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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL TUESDAY, MAY 26, 2020 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance) B.PUBLIC ANNOUNCEMENTS 1.Presentation of Certificates of Appreciation to Outgoing Commissioners 2.Presentation of Maple Leaf Awards to Outgoing Commissioners C.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council Minutes dated May 11, 2020 2.Resolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plans and Specifications; Authorize Ad for Bids 3.Resolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans and Specifications; Authorize Ad for Bids 4.Approve a Request to Amend PUD at 7801 Audubon Road (Paisley Park) 5.Ordinance XXX: Adopt Slow­No Wake Ordinance 6.Resolution 2020­XX: Approve Labor Agreement with Local 49 International Union of Operating Engineers 7.Approve Temporary Outdoor Seating Policy 8.Approve Temporary Modification of the Licensed Premises to serve On­Sale Intoxicating Liquor in Tequila Butcher's Parking Lot 9.Resolution 2020­XX: Support for construction of a roundabout on TH 41 at Minnetonka Middle School West D.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) AGENDACHANHASSEN CITY COUNCILTUESDAY, MAY 26, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)B.PUBLIC ANNOUNCEMENTS1.Presentation of Certificates of Appreciation to Outgoing Commissioners2.Presentation of Maple Leaf Awards to Outgoing CommissionersC.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated May 11, 20202.Resolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plansand Specifications; Authorize Ad for Bids3.Resolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans andSpecifications; Authorize Ad for Bids4.Approve a Request to Amend PUD at 7801 Audubon Road (Paisley Park)5.Ordinance XXX: Adopt Slow­No Wake Ordinance6.Resolution 2020­XX: Approve Labor Agreement with Local 49 International Union ofOperating Engineers7.Approve Temporary Outdoor Seating Policy8.Approve Temporary Modification of the Licensed Premises to serve On­SaleIntoxicating Liquor in Tequila Butcher's Parking Lot9.Resolution 2020­XX: Support for construction of a roundabout on TH 41 atMinnetonka Middle School WestD.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) E.OLD BUSINESS 1.Parks & Recreation Programming Modifications 2.Approve Proclamation Encouraging the Reopening of Local Businesses F.PUBLIC HEARINGS 1.Resolution 2020­XX: Approve Vacation of Public Drainage & Utility Easements at 8005 Cheyenne Avenue G.NEW BUSINESS 1.Approve a Request for the Subdivision of 6.4 Acres into Two Single­Family Lots and One Outlot, Preliminary and Final Plat, Development Contract and Construction Plans and Specifications for Property Located at 1641 W. 63rd Street (Nye Addition) H.COUNCIL PRESENTATIONS I.ADMINISTRATIVE PRESENTATIONS J.CORRESPONDENCE DISCUSSION 1.Fire Department Update 2.Law Enforcement Update 3.2020 Chanhassen Farmers Market (Update) 4.Review of Claims Paid 05­26­2020 5.Metropolitan Council Population Estimate K.ADJOURNMENT L.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. AGENDACHANHASSEN CITY COUNCILTUESDAY, MAY 26, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)B.PUBLIC ANNOUNCEMENTS1.Presentation of Certificates of Appreciation to Outgoing Commissioners2.Presentation of Maple Leaf Awards to Outgoing CommissionersC.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated May 11, 20202.Resolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plansand Specifications; Authorize Ad for Bids3.Resolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans andSpecifications; Authorize Ad for Bids4.Approve a Request to Amend PUD at 7801 Audubon Road (Paisley Park)5.Ordinance XXX: Adopt Slow­No Wake Ordinance6.Resolution 2020­XX: Approve Labor Agreement with Local 49 International Union ofOperating Engineers7.Approve Temporary Outdoor Seating Policy8.Approve Temporary Modification of the Licensed Premises to serve On­SaleIntoxicating Liquor in Tequila Butcher's Parking Lot9.Resolution 2020­XX: Support for construction of a roundabout on TH 41 atMinnetonka Middle School WestD.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)E.OLD BUSINESS1.Parks & Recreation Programming Modifications2.Approve Proclamation Encouraging the Reopening of Local BusinessesF.PUBLIC HEARINGS1.Resolution 2020­XX: Approve Vacation of Public Drainage & Utility Easements at8005 Cheyenne AvenueG.NEW BUSINESS1.Approve a Request for the Subdivision of 6.4 Acres into Two Single­Family Lots andOne Outlot, Preliminary and Final Plat, Development Contract and Construction Plansand Specifications for Property Located at 1641 W. 63rd Street (Nye Addition)H.COUNCIL PRESENTATIONSI.ADMINISTRATIVE PRESENTATIONSJ.CORRESPONDENCE DISCUSSION1.Fire Department Update2.Law Enforcement Update3.2020 Chanhassen Farmers Market (Update)4.Review of Claims Paid 05­26­20205.Metropolitan Council Population EstimateK.ADJOURNMENTL.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council.  That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil.If there are a number of individuals present to speak on the same topic, please designate a spokespersonthat can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If youhave written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Presentation of Certificates of Appreciation to Outgoing Commissioners Section PUBLIC ANNOUNCEMENTS Item No: B.1. Prepared By Kim Meuwissen, Office Manager File No:  SUMMARY Meredith Petouvis, Park & Recreation Commission (2017­ 2020) Rachel Popken, Environmental Commission (2017­2020) Keith Butcher, Environmental Commission (2017­2020) ATTACHMENTS: Meredith Petouvis Rachel Popken Keith Butcher PRESENTATION OF CERTIFICATE OF APPRECIATION MEREDITH PETOUVIS PARK & RECREATION COMMISSION MAY 26, 2020 Meredith Petouvis served as a member of the Park and Recreation Commission from 2017-2020. Meredith was an active commissioner that lent insight and vision with the Park and Recreation System Plan and the Lake Ann Feasibility Study. Her commitment to seeking feedback, having well thought out comments and sound recommendations will truly put her stamp on these historic projects that will serve the recreational and social needs of our current and future residents. Meredith along with her family members attended and volunteered at many community events. Her attendance provided insightfulness which produced a better result to our residents and participants. Meredith always took interest and participated with the Annual Capital Improvement Plan. Her attention to detail was unmatched and always strived be a good steward of Chanhassen’s tax dollars. Meredith made a lasting impression on the Park and Recreation Commission and the Chanhassen Community. Congratulations on a job well done! PRESENTATION OF CERTIFICATE OF APPRECIATION RACHEL POPKEN ENVIRONMENTAL COMMISSION MAY 26, 2020 Rachel was appointed to the commission in 2017 and brought creativity, passion and knowledge to the commission. While serving on the commission, she contributed to following accomplishments: • Helped coordinate the Earth Hour event in 2019 with Paisley Park • Assisted with the development of public education pieces focused on the commission’s chosen environmental topic each year. • Donated her time and talent to help create energy efficiency promotional items for the commission’s Business Expo display in 2019. Rachel’s talent and creativity was an asset to the commission and she will be missed. PRESENTATION OF CERTIFICATE OF APPRECIATION KEITH BUTCHER ENVIRONMENTAL COMMISSION MAY 26, 2020 Keith was appointed to the Environmental Commission in 2017 and brought leadership and commitment to all of the commission’s endeavors. In 2018, he served as Vice-Chair to the commission and was elected Chair in 2019. While serving on the commission, he contributed to the following accomplishments: • Championed the commission’s recommendation that the city become a GreenStep City. • Provided public education at the July 3rd business expo and fall workshop as well as articles for the Connection. • Participated each year with his family at the annual Arbor Day celebration with tree planting to honor the spirit of the day Keith was a valuable member of the commission and his involvement will be missed. CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Presentation of Maple Leaf Awards to Outgoing Commissioners Section PUBLIC ANNOUNCEMENTS Item No: B.2. Prepared By Kim Meuwissen, Office Manager File No:  SUMMARY John Tietz, Planning Commission (2015­2020) Mark Undestad, Planning Commission (2005­2020) Carol Buesgens, Senior Commission (2007­2020) Barbara Nevin, Senior Commission (2006­2019) ATTACHMENTS: John Tietz, Planning Commission Mark Undestad, Planning Commission Carol Buesgens, Senior Commission Barbara Nevin, Senior Commission PRESENTATION OF MAPLE LEAF AWARD JOHN TIETZ PLANNING COMMISSION MAY 26, 2020 John was appointed to the Planning Commission in 2015 and served until April 2020. John’s knowledge and experience as a landscape architect gave him great insight and he raised the quality of review of developments. During his tenure, the Commission accomplished a number of long-range projects including the update of CSAH 61 (61 Corridor) and subsequent Land Use Amendments, and the review and recommendation of the 2040 Comprehensive Plan. Some of the projects that were reviewed during John’s tenure include: • Paisley Park Museum • Chick-fil-A • West Water Treatment Plant • Mission Hills Senior Housing (Riley Crossing Senior Living) • Venue • Panera • Tweet Dental • 2040 Comprehensive Plan • Avienda • Holasek Business Park • Camp Tanadoona Community Room and Dining Hall • The Park Subdivision g:\plan\planning commission\john teitz.docx PRESENTATION OF MAPLE LEAF AWARD MARK UNDESTAD PLANNING COMMISSION MAY 26, 2020 Mark was appointed to the Planning Commission in 2005 and served until April 2020. As a long-time resident of Chanhassen and a developer, Mark has historical knowledge that assists in seeing the bigger picture and directing the discussion to get desired project outcomes. Mark has been heavily involved in the nonprofits in the city and executive board as well as participating in the funding for the Veterans Monument and the Fire Fighters Memorial. During his tenure, the Commission accomplished a number of long-range projects including the update of CSAH 61 (61 Corridor) and subsequent Land Use Amendments, and the review and recommendation of the 2030 and 2040 Comprehensive Plan. Some of the Projects that were reviewed during Mark’s tenure include: Commercial and Office Industrial Projects • Public Works Building • Business Impact Group • Dakota Retail • West Water Treatment Plan • Paisley Park Museum • Chick-fil-A • Venue • Panera • Tweet Dental • Avienda • Holasek Business Park Residential Uses • Pioneer Pass Subdivision • Reflections at Lake Riley Subdivision • Lake Harrison Subdivision • Beehive Assisted Living • Camden Ridge Subdivision • Southwest Village Townhomes • Boulder Cove Subdivision • Mission Hills Senior Housing (Riley Crossing Senior Living) g:\plan\planning commission\mark undestad.docx PRESENTATION OF MAPLE LEAF AWARD CAROL BUESGENS SENIOR COMMISSION MAY 26, 2020 Carol Buesgens was appointed to the Senior Commission in 2007 and was an instrumental member of the commission throughout her tenure. Her accomplishments include: • Volunteered and became a certified technician for CarFit to assist the elderly in making their cars fit for their needs. • Heavily involved in the Universal Design, a tool to help seniors age in place. She always advocated to ensure seniors can grow old and remain comfortable in this community. • Volunteered on the 4th of July Bingo event sponsored by the Commission. Carol has been the official Bingo caller since 2011. The seniors in Chanhassen are very fortunate and honored to have you on their team Thank you, Carol. PRESENTATION OF MAPLE LEAF AWARD BARBARA NEVIN SENIOR COMMISSION MAY 26, 2020 Barbara Nevin was appointed to the Senior Commission in 2006 and was its Chairman and a valued member of the commission. Her accomplishments include: • Approached Chanhassen businesses and advocated for installation of Senior Citizen Parking Spots • Volunteered at numerous city functions such as 3rd of July Business Expo, Arbor Day Tree Planting, Memorial Day fundraising for the Wounded Warrior, and many other social and service programs. • Volunteered on the 4th of July Bingo event sponsored by the Commission and was the primary commissioner that contacted businesses asking for contributions for the 4th of July Bingo prizes. • Mentored students through the Strive Program. • Volunteered as an active member of the TRIAD, a partnership between law enforcement, the community, and the senior citizen community all working together to keep our senior citizens safe. • Facilitated meetings with the Rotary Club to raise funds for services geared toward seniors. • Volunteered her time at numerous city events to serve as a greeter, server, or any way she might be needed. • She served and promoted services for our all veterans, and especially senior veterans. • She educated herself on topics to better serve seniors by attending workshops such as Older Adult Mental Health Your support to the Senior Center is evident and these are just a few things that you did that made life better and more comfortable for our senior community. You’ve been an instrumental member of the commission. The seniors in Chanhassen was very fortunate and honored to have you on their team. Thank you, Barbara CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Approve City Council Minutes dated May 11, 2020 Section CONSENT AGENDA Item No: C.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council approves the City Council minutes dated May 11, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Summary Minutes dated May 11, 2020 City Council Verbatim Minutes dated May 11, 2020 City Council Work Session Minutes dated May 11, 2020 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES MAY 11, 2020 Mayor Ryan called the work session to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Charlie Howley, Todd Hoffman, and Roger Knutson Mayor Ryan reviewed guidelines for handling the Zoom meeting before asking if there were any changes or modifications to the agenda. Councilwoman Coleman asked that the Proclamation Encouraging the Re-Opening of Local Businesses be discussed under New Business. PUBLIC ANNOUNCEMENTS: Mayor Ryan read a proclamation declaring the week of May 17th through 23rd, 2020 as National Public Works Week. CONSENT AGENDA: Councilwoman Coleman pulled item 4 off the consent agenda for separate discussion. Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutest dated April 27, 2020 2. Receive Planning Commission Minutes dated February 18, 2020 3. Approval of Lease Agreement with the Chanhassen Historical Society for Old Village Hall 4. Moved to H-3. 5. Resolution #2020-31: Haak Property Transfer to RPBCWD for a Flood Mitigation and Wetland Restoration Project All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Wesley Martin, 6532 Grey Fox Curve explained that as a runner and a fencer she asked that the City install more painted crosswalks including one at North Lotus Lake Park. Mayor Ryan reviewed highlights of emails received from Bob and City Council Summary – May 11, 2020 2 Cheryl Ayotte regarding economic impact questions and Mr. Clauson regarding the 4th of July celebration. PUBLIC HEARING: APPROVE VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 330 AND 350 PLEASANT VIEW ROAD. Charlie Howley presented the staff report on this item. Mayor Ryan opened the public hearing. No one spoke and the public hearing was closed. Resolution #2020-32: Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council adopts a resolution approving the vacation of public drainage and utility easements at 330 and 350 Pleasant View Road, Chanhassen subject to the recording of new 5 foot drainage and utility easements along each side of the adjusted property line. All voted in favor and the motion carried unanimously with a vote of 5 to 0. AMEND COMPONENTS OF 2020 4TH OF JULY CELEBRATION. Todd Hoffman presented the staff report on this item. Council members agreed that it is with a heavy heart that they agree with city staff’s recommended changes for the 4th of July activities. Councilman Campion suggested the possibility of linking up the city’s parks with a simulcast on outdoor inflatable screens. Councilman McDonald moved, Councilwoman Tjornhom seconded that the City Council determines the schedule of events for the 2020 4th of July celebration, either amending, removing or adding specific event components as needed to remain consistent with current health and safety guidelines. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PROCLAMATION ENCOURAGING THE RE-OPENING OF LOCAL BUSINESSES. Todd Gerhardt reviewed his discussions with Councilwoman Coleman to add this item for discussion with City Council members. After comments from council members about this item being presented at the eleventh hour the following motion was made. Councilman McDonald moved, Councilman Campion seconded to table action on the proclamation encouraging the re-opening of local businesses. All voted in favor, except for Councilwoman Coleman who opposed, and the motion carried with a vote of 4 to 1. CONSENT AGENDA: CANCELLATION AND CLOSURE OF CHANHASSEN PARK AND RECREATION EVENTS, YOUTH AND ADULT PROGRAMS, GROUP FACILITY RESERVATIONS INCLUDING USE OF ATHLETIC FIELDS, THE CHANHASSEN RECREATION CENTER AND THE CHANHASSEN SENIOR CENTER. City Council Summary – May 11, 2020 3 Councilwoman Coleman pulled this item off of the Consent Agenda for staff clarification by Todd Hoffman. Councilwoman Coleman moved, Councilman Campion seconded that the City Council authorizes the cancellation and closure of all Chanhassen park and recreation events, youth and adult programs and group facility reservations including use of athletic fields, the Chanhassen Recreation Center and the Chanhassen Senior Center until further notice. All public parks, trails and limited facility including tennis and pickleball courts and the skate park remain open to individuals and groups of 10 or less for recreation and fitness. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilman Campion moved, Councilwoman Tjornhom seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:10 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING MAY 11, 2020 Mayor Ryan called the work session to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Charlie Howley, Todd Hoffman, and Roger Knutson Mayor Ryan: Good evening again everyone. Thank you for joining us tonight. To all the mom’s out there. One in the council chambers as well as Councilwomen Coleman and Tjornhom, Happy Mothers Day. Hope you had a great day yesterday. I would like to again review the guidelines for this meeting. As we work through the agenda I will be asking each council member for verbal acknowledgement throughout the agenda item and then ask for a roll call vote if required before moving to the next agenda item. No council member will be holding chats or discussions on the side through the Zoom. All discussion will be made public. For the record we have all of our council members present tonight. I am here in the council chambers and our 4 council members are joining us via Zoom. Our first action is our agenda approval. Council members are there any modifications to the agenda as printed? As I call. Councilwoman Coleman: Mayor if I could add something. Sorry go ahead. Mayor Ryan: Alright let me do the roll call and when I get to you Councilwoman Coleman. Are there any modifications to the agenda, Councilman McDonald? Councilman McDonald: No. Mayor Ryan: Councilwoman Tjornhom? Councilwoman Tjornhom: No. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: Yes my apologies, I forgot we were going in a specific order. I would like to add a proclamation that City Manager Gerhardt sent around earlier today to the agenda. Mayor Ryan: Okay we would under New Business. Number 2. Alright we’ll add that proclamation to New Business number 2 so H-2. Councilman Campion? Councilman Campion: No. Chanhassen City Council – May 11, 2020 2 Mayor Ryan: Do we have to vote on a changed agenda? Roger Knutson: No. PUBLIC ANNOUNCEMENT: Mayor Ryan: Alright. Alright next on our agenda is our public announcements and we have one public announcement tonight and that is the National Public Works Week Proclamation is May 17th through 23rd of 2020. Whereas Public Works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well being of the people of the city of Chanhassen; and Whereas the infrastructure, facilities and services cannot be provided without the dedicated efforts of public works professionals who are responsible for rebuilding, improving and protecting our nation’s transportation, drinking water supply, waste water collection, public buildings, parks, surface water, other structures and facilities essential for our citizens; and Whereas it is in the public interest for the citizens, civic leaders and children in the city of Chanhassen to gain knowledge of and to maintain an interest and understanding of the important of public works and public works programs in our community; and Whereas the year 2020 marks the 60th annual National Public Works Week sponsored by the American Public Works Association, Be It Now Resolved, I, Mayor of the City of Chanhassen do hereby designate week May 17th through 23rd, 2020 as National Public Works Week. I urge all citizens to join the representatives of the American Public Works Association and government agencies in activities, events and ceremonies designated to pay tribute to our public works professionals and to recognize the substantial contributions they make to protecting our community’s health, safety, and quality of life. And therefore I make that proclamation. Thank you. And thank you Mr. Howley for tonight and all your team’s hard work throughout the city. CONSENT AGENDA: Mayor Ryan: Next we have our consent agenda. Tonight we have consent agenda items number 1 through 5. All items listed under the consent agenda are considered to be routine by the City Council and will be recorded as a single motion based on staff recommendation. There’ll be no separate discussion of these items. Are there any items that the council would like to consider separately? Councilman McDonald? Councilman McDonald: No. Mayor Ryan: Councilwoman Tjornhom? Councilwoman Tjornhom: No. Mayor Ryan: Councilwoman Coleman? Chanhassen City Council – May 11, 2020 3 Councilwoman Coleman: Item number 4 please. Mayor Ryan: Alright we will move consent agenda number 4 to New Business number 3. And Councilman Campion? Councilman Campion: No. Mayor Ryan: Alright with that could I get a motion to approve consent agenda items number 1 through 3 and number 5. Councilman Campion moved, Councilwoman Coleman seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutest dated April 27, 2020 2. Receive Planning Commission Minutes dated February 18, 2020 3. Approval of Lease Agreement with the Chanhassen Historical Society for Old Village Hall 4. Moved to H-3. 5. Resolution #2020-31: Haak Property Transfer to RPBCWD for a Flood Mitigation and Wetland Restoration Project All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mayor Ryan: Next we have visitor presentations. Visitor presentations are included with each of regularly scheduled council meetings. Recognizing that with the Stay at Home Order still in place you may not feel comfortable attending a meeting we have created an email to address your submitted questions or comments and the link is on our website. We did receive two of those this week which I will read momentarily. We also have a citizen action request form available online and so if your request includes a specific action item from staff or council we ask that you fill that out and we did receive one this week and I believe, or I know she is here in the chambers so I would ask that you come forward and state your name and address for the record and go ahead. Wesley Martin: Hi, my name is Wesley Martin, 6532 Grey Fox Curve. Mayor Ryan: Go ahead Wesley. Thank you for being here. Chanhassen City Council – May 11, 2020 4 Wesley Martin: I’m a runner and a fencer. I’m here today because I think there should be more painted crosswalks at intersections like by Lotus Park. Lotus Lake Park. Mayor Ryan: Wonderful. Thank you Wesley. I appreciate you being here tonight. I love your advocacy and your willingness to come forward with an issue and bring it to council. I wish all of council was here to see you but they can see you on the screen so thank you for coming forward. I’m going to ask Mr. Howley who is our City Engineer and Public Works Director to talk to you a little bit more about crosswalks. Wesley Martin: Okay. Mayor Ryan: Go ahead Mr. Howley. Charlie Howley: Thank you Mayor and council. Thank you for being here and thank you for your question. We get a lot of citizen inquiries into crosswalks because it is seen as a tremendous public safety issue. Whether it be on a local street or a collector street people want to feel safe when they’re crossing, as you’re bringing up but there are some legalities to marking ped crossings that we have to abide by. First of all any controlled intersection which is really where any road intersects another road vehicles have to give right-of-way to pedestrians crossing. That is whether it’s marked or unmarked that is what they have to do by State Statute. So therefore that’s why you don’t see a lot of painted crosswalks at all the local road intersections that you see around town because you don’t really need to because the vehicles need to stop anyways. Where it gets a little more tricky is the mid-block crossings like if you’re trying to cross the street not at another street intersection. And there, and we do have a number of those in town and in order to do that we have to make sure that it’s a destination that people are trying to go from and to like if we have a multi-use trail that comes out to a midblock crossing, that would be a great candidate to put in a marked crosswalk and the reason why you would then go through marking it with both paint and signage is to alert the drivers who normally aren’t anticipating a pedestrian to cross the street midblock and in order to do that you have to do a little study. You have to make sure that it meets warrants and you have to follow the guidelines for what that crossing needs to look like and then we can put one in. So we don’t put those in in every neighborhood if there’s not a reason to put them in but generally marking crosswalks we take very seriously. We annually maintain our paint striping to make sure it’s refreshed and visible. Your specific location I will look into to see if there’s a reason why there should be one or if there is supposed to be one and there’s not. We will look into it for sure. Do you have any questions? Wesley Martin: No. Charlie Howley: Okay. Chanhassen City Council – May 11, 2020 5 Mayor Ryan: Wesley I have one question for you. I know you said you lived by Lotus, North Lotus Lake Park. Do you know what street that you’re thinking of one that should be one or is there not one there or should it be painted, you know is the paint going away and it needs to be repainted? Wesley Martin: There actually is no paint at all. Mayor Ryan: There’s no paint at all. And do you know what street that is that you’re thinking of? Wesley Martin: Well I had pictures but I forgot them. Mayor Ryan: Does your mom know what street? Mrs. Martin: The park comes out to the trail on the north side of Pleasant View right there and there’s no crosswalk there so kids and parents coming in and out of the park there’s no crosswalk right there. Mayor Ryan: Okay. Mrs. Martin: And I agree the law’s quite clear but I think that…sometimes those white stripes do help folks remember. Mayor Ryan: Right, absolutely. And you know as Mr. Howley said Wesley it’s something that you know with you out running and you see the trails that should be marked or you’d like to see marked, you know we’ve had a lot of people on commissions and residents come forward to talk to us about trails and things that they like to see so it’s so great that you’re coming forward to share with us because now we’ll have people go out and look to see if that’s something that we can do or make that change. And even if it doesn’t warrant it like Mr. Howley said the fact that now that you’re making everybody aware of it is something really important to do but with not only this issue but other issues that you see you know when you’re out running always feel free to call Mr. Howley and you have our Parks Director right here so it’s pretty neat that you have two people that can actually help make changes so thank you for coming forward. We will follow up after Mr. Howley goes out and takes a look at your area. We will follow up with you and let you know what we’ve seen and what if anything can be done but really appreciate you coming in tonight. You did a great job. Wesley Martin: Thank you. Mayor Ryan: Thank you for coming. Thank you. You may sit down. Wesley Martin: Okay. Chanhassen City Council – May 11, 2020 6 Mayor Ryan: Thank you. As I mentioned we also received two emails as part of public comments asking to be read and I will just highlight the general idea behind the emails and then I will pass them off to Mr. Gerhardt to follow up on. One does require action. The other one is just for consideration on an item we have in front of us tonight for council. So the email that I received or that came through the public comments is from Bob and Cheryl Ayotte and they are at 6213 Cascade Pass in Chanhassen and they have a, had a number of questions that they were asking staff to follow up on. Talking about different operational expenses before the City’s, our FEMA solicitation. I had sent out an email last Friday that talked about our financial situation as well as what we were doing with FEMA related expenses and so he asked a couple questions, or they asked a couple questions about that. The economic development impact. Economy of scale of opportunities. Some infrastructure questions and then city staff and intellectual assets so there were a number of questions as it related to each topic and I know we forwarded this to you this morning Mr. Gerhardt so I know you’re already talking to staff and working on a response for Mr. and Mrs. Ayotte so we will be in touch with you on that. The next email came as part of our 4th of July consideration or topic of consideration for later this evening and this came from Mr. Clauson. I do not have an address to share but he wanted to talk about the 4th of July consideration and was curious how we can continue to have a safe celebration to celebrate this holiday which celebrates the freedoms of this country and he made some suggestions on different ways that we can still have some sort of a celebration as part of what is such an important holiday to our country but in particular with the City and our city event and so he put forward some ideas so I will share with you and if you could share that with Mr. Hoffman teams as well so thank you again for your comments. You can submit those at any time throughout the week and weekend and we will share them at, right now during visitor presentations and somebody from staff will follow up so always appreciate hearing from our residents. PUBLIC HEARING: APPROVE VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 330 AND 350 PLEASANT VIEW ROAD. Mayor Ryan: Next up we have no old business so we have a public hearing this evening. Mr. Howley. Charlie Howley: Thank you Mayor, council. This should be pretty quick. I’ll wait for the power point to come up on the screen. There it is. Like you said this is a public hearing which we’re required to do any time we’re asked to vacate a public drainage and utility easement. This is for 330 and 350 Pleasant View Road. So we’re up in the I guess the northeast part of town here of 101 would be on your right hand side. It appears, so this is the Trappers Pass neighborhood and there’s 2 lots right about here, right across from North Lotus Lake Park. Mayor Ryan: Do you see any crosswalks in there? Charlie Howley: I don’t know, maybe this is right in the same area. I don’t know. Mayor Ryan: Let’s see right there. Chanhassen City Council – May 11, 2020 7 Todd Gerhardt: That’s the entrance right there. Charlie Howley: So these two properties highlighted in red and this line right here is what we’re referring to tonight. The original plat is Julius Addition from 1978 and the point of showing you this is this yellow line and blue line is the original outlot line if you call it and there was an existing 6 foot drainage and utility easement along that lot line. Here’s a recent survey and what happened, we had an administrative subdivision happen last year. It was Case number 2019-01 in which these two property owners got together and jointly agreed to change the yellow lot line to a purple line like that. What didn’t happen at the time was the existing drainage and utility easement that followed this meandering line remained in place so the only thing that got switched was the actual property line so this is really just cleaning up that old easement line. And we’re indicating that this vacation be contingent on recording new drainage and utility easements on either side of the purple line because that’s standard practice along common property lines is to provide easements. So the recommendation is the City Council adopt a resolution approving the vacation of public drainage and utility easements at 330 and 350 Pleasant View Road, Chanhassen subject to the recording of new 5 foot drainage and utility easements along each side of the adjusted property line. We did not get any phone calls or emails concerning this public hearing that I’m aware of and we do have a phone in number that was advertised that we can check to see if anybody has called in. The applicant was not planning on coming tonight so I don’t suspect we’ll have any public comment but we can check the phone if you’re ready. Mayor Ryan: Before I open the public hearing, council are there any questions of staff? Councilman McDonald? Any questions of staff? Councilman McDonald: Not at this time. Mayor Ryan: Alright, Councilwoman Tjornhom? Councilwoman Tjornhom: No. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: None from me. Mayor Ryan: Councilman Campion? Any questions Councilman Campion? Councilman Campion: Not at this time. I couldn’t find the mute button. Mayor Ryan: That’s okay and I don’t have any either so I hereby open the public hearing. Please step forward and state your name and address for the record or are there any phone calls? Chanhassen City Council – May 11, 2020 8 Charlie Howley: No calls. Mayor Ryan: No calls, okay. And with nobody in the council I will close the public hearing. I will turn it back to council for any further questions before I look for a motion. Councilman McDonald: No further questions from me. Mayor Ryan: Councilwoman Tjornhom? Councilwoman Tjornhom: No I’m good. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: Not much has changed from the last few seconds, I’m good. Mayor Ryan: Alright and Councilman Campion? Councilman Campion: No more questions. Mayor Ryan: Alright would anyone like to make a motion? Councilwoman Tjornhom: I’ll make the motion. Mayor Ryan: Alright Councilwoman Tjornhom. Councilwoman Tjornhom: Is it on the screen or is it just from my, I’ll just use what I have. Here, thank you. I’ll make a motion that the City Council adopts the resolution approving the vacation of public drainage and utility easements at 330 and 350 Pleasant View Road, Chanhassen subject to the recording of new 5 foot drainage and utility easements along each side of the adjusted property line. Mayor Ryan: Alright we have a valid motion. Is there a second? Councilman McDonald: I’ll second. Mayor Ryan: Thank you Councilman McDonald. Resolution #2020-32: Councilwoman Tjornhom moved, Councilman McDonald seconded that the City Council adopts a resolution approving the vacation of public drainage and utility easements at 330 and 350 Pleasant View Road, Chanhassen subject to the recording of new 5 foot drainage and utility easements along each side of the adjusted property line. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Chanhassen City Council – May 11, 2020 9 Mayor Ryan: That motion carried 5-0. AMEND COMPONENTS OF 2020 4TH OF JULY CELEBRATION. Mayor Ryan: Alright next we have new business and that will go to Mr. Hoffman and talking about the 4th of July celebration. Mr. Hoffman? Todd Hoffman: Thank you Mayor Ryan and members of the City Council. We’ll go through the 2020 4th of July celebration and obviously a lot is changing in our community and in our society due to the Corona virus pandemic and it has impacted our proposed planning for the 4th of July. We have a recommendation for the council tonight and our timing is, we’ve had some conversations about it. Timing is kind of tight but if there are things that the council would like to recommend tonight that be modified and give staff direction to move forward we would have time to do that. Delaying these decisions any longer is really not viable for a lot of the big items. The City of Chanhassen’s annual 4th of July celebration is a community event. It will be celebrating it’s 37th year in 2020. 37th annual. Over the 3 days over 70,000 people traditionally enjoy this summer annual celebration and it’s grown to be really a tradition in our community that people obviously look forward to. Here’s the traditional list or the traditional schedule of events list starting on Thursday, July 2nd with family night at the carnival. That’s a great night for families to come down. There’s no alcohol that evening. No beer garden. Just really a nice evening to enjoy, actually Chief rides that night because they give good deals for little kids. Friday July 3rd is our big beer garden night with our street dance and all of the other things taking place in City Center Park and you know it’s not staff’s no stranger to the fact that it’s very special to be able to come together as a community in public spaces at a public event and celebrate in a community and the 4th of July so you know we don’t make this recommendation lightly but most of the events on Friday, July 3rd are recommended for cancellation just due to the fact that how they congregate people in one place in a large setting. And then Saturday, July 4th again about 30,000 people come together for a parade. We don’t think that’s viable to gather that many people of the public and that said, even what we might feel comfortable when you put something, that much effort in you want to make sure that the community feels comfortable to come out so that’s part of our recommendation is you know are people going to be comfortable on July 4th to invest this much time and effort and money in planning the event. Are they going to come out to attend and our conclusion based on what people are seeing in their world, in all of the cancellations is that likely would not be a real comfortable type of proposal for most people to participate. So these are the recommended cancellations. July 2nd, July 3rd and July 4th. Most events are recommended for cancellation at this time. These are recommended event that we think can continue and should continue to go forward so the historic plane flyover is very meaningful for our community. It’s coordinated by the Rotary Club of Chanhassen and so it would have to be with their cooperation and their coordination that that would continue as a sole event of the parade. People would obviously watch that from where they’re at at that point in time in their community. If they’re in their back yard enjoying family activity or taking a walk but the plane flyover would be meaningful for people it brings a lot of emotion and tears to our community as they fly over and it’s kind of a tradition of our parade to have that flyover. We Chanhassen City Council – May 11, 2020 10 would actually like to try to increase it to have additional planes and so we would have to work with obviously the folks at the airport and the Rotary Club to see if that could happen but that’s one event that we think can still safely go on. Obviously and then people can watch it and enjoy as part of their 4th of July celebration. And then second the fireworks spectacular. Many families can view the fireworks from home in our community. We would alter the show and replace some of those smaller, lower level shells with larger shells that can be viewed from a greater distance. Presentation would include social distancing protocols for viewers so viewers that would come to Lake Ann Park would obviously be, they’d be handed a flyer and asked to stay in smaller gatherings. Spread out amongst the beach and the picnic areas. Those staying in their cars could stay in with some of the parking lots and then also we would coordinate communication with our public about where they could view from other places in the downtown area. In parking lots. We would work with the property owners of those parking lots. Receive their permission to have people park there for that event and then advertise those other viewing locations where people could leave their home if they can’t see the park from their home, leave the home and come out into the community to watch the fireworks displays. I know as a kid I never got out of the car, or not very far at least. You know we drove up and we parked along side of the road and probably sat on the hood or watched from inside the car and that was kind of our tradition and there was obviously cars all over at that particular time so. Planning coordination with the Carver County Sheriff’s Department would occur to make sure that we have a safe event in our community. So we want to let the council know that we are, we do have a very robust changed schedule of events that we can also roll out and so once we get the advertisement package, so if we have a plane flyover. We have fireworks then we would start adding in these other events in a modified fashion again to communicate to our community that the 4th of July people can anticipate what’s coming up but we do have to publish an advertisement. Produce that. Create that and put it out onto the street and if it’s in a modified fashion it’s going to take additional time so things like the Twins clinic could be virtual. There’s a Twins clinic, musical performances so you could put these things on websites. The business expo, our Chamber of Commerce has expressed an interest in a modified business expo. More of an online and so we just want to lock these things down in these modified fashions. Get them into an advertising calendar and so the community can gain access to that information on how they can be engaged in their activities. We could do a modified kiddie parade. The Taste of Chanhassen can be modified so that can be online with takeout and curbside. We can do some promotions with our business community. Again that is a Rotary sponsored event and so we would work with our Rotary Club of Chanhassen to make that happen. Chalk It Up can easily be done from home so you draw on your driveway or on your sidewalk in front of your home. You take some photos and send that in. That can be a lot of fun for our community. Sand sculpture the same way. You can do that at home. Send photos in. Some new activities, kind of the 4th of July virtual 5K but again staff is also, there’s a limit to the number of virtual things you can do. So virtual activities are kind of you know they’re all the rage right now but you can’t do all virtual things. You still want to keep it where you’re actually outside doing some activities around your house and your neighborhood. 4th of July photo scavenger hunt. So the recommendation tonight and again if council wants to modify this we’re certainly open to take your direction but staff’s recommendation is that the City Council authorize for the modification Chanhassen City Council – May 11, 2020 11 of the 37th Annual 4th of July celebration in Chanhassen with the cancellation of all large gathering events and the retaining of the historic plane flyover at 2:30 p.m. that day and the 4th and the fireworks display over Lake Ann at 10:00 p.m. the same day July 4th and then park and recreation staff will work with event partners to retain other features of the celebration but in modified formats. Mayor Ryan: Alright thank you Mr. Hoffman. I know it’s a little challenging with the Zoom meeting that I have to go down a list for discussion versus all of us being here to discuss but we’ll continue to follow protocol and are there any comments or questions Councilman McDonald? Councilman McDonald: Well I think what I would like for the community to know is that we discussed this in our work session earlier and we have tried to do everything we can think of to save the 4th of July as much as possible and I think that there were some things that council, and I’ll let everybody speak for themselves but if we can wait we’ve kind of agreed to wait but as Mr. Hoffman has told us there are certain things that we just can’t wait on so it’s kind of with a heavy heart that I would vote to support what Mr. Hoffman has proposed but it is not without looking at all the other options to do what we could to try to save the 4th of July for the City. I think these are unusual times and because of that unusual things are going to be happening but I just want the community to know that we’re going to, you know we’re trying to put together the best presentation and show that we possibly can. It won’t live up to past 4th of July’s but it will definitely be a 4th of July to remember so I think based upon all of that I would support what staff has recommended and again it’s only after trying to go through and ask a lot of questions but that would be my position is to support staff. Mayor Ryan: Alright thank you Councilman McDonald. Councilwoman Tjornhom? Councilwoman Tjornhom: Yes. Can you hear me? Mayor Ryan: Yes we can hear you. Councilwoman Tjornhom: …I think Councilman McDonald kind of said everything that I was going I’m thinking in a nutshell. We did spend a good lot of time discussing the situation that we’re facing right now and what is the safest yet most resourceful way to have 4th of July and I think we all agree that we would like to just kind of keep everything on the back burner and wait and hope and pray that things get so much better and that by the 4th of July we are trying to be as normal as possible and I think we all want that so much but the problem is as Mr. Hoffman stated that contracts and planning and just the logistics of pulling off a lot of these events that are so spectacular, it’s just almost impossible to do. Say in 2 weeks we get a green light and say 4th of July is good to go. It’s just really hard to pull that off so I too you know with a heavy heart have to agree with the recommendations that are put in front of us with keeping my fingers crossed with anticipation that maybe there’ll be a Plan B that will come up in the next couple weeks if something does open up for us. Chanhassen City Council – May 11, 2020 12 Mayor Ryan: Great, thank you Councilwoman. Councilwoman Coleman? Councilwoman Coleman: Yeah I’m on the same page. My heart is absolutely broken because I know this event is the heart and soul of our community and in an ideal world we could keep waiting and keep waiting and remain hopeful that this will open up and we’ll be able to have gatherings of this size and I’m still holding out for that but as the other council members mentioned, and Mr. Hoffman mentioned there are contracts that need to get signed onto and so I do understand where staff is coming from with this and with that being said still humbly request that if possible as we get closer to the date and have a better picture of what is going on with public gatherings if there are any events that we can modify and change as the requirements are changing and adapting as well that we do have another conversation about this. My heart goes out to the community during this really hard time and please let me know if there’s anything I can do to help. Mayor Ryan: Thank you Councilwoman. Councilman Campion? Councilman Campion: Yes I’ll say also with a heavy heart that I acknowledge the need to cancel the event with all the commitments to vendors and the preparation that would be necessary to prepare for an event with 70,000 people. At the same since our discussion at the work session another idea did occur to me at least as another activity to consider for Mr. Hoffman the parks and rec staff to consider which would be some type of a simulcast type celebration linking our neighborhood parks together. You know while obeying or honoring safe social distances, you know have neighbors gather at parks potentially with some type of screen, inflatable screen, projector, cameras, something like that where we could somehow link the city together to celebrate the 4th of July at some point during the normal festivity days. I don’t know if something like that is possible and potentially through loosening of social distancing laws that something like that might be possible so just an idea to consider but otherwise I recognize you know what’s being proposed to cancel some of these major activities as they were originally planned. Mayor Ryan: Perfect, thank you Councilman Campion and I’ll just add a couple thoughts as well. I agree with my council members. Councilman Campion I like your idea and appreciate you putting that forward. You know I have gotten a lot of calls and emails and the question is, is the 4th of July cancelled and let’s be clear. We are not cancelling the 4th of July. We are cancelling some of the events associated with our celebration but with this special day of course we encourage you to continue to be with your family members if able and to celebrate in the best way that you can and just from a logistical standpoint we understand, you know we hear a lot. Well can’t you just wait? Can’t you just wait and the problem with waiting is that you know it’s not just our, the logistics and us organizing but it’s with the different vendors and businesses that we coordinate with that expect and need that lead time and we just, we don’t have the lead time anymore as Mr. Hoffman pointed out in our work session. You know we started these conversations March and April and we really pushed it to this date you know so as far as we can Chanhassen City Council – May 11, 2020 13 to hold on with hopes that something would change and we are just now in this situation that we have to move forward with these decisions with some of the events that we have to unfortunately cancel but you know we are making modifications with bigger fireworks and we still want to have the flyover because that’s such a special part of the beginning of our parade which everybody enjoys that we can’t have but we still want to have the flyover and you know we have a hard working parks department and staff that are still trying to come up with creative ways that we can connect the community and really celebrate as a community because it is such a special event and day so, you know I know it’s a challenging time for everybody. It’s hard to think of not having the 3 day celebration where 70,000 people come to Chanhassen and so we’re trying to find new ways to make fun and enjoyment in this new normal and we’ll be working with the Chamber as well to support our small businesses and local businesses to see what we can do over that course of you know the 3 days to make sure that they’re getting the business that they most enjoy over that busy timeframe so we appreciate Mr. Hoffman your as well your team’s hard work and I know it’s not easy for you because it’s an event that you all look forward to. As many of you know this is Mr. Hoffman, would have been his last 4th of July celebration and so it’s hard to not have, to go out with a real bang so we’re disappointed for that for you as well and for all of us so, but appreciate coming up with new ways and new ideas in this new normal to make sure that we have an opportunity to celebrate this special day so. With that I appreciate the conversation that we had earlier council and again if you have ideas, Councilwoman Tjornhom I know you said let’s try to get creative on ways that we can make the connections and celebrate and Councilman Campion you brought an idea forward so if you have those ideas you know please continue to forward them to Mr. Hoffman and as we progress through this time we will look at those and consider those as well so. With that I would stand for a motion for the 4th of July celebration. Councilman McDonald: Mayor I’ll do a motion. Mayor Ryan: Alright thank you Councilman McDonald. Councilman McDonald: I will propose that the City Council determines the schedule of events for the 2020 4th of July celebration, either amending, removing or adding specific event components as needed to remain consistent with current health and safety guidelines. Mayor Ryan: Thank you Councilman McDonald. We have a valid motion. Is there a second? Councilwoman Tjornhom: Second. Mayor Ryan: Thank you Councilwoman Tjornhom. And now I will take the vote. Councilman McDonald moved, Councilwoman Tjornhom seconded that the City Council determines the schedule of events for the 2020 4th of July celebration, either amending, removing or adding specific event components as needed to remain consistent with current Chanhassen City Council – May 11, 2020 14 health and safety guidelines. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Ryan: That motion carries 5-0. PROCLAMATION ENCOURAGING THE RE-OPENING OF LOCAL BUSINESSES. Mayor Ryan: The next item on our agenda was added by Councilwoman Coleman and it’s a proclamation for re-opening of the State. Mr. Gerhardt if you want to do a quick introduction. Todd Gerhardt: Thank you Mayor, City Council members. I had some discussions with Councilmember Coleman. There are some cities out there that are passing proclamations in support of our local business economy and activities and based on the Governor’s Emergency to Stay at Home Order be eased during the COVID-19 pandemic and I think Councilmember Coleman’s initiative is to show support to our local businesses and to send a message that we understand that they’re frustrated and in dire need of getting their businesses back open and serving the public is important and she wanted to do that by a proclamation. I sent this out to council members via email this afternoon and, and that’s staff’s presentation. I’ll let Councilmember Coleman state some of her issues. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: Thank you for letting me talk briefly about this. I really wanted to bring this to the forefront to discuss. I’ve seen this popping up in several cities as an attempt to let Governor Walz know our thoughts and requests as he approaches his upcoming decisions and public announcement on whether or not to or how to extend the order. We’ve all heard about the devastating impact this is having on our economy and personally I truly believe we can take this virus seriously and still care about our economy and our residents. You know families are struggling right now to put food on the table due to the shut down and record unemployment and I would like to direct staff to send this proclamation over to the Governor’s office in order to say we hear you and we believe that our salon owners, restaurants and business owners are capable of choosing whether they are comfortable and capable of safely re-opening while following safety recommendations, protecting themselves, their employees and their customers. So with that being said I urge my fellow council members to support our community, our business owners by directing staff to send a proclamation in order to let Governor Walz know our thoughts and our preferences as he comes up to his next decision on the orders. Mayor Ryan: Thank you Councilwoman Coleman. I will turn it over to council members if you have any thoughts or questions as it relates to this. Councilman McDonald I know I always go first to you so if you want to take a moment I can come back to you but we’ll just follow the same order. Chanhassen City Council – May 11, 2020 15 Councilman McDonald: Okay thank you Mayor. Yeah I got this this afternoon and I looked over it and I’ve given it quite a bit of thought. I hear what Councilmember Coleman is saying. I do agree with you. I also agree that you know what it comes down to is personal choice but I would look to the Governor to do and I look for the federal government to do is to tell us what can we do to further protect ourselves. What are the risks? Those types of things and then I think as individuals both as a business owner and as a consumer you can make your own choice as to whether you want to you know frequent one of our businesses or not. Just like a business an make the decision that they believe that they can open safely and not put their employees or customers at risk and I think that they should be allowed to do so. But again as I said I look at this and it has all the correct elements in it but it does come down to again looking at what does the, in this case the Department of Health recommend. I would look to them to provide the guidance as to how we again have a transition through this minefield that we’re all in on how can we get through it safely. I’ve got a number of clients that during this time my office has been open because I was concerned. Essential services and I’ve done quite a bit with estate plans and those types of things and I have quite a few clients that are very concerned about you know coming into my building. Coming into my office and we’ve made accommodations for those individuals. I think that’s what this more or less is and I think that’s the message that the Governor needs to hear is that we are perfectly capable I think as individuals of making decisions once we’re given information for the situation and that is the biggest thing I would ask of the Governor and federal government, everybody is that they share information with us, the citizens so that we can make these decisions. I would like to see something stronger in there about that. I’m not going to…I think this will send the right message so I’d be willing to support it. Mayor Ryan: Thank you Councilman McDonald. Councilwoman Tjornhom? Councilwoman Tjornhom: Yes thank you. Councilwoman Coleman can you tell me what local businesses have read these and agreed with it or are willing to sign it along with other businesses to send it to the Governor? Councilwoman Coleman: You know it’s, with what’s basically on our agenda I’m not sure who all has seen it so I can’t answer that for you. Councilwoman Tjornhom: And what other communities have also did this with their council? Councilwoman Coleman: Off the top of my head I know Hanover and I think Laketown has passed it as well as Watertown and Victoria are considering it this week as well as a couple of others I am blanking on the names of right now. Councilwoman Tjornhom: Okay, and so are you the author of this? Councilwoman Coleman: Can you clarify what you mean by author? Chanhassen City Council – May 11, 2020 16 Councilwoman Tjornhom: Did you help write this proclamation or where did this proclamation come from? The words. Councilwoman Coleman: Sure yeah looking at a couple of the other cities that have worked on this, pulled bits and pieces from that and then sent it over to Mr. Gerhardt to put into our own wording. Councilwoman Tjornhom: Okay great, that’s all I have thank you. Mayor Ryan: Thank you Councilwoman Tjornhom. I’ll go to Councilman Campion if you have any thoughts. Councilman Campion: So I agree with the sentiment outlined. I would have appreciated more time to review it before it being presented today and voting on it. And I would have preferred to have done something like this you know potentially earlier as well. We’re just a week away from an update and you know at that point the reaction could have been more impactful but I do agree with the sentiment and I won’t vote against it from what I’ve read. Mayor Ryan: Alright thank you Councilman Campion. My thoughts. I didn’t like that it came in at the eleventh hour. I think when you make a proclamation and Councilwoman Tjornhom you ask about you know the author and I feel that you know and my name is on the bottom of it and I haven’t had a chance to really explore all of it. I think the sentiment that if you don’t support this then you’re not supporting local businesses. I think that is a falsehood. I personally have been in touch with a lot of the businesses around here and whether they’ve called me or I’ve reached out to them. I know our city staff is working hard to make accommodations for different businesses to accommodate what is to come and potentially to come and how it’s going to impact our businesses so I think that we are as a city already working with a lot of our businesses. I advocate on a weekly basis with our local legislators of the importance of getting back to some sort of normal and opening up the economy because people are hurting. It’s not only the small businesses but it’s families and people that have lost their jobs or are being furloughed. I think it’s just a really challenging time but if I’m being blunt, which I’m going to be, this just seems very partisan to me. We are potentially 3 to 4 days outside of getting some guidelines from the Governor on what’s next and while I think it’s wonderful to advocate on behalf of our local businesses, which I think we all do in our own ways. Whether it’s as council people who are representing our city or through our different associations. I know there are many lobbying groups, associations, lobbying groups that the city is a part of that have written letters and are writing letters on behalf of cities and businesses and individuals to you know to figure out a pathway forward because people really feel in the dark. While we get numbers we don’t know what those numbers mean. We keep putting up, you know the Governor you know people feel that it might be kicking the can down the road and nobody knows which direction to go and I just think that there’s still a lot of uncertainty right now in what this means and I just, while I obviously support our local businesses and I would like to see the economy open up you know getting this proclamation or declaration at 3:00 this afternoon, I don’t, I don’t Chanhassen City Council – May 11, 2020 17 like that kind of business. Victoria is voting on it tonight. Chaska has not done anything with it. The City of Carver has not done anything with it nor has Eden Prairie or Minnetonka. I am part of a Mayor, Minnesota Mayors Association group and a lot of the commentary going on about you know coming forward with saying yea or nay or reaching out to Governor Walz is, it’s really a mixed bag because you know we as cities are yes, suppose to represent our residents and our businesses but we also have the responsibility to follow the orders of our Governor and to make sure that we understand what is being put forward so I think it’s a false narrative to say that if we don’t support this proclamation that we’re not supporting our local businesses. I think we all do it in our own way and the way that we were elected to do so. So if it’s something that council feels strongly to put forward the obviously I will sign it. I just, I feel that, I feel that this was proposed incorrectly so. At the eleventh hour when the Stay at Home Order was extended before our last meeting we could have done something at that time with more discussion so, anyway open to further conversation or discussion. Councilman McDonald: Mayor would you accept a motion to table this until our next meeting? Mayor Ryan: Yes I would accept that motion. Councilman Campion: Second. Mayor Ryan: Alright we have a valid motion and a second. Councilman McDonald moved, Councilman Campion seconded to table action on the proclamation encouraging the re-opening of local businesses. All voted in favor, except for Councilwoman Coleman who opposed, and the motion carried with a vote of 4 to 1. Mayor Ryan: And we will move the proclamation discuss onto our next meeting which is May 27th I believe. I want to make sure I have that date correct. 26th, I apologize. May 26th. CONSENT AGENDA: CANCELLATION AND CLOSURE OF CHANHASSEN PARK AND RECREATION EVENTS, YOUTH AND ADULT PROGRAMS, GROUP FACILITY RESERVATIONS INCLUDING USE OF ATHLETIC FIELDS, THE CHANHASSEN RECREATION CENTER AND THE CHANHASSEN SENIOR CENTER. Mayor Ryan: The next item that was added was the consent agenda number 4. Councilwoman Coleman had that pulled from the consent and this is about the cancellation and closure of park and rec events. Again this was a discussion that we had in our work session but Mr. Hoffman if you could provide a staff report please. Todd Hoffman: Thank you Mayor Ryan, members of the council. Appreciate the opportunity to comment. So the City’s parks, trails and beaches are open and have remained opened to the public during the Executive Order. Obviously people are finding activities, doing with members Chanhassen City Council – May 11, 2020 18 of their family, individual families or small groups that they’re comfortable with. Most city operated recreation programs have been cancelled and again recreation programs, although they’re very popular it’s currently kind of the position of our world that we’re just not gathering on an organized fashion. We’re allowing people to make up their own judgment calls on how they would like to gather in their community and so most organized activities are currently cancelled. And concerning athletic fields, again during the Executive Order to Stay at Home athletic fields are not available to the athletic associations. Some have already made the decision to cancel for the season but if the Executive Order does allow movement throughout our communities then that’s going to be an individual decision amongst the athletic associations and ultimate with the City Council weighing in at a future date to re-open those facilities to group gatherings in our community. So in, if this is passed and approved tonight I want to read to the council so they would know what we would be communicating. The residents of our community are asking for clarification on what’s going on and so this is a press release that would go out or a statement that would go out. To Chanhassen residents and community, in light of the ongoing Corona Virus pandemic and recognizing that the health and wellbeing of our community is our first priority, all Chanhassen park and recreation events, youth and adult programs, group facility reservation including the use of athletic fields and the Chanhassen Recreation Center and the Chanhassen Senior Center are cancelled and closed until further notice and we will publish updates as they become available. So we are currently, all recreation activities are currently closed through May and this would extend that until further notice. Mayor Ryan: Alright thank you Mr. Hoffman. Councilwoman Coleman since you had it pulled off are there any comments or questions that you have specifically for Mr. Hoffman or council? Councilwoman Coleman: No questions. I just wanted clarification and an explanation for any members of the public who might be listening on what this entails so thank you Mr. Hoffman for that. Mayor Ryan: Alright thank you. Councilman McDonald any questions or comments? Councilman McDonald: Yes thank you Mayor. I do have one kind of question comment. Since we brought this back up and since we did discuss it at you know the work session one of the things that came out of there was the use of the parks. I think if we’re going to put this out for the public to look at here meeting tonight I would like to get clarification and make sure that what we’ve agreed to is that the signage at the parks will not state that the parks are necessarily closed as far as the equipment but it will state that the City is not disinfecting the equipment at the parks. I would just like to get clarification on that. Also so the public understands that we’re not saying that you can’t use the equipment but it’s just, you need to understand that there is a risk and you will do so at your own risk. Mayor Ryan: Thank you. Mr. Hoffman has that noted to have part of the communication correct? Chanhassen City Council – May 11, 2020 19 Todd Hoffman: Correct. Mayor Ryan: Alright. Thank you Councilman McDonald. Councilwoman Tjornhom? Councilwoman Tjornhom: My only thought is maybe we should explain if the public has more questions or more information where on the website can they find it. Would it be under parks or rec or will it just be kind of right on the center stage of our web page or will it be so people can easily find what is and isn’t available for them. Because I’m hoping and assuming this order will be changing in stages as we talked about in our work session so how can we keep the public updated? Mayor Ryan: Alright great suggestion Councilwoman Tjornhom and Mr. Hoffman is acknowledging that. I know you can’t see all the moving screens but I’m looking at him and he is acknowledging that and will make sure that you know on social media that we’re very clear and where to find this information and you know because we have, I know the parks and rec section but we also have our COVID-19 section that talks about different facilities so we’ll make sure that it’s easily found. So good suggestion, thank you. Any further comments or questions Councilwoman Coleman? Councilwoman Coleman: No thank you. Mayor Ryan: Alright thank you. Councilman Campion? Councilman Campion: Not at this time. Mayor Ryan: Alright thank you and I don’t either but, well I guess I do because I’m going to make a comment. But I’d like to reiterate just the communication piece I think is important because I think we all get emails. I get plenty of emails just what is open. What’s the plan? What’s the timeline? And one of the things for residents to understand because a lot of the questions come because they read in the Star Tribune of what the Minneapolis Parks and Rec programming is or isn’t going to be. You know they’re curious what Chanhassen is going to do as it relates to what the decisions that they are making and while they have made some pretty sweeping decisions in terms of the rest of the year the one advantage that we have in Chanhassen is that we, you know because of our size we can be a little bit more flexible and agile when it comes to making some of these decisions so in terms of opening up parks and facilities you know our staff has already put, prepared plans for re-opening as it comes in stages and we will do so accordingly and communicate that as well so it’s nice to have that flexibility and a great team that is very well prepared to do that when the time comes which is hopefully sooner than later so again council I appreciate the good discussion during our work session and Mr. Hoffman I know your team has been very active putting forward you know as many virtual experiences as possible and being in touch with the residents and the seniors, just really appreciate all of their hard work because I know it’s changed daily and there’s been a lot of plans made and then cancelled and just really appreciate your team’s hard work so thank you for doing so. Chanhassen City Council – May 11, 2020 20 Todd Hoffman: Thank you. Mayor Ryan: With that I would entertain a motion. Councilwoman Coleman: Well since I pulled it off I will make a motion. Let me pull it up here or if someone has the slide for it. Mayor Ryan: Can we get the motion on the screen? Councilwoman Coleman: I found it. Mayor Ryan: You did okay. Councilwoman Coleman: Yes the City Council authorizes the cancellation and closure of all Chanhassen park and recreation events, youth and adult programs and group facility reservations including use of athletic fields, the Chanhassen Recreation Center and the Chanhassen Senior Center until further notice. All public parks, trails and limited facility including tennis and pickleball courts and the skate park remain open to individuals and groups of 10 or less for recreation and fitness. Mayor Ryan: Alright thank you Councilwoman Coleman. We have a motion. Is there a second? Councilman Campion: Second. Mayor Ryan: Thank you Councilman Campion. I will call for the vote. Councilwoman Coleman moved, Councilman Campion seconded that the City Council authorizes the cancellation and closure of all Chanhassen park and recreation events, youth and adult programs and group facility reservations including use of athletic fields, the Chanhassen Recreation Center and the Chanhassen Senior Center until further notice. All public parks, trails and limited facility including tennis and pickleball courts and the skate park remain open to individuals and groups of 10 or less for recreation and fitness. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Ryan: That motion carries 5-0. And that’s it for new business. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Chanhassen City Council – May 11, 2020 21 Councilman Campion moved, Councilwoman Tjornhom seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:10 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL WORK SESSION MAY 11, 2020 Mayor Ryan called the work session to order at 6:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Charlie Howley, and Todd Hoffman DISCUSS 2020 PARKS, RECREATION PROGRAMMING AND 4TH OF JULY ACTIVITIES. Todd Hoffman discussed the item on the consent agenda cancelling Chanhassen park and rec events, youth and adult programs, group facility reservations including use of athletic fields, the Chanhassen Recreation Center and the Chanhassen Senior Center until further notice. All public parks, trails and limited facilities including tennis and pickleball courts and the skate park remain open to individuals and groups of 10 or less for recreation and fitness. He noted city beaches will remain open without lifeguards and the concession stand and permanent restrooms will not be available. Councilman McDonald asked how social distancing in public spaces will be enforced and his concern with people taking enforcement into their own hands. Councilwoman Tjornhom asked about the City’s plan to reopen recreation programs in the future. In discussing athletic fields Councilman Campion asked about the possibility of putting baseball bases and soccer goals on fields. After discussion it was the consensus of council not to encourage play on athletic fields by installing baseball bases and soccer goals and to continue discussion of this item at the next council meeting in May after Governor Walz has issued his orders. Mayor Ryan asked about signage for no lifeguards on duty and closure of the concession stand and permanent restrooms at Lake Ann Beach and her desire to see the restrooms remain open. In discussing playgrounds, Mayor Ryan asked about signage stating the facilities are currently closed and not being sanitized. Councilwoman Tjornhom asked about public feedback regarding the status of playgrounds. After discussion from council members it was consensus to change the signage to state only that the playground equipment is not being sanitized. Todd Hoffman presented the staff report on the 4th of July activities and what items are proposed to be cancelled and which events can safely occur including the fireworks using social distancing protocols. Mayor Ryan noted this item will be discussed at the regular City Council meeting. Councilman McDonald asked about the latest possible time staff needs to cancel events. Todd Hoffman explained that a decision needs to be made at this meeting. Councilwoman Tjornhom asked about the cost difference in changing the size of shells for the fireworks and what public parking lots can be used to view the fireworks. Councilman Campion and Councilwoman Coleman asked about the ability to change decisions at a later date for certain activities to occur. Councilwoman Tjornhom suggested celebrating together as a community at the Night to Unite event in August. Mayor Ryan asked staff to help local businesses who benefit from the 3 day 4th of July event. City Council Work Session – May 11, 2020 2 Mayor Ryan adjourned the work session at 6:55 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Resolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plans and Specifications; Authorize Ad for Bids Section CONSENT AGENDA Item No: C.2. Prepared By George Bender, Assistant City Engineer File No: Eng 20­05 PROPOSED MOTION “The City Council adopts a resolution accepting the plans and specifications and authorizing publication of an advertisement for bids for the 2020 Street Improvement Project 20­05.” Approval requires a Simple Majority Vote of members present. BACKGROUND On November 27, 2019, the Engineering Department prepared and released a request for proposals (RFP) for consultant services for the project.  On December 20, 2019, the Engineering Department received two proposals from consultants for consultant services. On January 13, 2020, the City Council approved a contract with Kimley­Horn & Associates and authorized preparation of a feasibility study. On February 11, 2020, the Engineering Department hosted an open house to introduce and discuss the project with the public.  Notifications were sent to residents in the nearby areas who will be affected by the project. On April 13, 2020, the City Council accepted the feasibility report for the project and called for a public hearing to be held on April 27, 2020. On April 27, 2020, the City Council held a Public Hearing, ordered the improvements, and authorized preparation of plans and specifications. DISCUSSION The scope of the 2020 City Pavement Rehabilitation Project consists of six neighborhood areas (reference attached 2020 Local Pavement Rehabilitation map).  All of these roads have deteriorated over the years and are in need of rehabilitation.  The City's 5­year Capital Improvement Plan (CIP) finalized last November identified these roads would be completed in 2020 as mill and overlay projects. Staff utilized the City's Pavement Management Program and site investigations to determine the project limits as shown CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plans andSpecifications; Authorize Ad for BidsSectionCONSENT AGENDA Item No: C.2.Prepared By George Bender, Assistant City Engineer File No: Eng 20­05PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the 2020 Street Improvement Project 20­05.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 27, 2019, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project. On December 20, 2019, the Engineering Department received two proposals from consultants for consultant services.On January 13, 2020, the City Council approved a contract with Kimley­Horn & Associates and authorizedpreparation of a feasibility study.On February 11, 2020, the Engineering Department hosted an open house to introduce and discuss the project withthe public.  Notifications were sent to residents in the nearby areas who will be affected by the project.On April 13, 2020, the City Council accepted the feasibility report for the project and called for a public hearing to beheld on April 27, 2020.On April 27, 2020, the City Council held a Public Hearing, ordered the improvements, and authorized preparation ofplans and specifications.DISCUSSIONThe scope of the 2020 City Pavement Rehabilitation Project consists of six neighborhood areas (reference attached2020 Local Pavement Rehabilitation map).  All of these roads have deteriorated over the years and are in need ofrehabilitation.  The City's 5­year Capital Improvement Plan (CIP) finalized last November identified these roads wouldbe completed in 2020 as mill and overlay projects. Staff utilized the City's Pavement Management Program and site investigations to determine the project limits as shown in Figures 1­7 (reference attachment).  The total project roadway length is approximately 6.2 miles. The Lake Lucy Road area lies east of CR 17 (Powers Blvd.) with approximately 0.7 miles of roads built­out between 1988 and 1992. The Redwing Lane area lies east of Powers Blvd. as well, with approximately 0.5 miles of roads built­out in 1980 The Trappers Pass areas lie north of Pleasant View Road and west of TH 101, with approximately 3.0 miles of roads built­out between 1985 and 1994.  This area includes the Near Mountain, Trappers Pass, and Summit developments inclusive of all of the additions. The Choctaw Circle area lies west of TH 101 with approximately 0.4 miles of roads built­out in 1978. The Kurvers Point Road area lies west of TH 101, with approximately 0.6 miles of road built­out between 1991 and 1992. The Marsh Drive area lies north of Rice Marsh Lake and south of TH 5 with approximately 1.0 miles of roads built­out in 1986. None of these roads were originally built to current city standards.  None of these roads have had major rehabilitation performed since the original construction (only maintenance activities such as crack sealing, patching, and seal coats have been performed). An RFP for geotechnical exploration and pavement evaluation was prepared and distributed by the Engineering department for the Trappers Pass, Marsh Drive, Redwing Lane, and Lake Lucy Road areas.  American Engineering Testing, Inc. was hired to perform the work and prepare the geotechnical report for these project areas.  The city had previously issued an RFP and had a geotechnical report prepared for the Kurvers Point and Choctaw Circle areas.  This report was prepared by Braun Intertec in the Fall of 2018.  The city conducts these geotechnical assessments and pavement evaluations to aid in the analysis of proper roadway pavement rehabilitation designs. The design consultant was provided the geotechnical reports for the purposed of informing their design.  Based on the geotechnical reports and the feasibility study, four of the six areas should be rehabilitated by a full depth reclamation (FDR) technique.  This is primarily based on the existing OCI, existing pavement thicknesses and condition, and the supporting soils.  The other two areas (Choctaw Circle and Redwing Lane) are recommended to be rehabilitated via a mill and overlay. The feasibility report accepted at the April 13, 2020 City Council meeting identified that the cost difference between the recommended rehabilitation techniques (FDR vs mill and overlay) created a shortfall compared to the available budget, and therefore identified three of the six areas could be advanced within the available budget (Trapper's Pass, Choctaw Circle, and Redwing Lane) Subsequent to the April 13, 2020 City Council meeting, internal discussions with Administration and Finance concluded that there may be some other funding sources available to complete all six of the programmed areas in lieu of just three.  It is staff's recommendation that all six areas be completed in 2020 so the City can stay on schedule for the overall Capitol Pavement Management Plan.  The majority of the roadways within the project areas do not have an existing trail or sidewalk.  All pedestrian ramps are typically brought into compliance in accordance with the ADA transition plan.  In the case of this project, the existing pedestrian ramps in the project areas have already been brought into compliance.  Hence, no pedestrian ramps are included as part of the project. As with most road rehabilitation projects, minor spot repair of curb and gutter and public utilities are planned.  City staff performed a condition assessment on the existing storm sewer structures to evaluate the need for improvements.  All identified needs will be incorporated into the project.  The design consultant evaluated each neighborhood area for potential flooding during a 100­year event at all emergency overflows (EOF) for roadway low points and stormwater ponds.  The results for each area are summarized in the feasibility study and any identified concerns will be addressed in the final design.  A number of comments from the open house hosted on February 11, 2020, were also related to drainage concerns. CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plans andSpecifications; Authorize Ad for BidsSectionCONSENT AGENDA Item No: C.2.Prepared By George Bender, Assistant City Engineer File No: Eng 20­05PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the 2020 Street Improvement Project 20­05.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 27, 2019, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project. On December 20, 2019, the Engineering Department received two proposals from consultants for consultant services.On January 13, 2020, the City Council approved a contract with Kimley­Horn & Associates and authorizedpreparation of a feasibility study.On February 11, 2020, the Engineering Department hosted an open house to introduce and discuss the project withthe public.  Notifications were sent to residents in the nearby areas who will be affected by the project.On April 13, 2020, the City Council accepted the feasibility report for the project and called for a public hearing to beheld on April 27, 2020.On April 27, 2020, the City Council held a Public Hearing, ordered the improvements, and authorized preparation ofplans and specifications.DISCUSSIONThe scope of the 2020 City Pavement Rehabilitation Project consists of six neighborhood areas (reference attached2020 Local Pavement Rehabilitation map).  All of these roads have deteriorated over the years and are in need ofrehabilitation.  The City's 5­year Capital Improvement Plan (CIP) finalized last November identified these roads wouldbe completed in 2020 as mill and overlay projects.Staff utilized the City's Pavement Management Program and site investigations to determine the project limits as shownin Figures 1­7 (reference attachment).  The total project roadway length is approximately 6.2 miles.The Lake Lucy Road area lies east of CR 17 (Powers Blvd.) with approximately 0.7 miles of roads built­outbetween 1988 and 1992.The Redwing Lane area lies east of Powers Blvd. as well, with approximately 0.5 miles of roads built­out in1980The Trappers Pass areas lie north of Pleasant View Road and west of TH 101, with approximately 3.0 miles ofroads built­out between 1985 and 1994.  This area includes the Near Mountain, Trappers Pass, and Summitdevelopments inclusive of all of the additions.The Choctaw Circle area lies west of TH 101 with approximately 0.4 miles of roads built­out in 1978.The Kurvers Point Road area lies west of TH 101, with approximately 0.6 miles of road built­out between1991 and 1992.The Marsh Drive area lies north of Rice Marsh Lake and south of TH 5 with approximately 1.0 miles of roadsbuilt­out in 1986.None of these roads were originally built to current city standards.  None of these roads have had major rehabilitationperformed since the original construction (only maintenance activities such as crack sealing, patching, and seal coatshave been performed).An RFP for geotechnical exploration and pavement evaluation was prepared and distributed by the Engineeringdepartment for the Trappers Pass, Marsh Drive, Redwing Lane, and Lake Lucy Road areas.  American EngineeringTesting, Inc. was hired to perform the work and prepare the geotechnical report for these project areas.  The city hadpreviously issued an RFP and had a geotechnical report prepared for the Kurvers Point and Choctaw Circle areas. This report was prepared by Braun Intertec in the Fall of 2018.  The city conducts these geotechnical assessments andpavement evaluations to aid in the analysis of proper roadway pavement rehabilitation designs.The design consultant was provided the geotechnical reports for the purposed of informing their design.  Based on thegeotechnical reports and the feasibility study, four of the six areas should be rehabilitated by a full depth reclamation(FDR) technique.  This is primarily based on the existing OCI, existing pavement thicknesses and condition, and thesupporting soils.  The other two areas (Choctaw Circle and Redwing Lane) are recommended to be rehabilitated via amill and overlay.The feasibility report accepted at the April 13, 2020 City Council meeting identified that the cost difference betweenthe recommended rehabilitation techniques (FDR vs mill and overlay) created a shortfall compared to the availablebudget, and therefore identified three of the six areas could be advanced within the available budget (Trapper's Pass,Choctaw Circle, and Redwing Lane)Subsequent to the April 13, 2020 City Council meeting, internal discussions with Administration and Financeconcluded that there may be some other funding sources available to complete all six of the programmed areas in lieuof just three.  It is staff's recommendation that all six areas be completed in 2020 so the City can stay on schedule forthe overall Capitol Pavement Management Plan. The majority of the roadways within the project areas do not have an existing trail or sidewalk.  All pedestrian rampsare typically brought into compliance in accordance with the ADA transition plan.  In the case of this project, theexisting pedestrian ramps in the project areas have already been brought into compliance.  Hence, no pedestrianramps are included as part of the project. As with most road rehabilitation projects, minor spot repair of curb andgutter and public utilities are planned. City staff performed a condition assessment on the existing storm sewer structures to evaluate the need forimprovements.  All identified needs will be incorporated into the project.  The design consultant evaluated eachneighborhood area for potential flooding during a 100­year event at all emergency overflows (EOF) for roadway lowpoints and stormwater ponds.  The results for each area are summarized in the feasibility study and any identifiedconcerns will be addressed in the final design.  A number of comments from the open house hosted on February 11, 2020, were also related to drainage concerns. Major replacement of watermain and sanitary sewer are not necessary.  The valves on the watermain are planned to be rehabilitated by changing out the bolting on the valves. Minor repairs primarily related to reducing infiltration and inflow are recommended for the sanitary sewer system. The project will address current NPDES, Minnehaha Creek Watershed District, and Riley Purgatory Bluff Creek Watershed District permitting requirements as applicable.  Due to there being no new or reconstructed impervious surfaces, there are not any triggers for permanent stormwater management rules in either watershed district. Funding Funding for the project is proposed to come from the pavement management fund and special assessments to benefiting properties for the street improvement costs and city utility funds as required.  Two spreadsheets showing the impacts of this project to the revolving special assessment fund balance are attached, one showing current year assessments which is typical, and a second showing a one­year deferred assessment. The total project costs are shown below, although the assessments are only based on the roadway improvements portion shown in the feasibility report.  Per the city’s assessment practice, 40% of the roadway costs are proposed to be assessed to the benefiting property owners. The total estimate project cost went down from the estimate included with the feasibility study.  The amount in the study was $4,773,000.  The preliminary special assessments from the feasibility study for the six areas identified are as follows: Lake Lucy Road area: $3,068 Kurvers Point Road area: $4,340 Marsh Drive area: $2,336 Redwing Lane area:  $1,960 Choctaw Circle area:  $2,160 Trappers Pass area:  $3,048 The Redwing Lane and Choctaw Circle areas will be rehabilitated by a standard mill and overlay technique.  The Trappers Pass, Lake Lucy Road, Kurvers Point and Marsh Drive areas will be rehabilitated by a full depth reclamation.  The main difference in the assessment cost is related to that difference. Schedule CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Project 20­05 2020 Street Improvement Project ­ Approve Plans andSpecifications; Authorize Ad for BidsSectionCONSENT AGENDA Item No: C.2.Prepared By George Bender, Assistant City Engineer File No: Eng 20­05PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the 2020 Street Improvement Project 20­05.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 27, 2019, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project. On December 20, 2019, the Engineering Department received two proposals from consultants for consultant services.On January 13, 2020, the City Council approved a contract with Kimley­Horn & Associates and authorizedpreparation of a feasibility study.On February 11, 2020, the Engineering Department hosted an open house to introduce and discuss the project withthe public.  Notifications were sent to residents in the nearby areas who will be affected by the project.On April 13, 2020, the City Council accepted the feasibility report for the project and called for a public hearing to beheld on April 27, 2020.On April 27, 2020, the City Council held a Public Hearing, ordered the improvements, and authorized preparation ofplans and specifications.DISCUSSIONThe scope of the 2020 City Pavement Rehabilitation Project consists of six neighborhood areas (reference attached2020 Local Pavement Rehabilitation map).  All of these roads have deteriorated over the years and are in need ofrehabilitation.  The City's 5­year Capital Improvement Plan (CIP) finalized last November identified these roads wouldbe completed in 2020 as mill and overlay projects.Staff utilized the City's Pavement Management Program and site investigations to determine the project limits as shownin Figures 1­7 (reference attachment).  The total project roadway length is approximately 6.2 miles.The Lake Lucy Road area lies east of CR 17 (Powers Blvd.) with approximately 0.7 miles of roads built­outbetween 1988 and 1992.The Redwing Lane area lies east of Powers Blvd. as well, with approximately 0.5 miles of roads built­out in1980The Trappers Pass areas lie north of Pleasant View Road and west of TH 101, with approximately 3.0 miles ofroads built­out between 1985 and 1994.  This area includes the Near Mountain, Trappers Pass, and Summitdevelopments inclusive of all of the additions.The Choctaw Circle area lies west of TH 101 with approximately 0.4 miles of roads built­out in 1978.The Kurvers Point Road area lies west of TH 101, with approximately 0.6 miles of road built­out between1991 and 1992.The Marsh Drive area lies north of Rice Marsh Lake and south of TH 5 with approximately 1.0 miles of roadsbuilt­out in 1986.None of these roads were originally built to current city standards.  None of these roads have had major rehabilitationperformed since the original construction (only maintenance activities such as crack sealing, patching, and seal coatshave been performed).An RFP for geotechnical exploration and pavement evaluation was prepared and distributed by the Engineeringdepartment for the Trappers Pass, Marsh Drive, Redwing Lane, and Lake Lucy Road areas.  American EngineeringTesting, Inc. was hired to perform the work and prepare the geotechnical report for these project areas.  The city hadpreviously issued an RFP and had a geotechnical report prepared for the Kurvers Point and Choctaw Circle areas. This report was prepared by Braun Intertec in the Fall of 2018.  The city conducts these geotechnical assessments andpavement evaluations to aid in the analysis of proper roadway pavement rehabilitation designs.The design consultant was provided the geotechnical reports for the purposed of informing their design.  Based on thegeotechnical reports and the feasibility study, four of the six areas should be rehabilitated by a full depth reclamation(FDR) technique.  This is primarily based on the existing OCI, existing pavement thicknesses and condition, and thesupporting soils.  The other two areas (Choctaw Circle and Redwing Lane) are recommended to be rehabilitated via amill and overlay.The feasibility report accepted at the April 13, 2020 City Council meeting identified that the cost difference betweenthe recommended rehabilitation techniques (FDR vs mill and overlay) created a shortfall compared to the availablebudget, and therefore identified three of the six areas could be advanced within the available budget (Trapper's Pass,Choctaw Circle, and Redwing Lane)Subsequent to the April 13, 2020 City Council meeting, internal discussions with Administration and Financeconcluded that there may be some other funding sources available to complete all six of the programmed areas in lieuof just three.  It is staff's recommendation that all six areas be completed in 2020 so the City can stay on schedule forthe overall Capitol Pavement Management Plan. The majority of the roadways within the project areas do not have an existing trail or sidewalk.  All pedestrian rampsare typically brought into compliance in accordance with the ADA transition plan.  In the case of this project, theexisting pedestrian ramps in the project areas have already been brought into compliance.  Hence, no pedestrianramps are included as part of the project. As with most road rehabilitation projects, minor spot repair of curb andgutter and public utilities are planned. City staff performed a condition assessment on the existing storm sewer structures to evaluate the need forimprovements.  All identified needs will be incorporated into the project.  The design consultant evaluated eachneighborhood area for potential flooding during a 100­year event at all emergency overflows (EOF) for roadway lowpoints and stormwater ponds.  The results for each area are summarized in the feasibility study and any identifiedconcerns will be addressed in the final design.  A number of comments from the open house hosted on February 11,2020, were also related to drainage concerns.Major replacement of watermain and sanitary sewer are not necessary.  The valves on the watermain are planned tobe rehabilitated by changing out the bolting on the valves. Minor repairs primarily related to reducing infiltration andinflow are recommended for the sanitary sewer system.The project will address current NPDES, Minnehaha Creek Watershed District, and Riley Purgatory Bluff CreekWatershed District permitting requirements as applicable.  Due to there being no new or reconstructed impervioussurfaces, there are not any triggers for permanent stormwater management rules in either watershed district.FundingFunding for the project is proposed to come from the pavement management fund and special assessments tobenefiting properties for the street improvement costs and city utility funds as required.  Two spreadsheets showing theimpacts of this project to the revolving special assessment fund balance are attached, one showing current yearassessments which is typical, and a second showing a one­year deferred assessment.The total project costs are shown below, although the assessments are only based on the roadway improvementsportion shown in the feasibility report.  Per the city’s assessment practice, 40% of the roadway costs are proposed tobe assessed to the benefiting property owners.The total estimate project cost went down from the estimate included with the feasibility study.  The amount in thestudy was $4,773,000. The preliminary special assessments from the feasibility study for the six areas identified are as follows:Lake Lucy Road area: $3,068Kurvers Point Road area: $4,340Marsh Drive area: $2,336Redwing Lane area:  $1,960Choctaw Circle area:  $2,160Trappers Pass area:  $3,048The Redwing Lane and Choctaw Circle areas will be rehabilitated by a standard mill and overlay technique.  TheTrappers Pass, Lake Lucy Road, Kurvers Point and Marsh Drive areas will be rehabilitated by a full depthreclamation.  The main difference in the assessment cost is related to that difference. Schedule RECOMMENDATION Staff recommends the City Council accept the plans and specifications and authorize the publication of the advertisement for bids. ATTACHMENTS: 2020 Rehabilitation Map Figures 1­7 2020 CIP Sheet Resolution "F)³CH ±Lake Lucy LakeAnn Lotus Lake Lake Susan NorthLotusLakePark CarverBeachPark Lake SusanPark LakeAnnPark MeadowGreenPark SouthLotusLakePark PleasantViewPreserve K eber P ondChristmasLake ?©A@?©A@ ?ûA@ ?ûA@ GïWX GqWX GqWX GqWX Date Created: 12/17/2019 Document Path: K:\WSB\Maps\Engineering\StreetCIP_2019\LocalPavementRehabProject_2020.mxd Created By: City of Chanhassen - Engineering Department³CH ±City Hall "F)Fire Station 2020 - Mill & Overlay Railroad Rivers Lakes Parks Parcel Boundaries City of Chanhassen 2020 Local Pavement Rehabilitation Project (20-05) µ0 1,600Feet 0 0.25Mile 2020 City Pavement Rehabilitation Maps (Figures 1-7) Figure 1: Lake Lucy Road Area Map Figure 2: Choctaw Circle Area Map Figure 3: Kurvers Point Road Area Map Figure 4: Marsh Drive Area Map Figure 5: Redwing Lane Area Map Figure 6: Trappers Pass (West) Area Map Figure 7: Trappers Pass (East) Area Map Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2020 2024thru Department Street Improvements Description Annual project to rehabilitate and reconstruct streets in the City. The following streets are scheduled to be completed in 2020, future areas will be determined by available funds and condition of the streets. 2020 Minnewashta Parkway (MSA, 2020 & 2021) and Lake Lucy-TH41 to Galpin Blvd (MSA) Krvers Point, Willow View, Twin Maple and Basswood Stone Creek Drive, Boulder Road, Stone Creek Ct, Stone Creek Ln, etc. Hidden Lane, Hidden Circle, Hidden Court, Marsh Drive, Sinnen Circle and Dakota Lane Lake Lucy, Nez Perce, Vineland Court and Troendle Circle Brendan Court Project #ST-012 Priority n/a Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. Budget Impact/Other This project may decrease maintenance costs. Useful Life Unassigned Project Name Annual Street Improvement Program Category Streets/Highways Type Improvement Account #2 Account #1 601-xxxx-4751 Total Project Cost:$56,694,000 Account #4 Account #3 Total20202021202220232024Expenditures 30,664,0006,227,000 8,062,000 5,325,000 5,525,000 5,525,000Construction 6,227,000 8,062,000 5,325,000 5,525,000 5,525,000 30,664,000Total Prior 26,030,000 Total Total20202021202220232024FundingSources 17,620,0002,582,500 3,637,500 3,700,000 3,800,000 3,900,000Assessment/Revolving Assess Fund 3,333,0001,716,500 1,516,500 100,000MSA 1,685,000192,500 517,500 325,000 325,000 325,000SewerUtilityFund 2,771,000185,500 785,500 600,000 600,000 600,000SurfaceWaterUtilityFund 5,255,0001,550,000 1,605,000 700,000 700,000 700,000WaterUtilityFund 6,227,000 8,062,000 5,325,000 5,525,000 5,525,000 30,664,000Total Prior 26,030,000 Total 89 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 26, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING PUBLICATION OF THE ADVERTISEMENT FOR BIDS FOR THE 2020 STREET IMPROVEMENT PROJECT NO. 20-05 WHEREAS, on April 27, 2020, the City Council held a Public Hearing for the 2020 Street Improvement Project No. 20-05; and WHEREAS, pursuant to the Resolution passed by the City Council on April 27, 2020; Kimley- Horn and Associates in conjunction with the City Engineer have prepared plans and specifications for the 2020 Street Improvement Project and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. Such plans and specifications, a copy of which can be reviewed at the office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official city newspaper and on QuestCDN.com, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The ad shall be published at least three times, shall specify the work to be done, shall state that bids will be opened on June 19, 2020, and the responsibility of the bidders will be considered by the Council at 7:00 PM on Monday, July 13, 2020, for the 2020 Street Improvement Project No. 20-05, in the Council Chambers at the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid security payable to the clerk for 5% of the amount of such bid. Passed and adopted by the Chanhassen City Council this 26th day of May, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Resolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans and Specifications; Authorize Ad for Bids Section CONSENT AGENDA Item No: C.3. Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­03 PROPOSED MOTION “The City Council adopts a resolution accepting the plans and specifications and authorizing publication of an advertisement for bids for the Lake Lucy Rd Rehabilitation Project 20­03.” Approval requires a Simple Majority Vote of members present. BACKGROUND On November 7, 2019, the Engineering Department prepared and released a request for proposals (RFP) for consultant services for the project.  On November 22, 2019, the Engineering Department received three proposals from consultants for professional services for the Lake Lucy Road project. On December 9, 2019, the City Council approved a consultant contract with WSB & Associates and authorized preparation of a feasibility study for the project. On January 28, 2020, the Engineering Department hosted an open house to introduce and discuss the project with the public. Notifications were sent to residents in the nearby areas who will be affected by the project. On April 13, 2020, the City Council accepted the feasibility study and called a Public Hearing to be held on April 27, 2020. On April 27, 2020, the City Council hosted a Public Hearing and ordered the improvements including preparation of plans and specifications for the project. DISCUSSION Lake Lucy Road is a collector street located on the east side of Lake Minnewashta between State Highway 41 (Hazeltine Boulevard) and County Road 117 (Galpin Boulevard).  The pavement rehabilitation is needed for this section of street.  The city's five­year Capital Improvement Plan has planned for the rehabilitation of Lake Lucy Road in 2020.  Staff utilized the city's pavement management program and site investigations to determine the project limits as shown in Figure 1.  The project includes a 0.66­mile long urbanized street corridor.  The existing road section was CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans andSpecifications; Authorize Ad for BidsSectionCONSENT AGENDA Item No: C.3.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­03PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Rd Rehabilitation Project 20­03.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 7, 2019, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project. On November 22, 2019, the Engineering Department received three proposals from consultants for professionalservices for the Lake Lucy Road project.On December 9, 2019, the City Council approved a consultant contract with WSB & Associates and authorizedpreparation of a feasibility study for the project.On January 28, 2020, the Engineering Department hosted an open house to introduce and discuss the project with thepublic. Notifications were sent to residents in the nearby areas who will be affected by the project.On April 13, 2020, the City Council accepted the feasibility study and called a Public Hearing to be held on April 27,2020.On April 27, 2020, the City Council hosted a Public Hearing and ordered the improvements including preparation ofplans and specifications for the project.DISCUSSIONLake Lucy Road is a collector street located on the east side of Lake Minnewashta between State Highway 41(Hazeltine Boulevard) and County Road 117 (Galpin Boulevard).  The pavement rehabilitation is needed for thissection of street.  The city's five­year Capital Improvement Plan has planned for the rehabilitation of Lake Lucy Road in 2020.  Staff utilized the city's pavement management program and site investigations to determine the project limits as shown in Figure 1.  The project includes a 0.66­mile long urbanized street corridor.  The existing road section was originally constructed in segments between 1994 and 1998. Figure 1: Project Area Map Lake Lucy Road is designated as a Municipal State Aid (MSA) route.  State Aid funding and special assessments are planned to be utilized to finance the street improvements.  City utility funds will be used for funding any necessary utility improvements. The average overall condition index (OCI) for this section of pavement is 63, which is within the range where overlays should be considered.  The western half of the section is a few years older and the associated OCI is lower than the eastern half.  A Request for Proposals (RFP) for a geotechnical exploration and pavement evaluation was prepared and distributed by the Engineering department.  American Engineering Testing, Inc. was hired to perform the work and prepare a geotechnical report for the project area.  The report confirmed there is a pavement performance change about 350 feet east of Brendan Court.  This confirms the different OCI ratings through the project area.  The report attributes the differing pavement distresses observed between the western and eastern sections due to weaker supporting soils in the western half. The feasibility study in conjunction with the geotechnical report evaluated several different alternatives for pavement rehabilitation and recommended an alternative­type of a mill and overlay.  A standard 2.5­inch mill and overlay is recommended to be combined with a seal coat between the milled surface and new bituminous layer.  This combination rehabilitation technique is known as a 'Texas Underseal.'  The additional seal coat layer is intended to delay reflective cracking between the existing base layer and the new overlay.  Two or three additional years of service life are expected to be gained by adding this technique to a standard mill and overlay.  The weaker support soils in the western half will not be able to be fully corrected until a reconstruction project is performed.  The 'Texas Underseal' is effectively intended to buy additional time for the service life of the pavement section.  The trail along the corridor is intended to be rehabilitated via a full depth reclamation. Some spot repair of curb and gutter and other public utilities are also part of the project.  All pedestrian ramps will be brought into ADA compliance in accordance with the City's ADA transition plan. A capacity analysis of the storm sewer system was performed to verify it is adequately designed to serve the area.  The analysis verified the existing system meets current design standards and the updated NOAA Atlas­14 rainfall model standard.  A spread and run analysis was also performed for each catch basin to identify any ponding concerns on the roadway.  The analysis identified three catch basin locations where an additional catch basin should be added to reduce temporary ponding during an intense rainfall event. Major replacement of watermain and sanitary sewer is not necessary.  The valves on the watermain are planned to be rehabilitated by changing out the bolting on the valves.  The age of the original installation indicates the bolting is likely CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans andSpecifications; Authorize Ad for BidsSectionCONSENT AGENDA Item No: C.3.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­03PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Rd Rehabilitation Project 20­03.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 7, 2019, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project. On November 22, 2019, the Engineering Department received three proposals from consultants for professionalservices for the Lake Lucy Road project.On December 9, 2019, the City Council approved a consultant contract with WSB & Associates and authorizedpreparation of a feasibility study for the project.On January 28, 2020, the Engineering Department hosted an open house to introduce and discuss the project with thepublic. Notifications were sent to residents in the nearby areas who will be affected by the project.On April 13, 2020, the City Council accepted the feasibility study and called a Public Hearing to be held on April 27,2020.On April 27, 2020, the City Council hosted a Public Hearing and ordered the improvements including preparation ofplans and specifications for the project.DISCUSSIONLake Lucy Road is a collector street located on the east side of Lake Minnewashta between State Highway 41(Hazeltine Boulevard) and County Road 117 (Galpin Boulevard).  The pavement rehabilitation is needed for thissection of street.  The city's five­year Capital Improvement Plan has planned for the rehabilitation of Lake Lucy Roadin 2020.  Staff utilized the city's pavement management program and site investigations to determine the project limitsas shown in Figure 1.  The project includes a 0.66­mile long urbanized street corridor.  The existing road section wasoriginally constructed in segments between 1994 and 1998.Figure 1: Project Area MapLake Lucy Road is designated as a Municipal State Aid (MSA) route.  State Aid funding and special assessments areplanned to be utilized to finance the street improvements.  City utility funds will be used for funding any necessary utilityimprovements.The average overall condition index (OCI) for this section of pavement is 63, which is within the range where overlaysshould be considered.  The western half of the section is a few years older and the associated OCI is lower than theeastern half. A Request for Proposals (RFP) for a geotechnical exploration and pavement evaluation was prepared and distributedby the Engineering department.  American Engineering Testing, Inc. was hired to perform the work and prepare ageotechnical report for the project area.  The report confirmed there is a pavement performance change about 350feet east of Brendan Court.  This confirms the different OCI ratings through the project area.  The report attributes thediffering pavement distresses observed between the western and eastern sections due to weaker supporting soils in thewestern half.The feasibility study in conjunction with the geotechnical report evaluated several different alternatives for pavementrehabilitation and recommended an alternative­type of a mill and overlay.  A standard 2.5­inch mill and overlay isrecommended to be combined with a seal coat between the milled surface and new bituminous layer.  Thiscombination rehabilitation technique is known as a 'Texas Underseal.'  The additional seal coat layer is intended todelay reflective cracking between the existing base layer and the new overlay.  Two or three additional years of servicelife are expected to be gained by adding this technique to a standard mill and overlay.  The weaker support soils in thewestern half will not be able to be fully corrected until a reconstruction project is performed.  The 'Texas Underseal' iseffectively intended to buy additional time for the service life of the pavement section.  The trail along the corridor isintended to be rehabilitated via a full depth reclamation.Some spot repair of curb and gutter and other public utilities are also part of the project.  All pedestrian ramps will bebrought into ADA compliance in accordance with the City's ADA transition plan.A capacity analysis of the storm sewer system was performed to verify it is adequately designed to serve the area. The analysis verified the existing system meets current design standards and the updated NOAA Atlas­14 rainfallmodel standard.  A spread and run analysis was also performed for each catch basin to identify any ponding concernson the roadway.  The analysis identified three catch basin locations where an additional catch basin should be added toreduce temporary ponding during an intense rainfall event. Major replacement of watermain and sanitary sewer is not necessary.  The valves on the watermain are planned to be rehabilitated by changing out the bolting on the valves.  The age of the original installation indicates the bolting is likely to be mild steel.  The bolts will be replaced with stainless steel to protect them long term from the corrosive soils found in Chanhassen.  Minor repairs primarily related to reducing infiltration and inflow are recommended for the sanitary sewer system. An open house informational meeting for public involvement was held on January 28, 2020.  As appropriate, comments received were factored into the preliminary design and are included in the feasibility report.  Speeding along the corridor was the primary common concern.  Staff commissioned a speed study to be performed along the corridor to analyze the concern.  The study was conducted over a seven­day period in February.  The actual speed was not displayed on the sign apparatus to the traveling public during the study in order to record typical traveled speeds along the corridor without inducing a natural slowing at the device.  From an engineering perspective, the 85th percentile is used to determine if there is a speeding concern.  The 85th percentile speed was at the 30­mph speed limit with an average pace between 23 mph and 33 mph.  Staff continued to be contacted by resident's concerned with speeding in this area in combination with the increased traffic volume due to this segment being designated a collector roadway.  Staff added two dynamic speed signs to the project to display vehicular speed and help mitigate the resident concerns. The proposed improvements will also address current NPDES and Riley Purgatory Bluff Creek Watershed District requirements in regards to water quality treatment and best management practices for stormwater runoff related to construction activities. Funding The project is intended to be funded from State Aid funds, special assessments, and City utility funds.   The estimated project costs* from the updated cost estimate delivered with the plans and specifications are as follows: * The estimated project costs include a 5% contingency and 10% indirect cost. The total estimate project cost went up from the estimate included with the feasibility study.  The amount in the study was $722,500.  The amount went up due to adding dynamic speed signs, additional signage and pavement markings, and sodding costs. The project is proposed to be assessed to the adjacent benefiting properties per the City's Assessment Practice.  Lake Lucy Road is a collector roadway.  As such, the assessable street rehabilitation costs have been prorated to reflect a standard residential street width of 31 feet.  The assessable costs have also been prorated to reflect the assessable front footage of the benefiting properties along Lake Lucy Road through the project area.  The front footage of benefiting properties is 48%. The assessment cost summary including an updated preliminary assessment amount based on the updated cost estimate is as follows: CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Project 20­03 Lake Lucy Rd Rehabilitation ­ Approve Plans andSpecifications; Authorize Ad for BidsSectionCONSENT AGENDA Item No: C.3.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­03PROPOSED MOTION“The City Council adopts a resolution accepting the plans and specifications and authorizing publication of anadvertisement for bids for the Lake Lucy Rd Rehabilitation Project 20­03.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 7, 2019, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project. On November 22, 2019, the Engineering Department received three proposals from consultants for professionalservices for the Lake Lucy Road project.On December 9, 2019, the City Council approved a consultant contract with WSB & Associates and authorizedpreparation of a feasibility study for the project.On January 28, 2020, the Engineering Department hosted an open house to introduce and discuss the project with thepublic. Notifications were sent to residents in the nearby areas who will be affected by the project.On April 13, 2020, the City Council accepted the feasibility study and called a Public Hearing to be held on April 27,2020.On April 27, 2020, the City Council hosted a Public Hearing and ordered the improvements including preparation ofplans and specifications for the project.DISCUSSIONLake Lucy Road is a collector street located on the east side of Lake Minnewashta between State Highway 41(Hazeltine Boulevard) and County Road 117 (Galpin Boulevard).  The pavement rehabilitation is needed for thissection of street.  The city's five­year Capital Improvement Plan has planned for the rehabilitation of Lake Lucy Roadin 2020.  Staff utilized the city's pavement management program and site investigations to determine the project limitsas shown in Figure 1.  The project includes a 0.66­mile long urbanized street corridor.  The existing road section wasoriginally constructed in segments between 1994 and 1998.Figure 1: Project Area MapLake Lucy Road is designated as a Municipal State Aid (MSA) route.  State Aid funding and special assessments areplanned to be utilized to finance the street improvements.  City utility funds will be used for funding any necessary utilityimprovements.The average overall condition index (OCI) for this section of pavement is 63, which is within the range where overlaysshould be considered.  The western half of the section is a few years older and the associated OCI is lower than theeastern half. A Request for Proposals (RFP) for a geotechnical exploration and pavement evaluation was prepared and distributedby the Engineering department.  American Engineering Testing, Inc. was hired to perform the work and prepare ageotechnical report for the project area.  The report confirmed there is a pavement performance change about 350feet east of Brendan Court.  This confirms the different OCI ratings through the project area.  The report attributes thediffering pavement distresses observed between the western and eastern sections due to weaker supporting soils in thewestern half.The feasibility study in conjunction with the geotechnical report evaluated several different alternatives for pavementrehabilitation and recommended an alternative­type of a mill and overlay.  A standard 2.5­inch mill and overlay isrecommended to be combined with a seal coat between the milled surface and new bituminous layer.  Thiscombination rehabilitation technique is known as a 'Texas Underseal.'  The additional seal coat layer is intended todelay reflective cracking between the existing base layer and the new overlay.  Two or three additional years of servicelife are expected to be gained by adding this technique to a standard mill and overlay.  The weaker support soils in thewestern half will not be able to be fully corrected until a reconstruction project is performed.  The 'Texas Underseal' iseffectively intended to buy additional time for the service life of the pavement section.  The trail along the corridor isintended to be rehabilitated via a full depth reclamation.Some spot repair of curb and gutter and other public utilities are also part of the project.  All pedestrian ramps will bebrought into ADA compliance in accordance with the City's ADA transition plan.A capacity analysis of the storm sewer system was performed to verify it is adequately designed to serve the area. The analysis verified the existing system meets current design standards and the updated NOAA Atlas­14 rainfallmodel standard.  A spread and run analysis was also performed for each catch basin to identify any ponding concernson the roadway.  The analysis identified three catch basin locations where an additional catch basin should be added toreduce temporary ponding during an intense rainfall event.Major replacement of watermain and sanitary sewer is not necessary.  The valves on the watermain are planned to berehabilitated by changing out the bolting on the valves.  The age of the original installation indicates the bolting is likelyto be mild steel.  The bolts will be replaced with stainless steel to protect them long term from the corrosive soils foundin Chanhassen.  Minor repairs primarily related to reducing infiltration and inflow are recommended for the sanitarysewer system.An open house informational meeting for public involvement was held on January 28, 2020.  As appropriate,comments received were factored into the preliminary design and are included in the feasibility report.  Speeding alongthe corridor was the primary common concern.  Staff commissioned a speed study to be performed along the corridorto analyze the concern.  The study was conducted over a seven­day period in February.  The actual speed was notdisplayed on the sign apparatus to the traveling public during the study in order to record typical traveled speeds alongthe corridor without inducing a natural slowing at the device.  From an engineering perspective, the 85th percentile isused to determine if there is a speeding concern.  The 85th percentile speed was at the 30­mph speed limit with anaverage pace between 23 mph and 33 mph.  Staff continued to be contacted by resident's concerned with speeding inthis area in combination with the increased traffic volume due to this segment being designated a collector roadway. Staff added two dynamic speed signs to the project to display vehicular speed and help mitigate the resident concerns.The proposed improvements will also address current NPDES and Riley Purgatory Bluff Creek Watershed Districtrequirements in regards to water quality treatment and best management practices for stormwater runoff related toconstruction activities.FundingThe project is intended to be funded from State Aid funds, special assessments, and City utility funds.  The estimated project costs* from the updated cost estimate delivered with the plans and specifications are as follows:* The estimated project costs include a 5% contingency and 10% indirect cost.The total estimate project cost went up from the estimate included with the feasibility study.  The amount in the studywas $722,500.  The amount went up due to adding dynamic speed signs, additional signage and pavement markings, andsodding costs.The project is proposed to be assessed to the adjacent benefiting properties per the City's Assessment Practice.  LakeLucy Road is a collector roadway.  As such, the assessable street rehabilitation costs have been prorated to reflect astandard residential street width of 31 feet.  The assessable costs have also been prorated to reflect the assessablefront footage of the benefiting properties along Lake Lucy Road through the project area.  The front footage ofbenefiting properties is 48%.The assessment cost summary including an updated preliminary assessment amount based on the updated cost estimate is as follows: The updated estimated assessment amount went up from feasibility study.  The amount in the study was $3,490.  Schedule The proposed remaining project schedule is as follows: RECOMMENDATION Staff recommends the City Council accept the plans and specifications and authorize the publication of the advertisement for bids. ATTACHMENTS: 2020 CIP Sheet Resolution Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2020 2024thru Department Street Improvements Description Annual project to rehabilitate and reconstruct streets in the City. The following streets are scheduled to be completed in 2020, future areas will be determined by available funds and condition of the streets. 2020 Minnewashta Parkway (MSA, 2020 & 2021) and Lake Lucy-TH41 to Galpin Blvd (MSA) Krvers Point, Willow View, Twin Maple and Basswood Stone Creek Drive, Boulder Road, Stone Creek Ct, Stone Creek Ln, etc. Hidden Lane, Hidden Circle, Hidden Court, Marsh Drive, Sinnen Circle and Dakota Lane Lake Lucy, Nez Perce, Vineland Court and Troendle Circle Brendan Court Project #ST-012 Priority n/a Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. Budget Impact/Other This project may decrease maintenance costs. Useful Life Unassigned Project Name Annual Street Improvement Program Category Streets/Highways Type Improvement Account #2 Account #1 601-xxxx-4751 Total Project Cost:$56,694,000 Account #4 Account #3 Total20202021202220232024Expenditures 30,664,0006,227,000 8,062,000 5,325,000 5,525,000 5,525,000Construction 6,227,000 8,062,000 5,325,000 5,525,000 5,525,000 30,664,000Total Prior 26,030,000 Total Total20202021202220232024FundingSources 17,620,0002,582,500 3,637,500 3,700,000 3,800,000 3,900,000Assessment/Revolving Assess Fund 3,333,0001,716,500 1,516,500 100,000MSA 1,685,000192,500 517,500 325,000 325,000 325,000SewerUtilityFund 2,771,000185,500 785,500 600,000 600,000 600,000SurfaceWaterUtilityFund 5,255,0001,550,000 1,605,000 700,000 700,000 700,000WaterUtilityFund 6,227,000 8,062,000 5,325,000 5,525,000 5,525,000 30,664,000Total Prior 26,030,000 Total 89 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 26, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING PUBLICATION OF THE ADVERTISEMENT FOR BIDS FOR THE LAKE LUCY ROAD REHABILITATION PROJECT NO. 20-03 WHEREAS, on April 27, 2020, the City Council held a Public Hearing for the Lake Lucy Road Rehabilitation Project No. 20-03; and WHEREAS, pursuant to the Resolution passed by the City Council on April 27, 2020; WSB and Associates in conjunction with the City Engineer have prepared plans and specifications for the Lake Lucy Rd Rehabilitation Project and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. Such plans and specifications, a copy of which can be reviewed at the office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official city newspaper and on QuestCDN.com, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The ad shall be published at least three times, shall specify the work to be done, shall state that bids will be opened on June 17, 2020, and the responsibility of the bidders will be considered by the Council at 7:00 PM on Monday, July 13, 2020, for the Lake Lucy Rd Rehabilitation Project No. 20-03, in the Council Chambers at the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid security payable to the clerk for 5% of the amount of such bid. Passed and adopted by the Chanhassen City Council this 26th day of May, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Approve a Request to Amend PUD at 7801 Audubon Road (Paisley Park) Section CONSENT AGENDA Item No: C.4. Prepared By MacKenzie Young­Walters, Associate Planner File No: Planning Case No. 2020­04 PROPOSED MOTION "The City Council approves the proposed amendments to Paisley Park's Planned Unit Development (PUD) Ordinance." Approval requires a Simple Majority Vote of members present. SUMMARY Paisley Park has requested that the city amend the PUD that governs the property in order to allow them additional flexibility in hosting events. Specifically, Paisley Park is requesting that they be allowed to host an unlimited number of events with under 200 attendees, 12 events per year with over 200 attendees, and one outdoor event per year, subject to the requirements of the city’s Special Event Ordinance. The events with over 200 attendees would also require a city­issued permit. BACKGROUND On October 24, 2016, the Chanhassen City Council approved Ordinance 616 that rezoned Paisley Park from Industrial Office Park (IOP) to Planned Unit Development (PUD). Ordinance 616 allowed for the use of the site as a museum and recording studio with accessory sales and up to 12 indoor concerts per calendar year. Both alcohol sales and outdoor events were listed as prohibited uses within the PUD. On January 8, 2018, the Chanhassen City Council approved Ordinance 630 amending the PUD to allow for alcohol to be sold from January 29, 2018 through February 5, 2018. On January 14, 2019, the Chanhassen City Council approved Ordinance 638 amending the PUD to allow for alcohol sales in conjunction with a temporary event permit. On January 27, 2020, the Chanhassen City Council discussed the potential for amending the PUD to allow for additional events. Staff was directed to draft language for a potential amendment. On February 10, 2020, the Chanhassen City Council discussed proposed language for amending the PUD to allow for additional events. Staff was directed to bring the proposed language before the Planning Commission for a public hearing. CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectApprove a Request to Amend PUD at 7801 Audubon Road (Paisley Park)Section CONSENT AGENDA Item No: C.4.Prepared By MacKenzie Young­Walters, AssociatePlanner File No: Planning Case No. 2020­04PROPOSED MOTION"The City Council approves the proposed amendments to Paisley Park's Planned Unit Development (PUD)Ordinance."Approval requires a Simple Majority Vote of members present.SUMMARYPaisley Park has requested that the city amend the PUD that governs the property in order to allow them additionalflexibility in hosting events. Specifically, Paisley Park is requesting that they be allowed to host an unlimited number ofevents with under 200 attendees, 12 events per year with over 200 attendees, and one outdoor event per year,subject to the requirements of the city’s Special Event Ordinance. The events with over 200 attendees would alsorequire a city­issued permit.BACKGROUNDOn October 24, 2016, the Chanhassen City Council approved Ordinance 616 that rezoned Paisley Park fromIndustrial Office Park (IOP) to Planned Unit Development (PUD). Ordinance 616 allowed for the use of the site as amuseum and recording studio with accessory sales and up to 12 indoor concerts per calendar year. Both alcohol salesand outdoor events were listed as prohibited uses within the PUD.On January 8, 2018, the Chanhassen City Council approved Ordinance 630 amending the PUD to allow for alcoholto be sold from January 29, 2018 through February 5, 2018.On January 14, 2019, the Chanhassen City Council approved Ordinance 638 amending the PUD to allow for alcoholsales in conjunction with a temporary event permit.On January 27, 2020, the Chanhassen City Council discussed the potential for amending the PUD to allow foradditional events. Staff was directed to draft language for a potential amendment.On February 10, 2020, the Chanhassen City Council discussed proposed language for amending the PUD to allow for additional events. Staff was directed to bring the proposed language before the Planning Commission for a public hearing. On May 5, 2020 the Planning Commission held a public hearing to discuss the proposed amendment. No member of the public commented on the proposal. The Planning Commission voted unanimously to recommend approval of the proposed amendment. DISCUSSION A full discussion of each proposed change to the PUD is presented in the attached Planning Commission staff report. RECOMMENDATION Staff believes that the requested PUD amendments allow for a more flexible use of the property without compromising public safety or negatively impacting adjacent parcels. ATTACHMENTS: Ordinance PC Staff Report dated March 17, 2020 Narrative Temp and Event Ordinance January 27, 2020 City Council Work Session Memo 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 20 OF THE CHANHASSEN CITY CODE, THE CITY'S ZONING ORDINANCE, BY AMENDING THE PAISLEY PARK PLANNED UNIT DEVELOPMENT ZONING THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: Section 1. Chapter 20 of the Chanhassen City Code, the City's zoning ordinance, is amended by amending the Paisley Park Planned Unit Development zoning to provide as follows: a. Intent The purpose of this rezoning is to create a PUD zoning district for Paisley Park. The uses, development standards and regulations of the IOP, Industrial Office Park District shall apply subject to the following modifications: b. Permitted Uses. Only the following uses are permitted: 1. Museum. 2. Recording studio. 3. Retail sales of products stored or manufactured on the site provided no more than twenty percent (20%) of the floor space is used for retail sales. These sales may include food, beverages and memorabilia. 4. Twelve (12) indoor events with over 200 attendees per calendar year. An event- specific seating plan and temporary event permit must be filed with the City at least ten (10) days in advance of each event. 5. Private events with 200 or less attendees. Office. 6. Multiple buildings on a lot. 7. One (1) outdoor event per calendar year, this event requires a special event permit and is subject to all requirements of Section 20-964 of the City Code. c. Conditional Uses. The following conditional use is permitted: 1. Hotel. d. Prohibited Uses. The following uses are prohibited: 1. All conditional and permitted uses not listed as permitted or conditional uses. e. Materials and Design Fence: 2 Fences shall comply with City Code requirements including the Buffer Yard requirements, except that fences may be opaque to provide security screening. f. Development Plans and Regulations. The PUD must be maintained in accordance with the following development plans which are on file with the City and which are incorporated herein by reference: 1. Site Plan – SRF Consulting Group, Inc. Parking Study dated September 15, 2016, Figure 5, Option 1, with a north access right-in for buses only and right-out only for buses, and passenger vehicles. 2. The tent identified on the Site Plan may only be used for the sale of food, beverages and memorabilia. 3. A hotel may only be in the round building on the Site Plan and may not exceed 35 guest rooms. 4. Site Improvement Performance Agreement approved by the Chanhassen City Council on October 24, 2016. 5. Landscaping along the east side of Audubon Road is required and shall include roses, junipers and barberry. g. Parking 1. Parking lots and parking spaces shall comply with city code requirements. 2. If guests only arrive to the site by a shuttle bus the tour size shall be limited by the maximum occupancy under the Fire Code. 3. Audubon Road must be striped to include a left turn lane into the southern access. 4. All required permits, including from the Riley-Purgatory-Bluff Creek Watershed District, must be obtained prior to installing the pavement. 5. The north access shall be limited to a right-in for buses only and right-out of the site for buses and passenger vehicles. 6. The traffic signal at Highway 5 and Audubon Road must be optimized based on the SRF study. 7. The number of guests allowed on the site shall be limited so that either (a) there are a sufficient number of on-site parking spaces to accommodate guests who arrive by a personal vehicle, or (b) guests arrive and depart by bus. 3 8. Until all parking requirements have been constructed, all access to the site shall be by bus with the exception of employees, contractors and 40 guest cars per hour maximum. 9. If the on-site parking is inadequate, the maximum allowable tour size shall be reduced to a level where the on-site parking is sufficient, or the PUD and the site plan must be amended to provide more parking or guests shall be bused to and from the site. Any changes to the site plan are subject to review and approval by the City and other agencies with regulatory authority over the site. Section 2. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this 26th day of May, 2020, by the City Council of the City of Chanhassen, Minnesota. Todd Gerhardt, City Manager Elise Ryan, Mayor (Published in the Chanhassen Villager on January 24, 2019) CITY OT CIIANIIASSXN Chanhassen is a Community for Life - Providing for Today and Planning for Tomonow MEMORAI\IDUM TO: Planning Commission FROM: MacKenzieYoung-Walters,AssociatePlanner DATE: March17,2020 SUBJ: Paisley Park Events Amendment PROPOSED MOTION: "The Chanhassen Planning Commission recommends that the City Council approve the proposed amendments to Paisley Park's Planned Unit Development (PUD) Ordinance." ISSUE Paisley Park has requested that the city amend its PUD Ordinance to allow for increased flexibility in hosting events. Paisley Park has requested that the city amend the PUD that govems the property in order to allow them additional flexibility in hosting events. Specifically, they are requesting that they be allowed to host an unlimited number of events with under 200 attendees, I 2 events per year with over 200 attendees, and one outdoor event per year, subject to the requirements of the city's Special Event Ordinance. The events with over 200 attendees would also require a city-issued permit. A full discussion ofeach proposed change the PUD is presented in the discussion section of this report. Staff believes that the requested PUD amendment allows for a more flexible use ofthe property without compromising public safety or negatively impacting adjacent parcels. On October 24, 2016, the Chanhassen City Council approved Ordinance 616 that rezoned Paisley Park from Industrial Office Park (IOP) to Planned Unit Development (PUD). Ordinance 616 allowed for the use of the site as a museum and recording studio with accessory sales and up to 12 indoor concerts per calendar year. Both alcohol sales and outdoor events were listed as prohibited uses within the PUD. PH 952.227.1100. www.ci.chanhassen.mn.us. FX 952.227.1110 SUMMARY BACKGROUND 71OO I'4ARKET BOULEVARD .PO BOX I4T.CHANHASSEN .MINNESOTA 55317 Planning Commission Paisley Park Events Amendment March17,2020 Page 2 On January 8, 2018, the Chanhassen City Council approved Ordinance 630 amending the PUD to allow for alcohol to be sold tom January 29,2018 through February 5,2018. On January 14,2019, the Chanhassen City Council approved Ordinance 638 amending the PUD to allow for alcohol sales in conjunction with a temporary event permit. On January 27,2020, the Chanhassen City Council discussed the potential for amending the PUD to allow for additional events. Staff was directed to draft language for a potential amendment. On February 10,2020, the Chanhassen City Council discussed proposed language for amending the PUD to allow for additional events. Staff was directed to bring the proposed language before the Planning Commission for a public hearing. DISCUSSION Note: In the following section, text in bold is new language and text in stikethrengh is deleted language. Staff is proposing amending the indoor concert provision to read: Permitted Uses: Twelve ( 12) indoor eoneerts events with over 200 attendees per calendar year. An eonee* event-specific seating plan and temporary event permit must be filed with the city at least ten (10) days in advance ofeach event eoneer+.-4leehel may only be served in e i+. These changes would mean that only indoor events with over 200 attendees would require a temporary event permit. Last year only six ofPaisley Park's events exceeded 200 attendees, which means exempting smaller events from the event cap will grant them the ability to host twice as many larger events per year going forward. Staff believes that the building's A-3 occupancy justifies maintaining a cap on the number oflarger events held in the building each year, as the building's HVAC system is not designed to accommodate regular use by large numbers ofpeople. To date there have been no issues with alcohol service at Paisley Park, and staff does not believe that any regulation ofliquor sales beyond what is provided for by general liquor laws is required and is subsequently recommending removal ofthe language requiring a temporary event permit to serve alcohol. 4 Staff is proposing amending the private event provision to read: Chanse l: Indoor Events with over 200 attendees Chanpe 2: Indoor Evenls with less than 200 allendees. Planning Commission Paisley Park Events Amendment March 17,2020 Page 3 Permitted Uses The proposed changes would make it clear that private events with 200 or less attendees are a permitted use within the PUD. Language requiring the filing ofan event-specific seating plan with the city was removed at the request of the Fire Chief, who did not believe any fire safety provisions beyond what are ordinarily required were necessary for events of this scale. The proposed changes would allow Paisley Park to host as many small events as they wanted throughout the year, with or without alcohol. Historically, there have been no complaints or issues with these small events and staff does not believe it is necessary to require a temporary event permit for indoor events that can be entirely accommodated on site. Staff is proposing amending the outdoor events provisions to rcad: Permitted Uses: One (l) outdoor event per calendar year. This event requires a Special Event Permit and is subject to all requirements of Section 20-964 of the City Code. Prohibited Uses: +-e*deereven+s' The proposed changes would remove the existing prohibition on outdoor events and allow Paisley Park one outdoor event per year. This event would need to meet all standards ofthe city's Special Event Ordinance and permitting process. Staffis proposing this change as a mechanism to allow for a trial outdoor event. Ifthe event was successful, a subsequent amendment could allow for additional events. The city's Special Event Ordinance contains provisions that allow staff to evaluate the impact a proposed event will have upon traffrc and surrounding properties, as well as application requirements that include receiving all other relevant permits. For example, an outdoor event at Paisley Park would also require a Loudspeaker Permit that would require that event noise be kept at a reasonable level and that the use ofsound amplification equipment cease by l0:00 p.m. The Special Event Ordinance also allows the city to impose conditions on a proposed event to mitigate any potential negative impacts. The conditions could include the details ofa traffic and pedestrian access plan, a limit on the maximum number of attendees, escrow requirements to ensure the cleanup and restoration ofpublic property, the presence ofpublic safety personnel, event screening, or any other conditions that the city determined was necessary to mitigate the event's impact on traffic, parking, public safety, or other municipal services. Staff believes the ) 8 Private events with 200 or less attendees. @ Chanpe 3: Outdoor Events Planning Commission Paisley Park Events Amendment March17,2020 Page 4 existing special event ordinance provides the best available framework for reviewing and permitting an outdoor event at Paisley Park. 1. Deny the requested PUD amendment. 2. Approve the requested PUD amendment. RECOMMENDATION Staff recommends Alterative 2. Staff believes that the proposed amendment will allow Paisley Park additional flexibility without negatively impacting public safety or the surrounding land uses. The amended PUD would read as follows: CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. -\I}(' AN ORDINANCE AMENDING CHAPTER2O OF THE CHANHASSEN CITY CODE, THE CITY'S ZONING ORDINANCE, BY REZONING CERTAIN PROPERTY THE CITY COI.INCIL OF THE CITY OF CHANHASSEN ORDAINS: Scction l. Chapter 20 of the Chanhassen City Code, the city's zoning ordinance, is amended by rezoning the following described property ("Subject Property") to PUD, Planned Unit Development: a. Lot I l, Block l, Chanhassen Lakes Business Park, Carver County, MN Section 2. Paisley Park Planned Unit Development Intent The purpose ofthis rezoning is to create a PUD zoning district for Paisley Park. The uses, development standards and regulations ofthe IOP, Industrial Offrce Park District shall apply subject to the following modifications: b. Permitted Uses. Only the following uses are permitted: l. Museum. 2. Recording studio. ALTERNATIVES d. Planning Commission Paisley Park Events Amendment Much17,2020 Page 5 Conditional Uses. The following conditional use is permitted 1. Hotel. Prohibited Uses, The following uses are prohibited: l. All conditional and permitted uses not listed as permitted or conditional uses 2,------eu+deer+wn+s, e,Materials and Design Fence: Fences shall comply with City Code requirements including the Bufler Yard requirements, except that fences may be opaque to provide security screening. f. Development Plans and Regulations. The PUD must be maintained in accordance with the following development plans which are on file with the city and which are incorporated herein by reference: Site Plan - SRF Consulting Group, Inc. Parking Study dated September 15,2016, Figure 5, Option 1, with a north access right-in for buses only and right-out only for buses, and passenger vehicles. 2. The tent identified on the Site Plan may only be used for the sale of food, beverages and memorabilia. 3. A hotel may only be in the round building on the Site Plan and may not exceed 35 guest rooms, 3. Retail sales of products stored or manufactured on the site provided no more than twenty percent (20%) of the floor space is used for retail sales. These sales may include food, beverages and memorabilia. 4. Twelve ( 12) indoor eenee+s events with over 200 attendees per calendar year. An eonee* event-specific seating plan and temporary event permit must be filed with the city at least ten ( l0) days in advance ofeach event eeaeefr.*leehelmay-eC5rbe . 5. Private events with 200 or less attendees. @ 6. Offrce. 7. Multiple buildings on a lot. 8. One (1) outdoor event per calendar year, this event requires a special event permit and is subject to all requirements of Section 20-964 of the City Code, c. Planning Commission Paisley Park Events Amendment March17,2020 Page 6 4. Site Improvement Performance Agreement approved by the Chanhassen City Council on October 24, 2016. 5. Landscaping along the east side of Audubon Road is required and shall include roses, junipers and barberry. Parking l. Parking lots and parking spaces shall comply with city code requirements 2. If guests only arrive to the site by a shuttle bus the tour size shall be limited by the maximum occupancy under the Fire Code. 3. Audubon Road must be striped to include a left tum lane into the southem access. 4. All required permits, including from the Riley-Purgatory-Bluff Creek Watershed District, must be obtained prior to installing the pavement. 5 . The north access shall be limited to a right-in for buses only and right-out of the site for buses and passenger vehicles. 6. The raffic signal at Highway 5 and Audubon Road must be optimized based on the SRF study. 7. The number of guests allowed on the site shall be limited so that either (a) there are a sufficient number of on-site parking spaces to accommodate guests who arrive by a personal vehicle, or (b) guests arrive and depart by bus. 8. Until all parking requirements have been constructed, all access to the site shall be by bus with the exception ofemployees, contractors and 40 guest cars per hour maximum. 9. Ifthe on-site parking is inadequate, the maximum allowable tour size shall be reduced to a level where the on-site parking is sufficient, or the PUD and the site plan must be amended to provide more parking or guests shall be bused to and from the site. Any changes to the site plan are subject to review and approval by the city and other agencies with regulatory authority over the site. Section 3. The zoning map of the City of Chanhassen shall not be republished to show the aforesaid zoning, but the Clerk shall appropriately mark the zoning map on file in the Clerk's Office for the purpose of indicating the rezoning hereinabove provided for in this ordinance, and all of the notations, references, and other information shown thereon are hereby incorporated by reference and made a part of this ordinance. Planning Commission Paisley Park Events Amendment March 17,2020 Page 7 Section 4. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this XX day of YY,2020, by the City Council of the City of Chanhassen, Minnesota. Todd Gerhardt, City Manager Elise Ryan, Mayor (Published in the Chanhassen Villager on XX \'\', 2020) ATTACHMENTS l. Application 2. Narrative 3. City Event Ordinance 4. larr:ary 27,2020 City Council Work Session Memo C:\PLAN\2020 Planning Cases\2GO4 Paisley Park Amendment to PuD\Paisley Psrk Even$_rc.docx alt_ firm , iro Pooley Pork Operations. Inc. 7801 Audubon Rood Chonho/fen. RIR 55317 February 18, 2020 Chanhassen City Council 7700 Market Blvd PO Box 147 Chanhassen, MN 55317 Dear City Council Members: Paisley Park submits this Amendment to our PUD for your consideration. Paisley Park has shown to be a valuable asset to the community. We have proven our ability to properly manage live events and activities in a thoughtful, efficient and safe manner and have been doing since we opened to the public in 2016 (please see attached detailed report). The proposed changes recognize our ability to successfully conduct these important events, while providing a collaborative opportunity for greater growth and expansion. Our goal is to expose Paisley Park—and thus Chanhassen—to a wider audience and increasing our ability to offer live events(and possible outdoor events) is the next step in doing so. As with Prince,we are proud to be part of the Chanhassen community. We look forward to working with you and the City to enhance our facilities. Our wish is to provide a greater opportunity for visitors to experience both our venue and our community. Thank you for your ongoing support. Sincerely, 24......4". Ii' Alan Seiffert Executive Director Paisley Park Operations, Inc. enc. CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. 616 AN ORDINANCE AMENDING CHAPTER 20 OF THE CHANHASSEN CITY CODE. THE CITY'S ZONING ORDINANCE. BY REZONING CERTAIN PROPERTY THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: Section 1. Chapter 20 of the Chanhassen City Code.the City's zoning ordinance. is amended by rezoning the following described property ("Subject Property")to PUD. Planned Unit Development: Lot 11. Block 1. Chanhassen Lakes Business Park. Carver County, MN Section 2. Paisley Park Planned Unit Development a.Intent The purpose of this rezoning is to create a PUD zoning district for Paisley Park. The uses. development standards and regulations of the IOP, Industrial Office Park District shall apply subject to the following modifications: b. Permitted Uses. Only the following uses are permitted: 1. Museum. 2. Recording studio. 3. Retail sales of products stored or manufactured on the site provided no more than twenty percent(20%) of the floor space is used for retail sales. These sales may include food. beverages and memorabilia. 4. Twelve (12) indoor concerts events with over 200 attendees per calendar year. An eeneert event-specific seating plan and temporary event permit must be filed with the City at least ten (10) days in advance of each event Wit,lcohel may on y e 5. Private events with 200 or less attendees. • • - - - - 6. Office. 7. Multiple buildings on a lot. 8. One (1) outdoor event per calendar year, this event requires a special event permit and is subject to all requirements of Section 20-964 of the City Code. c.Conditional Uses. The following conditional use is permitted: 1. Hotel. 1 d. Prohibited Uses. The following uses are prohibited: 1. All conditional and permitted uses not listed as permitted or conditional uses. Outdoor o ents e.Materials and Design Fence: Fences shall comply with City Code requirements including the Buffer Yard requirements, except that fences may be opaque to provide security screening. f.Development Plans and Regulations. The PUD must be maintained in accordance with the following development plans which are on file with the City and which are incorporated herein by reference: 1. Site Plan—SRF Consulting Group, Inc. Parking Study dated September 15, 2016, Figure 5, Option 1,with a north access right-in for buses only and right-out only for buses, and passenger vehicles. 2. The tent identified on the Site Plan may only be used for the sale of food,beverages and memorabilia. 3. A hotel may only be in the round building on the Site Plan and may not exceed 35 guest rooms. 4. Site Improvement Performance Agreement approved by the Chanhassen City Council on October 24,2016. 5. Landscaping along the east side of Audubon Road is required and shall include roses, junipers and barberry. g. Parking 1. Parking lots and parking spaces shall comply with city code requirements. 2. If guests only arrive to the site by a shuttle bus the tour size shall be limited by the maximum occupancy under the Fire Code. 3. Audubon Road must be striped to include a left turn lane into the southern access. 4. All required permits, including from the Riley-Purgatory-Bluff Creek Watershed District, must be obtained prior to installing the pavement. 5. The north access shall be limited to a right-in for buses only and right-out of the site for buses and passenger vehicles. 2 6. The traffic signal at Highway 5 and Audubon Road must be optimized based on the SRF study. 7. The number of guests allowed on the site shall be limited so that either(a)there are a sufficient number of on-site parking spaces to accommodate guests who arrive by a personal vehicle, or(b) guests arrive and depart by bus. 8. Until all parking requirements have been constructed, all access to the site shall be by bus with the exception of employees, contractors and 40 guest cars per hour maximum. 9. If the on-site parking is inadequate, the maximum allowable tour size shall be reduced to a level where the on-site parking is sufficient, or the PUD and the site plan must be amended to provide more parking or guests shall be bused to and from the site. Any changes to the site plan are subject to review and approval by the City and other agencies with regulatory authority over the site. Section 3. The zoning map of the City of Chanhassen shall not be republished to show the aforesaid zoning,but the Clerk shall appropriately mark the zoning map on file in the Clerk's Office for the purpose of indicating the rezoning hereinabove provided for in this ordinance, and all of the notations,references,and other information shown thereon are hereby incorporated by reference and made a part of this ordinance. Section 4. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this \\ day of 1 Y, 2020, by the City Council of the City of Chanhassen, Minnesota. Todd Gerhardt, City Manager Elise Ryan,Mayor Published in the Chanhassen Villager on XX VY, 2020) 3 Sec. 20-964. - Temporary outdoor events, sidewalk sales, seasonal sales and special events. (1) Purpose. It is the intent of this section to provide for temporary outdoor events, sidewalk sales, seasonal sales and special events which are distinguished from permanent outside business activities that are allowed only by conditional use permit or interim use permit approved by the city council. It is the intent of this section to promote the health, safety, general welfare, aesthetics, and image of the community by facilitating and regulating temporary outdoor events, sidewalk sales, seasonal sales and special events in the following manner: a. Establish standards which permit businesses and organizations to conduct temporary outdoor events, sidewalk sales and seasonal sales in zoning districts where they are permitted accessory uses, and permit businesses, organizations, and individuals to sponsor special events while: 1. Ensuring that temporary outdoor events, sidewalk sales, seasonal sales and special events do not create safety hazards by occupying required parking spaces, emergency access, by impeding the efficient movement of pedestrian and vehicular traffic, or by placing an excessive burden on city services. 2. Ensuring that appropriate and necessary insurances and licenses for temporary outdoor events, sidewalk sales, seasonal sales and special events are obtained. 3. Providing open and transparent standards, guidelines, and procedures for an administrative review of temporary events, sidewalk sales, seasonal sales and special events. b. Allow temporary events and sidewalk sales which require an outdoor location, while providing standards that will assure compatibility with the underlying zoning district and adjacent property uses. These events and sidewalk sales can include, but are not limited to, product demonstrations or promotions, employee or customer appreciation events, corporate anniversary celebrations and grand openings. c. Allow certain uses which are seasonal in nature, while providing standards that will assure compatibility with the underlying zoning district and adjacent property uses. These uses can include, but are not limited to, farmers' markets, produce stands, and outdoor sales associated with public or religious holidays. d. Limit temporary outdoor sales to activities which are short-term or seasonal and which do not require permanent improvements to the site. e. Allow for special events, while providing standards that assure the health, safety, general welfare, aesthetics, and image of the community. Special events can include, but are not limited to, concerts, car shows, races and walks, parades and festivals. (2) Findings. The city recognizes that temporary outdoor events, sidewalk sales, seasonal sales and special events play an important role in the success of businesses and in fostering an active, integrated, and appealing community. The city finds it necessary for the promotion and preservation of the public health, safety, welfare and aesthetics of the community that the location, size and appearance of temporary outdoor events, sidewalk sales, seasonal sales and special events be controlled. Further, the city finds that: a. Temporary outdoor events, sidewalk sales, seasonal sales and special events are an integral component of economic development. b. Temporary outdoor events, sidewalk sales, seasonal sales and special events have a direct impact on and a relationship to the image of the community. c. Temporary outdoor events, seasonal or sidewalk sales activities may present an obstacle to effective firefighting and other emergency services by blocking necessary exits, fire lanes or turnaround areas. d. Uncontrolled and unlimited temporary outdoor events, sidewalk sales, seasonal sales and special events can adversely impact the image and aesthetics of the community and, thereby, undermine economic value and growth. e. Uncontrolled temporary outdoor events, sidewalk sales, seasonal sales and special events may conflict with existing and neighboring uses. f. Temporary outdoor events, sidewalk sales, seasonal sales and special events can exceed the city's capacity to provide municipal services. These municipal services include, but are not limited to, sanitary facilities, fire, police and utility services. Regulation is needed to ensure that the health, safety and general welfare of the community are not negatively impacted. (3) Permit required. No person shall sponsor, host, or organize a temporary outdoor event, sidewalk sale, seasonal sale or special event without the relevant permit issued pursuant to this section. a. A temporary outdoor event permit shall be required for an activity which will be entirely confined to the applicant's property, will last no longer than 72 hours, and is not reasonably expected to impact traffic, parking, public safety, or other municipal services. Typically, temporary events and sidewalk sales requiring an outdoor location would require this permit. b. A seasonal sales permit shall be required for a commercial activity which will be entirely confined to the applicant's property, will last longer than 72 hours, and is not reasonably expected to impact traffic, parking, public safety, or other municipal services. Typically, seasonal sales requiring an outdoor location would require this permit. c. A special event permit shall be required for an activity which will require the use of public spaces or services, or which is reasonably expected to impact traffic, parking, public safety, or other municipal services. (4) Exemptions. The following events shall not require a permit under this section: a. Indoor events not reasonably expected to impact traffic, parking, public safety, or other municipal services. b. Noncommercial private events, including, but not limited to, weddings, wedding receptions, anniversaries, birthdays, family reunions, funeral processions and graduation parties. c. Events for which a public gathering permit has been issued as provided for in section 14-58; provided that, the event is entirely confined to a city park and cannot be reasonably expected to impact traffic, parking, public safety, or other municipal services. d. Community events organized by or in partnership with the City of Chanhassen. (5) Application for permit. The applicant shall submit an application for the relevant permit to the city manager or their designee. Applications for temporary outdoor events and seasonal sales permits shall be submitted on forms provided by the city at least ten business days prior to the date of the requested activity. Applications for special events shall be submitted on forms provided by the city at least 60 days prior to the date of the requested activity. They [The] city manager or their designee may waive the ten or 60-day requirement if they find extenuating circumstances require a shorter review period. Included with application should be: a. A signed letter of permission from the owner of the property, if different than applicant, stating that the applicant has permission to conduct the event. b. A concise statement describing the purpose and nature of the activity, description of any commercial activity, dates and times of operation, number of employees or volunteers involved, estimated number of attendees, provisions for on-site parking and security, and any other pertinent information required by the city manager or their designee to fully evaluate the application. c. A site plan or aerial photo of the property showing sufficient detail to evaluate the event's location and the placement of any temporary structures associated with the event. The city manager or their designee may require a copy of an approved site plan, drawn to scale, or an "as-built" survey, which accurately represents existing conditions on the site, including entrances and exits, and bona fide parking and driving areas, and which accurately indicates any proposed temporary structures, including tents, stands, chemical toilets and signs, when, in their judgement, such a plan is necessary to properly evaluate the permit. d. An accurate floor plan of any building on the property, when, in the judgment of the city manager or their designee, such a plan is necessary to properly evaluate the location of the activity and the effectiveness of building entrances and exits. e. Proof of liability insurance. The certificate of insurance must name the city, its officials, employees and agents as additional insured. The limits of insurance will not be less than: $1,000,000.00 each occurrence; $2,000,000.00 general aggregate. The city may waive or reduce this requirement in the event that: 1. The applicant signs a verified statement that the required insurance coverage cannot be obtained; or 2. The city manager or their designee determines that the insurance requirements are in excess of the risk presented by the proposed activity. f. Applications or valid permits for all regulated activities associated with the event including, but not limited to, loudspeaker or similar device, temporary lifting of no parking requirements, street closures for neighborhood events, race addendum and those required for the sale of produce, prepared food, and/or alcohol. g. If applying for a special event permit the applicant shall also provide: 1. A list of public spaces or services the event requires. 2. A statement detailing the events expected impact on traffic, parking, public safety, and any other relevant public services. A detailed plan for how the applicant will manage and mitigate these impacts shall also be included. h. A nonrefundable fee which shall be imposed in accordance with the fee schedule established by the city council. The intent of this section is to recover costs associated with administering the ordinance from which this section derives. Permit fees shall reflect the costs of reviewing and processing permits, as well as costs associated with periodic enforcement activities and compliance checks. (6) Procedure. The application will be processed as follows: a. The city manager or their designee shall review applications for administrative permits and shall determine if the proposal is in compliance with all applicable codes, ordinances, and the specific standards for temporary outdoor events, seasonal sales, or special events as set forth in this section. The application shall also be reviewed by the public safety department and any other appropriate review agencies. b. If the proposal is in compliance with all applicable codes, ordinances, and the general and specific standards for temporary outdoor events, seasonal sales or special events as set forth in this section, a written permit shall be issued to the applicant. Any conditions necessary to assure compliance with applicable codes, ordinances, and the standards in this section shall be attached to the permit. c. If the city manager or their designee finds grounds for denying the permit, these findings shall be communicated to the applicant and the application for the permit shall be considered denied; unless, within ten days of the date of such notice, the applicant submits revised plans and/or information with which brings the proposal into compliance. d. If the city manager or their designee deny an application for a temporary outdoor event, seasonal sale or special event, the applicant may appeal the decision to the city council. Such an appeal must be submitted to the city manager in writing no later than ten days from the date of the decision. (7) Grounds for denial. A sales or event permit application may be denied if based on the application and other relevant information, the city finds that: a. Information contained in the application or otherwise submitted by the applicant is false or insufficient to allow for an effective evaluation of the proposed sale or event. b. The applicant fails to provide required or requested supplemental information after having been notified by the city that additional documentation is required. c. The applicant fails to agree to all conditions and terms of permit. d. The applicant has outstanding fees due to the city, unresolved code enforcement or noncompliant building permit issues, has violated the terms and conditions of a previously issued sale or event permit, or has had a previously issued sale or event permit revoked by the city. e. The type of sale or event is not permitted by zoning or other statute. f. The time, hours, location, size, or nature of the sale or event will substantially disrupt or burden traffic, parking, public safety, or other municipal services and the city does not have sufficient resources to mitigate these impacts. g. The location or time of the sale or event conflicts with previously scheduled sales or events, and the city does not have sufficient resources available to adequately support both sales or events and/or normal operation of the city. h. The location of the sale or event would interfere with construction or maintenance work scheduled to take place upon or along public property or right-of-way. i. The location of the sale or event would cause undue hardship for adjacent uses. j. The sale or event is likely to endanger public safety, health or property. k. The applicant does not have the required liability insurance. l. The sale or event proposes to sell merchandise not normally sold or stocked by the occupants of the premises. Seasonal sales permits are exempted from this requirement, as is the sale of goods determined to be accessory to a proposed event (i.e. food truck or concession sales during an event or the limited sale of goods as part of a charity event). (8) Permit conditions. The city may place conditions on the time, place, and other aspects of any sale or event allowed by this section as deemed necessary to mitigate the activity's impact on traffic, parking, public safety, or other municipal services. These conditions may include, but are not limited to: a. Changing the date(s), time(s), route, or location of the proposed activity. b. Removing or altering an aspect of the activity which cannot be mitigated sufficiently to ensure public safety and welfare, or which causes liability to the city. c. Alterations to the traffic control or safety/emergency plan. d. Limiting the activity's maximum attendance. e. Restricting the sale or consumption of food or alcohol. f. Removal of advertising/promotional materials. g. Requirements for the cleanup and restoration of any public property. 1. The applicant may be required to provide the city with an escrow in order to guarantee the cleanup and restoration of public property. The amount of the escrow shall be determined by the engineering department for potential impacts to streets and areas with the city right- of-way and by the park and recreation department for potential impacts to parks and trails. h. Requirements for appropriate sanitation facilities, waste receptacles, and availability of potable water. i. Requirements designed to ensure compliance with applicable local, state and federal laws. j. Any other conditions which the city deems necessary. (9) Limitations; general conditions. a. All activities allowed by this section: 1. The site shall be cleared and all remaining debris removed from the sales or event site on the last remaining day of the permit. 2. Acceptable space for off-street parking and traffic circulation generated by the use must be provided. Curb and gutter with drive approaches is desired to provide safe turn movements. 3. Lighting shall be compatible with surrounding adjacent uses. 4. Signage should be limited to window signs, and one outdoor sign no greater than 24 square feet. Other signage for purposes of traffic direction and control may be authorized by the city manager or their designee. 5. Front yard, side yard and rear yard setbacks shall be a minimum of ten feet. 6. All other pertinent city and state permits must be obtained. 7. The approved permit shall be kept on the premises for the duration of the activity. 8. No outdoor speaker system shall be allowed without permission from the city. b. Temporary outdoor events: 1. Shall be permitted for the period specified in the administrative permit. 2. Shall not exceed 15 days per calendar year per property or center. 3. Shall have a maximum duration of three days. c. Seasonal sales: 1. Permitted temporary outdoor sales activities are limited to the following: a. Christmas tree sales. b. Seasonal holiday markets. c. Seasonal produce stands. 2. Shall be for the period specified in the administrative permit. 3. Shall not exceed 120 days per calendar year per property or center. 4. There shall be no more than three sales activities per year per property or center. d. Special events: 1. Shall be permitted for the period specified in the administrative permit. 2. Shall have a maximum duration of seven days. 3. There shall be no more than four special event permits issued per property or center per calendar year. (10) Administration and enforcement. a. The city may inspect the property on which the sale or event is being held before the start of the sale or event and/or during the sale or event to verify compliance with the provisions of this section or any permit conditions. b. The city manager or their designee may, upon written notice, suspend or revoke the sale or event permit of any person who violates any of the provisions of this section or any of the conditions of the permit. c. Any sale or event permit issued may be summarily revoked by the city's chief law enforcement officer or fire chief at any time when by reason of an emergency, the law enforcement officer or fire chief determines that the safety of the public or property requires such revocation. d. If, at any time, a permit under the provisions of this section is suspended or revoked, it shall thereafter be unlawful for that person or organization to operate, open, maintain, manage or conduct any temporary outdoor event, seasonal sale or special event. e. Violation of an issued permit or the provisions of this section may be grounds for denial of future permit applications during a calendar year. (Ord. No. 511, § 1, 10-11-10; Ord. No. 619, § 17, 2-27-17; Ord. No. 651, § 28, 12-9-19) CITY OT CIIANIIASSXI'I Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow MEMORANDUM TO: Todd Gerhardt, City Manager FROM: DATE: Kate Aanenson, Community Development Director Don Johnson, Fire Chief MacKenzie Young-Walters, Associate Planner January 27 ,2020 Paisley Park EventsSUBJ: Recently, Paisley Park has come under new management and they have sent an email to the city expressing an interest in expanding the number and nature of events that they host throughout the year. During the first halfof2020, they have expressed an interest in hosting the following: l. Numerous small events, potentially with alcohol service provided by a caterer. 2. Indoor concerts and dances. 3. A three day Prince memorial open to the public. 4. Outdoor concerts. The Planned Unit Development (PUD) ordinance that govems this property restricts Paisley Park to a maximum of 12 indoor concerts and/or events with alcohol per year and prohibits outdoor concerts. In order to allow for the proposed events, a PUD amendment would be required. Staff has provided an analysis ofthe proposed event plan below. Staff is requesting direction from City Council in identifying the desired scale and nature of future events at Paisley Park. On October 24, 2016, the Chanhassen City Council approved Ordinance 616 that rezoned Paisley Park from Industrial Office Park (IOP) to Planned Unit Development (PUD). Ordinance 616 allowed for the use ofthe site as a museum and recording studio with accessory sales and up to 12 indoor concerts per calendar year. Both alcohol sales and outdoor events were listed as prohibited uses within the PUD. On January 8,2018, the Chanhassen City Council approved Ordinance 630 amending the PUD to allow for alcohol to be sold from January 29,2018 through February 5,2018. PH 952.227.1100. www.ci.chanhassen.mn.us. Fx 952.227.1110 SUMMARY BACKGROUND 77OO MARKET BOULEVARD . PO BOX I47 .CHANHASSEN .MINNESOTA 55317 Todd Gerhardt Paisley Park Events lanuary 27 ,2020 Page 2 On January 14,2019, the Chanhassen City Council approved Ordinance 638 amending the PUD to allow for alcohol sales in conjunction with a temporary event permit. Issue l: Primary Use The PUD allows the property to be primarily used as a museum, recording studio, and office, with a maximum of 12 indoor concerts and/or events with alcohol per year and accessory sales of food, beverages, and memorabilia. The city did not list event center as a permitted use because the building's HVAC system was not designed for A-l occupancy, the occupancy required for an event center. The existing HVAC system does meet all requirements for the A-3 occupancy, the occupancy required for a museum, which the building currently holds. Event permits were identified as a way of granting a "variance" from the typical occupancy limits and are required to ensure use consistent with the building's occupancy classification, the safety of attendees, and that adequate parking and traffic control were accounted for. The existing limits reflect an understanding that the property is primarily a museum with events serving an accessory function. Ifthe intention is to move towards a more event-oriented space, it may be necessary to require that the property's occupancy classification be changed. In order to meet the occupancy requirements for an event center, the HVAC system would need to be upgraded to meet the requirements for A-1 occupancy and it is likely that additional restrooms and possibly even parking would need to be installed. Retrofitting the building to meet the standards required for an event center and adding event center to the PUD's list of permitted uses would remove the need for all of the PUD's restrictions on events, except the prohibition on outdoor events, and would provide Paisley Park with the largest degree of flexibility moving forward. This approach would allow for an unlimited number of indoor events and concerts of varying scales without the need for city event permits. Issue 2: Indoor Events The PUD requires event permits for indoor concerts and limits Paisley Park to hosting 12 of these each year. It also requires an event permit for any event serving alcohol. The event permit requirement for alcohol will be discussed in the subsequent section; the content ofthis section will address indoor events in general. As was mentioned in the previous section, the l2 indoor concert limit w.ls put in place to prevent the building from being used in a manner inconsistent with its approved occupancy. The main goal was to limit the frequency of large events that did not align with the building's occupancy classification and on-site parking capacity. In looking over last year's permits, most were for events with less than 200 people and only four were for events with 500 or more attendees. Between the smaller events and these larger events, DISCUSSION Todd Gerhardt Paisley Park Events January 27 ,2020 Page 3 Paisley Park reached its event cap last year. So far this year Paisley Park has applied for and received two event permits and based on the proposed Q1/Q2 event schedule, staff believes that it will reach its event cap before the end of the year this year. The larger events do exceed the site's parking limits, require traffrc plans, and many require security or closer examination ofhow they have configured the space. For these events, applying the city's event permitting process makes sense and provides a level of review similar to what would be applied to other businesses in the area hosting events of that scale. The same is not necessarily tme for the smaller events held at Paisley Park. Events with 200 or less people can often be accommodated by the on-site parking, do not have the potential to create traffrc impacts, and do not require additional security. Events of this size that could be entirely accommodated within a building without requiring off-site parking would not ordinarily require a city-issued event permit. To date, staff has received no complaints and has not observed any significant issues with events, large or small, at Paisley Park. If the city is interested in allowing a larger number of small events at Paisley Park while maintaining the intent of limiting the number of larger indoor events, it may be appropriate to amend the PUD to exempt events with under 200 attendees from the permit requirement. An unintended consequence ofthis may be an increase in the number of large events, since they will no longer need to draw from the same permit pool as smaller events. If the city feels that allowing an unlimited number of smaller events and up to l2 larger events a year would shift the site's use away from a museum and towards an event center, it may be preferable to maintain the existing limits. Issue 3: Alcohol ql Evenls The PUD was initially established with a prohibition on alcohol sales. The city included this prohibition because at the time there was concem that Paisley Park could be used as a venue for rambunctious parties/concerts and in accordance with the business plan provided to the city as part ofthe initial PUD application. Over the last two years as Paisley Park's business has developed and the city has become more familiar with their operations, this provision has been amended twice. First, by allowing a one-time exemption to permit alcohol sales during Super Bowl week and, second, by removing the prohibition and allowing for alcohol sales in conjunction with an event permit. Since Paisley Park does not have a liquor license, they are required to use a catering service to serve alcoholic beverages. Since the PUD only allows for alcohol service in conjunction with an event permit, there have been several cases where small, sub-200 person events, were required to apply for an event permit solely because they wanted to include alcohol service. To date there have been no complaints or observed safety concems stemming from alcohol sales at Paisley Park. Based on Paisley Park's demonstrated ability to manage these types ofevents, staff does not believe that there is a compelling public safety reason for requiring an event permit for alcohol sales. Ifthe Todd Gerhardt Paisley Park Events Iaruary 27 ,2020 Page 4 sentence requiring that events serving alcohol receive a permit was removed, any event with music would still require a permit under the indoor concert clause, unless that was also amended That being said, requiring events with alcohol sales to receive an event permit does help to limit the number ofevents that take place on site. Ifthe city is concemed about the events aspect of Paisley Park expanding beyond what was originally envisioned for the site, it would be appropriate to maintain the existing language. Issue 4: Outdoor Events The PUD prohibits outdoor events. This prohibition was put in place due to the potential for outdoor events, especially large concerts, to impact adjacent parcels and the general public. In the context ofPaisley Park, the greatest concern is that an outdoor event could serve as a distraction for motorists on Arboretum Boulevard or at the intersection of Arboretum Boulevard and Audubon Road. Distracted drivers could pose a significant safety risk to fellow motorists or pedestrians attempting to cross the street to reach the event or utilize the trail. An additional related concem is that Paisley Park is located along a public trail and sidewalk and it would be difficult to prevent crowds from gathering in these public places to listen in/people watch at these events. Given the heavy traffic present on Arboretum Boulevard, anyhing that distracts motorist or attracts and distracts additional pedestrian traffic to the area could pose a significant public safety risk. Staff has concems regarding the suitability of this location for hosting large outdoor events. If outdoor events are something that the city determines are appropriate for this location, staff would recommend that they be limited to a certain number each year and they be required to go through the city's special event permitting process. This process requires applications be submitted at least 60 days before the proposed events and provides the opportunity for extensive review of an event's proposed scale and potential impact. In situations where staff determines that there are potential safety impacts or negative impacts on adjacent property, this process gives staff the ability to place conditions on the permit mitigating those impacts. 1 . Encourage Paisley Park to retrofit facilities as required for event center occupancy and once that work is complete, remove existing limits on indoor events but retain prohibition on outdoor events. 2. Allow for an unlimited number of smaller indoor events, but maintain existing limits for larger events and prohibition on outdoor events. 3. Encourage Paisley Park to retrofit facilities as required for event center occupancy and once that work is complete, remove existing limits on indoor events and allow outdoor events under a special event permit. 4. Allow for an unlimited number of smaller indoor events, but maintain existing limits for larger events and allow outdoor events under a special event permit. ALTERNATIVES Todd Gerhardt Paisley Park Events Iaruary 27,2020 Page 5 5. Remove permit requirement for events with alcohol service. 6. No change. Staff is requesting City Council direction in identifoing the desired scale and nature of future events and Paisley Park. ATTACHMENTS 1) Email from Karen White regarding Q1/Q2 events 2) Paisley Park PUD standards G :\PlANww\Reference-Examples-Templales-M i5c\Paisley Part Events.docx CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Ordinance XXX: Adopt Slow­No Wake Ordinance Section CONSENT AGENDA Item No: C.5. Prepared By Ryan Pinkalla, Water Resources Technician File No: OA 2020­02 PROPOSED MOTION “The City Council adopts the ordinance amending Section 6­49 which establishes water levels at which slow­no wake restrictions apply for Lotus Lake, Lake Lucy, Lake Minnewashta, and Lake Susan." Approval requires a Simple Majority Vote of members present. BACKGROUND The Chanhassen City Code Chapter 6 Boats and Waterways, currently establishes slow­no wake elevations and processes for two lakes, Lotus Lake (896.80) and Lake Susan (882.50). Due to increased precipitation in recent years, public concerns have been raised regarding shoreline erosion during high water as a result of wave action.  These concerns has resulted in the proposal to add slow­no wake restriction elevations to two additional lakes in the City (Lake Minnewashta and Lake Lucy), and to adjust the slow­no wake restriction elevation on Lotus Lake down 0.5'. A public input meeting was held on October 16, 2019 and the public hearing to adopt the draft ordinance was held on January 13, 2020. The Council made a motion to approve the Code amendments subject to a mandatory review by the Minnesota Department of Natural Resources (DNR).  The DNR was given their 120­day review period and provided a letter dated 5/11/2020 indicating they had no comments on the proposed changes. DISCUSSION Chanhassen City Code currently only establishes slow­no wake elevations on Lotus Lake and Lake Susan. The purpose of this regulation would be to minimize shoreline erosion during periods of high water when the shoreline is most susceptible to erosion caused by wave action. With the increased precipitation in recent years, lake levels are consistently sitting at higher levels than they have historically. The current no wake level on Lotus Lake was still not reached in 2019, one of the wettest years on record. These are recreational lakes that maintain traffic throughout the boating season. This ordinance also gives the Public Works Director the authority to enforce the no wake restrictions when water CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectOrdinance XXX: Adopt Slow­No Wake OrdinanceSectionCONSENT AGENDA Item No: C.5.Prepared By Ryan Pinkalla, Water ResourcesTechnician File No: OA 2020­02PROPOSED MOTION“The City Council adopts the ordinance amending Section 6­49 which establishes water levels at which slow­nowake restrictions apply for Lotus Lake, Lake Lucy, Lake Minnewashta, and Lake Susan."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe Chanhassen City Code Chapter 6 Boats and Waterways, currently establishes slow­no wake elevations andprocesses for two lakes, Lotus Lake (896.80) and Lake Susan (882.50).Due to increased precipitation in recent years, public concerns have been raised regarding shoreline erosion duringhigh water as a result of wave action.  These concerns has resulted in the proposal to add slow­no wake restrictionelevations to two additional lakes in the City (Lake Minnewashta and Lake Lucy), and to adjust the slow­no wakerestriction elevation on Lotus Lake down 0.5'.A public input meeting was held on October 16, 2019 and the public hearing to adopt the draft ordinance was held onJanuary 13, 2020.The Council made a motion to approve the Code amendments subject to a mandatory review by the MinnesotaDepartment of Natural Resources (DNR).  The DNR was given their 120­day review period and provided a letterdated 5/11/2020 indicating they had no comments on the proposed changes.DISCUSSIONChanhassen City Code currently only establishes slow­no wake elevations on Lotus Lake and Lake Susan. Thepurpose of this regulation would be to minimize shoreline erosion during periods of high water when the shoreline ismost susceptible to erosion caused by wave action. With the increased precipitation in recent years, lake levels areconsistently sitting at higher levels than they have historically. The current no wake level on Lotus Lake was still notreached in 2019, one of the wettest years on record. These are recreational lakes that maintain traffic throughout theboating season. This ordinance also gives the Public Works Director the authority to enforce the no wake restrictions when water levels exceed these elevations. The recommended changes to slow no­wake elevations for each lake are: Lotus Lake:  896.30 Lake Lucy:  957.24 Lake Minnewashta:  945.00 Lake Susan:882.50 (Remains unchanged) RECOMMENDATION Staff is recommending City Council adopt the ordinance amending Section 6­49 which establishes water levels at which slow no­wake restrictions apply for Lotus Lake, Lake Lucy, Lake Minnewashta, and Lake Susan.   ATTACHMENTS: MN DNR Approval Letter Redlined City Code Sec 6­49 Timeline City Council Minutes dated January 13, 2020 Final Ordinance Minnesota Department of Natural Resources • Division of Fish and Wildilfe 500 Lafayette Road, Saint Paul, MN 55155 Division of Enforcement May 11, 2020 Ryan Pinkalla Water Resource Technician Engineering Department City of Chanhassen 7700 Market Blvd. PO Box 147 Chanhassen, MN 55317 Dear Mr. Pinkalla, The Department of Natural Resouces (DNR) has completed the review of the materials received from the City of Chanhassen requesting to add a water surface use ordinance establishing slow no-wake speed restrictions during periods of high water on Lotus Lake, Lake Minnewashta, Lake Lucy and Lake Susan. The following water levels at which speed restrictions apply are:  Lotus Lake 896.3’  Lake Minnewashta 945’  Lake Lucy 957.24’  Lake Susan 882.5’ Upon review, the DNR found your draft ordinance to be a measured and a reasonable response to the existing conditions. I approve your proposed ordinance (Attachment A). Any changes to the ordinance would have to be submitted to remain valid. Please forward a copy of the final signed ordinance for our official files to LT Adam Block our State Boating Law Administrator. Once it is received, the ordinance will be added to our Minnesota Lake and River Use Restriction Summary. You can forward a copy to LT Block via email at adam.block@state.mn.us. Sincerely, Colonel Rodmen Smith Chief Conservation Officer/Division Director Division of Enforcement Attachment A cc: LT Adam Block, State Boating Law Administrator Capatin Jason R. Peterson, DNR Region 3 Enforcement Manager LT Phil Mohs, DNR Region 3, District 13 Enforcement Supervisor Daryl Ellison, DNR Area Fisheries Supervisor Jason Spiegel, DNR Area Hydrologist Martha Reger, DNR District PAT Supervisor WSUM File Page 1 Sec. 6-49. - Slow-no wake areas. (a) No person shall operate a watercraft in any marked slow-no wake areas in excess of slow-no wake speed. Slow-no wake areas shall be marked in accordance with the applicable regulations of the state department of natural resources. The location and boundaries of each slow-no wake area established are shown on that certain map entitled Water Surface Use Zoning Map of Chanhassen dated July 11, 1983, on file in the city hall. The map and all notations, references and data thereon are hereby incorporated by reference into this article and shall have the same force and effect as if fully set forth and described herein. Emergency slow-no wake areas may be established by resolution of the city council and It shall be the responsibility of the Public Works Director marked in accordance with the appropriate regulations of the state department of natural resources and posted at all public accesses. (b) Slow-no wake restrictions. (1) Notwithstanding any other provision of this section, no person shall operate a watercraft at greater than slow-no wake speed on the following lakes at any time when the water level exceeds the following elevation: Lake Water Level at Which Slow-No Wake Restrictions Apply Lotus Lake (10000600) Ordinary High Water Level of 896.8’ 896.3’ Lake Lucy (10000700) FEMA 100 Yr. Flood Elevation (2018) 957.24’ Lake Minnewashta (10000900) 10% Chance Occurrence Level of 945.0’ Lake Susan (10001300) 882.5’ (2) The Slow-No Wake restrictions in paragraph 1 will be put in place by the Public Works Director any time when the water level at which Slow-No Wake restrictions apply is met or exceeded for three consecutive days. Such restrictions shall be removed by the Public Works Director after the water level has remained below the water level at which Slow-No Wake restrictions apply for three consecutive days. (3) It shall be the responsibility of the City to provide adequate notification of the public of a slow-no wake restriction, which will include placement of a sign at each public watercraft access, notice on the City of Chanhassen web page and notice to the Carver County Sherriff’s Department. (4) Restrictions shall not apply to a seaplane during take-off or landing, or watercraft utilized for emergency response. (c) Upon the placement of a slow-no wake restriction, notice will be given: (1) On a sign posted at the public access. (2) On the City of Chanhassen web page. (3) On the City of Chanhassen Clean Water Hotline (4) On the Community Cable Access Channel. (5) In an e-mail to representative of applicable lake association if known. (6) To the Carver County Sherriff’s Department. (7) In the case of Lake Riley, in a communication to the Public Works Director for the City of Eden Prairie (8) To the public by other means as may be deemed appropriate by council. Page 2 (d) Watercraft utilized by resource management, emergency and enforcement personnel, when acting in the performance of their assigned duties, shall be exempt from the provisions of this section. (e) Part (c) shall not apply to float planes during takeoff or landing but shall apply while taxiing. (f) Enforcement. The enforcement of this Section shall be the primary responsibility of the Carver County Sheriff’s Office. Other licensed peace officers, including conservation officers of the Minnesota Department of Natural Resources are also authorized to enforce the provisions of this section. (g) (1) Lotus Lake: All persons shall operate watercraft at a slow-no wake speed on Lotus Lake whenever the water elevation meets or exceeds the 100-year predicted level flood elevation for Lotus Lake of 896.8 MSL as set forth in the 1994 Surface Water Management Plan. The slow-no wake surface zoning shall remain in place until the water elevation drops below the 100-year flood elevation of 896.8 MSL for three consecutive days. Upon the placement of a slow-no wake restriction, notice will be given: a. On a sign posted at the public access. b. On the City of Chanhassen web page. c. On the City of Chanhassen Clean Water Hotline. d. On the Community Cable Access Channel. e. In an e-mail format to known representatives on Lotus Lake. f. To the Carver County Sheriff's Department. g. To the public by other appropriate means determined by council. (2) Lake Susan: All persons shall operate watercraft at a slow-no wake speed on Lake Susan whenever the water elevation exceeds 882.5. The slow-no wake surface zoning will remain in place until the water level drops below 882.5 for 72 hours three consecutive days. Upon placement of a slow no-wake restriction notice will be given: a. On a sign posted at the public access. b. On the City of Chanhassen web page. c. On the City of Chanhassen Clean Water Hotline. d. On the Community Cable Access Channel. e. In an e-mail format to known representatives on Lake Susan. f. To the Carver County Sheriff's Department. g. To the public by other appropriate means determined by council. (Ord. No. 73, § 5.06, 7-11-83; Ord. No. 356, § 7, 12-8-03; Ord. No. 418, § 1, 5-8-06; Ord. No. 419, § 1, 5-22-06) Public Open House October 16, 2019 Draft/amend ordinance and generate supporting documents Nov/Dec 2019 Public Hearing at City Council January 13, 2020 Revise ordinance based on public input January 2020 Submit to DNR for review and approval 120 day review City Council approves ordinance after DNR approval May 2020 Chanhassen City Council —January 13, 2020 Councilwoman Tjornhom: Second. Councilwoman Coleman moved, Councilwoman Tjornhom seconded that the Chanhassen City Council makes the following appointments. That the Chanhassen Villager is it's official newspaper. Councilmember Dan Campion is Acting Mayor. Councilmember Julia Coleman and the Finance Director be appointed to the Fire Relief Association Board of Trustees. Councilmember Jerry McDonald to the Southwest Transit for a 3 year term Seat A. Commissioner Adam Schafer to the Economic Development Commission for a term from January,2020 to April,2023 and Zoe Erpelding as a youth commissioner to the parks and recreation commission. All voted in favor and the motion carried unanimously with a vote of 4 to O. Mayor Ryan: That motion carries 4 to 0. Todd Gerhardt: Thank you. Mayor Ryan: Thank you. VISITOR PRESENTATIONS. None. PUBLIC HEARING: CONSIDER APPROVAL OF SLOW NO-WAKE ORDINANCE FOR LAKE LUCY,LAKE MINNEWASHTA, LOTUS LAKE AND LAKE SUSAN. Mayor Ryan: Mr. Hoffman are you going to take that. Consider approval of slow no-wake ordinance for Lake Lucy, Lake Minnewashta, Lotus Lake, and Lake Susan. Todd Hoffman: Mayor Ryan, members of the council thank you both. Ryan Pinkalla with our engineering department and myself will be handling this one tonight. We've got a presentation that is not too long and then we'll go right into the public comment period. So the amendments being proposed are to modify the slow no-wake elevation on Lotus Lake. It's a modification is lowering it by a half a foot so we'll get into that and show that a little bit later in the presentation. Adopt slow no-wake elevations for Lake Lucy and Lake Minnewashta. Those currently do not have an elevation established. And then adopt procedures for implementing the emergency slow no wake so in that event when the rain does, we do have excessive rainfalls and there is a need that the procedures are pretty smooth and it doesn't take council action where you have to wait for a future meeting to implement those needed amendments. Purpose of the code amendment is to minimize shoreline erosion during periods of excessively high water when shorelines, docks and boats are most susceptible to erosion or damage caused by wave action. Some background. It's Section 6-49 of the city code which addresses slow no-wake restrictions on two of the city lakes currently. The current restrictions for slow no-wake, Lotus Lake at 896.8 and Lake Susan and 882.5. There were no elevations included in the city code for Lake Minnewashta or Lake Lucy. The proposed ordinance that we're discussing this evening includes the following 7 Chanhassen City Council —January 13. 2020 elevations. Lotus Lake,that reduction by half a foot from 896.80 to 896.30. Establishing an elevation on Lake Lucy at 957.24. Lake Minnewashta 945 and Lake Susan at 882.50. So I talked about the reduction on Lake Lucy, or excuse me on Lotus Lake. Elevations were added for both Lake Minnewashta and Lake Lucy. They had not previously been in the ordinance. And the ordinance version also includes the addition of that language that I touched on,the process of implementing the slow no wake includes who is responsible. How long it will be in place and how notice will be provided to the public. What actions are necessary to finalize the changes to the city ordinance? It's necessary to approve, obtain approval from the Minnesota Department of Natural Resources. The process for approval includes holding a public hearing. Public input meeting was hosted on October 16, 2019. The summary minutes of the comments received,the comment cards we received that night and the online survey results are included in tonight's packet that you have. And then this evening an account of the statement of each person testifying tonight will be included with the City submittal to the DNR and so that's where we're at tonight. Revise public hearing to City Council January 13th. You can either revise or approve the ordinance tonight after hearing the public comment. Then the City, Ryan and others within the organization will submit this to the DNR for their review and approval and then they have 120 day review period. As long as the City, or excuse me the DNR does not extend that another 120 days we would be looking at a May 2020 City Council approval of the final ordinance after it's been reviewed by the DNR and signed off by the commission to the DNR. Recommendation tonight, and this is in your packet as well is that the City Council approves the draft ordinance amending 6-49 which establishes water level at which slow no-wake restrictions apply for Lotus Lake, Lake Lucy, Lake Minnewashta and Lake Susan. This ordinance also gives the Public Works Director the authority to enforce the elevations at any time water levels exceed these levels. This ordinance shall be in effective immediately upon it's passage, publication and approval by the commissioner of the Minnesota Department of Natural Resources and again those are the same elevations that were shown earlier. Tonight during the public hearing each presenter that presents will have no more than 5 minutes to speak. Please keep that in mind as you approach the podium. Please state your name and address for the record. If other presenters before you have stated what you wanted to say you can simply state that you concur with the previous presenter rather than repeating what they said. And this meeting is being video recorded to ensure that all comments are accurately entered into the record and then submitted to the DNR for their review. So to the public thank you for participating this evening and I'll let the council take it from there and open the public hearing. Mayor Ryan: Great,thank you Mr. Hoffman. Todd Hoffman: Or ask questions of staff if you have any. Mayor Ryan: Perfect. Before we go to the public hearing, council any questions of staff at this time? No, okay. So understandably the majority of the people here in this room are here for the public hearing tonight. As Mr. Hoffman pointed out some of the guidelines for what we are looking for you for tonight. I would like to add one more element to that. As you come forward if you could please let us know if you are in favor or against the ordinance from the onset so we 8 Chanhassen City Council —January 13, 2020 have an idea of where you're coming from in terms of your comments. Obviously this has been a conversation and something that council has reviewed with you individually as a group over the past really I'd say 6 to 9 months. Whether it was folks coming to visitor presentations. We've been out at your homes. We've had conversations. We've received your emails. We've had multiple, we had a work session. We've had a public comment session at the library so we are,we are familiar with not only this topic but a lot of your opinions so please I ask that tonight as we start this new year that we're respectful of each others comments. Give each other their 5 minutes that are due and then just come forward and share your feelings on the proposed ordinance so with that I hereby open the public hearing. Please step forward and state your name and address for the record. Anyone? Bill Moffly: My name's Bill Moffly. I live at 6651 Horseshoe Curve and represent the Lotus Lake Conservation Alliance. I live in the narrowest part of the lake and I endorse the lowering of the level of the lake to 896.3,the 6 inches. And you know you may hear more, and I know you've heard a lot about you know what's going on with erosion, etcetera. Almost every boat that goes through Lotus Lake passes in front of my house multiple times. You know in terms of programs for remediation,proper lake front vegetation, allowing residential remediation my understanding is that it's been very difficult for property owners on the lake to get permits to do things like riprap and enhance what they've got in front of their houses. And I also think that enforcement of regulations that are already on the books will go a long way towards remediating a lot of the erosion. Speed. Distance from shore. Distance among boats. You know common courtesies that we posted on the lake as folks come into the lake. I think lowering it to 896.3 feet will also not reduce the availability of use on the lake. One of the later presenters I think is going to talk a little bit about what we might lose as residents. I also think that this is an issue of you know if we were to take more drastic measures we would lose property value, investments in boats made by residents, etcetera so I'll let it go there. Thank you. Mayor Ryan: Great,thank you. Todd Gerhardt: Mayor you mind if we put the proposed ordinance up on the screen? Mayor Ryan: Yes please do. Todd Gerhardt: So people can reference the numbers as stated. Mayor Ryan: Perfect, good idea. Thank you. Chuck Peterson: Chuck Peterson. Everybody doesn't like any new rules but anyway so we've been on the lake for 30 years. We've been wake surfing on the lake for 16 years. I'm very familiar with every foot of shoreline on that lake. Thousands of feet of swampland that's out there. There's a couple thoughts with all of this. Last spring we had a real good meeting talking about the wake surfing thing and it really came down to safety was the issue back then but now it's turned into erosion, which we talked about but the reality of it is nothing's changed in 30 9 Chanhassen City Council —January 13, 2020 years so you can talk about the narrows. You talk about where people have riprapped. Nobody has ever had any problem getting the riprap done and in the narrows area you look at it about every other house has their house riprapped properly. They have some that have done it based on the way the DNR would suggest it and there's no problem. You go across the way and if you're on the city side where there's, I counted about 20-30 feet of riprap that's on that side, we had solid as a rock. Never had a problem. If you go north of there about 1,000 feet in the swampland and walk that,there's no problem in there because it's natural and the whole issue with the erosion is really hard for me to understand but, so the issues of safety and erosion were last spring. I want to clarify this. 896.8 is the, some ordinary high water mark but it's not the 100 year water mark correct? So that's, we're already taking a hit of 6 inches and if you drop it again this should also change the survey lines and the setbacks on everything that goes on on that lake so when you take a look at the development side of it I think you know I don't think that this has ever been brought up because nobody wants to realize that if you drop that down further you've got to go back further and all of a sudden you've got a lot more land that could be developed. Watershed control is also ignored a few of our requests because I think watershed needs to understand what are they going to do with the level of the lake. You can do all these things with the wake boarding and say when is the lake level going to go down or up but what's the true level of the lake going to be? It's a very, very shallow lake. You're going to end up with more mud on thousands of feet of swampland that's out there right now and I'm really concerned about that. It may not be an issue but watershed has ignored those questions in this whole issue. It hasn't been a problem for 16 years. I'm very familiar with a lot of people on Lotus Lake that have their grass right down to the lake and yes it gets really wet when it rains but you know that's how they decided to develop their property and if you decide to develop that property and there's 25 people out of 250 that create this because of an erosion issue I think it's heading in the wrong direction for that. I'm not saying that we don't need to have some restrictions. Once in 30 years. We've got a permanent dock. The water almost came up to the level of the dock once and that's it and that's because the City told us we had to have a dock that could only be 3 1/2 feet deep when the DNR says it could be 4 feet deep so I have a pretty good gauge on how this whole lake gets managed and we all have to deal with it so DNR, they manage shoreline distances for wake. They do it real well with 10,000 or 15,000 other lakes. We don't need to have Lotus be the one that says it has to be different because the distance from the shoreline, and I will agree that when you go through the channel if you take straight down the middle of the channel and if you're going wide open with the wake you're going to be that distance, very close to what the DNR says is the maximum you can be so it's, so maybe there's something to do with the channel piece of that thing but thanks for listening. Mayor Ryan: Thank you. is there anybody else that would like to come forward? Larry Koch: Playing chess here. But that's okay. Thank you Mayor,thank you council members. Appreciate your opportunity. Happy New Year. Glad to see Councilperson Coleman back. Thank you very much for taking the time. I'm going to be reading this statement fairly quickly since we have 5 minutes even though we haven't had many speakers but in connection with this I am resubmitting, I have copied here for the record my prior letters on these topics 10 Chanhassen City Council—January 13, 2020 with attachments. In addition I'm submitting,I'd like to resubmit, I'm not, don't have another copy but the report that was done by Mr. Merritt who was a former DNR hydrologist on this whole topic and I think it's very important that that be part of the record and forwarded so Mayor I'll commence now with my specific comments. Mayor Ryan: Okay. Larry Koch: The stated purpose of the proposed change in the ordinance is to minimize shoreline erosion during periods of high water when the shoreline is most susceptible to erosion. That is a perfectly laudable goal and something that we should advocate for. Reducing erosion is the proper goal because erosion leads to more soil in the lake. More soil leads to more phosphorus. More phosphorus leads to more algae some of which is either sickening and can be deadly. Luckily this past year we had record amounts of water which did flush these water bodies. I do know something about that. I do sit on the watershed, Riley-Purgatory watershed board. I'm not here to speak for them. Many times we have different opinions. Let me continue. The proposed ordinance would set the slow no wake level at the ordinary high water mark. My first question is, who recommended or decided that the ordinary high water mark was appropriate? Was there a scientific study done to determine whether or not the ordinary high water mark is the appropriate level to set the slow no wake level in order to minimize erosion? I've not seen any such report. If there is one I'd like to see it. Secondly I've not seen any comments by the environmental committee. I think it would be appropriate if we're going to set a level that we have some input by the environmental committee. The purpose, as I said the purpose of this is to set the level for slow no wake to minimize erosion. Setting at the ordinary high water mark is ineffective. Is too high and the reason for this is because at that level the ordinary high water mark, everything above that, the landowner owning that lakeshore owns it so any water going over that level is trespassing on that person's property. So one inch below the ordinary high water mark a wake is going to go over that and is going to be trespassing so that's why 1 propose that the ordinance should set the slow no wake level at 895.8 feet which is basically 6 inches lower than the ordinary high water mark and it should even be lower so that the wakes created by the boats that are using our lake do not go over the ordinary high water mark and trespass on people's property causing additional erosion. It is shown that a cruising boat at 100 feet, which is our slow no wake zone on this lake, creates a wake of over 5 inches so in order to keep the wake from going over onto people's property the level, the slow no wake must be set by math okay at least that 5 inches if not lower than the ordinary high water mark. In addition we have boats operating on this lake now that create wakes that are 11 to 19 inches at 100 feet from the boat so if we allow boats to operate within 100 feet we have the possibility of wakes in excess of 11 3/4 inches crashing onto the shore meaning we're going to have 8 inches of water, up to 8 inches of water or more going over on people's property causing further erosion. And Mr. Merritt in his study, and he reviewed several pure review, scientific articles by major universities stated that boats creating enhanced wakes, in other words wakes more than the typical waterski boat or fishing boat create more damage and should not be allowed on these boats to operate at anything other than slow no wake because of their design and operations. So therefore this amendment,this ordinance should be amended to have the lower levels. In 11 Chanhassen City Council —January 13, 2020 addition this ordinance should be amended to provide that we should be allowing boats with wakes, especially enhanced wakes on our lake anytime that Minnetonka is closed or Minnewashta is closed or Lake Riley are closed because if we don't close them then we're going to have this influx of boats from lakes that are clearly infested. And I'll just mention that it is, although the DNR says that Lotus Lake is infested with zebra mussels there is some doubt to that. Okay so I want to make that point. And lastly I want to comment on the gentleman who spoke, Mr. Peterson. I've been on this lake for 30 years also. I have seen significant changes in erosion. Maybe he doesn't, I see it. I'm on the narrows. I presented before about the issue particularly with the narrows causing erosion. One of the problems with our lake, Lotus Lake is that we have a significant amount of the lakeshore that are wetlands and these wetlands can't be protected no matter what you want to do with riprap and it is not as stated before it is not easy to get a permit to do riprap particularly because of the DNR and the watershed district so it's very difficult to take any action to adequately protect the shoreline. So I'd ask you to lower the levels to 895.8 feet. No using enhanced wakes on our lake at any level. And then finally not to allow enhanced wakes or boats, close our lake down as far as slow no wake anytime Minnetonka or Minnewashta or Lake Riley are closed so that we can limit the spread of zebra mussels. I'm sorry for speaking so fast but I wanted to get this. And I'm also going to submit this for the record as well. Mayor Ryan: Alright thank you Mr. Koch. Larry Koch: Thanks for your time. Mayor Ryan: Thank you. Steve Donen: Steve Donen, 7341 Frontier Trail, Chanhassen, Minnesota. Thank you for allowing us to give our presentations today. A couple things. I am in support of the ordinance as it is written. As it is being recommended. Secondly I'm going to give some quick background as to the, where this no wake started at. Where did the 896.8 fit? Original number come from. Back in 2007, actually between about 1997 and about 2005 we had numerous city council meetings, discussions about this topic. There was 100 foot level recommendations. There was, there was ordinary high water level recommendations and those were two areas that were always bounced around as what we use for no wake on Lotus. There was a couple emergency city council basically no wake ordinances installed for short term emergencies during that period. The City kind of got sick of this and said we'll put together a city task force of citizens to work on this. I was one of those. It was a group of people who were diverse in their thought. Some people wanted no wake. Like what Larry is discussing and some people like me wanted to have no no wake limits okay so very diverse group of thinking. Five people. Four from on the lake. Two people from off the lake. Basically the task force came up with two things that they agreed on. They agreed on two things. One is it's a shared responsibility to protect the lake and the homeowners. Anything ordinary, anything that's ordinary level, normal levels the group agreed that's a responsibility of the homeowners and lakeshore owners to manage and control. In other words ordinary high level seemed like a pretty normal level of the lake. That was agreed by this 12 Chanhassen City Council —January 13. 2020 group who was a diverse group that that should be the level that should be chosen as the no wake. That that would be the level where people on the shoreline, owned shorelines are responsible for managing it. Anything above that, anything above the, a non-normal level as you might call it would be considered a place where we should put on a no wake so as opposed to Larry's comments really what this group was saying is ordinary level, ordinary level water plus waves and wakes you should manage it as a lakeshore owner. That was the group. What the group then had to work on was what level should that be? At the time we agreed that an extraordinary event which had occurred about 4 times over the last 30 years was the 100 year flood level which is where the 896.8 came from, okay. So now what are we talking about now? Well we're talking about 896.3. That seems like a pretty reasonable level. It does still maintain a,when things are at a pretty normal level of the lake,the ordinary level,the citizens are responsible when it gets above that. The City helps out and shuts down the lake. It's a pretty reasonable number. Is there a way for me to put my graph up here? The next piece that I wanted to quickly go over is, is what happens when you do the levels we're recommending. So there's 3,000 data points that are managed by the DNR since 1967 that represent the level of Lotus Lake. Of those levels the average level of this lake was 896.55 okay. That's 9 inches away from the ordinary high water mark. So we're only talking about a 9 inch difference. The average level of the lake over 40 years and the level you're recommending is 9 inch difference. Now at this point if you do the average or do standard deviation calculations that means that this lake will be over that level 5 percent of the time. Okay so 5 percent of the time the level will be over this 896.3 and the lake will shut down. If you then go and do what Mr. Koch is recommending you're now 3 inches away from the average level of the lake. In other words the lake runs average. 895.55 and Mr. Koch wants it .25 feet above that. 3 inches okay. 3 inches. So the first rain that happens when the lake's at the average,the lake shuts down. If you do the average over the 40 years 30 percent of the time the lake is shut down with Mr. Koch's recommendation. 30 percent of the time we don't have use of the lake. Wakeboard boats would have no use ever. So is that fair? Is it the right answer? Obviously not. One month out of our summer on the average. Last summer we would never use the lake of any boats. The other one that you always hear about is water quality. I'm getting so sick of this as an example. I keep saying. You've seen it before. Here is the Secchi disk. That's the level you can see down into the lake whenever you put a disk down. That's the clarity of the lake number. It's a pretty good number. Pretty perceptive. It's a pretty good precision number. It's been taken every year for, back in 1980 it started. If you look at this curve carefully, you see how it's going up? That means that you can see further down into the lake so everybody who sits up here and says to you the lake is looks horrible. It's worst. There's no data to support it. The data supports that the lake is getting better. And that is from the watershed and it's from the watershed numbers and it says for years from 1979 to 2017 there's a strong evidence that a trend of increasing water clarity on this lake. That's Lotus Lake. Written on the forms. Mayor Ryan: Mr. Donen will you just be mindful of time. Steve Donen: I'm done. 13 Chanhassen City Council —January 13. 2020 Mayor Ryan: Okay thank you. Steve Donen: So in conclusion you've done a nice job on what you've chosen for your ordinance. Mayor Ryan: Great, thank you. JoAnn Syverson: Good evening. JoAnn Syverson, 489 Pleasant View Road. I want to thank you for considering lowering the no wake trigger on Lotus to 896.3. It's certainly much more realistic for today than the antiquated 896.8 but I'm going to make the case for the trigger to be 895.8. What do these numbers mean? I mean we've got all these numbers. What do they mean? Well I think what we can do is think, get a picture of what they mean and what does it look like? What does 896.3 look like? Well let's think back to last Fourth of July. As I was sitting there looking at my dock that was under water I could see what it looked like and I was told that on Fourth of July we had not reached the 896.3 or even the 896.8 levels so Lotus Lake according to these numbers should not have had restrictions which it didn't have. So what did it look like? Well besides the dock under water with water splashing all over it, there was a phenomenal number of boats out there because the boats from Minnetonka and Minnewashta that had no wake restrictions came over to our lake so all day long we saw numerous wake boats circling our lake along the shores. To the point where you know you couldn't get out there in a kayak or a paddleboard or swim. I mean it was unbelievable. Also let's visualize what my shore line looked like. Well luckily I didn't have too much damage because of the way I am positioned on the lake but I had friends who were on the narrow parts of the lake that had significant damage and even riprap going down. Now if the City declares 896.3 on the lake as the trigger point this next Fourth of July will likely look like the last Fourth of July and even more weekends in the summer will look like it did last Fourth of July. You know it's 2020. It's not 2006. It's not even 2017. Every year the number of wake boats has increased tremendously. Every year has made a difference. It is not 2017. The boating industry has developed the technology to create boats that recreate ocean wakes so that people can surf behind them. These wakes do damage shorelines and the lake. We have hundreds of studies that prove this. So our lake, Lotus Lake is just too narrow and too shallow to accommodate wake boats but then you add the deepen waters during high rains and the damage is significantly increased. So I believe that you need to lower the no wake trigger to 895.8 to accommodate all these types of wakes that unfortunately are being generated on Lotus Lake. Thank you. Mayor Ryan: Thank you. Mark von Oven: Good evening. Mark von Oven. I'm at 6655 Horseshoe Curve. I am in favor of the amendment as proposed and I'm a wake boarder and I'm asking you to lower the level at which there is no wakes so how does that make sense? Well I'm also a lake owner and I also believe in short that the same problem with this country is kind of happening right now. There's not enough compromise and this is a beautiful compromise. You had up there on the screen earlier and I don't, I didn't have it memorized but Chanhassen's city slogan, planning for today 14 Chanhassen City Council —January 13. 2020 and preparing for tomorrow or something of that course. This is all exactly along those lines. This level will reduce the number of days that I get to wakeboard but it's the days where I shouldn't be wakeboarding anyway because that level is the ordinary high water level and what is special about that level? What's special about that level is these groups don't have to come in here every year lobbying you for a different level because you're tying it to something logical. You're tying it to something the DNR sets. People who have expertise and who are not being paid to do a study for the wakeboarding side or the get rid of wakeboarding side so I think you're doing a really, really smart thing here. I think the DNR will agree and I hope you approve the amendment. Mayor Ryan: Thank you. Is there anyone else that would like to speak tonight? Alright going once. Going twice. I don't see any movement. Alright with that I will take a motion to close the public hearing, Councilwoman Coleman: So moved. Mayor Ryan: Is there a second? Councilwoman Tjornhom: Second. Councilwoman Coleman moved, Councilwoman Tjornhom seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The public hearing was closed. Mayor Ryan: The public hearing is closed and we will bring it back to council for question, comments or any action. Anybody have any questions of council based on the feedback or information? Councilman McDonald. Councilman McDonald: Thank you Mayor. Over the past year I visited with many of you about all of this and one of the things I have for staff is at one point I had asked about what's the impact of all these numbers as far as how long will the lake be closed and I'm not sure if public works had an opportunity to put together that graph or not but there was initially a graph at one time but it was the scale was quite large. I'm just wondering if city staff had an opportunity to relook at that? Todd Gerhardt: Ryan do you have that graph that shows the number of times the lake would be closed based on elevations? Ryan Pinkalla: We did the expanded scale, the one that you're referring to and beyond that we didn't do a smaller scale version for the past only 5 years. Todd Gerhardt: Okay what years were they? 15 Chanhassen City Council—January 13, 2020 Ryan Pinkalla: I believe it was the extent of our data I think was from about 1987 to present. Todd Gerhardt: Okay, do you have that here tonight? Todd Hoffman: It's similar to the graph that Mr. Donen put up. Ryan Pinkalla: Yeah it was the same data actually. Todd Hoffman: So we'll find it. Councilman McDonald: Okay well no I thought that maybe Mr. Donen may have gotten his information from you because that's pretty much the graph I was looking for was something to kind of look at the impact last year based upon the various points of where these numbers were. What I was looking for and I think that I'm trying to get a handle on is okay, if we close Lotus Lake what's the impact not only upon the rest of the community but upon the homeowners themselves so that was a question I had and that was something I was trying to get at was to see just how reasonable all these numbers actually were. That was my only question for staff. Mayor Ryan: I think Councilman McDonald actually I have the information for you. I don't have the graph but I obviously had a similar question for staff and Ryan forwarded the email and so I think the question was at the proposed or alternative recommendation of the 895, I think at the time it was .5. If you look at the number of days above elevation according to Ryan in 2019 it would be 180 days above elevation. In 2018 it would result in 133 days above that elevation. In 2017 it would be 178 days and in 2016 it would be 250 days above that elevation so that was what Ryan had forwarded us. Is that what you were looking for Councilman McDonald? Councilman McDonald: That's what I was looking for. Mayor Ryan: Okay. Councilman McDonald: Thank you Mayor. Mayor Ryan: Yep. Councilwoman Tjornhom: I have a question. In our past conversations and public comments it's been brought about acquiring DNR permits for improving your lakeshore and some people say it's very difficult to get a permit from the DNR and the watershed district and other people seem to feel that it has not been an issue and so could someone please give me some clarification on that issue because I really does make a big difference how your lakeshore is maintained when it comes to shoreland protection. Ryan Pinkalla: So the permits through the DNR are, anything below the ordinary high water level of the lake is regulated by the DNR so as far as the permitting process, I mean that you 16 Chanhassen City Council January 13. 2020 know it's kind of their jurisdiction. The watershed district does have their own rules as well but they do not regulate below the ordinary high water level either so they would only be enforcing shoreland ordinances for themselves. Councilwoman Tjornhom: So will changing these numbers then make it more difficult to acquire a permit? Ryan Pinkalla: Changing this level should not affect that at all. Councilwoman Tjornhom: Okay. Thank you. Audience: I know my goatee is as white as Jerry's up there but 30 years ago you had to. Mayor Ryan: Sir? This public comment,the public hearing is closed. Audience: Oh sorry. Mayor Ryan: Council any further questions? I just have a couple, or one question and this is for Mr. Knutson. Is when water comes onto your shore, I mean is that considered, can a thing be trespassing? I guess 1 was a little confused about, I know obviously people can trespass but can water? Roger Knutson: Depending on how you're using the term. If you're using it that it's a legal term, legally trespassing water can't trespass. Mayor Ryan: Can't or can? Roger Knutson: It's not a crime for the water to come on your property. Mayor Ryan: Okay. And then clarification on our enforcement,when we have the County come, how many times currently do we have the County come out? Is it based on what our ask is of the City? Could somebody provide clarification on what relationship? Mr. Hoffman I'm looking at you. Todd Hoffman: For enforcement? Mayor Ryan: Yes. Todd Hoffman: Yes so Carver County is responsible for surface water enforcement in our county and they come out, we don't direct that but we can certainly request that if there's a particular issue on a lake,kind of a hot spot if you will that we can request that that they do additional enforcement. If they have the time and the resources to do that then the can go ahead and react to that situation. 17 Chanhassen City Council January 13. 2020 Mayor Ryan: Okay. And I'll ask Charlie if you're familiar, I know you are new so I hate to put you on the hot seat but I know you're familiar with watersheds and lake issues with Prior Lake. Are you familiar with lakes closing based on other lakes closing? Charlie Howley: Oh Madam Mayor, I have not heard that anywhere else but I don't pretend to know all the lakes in the metro area but we don't have anything like that down where I'm at. Mayor Ryan: Okay. And Mr. Knutson are there legal grounds to close based on other lakes closing? Roger Knutson: No. Mayor Ryan: Okay. Mayor Ryan: That's all of my questions. Council are there any further comments or a motion for the proposed motion? Councilwoman Coleman: I'll make a motion. The City Council approves the draft ordinance amending Section 6-49 which establishes water levels at which slow no wake restrictions apply for Lotus Lake, Lake Lucy, Lake Minnewashta and Lake Susan. This ordinance also gives the Public Works Director the authority to enforce elevations when the water levels exceed these elevations. Recommended changes to the slow no wake elevations for each lake are Lotus Lake 896.30, Lake Lucy 957.24, Lake Minnewashta 945.00, Lake Susan remains unchanged at 882.50. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Tjornhom: Second. Mayor Ryan: With a valid motion and a second are there any comments that anybody would like to make before we vote? Councilwoman Coleman moved, Councilwoman Tjornhom seconded that the City Council approves the draft ordinance amending Section 6-49 which establishes water levels at which slow no wake restrictions apply for Lotus Lake, Lake Lucy, Lake Minnewashta and Lake Susan. This ordinance also gives the Public Works Director the authority to enforce elevations when the water levels exceed these elevations. Recommended changes to the slow no wake elevations for each lake are Lotus Lake 896.30, Lake Lucy 957.24,Lake Minnewashta 945.00,Lake Susan remains unchanged at 882.50. All voted in favor and the motion carried unanimously with a vote of 4 to 0. 18 Chanhassen City Council —January 13, 2020 Mayor Ryan: That motion carries 4-0. And Mr. Hoffman if you would be so kind to, do you have the timeline again? Could you just throw that back up on the screen just so, so the ordinance is approved this evening and then how will we make it publicly known that the DNR responded to us? Todd Hoffman: It will be back here at a City Council meeting for your final approval and once we've received that notification from the DNR then it will be published in a packet and recommended that the City Council authorize or make that final approval so the public will have access to that information. Mayor Ryan: Okay perfect, thank you Mr. Hoffman. Alright next is New Business. AWARD OF BIDS FOR LYMAN BOULEVARD IMPROVEMENT PROJECT. Mayor Ryan: Alright Mr. Bender. George Bender: Good evening Mayor and council members. I'll be presenting tonight the award of the, recommendation of award of the Lyman Boulevard project from Galpin to 41. This is similar to the presentation that you saw in October with some updated information because the project was recently bid. For a little background, for anyone that this may be new information for the yellow colored area along Lyman Boulevard and Trunk Highway 41 is the project area. This is the last section through Chanhassen that is in need of an upgrade. The existing conditions are two lane rural section roadway. Significant areas along this section are where there are poor subsoils. With wetlands present on each side of the roadway, crashes through this section are low and existing ADT levels are about 6,000 vehicles per day with a projection in 2040 to increase to 11,200 vehicles per day. The County has pursued two federal grant applications with the support of council and neither of them have been successful. The County did secure roughly $2.2 million dollars in grants to fund the intersection at Trunk Highway 41 and Lyman. New information is,this isn't new information yet. The project was originally bid on May 2nd of 2019. Those bids were rejected due to being what was considered too far over the engineer's estimate which equated to about 15.8 percent and that amount was roughly$1.2 million. Chanhassen would also have seen a cost share of about $273,000 over the amount that's been estimated per the joint powers agreement that was established. Here's a closer description or view of the project layout. You know the city border is right in this area so a significant portion of this project is in Chaska and we're focused on the portion in Chanhassen but the joint powers essentially it's part of the entire project here. These improvements that are proposed are reconstructing the roadway to an urban section which includes adding curb and gutter to correct poor soil areas and reconstruct the road to a 10 ton roadway design. Three roundabouts will be constructed at Norex, Peavey, and Trunk Highway 7 as shown near here and here. And pedestrian trail would be constructed on the north side of Lyman Boulevard and upgrades to the stormwater treatments would also be part of the project. So new information for this evening is the project was rebid on December 10th. The engineer's estimate was $7.525 million dollars. Four bids were received and opened by Carver County. Eureka Construction 19 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 6, BOATS AND WATERWAYS OF THE CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Section 6-49 of the Chanhassen City Code is amended to read as follows: Sec. 6-49. - Slow-no wake areas. (a) No person shall operate a watercraft in any marked slow-no wake areas in excess of slow-no wake speed. Slow-no wake areas shall be marked in accordance with the applicable regulations of the state department of natural resources. The location and boundaries of each slow-no wake area established are shown on that certain map entitled Water Surface Use Zoning Map of Chanhassen dated July 11, 1983, on file in the city hall. The map and all notations, references and data thereon are hereby incorporated by reference into this article and shall have the same force and effect as if fully set forth and described herein. (b) Slow-no wake restrictions. (1) Notwithstanding any other provision of this section, no person shall operate a watercraft at greater than slow-no wake speed on the following lakes at any time when the water level exceeds the following elevation: Lake Water Level at Which Slow-No Wake Restrictions Apply Lotus Lake (10000600) Ordinary High Water Level of 896.3’ Lake Lucy (10000700) FEMA 100 Yr. Flood Elevation (2018) 957.24’ Lake Minnewashta (10000900) Level of 945.0’ Lake Susan (10001300) Level of 882.5’ (2) The Slow-No Wake restrictions in paragraph 1 will be put in place by the Public Works Director when the water level at which Slow-No Wake restrictions apply is met. Such restrictions shall be removed by the Public Works Director after the water level has remained below the water level at which Slow-No Wake restrictions apply for three consecutive days. (3) It shall be the responsibility of the City to provide adequate notification of the public of a slow-no wake restriction, which will include placement of a sign at each public watercraft access, notice on the City of Chanhassen web page and notice to the Carver County Sherriff’s Department. 2 (4) Restrictions shall not apply to a seaplane during take-off or landing, or watercraft utilized for emergency response. (c) Upon the placement of a slow-no wake restriction, notice will be given: (1) On a sign posted at the public access. (2) On the City of Chanhassen web page. (3) On the City of Chanhassen Surface Water Hotline. (4) On the Community Cable Access Channel. (5) In an e-mail to representative of applicable lake association if known. (6) To the Carver County Sherriff’s Department. (7) In the case of Lake Riley, in a communication to the Public Works Director for the City of Eden Prairie. (8) To the public by other means as may be deemed appropriate by council. (d) Watercraft utilized by resource management, emergency and enforcement personnel, when acting in the performance of their assigned duties, shall be exempt from the provisions of this section. (e) Part (c) shall not apply to float planes during takeoff or landing but shall apply while taxiing. (f) Enforcement. The enforcement of this Section shall be the primary responsibility of the Carver County Sheriff’s Office. Other licensed peace officers, including conservation officers of the Minnesota Department of Natural Resources are also authorized to enforce the provisions of this section. Section 2. This ordinance shall be effective immediately upon its passage, publication, and approval by the Commissioner of the Minnesota Department of Natural Resources. PASSED AND ADOPTED this 26th day of May, 2020 by the City Council of the City of Chanhassen, Minnesota. Todd Gerhardt, City Manager Elise Ryan, Mayor (Publish in the Chanhassen Villager June 4, 2020) CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Resolution 2020­XX: Approve Labor Agreement with Local 49 International Union of Operating Engineers Section CONSENT AGENDA Item No: C.6. Prepared By Jake Foster, Assistant City Manager File No: ADM 318 PROPOSED MOTION “The Chanhassen City Council approves the labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers.” Approval requires a Simple Majority Vote of members present. BACKGROUND The City of Chanhassen and Local 49 International Union of Operating Engineers (IUOE), have concluded negotiations for a successful labor agreement for 2020. Most modifications were minor changes to language or practice. Major modifications to the contract for 2020 include: Removal of language stating all employees who have completed 30 calendar days of employment become members of the Union in good standing. Collective bargaining unit employees working on observed holidays, with the exception of the July 4th holiday, will be paid 2 times the employee's regular rate of pay, which is increased from 1 1/2 times the employee's regular rate of pay.  Employees will continue to be paid at 1 1/2 the employee's rate of pay on the July 4th holiday. A redlined copy of the contract is attached to this report.  RECOMMENDATION The proposed labor agreement between the City of Chanhassen and Local 49 IUOE is consistent with direction from City Council for labor negotiations . Local 49 IUOE membership approved the 2020 Labor Agreement on April 23, 2020. Increased contract costs are included in the approved 2020 budget. Therefore, staff recommends adoption of the attached resolution approving the 2020 labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers. CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Approve Labor Agreement with Local 49 International Union of OperatingEngineersSectionCONSENT AGENDA Item No: C.6.Prepared By Jake Foster, Assistant City Manager File No: ADM 318PROPOSED MOTION“The Chanhassen City Council approves the labor agreement between the City of Chanhassen and Local 49International Union of Operating Engineers.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe City of Chanhassen and Local 49 International Union of Operating Engineers (IUOE), have concludednegotiations for a successful labor agreement for 2020. Most modifications were minor changes to language orpractice. Major modifications to the contract for 2020 include:Removal of language stating all employees who have completed 30 calendar days of employment becomemembers of the Union in good standing.Collective bargaining unit employees working on observed holidays, with the exception of the July 4th holiday,will be paid 2 times the employee's regular rate of pay, which is increased from 1 1/2 times the employee'sregular rate of pay.  Employees will continue to be paid at 1 1/2 the employee's rate of pay on the July 4thholiday.A redlined copy of the contract is attached to this report. RECOMMENDATIONThe proposed labor agreement between the City of Chanhassen and Local 49 IUOE is consistent with direction fromCity Council for labor negotiations . Local 49 IUOE membership approved the 2020 Labor Agreement on April 23,2020. Increased contract costs are included in the approved 2020 budget. Therefore, staff recommends adoption of the attached resolution approving the 2020 labor agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers. ATTACHMENTS: Resolution Labor Agreement (redlined) CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 26, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: RESOLUTION APPROVING THE 2019 LABOR AGREEMENT BETWEEN THE CITY OF CHANHASSEN AND LOCAL 49 INTERNATIONAL UNION OF OPERATING ENGINEERS WHEREAS, the 2020 Labor Agreement between the City of Chanhassen and Local 49 International Union of Operating Engineers, is hereby approved by the City Council of Chanhassen, effective January 1, 2020 through December 31, 2020. NOW THEREFORE, BE IT RESOLVED that the Chanhassen City Council authorizes the Mayor and City Manager to sign the agreement. Passed and adopted by the City Council of the City of Chanhassen this 26th day of May, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT LABOR AGREEMENT BETWEEN THE CITY OF CHANHASSEN And INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 AFL-CIO January 1, 2020 through December 31, 2020 1 ARTICLE 1. PURPOSE OF AGREEMENT This AGREEMENT is entered into between the City of Chanhassen hereinafter called the EMPLOYER, and Local No. 49, International Union of Operating Engineers, AFL-CIO, hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT’S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties’ agreement upon terms and conditions of employment for the duration of this AGREEMENT. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality of public service. Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE 2 - RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for all employees in the job classifications listed below who are public employees within the meaning of Minn. Stat. §179A.03, Subdivision 14 excluding supervisory, confidential and all other employees: Leads Technicians, Mechanics and Heavy Equipment Operators Operators 2.2 Limited Term Appointments: Up to five (5) employees employed by the EMPLOYER on a limited term basis for no more than 120 work days per calendar year, either in a full-time or part- time capacity (more than 14 hours per week), will be paid at a rate determined solely by the EMPLOYER for the term of their employment and shall not be eligible for any wages, benefits, or other provisions of this Labor Agreement. ARTICLE 3 – DEFINITIONS 3.1 UNION: The International Union of Operating Engineers, Local No. 49, AFL-CIO. 3.2 EMPLOYER: The City of Chanhassen. 3.3 UNION MEMBERS: Members of the International Union of Operating Engineers, Local No. 49, AFL-CIO. 3.4 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.5 BASE PAY RATE: The employee’s hourly rate exclusive of any special allowances. 2 3.6 CALL BACK: Return of an employee to a specified work site to perform assigned duties at the express authorization of the Employer at a time other than a scheduled shift. An extension of or an early report to a scheduled shift is not a call back. 3.7 IMMEDIATE FAMILY: Means children, stepchildren, parents, siblings, grandparents, parent’s in-law, children-in-law, grandparents-in-law, or such other persons as the City Manager deems appropriate. 3.8 DAYS: Unless otherwise indicated, mean the Employer’s regular business days. 3.9 PROMOTION: A change of an employee from a position to a position in a higher grade within the bargaining unit. 3.10 TRANSFER: A change of employee from one (1) position to another position, in the same grade within the bargaining unit. 3.11 Regular Employee: Any employee hired for a position and has successfully completed the first six months of the probation period. 3.12 PROBATION PERIOD: Six (6) months of continuous employment, or other time period required by the City Manager, during which a newly hired or promoted regular employee must demonstrate fitness for the duties of the assigned position. 3.13 RESIGNATION IN GOOD STANDING: An employee leaving service with the Employer after giving a two (2) week written notice, providing the employee has not been discharged for misconduct. 3.14 CITY: The City of Chanhassen. ARTICLE 4 – UNION SECURITY In recognition of the Union as the exclusive representative: 4.1 The Employer shall deduct from the wages of an Employee who authorizes such deductions in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 4.2 The Union may designate three (3) employees from the bargaining unit to act as Stewards and shall inform the Employer in writing of such choice. 4.3 The Employer agrees to make space available on the Employer bulletin board for the posting of official Union notice(s) and announcements. 4.4 The Union agrees to indemnify and hold harmless the Employer against any claims, suits, order, or judgments brought or issued against the Employer under the provisions of this article. ARTICLE 5 – EMPLOYER AUTHORITY 3 5.1 The Employer retains the full and unrestricted right to operate and manage all personnel, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6 – SAVINGS CLAUSE 6.1 This Agreement is subject to the law. In the event that any provision of this Agreement shall be held to be contrary to the law by a Court of competent jurisdiction or administrative agency from whose final judgment or decree no appeal is made within the time provided, or is contrary to a federal or state administrative ruling or is found to be in violation of legislation or administrative regulations, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provisions shall be renegotiated upon written request of either party. ARTICLE 7 – EMPLOYEE RIGHTS/ GRIEVANCE PROCEDURE 7.1 A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representative. The Employer will recognize representatives designated by the Union as the grievance representatives of the bargaining unit. The Union shall notify the Employer in writing of the names of such Union representatives and of their successors when so designated. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the employee and the Union representative have notified and received the approval of the designated supervisor and would not be detrimental to the work programs of the Employer. The Union representative may be allowed access to the facilities for grievance investigation with advance notice and approval of the designated supervisor. 7.4 Procedure. Grievances, as defined by Section 8.1, shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within ten (10) calendar days after such alleged violation has occurred, present such grievance to the Employer-designated Step 1 representative. At this step, the grievance shall be presented in writing. The Employer-designated Step 1 representative will discuss and give an answer, in writing, to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth 4 the nature of the grievance, the facts on which it was based, the provision or provisions of the Agreement allegedly violated, and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated Step 1 representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union in writing and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer’s Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative’s final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. Any grievance unresolved in Step 2 and appealed in Step 3 within ten (10) calendar days may be submitted to the Minnesota Bureau of Mediation Services for mediation services. A grievance not resolved in Step 3 may be appealed in writing to Step 4 by the Union within ten (10) calendar days. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to arbitration. The Union and the Employer will endeavor to select a mutually acceptable arbitrator to hear and decide the grievance. If the Union and the Employer are unable to agree on an arbitrator, they may request, from the Director of the Bureau of Mediation Services, a list of qualified arbitrators. The parties will alternately strike names from the list of arbitrators until only one (1) name remains. The remaining arbitrator will hear and decide the grievance. If the parties are unable to agree on who will strike the first name the question will be decided by the flip of a coin. 7.5 Arbitrator’s Authority. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the issue(s) submitted by the Employer and the Union in writing and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator’s decision shall be submitted to both parties in writing within thirty (30) days following the close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator’s interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. The fees and expenses for the arbitrator’s services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representatives and witnesses. One (1) Union steward shall receive their regular wages for the time spent in the actual arbitration proceeding, if during regular work hours. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 5 Waiver: If a grievance is not presented within the time limits set forth above, it shall be considered “waived”. If a grievance is not appealed to the next step within the specific time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer’s last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that Step and immediately appeal the grievance to the next Step. The time limit in each Step may be extended by mutual agreement of the Employer and the Union. Election of Remedies. If, as a result of the EMPLOYER response in Step 3, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 arbitration of Article 8 or a procedure such as: Civil Service, Veteran’s Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article 8 the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 8. The aggrieved employee shall indicate in writing which procedure is to be utilized – Step 4 of Article 8 or another appeal procedure – and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 3 of Article 4. An employee pursuing a remedy pursuant to a statute under the jurisdiction of the United States Equal Employment Opportunity Commission is not precluded from also pursuing an appeal under the grievance procedure of this Agreement. If a court of competent jurisdiction rules contrary to the ruling in EEOC v. Board of Governors of State Colleges and Universities, 957 F.2d 424 (7th Cir.), cert denied, 506 U.S. 906, 113 S. Ct. 299 (1992), or if Board of Governors is judicially or legislatively overruled, this paragraph shall be immediately null and void and shall be deleted from this Agreement. ARTICLE 8 – DISCIPLINE 8.1 The Employer will discipline employees for just cause only. 8.2 Written reprimands, notices of suspensions, notices of demotion and notices of discharge which are to become part of an employee’s personnel file will be read and acknowledged by signature of the employee. Employees and the Union will receive a copy of such reprimands and/or notices. 8.3 An employee(s) will not be required to participate in an investigatory interview by the EMPLOYER where the information gained from the interview could lead to the discipline of the employee(s) unless the employee(s) is given the opportunity to have a union representative present at the interview to act as a witness for the employee(s). 8.4 Grievances relating to this article shall be initiated by the Union at Step 2 of the grievance procedure under Article 8 of this Agreement. ARTICLE 9 – SAFETY 9.1 The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. 6 9.2 An Employee in the bargaining unit will be appointed to serve on the City Safety Committee. ARTICLE 10 – WORK SCHEDULES 10.1 The sole authority in work schedules is the Employer. The normal work day shall be eight (8) hours. The normal work week shall be forty (40) hours, Monday through Friday. 10.2 Service to the public may require the establishment of regular work shifts, normal work days or regular work weeks for some Employees on a daily, weekly, seasonal, or annual basis other than the regular work shift, normal work day or regular work week. The Employer will give fourteen (14) calendar days advance notice in writing to the Employees affected by the establishment of regular work shifts, normal work days or regular work weeks different from the Employee’s normal Monday through Friday work day, regular work shift or regular work week. 10.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an Employee working other than the normal work day be scheduled to work more than eight (8) hours, however, each Employee has an obligation to work overtime or callbacks if requested unless emergency circumstances prevent the Employee from so working. 10.4 Regular Employees working a straight 8 hour shift shall have one (1) thirty (30) minute paid break approximately midpoint of their working shift, with the exception of off-site training. ARTICLE 11 – OVERTIME PAY 11.1 Overtime is defined as work performed at the express authorization of the Employer in excess of the regularly scheduled shift (except for shift changes) or more than forty (40) hours within a seven (7) day period. Overtime work will be paid at one and one-half (1-1/2) times the employee’s regular rate of pay. 11.2 Compensatory Time: Employees shall be permitted to accumulate compensatory time in lieu of overtime compensation up to a maximum of 160 hours. All accumulated compensatory time over forty (40) hours will be paid to the employee no later than the last pay period in November of each year. Compensatory time in lieu of overtime compensation also applies when working outside of the division. ARTICLE 12 – ON CALL AND CALL BACK PAY 12.1 On Call. An employee assigned to the Utilities Division who is assigned to be on-call for Utilities-related emergencies shall receive a payment equivalent to one (1) hour pay at their regular rate of pay for on call duties. Additionally, said employee shall receive a payment equivalent to two (2) hours pay at their regular rate of pay for on-call duties on Saturday; a payment equivalent to two (2) hours pay at their regular rate of pay for on-call duties on Sunday; and a payment equivalent to four (4) hours pay at their regular rate of pay for on-call duties on an observed holiday, regardless of whether the observed holiday falls on a weekday or weekend. 7 12.2 Call Back Pay. An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two hours pay at time and one-half (1- 1/2) the regular rate of pay. 12.3 When an employee performs work doing utility system monitoring and operation activities from a remote location, apart from employees regular scheduled shift, employee shall be paid one and one half (1-1/2) times the employee’s regular rate of pay for said work hours. ARTICLE 13 – SENIORITY 13.1 Seniority will be determined by an employee’s length of continuous full-time service with the Employer and shall be posted in an appropriate location. 13.2 Seniority will be the determining criterion for layoffs when all job-relevant qualification factors are equal. 13.3 Seniority will be the determining criterion for recall when the job relevant qualifications factors are equal. Recall rights under this provision will continue for twelve (12) months after lay off. Recalled Employees shall have (10) working days after notification of recall by registered mail at the Employee's last known address to report to work or forfeit all recall rights. 13.4 Employer shall determine the positions which are to be laid off: A. In the event of a layoff, the Employer shall lay off the least senior employee(s) in the effected position and Division. B. An employee who is to be laid off may exercise their seniority, to displace (bump) the least senior employee in a lower class in which the employee is qualified. C. Part-time employees, limited term appointment employees and seasonal/temporary employees in the effected position and Division shall be laid off before any full-time employees in the effected position and Division. ARTICLE 14 - JOB VACANCIES 14.1 The EMPLOYER has the right of final decision in the selection of employees to fill posted jobs based on qualifications, abilities and experience. Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE 15 – PROBATIONARY PERIOD 15.1 All newly hired or rehired Employees will serve a six (6) month probationary period. The six (6) month probationary period may be extended by the City Manager for an additional three (3) months. At any time during the probationary period, a newly hired or rehired employee may be terminated at the sole discretion of the Employer. 15.2 Employees who are promoted to a higher classification will serve a six (6) month probationary period. 8 15.3 At any time during the promotional probationary period a promoted Employee may be returned to the Employee's previous position at the sole discretion of the Employer. ARTICLE 16 – COMPENSATION 16.1 Rates of Pay: Employees covered by this Agreement shall be compensated in accordance with the Salary Ranges marked “Appendix A” attached hereto and made a part of this Agreement. Employees' wage rates effective December 15, 2019 were determined utilizing the City's pay for performance Compensation Plan. ARTICLE 17– VACATIONS 17.1 Vacation leave may be used only to the extent that it is earned. The amount of vacation leave available to regular full-time Employees shall be earned according to the following schedule for employees hired prior to December 31, 2011: YEARS OF SERVICE ACCRUAL RATE 0 - 5 year 12 working days per year 6 - 10 year 17 working days per year 11-15 year 19 Working days per year 16 -20 year 22 working days per year 21 or more years 27 working days per year The amount of vacation leave available to regular full-time Employees shall be earned according to the following schedule for employees hired after December 31, 2011: YEARS OF SERVICE ACCRUAL RATE 0 - 5 year 12 working days per year 6 - 10 year 15 working days per year 11-15 year 17 Working days per year 16 -20 year 19 working days per year 21 or more years 22 working days per year 17.2 Maximum accrual of vacation leave shall not exceed two times the employee's earned vacation for the year. 17.3 Service recognition awards shall be paid in accordance with City policies. ARTICLE 18 –SICK LEAVE 18.1 All regular full-time Employees shall earn sick leave at the rate of eight (8) hours sick leave per month. Sick leave may be used only to the extent that it is earned. Accrual of sick leave time is capped at 600 hours. Employees that have more than 600 hours of accumulated sick leave time will have one-half of those hours over 600 hours deposited in the employee's Health Care Savings Plan in accordance with City policy. 18.2 Sick leave may be used for an employee’s own illness or injury or that of an immediate family member. Employees claiming sick leave may be required to provide evidence in the form of a 9 letter from the attending doctor of the adequacy of the reason for an employee’s absence during the time for which sick leave is granted. 18.3 Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer may choose to be paid the difference between the employee's normal net take home pay (i.e., regular wage less mandatory deductions) and Worker's Compensation insurance payments for a period not to exceed ninety (90) working days, deducted from the employee's sick leave, vacation, or other accumulated benefits. ARTICLE 19 – BEREAVEMENT LEAVE 19.1 Funerals: A maximum of three (3) days of sick leave may be taken in the event of death of the employee’s spouse or death in the Employee’s immediate family. An additional seven (7) days of sick leave may be taken upon written approval of the City Manager. ARTICLE 20 – LEAVES OF ABSENCE 20.1 Leaves of absence shall be governed by current City policy and current law. ARTICLE 21 - INSURANCE 21.1 The Employer shall contribute the same amount as that contributed for the City’s non-union employees, toward the group health, dental, health savings account (HSA) and life insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. ARTICLE 22 – HOLIDAYS 22.1 Observed Holidays. Holidays include the following: New Year’s Day …………………………………. January 1 Martin Luther King Day …………………………. Third Monday, January President’s Day ………………………………….. Third Monday, February Memorial Day ……………………………………. Last Monday, May Independence Day ……………………………… July 4 Labor Day ……………………………………….. First Monday, September Columbus Day…………………………………… Fourth Friday in November Veteran’s Day …………………………………… November 11 Thanksgiving Day ………………………………. Fourth Thursday, November Christmas Day ………………………………….. December 25 For Employees whose normal work schedule is Monday through Friday, the holiday days which fall on a Saturday will be observed the preceding Friday. Those which fall on a Sunday will be observed the following Monday. 22.2 Regular full-time Employees shall be paid at their regular rate of pay for each of the observed holidays. Employees working on observed holidays, with the exception of the July 4th holiday, shall be paid at two (2) times the employee’s regular rate of pay. Employees working on the July 4th holiday shall be paid at once and one-half (1-1/2) times the employee’s regular rate of pay. 10 ARTICLE 23 – UNIFORMS 23.1 Clothing and safety shoe allowance for a full-time regular Employee shall be $425 per year upon presentation of an itemized receipt and in accordance with City policy. 23.2 Employees may be issued a City cellular phone in accordance with City policy. Employees who provide their personal cell phone number to the City in lieu of a City issued cellular phone shall be reimbursed $30 per month. ARTICLE 24 – TUITION REIMBURSEMENT 24.1 Employees may be reimbursed for educational expenses when the education is relevant to the position of employment at the sole discretion of the Employer. To be eligible for reimbursement, the employee must first have prior approval from the City Manager and present proof of completion with a passing grade. Classes or programs must be approved in advance. 24.2 For graduate and undergraduate courses and technical school courses or certificates, the courses must be directly related to the employee’s present position; or courses or programs must be directly related to a reasonable promotional opportunity in the same field of work as present position. If the employee separates from employment within two (2) years of the date of the last class, the Employee must reimburse the City on a pro-rata basis for all expenses paid for by the City within that two year period. 24.3 Employees under this agreement will be reimbursed for expenses incurred during conference attendance including travel, meals and registration fees. ARTICLE 25 – WAIVER 25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 25.2 The Parties mutually acknowledge that during the discussions which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation or either or both parties at the time this contract was negotiated or executed. ARTICLE 26 – DURATION 11 26.1 This Agreement shall be in effect from January 1, 2020 and shall remain in effect until December 31, 2020 thereafter unless either party gives notice as may be required by State Statute of their desire to amend this Agreement. IN WITNESS WHEREOF, the parties hereto have set their signatures. CITY OF CHANHASSEN INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 ______________________________ __________________________________ Business Manager _______________________________ __________________________________ Business Representative __________________________________ Date: __________________________ Date:____________________________ 12 APPENDIX “A” January 1, 2020 Salary Ranges set forth below reflect a 3% increase to the minimum, midpoint, and maximum of the salary ranges of all classifications: Titles Minimum Midpoint Maximum Leads $ $ $ Technicians, Mechanics, Heavy Equipment Operator $ $ $ Operators $ $ $ Pay for performance percentage increases for employees below pay scale midpoint Exceptional – 5% Excellent – 4% Satisfactory – 3% Needs Improvement – 1% Unacceptable – 0% Pay for performance percentage increases for employees at or above pay scale midpoint Exceptional – 4% Excellent – 3% Satisfactory – 2% Needs Improvement – 1% Unacceptable – 0% 13 May 4, 2020 Jake FosterAssistant City Manager City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Dear Mr. Foster: This letter will confirm the agreement that the City of Chanhassen and IUOE Local 49 reached in conjunction with the negotiations of the collective bargaining agreement. In the event: 1. The City intends to hire a new employee in the bargaining unit above the applicable range minimum; and 2. The newly hired employee will be placed at a rate higher than an existing bargaining unit employee in the same classification, The City will notify the Union. The City will meet and confer with the Union if requested by the Union. Sincerely, Chris Chantry 14 CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Approve Temporary Outdoor Seating Policy Section CONSENT AGENDA Item No: C.7. Prepared By MacKenzie Young­Walters, Associate Planner File No:  PROPOSED MOTION “The City Council directs staff to use the Temporary Outdoor and Special Events Ordinance to review proposals to temporarily expand outdoor seating areas and business operations.” Approval requires a Simple Majority Vote of members present. SUMMARY The Stay at Home order enacted in response to the Covid­19 pandemic has limited restaurants to curbside pickup and delivery, and it is expected that once the Stay at Home order is relaxed, restaurants will be required to reduce their seating capacity in order to abide by social distancing guidelines. The current and anticipated loss of dine­in revenue has caused financial hardship for the city’s restaurants and they have requested that the city allow them to temporarily expand their outdoor seating areas in order to partially offset the reduced indoor seating reductions that will be required this summer. Staff believes that the unprecedented situation requires flexibility and is supportive of their requests, but also recognizes that expanding outdoor patio areas could impact nearby businesses and will need to meet applicable state and local ordinances. Additionally, staff understands that restaurants will want to reopen with an expanded outdoor seating area as quickly as possible once the current restrictions are lifted. Staff feels that the Seasonal Sales Permit evaluation framework provided by the Temporary Outdoor and Special Events Ordinance could be used to review proposed temporary outdoor seating expansions to ensure that these areas comply with applicable MN Accessibility Code, Fire Code, and Building Code requirements, maintain adequate parking, and allow for the safe movement of pedestrians and vehicles on site. Due to the Temporary Outdoor and Special Event Ordinance’s restrictions on what type of activities may receive Seasonal Sales Permits, staff requires Council direction to use this mechanism to review these types of requests. In all cases, City Council approval will also be required to allow liquor sales within the expanded patio areas. A full discussion can be found in the attached staff memo. DISCUSSION Staff has been contacted by other types of businesses who are also interested in utilizing their outdoor areas to help CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectApprove Temporary Outdoor Seating PolicySectionCONSENT AGENDA Item No: C.7.Prepared By MacKenzie Young­Walters, AssociatePlanner File No: PROPOSED MOTION“The City Council directs staff to use the Temporary Outdoor and Special Events Ordinance to review proposals totemporarily expand outdoor seating areas and business operations.”Approval requires a Simple Majority Vote of members present.SUMMARYThe Stay at Home order enacted in response to the Covid­19 pandemic has limited restaurants to curbside pickupand delivery, and it is expected that once the Stay at Home order is relaxed, restaurants will be required to reducetheir seating capacity in order to abide by social distancing guidelines. The current and anticipated loss of dine­inrevenue has caused financial hardship for the city’s restaurants and they have requested that the city allow them totemporarily expand their outdoor seating areas in order to partially offset the reduced indoor seating reductions thatwill be required this summer.Staff believes that the unprecedented situation requires flexibility and is supportive of their requests, but also recognizesthat expanding outdoor patio areas could impact nearby businesses and will need to meet applicable state and localordinances. Additionally, staff understands that restaurants will want to reopen with an expanded outdoor seating areaas quickly as possible once the current restrictions are lifted. Staff feels that the Seasonal Sales Permit evaluationframework provided by the Temporary Outdoor and Special Events Ordinance could be used to review proposedtemporary outdoor seating expansions to ensure that these areas comply with applicable MN Accessibility Code, FireCode, and Building Code requirements, maintain adequate parking, and allow for the safe movement of pedestriansand vehicles on site.Due to the Temporary Outdoor and Special Event Ordinance’s restrictions on what type of activities may receiveSeasonal Sales Permits, staff requires Council direction to use this mechanism to review these types of requests. In allcases, City Council approval will also be required to allow liquor sales within the expanded patio areas.A full discussion can be found in the attached staff memo.DISCUSSION Staff has been contacted by other types of businesses who are also interested in utilizing their outdoor areas to help offset the impacts of Covid­19 on their operations. Staff is also proposing using the Temporary Outdoor and Special Events Ordinance to review these types of requests as they involve many of the same traffic, accessibility, and impact concerns as outdoor/special events or expanding patio seating areas. Most of these types of requests will not involve amending liquor licenses and should not require Council action.  Staff believes that the Temporary Outdoor and Special Events Ordinance provides the best framework for evaluating proposed outdoor uses of properties, but recognizes that some flexibility may be required regarding limitations on the number and duration of events allowed. RECOMMENDATION Given the need for a flexible and fast response impact of Covid­19 on the city’s restaurants, staff is recommending that the City Council direct staff to use the Temporary Outdoor and Special Events Ordinance to review proposed temporary outdoor patio areas. ATTACHMENTS: Staff Report for Expanded Outdoor Seating Temporary Outdoor and Special Events Ordinance Axels Report (past example) MEMORANDUM TO: Todd Gerhardt, City Manager FROM: MacKenzie Young-Walters, Associate Planner DATE: May 26, 2020 SUBJ: Expanded Outdoor Seating ISSUE Several local restaurants have inquired about the possibility of temporarily expanding their outdoor seating areas to help offset reduced indoor seating capacity. SUMMARY The Stay at Home order enacted in response to the Covid-19 pandemic has limited restaurants to curbside pickup and delivery, and it is expected that once the Stay at Home order is relaxed, restaurants will be required to reduce their seating capacity in order to abide by social distancing guidelines. The current and anticipated loss of dine-in revenue has caused financial hardship for the city’s restaurants and they have requested that the city allow them to temporarily expand their outdoor seating areas in order to partially offset the reduced indoor seating reductions that will be required this summer. Staff believes that the unprecedented situation requires flexibility and is supportive of these requests, but also recognizes that expanding outdoor patio areas could impact nearby businesses and will need to meet applicable state and local ordinances. Additionally, staff understands that restaurants will want to reopen with an expanded outdoor seating area as quickly as possible once the current restrictions are lifted. Staff feels that the Seasonal Sales Permit evaluation framework provided by the Temporary Outdoor and Special Events Ordinance could be used to review proposed temporary outdoor seating expansions to ensure that these areas comply with applicable MN Accessibility Code, Fire Code, and Building Code requirements, maintain adequate parking, and allow for the safe movement of pedestrians and vehicles on site. Due to the Temporary Outdoor and Special Event Ordinance restrictions on what type of activities may receive Seasonal Sales Permits, staff requires Council direction to use this mechanism to review these types of requests. In all cases, City Council approval will also be required to allow liquor sales within the expanded patio areas. 2 ANALYSIS Issue 1: Parking, Traffic, Site Impacts Many of the restaurants interested in temporarily expanding their outdoor seating areas have limited potential areas for expansion. Often these areas may require the repurposing of existing pedestrian walkways or parking lot surfaces. Staff would need to review any proposal to ensure that the proposed patio location does not create conflicts between vehicle and pedestrian traffic or interfere with the site’s internal traffic circulation, especially as it pertains to drive-thru stacking or designated curbside pickup areas. Additionally, in cases where parking lot spaces are proposed for conversation into outdoor seating areas, staff will need to make sure that adequate parking remains, especially in areas where multiple business share the use of a single parking area. Since many of the most appealing locations for expanding outdoor seating are located near the building, staff anticipates that there could be conflicts between these areas and required handicapped parking spaces and entrances meeting MN Accessibility Code requirements. Staff will need to review proposals to ensure that the MN Accessibility Code’s parking and accessibility requirements are met. Additionally, any outdoor seating area would also have to be configured in such a way as to meet MN Accessibility Code requirements. Finally, if the restaurants propose using temporary structures, i.e. tents or canopies, in conjunction with these seating areas, these structures would require a building permit if they are over 120 sq. ft. and would be limited to a maximum duration of 180 days under the Building Code. The structures would need to meet the egress requirements of Chapter 10 of the International Building Code and have an existing access travel distance of 100 feet or less. A detailed site plan showing the proposed outdoor seating area, any proposed changes/impacts to parking/traffic circulation, and any temporary structures along with construction documents delineating the means of egress and occupant load would be required for staff to review these request. Issue 2: Fire Code Depending on where they are located, expanded outdoor patio areas have the potential to impact building access and egress and block fire lanes. In order to be certain that an expanded outdoor seating area would not negatively impact public safety, the city’s Fire Department would need to be provided with a detailed, scaled plan drawing showing the location of the proposed outdoor seating area and relevant existing features on site. Additional issues could be created if restaurants want to install temporary tents or canopies over the expanded outdoor seating area. Any tent or canopy would need to meet the requirements of the 2020 MN Fire Code Chapter 31: Tents and Other Membrane Structures. This chapter establishes building setbacks, fire break requirements, ventilation requirements, limitations on and setbacks for cooking apparatuses, and other similar rules for tents and canopies. The Fire Department would need to be provided with information on the nature and location of any proposed tent, in order to ensure that it meets the requirements of the 2020 MN Fire Code and Chanhassen City Code. 3 Issue 3: Liquor License Most of the restaurants that have approached the city about temporarily expanding their outdoor patio areas also hold liquor licenses. Since liquor sales are heavily regulated by the state and governed by a city-issued liquor license, City Council approval would be required to temporarily expand the licensed premise to include the temporary outdoor patio area. The City Council has done this in the past to accommodate temporary events, for example, Axel’s 20th Birthday Party. As part of their application to temporarily expand their licensed premise, applicants would need to provide a complete description of the proposed area in which the applicant will sell liquor. This location must be compact and contiguous, and the description must include all patios, decks, or pavilions that will be used for liquor sales. The application would also need to provide a Certificate of Insurance that includes the expanded outdoor seating areas. Once staff received a complete application, staff would bring it before the City Council for potential approval. Since this would not be a license for a new premises or for a different licensee at an existing premise, a public hearing would not be required. Issue 4: Approval Mechanism Since increasing the size of restaurants’ outdoor patios has the potential to impact a site’s available parking and traffic circulation, as well as its ability to meet MN Accessibility Code, Fire Code, and liquor license requirements, a mechanism is required to review any proposed expansion. The City Code establishes two mechanisms that could be used to review these proposals; the site plan review process and the temporary events ordinance. Both of these mechanisms require the submission of a detailed plan showing the location of any proposed structures and other information necessary to evaluate a proposed use’s impact on adjacent parcels and compliance with applicable ordinances, and both allow the city to place necessary conditions to protect the health, safety, and general welfare of the community on approvals. The key difference is in the mechanisms’ intent and review timeline. The site plan review process is designed to evaluate permanent changes to a site and if these changes exceed 10 percent of an existing building’s gross floor area, a public hearing before the Planning Commission and City Council approval are required. Depending on how submission and notification dates line up with Planning Commission and City Council meetings, the public hearing and approval process can take up to 60 days, with fast tracked approvals still taking over 30 days to process. Since outdoor seating is only viable during the summer months and restaurants are requesting this temporary expansion to respond to the immediate impact of the Covid-19 pandemic and its associated restrictions on normal business operations, staff feels the timeline associated with the site plan review process is unduly burdensome in this instance. It should be noted that depending on building foot print and the size of the proposed outdoor seating area, some restaurants might be able to come in under the threshold where a public hearing and City Council approval are required. For those business, this mechanism may be viable; however, there would be issues of fairness if some business could get their temporary expansions approved in days and others had to wait a month or more. The other potential mechanism provided by the City Code is the Temporary Outdoor and Special Events Ordinance. Temporary outdoor events are a permitted accessory use in all non-residential areas of the city and the Temporary Outdoor and Special Events Ordinance allows for the 4 issuance of Seasonal Sales Permits for commercial activities located entirely on an applicant’s property for periods of over 72 hours. The ordinance establishes an interdepartmental review process and application procedure for these types of permits, and allows the city to place conditions on approved permits. The ordinance also limits these permits to a maximum duration of 120 days per calendar year. Finally, these permits specify that applicants should apply 10 days before the start of the proposed seasonal sale and their review period is typically closer to 5 days. Staff believes that the level of review provided by the Seasonal Sales Permit is sufficient to evaluate proposed temporary outdoor seating expansions and that the review timeline is more appropriate given the time-sensitive nature of these requests. It should also be noted that staff typically uses the Temporary Outdoor and Special Events Ordinance to review the placement of temporary tents, structures, and outdoor beer gardens in conjunction with Temporary Outdoor and Special Event Permits. This means that staff is experienced at using this mechanism to evaluate proposals which have to meet the requirements of multiple departments. While the duration of the contemplated temporary outdoor seating areas is different, the safety and traffic concerns are largely the same. The disadvantage to using Seasonal Sales Permits to allow these expansions is that the Temporary Outdoor and Special Events Ordinance limits the types of sales covered by these permits to Christmas tree sales, seasonal holiday markets, and seasonal produce stands. This means that staff cannot under its own authority issue a Seasonal Sales Permit for a temporary outdoor patio area; however, the City Council could direct staff to use the Temporary Outdoor and Special Events Ordinance to evaluate proposed temporary outdoor patio areas. RECOMMENDATION Given the need for a flexible and fast response impact of Covid-19 on the city’s restaurants, staff is recommending that the City Council direct staff to use the Temporary Outdoor and Special Events Ordinance to review proposed temporary outdoor patio areas. ATTACHEMENTS 1) Tent Policy 2) Special and Temporary Event Policy 3) Axel’s Report g:\plan\issue paper\staff report_additional outdoor seating.docx Sec. 20-964. - Temporary outdoor events, sidewalk sales, seasonal sales and special events. (1) Purpose. It is the intent of this section to provide for temporary outdoor events, sidewalk sales, seasonal sales and special events which are distinguished from permanent outside business activities that are allowed only by conditional use permit or interim use permit approved by the city council. It is the intent of this section to promote the health, safety, general welfare, aesthetics, and image of the community by facilitating and regulating temporary outdoor events, sidewalk sales, seasonal sales and special events in the following manner: a. Establish standards which permit businesses and organizations to conduct temporary outdoor events, sidewalk sales and seasonal sales in zoning districts where they are permitted accessory uses, and permit businesses, organizations, and individuals to sponsor special events while: 1. Ensuring that temporary outdoor events, sidewalk sales, seasonal sales and special events do not create safety hazards by occupying required parking spaces, emergency access, by impeding the efficient movement of pedestrian and vehicular traffic, or by placing an excessive burden on city services. 2. Ensuring that appropriate and necessary insurances and licenses for temporary outdoor events, sidewalk sales, seasonal sales and special events are obtained. 3. Providing open and transparent standards, guidelines, and procedures for an administrative review of temporary events, sidewalk sales, seasonal sales and special events. b. Allow temporary events and sidewalk sales which require an outdoor location, while providing standards that will assure compatibility with the underlying zoning district and adjacent property uses. These events and sidewalk sales can include, but are not limited to, product demonstrations or promotions, employee or customer appreciation events, corporate anniversary celebrations and grand openings. c. Allow certain uses which are seasonal in nature, while providing standards that will assure compatibility with the underlying zoning district and adjacent property uses. These uses can include, but are not limited to, farmers' markets, produce stands, and outdoor sales associated with public or religious holidays. d. Limit temporary outdoor sales to activities which are short-term or seasonal and which do not require permanent improvements to the site. e. Allow for special events, while providing standards that assure the health, safety, general welfare, aesthetics, and image of the community. Special events can include, but are not limited to, concerts, car shows, races and walks, parades and festivals. (2) Findings. The city recognizes that temporary outdoor events, sidewalk sales, seasonal sales and special events play an important role in the success of businesses and in fostering an active, integrated, and appealing community. The city finds it necessary for the promotion and preservation of the public health, safety, welfare and aesthetics of the community that the location, size and appearance of temporary outdoor events, sidewalk sales, seasonal sales and special events be controlled. Further, the city finds that: a. Temporary outdoor events, sidewalk sales, seasonal sales and special events are an integral component of economic development. b. Temporary outdoor events, sidewalk sales, seasonal sales and special events have a direct impact on and a relationship to the image of the community. c. Temporary outdoor events, seasonal or sidewalk sales activities may present an obstacle to effective firefighting and other emergency services by blocking necessary exits, fire lanes or turnaround areas. d. Uncontrolled and unlimited temporary outdoor events, sidewalk sales, seasonal sales and special events can adversely impact the image and aesthetics of the community and, thereby, undermine economic value and growth. e. Uncontrolled temporary outdoor events, sidewalk sales, seasonal sales and special events may conflict with existing and neighboring uses. f. Temporary outdoor events, sidewalk sales, seasonal sales and special events can exceed the city's capacity to provide municipal services. These municipal services include, but are not limited to, sanitary facilities, fire, police and utility services. Regulation is needed to ensure that the health, safety and general welfare of the community are not negatively impacted. (3) Permit required. No person shall sponsor, host, or organize a temporary outdoor event, sidewalk sale, seasonal sale or special event without the relevant permit issued pursuant to this section. a. A temporary outdoor event permit shall be required for an activity which will be entirely confined to the applicant's property, will last no longer than 72 hours, and is not reasonably expected to impact traffic, parking, public safety, or other municipal services. Typically, temporary events and sidewalk sales requiring an outdoor location would require this permit. b. A seasonal sales permit shall be required for a commercial activity which will be entirely confined to the applicant's property, will last longer than 72 hours, and is not reasonably expected to impact traffic, parking, public safety, or other municipal services. Typically, seasonal sales requiring an outdoor location would require this permit. c. A special event permit shall be required for an activity which will require the use of public spaces or services, or which is reasonably expected to impact traffic, parking, public safety, or other municipal services. (4) Exemptions. The following events shall not require a permit under this section: a. Indoor events not reasonably expected to impact traffic, parking, public safety, or other municipal services. b. Noncommercial private events, including, but not limited to, weddings, wedding receptions, anniversaries, birthdays, family reunions, funeral processions and graduation parties. c. Events for which a public gathering permit has been issued as provided for in section 14-58; provided that, the event is entirely confined to a city park and cannot be reasonably expected to impact traffic, parking, public safety, or other municipal services. d. Community events organized by or in partnership with the City of Chanhassen. (5) Application for permit. The applicant shall submit an application for the relevant permit to the city manager or their designee. Applications for temporary outdoor events and seasonal sales permits shall be submitted on forms provided by the city at least ten business days prior to the date of the requested activity. Applications for special events shall be submitted on forms provided by the city at least 60 days prior to the date of the requested activity. They [The] city manager or their designee may waive the ten or 60-day requirement if they find extenuating circumstances require a shorter review period. Included with application should be: a. A signed letter of permission from the owner of the property, if different than applicant, stating that the applicant has permission to conduct the event. b. A concise statement describing the purpose and nature of the activity, description of any commercial activity, dates and times of operation, number of employees or volunteers involved, estimated number of attendees, provisions for on-site parking and security, and any other pertinent information required by the city manager or their designee to fully evaluate the application. c. A site plan or aerial photo of the property showing sufficient detail to evaluate the event's location and the placement of any temporary structures associated with the event. The city manager or their designee may require a copy of an approved site plan, drawn to scale, or an "as-built" survey, which accurately represents existing conditions on the site, including entrances and exits, and bona fide parking and driving areas, and which accurately indicates any proposed temporary structures, including tents, stands, chemical toilets and signs, when, in their judgement, such a plan is necessary to properly evaluate the permit. d. An accurate floor plan of any building on the property, when, in the judgment of the city manager or their designee, such a plan is necessary to properly evaluate the location of the activity and the effectiveness of building entrances and exits. e. Proof of liability insurance. The certificate of insurance must name the city, its officials, employees and agents as additional insured. The limits of insurance will not be less than: $1,000,000.00 each occurrence; $2,000,000.00 general aggregate. The city may waive or reduce this requirement in the event that: 1. The applicant signs a verified statement that the required insurance coverage cannot be obtained; or 2. The city manager or their designee determines that the insurance requirements are in excess of the risk presented by the proposed activity. f. Applications or valid permits for all regulated activities associated with the event including, but not limited to, loudspeaker or similar device, temporary lifting of no parking requirements, street closures for neighborhood events, race addendum and those required for the sale of produce, prepared food, and/or alcohol. g. If applying for a special event permit the applicant shall also provide: 1. A list of public spaces or services the event requires. 2. A statement detailing the events expected impact on traffic, parking, public safety, and any other relevant public services. A detailed plan for how the applicant will manage and mitigate these impacts shall also be included. h. A nonrefundable fee which shall be imposed in accordance with the fee schedule established by the city council. The intent of this section is to recover costs associated with administering the ordinance from which this section derives. Permit fees shall reflect the costs of reviewing and processing permits, as well as costs associated with periodic enforcement activities and compliance checks. (6) Procedure. The application will be processed as follows: a. The city manager or their designee shall review applications for administrative permits and shall determine if the proposal is in compliance with all applicable codes, ordinances, and the specific standards for temporary outdoor events, seasonal sales, or special events as set forth in this section. The application shall also be reviewed by the public safety department and any other appropriate review agencies. b. If the proposal is in compliance with all applicable codes, ordinances, and the general and specific standards for temporary outdoor events, seasonal sales or special events as set forth in this section, a written permit shall be issued to the applicant. Any conditions necessary to assure compliance with applicable codes, ordinances, and the standards in this section shall be attached to the permit. c. If the city manager or their designee finds grounds for denying the permit, these findings shall be communicated to the applicant and the application for the permit shall be considered denied; unless, within ten days of the date of such notice, the applicant submits revised plans and/or information with which brings the proposal into compliance. d. If the city manager or their designee deny an application for a temporary outdoor event, seasonal sale or special event, the applicant may appeal the decision to the city council. Such an appeal must be submitted to the city manager in writing no later than ten days from the date of the decision. (7) Grounds for denial. A sales or event permit application may be denied if based on the application and other relevant information, the city finds that: a. Information contained in the application or otherwise submitted by the applicant is false or insufficient to allow for an effective evaluation of the proposed sale or event. b. The applicant fails to provide required or requested supplemental information after having been notified by the city that additional documentation is required. c. The applicant fails to agree to all conditions and terms of permit. d. The applicant has outstanding fees due to the city, unresolved code enforcement or noncompliant building permit issues, has violated the terms and conditions of a previously issued sale or event permit, or has had a previously issued sale or event permit revoked by the city. e. The type of sale or event is not permitted by zoning or other statute. f. The time, hours, location, size, or nature of the sale or event will substantially disrupt or burden traffic, parking, public safety, or other municipal services and the city does not have sufficient resources to mitigate these impacts. g. The location or time of the sale or event conflicts with previously scheduled sales or events, and the city does not have sufficient resources available to adequately support both sales or events and/or normal operation of the city. h. The location of the sale or event would interfere with construction or maintenance work scheduled to take place upon or along public property or right-of-way. i. The location of the sale or event would cause undue hardship for adjacent uses. j. The sale or event is likely to endanger public safety, health or property. k. The applicant does not have the required liability insurance. l. The sale or event proposes to sell merchandise not normally sold or stocked by the occupants of the premises. Seasonal sales permits are exempted from this requirement, as is the sale of goods determined to be accessory to a proposed event (i.e. food truck or concession sales during an event or the limited sale of goods as part of a charity event). (8) Permit conditions. The city may place conditions on the time, place, and other aspects of any sale or event allowed by this section as deemed necessary to mitigate the activity's impact on traffic, parking, public safety, or other municipal services. These conditions may include, but are not limited to: a. Changing the date(s), time(s), route, or location of the proposed activity. b. Removing or altering an aspect of the activity which cannot be mitigated sufficiently to ensure public safety and welfare, or which causes liability to the city. c. Alterations to the traffic control or safety/emergency plan. d. Limiting the activity's maximum attendance. e. Restricting the sale or consumption of food or alcohol. f. Removal of advertising/promotional materials. g. Requirements for the cleanup and restoration of any public property. 1. The applicant may be required to provide the city with an escrow in order to guarantee the cleanup and restoration of public property. The amount of the escrow shall be determined by the engineering department for potential impacts to streets and areas with the city right- of-way and by the park and recreation department for potential impacts to parks and trails. h. Requirements for appropriate sanitation facilities, waste receptacles, and availability of potable water. i. Requirements designed to ensure compliance with applicable local, state and federal laws. j. Any other conditions which the city deems necessary. (9) Limitations; general conditions. a. All activities allowed by this section: 1. The site shall be cleared and all remaining debris removed from the sales or event site on the last remaining day of the permit. 2. Acceptable space for off-street parking and traffic circulation generated by the use must be provided. Curb and gutter with drive approaches is desired to provide safe turn movements. 3. Lighting shall be compatible with surrounding adjacent uses. 4. Signage should be limited to window signs, and one outdoor sign no greater than 24 square feet. Other signage for purposes of traffic direction and control may be authorized by the city manager or their designee. 5. Front yard, side yard and rear yard setbacks shall be a minimum of ten feet. 6. All other pertinent city and state permits must be obtained. 7. The approved permit shall be kept on the premises for the duration of the activity. 8. No outdoor speaker system shall be allowed without permission from the city. b. Temporary outdoor events: 1. Shall be permitted for the period specified in the administrative permit. 2. Shall not exceed 15 days per calendar year per property or center. 3. Shall have a maximum duration of three days. c. Seasonal sales: 1. Permitted temporary outdoor sales activities are limited to the following: a. Christmas tree sales. b. Seasonal holiday markets. c. Seasonal produce stands. 2. Shall be for the period specified in the administrative permit. 3. Shall not exceed 120 days per calendar year per property or center. 4. There shall be no more than three sales activities per year per property or center. d. Special events: 1. Shall be permitted for the period specified in the administrative permit. 2. Shall have a maximum duration of seven days. 3. There shall be no more than four special event permits issued per property or center per calendar year. (10) Administration and enforcement. a. The city may inspect the property on which the sale or event is being held before the start of the sale or event and/or during the sale or event to verify compliance with the provisions of this section or any permit conditions. b. The city manager or their designee may, upon written notice, suspend or revoke the sale or event permit of any person who violates any of the provisions of this section or any of the conditions of the permit. c. Any sale or event permit issued may be summarily revoked by the city's chief law enforcement officer or fire chief at any time when by reason of an emergency, the law enforcement officer or fire chief determines that the safety of the public or property requires such revocation. d. If, at any time, a permit under the provisions of this section is suspended or revoked, it shall thereafter be unlawful for that person or organization to operate, open, maintain, manage or conduct any temporary outdoor event, seasonal sale or special event. e. Violation of an issued permit or the provisions of this section may be grounds for denial of future permit applications during a calendar year. (Ord. No. 511, § 1, 10-11-10; Ord. No. 619, § 17, 2-27-17; Ord. No. 651, § 28, 12-9-19) CITY COUNCIL STAFF REPORT Monday, July 8, 2019 Subject Approve Temporary Modification of the Licensed Premises to Serve On­Sale Intoxicating Liquor in Axel's Parking Lot for their 20th Anniversary Celebration to be held on August 11, 2019, located at 560 West 78th Street Section CONSENT AGENDA Item No: D.3. Prepared By Kim Meuwissen, Office Manager/Deputy Clerk File No: LIQ Axel's PROPOSED MOTION “The City Council approves a temporary modification to the licensed premises of Axel's located at 560 West 78th Street to include the contiguous sidewalk and parking lot area to the restaurant as shown on the 20th Anniversary Event map, for the purpose of serving on­sale intoxicating liquor at their 20th Anniversary Event on August 11, 2019." Approval requires a Simple Majority Vote of members present. SUMMARY Axel's is planning a 20th Anniversary Celebration to take place on Sunday, August 11, 2019, from 1:00­5:00 p.m., in the portion of the parking lot adjacent to the north side of the restaurant.  The event will include live acoustic music, games for people to play (bags, ladder ball, digital lawn darts), and tap beer served from keg coolers. BACKGROUND Axel's currently holds an on­sale intoxicating liquor license with Sunday sales.  The licensed premises consists of the entire restaurant and adjacent patio on the south side of the building.  In order to serve alcohol in the parking lot for the subject event, Axel's would either have to purchase a caterers permit from the State of Minnesota Department of Public Safety ­ Alcohol and Gambling Division, or request that the City Council grant a temporary modification to expand the licensed premises to include the contiguous sidewalk and northerly parking lot area for this event as shown on the attached map. DISCUSSION Since Axel's does not provide off­site catering as a part of their business, they do not currently hold a caterers permit from the State of Minnesota which would allow them to serve on­sale intoxicating liquor outside of their licensed premises in the parking lot for the subject event.  Upon consultation with the City Attorney, it was determined that Axel's best option would be to request the City Council grant a temporary modification to the licensed premises to include the contiguous sidewalk and northerly portion of the parking lot with the following conditions: 1. The applicant must apply for and receive a temporary outdoor event permit from the city for the event. 2. The applicant must provide a specific diagram of the area in which the temporary modification to the licensed premises is to occur.  The diagram must indicate how the area will be physically enclosed and the location of tables, chairs, food and beverage stations, and any other important features. 3. The applicant must submit proof of the necessary liquor liability insurance coverage for the event. 4. The applicant must provide a description of the planned activities, to include projected attendance, entertainment including any amplified music, food and beverage service, security plans, and hours of operation. ATTACHMENTS: Event Map Temporary Event Permit CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Approve Temporary Modification of the Licensed Premises to serve On­Sale Intoxicating Liquor in Tequila Butcher's Parking Lot Section CONSENT AGENDA Item No: C.8. Prepared By Kim Meuwissen, Office Manager/Deputy Clerk File No: LIQ TEQUILA BUTCHER PROPOSED MOTION “The City Council approves a temporary modification to the licensed premises of Tequila Butcher located at 590 West 79th Street to include the contiguous sidewalk and parking lot area to the restaurant as shown on the location map, for the purpose of serving on­sale intoxicating liquor during the COVID­19 pandemic." Approval requires a Simple Majority Vote of members present. SUMMARY Tequila Butcher is requesting expansion of their outdoor seating area to accommodate additional guests with the use of social distancing requirements during the COVID­19 pandemic (see attached letter). The letter requested the use of 7 parking stalls for expanded seating with 12 socially distanced tables for an occupancy of approximately 48 seats. This request has since been reduced to 3 parking stalls with 8 socially distanced tables for an occupancy of approximately 32 seats (see attached map). BACKGROUND Tequila Butcher currently holds an on­sale intoxicating liquor license with Sunday sales.  The licensed premises consists of the entire restaurant and adjacent patios on the south and west sides of the building.  In order to expand the outdoor seating to serve alcohol in the north parking lot, Tequila Butcher would either have to purchase an alcohol caterers permit from the State of Minnesota Department of Public Safety ­ Alcohol and Gambling Division, or request that the City Council grant a temporary modification to expand the licensed premises to include the contiguous sidewalk and northerly parking lot area for this event as shown on the attached map. DISCUSSION Tequila Butcher does not currently hold a caterers permit from the State of Minnesota which would allow them to serve on­sale intoxicating liquor outside of their licensed premises in the parking lot.  Upon consultation with the City Attorney, it was determined that Tequila Butcher's best option would be to request the City Council grant a temporary modification to the licensed premises to include the contiguous sidewalk and northerly portion of the parking lot with the following conditions: CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectApprove Temporary Modification of the Licensed Premises to serve On­Sale Intoxicating Liquorin Tequila Butcher's Parking LotSectionCONSENT AGENDA Item No: C.8.Prepared By Kim Meuwissen, Office Manager/DeputyClerk File No: LIQ TEQUILA BUTCHERPROPOSED MOTION“The City Council approves a temporary modification to the licensed premises of Tequila Butcher located at 590West 79th Street to include the contiguous sidewalk and parking lot area to the restaurant as shown on the locationmap, for the purpose of serving on­sale intoxicating liquor during the COVID­19 pandemic."Approval requires a Simple Majority Vote of members present.SUMMARYTequila Butcher is requesting expansion of their outdoor seating area to accommodate additional guests with the use ofsocial distancing requirements during the COVID­19 pandemic (see attached letter). The letter requested the use of 7parking stalls for expanded seating with 12 socially distanced tables for an occupancy of approximately 48 seats. Thisrequest has since been reduced to 3 parking stalls with 8 socially distanced tables for an occupancy of approximately32 seats (see attached map).BACKGROUNDTequila Butcher currently holds an on­sale intoxicating liquor license with Sunday sales.  The licensed premisesconsists of the entire restaurant and adjacent patios on the south and west sides of the building.  In order to expand theoutdoor seating to serve alcohol in the north parking lot, Tequila Butcher would either have to purchase an alcoholcaterers permit from the State of Minnesota Department of Public Safety ­ Alcohol and Gambling Division, or requestthat the City Council grant a temporary modification to expand the licensed premises to include the contiguoussidewalk and northerly parking lot area for this event as shown on the attached map.DISCUSSIONTequila Butcher does not currently hold a caterers permit from the State of Minnesota which would allow them toserve on­sale intoxicating liquor outside of their licensed premises in the parking lot.  Upon consultation with the CityAttorney, it was determined that Tequila Butcher's best option would be to request the City Council grant a temporarymodification to the licensed premises to include the contiguous sidewalk and northerly portion of the parking lot with the following conditions: 1. The applicant must apply for and receive a permit through the temporary outdoor event ordinance from the city for the expanded seating area. 2. The applicant must provide a specific diagram of the area in which the temporary modification to the licensed premises is to occur.  The diagram must indicate how the area will be physically enclosed and the location of tables, chairs, food and beverage stations, and any other important features. 3. The applicant must submit proof of the necessary liquor liability insurance coverage for the expanded serving area. ATTACHMENTS: Letter from Tony Donatell, Tequila Butcher Location Map City of Chanhassen Thank you for your consideration of our Temporary Outdoor Event Permit Application to expand outdoor seating due to COVID-19. Due to both social distancing and likely government restrictions on occupancy we believe our indoor seating and regular patio seating occupancy will be reduced by 50% or more. This reduction in occupancy will also reduce our parking stalls needed by 50%. Using the seven requested parking stalls for expanded seating will still leave plenty of parking stalls available at this reduced occupancy. Furthermore, we plan to use a reservation only model when we first reopen to control occupancy and wait times, this will result in a future reduction in occupancy and parking stalls needed as we stagger arrivals and departures. Our staff will continue to be required to park across the street in our new parking lot or off premise. The temporary outdoor seating area will be fully enclosed with heavy duty metal interlocking event fencing. This area will allow us to add approximately 12 so cially distanced tables for an occupancy of approximately 48 seats. Thank you again for your consideration, this is a very difficult time for all restaurants, and we all appreciate your effort to help us get through this. Please let me know if you have any questions. Sincerely, Tony Donatell Owner Eyeswide Hospitality Group & Tequila Butcher loneoakmarket@gmail.com 651-335-0620 CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Resolution 2020­XX: Support for construction of a roundabout on TH 41 at Minnetonka Middle School West Section CONSENT AGENDA Item No: C.9. Prepared By George Bender, Assistant City Engineer File No: n/a PROPOSED MOTION “The City Council approves a resolution in support of constructing a roundabout on TH 41 at the access to Minnetonka Middle School West.” Approval requires a Simple Majority Vote of members present. BACKGROUND The school is located in the northwest area of Chanhassen along TH 41. A single access to the school exists for vehicular traffic to enter the property. Enrollment at the school has been consistently on the rise due to open enrollment. Open enrollment requires many families to drop off and pick up their children at the school at the normal peak times of the school day.  The school is experiencing increased traffic congestion, backups exiting the school property, and safety concerns. The school approached MnDOT and the City of Chanhassen to develop solutions to the ongoing traffic problems. The school has implemented traffic flow changes within the property such as elimination of left turns out of the property during the peak pick­up and drop­off times of the school day. In 2019, MnDOT implemented a re­striping project along TH 41 to provide some assistance.  These reactive measures have helped but they are not viewed as long­term solutions. As traffic along TH 41 increases and enrollment at the school continues to increase; a better solution is desired. The school, MnDOT, and the City have continued to review solutions and discuss potential funding. The City commissioned an analysis of the intersection in 2018.  Intersection concepts were evaluated to provide additional information for the project partners to discuss.  Construction of a roundabout was determined to be the best long­term solution for this location. DISCUSSION The project partners have been evaluating means to fund the project. A grant to the Safe Routes to School program was considered, but it was decided not to make an application to this program due to the cost associated with the submission and the low chance of success due to the scoring factors. A bonding request has been made to the State for consideration in a 2020 bonding bill, which is currently stalled at the legislature. Another funding opportunity identified was the Local Partnership Program (LPP) through the Minnesota Department of Transportation. CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Support for construction of a roundabout on TH 41 at Minnetonka MiddleSchool WestSectionCONSENT AGENDA Item No: C.9.Prepared By George Bender, Assistant City Engineer File No: n/aPROPOSED MOTION“The City Council approves a resolution in support of constructing a roundabout on TH 41 at the access toMinnetonka Middle School West.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe school is located in the northwest area of Chanhassen along TH 41. A single access to the school exists forvehicular traffic to enter the property. Enrollment at the school has been consistently on the rise due to openenrollment. Open enrollment requires many families to drop off and pick up their children at the school at the normalpeak times of the school day.  The school is experiencing increased traffic congestion, backups exiting the schoolproperty, and safety concerns.The school approached MnDOT and the City of Chanhassen to develop solutions to the ongoing traffic problems. Theschool has implemented traffic flow changes within the property such as elimination of left turns out of the propertyduring the peak pick­up and drop­off times of the school day. In 2019, MnDOT implemented a re­striping projectalong TH 41 to provide some assistance.  These reactive measures have helped but they are not viewed as long­termsolutions. As traffic along TH 41 increases and enrollment at the school continues to increase; a better solution isdesired. The school, MnDOT, and the City have continued to review solutions and discuss potential funding.The City commissioned an analysis of the intersection in 2018.  Intersection concepts were evaluated to provideadditional information for the project partners to discuss.  Construction of a roundabout was determined to be the bestlong­term solution for this location.DISCUSSIONThe project partners have been evaluating means to fund the project. A grant to the Safe Routes to School programwas considered, but it was decided not to make an application to this program due to the cost associated with thesubmission and the low chance of success due to the scoring factors. A bonding request has been made to the Statefor consideration in a 2020 bonding bill, which is currently stalled at the legislature. Another funding opportunity identified was the Local Partnership Program (LPP) through the Minnesota Department of Transportation. The Metro District's LPP exists to help fund projects that deliver a benefit to both the local community and the trunk highway system.  The purpose of the Metro District LPP is to address problems on the Trunk Highway system that are of concern to Local Agencies, but are typically not large scale or critical enough that they are directly selected as projects in the regular MnDOT Road Program. The program could provide funding in the maximum amount of $710,000 in fiscal year 2022. The project partners would be required to come up with a plan to provide the remainder of the funding for the project. The LPP application will have a better chance of approval if the local partners show their support for the project.  This resolution is a formal way for the City to show their support.  A letter from the School District is also being requested as part of the application materials. RECOMMENDATION Staff recommends the City Council pass a resolution to show their support for the project. ATTACHMENTS: Intersection Study LPP Program Resolution Intersection Review 1 CARLSON PARKWAY, SUITE 150 | MINNEAPOLIS, MN 55447 | 763.475.0010 | WWW.SRFCONSULTING.COM SRF No. 11376 To:George Bender, PE, Assistant City Engineer City of Chanhassen From:Matt Pacyna, PE, Principal Brent Clark, PE, Senior Engineer Date:Original - October 16, 2018; Updated - December 30, 2019 Subject:MN Highway 41/Minnetonka Middle School West Intersection Concept Review Introduction As requested, SRF reviewed the MN Highway 41/Minnetonka Middle School West intersection in the City of Chanhassen in Fall 2018. This intersection has been the subject of resident concerns, particularly related to school peak period operations. The main objectives of the review are to quantify current operations, evaluate potential intersection concepts, and develop preliminary concepts to understand potential right-of-way implications and costs. The following information summarizes the assumptions, methodology, and findings of the intersection review. Note that since completion of the review in the fall of 2018, recent roadway striping changes and management strategies have been implemented, which are discussed later in this document. Existing Conditions 1) Intersection turning movement counts from October 2015 and June 2018 were provided by the Minnesota Department of Transportation (MnDOT) at the MN Highway 41/Minnetonka Middle School West intersection; school was in session during both counts. a) The West Middle School hours of operations are from 9:15 a.m. to 3:55 p.m.; traffic volumes at the school peak from 8:15 to 9:15 a.m. and 3:45 to 4:45 p.m., primarily near start/end times. b) The June 2018 p.m. counts appear higher than a typical day while the a.m. counts were similar between October 2015 and June 2018; the average of the two turning movement counts from 2015 and 2018 was used for the capacity analysis. 2) Crash history was reviewed between year 2011 and 2015, which represents the most recent five (5) years of crash data available from Minnesota Crash Mapping Analysis Tool (MnCMAT). This included the MN Highway 41/Minnetonka Middle School West intersection, as well as the MN Highway 41/Chaska Road intersection, where there is increased pedestrian activity due to the Rectangular Rapid Flashing Beacon (RRFB). The predominant crash statistics are as follows: a) There was a total of 12 crashes near the Minnetonka Middle School West access during the five (5)-year study period. Two (2) crashes were at the Minnetonka Middle School West access, seven (7) crashes were at the Chaska Road intersection, and three (3) crashes occurred along MN Highway 41 between Chaska Road and the Minnetonka Middle School West access. George Bender, PE, Assistant City Engineer December 30, 2019 MN Highway 41/Minnetonka Middle School West Intersection Concept Review Page 2 b) 12 Total Crashes - eight (8) “property damage” and four (4) “possible injury” c) Minnetonka Middle School West access - one (1) “run-off the road” and one (1) “rear-end” d) Chaska Boulevard RRFB - one (1) “pedestrian-related” crash, with “possible injury” 3) The MN Highway 41/Minnetonka Middle School West intersection currently operates at an overall level of service C (LOS C) during both the school a.m. and p.m. peak hours. However, the Minnetonka Middle School West access approach operates at LOS F during these time periods. a) Southbound left-turn queues extend beyond the existing turn lane storage five (5) to ten (10) percent of the school peak hours. b) Westbound left-turn maneuvers are difficult to complete; the average delay for the westbound left-turn movement is seven (7) to eight (8) minutes during the a.m. and p.m. peak hours; westbound queues currently extend 300 to 450 feet on average. c) Synchro/SimTraffic software (version 9) was utilized to analyze existing intersection capacity; the capacity analysis focused on the school peak, not the peak of MN Highway 41. Concepts To understand how potential traffic control changes would impact intersection capacity and queuing at the MN Highway 41/Minnetonka Middle School West intersection, concepts were identified. These included a traffic signal and two roundabout concepts. The following information provides an overview of the concepts and associated capacity analysis results, while additional level of service and queuing information is summarized in Tables 1 and 2. Preliminary cost information is also included. Traffic Signal Concept 1) Existing traffic volumes do not currently meet any traffic signal warrants at the MN Highway 41/ Minnetonka Middle School West intersection; however, since the westbound left-turn maneuver is difficult, there may be other motorists that are currently avoiding this maneuver. a) For warrant purposes, only the left-turn volume is considered for the minor approach; unless through volumes on the mainline are high enough to include a portion of right-turns; traffic volumes on MN Highway 41 are not high enough to justify including the right-turns. b) If a traffic signal were installed at the intersection, it is expected that a portion of motorists currently making a westbound right-turn maneuver would divert to make a left-turn maneuver. If 50 percent of motorists currently making a right-turn divert to the left-turn, the intersection would be expected to meet the peak hour warrant criteria; no other signal warrants are expected to be met. George Bender, PE, Assistant City Engineer December 30, 2019 MN Highway 41/Minnetonka Middle School West Intersection Concept Review Page 3 2) The MN Highway 41/Minnetonka Middle School West intersection, assuming a traffic signal was installed and no other turn lane changes, would be expected to operate at an overall LOS B during the school a.m. and p.m. peak hours. a) A traffic signal would reduce the average westbound delay for motorists exiting the Minnetonka Middle School West access onto MN Highway 41 by approximately one (1) to two (2) minutes. b) Southbound left-turn queues along Mn Highway 41 would be expected to extend beyond the existing turn lane storage approximately 25 to 35 percent of the peak hour during the school peak periods, although this turn lane could be restriped to avoid impacts to the through lane; MN Highway 41 queues would be expected to extend 300 feet or greater. 3) If a traffic signal is installed, restriping MN Highway 41 to provide additional turn lane storage should be considered; additionally, the RRFB at the Chaska Boulevard intersection may be removed since the signal will provide a reliable pedestrian crossing. 4) The planning level construction cost estimate to implement a traffic signal is $350,000. Roundabout Concepts Two roundabout concepts were evaluated, which are illustrated in Figures 1 and 2. The primary difference between the two concepts are related to how the concepts tie into the adjacent roadway network. The first roundabout concept illustrates how a hybrid roundabout configuration would tie into the existing roadway network, while the second roundabout concept illustrates how a hybrid roundabout configuration would tie into a future 4-lane facility along MN Highway 41. The overall roundabout footprint does not change between these two roundabout concepts, rather the lane designations are the primary difference. The following information provides a summary of the two roundabout concepts, associated capacity analysis, and preliminary cost estimate. 1) Roundabout Concept 1 (see Figure 1) would be expected to operate at an overall LOS B during the school a.m. peak hour and an overall LOS C during the school p.m. peak hour. a) Queues in the northbound shared thru/left-turn lane along Mn Highway 41 are expected to extend approximately 450 feet during the school p.m. peak hour. 2) Roundabout Concept 2 (see Figure 1) would be expected to operate at an overall LOS A during both the school a.m. and p.m. peak hours. a) Northbound queues along Mn Highway 41 would be expected to be 100 feet or less during both the school a.m. and p.m. peak hours. 3) The planning level construction costs of both roundabout concepts is estimated to be $1,400,000, which includes potential right-of-way costs associated with the approximate 12,500 square feet of right-of-way needed. George Bender, PE, Assistant City Engineer December 30, 2019 MN Highway 41/Minnetonka Middle School West Intersection Concept Review Page 4 The following information provides an overview of the capacity analysis results, which identify level of service and queuing for each concept. Level of Service (LOS) indicates how well an intersection is operating. Intersections are graded from LOS A through F, where LOS A indicates the best traffic operation and LOS F indicates an intersection where demand exceeds capacity. Overall intersection LOS A through D is considered acceptable based on MnDOT guidelines. Table 1 – MN Highway 41/Minnetonka Middle School West Intersection Capacity Analysis Level of Service (Delay) School A.M. Peak Hour School P.M. Peak HourCondition/Concept Overall Intersection Middle School Approach Overall Intersection Middle School Approach Existing Conditions C (16 sec)F (75 sec)*C (19 sec)F (150 sec)* Traffic Signal Concept B (18 sec)C (25 sec)B (18 sec)D (36 sec) Roundabout Concept 1**B (12 sec)B (14 sec)C (20 sec)B (14 sec) Roundabout Concept 2**A (9 sec)B (13 sec)A (8 sec)B (13 sec) * The average delay for the westbound left-turn maneuver is seven (7) to eight (8) minutes during the a.m. and p.m. peak hours. ** The roundabout capacity analysis results are based on the Highway Capacity Software (HCS 7). Table 2 – MN Highway 41/Minnetonka Middle School West Intersection Queuing Summary 95th Percentile Queue (feet) School A.M. Peak Hour School P.M. Peak hourCondition/Concept NBT SBT SBL WBL WBR NBT SBT SBL WBL WBR Existing Conditions --165 350 200 --120 420 200 Traffic Signal Concept 325 325 225 75 225 375 235 185 100 185 Roundabout Concept 1 200 70 60 10 100 450 50 50 15 60 Roundabout Concept 2 75 70 55 10 85 85 50 50 15 50 * Highlighted areas identify queues that exceed 300 feet. Update Since completion of the analysis in the Fall of 2018, MnDOT has implemented striping changes along Mn Highway 41 to increase the southbound left-turn lane length into the school, as well as to reduce the number of southbound travel lanes at the pedestrian crossing near Chaska Road. The School has also modified their management strategy, now requiring all exiting motorists during the morning and afternoon peak periods to make a right-turn maneuver out of the site and travel north along Mn Highway 41. However, these strategies and improvements are considered short-term changes and there are cooperative plans to pursue additional funding sources to implement a long-term solution at this location. NORTHNorth0011376 October 2018 Roundabout Concept 1 MN Highway 41/Minnetonka Middle school West Intersection Concept Review City of Chanhassen Figure 1H:\Projects\11000\11376\TS\Figures\Fig01_Roundabout Concept 1.cdr NORTHNorth0011376 October 2018 Roundabout Concept 2 MN Highway 41/Minnetonka Middle school West Intersection Concept Review City of Chanhassen Figure 2H:\Projects\11000\11376\TS\Figures\Fig02_Roundabout Concept 2.cdr Office of State Aid – Metro District 1500 West County Rd B2 Roseville, MN 55113-3174 Metro Local Partnership Program - Solicitation of Projects 1 Memo Date: April 16, 2020 To: METRO DISTRICT COUNTIES and CITIES From: Phillip Bergem, Justin Attipou, & Jason Radde Metro State Aid RE: MnDOT Fiscal Year (FY) 2022 (7/1/21 - 6/30/22) Metro Local Partnership Program - Solicitation of Projects MnDOT Metro District will be accepting candidate projects for the FY 2022 Local Partnership Program (LPP; formerly the Metro Cooperative Agreement Program), due by June 3, 2020. The proposed funding currently available for FY 2022 is $3 million. The maximum award available for any individual project is $710,000 which can include up to 8% for construction engineering. This solicitation letter is also posted on the Metro State Aid website at: www.dot.state.mn.us/metro/stateaid/2022prog.pdf The Metro District LPP exists to help fund projects that deliver a benefit to both the local community and the trunk highway system. These funds can pay for Trunk Highway eligible construction costs and up to 8% of the construction engineering costs (for inspection, contract administration, surveying and materials testing as applicable, based on eligible costs). The Right of Way, Utility Relocation, Preliminary Design and Final Design costs are not eligible for funding. Metro District's participation in the projects is based on eligibility as determined in MnDOT's Cost Participation Policy, which in turn is based on Minnesota Statutes. This policy and supporting information can be viewed at the following web addresses: http://www.dot.state.mn.us/metro/stateaid/Cost_Part_Manual-2017.pdf http://www.dot.state.mn.us/policy/financial/fm011.html The purpose of the Metro District LPP is to address problems on the Trunk Highway system that are of concern to Local Agencies, but are typically not large-scale or critical enough that they are directly selected as projects in the regular MnDOT Road Program. Selected projects must: • Provide a clear benefit to the Trunk Highway system as well as to the local community • Be developed and administered by the local agency • Have preliminary design, final design, right-of-way and utility relocation costs (as appropriate) paid for by the Local Agency • Be designed to MnDOT Trunk Highway standards Metro Local Partnership Program - Solicitation of Projects 2 Advance planning must occur to ensure that the proposed projects are developed into designs that meet the needs and requirements of all involved parties. Preliminary discussions with the appropriate MnDOT Area Manager or Engineer and the Metro LPP staff are an essential part of this planning. The Municipal Agreement Program – Planning and Programming Guide (Red Book) provides useful information regarding the Local Partnership process and submittal requirements. It is posted on the Metro State Aid website, Cooperative Agreement page: http://www.dot.state.mn.us/metro/stateaid/cooperat.html. That website also has a link to the Plan Preparation, Design and Construction Guide (Green Book) which provides required information needed during the design phase. The anticipated submittal, evaluation and selection process and schedule is: Anticipated Dates • The Local Agency prepares the application submittal package. The contents of the application are identified later in Appendix A. Due date: June 3, 2020 • MnDOT Metro District Functional Areas review the application packets and provide comments to Cooperative Agreement Program staff (June 4 - July 7) LPP staff compiles comments and sends them to Local Agencies Sent out: July 13, 2020 • Local agencies have the opportunity to draft a response to MnDOT review comments or to make adjustments to the submittal packets Returned by: July 29, 2020 • Review packets sent to selection committee. (Selection committee typically consists of three representatives from Metro State Aid Cities, a representative from a Metro County and Metro State Aid staff.) • Committee meets, projects selected and announced soon afterwards Late-August, 2020 Funds for selected projects will become available July 1, 2021. Projects must be let by June 30, 2022. Attached is a list of what should be included in the proposal packet. Please submit an electronic version of the package or a link on a website to an electronic version. Portable Document Format (.pdf) is preferred. Please submit all application packages to us no later than Wednesday, June 3, 2020. For questions regarding the Local Partnership Program, please contact Phil at 651-234-7776, Justin at 651-234-7768, or Jason at 651- 234-7772. We look forward to working with you. Fiscal Year 2022 Metro Local Partnership Program A - 1 Appendix A Proposal Packet Requirements Criteria Used in Project Selection The following Criteria will be used for scoring projects and assisting in section by the selection committee. These are, from more important to less important: 1. Local and Regional Priorities 2. Mobility and Access Improvements 3. Safety 4. Infrastructure Condition 5. Project Readiness The following numbered items need to be included in the submittal package. Please submit an electronic version of the package or a link on a website to an electronic version. Portable Document Format (.pdf) is preferred. (If the pdf is 20 MB in size or smaller it can be emailed to us. If you provide a link, confirm that we can access it through the State’s firewall.) The Municipal Agreement Program – Planning and Programming Guide (Red Book) provides useful information regarding the Local Partnership process and submittal requirements. It is posted on the Metro State Aid website, Cooperative Agreement page: http://www.dot.state.mn.us/metro/stateaid/cooperat.html. 1. Request letter from the local agency describing the project and requesting funding from the Local Partnership Program. The request letter should include: o Contact information, name, title, email, phone and address for both the person submitting the application and, if different, the person available to answer any questions about the project o Reasons for the project o A summary of total proposed costs and requested amount of MnDOT funding. (Include all projects planned for the immediate area, including if there are Federal funds that were obtained.) o A written narrative the benefits to the Trunk Highway and local roadway systems. o A brief narrative or overview of how you expect traffic will be handled. (Detour, constructed under traffic, minor impacts and use of Field Manual, etc.) o Whether there is an opportunity to advance the work, if it is possible to leverage local and/or private funding, and other information as applicable This letter will be used as a project summary and quick reference during the actual selection process. 2. A geometric layout or concept sketch of the proposed project. Include only the concept that is being used. There is no need for multiple concept sketches. The more detailed and complete the layout or sketch is, the easier it will be for the review committee to understand the proposed project and related benefits when it comes to ranking proposals. A MnDOT staff approved Layout may be required as part of the project development depending on the type and complexity of project. Layout guidance can be found at A - 2 http://www.dot.state.mn.us/design/geometric/. Consider starting the Layout development process before project selection because of the time required for Layout review and approval. 3. A drawing of the existing conditions. This way the committee can clearly compare the proposed improvements to existing conditions. 4. Cost estimate. This should include the total project cost, including estimated design costs, estimated right- of-way costs, the contribution from any partners, and the amount requested from the LPP. o Make sure that the LPP funds requested adequately cover the Trunk Highway eligible costs. LPP funds are fully allocated during the selection process and providing additional State money later in the project is difficult, if not impossible. o Indicate other funding sources to clearly show that the project is fully funded. o If the project involves signals, include MnDOT’s share of the State Furnished Materials (SFM). 5. Supporting Documentation and Additional Materials Required Elements a. Indicate if right-of-way is expected to be acquired (temporary and permanent) and if any will be passed along to MnDOT. (All R/W acquired by and for MnDOT requires Environmental Due Diligence (EDD) forms to be completed and evaluated during design.) b. Indicate if there will be any excavation deeper than the Class 5. (This determines future involvement of the Environmental Investigative Unit.) c. If you are submitting applications for more than one project, please rank them in order of priority. The preference will be considered but the committee reserves the right to select any project from those submitted regardless of stated ranking. Suggested Elements While these materials are not required for the application, they may help the selection committee understand your project better and increase the likelihood of project selection. Please note that this information may be needed during the design phase if the project is selected. a. Traffic Study (as applicable) b. Intersection Control Evaluation (ICE) report or letter if an all-way stop, signal, or roundabout is proposed c. Environmental studies or documentation, if available, such as the following: i. Contaminated Properties/Regulated Waste Screening Checklist ii. Phase 1 and/or 2 Environmental Site Assessment iii. Clearance Letters from pertinent Regulatory Agencies iv. Project Memo, EA, EAW, etc. as applicable or available at time of submittal Plan review will be completed by MnDOT functional areas (Traffic, Water Resources, etc.) and is different than reviews for State Aid plans. Plans need to be developed to MnDOT standards which are different than State Aid standards. There will be additional coordination with, and input from, various MnDOT groups. Local Agencies are advised to have staff or consultants experienced with MnDOT Trunk Highway projects directly involved with the plan development. Discussion with MnDOT Area Managers or LPP staff will help to minimize surprises during the application and plan development stages. A - 3 For projects that are selected, there are requirements for all plans with Trunk Highway impacts. Discuss these with your design staff or include in your RFP/contract if you are using a consulting firm for design. These requirements are: • Quality Management Process (QMP) – Designers must have quality management procedures that they use during plan development. It does not have to be the same process that MnDOT uses, but it has to follow reasonable quality control guidelines and designers must certify that they are using such a process. A compliance form and more information will be provided during design. Details on MnDOT’s process can be found here: http://www.dot.state.mn.us/design/qmp/index.html • Transportation Management Plan (TMP), if applicable – Projects with significant impacts to Trunk Highway traffic require a TMP that is reviewed and approved by Metro Traffic staff. The complexity of the TMP will depend on the complexity of the project and the level of traffic impact. Contact either the Metro Traffic division or LPP Project Manager for more details. • Electronic as-builts – This is required for certain elements of projects, is an eligible construction cost item, and should be included in the Statement of Estimated Quantities and Special Provisions. • Responsible Contractor provision – This is required by Minnesota Law and Statute for projects over $50,000. • Pedestrian facilities - Guidelines for pedestrian and facilities and the influence of the Americans with Disabilities Act (ADA) provisions continue to be refined. Technical Memoranda Nos. 15-01-T-01 and 18- 04-OP-01 provide some additional design requirements. http://techmemos.dot.state.mn.us/techmemo.aspx Local Partnership projects have received added scrutiny regarding Cost Participation Policy eligibility. If a proposed project is of marginal benefit to the Trunk Highway system, it may be necessary to complete a benefit- cost analysis and have it approved by MnDOT staff in order to secure funding. Projects that are selected will be required to furnish: • Cultural and Threatened & Endangered Species Review Request Form: http://www.dot.state.mn.us/stateaid/projectdelivery/environmental/cultural-threatened-endangered- review-request.docx • Project schedule - Work with the LPP Project Manager to establish a schedule for the project completion. The Project Manager will provide a template that indicates the various review stages and typical time requirements. The template is found here: http://www.dot.state.mn.us/metro/stateaid/coopsched2015.pdf CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: May 26, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: A RESOLUTION SHOWING SUPPORT FOR INTERSECTION IMPROVEMENTS ALONG TRUNK HIGHWAY 41 AT THE INTERSECTION OF THE ACCESS TO MINNETONKA MIDDLE SCHOOL WEST WHEREAS, the City recognizes the need for traffic and safety improvements at the vehicular entrance to Minnetonka Middle School West; and WHEREAS, on December 30, 2019, the City received a consultant prepared study with reference to the intersection documenting the issues and recommended improvements; and WHEREAS, the City desires to submit an application to MnDOT Metro District for LPP funding assistance for an improvement at the intersection; NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: The City Council supports the construction an intersection improvement along Trunk Highway 41 at the Minnetonka Middle School West. Passed and adopted by the Chanhassen City Council this 26th day of May, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Parks & Recreation Programming Modifications Section OLD BUSINESS Item No: E.1. Prepared By Jerry Ruegemer, Parks & Recreation, Recreation Superintendent File No:  PROPOSED MOTION The City Council authorizes the opening of all athletic facilities to groups of 10 or less, effective June 1, 2020.  The motion is for small­group interaction and training with no large practices, scrimmages, or games allowed. User groups would be required to provide a "Return­to­Play Safety Protocol" document outlining safety for their players and coaches.  Approval requires a Simple Majority Vote of members present. BACKGROUND At the May 11th City Council meeting, the council authorized the cancellation of public recreation events, gatherings, and closing public recreation facilities (including athletic fields). This cancellation was in the best interest of the public and well­being of our community. DISCUSSION On May 13, Governor Walz issued Executive Order 20­56, which included language related to public gatherings and athletic/sporting events.  The language for Executive Order 20­56  is listed below:  Gatherings. All gatherings of more than 10 people are prohibited. Gatherings are groups of individuals who are not members of the same household, congregated together for a common or coordinated social, civic, community, faith­based, leisure, or recreational purpose—even if social distancing can be maintained. This prohibition includes planned and spontaneous gatherings, public and private gatherings, and indoor and outdoor gatherings. Examples of prohibited gatherings include, but are not limited to, social, civic, community, faith­based, or leisure events, sporting or athletic events, performances, concerts, conventions, fundraisers, parades, fairs, and festivals that bring together more than 10 people from more than one household. Prohibited gatherings do not include commercial activity by workers and customers of Critical and Non­Critical Businesses. In the executive order athletic and sporting groups of 10 or less would be permitted to gather and begin the initial stages of their seasons. This is a positive first step for the local athletic associations. Local athletic associations would be permitted to begin using our outdoor facilities for small­group interaction as long as all established CDC rules and guidelines for safe social distancing are followed.  The identified athletic facilities allowed to open would include all CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectParks & Recreation Programming ModificationsSectionOLD BUSINESS Item No: E.1.Prepared By Jerry Ruegemer, Parks & Recreation,Recreation Superintendent File No: PROPOSED MOTIONThe City Council authorizes the opening of all athletic facilities to groups of 10 or less, effective June 1, 2020.  Themotion is for small­group interaction and training with no large practices, scrimmages, or games allowed. User groupswould be required to provide a "Return­to­Play Safety Protocol" document outlining safety for their players andcoaches. Approval requires a Simple Majority Vote of members present.BACKGROUNDAt the May 11th City Council meeting, the council authorized the cancellation of public recreation events, gatherings,and closing public recreation facilities (including athletic fields). This cancellation was in the best interest of the publicand well­being of our community.DISCUSSIONOn May 13, Governor Walz issued Executive Order 20­56, which included language related to public gatherings andathletic/sporting events.  The language for Executive Order 20­56  is listed below: Gatherings.All gatherings of more than 10 people are prohibited. Gatherings are groups of individuals who are not members of thesame household, congregated together for a common or coordinated social, civic, community, faith­based, leisure, orrecreational purpose—even if social distancing can be maintained. This prohibition includes planned and spontaneousgatherings, public and private gatherings, and indoor and outdoor gatherings. Examples of prohibited gatheringsinclude, but are not limited to, social, civic, community, faith­based, or leisure events, sporting or athletic events,performances, concerts, conventions, fundraisers, parades, fairs, and festivals that bring together more than 10 peoplefrom more than one household. Prohibited gatherings do not include commercial activity by workers and customers ofCritical and Non­Critical Businesses.In the executive order athletic and sporting groups of 10 or less would be permitted to gather and begin the initialstages of their seasons. This is a positive first step for the local athletic associations. Local athletic associations would be permitted to begin using our outdoor facilities for small­group interaction as long as all established CDC rules and guidelines for safe social distancing are followed.  The identified athletic facilities allowed to open would include all soccer, baseball and softball fields and batting cages. Prior to use all athletic and youth associations must provide to the City Of Chanhassen a "Return­to­Play Safety Protocols" document that outlines measures taken to protect their participants and coaches. The current recommended use of the City of Chanhassen's outdoor athletic facilities would only include small gatherings at this time.  Larger practices, scrimmages and games are prohibited.   The city will wait for additional action from Governor Walz prior to forwarding new recommendations to City Council.  RECOMMENDATION The City Council authorizes the opening of all athletic facilities to groups of 10 or less, effective June 1, 2020.  The recommendation is for small­group interaction or training with no large practices, scrimmages or games allowed. User groups would be required to provide a "Return­to­Play Safety Protocol" document outlining safety for their players and coaches.    CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Approve Proclamation Encouraging the Reopening of Local Businesses Section OLD BUSINESS Item No: E.2. Prepared By Todd Gerhardt, City Manager File No:  PROPOSED MOTION “The City Council approves a Proclamation Encouraging the Reopening of Local Businesses.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Memo to Mayor & City Council Proclamation CITY OT CHANIIASSIN MEMORANDUM TO Mayor and City Council Todd Gerhardt, City Manager May 11,2020 FROM: DATE: SUBJ: Proclamation Encouraging the Re-Opening of Local Businesses I have had numerous communications from businesses and Councilmembers that they feel that the economic and social impacts related to the state-wide shutdown is having adverse impacts on our local businesses. The inability ofthese organizations to serve residents during the COVID- 19 pandemic have caused undue hardship on leaders. owners, and the broader community. I have attached a Proclamation that will be shared with the Govemor and our elected state leaders, urging that the Stay at Home order be eased in order to re-ignite the local economy. The City Council will further encourage and trust that all residents and organizations operate following all available public health guidelines on social distancing and mitigation strategies as much as possible to limit the spread of the COVID-19 virus. Staff recommends the attached Proclamation and directs staffto send it to the Govemor and our elected officials. Aftachment: Proclamation pH 952.227.1100. www.ci.chanhassen.mn.us. FX 952.227.1110 77OO MARKET BOULEVARD . PO BOX I47 .CHANHASSEN .MINNESOTA 55517 I 0Y S = [[Chanhassen is a Community for Life - Providing for Today and planning for Tomorrow dg CITY OF CHANHASSEN DECLARATION OF THE CITY COUNCIL IN SUPPORT OF LOCAL BUSINESSES, ECONOMIC ACTIVITY AND EMERGENCE FROM STAY AT HOME ORDER BE EASED DURING THE COVID-I9 PANDEMIC WHEREAS, the COVID-I9 pandemic is a novel public health emergency that has resulted in unprecedented state and local response; and WHEREAS, on March 13,2020, Governor Tim Walz declared a Peacetime State of Emergency to authorize all necessary resources to be used in support ofthe COVID-19 response; and WHEREAS, on March 16, 2020, Govemor Walz issued Emergency Executive Order 20- 04, which ordered the closure of bars, restaurants and public accommodations, which was subsequently extended and remains in effect; and WHEREAS, on March 25,2020, Govemor Walz issued Emergency Executive Order 20- 20 which ordered Minnesotans to stay at home; and WHEREAS, on May 1,2020, Govemor Walz issued Emergency Executive Order 20-48 modifiing the Stay at Home Order and extending it until May 18, 2020, and WHEREAS, the Govemor's orders have helped the State of Minnesota better prepare for the effects of the COVID-I9 pandemic, and the City thanks the Govemor for his judgment and deference to public health officials; and WHEREAS, due to community mitigation efforts, and responsible individual practices, COVID-19 numbers remain low in Carver County, but, regardless, the virus will not be eradicated in the immediate future; and WHEREAS, local businesses and their employees have suffered significantly from the Stay at Home orders and closures, and the local and state economy are suffering; and WHEREAS, our community business owners and their employees are our neighbors and their financial wellbeing and livelihood are a personal matter to the City Council and the members of this community; and WHEREAS, these elements of community vitality are integral to the community cooperation and support necessary to combat and mitigate the COVID-19 pandemic; and WHEREAS, Chanhassen is a community that understands the importance of social distancing and staying at home, when feasible, and we believe that our community will continue to follow all public health guidance in good faith; and WHER-EAS, our residents who are of a vulnerable population, live in long-term care facilities, or seniors are encouraged to continue to stay home and follow all recommended precautions to stay safe; and WHEREAS, our residents need a clear, decisive, and measurable plan that puts them on a path to return from the Stay at Home order which will allow them to adequately prepare and adjust for living and conducting their personal business while taking all recommended steps offered by public health guidance for doing so; and NOW, THEREFORE, the City Council of the City of Chanhassen hereby proclaims that the State of Minnesota should relax restrictions on businesses and places of worship starting May 18, 2020 and allow all businesses to open and places of worship, if they choose, provided that all businesses practice safe social distancing and follow all subsequent guidance provided by the Minnesota Department of Health for safe operations during the pandemic. Elise Ryan. Mayor City of Chanhassen ATTEST: Kim Meuwissen, City Clerk City of Chanhassen g:\admin\tgkovid-1g\covid-19 cc memo and ptoclamdion.docx CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Resolution 2020­XX: Approve Vacation of Public Drainage & Utility Easements at 8005 Cheyenne Avenue Section PUBLIC HEARINGS Item No: F.1. Prepared By Erik R. Henricksen, Project Engineer File No: Vacation Case No. 2020­02 PROPOSED MOTION “The City Council adopts a resolution approving the vacation of the subject public drainage and utility easements at 8005 Cheyenne Avenue, Chanhassen, subject to establishment of new public drainage and utility easements along the adjusted property lines.” Approval requires a Simple Majority Vote of members present. BACKGROUND The property owner of 8005 Cheyenne Avenue has requested the city vacate drainage and utility easements (D&U), lying 5 feet on each side of the West and East lines of Lot 3, Block 3 CHANHASSEN ESTATES, Carver County, Minnesota. Public Hearings are required any time easement or ROW vacations are proposed. The D&U is being vacated as the property lines had been relocated through the administrative procedure of a lot line adjustment, filed with the city as Administrative Subdivision No. 2005­13.  When the property line was adjusted the D&U's adjacent to the original property lines were not vacated nor were new D&U's recorded over the adjusted property lines.  The applicant has petitioned the city to vacate the existing D&U as it now encumbers the property erroneously.  The applicant has also agreed to record a new 5­foot D&U along the newly adjusted property lines to conform to city standard D&U policies; this is a condition of the proposed resolution. No existing public or private utilities or public appurtenances are within the requested vacation area. Staff agrees that this vacation is reasonable based on review of the site and as conditioned in the resolution. RECOMMENDATION Staff recommends granting the vacation of the drainage and utility easements. CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectResolution 2020­XX: Approve Vacation of Public Drainage & Utility Easements at 8005Cheyenne AvenueSectionPUBLIC HEARINGS Item No: F.1.Prepared By Erik R. Henricksen, Project Engineer File No: Vacation Case No. 2020­02PROPOSED MOTION“The City Council adopts a resolution approving the vacation of the subject public drainage and utility easements at8005 Cheyenne Avenue, Chanhassen, subject to establishment of new public drainage and utility easements along theadjusted property lines.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe property owner of 8005 Cheyenne Avenue has requested the city vacate drainage and utility easements (D&U),lying 5 feet on each side of the West and East lines of Lot 3, Block 3 CHANHASSEN ESTATES, Carver County,Minnesota.Public Hearings are required any time easement or ROW vacations are proposed.The D&U is being vacated as the property lines had been relocated through the administrative procedure of a lot lineadjustment, filed with the city as Administrative Subdivision No. 2005­13. When the property line was adjusted the D&U's adjacent to the original property lines were not vacated nor were newD&U's recorded over the adjusted property lines.  The applicant has petitioned the city to vacate the existing D&U as itnow encumbers the property erroneously.  The applicant has also agreed to record a new 5­foot D&U along the newlyadjusted property lines to conform to city standard D&U policies; this is a condition of the proposed resolution.No existing public or private utilities or public appurtenances are within the requested vacation area.Staff agrees that this vacation is reasonable based on review of the site and as conditioned in the resolution.RECOMMENDATION Staff recommends granting the vacation of the drainage and utility easements. ATTACHMENTS: Vacation Application Gopher State One Call Verification Affidavit of Mailing Resolution Project Map Legal Description COMMU NITY DEVELOPI'IENT DEPARTMENT Planning Division -7700 Market Boulevard Mailing Address - P.O. Box 147 , Chanhassen, MN 55317 Phone: (952) 227-1300 / Fax: (952) 227-'1110 submitrarr","' 51S[o APPLICATION FOR DEVELOPMENT REVIEW PC Date:CC Date: CITY OT CIIAI{IIASSII{ 60-Day Review Date: * Section 1: Application Type (check all that apply) (Refer to the appropiate Application Checklist for required submiftal information that must a@ompany this application) fl Comprenensive Plan Amendment.........................$600 E SuOOivision (SUB) E Minor MUSA line for failing on-site sewers..... $100 n Create 3 lots or less ............. E Conditional Use Permit (CUP) E Create over 3 lots Single-Family Residence ( lots) $325 $425 fl lnterim Use Permit (lUP) ! in conjunction with Single-Family Residence.. $325E nlt others.......... ...... $425 n Rezoning (REZ) E Planned Unit Development (PUD). E Minor Amendment to existing PUDE nlt others............ E Sign Plan Review...... I Site Plan Review (SPR) Administrative.........$1 00 $500 Metes & Bounds (2 lots) Consolidate Lots........... Lot Line Adjustment.. E Finat P|at.............. (lncludes $450 escrow for attorney costs)* *Additional escrow may be required for other applications through the development contracl. E] Vacation of Easements/Right-of-way (VAC)........ $300 (Additional recording fees may apply) ! Variance (VAR)...... $200 E WettanO Alteration Permit (WAP) fl Single-family Residence....................fl nttOthers... I Zoning Appeal.. E Zoning Ordinance Amendment (ZOA)................. $500 ...... $200 $3 per address(j3 addresses) ......... $150 applv).......... E lnterim Use PermitI Variancefl Easements ( easements) AllOthers...... $750 $1oo $500 ...... $150 ...... $275 $1 00 .lnclude number of ry employees: E Residential DiStrictS.. .............JS00 NQ[!: When multiple applicatlons ate processed concurrently, Plus $5 per dwelling unit ( units) ths appropriate fee shall be charged for each application' Commercial/lndustrial Districts* Plus $10 per 1 ,000 square feet of building area:(__ thousand square feet) "lnclude number of exlsf,no employees: ConditionalUse Permit Vacation ! tvtetes & Bounds Subdivision (3 docs.) .. $50 per document E Site Plan Agreement E Wettand Alteration PermitI Deeds ilorel ree' $5o9.oo E ruotitication Sign (city to instail and remove) I Property Owners' List within 500' (city to generate after pre-application meeting) ... E Escrow for Recording Documents (check all that Section 2: Required lnformation Description of Proposal: Adjusted lot lines were not adjusted.Requesting vacancy for the East and West property lines for the drainage and utilities Property Address or Location:8005 Cheyenne Ave, Chanhassen,Mn 55317 Parcel #:251 800400 Legal Description Chanhassen Estates Lot 3 Block 3 TotalAcreage: Present Zoning 0.29 Wetlands Present?EvesZruo Mixed Low Density Residential District (Requested Zoning:Select One Present Land Use Designation: Residential Low Density Requested Land Use Designation Residential Low Densi$ Existing Use of Property:Homestead ECnecX box if separate narrative is attached .. $300 per lot $1 50 $1 50 $700 Section 3: Property Owner and Applicant lnformation APPLICANT OTHER THAN PROPERTY OWNER: ln signing this application, l, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only to the right to object at the hearings on the application or during the appeal period. lf this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This application should be processed in my name and I am the party whom the City should contact regarding any matter pertaining to this application. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name:Contact: Phone:Address City/State/Zip Cell: Fax: Date Email: Signature PROPERTY OWNER: ln signing this application, l, as property owner, have full legal capacity to, and hereby do, authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by those conditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name:Ryan Sullivan Ryan 8005 Cheyenne Ave Contact: Phone:Address: City/State/Zip:Chanhassen, Mn (612) 289-0982 Email 173@gmail.com Signature:st5t20 This application must be completed in full and must be accompanied by all information and plans required by applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements and fees. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of application. PROJECT ENGINEER (if applicable) Name:Contact: Phone:Address Cell: Fax: Date Cell: Fax: City/State/Zip Email: Section 4: Notification lnformation Who should receive copies of staff reports? Name: Address: Email atrtr Property Owner Via: E Email Applicant Via: E EmailEngineer Via: E Email Other* Via: E Email E] trlaiteo Paper Copyfl uaiteo Paper copy E trlaited Paper Copy E naaieo Paper Copy INSTRUCTIONS TO APPLICANT device. PRINT FORM and deliver copy to the city for processing. : Complete all necessary form fields, then select SAVE FORM to save a copy to your to city along with required documents and payment. SUBMIT FORM to send a digital SAVE FORM PRINT FORM SUBMIT FORM *Other Contact lnformation: From:Ryan Sullivan To:Henricksen, Erik Subject:Fwd: Ticket: 201256546 Date:Monday, May 04, 2020 5:25:23 PM Eric Gopher 1 Call Request ticket. Thank you Ryan Begin forwarded message: From: mn@gopherstateonecall.org Date: May 4, 2020 at 5:13:28 PM CDT To: ryansullivan173@gmail.com Subject: Ticket: 201256546  Gopher State One Call Your ticket has a legal start date and time of 05/06/2020 4:45 PM. You must ensure that the entire ticket is correct and the entire work area is included in the mapped area by clicking - HERE. If any information is incorrect, call 1-800-252-1166, 651-454-0002 or 811. Mark the excavation area with white paint or flags. You may check the facility operator Positive Response by clicking - HERE. To update or cancel your ticket call 800-252-1166, 651-454-0002 or 811. An email with the facility operator responses will be sent to you at the legal start date and time of your ticket. Facility operators may dispatch locators to physically mark the approximate location of underground facilities on the property with paint or flags or they may determine that they can clear your excavation f rom their office. To 'clear', means the facility operator has determined your proposed excavation area is clear of any facilities of that facility operator. This ticket is valid for 14 days from the legal start date and time. The expiration date and time is 05/20/2020 4:45 PM . TICKET SUMMARY Ticket Number:201256546 Old Ticket: By:webusr7 Source:WEB Type:NORMAL Date:05/04/2020 4:35 PM Company Information Company:RYAN SULLIVAN Type:HOMEOWNER Address:8005 CHEYENNE AVE CHANHASSEN, MN 55317 Caller:RYAN SULLIVAN Phone:(612) 289-0982 Contact:RYAN SULLIVAN Phone:(612) 709-8865 Company Phone:(612) 289-0982 Company Fax: Email Address:ryansullivan173@gmail.com Work Information State:MN Work Date:05/06/2020 4:45 PM County:CARVER Work Being Done For: RYAN SULLIVAN Place:CHANHASSEN Street:8005 CHEYENNE AVE Intersection:DAKOTA AVE Type of Work: CHECKING FOR UTILITY EASEMENT. Explosives:N Tunnel/Bore:N R.O.W.:Y Duration:0 HOUR Area Marked:Yes Remarks Information Location of Work: EAST AND WEST PROPERTY LINES. CHECK FOR ALL UTILITIES THAT RUN NORTH AND SOUTH OF THE ENTIRE PROPERTY ON BOTH SIDE. FROM THE FRONT CURBS ALL THE WAY BACK TO THE FRONTAGE ROAD. NEED TO VERIFY 5 FEET ON EACH SIDE OF THE FENCE ON BOTH SIDE. FACILITY OPERATORS NOTIFIED Code Company Name Marking Concerns Damage*Customer Service CCHNSN01 CITY OF CHANHASSEN (952)227- 1300 (952)227- 1300 (952)227- 1300 CTLMN01 CENTURYLINK - CTLQL (800)778- 9140 (800)778- 9140 (800)778- 9140 MINGAS04 CENTER POINT ENERGY (608)223- 2014 (612)321- 5200 (612)321- 4421 MNDCBL01 MEDIACOM (800)778- 9140 (845)443- 2840 (845)443- 2840 MNSDOT01 MNDOT (651)366- 5750 (651)366- 5750 (651)366- 5750 WLMTCM01 LEVEL 3 IS NOW CENTURYLINK (877)366- 8344 (877)366- 8344 (877)366- 8344 XCEL05 XCEL ENERGY (800)848- 7558 (888)968- 9235 (800)895- 4999 ZAYO04 ZAYO BANDWIDTH (888)267- 1063 (888)267- 1063 (888)364- 6033 EXCAVATOR RESPONSIBILITIES - It is your responsibility to determine which facility operators have responded to the ticket. For questions concerning facility operator responses to your ticket contact them directly via their phone number on the ticket. - You can refresh the markings by calling 800-252-1166, 651-454-0002 or 811 to request an Update. - Keep your ticket current; if your excavation will continue after the expiration date and time on the ticket, you must update the ticket at least 48 hours before the expiration date and time of your ticket, excluding weekends and holidays by calling 800-252-1166, 651-454-0002 or 811 * Use safe excavation practices. Maintain the minimum safe tolerance zone. If a damage occurs keep yourself and those around you safe. Call 911 if you strike gas, propane, hazardous liquids or if there is the possibility of risk to persons and property. Call the facility operator to report the damage. Do not repair your own damage. - Inspect the excavation area for private facilities that are not marked with a call to Gopher State One Call. Examples of private facilities are gas line to a grill, electric line to a garage and a sprinkler system. You are responsible to determine their existence and location prior to excavating. More information about private facilities can be found at private facilities.. - You may learn more about Gopher State One Call (GSOC) and the one-call process by visiting www.gopherstateonecall.org CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) ss. COLINTY OF CARVER ) I, Kim T. Meuwissen, being first duly swom, on oath deposes that she is and was on May 7, 2020,the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached Notice of Public Hearing for the Vacation of Public Drainage and Utility Easements No. 20-02, to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such ouner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver and Hennepin Counties, Minnesota, and by other appropriate records. T SSEN, Subscribed and swom to before me thiOtrlday of 2020 rl t@ry &!l'Notary Pu \ CITY OF CHANHASSEN CARVER COUNTY, MINNESOTA DATE: May 26th, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: RESOLUTION APPROVING THE VACATION OF PUBLIC DRAINAGE & UTILITY EASEMENTS 8005 CHEYENNE AVENUE, CHANHASSEN WHEREAS, pursuant to Minnesota Statutes Section 412.851, after two (2) weeks’ published and posted notice of the hearing and after mailing written notice of the hearing at least ten (10) days before the hearing to each property owner affected by the proposed vacation, the Chanhassen City Council has conducted a hearing to consider the vacation of the public drainage and utility easements legally described on the attached Exhibit “A”; and WHEREAS, following the hearing and consideration of the proposed vacation, the Council has determined that it is in the public interest to vacate the public drainage and utility easements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen: 1. The public drainage and utility easements legally described on the attached Exhibit A is vacated subject to the conditions provided in this Resolution. a. The vacation of the Easement is conditioned upon easements being granted to the City for drainage and utility purposes 5 feet on each side of the shared property line of 8003, 8005, and 8007 Cheyenne Avenue. 2. The vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas and sewer lines, water pipes, mains and hydrants thereon or thereunder, if any, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto. 3. The City Clerk shall transmit a certified duplicate of this Resolution to the County Auditor and County Recorder together with the easements identified in Paragraph 2 of this Resolution. Passed and adopted by the Chanhassen City Council this 26th day of May, 2020. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT EXHIBIT “A” To RESOLUTION NO. 2020-___ The 5 foot drainage and utility easements originally platted in CHANHASSEN ESTATES, Carver County Minnesota more particularly described as lying on each side of the West line of Lot 3, Block 3 and the East line of said Lot 3, Block 3 lying southerly of the northerly 5 feet thereof. Trosen Land Surveying • 236 Lewis Street South • Shakopee, MN 55379 612.990.1182 • www.TrosenLandSurveying.com Easement Vacation Description prepared May 5, 2020 by Scott C. Trosen – Minnesota Land Surveyor 47465 The vacation of the 5 foot drainage and utility easements originally platted in CHANHASSEN ESTATES, Carver County Minnesota more particularly described as lying on each side of the West line of Lot 3, Block 3 and the East line of said Lot 3, Block 3 lying southerly of the northerly 5 feet thereof. CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Approve a Request for the Subdivision of 6.4 Acres into Two Single­Family Lots and One Outlot, Preliminary and Final Plat, Development Contract and Construction Plans and Specifications for Property Located at 1641 W. 63rd Street (Nye Addition) Section NEW BUSINESS Item No: G.1. Prepared By Sharmeen Al­Jaff, Senior Planner File No: Planning Case No. 2020­06 PROPOSED MOTION “The Chanhassen City Council approves the Preliminary and Final plat to subdivide 6.4 acres into two lots and one outlot as shown in plans dated March 27, 2020, and the Construction Plans and Specifications and Development Contract, subject to the conditions of approval and adopts the Findings of Fact and Decision.” Approval requires a Simple Majority Vote of members present. SUMMARY Subdivision of 6.4 acres into two lots and one outlot.  Approval of Construction Plans and Specifications and Development Contract. BACKGROUND On April 20, 1987, the City Council approved the final plat for Pheasant Hill 4th Addition.The Wood Duck Lane connection to Yosemite Avenue was discussed at length (see attachment #7 in the staff report).The intent was to: Help disperse the traffic between Wood Duck Lane and 63rd Street by providing an additional access point into the Pheasant Hill subdivision. This connection would also help provide future access to 6480 Yosemite Avenue and allow it to potentially subdivide. Allow 1611 63rd Street to potentially subdivide. Address emergency management responders' concerns (the measured distance from Lake Lucy Road to the end of Wood Duck Lane is 1900 feet). Due to lack of a feasibility study, adequate right­of­way and cost, the connection was postponed (Wood Duck Lane ended in a temporary cul­de­sac). Staff located a feasibility study for the improvement of Yosemite Avenue.The Wood Duck Lane connection was not included in the study. The topic of serving 6480 Yosemite Avenue via a future private street was discussed by the Planning Commission.  Staff explained that this must be evaluated by future elected officials when an application is submitted.  At this time, the CITY COUNCIL STAFF REPORTTuesday, May 26, 2020SubjectApprove a Request for the Subdivision of 6.4 Acres into Two Single­Family Lots and OneOutlot, Preliminary and Final Plat, Development Contract and Construction Plans andSpecifications for Property Located at 1641 W. 63rd Street (Nye Addition)Section NEW BUSINESS Item No: G.1.Prepared By Sharmeen Al­Jaff, Senior Planner File No: Planning Case No. 2020­06PROPOSED MOTION“The Chanhassen City Council approves the Preliminary and Final plat to subdivide 6.4 acres into two lots andone outlot as shown in plans dated March 27, 2020, and the Construction Plans and Specifications andDevelopment Contract, subject to the conditions of approval and adopts the Findings of Fact and Decision.”Approval requires a Simple Majority Vote of members present.SUMMARYSubdivision of 6.4 acres into two lots and one outlot.  Approval of Construction Plans and Specifications andDevelopment Contract.BACKGROUNDOn April 20, 1987, the City Council approved the final plat for Pheasant Hill 4th Addition.The Wood Duck Laneconnection to Yosemite Avenue was discussed at length (see attachment #7 in the staff report).The intent was to:Help disperse the traffic between Wood Duck Lane and 63rd Street by providing an additional accesspoint into the Pheasant Hill subdivision.This connection would also help provide future access to 6480 Yosemite Avenue and allow it topotentially subdivide.Allow 1611 63rd Street to potentially subdivide.Address emergency management responders' concerns (the measured distance from Lake Lucy Roadto the end of Wood Duck Lane is 1900 feet).Due to lack of a feasibility study, adequate right­of­way and cost, the connection was postponed (Wood Duck Laneended in a temporary cul­de­sac). Staff located a feasibility study for the improvement of Yosemite Avenue.TheWood Duck Lane connection was not included in the study. The topic of serving 6480 Yosemite Avenue via a future private street was discussed by the Planning Commission.  Staff explained that this must be evaluated by future elected officials when an application is submitted.  At this time, the city is acquiring the right­of­way to insure the possibility of the extension of Wood Duck Lane to Yosemite Avenue.  There is an existing legal nonconforming stable permit for this site for two horses.  This subdivision will extinguish the permit and nonconforming status. The site is zoned Single­Family Residential (RSF).  Private stables are not permitted in this district. DISCUSSION The applicant is requesting to subdivide 6.4 acres into two lots and one outlot for single­family detached housing. The property is located south of 63rd Street and north of Wood Duck Lane.  Access to Lot 1 is gained off of 63rd Street and access to Lot 2 is proposed via an existing cul­de­sac off of Wood Duck Lane.  Sewer and water are available to the site.  The property is zoned Single­Family Residential (RSF) and contains four wetlands. RECOMMENDATION “The Chanhassen City Council approves the Preliminary and Final plat to subdivide 6.4 acres into two lots and one outlot as shown in plans dated March 27, 2020, and the Construction Plans and Specifications and Development Contract, subject to the conditions of approval and adopts the Findings of Fact and Decision.” ATTACHMENTS: Staff Report Findings of Fact and Recommendation Decision Development Review Application Preliminary Plat Sheets dated March 27, 2020 Final Plat Public Hearing Notice and Affidavit of Mailing List Neighborhood Petition regarding Nye Development Petition ­ Save Wood Duck Lane City Council Minutes dated April 20, 1987 Email ­ Adam Peterson Email ­ Woody Love regarding 60­Day Deadline E­mails from Ken Ashfeld dated April 28 and May 7, 2020 Development Contract CITY OF CHANHASSEN PC DATE: May 5, 2020 CC DATE: May 26, 2020 REVIEW DEADLINE: June 2, 2020 CASE #: 2020-06 BY: SJ, ET, EH, TH, JS SUMMARY OF REQUEST: Subdivision of 6.4 acres into two lots and one outlot; Approval of Construction Plans and Development Contract. LOCATION: 1641 W. 63rd Street, north of Wood Duck Lane and south of West 63rd Street. APPLICANT: Woody Love PROPERTY OWNER: Ann Nye Engel & Volkers 1641 W. 63rd Street 18202 Minnetonka Boulevard Excelsior, MN 55331 Deephaven, MN 55391 annnye@q.com woody@woodylove.com 612-695-3001 PRESENT ZONING: Single- Family Residential District, RSF 2030 LAND USE PLAN: Residential Low Density (1.2 – 4.0 units/net acre) ACREAGE: 6.4 acres DENSITY: 0.3 units per acre LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city’s discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the Subdivision Regulations and Zoning Ordinance. If it meets these standards, the city must approve the preliminary plat. This is a quasi-judicial decision. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSED MOTION: “The Chanhassen City Council approves the Preliminary and Final plat to subdivide 6.4 acres into two lots and one outlot as shown in plans dated March 27, 2020, and Construction Plans and Specifications and Development Contract, subject to the conditions of approval and adopts the Findings of Fact and Decision.” Subject Property City Council Nye Addition May 26, 2020 Page 2 of 13 APPLICABLE REGULATIONS Chapter 18, Subdivisions Sec. 18-57. - Streets Sec. 18-60. - Lots(f) Chapter 20, Article XII, RSF District PROPOSAL/SUMMARY The applicant is requesting to subdivide 6.4 acres into two lots and one outlot for single-family detached housing. The property is located south of 63rd Street and north of Wood Duck Lane. Access to Lot 1 is gained off of 63rd Street and access to Lot 2 is proposed via an existing cul-de- sac off of Wood Duck Lane. Sewer and water are available to the site. The property is zoned Single-Family Residential (RSF) and contains four wetlands. City Council Nye Addition May 26, 2020 Page 3 of 13 BACKGROUND On April 20, 1987, the City Council approved the final plat for Pheasant Hill 4th Addition. The Wood Duck Lane connection to Yosemite Avenue was discussed at length (see attachment #7). The intent was to: • Help disperse the traffic between Wood Duck Lane and 63rd Street by providing an additional access point into the Pheasant Hill subdivision. • This connection would also help provide future access to 6480 Yosemite Avenue and allow it to potentially subdivide. • Allow 1611 63rd Street to potentially subdivide. • Address emergency management responders concerns (the measured distance from Lake Lucy Road to the end of Wood Duck Lane is 1900 feet.). Due to lack of a feasibility study, adequate right-of-way and cost, the connection was postponed (Wood Duck Lane ended in a temporary cul-de-sac). Staff located a feasibility study for the improvement of Yosemite Avenue. The Wood Duck Lane connection was not included in the study. Pheasant Hill 4th Addition 6480 Yosemite Avenue 1611 63rd Street City Council Nye Addition May 26, 2020 Page 4 of 13 SUBDIVISION The applicant is proposing to subdivide 6.4 acres into two lots and one outlot for single-family detached housing. The property is located south of 63rd Street and north of Wood Duck Lane. Access to Lot 1 is gained off of 63rd Street and it contains an existing single-family home with a detached garage and a shed. Access to Lot 2 is proposed via an existing cul-de-sac off of Wood Duck Lane. Lot 2 will house a future single-family home. Lot 2 has an existing accessory structure. City Code requires the construction of the primary structure prior to the accessory structure. This subdivision will create a nonconforming situation. Staff is recommending an escrow of 110% of the estimated removal cost be posted with the city prior to recording of the final plat. The accessory structure must be removed within four months of the approval of the final plat. Sewer and water are available to the site. The property is zoned Single-Family Residential (RSF) and contains four wetlands. All of the proposed lots meet the minimum area, width and depth requirements of the Zoning Ordinance. Outlot A contains a wetland and is intended to be deeded to the city. The applicant is also dedicating right-of-way to the city for the possible future extension of Wood Duck Lane to Yosemite Avenue. Staff notes that the proposal is consistent with the Comprehensive Plan and is generally consistent with the Zoning Ordinance. City Council Nye Addition May 26, 2020 Page 5 of 13 EXISTING CONDITIONS SURVEY The applicant has provided an existing conditions and boundary survey that generally meets the requirements of City Ordinance Sec. 18-40. The survey identified private fencing that is located in public right-of-way and crossing property lines. Any private fencing that extends into or from adjacent properties into the proposed subdivision, or private fencing that extends into public right-of-way, shall be removed with continued coordination with the affected property owners. Also, a well was identified on the provided survey. As both lots will have water services via public water mains, this well shall be abandoned in accordance with the Minnesota Department of Health’s review and regulations. Furthermore, all required permits from the appropriate regulatory agencies shall be obtained prior to the commencement of any abandonment. EASEMENTS AND RIGHT-OF-WAY The applicant is proposing standard drainage and utility easements (D&U) for the neighborhood around each lot on the proposed plat, which generally includes six feet on side and rear lot lines and ten feet on front lot lines. Per City Ordinance, standard D&U’s are five feet on side and rear lot lines; the additional one foot is consistent with the surrounding subdivisions and staff has no concerns with the additional dedication. The proposed plat illustrates a dedication of public right-of-way for the possible future extension of Wood Duck Lane. The dedicated portion of public right-of-way will be adequate to achieve a consistent 50-foot wide right-of-way throughout the corridor. While 50 feet is not the city’s standard right-of-way width, it will be consistent with the surrounding right-of-ways such as W. 63rd Street to the north and Wood Duck Lane to the south (also 50 feet wide) and is all that is necessary to improve the future street, which is heavily constrained by private properties. The applicant has proposed the dedication of Outlot A to the city, which would encompass the delineated wetland in its entirety. Staff recommends extending the boundaries of Outlot A to incorporate the wetland buffer. This will require a 6-foot D&U abutting Outlot A’s new boundary line rather than the proposed 24-foot D&U. The proposed plat should be adjusted accordingly. STREETS The proposed subdivision has frontage on both W. 63rd Street to the north and Wood Duck Lane to the south. Lot 1 will maintain the existing connection to W. 63rd Street and the newly created Lot 2 will connect to existing Wood Duck Lane right-of-way. The applicant is proposing to reconstruct the temporary cul-de-sac at the end of Wood Duck Lane to bring it into conformance with city standards and city ordinances. The temporary cul-de-sac standard from city Detail Plate #5205B requires a diameter of 70 feet. The cul-de-sac is located in an area with significant grade change to the north and one existing access to the south from 1641 Wood Duck Lane and thus the applicant has proposed a modified temporary cul-de-sac from Detail Plate #5205B. After review by staff, the proposed modification is generally acceptable as it meets the intent of Detail Plate #5205B while maintaining access to 1641 Wood Duck Lane for when the street is extended in the future. Due to the substantial grades to the north, the applicant proposes to City Council Nye Addition May 26, 2020 Page 6 of 13 regrade to achieve a 2:1 grade; if a retaining wall is required, all walls exceeding 4’ in height shall be constructed in accordance with plans prepared by a registered engineer and shall be constructed of a durable material (smooth face concrete/poured in place, masonry/mortared, railroad ties and timber are prohibited). GRADING & DRAINAGE The applicant is proposing minimal grading for the subdivision. The preliminary grading plans indicate that drainage will be routed away from the proposed new housing pad on Lot 2 and maximum driveway grades are to be maintained at 3.7%, which is in accordance with city ordinances. Additional grading, discussed previously under “Streets”, is required to reconstruct the existing cul-de-sac at the end of Wood Duck Lane. Due to the grades and relative scope of impact, the public improvements and the site grading on Lot 2 are likely to occur simultaneously. This approach has been reviewed by staff and is acceptable as proposed. EROSION PREVENTION AND SEDIMENT CONTROL The proposed development will not exceed one (1) acre of disturbance and will, therefore, not be subject to the General Permit Authorization to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES Construction Permit). However, an Erosion and Sediment Control Plan (ESCP) in adherence with the City Code of Ordinances shall be submitted for the grading operations of the subdivision as more than 5,000 square feet of land is being disturbed. This ESCP shall be a stand-alone document that must include the requirements listed under City Code of Ordinances Sec. 19-145. WATER MAIN AND SANITARY SEWER The proposed subdivision has access to public sanitary sewer and water mains that are located within abutting right-of-ways. The existing home on Lot 1 currently has active sanitary sewer and water services from the mains located within W. 63rd Street right-of-way to the north. The applicant is proposing to maintain those services. However, Lot 2 will require new services to be tapped from the sanitary sewer and water mains located through Wood Duck Lane right-of-way to the south. This will require the developer to extend the existing public sanitary sewer main within Wood Duck Lane right-of-way to the east, approximately 150 lineal feet. The applicant has shown within the preliminary plans the feasibility of this extension and the general conformity to city Standard Specifications and Detail Plates. Prior to extending the sanitary sewer main, the existing manhole in which the extension is to occur (MH 04-110) shall be inspected to ensure it is in good condition and is up to city standards. Any required repairs will be the responsibility of the developer. This extended public sanitary sewer main shall be owned and maintained by the city after acceptance of the public improvement by the City Council. The developer’s contractor shall schedule a preconstruction meeting with Engineering and Public Works Utilities prior to the commencement of any work to the sanitary sewer main extension. City Council Nye Addition May 26, 2020 Page 7 of 13 WETLANDS The wetland located on Lot 2 was delineated by Alliant Engineering, Inc. in the Fall of 2019. The delineation and classification was approved by the city. As discussed previously, the applicant is proposing to dedicate Outlot A to the city, which fully encompasses the 2019 delineated wetland located on Lot 2. There are additional wetlands within the subdivision, located in the western portion of Lot 1, however these wetlands have already been covered by drainage and utility easements back in 2006, and are to be maintained. The applicant is proposing no impacts to the wetlands on either Lots 1 or 2. All requirements of the Riley Purgatory Bluff Creek Watershed District regarding wetland buffers shall be adhered to. STORMWATER MANAGEMENT Article VII, Chapter 19 of the City Code describes the required stormwater management development standards. Section 19-141 states that “these development standards shall be reflected in plans prepared by developers and/or project proposers in the design and layout of site plans, subdivisions and water management features.” Furthermore, all conditions, comments, and applicable permits required by Riley Purgatory Bluff Creek Watershed District shall be adhered to. STORMWATER UTILITY CONNECTION CHARGES Section 4-30 of the City Code sets out the fees associated with surface water management. A water quality and water quantity fee are collected with a subdivision. These fees are based on land use type and are intended to reflect the fact that the more intense the development type, the greater the degradation of surface water. This fee will be applied to the new lot of record being created. It is calculated as shown in the table below: SURFACE WATER DEVELOPMENT FEE AREA PER ACRE FEE ACRES FEE GROSS AREA $8,490 0.831 $ 7,055.19 OUTLOT A $8,490 0.336 $ (2,852.64) ROW $8,490 0.123 $ (1,044.27) NET AREA 0.372 $ 3,158.28 ASSESSMENTS Water and sewer partial hookups are due at the time of final plat. The partial hookup fees will be assessed at the rate in effect at that time. The remaining partial hookup fees are due with the building permit. FEES Based on the proposal, the $14,161.41 in fees would be collected with the development contract, calculated below: City Council Nye Addition May 26, 2020 Page 8 of 13 Administration fee (based on estimated construction cost of $54,170.84, 3.0% for the first $500,000) $ 1,625.13 GIS fee: 2 parcels @ $10/parcel + $25 for the plat $ 45.00 Partial payment of City sewer and water hookup fees: 1 unit @ $691/unit (sewer) + $2,392/unit (water) $ 3,083.00 Park Fee $ 5,800.00 Attorney Fee for Review and Recording of Plat and DC $ 450.00 Surface Water Management Fee $ 3,158.28 Total $14,161.41 LANDSCAPING AND TREE PRESERVATION The applicant for the Nye Addition has submitted tree canopy coverage and preservation calculations. They are as follows: Total upland area (excluding wetlands): 5.45 ac. or 237,794 SF Baseline canopy coverage: 44% or 105,761 SF Minimum canopy coverage required: 35% or 83,227 SF Proposed tree preservation: 39% or 95,113 SF The developer meets minimum canopy coverage for the site. A minimum of one tree is required to be planted in the front yard of the new home as required by ordinance. COMPREHENSIVE PARK PLAN The city’s comprehensive park plan calls for a neighborhood park to be located within one-half mile of every residence in the city. The Nye Addition is located within one-half mile of both Curry Farms Park and Pheasant Hill Park. These two neighborhood park locations offer ample amenities for those residing in the Nye Addition. COMPREHENSIVE TRAIL PLAN City trails located within both Curry Farms Park and Pheasant Hill Park and adjacent to Lake Lucy Road provide convenient trail connections for both recreation and transportation. City Council Nye Addition May 26, 2020 Page 9 of 13 COMPLIANCE TABLE SUBDIVISION - FINDINGS 1. The proposed subdivision is consistent with the zoning ordinance. Finding: The subdivision meets all of the requirements of the RSF, Residential Single- Family District, and the Zoning Ordinance. 2. The proposed subdivision is consistent with all applicable city, county and regional plans including but not limited to the city's Comprehensive Plan. Finding: The proposed subdivision is consistent with the Comprehensive Plan and Subdivision Ordinance. 3. The physical characteristics of the site, including but not limited to topography, soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, and stormwater drainage are suitable for the proposed development. Finding: The proposed site is suitable for development subject to the conditions specified in this report. 4. The proposed subdivision makes adequate provision for water supply, storm drainage, sewage disposal, streets, erosion control and all other improvements required by this chapter. Finding: The proposed subdivision is served by adequate urban infrastructure. 5. The proposed subdivision will not cause environmental damage. Finding: The proposed subdivision will not cause significant environmental damage subject to the conditions of approval. The proposed subdivision contains adequate open areas to accommodate house pads. Lot Area (sq. ft.) Lot Width Lot Depth Setbacks Code (RSF) 15,000 90 125 Front/Rear: 30 feet Side: 10 feet Wetland: 50 feet (30-foot setback + 20-foot permanent buffer) Lot 1 221,390 500 359 Lot 2 36,196 299 192 Outlot A 15,951 Right-of-Way 5,371 Total 278,909 City Council Nye Addition May 26, 2020 Page 10 of 13 6. The proposed subdivision will not conflict with easements of record. Finding: The proposed subdivision will not conflict with existing easements but rather will expand and provide all necessary easements. 7. The proposed subdivision is not premature. A subdivision is premature if any of the following exists: a. Lack of adequate stormwater drainage. b. Lack of adequate roads. c. Lack of adequate sanitary sewer systems. d. Lack of adequate off-site public improvements or support systems. Finding: The proposed subdivision will have access to public utilities and streets. RECOMMENDATION Staff recommends that the City Council adopt the following motion: “The Chanhassen City Council approves the Preliminary and Final plat to subdivide 6.4 acres into two lots and one outlot as shown in plans dated March 27, 2020, and Construction Plans and Specifications and Development Contract, subject to the conditions of approval and adopts the Findings of Fact and Decision. SUBDIVISION Engineering: 1. Private fencing extending into the public right-of-way or into the proposed subdivision shall be removed. Continued coordination with all affected property owners shall be the responsibility of the developer. 2. The developer shall abandon all existing wells in accordance with all federal, state and local regulatory agencies’ standards, and obtain all necessary permits for said abandonments prior to building permits being issued. Prior to commencement of abandonment activities, a copy of all required permits from the appropriate regulatory agencies shall be provided to the city. 3. The applicant shall dedicate public right-of-way adequate for a 50-foot wide corridor for the possible future extension of Wood Duck Lane prior to recording of final plat. 4. Outlot A shall encompass the delineated wetland and also encompass the appropriate buffer determined by the Riley Purgatory Bluff Creek Watershed prior to recording of final plat. City Council Nye Addition May 26, 2020 Page 11 of 13 5. The developer shall reconstruct the temporary cul-de-sac located at the end of Wood Duck Lane in accordance with city Standard Specifications and Detail Plates, subject to review and approval by the city. The extension shall be owned and maintained by the city after acceptance of the public improvements by the City Council. 6. All retaining walls exceeding 4’ in height shall have plans and details prepared by a registered engineer prior to issuance of a Notice to Proceed. 7. The developer shall extend the existing public sanitary sewer main within Wood Duck Lane right-of-way. All extended sanitary sewer mains shall be public sanitary sewer mains, owned and maintained by the city after acceptance of the public improvements by the City Council. 8. The developer or their contractor shall schedule an inspection of the existing manhole in which the extension is to be had from (MH 04-110) to ensure it is in good condition and meets city standards. Any required repairs will be the responsibility of the developer. 9. The developer’s contractor shall schedule a preconstruction meeting with Engineering and Public Works Utilities prior to the commencement of any work to the sanitary sewer main extension. 10. All conditions, comments, and applicable permits required by the Riley Purgatory Bluff Creek Watershed District shall be adhered to. Construction Plan Review: 1. On sheet 3 of 12: For clarity add a note referencing where erosion and sediment control details can be found (currently sheet 9 of 12). 2. On sheet 6 of 12: For clarity, call out water and sanitary services to Lot 2 along with separation requirements; update buffer strip widths according to RPBCWD rules and regulations and the “Wetland Buffer Calculation” table, reflect changes throughout plan set and final plat; relocate temporary barricade approximately 30 feet east in order to accommodate snow storage; remove second temporary barricade located at approximately station 3+00. 3. On sheet 7 of 12: Note 6 of the “Grading Notes” requires a rock construction entrance, in accordance with city standards, however no construction entrance is illustrated on the plans, update accordingly; Note 10 shall be updated to include 48-hour notification prior to dewatering and approval of a dewatering plan by the city’s Water Resources Coordinator; the “Hold Down Detail Single-Family Home” does not appear to be site specific, update accordingly. 4. On sheet 8 of 12: Update plans to include double BMPs up-gradient of the wetland; illustrate locations of all construction entrances for clarity; illustrate location of “temporary parking and storage area”; update note referencing “install inlet protection on City Council Nye Addition May 26, 2020 Page 12 of 13 downstream inlets” to include the intersections, or, show inset of catch basins to be protected, for clarity; update SWPPP BMP quantities “topsoil respreads area/volume”; under “Notes to Contractor” remove reference to “the city” for transfer of erosion control responsibilities, this will remain the contractors responsibility throughout the life of the project; update legend for the erosion control blanket to call out type (MnDOT Cat. 3). 5. On sheet 9 of 12: Update details to include tree protection as called out under “Erosion Control General Notes 9.”; Note 10 and Note 1 of “Erosion Control General Notes” and “Erosion Control Schedule”, respectively, shall include language to schedule initial inspection with the city and provide the appropriate contact information; if the site will include a portable restroom update the “Pollution Prevention Management Measures” accordingly. 6. On sheet 10 of 12: Note 2 shall include language expressing the need for a preconstruction meeting with the city prior to commencement of construction activities; Note 6 shall be updated to allow for 48 hours’ notice; Note 9 shall be updated to reflect PVC/PEX water services in accordance with detail 1006 as type “k” copper is no longer allowed; as the temporary cul-de-sac detail has been modified ensure call-outs and notes clearly indicate the areas requiring full depth street construction; it is highly recommended that the slope of the sanitary sewer allows for better constructability as it is currently proposed at the minimum slope, staff recommends 0.50%; begin stationing on sheet or clearly indicate where station 0+00 is located; where the dead-end sanitary manhole is installed, extend embankment further east to allow for proper maintenance as plans currently illustrate a -28.00% slope immediately following casting. 7. On sheet 12 of 12: Extend wetland buffer seed mix to edge of existing property line. Parks: 1. Full park fees in lieu of parkland dedication and/or trail construction are collected. The park fees shall be collected in full at the rate in force upon final plat submission and approval. At today’s rate, these fees would total $5,800 (1 lot x $5,800 per lot) for the one new lot without an existing home. Environmental Resources Coordinator: 1. Tree preservation fencing must be installed at the edge of grading limits prior to any construction activities. Building Official: 1. Demolition permits must be obtained prior to demolishing any structures on the site. 2. A building permit/plans must be submitted and approved prior to construction. City Council Nye Addition May 26, 2020 Page 13 of 13 3. Retaining walls (if present) more than four feet high must be designed by a professional engineer and a building permit must be obtained prior to construction. 4. Separate sewer and water services must be provided for each lot. Planning: 1. An escrow of 110% of the estimated removal cost of the existing accessory structure on Lot 2 shall be posted with the city prior to recording of the final plat. The accessory structure must be removed within four months of the approval of the final plat. ATTACHMENTS 1. Findings of Fact and Recommendation Decision. 2. Development Review Application. 3. Preliminary, Final Plat Sheets and Construction Plans and Specifications dated March 27, 2020. 4. Public Hearing Notice and Affidavit of Mailing List. 5. Neighborhood Petition regarding “Nye Development_63rd Street”. 6. Petition to “Save Wood Duck Lane”. 7. City Council Minutes dated April 20, 1987. 8. E-mail from Adam Peterson dated April 28, 2020. 9. E-mail from Woody Love regarding the 60-day deadline dated March 27, 2020. 10. E-mails from Ken Ashfeld dated April 29, and May 7, 2020. 11. Development Contract. g:\plan\2020 planning cases\20-06 nye addition sub and var\staff report preliminary, final, construction plans, dc.docx CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES,MINNESOTA FINDINGS OF FACT AND RECOMMENDATION IN RE: Application of Nye Addition for Subdivision approval. On May 5, 2020, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of Nye Addition for preliminary plat approval of property into two lots and one outlot. The Planning Commission conducted a public hearing on the proposed subdivision preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and now makes the following: FINDINGS OF FACT 1. The property is currently zoned Single-Family Residential -RSF. 2. The property is guided in the Land Use Plan for Low Density Residential. 3. The legal description of the property is: Lot 3, Block 1, Lenvilla Estates. 4. The Subdivision Ordinance directs the Planning Commission to consider seven possible adverse affects of the proposed subdivision. The seven affects and our findings regarding them are: SUBDIVISION FINDINGS a. The proposed subdivision is consistent with the zoning ordinance; Finding: The subdivision meets all the requirements of the RSF, Residential Single- Family District and the zoning ordinance if the conditions of approval are met. b. The proposed subdivision is consistent with all applicable city,county and regional plans including but not limited to the city's comprehensive plan; Finding: The proposed subdivision is consistent with the Comprehensive Plan and subdivision ordinance if the conditions of approval are met. c. The physical characteristics of the site, including but not limited to topography, soils, vegetation,susceptibility to erosion and siltation, susceptibility to flooding,and stormwater drainage are suitable for the proposed development; Finding: The proposed site is suitable for development subject to the conditions specified in this report. d. The proposed subdivision makes adequate provision for water supply, storm drainage, sewage disposal, streets, erosion control and all other improvements required by this chapter; Finding: The proposed subdivision will provide adequate urban infrastructure subject to the conditions specified in this report. e. The proposed subdivision will not cause environmental damage; Finding: The proposed subdivision will not cause significant environmental damage subject to conditions of approval. The proposed subdivision contains adequate open areas to accommodate house pads. f. The proposed subdivision will not conflict with easements of record;and Finding: The proposed subdivision will not conflict with existing easements, but rather will expand and provide all necessary easements. g. The proposed subdivision is not premature. A subdivision is premature if any of the following exists: 1) Lack of adequate stormwater drainage. 2) Lack of adequate roads. 3) Lack of adequate sanitary sewer systems. 4) Lack of adequate off-site public improvements or support systems. Finding: The proposed subdivision will have access to public utilities and streets if the specified conditions of approval are met. RECOMMENDATION The Planning Commission recommends that the City Council approve the Preliminary Plat. ADOPTED by the Chanhassen Planning Commission this 5th day of May, 2020. CHANHASSEN PLANNING COMMISSION BY: Stevens eick g:\plan\2020 planning cascs\20-06 nye addition sub and var\findings of fact.docx AuthentIslgnID:98EDF94F•B06A•4122•A8C6-3147CSD39E84 PC Qv,C `Cec, rCOMMUNITY DEVELOPMENT DEPARTMENT Planning Division—7700 Market Boulevard Of SANMailingAddress— P.O. Box 147, Chanhassen, MN 55317 CRT Phone: (952)227-1300/Fax: (952)227-1110 r APPLICATION FOR DEVELOPMENT lREVIEW I rSubmittalDater! c9 I 7 I PC Date:s ,S ( d U CC Date:c 1 oll / L c60-Day Review Date: L. I 0 Section 1: Application Type (check all that apply) Refer to the appropriate Application Checklist for required submittal information that must accompany this application) Comprehensive Plan Amendment 600 Subdivision (SUB) El Minor MUSA line for failing on-site sewers $100 Create 3 lots or less 300 El Create over 3 lots 600 + $15 per lot Conditional Use Permit(CUP)lots) El Single-Family Residence 325 El Metes & Bounds (2 lots) 300 All Others 425 El Consolidate Lots 150 El Interim Use Permit(IUP) El Lot Line Adjustment 150 El Final Plat 700 In conjunction with Single-Family Residence..$325 Includes $450 escrow for attorney costs)*El All Others 425 Additional escrow may be required for other applications through the development contract. El Rezoning (REZ) El Planned Unit Development (PUD) 750 El Vacation of Easements/Right-of-way(VAC) $300 El Minor Amendment to existing PUD 100 Additional recording fees may apply) All Others 500 Variance (VAR) 200 El Sign Plan Review 150 El Wetland Alteration Permit(WAP) Site Plan Review(SPR) El Single-Family Residence 150 Administrative 100 All Others 275 El Commercial/Industrial Districts* 500 Plus $10 per 1,000 square feet of building area: Zoning Appeal 100 thousand square feet) Include number of existing employees: El Zoning Ordinance Amendment(ZOA) 500 Include number of new employees: El Residential Districts 500 NOTE: When multiple applications are processed concurrently, the appropriate fee shall be charged for each application. Plus $5 per dwelling unit( ,units) Notification Sign (City to install and remove) 200 Property Owners' List within 500' (City to generate after pre-application meeting)3 per address 89 addresses) E l Escrow for Recording Documents (check all that apply)50 per document E l Conditional Use Permit El Interim Use Permit El Site Plan Agreement E l Vacation El Variance El Wetland Alteration Permit Metes& Bounds Subdivision (3 docs.)El Easements ( easements) El Deeds TOTAL FEE: $1,467.00 Section 2: Required Information Description of Proposal: Requesting approval to subdivide 1 existing residential parcel into 2 single family residential lots. Property Address or Location: 1641 63rd St W Parcel#:254150012 Legal Description:Lot 3, Block 1, Lenvilla Estates, Carver County, Minnesota Total Acreage: 6.40 Wetlands Present? 0 Yes El No Present Zoning: Single-Family Residential District (RSF) Requested Zoning: Single-Family Residential District (RSF) Present Land Use Designation: Residential Low Density Requested Land Use Designation: Residential Low Density Existing Use of Property: 1 Single Family Residence OCheck box if separate narrative is attached. Authentisign ID:98EDF94F-B06A-4122-A8C6-3147C5D39E84 I r Section 3: Property Owner and Applicant Information APPLICANT OTHER THAN PROPERTY OWNER: In signing this application, I, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, subject only to the right to object at the hearings on the application or during the appeal period. If this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This application should be processed in my name and I am the party whom the City should contact regarding any matter pertaining to this application. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name:Engel & Volkers Contact:Woody Love Address: 18202 Minnetonka Blvd, Ste 100 Phone: 612) 695-3001 City/State/Zip: Deephaven, MN. 55391 Cell: Email:Authenti-: oody@woodylove.com Fax: Signature: wactivwzove Date: 3/1812020 11:12:00 AM CDT PROPERTY OWNER: In signing this application, I, as property owner, have full legal capacity to, and hereby do, authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by those conditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name: Ann Nye -Trustee Contact: Ann Nye Address: 1641 63rd St. W Phone: City/State/Zip: Chanhassen, MN. 55331 Cell: Email: Authentic annnye@q.com Fax: Signature: [ait.Nçew. ttDate: 3118/7020 130 33 PM CDT This application must be completed in full and must be accompanied by all information and plans required by applicable City Ordinance provisions. Before filing this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements and fees. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of application. PROJECT ENGINEER (if applicable) Name: Alliant Engineering, Inc. Contact:Mark Rausch Address: 733 Marquette Ave Ste. 700 Phone: 612) 758-3080 City/State/Zip: Minneapolis, MN. 55402 Cell: Email: mrausch@alliant-inc.com Fax: Section 4: Notification Information Who should receive copies of staff reports? Other Contact Information: E Property Owner Via: 0 Email 0 Mailed Paper Copy Name: _ Applicant Via: E Email El Mailed Paper Copy Address: 0 Engineer Via: Email El Mailed Paper Copy City/State/Zip: Other* Via: Email El Mailed Paper Copy Email: INSTRUCTIONS TO APPLICANT: Complete all necessary form fields, then select SAVE FORM to save a copy to your device. PRINT FORM and deliver to city along with required documents and payment. SUBMIT FORM to send a digital copy to the city for processing. f SAVE FORM PRINT FORM SUBMIT FORM E PROJECTLOCATION124318910101112456378TAKOMA TRAIL41WOOD DUCK LANE 63RD STREET12BLOCK 1OUTLOT A1NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL COVER SHEET 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION112SUITE 700ALLIANT ENGINEERING, INC.733 MARQUETTE AVENUEMINNEAPOLIS, MN 55415PH: 612-758-3080CONSULTANTFX: 612-758-3099EXISTING CONDITIONS SURVEYSHEET INDEX NO.COVER SHEET1SURVEYORENGINEERPETER D. GOERSLICENSE NO. 44110MARK RAUSCHLICENSE NO. 43480SITE PLAN4GRADING AND DRAINAGE PLAN6SCALE: 1"=2000'VICINITY MAPCHANHASSEN, MINNESOTANYE ADDITIONPRELIMINARY PLAT5EM: mrausch@alliant-inc.comEM: pgoers@alliant-inc.comTREE CANOPY COVERAGE PLANCONTACT: WOODY LOVEPH: 612-695-3001APPLICANTENGEL & VOLKERS18202 MINNETONKA BLVDDEEPHAVEN, MN. 55391EM: woody@woodylove.com10SUITE 100CONTACT: ANN NYEOWNERANN NYE - TRUSTEE1641 63RD ST. WCHANHASSEN, MN. 55331EM: annnye@q.comSTREET AND SANITARY PLAN AND PROFILE7DETAILS2-311EROSION AND SEDIMENT CONTROL PLAN8EROSION AND SEDIMENT CONTROL NOTES AND DETAILS9LANDSCAPE PLAN12 2NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION212 3NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION312 12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREETS88°26'35"E 399.89N01°40'27"E 359.00 N88°26'35"W 1000.00N01°40'27"E 192.00 N88°26'35"W 299.77N01°33'25"E 167.00 S88°26'35"E 100.00N01°33'25"E 150.00N88°26'35"W 200.00N01°33'25"E 150.00 12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREETS88°26'35"E 399.89N01°40'27"E 359.00 N88°26'35"W 1000.00N01°40'27"E 192.00 N88°26'35"W 299.77N01°33'25"E 167.00 S88°26'35"E 100.00N01°33'25"E 150.00N88°26'35"W 200.00N01°33'25"E 150.00 1"=40'03/06/2020PDGMDTFIELDDRAWN BYSCALEDATE ISSUEDJOB NO.CHECKED BY19-0083EXCELSIOR, MINNESOTA1641 WEST 63RD STREETSURVEY OF NYE PROPERTYCE,ELSignatureDate License NumberPrint NamePETER D. GOERSI hereby certify that this survey, plan, or reportwas prepared by me or under my directsupervision and that I am a duly Licensed LandSurveyor under the laws of the state ofMinnesota.LEGAL DESCRIPTIONLot 3, Block 1, Lenvilla Estates, Carver County, Minnesota.Abstract Property1. This survey and the property description shown herein are based upon information found in the Pro Formacommitment for title insurance prepared by Watermark Title Agency, as issuing agent for Old Republic National TitleInsurance Company, Commitment no. 66334, dated January 20, 2020.2. The locations of underground utilities are depicted based on information from Gopher State One Call system for a“Boundary Survey locate”. The information was provided by a combination of available maps, proposed plans or cityrecords and field locations which may not be exact. Verify all utilities critical to construction or design.3. The orientation of this bearing system is based on the Carver County Coordinate System NAD83 (86 Adj.).4. All distances are in feet.5. The area of the above described property is 278,909 square feet or 6.403 acres.6. Bench Mark 1: MnDOT monument 2706 D, in Excelsior, 0.6 mile east along Trunk Highway 7 from the junction ofTrunk Highway 41 and Trunk Highway 7, at Trunk Highway 7 milepoint 182.6, 87.0 feet northwest of a power pole,60.0 feet south of eastbound Trunk Highway 7, 51.0 feet northwest of Galpin Lake Road, 1.0 foot north of a witnesspost, having an elevation of 952.31 feet NGVD29.7. Bench Mark 2: Top nut of hydrant located on the south side of Wood Duck Lane, southwest of the cul-de-sac hasan elevation of 1034.51 feet NGVD29.NOTESLEGEND733 Marquette Ave, Ste 700Minneapolis, MN 55402612.758.3080 612.758.3099www.alliant-inc.comMAINFAXMarch 6, 202044110EXISTING CONDITIONS/BOUNDARY 124318910101112456378TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREETS88°26'35"E 399.89N01°40'27"E 359.00 N88°26'35"W 1000.00N01°40'27"E 192.00 N88°26'35"W 299.77N01°33'25"E 167.00 S88°26'35"E 100.00N01°33'25"E 150.00N88°26'35"W 200.00N01°33'25"E 150.00 12BLOCK 1OUTLOT APARCEL AREA TABLEPARCELB1-L1B1-L2OUTLOT AROWTOTALAREA SF221,39036,19615,9515,371278,909AREA AC5.080.830.370.126.405NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL PRELIMINARY PLAT 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION512LEGEND:DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS:Being 6 feet in width and adjoining lot lines and 10 feet inwidth and adjoining right of way lines, unless otherwiseindicated on the plat.NOT TO SCALE 12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREET12BLOCK 1OUTLOT A6NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL SITE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION612LEGEND:TYPICAL LOT DETAILSITE PLAN DATA:LOT DATA TABLE65' x 65' MINIMUM PADWETLAND SUMMARYWETLAND BUFFER CALCULATION 12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREET12BLOCK 1OUTLOT AW7NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL GRADING AND DRAINAGE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION712GRADING LEGEND:WGRADING NOTES:DEVELOPER/BUILDER:HOLD DOWN DETAIL SINGLE FAMILY HOMEWALKOUT PAD 12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREET12BLOCK 1OUTLOT AWDNDDNDDNDDNDDND8NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL EROSION AND SEDIMENT CONTROL PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION812VICINITY MAPPROJECT LOCATIONNOTES:LEGEND: DNDACTIVE SWPPP LEGEND / SCHEDULENOTE TO CONTRACTOR:CONSTRUCTION SEQUENCING:SWPPP BMP QUANTITIES (PER PLAN):EROSION CONTROLRESPONSIBLE PARTY: NOTE:ALL SLOPES WITH A GRADE EQUAL TO OR STEEPER THAN 3:1REQUIRE SLOPE TRACKING. SLOPES WITH A GRADE MORE GRADUALTHAN 3:1 REQUIRE SLOPE TRACKING IF THE STABILIZATION METHODIS EROSION CONTROL BLANKET OR HYDROMULCH.UNDISTURBED VEGETATIONTRACKED EQUIPMENTTREADS CREATE GROOVESPERPENDICULAR TO SLOPEDIRECTION.SLOPESLOPE TRACKINGEROSION CONTROL BLANKETINSTALLATIONOVERLAPLONGITUDINAL JOINTSMINIMUM OF 6"OVERLAP END JOINTSMINIMUM OF 6" AND STAPLEOVERLAP AT 1.5' INTERVALS.ANCHOR TRENCH(SEE DETAIL AND NOTES BELOW)ANCHOR TRENCH1. DIG 6" X 6" TRENCH2. LAY BLANKET IN TRENCH3. STAPLE AT 1.5' INTERVALS4. BACKFILL WITH NATURAL SOIL AND COMPACT5. BLANKET LENGTH SHALL NOT EXCEED 100'WITHOUT AN ANCHOR TRENCH6"6"1' TO 3'DIRECTION OFSURFACE FLOWNOTE:SLOPE SURFACE SHALL BE FREE OF ROCKS, SOIL CLUMPS,STICKS, VEHICLE IMPRINTS, AND GRASS. BLANKETS SHALLHAVE GOOD SOIL CONTACT.STAPLE PATTERN/DENSITY SHALLFOLLOW MANUFACTURERSSPECIFICATIONS9NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL EROSION AND SEDIMENT CONTROL NOTES AND DETAILS 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION 912EROSION CONTROL SCHEDULE:FINAL STABILIZATION:EROSION CONTROL GENERAL NOTES:MANAGEMENT MEASURES:SEDIMENT CONTROL PRACTICES:MAINTENANCE PROGRAM:POLLUTION PREVENTIONEROSION AND SEDIMENT CONTROL 24128TAKOMA TRAIL41WOOD DUC K L AN E 12BLOCK 1OUTLOT A128WOOD DUCK LANE 2BLOCK 1Woodduck Lane PROFILE10NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL STREET AND SANITARY PLAN AND PROFILE 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION 1012LEGEND:UTILITY NOTES: 1243189101011124563TAKOMA TRAIL4163RD STREET12BLOCK 1OUTLOT AWW1243189101011124563TAKOMA TRAIL4163RD STREET12BLOCK 1OUTLOT AWW11NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL TREE CANOPY COVERAGE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION 1112EXISTING CANOPY COVERLEGENDCANOPY CALCULATION 12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREET12BLOCK 1OUTLOT A12431891010111245638TAKOMA TRAIL41WOOD DUC K L AN E 63RD STREET12BLOCK 1OUTLOT AWWW12NYE ADDITION PRELIMINARY / FINAL PLAT SUBMITTAL LANDSCAPE PLAN 733 Marquette AvenueMinneapolis, MN 55402612.758.3080www.alliant-inc.comSuite 700FOR REVIEW ONLYPRELIMINARYNOT FOR CONSTRUCTION1212SEED PLANTING NOTESPLANTING NOTESLANDSCAPE REQUIREMENTSLEGEND CITY OF CHANHASSEN STATE OF MINNESOTA) (ss COTINTY OF CARVER ) I, Kim T. Meuwissen, being first duly swom, on oath deposes that she is and was on April 23,2020, the duly qualified and acting Deputy Clerk ofthe City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy ofthe attached notice of Public hearing to consider a request for approval for the subdivision of 6.4 acres into two single- family lots with variances for property located at 1641 W. 63'd Street (Nye Addition); Zoned Single-Famity Residential (RSF)' Planning Case File No. 2020-06 to the persons named on attached Exhibit "A", by enclosing a copy ofsaid notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses ofsuch owners were those appearing as such by the records ofthe County Treasurer, Carver County, Minnesota, and by other appropriate records. Kim Meuwissen, De k Subscribed and swom to belore me thi#dayofAo,l t ,zozo JEA'{ M (Seal) lhry htlo.l ilte.da Notary Publi (*eEr.fr l,&b AFFIDAVIT OF MAILING NOTICE Dbclrlmer This map is neither a legally ecorded map nor a survey and is not intended to tre used as one. ihis map is a compilatlon of records, information and data located in various city, countv. state and federal ofrces and olhe, sources regardrng the area shown. and is to be used lor reierence purposes only The Cry does nol wanant thal the Geographrc lnformatron System (GlS) Data used to prepare this map are enor free and the City does not represeni that the Gls oala can be used for navigatjonal, tracking or any olher purpoae .equinng exactng measuGment of distance or directon or preosion in the depiction of geographic features. The pr€{eding disclaimer is provided pu6uanl to Minnesob Statutes 5466 03. Subd 21 (2000), and the us€r of this map actnowledges that the city shall not be liable for any damages, and exptessly waaves all claims and agrees to defend. indemnify. and hold hamless the City from any and allclaims brought bt User, its employees or agents. or third parties which arise out ot the use/s access or use of data provided tTAX NAMEI (TAX_ADO-Ll ) <TAX-ADD-L2tr rNext RecordrrTAX-NAilEr ITAX_ADD_L1l ITAX_ADD_L2r, Subject Parcel Dbclalnre, mis map as nerther a lelally re@rded map nor a survey and is not rnlended to be used as one This map is a @mpilation ot records, infomalion and data located in various city. counlv. stale ancl lederalofrces and olher sour@s regardlng the area shown. and is to be ufu for reference purposes only The Crty does not wanant that lhe Geographic lnformetron System (GlS) Data used to prepsre this map are eror f.ee and the Crty does not represenl that the Gls Data can be used for nav€atjonal, facking or any other purpoie requinng exactng measuremenl of distance or darcdion or precisaofl in the depictaon of geographic features The peceding disclaimer is provided pu6uant to Minnesota Statutes 5466 03. Subd. 21 (2000), and lhe user of this map acknowledges thal the Crty shall not be liable to. any damages, and expressly waives all claims and agrees lo defend, indemnify, and hold harmless the City from any and all daims bought by user, rts employees or agenls, or third parlies which anse out of lhe users access or use of dala providecl. Subject Parcel I Er_drtjr" I I ."- q e. 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Although we recognize the right of property owners to sell and develop their land, we are concerned with the scope and impact that apotential development of Nye's property at 164l West 63'd Street could have on the West 63'd Street neighborhood, especially in relation to the following: A. Access to any potential development; and B. Potential demolition of the wooded areas on the property. A.)The West 63'd Street neighborhood respectfully requests that access to any potential development that consists of more than2 homes be from Yosemite Avenue or from Wood Duck Lane and not from West 63'd Street due to the following concems: 1) West 63rd Street is already a heavily traveled street with confirmed traffic coming from Audubon Circle, Blue Jay Circle, Cardinal Avenue, Ringneck Drive and Lake Lucy Road, as well as vehicles that take West 63'd Street to cut through to Galpin Boulevard and to Highway 7. (Please see attached map.) In fact, in20l8 the city denied the West 63'd Street neighborhood's request to hold the annual neighborhood National Night Out/ Night to Unite gathering on West 63'd Street for safety reasons due to the large amount of traffic that exists on this road. Both the congestion and speed of traffic are also a safety hazard for the many young children that currently live on West 63'd Street. 2) If access to a new development is allowed from West 63'd Street, the additional homeowners' cars, visitors' vehicles, garbage trucks, delivery trucks, and school buses would add to the heavy traffic load that already exists on West 63'd Street. Development of the property at 164l West 63'd Street would be the perfect opportunify to decrease the traffic congestion that currently exists on West 63'd Street. 3) The current driveway for the Nye's properfy is unsuitable to become an access road for a potential development of more than two homes due to significant safety 4) s) 6) concerns. First, the intersection of Audubon Circle and West 63'd Street is just a few feet from Nye's driveway. Second, Nye's driveway, the intersection of West 63'd Street with Audubon Circle, and the driveway of 1630 West 63rd Street all sit within feet of each other at the top of a hill. Access at the top of this hill is already dangerous due to the poor visibility of high speed traffic coming from both directions. Tuming Nye's residential driveway into an access road for a potential development will create an increased risk of accidents. The Nye's driveway on West 63rd Street is also unsuitable for an access road because the headlights of the large number of vehicles that would be coming and going to a potential development would shine directly into the windows of 1630 West 63rd Street. There would also be a risk of vehicles sliding into the residence at 1630 West 63rd Street from such an access road during the winter because of the significant slope from the Nye property to the street. During the slippery conditions of winter, traveling eastbound on West 63rd Street is dangerous due to the steep downward slope toward the intersection with Yosemite Avenue. Additional traffic coming and going on West 63rd Street creates an increased risk for accidents. West 63rd Street is considered a "residential" street at 31 feet wide from curb to curb, versus a'ocollector" road like Yosemite Avenue which is 36 feet wide from curb to curb. As a "collector" road, Yosemite Avenue is better suited to handle the heavy construction vehicles and equipment that will be coming and going during development. 7) In2003 Barbara Solum, owner of 1630 West 63rd Street, was told that City of Chanhassen staff would recommend that access to any future development of Nye's properly would not be through West 63rd Street, but rather through Yosemite Avenue for emergency management purposes. 8) The parcel of Nye's property facing West 63rd Street would create a perfect 100-foot lot for a single-family home because it would be of comparable size to all of the other lots on West 63rd Street and because all utilities would be accessible to this potential lot, creating ease in hook-ups. B.) Our second concem is the significant impact that a potential development of 1641 West 63'd Street could have on the wooded area behind the home at 1681 West 63'd Street. The neighbors on West 63'd Street chose to live on this street rather than in a new development due to the character of the neighborhood with its wooded areas and mature trees. Although trees may be considered a "renewable resource," their destruction completely transforms the nafure of the neighborhood, removing much of its charm and character, for decades. In conclusion, we respectfully request that the city direct access to any potential development of the properfy at 164l West 63'd Street that consists of more than two homes to be from the south. We also respectfully request that the city protect the woods on the developable portions of the properfy. Thank you, The neighborhood of West 63'd Street c:.s-tilri,t- l\i;i..'r, ..,',-)a'1;.,...r.-,.', ii,-,'. I ,i (,.i .',i j:\,.' \-,.,'-iJ.," I i l\,'. I \ \'- \. \ t\ I i',, i /n u, q-t2z//4 /b )dobt /ara ,r" 6sa 5; /', '4il*4b,.6sd 5z- 6t-to l-7 ( b)""5,G,,4". ( )n'Y4 .-<4.l,.L /-,/,1 l:,t,t) I I cD\-J /?A) fftnrr,^e(-{L W,u,.,-^\Lkc"4)fiL t7{o Kiwrt,irL Dr etb'i;r 'alN 5t3s7 UTICB\ur..t- [.,*C-r :r MtJ ss:sl 9533 t sts s/ ([ C-oV-),'r.a.-l:-t\3? r /"' --crrt S-cararu /8cO tr-.,,..g.< b0,, LXe6l-src,t-, ;.,(,-i b-{331 K"".r SPil r( VDc 7 c l-.. S; L LJo^-r-..\/3 t- ,(,/.rc:c- k yzr, €)ce /-sto4 /.t ,tJ s5-=lf I /K,,UN ss-zri,Ol {\ ,.h 'L/,br--'"/ i4o DtC 4A,uuv.n,i 3!{ar1 55?.t'l I -a ,fi ' /^ trtt f (:l4a* ,i { ytf-',/ ) Jj t \/vnr-I o tr db,..( [ i i] / h, tt(t rl ldL l'4 q> -tAqlVt ( \' t ;*-tr r iJr-D^ / tr,l,i ) /l //-ri^9.,"'7'='; \ '7 3o V G3"( rV2lU T'l; . k /GzI t'l ktrJ a/€u, " / s,'or tt'l a') Al-Jaff, Sharmeen From: Woody Love <woody@woodylove.com> Sent: Friday, March 27, 2020 3:09 PM To: Al-Jaff, Sharmeen Cc:Mark Rausch; CenturyLink Customer; Tim Keane Subject: 63rd Sharmeen I have talked with Mark. As applicant, we are aware that we are submitting early. Further, we are aware that any time periods, specifically the 60 day rule, does not begin until the application deadline of April 3, 2020 Please contact me with any need for further clarification. Woody Love 612.695.3001 Sent from my Sprint Samsung Galaxy Note10+. 1 210179v2 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NYE ADDITION DEVELOPMENT CONTRACT (Developer Installed Improvements) 210179v2 i TABLE OF CONTENTS SPECIAL PROVISIONS PAGE 1. REQUEST FOR PLAT APPROVAL ............................................................................ SP-1 2. CONDITIONS OF PLAT APPROVAL ........................................................................ SP-1 3. DEVELOPMENT PLANS ............................................................................................ SP-1 4. IMPROVEMENTS ........................................................................................................ SP-2 5. TIME OF PERFORMANCE ......................................................................................... SP-2 6. SECURITY .................................................................................................................... SP-2 7. NOTICE ......................................................................................................................... SP-3 8. OTHER SPECIAL CONDITIONS................................................................................ SP-3 9. GENERAL CONDITIONS ........................................................................................... SP-5 GENERAL CONDITIONS 1. RIGHT TO PROCEED ................................................................................................. GC-1 2. PHASED DEVELOPMENT ........................................................................................ GC-1 3. PRELIMINARY PLAT STATUS ................................................................................ GC-1 4. CHANGES IN OFFICIAL CONTROLS ..................................................................... GC-1 5. IMPROVEMENTS ....................................................................................................... GC-1 6. IRON MONUMENTS .................................................................................................. GC-2 7. LICENSE ...................................................................................................................... GC-2 8. SITE EROSION AND SEDIMENT CONTROL ......................................................... GC-2 8A. EROSION CONTROL DURING CONSTRUCTION OF A DWELLING OR OTHER BUILDING ......................................................................................... GC-2 9. CLEAN UP ................................................................................................................... GC-3 10. ACCEPTANCE AND OWNERSHIP OF IMPROVEMENTS .................................... GC-3 11. CLAIMS ....................................................................................................................... GC-3 12. PARK DEDICATION .................................................................................................. GC-3 13. LANDSCAPING .......................................................................................................... GC-3 14. WARRANTY ............................................................................................................... GC-4 15. LOT PLANS ................................................................................................................. GC-4 16. EXISTING ASSESSMENTS ....................................................................................... GC-4 17. HOOK-UP CHARGES ................................................................................................. GC-4 18. PUBLIC STREET LIGHTING..................................................................................... GC-4 19. SIGNAGE ..................................................................................................................... GC-5 20. HOUSE PADS .............................................................................................................. GC-5 21. RESPONSIBILITY FOR COSTS ................................................................................ GC-5 22. DEVELOPER'S DEFAULT ......................................................................................... GC-6 22. MISCELLANEOUS A. Construction Trailers ........................................................................................ GC-6 B. Postal Service .................................................................................................... GC-7 C. Third Parties ...................................................................................................... GC-7 D. Breach of Contract ............................................................................................ GC-7 210179v2 ii E. Severability ....................................................................................................... GC-7 F. Building Permits ............................................................................................... GC-7 G. Waivers/Amendments ....................................................................................... GC-7 H. Release .............................................................................................................. GC-7 I. Insurance ........................................................................................................... GC-7 J. Remedies ........................................................................................................... GC-8 K. Assignability ..................................................................................................... GC-8 L. Construction Hours ........................................................................................... GC-8 M. Noise Amplification .......................................................................................... GC-8 N. Access ............................................................................................................... GC-8 O. Street Maintenance............................................................................................ GC-8 P. Storm Sewer Maintenance ................................................................................ GC-9 Q. Soil Treatment Systems .................................................................................... GC-9 R. Variances........................................................................................................... GC-9 S. Compliance with Laws, Ordinances, and Regulations ..................................... GC-9 T. Proof of Title ..................................................................................................... GC-9 U. Soil Conditions................................................................................................ GC-10 V. Soil Correction ................................................................................................ GC-10 W. Haul Routes ......................................................................................................... GC-10 X. Development Signs .............................................................................................. GC-10 Y. Construction Plans ............................................................................................... GC-10 Z. As-Built Lot Surveys ........................................................................................... GC-11 210179v2 SP-1 CITY OF CHANHASSEN DEVELOPMENT CONTRACT (Developer Installed Improvements) NYE ADDITION SPECIAL PROVISIONS AGREEMENT dated May 26th, 2020 by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (the "City") and ANN B. NYE, TRUSTEE, OR HER SUCCESSOR IN INTEREST, OF THE ANN NYE REVOCABLE TRUST DATED MAY 16, 2014, AND ANY AMENDMENTS THERETO (the "Developer"). 1. Request for Plat Approval. The Developer has asked the City to approve a plat for Nye Addition (referred to in this Contract as the "plat"). The land is legally described on the attached Exhibit "A". 2. Conditions of Plat Approval. The City hereby approves the plat on condition that the Developer enter into this Contract, furnish the security required by it, and record the plat with the County Recorder or Registrar of Titles within 30 days after the City Council approves the plat. 3. Development Plans. The plat shall be developed in accordance with the following plans. The plans shall not be attached to this Contract. With the exception of Plan A, the plans may be prepared, subject to City approval, after entering the Contract, but before commencement of any work in the plat. If the plans vary from the written terms of this Contract, the written terms shall control. The plans are: Plan A: Final plat approved 5/26/2020, prepared by Alliant Engineering, Inc. Plan B: Grading, Drainage and Erosion Control Plan dated 3/27/2020, prepared by Alliant Engineering, Inc. Plan C: Plans and Specifications for Improvements dated 3/27/2020, prepared by Alliant Engineering, Inc. Plan D: Landscape Plan dated 3/27/2020, prepared by Alliant Engineering, Inc. 210179v2 SP-2 4. Improvements. The Developer shall install and pay for the following: A. Sanitary Sewer System B. Water System C. Storm Water Drainage System D. Streets E. Concrete Curb and Gutter F. Street Lights G. Site Grading/Restoration H. Underground Utilities (e.g. gas, electric, telephone, CATV) I. Setting of Lot and Block Monuments J. Surveying and Staking K. Landscaping L. Erosion Control 5. Time of Performance. The Developer shall install all required improvements except for the wear course on public streets by November 15, 2020. The Developer may, however, request an extension of time from the City Engineer. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer to reflect cost increases and the extended completion date. 6. Security. To guarantee compliance with the terms of this Contract, payment of special assessments, payment of the costs of all public improvements, and construction of all public improvements, the Developer shall furnish the City with a letter of credit in the form attached hereto, from a bank acceptable to the City, or cash escrow ("security") for $63,759.08. The amount of the security was calculated as 110% of the following: Site Grading/Erosion Control/Restoration/Landscaping $ 11,479.55 Sanitary Sewer $ 19,308.30 Watermain $ 1,121.00 Streets $ 22,261.99 Sub-total, Construction Costs $ 54,170.84 Engineering, surveying, and inspection (7% of construction costs) $ 3,791.96 Sub-total, Other Costs $ 3,791.96 TOTAL COST OF PUBLIC IMPROVEMENTS $ 57,962.80 SECURITY AMOUNT (110% of 57,962.80) $ 63,759.08 This breakdown is for historical reference; it is not a restriction on the use of the security. The security shall be subject to the approval of the City. The City may draw down the security, without notice, for any violation of the terms of this Contract. If the required public improvements are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the draw shall be used to cure the default. With City approval, the security 210179v2 SP-3 may be reduced from time to time as financial obligations are paid, but in no case shall the security be reduced to a point less than 10% of the original amount until (1) all improvements have been completed, (2) iron monuments for lot corners have been installed, (3) all financial obligations to the City satisfied, (4) the required “record” plans have been received by the City, (5) a warranty security is provided, and (6) the public improvements are accepted by the City. 7. Notice. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by registered mail at the following address: Ann B. Nye 1641 63rd Street West Chanhassen, MN 55331 Email: annnye@q.com Notices to the City shall be in writing and shall be either hand delivered to the City Manager, or mailed to the City by certified mail in care of the City Manager at the following address: Chanhassen City Hall, 7700 Market Boulevard, P.O. Box 147, Chanhassen, Minnesota 55317, Telephone (952) 227-1100. 8. Other Special Conditions. A. FEES 1. Prior to release of the plat for recording and prior to scheduling a pre-construction meeting, Developer shall submit to the City $63,759.08 for the following City fees: Administration fee (based on estimated construction cost of $54,170.84, 3.0% for the first $500,000) $ 1,625.13 GIS fee: 2 parcels @ $10/parcel + $25 for the plat $ 45.00 Partial payment of City sewer and water hookup fees: 1 unit @ $691/unit (sewer) + $2,392/unit (water) $ 3,083.00 Park Fee $ 5,800.00 Attorney Fee for Review and Recording of Plat and DC $ 450.00 Surface Water Management Fee $ 3,158.28 Total $14,161.41 B. CONDITIONS OF APPROVAL Engineering: 1. Private fencing extending into the public right-of-way or into the proposed subdivision shall be removed. Continued coordination with all affected property owners shall be the responsibility of the developer. 210179v2 SP-4 2. The developer shall abandon all existing wells in accordance with all federal, state and local regulatory agencies’ standards, and obtain all necessary permits for said abandonments prior to building permits being issued. Prior to commencement of abandonment activities, a copy of all required permits from the appropriate regulatory agencies shall be provided to the city. 3. The applicant shall dedicate public right-of-way adequate for a 50-foot wide corridor for the possible future extension of Wood Duck Lane prior to recording of final plat. 4. Outlot A shall encompass the delineated wetland and also encompass the appropriate buffer determined by the Riley Purgatory Bluff Creek Watershed prior to recording of final plat. 5. The developer shall reconstruct the temporary cul-de-sac located at the end of Wood Duck Lane in accordance with city Standard Specifications and Detail Plates, subject to review and approval by the city. The extension shall be owned and maintained by the city after acceptance of the public improvements by the City Council. 6. All retaining walls exceeding 4’ in height shall have plans and details prepared by a registered engineer prior to issuance of a Notice to Proceed. 7. The developer shall extend the existing public sanitary sewer main within Wood Duck Lane right-of-way. All extended sanitary sewer mains shall be public sanitary sewer mains, owned and maintained by the city after acceptance of the public improvements by the City Council. 8. The developer or their contractor shall schedule an inspection of the existing manhole in which the extension is to be had from (MH 04-110) to ensure it is in good condition and meets city standards. Any required repairs will be the responsibility of the developer. 9. The developer’s contractor shall schedule a preconstruction meeting with Engineering and Public Works Utilities prior to the commencement of any work to the sanitary sewer main extension. 10. All conditions, comments, and applicable permits required by the Riley Purgatory Bluff Creek Watershed District shall be adhered to. Construction Plan Review: 1. On sheet 3 of 12: for clarity add a note referencing where erosion and sediment control details can be found (currently sheet 9 of 12). 2. On sheet 6 of 12: for clarity, call out water and sanitary services to Lot 2 along with separation requirements; update buffer strip widths according to RPBCWD rules and regulations and the “Wetland Buffer Calculation” table, reflect changes throughout plan 210179v2 SP-5 set and final plat; relocate temporary barricade approximately 30 feet east in order to accommodate snow storage; remove second temporary barricade located at approximately station 3+00. 3. On sheet 7 of 12: note 6 of the “Grading Notes” requires a rock construction entrance, in accordance with city standards, however no construction entrance is illustrated on the plans, update accordingly; note 10 shall be updated to include 48 hour notification prior to dewatering and approval of a dewatering plan by the city’s Water Resources Coordinator; the “Hold Down Detail Single Family Home” does not appear to be site specific, update accordingly. 4. On sheet 8 of 12: update plans to include double BMPs up-gradient of the wetland; illustrate locations of all construction entrances for clarity; illustrate location of “temporary parking and storage area”; update note referencing “install inlet protection on downstream inlets” to include the intersections, or, show inset of catch basins to be protected, for clarity; update SWPPP BMP quantities “topsoil respreads area/volume”; under “Notes to Contractor” remove reference to “the city” for transfer of erosion control responsibilities, this will remain the contractors responsibility throughout the life of the project; update legend for the erosion control blanket to call out type (MnDOT Cat. 3). 5. On sheet 9 of 12: update details to include tree protection as called out under “Erosion Control General Notes 9.”; note 10 and note 1 of “Erosion Control General Notes” and “Erosion Control Schedule”, respectively, shall include language to schedule initial inspection with the city and provide the appropriate contact information; if the site will include a portable restroom update the “Pollution Prevention Management Measures” accordingly. 6. On sheet 10 of 12: note 2 shall include language expressing the need for a preconstruction meeting with the city prior to commencement of construction activities; note 6 shall be updated to allow for 48 hours notice; note 9 shall be updated to reflect PVC/PEX water services in accordance with detail 1006 as type “k” copper is no longer allowed; as the temporary cul-de-sac detail has been modified ensure call-outs and notes clearly indicate the areas requiring full depth street construction; it is highly recommended that the slope of the sanitary sewer allows for better constructability as it is currently proposed at the minimum slope, staff recommends 0.50%; begin stationing on sheet or clearly indicate where station 0+00 is located; where the dead-end sanitary manhole is installed, extend embankment further east to allow for proper maintenance as plans currently illustrate a - 28.00% slope immediately following casting. 7. On sheet 12 of 12: extend wetland buffer seed mix to edge of existing property line. Parks: 1. Full park fees in lieu of parkland dedication and/or trail construction are collected. The Park fees shall be collected in full at the rate in force upon final plat submission and approval. At 210179v2 SP-6 today’s rate, these fees would total $5,800 (1 lot x $5,800 per lot) for the one new lot without an existing home. Environmental Resources Coordinator: 1. Tree preservation fencing must be installed at the edge of grading limits prior to any construction activities. Building Official: 1. Demolition permits must be obtained prior to demolishing any structures on the site. 2. A building permit/plans must be submitted and approved prior to construction. 3. Retaining walls (if present) more than four feet high must be designed by a professional engineer and a building permit must be obtained prior to construction. 4. Separate sewer and water services must be provided for each lot. Planning: 1. An escrow of 110% of the estimated removal cost of the existing accessory structure on Lot 2 shall be posted with the city prior to recording of the final plat. The accessory structure must be removed within four months of the approval of the final plat. 9. General Conditions. The general conditions of this Contract are attached as Exhibit "B" and incorporated herein. [Remainder of page intentionally left blank. Signature pages follow.] 210179v2 SP-7 CITY: CITY OF CHANHASSEN BY: Elise Ryan, Mayor (SEAL) AND: Todd Gerhardt, City Manager STATE OF MINNESOTA) (ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this day of , 2020, by Elise Ryan, Mayor, and by Todd Gerhardt, City Manager, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC 210179v2 SP-8 DEVELOPER: ANN B. NYE, TRUSTEE, OR HER SUCCESSOR IN INTEREST, OF THE ANN NYE REVOCABLE TRUST DATED MAY 16, 2014, AND ANY AMENDMENTS THERETO BY: Ann B. Nye, Trustee STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2020, by Ann B. Nye, Trustee, or her successor in interest, of the Ann Nye Revocable Trust dated May 16, 2014, and any amendments thereto, on behalf of the Trust. NOTARY PUBLIC DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 210179v2 EXHIBIT "A" TO DEVELOPMENT CONTRACT LEGAL DESCRIPTION OF SUBJECT PROPERTY: Lot 3, Block 1, LENVILLA ESTATES, Carver County, Minnesota. 210179v2 MORTGAGE HOLDER CONSENT TO DEVELOPMENT CONTRACT MIN: 1001963-9900330136-1 MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC., as nominee for the Lender WELLS FARGO BANK, N.A., its successors and assigns, which holds a mortgage on all or part of the property more particularly described in the foregoing Development Contract, which mortgage is dated December 21, 2012, and recorded January 3, 2013, as Document No. A568943 with the office of the County Recorder for Carver County, Minnesota, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby join in, consents to, and is subject to the foregoing Development Contract. Dated this _____ day of ____________, 2020. MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC. By: _______________________________________ [print name] Its: [title] STATE OF ______________ ) ) ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this _____ day of ______________, 2020, by ____________________________ the _______________________ of Mortgage Electronic Registration Systems, Inc., a Delaware corporation, by authority from its board of directors, and that s/he acknowledged the instrument to be the free act and deed of the corporation. ________________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 210179v2 IRREVOCABLE LETTER OF CREDIT No. ___________________ Date: _________________ TO: City of Chanhassen 7700 Market Boulevard, Box 147 Chanhassen, Minnesota 55317 Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. __________, dated ________________, 2______, of (Name of Bank) "; b) Be signed by the Mayor or City Manager of the City of Chanhassen. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2______. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty- five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Chanhassen City Manager that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Chanhassen City Manager, Chanhassen City Hall, 7700 Market Boulevard, P.O. Box 147, Chanhassen, MN 55317, and is actually received by the City Manager at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 600. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: ____________________________________ Its ______________________________ 210179v2 GC-1 CITY OF CHANHASSEN DEVELOPMENT CONTRACT (Developer Installed Improvements) EXHIBIT "B" GENERAL CONDITIONS 1. Right to Proceed. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private improvements, or any buildings until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security and fees have been received by the City, 3) the plat has been recorded with the County Recorder's Office or Registrar of Title’s Office of the County where the plat is located, and 4) the City Engineer has issued a letter that the foregoing conditions have been satisfied and then the Developer may proceed. 2. Phased Development. If the plat is a phase of a multiphased preliminary plat, the City may refuse to approve final plats of subsequent phases if the Developer has breached this Contract and the breach has not been remedied. Development of subsequent phases may not proceed until Development Contracts for such phases are approved by the City. Park charges and area charges for sewer and water referred to in this Contract are not being imposed on outlots, if any, in the plat that are designated in an approved preliminary plat for future subdivision into lots and blocks. Such charges will be calculated and imposed when the outlots are final platted into lots and blocks. 3. Preliminary Plat Status. If the plat is a phase of a multi-phased preliminary plat, the preliminary plat approval for all phases not final platted shall lapse and be void unless final platted into lots and blocks, not outlots, within two (2) years after preliminary plat approval. 4. Changes in Official Controls. For two (2) years from the date of this Contract, no amendments to the City's Comprehensive Plan, except an amendment placing the plat in the current urban service area, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Contract to the contrary, to the full extent permitted by state law the City may require compliance with any amendments to the City's Comprehensive Plan, official controls, platting or dedication requirements enacted after the date of this Contract. 5. Improvements. The improvements specified in the Special Provisions of this Contract shall be installed in accordance with City standards, ordinances, and plans and specifications which have been prepared and signed by a competent registered professional engineer furnished to the City and approved by the City Engineer. The Developer shall obtain all necessary permits from the Metropolitan Council Environmental Services and other pertinent agencies before proceeding 210179v2 GC-2 with construction. The City will, at the Developer's expense, have one or more construction inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer shall also provide a qualified inspector to perform site inspections on a daily basis. Inspector qualifications shall be submitted in writing to the City Engineer. The Developer shall instruct its project engineer/inspector to respond to questions from the City Inspector(s) and to make periodic site visits to satisfy that the construction is being performed to an acceptable level of quality in accordance with the engineer's design. The Developer or his engineer shall schedule a preconstruction meeting at a mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to review the program for the construction work. 6. Iron Monuments. Before the security for the completion of utilities is released, all monuments must be correctly placed in the ground in accordance with Minn. Stat. § 505.02, Subd. 1. The Developer's surveyor shall submit a written notice to the City certifying that the monuments have been installed. 7. License. The Developer hereby grants the City, its agents, employees, officers and contractors a license to enter the plat to perform all work and inspections deemed appropriate by the City in conjunction with plat development. 8. Site Erosion and Sediment Control. Before the site is rough graded, and before any utility construction is commenced or building permits are issued, the erosion and sediment control plan, Plan B, shall be implemented, inspected, and approved by the City. The City may impose additional erosion and sediment control requirements if they would be beneficial. All areas disturbed by the excavation and backfilling operations shall be reseeded forthwith after the completion of the work in that area. Except as otherwise provided in the erosion and sediment control plan, seed shall be certified seed to provide a temporary ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched, and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion and sediment transport. If the Developer does not comply with the erosion and sediment control plan and schedule of supplementary instructions received from the City, the City may take such action as it deems appropriate to control erosion and sediment transport at the Developer's expense. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and City's rights or obligations hereunder. No development will be allowed and no building permits will be issued unless the plat is in full compliance with the erosion and sediment control requirements. Erosion and sediment control needs to be maintained until vegetative cover has been restored, even if construction has been completed and accepted. After the site has been stabilized to where, in the opinion of the City, there is no longer a need for erosion and sediment control, the City will authorize the removal of the erosion and sediment control, i.e. hay bales and silt fence. The Developer shall remove and dispose of the erosion and sediment control measures. 8a. Erosion Control During Construction of a Dwelling or Other Building. Before a building permit is issued for construction of a dwelling or other building on a lot, a $500.00 cash escrow or letter of credit per lot shall also be furnished to the City to guarantee compliance with City Code § 7-22. 210179v2 GC-3 9. Clean up. The Developer shall maintain a neat and orderly work site and shall daily clean, on and off site, dirt and debris, including blowables, from streets and the surrounding area that has resulted from construction work by the Developer, its agents or assigns. 10. Acceptance and Ownership of Improvements. Upon completion and acceptance by the City of the work and construction required by this Contract, the improvements lying within public easements shall become City property. After completion of the improvements, a representative of the contractor, and a representative of the Developer's engineer will make a final inspection of the work with the City Engineer. Before the City accepts the improvements, the City Engineer shall be satisfied that all work is satisfactorily completed in accordance with the approved plans and specifications and the Developer and his engineer shall submit a written statement to the City Engineer certifying that the project has been completed in accordance with the approved plans and specifications. The appropriate contractor waivers shall also be provided. Final acceptance of the public improvements shall be by City Council resolution. 11. Claims. In the event that the City receives claims from laborers, materialmen, or others that work required by this Contract has been performed, the sums due them have not been paid, and the laborers, materialmen, or others are seeking payment out of the financial guarantees posted with the City, and if the claims are not resolved at least ninety (90) days before the security required by this Contract will expire, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125% of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees. 12. Park Dedication. The Developer shall pay full park dedication fees in conjunction with the installation of the plat improvements. The park dedication fees shall be the current amount in force at the time of final platting pursuant to Chanhassen City Ordinances and City Council resolutions. 13. Landscaping. Landscaping shall be installed in accordance with Plan D. Unless otherwise approved by the City, trees not listed in the City’s approved tree list are prohibited. The minimum tree size shall be two and one-half (2½) inches caliper, either bare root in season, or balled and burlapped. The trees may not be planted in the boulevard (area between curb and property line). In addition to any sod required as a part of the erosion and sediment control plan, Plan B, the Developer or lot purchaser shall sod the boulevard area and all drainage ways on each lot utilizing a minimum of six (6) inches of topsoil as a base. Seed or sod shall also be placed on all disturbed areas of the lot. If these improvements are not in place at the time a certificate of occupancy is requested, a financial guarantee of $750.00 in the form of cash or letter of credit shall be provided to the City. These conditions must then be complied with within two (2) months after the certificate of occupancy issued, except that if the certificate of occupancy is issued between October 1 through May 1 these conditions must be complied with by the following July 1st. Upon expiration of the time period, 210179v2 GC-4 inspections will be conducted by City staff to verify satisfactory completion of all conditions. City staff will conduct inspections of incomplete items with a $50.00 inspection fee deducted from the escrow fund for each inspection. After satisfactory inspection, the financial guarantee shall be returned. If the requirements are not satisfied, the City may use the security to satisfy the requirements. The City may also use the escrowed funds for maintenance of erosion control pursuant to City Code Section 7-22 or to satisfy any other requirements of this Contract or of City ordinances. These requirements supplement, but do not replace, specific landscaping conditions that may have been required by the City Council for project approval. 14. Warranty. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The Developer shall submit either 1) a warranty/maintenance bond for 100% of the cost of the improvement, or 2) a letter of credit for twenty-five percent (25%) of the amount of the original cost of the improvements. A. The required warranty period for materials and workmanship for the utility contractor installing public sewer and water mains shall be two (2) years from the date of final written City acceptance of the work. B. The required warranty period for all work relating to street construction, including concrete curb and gutter, sidewalks and trails, materials and equipment shall be subject to two (2) years from the date of final written acceptance. C. The required warranty period for sod, trees, and landscaping is one full growing season following acceptance by the City. 15. Lot Plans. Prior to the issuance of building permits, an acceptable Grading, Drainage, Erosion Control including silt fences, and Tree Removal Plan shall be submitted for each lot for review and approval by the City Engineer. Each plan shall assure that drainage is maintained away from buildings and that tree removal is consistent with development plans and City Ordinance. 16. Existing Assessments. Any existing assessments against the plat will be re-spread against the plat in accordance with City standards. 17. Hook-up Charges. . At the time of final plat approval the Developer shall pay 30% of the City Sewer Hook-up charge and 30% of the City Water hook up charge for each lot in the plat in the amount specified in Special Provision, Paragraph 8, of this Development Contract. The balance of the hook-up charges is collected at the time building permits are issued are based on 70% of the rates then in effect, unless a written request is made to assess the costs over a four year term at the rates in effect at time of application. 18. Public Street Lighting. The Developer shall have installed and pay for public street lights in accordance with City standards. The public street lights shall be accepted for City ownership and maintenance at the same time that the public street is accepted for ownership and maintenance. A plan shall be submitted for the City Engineer's approval prior to the installation. Before the City 210179v2 GC-5 signs the final plat, the Developer shall pay the City a fee of $300.00 for each street light installed in the plat. The fee shall be used by the City for furnishing electricity and maintaining each public street light for twenty (20) months. 19. Signage. All street signs, traffic signs, and wetland monumentation required by the City as a part of the plat shall be furnished and installed by the City at the sole expense of the Developer. 20. House Pads. The Developer shall promptly furnish the City "as-built" plans indicating the amount, type and limits of fill on any house pad location. 21. Responsibility for Costs. A. The Developer shall pay an administrative fee in conjunction with the installation of the plat improvements. This fee is to cover the cost of City Staff time and overhead for items such as review of construction documents, preparation of the Development Contract, monitoring construction progress, processing pay requests, processing security reductions, and final acceptance of improvements. This fee does not cover the City's cost for construction inspections. The fee shall be calculated as follows: i) if the cost of the construction of public improvements is less than $500,000, three percent (3%) of construction costs; ii) if the cost of the construction of public improvements is between $500,000 and $1,000,000, three percent (3%) of construction costs for the first $500,000 and two percent (2%) of construction costs over $500,000; iii) if the cost of the construction of public improvements is over $1,000,000, two and one-half percent (2½%) of construction costs for the first $1,000,000 and one and one-half percent (1½%) of construction costs over $1,000,000. Before the City signs the final plat, the Developer shall deposit with the City a fee based upon construction estimates. After construction is completed, the final fee shall be determined based upon actual construction costs. The cost of public improvements is defined in paragraph 6 of the Special Provisions. B. In addition to the administrative fee, the Developer shall reimburse the City for all costs incurred by the City for providing construction and erosion and sediment control inspections. This cost will be periodically billed directly to the Developer based on the actual progress of the construction. Payment shall be due in accordance with Article 21E of this Agreement. C. The Developer shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers and employees 210179v2 GC-6 for all costs, damages, or expenses which the City may pay or incur in consequence of such claims, including attorneys' fees. D. In addition to the administrative fee, the Developer shall reimburse the City for costs incurred in the enforcement of this Contract, including engineering and attorneys' fees. E. The Developer shall pay in full all bills submitted to it by the City for obligations incurred under this Contract within thirty (30) days after receipt. If the bills are not paid on time, the City may halt all plat development work and construction, including but not limited to the issuance of building permits for lots which the Developer may or may not have sold, until the bills are paid in full. Bills not paid within thirty (30) days shall accrue interest at the rate of 8% per year. F. In addition to the charges and special assessments referred to herein, other charges and special assessments may be imposed such as, but not limited to, sewer availability charges ("SAC"), City water connection charges, City sewer connection charges, and building permit fees. G. Private Utilities. The Developer shall have installed and pay for the installation of electrical, natural gas, telephone, and cable television service in conjunction with the overall development improvements. These services shall be provided in accordance with each of the respective franchise agreements held with the City. H. The developer shall pay the City a fee established by City Council resolution, to reimburse the City for the cost of updating the City’s base maps, GIS data base files, and converting the plat and record drawings into an electronic format. Record drawings must be submitted within four months of final acceptance of public utilities. All digital information submitted to the City shall be in the Carver County Coordinate system. 22. Developer's Default. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer is first given notice of the work in default, not less than four (4) days in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. 23. Miscellaneous. A. Construction Trailers. Placement of on-site construction trailers and temporary job site offices shall be approved by the City Engineer as a part of the pre-construction meeting for installation of public improvements. Trailers shall be removed from the subject property within thirty (30) days following the acceptance of the public improvements unless otherwise approved by the City Engineer. B. Postal Service. The Developer shall provide for the maintenance of postal service in accordance with the local Postmaster's request. 210179v2 GC-7 C. Third Parties. Third parties shall have no recourse against the City under this Contract. The City is not a guarantor of the Developer’s obligations under this Contract. The City shall have no responsibility or liability to lot purchasers or others for the City’s failure to enforce this Contract or for allowing deviations from it. D. Breach of Contract. Breach of the terms of this Contract by the Developer shall be grounds for denial of building permits, including lots sold to third parties. The City may also issue a stop work order halting all plat development until the breach has been cured and the City has received satisfactory assurance that the breach will not reoccur. E. Severability. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Contract is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Contract. F. Building Permits. Building permits will not be issued in the plat until sanitary sewer, watermain, and storm sewer have been installed, tested, and accepted by the City, and the streets needed for access have been paved with a bituminous surface and the site graded and revegetated in accordance with Plan B of the development plans. G. Waivers/Amendments. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Contract. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Contract shall not be a waiver or release. H. Release. This Contract shall run with the land and may be recorded against the title to the property . After the Developer has completed the work required of it under this Contract, at the Developer's request the City Manager will issue a Certificate of Compliance. Prior to the issuance of such a certificate, individual lot owners may make as written request for a certificate applicable to an individual lot allowing a minimum of ten (10) days for processing. I. Insurance. Developer shall take out and maintain until six (6) months after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $500,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City signing the plat. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. 210179v2 GC-8 J. Remedies. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, expressed or implied, now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. K. Assignability. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. L. Construction Hours. Construction hours, including pick-up and deliveries of material and equipment and the operation of any internal combustion engine, may only occur from 7:00 a.m. to 6:00 p.m. on weekdays, from 9:00 a.m. to 5:00 p.m. on Saturdays with no such activity allowed on Sundays or on legal holidays. Contractors must require their subcontractors, agents and supplies to comply with these requirements and the Contractor is responsible for their failure to do so. Under emergency conditions, this limitation may be waived by the written consent of the City Engineer. If construction occurs outside of the permitted construction hours, the Contractor shall pay the following administrative penalties: First violation $ 500.00 Second violation $ 1,000.00 Third & subsequent violations All site development and construction must cease for seven (7) calendar days M. Noise Amplification. The use of outdoor loudspeakers, bullhorns, intercoms, and similar devices is prohibited in conjunction with the construction of homes, buildings, and the improvements required under this contract. The administrative penalty for violation of construction hours shall also apply to violation of the provisions in this paragraph. N. Access. All access to the plat prior to the City accepting the roadway improvements shall be the responsibility of the Developer regardless if the City has issued building permits or occupancy permits for lots within the plat. O. Street Maintenance. The Developer shall be responsible for all street maintenance until streets within the plat are accepted by the City. Warning signs shall be placed by the Developer when hazards develop in streets to prevent the public from traveling on same and directing attention to detours. If streets become impassable, the City may order that such streets shall be barricaded and closed. The Developer shall maintain a smooth roadway surface and provide proper surface drainage. The Developer may request, in writing, that the City plow snow on the streets prior to final acceptance of the streets. The City shall have complete discretion to approve or reject the request. The City shall not be responsible for reshaping or damage to the street base or utilities because of snow plowing operations. The provision of City snow plowing service does not constitute final acceptance of the streets by the City. 210179v2 GC-9 P. Storm Sewer Maintenance. The Developer shall be responsible for cleaning and maintenance of the storm sewer system (including ponds, pipes, catch basins, culverts and swales) within the plat and the adjacent off-site storm sewer system that receives storm water from the plat. The Developer shall follow all instructions it receives from the City concerning the cleaning and maintenance of the storm sewer system. The Developer's obligations under this paragraph shall end two (2) years after the public street and storm drainage improvements in the plat have been accepted by the City. Twenty percent (20%) of the storm sewer costs, shown under section 6 of the special provisions of this contract, will be held by the City for the duration of the 2-year maintenance period. Q. Soil Treatment Systems. If soil treatment systems are required, the Developer shall clearly identify in the field and protect from alteration, unless suitable alternative sites are first provided, the two soil treatment sites identified during the platting process for each lot. This shall be done prior to the issuance of a Grading Permit. Any violation/disturbance of these sites shall render them as unacceptable and replacement sites will need to be located for each violated site in order to obtain a building permit. R. Variances. By approving the plat, the Developer represents that all lots in the plat are buildable without the need for variances from the City's ordinances. S. Compliance with Laws, Ordinances, and Regulations. In the development of the plat the Developer shall comply with all laws, ordinances, and regulations of the following authorities: 1. City of Chanhassen; 2. State of Minnesota, its agencies, departments and commissions; 3. United States Army Corps of Engineers; 4. Watershed District(s); 5. Metropolitan Government, its agencies, departments and commissions. T. Proof of Title. Upon request, the Developer shall furnish the City with evidence satisfactory to the City that it has the authority of the fee owners and contract for deed purchasers to enter into this Development Contract. U. Soil Conditions. The Developer acknowledges that the City makes no representations or warranties as to the condition of the soils on the property or its fitness for construction of the improvements or any other purpose for which the Developer may make use of such property. The Developer further agrees that it will indemnify, defend, and hold harmless the City, its governing body members, officers, and employees from any claims or actions arising out of the presence, if any, of hazardous wastes or pollutants on the property, unless hazardous wastes or pollutants were caused to be there by the City. V. Soil Correction. The Developer shall be responsible for soil correction work on the property. The City makes no representation to the Developer concerning the nature of suitability of soils nor the cost of correcting any unsuitable soil conditions which may exist. On lots which have 210179v2 GC-10 no fill material a soils report from a qualified soils engineer is not required unless the City's building inspection department determines from observation that there may be a soils problem. On lots with fill material that have been mass graded as part of a multi-lot grading project, a satisfactory soils report from a qualified soils engineer shall be provided before the City issues a building permit for the lot. On lots with fill material that have been custom graded, a satisfactory soils report from a qualified soils engineer shall be provided before the City inspects the foundation for a building on the lot. W. Haul Routes. The Developer, the Developer’s contractors or subcontractors must submit proposed haul routes for the import or export of soil, construction material, construction equipment or construction debris, or any other purpose. All haul routes must be approved by the City Engineer X. Development Signs. The Developer shall post a six foot by eight foot development sign in accordance with City Detail Plate No. 5313 at each entrance to the project. The sign shall be in place before construction of the required improvements commences and shall be removed when the required improvements are completed, except for the final lift of asphalt on streets. The signs shall contain the following information: project name, name of developer, developer’s telephone number and designated contact person, allowed construction hours. Y. Construction Plans. Upon final plat approval, the developer shall provide the City with two complete sets of full-size construction plans and four sets of 11”x17” reduced construction plan sets and three sets of specifications. Within four months after the completion of the utility improvements and base course pavement and before the security is released, the Developer shall supply the City with the following: (1) a complete set of reproducible Mylar as-built plans, (2) two complete full-size sets of blue line/paper as-built plans, (3) two complete sets of utility tie sheets, (4) location of buried fabric used for soil stabilization, (5) location stationing and swing ties of all utility stubs including draintile cleanouts, (6) bench mark network, (7) digital file of as-built plans in both .dxf & .tif format (the .dxf file must be tied to the current county coordinate system), (8) digital file of utility tie sheets in either .doc or .tif format, and (9) a breakdown of lineal footage of all utilities installed, including the per lineal foot bid price. The Developer is required to submit the final plat in electronic format. Z. As-Built Lot Surveys. An as-built lot survey will be required on all lots prior to the Certificate of Occupancy being issued. The as-built lot survey must be prepared, signed, and dated by a Registered Land Surveyor. Sod and the bituminous driveways must be installed before the as-built survey is completed. If the weather conditions at the time of the as-built are not conducive to paving the driveway and/or installing sod, a temporary Certificate of Occupancy may be issued and the as-built escrow withheld until all work is complete. Rev. 3/31/06 CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Fire Department Update Section CORRESPONDENCE DISCUSSION Item No: J.1. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Monthly Fire Department Update with response data from April.  ATTACHMENTS: Narrative Report Monthly Graphs and Tables TO: Todd Gerhardt, City Manager FROM: Don Johnson, Fire Chief DATE: May 26, 2020 SUBJ: Monthly Fire Department Update Fire Department Staffing Department staffing is at 44 of 45 paid on-call firefighters. To date, the department remains healthy with only brief outages by a few firefighters since March 20th. The added COVID shifts have been filling successfully and were scheduled through the end of May. Fire Department Response The fire department responded to (79) calls for service in April. With the additional duty crew shifts, most calls after March 20th were responded to by only a crew of 3. Additionally, flu like symptoms calls were not responded to if no other life safety issues existed. Call Breakdown for the month:  0 Chief Only  0 Day Only  71 Duty Crew Only  8 General Alarms Significant calls for April included the following:  (44) Rescue/EMS calls with (2) motor vehicle accidents.  (5) Fire Responses o House Fire Linden Circle o Mutual Aid House Fire in Eden Prairie o 2 small grass fires o Chimney Fire – Audubon Road  (3) Citizen Burning Complaints Todd Gerhardt Fire Department Update Page 2 Of honorable mention, the average response time for Engine 1 since March 20 is around 5 and ½ minutes. On May 13, a baby was born along Galpin Blvd with a duty crew assisting providing a great example that minutes do matter. Monthly Training  Group training was again canceled in April and May however, duty crew training was implemented insuring 4 hours of training for each firefighter that occurred while they were working a shift each month.  Department supervisors continued to meet twice a month on Zoom to stay on top of department events. Other Activities  I had the pleasure to work several days in April/May at the State Emergency Operations Center. The team I was assigned to did work to support a plan to open alternative care sites and critical re supply of Long Term Care facility with positive cases. It was rewarding to represent the City of Chanhassen at the state level.  Hose Testing and Ladder Testing was conducted on May 13. This is an NFPA mandate and required annually.  Planning has started for 4th of July fireworks addressing Lake Ann Park and Citywide Response protocols. Fire Marshal Council Update for April 2020  I have been attending the updates from the MN Fire Chief’s COVID-19 bi-weekly ZOOM updates on Mondays and Fridays and providing the information to our department.  Completed Fire Alarm and Fire Sprinkler testing at 2100 Stoughton Ave (former Gedney Building). They are now using the east portion of the warehouse for tenant storage. The rest of the building is undergoing major renovations to the building, fire alarm, and fire sprinkler system to provide space for other future tenants. We have been actively involved in the planning of bringing this part of the building up to code.  Camp Tanadoona – several on-site inspections completed for the fire sprinkler system and other life safety items for the new dining hall. Scheduled to be completed sometime towards the end of May.  The Chanhassen Fire Station remodel was completed for the fire alarm system, the new crew rooms, and shared office work space. The next step in remodeling the upstairs bathrooms has begun and is scheduled to be finished early May. They will then remodel lower level locker rooms one at a time. Fire Investigations  The fire investigation for the twin-home fire at 3969 Linden Circle has been completed. The fire has been deemed to be an accidental cooking fire. Tenants were cooking with a pot of oil that Todd Gerhardt Fire Department Update Page 3 was left on the stove burner too long and self-ignited when heated to the auto-ignition point. Two of the tenants suffered 2nd and 3rd degree burns on feet and legs when the pot was knocked onto the floor. One tenant suffered minor smoke inhalation. The issue was compounded by 30mph winds at the time of the fire and windows and doors being open, spreading the fire rapidly into the living room and igniting several pieces of furniture. The fire had reached all levels of the home and had broken out of all windows and starting into the attic space when the fire department arrived. The twin home connected to the fire unit was saved, suffering only minor smoke damage. The two tenants with burns are currently seeing a burn specialist for their injuries. The fire was a total loss, the home will be torn down and rebuilt. 0 10 20 30 40 50 60 70 80 Feb Mar Apr 2020 Calls by Month and Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 71 50 66 79 86 76 66 72 84 85 85 101 94 88 76 64 71 88 102 85 85 79 84 86 80 75 65 79 20 30 40 50 60 70 80 90 100 110 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Chanhassen Fire Department Calls By Month Comparison 2018 2019 2020 691 690 753 921 1,002 904 0 200 400 600 800 1000 1200 2015 2016 2017 2018 2019 2020 Projected Calls for Service by Year Rescue & Emergency Medical Service 62%Alarm Calls 11% Good Intent Call 11% Hazardous Condition 5% Service Call 6% Fire 5% 2020 Calls for Service by % of Call Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire     0 50 100 150 200 250 12‐4a 4‐8a 8‐12p 12‐4p 4‐8p 8‐12a CALLS BY TIME OF DAY 2018 2019 2020 S 11% M 14% T 13% W 17% TH 15% F 14% Sa. 16% 2020 CALLS BY DAY OF WEEK Elite mnfirerepert Incident Type Report(Summary) Incident Type Total Total Incidents%of Total Property Total Content Total Loss Incidents Incidents Loss Loss Incident Type Category: 1 -Fire 111 -Building fire 2 2.5% 216,100 20,000 236,100 114-Chimney or flue fire,confined to chimney or 1 1.3% 0 0 0 flue 143-Grassfire 2 2.5% Total: 5 Total: 6.3% Total: 216,100 Total: 20,000 Total: 236,100 Incident Type Category:3-Rescue&Emergency Medical Service Incident 321 -EMS call,excluding vehicle accident with 42 53.2% injury 322-Motor vehicle accident with injuries 1 1.3% 323-Motor vehicle/pedestrian accident(MV Ped)1 1.3% Total: 44 Total: 55.7% Total: 0 Total: 0 Total: 0 Incident Type Category:4-Hazardous Condition(No Fire) 412-Gas leak(natural gas or LPG) 2 2.5% 440-Electrical wiring/equipment problem,other 1 1.3% 442-Overheated motor 1 1.3% 445-Arcing,shorted electrical equipment 1 1.3% 480-Attempted burning,illegal action,other 1 1.3% Total: 6 Total: 7.6% Total: 0 Total: 0 Total: 0 Incident Type Category:5-Service Call 531 -Smoke or odor removal 1 1.3% 553-Public service 4 5.1% 0 0 0 Total: 5 Total: 6.3% Total: 0 Total: 0 Total: 0 Incident Type Category:6-Good Intent Call 1 611 -Dispatched and cancelled en route 1 1.3% 6111 -EMS Dispatched and cancelled en route 1 1.3% 622-No incident found on arrival at dispatch 3 3.8% address 651 -Smoke scare,odor of smoke 2 2.5% Total: 7 Total: 8.9% Total: 0 Total: 0 Total: 0 Incident Type Category:7-False Alarm&False Call 733-Smoke detector activation due to 1 1.3% malfunction 735-Alarm system sounded due to malfunction 5 6.3% 745-Alarm system activation,no fire- 2 2.5% unintentional 746-Carbon monoxide detector activation,no 1 1.3% CO Total: 9 Total: 11.4% Total: 0 Total: 0 Total: 0 Incident Type Category:9-Special Incident Type 911 -Citizen complaint 3 3.8% Total: 3 Total: 3.8% Total: 0 Total: 0 Total: 0 Total: 79 Total: 100.0% Total: 216,100 Total: 20,000 Total: 236,100 Report Filters Basic Incident Date Time: is between'4/1/2020'and'4/30/2020' Agency Name: is equal to'CI-IANHASSEN' Report Criteria Incident Type(Fd1.21): Is Not Blank Printed On: 05/05/2020 08:19:45 AM 1 of 1 "F)³CH ±"F) !( !( !( !( !(!( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( LakeMinnewashta Lake Lucy LakeAnn Lotus Lake Lake Susan LakeRiley LakeHarrison Rice MarshLake Rice Lake LakeSaintJoe LakeVirginia LakeMinnewashtaRegional Park(C ounty Park) HermanField Park RoundhousePark MinnewashtaHeights Park PheasantHillPark NorthLotusLakePark CarverBeachPark MinnesotaLandscapeArboretum Minnes ota Lands cape Arboretum ChanhassenNaturePreserve Bluff CreekPreserve BluffCreekPreserve BluffCreekPreserve PioneerPassPark Bluff Creek Golf Course Hesse FarmPreserve Seminary FenScientific and Natural Area(SNA) Raquet WildlifeManagement Area(WMA) Raquet WildlifeManagement Area(WMA) MN Valley NationalWildlife Refuge FoxwoodsPreserve RileyRidgePark BandimerePark Lake SusanPark LakeSusanPreserve LakeAnnPark MeadowGreenPark SouthLotusLakePark PowerHillPark PleasantViewPreserve M innesota R iverK eber P ondChristmasLake BrendanPond ?©A@?©A@?©A@ ?©A@ +¢ +¢ +¢ ?ûA@ ?ûA@ ?«A@ ?«A@ ?ÌA@ ?ÌA@ ?ÌA@ ?ûA@ ?ûA@ GoWX GrWX GrWX GrWX GïWX GqWX GqWX GqWX GqWX GqWX GnWXGnWXGnWX GÇWX GÇWX GÇWX GïWX ChanhassenRec C enter SugarbushPark ManchesterPark CurryFarmsPark Sunset RidgePark Date Created: 5/12/2020 Document Path: K:\WSB\Maps\F ire\F ireInciden tMap_March2020.mxd Created By: Cit y of Chanhassen - Fire Department !(Calls F or Service - March 2020 ³CH ±City Hall "F)Fire Station Rail road Ri vers Lakes Parks Parcel Boundaries Fire Box Alarm Zones North Box South Box West Box City of Chanhassen Fire Calls for S ervice - March 2020 µ0 4,000Feet 0 0.5Mile "F)³CH ±"F) !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( LakeMinnewashta Lake Lucy LakeAnn Lotus Lake Lake Susan LakeRiley LakeHarrison Rice MarshLake Rice Lake LakeSaintJoe LakeVirginia LakeMinnewashtaRegional Park(C ounty Park) HermanField Park RoundhousePark MinnewashtaHeights Park PheasantHillPark NorthLotusLakePark CarverBeachPark MinnesotaLandscapeArboretum Minnes ota Lands cape Arboretum ChanhassenNaturePreserve Bluff CreekPreserve BluffCreekPreserve BluffCreekPreserve PioneerPassPark Bluff Creek Golf Course Hesse FarmPreserve Seminary FenScientific and Natural Area(SNA) Raquet WildlifeManagement Area(WMA) Raquet WildlifeManagement Area(WMA) MN Valley NationalWildlife Refuge FoxwoodsPreserve RileyRidgePark BandimerePark Lake SusanPark LakeSusanPreserve LakeAnnPark MeadowGreenPark SouthLotusLakePark PowerHillPark PleasantViewPreserve M innesota R iverK eber P ondChristmasLake BrendanPond ?©A@?©A@?©A@ ?©A@ +¢ +¢ +¢ ?ûA@ ?ûA@ ?«A@ ?«A@ ?ÌA@ ?ÌA@ ?ÌA@ ?ûA@ ?ûA@ GoWX GrWX GrWX GrWX GïWX GqWX GqWX GqWX GqWX GqWX GnWXGnWXGnWX GÇWX GÇWX GÇWX GïWX ChanhassenRec C enter SugarbushPark ManchesterPark CurryFarmsPark Sunset RidgePark Date Created: 5/12/2020 Document Path: K:\WSB\Maps\F ire\F ireInciden tMap_April2020.mxd Created By: Cit y of Chanhassen - Fire Department !(Calls F or Service - April 2020 ³CH ±City Hall "F)Fire Station Rail road Ri vers Lakes Parks Parcel Boundaries Fire Box Alarm Zones North Box South Box West Box City of Chanhassen Fire Calls for S ervice - Ap ril 2020 µ0 4,000Feet 0 0.5Mile CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Law Enforcement Update Section CORRESPONDENCE DISCUSSION Item No: J.2. Prepared By Lt. Lance Pearce, CCSO File No:  ATTACHMENTS: Cover memo Monthly breakdown April 2020 Calls for Service Page 1 Memo TO: Mayor Ryan; Council Members Tjornholm, McDonald, Campion and Coleman FROM: Lieutenant Lance Pearce DATE: May 20, 2020 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting May 26, 2020 for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen April 2020 Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen April 2020 Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen April 2020 Citation Summary. 4. Training update: canceled due to pandemic Lieutenant Chanhassen Office April 2020 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Activity=715 35 34 407 227 Felony Misdemeanor Non Criminal Traffic April 2020 Types of Calls CFS=715 0 2 4 6 8 10 12 14 16 Felony Assault Felony Theft Drug Felony Other April 2020 Group A 0 10 20 30 40 50 60 70 April 2020 Non Criminal CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject 2020 Chanhassen Farmers Market (Update) Section CORRESPONDENCE DISCUSSION Item No: J.3. Prepared By Jerry Ruegemer, Recreation Superintendent File No: RA­648 PROPOSED MOTION Approval requires a Simple Majority Vote of members present. SUMMARY The Chanhassen City Council reviewed and approved the 2020 Chanhassen Farmers Market Agreement at their March 9th meeting.  Since council approval, the volunteer market coordinator resigned from her position due to the Covid 19 pandemic and the need to focus on her business.  In order for the farmers market to continue, the City of Chanhassen will coordinate the 2020 season to bridge the gap this year.  The farmers market will need to secure a coordinator who is not an employee of the City of Chanhassen going forward for the 2021 season.  The farmers market is scheduled to open on Saturday, June 6th at 9:00am in City Center Park and will institute and follow all CDC guidelines in order to operate in a safe manner. CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Review of Claims Paid 05­26­2020 Section CORRESPONDENCE DISCUSSION Item No: J.4. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on May 26, 2020: Check Numbers Amounts 173138 – 173238 $416,558.65 ACH Payments $156,258.90 Total All Claims $572,817.55 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 5/15/2020 2:45 PM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount ABCCLE ABC Cleaning, LLC 05/08/2020 0.00 170.00173138 AceEle Elena Acevedo 05/08/2020 0.00 360.00173139 ALLSTR ALLSTREAM 05/08/2020 0.00 490.84173140 BCATRA BCA 05/08/2020 0.00 15.00173141 BENPRO BENIEK PROPERTY SERVICES INC 05/08/2020 0.00 2,060.00173142 CEMPRO CEMSTONE PRODUCTS CO 05/08/2020 0.00 336.50173143 EmbMinn CENTURYLINK 05/08/2020 0.00 1,953.96173144 chanJoa Joanne Chan 05/08/2020 0.00 62.00173145 CHAPET CITY OF CHANHASSEN-PETTY CASH 05/08/2020 0.00 115.26173146 CORMAI CORE & MAIN LP 05/08/2020 0.00 427.71173147 CUTABO CUT ABOVE INC 05/08/2020 0.00 1,200.00173148 ENGCONS Engelsma Construction 05/08/2020 0.00 32,970.22173149 FACMOT FACTORY MOTOR PARTS COMPANY 05/08/2020 0.00 97.93173150 ForbCynt Cynthia Forbrook 05/08/2020 0.00 124.00173151 FreMar Mary Frerich 05/08/2020 0.00 40.00173152 gonhom GONYEA HOMES 05/08/2020 0.00 750.00173153 HabKri Kristi Habermaier 05/08/2020 0.00 69.00173154 InteAsso International Association of Fire Chiefs 05/08/2020 0.00 265.00173155 Loc49 IUOE Local #49 05/08/2020 0.00 700.00173156 JohnJer Jerre Johnson 05/08/2020 0.00 62.00173157 KapaPat Pat Kapaun 05/08/2020 0.00 62.00173158 KERRMATT Matt Kerr 05/08/2020 0.00 960.00173159 MINROA Minnesota Roadways Co 05/08/2020 0.00 204.85173160 MitcMar Marilyn Mitchell 05/08/2020 0.00 62.00173161 NCPERS MN NCPERS LIFE INSURANCE 05/08/2020 0.00 96.00173162 MunEme Municipal Emergency Services 05/08/2020 0.00 3,214.28173163 POLIPELY PETER & LYNN POLINGO 05/08/2020 0.00 84.00173164 POSZCARL CARLOTTA POSZ 05/08/2020 0.00 20.00173165 RAITRE RAINBOW TREE COMPANY 05/08/2020 0.00 502.75173166 SCONEL SCOTT NELSON COACHING INC 05/08/2020 0.00 375.00173167 SHEWIL SHERWIN WILLIAMS 05/08/2020 0.00 46.78173168 SHOTRU SHOREWOOD TRUE VALUE 05/08/2020 0.00 33.45173169 SIGNSO SIGNSOURCE 05/08/2020 0.00 95.00173170 SoStep Stephanie So 05/08/2020 0.00 97.00173171 SwenJae Jae Swenson 05/08/2020 0.00 90.00173172 TerrMarc Marc Terris 05/08/2020 0.00 750.00173173 testanit Anita Tester 05/08/2020 0.00 147.00173174 TheHart The Hartford 05/08/2020 0.00 1,118.60173175 OSSCON The Osseo Construction Company LLC 05/08/2020 0.00 97,753.92173176 TOWFEN TOWN & COUNTRY FENCE 05/08/2020 0.00 3,395.00173177 WilJen Jennifer Williams 05/08/2020 0.00 330.00173178 WindMel Melissa Windschitl 05/08/2020 0.00 389.00173179 ZaluCaro Carol Zalusky 05/08/2020 0.00 24.00173180 UB*01940 ALL AMERICAN TITLE CO 05/15/2020 0.00 27.18173181 AMEPRE American Pressure Inc 05/15/2020 0.00 139.22173182 bauChr Chrysauna Baun 05/15/2020 0.00 25.00173183 BCATRA BCA 05/15/2020 0.00 15.00173184 Page 1AP Checks by Date - Summary by Check Number (5/15/2020 2:45 PM) Check No Check DateVendor NameVendor No Void Checks Check Amount BenJon Jon Benkowski 05/15/2020 0.00 250.00173185 UB*01951 KELLY BENNETT 05/15/2020 0.00 57.62173186 UB*01939 BURNET TITLE 05/15/2020 0.00 187.42173187 UB*01945 BURNET TITLE 05/15/2020 0.00 206.76173188 UB*01952 BURNET TITLE 05/15/2020 0.00 53.59173189 CARLIC CARVER COUNTY LICENSE CENTER 05/15/2020 0.00 1,967.68173190 CEDCRE Cedar Creek Energy 05/15/2020 0.00 250.00173191 CEMPRO CEMSTONE PRODUCTS CO 05/15/2020 0.00 2,019.35173192 CENENE CENTERPOINT ENERGY MINNEGASCO 05/15/2020 0.00 2,662.86173193 CenLin CenturyLink 05/15/2020 0.00 64.00173194 ChuExc Chucks Excavating Inc 05/15/2020 0.00 500.00173195 COMASP Commercial Asphalt Co 05/15/2020 0.00 902.19173196 CORMAI CORE & MAIN LP 05/15/2020 0.00 24,213.62173197 Crew2 Crew2 05/15/2020 0.00 27.76173198 DRIBUI DRIFTWOOD BUILDERS INC 05/15/2020 0.00 500.00173199 DulSal Dultmeier Sales LLC 05/15/2020 0.00 246.56173200 UB*01949 EDINA REALTY TITLE 05/15/2020 0.00 129.36173201 UB*01941 ENTITLE 05/15/2020 0.00 163.36173202 UB*01943 FIRST AMERICAN TITLE 05/15/2020 0.00 13.82173203 UB*01944 FRA REAL ESTATE ASSISTANCE 05/15/2020 0.00 172.40173204 GeiGreg Gregg and Kellie Geiger 05/15/2020 0.00 250.00173205 gonhom GONYEA HOMES 05/15/2020 0.00 2,000.00173206 INDSCH INDEPENDENT SCHOOL DIST 112 05/15/2020 0.00 21,637.38173207 JAGCOM Jaguar Communications Inc 05/15/2020 0.00 53.60173208 UB*01953 RANDI & LARRY LARSON 05/15/2020 0.00 113.37173209 LudZac Zach and Desiree Ludvigson 05/15/2020 0.00 250.00173210 MARXHEID Heidi Marx 05/15/2020 0.00 250.00173211 MetGar Metro Garage Door Company 05/15/2020 0.00 299.95173212 METCO2 METROPOLITAN COUNCIL 05/15/2020 0.00 172,654.49173213 MILWIN Milbank Winwater Works 05/15/2020 0.00 12,605.75173214 MINROA Minnesota Roadways Co 05/15/2020 0.00 228.95173215 UB*01948 MINNETONKA TITLE 05/15/2020 0.00 219.74173216 UB*01946 MODERN TITLE LLC 05/15/2020 0.00 29.17173217 UB*01937 JOAN MOE 05/15/2020 0.00 42.61173218 MTIDIS MTI DISTRIBUTING INC 05/15/2020 0.00 5,521.69173219 MunEme Municipal Emergency Services 05/15/2020 0.00 3,214.28173220 PINCONS PINK CONSTRUCTION 05/15/2020 0.00 250.00173221 PliJes Jessica Plisek 05/15/2020 0.00 250.00173222 QUAFIR Quality First Janitorial & Maintenance Inc 05/15/2020 0.00 400.00173223 ReaWat Ready Watt Electric 05/15/2020 0.00 5,065.00173224 UB*01938 JEFFREY SCHRIMPF 05/15/2020 0.00 13.44173225 SIGNSO SIGNSOURCE 05/15/2020 0.00 1,364.50173226 sioval Sioux Valley Environmental 05/15/2020 0.00 278.50173227 SOUSUB Southwest Suburban Publishing 05/15/2020 0.00 298.78173228 StaAar Aaron Stark 05/15/2020 0.00 113.97173229 STECJEAN JEAN STECKLING 05/15/2020 0.00 16.12173230 UB*01947 THE TITLE GROUP 05/15/2020 0.00 40.62173231 TWIHAR TWIN CITY HARDWARE 05/15/2020 0.00 86.62173232 TWOTEA TWO TEACHER CONSTRUCTION 05/15/2020 0.00 250.00173233 WastMana Waste Management of Minnesota, Inc 05/15/2020 0.00 1,224.43173234 UB*01950 WATERMARK TITLE AGENCY 05/15/2020 0.00 20.73173235 WATCOM WATEROUS COMPANY 05/15/2020 0.00 408.00173236 WSDPER WS & D PERMIT SERVICE 05/15/2020 0.00 130.08173237 UB*01942 JERROD & STEFANIE YEAGER 05/15/2020 0.00 62.08173238 Page 2AP Checks by Date - Summary by Check Number (5/15/2020 2:45 PM) Check No Check DateVendor NameVendor No Void Checks Check Amount Report Total (101 checks): 416,558.65 0.00 Page 3AP Checks by Date - Summary by Check Number (5/15/2020 2:45 PM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 5/15/2020 2:56 PM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH BENEXT BENEFIT EXTRAS INC 05/08/2020 0.00 77.39 ACH BOYTRU Boyer Ford Trucks 05/08/2020 0.00 59.81 ACH BROAWA BROADWAY AWARDS 05/08/2020 0.00 212.40 ACH carcou Carver County 05/08/2020 0.00 1,040.00 ACH GOPSTA GOPHER STATE ONE-CALL INC 05/08/2020 0.00 749.25 ACH InnOff Innovative Office Solutions LLC 05/08/2020 0.00 71.60 ACH kidplu Kidd Plumbing Inc 05/08/2020 0.00 2,041.00 ACH MVEC MN VALLEY ELECTRIC COOP 05/08/2020 0.00 483.12 ACH NAPA NAPA AUTO & TRUCK PARTS 05/08/2020 0.00 245.76 ACH MINCON SUMMIT COMPANIES 05/08/2020 0.00 3,370.00 ACH SunLif Sun Life Financial 05/08/2020 0.00 1,407.90 ACH UNIWAY UNITED WAY 05/08/2020 0.00 30.40 ACH USABLU USA BLUE BOOK 05/08/2020 0.00 64.76 ACH VERIZO VERIZON WIRELESS 05/08/2020 0.00 4,432.13 ACH WMMUE WM MUELLER & SONS INC 05/08/2020 0.00 3,503.96 ACH WSB WSB & ASSOCIATES INC 05/08/2020 0.00 7,054.25 ACH XCEL XCEL ENERGY INC 05/08/2020 0.00 20,685.96 ACH BATPLU BATTERIES PLUS 05/15/2020 0.00 81.05 ACH BOYTRU Boyer Ford Trucks 05/15/2020 0.00 27.05 ACH CAMKNU CAMPBELL KNUTSON 05/15/2020 0.00 17,898.46 ACH carcou Carver County 05/15/2020 0.00 1,667.00 ACH DAMFAR DAMON FARBER ASSOCIATES 05/15/2020 0.00 3,400.00 ACH DelDen Delta Dental 05/15/2020 0.00 2,417.00 ACH engwat Engel Water Testing Inc 05/15/2020 0.00 520.00 ACH FASCOM FASTENAL COMPANY 05/15/2020 0.00 1,102.30 ACH HBSpe H&B Specialized Products Inc 05/15/2020 0.00 854.47 ACH INDLAN Indoor Landscapes Inc 05/15/2020 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 05/15/2020 0.00 76.02 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 05/15/2020 0.00 54,216.47 ACH Marco Marco Inc 05/15/2020 0.00 1,112.54 ACH MERACE MERLINS ACE HARDWARE 05/15/2020 0.00 1,195.71 ACH MVEC MN VALLEY ELECTRIC COOP 05/15/2020 0.00 5,790.29 ACH NAPA NAPA AUTO & TRUCK PARTS 05/15/2020 0.00 84.36 ACH POMTIR POMP'S TIRE SERVICE INC 05/15/2020 0.00 3,156.71 ACH PotMN Potentia MN Solar 05/15/2020 0.00 4,521.47 ACH PREMRM PRECISE MRM LLC 05/15/2020 0.00 300.00 ACH PreWat Premium Waters, Inc 05/15/2020 0.00 12.30 ACH RBMSER RBM SERVICES INC 05/15/2020 0.00 4,865.72 ACH SOUSTP SOUTH ST PAUL STEEL SUPPLY CO 05/15/2020 0.00 116.71 ACH MINCON SUMMIT COMPANIES 05/15/2020 0.00 35.67 ACH USABLU USA BLUE BOOK 05/15/2020 0.00 1,837.31 ACH WMMUE WM MUELLER & SONS INC 05/15/2020 0.00 4,666.65 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH WWGRA WW GRAINGER INC 05/15/2020 0.00 294.95 ACH ZARBRU ZARNOTH BRUSH WORKS INC 05/15/2020 0.00 292.00 Report Total: 0.00 156,258.90 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 05/15/2020 - 3:03 PM Name Check Da Account Description Amount ABC Cleaning, LLC 05/08/2020 101-1190-4350 Cleaning Services 170.00 ABC Cleaning, LLC 170.00 Acevedo Elena 05/08/2020 101-1534-3631 Refund - Diamonds Competition Team 162.00 Acevedo Elena 05/08/2020 101-1535-3631 Refund - Showstopper Competition 198.00 Acevedo Elena 360.00 ALL AMERICAN TITLE CO 05/15/2020 700-0000-2020 Refund Check 0.82 ALL AMERICAN TITLE CO 05/15/2020 700-0000-2020 Refund Check 6.07 ALL AMERICAN TITLE CO 05/15/2020 701-0000-2020 Refund Check 16.06 ALL AMERICAN TITLE CO 05/15/2020 720-0000-2020 Refund Check 4.23 ALL AMERICAN TITLE CO 27.18 ALLSTREAM 05/08/2020 101-1160-4300 Mitel phone System Maintenance 490.84 ALLSTREAM 490.84 American Pressure Inc 05/15/2020 101-1550-4120 Parts 139.22 American Pressure Inc 139.22 Baun Chrysauna 05/15/2020 720-7202-3640 Garden Plot Refund 25.00 Baun Chrysauna 25.00 BCA 05/08/2020 101-1120-4300 Background Investigation 15.00 BCA 05/15/2020 101-1120-4300 Criminal Background Investigation 15.00 BCA 30.00 BENIEK PROPERTY SERVICES INC 05/08/2020 101-1550-4300 Spring Clean Up Services 2,060.00 BENIEK PROPERTY SERVICES INC 2,060.00 Benkowski Jon 05/15/2020 815-8202-2024 Permit 2020-00769 250.00 Benkowski Jon 250.00 BENNETT KELLY 05/15/2020 700-0000-2020 Refund Check 16.18 BENNETT KELLY 05/15/2020 701-0000-2020 Refund Check 37.35 BENNETT KELLY 05/15/2020 720-0000-2020 Refund Check 1.26 BENNETT KELLY 05/15/2020 700-0000-2020 Refund Check 2.83 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 1 of 10 Name Check Da Account Description Amount BENNETT KELLY 57.62 BURNET TITLE 05/15/2020 700-0000-2020 Refund Check 60.55 BURNET TITLE 05/15/2020 701-0000-2020 Refund Check 111.17 BURNET TITLE 05/15/2020 720-0000-2020 Refund Check 11.76 BURNET TITLE 05/15/2020 700-0000-2020 Refund Check 3.94 BURNET TITLE 05/15/2020 700-0000-2020 Refund Check 61.95 BURNET TITLE 05/15/2020 701-0000-2020 Refund Check 119.29 BURNET TITLE 05/15/2020 720-0000-2020 Refund Check 21.38 BURNET TITLE 05/15/2020 700-0000-2020 Refund Check 4.14 BURNET TITLE 05/15/2020 720-0000-2020 Refund Check 10.13 BURNET TITLE 05/15/2020 700-0000-2020 Refund Check 1.97 BURNET TITLE 05/15/2020 700-0000-2020 Refund Check 14.91 BURNET TITLE 05/15/2020 701-0000-2020 Refund Check 26.58 BURNET TITLE 447.77 CARVER COUNTY LICENSE CENTER 05/15/2020 400-4120-4704 License and Registration 1,967.68 CARVER COUNTY LICENSE CENTER 1,967.68 Cedar Creek Energy 05/15/2020 815-8202-2024 7070 Redwing Lane 250.00 Cedar Creek Energy 250.00 CEMSTONE PRODUCTS CO 05/08/2020 700-0000-4552 Parts 336.50 CEMSTONE PRODUCTS CO 05/15/2020 700-0000-4552 Parts 477.50 CEMSTONE PRODUCTS CO 05/15/2020 700-0000-4552 Parts 477.50 CEMSTONE PRODUCTS CO 05/15/2020 700-0000-4552 Parts 337.85 CEMSTONE PRODUCTS CO 05/15/2020 700-0000-4552 Parts 726.50 CEMSTONE PRODUCTS CO 2,355.85 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 700-7019-4320 201 W 79th Street 267.73 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 2323 Lake Lucy Rd 5.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 201 W 79th Street 9.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 101-1550-4320 1456 W 78th Street 150.75 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 1456 W 78th Street 9.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 700-0000-4320 2323 Lake Lucy Rd 25.14 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 101-1600-4320 6930 Minnewashta Pkwy 17.06 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 6930 Minnewashta Pkwy 5.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 701-0000-4320 3900 Hwy 7 19.20 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 3900 Hwy 7 5.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 101-1190-4320 7711 Kerber Blvd 621.36 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 7711 Kerber Blvd 20.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 101-1170-4320 7700 Market Blvd 467.92 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 7700 Market Blvd 20.00 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 700-7043-4320 2100 Lake Harrison Road 1,000.70 CENTERPOINT ENERGY MINNEGASCO 05/15/2020 601-0000-3080 2100 Lake Harrison Road 20.00 CENTERPOINT ENERGY MINNEGASCO 2,662.86 CenturyLink 05/15/2020 700-0000-4310 Monthly Charges 32.00 CenturyLink 05/15/2020 701-0000-4310 Monthly Charges 32.00 CENTURYLINK 05/08/2020 101-1540-4310 Montly Service 95.40 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 2 of 10 Name Check Da Account Description Amount CENTURYLINK 05/08/2020 101-1190-4310 Montly Service 127.20 CENTURYLINK 05/08/2020 700-0000-4310 Montly Service 15.13 CENTURYLINK 05/08/2020 700-7019-4310 Montly Service 210.28 CENTURYLINK 05/08/2020 701-0000-4310 Montly Service 15.12 CENTURYLINK 05/08/2020 101-1160-4320 Montly Service 250.00 CENTURYLINK 05/08/2020 101-1170-4310 Montly Service 959.11 CENTURYLINK 05/08/2020 700-0000-4310 Montly Service 6.36 CENTURYLINK 05/08/2020 701-0000-4310 Montly Service 6.36 CENTURYLINK 05/08/2020 101-1550-4310 Montly Service 30.04 CENTURYLINK 05/08/2020 101-1350-4310 Montly Service 30.04 CENTURYLINK 05/08/2020 101-1220-4310 Montly Service 33.04 CENTURYLINK 05/08/2020 101-1370-4310 Montly Service 50.88 CENTURYLINK 05/08/2020 101-1160-4320 Montly Service 125.00 CENTURYLINK 2,017.96 Chan Joanne 05/08/2020 101-1560-3637 Withdrawal 62.00 Chan Joanne 62.00 Chucks Excavating Inc 05/15/2020 815-8202-2024 7401 Frontier Trail 500.00 Chucks Excavating Inc 500.00 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 400-4003-4706 Building Surcharge 4.75 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 400-4148-4300 Building Surcharge 15.50 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 605-6501-4300 Building Surcharge 0.75 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 605-6501-4300 Building Demo Surcharge 7.50 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 700-7025-4530 Building Surcharge 17.50 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 400-4003-4706 Building Surcharge 66.50 CITY OF CHANHASSEN-PETTY CASH 05/08/2020 400-4003-4706 Building Surcharge 2.76 CITY OF CHANHASSEN-PETTY CASH 115.26 Commercial Asphalt Co 05/15/2020 700-0000-4552 Supplies 902.19 Commercial Asphalt Co 902.19 CORE & MAIN LP 05/08/2020 700-0000-4550 Parts 252.76 CORE & MAIN LP 05/08/2020 700-0000-4550 Parts 174.95 CORE & MAIN LP 05/15/2020 700-0000-4550 Lid Cover 782.88 CORE & MAIN LP 05/15/2020 700-0000-4550 Bolts and Nuts 1,618.02 CORE & MAIN LP 05/15/2020 700-0000-4552 Gasket 24.96 CORE & MAIN LP 05/15/2020 700-0000-4550 Parts 9,480.60 CORE & MAIN LP 05/15/2020 700-0000-4552 Parts 724.84 CORE & MAIN LP 05/15/2020 700-0000-4550 Parts - Return -2,075.18 CORE & MAIN LP 05/15/2020 601-6045-4550 Parts 13,657.50 CORE & MAIN LP 24,641.33 Crew2 05/15/2020 101-1250-3301 Permit Fee refund - 6636 Mulberry Circle E 27.76 Crew2 27.76 CUT ABOVE INC 05/08/2020 720-7202-4300 Tree & Stump Removal 1,200.00 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 3 of 10 Name Check Da Account Description Amount CUT ABOVE INC 1,200.00 DRIFTWOOD BUILDERS INC 05/15/2020 815-8202-2024 9413 River Rock Drive S 250.00 DRIFTWOOD BUILDERS INC 05/15/2020 815-8202-2024 9409 River Rock Dr S 250.00 DRIFTWOOD BUILDERS INC 500.00 Dultmeier Sales LLC 05/15/2020 101-1320-4120 Parts 246.56 Dultmeier Sales LLC 246.56 EDINA REALTY TITLE 05/15/2020 700-0000-2020 Refund Check 3.98 EDINA REALTY TITLE 05/15/2020 700-0000-2020 Refund Check 40.08 EDINA REALTY TITLE 05/15/2020 701-0000-2020 Refund Check 64.74 EDINA REALTY TITLE 05/15/2020 720-0000-2020 Refund Check 20.56 EDINA REALTY TITLE 129.36 Engelsma Construction 05/08/2020 400-4003-4751 Fire Department Remodel 32,970.22 Engelsma Construction 32,970.22 ENTITLE 05/15/2020 700-0000-2020 Refund Check 51.77 ENTITLE 05/15/2020 701-0000-2020 Refund Check 89.62 ENTITLE 05/15/2020 720-0000-2020 Refund Check 18.40 ENTITLE 05/15/2020 700-0000-2020 Refund Check 3.57 ENTITLE 163.36 FACTORY MOTOR PARTS COMPANY 05/08/2020 700-0000-4120 Parts 97.93 FACTORY MOTOR PARTS COMPANY 97.93 FIRST AMERICAN TITLE 05/15/2020 700-0000-2020 Refund Check 4.71 FIRST AMERICAN TITLE 05/15/2020 701-0000-2020 Refund Check 6.46 FIRST AMERICAN TITLE 05/15/2020 720-0000-2020 Refund Check 2.22 FIRST AMERICAN TITLE 05/15/2020 700-0000-2020 Refund Check 0.43 FIRST AMERICAN TITLE 13.82 Forbrook Cynthia 05/08/2020 101-1560-3637 Trip Cancelation 124.00 Forbrook Cynthia 124.00 FRA REAL ESTATE ASSISTANCE 05/15/2020 700-0000-2020 Refund Check 44.66 FRA REAL ESTATE ASSISTANCE 05/15/2020 701-0000-2020 Refund Check 79.69 FRA REAL ESTATE ASSISTANCE 05/15/2020 720-0000-2020 Refund Check 40.25 FRA REAL ESTATE ASSISTANCE 05/15/2020 700-0000-2020 Refund Check 7.80 FRA REAL ESTATE ASSISTANCE 172.40 Frerich Mary 05/08/2020 101-1560-3637 Driver Refresher Course WithDrawal 40.00 Frerich Mary 40.00 Geiger Gregg and Kellie 05/15/2020 815-8202-2024 3603 Red Ceder Point Road 250.00 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 4 of 10 Name Check Da Account Description Amount Geiger Gregg and Kellie 250.00 GONYEA HOMES 05/08/2020 815-8201-2024 750 Hawkcrest Cir 750.00 GONYEA HOMES 05/15/2020 815-8202-2024 9274 Hawkcrest 2,000.00 GONYEA HOMES 2,750.00 Habermaier Kristi 05/08/2020 101-1535-3631 Withdrawal 69.00 Habermaier Kristi 69.00 INDEPENDENT SCHOOL DIST 112 05/15/2020 101-1530-4320 services 21,637.38 INDEPENDENT SCHOOL DIST 112 21,637.38 International Association of Fire Chiefs 05/08/2020 101-1220-4360 IAFC Membership - Don Johnson 265.00 International Association of Fire Chiefs 265.00 IUOE Local #49 05/08/2020 101-0000-2004 PR Batch 00408.05.2020 Local 49 dues 413.00 IUOE Local #49 05/08/2020 700-0000-2004 PR Batch 00408.05.2020 Local 49 dues 249.68 IUOE Local #49 05/08/2020 701-0000-2004 PR Batch 00408.05.2020 Local 49 dues 37.32 IUOE Local #49 700.00 Jaguar Communications Inc 05/15/2020 700-7043-4310 Monthly Fiber Charge 53.60 Jaguar Communications Inc 53.60 Johnson Jerre 05/08/2020 101-1560-3637 Trip Cancelation 62.00 Johnson Jerre 62.00 Kapaun Pat 05/08/2020 101-1560-3637 Trip Cancelled 62.00 Kapaun Pat 62.00 Kerr Matt 05/08/2020 101-1160-4370 Tuition Reimbursement - Databases 960.00 Kerr Matt 960.00 LARSON RANDI & LARRY 05/15/2020 700-0000-2020 Refund Check 4.91 LARSON RANDI & LARRY 05/15/2020 700-0000-2020 Refund Check 33.49 LARSON RANDI & LARRY 05/15/2020 701-0000-2020 Refund Check 49.62 LARSON RANDI & LARRY 05/15/2020 720-0000-2020 Refund Check 25.35 LARSON RANDI & LARRY 113.37 Ludvigson Zach and Desiree 05/15/2020 815-8202-2024 829 Woodhill Rd 250.00 Ludvigson Zach and Desiree 250.00 Marx Heidi 05/15/2020 815-8202-2024 3755 Red Cedar Point Drive 250.00 Marx Heidi 250.00 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 5 of 10 Name Check Da Account Description Amount Metro Garage Door Company 05/15/2020 101-1370-4510 Repair 299.95 Metro Garage Door Company 299.95 METROPOLITAN COUNCIL 05/15/2020 701-0000-4509 Waste Water Services 172,654.49 METROPOLITAN COUNCIL 172,654.49 Milbank Winwater Works 05/15/2020 700-0000-4250 Equipment 12,605.75 Milbank Winwater Works 12,605.75 Minnesota Roadways Co 05/08/2020 420-0000-4751 Asphalt Emulsion 204.85 Minnesota Roadways Co 05/15/2020 420-0000-4751 Asphalt 228.95 Minnesota Roadways Co 433.80 MINNETONKA TITLE 05/15/2020 720-0000-2020 Refund Check 51.44 MINNETONKA TITLE 05/15/2020 700-0000-2020 Refund Check 9.97 MINNETONKA TITLE 05/15/2020 700-0000-2020 Refund Check 53.46 MINNETONKA TITLE 05/15/2020 701-0000-2020 Refund Check 104.87 MINNETONKA TITLE 219.74 Mitchell Marilyn 05/08/2020 101-1560-3637 Trip Cancelled 62.00 Mitchell Marilyn 62.00 MN NCPERS LIFE INSURANCE 05/08/2020 101-0000-2011 PR Batch 00408.05.2020 NCPERS-Life Insurance 68.05 MN NCPERS LIFE INSURANCE 05/08/2020 210-0000-2011 PR Batch 00408.05.2020 NCPERS-Life Insurance 3.96 MN NCPERS LIFE INSURANCE 05/08/2020 700-0000-2011 PR Batch 00408.05.2020 NCPERS-Life Insurance 11.23 MN NCPERS LIFE INSURANCE 05/08/2020 701-0000-2011 PR Batch 00408.05.2020 NCPERS-Life Insurance 11.18 MN NCPERS LIFE INSURANCE 05/08/2020 720-0000-2011 PR Batch 00408.05.2020 NCPERS-Life Insurance 1.58 MN NCPERS LIFE INSURANCE 96.00 MODERN TITLE LLC 05/15/2020 700-0000-2020 Refund Check 13.67 MODERN TITLE LLC 05/15/2020 701-0000-2020 Refund Check 14.28 MODERN TITLE LLC 05/15/2020 720-0000-2020 Refund Check 0.61 MODERN TITLE LLC 05/15/2020 700-0000-2020 Refund Check 0.61 MODERN TITLE LLC 29.17 MOE JOAN 05/15/2020 700-0000-2020 Refund Check 1.62 MOE JOAN 05/15/2020 700-0000-2020 Refund Check 10.83 MOE JOAN 05/15/2020 701-0000-2020 Refund Check 21.81 MOE JOAN 05/15/2020 720-0000-2020 Refund Check 8.35 MOE JOAN 42.61 MTI DISTRIBUTING INC 05/15/2020 400-0000-4705 Toro Trade 5,521.69 MTI DISTRIBUTING INC 5,521.69 Municipal Emergency Services 05/08/2020 400-4127-4705 Seek Reveal Fire Pro 4 + 1 Package 3,214.28 Municipal Emergency Services 05/15/2020 400-4127-4705 Equipment 3,214.28 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 6 of 10 Name Check Da Account Description Amount Municipal Emergency Services 6,428.56 PINK CONSTRUCTION 05/15/2020 815-8202-2024 7509 W 77th St 250.00 PINK CONSTRUCTION 250.00 Plisek Jessica 05/15/2020 815-8202-2024 3624 Strawberry Lane 250.00 Plisek Jessica 250.00 POLINGO PETER & LYNN 05/08/2020 101-1534-3631 Dance Duo Withdrawal 84.00 POLINGO PETER & LYNN 84.00 POSZ CARLOTTA 05/08/2020 101-1560-3637 Driver Safety Course Cancel 20.00 POSZ CARLOTTA 20.00 Quality First Janitorial & Maintenance Inc 05/15/2020 700-0000-4350 April Services 40.00 Quality First Janitorial & Maintenance Inc 05/15/2020 701-0000-4350 April Services 40.00 Quality First Janitorial & Maintenance Inc 05/15/2020 101-1370-4350 April Services 320.00 Quality First Janitorial & Maintenance Inc 400.00 RAINBOW TREE COMPANY 05/08/2020 720-7202-4300 Steel Cable Support System for Maple Tree 502.75 RAINBOW TREE COMPANY 502.75 Ready Watt Electric 05/15/2020 101-1220-4300 Siren Maintenance 5,065.00 Ready Watt Electric 5,065.00 SCHRIMPF JEFFREY 05/15/2020 700-0000-2020 Refund Check 4.21 SCHRIMPF JEFFREY 05/15/2020 701-0000-2020 Refund Check 7.04 SCHRIMPF JEFFREY 05/15/2020 720-0000-2020 Refund Check 1.83 SCHRIMPF JEFFREY 05/15/2020 700-0000-2020 Refund Check 0.36 SCHRIMPF JEFFREY 13.44 SCOTT NELSON COACHING INC 05/08/2020 101-1220-4370 Leadership Training 375.00 SCOTT NELSON COACHING INC 375.00 SHERWIN WILLIAMS 05/08/2020 700-0000-4150 Paint 46.78 SHERWIN WILLIAMS 46.78 SHOREWOOD TRUE VALUE 05/08/2020 101-1170-4510 Salt 27.96 SHOREWOOD TRUE VALUE 05/08/2020 101-1220-4510 tape 5.49 SHOREWOOD TRUE VALUE 33.45 SIGNSOURCE 05/08/2020 101-1220-4300 Red/White Door Signs 95.00 SIGNSOURCE 05/15/2020 101-1550-4300 Downtown Banners 1,364.50 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 7 of 10 Name Check Da Account Description Amount SIGNSOURCE 1,459.50 Sioux Valley Environmental 05/15/2020 700-7019-4530 Parts 278.50 Sioux Valley Environmental 278.50 So Stephanie 05/08/2020 101-1534-3631 Dance Withdrawal 97.00 So Stephanie 97.00 Southwest Suburban Publishing 05/15/2020 101-1310-4340 Advertising 230.87 Southwest Suburban Publishing 05/15/2020 101-1410-4340 Advertising 67.91 Southwest Suburban Publishing 298.78 Stark Aaron 05/15/2020 101-1320-4240 Clothing Allowance 113.97 Stark Aaron 113.97 STECKLING JEAN 05/15/2020 101-1212-4350 Clorox Wipes 16.12 STECKLING JEAN 16.12 Swenson Jae 05/08/2020 101-1534-3631 Dance Duo Withdrawal 90.00 Swenson Jae 90.00 Terris Marc 05/08/2020 815-8201-2024 3738 Hickory Road - Permit 2019-00062 750.00 Terris Marc 750.00 Tester Anita 05/08/2020 101-1534-3631 Dance Competition Refund 147.00 Tester Anita 147.00 The Hartford 05/08/2020 701-0000-4040 LTD - May 80.02 The Hartford 05/08/2020 700-0000-4040 LTD - May 104.99 The Hartford 05/08/2020 720-0000-4040 LTD - May 42.83 The Hartford 05/08/2020 101-1550-4040 LTD - May 104.74 The Hartford 05/08/2020 101-1420-4040 LTD - May 83.36 The Hartford 05/08/2020 101-1430-4040 LTD - May 5.00 The Hartford 05/08/2020 210-0000-4040 LTD - May 18.67 The Hartford 05/08/2020 720-7201-4040 LTD - May 5.90 The Hartford 05/08/2020 720-7202-4040 LTD - May 5.90 The Hartford 05/08/2020 101-1170-4040 LTD - May 12.87 The Hartford 05/08/2020 101-1220-4040 LTD - May 44.02 The Hartford 05/08/2020 101-1120-4040 LTD - May 72.58 The Hartford 05/08/2020 101-1130-4040 LTD - May 50.38 The Hartford 05/08/2020 101-1160-4040 LTD - May 27.53 The Hartford 05/08/2020 101-1250-4040 LTD - May 110.48 The Hartford 05/08/2020 101-1310-4040 LTD - May 86.30 The Hartford 05/08/2020 101-1320-4040 LTD - May 123.04 The Hartford 05/08/2020 101-1370-4040 LTD - May 47.33 The Hartford 05/08/2020 101-1520-4040 LTD - May 36.11 The Hartford 05/08/2020 101-1530-4040 LTD - May 15.05 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 8 of 10 Name Check Da Account Description Amount The Hartford 05/08/2020 101-1560-4040 LTD - May 12.59 The Hartford 05/08/2020 101-1600-4040 LTD - May 26.02 The Hartford 05/08/2020 101-1700-4040 LTD - May 2.89 The Hartford 1,118.60 The Osseo Construction Company LLC 05/08/2020 700-7051-4751 Water Tower No 3 Rehabilitation 97,753.92 The Osseo Construction Company LLC 97,753.92 THE TITLE GROUP 05/15/2020 700-0000-2020 Refund Check 14.23 THE TITLE GROUP 05/15/2020 701-0000-2020 Refund Check 24.85 THE TITLE GROUP 05/15/2020 720-0000-2020 Refund Check 0.62 THE TITLE GROUP 05/15/2020 700-0000-2020 Refund Check 0.92 THE TITLE GROUP 40.62 TOWN & COUNTRY FENCE 05/08/2020 101-1550-4300 Replace Chain Link Fence 3,395.00 TOWN & COUNTRY FENCE 3,395.00 TWIN CITY HARDWARE 05/15/2020 101-1190-4510 Parts 86.62 TWIN CITY HARDWARE 86.62 TWO TEACHER CONSTRUCTION 05/15/2020 815-8202-2024 7486 Saratoga Drive 250.00 TWO TEACHER CONSTRUCTION 250.00 Waste Management of Minnesota, Inc 05/15/2020 101-1370-4350 Monthly Service 121.48 Waste Management of Minnesota, Inc 05/15/2020 700-0000-4350 Monthly Service 15.18 Waste Management of Minnesota, Inc 05/15/2020 701-0000-4350 Monthly Service 15.18 Waste Management of Minnesota, Inc 05/15/2020 101-1550-4350 Monthly Service 477.99 Waste Management of Minnesota, Inc 05/15/2020 101-1220-4350 Monthly Service 77.97 Waste Management of Minnesota, Inc 05/15/2020 101-1190-4350 Monthly Service 240.59 Waste Management of Minnesota, Inc 05/15/2020 101-1220-4350 Monthly Service 30.38 Waste Management of Minnesota, Inc 05/15/2020 101-1170-4350 Monthly Service 245.66 Waste Management of Minnesota, Inc 1,224.43 WATERMARK TITLE AGENCY 05/15/2020 700-0000-2020 Refund Check 6.42 WATERMARK TITLE AGENCY 05/15/2020 701-0000-2020 Refund Check 10.38 WATERMARK TITLE AGENCY 05/15/2020 720-0000-2020 Refund Check 3.29 WATERMARK TITLE AGENCY 05/15/2020 700-0000-2020 Refund Check 0.64 WATERMARK TITLE AGENCY 20.73 WATEROUS COMPANY 05/15/2020 101-1220-4120 Parts 408.00 WATEROUS COMPANY 408.00 Williams Jennifer 05/08/2020 101-1535-3631 Dance Competition Withdrawal 330.00 Williams Jennifer 330.00 Windschitl Melissa 05/08/2020 101-1534-3631 Dance Competition Withdrawal 169.00 Windschitl Melissa 05/08/2020 101-1535-3631 Dance Competition Withdrawal 220.00 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 9 of 10 Name Check Da Account Description Amount Windschitl Melissa 389.00 WS & D PERMIT SERVICE 05/15/2020 101-1250-3301 Permit Fee Refund 130.08 WS & D PERMIT SERVICE 130.08 YEAGER JERROD & STEFANIE 05/15/2020 700-0000-2020 Refund Check 19.67 YEAGER JERROD & STEFANIE 05/15/2020 701-0000-2020 Refund Check 34.06 YEAGER JERROD & STEFANIE 05/15/2020 720-0000-2020 Refund Check 6.99 YEAGER JERROD & STEFANIE 05/15/2020 700-0000-2020 Refund Check 1.36 YEAGER JERROD & STEFANIE 62.08 Zalusky Carol 05/08/2020 101-1560-3637 Driver Safety - Cancelled 24.00 Zalusky Carol 24.00 416,558.65 Accounts Payable - Check Detail-Checks (05/15/2020 - 3:03 PM)Page 10 of 10 Accounts Payable Check Detail-ACH User: dwashburn Printed: 05/15/2020 - 3:04 PM Name Check Date Account Description Amount BATTERIES PLUS 05/15/2020 701-0000-4530 Batteries 81.05 BATTERIES PLUS 81.05 BENEFIT EXTRAS INC 05/08/2020 101-0000-2012 Cobra 13.00 BENEFIT EXTRAS INC 05/08/2020 101-1120-4300 Cobra 64.39 BENEFIT EXTRAS INC 77.39 Boyer Ford Trucks 05/08/2020 101-1220-4140 Parts 59.81 Boyer Ford Trucks 05/15/2020 101-1220-4140 Parts 27.05 Boyer Ford Trucks 86.86 BROADWAY AWARDS 05/08/2020 101-1110-4375 Walnut Maple Leaf Award 212.40 BROADWAY AWARDS 212.40 CAMPBELL KNUTSON 05/15/2020 101-1140-4302 Legal Services 17,898.46 CAMPBELL KNUTSON 17,898.46 Carver County 05/08/2020 700-7043-4320 Carver Fiber - WWTP/W-3/LS-24 May 500.00 Carver County 05/08/2020 101-1160-4320 CarverLink Internet / Fiber- May 540.00 Carver County 05/15/2020 101-1260-4300 Laptop Rental - CSO 1,667.00 Carver County 2,707.00 DAMON FARBER ASSOCIATES 05/15/2020 401-0000-4706 Professional Services 3,400.00 DAMON FARBER ASSOCIATES 3,400.00 Delta Dental 05/15/2020 101-0000-2013 May Dental 1,705.20 Delta Dental 05/15/2020 700-0000-2013 May Dental 294.20 Delta Dental 05/15/2020 701-0000-2013 May Dental 264.00 Delta Dental 05/15/2020 720-0000-2013 May Dental 153.60 Delta Dental 2,417.00 Engel Water Testing Inc 05/15/2020 700-0000-4300 April water Samples 520.00 Engel Water Testing Inc 520.00 FASTENAL COMPANY 05/15/2020 700-0000-4552 Parts 59.69 FASTENAL COMPANY 05/15/2020 101-1550-4120 Supplies 222.61 FASTENAL COMPANY 05/15/2020 701-0000-4150 Parts 820.00 Accounts Payable - Check Detail-ACH (05/15/2020 - 3:04 PM)Page 1 of 6 Name Check Date Account Description Amount FASTENAL COMPANY 1,102.30 GOPHER STATE ONE-CALL INC 05/08/2020 400-0000-4300 Gopher State One Calls 749.25 GOPHER STATE ONE-CALL INC 749.25 H&B Specialized Products Inc 05/15/2020 101-1530-4510 Services 854.47 H&B Specialized Products Inc 854.47 Indoor Landscapes Inc 05/15/2020 101-1170-4300 May Plant Service 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 05/08/2020 101-1170-4110 Office Supplies 64.24 Innovative Office Solutions LLC 05/08/2020 101-1170-4110 Office Supplies 7.36 Innovative Office Solutions LLC 05/15/2020 101-1170-4110 Office Supplies 76.02 Innovative Office Solutions LLC 147.62 Kidd Plumbing Inc 05/08/2020 101-1220-4510 Plumbing Services 1,536.00 Kidd Plumbing Inc 05/08/2020 101-1220-4510 Plumbing Services 505.00 Kidd Plumbing Inc 2,041.00 KIMLEY HORN AND ASSOCIATES INC 05/15/2020 601-6046-4752 2020 Pavement Rehab 7,657.42 KIMLEY HORN AND ASSOCIATES INC 05/15/2020 605-6502-4300 TH 101 Reconstruction 46,559.05 KIMLEY HORN AND ASSOCIATES INC 54,216.47 Marco Inc 05/15/2020 101-1170-4410 Monthly Rental 825.04 Marco Inc 05/15/2020 700-0000-4410 Monthly Rental 115.00 Marco Inc 05/15/2020 701-0000-4410 Monthly Rental 115.00 Marco Inc 05/15/2020 720-0000-4410 Monthly Rental 57.50 Marco Inc 1,112.54 MERLINS ACE HARDWARE 05/15/2020 101-1160-4150 Supplies 122.32 MERLINS ACE HARDWARE 05/15/2020 101-1220-4120 Supplies 14.38 MERLINS ACE HARDWARE 05/15/2020 101-1220-4260 Supplies 116.95 MERLINS ACE HARDWARE 05/15/2020 101-1220-4290 Supplies 117.86 MERLINS ACE HARDWARE 05/15/2020 101-1550-4120 Supplies 417.65 MERLINS ACE HARDWARE 05/15/2020 101-1550-4150 Supplies 5.39 MERLINS ACE HARDWARE 05/15/2020 601-6044-4120 Supplies 11.69 MERLINS ACE HARDWARE 05/15/2020 700-0000-4120 Supplies 11.31 MERLINS ACE HARDWARE 05/15/2020 700-0000-4150 Supplies 136.30 MERLINS ACE HARDWARE 05/15/2020 700-0000-4240 Supplies 10.99 MERLINS ACE HARDWARE 05/15/2020 700-0000-4260 Supplies 46.78 MERLINS ACE HARDWARE 05/15/2020 700-7019-4150 Supplies 33.71 MERLINS ACE HARDWARE 05/15/2020 700-7043-4120 Supplies 13.72 MERLINS ACE HARDWARE 05/15/2020 700-7043-4150 Supplies 61.10 MERLINS ACE HARDWARE 05/15/2020 700-7043-4530 Supplies 35.07 MERLINS ACE HARDWARE 05/15/2020 701-0000-4150 Supplies 7.59 MERLINS ACE HARDWARE 05/15/2020 701-0000-4260 Supplies 28.41 MERLINS ACE HARDWARE 05/15/2020 701-0000-4551 Supplies 4.49 Accounts Payable - Check Detail-ACH (05/15/2020 - 3:04 PM)Page 2 of 6 Name Check Date Account Description Amount MERLINS ACE HARDWARE 1,195.71 MN VALLEY ELECTRIC COOP 05/08/2020 101-1350-4320 Bluff Crk & Audubon Rd 29.74 MN VALLEY ELECTRIC COOP 05/08/2020 101-1350-4320 Bluff Crk Blvd Lights 185.31 MN VALLEY ELECTRIC COOP 05/08/2020 101-1350-4320 2151 Lyman Blvd 86.97 MN VALLEY ELECTRIC COOP 05/08/2020 101-1350-4320 96th St & St Hwy 101 Lights 31.38 MN VALLEY ELECTRIC COOP 05/08/2020 101-1350-4320 Bandimere Park Lights 124.44 MN VALLEY ELECTRIC COOP 05/08/2020 101-1350-4320 Kiowa Trl & St Hwy 101 Lights 25.28 MN VALLEY ELECTRIC COOP 05/15/2020 101-1350-4320 Electrical Charges 5,097.18 MN VALLEY ELECTRIC COOP 05/15/2020 101-1600-4320 Electrical Charges 31.52 MN VALLEY ELECTRIC COOP 05/15/2020 700-0000-4320 Electrical Charges 74.75 MN VALLEY ELECTRIC COOP 05/15/2020 701-0000-4320 Electrical Charges 586.84 MN VALLEY ELECTRIC COOP 6,273.41 NAPA AUTO & TRUCK PARTS 05/08/2020 101-1550-4140 Parts 86.44 NAPA AUTO & TRUCK PARTS 05/08/2020 101-1550-4120 Anitfreeze 12.99 NAPA AUTO & TRUCK PARTS 05/08/2020 700-0000-4140 Windsheild Washer Pump 17.98 NAPA AUTO & TRUCK PARTS 05/08/2020 700-0000-4120 Air Filter 4.52 NAPA AUTO & TRUCK PARTS 05/08/2020 101-1220-4140 Vehicle Supplies 107.62 NAPA AUTO & TRUCK PARTS 05/08/2020 101-1220-4140 Vehicle Supplies 16.21 NAPA AUTO & TRUCK PARTS 05/15/2020 700-0000-4120 Parts 34.02 NAPA AUTO & TRUCK PARTS 05/15/2020 701-0000-4120 Parts 7.32 NAPA AUTO & TRUCK PARTS 05/15/2020 701-0000-4120 Parts 3.40 NAPA AUTO & TRUCK PARTS 05/15/2020 700-0000-4120 Parts 31.62 NAPA AUTO & TRUCK PARTS 05/15/2020 101-1220-4140 Parts 8.00 NAPA AUTO & TRUCK PARTS 330.12 POMP'S TIRE SERVICE INC 05/15/2020 101-1220-4140 Tires 1,050.00 POMP'S TIRE SERVICE INC 05/15/2020 101-1320-4140 Tires 1,711.88 POMP'S TIRE SERVICE INC 05/15/2020 101-1550-4140 Tires 394.83 POMP'S TIRE SERVICE INC 3,156.71 Potentia MN Solar 05/15/2020 700-0000-4320 Solar Credit Charges 1,051.48 Potentia MN Solar 05/15/2020 101-1190-4320 Solar Credit Charges 1,960.18 Potentia MN Solar 05/15/2020 101-1170-4320 Solar Credit Charges 1,509.81 Potentia MN Solar 4,521.47 PRECISE MRM LLC 05/15/2020 101-1320-4310 2020- 03 Subscription 300.00 PRECISE MRM LLC 300.00 Premium Waters, Inc 05/15/2020 101-1550-4120 Monthly Service 12.30 Premium Waters, Inc 12.30 RBM SERVICES INC 05/15/2020 101-1170-4350 Nightly Janitorial 3,583.37 RBM SERVICES INC 05/15/2020 101-1190-4350 Cleaning Services 1,282.35 RBM SERVICES INC 4,865.72 SOUTH ST PAUL STEEL SUPPLY CO 05/15/2020 101-1320-4120 Parts 116.71 Accounts Payable - Check Detail-ACH (05/15/2020 - 3:04 PM)Page 3 of 6 Name Check Date Account Description Amount SOUTH ST PAUL STEEL SUPPLY CO 116.71 SUMMIT COMPANIES 05/08/2020 101-1220-4510 Fire Sprinkler Service 3,370.00 SUMMIT COMPANIES 05/15/2020 101-1370-4510 Parts 35.67 SUMMIT COMPANIES 3,405.67 Sun Life Financial 05/08/2020 101-1170-4040 Life Insurance 3.81 Sun Life Financial 05/08/2020 720-0000-4040 Life Insurance 19.97 Sun Life Financial 05/08/2020 101-0000-2011 Life Insurance 630.90 Sun Life Financial 05/08/2020 210-0000-2011 Life Insurance 6.29 Sun Life Financial 05/08/2020 101-1220-4040 Life Insurance 20.45 Sun Life Financial 05/08/2020 720-0000-2011 Life Insurance 9.86 Sun Life Financial 05/08/2020 700-0000-4040 Life Insurance 48.72 Sun Life Financial 05/08/2020 700-0000-2011 Life Insurance 126.92 Sun Life Financial 05/08/2020 101-1700-4040 Life Insurance 1.33 Sun Life Financial 05/08/2020 101-1550-4040 Life Insurance 47.06 Sun Life Financial 05/08/2020 101-1420-4040 Life Insurance 38.22 Sun Life Financial 05/08/2020 101-1430-4040 Life Insurance 2.28 Sun Life Financial 05/08/2020 701-0000-4040 Life Insurance 37.31 Sun Life Financial 05/08/2020 210-0000-4040 Life Insurance 8.48 Sun Life Financial 05/08/2020 701-0000-2011 Life Insurance 126.92 Sun Life Financial 05/08/2020 720-7201-4040 Life Insurance 2.69 Sun Life Financial 05/08/2020 720-7202-4040 Life Insurance 2.69 Sun Life Financial 05/08/2020 101-1120-4040 Life Insurance 33.36 Sun Life Financial 05/08/2020 101-1130-4040 Life Insurance 23.23 Sun Life Financial 05/08/2020 101-1160-4040 Life Insurance 12.53 Sun Life Financial 05/08/2020 101-1250-4040 Life Insurance 50.32 Sun Life Financial 05/08/2020 101-1310-4040 Life Insurance 45.82 Sun Life Financial 05/08/2020 101-1320-4040 Life Insurance 46.60 Sun Life Financial 05/08/2020 101-1370-4040 Life Insurance 20.83 Sun Life Financial 05/08/2020 101-1520-4040 Life Insurance 16.80 Sun Life Financial 05/08/2020 101-1530-4040 Life Insurance 6.82 Sun Life Financial 05/08/2020 101-1560-4040 Life Insurance 5.76 Sun Life Financial 05/08/2020 101-1600-4040 Life Insurance 11.93 Sun Life Financial 1,407.90 UNITED WAY 05/08/2020 101-0000-2006 PR Batch 00408.05.2020 United Way 30.40 UNITED WAY 30.40 USA BLUE BOOK 05/08/2020 700-0000-4550 Parts 64.76 USA BLUE BOOK 05/15/2020 700-0000-4150 Parts 1,223.29 USA BLUE BOOK 05/15/2020 700-0000-4550 Parts 146.87 USA BLUE BOOK 05/15/2020 700-0000-4260 Parts 259.90 USA BLUE BOOK 05/15/2020 700-0000-4550 Parts 55.71 USA BLUE BOOK 05/15/2020 700-0000-4150 Gasket Return -10.50 USA BLUE BOOK 05/15/2020 700-0000-4150 Valve 162.04 USA BLUE BOOK 1,902.07 VERIZON WIRELESS 05/08/2020 101-1260-4310 Monthly Charges 35.01 VERIZON WIRELESS 05/08/2020 101-1550-4310 Monthly Charges 910.47 VERIZON WIRELESS 05/08/2020 101-1520-4310 Monthly Charges 42.53 Accounts Payable - Check Detail-ACH (05/15/2020 - 3:04 PM)Page 4 of 6 Name Check Date Account Description Amount VERIZON WIRELESS 05/08/2020 101-1600-4310 Monthly Charges 185.66 VERIZON WIRELESS 05/08/2020 101-1530-4310 Monthly Charges 42.53 VERIZON WIRELESS 05/08/2020 700-0000-4310 Monthly Charges 640.65 VERIZON WIRELESS 05/08/2020 701-0000-4310 Monthly Charges 493.28 VERIZON WIRELESS 05/08/2020 720-0000-4310 Monthly Charges 167.79 VERIZON WIRELESS 05/08/2020 101-1160-4310 Monthly Charges 85.06 VERIZON WIRELESS 05/08/2020 101-1120-4310 Monthly Charges 260.11 VERIZON WIRELESS 05/08/2020 101-1170-4310 Monthly Charges 25.15 VERIZON WIRELESS 05/08/2020 101-1130-4310 Monthly Charges 42.53 VERIZON WIRELESS 05/08/2020 101-1250-4310 Monthly Charges 285.11 VERIZON WIRELESS 05/08/2020 101-1310-4310 Monthly Charges 250.93 VERIZON WIRELESS 05/08/2020 101-1370-4310 Monthly Charges 92.83 VERIZON WIRELESS 05/08/2020 101-1320-4310 Monthly Charges 315.84 VERIZON WIRELESS 05/08/2020 101-1220-4310 Monthly Charges 505.18 VERIZON WIRELESS 05/08/2020 101-0000-2033 Monthly Charges 11.46 VERIZON WIRELESS 05/08/2020 101-1220-4310 Monthly Charges 40.01 VERIZON WIRELESS 4,432.13 WM MUELLER & SONS INC 05/08/2020 700-0000-4552 Materials 2,985.44 WM MUELLER & SONS INC 05/08/2020 420-0000-4751 Materials 518.52 WM MUELLER & SONS INC 05/15/2020 700-0000-4552 Fill 56.00 WM MUELLER & SONS INC 05/15/2020 420-0000-4751 Sand 347.13 WM MUELLER & SONS INC 05/15/2020 700-0000-4552 Fill 1,140.53 WM MUELLER & SONS INC 05/15/2020 420-0000-4751 Sand 351.48 WM MUELLER & SONS INC 05/15/2020 700-0000-4552 Sand 272.00 WM MUELLER & SONS INC 05/15/2020 700-0000-4552 Sand 473.28 WM MUELLER & SONS INC 05/15/2020 420-0000-4751 Sand 348.00 WM MUELLER & SONS INC 05/15/2020 700-0000-4552 Fill 1,047.95 WM MUELLER & SONS INC 05/15/2020 420-0000-4751 Sand 525.48 WM MUELLER & SONS INC 05/15/2020 700-0000-4552 Fill 104.80 WM MUELLER & SONS INC 8,170.61 WSB & ASSOCIATES INC 05/08/2020 720-0000-4300 Carver County TH5 Regional Trail 96.00 WSB & ASSOCIATES INC 05/08/2020 720-0000-4300 Carver County TH5 Regional Trail 1,632.00 WSB & ASSOCIATES INC 05/08/2020 701-0000-4300 2020 GIS/AMS Support Services 159.00 WSB & ASSOCIATES INC 05/08/2020 720-0000-4300 2020 GIS/AMS Support Services 318.00 WSB & ASSOCIATES INC 05/08/2020 101-1310-4300 2020 GIS Specialist Support Services 969.85 WSB & ASSOCIATES INC 05/08/2020 700-0000-4300 2020 GIS Specialist Support Services 969.85 WSB & ASSOCIATES INC 05/08/2020 701-0000-4300 2020 GIS Specialist Support Services 969.85 WSB & ASSOCIATES INC 05/08/2020 720-0000-4300 2020 GIS Specialist Support Services 969.85 WSB & ASSOCIATES INC 05/08/2020 101-1320-4300 2020 GIS Specialist Support Services 969.85 WSB & ASSOCIATES INC 7,054.25 WW GRAINGER INC 05/15/2020 101-1550-4120 Supplies 232.51 WW GRAINGER INC 05/15/2020 101-1370-4260 Supplies 62.44 WW GRAINGER INC 294.95 XCEL ENERGY INC 05/08/2020 101-1350-4320 Street Lights 17,777.42 XCEL ENERGY INC 05/08/2020 601-0000-3080 Street Lights 392.00 XCEL ENERGY INC 05/08/2020 101-1600-4320 Park Shelters 22.74 XCEL ENERGY INC 05/08/2020 601-0000-3080 Park Shelters 28.00 Accounts Payable - Check Detail-ACH (05/15/2020 - 3:04 PM)Page 5 of 6 Name Check Date Account Description Amount XCEL ENERGY INC 05/08/2020 701-0000-4320 Lift Station -124.92 XCEL ENERGY INC 05/08/2020 700-0000-4320 Lift Station -596.36 XCEL ENERGY INC 05/08/2020 601-0000-3080 Lift Station 398.00 XCEL ENERGY INC 05/08/2020 701-0000-4320 Lift Station 2,542.79 XCEL ENERGY INC 05/08/2020 700-0000-4320 Lift Station 639.13 XCEL ENERGY INC 05/08/2020 601-0000-3080 Lift Station -392.84 XCEL ENERGY INC 20,685.96 ZARNOTH BRUSH WORKS INC 05/15/2020 101-1320-4120 Parts 292.00 ZARNOTH BRUSH WORKS INC 292.00 156,258.90 Accounts Payable - Check Detail-ACH (05/15/2020 - 3:04 PM)Page 6 of 6 CITY COUNCIL STAFF REPORT Tuesday, May 26, 2020 Subject Metropolitan Council Population Estimate Section CORRESPONDENCE DISCUSSION Item No: J.5. Prepared By File No:  ATTACHMENTS: Met Council Population Estimate Letter May 18,2020 Todd Gerhardt, City Manager City of Chanhassen PO Box 147 Chanhassen, MN 55317 Dear Mr. Gerhardt: The Metropolitan Council has prepared preliminary population and household estimates for your community as of April 1, 2019. This is an annual process governed by Minnesota Statutes 473.24. Please note that these estimates are different from the Council's 1ocal forecasts that your community has reviewed before. 2019 Annual Population Estimate The Metropolitan Council estimates that the City of Chanhassen had 26,278 people and 9,538 households as of April lrz0lg.Ilousehold size averaged2.75l persons per household. How was this estimate calculated? We estimate households and population with a housing stock-based method, which involves three questions: l. How many housing units did your community have? 2. How many households occupied these housing units? 3. How many people lived in these occupied housing units? This letter includes an overview of our estimation method along with a report showing the data inputs and calculations used to develop the preliminary estimates for your community. For more information, visit https://www.metrocouncil.orglpopulationestimates, or contact me at 651-602-1513. Can this estimate be compared to last year's estimate? Each year, we update our data and refine our methods, so preliminary estimates from different years are not directly comparable. We don't recommend taking the difference between the 2018 and 2019 estimates to calculate growth between 2018 and}}l9.Instead, we recoilrmend examining growth since the 2010 Census. How can my commr nity provide feedback on this estimate? We welcome discussion of the preliminary estimates and invite you to review and comment on them. Because I and most of my colleagues are working remotely to slow the spread of COVID-19, I can respond most promptly if you send any comments or questions to Matt.Schroeder@metc.state.illn.us. If this is not possible, you may mail them to Matt Schroeder, Community Development Research, 390 Robert StN, Saint Paul, MN 55101. (Jnder Minnesota Statutes 473.24, we must receive your comments or speciJic objections, in wriling, by June 24, 2020. What happens after my community provides feedback? The Council will certify final estimates by July 15,2020 for state government use in allocating certain funds. Sincerely, ryfu9-s&-aac*' Matt Schroeder Principal Researcher METRC'POLITANGOUNCIL 390 Roberl Street North I St. Paul. N/N 55101-1805 Phone651.602.1000 | Fax651.602.1550 I TTY 651.291.0904 | metrocouncil.org Art Lq.tai O1.t1,.;tiirtt:15 L,tttLl s,+.,. Chanhassen city, Carver County 2019 Annual Population Estimate Published May 1 8,2020 (preliminary; distributed for local government review)METROPOTITANCOUNCIL Housing units Occupancy rate Households Persons per Population Population in household in households group quarters Total population 20'19 Estimate 96.96%9,538 2.751 2010 Census 96.230/o 8,352 2.747 The Metropolitan Council estimates population using the housing stock method, which answers three main questions for each community as of April 1,2019. First, how many housing units did the community have? o We start with housing units measured by the 2010 Census, then add units built between 2010 and 2018, based on permits reported to us by communities. Permit data is available on our website. o We assume that 95% of single-family detached units and 90% of townhome/duplex/triplex/quadplex units permitted in 2018 were completed and occupiable by April 1,2019. o Multifamily units permitted between 2010 and 2018 are assumed to be completed if they received a certificate of occupancy by April 1,2019. According to our records, Chanhassen permitted 268 multifamily units before 2019 that were not open by April 1 , 2019. o We will inspect 2020 Census counts to ensure that the remaining housing units (those assumed to have been completed afier April 1,2019) are counted in the 2020 Census, which will serye as the baseline for the next decade's population estimates. o Manufactured home data comes from our annual surveys of manufactured home park operators and local governments. o Data on other housing (boats, RVs, etc. used as housing) comes from the most recent American Community Survey data; this housing is included in the estimates only if occupied. r We also examine other housing stock changes reported by communities. These include demolitions, building conversions (units added or lost), boundary changes (units annexed in or out), and other changes reported by city and township staff. Housing stock Permitted and Other changes Housing stock April 1, 2010 built since 2010 since 2010 April 1,2019 Si ng le-fam i ly detac hed 6,156 655 -60 Tow n ho m e (S i ng le -fa m i ly attached)1,302 416 0 D u p I ex/t ri p I ex/q u a d p I ex 107 Multifamily (5 or more units) Accessory dwelling units (ADU) Manufactured homes Other units Total 1,116 0 0 0 8,679 20 125 0 0 0 0 9,837 26,213 - 26,278 22,952 35 I8,679 22,943 l 1 I 27 1 71 ,24 1 1 9,837 second, how many of these housing unlts were occupied by households? o Each housing type has an estimated occupancy rate. These data come from the most recent American Community Survey estimates for housing units and households, decennial census data from the U.S. Census Bureau, and the U.S. postal Service' To estimate multifamily occupancy rates, we also use CoStar, a proprietary data source covering the apartment market. o Multiplying the number of housing units of each type by the occupancy rate yields the number of households (occupied housing units). Third, how many people lived in these occupied housing units? o Each housing type has an estimated average household size. These data come from the most recent American Community Survey estimates of households and population in households as well as decennial Gensus data from the U.S. Census Bureau. r Multiplying the number of households in each housing type by the average household size yields the population in households. Houslng stock AprM,2019 Occupancy rate Househotds (Occupled houslng unlts) Persons per household Populatlon ln households S i n g le-fa m I ly detac hed 97.54o/o 2.918 99.02%2.918 D u p lexft ri p I ex/q u a d pl ex 97.52o/o 2.287 Multifamily (5 or more units)90.89%1.580 Accessory dwelling units (ADU)90.89%1.s80 Manufactured homes 95.29%1.000 Other units 1.747 Total 96.96%2.751 To obtain the total population, we also add the number of residents in group quarters facillties. These are residences that are not part of the standard housing market, such as college dormitories, nursing homes, prisons and jails' and group homes. Data come from the Metropolitan Council's annual survey and the Minnesota Department of Human Services. Population Population ln Total population in households group quarters Aprit f , 20lg 35 Due to rounding, not all estimates can be reproduced exacfly from the above inputs. For more information, see our methodology document, available from ht$sJArrnunr-metrocouncil.org/populatironestimates. Townhome (Sing le-fam i ly aftached) 6,585 124 1,128 0 0 0 9,539 1 718 6,751 t27r N/A 1,701 L__*-.__ 0 0 0 9,837 26,243 26,278 19214 4,963 2U 1,792 0 0 0 26,243 The Metropolitan Council's housing-stock-based approach to estimating population involves answering three questions. HOW MANY HOUSING UNITS ARE IN THE COMMUNITY? + We start with the housing units from the 2010 Census, then we add units identified in our annual surveys of residential construction (building permits and other housing stock changes) and manufactured housing parks. This results in the estimated number of housing units in each community, broken down by the type of housing. HOW MANY HOUSEHOLDS OCCUPY THESE HOUSING UNITS? Not all of these housing units are occupied; some are vacant. To estimate the number of households, we examine occupancy rates in the community for different types of housing. These data come from the U.S. Census Bureau's American Community Survey and Decennial Census as well as the U.S. Postal Service. This results in the estimated number of households in each community, again broken down by the type of housing. Finally, we examine the average household sizes in the community for different types of housing. These data come from the U.S. Census Bureau's American Community Survey and Decennial Census. To anive at the total population, we add in residents of'group quarters" (places like correctional facilities, college dormitories, emergency housing shelters, and nursing homes), measured by our annual survey of such facilities. x x AFor more detail, see the estimates methodology, available from https:/Attww.mettocouncil.oro/poputationestimates. METROPOLITAN HOW MANY PEOPLE LIVE IN THESE OCCUPIED HOUSING UNITS? Housing units in 2010 (U. S. Census) Occupancy rates (U.5. Census Bureau and U.$. Postal SeNico) Average houeehold sizes (percons per household) (U.8. Census Bureau) Ghanges to housing stock since 2010 ( Metropolitan Cou nci I suveys)