHALL BE SUBJECT TO THE GENERAL TERMS AND CONDITIONS ATTACHED HERETO. Fire, Security, Communications, Sales & Service Offices &Representatives in Principal Cities throughout North America 2018 Johnson Controls.ALL RIGHTS RESERVED. Project: Chanhassen Fire Dept-Add AN' Customer Reference: Chanhassen Fire Dept-Add AN' r Johnson Controls Reference: 337453277 Johnson f V Date: 12/26/2019 Controls Page 2 of 5 Johnson Controls Quotation Comments (continued) ADDITIONAL NOTES: Please indicate your approval of this quotation by signing the last page and returning to my attention as noted below. Best Regards, Jason Boddicker Electronic Service Sales Representative Johnson Controls Sioux Falls SD 605-321-9804 Jason.L.Boddicker@JCI.com Fire, Security, Communications, Sales & Service Offices &Representatives in Principal Cities throughout North America 2018 Johnson Controls.ALL RIGHTS RESERVED. Project: Chanhassen Fire Dept-Add AN' Customer Reference: Chanhassen Fire Dept-Add AN' Johnson Controls Reference: 337453277 Johnson `, ,4L(I41Date: 12/26/2019 Controls Page 3 of 5 TERMS AND CONDITIONS(Rev.3119) 1.Payment.Payments shall be invoiced and due in accordance will be provided at an additional cost to Customerperformed by Company will be performed during normal working with the terms and conditions set forth above. Work performed 6. Limitation of Liability; Limitations of Remedy. It is hours of normal working days(8:00 a.m.—5:00 p.m.,Monday on a time and material basis shall be at Company's then- understood and agreed by the Customer that Company is through Friday, excluding Company holidays),as defined by prevailing rate for material,labor,and related items,in effect at not an insurer and that insurance coverage shall be Company,unless additional times are specifically described in the time supplied under this Agreement. Company shall invoice obtained by the Customer and that amounts payable to this Agreement.Company will perform the services described in Customer for progress payments to one hundred (100%) company hereunder are based upon the value of the the Scope of Work section ("Services") for one or more percent based upon equipment delivered or stored,and services services and the scope of liability set forth in this system(s) or equipment as described in the Scope of Work performed. In the event project duration exceeds one month, Agreement and are unrelated to the value of the Customer's section or the listed attachments("Covered Systems)").The Company reserves the right to submit partial invoices for property and the property of others located on the Customer shall promptly notify Company of any malfunction in progress payments for work completed at the project site. premises. Customer agrees to look exclusively to the the Covered System(s)which comes to Customer's attention. Customer agrees to pay any progress invoices in accordance Customer's insurer to recover for injuries or damage in the This Agreement assumes the Covered System(s) are in with the payment terms set forth herein.In exchange for close- event of any loss or injury and that Customer releases and operational and maintainable condition as of the Agreement out documents to be provided by Company,Customer agrees to waives all right of recovery against Company arising by way date. If, upon initial inspection, Company determines that pay Company the remaining project balance when on-site labor of subrogation. Company makes no guaranty or Warranty, repairs are recommended,repair charges will be submitted for is completed and prior to any final inspections. Customers including any implied warranty of merchantability or fitness approval prior to any work.Should such repair work be declined without established satisfactory credit shall make payments of for a particular purpose that equipment or services supplied Company shall be relieved from any and all liability arising cash in advance, upon delivery or as otherwise specified by by Company will detect or avert occurrences or the therefrom. UNLESS OTHERWISE SPECIFIED IN THIS Company. Where Customer establishes and maintains consequences therefrom that the equipment or service was AGREEMENT, ANY INSPECTION (AND, IF SPECIFIED, satisfactory credit,payments shall be due and payable thirty(30) designed to detect or avert.It is impractical and extremely TESTING) PROVIDED UNDER THIS AGREEMENT DOES days from date of invoice.Company reserves the right to revoke difficult to fix the actual damages, if any, which may NOT INCLUDE ANY MAINTENANCE, REPAIRS, or modify Customer's credit in its sole discretion.Customer's proximately result from failure on the part of Company to ALTERATIONS,REPLACEMENT OF PARTS,OR ANY FIELD failure to make payment when due is a material breach of this perform any of its obligations under this Agreement. ADJUSTMENTS WHATSOEVER, NOR DOES IT INCLUDE Agreement.If Customer fails to make any payment when due,in Accordingly, Customer agrees that, Company shall be THE CORRECTION OF ANY DEFICIENCIES IDENTIFIED BY addition to any other rights and remedies available,Company exempt from liability for any loss,damage or injury arising COMPANY TO CUSTOMER. COMPANY SHALL NOT BE shall have the right, at Company's sole discretion, to stop directly or indirectly from occurrences, or the RESPONSIBLE FOR EQUIPMENT FAILURE OCCURRING performing any Services and/or withhold further deliveries of consequences therefrom,which the equipment or service WHILE COMPANY IS IN THE PROCESS OF FOLLOWING ITS materials,until the account is current.In the event payment is was designed to detect or avert.Should Company be found INSPECTION TECHNIQUES, WHERE THE FAILURE ALSO not received when due,Company may,at its discretion,assess liable for any loss,damage or injury arising from a failure of RESULTS FROM THE AGE OR OBSOLESCENCE OF THE late fees at the rate of 1.5%per month or the maximum rate the equipment or service in any respect,Company's liability ITEM OR DUE TO NORMAL WEAR AND TEAR. THIS allowed by law. Customer agrees to pay all costs of collection, shall be limited to an amount equal to the Agreement price AGREEMENT DOES NOT COVER SYSTEMS,EQUIPMENT, including without limitation costs,fees,and attorneys'fees. (as increased by the price for any additional work)or where COMPONENTS OR PARTS THAT ARE BELOW GRADE, 2.Deposit.Customer agrees to pay a deposit equal to 30%of the time and material payment term is selected,Customer's BEHIND WALLS OR OTHER OBSTRUCTIONS OR EXTERIOR the project sell price(pre-tax)prior to Company providing any time and material payments to Company. Where this TO THE BUILDING,ELECTRICAL WIRING,AND PIPING. labor or materials on the project. Company will generate an Agreement covers multiple sites,liability shall be limited to 9. Customer Responsibilities. Customer shall furnish all invoice for the 30%deposit within three(3)business days after the amount of the payments allocable to the site where the necessary facilities for performance of its work by Company, Company's receipt of a written agreement or order from incident occurred. Such sum shall be complete and adequate space for storage and handling of materials, light, Customer.Company will not commence work until receipt of the exclusive. IN NO EVENT SHALL COMPANY BE LIABLE FOR water, heat, heat tracing, electrical service, local telephone, deposit ANY DAMAGE, LOSS, INJURY, OR ANY OTHER CLAIM watchman, and crane and elevator service and necessary 3.Pricing.The pricing set forth in this Agreement is based on ARISING FROM ANY SERVICING, ALTERATIONS, permits. Where wet pipe system is installed,Customer shall the number of devices to be installed and services to be MODIFICATIONS, CHANGES, OR MOVEMENTS OF THE supply and maintain sufficient heat to prevent freezing of the performed as set forth in the Scope of Work("Equipment"and COVERED SYSTEM(S) OR ANY OF ITS COMPONENT system. Customer shall promptly notify Company of any Services").If the actual number of devices installed or services PARTS BY THE CUSTOMER OR ANY THIRD PARTY. malfunction in the Covered System(s) which comes to to be performed is greater than that set forth in the Scope of COMPANY SHALL NOT BE LIABLE FOR INDIRECT, Customer's attention. This Agreement assumes any existing Work,the price will be increased accordingly. If this Agreement INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY system(s)are in operational and maintainable condition as of the extends beyond one year,Company may increase prices upon KIND, INCLUDING BUT NOT LIMITED TO DAMAGES Agreement date. If, upon initial inspection, Company notice to the Customer. Customer agrees to pay all taxes, ARISING FROM THE USE, LOSS OF THE USE, determines that repairs are recommended,repair charges will be permits,and other charges,including but not limited to state and PERFORMANCE, OR FAILURE OF THE COVERED submitted for approval prior to any work. Should such repair local sales and excise taxes, however designated, levied or SYSTEM(S)TO PERFORM. The limitations of liability set work be dedined Company shall be relieved from any and all based on the service charges pursuant to this Agreement.Prices forth in this Agreement shall inure to the benefit of all liability arising therefrom.Customer shall further: in any quotation or proposal from Company are subject to parents, subsidiaries and affiliates of company, whether • supply required schematics and drawings unless they are to change upon notice sent to Customer at any time before the direct or indirect,company's employees,agents,officers be supplied by Company in accordance with this Agreement; quotation or proposal has been accepted. Prices for products and directors. Provide a safe work environment, in the event of an covered may be adjusted by Company,upon notice to Customer 7. Reciprocal Waiver of Claims (SAFETY Act).Certain of emergency or Covered System(s)failure,take reasonable at any time prior to shipment, to reflect any increase in Company's systems and services have received Certification safety precautions to protect against personal injury,death, Company's cost of raw materials(e.g.,steel,aluminum)incurred and/or Designation as Qualified Anti-Terrorism Technologies and property damage, continue such measures until the by Company after issuance of Company's applicable proposal ("QATT")under the Support Anti-terrorism by Fostering Effective Covered System(s)are operational,and notify Company as or quotation.Technologies Act of 2002,6 U.S.C.§§441-444(the°SAFETY soon as possible under the circumstances. 4. Alarm Monitoring Services. Any reference to alarm Act"). As required under 6 C.F.R. 25.5(e),to the maximum . Provide Company access to any system(s)to be serviced, monitoring services in this Agreement is included for pricing extent permitted by law,Company and Customer hereby agree • Comply with all laws,codes,and regulations pertaining to the purposes only. Alarm monitoring services are performed to waive their right to make any claims against the other for any equipment and/or services provided under this agreement. pursuant to the terms and conditions of Company's standard losses, including business interruption losses, sustained by 10. Excavation.In the event the Work includes excavation, alarm monitoring services agreement. either party or their respective employees, resulting from an Customer shall pay,as an extra to the contract price,the cost of 5. Code Compliance. Company does not undertake an activity resulting from an"Act of Terrorism"as defined in 6 C.F.R. any additional work performed by Company dues to water, obligation to inspect for compliance with laws or regulations 25.2, when QATT have been deployed in defense against, quicksand, rock or other unforeseen condition or obstruction unless specifically stated in the Scope of Work. Customer response to,or recovery from such Act of Terrorism. encountered or shoring required. acknowledges that the Authority Having Jurisdiction(e.g.Fire 8.General Provisions.Customer has selected the service level 11. Structure and Site Conditions. While employees of Marshal)may establish additional requirements for compliance desired after considering and balancing various levels of Company will exercise reasonable care in this respect, with local codes. Any additional services or equipment required protection afforded, and their related costs. All work to be Company shall be under not responsibility for loss or damage Fire, Security, Communications, Sales&Service Offices&Representatives in Principal Cities throughout North America 2018 Johnson Controls.ALL RIGHTS RESERVED. Project: Chanhassen Fire Dept-Add AN' Customer Reference: Chanhassen Fire Dept-Add AN' 01 r Johnson Controls Reference: 337453277 Johnson +' b Date: 12/26/2019 Controls Page 4 of 5 due to the character,condition or use of foundations,walls,or construction schedule shall be invalid unless approved in writing Software)installed pursuant to this Agreement to be free from other structures not erected by It or resulting from the excavation by Company. Should changes be approved by Company,that defects in material and workmanship under normal use for a in proximity thereto,or for damage resulting from concealed increase or decrease the cost of the work to Company,the period of one(1)year from the date of first beneficial us or all or piping,wiring,fixtures,or other equipment or condition of water parties shall agree, in writing,to the change in price prior to any part of the Covered System(s)or 18 months after Equipment pressure. All shoring or protection of foundation,walls or other performance of any work.However,if no agreement is reached shipments, whichever is earlier, provided however, that structures subject to being disturbed by any excavation required prior to the time for performance of said work,and Company Company's soles liability,and Customer's sole remedy,under hereunder shall be the responsibility of Customer. Customer elects to perform said work so as to avoid delays, then this limited warranty shall be limited to the repair or replacement shall have all things in readiness for installation including, Company's estimate as to the value of said work shall be of the Equipment or any part thereof, which Company without limitation,structure to support the sprinkler system and deemed accepted by Customer. In addition,Customer shall pay determines is defective,at Company's sole option and subject to related equipment(including tanks), other materials, floor or for all extra work requested by Customer or made necessary the availability of service personnel and parts,as determined by suitable working base,connections and facilities for erection at because of incompleteness or inaccuracy of plans or other Company. Company warrants expendable items,including,but the time the materials are delivered.In the event Customer fails information submitted by Customer with respect to the location, not limited to,video and print heads,television camera tubes, to have all things in readiness at the time scheduled for receipt type of occupancy,or other details of the work to be performed. video monitor displays tubes, batteries and certain other of materials, Customer shall reimburse Company for all In the event the layout of Customer's facilities has been altered, products in accordance with the applicable manufacturer's expenses caused by such failure. Failure to make areas or is altered by Customer prior to the completion of the Work, warranty. Company does not warrant devices designed to fail in available to Company during performance in accordance with Customer shall advise Company, and prices, delivery and protecting the System,such as,but not limited to,fuses and schedules that are the basis for Company's proposal shall be completion dates shall be changed by Company as may be circuit breakers. Company warrants that any Company software considered a failure to have things in readiness in accordance required. described in this Agreement,as well as software contained in or with the terms of this Agreement. 18. Commodities Availability. Company shall not be sold as part of any Equipment described in this Agreement,will 12.Confined Space.If access to confined space by Company responsible for failure to provide services,deliver products,or reasonably conform to its published specifications in effect at the is required for the performance of Services,Services shall be otherwise perform work required by this Agreement due to lack time of delivery and for ninety(90)days after delivery. However, scheduled and performed in accordance with Company's then- of available steel products or products made from plastics or Customer agrees and acknowledges that the software may have current hourly rate. other commodities. In the event Company is unable, after inherent defects because of its complexity. Company's sole 13.Hazardous Materials.Customer represents that,except to reasonable commercial efforts, to acquire and provide steel obligation with respect to software,and Customer's sole remedy, the extent that Company has been given written notice of the products,or products made from plastics or other commodities, shall be to make available published modifications,designed to following hazards prior to the execution of this Agreement,to the if required to perform work required by this Agreement, correct inherent defects, which become available during the best of Customer's knowledge there is no: Customer hereby agrees that Company may terminate the warranty period. If Repair Services are included in this permit confined space,"as defined by OSHA, Agreement, or the relevant portion of the Agreement, at no Agreement, Company warrants that its workmanship and risk of infectious disease, additional cost and without penalty. Customer agrees to pay material for repairs made pursuant to this Agreement will be free need for air monitoring, respiratory protection, or other Company in full for all work performed up to the time of any such from defects for a period of ninety(90)days from the date of medical risk, termination. furnishing. asbestos, asbestos-containing material, formaldehyde or 19.Project Claims. Any claim of failure to perform against EXCEPT AS EXPRESSLY SET FORTH HEREIN,COMPANY other potentially toxic or otherwise hazardous material Company arising hereunder shall be deemed waived unless DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, contained in or on the surface of the floors,walls,ceilings, received by Company, in writing specifically setting forth the INCLUDING BUT NOT LIMITED TO ANY IMPLIED insulation or other structural components of the area of any basis for such claim, within ten (10)days after such claims WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A building where work is required to be performed under this arises. PARTICULAR PURPOSE WITH RESPECT TO THE Agreement. 20.Backcharges.No charges shall be levied against Company SERVICES PERFORMED OR THE PRODUCTS, SYSTEMS All of the above are hereinafter referred to as "Hazardous unless seventy-two(72)hours prior written notice is given to OR EQUIPMENT,IF ANY,SUPPORTED HEREUNDER. Conditions". Company shall have the right to rely on the Company to correct any alleged deficiencies which are alleged Warranty service will be performed during Company's normal representations listed above. If hazardous conditions are to necessitate such charges and unless such alleged working hours. If Customer requests warranty service at other encountered by Company during the course of Company's work, deficiencies are solely and directly caused by Company. than normal working hours, service will be performed at the discovery of such materials shall constitute an event beyond 21. System Equipment. The purchase of equipment or Company's then current rates for after ours services. All repairs Company's control and Company shall have no obligation to peripheral devices(including but not limited to smoke detectors, or adjustments that are or may become necessary shall be further perform in the area where the hazardous conditions exist passive infrared detectors, card readers, sprinkler system performed by and authorized representative of Company. Any until the area has been made safe by Customer as certified in components,extinguishers and hoses)from Company shall be repairs,adjustments or interconnections performed by Customer writing by an independent testing agency,and Customer shall subject to the terms and conditions of this Agreement. If, in or any third party shall void all warranties. pay disruption expenses and re-mobilization expenses as Company's sole judgment, any peripheral device or other 24.Indemnity.Customer agrees to indemnify,hold harmless determined by Company.This Agreement does not provide for system equipment,which is attached to the Covered System(s), and defend Company against any and all losses, damages, the cost of capture,containment or disposal of any hazardous whether provided by Company or a third party,interferes with costs,including expert fees and costs,and expenses including waste materials,or hazardous materials,encountered in any of the proper operation of the Covered System(s),Customer shall reasonable defense costs,arising from any and all third party the Covered System(s) and/or during performance of the remove or replace such device or equipment promptly upon claims for personal injury,death,property damage or economic Services. Said materials shall at all times remain the notice from Company.Failure of Customer to remove or replace loss, including specifically any damages resulting from the responsibility and property of Customer.Company shall not be the device shall constitute a material breach of this Agreement. exposure of workers to Hazardous Conditions whether or not responsible for the testing, removal or disposal of such If Customer adds any third party device or equipment to the Customer pre-notifies Company of the existence of said hazardous materials. Covered System(s),Company shall not be responsible for any hazardous conditions, arising in any way from any act or 14.OSHA Compliance. Customer shall indemnify and hold damage to or failure of the Covered System(s)caused in whole omission of Customer or Company relating in any way to this Company harmless from and against any and all claims, or in part by such device or equipment. Agreement,including but not limited to the Services under this demands and/or damages arising in whole or in part from the 22. Reports. Where inspection and/or test services are Agreement, whether such claims are based upon contract, enforcement of the Occupational Safety Health Act(and any selected,such inspection and/or test shall be completed on warranty, tort (induding but not limited to active or passive amendments or changes thereto)unless said claims,demands Company's then current Report form,which shall be given to negligence),strict liability or otherwise.Company reserves the or damages are a direct result of causes within the exclusive Customer,and,where applicable,Company may submit a copy right to select counsel to represent it in any such action. control of Company. thereof to the local authority having jurisdiction.The Report and 25. Insurance. Customer shall name Company, its officers, 15.Interferences. Customer shall be responsible to coordinate recommendations by Company are only advisory in nature and employees, agents, subcontractors, suppliers, and the work of other trades(including but not limited to ducting, are intended to assist Customer in reducing the risk of loss to representatives as additional insureds on Customer's general piping,and electrical)and for and additional costs incurred by property by indicating obvious defects or impairments noted to liability and auto liability policies. Company arising out of interferences to Company's work caused the system and equipment inspected and/or tested.They are not 26. Termination. Any termination under the terms of this by other trades. intended to imply that no other defects or hazards exist or that Agreement shall be made in writing. In the event Customer 16.Modifications and Substitutions. Company reserves the all aspects of the Covered System(s), equipment, and terminates this Agreement prior to completion for any reason not right to modify materials,including substituting materials of later components are under control at the time of inspection.Final arising solely from Company's performance or failure to perform, design,providing that such modifications or substitutions will not responsibility for the condition and operation of the Covered Customer understands and agrees that Company will incur costs materially affect the performance of the Covered System(s). System(s)and equipment and components lies with Customer. of administration and preparation that are difficult to estimate or 17. Changes,Alterations,Additions. Changes, alterations 23. Limited Warranty. Subject to the limitations below, determine. Accordingly, should Customer terminate this and additions to the Scope of Work, plans,specifications or Company warrants any equipment(as distinguished from the Agreement as described above, Customer agrees to pay all Fire, Security, Communications, Sales &Service Offices & Representatives in Principal Cities throughout North America 2018 Johnson Controls.ALL RIGHTS RESERVED. Project: Chanhassen Fire Dept-Add AN' Customer Reference: Chanhassen Fire Dept-Add AN' Johnson Controls Reference: 337453277 Johnson 4 Date: 12/26/2019 Controls Page 5 of 5 charges incurred for products and equipment installed and fluctuation,failure due to non-Company installation,lightning, 32.Assignment. Customer may not assign this Agreement services performed, and in addition pay an amount equal to electrical storm,or other severe weather,water,accident,fire, without Company's prior written consent.Company may assign twenty(20%)percent of the price of products and equipment not acts of God or any other cause external to the Covered this Agreement to an affiliate without obtaining Customer's yet delivered and Services not yet performed,return all products System(s).Repair Services provided pursuant to this Agreement consent. and equipment delivered and pay a restocking fee of twenty do not cover and specifically excludes system upgrades and the 33. Entire Agreement. The parties intend this Agreement, 20%) percent the price of products or equipment returned. replacement of obsolete systems,equipment,components or together with any attachments or Riders (collectively the Company may terminate this Agreement immediately at its sole parts. All such services may be provided by Company at 'Agreement)to be the final,complete and exclusive expression discretion upon the occurrence of any Event of Default as Company's sole discretion at an additional charge.If Emergency of their Agreement and the terms and conditions thereof.This hereinafter defined. Company may also terminate this Services are expressly included in the scope of work section,the Agreement supersedes all prior representations,understandings Agreement at its sole discretion upon notice to Customer if Agreement price does not indude travel expenses. or agreements between the parties,written or oral,and shall Company's performance of its obligations under this Agreement 29. No Option to Solicit. Customer shall not, directly or constitute the sole terms and conditions of sale for all equipment becomes impracticable due to obsolescence of equipment at indirectly,on its own behalf or on behalf of any other person, and services. No waiver,change,or modification of any terms Customer's premises or unavailability of parts. business,corporation or entity,solicit or employ any Company or conditions of this Agreement shall be binding on Company 27. Default. An Event of Default shall be 1)failure of the employee,or induce any Company employee to leave his or her unless made in writing and signed by an Authorized Customer to pay any amount within ten (10)days after the employment,for a period of two years after termination of this Representative of Company. amount is due and payable,2)abuse of the System or the Agreement. 34.Severability.If any provision of this Agreement is held by Equipment, 3) dissolution, termination, discontinuance, 30.Force Majeure;Delays.Company shall not be liable for any any court or other competent authority to be void or insolvency or business failure of Customer. Upon the damage or penalty for delays or failure to perform work due to unenforceable in whole or in part,this Agreement will continue occurrence of an Event of Default,Company may pursue one or acts of God,acts or omissions of Customer, acts of civil or to be valid as to the other provisions and the remainder of the more of the following remedies, 1) discontinue furnishing military authorities,Government regulations or priorities,fires, affected provision. Services,2)by written notice to Customer declare the balance epidemics,quarantine,restrictions,war,riots,civil disobedience 35.Legal Fees.Company shall be entitled to recover from theofunpaidamountsdueandtobecomedueunderthethisorunrest,strikes,delays in transportation,vehicle shortages, customer all reasonable legal fees incurred in connection with Agreement to be immediately due and payable,provided that all differences with workmen,inability to obtain necessary labor, Company enforcing the terms and conditions of this Agreement. past due amounts shall bear interest at the rate of 1 '%%per material or manufacturing facilities, defaults of Company's 36. License Information (Security System Customers): AL month(18%per year)or the highest amount permitted by law, subcontractors, failure or delay in furnishing compete Alabama Electronic Security Board of Licensure 7956 Vaughn 3)receive immediate possession of any equipment for which information by Customer with respect to location or other details Road,Pmb 392,Montgomery,Alabama 36116(334)264-9388: Customer has not paid. 4)proceed at law or equity to enforce of work to be performed, impossibility or impracticability of AR Regulated by:Arkansas Board of Private Investigators And performance by Customer or recover damages for breach of this performance or any other cause or causes beyond Company's Private Security Agencies,#1 State Police Plaza Drive,LittleAgreement,and 5)recover all costs and expenses,including control,whether or not similar to the foregoing. In the event of Rock 72209(501)618-8600:CA Alarm company operators are without limitation reasonable attorneys'fees,in connection with any delay caused as aforesaid,completion shall be extended for licensed and regulated by the Bureau of Security and enforcing or attempting to enforce this Agreement. a period equal to any such delay,and this contract shall not be Investigative Services, Department of Consumer Affairs, 28. Exclusions. Unless expressly included in the Scope of void or voidable as a result of the delay. In the event work is Sacramento,CA,95814.Upon completion of the installation of Work, this Agreement expressly excludes,without limitation, temporarily discontinued by any of the foregoing, all unpaid the alarm system,the alarm company shall thoroughly instruct testing inspection and repair of duct detectors,beam detectors, installments of the contract price,les an amount equal to the the purchaser in the proper use of the alarm system.Failure byandUV/IR equipment;provision of fire watches;clearing of ice value of material and labor not furnished, shall be due and the licensee,without legal excuse,to substantially commence blockage;draining of improperly pitched piping;replacement of payable upon receipt of invoice by Customer. work within 20 days from the approximate date specified in the batteries; recharging of chemical suppression systems; 31.One-Year Limitation on Actions; Choice of Law. It is agreement when the work will begin is a violation of the Alarmreloadingof, upgrading, and maintaining computer software; agreed that no suit,or cause of action or other proceeding shall Company Act:NY Licensed by N.Y.S.Department of the State:system upgrades and the replacement of obsolete systems, be brought against either party more than one(1)year after the TX Texas Commission on Private Security,5805 N.Lamar Blvd., equipment, components or parts; making repairs or accrual of the cause of action or one(1)year after the claim Austin,78752-4422,512-424-7710.License numbers available replacements necessitated by reason of negligence or misuse of arises,whichever is shorter,whether known or unknown when at www.jci.com or contact your local Johnson Controls office. components or equipment or changes to Customer's premises, the claim arises or whether based on tort,contract,or any other vandalism, corrosion (including but not limited to micro- legal theory.The laws of Massachusetts shall govem the validity, bacterially induced corrosion ("MIC")), power failure, current enforceability,and interpretation of this Agreement. IMPORTANT NOTICE TO CUSTOMER In accepting this Proposal,Customer agrees to the terms and conditions contained herein including those on the following pages of this Agreement and any attachments or riders attached heretothatcontainadditionaltermsandconditions. It is understood that these terms and conditions shall prevail over any variation in terms and conditions on any purchase order or other document that the Customer may issue. Any changes in the system requested by the Customer after the execution of this Agreement shall be paid for by the Customer and such changes shall be authorized inwriting. ATTENTION IS DIRECTED TO THE LIMITATION OF LIABILITY,WARRANTY,INDEMNITY AND OTHER CONDITIONS ON THE FOLLOWING PAGES. This proposal shall be void if not accepted in writing within thirty(30)days from the date of the Proposal. Offered By: Accepted By: (Customer) Johnson Controls Fire Protection LP Ucense#: 2605 FERNBROOK LANE NORTH SUITET Company: PLYMOUTH,MN 55447 Telephone: (763)585 5000 Address: Representative: Jason Boddicker Signature: Email: jason.l.boddickerOjci.com Title: P.0.#: Date: Fire, Security, Communications, Sales&Service Offices&Representatives in Principal Cities throughout North America 2018 Johnson Controls.ALL RIGHTS RESERVED. Nutter, Don From: Jason L Boddicker <Jason.L.Boddicker@jci.com> Sent: Monday, February 3, 2020 2:35 PM To: Nutter, Don Subject: RE: Fire Alarm Panel Upgrade and Sleep Room Device Upgrade Don, It looks like a turnkey solution for this would be $5,510. This would include all electrical installation of the panel and new devices in the sleeping rooms. Please let me know if you have any other questions. Thanks!! Jason Boddicker Johnson Controls Electronics Sales Service Representative Sioux Falls SD, 57106 Cell 605-321-9804 Office 605-362-5318 From: Nutter, Don [mailto:DNutter@ci.chanhassen.mn.us] Sent: Monday, February 03, 2020 2:18 PM To:Jason L Boddicker<Jason.L.Boddicker@jci.com> Subject: RE: Fire Alarm Panel Upgrade and Sleep Room Device Upgrade Jason, How much would it add to the quote to have you also install it? Thank you From:Jason L Boddicker<Jason.L.Boddicker@ici.com> Sent: Friday, December 13, 2019 9:39 AM To: Nutter, Don <DNutter@ci.chanhassen.mn.us> Subject: RE: Fire Alarm Panel Upgrade and Sleep Room Device Upgrade Sounds good Don! One thing I forgot to mention in the quote and my last email was as we talked about the other day, we will be the only panel that will be UL Listed with the current field devices. Have a great weekend!! Jason Boddicker Johnson Controls Electronics Sales Service Representative Sioux Falls SD, 57106 Cell 605-321-9804 Office 605-362-5318 From: Nutter, Don [mailto:DNutter@ci.chanhassen.mn.us] Sent: Friday, December 13, 2019 8:37 AM To:Jason L Boddicker<Jason.L.Boddicker@ici.com> Subject: RE: Fire Alarm Panel Upgrade and Sleep Room Device Upgrade 1 Thanks Jason. I will be looking this over today and get back to you early next week. From:Jason L Boddicker<Jason.L.Boddicker@ici.com> Sent:Thursday, December 12, 2019 12:57 PM To: Nutter, Don <DNutter@ci.chanhassen.mn.us> Subject: Fire Alarm Panel Upgrade and Sleep Room Device Upgrade Don, It was a pleasure meeting with you yesterday! Please find the attached quote for the upgrading of the fire alarm panel along with sleeping room devices. In talking with my designers we believe the existing panel is taxed to a point that adding the additional notification devices would not be within its capabilities. The upgraded panel will give us an additional 3 notification circuits and the ability to use either addressable or conventional field devices. Please take a look at the quote and if you have any questions please feel free to give me a call at 605-321-9804. Thanks and have a great day!! Jason Boddicker Johnson Controls Electronics Sales Service Representative Sioux Falls SD, 57106 Cell 605-321-9804 Office 605-362-5318 2 Nardini 405 County Road E,West FIRE EQUIPMENT Saint Paul,MN 55126 Saint Paul/Minneapolis•Brainerd Phone:(651)483-6631 Fax:(651)483-6945 Fargo•Bismarck•Detroit Lakes•Williston www.nardinifire.com/sales@nardinifire.com Date: December 5,2019 Quote Proposal#: STP-19-8267 Proposal Submitted To: Bill To#:Worksite: Order#: N/A City of Chanhassen Fire Station 1 7700 Market Blvd,PO Box 147 7610 Laredo Dr Chanhassen,MN 55317 Chanhassen,MN 55317 Attn: Mr.Don Nutter Contact: Phone: 612-268-8515 Fax:Phone:Fax: E-Mail: dnutter@ci.chanhassen.mn.us E-Mail: PROPOSAL Pursuant to your request,we wish to offer the following for your consideration: Nardini Fire Equipment to modify an existing Simplex 4001 conventional fire alarm system,to protect(3)offices,remodeled as sleeping units. Includes design,zero-fee permit,submittals as necessary,parts listed below,installation,and testing. Does not include any 120V work,or monitoring. See additional exclusions below. TOTAL Quantity Spares Part Number Part Description 1 1 FCPS-24S8 FCPS-24S8 Power Supply 8 amp 2 2 Battery, 12V,7AH 3 3 2W-B Smoke detector,photo I3 Series,2 wire 3 3 HR-LF Horn,Low Frequency,System Sensor Total Cost: $4,695.00 Exclusions: 120VAC work,monitoring,painting/patching,repair of existing system,additional ALJ requirements,parts/work not listed. Thank you for the opportunity to offer our product and services. If you have any questions,please call. Note:This NFE proposal may be withdrawn if not accepted within 30 days. Acceptance of Proposal—The above prices,specifications,and conditions are satisfactory and are hereby accepted.You are authorized to do the work as specified.Payment will be made within 30 days. 9414/tar/P.AVA4C( 12/5/2019 Garrett Radcliff Date Signature of Acceptance Date GRadcliff@nardinifire.com Nutter, Don From: Garrett Radcliff <GRadcliff@nardinifire.com> Sent: Thursday, December 5, 2019 4:29 PM To: Nutter, Don Subject: Fire Station 1, Fire Alarm System Modifications, Nardini Fire Proposal STP-19-8267 Attachments: Fire Station 1 chnhssn, FA System modifications, Nardini Fire Proposal STP-19-8267.pdf Don, Thank you for inviting us to quote the fire alarm system modifications at Fire Station One,to protect 3 offices,converted to sleeping units. I have attached Nardini Fire Proposal STP-19-8267 for your review. Please sign and return, and we will pull a permit,and schedule the work when you're ready. Thank you for the business opportunity. Garrett Radcliff Sales Nardini FIRE EQUIPMENT Office: 888.627.3464 I Direct: 651.287.1048 I Fax: 651.483.6945 I Cell: 612.919.3912 405 County Road E.,West I Saint Paul,MN 55126 I www.nardinifire.com Saint Paul—Brainerd—Fargo—Bismarck—Williston Safety Starts With Me! 1 SUMMIT COMPANIES February 5th,2020 Proposal and Contract Summit Companies("Summit")makes the following proposal(the"Proposal"): Proposal Submitted To:Don Nutter Fire Marshall Regarding:New Addressable Fire Alarm Quote for Chanhassen Fire Station#1 7610 Laredo Dr,Chanhassen,MN 55317 SCOPE OF WORK- Summit Companies(Summit)is pleased to offer two proposals for Fire Station#1. The first proposal is for the replacement of the buildings existing Simplex Fire Alarm system. This quote is to replace devices in place(one Zr one) and to reuse the existing wiring(if wiring is found to be defective the replacement cost will be arranged before replacement). The new system will be addressable in design and we will be replacing all the initiating devices and notification devices.Summit will install new horns and strobes to areas of the building that currently do not have notification devices.All of the non-required smoke detectors will be removed. This new system will excess capacity to be capable of handling any building modifications in the foreseeable future. Proposal 2 is to install a new fire panel,replace the 4 horns with horn strobes and install new addressable devices to the water flows and tampers. All of the non-required smoke detectors will be removed.The difference between quote 1 and quote 2 is we are not adding any new notification coverage(horn-strobes)in quote 2 Ouote 1 Full fire alarm upgrade. 1-Honeywell Addressable Fire Alarm panel with dialer&batteries 2-12v 7amp batteries. 8-Horn Strobes. 5-Strobes. 4-Addressable smoke detectors with base. 3-Low Frequency Sounders-for sleeping room 4-Monitor modules for water flows,gate valves and tampers. 1-Pull station. 1-City permits. 1-City test and Inspection. Price Installed$10,922.00 The price includes the equipment,freight,submittal,tech time(programming,testing,training,and 1st year warranty) and installation(labor&material,&permit).Lift Service. All labor to be done during normal business hours. Painting and patching of any holes created or left behind by the project provided by the owners. Quote 2 1-Honeywell Addressable Fire Alarm panel with dialer&batteries 2-12v 7amp batteries. 5-Addressable monitor mods. 3-Room low frequency sounders. 3-Smoke detectors for rooms. 4-Horn strobes-to replace horn only devices. 1-Pull station. 1-Programming. 1-City permits. 1-City test and Inspection. Price Installed $8,289.00 st The price includes the equipment,freight,submittal,tech time(programming,testing,training,and 1 year warranty) and installation(labor&material,&permit).All labor to be done during normal business hours. Painting and patching of any holes created or left behind by the project provided by the building owners. Not included is any 120vac power for the new Fire Alarm Panel. Back Box's if missing for Horn/strobes.New Ceiling Tiles. Damper or HVAC controls.Any additional devices required by the AHJ. Completion of the Project: Summit offers to provide to Owner the equipment,supplies and materials,as well as the design and installation services and labor to complete the Project,as described in the Specifications. This Proposal shall be null and void,at Summit's option,if Summit does not receive a signed acceptance of this Proposal by Owner within 30 days.Summit reserves the right to adjust all prices based on the cost of materials at the time this Proposal is accepted by Owner,due to the volatility in the steel market.In order to guarantee pricing,Owner may be required to pay for materials at the time of acceptance of this Proposal. General Conditions: The General Conditions attached to this Proposal are a part of this Proposal. Upon acceptance of this Proposal by Owner,the General Conditions will be a part of the contract between Summit and Owner. Parties: Summit Companies is a d/b/a of Minnesota Conway,a Minnesota corporation. SUMMIT COMPANIES: ED STUDER Print Name Sales Representative Summit Companies Phone: (651)373-2604 OWNER ACCEPTANCE OF PROPOSAL. Summit's Proposal is hereby accepted and agreed to by Owner. Owner acknowledges that Owner received and read the Proposal and the attached General Conditions. Upon acceptance by Owner,this Proposal,along with the attached General Conditions,will be a binding contract between Summit and Owner. OWNER: By: Signature Print Name Date SUMMIT COMPANIES PROPOSAL AND CONTRACT GENERAL CONDITIONS These General Conditions are attached to and made a part of the Summit Proposal and Contract to which they are attached(collectively,the Contract")as if fully set forth on the front page of the Contract. As used in these General Conditions,"Summit,""Owner,""Project,"and"Contract Price"shall have the sane meanings as those terms have in the Contract. 1. Payment. Owner agrees to pay the Contract Price for the Project as and when required in the Contract. If Owner fails to pay the Contract Price,or any installment thereof within ten(10)days after the date the same is due and payable,Owner shall automatically be assessed and shall pay a late charge equivalent to three percent(3%)of the amount of such late payment,together with interest on such late payment at the lower of the maximum rate allowed by applicable law or the rate of eighteen percent(18%)per annum. 2. Changes. Except for substitutions,as described below in this paragraph,any alteration or modification to the Project must be documented and approved by Summit and Owner by a written change order signed by Summit and Owner. Summit reserves the right to require Owner to pay for all change order items(labor,equipment and any other materials)at the time of signing the change order. In the event of discontinuations,changes or the unavailability of specific equipment or materials described in the Specifications,Summit will have the right to substitute equipment and materials with substantially similar quality and features;provided,however,that if the replacement items are more expensive,then Summit shall notify Owner and Owner may elect whether to pay the additional expense(as an increase to the Contract Price)or to modify the Proposal to include less expensive items,if available,that would not increase the Contract Price. 3. Limited Warranty. All materials and labor supplied by Summit will be warranted for one(1)year from the date of completion of the Project. Upon request,Summit will supply a signed warranty letter to Owner,which states the completion date of the Project and the warranty termination date. Certain equipment may include manufacturer's warranties. Summit provides no additional warranty on such equipment.Owner shall have the right to seek enforcement of any such manufacturer's warranty. Summit shall have no obligation to seek enforcement of any such manufacturer's warranty against the manufacturer. My labor or other services requested by Owner of Summit in connection with Summit's warranty after the one(1)year warranty termination date shall be paid by Owner to Summit based on Summit's standard fees and charges at the time. No other express or implied warranties are made by Summit. Summit's warranty shall not apply with respect to misuse,abuse or any use that is not in conformity with all applicable specifications and instructions.Except as specifically set forth in this Contract,Summit,and/or its agents and representatives makes no warranty or representation,express or implied,with respect to use,construction standards,workmanship, materials,merchantability or fitness for a particular purpose. 4. Taxes. Any taxes or other governmental charges related to the Project shall be paid by Owner to Summit and shall be in addition to the Contract Price. In addition,if any fees or permits(such as one or more building permits)are required in connection with the Project,Owner shall secure and pay for any such fees and permits,the cost of which shall be in addition to the Contract Price 5. Unavoidable Delays. To the extent any time period for performance by Summit applies,Summit shall not be responsible for any delays due to federal,state or municipal actions or regulations,strikes or other labor shortages,equipment or other materials delays or shortages,acts or omissions of Owner,or any other events or causes beyond the control of Summit. 6 Access. Owner shall allow Summit to have reasonable access to the job site to allow the completion of the Project on the dates and at the times requested by Summit personnel. 7. Risk of Loss. Risk ofloss shall pass to Owner at the time the equipment and other materials that are part of the Project are delivered to the job site. This means that,for example,in the event of damage or destruction due to casualty,or in the event oftheft,Owner shall be responsible for payment for such equipment and materials even if the Project has not been completed. Title to the equipment and other materials shall be held by Summit until payment in full ofthe Contract Price,at which time title shall pass to Owner. Summit shall have the right to remove theequipmentandothermaterialsthatareapartoftheProjectifpaymentofthefullContractPriceisnotmadebyOwnerimmediatelyupon completion of the Project. That right shall be in addition to,and not in limitation o1 Summit other rights and remedies. 8. MECHANIC LIEN NOTICE. YOU ARE ENTITLED UNDER MINNESOTA LAW TO THE FOLLOWING NOTICE: a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THEIR CONTRIBUTIONS. b) UNDER MINNESOTA LAW,YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." 9 Limitation of Liability and Remedies. The Project is not an insurance policy or a substitute for an insurance policy. In the event of any breach, default or negligence by Summit under this Contract,Owner agrees that the maximum liability of Summit shall not exceed an amount equal to the Contract Price. Owner expressly waives any right to make any claim in excess of that amount. Further,Owner waives any right to any claims for punitive,exemplary or consequential damages. Owner shall provide Summit with reasonable notice of any claim and a reasonable opportunity to cure the alleged breach or default. Owner shall indemnify,defend and hold Summit harmless from and against claims,actions,costs and expenses,including reasonable legal fees and costs,arising out of any injury,death or damage occurring on or about the job site unless caused by the gross negligence or willful misconduct of Summit. 10. Owner's Failure to Pay. If Owner fails to pay any amount due to Summit as and when required,Summit shall have the right,but not the obligation,to immediately stop work on the Project and Summit may pursue any and all available remedies,including the right to place a lien against the Project site. In addition,Owner shall be obligated to reimburse Summit for reasonable legal fees and costs incurred by Summit in the enforcement ofthis Contract. 11. Binding Arbitration Agreement. Except as otherwise set forth in Section 10 above,in the event of any dispute between Owner and Summit, whether during the performance of the work and services contemplated under this Contract or after,Owner and Summit agree to negotiate in good faith towards the resolution of the dispute. If Owner and Summit are unable to resolve the dispute within twenty(20)days after the date the dispute arises,then Owner and Summit agree to resolve the dispute through binding arbitration. All disputes arising out of or relating to this Contract including,without limitation,claims relating to the formation,performance or interpretation of this Contract,and claims of negligence, breach of contract and breach of warranty,which are not resolved either through direct negotiation as provided above,shall be resolved by binding arbitration under the Construction Industry Arbitration Rules of the American Arbitration Association then in effect. This arbitration agreement will be governed by the Federal Arbitration Act and the Minnesota Uniform Arbitration Act. Arbitration will be commenced by written demand for arbitration filed with the American Arbitration Association and the notice of filing,together with a copy of the written demand for arbitration,be provided to the other party in accordance with the notice provisions ofthis Contract. However,no arbitration or legal action will be commenced following expiration ofthe application statute of limitations or repose. Judgment on the arbitration award will be confirmed in any court with jurisdiction. Owner and Summit agree that any subcontractor,material supplier,or sub-subcontractor may be made a party to the arbitration proceeding. Venue for the arbitration will be Ramsey County,Minnesota. Summit expressly reserves all mechanics lien rights under Chapter 514 ofthe Minnesota Statutes and may take such other legal action as is needed to perfect such rights. The provisions contained in this paragraph will survive the completion of construction and termination ofthis Contract. 12. Miscellaneous. The headings used herein are for convenience only and are not to be used in interpreting this Contract. This Contract shall be construed,enforced and interpreted under the laws of the State of Minnesota. This Contract may not be modified,amended or changed orally, but only by an agreement in writing signed by the parties hereto. Neither party shall be deemed to have waived any rights under this Contract unless such waiver is given in writing and signed by such party. If any provision of this Contract is invalid or unenforceable,such provision shall be deemed to be modified to be within the limits of enforceability or validity,if feasible;however,if the offending provision cannot be so modified,it shall be stricken and all other provisions of this Contract in all other respects shall remain valid and enforceable. This Contract is not assignable by Owner. This Contract is the entire agreement between the parties regarding the subject matter ofthis Contract;any prior or simultaneous oral or written agreement regarding the subject matter hereof is superseded by this Contract. CORPORATE: 575 MINNEHAHA AVE W.I ST.PAUL,MN 55103 I TEL(651)251-1 BSO I FAX(651)25 1-1 879 1 www.SUMMITCOUS.GOM DULUTH,MN ROCHESTER,MN ST.CLOUD,MN DES MOINES,IA IOWA CITY,IA OTTUMWA,IA TEL(218)740-4412 TEL(507)280-0622 TEL(320)257-6390 TEL(515)867-2424 TEL(319)665-4330 TEL(641)682-474.c FAX(21 8)740-4413 FAX(507)280-0577 FAX(320)257-6392 FAx(51 5)867-2425 FAX(319)665-4331 FAX(641)682-6462 AN EQUAL OPPORTUNITY EMPLOYER Nutter, Don From: Ed Studer [MN-STP] <estuder@summitfire.com> Sent: Wednesday, February 5, 2020 2:36 PM To: Nutter, Don Subject: RE: [EXTERNAL] FW: Pictures Attachments: Chanhassen Fire Station #1 Fire Alarm Quotes revl.pdf Hello Don- Attached is your revised quote. The full fire alarm upgrade with expanded notification is still included. Quote 2 includes the new addressable panel with the sounders and detectors for the sleeping rooms. When we install addressable panels the peripherals need to be replaced also, meaning we'll be installing monitor mods on the sprinkler devices. We will still remove all of the non-required smoke detectors and swap out the 4 existing horns to horn strobes. The swap out is necessary with the panel upgrade because we would have syncing issues mixing the old simplex horns with new system sensor sounders. The difference between quote 1 and quote 2 is we are not expanding horn strobe coverage in quote 2, simply replacing the 4 horns with horn strobes. Please contact me with any questions. Thanks, Ed Ed Studer Sales Representative D 651-379-1479 C 651-373-2604 From: Nutter, Don [mailto:DNutter@ci.chanhassen.mn.us] Sent: Wednesday, February 05, 2020 1:39 PM To: Ed Studer [MN-STP] Subject: [EXTERNAL] FW: Pictures Ed, Here are the devices photos you requested. Thank you Don Nutter Fire Marshal CITY OF CHANHASSEN PH. 952.227.1151 MB. 612.268.8515 FX. 952.227.1190 www.ci.chanhassen.mn.us 0 1 From: Don Nutter<donnfm@icloud.com> Sent: Wednesday, February 5, 2020 1:38 PM To: Nutter, Don <DNutter@ci.chanhassen.mn.us> Subject: Pictures x . mid`4111F-t. :. tea immummi sarminsi 2 D. • ... 4,„ ,,,,„,.. 4:,..., ....,. 4,,,, 4 . .4 4,, ,.. _ 4 . k .4, ,,, r-461,-. N.001,-.. --. or-•. .,,, : , ; ' 7''' '.. V ' • t''.4 4-- ot.0k, Ipk4: b.,. •44°, ., • - ', 1'. `, l' N, ); . ,'f V'• . `" 'i . ., ' ,.. f• .*, It: ''''' — , , it.,'•% a' t" ..... ' . ' ., ... ...'fr' t?,' ,.-.= 4;., '. °, 4141A 7. .. 4 4,71? n ' ' 4. i, 1.„• 4 ' IP"' / 1 iv r.„t: ,,44 N i111- 114; 111:. . tt . y1-- . ,7 4 44 0 • ...". i• 0 i it,t., 1,'.. 6 L.:-417:1'4" s 4* % 4 • fe 4,4 4 f" 4ift INIO N P" t ' ''' t 1: dr f 7,' ' - .,, ' 4,;,-. i- : A4;., -•,,,i, ,, v, ,,,..,,,,,,4,,, E,, ,4.7 4, z ,, , „,: , . 4111, 4,c 3 7/.., " * *is Cs. * ' .4%, . .; -0," s 7/54, t,1. . -, z 7.,,, .0,4ts, 7 rbf • , r' 6 t ., .. 8' V'. rx mss f.` I,-.0, ,.. i r - G ,- r/ r t rit *! .< ,<'' , r 1 ,--41,,,ir - e" (47, ''4 tut?. ''' ,y ',.., z , 'ke. 14;"' 24,i,)°,4,- Don Nutter Fire Marshal CITY OF CHANHASSEN PH. 952.227.1151 MB: 612.268.8515 FX. 952.227.1190 Sent from my iPhone This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com 4 E CD 15 k \ \ \ CO CD cn Z 0 e e e _ 69- asCO CO CD LC)CO e J Ca LI \ / \ ! CO 2 Z. I 2 ,- r a f- az 3 v W CO 2 \ I o / - o a) 0 / cm co o \ e co- ° / — co i vs o / } 2 2 2 3 0 / m 0 0 c , 0Ec © 0 » CZ 3 f D 6 c 0 2 6 3 5 (NI / E } \ - 1ii Ti . E o 3 ± / } iNPOI iEo & ZINe E cc) 6 Ec. 15 / co U) 1 m q u, @ iIP . - cp c a) CO ƒ k k ƒ CD \ \ / j 14 cz CD E 2 \ ch ƒ l ` 8 . f % # 2 6 I \ k \ --I- \ 0 % \ 7 a w w i_ Agit kf 111 7 222 O k k jt,12. .. r 7 \\) \ ) f f 3. III T } ? §' ] | \ }\ ' g , f, } k k 2 / ¢ iii27 ) ! kIII1111111:1111 j\}/ \ \ \ \ ) { ) Z 4 * } 8 ) ! ` § @ £ 8 -,-.. -30E .2 k g ! !f« ! 8 ! 3 , 55 k\/ \ \ \ \ 8 \ ƒ 11T3 coco3111111111(1. 8 Nutter, Don From: Tracy Roeder <TRoeder@innovativeos.com> Sent: Wednesday, February 5, 2020 1:54 PM To: Nutter, Don Cc: Johnson, Don Subject: Contract Let me know if you need anything else. The contract number is below. From:Tom Traetow<TTraetow@innovativeos.com> Sent:Wednesday, February 5, 2020 1:50 PM To: Innovative Team Inspire;Tracy Roeder Subject: RE: Help Contract No. 106170 Release No. 0-86 Tom Traetow I Innovative Office Solutions I Senior Data Pricing Analyst Tel: 952-698-9233 I www.innovativeos.com Clifton Strengths: Deliberative • Achiever • Harmony • Analytical • Consistency Take a Virtual Tour of our Minneapolis showroom! From: Innovative Team Inspire <teaminspire@innovativeos.com> Sent:Wednesday, February 5, 2020 1:47 PM To:Tracy Roeder<TRoeder@innovativeos.com>;Tom Traetow<TTraetow@innovativeos.com> Subject: RE: Help Importance: High Tom, do you know which contract number Tracy needs? I need a copy of the State of Minnesota contract number. The City of Chanhassen needs it so they can get a bid from one vendor. Pease send me that info as soon as you can. Thank you Raina How can we elevate your experience? We would love to hear your feedback. If you have any feedback,please contact my supervisor Lesa Page at: Ipage c(Dinnovativeos.com Raina Wendt I Innovative Office Solutions I Account Coordinator Tel: 952-698-9978 I Direct: 952-698-9255 Toll free: 866-574-5389 I Fax: 952-894-7153 I Linkedln Profile I www.innovativeos.com Clifton Strengths: Positivity• Restorative• Connectedness • Empathy• Achiever Take a Virtual Tour of our Minneapolis showroom! 1 From:Tracy Roeder<TRoeder@innovativeos.com> Sent:Wednesday, February 5, 2020 1:27 PM To: Innovative Team Inspire<teaminspire@innovativeos.com> Subject: Help Hi, I need a copy of the State of Minnesota contract number. The City of Chanhassen needs it so they can get a bid from one vendor. Pease send me that info as soon as you can. Tracy Roeder I Innovative Office Solutions I Account Executive Tel: 612.750.3731 I Fax: 952.894.7153 I www.innovativeos.com 2 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2020 2024 thru Department Municipal Buildings Description This project would renovate the main fire station. 2020 - Convert three offices to bedrooms - Convert conference room into multiple user work space - Add beds and furniture - Update two main floor bathrooms 2021 - Update men's and women's locker rooms Project #MB-026 Priority n/a Justification The fire department is utilized for several public events such as; elections, open house, Lion's breakfast, and official fire department ceremonies. City employees frequent the kitchen and work out areas on a regular basis as well. In 2020, the office spaces will need to be converted to bedrooms to accommodate an overnight duty crew program. A conference room will also be converted to a combined supervisor work space. The male and female basement locker rooms would be fully renovated in 2021 to accommodate the overnight duty crews. Budget Impact/Other Useful LifeProject Name Fire Department Building Improvements Category Fire Type Maintenance Account #2 Account #1 400-4003-4xxx Total Project Cost:$421,900 Account #4 Account #3 Total2020 2021 2022 2023 2024Expenditures 218,90093,900 125,000Maintenance 93,900 125,000 218,900Total Prior 203,000 Total Total2020 2021 2022 2023 2024Funding Sources 218,90093,900 125,000Capital Replacement Equipment Fund 93,900 125,000 218,900Total Prior 203,000 Total CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject Review of Claims Paid 02­24­2020 Section CORRESPONDENCE DISCUSSION Item No: L.1. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on February 24, 2020: Check Numbers Amounts 172569 – 172666 $3,427,213.47 ACH Payments $198,099.17 Total All Claims $3,625,312.64 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 2/14/2020 12:50 PM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount KENGRA KENNEDY & GRAVEN, CHARTERED 02/06/2020 0.00 6,995.25172569 ONSMED On-Site Medical Services Inc 02/06/2020 0.00 454.58172570 SOFHOU SOFTWARE HOUSE INTERNATIONAL 02/06/2020 0.00 1,625.95172571 ALLSTR ALLSTREAM 02/06/2020 0.00 490.84172572 ANDEJOAN Joan Anderson 02/06/2020 0.00 75.00172573 ASPEQU Aspen Equipment 02/06/2020 0.00 671.99172574 UB*01899 ATTORNEY'S TITLE GROUP 02/06/2020 0.00 8.39172575 BCATRA BCA 02/06/2020 0.00 30.00172576 UB*01898 FRANK BEDDOR 02/06/2020 0.00 65.19172577 BORSTA BORDER STATES ELECTRIC SUPPLY 02/06/2020 0.00 134.26172578 BOASOI BWSR 02/06/2020 0.00 40.00172579 CARENV CARVER COUNTY ENVIRONMENTAL 02/06/2020 VOID 123.72 0.00172580 CENENE CENTERPOINT ENERGY MINNEGASCO 02/06/2020 0.00 5,405.16172581 EmbMinn CENTURYLINK 02/06/2020 0.00 1,818.51172582 SHAKOP CITY OF SHAKOPEE 02/06/2020 0.00 2,100.00172583 COLELE Collins Electrical Construction Co 02/06/2020 0.00 712.25172584 ComMin Compass Minerals America, Inc 02/06/2020 0.00 11,998.55172585 UB*01906 CUSTOM HOME BUILDERS 02/06/2020 0.00 38.63172586 UB*01913 EDINA REALTY 02/06/2020 0.00 9.33172587 EPIEVE EPIC EVENT RENTAL 02/06/2020 0.00 92.65172588 ferwat Ferguson Waterworks #2518 02/06/2020 0.00 6,484.37172589 FlePri FleetPride, Inc.02/06/2020 0.00 158.26172590 FOTGEN FOTOGENIC MN 02/06/2020 0.00 490.00172591 UB*01911 GLOBAL CLOSING & TITLE SERVICES 02/06/2020 0.00 68.31172592 GloEqu Global Equipment Company 02/06/2020 0.00 964.85172593 UB*01902 KENDRA GRUMAN 02/06/2020 0.00 48.48172594 UB*01909 IH3 PROPERTY MINNESOTA LP 02/06/2020 0.00 22.61172595 KROCON KROISS DEVELOPMENT INC 02/06/2020 0.00 3,201.40172596 LEAMIN LEAGUE OF MINNESOTA CITIES 02/06/2020 0.00 20.00172597 UB*01910 LEGACY TITLE 02/06/2020 0.00 101.98172598 MARTCOLL COLLEEN MARTINO 02/06/2020 0.00 20.00172599 UB*01908 MINNESOTA TITLE 02/06/2020 0.00 19.56172600 MNPOL MN Pollution Control Agency 02/06/2020 0.00 390.00172601 UB*01907 MODERN TITLE LLC 02/06/2020 0.00 8.82172602 NerEng Nero Engineering, LLC 02/06/2020 0.00 6,550.00172603 NOVSOL NOVEL SOLAR THREE, LLC 02/06/2020 0.00 9,206.60172604 Ove&Son Overline & Son, Inc.02/06/2020 0.00 5,847.50172605 UB*01912 MICHAEL PINKUS 02/06/2020 0.00 32.04172606 QUAFIR Quality First Janitorial & Maintenance Inc 02/06/2020 0.00 400.00172607 RASMMICH Michon Rasmussen 02/06/2020 0.00 176.00172608 UB*01900 RESULTS TITLE 02/06/2020 0.00 60.03172609 SHEWIL SHERWIN WILLIAMS 02/06/2020 0.00 51.01172610 SHOTRU SHOREWOOD TRUE VALUE 02/06/2020 0.00 4.79172611 UB*01905 SOUTHBOUND INVESTMENTS 02/06/2020 0.00 611.80172612 STPSTA ST PAUL STAMP WORKS 02/06/2020 0.00 24.20172613 SUSA SUSA Treasurer 02/06/2020 0.00 375.00172614 THEIKEN KENNETH A THIES 02/06/2020 0.00 100.00172615 Page 1AP Checks by Date - Summary by Check Number (2/14/2020 12:50 PM) Check No Check DateVendor NameVendor No Void Checks Check Amount UB*01903 TITLE MARK LLC 02/06/2020 0.00 52.99172616 UB*01904 TITLE SMART INC 02/06/2020 0.00 84.34172617 UB*01901 TRADEMARK TITLE SERVICES 02/06/2020 0.00 50.67172618 VolaLynd Lynda Volavka 02/06/2020 0.00 160.00172619 YounPaul Paul Young 02/06/2020 0.00 250.00172620 apadan Apadana LLC 02/13/2020 0.00 50,668.91172621 BCATRA BCA 02/13/2020 0.00 33.25172622 BCATRA BCA 02/13/2020 0.00 30.00172623 CarAdm Carver County Court Administrator 02/13/2020 0.00 1,515,750.00172624 CarAdm Carver County Court Administrator 02/13/2020 0.00 9,350.00172625 CARENV CARVER COUNTY ENVIRONMENTAL 02/13/2020 0.00 35.00172626 CASEJACO JACOB CASEBEER 02/13/2020 0.00 73.50172627 CENENE CENTERPOINT ENERGY MINNEGASCO 02/13/2020 0.00 2,692.92172628 CenLin CenturyLink 02/13/2020 0.00 64.00172629 CORMAI CORE & MAIN LP 02/13/2020 0.00 869.39172630 DEMCON DEM-CON LANDFILL 02/13/2020 0.00 1,007.55172631 ferwat Ferguson Waterworks #2518 02/13/2020 0.00 1,653.23172632 grepla Great Plains Windows & Doors 02/13/2020 0.00 106.32172633 GREMEA GREEN MEADOWS INC 02/13/2020 0.00 1,540.00172634 HalGar Maryanne and Gary Halama 02/13/2020 0.00 760,000.00172635 HalFam Halla Family Limited Partnership 02/13/2020 0.00 90,700.00172636 HalFam Halla Family Limited Partnership 02/13/2020 0.00 423,550.00172637 HalFam Halla Family Limited Partnership 02/13/2020 0.00 14,900.00172638 HARTLIFE Hartford Life and Accident Insurance Company02/13/2020 0.00 1,065.48172639 LinHel Helen C Link Revocable Trust 02/13/2020 0.00 161,800.00172640 ICMART ICMA RETIREMENT AND TRUST-457 02/13/2020 0.00 1,408.33172641 Loc49 IUOE Local #49 02/13/2020 0.00 700.00172642 JAGCOM Jaguar Communications Inc 02/13/2020 0.00 53.60172643 JorNic Nick Jorgenson 02/13/2020 0.00 506.00172644 K TECH K-TECH SPECIALTY COATINGS, INC 02/13/2020 0.00 733.16172645 KloMat Matthew Klosowski 02/13/2020 0.00 1,700.00172646 LEAINS LEAGUE OF MN CITIES INS TRUST 02/13/2020 0.00 45,601.00172647 MausKerr Kerry Maus 02/13/2020 0.00 397.50172648 MCKMED McKesson Medical-Surgical Inc 02/13/2020 0.00 38.30172649 METCO2 METROPOLITAN COUNCIL 02/13/2020 0.00 172,654.49172650 NCPERS MN NCPERS LIFE INSURANCE 02/13/2020 0.00 112.00172651 RosNan Nancy J Rossberg Revocable Trust 02/13/2020 0.00 49,000.00172652 SCONEL SCOTT NELSON COACHING INC 02/13/2020 0.00 1,000.00172653 Senja Senja Inc 02/13/2020 0.00 292.80172654 SIGNSO SIGNSOURCE 02/13/2020 0.00 2,869.00172655 sioval Sioux Valley Environmental 02/13/2020 0.00 240.00172656 SOUSUB Southwest Suburban Publishing 02/13/2020 0.00 1,646.18172657 SpeScr Spectrum Screen Printing Inc 02/13/2020 0.00 674.14172658 SUBRAT SUBURBAN RATE AUTHORITY 02/13/2020 0.00 1,383.00172659 TayEle Taylor Electric Company, LLC 02/13/2020 0.00 2,422.00172660 WACDOD WACONIA DODGE 02/13/2020 0.00 32.51172661 WastMana Waste Management of Minnesota, Inc 02/13/2020 0.00 1,184.43172662 WrigMonr Monroe Wright III 02/13/2020 0.00 300.00172663 GOPERM Go Permits LLC 02/13/2020 0.00 272.64172664 STACONLL Sta Con LLC 02/13/2020 0.00 32,988.70172665 TayEle Taylor Electric Company, LLC 02/13/2020 0.00 4,312.00172666 Report Total (98 checks): 3,427,213.47 123.72 Page 2AP Checks by Date - Summary by Check Number (2/14/2020 12:50 PM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 2/14/2020 12:58 PM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH ADAPES ADAM'S PEST CONTROL INC 02/06/2020 0.00 131.25 ACH BATPLU BATTERIES PLUS 02/06/2020 0.00 18.95 ACH carcou Carver County 02/06/2020 0.00 995.00 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 02/06/2020 0.00 1,566.83 ACH COMINT COMPUTER INTEGRATION TECHN. 02/06/2020 0.00 2,110.00 ACH DOLLIF DOLLIFF INC. INSURANCE 02/06/2020 0.00 23,239.00 ACH FASCOM FASTENAL COMPANY 02/06/2020 0.00 18.90 ACH GOPSTA GOPHER STATE ONE-CALL INC 02/06/2020 0.00 197.10 ACH H&LMES H & L Mesabi 02/06/2020 0.00 40.00 ACH IdeSer Ideal Service Inc. 02/06/2020 0.00 170.00 ACH IMPPOR IMPERIAL PORTA PALACE 02/06/2020 0.00 849.75 ACH InnOff Innovative Office Solutions LLC 02/06/2020 0.00 152.96 ACH MACEQU MACQUEEN EQUIPMENT 02/06/2020 0.00 27.36 ACH MVEC MN VALLEY ELECTRIC COOP 02/06/2020 0.00 6,941.31 ACH NAPA NAPA AUTO & TRUCK PARTS 02/06/2020 0.00 20.51 ACH NusEqu Nuss Truck & Equipment 02/06/2020 0.00 321.82 ACH NYSPUB NYSTROM PUBLISHING COMPANY INC 02/06/2020 0.00 9,259.56 ACH PotMN Potentia MN Solar 02/06/2020 0.00 2,312.48 ACH SNATOO SNAP-ON INDUSTRIAL 02/06/2020 0.00 18.39 ACH STRGUA STRATOGUARD LLC 02/06/2020 0.00 1,518.80 ACH SUBCHE SUBURBAN CHEVROLET 02/06/2020 0.00 44.81 ACH VERIZO VERIZON WIRELESS 02/06/2020 0.00 3,850.02 ACH VESSCO VESSCO INC 02/06/2020 0.00 936.70 ACH WSB WSB & ASSOCIATES INC 02/06/2020 0.00 1,535.50 ACH WWGRA WW GRAINGER INC 02/06/2020 0.00 370.62 ACH AMEENG AMERICAN ENGINEERING TESTING 02/13/2020 0.00 15,200.10 ACH BadSta Badger State Inspection LLC 02/13/2020 0.00 5,786.00 ACH BOYTRU Boyer Ford Trucks 02/13/2020 0.00 388.68 ACH BRAINT BRAUN INTERTEC CORPORATION 02/13/2020 0.00 975.50 ACH carcou Carver County 02/13/2020 0.00 14,188.50 ACH Choice Choice, Inc. 02/13/2020 0.00 200.31 ACH HenPro Henning Professional Services, Inc 02/13/2020 0.00 6,657.00 ACH InnOff Innovative Office Solutions LLC 02/13/2020 0.00 402.49 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 02/13/2020 0.00 64,227.08 ACH Marco Marco Inc 02/13/2020 0.00 970.68 ACH Marco Marco Inc 02/13/2020 0.00 1,578.12 ACH MERACE MERLINS ACE HARDWARE 02/13/2020 0.00 1,233.25 ACH METCO Metropolitan Council, Env Svcs 02/13/2020 0.00 17,221.05 ACH MinEqu Minnesota Equipment 02/13/2020 0.00 99.83 ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 02/13/2020 0.00 2,994.04 ACH OREAUT O'Reilly Automotive Inc 02/13/2020 0.00 27.78 ACH PREMRM PRECISE MRM LLC 02/13/2020 0.00 300.00 ACH MINCON SUMMIT COMPANIES 02/13/2020 0.00 50.00 ACH SunLif Sun Life Financial 02/13/2020 0.00 1,411.57 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH UltEve Ultimate Events, Inc 02/13/2020 0.00 1,365.27 ACH UNIWAY UNITED WAY 02/13/2020 0.00 30.40 ACH WarLit Warning Lites of Minnesota, Inc. 02/13/2020 0.00 326.00 ACH WatCon Water Conservation Services, Inc. 02/13/2020 0.00 721.40 ACH WAYTEK WAYTEK INC 02/13/2020 0.00 176.89 ACH WAYTEK WAYTEK INC 02/13/2020 0.00 84.61 ACH WSB WSB & ASSOCIATES INC 02/13/2020 0.00 4,835.00 Report Total:0.00 198,099.17 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 02/14/2020 - 1:26 PM Name Check D Account Description Amount ALLSTREAM 02/06/2020 101-1160-4300 Mitel Phone System Maintenance 490.84 ALLSTREAM 490.84 Anderson Joan 02/06/2020 101-1539-4300 Pickleball Lessons 75.00 Anderson Joan 75.00 Apadana LLC 02/13/2020 400-0000-4706 Library LED Fixtures 3,120.60 Apadana LLC 02/13/2020 400-0000-4706 LED Retrofit 47,548.31 Apadana LLC 50,668.91 Aspen Equipment 02/06/2020 101-1550-4140 Vehicle Supplies 202.32 Aspen Equipment 02/06/2020 101-1550-4120 Parts 469.67 Aspen Equipment 671.99 ATTORNEY'S TITLE GROUP 02/06/2020 700-0000-2020 Refund Check 4.10 ATTORNEY'S TITLE GROUP 02/06/2020 701-0000-2020 Refund Check 0.96 ATTORNEY'S TITLE GROUP 02/06/2020 720-0000-2020 Refund Check 2.94 ATTORNEY'S TITLE GROUP 02/06/2020 700-0000-2020 Refund Check 0.39 ATTORNEY'S TITLE GROUP 8.39 BCA 02/13/2020 101-1220-4300 Firefighter background Investigation 33.25 BCA 02/13/2020 101-1120-4300 Criminal Background Investigation 30.00 BCA 02/06/2020 101-1120-4300 Criminal Background Investigation 30.00 BCA 93.25 BEDDOR FRANK 02/06/2020 700-0000-2020 Refund Check 65.19 BEDDOR FRANK 65.19 BORDER STATES ELECTRIC SUPPLY 02/06/2020 101-1220-4510 Maintenance 134.26 BORDER STATES ELECTRIC SUPPLY 134.26 BWSR 02/06/2020 720-0000-4370 Charles Howley - April 22, 2020 - Wetland Training 40.00 BWSR 40.00 Carver County Court Administrator 02/13/2020 605-6501-4701 The Trust Agreement of Harry and Judy Niemela (11)-101 Row Acq 9,600.00 Carver County Court Administrator 02/13/2020 605-6501-4701 PCH (1 and 24) - CSAH 101 Row Acquistion 1,383,000.00 Carver County Court Administrator 02/13/2020 605-6501-4701 Mark and Kay Marie Halla (15) - CSAH 101 Row Acquistion 33,400.00 Carver County Court Administrator 02/13/2020 605-6501-4701 Gertz (16 and 17) - CSAH 101 Row Acquistion 89,750.00 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 1 of 9 Name Check D Account Description Amount Carver County Court Administrator 02/13/2020 605-6501-4701 Strickland (29) - CSAH 101 Row Acquistion 9,350.00 Carver County Court Administrator 1,525,100.00 CARVER COUNTY ENVIRONMENTAL 02/13/2020 101-1320-4120 Annual County Base Fee 35.00 CARVER COUNTY ENVIRONMENTAL 35.00 CASEBEER JACOB 02/13/2020 701-0000-4300 Tanker Knowledge Exam 73.50 CASEBEER JACOB 73.50 CENTERPOINT ENERGY MINNEGASCO 02/13/2020 701-0000-4320 3900 Highway 7 19.57 CENTERPOINT ENERGY MINNEGASCO 02/13/2020 101-1370-4320 7901 Park Pl 2,076.91 CENTERPOINT ENERGY MINNEGASCO 02/13/2020 700-0000-4320 7901 Park Pl 259.62 CENTERPOINT ENERGY MINNEGASCO 02/13/2020 701-0000-4320 7901 Park Pl 259.62 CENTERPOINT ENERGY MINNEGASCO 02/13/2020 101-1600-4320 6930 Minnewashta Pkwy 77.20 CENTERPOINT ENERGY MINNEGASCO 02/06/2020 101-1170-4320 Utilities - 7700 Market Blvd 1,461.02 CENTERPOINT ENERGY MINNEGASCO 02/06/2020 700-7019-4320 Utilities - 201 W 79th St 455.24 CENTERPOINT ENERGY MINNEGASCO 02/06/2020 101-1190-4320 Utilities - 7711 Kerber Blvd 1,699.07 CENTERPOINT ENERGY MINNEGASCO 02/06/2020 700-7043-4320 Utilities - 2100 Lake Harrison Rd 1,332.96 CENTERPOINT ENERGY MINNEGASCO 02/06/2020 101-1550-4320 Utilities - 1456 W 78th St 393.56 CENTERPOINT ENERGY MINNEGASCO 02/06/2020 700-0000-4320 Utilities - 2323 Lake Lucy Rd 63.31 CENTERPOINT ENERGY MINNEGASCO 8,098.08 CenturyLink 02/13/2020 700-0000-4310 Monthly Services 32.00 CenturyLink 02/13/2020 701-0000-4310 Monthly Services 32.00 CENTURYLINK 02/06/2020 101-1170-4310 City Hall 823.61 CENTURYLINK 02/06/2020 700-0000-4310 City Hall 6.36 CENTURYLINK 02/06/2020 701-0000-4310 City Hall 6.36 CENTURYLINK 02/06/2020 101-1550-4310 City Hall 30.04 CENTURYLINK 02/06/2020 101-1350-4310 City Hall 30.04 CENTURYLINK 02/06/2020 101-1220-4310 City Hall 33.04 CENTURYLINK 02/06/2020 101-1370-4310 City Hall 50.88 CENTURYLINK 02/06/2020 101-1160-4320 City Hall 125.00 CENTURYLINK 02/06/2020 101-1190-4310 Library 127.20 CENTURYLINK 02/06/2020 700-0000-4310 Water Treatment Plants 15.13 CENTURYLINK 02/06/2020 700-7019-4310 Water Treatment Plants 210.32 CENTURYLINK 02/06/2020 701-0000-4310 Water Treatment Plants 15.13 CENTURYLINK 02/06/2020 101-1160-4320 Water Treatment Plants 250.00 CENTURYLINK 02/06/2020 101-1540-4310 City Hall 95.40 CENTURYLINK 1,882.51 CITY OF SHAKOPEE 02/06/2020 101-1210-4300 Southwest Metro Drug Task Force 2020 Membership 2,100.00 CITY OF SHAKOPEE 2,100.00 Collins Electrical Construction Co 02/06/2020 101-1370-4300 Replace Ballasts at Public Works 388.50 Collins Electrical Construction Co 02/06/2020 101-1220-4300 Replace Ballasts at Fire House 323.75 Collins Electrical Construction Co 712.25 Compass Minerals America, Inc 02/06/2020 101-1320-4150 Bulk Coarse 6,479.93 Compass Minerals America, Inc 02/06/2020 101-1320-4150 Bulk Coarse 5,518.62 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 2 of 9 Name Check D Account Description Amount Compass Minerals America, Inc 11,998.55 CORE & MAIN LP 02/13/2020 700-0000-4150 Parts 255.34 CORE & MAIN LP 02/13/2020 700-0000-4550 Hydrant Parts 614.05 CORE & MAIN LP 869.39 CUSTOM HOME BUILDERS 02/06/2020 700-0000-2020 Refund Check 12.64 CUSTOM HOME BUILDERS 02/06/2020 701-0000-2020 Refund Check 22.22 CUSTOM HOME BUILDERS 02/06/2020 720-0000-2020 Refund Check 3.33 CUSTOM HOME BUILDERS 02/06/2020 700-0000-2020 Refund Check 0.44 CUSTOM HOME BUILDERS 38.63 DEM-CON LANDFILL 02/13/2020 101-1320-4150 Street Sweepings 1,007.55 DEM-CON LANDFILL 1,007.55 EDINA REALTY 02/06/2020 700-0000-2020 Refund Check 8.14 EDINA REALTY 02/06/2020 720-0000-2020 Refund Check 1.19 EDINA REALTY 9.33 EPIC EVENT RENTAL 02/06/2020 101-1611-4410 FebFest Stage Rental 92.65 EPIC EVENT RENTAL 92.65 Ferguson Waterworks #2518 02/13/2020 700-0000-4260 Tools 1,653.23 Ferguson Waterworks #2518 02/06/2020 700-0000-4250 Meters 6,484.37 Ferguson Waterworks #2518 8,137.60 FleetPride, Inc.02/06/2020 101-1320-4140 New Air Dryer 158.26 FleetPride, Inc. 158.26 FOTOGENIC MN 02/06/2020 101-1731-4300 Sweetheart Dance Photo Booth 490.00 FOTOGENIC MN 490.00 GLOBAL CLOSING & TITLE SERVICES 02/06/2020 700-0000-2020 Refund Check 27.85 GLOBAL CLOSING & TITLE SERVICES 02/06/2020 701-0000-2020 Refund Check 34.61 GLOBAL CLOSING & TITLE SERVICES 02/06/2020 720-0000-2020 Refund Check 5.16 GLOBAL CLOSING & TITLE SERVICES 02/06/2020 700-0000-2020 Refund Check 0.69 GLOBAL CLOSING & TITLE SERVICES 68.31 Global Equipment Company 02/06/2020 701-0000-4120 Supplies 964.85 Global Equipment Company 964.85 Go Permits LLC 02/13/2020 101-1250-3301 6481 Bretton Way - Permit 2019-03275 272.64 Go Permits LLC 272.64 Great Plains Windows & Doors 02/13/2020 101-1250-3301 Permit 2020-00239 - 9220 Ellendale Lane 106.32 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 3 of 9 Name Check D Account Description Amount Great Plains Windows & Doors 106.32 GREEN MEADOWS INC 02/13/2020 101-1550-1193 Snow Plowing 1,540.00 GREEN MEADOWS INC 1,540.00 GRUMAN KENDRA 02/06/2020 700-0000-2020 Refund Check 48.48 GRUMAN KENDRA 48.48 Halama Maryanne and Gary 02/13/2020 605-6501-4701 CSAH 101 Row Acquisition 760,000.00 Halama Maryanne and Gary 760,000.00 Halla Family Limited Partnership 02/13/2020 605-6501-4701 CSAH 101 Row Acquisition 90,700.00 Halla Family Limited Partnership 02/13/2020 605-6501-4701 CSAH 101 Row Acquisition 14,900.00 Halla Family Limited Partnership 02/13/2020 605-6501-4701 CSAH 101 Row Acquisition 423,550.00 Halla Family Limited Partnership 529,150.00 Hartford Life and Accident Insurance Company 02/13/2020 101-1120-4040 LTD - February 72.58 Hartford Life and Accident Insurance Company 02/13/2020 101-1130-4040 LTD - February 50.38 Hartford Life and Accident Insurance Company 02/13/2020 101-1160-4040 LTD - February 27.53 Hartford Life and Accident Insurance Company 02/13/2020 101-1250-4040 LTD - February 110.48 Hartford Life and Accident Insurance Company 02/13/2020 101-1310-4040 LTD - February 74.50 Hartford Life and Accident Insurance Company 02/13/2020 101-1320-4040 LTD - February 134.93 Hartford Life and Accident Insurance Company 02/13/2020 101-1370-4040 LTD - February 47.33 Hartford Life and Accident Insurance Company 02/13/2020 101-1520-4040 LTD - February 25.50 Hartford Life and Accident Insurance Company 02/13/2020 101-1530-4040 LTD - February 15.05 Hartford Life and Accident Insurance Company 02/13/2020 101-1560-4040 LTD - February 12.59 Hartford Life and Accident Insurance Company 02/13/2020 101-1600-4040 LTD - February 26.02 Hartford Life and Accident Insurance Company 02/13/2020 101-1700-4040 LTD - February 2.89 Hartford Life and Accident Insurance Company 02/13/2020 101-1550-4040 LTD - February 84.14 Hartford Life and Accident Insurance Company 02/13/2020 101-1420-4040 LTD - February 83.36 Hartford Life and Accident Insurance Company 02/13/2020 101-1430-4040 LTD - February 5.00 Hartford Life and Accident Insurance Company 02/13/2020 210-0000-4040 LTD - February 18.67 Hartford Life and Accident Insurance Company 02/13/2020 720-7201-4040 LTD - February 5.90 Hartford Life and Accident Insurance Company 02/13/2020 720-7202-4040 LTD - February 5.90 Hartford Life and Accident Insurance Company 02/13/2020 101-1170-4040 LTD - February 12.87 Hartford Life and Accident Insurance Company 02/13/2020 101-1220-4040 LTD - February 44.02 Hartford Life and Accident Insurance Company 02/13/2020 701-0000-4040 LTD - February 78.45 Hartford Life and Accident Insurance Company 02/13/2020 700-0000-4040 LTD - February 103.41 Hartford Life and Accident Insurance Company 02/13/2020 720-0000-4040 LTD - February 23.98 Hartford Life and Accident Insurance Company 1,065.48 Helen C Link Revocable Trust 02/13/2020 605-6501-4701 CSAH 101 Row Acquisition 161,800.00 Helen C Link Revocable Trust 161,800.00 ICMA RETIREMENT AND TRUST-457 02/13/2020 101-0000-2009 2/14/2020 ID #304303 1,102.08 ICMA RETIREMENT AND TRUST-457 02/13/2020 700-0000-2009 2/14/2020 ID #304303 152.50 ICMA RETIREMENT AND TRUST-457 02/13/2020 701-0000-2009 2/14/2020 ID #304303 152.50 ICMA RETIREMENT AND TRUST-457 02/13/2020 720-0000-2009 2/14/2020 ID #304303 1.25 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 4 of 9 Name Check D Account Description Amount ICMA RETIREMENT AND TRUST-457 1,408.33 IH3 PROPERTY MINNESOTA LP 02/06/2020 700-0000-2020 Refund Check 5.52 IH3 PROPERTY MINNESOTA LP 02/06/2020 701-0000-2020 Refund Check 9.30 IH3 PROPERTY MINNESOTA LP 02/06/2020 720-0000-2020 Refund Check 6.87 IH3 PROPERTY MINNESOTA LP 02/06/2020 700-0000-2020 Refund Check 0.92 IH3 PROPERTY MINNESOTA LP 22.61 IUOE Local #49 02/13/2020 101-0000-2004 PR Batch 00414.02.2020 Local 49 dues 409.50 IUOE Local #49 02/13/2020 700-0000-2004 PR Batch 00414.02.2020 Local 49 dues 186.08 IUOE Local #49 02/13/2020 701-0000-2004 PR Batch 00414.02.2020 Local 49 dues 104.42 IUOE Local #49 700.00 Jaguar Communications Inc 02/13/2020 700-7043-4310 Fiber Business Line 53.60 Jaguar Communications Inc 53.60 Jorgenson Nick 02/13/2020 101-1250-4370 Septic Training 506.00 Jorgenson Nick 506.00 KENNEDY & GRAVEN, CHARTERED 02/06/2020 605-6501-4300 CH135-00061 Acquisition of Right of Way CR 101 6,995.25 KENNEDY & GRAVEN, CHARTERED 6,995.25 Klosowski Matthew 02/13/2020 720-0000-4300 Tree Service 1,700.00 Klosowski Matthew 1,700.00 KROISS DEVELOPMENT INC 02/06/2020 815-8221-2024 Arbor Cove Project 14-06 3,201.40 KROISS DEVELOPMENT INC 3,201.40 K-TECH SPECIALTY COATINGS, INC 02/13/2020 101-1320-4150 Beet Heet Concentrate 733.16 K-TECH SPECIALTY COATINGS, INC 733.16 LEAGUE OF MINNESOTA CITIES 02/06/2020 700-0000-4370 Safety & Loss Control Workshop - Kevin Crooks 20.00 LEAGUE OF MINNESOTA CITIES 20.00 LEAGUE OF MN CITIES INS TRUST 02/13/2020 101-1170-4483 Property/Casualty Coverage Premium 45,601.00 LEAGUE OF MN CITIES INS TRUST 45,601.00 LEGACY TITLE 02/06/2020 700-0000-2020 Refund Check 40.58 LEGACY TITLE 02/06/2020 701-0000-2020 Refund Check 49.16 LEGACY TITLE 02/06/2020 720-0000-2020 Refund Check 10.79 LEGACY TITLE 02/06/2020 700-0000-2020 Refund Check 1.45 LEGACY TITLE 101.98 MARTINO COLLEEN 02/06/2020 101-1250-4360 Register Notary 20.00 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 5 of 9 Name Check D Account Description Amount MARTINO COLLEEN 20.00 Maus Kerry 02/13/2020 101-1539-4300 Class 4201.110 397.50 Maus Kerry 397.50 McKesson Medical-Surgical Inc 02/13/2020 101-1220-4130 Bandages 38.30 McKesson Medical-Surgical Inc 38.30 METROPOLITAN COUNCIL 02/13/2020 701-0000-4509 Waste Water Services 172,654.49 METROPOLITAN COUNCIL 172,654.49 MINNESOTA TITLE 02/06/2020 700-0000-2020 Refund Check 3.68 MINNESOTA TITLE 02/06/2020 701-0000-2020 Refund Check 8.52 MINNESOTA TITLE 02/06/2020 720-0000-2020 Refund Check 6.50 MINNESOTA TITLE 02/06/2020 700-0000-2020 Refund Check 0.86 MINNESOTA TITLE 19.56 MN NCPERS LIFE INSURANCE 02/13/2020 101-0000-2011 PR Batch 00414.02.2020 NCPERS-Life Insurance 80.06 MN NCPERS LIFE INSURANCE 02/13/2020 210-0000-2011 PR Batch 00414.02.2020 NCPERS-Life Insurance 3.95 MN NCPERS LIFE INSURANCE 02/13/2020 700-0000-2011 PR Batch 00414.02.2020 NCPERS-Life Insurance 12.80 MN NCPERS LIFE INSURANCE 02/13/2020 701-0000-2011 PR Batch 00414.02.2020 NCPERS-Life Insurance 12.79 MN NCPERS LIFE INSURANCE 02/13/2020 720-0000-2011 PR Batch 00414.02.2020 NCPERS-Life Insurance 2.40 MN NCPERS LIFE INSURANCE 112.00 MN Pollution Control Agency 02/06/2020 701-0000-4370 Wastewater Operations Conference 390.00 MN Pollution Control Agency 390.00 MODERN TITLE LLC 02/06/2020 700-0000-2020 Refund Check 0.33 MODERN TITLE LLC 02/06/2020 701-0000-2020 Refund Check 3.70 MODERN TITLE LLC 02/06/2020 720-0000-2020 Refund Check 4.22 MODERN TITLE LLC 02/06/2020 700-0000-2020 Refund Check 0.57 MODERN TITLE LLC 8.82 Nancy J Rossberg Revocable Trust 02/13/2020 605-6501-4701 CSAH 101 Row Acquisiton 49,000.00 Nancy J Rossberg Revocable Trust 49,000.00 Nero Engineering, LLC 02/06/2020 701-0000-4300 Lift Station #7 Capacity Study 6,550.00 Nero Engineering, LLC 6,550.00 NOVEL SOLAR THREE, LLC 02/06/2020 101-1350-4320 Solar Service - January, 2020 145.93 NOVEL SOLAR THREE, LLC 02/06/2020 700-0000-4320 Solar Service - January, 2020 5,922.13 NOVEL SOLAR THREE, LLC 02/06/2020 701-0000-4320 Solar Service - January, 2020 3,138.54 NOVEL SOLAR THREE, LLC 9,206.60 On-Site Medical Services Inc 02/06/2020 700-0000-4550 Medical Questionnaire, Respirator Fit testing 454.58 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 6 of 9 Name Check D Account Description Amount On-Site Medical Services Inc 454.58 Overline & Son, Inc.02/06/2020 701-0000-4551 Vactor Services 5,847.50 Overline & Son, Inc. 5,847.50 PINKUS MICHAEL 02/06/2020 700-0000-2020 Refund Check 10.67 PINKUS MICHAEL 02/06/2020 701-0000-2020 Refund Check 15.75 PINKUS MICHAEL 02/06/2020 720-0000-2020 Refund Check 4.96 PINKUS MICHAEL 02/06/2020 700-0000-2020 Refund Check 0.66 PINKUS MICHAEL 32.04 Quality First Janitorial & Maintenance Inc 02/06/2020 101-1370-4350 January 2020 Service 133.33 Quality First Janitorial & Maintenance Inc 02/06/2020 700-0000-4350 January 2020 Service 133.34 Quality First Janitorial & Maintenance Inc 02/06/2020 701-0000-4350 January 2020 Service 133.33 Quality First Janitorial & Maintenance Inc 400.00 Rasmussen Michon 02/06/2020 101-1539-4300 Chair Yoga 176.00 Rasmussen Michon 176.00 RESULTS TITLE 02/06/2020 700-0000-2020 Refund Check 36.36 RESULTS TITLE 02/06/2020 701-0000-2020 Refund Check 18.62 RESULTS TITLE 02/06/2020 720-0000-2020 Refund Check 4.46 RESULTS TITLE 02/06/2020 700-0000-2020 Refund Check 0.59 RESULTS TITLE 60.03 SCOTT NELSON COACHING INC 02/13/2020 101-1220-4370 Training 1,000.00 SCOTT NELSON COACHING INC 1,000.00 Senja Inc 02/13/2020 101-1539-4300 Tai Chi Instruction 292.80 Senja Inc 292.80 SHERWIN WILLIAMS 02/06/2020 700-7043-4510 Paint 51.01 SHERWIN WILLIAMS 51.01 SHOREWOOD TRUE VALUE 02/06/2020 101-1170-4260 Parts 4.79 SHOREWOOD TRUE VALUE 4.79 SIGNSOURCE 02/13/2020 700-0000-4530 Reflective Vinyl for back of city trucks 2,633.50 SIGNSOURCE 02/13/2020 101-1220-4140 Vehicle Graphics 177.00 SIGNSOURCE 02/13/2020 101-1170-4110 Name Plate 58.50 SIGNSOURCE 2,869.00 Sioux Valley Environmental 02/13/2020 700-7019-4160 5 Gallon Pails 240.00 Sioux Valley Environmental 240.00 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 7 of 9 Name Check D Account Description Amount SOFTWARE HOUSE INTERNATIONAL 02/06/2020 101-1160-4220 Symantec Enpoint AV Annual Renewal 1,625.95 SOFTWARE HOUSE INTERNATIONAL 1,625.95 SOUTHBOUND INVESTMENTS 02/06/2020 700-0000-2020 Refund Check 569.78 SOUTHBOUND INVESTMENTS 02/06/2020 700-0000-2020 Refund Check 42.02 SOUTHBOUND INVESTMENTS 611.80 Southwest Suburban Publishing 02/13/2020 101-1110-4340 Advertising 665.12 Southwest Suburban Publishing 02/13/2020 101-1310-4340 Advertising 142.60 Southwest Suburban Publishing 02/13/2020 101-1410-4340 Advertising 98.46 Southwest Suburban Publishing 02/13/2020 101-1611-4340 Advertising 740.00 Southwest Suburban Publishing 1,646.18 Spectrum Screen Printing Inc 02/13/2020 101-1250-4240 Clothing 674.14 Spectrum Screen Printing Inc 674.14 ST PAUL STAMP WORKS 02/06/2020 101-1250-4130 Notary Stamp - Colleen 24.20 ST PAUL STAMP WORKS 24.20 Sta Con LLC 02/13/2020 701-7025-4751 Control Panel 32,988.70 Sta Con LLC 32,988.70 SUBURBAN RATE AUTHORITY 02/13/2020 101-1310-4300 2020 Membership Assessment 1,383.00 SUBURBAN RATE AUTHORITY 1,383.00 SUSA Treasurer 02/06/2020 700-0000-4360 2020 Membership - Kevin Crooks 125.00 SUSA Treasurer 02/06/2020 700-0000-4360 2020 Membership - Brett Martinson 125.00 SUSA Treasurer 02/06/2020 700-0000-4360 2020 Membership - Mike Wegner 125.00 SUSA Treasurer 375.00 Taylor Electric Company, LLC 02/13/2020 101-1350-4565 W 78th St and Great Plains Blvd 3,868.00 Taylor Electric Company, LLC 02/13/2020 101-1550-4300 Remove and Install New Ped indication 444.00 Taylor Electric Company, LLC 02/13/2020 101-1350-4565 Work on Street Lights 2,422.00 Taylor Electric Company, LLC 6,734.00 THIES KENNETH A 02/06/2020 101-1611-4300 FebFest Horse Drawn Wagon Rides - Extra Hour 100.00 THIES KENNETH A 100.00 TITLE MARK LLC 02/06/2020 700-0000-2020 Refund Check 29.16 TITLE MARK LLC 02/06/2020 701-0000-2020 Refund Check 21.13 TITLE MARK LLC 02/06/2020 720-0000-2020 Refund Check 2.39 TITLE MARK LLC 02/06/2020 700-0000-2020 Refund Check 0.31 TITLE MARK LLC 52.99 TITLE SMART INC 02/06/2020 700-0000-2020 Refund Check 34.77 TITLE SMART INC 02/06/2020 701-0000-2020 Refund Check 37.33 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 8 of 9 Name Check D Account Description Amount TITLE SMART INC 02/06/2020 720-0000-2020 Refund Check 10.80 TITLE SMART INC 02/06/2020 700-0000-2020 Refund Check 1.44 TITLE SMART INC 84.34 TRADEMARK TITLE SERVICES 02/06/2020 700-0000-2020 Refund Check 14.53 TRADEMARK TITLE SERVICES 02/06/2020 701-0000-2020 Refund Check 21.71 TRADEMARK TITLE SERVICES 02/06/2020 720-0000-2020 Refund Check 12.74 TRADEMARK TITLE SERVICES 02/06/2020 700-0000-2020 Refund Check 1.69 TRADEMARK TITLE SERVICES 50.67 Volavka Lynda 02/06/2020 101-1731-4300 Sweetheart Dance Face Painting 160.00 Volavka Lynda 160.00 WACONIA DODGE 02/13/2020 101-1520-4140 Parts 32.51 WACONIA DODGE 32.51 Waste Management of Minnesota, Inc 02/13/2020 101-1170-4350 7700 Market Blvd - Service Location 205.66 Waste Management of Minnesota, Inc 02/13/2020 101-1220-4350 West Fire Station 30.38 Waste Management of Minnesota, Inc 02/13/2020 101-1190-4350 Chanhassen Library 240.59 Waste Management of Minnesota, Inc 02/13/2020 101-1220-4350 Main Fire Station 77.97 Waste Management of Minnesota, Inc 02/13/2020 101-1370-4350 Public works 121.48 Waste Management of Minnesota, Inc 02/13/2020 700-0000-4350 Public works 15.18 Waste Management of Minnesota, Inc 02/13/2020 701-0000-4350 Public works 15.18 Waste Management of Minnesota, Inc 02/13/2020 101-1550-4350 Public works 477.99 Waste Management of Minnesota, Inc 1,184.43 Wright III Monroe 02/13/2020 101-1530-4300 Performance Featuring Monroe Wright 300.00 Wright III Monroe 300.00 Young Paul 02/06/2020 101-1731-4300 Sweetheart Dance DJ Services 250.00 Young Paul 250.00 3,427,213.47 Accounts Payable - Check Detail-Checks (02/14/2020 - 1:26 PM)Page 9 of 9 Accounts Payable Check Detail-ACH User: dwashburn Printed: 02/14/2020 - 1:27 PM Name Check Da Account Description Amount ADAM'S PEST CONTROL INC 02/06/2020 101-1170-4300 Monthly Service 131.25 ADAM'S PEST CONTROL INC 131.25 AMERICAN ENGINEERING TESTING 02/13/2020 601-6046-4300 2020 Lake Lucy- Project 20-03 15,200.10 AMERICAN ENGINEERING TESTING 15,200.10 Badger State Inspection LLC 02/13/2020 815-8221-2024 Site # MNL01414 - BSI Project WI1408 5,786.00 Badger State Inspection LLC 5,786.00 BATTERIES PLUS 02/06/2020 700-7019-4150 Battery for Surge & backup at EWTP 18.95 BATTERIES PLUS 18.95 Boyer Ford Trucks 02/13/2020 101-1320-4140 Parts 311.62 Boyer Ford Trucks 02/13/2020 101-1320-4140 Parts 77.06 Boyer Ford Trucks 388.68 BRAUN INTERTEC CORPORATION 02/13/2020 601-6039-4300 Lake Drive Impts SAP 194-110-005 - Project 18-02 975.50 BRAUN INTERTEC CORPORATION 975.50 Carver County 02/13/2020 101-1180-4300 Elections Billings 9,196.00 Carver County 02/13/2020 101-1180-4300 Automark Hardware/Firmware Maintence 4,992.50 Carver County 02/06/2020 101-1150-4300 Special Assessments 995.00 Carver County 15,183.50 CCP NI MASTER TENANT 4 LLC 02/06/2020 101-1220-4320 January 2020 26.31 CCP NI MASTER TENANT 4 LLC 02/06/2020 101-1350-4320 January 2020 687.31 CCP NI MASTER TENANT 4 LLC 02/06/2020 101-1540-4320 January 2020 77.22 CCP NI MASTER TENANT 4 LLC 02/06/2020 101-1550-4320 January 2020 82.09 CCP NI MASTER TENANT 4 LLC 02/06/2020 101-1600-4320 January 2020 6.30 CCP NI MASTER TENANT 4 LLC 02/06/2020 700-0000-4320 January 2020 23.96 CCP NI MASTER TENANT 4 LLC 02/06/2020 700-7019-4320 January 2020 383.31 CCP NI MASTER TENANT 4 LLC 02/06/2020 701-0000-4320 January 2020 280.33 CCP NI MASTER TENANT 4 LLC 1,566.83 Choice, Inc.02/13/2020 101-1220-4350 Work Completed 12/09 - 01/17 200.31 Choice, Inc. 200.31 COMPUTER INTEGRATION TECHN.02/06/2020 101-1160-4220 Sonicwall Advanced Gateway Renewal 2,110.00 Accounts Payable - Check Detail-ACH (02/14/2020 - 1:27 PM)Page 1 of 6 Name Check Da Account Description Amount COMPUTER INTEGRATION TECHN. 2,110.00 DOLLIFF INC. INSURANCE 02/06/2020 101-1170-4483 Renew - Policy Management Fee 23,000.00 DOLLIFF INC. INSURANCE 02/06/2020 101-1170-4483 Renew - Policy 105546441 239.00 DOLLIFF INC. INSURANCE 23,239.00 FASTENAL COMPANY 02/06/2020 101-1550-4120 Parts 18.90 FASTENAL COMPANY 18.90 GOPHER STATE ONE-CALL INC 02/06/2020 400-0000-4300 Service Calls 197.10 GOPHER STATE ONE-CALL INC 197.10 H & L Mesabi 02/06/2020 101-1320-4120 Vehicle Parts 40.00 H & L Mesabi 40.00 Henning Professional Services, Inc 02/13/2020 605-6501-4300 R/W Services - Through Jan 2020 6,657.00 Henning Professional Services, Inc 6,657.00 Ideal Service Inc.02/06/2020 700-7019-4530 Field Service 170.00 Ideal Service Inc. 170.00 IMPERIAL PORTA PALACE 02/06/2020 101-1550-4410 Portable Restrooms- January 2020 849.75 IMPERIAL PORTA PALACE 849.75 Innovative Office Solutions LLC 02/13/2020 101-1170-4110 Office Supplies 236.50 Innovative Office Solutions LLC 02/06/2020 101-1170-4110 Office Supplies 152.96 Innovative Office Solutions LLC 02/13/2020 101-1170-4110 Office Supplies 165.99 Innovative Office Solutions LLC 555.45 KIMLEY HORN AND ASSOCIATES INC 02/13/2020 605-0000-4300 Project - TH 101 Reconstruction, Project # 160511044.3 4,324.52 KIMLEY HORN AND ASSOCIATES INC 02/13/2020 605-6501-4300 Project - TH 101 Reconstruction, Project # 160511044.3 31,713.11 KIMLEY HORN AND ASSOCIATES INC 02/13/2020 400-0000-1155 Private Dev Field Observation 1,184.00 KIMLEY HORN AND ASSOCIATES INC 02/13/2020 601-6043-4300 Project # 160511045.3, Minnewashta Parkway Rehab 27,005.45 KIMLEY HORN AND ASSOCIATES INC 64,227.08 MACQUEEN EQUIPMENT 02/06/2020 701-0000-4120 Expansion Plug 27.36 MACQUEEN EQUIPMENT 27.36 Marco Inc 02/13/2020 101-1170-4410 Contract 02/01 - 02/29 720.68 Marco Inc 02/13/2020 700-0000-4410 Contract 02/01 - 02/29 100.00 Marco Inc 02/13/2020 701-0000-4410 Contract 02/01 - 02/29 100.00 Marco Inc 02/13/2020 720-0000-4410 Contract 02/01 - 02/29 50.00 Marco Inc 02/13/2020 101-1170-4410 Usage 11.01.2019 - 01.31.2020 1,183.59 Marco Inc 02/13/2020 700-0000-4410 Usage 11.01.2019 - 01.31.2020 157.81 Marco Inc 02/13/2020 701-0000-4410 Usage 11.01.2019 - 01.31.2020 157.81 Marco Inc 02/13/2020 720-0000-4410 Usage 11.01.2019 - 01.31.2020 78.91 Accounts Payable - Check Detail-ACH (02/14/2020 - 1:27 PM)Page 2 of 6 Name Check Da Account Description Amount Marco Inc 2,548.80 MERLINS ACE HARDWARE 02/13/2020 101-1220-4120 Parts 79.44 MERLINS ACE HARDWARE 02/13/2020 101-1220-4290 Parts 258.26 MERLINS ACE HARDWARE 02/13/2020 101-1310-4120 Parts 17.09 MERLINS ACE HARDWARE 02/13/2020 101-1310-4120 Parts 15.27 MERLINS ACE HARDWARE 02/13/2020 101-1320-4120 Parts 21.38 MERLINS ACE HARDWARE 02/13/2020 101-1350-4565 Parts 187.08 MERLINS ACE HARDWARE 02/13/2020 101-1530-4150 Parts 16.36 MERLINS ACE HARDWARE 02/13/2020 101-1550-4120 Parts 92.47 MERLINS ACE HARDWARE 02/13/2020 101-1550-4150 Parts 21.58 MERLINS ACE HARDWARE 02/13/2020 101-1600-4130 Parts 25.62 MERLINS ACE HARDWARE 02/13/2020 700-0000-4150 Parts 254.05 MERLINS ACE HARDWARE 02/13/2020 700-0000-4240 Safety Gloves 15.29 MERLINS ACE HARDWARE 02/13/2020 700-0000-4260 Parts 89.98 MERLINS ACE HARDWARE 02/13/2020 700-7019-4120 Parts 17.98 MERLINS ACE HARDWARE 02/13/2020 700-7043-4120 Parts 6.66 MERLINS ACE HARDWARE 02/13/2020 700-7043-4150 Parts 101.29 MERLINS ACE HARDWARE 02/13/2020 701-0000-4150 Parts 13.45 MERLINS ACE HARDWARE 1,233.25 Metropolitan Council, Env Svcs 02/13/2020 101-1250-3816 SAC -173.95 Metropolitan Council, Env Svcs 02/13/2020 701-0000-2023 SAC 17,395.00 Metropolitan Council, Env Svcs 17,221.05 Minnesota Equipment 02/13/2020 101-1370-4260 Parts 99.83 Minnesota Equipment 99.83 MN DEPT OF LABOR AND INDUSTRY 02/13/2020 101-1250-3818 Tax -61.10 MN DEPT OF LABOR AND INDUSTRY 02/13/2020 101-0000-2022 Tax 3,055.14 MN DEPT OF LABOR AND INDUSTRY 2,994.04 MN VALLEY ELECTRIC COOP 02/06/2020 101-1350-4320 Hwy 101/Pionr Tral Signl 5,302.39 MN VALLEY ELECTRIC COOP 02/06/2020 101-1600-4320 Hwy 101/Pionr Tral Signl 485.10 MN VALLEY ELECTRIC COOP 02/06/2020 700-0000-4320 Hwy 101/Pionr Tral Signl 176.18 MN VALLEY ELECTRIC COOP 02/06/2020 701-0000-4320 Hwy 101/Pionr Tral Signl 560.78 MN VALLEY ELECTRIC COOP 02/06/2020 101-1350-4320 96th St & St Hwy 101 Lights 45.42 MN VALLEY ELECTRIC COOP 02/06/2020 101-1350-4320 2151 Lyman Blvd 103.05 MN VALLEY ELECTRIC COOP 02/06/2020 101-1350-4320 Bluff Crk Blvd Lights 239.14 MN VALLEY ELECTRIC COOP 02/06/2020 101-1350-4320 Bluff Crk & Audubon Rd 29.25 MN VALLEY ELECTRIC COOP 6,941.31 NAPA AUTO & TRUCK PARTS 02/06/2020 701-0000-4140 Return -158.36 NAPA AUTO & TRUCK PARTS 02/06/2020 701-0000-4140 Vehicle Parts 90.75 NAPA AUTO & TRUCK PARTS 02/06/2020 701-0000-4140 Return -24.96 NAPA AUTO & TRUCK PARTS 02/06/2020 101-1320-4140 Oil 74.30 NAPA AUTO & TRUCK PARTS 02/06/2020 101-1220-4140 Vehicle Parts 38.78 NAPA AUTO & TRUCK PARTS 20.51 Accounts Payable - Check Detail-ACH (02/14/2020 - 1:27 PM)Page 3 of 6 Name Check Da Account Description Amount Nuss Truck & Equipment 02/06/2020 101-1320-4140 Vehicle Parts 17.84 Nuss Truck & Equipment 02/06/2020 101-1320-4140 Vehicle Parts 303.98 Nuss Truck & Equipment 321.82 NYSTROM PUBLISHING COMPANY INC 02/06/2020 101-1110-4340 Chanhassen Connection 7,417.53 NYSTROM PUBLISHING COMPANY INC 02/06/2020 101-1120-4330 Chanhassen Connection 1,842.03 NYSTROM PUBLISHING COMPANY INC 9,259.56 O'Reilly Automotive Inc 02/13/2020 101-1320-4140 Vehicle Parts 3.91 O'Reilly Automotive Inc 02/13/2020 101-1320-4140 Vehicle Parts 0.98 O'Reilly Automotive Inc 02/13/2020 700-0000-4140 Vehicle Parts 12.33 O'Reilly Automotive Inc 02/13/2020 101-1320-4120 Vehicle Parts 10.56 O'Reilly Automotive Inc 27.78 Potentia MN Solar 02/06/2020 700-0000-4320 Solar service 444.66 Potentia MN Solar 02/06/2020 101-1190-4320 Solar service 1,054.93 Potentia MN Solar 02/06/2020 101-1170-4320 Solar service 812.89 Potentia MN Solar 2,312.48 PRECISE MRM LLC 02/13/2020 101-1320-4310 2019-12 Subscription 300.00 PRECISE MRM LLC 300.00 SNAP-ON INDUSTRIAL 02/06/2020 101-1370-4260 Tools 18.39 SNAP-ON INDUSTRIAL 18.39 STRATOGUARD LLC 02/06/2020 101-1160-4220 Ivanti Patch Mgmt - Annual Renewal 1,518.80 STRATOGUARD LLC 1,518.80 SUBURBAN CHEVROLET 02/06/2020 101-1320-4140 Parts 44.81 SUBURBAN CHEVROLET 44.81 SUMMIT COMPANIES 02/13/2020 101-1220-4300 Annual Fire Extinguisher Inspection 50.00 SUMMIT COMPANIES 50.00 Sun Life Financial 02/13/2020 101-1120-4040 Life Insurance - February 33.35 Sun Life Financial 02/13/2020 101-1130-4040 Life Insurance - February 23.23 Sun Life Financial 02/13/2020 101-1160-4040 Life Insurance - February 12.53 Sun Life Financial 02/13/2020 101-1250-4040 Life Insurance - February 50.31 Sun Life Financial 02/13/2020 101-1310-4040 Life Insurance - February 45.03 Sun Life Financial 02/13/2020 101-1320-4040 Life Insurance - February 51.98 Sun Life Financial 02/13/2020 101-1370-4040 Life Insurance - February 20.83 Sun Life Financial 02/13/2020 101-1520-4040 Life Insurance - February 12.00 Sun Life Financial 02/13/2020 101-1530-4040 Life Insurance - February 6.82 Sun Life Financial 02/13/2020 101-1560-4040 Life Insurance - February 5.76 Sun Life Financial 02/13/2020 101-1600-4040 Life Insurance - February 11.93 Sun Life Financial 02/13/2020 101-1700-4040 Life Insurance - February 1.33 Sun Life Financial 02/13/2020 101-1550-4040 Life Insurance - February 37.65 Accounts Payable - Check Detail-ACH (02/14/2020 - 1:27 PM)Page 4 of 6 Name Check Da Account Description Amount Sun Life Financial 02/13/2020 101-1420-4040 Life Insurance - February 38.22 Sun Life Financial 02/13/2020 101-1430-4040 Life Insurance - February 2.28 Sun Life Financial 02/13/2020 701-0000-4040 Life Insurance - February 35.79 Sun Life Financial 02/13/2020 700-0000-4040 Life Insurance - February 47.22 Sun Life Financial 02/13/2020 101-0000-2011 Life Insurance - February - Cobra 6.46 Sun Life Financial 02/13/2020 210-0000-4040 Life Insurance - February 8.48 Sun Life Financial 02/13/2020 720-7201-4040 Life Insurance - February 2.69 Sun Life Financial 02/13/2020 720-7202-4040 Life Insurance - February 2.69 Sun Life Financial 02/13/2020 101-1170-4040 Life Insurance - February 3.81 Sun Life Financial 02/13/2020 101-1220-4040 Life Insurance - February 20.45 Sun Life Financial 02/13/2020 720-0000-4040 Life Insurance - February 11.23 Sun Life Financial 02/13/2020 101-0000-2011 Life Insurance - February 652.78 Sun Life Financial 02/13/2020 210-0000-2011 Life Insurance - February 6.29 Sun Life Financial 02/13/2020 700-0000-2011 Life Insurance - February 125.56 Sun Life Financial 02/13/2020 701-0000-2011 Life Insurance - February 125.56 Sun Life Financial 02/13/2020 720-0000-2011 Life Insurance - February 9.31 Sun Life Financial 1,411.57 Ultimate Events, Inc 02/13/2020 101-1611-4410 rental for Ice Fishing Contest 1,365.27 Ultimate Events, Inc 1,365.27 UNITED WAY 02/13/2020 101-0000-2006 PR Batch 00414.02.2020 United Way 30.40 UNITED WAY 30.40 VERIZON WIRELESS 02/06/2020 101-1220-4310 Cell Phone 40.01 VERIZON WIRELESS 02/06/2020 101-1550-4310 Cell Phone 326.12 VERIZON WIRELESS 02/06/2020 101-1520-4310 Cell Phone 42.65 VERIZON WIRELESS 02/06/2020 101-1600-4310 Cell Phone 264.80 VERIZON WIRELESS 02/06/2020 101-1530-4310 Cell Phone 42.65 VERIZON WIRELESS 02/06/2020 700-0000-4310 Cell Phone 707.10 VERIZON WIRELESS 02/06/2020 701-0000-4310 Cell Phone 378.62 VERIZON WIRELESS 02/06/2020 720-0000-4310 Cell Phone 51.43 VERIZON WIRELESS 02/06/2020 101-1160-4310 Cell Phone 95.30 VERIZON WIRELESS 02/06/2020 101-1120-4310 Cell Phone 260.35 VERIZON WIRELESS 02/06/2020 101-1170-4310 Cell Phone 25.23 VERIZON WIRELESS 02/06/2020 101-1260-4310 Cell Phone 35.01 VERIZON WIRELESS 02/06/2020 101-1130-4310 Cell Phone 71.59 VERIZON WIRELESS 02/06/2020 101-1250-4310 Cell Phone 290.35 VERIZON WIRELESS 02/06/2020 101-1310-4310 Cell Phone 287.31 VERIZON WIRELESS 02/06/2020 101-1370-4310 Cell Phone 93.11 VERIZON WIRELESS 02/06/2020 101-1320-4310 Cell Phone 321.48 VERIZON WIRELESS 02/06/2020 101-1220-4310 Cell Phone 505.42 VERIZON WIRELESS 02/06/2020 101-0000-2033 Cell Phone 11.49 VERIZON WIRELESS 3,850.02 VESSCO INC 02/06/2020 700-0000-4550 Injector Quill 936.70 VESSCO INC 936.70 Warning Lites of Minnesota, Inc.02/13/2020 101-1611-4410 Rental Equipment for Ice Fishing Contest 326.00 Accounts Payable - Check Detail-ACH (02/14/2020 - 1:27 PM)Page 5 of 6 Name Check Da Account Description Amount Warning Lites of Minnesota, Inc. 326.00 Water Conservation Services, Inc.02/13/2020 700-0000-4552 Leak Location 721.40 Water Conservation Services, Inc. 721.40 WAYTEK INC 02/13/2020 101-1550-4120 Parts 84.61 WAYTEK INC 02/13/2020 101-1550-4120 Parts 176.89 WAYTEK INC 261.50 WSB & ASSOCIATES INC 02/13/2020 601-6039-4752 Construction Admin/Meetings - Project 18-02 1,200.00 WSB & ASSOCIATES INC 02/13/2020 601-6038-4752 As-Builts - 2018 Street Improvement Project 3,560.00 WSB & ASSOCIATES INC 02/13/2020 601-6032-4300 Record Plans - Project 16-01 75.00 WSB & ASSOCIATES INC 02/06/2020 720-0000-4300 Carver County TH5 Regional Trail 444.00 WSB & ASSOCIATES INC 02/06/2020 720-0000-4300 LGU Powers Blvd and Lake Lucy Rd improve 1,091.50 WSB & ASSOCIATES INC 6,370.50 WW GRAINGER INC 02/06/2020 701-0000-4150 Cabinet 370.62 WW GRAINGER INC 370.62 198,099.17 Accounts Payable - Check Detail-ACH (02/14/2020 - 1:27 PM)Page 6 of 6 CITY COUNCIL STAFF REPORT Monday, February 24, 2020 Subject WeCAB Newsletter Section CORRESPONDENCE DISCUSSION Item No: L.2. Prepared By Todd Gerhardt, City Manager File No:  ATTACHMENTS: WeCAB Newsletter WeCABa %W.%Oat.".%,ilttl AJr. Stclha it' 8'44 743.3932/arua,6 ry What a wonderful year it has been... Katie Boller Gosewisch, Executive Director February 2O2O When I stafted thinking about what I would write in this newsletter, Mr. Louis Armstrong's What a Wonderful World was playing through my mind. And, while the world is very full of wonder, I can't help but think that for WeCAB it has been a particularly blessed, wonderful year. At our 2019 volunteer dinner, we were able to celebrate the foundational and continued support of Ridgeview Medical Center-the recipient of our very first lnspirational Leadership Award. Mr. Michael Phelps, President and CEO of Ridgeview Medical Center, joined us to accept the award on behalf of Ridgeview Medical Center and spent the evening dining and talking to our many volunteers. This past year, WeCAB drivers hit the 200,000 mile mark-and we have kept on rolling- currently a|2L8,154 miles and counting! And, thanks to the generosity of the Chanhassen Rotary, WeCAB is able to offer a new incentive program for drivers as well as a referral program. We are also excited to be able to get involved in an exciting training oppoftunity this spring presented jointly by Helping Hands Twin Cities and Minnesota Association of Volunteer Administration that is designed to bring about a wonderful culture of volunteering in our organization to share in our communities. We continue to need more volunteers-drivers and dispatchers, The need for our services is growing, and if statistics and projections are correct, will continue to grow. Please, please invite your neighbors and friends to join us in one of the best and most flexi ble vol u nteer opportunities around : WeCAB ! It has indeed been a wonderful year for WeCAB-and with your assistance and support, may we continue to be of service to our communities. ,nar4frL/ Katia A4JL { br+-@ ao_--le! I I , T I - 2 .rtp-M * 9rt.c8 o 'r i.]!i .r_t ll .\1. trd..-,rl .rr'r'r...':'.1.,',. ]{EW tilCEI{TIVE PRtlGRAM SPlIl{SOREIl BY THE CHAilHASSEI{ ROTARY CLUB oPERATloil R0u1{0 uP Fut{os liIVEil TO WECAB BY WRIEHT HEililEPIl{ ELECTRIC ASSOCIATIOil COOPERATIVE ANO MIN]IESOTA VALLEY ELECTRIC COOPERATIVE , -l\ %ffi- WeCAB is grateful to receive "operation round up" funds from Minnesota Va[[ey Electric Cooperative and Wright Hennepin Electric Association Cooperative. WeCAB will use these funds to advertise our program in hopes of gaining new riders and new votunteers, provide training and support to our current staff and volunteers. This is a wonderful opportunity for WeCAB and we are so gratefuI to both the Minnesota Valley Electric Cooperative and Wright Hennepin Electric Association Cooperative for their support! This Autumn, WeCAB received a generous donation from the Chanhassen Rotary Club to create a program to reward current WeCAB drivers for their service and also recruit additionaI drivers for WeCAB. For the months of March, May, and Ju[y,2020, WeCAB witt be offering gas gift cards for drivers who drive the most mites. Through September 2020, we want to reward our current drivers who bring new drivers into the WeCAB family. For every driver referred to WeCAB who successf u [[y completes their training and provides three rides in the month they are trained, the referring driver will receive a gas gift card.{ -ntr Thank you to a!! of our contributors--cities and counties, churches, individuals, civic organizations and businesses including: a ffiaY*r/fktfttqfrd@ IYNEC \f presbyterian mes & services Rotary Club of Chanhassen lm6rffiltourultrrr frrrstr ho ffi