Agenda_2020_8_10_Meeting(193) (2)AGENDA
CHANHASSEN CITY COUNCIL
MONDAY, AUGUST 10, 2020
CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD
A.5:00 P.M. WORK SESSION
Note: Work sessions are open to the public.If the City Council does not complete the work
session items in the time allotted, the remaining items will be considered after the regular
agenda.
1.Review of Facility Audit with Leo A Daly & Associates
2.Update on Private Infrastructure I & I Program
3.Initial 2021 Budget Discussion
4.Roundtable
B.7:00 P.M. ECONOMIC DEVELOPMENT AUTHORITY MEETING
1.Approve Economic Development Authority minutes dated July 27, 2020.
2.Approve Small Business Emergency Grant Program
C.CALL TO ORDER (Pledge of Allegiance)
D.PUBLIC ANNOUNCEMENTS
E.CONSENT AGENDA
All items listed under the Consent Agenda are considered to be routine by the city council and
will be considered as one motion. There will be no separate discussion of these items. If
discussion is desired, that item will be removed from the Consent Agenda and considered
separately. City council action is based on the staff recommendation for each item. Refer to the
council packet for each staff report.
1.Approve City Council Minutes dated July 27, 2020
2.Receive Park & Recreation Commission Minutes dated May 27, 2020
3.Receive Park & Recreation Commission Minutes dated June 23, 2020
4.Approve Contract for Annual Sanitary Sewer Televising (I/I)
5.Award Consultant Contract for Lyman Blvd. Sewer/Water Extension Project 2011
F.VISITOR PRESENTATIONS
AGENDACHANHASSEN CITY COUNCILMONDAY, AUGUST 10, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. WORK SESSIONNote: Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Review of Facility Audit with Leo A Daly & Associates2.Update on Private Infrastructure I & I Program3.Initial 2021 Budget Discussion4.RoundtableB.7:00 P.M. ECONOMIC DEVELOPMENT AUTHORITY MEETING1.Approve Economic Development Authority minutes dated July 27, 2020.2.Approve Small Business Emergency Grant ProgramC.CALL TO ORDER (Pledge of Allegiance)D.PUBLIC ANNOUNCEMENTSE.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately. City council action is based on the staff recommendation for each item. Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated July 27, 20202.Receive Park & Recreation Commission Minutes dated May 27, 20203.Receive Park & Recreation Commission Minutes dated June 23, 20204.Approve Contract for Annual Sanitary Sewer Televising (I/I)5.Award Consultant Contract for Lyman Blvd. Sewer/Water Extension Project 2011
F.VISITOR PRESENTATIONS
Visitor Presentations requesting a response or action from the City Council must complete and
submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)
1.Sheriff Jason Kamerud, Carver County: Update on Police Reform Legislation and
Crucial Conversations Outreach
G.OLD BUSINESS
H.PUBLIC HEARINGS
I.NEW BUSINESS
1.Approve Service Agreement with SGR for Executive Recruitment Services for City
Manager Position
2.Approval of Facilities Improvements Contracts
J.COUNCIL PRESENTATIONS
K.ADMINISTRATIVE PRESENTATIONS
L.CORRESPONDENCE DISCUSSION
1.Review of Claims Paid 08102020
2.2020 Building Permit Activity July Year to date
M.ADJOURNMENT
Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen
immediately after the meeting for a purely social event. All members of the public are welcome.
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Review of Facility Audit with Leo A Daly & Associates
Section 5:00 P.M. WORK SESSION Item No: A.1.
Prepared By Greg Sticha, Finance Director File No:
BACKGROUND
In early July the City contracted with Leo A Daly to perform a COVID Safety Facility Audit. This evening, Kimberly
Sandbulte from Leo A Daly will present the findings. The results of these findings indicate several substantial building
improvements totaling over $1.7M. Staff recommends proceeding with approximately $1.3M of the recommended
improvements. The recommended improvements will help provide safer buildings for the public as well as city staff.
In addition, staff will be using information from the Leo A Daly report to make other minor operational changes in each
of the buildings.
DISCUSSION
The contractor will present the potential improvements. Staff has evaluated the proposals based on their effectiveness
in preventing the spread of COVID19; our understanding of the contractor's ability to perform the improvements
prior to November 15; and availability of funds.
RECOMMENDATION
Staff recommends proceeding with Facility Improvements in an amount not to exceed $1.3M. Staff is seeking
direction on proceeding with a contract for the facilities improvements.
ATTACHMENTS:
Initial Report
Greg Sticha
City of Chanhassen
7700 Market Blvd
Chanhassen, MN 55317
Re: City of Chanhassen COVID Upgrades
Dear Mr. Sticha,
Public Works Estimate : $178,907
HVAC Breakout: $145,000
Touchless Breakout: $33,907
Fire Dept Estimate : $35,178
HVAC Breakout: $22,500
Touchless Breakout: $12,678
City Hall Estimate : $1,197,853
HVAC Breakout: $522,500
Touchless Breakout: $145,253
Sheriff Suite Breakout: $107,059
Council Chambers Breakout: $423,041
Library Estimate : $177,884
HVAC Breakout: $61,250
Touchless Breakout: $116,634
Rec Center Estimate : $141,991
HVAC Breakout: $30,000
Touchless Breakout: $111,991
Combined Estimate Total : $1,731,813
Sincerely,
Matt Severson
Estimator
Thank you for the opportunity to provide this estimate. Please feel free to contact RJM if you have any questions or need
additional information.
August 5, 2020
RJM Construction is pleased to present a preliminary estimate for the City of Chanhassen COVID Upgrades project. Together
with the City of Chanhassen and Leo A Daly Architects, we can work as a team to deliver the project goals of cost, schedule
and quality.
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Item No. Location Concern Prioritized Action ItemCommentPhysical Operational Quantity Cost/Unit Total Cost Status Deferred 1 Main entryFrequently touched surface5Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic ADA Push Pad CoversX 8 4$ 32$ 2 WaitingFrequently touched surface5Replace cloth chairs with cleanable surface chairs Vinyl, or similar cleanable. X 6 200 1,200$ 3 Reception DeskAir TransmissionDoneLower talk-through devices in plexiglass seperator Already scheduled4 Reception DeskDensity ControlDoneAdd divider partition behind Carol's workstation Already ordered5 Reception DeskHigh Traffic Area3Provide Hand Sanitizer Station at reception deskX6 Reception DeskFrequently touched surface1Discontinue candy jarX7 Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX8 Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X9 Shared OfficePhysical Distancing3Add Plexiglass divider between middle workstations that face eachother.5'-0" tall minimum, 8'-0" length minimum X 1 1,313$ 1,313$ 10A Shared OfficeFrequently touched surface5OPTION A: Change Door Hardware to non-latching push-through with closerx 1 301$ 301$ 10B Shared OfficeFrequently touched surface5OPTION B: install Anti-microbial door handle wrapProduct: Nanoseptic Latch Handle coversx 1 3$ 3$ 11A Time Reporting StationsPhysical Distancing2OPTION A: Move middle computer station to the Reception Desk area, opposite side of new partition from Carol's workstationX11B Time Reporting StationsPhysical Distancing, Frequently touched surface2OPTION B: Provide Tablet device for each staff.Rick: How many additional tablet devices would need to be purchased?X X ?12 Time Reporting StationsFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X13 Time Reporting StationsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 3 18 54$ 14 Drinking FountainsFrequently touched surface2Add bottle fillerX 1 2794 2,794$ 15 Restrooms (M & W)Frequently touched surfaces3See Universal recommendations4 toilets, 3 sinks, 2 paper towel dispensers, 2 soap dispensers in each restroomX 1 8,236$ 8,236$ 16 Restrooms (M & W)Physical Distancing3Lockers in Mens room are all occupied, Lockers in Womens room are not used. No action available.X17 PlanroomFrequently touched surfaces3Provide Hand Sanitizer Station at entryX18 PlanroomFrequently touched surface5Install Anti-microbial door handle wrapProduct: Nanoseptic Latch Handle coversX 1 3$ 3$ 19 Break Room / Large Meeting SpaceDensity control2Signage - capacity limit. 6' distancing = ~35 sf per personX20 Break Room / Large Meeting SpaceDensity control2Add tables, reduce number of chairs per table. Add narrow tables along walls of room.35sf / person. 8 tables 24"x 8'-0"X21 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X22 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 23 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface3Automatic paper towel dispenserX 1 231$ 231$ Modification TypePublic Works FacilityPage 1 of 13
24 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface3Coffee pots, replace with single-dispense machinesX 1 250 250$ 25 Kitchen in Break Room / Large Meeting SpaceFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 3 16$ 48$ 26A Kitchen in Break Room / Large Meeting SpaceAir Quality2OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX 1 2,500$ 2,500$ 26B Kitchen in Break Room / Large Meeting SpaceAir Quality2OPTION B: Add Needlepoint Bi-polar Ionization system for Break Room / Large Meeting space in ductworkProduct: GPS - FC48 X 1 5,000$ 5,000$ 27 Vehicle Storage AreaFrequently touched surface3Door to Vehicle Storage area: replace hardware with non-latching push/pull hardware. Existing foot pull to remain.X 1 253$ 253$ 28 Vehicle Storage AreaFrequently touched surface3Washfountain sink - convert to foot control.X 1 1,281$ 1,281$ 29 Vehicle Storage AreaFrequently touched surface3Wash station: change to automatic paper towel dispensersX 2 231$ 463$ 30 Vehicle Storage AreaFrequently touched surface2Implement end-of-day cleanout for vehicles by user, or hire cleaning staffX31 Utilities RoomPhysical Distancing2Daily meeting to occur in larger utilities space, or in Conference Room near public entry; to allow for 6-foot distancingX32 Utilities RoomFrequently touched surface3Door to Office Room: change door hardware to push/pull, add foot pull.X 1 301$ 301$ 33 Utilities Room, Parks District Room, Streets Sign RoomAir Quality1Modify ductwork / HVAC system and clean existing ductwork. (Existing supply air grille covered due to contaminents in system)Ductwork should be reconfigured to return cleaner air to the fan system. Clean ductwork, add filters to duct transfers, and modify ductworkX 1 12,500$ 12,500$ 34 Mechanic's OfficePhysical Distancing2Add Plexiglass divider between side-by-side workstations. 5'-0" tall minimum, 4'-0" length minimum X 3 1,313$ 3,938$ 35A Mechanic's OfficeFrequently touched surface3OPTION A: Change Door Hardware to non-latching push-through with closer and foot pullX 1 301$ 301$ 35B Mechanic's OfficeFrequently touched surface5OPTION B: install Anti-microbial door handle wrapX 1 2$ 2$ 36 Vehicle Maintenance Bays & Vehicle Storage AreaFrequently touched surface3For overhead doors: Add keycard or phone bluetooth system, to reduce touch points of security system disarm, door control buttons.10 overhead doors, 4 pedestrian doors X 14 857$ 11,998$ 37 HVAC SystemAir Quality1Increase outdoor air percentage for occupied areas. Verify ASHRAE minmum ventilation values are being met.If not, increase ventilaton to minimum values. If so, increase ventilation to 5-10% increased level or desired level.All increases in ventilation shall be verified to not exceed the maximum values to prevent freezing of components in the winter, significatly reduced capacity and occupant comfort, and increased operating costs that the owner is not willing to accept.X 4 31,250$ 125,000$ Page 2 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Fire DepartmentItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred 1 General InfoLimited Access People other than the Firefighters on duty are not allowed into the facility. Because of this limited group of people (3 or 4 firefighters per shift; approximately 45 total staff) some reduced amount of intervention seems appropriate. Facility is cleaned by firefighters at completion of each shift.2 Lounge AreaFrequently touched surface4Replace fabric chairs with cleanable surface chairs (vinyl or hard plastic)8 chairsX8 200$ 1,600$ 3 Lounge AreaFrequently touched surface2Provide antibacterial wipes for wiping remotes, etc.X4 KitchenFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X5 KitchenFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 6 KitchenFrequently touched surface3Automatic paper towel dispenser Product: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X1 231$ 231$ 7 KitchenFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX8 KitchenFrequently touched surface3Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX2 16$ 32$ 9 RestroomsFrequently touched surface3See Universal Recommendations1 sink, 1 toilet, 1 paper towel dispenser, 1 soap dispenser per each restroomX1 2,770$ 2,770$ 10 OfficeFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X11 OfficeFrequently touched surface5Install anti-microbial keyboard coverProduct: Viziflex or similarX 1 18$ 18$ 12 Sleeping RoomsFrequently touched surfacedoneSanitized by firefighters after each shift. No linens provided, firefighters bring their own.Continue cleaning regimine.X13 Business CenterFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X14 Business CenterFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX3 18$ 54$ 15Garage + Gear Storage & Cleaning Areas doneGear cleaning by external service has been discontinued. Firefighters clean their own gear. Continue in-house gear cleaning to reduce outside contamination.X16Garage + Gear Storage & Cleaning AreasFood contamination1Ice Machine: discontinue useX17 Locker RoomsPhysical Distancing2Space locker use to every other locker.X18 Locker Rooms (M & W)Frequently touched surface3See Universal Recommendations for Restrooms 1 toilet, 1 sink, 1 paper towel dispenser, 1 soap dispenser each locker roomX 2 2,770$ 5,540$ 19A Gym / Weights RoomAir Quality1OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX 1 2,500$ 2,500$ 19B Gym / Weights RoomAir Quality1OPTION B: Add Bi-polar Ionization systemProduct: GPS - FC-48 X 1 5,000$ 5,000$ 20 Gym / Weights RoomFrequently touched surface2Provide antibacterial wipes for wiping equipmentX21 Gym / Weights RoomFrequently touched surface3Door: install foot pull on doorX1 301$ 301$ 21A Racquetball CourtAir Quality1OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX 1 2,500$ 2,500$ 21B Racquetball CourtAir Quality1OPTION B: Add Bi-polar Ionization systemProduct: GPS - FC-48 X 1 5,000$ 5,000$ 22 Racquetball CourtFrequently touched surface3Door: install foot pull on doorX 1 301$ 301$ Modification TypePage 3 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Fire DepartmentItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type23 Training RoomPhysical Distancing2Remove chairs to reduce to one chair per 6' length of tableX24 Training RoomFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 25A Training RoomAir Quality1OPTION A: Air Purifier (In-Room Solution)Product: iAdaptAir HEPA Air PurifierX 1 2,500$ 2,500$ 25B Training RoomAir Quality1OPTION B: Add Bi-polar Ionization systemProduct: GPS - FC-48 X 1 5,000$ 5,000$ 26 Relief Association OfficeFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X27 Relief Association OfficeFrequently touched surface5Install anti-microbial keyboard coverProduct: Viziflex or similarX1 18$ 18$ 28 Equipment Storage RoomFrequently touched surface2Provide antibacterial wipes and other appropriate cleaning supplies to clean training equipment.XPage 4 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred UPPER LEVEL1 General NoteRestrooms3All toilets throughout the building are tank toilets. Consider converting to flush valve, or use Techno Touchless Toilet Flush Kit See Universal recommendations2 HVAC SystemsAir Quality1Building occupancy is fairly dense, and funding will not cover expansion. Treating air quality will be paramount. Existing HVAC system remaining serviceable lifespan is approximately 5 years. Replace all RTUs, to accommodate higher outside air percentages. (per RTU)Basis of Design RTU :Aaon RN 006,Modulating gas heat, DX cooled, Economizer, Modulating humidity control, Merv 14 filters, roof curb, roof curb adapter, and iMOD ionization add-on.X 7 68,750$ 481,250$ 3 HVAC SystemAir Quality1Include Bi-Polar Ionization System for each RTUProduct: iAdaptAir HEPA Air PurifierX 7 5,000$ 35,000$ 4 Main Entry / Public AreaFrequently touched surface5Main Entry DoorOPTION A: Replace door with new automatic sliding door1 exterior side of vestibule, 1 interior side of vestibule X 1 62,500$ 62,500$ 5 Main Entry / Public AreaFrequently touched surface5OPTION B: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 8 2$ 16$ 6Public Restrooms near Main Entry (M & W)Frequently touched surface3See Universal Recommendations 3 tank toilets, 2 sinks, 2 soap dispensers, 2 paper towel dispensers per restroomX 1 6,435$ 6,435$ 7 Admin Open Office AreaPhysical Distancing2Add Plexiglass divider(s) between workstations that are smaller than 6-foot square.X 2 1,313$ 2,625$ 8 Admin Open Office AreaFrequently touched surface3Replace door hardware with push/pull hardware with closer and foot pull.X 1 301$ 301$ 9 Admin Copy/Work/ MailroomFrequently touched surface3Doors, remove door panels (per door) Doors are not usually locked and are propped open. X 2 106$ 213$ 10 Admin Copy/Work/ MailroomPhysical Distancing2Area is tight and congested, although space is not available to expand this area. Treating air quality will be paramount. Any items that could be relocated to basement storage should be moved.X11 Admin Copy/Work/ MailroomFrequently touched surface2Provide antibacterial wipes for wiping copiers, mail machines, etc.X12 Planning Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX13 Planning Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X14 Staff Restrooms (M & W)Frequently touched surfaces3See Universal Recommendations 1 tank toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroom.X 1 2,770$ 2,770$ 15 KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X16 KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 17 KitchenetteFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX18 KitchenetteFrequently touched surface3Install Anti-microbial covers on Microwave buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX1 2$ 2$ 19 Conference Room West of Main LobbyPhysical DistancingdoneAlready installed plexiglass divider on table Leave plexiglass in place.X20 Conference Room West of Main LobbyDensity Control2Remove chairs or spread out to 6' minimum distanceX21 Conference Room West of Main LobbyFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X22 Conference Room West of Main LobbyFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 18$ 18$ Modification TypePage 5 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type23 Finance OfficePhysical DistancingdoneWorkstation divider panels already on order No action24 Finance OfficeFrequently touched surface5Install Anti-microbial door handle wrapProduct: Nanoseptic Latch Handle coversX 1 3$ 3$ 25 Engineering Open Office AreaPhysical Distancing2Add Plexiglass divider(s) between workstations that are smaller than 6-foot square.X 2 1,313$ 2,625$ 26 Engineering Dept. Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX27 Engineering Dept. Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X28 Engineering Dept. Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 16$ 16$ 29 Engineering Dept to Bldg Inspection Hallway doorFrequently touched surface3Add footpull to doorX 1 301$ 301$ 30A County Sherif Office SuitePhysical Distancing2OPTION A: Demolish walls between County Private Offices, Open Office Room, hallway, and the Interview room off the public safety lobby. Re-subdivide to create a larger open office area andsmaller private offices. Relocate evidence storage to basement.See attached sketch for pricing. X 1 107,059$ 107,059$ 30B County Sherif Office SuitePhysical Distancing2OPTION B: Add Plexiglass divider(s) between workstations that are smaller than 6-foot square.X 4 1,313$ 5,250$ 31 Courtyard Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX32 Courtyard Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X33 Courtyard Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 18$ 18$ 34 Courtyard Conference RoomFrequently touched surface5Replace Smartboard with wall-mounted digital displayX 1 2,750$ 2,750$ 35 North Public EntryFrequently touched surface5Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic ADA Push Pad CoversX 3 4$ 12$ 36 ElevatorFrequently touched surface5Install Anti-microbial button coversProduct: Nanoseptic Elevator Button CoversX 1 50$ 50$ 37 Staff Restrooms (M & W)Frequently touched surfaces3See Universal Recommendations 1 tank toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroomX 1 2,770$ 2,770$ 38 State Patrol Shared WorkspaceFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X39 State Patrol Shared WorkspaceFrequently touched surface5Install anti-microbial keyboard coverProduct: Viziflex or similarX1 18$ 18$ 40 KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X-$ 41 KitchenetteFrequently touched 3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 42 KitchenetteFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX43 KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX2 16$ 32$ 44A West Staff Entry DoorFrequently touched surface3OPTION A: Add actuator & key card activation (card readers existing)X 1 5,231$ 5,231$ 44B West Staff Entry DoorFrequently touched surface3OPTION B: Install Anti-microbial door handle wrap and push bar coverProduct: Nanoseptic Handle WrapX 2 2$ 4$ Page 6 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification TypeLOWER LEVEL45 General NoteDONESenior Center users must sign-in upon arrival for contact tracing. Continue this practice.DONE46 Wood Carving AreaFrequently touched surface2Provide antibacterial wipes for wiping shared equipment.X47 Wood Carving AreaFrequently touched surface3Discontinue Shared Coffee Pots and Mugs available. Replace with single-serve coffee machine.X48 Wood Carving AreaFrequently touched surface3Wood Carving area entry door: replace door closer with door closer with hold-open function. Use hold-open only during program participants arrival and departure times.X 1 301$ 301$ 50 Commercial KitchenFood contamination1Note, only being used to prepare meals for delivery. No in-house dining. Continue limited service. Follow Department of Health procedures. All meal preparation staff / volunteers should be logged for potential contact tracing.X51 Commercial KitchenFrequently touched surface5Entry door and storage room door: install Anti-microbial door handle wrapsProduct: Nanoseptic Handle WrapX 6 2$ 12$ 52 Restrooms (M & W)Frequently touched surface3See Universal Recommendations 3 tank toilets, 3 sinks, 2 soap dispensers, 2 paper towel dispensers per restroom.X 1 7,341$ 7,341$ 53 Maple RoomFrequently touched surface3Replace fabric chairs and couches with non-porous cleanable surface furniture (vinyl or similar).12 new chairsX 12 200$ 2,400$ 54 Maple RoomFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X55 Maple RoomFrequently touched surface3Touchless faucet in coffee bar areaProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 56 Maple RoomFrequently touched surface3Discontinue use of drip coffee maker and airpots. Use only single serve coffee machinesX57 Maple Room Corner OfficeFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X58 Maple Room Corner OfficeFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 2 18$ 36$ 59 Maple Room Corner OfficeFrequently touched surface5Door handle, install anti-microbial door handle wrapProduct: Nanoseptic Handle WrapX 2 2$ 4$ 60 Maple Room Corner OfficeAir Quality Comments that this room often feels stuffy. Modify system to provide more outside air or controllability.Cut in and route new ductwork from supply duct and return duct approximately 50' to office. Add diffuser, return grille, and manual volume damper. X 1 6,250$ 6,250$ 61 Southwest EntryFrequently touched surface3Add ADA actuators to southwest exterior entry door and door from vestibule into hallway (per each door)X 2 4,375$ 8,750$ 62 Maple Room KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X63 Maple Room KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 64 Maple Room KitchenetteFrequently touched surface3Replace paper towel dispenser with automatic dispenserX 1 231$ 231$ 65 Maple Room KitchenetteFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ 738$ 66 Maple Room KitchenetteFrequently touched surface3Coffee potsFetco LUXUS L4D-TLA 1.5 Gal. Touchless Antimicrobial Handle DispenserX 2 250$ 500$ 67 Maple Room KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 2 16$ 32$ Page 7 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type68 Restooms (M & W)Frequently touched surface3See Universal Recommendations1 toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroom.X 1 2,770$ 2,770$ 69 Fountain Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX70 Fountain Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X71 Fountain Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 18$ 18$ 72 Senior Center KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X73 Senior Center KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 74 Senior Center KitchenetteFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ 231$ 75 Senior Center KitchenetteFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ 738$ 76 Senior Center KitchenetteFrequently touched surface3Coffee potsFetco LUXUS L4D-TLA 1.5 Gal. Touchless Antimicrobial Handle DispenserX 2 250$ 500$ 77 Senior Center KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 2 18$ 36$ 78 Senior Center Activity RoomFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX79 Senior Center Activity RoomFrequently touched surface3Replace fabric chairs with non-porous cleanable surface chairs (vinyl or similar).20 chairsX 20 200$ 4,000$ 80 Senior Center Activity RoomPhysical DistancingdoneRemoval of chairs over occupancy count. (This has already been done)35sf / person. X81 Southeast EntryFrequently touched surface5Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic ADA Push Pad CoversX 8 4$ 32$ 82A City Council ChambersPhysical Distancing3OPTION A: To accommodate all 7 city planning commissioners at the recommended 6'-0" distance, the existing dais and council chambers room would need to be expanded into adjacent underutilized spaces. The existing structural elements would make an efficient layout difficult, but not impossible. See attached conceptual sketch, for rough-order-of magnitude pricing only.X 1 423,041$ 423,041$ 82B City Council ChambersOPTION B: Comprised of various sub-items listed below:82B.1City Council ChambersPhysical Distancing2Use Conference Rooms in Senior Center and Library as overflow locations for public attendees, set up via Virtual Conferencing system. Make upgrades as necessary to technology and audiovisual systems to accommodate Virtual ConferencingRick, please advise on technology upgrades that would be helpful: new cameras, new microphones, software, staff training, upgraded internet service, digital displays, projectors, document cameras, etc.X X82B.2City Council ChambersFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX82B.3City Council ChambersFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 10 18$ 180$ 82B.4City Council ChambersFrequently touched surface3Replace fabric guest & staff chairs with non-porous cleanable surface chairs (vinyl or similar).25 ChairsX 25 200$ 5,000$ 82B.5City Council ChambersPhysical Distancing2Removal of chairs over occupancy count. (This has already been done)35sf / person. XPage 8 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020City Hall / Senior CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type82B.6City Council ChambersFrequently touched surface2Purchase additional foam microphone covers. Change microphone covers between each user. Microphone covers can be cleaned between users/meetings with dishsoap and water and air dried. Cleaning + 24-hour 'rest' period recommended. This provides better sound quality than the plastic bag over the mic, and better protection. May require a staff person wearing gloves to stand near the public lecturn, to replace cover between each public commenter. Box of clean covers and dirty covers.Product: Microphone WindscreenX X 40 10$ 400$ 82B.7City Council ChambersFrequently touched surface5Install Anti-microbial cover on frequently touched areas of lecturn.Product: Nanoseptic SheetX 4 16$ 64$ 82B.8City Council ChambersFrequently touched surface5Doors: Install Anti-microbial push plate covers and door handle wrapsProduct: Nanoseptic SheetX 5 16$ 80$ 82B City Council Chambers OPTION B COST SUBTOTAL83 Chamber KitchenetteFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X84 Chamber KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ 906$ 85 Chamber KitchenetteFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ 231$ 86 Chamber KitchenetteFrequently touched surface3Install automatic soap dispenserX 1 738$ 738$ 87 Chamber KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 4 16$ 64$ 88 Chamber KitchenetteFrequently touched surface3Drinking Fountain: replace with bottle filler modelx 1 2,794$ 2,794$ 89 Chamber Lounge AreaFrequently touched surface3Replace fabric chairs and couches with non-porous cleanable surface furniture (vinyl or similar).6 chairsX 6 200$ 1,200$ 90 Chamber Public Restrooms (M & W)Frequently touched surface3See Universal Recommendations 3 tank toilets, 2 sinks, 2 soap dispensers, 2 paper towel dispensers per restroom.1 6,435$ 6,435$ Page 9 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020LibraryItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred 1 HVAC SystemAir Quality1Increase outdoor air percentage for occupied areas Verify ASHRAE minmum ventilation values are being met.If not, increase ventilaton to minimum values. If so, increase ventilation to 5-10% increased level or desired level.All increases in ventilation shall be verified to not exceed the maximum values to prevent freezing of components in the winter, significatly reduced capacity and occupant comfort, and increased operating costs that the owner is not willing to accept.X 1 $ 31,250 $ 31,250 2A HVAC SystemAir Quality1OPTION A: Due to the number of public meeting spaces, study areas, and reading rooms in the building, installing the Needlepoint Bi-Polar Ionization system on the whole building HVAC system might be most economical (per location)Product: GPS - iMODX 2 5,000$ $ 10,000 2B HVAC SystemAir Quality1OPTION B: Air Purifier (In-Room Solution) in each of the Conference roomsProduct: iAdaptAir HEPA Air PurifierX 8 2,500$ $ 20,000 3A Main Entry Frequently touched surface3Main Entry DoorOPTION A: Replace door with new automatic sliding door1 interior of vestibule, 1 exterior of vestibule X 1 62,500$ $ 62,500 3B Main EntryFrequently touched surface5OPTION B: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 8 2$ $ 16 4 Staff WorkroomFrequently touched surface2Provide antibacterial wipes for wiping shared equipment.X5 Staff WorkroomFrequently touched surface3Touchless faucet at handwashing sinkX1 906$ $ 906 6 Staff WorkroomFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ $ 231 7 Staff WorkroomFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ $ 738 8 Staff Restrooms (M & W)Frequently touched surface3See Universal Recommendations1 toilet, 1 sink, 1 paper towel dispenser, 1 soap dispenser per restroomX 1 2,770$ $ 2,770 9 Drinking FountainsFrequently touched surface3Replace with bottle filler stationX 1 2,794$ $ 2,794 10 Staff BreakroomFrequently touched surface2Provide antibacterial wipes for wiping microwave controls, coffee pots, etc.X11 Staff BreakroomFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 906$ $ 906 12 Staff BreakroomFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ $ 231 13 Staff BreakroomFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ $ 738 14 Staff BreakroomFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 4 16$ $ 64 15 Staff BreakroomFood contamination3Discontinue water cooler. Use bottle filler at drinking fountain.X16A Door Between Staff areas and Public AreasFrequently touched surface3OPTION A: add card reader and actuator to doorX 1 5,231$ $ 5,231 16B Door Between Staff areas and Public AreasFrequently touched surface5OPTION B: Install Anti-microbial push plate coverProduct: Nanoseptic Handle WrapX 2 2$ $ 4 17A Shared Computer WorkstationsPhysical DistancingdoneOPTION A: Only allow use of every other workstation Already doneX17B Shared Computer WorkstationsPhysical Distancing2OPTION B: Install plexiglass partitions between workstationsProduct: Similar to SplashGuardX 8 1,313$ $ 10,500 Modification TypePage 10 of 13
18 Shared Computer WorkstationsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 10 16$ $ 160 19 Public Use CopiersFrequently touched surface2Provide antibacterial wipes for wiping controlsX20Frequently touched surface5Install Anti-microbial covers on frequently touched parts of copierProduct: Nanoseptic SheetX 2 16$ $ 32 21 Express Checkout StationsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 3 16$ $ 48 22 Express Checkout StationsFrequently touched surface2Provide antibacterial wipes for wiping shared equipment.X23 Public Restrooms (M & W)Frequently touched surface3See Universal Recommendations6 toilets, 3 sinks, 3 soap dispensers, 2 paper towel dispensers per restroom.X 1 10,764$ $ 10,764 24 Children's Reading AreaFrequently touched surface1Replace fabric furniture with non-porous cleanable surface furniture (vinyl or similar).X 6 200$ $ 1,200 25 Children's Reading AreaPhysical Distancing1Add floor markers for 6-foot distance. X 15 15$ $ 225 26 Children's Reading AreaFrequently touched surface1Implement disenfection cleaning between every groupX27 Large Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX28 Large Conference RoomFrequently touched surface5Entry Door: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 4 2$ $ 8 29 Large Conference RoomFrequently touched surface3Entry Door: Add ADA actuator to door from main building entry vestibule (per door)X 1 4,375$ $ 4,375 30 Large Conference Room KitchenetteFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 250$ $ 250 31 Large Conference Room KitchenetteFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ $ 231 32 Large Conference Room KitchenetteFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ $ 738 33 Large Conference Room KitchenetteFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 4 16$ $ 64 34 Large Conference Room KitchenetteFood contamination3Discontinue communal coffee serviceX35 Vending MachinesFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons, coffee pot dispense handles, and refrigerator handlesProduct: Nanoseptic SheetX 2 16$ $ 32 36 Conference RoomsDensity Control2Remove chairs or spread out to 6' minimum distanceX37 Conference RoomsFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X38 Conference RoomsFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 6 18$ $ 108 39 Children's Restrooms (M & W)Frequently touched surface3See Universal Recommendations1 toilet, 1 sink, 1 soap dispenser, 1 paper towel dispenser per restroomX 1 2,770$ $ 2,770 40 Reading & Study AreasDensity Control2Remove chairs or spread out to 6' minimum distanceX41 Reading & Study AreasFrequently touched surfaces2Provide antibacterial wipes for wiping shared equipment.X42 Reading & Study AreasFrequently touched surfaces3Replace fabric furniture with non-porous cleanable surface furniture (vinyl or similar).X 40 200$ $ 8,000 Page 11 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Rec CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred 1A HVAC SystemAir Quality1OPTION A: Due to the number of public meeting spaces and fitness areas in the building, installing the Needlepoint Bi-Polar Ionization system on the whole building HVAC system might be most economical. The building's HVAC systems are planned for upgrades in 2020 and 2021. If those upgrades allow for an increased amount of outdoor air, that option should be pursued.(per location)Product: GPS - iMODX 2 5,000$ 10,000$ 1B HVAC SystemAir Quality1OPTION B: Air Purifier (In-Room Solution) in each of the Recreation Rooms, Fitness Room, Locker Rooms, and GymnasiumProduct: iAdaptAir HEPA Air PurifierX 8 2,500$ 20,000$ 2A Main Entry Frequently touched surface3Main Entry DoorOPTION A: Replace door with new automatic sliding door1 interior side of vestibule, 1 exterior side of vestibule X 1 62,500$ 62,500$ 2B Main EntryFrequently touched surface5OPTION B: Install Anti-microbial ADA push button covers, door handle wrap, and push bar coverProduct: Nanoseptic Handle WrapX 8 2$ 16$ 3 Reception DeskFrequently touched surface4Provide Hand Sanitizer Station at reception deskX4 Reception WorkstationFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.X5 Reception WorkstationFrequently touched surface5Install anti-microbial keyboard coversX 3 18$ 54$ 6 Vending MachinesFrequently touched surface5Install Anti-microbial covers on Microwave and Vending machine buttons.Product: Nanoseptic SheetX 2 16$ 32$ 7 Waiting AreaPhysical DistancingDoneBenches already pushed against wall to encourage physical distancing.DoneX8 Waiting AreaFrequently touched surfaces3Replace fabric furniture with non-porous cleanable surface furniture (vinyl or similar).20 chairsX 20 200$ 4,000$ 9 Recreation Room Kitchenette (2 thus)Frequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 2 906$ 1,813$ 10 Recreation Room Kitchenette (2 thus)Frequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 2 231$ 463$ 11 Recreation Room Kitchenette (2 thus)Frequently touched surface3Replace soap dispenser with automatic dispenserX 2 738$ 1,475$ 12 Recreation Room Kitchenette (2 thus)Frequently touched surface5Install Anti-microbial covers on Microwave controls, Range controls, and Refrigerator handlesProduct: Nanoseptic SheetX 8 16$ 128$ 13 GymnasiumPhysical Distancing / Frequently touched surface2Bleachers: currently pushed back / use not allowed. If use is desired, install markers indicating 6-foot distancing (one bench of every 3) and / or distance on benches. Post signage about social distancing.X14 GymnasiumFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX15 Fitness RoomFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX16 Fitness RoomFrequently touched surface3Door: install foot pull on doorX1 301$ 301$ 17 Aerobics/Dance RoomFrequently touched surface2Provide antibacterial wipes for wiping shared equipmentX18 Conference RoomDensity Control2Remove chairs or spread out to 6' minimum distanceX19 Conference RoomFrequently touched surface3Replace cloth chairs with cleanable surface chairs Vinyl, or similar cleanable. X 16 200$ 3,200$ 20 Conference RoomFrequently touched surface2Provide antibacterial wipes for wiping shared keyboard, remotes, etc.XModification TypePage 12 of 13
Chanhassen COVID-Related Facility AssessmentsDate of Issue: Project # 023-10323-0007/27/2020Rec CenterItem No. Location Concern Prioritized Action ItemCommentPhysical Operational Quanity Cost/Unit Total Cost Status Deferred Modification Type21 Conference RoomFrequently touched surface5Install anti-microbial keyboard coversProduct: Viziflex or similarX 1 16$ 16$ 22 Locker RoomsPhysical Distancing2Space locker use to every other locker. Mark or lock alternating lockers.X23 Locker Rooms (M & W)Frequently touched surface3See Universal Recommendations for Restrooms6 toilets, 4 sinks, 4 soap dispensers, 3 paper towel dispensers per locker room.X 1 9,954$ 9,954$ 24 Staff Entry DoorsFrequently touched surface3Install keycard or other electronic security access system to eliminate shared keys3 doorsX 3 5,231$ 15,694$ 25 Drinking FountainsFrequently touched surface3Replace with Bottle Filler Stations One outdoor, one indoorX 2 2,794$ 5,588$ 26 Restrooms (M & F)Frequently touched surface3See Universal Recommendations2 toilets, 2 sinks, 2 soap dispensers, 2 paper towel dispensers per restroom.X 1 5,540$ 5,540$ 27 Concession SpaceFrequently touched surface3Touchless faucet in kitchenetteProduct: Pfister LG529-ESAS Hands Free, or similarX 1 250$ 250$ 28 Concession SpaceFrequently touched surface3Install automatic paper towel dispenser Paper Towel Dispensers: Uline Dispenser H-2273 (paper pull) or Bradley 2494 (automatic)X 1 231$ 231$ 29 Concession SpaceFrequently touched surface3Replace soap dispenser with automatic dispenserX 1 738$ 738$ 30 Concession SpaceFood Contamination1Follow Department of Health procedures. All meal preparation staff & volunteers should be logged for potential contact tracing.XWarming House / Concession StandPage 13 of 13
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Update on Private Infrastructure I & I Program
Section 5:00 P.M. WORK SESSION Item No: A.2.
Prepared By Erik Henricksen, Project Engineer File No: ENG 1906
DISCUSSION
City staff will continue its presentation to City Council on the recommendations of the most recent Infiltration and
Inflow (I/I) study completed in partnership with SEH, Inc. The objective of the study was to perform an investigation
of the existing sanitary sewer collection system, quantify and identify critical I/I subsewer sheds, and explore the need
for establishing a private property program while providing recommendations for implementing a longterm plan to
remove I/I from the city sanitary sewer system.
ATTACHMENTS:
Presentation
Program Recommendations
Inflow and Infiltration (I/I) Study –Private
Infrastructure
City Project 2019-06
March 9th, 2020
Completed in partnership with
Objective
•Approval of a City
program(s) to address
I/I contribution from
private property
sources identified in
residential districts
from the 2019 study
(City staff have already adopted recommendations for public infrastructure improvements (red area)
based on the initial report and the January 13th workshop presentation)
I/I Program Recommendations
Update Sewer
Ordinance
Develop and
Implement Public
Education Program
Implement a Private
Property Inspection
(PPI) Program
•KEY: Need to identify what type of PPI in order to tailor the ordinance and
education steps
Various Private Property Inspection Programs
Being Used
•Sump Pump Inspection Program
•Eagan, Forest Lake, and Minnetonka
•Point-of-Sale Inspection Program
•Golden Valley and West Saint Paul
•Voluntary/Mandatory In-Home Inspection Program
•Columbia Heights, Golden Valley
•Mainline Launch CCTV Inspection Program
•Saint Paul
Sump Pump Inspection Program
•Mandatory Inspection for Sump Pumps, Basement Connections
•Sump pumps are the most common connection and easiest to fix
•Small time requirement for homeowners (< 30 minute inspection)
•City Ordinance already in place from 1990’s Sump Pump Program (would require
minor updates)
•1990’s Program inspected all homes resulting in 4,935 properties
•313 properties were found to have illicit sump pump connections
•By 2003 all properties brought into compliance
•Enforcement of existing ordinances
•Program Limitations
•Miss potential foundation drain(s) or service lateral leaks
•Typically City funded inspections in order to ease public discontent
•Requires follow-up inspections for full enforcement (i.e. -winter disconnects)
•Can drag out and be inefficient to schedule if not made mandatory
Point-of-Sale Inspection Program
•Inspection Prior to Transfer of Property
•Inspection of full system (service lateral, sump pump, etc.)
•Typically the responsibility of existing homeowner (fix or place 125% into escrow)
•Easier to schedule for the homeowner compared to other programs
•Certification typically valid for 10 years after inspection
•2006 I/I Reduction Plan identified point-of-sale as I/I reduction strategy
•Program Limitations
•Requires extensive updates to City Ordinance
•Only able to complete homes as they turn over
•Requires City monitoring for full enforcement (MLS tracking, permit req.)
Voluntary/Mandatory Inspection Program
•In-Home Inspection
•Inspection of full system (service lateral, foundation drains, sump pump, etc.)
•Typically City funded inspections to encourage buy-in
•City Ordinance mostly already in place (few more revisions to make mandatory)
•Approximately 733 parcels pre-date 1969 plumbing code revision –Sump Pump Program
would not have found via visual inspection these potential connections; however if these
parcels had a sump basket the likelihood of direct foundation drain connection is remote
•Program Limitations
•(Voluntary) Homeowners who know they are non-compliant typically don’t volunteer
•(Voluntary) Average response rate is less than 30% of potential properties
•(Mandatory) Focused strictly on 10% of existing single family homes
•(Mandatory) Ability for public funding to limit homeowner discontent with cost of mandatory
repairs
•Higher level of effort for staff to administrate
Mainline Launch Inspection Program
•CCTV Lateral Inspection Conducted from City Mainline
•Inspection of service lateral
•Minimal involvement of the homeowner
•Easy to inspect (typically > 90% of properties)
•City Ordinance could accommodate as is
•Currently City offers free lateral/mainline launch inspection during road
rehabilitation projects if sanitary sewer televising is necessary
•Program Limitations
•Does not inspect for sump pumps or all foundation drains
•Inspections typically 100% funded by City
•Risk of lateral break on private side (“you break it you buy it”) can lead to additional
liability
PPI Program Outcomes after Inspection
•Disconnection of Illicit Sump Pumps
•Most cost effective method for reducing I/I, typically < $1,000
per property
•Requires follow-up inspection to ensure enforcement
•Disconnection of Illicit Foundation Drains
•Intrusive to the homeowner, requires open cut excavation
•Repair costs typically < $3,000 per property
•Necessary Repairs of “Defective” Private Laterals
•Depending on scope, lateral repairs could be upwards of
$10,000** per property
**Assumes repairs are done with trenchless methods
Funding Options
•Full City
•Subsidized City
•Full property
owner
Cost:Annual cost to implement/maintain the program
Public:The level of disruption and/or additional involvement
required from residents and property owners
Ordinance:Level of effort necessary to update City ordinance or to
educate the public to achieve the proper enforcement
Risk:Potential for not achieving an adequate reduction of I/I
through the completion of the program
Time:How long the program would take for implementation
Evaluation Criteria
Decision Matrix
*See additional attachment for breakdown of each category and ranking
Inspection Program Cost Public Ordinance Risk Time
Initial Annual
Sump Pump Low Medium High Low Medium High
Point-of-Sale Medium Low Low High Low High
Voluntary Inspection High High Medium Low High Medium
Mandatory Inspection
(Pre 1969)
High High High Low Low Medium
Mainline Launch Low Medium Low Low High Low
Status Quo (Do Nothing)N/A N/A N/A Low High N/A
Staff Recommendations
*See additional attachment for breakdown of each category and ranking
Inspection Program Cost Public Ordinance Risk Time
Initial Annual
Sump Pump Low Medium High Low Medium High
✓Point-of-Sale Medium Low Low High Low High
Voluntary Inspection High High Medium Low High Medium
✓Mandatory Inspection
(Pre 1969)
High High High Low Low Medium
Mainline Launch Low Medium Low Low High Low
Status Quo (Do Nothing)N/A N/A N/A Low High N/A
Next Steps…
•Council direction on recommended program
•Implementation
Questions & Answers
(Thank You!)
Sec. 19-44. -Prohibited discharges into sanitary sewer system.
(a) No person shall discharge or cause to be discharged any substance not requiring treatment or any substance not acceptable for discharge, as determined by the
city or the Minnesota Pollution Control Agency, into the sanitary sewer system. Only sanitary sewage from approved plumbing fixtures may be discharged into the
sanitary sewer system.
(b) No person shall discharge or cause to be discharged, directly or indirectly, any stormwater, surface water, groundwater, roof runoff, subsurface drainage, or
cooling water to any sanitary sewer. Any person having a roof drain, sump pump, unauthorized swimming pool discharge, cistern overflow pipe or surface drain
connected and/or discharging into the sanitary sewer shall disconnect and remove any piping or system conveying such water to the sanitary sewer system.
(c) All construction involving the installation of clear water sump pits shall include a sump pump with minimum size 1½ diamete r discharge pipe. The pipe
attachment must be a rigid permanent type plumbing such as PVC or ABS plastic pipe with glued fittings, copper or galvanized pipe. All discharge piping shall be
installed in accordance with the plumbing code. Discharge piping shall start at the sump pit and extend through the exterior of the building and terminate with not less
than six inches of exposed pipe. Sump pump discharge location and flow shall be consistent with the approved development drai nage plan for the lot. The discharge
may not be pumped directly onto any public right-of-way unless approved by the city engineer or his designee. Any disconnects or openings in the sanitary sewer shall
be closed and repaired in compliance with applicable codes.
(d) Every person owning improved real estate that discharges into the city's sanitary sewer system shall allow inspection by auth orized city employees or its agents
of all properties or structures connected to the sanitary sewer system to confirm there is no sump pump or other prohibited d ischarge into the sanitary sewer system.
Any persons refusing to allow their property to be inspected shall immediately become subject to the surcharge as described i n subsection (g) hereinafter.
(e) Any owner of any property found to be in violation of this section shall make the necessary changes to comply with this sec tion and such change shall be verified
by authorized city employees or its agents. Any property or structure not inspected or not in compliance by May 1, 1994, shall, following notification from the city,
comply within 14 calendar days or be subject to the surcharge as provided in subsection (g) hereinafter.
(f) Upon verified compliance with this section, the city reserves the right to reinspect such property or structure at least annually to confirm continued compliance.
Any property found not to be in compliance upon reinspection or any person refusing to allow their property to be reinspected shall, following notification from the
city, comply within 14 calendar days or be subject to the surcharge hereinafter provided for.
(g) A surcharge of $100.00 per month is hereby imposed and shall be added to every sewer billing, to property owners who are fo und not in compliance with this
section. The surcharge shall be added every month until the property is verified to be in compliance through the city's inspe ction program.
(h) The city council, upon recommendation of the city engineer, shall hear and decide requests for temporary waivers from the p rovisions of this section where strict
enforcement would cause a threat to public safety because of circumstances unique to the individual property under considerat ion. Any request for a temporary
waiver shall be submitted to the city engineer in writing. Upon approval of a temporary waiver from the provisions of this se ction, the property owner shall agree to
pay an additional fee for sanitary sewer services based on the number of gallons discharged into the sanitary sewer system as estimated by the city engineer.
(i) Violation of this section is a misdemeanor and each day that the violation continues is a separately prosecutable offense.The imposition of the surcharge shall
not limit the city's authority to prosecute the criminal violations, seek an injunction in district court ordering the person to disconnect the nonconforming connection
to the sanitary sewer, or for the city to correct the violation and certify the costs of connection as an assessment against the property on which the connection was
made.
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Initial 2021 Budget Discussion
Section 5:00 P.M. WORK SESSION Item No: A.3.
Prepared By Greg Sticha, Finance Director File No:
BACKGROUND
At the August 10 Work Session, staff will be having its first formal discussion with the City Council about the 2021
General fund budget.Staff will review the significant items impacting the 2021 General Fund Budget as well as
significant changes as it pertains to staff recommendations and requests in the 2021 General Fund Budget.We will be
getting into detailed department discussions of the 2021 budget with the City Council at the August 24th work session.
The first item we typically discuss is what new construction is for the City as indicated by Carver County Assessor’s
office.That increase for 2021 is roughly 1.5% or just over $170,000 in new property tax levy dollars available in
the form of newly constructed homes and businesses.After staff has completed its budget requests for 2021 there is
roughly $460,000 in new expenses ($328,000) and reduced other revenues ($115,000 Park & Rec COVID related
program revenue adjustments) for 2021.Meaning the estimate of the General Fund Budget required to fund the
current level of services would result in a levy of $290,000 above new construction.This would result in a levy
increase of 3.95% and would result in an impact to the average home of about $26$28 for the year.
There is one significant item we do not have final information on at this point.The final Health Care Contract for
2021, which we have currently budgeted at a 15% increase ($78,000 impact to the General Fund) will not be
available until late in August.As soon as that information is available we will adjust all budgets accordingly.
Some of the other largest impacts to the 2021 General fund include wage increases of 2% ($103,000 general fund
impact).We have surveyed our KFS cities about projected wage increases for 2021 and about half have replied.Of
those that have made a projection, the average wage increase is projected at 2.35%.
The total contract for the Sheriff’s Office is included at roughly a 3.5% increase ($72,000).This includes the same
service levels as the prior year and this item has a potential for changing as currently union contracts are being
negotiated.Staff will not have a final answer on the CCSO contract until most likely after the preliminary levy is set.
In addition, we budgeted for roughly $60,000 in negative budget impacts (as compared to the 2020 budget) from
COVIDrelated issues to park and recreation budgets and programming.This was by far the most challenging of all
the 2021 department budgets.Attached find the assumptions used by the park and recreation department in setting
their 2021 revenue and expense projections.It is important to keep in mind these projections WILL change based on
the further impacts of COVID19 later this fall.
Staff is continuing to work on refinements to the budget on an ongoing basis.We will be looking for ways to make
adjustments with minimal impacts to services provided.As we receive additional information on a couple of the items
noted above adjustments will be made.We have attached several other documents for your review and further
CITY COUNCIL STAFF REPORTMonday, August 10, 2020SubjectInitial 2021 Budget DiscussionSection5:00 P.M. WORK SESSION Item No: A.3.Prepared By Greg Sticha, Finance Director File No: BACKGROUNDAt the August 10 Work Session, staff will be having its first formal discussion with the City Council about the 2021General fund budget.Staff will review the significant items impacting the 2021 General Fund Budget as well assignificant changes as it pertains to staff recommendations and requests in the 2021 General Fund Budget.We will begetting into detailed department discussions of the 2021 budget with the City Council at the August 24th work session.The first item we typically discuss is what new construction is for the City as indicated by Carver County Assessor’soffice.That increase for 2021 is roughly 1.5% or just over $170,000 in new property tax levy dollars available inthe form of newly constructed homes and businesses.After staff has completed its budget requests for 2021 there isroughly $460,000 in new expenses ($328,000) and reduced other revenues ($115,000 Park & Rec COVID relatedprogram revenue adjustments) for 2021.Meaning the estimate of the General Fund Budget required to fund thecurrent level of services would result in a levy of $290,000 above new construction.This would result in a levyincrease of 3.95% and would result in an impact to the average home of about $26$28 for the year.There is one significant item we do not have final information on at this point.The final Health Care Contract for2021, which we have currently budgeted at a 15% increase ($78,000 impact to the General Fund) will not beavailable until late in August.As soon as that information is available we will adjust all budgets accordingly.Some of the other largest impacts to the 2021 General fund include wage increases of 2% ($103,000 general fundimpact).We have surveyed our KFS cities about projected wage increases for 2021 and about half have replied.Ofthose that have made a projection, the average wage increase is projected at 2.35%.The total contract for the Sheriff’s Office is included at roughly a 3.5% increase ($72,000).This includes the sameservice levels as the prior year and this item has a potential for changing as currently union contracts are beingnegotiated.Staff will not have a final answer on the CCSO contract until most likely after the preliminary levy is set.In addition, we budgeted for roughly $60,000 in negative budget impacts (as compared to the 2020 budget) fromCOVIDrelated issues to park and recreation budgets and programming.This was by far the most challenging of allthe 2021 department budgets.Attached find the assumptions used by the park and recreation department in settingtheir 2021 revenue and expense projections.It is important to keep in mind these projections WILL change based onthe further impacts of COVID19 later this fall.Staff is continuing to work on refinements to the budget on an ongoing basis.We will be looking for ways to make
adjustments with minimal impacts to services provided.As we receive additional information on a couple of the items
noted above adjustments will be made.We have attached several other documents for your review and further
discussion during this work session including: KFS historical levy change information since 2012, the 2021 current
projected levy breakdown/impact spreadsheet, and the detailed General Fund budget by department.
ATTACHMENTS:
KFS Levy Change
Total Levies
Gen Fund Detail
2021 Budget Memo Park & Rec
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Roundtable
Section 5:00 P.M. WORK SESSION Item No: A.4.
Prepared By Heather Johnston, Interim City Manager File No:
SUMMARY
Implementation of Zones for Garbage Hauling
Many cities divide their geographic areas into zones for garbage collection to ensure that garbage trucks are only in
designated areas of the city once a week. Such a change would not impact a resident’s choice on hauler selection.
(Ryan)
Change in Ordinance on Boat Storage.
Current City Code does not allow boat parking in residents' driveways or on public streets. Residents have requested
being allowed to park their boats in their driveways. (Campion)
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Approve Economic Development Authority minutes dated July 27, 2020.
Section 7:00 P.M. ECONOMIC
DEVELOPMENT AUTHORITY
MEETING
Item No: B.1.
Prepared By Nann Opheim, City Recorder File No:
PROPOSED MOTION
“The Economic Development Authority approves the minutes dated July 27, 2020.”
Approval requires a Simple Majority Vote of members present.
ATTACHMENTS:
Economic Development Authority Minutes dated July 27, 2020
CHANHASSEN ECONOMIC
DEVELOPMENT AUTHORITY
SPECIAL MEETING
JULY 27, 2020
Mayor Ryan called the meeting to order at 7:00 p.m.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Jerry
Ruegemer, and City Attorney Andrea Poehler
RELEASE ASSESSMENT AGREEMENT FOR 1501 PARK ROAD.
Mayor Ryan: Ms. Aanenson.
Kate Aanenson: Yes, we have two action items for you. The first is a Release of an Assessment
Agreement. So that Assessment Agreement goes back to a project that was done in 1984. It was
for at the time, the property’s address is 1501 Park Road. Excuse me 1983 and it was for
Fluoroware and it was an agreement for a road improvement and they agreed to the assessments.
Thirty years has passed. The project, the current property owner Retail Tech has a buyer. He
wants to sell the property and get clean title so by extinguishing this agreement they can move
forward and sell the property so staff is recommending that you approve the Release of the
Assessment Agreement from the Housing and Redevelopment Authority in and for the City of
Chanhassen. And I’d be happy to answer any questions that you may have.
Mayor Ryan: Thank you Ms. Aanenson. Council are there any questions about the clean up of
the title? Alright if not I would entertain a motion.
Councilman Campion: I’ll make a motion.
Mayor Ryan: Councilman Campion.
Councilman Campion: I move that the EDA approves the Release of the Assessment Agreement
from the Housing and Redevelopment Authority in and for the City of Chanhassen, n/k/a the
Chanhassen Economic Development Authority.
Mayor Ryan: Thank you Councilman Campion. We have a valid motion. Is there a second?
Councilwoman Coleman: So moved.
Mayor Ryan: We have a valid motion and a second.
Economic Development Authority – July 27, 2020
2
Councilman Campion moved, Councilwoman Coleman seconded that the EDA approves
the Release of the Assessment Agreement from the Housing and Redevelopment Authority
in and for the City of Chanhassen, n/k/a the Chanhassen Economic Development
Authority. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
APPROVAL OF MINUTES: Councilman McDonald moved, Councilwoman Tjornhom
seconded to approve the Economic Development Authority Minutes dated September 24,
2018. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Councilman Campion moved, Councilman McDonald seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Economic
Development Authority meeting was adjourned at 7:03 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Approve Small Business Emergency Grant Program
Section 7:00 P.M. ECONOMIC
DEVELOPMENT AUTHORITY
MEETING
Item No: B.2.
Prepared By Kate Aanenson, AICP, Community
Development Director
File No:
PROPOSED MOTION
“The Economic Development Authority (EDA)recommends approval of the Chanhassen Small Business Emergency
Grant Program.”
Approval requires a Simple Majority Vote of members present.
BACKGROUND
At their July 27th work session, the City Council directed staff to pursue developing a small business grant program.
Funding for this program is a portion of the city’s CARES Fund. The Council recommended the total funding amount
not to exceed $200,000. Staff is recommending that the EDA administer the program.
DISCUSSION
As previously discussed, individual grant funds can be up to $10,000 and will be based on a lottery system. As a
condition of receiving funding, recipients are required to provide a brief follow up report to the EDA. After the reports
have been received, staff will present a summary to the EDA. Staff will be working to select an administrator for the
program. The complete guidelines are found in the attached Grant Program document.
RECOMMENDATION
Staff recommends that the EDA approve the Chanhassen Small Business Emergency Grant Program.
ATTACHMENTS:
Chanhassen Small Business Emergency Grant Program
CHANHASSEN SMALL BUSINESS EMERGENCY GRANT PROGRAM
PURPOSE
The City of Chanhassen Economic Development Authority (EDA) has established a fund for
individual grants up to $10,000 to assist eligible small businesses who have been negatively
impacted by COVID-19. The purpose of these funds is to ensure the preservation of
employment opportunities in the City of Chanhassen by preventing business closures to promote
long-term economic vitality in the community.
Grant funds will be available on a lottery system and the application period will be open for
approximately one week. The program is subject to funding availability from the EDA. The
EDA retains the authority and discretion to approve or deny an application, and reserves the right
to modify or discontinue the program in response to changing circumstances.
ELIGIBILE BUSSINESS DETAILS
To be eligible to receive Small Business Emergency Assistance funds, a business must
demonstrate that its operations have been directly and adversely affected by the COVID-19
Health Pandemic and/or that it operates in a category named in Executive Orders 20-04 and 20-
08. All applicants must meet the following criteria:
• The business must have been in operation prior to March 1, 2020;
• Have no more than 40 employees at the location address. Special consideration may
be given to businesses which use independent contractors and sole proprietors
within their business;
• The business must have a physical non-residential address within the City of Chanhassen
(proof of address shall be required when applying);
• All business applicants must be an allowed use through zoning of the property or be
a legally non-conforming use;
• Be a legal entity registered with the Minnesota Secretary of State, and be in good
standing;
• Any applicant must not have delinquent taxes, bills or charges due to the City from
February 2020 or prior.
Certain Business are not eligible. Assistance cannot be provided to businesses that:
• Do not have a physical address within the City of Chanhassen;
• Non-profit organizations;
• Self-employed, independent contractors, or businesses with no employees other than
an owner(s);
• Corporate chains, multi-state chains;
• Businesses in default conditions prior to February 29, 2020;
• Derive income from passive investments without operational ties to operating
businesses or whose primary source of revenue is from business-to-business
transactions; real estate transactions; property rentals or property management;
billboards; or lobbying;
• Primarily generate income from gambling activities;
Page 2
• Generate any part of its income from adult-oriented or tobacco/vaping-related
activities;
• Have no current or historical financial statements.
ELIGIBLE USES
The COVID Emergency Relief Assistant Program may be used for working capital purposes
defined as:
• Paying fixed debts;
• Payroll costs;
• Accounts payable;
• Utility payments;
• Inventory costs;
• Paying other direct business-related bills.
PROGRAM GUIDELINES
1. Amount: Business may apply for a one-time emergency grant award not to exceed
$10,000. Staff will review each applicant’s request for loan funds to determine the level
of assistance that will be provided.
2. Uses: Funds can be used exclusively for working capital purposes defined as paying
fixed debts, current payroll, accounts payable, taxes and paying direct business-related
bills such as rent, mortgage, or utility fees and other critical business expenses that can’t
be paid as a direct result of the current health emergency. Awarded funds may not be
used for business owner’s/manager’s personal uses or expenses.
3. Term: All grant funds must be utilized within two months of the loan agreement being
fully executed.
4. Proof of Need: All applicants must demonstrate financial need for grant funds prior to
approval. This includes but is not limited to the previous year’s annual gross revenue,
average monthly gross revenue prior to COVID-19, and projected monthly gross revenue
for the next three months. Additionally, applicants are required to provide evidence of
application submittal, acceptance, approval and/or denial of State and Federal emergency
financing programs. This could simply include an email response from these agencies.
5. Proof of Expenses: Applicant shall provide proof of eligible expense requested to be paid
with grant funds. This includes, but is not limited to current payroll, unpaid invoices,
mortgage principal and interest, rent, utility payments, property taxes and/or other unpaid
business-related expenses.
6. Disbursement of Funds: Funds shall be distributed within two weeks after a loan
agreement has been executed by all required parties.
7. Termination: The EDA retains the right to terminate any agreement under the Emergency
Assistance Program if a grant recipient is found to be in violation of any conditions set
forth in the grant guidelines or grant agreement.
8. Right to Deny: The EDA retains the right to deny any application for grant funding.
9. Grant Agreement: Upon an applicant being awarded funds, the grant recipient shall enter
into a grant agreement with the Chanhassen EDA. Funds will not be distributed for ay
award until the applicant provides proof of expenses and a grant agreement with the
Chanhassen EDA has been executed by all required parties.
Page 3
10. Reporting: As a condition for receiving grant funding, all grant recipients are required to
submit a brief report to the EDA within two months after receiving grant funds,
specifying how the entirety of the grant funds were used and providing evidence in the
form of paid invoices, statements, or similar documentation.
11. Funding Availability: The Small Business Emergency Assistance program has limited
amount of funds available. Funds are awarded via a lottery system after the one-week
application period is closed.
12. Indemnification: All grant recipients shall be required to indemnify the City of
Chanhassen and City of Chanhassen EDA, and any officers acting on their behalf.
APPLICATION PROCESS
Prior to applying, please review the Program Guidelines to determine if your business is eligible.
1. Applications are available on the city’s website: www.ci.chanhassen.mn.us.xxx
2. Application requirements will include:
• Basic details about the business, including number of employees.
• Basic employment and annual gross revenue information.
• Information on current operations including whether the business is currently
closed or is providing reduced services.
• Narrative descriptions and estimated calculations of the negative impacts of the
business due to COVID-19.
• A narrative description of the current plans for resuming operations following the
COVID-19 crisis.
• Evidence of application submittal, acceptance, approval and/or denial of State and
Federal emergency financing programs. This could simply include email
response from these agencies.
• Supporting documentation and application attachments.
3. Completed applications should be typed for purposes of clarity.
4. Fully completed and e-signed applications along with required documents may be
submitted online to: (Email Address). Hard copies will not be accepted.
5. Upon submission of application, applicants will receive am email confirmation receipt of
application.
6. The application will be reviewed for eligibility upon receipt. If additional information or
documentation is necessary EDA staff will contact the applicant. Due to an expected
high volume of applications, you may consider your applications complete if staff does
not request additional information within 10 business days after application acceptance.
7. Funds will be distributed on a lottery system. If you have any questions or need
assistance completing the grant application, please contact: XXXX
FUNDING PROCESS
If application is approved and funds are available, businesses will be notified within 10 business
days and provided with an electronic grant agreement for signature.
Funds shall be distributed within one to two weeks after a grant agreement has been executed by
all required parties depending on how grant recipients elect to receive funds.
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Small businesses receiving funds must commit to using the funds for eligible program expense
and must agree to document and report specific uses of the funds. Accordingly, all grant
recipients are required to submit a brief report to the Chanhassen EDA within two months after
receipt of funds, specifying how the entirety of the funds were utilized and providing evidence in
the form of paid invoices, statements, or similar documentation (see sample report form
attached).
FOLLOW-UP AND ADDITIONAL RESOURCES
For businesses needing additional resources such as technical assistance, larger working capital
loans, or other, staff will provide ongoing assistance to businesses of all sizes and types, working
with partners and other levels of government to access resources available, such as SBA and
State of Minnesota DEED loans.
Staff will conduct a “check-in” with grant recipients within one year of the distribution of funds
to learn the effect of the grant and business outcomes such as economic impact of the grant
program, (including, but not limited to, employees retained or rehired, and sales) and whether
they match the program’s desired outcomes of business and/or job retention.
CITY OF CHANHASSEN EDA SMALL BUSINESS
EMERGENCY ASSISTANCE REPORT FORM
As a condition for receiving grand funding, a recipients of City of Chanhassen Small Business
Assistance are required to submit a brief report to the City of Chanhassen Economic
Development Authority (EDA) within two months after receiving grant funds, specifying how
the entirety of the grant funds were utilized and provide evidence in the form of paid invoices,
statements, bill, or similar documentation.
Business Name:
Business Street Address:
City: State: Zip Code:
Name and Title of Person Completing Form:
1. What was the total amount of grant your business received? $
2. Please specify how grant funds were utilized. Include expenses and amounts up to total
amount of grant. For example: Payroll-2 employees, 2 weeks: $3,000, May Rent -
$2,000. Please attach or provide copy of a statement, invoice, bill, or similar
documentation paid with assistance funds.
3. Please describe benefits received from the awarded funds.
4. Briefly explain any ongoing business impacts from the COVID-19 pandemic:
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Approve City Council Minutes dated July 27, 2020
Section CONSENT AGENDA Item No: E.1.
Prepared By Nann Opheim, City Recorder File No:
PROPOSED MOTION
“The City Council approves the minutes dated July 27, 2020.”
Approval requires a Simple Majority Vote of members present.
ATTACHMENTS:
City Council Summary Minutes dated July 27, 2020
City Council Verbatim Minutes dated July 27, 2020
City Council Work Session Minutes dated July 27, 2020
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
JULY 27, 2020
Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Jerry
Ruegemer, City Attorney Andrea Poehler, Kim Meuwissen, Matt Kerr, Jodi Sarles, Mary
Blazanin and Priya Tandon
PUBLIC PRESENT:
Ray Mikkonon 6781 Penamint Lane
PUBLIC ANNOUNCEMENT: TODD HOFFMAN RETIREMENT PROCLAMATION.
The City Council recessed the meeting to go outside to deliver Todd Hoffman’s retirement
proclamation.
CONSENT AGENDA: Councilwoman Coleman moved, Councilman Campion seconded
to approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated July 13, 2020
2. Approve City Center Park Paver Replacement Project
3. Authorize a Cooperative Agreement with RPBCWD for the Silver Lake Water Quality
Improvement Project
4. Approve an Amendment to the Chaparral Planned Unit Development (PUD) Ordinance
to Correct a Typographical Error
5. Approve 2021 Service Agreement of Joint Assessment with Carver County Assessor
6. Amendment to the Development Contract for Boylan Shores
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
City Council Summary – July 27, 2020
2
VISITOR PRESENTATIONS. Gretchen Piper introduced herself as a candidate for Minnesota
Senate District 33 and provided her background information.
FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Chief Don Johnson presented the
monthly numbers for staffing, calls for service, training, Black Hat ceremony for 4 firefighters,
and activities involved with the 4th of July celebration. Lt. Lance Pearce reviewed the June, 2020
calls for service numbers.
ADOPT ASSESSMENT ROLLS AND AWARD CONSTRUCTION CONTRACT FOR
LAKE LUCY ROAD MSA PROJECT.
Charlie Howley presented the staff report on this item. Mayor Ryan provided background
information on the discussion held between staff and council at the work session.
Councilman McDonald moved, Councilman Campion seconded that the City Council
postpone the Lake Lucy Road MSA Project to be considered with the 2021 road projects.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
ADOPT ASSESSMENT ROLL AND AWARD CONSTRUCTION CONTRACT FOR
2020 STREET REHABILITATION PROJECT.
Charlie Howley presented the staff report on this item. Mayor Ryan and Councilman McDonald
provided background information on the discussion between staff and council at the work
session.
Councilman McDonald moved, Councilman Campion seconded that the City Council
postpone the 2020 Street Rehabilitation Projects to next year. All voted in favor and the
motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING: METES AND BOUNDS SUBDIVISION AT 901 CARVER BEACH
ROAD.
Kate Aanenson presented the staff report on this item. Mayor Ryan opened the public hearing.
Ray Mikkonon, 6781 Penamint Lane expressed concern with the amount of fill that will be
needed to get access to Carver Beach Road, clarification of the setback from the wetland, and the
loss of mature trees on the property. The applicant Mary Jean Brown addressed the concerns
with the lot configuration. Mayor Ryan closed the public hearing.
Resolution #2020-48: Councilman McDonald moved, Councilwoman Tjornhom seconded
that the Chanhassen City Council adopts a resolution approving a Metes and Bounds
subdivision creating two single family lots, plans prepared by Premier Land Surveying,
City Council Summary – July 27, 2020
3
LLC dated July 1, 2020, subject to the following conditions and adoption of the Findings of
Fact and Decision:
Engineering:
1. The applicant shall update the parcels description to adhere to six (6) foot side and rear
yard drainage and utility easements (as applicable) and ten (10) foot front yard drainage
and utility easements on both Parcel A and Parcel B prior to recording of the subdivision.
2. The property owner of Parcel B shall enter into an encroachment agreement for the
existing fence within the newly created drainage and utility easement prior to recording
of the subdivision.
3. The applicant shall enter into a right-of-way easement agreement with the city to obtain a
consistent 50-foot right-of-way corridor along Carver Beach Road prior to recording of
the subdivision.
4. Retaining walls shall not be constructed within drainage and utility easements.
5. The development fees associated with this subdivision shall be paid prior to recording of
the subdivision. Fees are based on rates in effect at the time of recordation. For 2020
they total $15,600.86 and are enumerated as such:
a. Surface Water Development Fee: $9,800.86
b. Park Dedication Fee: $5,800.00
Environmental Resources:
1. Tree preservation fencing must be installed at the edge of grading limits prior to any
construction activities.
2. The applicant shall submit a corrected inventory and survey that also shows tree
protection fencing to be installed around the entire site at the edge of the grading limits.
Parks & Recreation:
1. Park dedication fees in the amount of $5,800 shall be paid prior to recording the
subdivision.
Water Resources:
1. Retaining walls and fences must be located outside of the wetland buffer.
2. The applicant shall adjust the drainage and utility easements to fully encompass the
delineated wetland on the property.
3. A surface water management fee in the amount of $9,800.86 shall be paid prior to
recording the subdivision.
City Council Summary – July 27, 2020
4
4. The proposed development will trigger Rule C-EPSC, Rule D-Wetland and Creek
Buffers, and Rule J-Stormwater Management, for the Riley, Purgatory, Bluff Creek
Watershed District and must receive a permit from them.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
APPROVE A REQUEST FOR A CONDITIONAL USE PERMIT (CUP) FOR FOOD
PROCESSING AND OUTDOOR STORAGE FOR SIX SILOS ON PROPERTY
LOCATED AT 2100 STOUGHTON AVENUE (HEMP ACRES).
Kate Aanenson presented the staff report and Planning Commission update on this item.
Councilwoman Tjornhom moved, Councilman McDonald seconded that the Chanhassen
City Council approve the Conditional Use Permit to allow Hemp Acres to process food
products from hemp seeds and allow the construction of six 35 foot tall silos based on the
plans prepared by Phillip D. Johnson, Architect,. Dated April 4, 2020, subject to the
following conditions and adoption of the Planning Commission’s Findings of Fact:
Building:
1) A building permit will be required for unit improvements, silo installation, and unit
remodeling.
Engineering:
1) If an intensification or increase in use or an expansion is requested for the site, a traffic
analysis will be required to determine the volume of traffic the new site will generate.
2) Any future intensification of the site usage shall investigate the use of the driveway
access to Audubon Road.
Natural Resources:
1) The applicant shall work with city staff to finalize a planting plan.
2) The applicant shall incorporate a landscape buffer along the north side of the building,
which includes Autumn Blaze maple, Siouxland poplar, Black Hills spruce and Amur
maples.
3) The front planting areas shall have wood mulch as a ground cover.
4) All proposed parking lot landscape islands and peninsulas shall comply with City Code.
Planning:
1) When the site is redeveloped or the usage intensifies, the existing pickle tanks shall be
removed from the property unless they are used as part of the building tenant operation.
City Council Summary – July 27, 2020
5
Water Resources:
1) Updated plans illustrating the total land disturbance activities associated with all site
improvements shall be submitted for review and approval by the city.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
RECOMMENDING CHANHASSEN RESIDENTS AND VISITORS TO WEAR MASKS.
Mayor Ryan provided background information on this item.
Councilman Campion moved, Councilwoman Coleman seconded that the Chanhassen City
Council table indefinitely the resolution recommending Chanhassen residents and visitors
wear masks. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS. None.
CORRESPONDENCE DISCUSSION. None.
Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the
meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The
City Council meeting was adjourned at 8:50 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CHANHASSEN CITY COUNCIL
REGULAR MEETING
JULY 27, 2020
Mayor Ryan called the meeting to order at 7:03 p.m. The meeting was opened with the
Pledge to the Flag.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Jerry
Ruegemer, City Attorney Andrea Poehler, Kim Meuwissen, Matt Kerr, Jodi Sarles, Mary
Blazanin and Priya Tandon
PUBLIC PRESENT:
Ray Mikkonon 6781 Penamint Lane
Mayor Ryan: Good evening again everybody. Thank you for joining us tonight. For the record
we have all of our members present tonight so our first action is our agenda approval. Council
members are there any modifications to the agenda as printed? If not we will proceed with the
published agenda.
PUBLIC ANNOUNCEMENT: TODD HOFFMAN RETIREMENT PROCLAMATION.
Mayor Ryan: First up we have a public announcement and tonight our public announcement, we
are going to have a brief ceremony for our long time Parks and Recreation Director Todd
Hoffman. It didn’t seem fitting to have the ceremony within the walls of City Council since his
impact was felt in and around the community so we are going to adjourn briefly and read a
proclamation and have a quick ceremony outside for him at the Veteran’s Monument and then
we will be returning to the chambers for the continuation of our meeting at 7:30. So for those of
you watching at home there’ll be a brief break and then we will return at 7:30 so we will
entertain a short recess.
The City Council meeting was recessed at this point.
Mayor Ryan: We will resume our meeting.
CONSENT AGENDA: Councilwoman Coleman moved, Councilman Campion seconded
to approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated July 13, 2020
Chanhassen City Council – July 27, 2020
2
2. Approve City Center Park Paver Replacement Project
3. Authorize a Cooperative Agreement with RPBCWD for the Silver Lake Water Quality
Improvement Project
4. Approve an Amendment to the Chaparral Planned Unit Development (PUD) Ordinance
to Correct a Typographical Error
5. Approve 2021 Service Agreement of Joint Assessment with Carver County Assessor
6. Amendment to the Development Contract for Boylan Shores
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS.
Mayor Ryan: Next we have visitor presentations. Visitor presentations are included with each
of our regularly scheduled council meetings. Anyone wishing to address the council on a matter
that is not specifically on the agenda may step to the podium. Please provide your name and
address for the record and then please address the council. You will have 5 minutes to present
your item. If your request includes an action item from staff or council please complete a Citizen
Action Request form so we appropriately follow up with your item. However if you’re simply
making a comment you do not need to fill out a form. We had one submitted and please come
forward. Thank you for joining us tonight. You may take it off, yes.
Gretchen Piper: That was my question. Thank you, how fun to show up at a council meeting
with, that includes cake so you’re the only city. I’m just saying. Thank you. Thank you to the
Mayor and members of the council for having me here. I just wanted to take two minutes of
your time to introduce myself. My name is Gretchen Piper and I am candidate for Minnesota
Senate in our district, District 33 so that includes part of Chanhassen so I wanted to make sure
I’m visiting every city, every school district in Senate District 33 and to hear what’s on the
agenda. Fun to come for a big retirement ceremony and learn that to bring everybody along I’ve
got to have a big wing span so that was fun to be here for this. I grew up in Hamel on a farm in
Maple Plain and I live in Wayzata now so I’m on the A side, the north side of the district. I went
to Orono public schools and also the University of Minnesota where I did my MBA so I spent
most of my life here living in Senate District 33 and my family’s here. My kids are here in
public school and I’m running for State Senate to represent our values. Our community values
and to get some important things done for high quality public education. For accessible health
care. Protecting our beautiful lakes and waters and the environment and critical infrastructure
investments that we are frankly waiting for right now with a bonding bill that’s stuck in part
because of partisan gridlock and I’d to be somebody who consistently, as I’ve done in my career
reaches across the aisle and gets things done and just goes to work for our communities. I have
Chanhassen City Council – July 27, 2020
3
my own small consulting business. I’ve also worked in the medical device industry and worked
on those issues that are important to our community is I’ve worked in healthcare. In education.
I’ve worked in the environmental field so I’ve done a lot of these things and I’d like to bring
what I know in those areas there and in work force development and human rights. I’d like to
bring that to our work at the legislature and get things done for our communities so I’m running a
positive race. I’m running to get constructive work done for our communities. Not for our
political parties and I’d like to take care of the backlog of projects that really need to be done in
the legislature. There is a lot of work to be done as we recover from the pandemic as we find
safe ways to get back to work. To get our kids back to school. There’s a lot of work that we
need to do together and I’m ready to do it. I would love to further the conversation when we’re
not in the middle of a busy City Council meeting but if there are any questions I’m happy to take
those or you can find me at GretchenPiper.com. Or Gretchen at Gretchen at GretchenPiper.com
is my email. Thank you members of the council. Mayor for serving our community. Local
politics is where it happens and I’m really anxious to serve our community and have us go
forward together in ways that I know that we can so let’s have a conversation and I will take any
questions now or later.
Mayor Ryan: Perfect thank you. Council do you have any questions? I don’t think so but thank
you for coming forward. We appreciate it.
Gretchen Piper: Thank you. Yeah thanks for the time.
Mayor Ryan: You bet, thank you. Are there any other visitor presentations tonight? Okay with
that we will go to our fire department and law enforcement update.
FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE.
Mayor Ryan: Chief.
Chief Don Johnson: Good evening Mayor and council. It’s our monthly fire department update.
We’re still sitting at 44-45 firefighters. Relatively stable and healthy crew. We did have some
internal promotions that happened based on one of our assistant chiefs going on a long paid
leave. Or a long unpaid leave. He’ll be leaving August 1st for a job which kind of opened up a
vacancy in the assistant chief ranks which we were already carrying one so we did some internal
promotions and I hope to bring a couple of people before you next month. We’ll look at some
scheduling and do a little swearing in for our new two assistant chiefs. 74 calls in June. We had
2 that were Chief only calls. 24 day only calls which are responded to by just a handful of day
available staff. 25 duty crew calls and 23 general alarms. June was probably our most stable
month in regards to the expansion program with COVID shifts behind us and everything else. It
kind of gave us a good baseline of where calls are at and I’m happy to report that cutting down to
23 general alarms that all of the fire departments are responding to is a lot less than the 50 or 55-
60 in the past so the program is definitely working. A few of the significant calls, 44 were
rescue EMS with 5 motor vehicle accidents. We had 3 fire responses. We had an exterior fire
Chanhassen City Council – July 27, 2020
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on a townhouse on Maggie Way. A wood chip fire at Roundhouse Park which for those listening
do not pour your coals from your charcoal grill into the mulch before you leave the park. It tends
to have the fire department have to come out a little later. And then a same scenario at a trash
can fire at Lake Minnewashta Park on the same day so if we could just be careful as we
celebrated our Parks and Rec Director leaving, let’s be careful in our parks when we’re
charcoaling. Shift training has still been mostly online based on COVID guidelines but in July
that did loosen up and we started doing some small group training so one training topic is now
taking us 4 cycles to get through in groups of 10 so. June 27th we had a drive up food drive that
the fire department put on. We collected over 1,500 pounds of food supporting our 3 local food
shelves here. Included cash donations which we converted to Cub Foods gift cards and
distributed those as well. Thank you to Mayor Ryan. On June 29th we were able to go around to
4 of our Black Hat folks that passed probation. We’re all adjusting to staying in these small
groups but I know that had a big impact on those 4 for us so I thank you for taking the time to do
that. That evening as well as you can see from the Chan Villager Greg Geske was awarded
surprisingly with his Firefighter of the Year from 2019 so I also hope to bring him in front of
council next month as well. And then July 4th partnering with rec staff and the sheriff’s office
we were able to put on the fireworks show. The only other thing of mention is we did have a
major loss fire on July 5th. This was on Lake Point Road. It was about 3:00 in the morning. A
considerable amount of staff. We were out there for quite a while. We’re still working on the
investigation for that so with that I can stand for questions.
Mayor Ryan: Council any questions? I don’t have any questions Chief but two things. Did you
say you’re going to be able to get the folks that got their Black Hats as well as Mr. Geske to a
council meeting so they can be recognized? Or for sure the Firefighter of the Year.
Chief Don Johnson: Yes.
Mayor Ryan: Okay. I’d definitely like to have council have an opportunity to congratulate him
in public. I think it would be nice. I know we’re limited in terms of number of folks that can be
in the chambers but just on behalf of council I know we would like to congratulate him. And
then second of all you weren’t at our last meeting obviously because it wasn’t your report but
just want to commend you again for your work and preparation and then execution of a safe 4th
of July. I did make a comment and I think a few of us did at our last council meeting but the fact
that we were able to still have fireworks is you know credit to you as well as Lieutenant Pearce
for pulling together a plan and then executing on that and allowing our residents to enjoy the
fireworks so I just want to, I know I’ve seen you since and sent an email but I again would like to
say publicly how much we appreciate your efforts on behalf of the City so thank you.
Chief Don Johnson: I wish I could take credit for it. It was a true team effort.
Mayor Ryan: Wonderful as always, thank you Chief.
Chief Don Johnson: Thank you.
Chanhassen City Council – July 27, 2020
5
Lt. Lance Pearce: Good evening Mayor and council.
Mayor Ryan: Good evening.
Lt. Lance Pearce: I’ll cover the June calls for service and then I have a couple other things that I
created after I sent the packet out so I don’t know if Kate can help me out. Techno issues on that
at all. In June we have 1,056 calls for service correct and when I was doing that I noted a spike in
a couple of targeted areas that I have covered on here. I can certainly send this out to council if
need be but we went.
Mayor Ryan: You can put it back down now. Perfect. Nann do you have the overhead camera
for documents for Lieutenant? Perfect thank you.
Lt. Lance Pearce: Alright looks terrible but we can still read it. So what I noted on here if you
look on the very bottom was, we went from the frauds and thefts were averaging around 20 a
month or so. We had 65 last month and so I wanted to talk that through with council. And the
other two that I wanted to talk through a little bit was the increase in mental health and also
domestics and I think the domestics and the mental health is a result of the pandemic we’re
having and the stresses people are feeling at home with job losses and lack of activities to do.
That kind of stuff. We’re seeing a definite in the amount of domestics so I’ve broken this out on
the top two. That says domestic and domestic assault. The difference being the top number on
both of those measurable from 2019 and 2020 is domestics if we get called and no one is arrested
and the second one the domestic assault is where somebody has committed a domestic assault
and been arrested for that offense. So you can see we’re going up a little bit. As noted I took a
look on Friday to see where we’re at for the month of July and as of this morning we had 6
domestics where nobody was arrested and we had 3 where somebody was arrested so we’re
certainly seeing an increase in those calls. In addition to the mental health’s. If we look down
on the bottom of 2020 in June we are up to 16 of those and we’re usually averaging around 8 or
9 a month so we’re certainly seeing an increase in those. The fraud and thefts, that’s a direct
relation to the unemployment fraud. There was a news article on there a couple of weeks ago
where people are filing for those claims and then finding out that somebody else has already used
their name so we provide citizens that are victims of that, we have our own internal ID theft
packets and also the Minnesota Department of Employment is helping out those citizens as well.
Mayor Ryan: Are you, who is contacting, the sheriff’s office? In terms of the fraud and theft.
Lt. Lance Pearce: The victims contact through the website.
Mayor Ryan: Okay.
Lt. Lance Pearce: We also have an internal one that goes to the, all 3 of the credit bureaus and
the IRS to file a claim saying somebody has stolen your identity.
Chanhassen City Council – July 27, 2020
6
Mayor Ryan: Perfect thank you.
Lt. Lance Pearce: So.
Mayor Ryan: Council any questions for the Lieutenant? I just would like to say thank you for
pointing out the, or putting forward the numbers about the mental health and domestic cases. I
know that in our Carver County report it talked about that it’s been up, it’s up 31 percent and I
think that’s just a shocking number and we spend a lot of time obviously talking about other
aspects of COVID and the impacts to our residents and our community and that statistic is not
always shared and I think it’s a really important statistic for people to be aware of and so I just
you know would encourage again to those who are not feeling safe to make sure you reach out to
somebody that can help you. Whether it’s law enforcement or a friend to help you in those
circumstances but it’s an alarming statistic and thank you for bringing that forward.
Lt. Lance Pearce: You bet. I have a couple other things just for council. We have only had one
call for service. I stand corrected. I sent it out this morning. My Sergeant corrected me. We
had one call for service last night for violation of the mask mandate but that is all since that went
into effect Saturday morning.
Mayor Ryan: Okay. And in terms of mask my understanding is education first?
Lt. Lance Pearce: Absolutely. Yeah we’re looking for voluntarily compliance in most of that,
and the complaint we did have last night was, it wasn’t something that was occurring at that
time. It was a question.
Mayor Ryan: And businesses, our local businesses are aware of how to get in touch with you if
they have issues.
Lt. Lance Pearce: Correct.
Mayor Ryan: Okay.
Lt. Lance Pearce: And then on your next agenda for the next meeting the sheriff is going to
come talk to council about the sheriff’s office and some policy stuff as it relates to the policing
reform that got passed last week so he wants to come in and come at the next council so we’ll
both be here.
Mayor Ryan: Okay wonderful. Thank you Lieutenant.
Lt. Lance Pearce: Any questions?
Mayor Ryan: I don’t think so. Thank you.
Chanhassen City Council – July 27, 2020
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Lt. Lance Pearce: Thank you.
ADOPT ASSESSMENT ROLLS AND AWARD CONSTRUCTION CONTRACT FOR
LAKE LUCY ROAD MSA PROJECT.
Mayor Ryan: Next is our old business. We have, which was tabled from our last council
meeting. We have two of our road project topics and so Mr. Howley the first one is the 2020
Street Rehab Project.
Charlie Howley: Thank you Mayor, council, good evening. I’ve got a quick power point here
for you. There we go. Alright Lake Lucy Road Rehabilitation Project. Tabled from last meeting
where we held a public hearing for the assessments but we didn’t move forward with the
assessment adoption or the award of contract. That’s for reconsideration tonight. For the
information to the public. We had a workshop on our agenda before this meeting where we went
through some options for our funding challenges. I’m not going to rehash all those options until
we get to the end of this power point. So tonight’s action was to consider approval of the
assessment roll and consider authorizing the construction contract. Here’s the project area and
scope and I’ve been through this a number of times. It’s essentially Lake Lucy Road between
Galpin and Highway 41. The project was bid on June 18th. We got 6 bids. Low bid was below
our estimate. There are 20 parcels that would be assessed by this project and it came in at $3,718
per unit and they’re the ones shown in blue.
Mayor Ryan: Mr. Howley? It’s fine that we continue with this one but I just want council to be
clear that right now we’re looking at item number 2 okay. Just.
Charlie Howley: Yep and this slide kind of gets to that. There’s the funding summary for the
entire project is MSA funds were to be utilized for this project and we have a zero there now
because of our MSA funding challenges due to State Aid. We had utility funds and we had the
assessments to the residents so we had a shortfall of $595,000 that we didn’t have a source for.
Here is the overall project schedule. After tonight the project would have started constructed and
it would have been a fall, late summer fall project of this year. So again we did present some
options in the workshop but this one is solely related to MSA funding and due to our other
obligations we, unless we found another way to find money we couldn’t move forward with this
project but nonetheless the original motions were on the top should you move forward or I added
one here on the bottom which would be just to document that your wish is to potentially not
move forward with the project.
Mayor Ryan: Thank you Mr. Howley. Okay again council I just want to make sure that we’re
clear that we’re talking about Letter H, number 2 for Lake Lucy. Not the 2020 Project. It’s the
Lake Lucy and I know for our residents that are watching or here tonight if you followed our last
meeting we had a lot of conversations around where we were at financially as a City with these
projects. What was coming in from the State. What wasn’t coming in from the State. Since
Chanhassen City Council – July 27, 2020
8
people are not driving as much the municipal state aid that we typically get from the State is
fueled by, no pun intended but fueled by a gas tax and with that funds we have the decrease in
amount that is being allocated to our city has dropped 15 percent and then there’s no allocation
in years ahead that we’re planning on using for some of our roads. We’ve also heard from a
number of residents in terms of the financial impact to them with everything related to COVID
and unemployment and the ability to pay the assessments and so after our meeting two weeks
ago we asked the city staff to put together some options for us. Come back and explain our
funding situation. Where we were at and what our ability is to move forward and so that was
what we had. The conversation that we had out at our work session meeting and so tonight as we
move through this I want it to be clear for the residents that are here in chambers as well as those
that are at home watching this, because we did receive you know a number of them are interested
in moving it forward. This isn’t about whether or not roads need to be addressed. The situation
on the roads, roads need fixing. They need upgrading. The conversation or the topic that’s
really at the heart of our conversation for council to consider is how are we as a city going to pay
for our roads now that we know that there is going to be a shortage from the State and that was
really the discussion that we had earlier at our work session so I just want you to really
understand what the heart of our feelings towards these project is. It isn’t the need. It’s the
ability to fund that need and that’s what we as a council have to make the decision based on is
it’s something that we can move forward with at this time so I just wanted to give a little
background on that but council I’ll open to further comments. Questions for Mr. Howley or
further discussion. Or a motion.
Councilman McDonald: Well I’ll make a motion Madam Mayor. I would propose that the City
Council postpone this project to a date in the future and reconsider again for possible next year’s
inclusion in the road projects.
Mayor Ryan: We have a valid motion. Is there a second?
Councilman Campion: Second.
Mayor Ryan: With a valid motion and a second.
Councilman McDonald moved, Councilman Campion seconded that the City Council
postpone the Lake Lucy Road MSA Project to be considered with the 2021 road projects.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Mayor Ryan: That motion carries 5-0. I would also like to note specific to all the projects, Lake
Lucy I know that project, there was some concerns about what do you call it Charlie? Speed
feedback?
Charlie Howley: Madam Mayor I would say speed, vehicular speed and pedestrian safety.
Chanhassen City Council – July 27, 2020
9
Mayor Ryan: Right. So signs for that monitor speeds. I know that was a big concern for
residents that live along Lake Lucy about a crosswalk and so we have asked city staff in our
work session to take a look at that. Look at numbers and see if there’s something in the interim
that we can do to address those needs going forward so that would be something that would
come back possibly to council. Thank you Mr. Howley.
ADOPT ASSESSMENT ROLL AND AWARD CONSTRUCTION CONTRACT FOR
2020 STREET REHABILITATION PROJECT.
Mayor Ryan: And then we’ll go to H-1 and that is the 2020 Street Rehabilitation Project.
Charlie Howley: Mayor, council I have a quick power point on this one too. Here we go. This
project very similar to the Lake Lucy MSA project was, we had a public hearing held last
meeting for the assessments and it was tabled to move forward with the project and adopt those
assessments so in similar nature tonight’s action would be to consider moving forward with the
project and awarding the contract. This one if you remember was six distinct neighborhoods
spread out around town all bid as one project. Bid results were in on June 19th and came in
below our estimate. Assessment summaries for the various neighborhoods are listed here. And
the funding summary, again we had utility funds. We had assessments. Resident assessments
and then we had our revolving assessment fund which is where the funding shortfall comes from
because of we were planning on using MSA advance funds for the Lyman portion. The local
Lyman portion and the Powers/Lake Lucy pedestrian crossing projects which are moving
forward so we didn’t have the appropriate funding left in this fund to fund our share of these
projects as one big project. We did in the workshop come up with options about potentially
doing one neighborhood or two neighborhoods or we even thought about using the County as a
financing source over some period of years in the future but we don’t have any assurances that
that would ever pan out so as discussed in the workshop we really had the decision of postponing
and not doing anything or potentially doing one of the six neighborhoods but nonetheless we
don’t have the funds in a revolving assessment fund to do all of these neighborhoods. The
project schedule would be, if it was awarded tonight we would start construction and substantial
completion would be later this fall and then into next spring. So again the proposed motion is to
consider similar to the last project would be to move ahead or kind of formally say we’re going
to postpone it and not move forward with this project this year.
Mayor Ryan: Thank you Mr. Howley. Before I ask for a motion I think it’s important and I’m
going to ask you to try to explain it because I feel, I’m anticipating the questions being how do
you not have enough money to do the roads this year? Didn’t you budget? Isn’t there a
franchise fee? And I think that’s kind of the looming question and while we’re all fairly you
know obviously knee deep in the conversations in terms of where the money is going. Where the
funding’s coming from. How we’re allocating it. I think we need to present a little bit clearer
picture on that so residents know that we, it’s not that we just don’t have the money but where is
that money, where is the budgeted money, where are those budgeted dollars going?
Chanhassen City Council – July 27, 2020
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Charlie Howley: You bet absolutely. So we did have a budget in the revolving assessment fund
for 2020 which was funded by the franchise fee. The budget that we’re using that budget on
projects outside of the 2020 street improvement projects. One of them is a previously awarded
and an under construction project at the Powers and Lake Lucy pedestrian crossing. That was
originally going to be funded by MSA funds because it’s eligible. The Lyman project which is a
County led project which is already under construction and we have an agreement on that project
over 5 years with the County as they’re the lead agency but we have a cost share. We are going
to pay for that with MSA advance money so the franchise fee money was going to be used to pay
for this project. The 2005 local street projects. The MSA funding we wanted to use went away
due to things outside of our control. Right? The pandemic if you will. So we had the decision.
While we’ve got these obligations that we have to pay for and what’s the risk of not moving
forward with those obligations per our existing agreements or spending the money on these
projects that are currently bid and waiting to get awarded and we can’t do both because we don’t
have that much money. So we had to make the decision about okay MSA funding went away.
We have to pay for these things over here but we’re using our franchise fee money to do that.
That’s the pot of money that we’re using to pay our previously obligated stuff because our MSA
funding went away. Does that clear it up a little bit?
Mayor Ryan: Yeah it does. It does, I appreciate that. I just, you know I’m just anticipating the
concern of well why didn’t council prepare for this and again, and we use acronyms quickly but
the MSA is the Municipal State Aid and that’s funded from the State of Minnesota. Comes to
each city based on the number of identified MSA roads.
Charlie Howley: Yep.
Mayor Ryan: And they changed that. They changed that in the last month? Month and a half?
Charlie Howley: Month and a half.
Mayor Ryan: Month and a half where the dollars that we were anticipating being allocated to
our city have gone away and the advancement, there is no guarantee on that money coming to
any city. This isn’t just Chanhassen so when we look at this, and that was one of the questions
we asked at our last council meeting is this just affecting our city and it isn’t. This is affecting
cities across the State because it’s money that we rely on as a city to be able to do some of these
bigger roads and we have the Lyman Boulevard project. We have Minnewashta Parkway which
some of our municipal state aid is going towards and that’s a two year project and so you know
we have to really look at all of the numbers and do what makes sense for us as a city. As a
community for our residents and how we’re utilizing those funds and these projects have started
and that is why we don’t, we did not, one of the choices that we were faced with as a council was
to bond for it and move forward but the council was not prepared to bond for this money to move
forward and then have a tax increase because that was not what we had committed to when we
had implemented the franchise fee for our roads last year. And so you know sometimes these
decisions seem like they come, that they’re made really quick at our council meeting but I just
Chanhassen City Council – July 27, 2020
11
want our residents to know that we are having work sessions and multiple council meetings
because there is just a lot of information that comes before us and in COVID times I think we all
know things change literally on a daily basis and we were anticipating some change to the MSA
funds and the information we’re getting was getting worst and worst and so now we know and
Mr. Howley was on another call today to talk about it and we are not getting those funds so you
know being responsible stewards of our tax dollars and how we allocate them there are projects
that are already underway that require our funding and to utilize those funds towards those
projects so we don’t take it lightly to push projects out because I know there’s a lot of folks that
want projects to move forward. They feel that their roads are in need. They’re paying their taxes
or paying their franchise fee and their roads are ready but we also have an obligation as a council
to make sure that we are utilizing the funds to projects that are requiring our payment now. We
can’t continue to be indebted to the County and so we need to move forward with those and so I
know I said it about 5 minutes ago but it isn’t about that we don’t believe our roads need
attention because there is not one of us up here that would say including staff would say that we
recognize that our roads need funding. That’s why we implemented the franchise fee but this is,
this is something that we feel is important to put the funds that we have towards the projects that
Mr. Howley had pointed out and then really take a look at our strategy going forward for 2021. I
will also say that you know that the comments and the concerns weighed heavily on our, on
council as a whole in terms of those that have been really negatively impacted by COVID in
terms of job loss and the ability to be assessed 40 percent of a $3,000 or you know a project and
now have to come up with $3,000 dollars or $2,000 dollars and that was a hardship that we were
concerned about as council as well and one of the options for us was to pick one project and
move forward with that and the concern across council was okay so if you pick that one project,
well what about the 54 people of that one project. Well maybe there’s some of those 54 people
that are facing financial hardship and so to pick one out of the six didn’t seem fair either. So you
know I’m trying to recap the story of the conversation that we had in our work session because I
think it’s important for everybody understand how heavily we weighed this decision of
potentially postponing all of our road projects. I’m certain we’ve never done that ever but
because of the financial situation is the number one reason but we also did not want to have to
pick one project over another because they’re all important but we also didn’t want to put some
people in a challenging predicament as it relates to finances so with that council if anyone wants
to add anything to that I welcome your comments or would entertain a motion. Councilman
McDonald.
Councilman McDonald: Well thank you very much Mayor for that soliloquy of what kind of
transpired. The only thing I would add to all of that is that as we looked at this, at least for me
and I’ll speak only for me, it wasn’t about whether or not we had the money for the projects.
We’ve got the money. As you’ve heard we could do bonding. We could do a lot of things but
what’s the impact upon the citizens to do that and one of the things I was touched by the most
was the emails I received, this COVID pandemic has reached our community and it has had great
impact on a number of people and so the question comes okay that’s great. We could go out and
do a new road and it would look nice and everything but someone’s got to pay for that. The
citizens pay 40 percent of the cost of any of this and as the mayor had stated depending upon
Chanhassen City Council – July 27, 2020
12
where you’re at that’s $2,000 to $3,000 dollars that would come out of your pocket or you could
add it to your taxes for the year but again at that point then your taxes go up on your property so
what it really came down to me was again I listened to what people were saying and this does
have an economic impact. One of the questions that I had asked of Mr. Howley was okay do we
have any streets that are in that bad of a shape that they’re basically going to turn to gravel
before next year and I was assured no we do not. The streets that we were looking at doing
could continue to be patched to keep them passable and I think that’s a better alternative than
going ahead and going through with these projects and as the mayor said if we’re going to
postpone the vast majority why is it fair to say we’re going single out one particular
neighborhood. It really isn’t in these particular times and again I cannot emphasize the fact that
the times have changed from last year whenever we were first starting to look at these road
projects. At that point everybody was gainfully employed. Everything was going great. It was
not going to create that big of a hardship and as a matter of fact it would have helped all the
residents with property values and again keeping the roads of our community in good shape so
basically I listened and I think what it comes down to is it’s the inability of citizens on the cash
flow to pay for their 40 percent so that’s why I do not support moving forward this year with
anything with the road projects and again MSA funds and all of that are just added things on top
of why we should just sit back and wait until better times or until we know a lot more about
where the economy’s going and what it is we’re looking at in the future but I do not want people
to think that the City is broke or you know we don’t have control of our budget because that’s
not the case at all. We’re doing this for the residents because we’ve listened to what the
residents have said and it does create too great of a hardship at this particular time. At this
particular moment in history upon our residents and I just think we’re better served. Let’s wait a
year. Let’s see where we’re at and hopefully at that point the economy has recovered to the
point where cash flow out of our citizens is no longer the big issue. So with that Madam Mayor I
would make a proposal that we postpone the 2020 road projects currently on the schedule to next
year when they can be re-evaluated.
Mayor Ryan: We have a valid motion. Is there a second?
Councilman Campion: Second.
Councilman McDonald moved, Councilman Campion seconded that the City Council
postpone the 2020 Street Rehabilitation Projects to next year. All voted in favor and the
motion carried unanimously with a vote of 5 to 0.
Charlie Howley: Madam Mayor can I add one thing quick?
Mayor Ryan: Yes please sir.
Charlie Howley: For all the residents out there who were in the neighborhoods of these 6
neighborhoods and then the Lake Lucy MSA. We’ve completed our pothole patching of the
Chanhassen City Council – July 27, 2020
13
entire city other than those neighborhoods so we will get out there and get those ones now that
we know we’re not moving forward with these projects so.
Mayor Ryan: Wonderful.
Charlie Howley: We won’t leave it the way it is currently.
Mayor Ryan: Perfect, thank you for clearing that up. Appreciate it. Thank you Mr. Howley.
PUBLIC HEARING: METES AND BOUNDS SUBDIVISION AT 901 CARVER BEACH
ROAD.
Mayor Ryan: Next we have our public hearing and that is Ms. Aanenson.
Kate Aanenson: Thank you Mayor, members of the council. So this is a subdivision request.
It’s actually a metes and bounds which you probably have not seen one of these for a while. I
think it’s been a while since we done it but the subdivision ordinance does allow the City
Council to approve a metes and bounds subdivision which means both lots meet the requirements
of the ordinance so the public hearing is actually held at the City Council as opposed to at the
Planning Commission. So it speeds up the process if most of the infrastructure is in place so
with that the location of this lot is at 901 Carver Beach Road. It’s zoned PUD-R and it’s guided
low density residential so there is an existing home. We’re clearing up a couple of things.
There’s a lot remnants here so we’re tying that up with a part of this subdivision process. So the
property itself is 2.04 acres and again creating two lots. You can see the existing home and then
the newly proposed home. So with this subdivision one of the things we do with a subdivision,
we’re dedicating additional right-of-way for Carver Beach Road. We’re getting that revised
drainage and utility easements on both sides of the lot lines so that’s standard as you can see on
the, I’ll use my little laser pointer here. On the north side, around the property. That’s standard
with every subdivision lot so it’s the same process that we would do and then a wetland
delineation was also done on the property. That’s a first step so they did get the wetland
delineated and there is a buffer that they are meeting and that’s being shown here. …I did
receive a couple of calls regarding some of the grading and there are some trees on the lots.
Extensive trees along the lot. There’s also a retaining wall that must be moved outside of the
wetland buffers. So while you’re looking at this now they would still have to come in for the
building permit to make sure the building permit follows what was approved in with the… As
long as they meet the setbacks there can be some changing of those setbacks but as far as the
standard conditions those would have to be followed. So again as I mentioned tree removal was
an issue on the conditions regarding that but some of the trees because of the grading that will be
removed, you can see they have the red X’s along those and there is some significant amount of
trees on the property. So again the house could be slightly moved depending it appears. That’s
the choice that the owner wants to go forward with. So it is a public hearing before you so if you
wanted to open the public hearing and ask if there are any questions.
Chanhassen City Council – July 27, 2020
14
Mayor Ryan: Perfect. Before we or before I open the public hearing, council do you have any
questions? I just have one question Ms. Aanenson.
Kate Aanenson: Sure.
Mayor Ryan: When you showed the Parcel A and B, so Parcel A goes behind another home.
How does that?
Kate Aanenson: Yeah it is a bit of an anomaly. Typically you wouldn’t do something like that.
I’ll let maybe the owners who are here to talk about that but typically you wouldn’t necessarily
divide it that way. You might want to divide it a little bit differently but it could be that, we’ve
heard that maybe there’s an owner over here that may want to acquire that and, they could have
to add it to their lot. Again that’s not a subdivision. We could administratively add a portion of
a lot to another lot so that could be a potential too but I’ll let the applicant address that but good
question.
Mayor Ryan: It was an interesting so. Okay with that I will open the public hearing. Please step
forward and state your name and address for the record or if you’re watching on TV you can call
the number listed below. Please.
Ray Mikkonon: Madam Mayor, councilmen, my name is Ray Mikkonon. I live at 6781
Penamint Lane. If you look at the map my property borders the west end of the wetland. One
my concern is from, what is the access into the property?
Kate Aanenson: It would come off of Carver Beach Road.
Ray Mikkonon: If you’ve ever walked by that property it’s about a 20 foot drop from Carver
Beach, at least a 20 foot drop from Carver Beach Road. A very steep slope down there. It’s
going to require a lot of fill to have access onto Carver Beach Road.
Mayor Ryan: Could we pull up the site map again please?
Kate Aanenson: Yeah. I’ve got it on mine, sorry. So I’ll let if Charlie wants to add, the City
Engineer but we do have our standard for driveways. Just like a street can’t exceed 7 percent. A
driveway cannot exceed 10 percent so as I mentioned earlier when they come in for a building
permit those are the granular details that the staff. So it goes through planning and also
engineering to make sure that, how that fill’s being brought in and making sure their driveway
maintains that 10 percent grade.
Ray Mikkonon: But what I’m saying is if you look at that my property, the neighbor who is next
to me from the back of his garage to the wetland there’s a wall that’s literally 20 feet high that’s
supporting his foundation of his garage. That is an extremely steep slope in that section on the
north section along Carver Beach Road there of that property. If you’re coming anywhere out of
Chanhassen City Council – July 27, 2020
15
that you’re going to have a very steep grade of a driveway if you don’t fill which is in Minnesota
is a real difficulty. Plus you’re then coming onto a very busy road and there’s extreme amount
of landfill which also I would think about affecting the wetlands. And I’m also concerned about
the amount of trees that get taken out because that directly affects my value of my property.
Mayor Ryan: And you are to the west, is that where you said you’re at is the west?
Ray Mikkonon: Yes I’m the.
Kate Aanenson: This one?
Ray Mikkonon: I’m the wedge shaped property right there.
Mayor Ryan: Okay.
Kate Aanenson: So this item still has to go to the watershed approval, to get approval on that.
The wetland was delineated. They’re providing the appropriate buffer on their property.
Ray Mikkonon: And what’s the, may I ask what the buffer is?
Kate Aanenson: 16 ½ feet.
Ray Mikkonon: How much?
Kate Aanenson: 16 ½ feet.
Ray Mikkonon: 16 ½ foot buffer?
Kate Aanenson: Yes. Plus the setback. So there’s a setback plus a buffer.
Ray Mikkonon: What’s the setback?
Kate Aanenson: So you can see the buffer line is, it’s way up between…and it goes all the way
up to here.
Ray Mikkonon: And then what’s the setback?
Kate Aanenson: So 16 ½ feet from that.
Ray Mikkonon: How much?
Kate Aanenson: 16 ½ feet from that.
Chanhassen City Council – July 27, 2020
16
Ray Mikkonon: Setback should be at least 65 feet from the wetland barrier.
Kate Aanenson: That’s not the city code though.
Ray Mikkonon: That was forced on me when I added the addition onto my house which I took
down the existing deck structure and the previous owner had built underneath and I had 60 feet
setback and I was required to do 65 and so I had to give up part of my lawn for the no mow zone.
So I don’t think 16 feet is an acceptable setback or the regulation.
Kate Aanenson: That’s the buffer plus the setback. So I would just say at one time setbacks
from wetlands were greater. Over the 30 years I’ve been here they’ve been modified to, because
you used to be able to have a setback but you’d mow all the way up to the edge of the wetland
and we’ve changed that so there’s a setback and a buffer space and no touch mow zone so that’s
changed over time.
Ray Mikkonon: But the setback is still 65 feet.
Kate Aanenson: I’m not sure what it is exactly on this one. I’d have to go back and look at the
grading plan.
Ray Mikkonon: It was in 2000 or actually in about 2005.
Mayor Ryan: So when the, Kate as this moves forward and you may stay there and continue to
ask questions there. As you move forward through this process what will have to come back to
the Planning Commission and Council?
Kate Aanenson: Nothing would come back. If you approve the lot split they would still have to
apply for the building permit and approval so when they come in for the building permit we
make sure it meets all the setbacks. So this would be the closest point here. So it has to meet
those setbacks and it also can’t exceed the 10 percent driveway grade.
Mayor Ryan: And then in terms of his concern about the fill, is that part of the application that
they’re going to include how much fill they’re going to utilize on the property?
Kate Aanenson: Yeah they would show that correct. Yeah but the grading plan is what is being
shown on here currently. And I would see if the owners wanted to add anything additional on
that, that they’re here.
Mayor Ryan: Okay we’ll have them come up once, okay.
Ray Mikkonon: So with the fill how steep of a hill do you have and then on the south side of the
property to the wetland.
Chanhassen City Council – July 27, 2020
17
Kate Aanenson: Charlie?
Ray Mikkonon: Because like I said you’ve got a lot of fill to put in there. To get anywhere near
the road.
Kate Aanenson: Yep Erik said he talked to you about this.
Mayor Ryan: Normally we’re in different seats up here but with social distancing we’re all kind
of in different spots so.
Charlie Howley: Mayor and council, if you want to put the map up on the screen please.
Kate Aanenson: Yeah so this is the closest point right now. It’s at 71 feet. From this point right
here. That’d be to the edge of the wetland so that’s 71 feet.
Charlie Howley: So looking at this grading plan is the driveway will go down from Carver
Beach Road to a low point and then go back up to the garage. There is not a slope on here but it
can’t exceed 10 percent so that would be verified and likely you wouldn’t, you wouldn’t
construct it like a triangle anyways. You need to have a bow in it but I presume this is going to
be like a walkout right? So you’re going to start at the street. You’re going to come down a
driveway. You’re going to go back up a little bit to the garage. Then there’ll be a walkout so
you go down like 12 more feet and then you can see that there’s a big fill so just those contours.
Those dashed contours that kind of bow out to the south. Right there. Those are fill contours
and it’s looking like they’re 2 footers so that’s 2, 4, so as you get down towards that retaining
wall that’s about a 6 or 8 feet of fill and when it hits a retaining wall, and presumably that
retaining wall is, I can’t see on this plan but it might be say 4 or 5, 6 feet tall. So without
question there’s a lot of fill coming into this site. I mean to put a house on there that’s what you
have to do so the fill gets designed per a grading plan to appropriate slopes. It gets compacted.
It gets restored and stabilized so that it doesn’t slough and then you know the trucks that come
in, we make sure they’re not over loaded right so there’ll be a number of trucks coming down the
street and you know the road is built to handle truck traffic so without seeing the plan more than
this I can’t tell you exactly how much fill or what the steepness of the driveway is but without
question the plan reviewer is Erik in the engineering department and then when the building
permit comes in they make sure that it’s appropriately engineered.
Ray Mikkonon: Okay. As I stated the property next to mine he had the 20 foot, clearly a 20
foot wall supporting his garage on that side of the property. I would be surprised if you can do a
4 foot retaining wall and how far of a setback is that retaining wall going to be? From the pond.
Charlie Howley: I would say based on the scale of this drawing from the delineated wetland it’s
probably that 16 feet.
Chanhassen City Council – July 27, 2020
18
Ray Mikkonon: And I consider that to be unacceptable. It’s going to destroy the view of my
property with a 16 foot setback when the requirement that was put on my not all that long ago
was 65 feet. From 60. It got expanded from 60.
Kate Aanenson: So I’m saying it’s 71 feet right here.
Charlie Howley: To the house.
Kate Aanenson: To the house yep. So it says the retaining wall has to be moved outside of the
wetland.
Ray Mikkonon: But I would consider the retaining wall, even though it’s not the house I would
consider a retaining wall to seriously impact my property value.
Mayor Ryan: Can we, what is allowed now in setbacks? Are retaining walls allowed typically?
Kate Aanenson: Yes I mean we have them in park trails. We have them, yeah.
Mayor Ryan: So that, so when he’s talking about the setback your or the City’s code is the
setback to the structure, not the 60 foot. I guess I’m trying understand the difference between
what was in 2000 asked of this gentleman to what is happening now and if it’s just the rules have
changed.
Kate Aanenson: I don’t know enough about the other site I’m sorry. I can’t comment on the
other, I don’t know enough about what was done there so our determination was, is that it met
the requirements of the city ordinance but for the retaining wall being moved outside of the
buffer requirements so.
Ray Mikkonon: Because you’re also going to take a serious amount of vegetation out doing that.
Kate Aanenson: Sure. Yep.
Ray Mikkonon: And that’s my other concern is you have a lot of mature, nice trees there that are
going to disappear. And again that’s going to impact my property.
Mayor Ryan: Okay thank you for your comments. We appreciate it.
Ray Mikkonon: As this goes forward what access do we have to see what the situation is?
Mayor Ryan: Are the documents posted online? Anything will be posted online?
Kate Aanenson: We’re going to post it online, the staff report’s online too.
Chanhassen City Council – July 27, 2020
19
Mayor Ryan: Okay.
Ray Mikkonon: Thank you very much.
Mayor Ryan: Thank you. And if the applicants want to step forward please that would be great.
Mary Jean Brown: So the whole parcel is 2.4 acres that we bought and there was a home that
was in need of remodeling so the home that’s being parceled off is Parcel B. We put $65,000
into remodeling that home and it’s a very nice rental home and we chose to parcel that off and
then do a 2.04 acre lot for us to build our final home on so it is a walkout rambler. It is closer to
the rental home than I would prefer but we’re putting it there because it’s the best for the lot.
That’s how the lot slope. It was best based on the recommendations from the surveyor that we
hired and I’ve got $5,000 in surveyor fees. And our builder. So that’s how the location was
chosen. If it was my choice it would have been further to the west which would have been closer
to his property. There’s, I have, I talked to Bob Generous at the City numerous, numerous times.
I’d have, we have 160 feet across the front, across Carver Beach so technically we could have
had two lots because you need 80 and we’re not doing two. We’re just doing one for our own
single family residence. There is a lot of tree coverage but a lot of it is buckthorn. There are
some nice trees which with any time you build a home you’re going to lose some trees. We
aren’t anywhere near the wetlands. We’ve paid for the wetland delineation survey. We paid for
the tree survey. We paid for the surveyor. We’ve done everything that they’ve asked and it is a
6 percent grade on the driveway is the highest that we intend to go. It’s not our choice but we
may need to when it comes down slightly and then it goes up so you have the water doesn’t run
into your home. So these plans were looked at. We’ve gone back and we’ve done what we need
to do to comply with everything. There will be some fill brought in but it’s not excessive. It’s
what we need to do on the lot.
Mayor Ryan: And I had asked earlier about the configuration of the lot. How Lot A goes behind
an existing house.
Mary Jean Brown: That’s because we own the house. We own Parcel B. That’s our rental
house.
Mayor Ryan: But what’s next to Parcel B?
Mary Jean Brown: There is a house that just went up for sale on the corner there.
Mayor Ryan: Yep.
Mary Jean Brown: And they have 10 feet to their back yard. And he contacted us to see if we
wanted to buy it and we weren’t interested and I said to him I was concerned that when they sold
it that anyone buying it knows that they only have a 10 foot back yard. I don’t want them to
assume that the acreage behind it is their’s.
Chanhassen City Council – July 27, 2020
20
Mayor Ryan: Right.
Mary Jean Brown: So it’s actually under contract and the realtor for the buyer contacted us
immediately and asked if they can buy the land directly behind the house so no one ever builds
there and it is a buildable lot but I’ve told them that once the lot split goes through we would sell
them a half acre back there all the way to the pond so they own the whole back of their house.
They just don’t want anything ever built there.
Mayor Ryan: Gotch ya.
Mary Jean Brown: So it would remain wooded and I’ve talked to Bob about that. It’s a lot line
adjustment. I have to pay to have a survey but I’m not doing that until they close on their lot so
it was done this way because we weren’t sure if people owning that house someday would want
to buy it or down Nez Perce. The next owner owns a duplex there and he’s a builder and he had
expressed interest in it so we carved it out. I wanted to leave .35 acres with Parcel B but we
wanted to leave our options open.
Mayor Ryan: Okay. And obviously you’re well within your rights to do with your property. I
just was curious just because it was such a strange configuration of a lot.
Mary Jean Brown: It is.
Mayor Ryan: That then moves behind two homes and I understand one of them is a rental but I
just was curious about that so thank you for explaining that.
Mary Jean Brown: Sure.
Mayor Ryan: I appreciate.
Mr. Brown: And we also wanted to retain the wetlands, the marsh. We kind of wanted to keep
control of that because we really want to keep it wildlife and preserve because we nature type
people. We certainly are trying to keep that as natural as we possibly can so that’s why we
retained the parcel that’s behind Parcel B to the wetland. We did not add that so we’ve kind of
retained that because we want to keep a nice, and where our house is positioned we are as far
from, and that’s a lot of area believe it or not as far as privacy and impacting him. We can’t even
see their house. We don’t even know it’s there.
Mary Jean Brown: It’s down.
Mr. Brown: It’s down and we’re positioned as far from impacting our neighbor as you can
possibly can.
Chanhassen City Council – July 27, 2020
21
Mary Jean Brown: We’re 10 foot I believe we’re 10 foot from the lot line.
Mr. Brown: We are from our.
Mary Jean Brown: You know to the east.
Mr. Brown: To Parcel B.
Mayor Ryan: Alright thank you.
Kate Aanenson: I was just going to add Mayor real quick. Just in the staff report it goes into
more detail on the landscaping tree preservation so I just don’t want to leave that so. We do,
they did pay for the tree survey for the one lot and so I just want to review the Forester’s
comments on that so on the upland area, total upland area, the 1.5 that would be outside of the
wetland so the baseline canopy is at 90 percent so yes it’s heavily wooded. The minimum tree
canopy coverage is 55 and the preservation is being proposed at 65 percent so clearly tree loss is
tree loss if you’re looking at it but it meets the city standards which is why we were
recommending approval.
Mayor Ryan: Perfect thank you and thank you for including that. It’s always a concern of mine
especially with subdivision, you know dividing lots and the impact to neighbors and tree loss
obviously people buy, love wooded lots and so it’s a concern when those trees come down so
thank you for including that as part of the staff report. And sir just for your information all this
information is online in terms of you know tree preservation and their landscape plans so I just
wanted to point that out as well. It’s available on our website. Council any other questions for
the applicant? Alright thank you for sharing.
Mary Jean Brown: Thank you.
Mayor Ryan: And the public hearing is still open so if there’s anyone else that would like to
come forward or call in we’ll wait for, and with that I don’t see anyone else here coming forward
or the phone doesn’t look like it’s ringing so I will close the public hearing and return it to
council for any further questions, comments or a motion.
Councilman McDonald: I’ll make a motion Madam Mayor.
Mayor Ryan: Sure Councilman McDonald.
Councilman McDonald: I would propose that the Chanhassen City Council approves a
resolution approving a metes and bound subdivision creating two single family lots subject to the
conditions of approval and that we also adopt the Findings of Fact and Decision.
Mayor Ryan: Thank you. We have a valid motion. Is there a second?
Chanhassen City Council – July 27, 2020
22
Councilwoman Tjornhom: Second.
Mayor Ryan: Thank you Councilwoman Tjornhom.
Resolution #2020-48: Councilman McDonald moved, Councilwoman Tjornhom seconded
that the Chanhassen City Council adopts a resolution approving a Metes and Bounds
subdivision creating two single family lots, plans prepared by Premier Land Surveying,
LLC dated July 1, 2020, subject to the following conditions and adoption of the Findings of
Fact and Decision:
Engineering:
1. The applicant shall update the parcels description to adhere to six (6) foot side and rear
yard drainage and utility easements (as applicable) and ten (10) foot front yard drainage
and utility easements on both Parcel A and Parcel B prior to recording of the subdivision.
2. The property owner of Parcel B shall enter into an encroachment agreement for the
existing fence within the newly created drainage and utility easement prior to recording
of the subdivision.
3. The applicant shall enter into a right-of-way easement agreement with the city to obtain a
consistent 50-foot right-of-way corridor along Carver Beach Road prior to recording of
the subdivision.
4. Retaining walls shall not be constructed within drainage and utility easements.
5. The development fees associated with this subdivision shall be paid prior to recording of
the subdivision. Fees are based on rates in effect at the time of recordation. For 2020
they total $15,600.86 and are enumerated as such:
a. Surface Water Development Fee: $9,800.86
b. Park Dedication Fee: $5,800.00
Environmental Resources:
1. Tree preservation fencing must be installed at the edge of grading limits prior to any
construction activities.
2. The applicant shall submit a corrected inventory and survey that also shows tree protection
fencing to be installed around the entire site at the edge of the grading limits.
Parks & Recreation:
1. Park dedication fees in the amount of $5,800 shall be paid prior to recording the
subdivision.
Water Resources:
1. Retaining walls and fences must be located outside of the wetland buffer.
Chanhassen City Council – July 27, 2020
23
2. The applicant shall adjust the drainage and utility easements to fully encompass the
delineated wetland on the property.
3. A surface water management fee in the amount of $9,800.86 shall be paid prior to
recording the subdivision.
4. The proposed development will trigger Rule C-EPSC, Rule D-Wetland and Creek
Buffers, and Rule J-Stormwater Management, for the Riley, Purgatory, Bluff Creek
Watershed District and must receive a permit from them.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Mayor Ryan: That motion carries 5-0.
APPROVE A REQUEST FOR A CONDITIONAL USE PERMIT (CUP) FOR FOOD
PROCESSING AND OUTDOOR STORAGE FOR SIX SILOS ON PROPERTY
LOCATED AT 2100 STOUGHTON AVENUE (HEMP ACRES).
Mayor Ryan: Ms. Aanenson are we having somebody join via Zoom on this one?
Kate Aanenson: Yes. They should be on Zoom. So this is an application for a conditional use
permit for food processing, Hemp Acres. Owner Capstone Investors LLC. This item did appear
before the Planning Commission on July 7th and before you tonight. Just a little bit of
background on this project. This is the old Gedney Pickles site. It’s actually the most
southeasterly terminus of the city of Chan. Excuse me, southwesterly terminus of the city of
Chanhassen and this building goes back quite a ways. Back to 1958 and then ’63 when the City
of Chaska and Gedney entered into a sewer agreement. It’s actually being sewered by the City
of Chaska. Ultimately when we have sewer and water going down 61 we will provide municipal
services so we had that discussion with the applicant so it is a conditional use for the business
being proposed. The food processing. It is the owner’s intent to do food processing for the
hemp seeds. Again it’s used for food purposes so the conditional use is actually for the food
processing and the outdoor storage for six silos so when we first met with the applicant we went
to the existing business and it’s actually regulated by the Department of Agriculture and he’s
looking for additional kind of farm to market. It’s an increasing production so he was looking
for storage and looked at a number of cities and we’re happy to kind of that match up. When
Gedney had left this spring to match or last fall we matched this user up with this building so
he’s taking the 50,100 square feet and again it’s the River Valley Business Center and ultimately
the entire building is about 180,000 square feet so it’s kind of an interesting parcel. This part is
owned by Chaska. The rest of this, this is the existing, you can see the Gedney getting access via
Audubon and also off of Stoughton. The Minnesota Valley Electric has a substation right here
so there’s some storage being used in this building right now but the food processing will be on
this side of the building. So this is the alter survey. There’s a lot of stuff going on in this. It’s
an existing so again the applicant’s proposing to remodel the existing side of the building. He’s
Chanhassen City Council – July 27, 2020
24
got a building permit and if it wasn’t for the outdoor storage and it’s consumable so we have this
would be similar to General Mills who’s actually doing production. Trucks coming so it was one
of the things that we looked at so we wanted him to conditional use for the six silos so that gave
him confidence as he moves forward. He wouldn’t have to keep coming back so that gives him
room to grow which you know he has stated to us that ultimately he could have 25 to 50
employees there as he grows so the food production for the consumer is the first phase but
there’s other things you can do with the by products of the hemp seeds. So we’re excited that he
chose to land in this spot. I think the Planning Commission did hold the public hearing and they
recommended unanimously to approve it so it’s consistent with the land use. Office industrial
and that’s our long term use for the site too. Again the food processing and the outdoor storage
is the conditional use in the IOP district so as I mentioned this is on the far westerly side of the
building. Ultimately hope over time that we can get some up ticks to the exterior of the building
as the applicant continues to expand in the building itself. So here’s a schematic of how the silos
would look. We asked him to do some illustrative so you could see. We want to make sure that
typically we do have a few other silos in town that are for food processing or maybe for oil
storage just to see what they would look like from the exterior. Again it fits in with that existing,
the existing uses down there like the Minnesota Valley Electric area. Floor plan.
Mayor Ryan: How is the height comparison to other structures in that area?
Kate Aanenson: They’re similar. They’re similar.
Mayor Ryan: Okay.
Kate Aanenson: So again site access, one of the things we did ask them to look at too is on, you
know for them getting to farm to market, this was a great location. They get right onto
Audubon/212 so this definitely met their needs. So again the Planning Commission voted 6 to 0
and then we are recommending and if you wanted to ask Mr. Levine if he wanted to say a few
words. I think he should be on Zoom.
Mayor Ryan: Sure. Mr. Levine we would love to hear more about your business.
Jake Foster: Matt just stepped outside…
Kate Aanenson: We talked to him earlier in the day. We’ve had a couple conference calls with
him. He was at the Planning Commission and if you saw the Minutes attached he put out at
length explaining what he does. It’s very, very interesting the food processing so it’s used as a
protein so again some of the by products are that he explained to us so he can ultimately use so
he’ll be doing some additional storage so they’re pretty excited that like I say he had looked at
some other locations that promised him all kinds of assistance and never came through. We
didn’t offer him any assistance. We just tried to help him through the process so excited that
he’s here.
Chanhassen City Council – July 27, 2020
25
Mayor Ryan: Perfect. I mean I know it’s in the report so I’m familiar with this business but it
would have been, because it is fascinating and I think to some people possibly confusing on what
it is or what it’s not and so I was hoping for a little explanation but I think there was actually
something written in the paper about it as well so, but we’ll just read about it online and if there’s
anything else council you have any questions for Ms. Aanenson. No? Alright with that I would
entertain a motion.
Councilwoman Tjornhom: I’ll make a motion. I’d like to make a motion that the City Council
approves the Conditional Use Permit for food processing operation with outdoor storage for six
35 foot silos subject to the conditions of approval and adopts the Planning Commission Findings
of Fact.
Mayor Ryan: Thank you. Do we have a second?
Councilman McDonald: Second.
Mayor Ryan: Thank you Councilman McDonald.
Councilwoman Tjornhom moved, Councilman McDonald seconded that the Chanhassen
City Council approve the Conditional Use Permit to allow Hemp Acres to process food
products from hemp seeds and allow the construction of six 35 foot tall silos based on the
plans prepared by Phillip D. Johnson, Architect,. Dated April 4, 2020, subject to the
following conditions and adoption of the Planning Commission’s Findings of Fact:
Building:
1) A building permit will be required for unit improvements, silo installation, and unit
remodeling.
Engineering:
1) If an intensification or increase in use or an expansion is requested for the site, a traffic
analysis will be required to determine the volume of traffic the new site will generate.
2) Any future intensification of the site usage shall investigate the use of the driveway
access to Audubon Road.
Natural Resources:
1) The applicant shall work with city staff to finalize a planting plan.
2) The applicant shall incorporate a landscape buffer along the north side of the building,
which includes Autumn Blaze maple, Siouxland poplar, Black Hills spruce and Amur
maples.
3) The front planting areas shall have wood mulch as a ground cover.
4) All proposed parking lot landscape islands and peninsulas shall comply with City Code.
Chanhassen City Council – July 27, 2020
26
Planning:
1) When the site is redeveloped or the usage intensifies, the existing pickle tanks shall be
removed from the property unless they are used as part of the building tenant operation.
Water Resources:
1) Updated plans illustrating the total land disturbance activities associated with all site
improvements shall be submitted for review and approval by the city.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Mayor Ryan: That motion carries 5-0.
RECOMMENDING CHANHASSEN RESIDENTS AND VISITORS WEAR MASKS.
Mayor Ryan: And then the last item for new business is a resolution about wearing masks.
Quick background. We obviously two weeks ago we were in a different, like we were talking
about with the roads, things change daily. Two weeks ago council didn’t take any action on
masks nor was it on our agenda but I know we all received a lot of phone calls and emails and
comments about that the council should take this issue up. In the meantime I had asked staff to
put together a resolution with a recommendation just to have an opportunity for us as council to
discuss. Obviously in the last week the Governor took action for the State of Minnesota and is
now mandating masks for folks across the state to wear masks and real briefly, so beginning on
Friday, July 24th, 2020 at 11:59, this is Executive Order 20-81. Minnesotans must wear face
covering indoor businesses and indoor public settings as described in this order and related to
industry guidance available at the Stay Safe Minnesota website. Workers must also wear face
coverings outdoors when it is not possible to maintain social distancing and so obviously this
information is available online but the Governor came out with this mask mandate. I know that
there has been a lot of information available for people to read so this resolution is not valid
anymore because the Executive Order obviously supersedes this resolution so the only action
that we need tonight by council is to table this resolution indefinitely or until a further need
arises but that’s all we need to do for, as it relates to masks. So if anyone wants to make a
motion to table that.
Councilman Campion: I will make a motion.
Mayor Ryan: Councilman Campion.
Councilman Campion: I move to indefinitely table this item.
Mayor Ryan: We have a valid motion. Is there a second?
Chanhassen City Council – July 27, 2020
27
Councilwoman Coleman: Second.
Councilman Campion moved, Councilwoman Coleman seconded that the Chanhassen City
Council table indefinitely the resolution recommending Chanhassen residents and visitors
wear masks. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Mayor Ryan: That motion carries 5-0. Any council presentations tonight? Councilman
McDonald.
Councilman McDonald: Before we get to that I just want to say something. I want to double
back on the mask thing. One of the things that I felt very strongly about is definitely personal
responsibility and I want to thank the Mayor from the standpoint of you put out a number of
letters trying to address this issue and how we were going to handle it and I think that under your
guidance and stuff we have been able to come up with an approach that hopefully will take care
of the public’s concern about the public safety. Again there were a lot of issues and I know that
as we talked about it in council and also as we talked about it during the work sessions, how do
we enforce it? What do we do? What’s the impact on businesses? How is everybody going to
feel and I know that we spent a lot of time, and especially you did Mayor directing staff that we
need to find answers to those things before we just go out and put a motion in place or put an
ordinance in place without fully understanding the impact upon the citizen so for that I want to
say thank you and I think that as a city we did do a good job of trying to get information or at
least pointing people to where information was so that they could better understand this issue so I
just wanted to say that without just dropping it as though we didn’t care or we were trying to
shirk our duties. We weren’t doing that at all. We were trying to again come up, what’s the best
approach for the citizens of this town so thanks for your leadership on that.
Mayor Ryan: Thank you Councilman McDonald.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS. None.
CORRESPONDENCE DISCUSSION. None.
Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the
meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The
City Council meeting was adjourned at 8:50 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CHANHASSEN CITY COUNCIL
WORK SESSION
JULY 27, 2020
Mayor Ryan called the work session to order at 5:00 p.m.
COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman
McDonald, Councilman Campion, and Councilwoman Coleman
STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Jerry
Ruegemer, Greg Sticha, and Chief Don Johnson
PUBLIC PRESENT:
Todd Simning
Craig Hanson 24707 County Road 75, St. Augusta
DISCUSSION OF AFFORDABLE SENIOR HOUSING – POWERS RIDGE.
Kate Aanenson provided background information on this proposed project noting the developer
is seeking feedback from the City Council to allow density credit for senior housing and if the
council wants to consider TIF. Todd Simning reviewed the proposed site plan rendering and unit
count of 110 units, 56 affordable and 54 market rate. He reviewed the demand assessment which
verifies the need for affordable and market rate senior housing in Chanhassen in the future.
Craig Hanson reviewed Pro forma A for 100 percent affordable housing and Pro forma B for 51
percent affordable and 49 percent market rate housing which shows that Pro forma A does not
cover cash flow requirements for bank debt ratios to work. Mayor Ryan asked staff to provide
history on the Powers Ridge development. Councilman McDonald asked for clarification of how
affordable and market rate rental costs are determined and subsidized, and if this project will be
considered Section 8 housing. Mayor Ryan asked for further clarification on the use of
government vouchers versus Section 8 housing before summarizing the demand for affordable
senior housing in Chanhassen. Councilwoman Tjornhom asked for clarification of the request
for the use of TIF, what the City’s Comprehensive Plan calls for in senior housing numbers, and
the impact additional senior housing puts on the City’s public safety services. Councilman
Campion asked for clarification of the original 88 market rate units versus the proposed number
of 110 units and the breakdown of affordable and market rate rentals with the use of density
transfer. Councilwoman Coleman asked that a cost analysis for TIF be brought back and the
impact on public safety services. After discussions it was the consensus of council members to
move forward with more information on this project.
The City Council took a short recess at this point in the work session.
2020 ROAD FUNDING DISCUSSION.
City Council Work Session – July 27, 2020
2
Charlie Howley provided background information on the discussion at the July 13th work session
which directed staff to revise the plans without the use of a property tax levy increase or bonding
and to live within the budgeted money for 2020. He reviewed four options for the council to
consider moving forward to fund road construction projects and provided an update on the
current status of Municipal State Aid funding from the State. Mayor Ryan asked about the
impact of decisions made by Carver County. Councilwoman Coleman asked for clarification of
the one road project included with Option 1. Councilman Campion commented that he’s
between Option 1 and Option 3. Councilwoman Tjornhom expressed concern with assessing
residents for one road project so would favor Option 2. Councilman McDonald stated he was
leaning towards Option 2 because of not wanting to assess anyone due to hardships caused by the
pandemic. He also asked if any roads are deteriorated to a gravel state and the risk associated
with not doing any road projects this year. Mayor Ryan asked about the impact to the budget for
2020 and 2021 going with Option 2. Councilwoman Tjornhom reiterated that she felt strongly
not to assess any residents this year. Councilwoman Coleman agreed with favoring Option 2.
Mayor Ryan concurred with favoring not assessing residents this year due to feedback she has
received and the need to continue with pothole patching and minor maintenance to show
residents the City is continuing to address city roads.
CARES FUNDING UPDATE-SMALL BUSINESS GRANT AWARD.
Greg Sticha discussed that the City received $1,987,000 in CARES federal funding and
explained the eligible expenditures for those funds including a facility audit to address updates
needed for city facilities for COVID safety concerns, that a portion of the money could be used
towards public safety payroll costs, and giving small businesses grants within the community.
Kate Aanenson discussed what other communities are doing with their grant award program for
small businesses with the possibility of working with Carver County CDA or working within the
City with a outside firm. Mayor Ryan asked council members for feedback on what is being
proposed. Council member’s consensus favored using 5 to 10 percent of the funds for a small
business grant program that would be administered by the City and not use the money towards
the sheriff’s contract.
Mayor Ryan outlined the schedule for the regular EDA and City Council meeting before
adjourning the work session at 6:50 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Nann Opheim
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Receive Park & Recreation Commission Minutes dated May 27, 2020
Section CONSENT AGENDA Item No: E.2.
Prepared By Nann Opheim, City Recorder File No:
PROPOSED MOTION
“The City Council receives the Park and Recreation Commission minutes dated May 27, 2020.”
Approval requires a Simple Majority Vote of members present.
ATTACHMENTS:
Summary Minutes
Verbatim Minutes
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING (ZOOM)
SUMMARY MINUTES
MAY 27, 2020
Chairman Boettcher called the meeting to order at 7:34 p.m.
MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Haley Schubert,
Sandy Sweetser, Jim Peck and Youth Commissioner Zoe Erpelding
MEMBERS ABSENT: None
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent, Priya Tandon, Recreation Supervisor, Jodi Sarles, Recreation Center Manager, Mary
Blazanin, Senior Center Coordinator, Adam Beers, Park Superintendent.
APPROVAL OF AGENDA: Tsuchiya moved, Schubert seconded to approve the agenda.
All voted in favor and the motion carried unanimously with a vote of 8 to 0.
PUBLIC ANNOUNCEMENTS: None.
VISITOR PRESENTATIONS: None.
APPROVAL OF MINUTES: Tsuchiya moved, Kutz seconded to approve the verbatim and
summary minutes of the Park and Recreation Commission meeting dated February 26, 2020 as
presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
NEW BUSINESS:
1. Receive 2019 Park and Recreation Department Annual Report:
Jerry Ruegemer presented the staff report on this item.
Commissioner Tsuchiya moved, Commissioner Sweetser seconded that the Park and
Recreation Commission recommends that the City Council approve the 2019 Park and
Recreation Departments Annual Report. All voted in favor and the motion carried
unanimously with a vote of 8 to 0.
2. Appointment of Chair and Vice Chair:
Commissioner Tsuchiya made a motion recommending Jim Boettcher as Chair, Seconded by
Commissioner Sweetser, Motion carried with a vote of 7-0. Commissioner Boettcher
abstained.
Commissioner Boettcher made a motion recommending Karl Tsuchiya as Vice Chair.
Seconded by Commissioner Kutz, Motion carried with a vote of 7-0. Commissioner
Tsuchiya abstained.
Park and Recreation Commission Summary – May 27, 2020
OLD BUSINESS. Todd Hoffman gave an update regarding the Arboretum Trail Project. The City’s
portion of the new cost estimate is $1.63 million
REPORTS:
1. Chanhassen Recreation Center Quarterly Update – Jodi Sarles presented staff report
2. Park Maintenance Quarterly Update – Adam Beers presented staff report
3. 2019/2020 Ice Rink Season Evaluation – Priya Tandon presented staff report
4. Senior Center Quarterly Report and Update – Mary Blazanin presented staff report
5. Recreation Program Updates – Priya Tandon presented updates
COMMISSION MEMBER COMMITTEE REPORTS. None.
COMMISSION MEMBER PRESENTATIONS. None.
ADMINISTRATIVE PACKET. None
ADJOURMENT.
Tsuchiya moved, Schubert seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting was
adjourned at 8:20 p.m.
Submitted by Jerry Ruegemer, Recreation Superintendent
Prepared by Jerry Ruegemer, Recreation Superintendent
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING (ZOOM)
MAY 27, 2020
Chairman Boettcher called the meeting to order at 7:37 p.m.
MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy
Sweetser, Haley Schubert, Youth Commissioner Zoe Erpelding, and Jim Peck
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Park and
Recreation Superintendent; Priya Tandon, Recreation Supervisor; Jodi Sarles, Recreation Center
Manager; Mary Blazanin, Senior Center Coordinator; and Adam Beers, Park Superintendent
Hoffman: I’m just going to give a few little brief updates and then let Jim take this meeting over
as Chair. So let’s go over city hall retirements first. If you haven’t heard City Manager Gerhardt
announced last evening at the council meeting that he’s retiring as of June 30, 2020. And
obviously you’re aware that I’ll be retiring July 31st the same year. And now we’ll go over
promotions or promotion, the one promotion that we have to announce is that Jerry Ruegemer
has been promoted effective August 1st as Chanhassen’s Parks and Recreation Director.
Ruegemer: Thank you everybody. Appreciate it. Look forward to working with you and
continuing to work with you.
Hoffman: So that’s a lot of news. That’s a lot of news from city hall on any given one day so
you’ll hear more obviously. They’re going to do a search for an interim city manager who will
come in and fill Mr. Gerhardt’s role for a period of time until they complete a search for a future
city manager for the community of Chanhassen.
Boettcher: City Hall’s going to be Todd free.
Hoffman: Todd free zone. Yeah two Todd’s out.
Schubert: You’re too young to retire.
Hoffman: Well yeah maybe. It’s a first retirement I think for both of us. Hard to say what the
next adventure will be but probably something. 34 ½ and 33 ½ years respectively with the City
of Chanhassen. Alright Jim your meeting Jim.
APPROVAL OF AGENDA: Tsuchiya moved, Schubert seconded to approve the agenda as
presented. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
PUBLIC ANNOUNCEMENTS:
Park and Recreation Commission – May 27, 2020
2
Boettcher: Public announcements, is there anything other than what you just announced Todd?
Hoffman: Well city hall is, we have a work place preparedness plan that is effective as of June
1. The reopening of the city hall, the Rec Center will be staged over time. I would say that’s
likely to occur in June but that’s not 100 percent and then depending on how that goes the senior
center would follow.
Boettcher: So timeline by August everything would be open? Is that the plan?
Hoffman: There’s no current plan. We’re just we’ve learned in Covid language that plans are
challenging to lock in on. There are current plans. There are things on hold. And there are
suggestions but no real firm plans just ideas as of this point but the discussion of opening up the
government buildings is certainly picking up pace and I think you’re seeing other organizations,
communities start that process and we’re putting in place Plexiglas at the counters and those type
of things and once that’s in place there’s more city hall employees coming back. More city
employees coming back. Public works never left. They’ve been at work the entire time so I
think you’re going to see those restart here in the coming weeks.
VISITOR PRESENTATIONS. None.
APPROVAL OF MINUTES: Tsuchiya moved, Kutz seconded to approve the verbatim
and summary Minutes of the Park and Recreation Commission meeting dated February
26, 2020 as presented. All voted in favor and the motion carried unanimously with a vote
of 8 to 0.
RECEIVE 2019 PARK AND RECREATION DEPARTMENT ANNUAL REPORT.
Boettcher: Jerry that looks like this is your’s.
Ruegemer: Thank you Chair Boettcher. We’re not going to go in any great real detail with that
but obviously the commission knows on an annual basis we put together kind of our
accomplishments, and new projects that sort of thing kind of as a staff, all divisions are
represented in the 2019 annual report so it’s really a nice historical document that we really rely
upon throughout the course of the year for many reports that we do or information sharing that
we do so it’s a great document that started a number of years ago and it’s been very helpful for
staff and I think the community also enjoys doing it and taking a look at that and kind of seeing
what we have to offer as far as parks and senior center, Rec Center, rec programming,
community events, that type of thing so it’s really kind of a snapshot of our annual operation so
we’re very proud of the document and please feel free to look through it, not only tonight but
throughout the course of the year and reference it if questions from citizens or would like some
light reading please feel free any time to take a look so that’s really kind of it so I just want to
Park and Recreation Commission – May 27, 2020
3
thank all staff members for contributing to this nice event, project event so appreciate
everybody’s efforts on that.
Boettcher: And next year when you read it it’s going to be very abbreviated.
Ruegemer: Right. And I think I failed to put in the report we should make a motion that the City
Council recommend approval for the 2019 annual report.
Boettcher: Okay. Are there any questions before we take a motion? Anybody have anything to
ask Jerry? Hearing none I’ll entertain a motion to approve to send this to City Council.
Tsuchiya moved, Sweetser seconded that the Park and Recreation Commission
recommends that the City Council approve the 2019 Park and Recreation Departments
Annual Report. All voted in favor and the motion carried unanimously with a vote of 8 to
0.
Boettcher: Motion carries. Thank you Jerry.
Ruegemer: Yep thank you Chair Boettcher.
APPOINTMENT OF CHAIR AND VICE CHAIR.
Tsuchiya moved, Sweetser seconded to appoint Jim Boettcher as Chair. All voted in favor
and the motion carried unanimously with a vote of 7 to 0. Chair Boettcher abstained.
Boettcher moved, Kutz seconded to appoint Karl Tsuchiya as Vice Chair. All voted in
favor and the motion carried unanimously with a vote of 7 to 0. Karl Tsuchiya abstained.
UPDATE ON ARBORETUM TRAIL PROJECT.
Hoffman: Chair Boettcher: I’ll provide an update on the Highway 5 regional trail bid opening
which occurred this yesterday afternoon.
Boettcher: Okay thank you.
Hoffman: The County opened bids on the Highway 5 regional trail including the underpass State
Highway 41. The trail to the Arboretum. Bids were above the engineer’s estimate but the bids
received were competitive. Tightly grouped with a low bid of right around the $6.6 million area.
That will increase the contribution required if the project moves forward at the City level from
about $1.2 million which was budgeted in your CIP to an estimated $1.63 million for the city.
$1.63 million for the Arboretum and then the remainder Carver County and the grant, the $1.2
million federal grant to be spread across that as well. In conversation with Mayor Ryan, City
Park and Recreation Commission – May 27, 2020
4
Manager Gerhardt, it’s unfortunate but it is a competitive bid is that if the project moves forward
the City Council would recommend approval of the project. Find that additional $400,000 to
make that project a go but at this time there are no guarantees. The County board will have to
act on it the first or second week in June to respond to the bidding. The Arboretum is the big
wild card they have never been involved in this kind of project with this level of financing. They
are obviously very interested in getting the project done. The County may advance them a loan
for a period of time if they agree to that but they have committed to at least $600,000. While that
doesn’t get them to $1.6 million so there’s a ways to go there. So there’s more to come. This is
not unusual for this project in particular or for this size of project. What you’re finding is that
the overall costs are just higher than what SRF the consultant was estimating for the project and
when you take a very large project and you increase costs just a little bit on each line item. Dirt
removal, grading, steel, all of the different components it can add up very quickly so if the
project doesn’t move forward it’s not likely to come back in the near future. When I’m talking
the near future, I’m talking 10 or 20 years because not one of those partners the Arboretum the
County or the City of Chanhassen would be in a position to take it on. It’s really been a 4 plus
year project in coordination so at least the initial response I received from Mayor Ryan and Mr.
Gerhardt is that they would ask the City Council to support the project. That is not a guarantee
either. I’m not speaking for the council or Mayor Ryan or the City Manager. I’m just telling
you what the consensus in the hallway was today that I felt so more to come on that but I wanted
to share that with you so you understand where that’s at. I also encouraged our Finance Director
Greg Sticha to not be seeking the full additional money out of the park fund. The park fund does
not have to pay for every trail project in the city of Chanhassen. Trail projects are also dedicated
to transportation in our community and transportation funds can also be accessed and utilized for
trail project and that has happened many times in the past. Any questions on that item?
Boettcher: Well you did answer one of my questions Todd. I was going to ask if the entire bill
will come out of our pocket so that.
Hoffman: Doesn’t have to. It’s obviously a decision of the City Council but it doesn’t have and
it may not if it indeed moves forward.
Boettcher: And we do have, being on the county park commission we actually have a special
meeting tomorrow night to discuss this too and my question has been because the estimated
completion date if everything goes right is June of 2021 so in that 12 to 13 month period those
prices could increase too. You know labor, whatever so it could be even a bigger bill so if it
doesn’t happen this time like you said it probably never will.
Hoffman: I heard a comment from a contributor. A barking noise. Was that a comment? It’s
one of Sandy’s, I love it. That was fun. Thank you Chair Boettcher for that. Allowing me to
update you on that.
Boettcher: Alright, anything else on old business? Otherwise we’ll move onto reports.
Park and Recreation Commission – May 27, 2020
5
Kutz: I have a quick question. Under old business would our proposal for the vote for funding
for the major projects would that be under old business? Is there a report on that process while
we’re sending that out with the ballot or where does that come in?
Hoffman: Chair Kutz that would be under the term Covid 19 pandemic on hold.
Kutz: So it is on hold okay.
Hoffman: On hold yep. So there’s not a lot of conversations going on right now about future
projects. We are holding on to the park replacement schedule which is currently under way.
Adam will be talking about that later on but any new initiative for a referendum or the Lake Ann
trail those conversations have been put on hold until we get through the pandemic.
Kutz: Okay thank you.
Boettcher: Okay if there’s no other old business we’ll move on under I.
REPORTS:
CHANHASSEN RECREATION CENTER QUARTERLY REPORT.
Boettcher: It wasn’t in the packet. Do you have anything for us on this Jodi?
Sarles: Oh yes it should have been in the packet but.
Boettcher: Well it didn’t work on mine. Mine’s blacked out.
Sarles: Blacked out huh? Interesting. Okay I’ll make sure to update that for you guys too.
Basically we have closed down the Rec Center and cancelled all programs starting March 16th
due to the COVID-19. During this time we work with the school district and our facility has
been deep cleaned. Sanitized. Carpets steamed and the gym and studio floors were sanded. We
normally do that in the summer so that is done now. They sanded and refinished. Kind of the
major thing that happened is they went into our gym and we had that repainted this year so the
first time since ’95 that that gym’s been painted so it looks much better now. A lot cleaner. And
then they also got up in the ceilings and cleaned our air handlers which also probably maybe
hadn’t been cleaned since then either so the good news of this that is coming out is getting some
of those chores done for us. Big staff update that I have is a long time facility supervisor Chuck
Popitz he retired. It was April 30th was when his last day with the city has been but of course he
was not at work that day and we haven’t been able to celebrate his years. I think he was there 12
1/2 years of service. He started, he was fond to tell me that he started 2 months before I did so
he has seniority. But a great guy and I really appreciate all the service that he provided the city
and the community and all of his skills he brought. So with that the recreation center sports staff
and the Dance for Fun instructors were furloughed on May 1st and then the dance coordinator
Park and Recreation Commission – May 27, 2020
6
was furloughed May 13th so she could complete the virtual recital that the dancers did so very
sad news but of the times right now with the pandemic. So then some of the things I’ve been
working on with some of the other staff too. Just additional tasks. Basically we’ve been
refunding, refunding and refunding programs here and we have to work within our registration
software system as well as the finance department to get that done. As you can imagine when
everybody pulled the plug in March they pulled the plug on offering refunds since no money was
coming in. I heard the ridiculous amounts of money that had gone out like the first day was
$300,000 in one city so pretty crazy amounts of money getting refunded with that so basically
what we’re doing now is we pre-fund back to the active net is what we call them and then we can
allow those refunds to go back to people’s bank cards so it’s kind of a tedious process right now
and someday when we’re back to programming and things are better we’ll be able to have this
behind us I hope. So basically we’ve been doing that, coordinating that with everybody else who
has programs. Starting with the Carver County Resilience Team just trying to see what the
community needs are. Mary put together a mask drive and I helped out with that and the fire
department and then one of the big things we’ve been doing too is kind of updating a virtual Rec
Center page on the city’s website so trying to give different ideas for people. Things to do at
home. Just a variety of activities between virtual tours, fitness classes, crafts you can do, science
projects, anything under the sun there. Just trying to try to keep giving people ideas of how they
can recreate right now so. Then I’m working with my staff on doing some training and things
throughout this time and that’s pretty much it for me. I’ll make sure, I don’t know what
happened to my report if it didn’t get somehow attached but I’ll make sure to get that on there so
you guys can get a copy of that. I do apologize for that.
Boettcher: Okay. Thank you.
Sweetser: Jodi are you foreseeing any with the COVID-19 once the Rec Center reopens and
groups are you know applying to use it, do you foresee any major changes to your policies or
procedures or costs? I’m just curious from you know you just went through and deep cleaned
everything. Are there going to be more janitorial needs now? For outside groups coming in.
Sarles: Right. We’re definitely going to be doing a lot more serious cleaning going on so that
would be one of the things. Actually the City has a COVID-19 fund for all of those sorts of
maintenance materials we might need so I will be using that. As far as ideas of making sure we
have hand sanitizer the minute you walk in the door and you’re washing and cleaning your hands
and things like that so I can’t tell you how many gallons I have right now so that’s good news but
it’s an interesting hand sanitizer. It came from one of the local distilleries and it’s about 80 to 90
percent alcohol I think he said and you know you can bring your orange juice and you can
probably clean that too. So there’ll be new procedures. A lot more things in place so that when
you come in you feel safe and that we can keep it clean and sanitized properly.
Boettcher: And on that note real quick Jodi just something that I heard this morning on the radio
about a local company, a couple of guys they’re promoting a product, they’re going to have it
available hopefully in about 30 to 45 days. It’s going through FDA testing. The only thing they
Park and Recreation Commission – May 27, 2020
7
have to test is to verify that it will get rid of the COVID-19 bacteria and it’s actually ionized
water so there’s no alcohol and the reason was you just talked about kids. It was for kids. You
know you have little kids coming down and there’s surfaces are bleached. They’re disinfected.
Alcohol and everything, what effect does that have on you know a 5, 6, 7, 8 year old so it will be
interesting to see. This guy was really pumped up about it. He’s been involved with projects
like this but the approval would be the fact that it’s all green and there’s no alcohol or anything
in it so maybe in your situation with, you know you have the we-ball, the p-ball, the e-ball or
whatever the 4, 5, 6, year olds and for softball and t-ball and soccer and everything. That may be
something to look at if it becomes available for children that it’s not a danger or whatever so.
Sarles: Right.
Boettcher: But it sounds like, I’m just envisioning while you’re telling us about everything that’s
been cancelled I’m envisioning all these 4 and 5 year olds lined up and with tears in their eyes
because they can’t play t-ball this summer.
Sarles: I’ve heard the stories unfortunately.
Boettcher: Have you?
Sarles: Yeah.
Sweetser: Yeah you know I think it’s interesting too just and the reason I brought it up was just
my background with events there has got to be, and I don’t have a 5 year old anymore but if my
5 year old wants to play t-ball there has to be some assumption of risk on my part right? You
know I think we just need to think through, be careful that we’re not promising, over promising
the cleanliness and the, so we want it to be clean but you know what I mean? There’s going to
be, I think the future it’s going to be very interesting for facilities and events and how that all
kind of comes together so. Waiver forms are going to change I’m sure.
Sarles: Yeah all of that right now. It’s really hard to make your way through what’s coming.
You don’t know what’s next so the good news is some of the equipment products that we had
been using to clean the fitness center are ones that are approved. They are actually hydrogen
peroxide based so that they don’t harm the equipment. Some of the alcohol will…so it’s
definitely a new world over there and it’s not quite as fun I’ll tell you that. I miss the people.
Recording of the meeting ended at this point in the discussion.
PARK MAINTENANCE QUARTERLY REPORT. Adam Beers presented the staff report on
this item.
2019/2020 ICE RINK SEASON EVALUATION. Priya Tandon presented the staff report on
this item.
Park and Recreation Commission – May 27, 2020
8
SENIOR CENTER QUARTERLY REPORT AND UPDATE. Mary Blazanin presented the
staff report on this item.
RECREATION PROGRAM UPDATES. Priya Tandon presented the updates on this item.
COMMISSION MEMBER COMMITTEE REPORTS. None.
COMMISSION MEMBER PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATION. None.
Tsuchiya moved, Schubert seconded to adjourn the meeting. All voted in favor and the
motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission
meeting was adjourned at 8:20 p.m.
Submitted by Todd Hoffman
Park and Rec Director
Prepared by Nann Opheim and Jerry Ruegemer
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Receive Park & Recreation Commission Minutes dated June 23, 2020
Section CONSENT AGENDA Item No: E.3.
Prepared By Nann Opheim, City Recorder File No:
PROPOSED MOTION
“The City Council receives the Park & Recreation Commission Minutes dated July 23, 2020.”
Approval requires a Simple Majority Vote of members present.
ATTACHMENTS:
Summary Minutes
Verbatim Minutes
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING (ZOOM)
SUMMARY MINUTES
JUNE 23, 2020
Chairman Boettcher called the meeting to order at 7:32 p.m.
MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Haley Schubert,
Sandy Sweetser, Jim Peck and Youth Commissioner Zoe Erpelding
MEMBERS ABSENT: None
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent, Priya Tandon, Recreation Supervisor.
APPROVAL OF AGENDA: Tsuchiya moved, Kutz seconded to approve the agenda.
All voted in favor and the motion carried unanimously with a vote of 8 to 0.
PUBLIC ANNOUNCEMENTS: Hawks Ridge Trail grand opening Thursday, June 25 at 5pm; TH
Arboretum Trail approved by City and Carver County at a cost of $1.625 million. Carver County will
finance $450,000; and interim City Manager Heather Johnston approved at June 22 City Council
meeting.
VISITOR PRESENTATIONS: None.
APPROVAL OF MINUTES: Tsuchiya moved, Kutz seconded to move approving the verbatim and
summary minutes of the Park and Recreation Commission meeting dated May 27, 2020 to the July
PRC meeting. All voted in favor and the motion carried unanimously with a vote of 8 to 0.
NEW BUSINESS: July Park and Rec Commission meeting will take place at Chanhassen Rec
Center.
OLD BUSINESS: None.
REPORTS:
1. 2020 4th of July Celebration Preview – Priya Tandon presented staff report.
2. 2020 Chanhassen Farmers’ Market – Priya Tandon presented staff update.
COMMISSION MEMBER COMMITTEE REPORTS. Splash pad water feature discussion –
Matt Kutz presented commission report.
COMMISSION MEMBER PRESENTATIONS. None.
ADMINISTRATIVE PACKET. Redbirds, youth and adult sports. Todd Hoffman said goodbye to
the Commission and recapped his career.
ADJOURMENT. Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and
the motion carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting
was adjourned at 7:59 p.m.
Submitted by Jerry Ruegemer, Recreation Superintendent
Prepared by Jerry Ruegemer, Recreation Superintendent
CHANHASSEN PARK AND
RECREATION COMMISSION
REGULAR MEETING (ZOOM)
JUNE 23, 2020
Chairman Boettcher called the meeting to order at 7:32 p.m.
MEMBERS PRESENT: Jim Boettcher, Joe Scanlon, Karl Tsuchiya, Matt Kutz, Sandy
Sweetser, Haley Schubert, Jim Peck and Youth Commissioner Zoe Erpelding
MEMBERS ABSENT: None.
STAFF PRESENT: Todd Hoffman, Park and Rec Director; Jerry Ruegemer, Recreation
Superintendent, and Priya Tandon, Recreation Supervisor
APPROVAL OF AGENDA:
Hoffman: Jim we’ll allow Jerry to talk about what’s going to happen with meetings going
forward in July.
Boettcher: Okay I was going to ask you about that.
Hoffman: Yep.
Boettcher: Okay. I’ll just put that under G for New Business.
Hoffman: Sounds great.
Boettcher: Alright. No other additions or deletions. Can I get a motion to approve the agenda?
Tsuchiya moved, Kutz seconded to approve the agenda. All voted in favor and the motion
carried unanimously with a vote of 8 to 0.
PUBLIC ANNOUNCEMENTS:
Boettcher: Anything Todd or Jerry or Priya?
Hoffman: Yeah I’ll go ahead. Go ahead Jerry.
Ruegemer: No I was just going to mention the grand opening for the Hawk Ridge Trail. Go
ahead.
Hoffman: Yeah go ahead. Go ahead first, yep.
Park and Recreation Commission – June 23, 2020
2
Ruegemer: Okay. So just want to let the commissioners know on Thursday night, June 25th will
be the official grand opening for the Hawks Ridge Trail and that was as the commissioners I’m
sure would remember is a project on the State right-of-way along 212, right down by Pioneer
Ridge Middle School with that so they’re doing a grand opening at 5:00 on Thursday the 25th.
I’m going to plan on attending down there and you certainly can park at the middle school, at the
Pioneer Middle School and walk over and use the crosswalk to walk over. You can certainly test
out your biking skills that night as well but it’s really going to be a great project over there and
they’re all set to get it open so we’re looking forward to that.
Boettcher: Jerry that was pretty fast. I mean when did they start on that? Wasn’t that in April?
Ruegemer: Yeah they did start and all the work was completed really by hand and rake. A lot of
volunteer effort went into that project so it’s going to be a really cool thing.
Schubert: I drove by it on Sunday and it was looking amazing so I’m excited.
Ruegemer: Yeah. Pretty exciting.
Boettcher: And you said that’s 5:00 Thursday?
Ruegemer: Yep 5:00 Thursday the 25th.
Boettcher: And that will be right at, by the parking lot there at the middle school or it’s pretty
close.
Ruegemer: Yeah you can park at the middle school and walk right over to the trailhead over
there.
Boettcher: Okay. Great thank you.
Hoffman: Chair Boettcher and commission members just two items. Highway 5, Arboretum
trail was approved by the City Council and then subsequently approved by the County Board and
the Arboretum Board of Regents. That was a week ago Monday and just over a week ago so that
project will proceed. The City share was increased if you track that from $1.2 to $1.6 million.
$1.62 million and the County loaned the City $400,000 and change. $450,000 so the park fund
will pay for it. Jerry will talk about where the park fund is at. Where it’s headed into the near
future as a part of your budget conversations starting in July but that was big news. Really
tremendous support of the County. Federal funding. Minnesota Landscape Arboretum.
Everyone had to dig really deep to make it happen. Little side story. Glen Stolar used to be a
park board Chairperson when we started the project 10-15 years ago and now he’s on the
Arboretum Advisory Council and so he was there again making another recommendation to
increase their contribution to the project and so everybody had to dig deep to get the project done
Park and Recreation Commission – June 23, 2020
3
but it was the right time I think to make that happen. Second item is Interim City Manager will
be Heather Johnston as appointed by the City Council last night. She comes from most recently
from the City of Burnsville where she was in finance and city administration. City management
and now she’s with an executive recruit firm so she’ll be starting here in the next week or two
and you’ll see her around for probably 4 months or more at least through this 2021 budget cycle
until there’s a permanent city manager appointed by the City Council.
Boettcher: Alright good, anything else from anyone? If not thank you guys.
APPROVAL OF MINUTES: Tsuchiya moved, Sweetser seconded to table the verbatim
and summary Minutes of the Park and Recreation Commission meeting dated May 27,
2020 to the July, 2020 meeting. All voted in favor and the motion carried unanimously
with a vote of 8 to 0.
NEW BUSINESS.
Boettcher: New Business and we’ll go to Jerry for the plan for meetings starting next month.
Ruegemer: Thank you Chair Boettcher. Just to get everybody all together again we’re going to
plan on having the Park and Recreation Commission out at the Rec Center on July 28th so we’re
going to reserve a couple community rooms at the Rec Center and then we’ll have some tables.
We’ll spread out. We’ll already kind of have it set up to record that night so it will really be
good to get together that night in person versus kind of this whole Zoom thing so that will be
really our first in person meeting since February so it will be good to see everybody live with
that. Going to plan on probably doing some tours that night so go out and check out some
projects and then we’ll end up back at the Rec Center for that meeting so just mark that on your
calendars. July 28th will be at the Rec Center. We will get an agenda out to you in July to that
fact and we’ll identify the tours as well and it will be a nice night to get out and kind of tour
Chan.
Boettcher: So Jerry with the tours will there be, we’ll have an earlier start time then?
Ruegemer: We will have an earlier start time. Probably 5:30-6:00ish depending on how many
tours and stuff we do but it definitely will be an earlier time.
Tsuchiya: Will we be expected to drive ourselves in this situation?
Ruegemer: That is part of the discussion yes. We’ll have to social distant and we’ll have a kind
of a tour map of where we’re going to go with addressed so people can find them.
Tsuchiya: Okay. I’m not saying I have a problem with that. I just wanted a clarification.
Hoffman: There’ll be fewer stops than in the past because of that arrangement.
Park and Recreation Commission – June 23, 2020
4
Boettcher: Alright good. Looking forward to that. In fact I have never met Commissioner Peck
so looking forward to seeing you finally.
Peck: Yeah that’d be great.
Boettcher: Alright next item H. Old Business. Anything other than Todd you already covered
the Arboretum trail. Anything else that would fit into this category?
REPORTS.
2020 4TH OF JULY CELEBRATION PREVIEW.
Boettcher: Priya this looks like you.
Tandon: Yep, thank you Chair Boettcher and thank you commissioners. So we just have a quick
summary. We kind of talked about this at our last meeting but due to the ongoing COVID-19
pandemic and just or the health and safety of our community most of the components of the
annual 4th of July celebration have been cancelled and staff had kind of come up with a modified
schedule of events that’s listed below. So starting this upcoming Monday, June 29th we’ll have
the online Business Expo and Coupon Book available on our city web page and that’s being put
together now by the Southwest Metro Chamber of Commerce. It will have advertisements from
local businesses and coupons as well. This will be free for people to participate in. We’ll also
have the virtual chalk drawing contest so participants will submit a photo of their at home chalk
drawing for a chance to win prizes in various age groups and different categories. Right now
I’ve got most difficult and most creative, colorful, realistic and honorable mention and that runs
through Saturday, July 4th. And then the day of Saturday, July 4th we have the Chanhassen
Farmers Market that will be going on from 9:00 a.m. to 1:00 p.m. in City Center Park. The
market features local farmers, artists and businesses. Then at 2:30 p.m. on the 4th of July the
Rotary Club of Chanhassen will again be sponsoring the Historic Plane Flyover. The plans will
start in southeast Chanhassen and then fly over downtown and then towards the west and then
back towards the southeast. And then big event of the day is the fireworks display. There is a
change here with the fireworks display. It lists that Lake Ann Park will be closing beginning at
5:00 p.m. to prepare for the display and to be compliant with the current executive order. As of
last night City Council voted to also close Greenwood Shores Park just to stay compliant with
the current executive order and make sure that we’re doing this safely. So the fireworks display
will be presented at Lake Ann at 10:00 p.m. No general seating or parking available at Lake Ann
Park or Greenwood Shores Park. We are encouraging residents and visitors to watch the display
from home or on Facebook Live which will be posted on the City’s Facebook page. Like we kind
of talked about last week the fireworks display will include more 8 inch and 10 inch shells than
in previous years so that more of the shells will be visible from farther distances. However there
will be no shells added that would higher than previous years or originally planned for. And then
information about the schedule of events and the park closures will be distributed via social
Park and Recreation Commission – June 23, 2020
5
media, our city website and the newspaper and we’ll have signage placed in the Lake Ann Park
and Greenwood Shores Park beginning on Monday, June 29th and staying throughout that week
and on the 4th of July to notify park users of the closure. And then we have our 4th of July 2020
flyer attached down below.
Boettcher: Thank you Priya. One thing with no parking at Lake Ann Park. Is there going to be
any recommended sites on the Facebook page? Will you say you know go to, I don’t know.
Eckankar or something like that. Were there any recommendations from city staff as to where
people should park or not?
Ruegemer: Go ahead Priya.
Tandon: City staff recommendation is that people watch the display on Facebook Live or from
their homes. Go ahead Jerry.
Ruegemer: I was going to say Chair Boettcher and the rest of the commission, certainly we
know that people are parking on a normal year people are parking kind of all over you know 78th
Street and Powers Boulevard. Kind of downtown Chan. We realize that that is going to happen
again so we’re just asking people to be respectful and kind of slow down. Traffic will be
probably heavier during those times. Be respectful. Pick up the garbage and really social
distance as much as we can so we know that people are going to be parking around there.
Around the perimeter of Lake Ann so we’re just going to be respectful of that. We’re going to
have traffic control out there to help with kind of getting people in and out before and after the
event itself so we have a plan in place for that as well. So we’re just asking people. We know
it’s more likely going to be busy with that so we have a traffic plan to minimize that and asking
people just to park where they can. Or watch it at home with Facebook Live, we’re certainly
trying to push that as well.
Boettcher: Okay. I had a couple of questions about it in the last week or so that’s why I was
asking so thank you.
2020 CHANHASSEN FARMERS MARKET.
Boettcher: Alright next item is the 2020 Chanhassen Farmers Market and Priya that looks like
it’s still you.
Tandon: Yep, thank you Chair Boettcher and thank you commissioners. So the Chanhassen
City Council reviewed and approved the 2020 Chanhassen Farmers Market at their March 9th
agreement. Also like we talked about at our last meeting since this council approval the
volunteer market coordinator has resigned from her position due to the COVID-19 pandemic and
so city staff is taking over the coordination of the market for the 2020 season to bridge the gap.
Just this year. We did, when I wrote the report have a total of 11 vendors currently registered.
We are now up to 13 for the season which runs June 6th through October 3rd. Vendor goods at
Park and Recreation Commission – June 23, 2020
6
the market include local produce, flowers, hand made gifts, non-profits and various local
businesses. Additional vendors continue to apply as the season progresses. I would say each
week I have at least 3 new vendors express interest so hopefully as people become more
comfortable coming out we can grow the market a little bit. Safety precautions are being taken
in light of the COVID-19 pandemic based on the recommendations from the Minnesota
Department of Agriculture, the CDC and Minnesota Department of Health. So the major ones
include additional space between vendor stalls, limited entry to the market so only entering
through one location. Providing hand sanitizer at the entrance of the market and at each vendor
stall. The use of masks by both vendors and visitors and marked 6 foot distances throughout the
market and people have seemed to be very respectful of that. Wearing their masks and
practicing hand hygiene when they’re visiting the market.
Sweetser: Priya, this is Sandy. Just curious do you have a maximum number of vendors that
you could use? You know could have in that space.
Tandon: You know in the way that it’s been set up previously I suppose there would be a
maximum but if we did end up in a situation where we exceeded that maximum we could
probably expand the location of the vendor stalls to accommodate them. The only challenge we
would have is making sure they’re 6 feet apart but I think there would be ways to accommodate
the additional vendors.
Sweetser: Wonderful, thank you.
Tandon: Yeah.
Boettcher: So Priya what is, if you walk to some of the vendors that have been there in past
years has anyone indicated what the foot traffic is like this year compared to other years? I’m
sure it’s down but how much?
Tandon: Yeah they do say it’s down. They haven’t said if I guess is drastically lower than it has
been in previous years. It might be people are just really excited to get out and you know go to
an event. Go to a farmers market but they have commented that it’s a steady stream of traffic all
the way from 9:00 a.m. to 1:00 p.m.
Boettcher: Okay thank you. Any other questions for Priya? If not we’ll move onto item J.
COMMISSION MEMBER COMMITTEE REPORTS.
Kutz: This is Matt Kutz. I just think after last meeting I just sent an email to you guys showing
you that splash pad presentation. Just wanted to get that in your guy’s head. You can get a
splash pad for as low as $50,000. I mean it’s not going to be like a water park by any means but,
and there’s no electricity needed. It’s all self contained so you don’t need any utilities and stuff
like that so it can go anywhere from $50,000 all the way up to $150,000-$200,000 on these
Park and Recreation Commission – June 23, 2020
7
splash pads. Made in Minnesota right in Delano. They’re kind of a newer company. They’re
trying to come up with some more business so it might be an opportunity to talk to them. I know
right now we don’t have any money but just something we should keep on our radar. I know it’s
something that some of the citizens have kind of asked for different type of water feature and
you know it’s, for that price we might be able to do something like that so I don’t know if you
guys have seen that or not, or opened up that email but there’s a couple of standard designs and
then there’s more designs where you get more elaborate if somebody wants to be part of a
committee and put something together so to present so just wanted to share that with you guys.
Make sure it’s on you guy’s radar and we can discuss if at future meetings or now or however
you guys want to talk about it so that’s all I have.
Boettcher: Yeah thank you for that Matt. I did look at the email and I think Todd, well I know
Todd and Jerry would remember but when we were talking about this for Bandimere a few years
ago I mean the prices were astronomically higher than that so.
Kutz: Yeah.
Boettcher: Since we don’t have a lot of money right now that’s a very good, I don’t even
remember the exact number. Todd or Jerry do you remember what we were told for Bandimere
a few years ago? I mean the splash pads.
Hoffman: It was close between a quarter million and a half a million but that included a lot of
site improvements as well so yeah. Matt that’s for sharing that. It’s pretty nice stuff. Basically
what they’re doing is they’re just trying to bring the price down so more communities can
acquire.
Kutz: Yep that’s exactly right so something to keep in mind going forward. Maybe when we get
to our budget process or something like that we can discuss it more. Thanks.
Boettcher: Thank you Matt. Like I said it was really good. Really interesting. Looks like Haley
saying she lost.
Ruegemer: Internet connection or something.
Boettcher: Anyone else have any presentations? Anything to discuss this evening?
Ruegemer: Chair Boettcher if I could real quick. I just want to let the commission know that
with Governor Walz’ announcement last Friday, the 19th that scrimmages and games are going to
be allowed now for adults and sports so the Redbirds have been actively trying to get everything
kind of put together as well as our youth sports. The Minnetonka Baseball program, CAA, a lot
of different groups and our adult softball program is going to start probably after the 4th of July
now so just kind of an FYI for that so we’re just really getting a lot of safety guidelines all kind
of put in place here so everybody is safe once they do resume. Actually they have already
Park and Recreation Commission – June 23, 2020
8
resumed so I do have a lot of their information already put together and saved. But just so if you
see a lot of teams out at Bandimere or Lake Susan or Lake Ann, the Rec Center, that’s kind of
what’s going on now so we can have the all clear for that so it’s nice to see the kids and adults
out there again. So the CAA will do kind of a modified program. They’ll get done about August
14th so that will go oh about 2 to 3 weeks longer than their previous kind of format. For the adult
softball now we’re going to start, we’ll kind of do a summer/fall league so traditionally we’ve
done a summer and a fall league. We’re just going to combine the two this year and then go for
about 12 to 14 weeks with the teams that we have and then we will be done late September, early
October for our adult softball. So we have 8 teams. Right now we had 11 pre-Covid and we lost
3 just from a variety of reasons but we have 8 right now so that’s a good number for a schedule
and we’ll get that put together here in probably the next couple days but there’s still a lot of
things that have to fall in place prior to that starting so anyway just FYI for the commission
tonight. So we’re extremely happy and so are they to be in this position to finally get out on the
fields for scrimmages and games.
Boettcher: Thank you Jerry. Yeah it’s strange driving by Lake Ann Park on Saturday and
Sunday and not seeing a bunch of kids and teams out there playing so it will be good to see that
again.
Ruegemer: Yeah absolutely.
Boettcher: Alright with nothing else there was no administrative packet. I guess I’ll entertain a
motion to adjourn.
Tsuchiya: So moved.
Hoffman: Jim?
Tsuchiya: Sorry go ahead Todd.
Hoffman: Yep thank you. I’m just going to say my goodbyes so Priya and Jerry.
Boettcher: Oh we don’t get you next month.
Hoffman: No.
Tsuchiya: I don’t even get to see you.
Hoffman: No, no, I’ll be around but I’ll stop and say hello and goodbye once you’re all back, in
a room but my last day in the office is next Tuesday and then I’m on vacation through July 31st
when my official retirement date takes place. Jerry starts as your official new Director of Parks
and Recreation on August 1st. I came to the City in March of ’87. 1987. It’s been a great career.
Have always enjoyed working with our Park and Recreation Commissioners. You do the hard
Park and Recreation Commission – June 23, 2020
9
work of listening to the community and then advocating on behalf of the community to the City
Council and I know a lot of time that’s an uphill job so I appreciate you sticking with it. You
don’t win all of them but you win enough to make some really significant impactful changes on
our community so thank you commissioners. One side of park you still have a very talented staff
obviously that will continue forward. Jerry needs to back fill one position so please assist with
that as a part of the 2021 budget. They’re going to keep that open for the 2020 time being to
save some cash in this budget cycle but we need that person back. We were two people in ’87
when I arrived and we haven’t been two people since ’88 after we became 3 of us in the office
back in that time period. So there’s more work to be done. You know the community survey we
took, you remember the deliberations you had on the $9 million question. Should we ask about
$9 million? Should we ask about $4? You settled in on $9 and I think it was about 80 percent of
the citizenry said yes, we strong support or support investing $9 million in our parks and so you
know that’s a starting point to get some things done. The splash pads. Lake Ann Park trail.
There’s a variety of things and so that’s really going to be one of your important tasks is to take a
look at that survey once you get back meeting. Identify kind of a time line on when you could
the community you know once Covid settles down and the Coronavirus settles down. I think
people will be in the mood to get back to work so in closing there’s more work to be done and,
but this is my time to get off the bus so farewell.
Sweetser: Thank you Todd. For everything.
Boettcher: Thank you Todd. We will miss you on the bus.
Hoffman: Yeah you’re welcome. My pleasure.
Kutz: Thanks for everything, we really appreciate it and Jerry congrats on the appointment. You
definitely deserve it so we’re really excited to have you.
Boettcher: So my question is, am I no longer allowed to pick on Jerry? I mean this is going to
change my life seriously.
Ruegemer: We can still have our playful relationship that’s for sure.
Boettcher: Oh okay, good. Thank you. No definitely Todd and if there’s anyway we can, are
you having any type of a celebration at city hall or is there?
Hoffman: Not that I’m aware of you know. It’s just a challenging time to gather and so staff’s
going to, we’re going to have a little lunch next week on Tuesday out at the park and but just a
quiet departure and there’s nothing wrong with that in light of everything that’s going on.
Boettcher: Okay, alright. Thank you very much.
Hoffman: You’re welcome. My pleasure.
Park and Recreation Commission – June 23, 2020
10
Boettcher: And I don’t remember now, do we have a motion to adjourn?
Tsuchiya: I made the motion yes.
Boettcher: And we had a second?
Kutz: Second.
Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion
carried unanimously with a vote of 8 to 0. The Park and Recreation Commission meeting
was adjourned at 7:59 p.m.
Submitted by Jerry Ruegemer
Recreation Superintendent
Prepared by Nann Opheim
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Approve Contract for Annual Sanitary Sewer Televising (I/I)
Section CONSENT AGENDA Item No: E.4.
Prepared By Erik Henricksen, Project Engineer File No: Project 202101
PROPOSED MOTION
“The City Council approves a contract for the Sanitary Sewer Televising (I/I) Project No. 2101 with Pipe Services
Corporation for a not to exceed amount of $50,000.00."
Approval requires a Simple Majority Vote of members present.
DISCUSSION
The Metropolitan Council Environmental Services (MCES) is currently monitoring the flow of sanitary sewer from
each city to determine the amount of Inflow and Infiltration (I/I) to MCES' treatment plants. If the city exceeds the
allowance set by MCES, the city will be surcharged a fee based on the amount of flow above the allowed amount.
This project will help reduce I/I from entering the sanitary sewer system.
The Sanitary Sewer Televising (I/I) project will assist staff in locating inflows and other contributors to I/I in the city’s
sanitary sewer system. Sanitary sewer televising consists of cleaning out the sanitary sewer and recording video of the
lengths of pipe in the project area. The contractor will report the deficiencies observed during the video examination
of the pipes.
The information obtained from the I/I project will be used to plan what sanitary sewer repairs will need to be included
as part of the 2021 I/I project and future street improvement projects.
The City of Chanhassen put out a request for quotes to six contractors on July 8, 2020. One quote was received.
Some contractors indicated they were unable to submit quotes due to their full schedules . Based on the unit prices
from the quote received, staff finds the quote to be reasonable given the work to be completed. This contractor
completed similar work in Chanhassen in previous years and their work was acceptable.
Contactor Quote Total
Pipe Services Corp.$47,671.75
Funding for this work has been budgeted for in the Capital Improvement Plan (CIP), Project SS012, and will be paid for
by the Sewer Utility Fund. The total amount budgeted for this project in 2020 is $200,000, of which $50,000 is proposed
to be used for this televising contract.
All work associated with this project is eligible for offsetting any MCES surcharge.
CITY COUNCIL STAFF REPORTMonday, August 10, 2020SubjectApprove Contract for Annual Sanitary Sewer Televising (I/I)Section CONSENT AGENDA Item No: E.4.Prepared By Erik Henricksen, Project Engineer File No: Project 202101PROPOSED MOTION“The City Council approves a contract for the Sanitary Sewer Televising (I/I) Project No. 2101 with Pipe ServicesCorporation for a not to exceed amount of $50,000.00."Approval requires a Simple Majority Vote of members present.DISCUSSIONThe Metropolitan Council Environmental Services (MCES) is currently monitoring the flow of sanitary sewer fromeach city to determine the amount of Inflow and Infiltration (I/I) to MCES' treatment plants. If the city exceeds theallowance set by MCES, the city will be surcharged a fee based on the amount of flow above the allowed amount. This project will help reduce I/I from entering the sanitary sewer system.The Sanitary Sewer Televising (I/I) project will assist staff in locating inflows and other contributors to I/I in the city’ssanitary sewer system. Sanitary sewer televising consists of cleaning out the sanitary sewer and recording video of thelengths of pipe in the project area. The contractor will report the deficiencies observed during the video examinationof the pipes. The information obtained from the I/I project will be used to plan what sanitary sewer repairs will need to be includedas part of the 2021 I/I project and future street improvement projects.The City of Chanhassen put out a request for quotes to six contractors on July 8, 2020. One quote was received. Some contractors indicated they were unable to submit quotes due to their full schedules . Based on the unit pricesfrom the quote received, staff finds the quote to be reasonable given the work to be completed. This contractorcompleted similar work in Chanhassen in previous years and their work was acceptable.Contactor Quote TotalPipe Services Corp.$47,671.75Funding for this work has been budgeted for in the Capital Improvement Plan (CIP), Project SS012, and will be paid forby the Sewer Utility Fund. The total amount budgeted for this project in 2020 is $200,000, of which $50,000 is proposedto be used for this televising contract.
All work associated with this project is eligible for offsetting any MCES surcharge.
ATTACHMENTS:
2021 Sanitary Sewer Televising Project Locations
CIP Sheet
Contract
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Document Path: K:\Departments\Engineering\I&I\2021\Consolidated Data.aprxDate Created: 7/6/2020
Created By: City of Chanhassen - Engineering Department
City of Chanhassen
2021 Sewer Televising
Legend
³CH±City Hall
"F)Fire Station
Brenton (5,699 feet)
Frontier (326 feet)
Lukewood (1,544 feet)
Long Acres (1)(3,995 feet)
Long Acres (2)(10.240 feet)
Majestic (4,896 feet)
Market (726 feet)
Mulberry (4,783 feet)
Stone Creek (6,368 feet)
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5,699 feet
Mulberry
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Long Acres (2)
10,240 feet
Majestic
4,896 feet
Lukewood
1,544 feet
Stone Creek
6,368 feet
Frontier
326 feet
Market
726 feet
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Document Path: K:\Departments\Engineering\I&I\2021\Consolidated Data.aprxGalpin BlvdST117
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Document Path: K:\Departments\Engineering\I&I\2021\Consolidated Data.aprxGalpin BlvdST15
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1
211087v2
CONTRACT
FOR
SANITARY SEWER TELEVISING FOR THE 2021 SANITARY
SEWER I/I PROJECT NO. 21-01
THIS AGREEMENT, made this 10th day of August, 2020, by and between the CITY OF
CHANHASSEN, a Minnesota municipal corporation (“Owner”) and BLAISDELL &
WESTLIE, INC., a Minnesota corporation, d/b/a PIPE SERVICES CORPORATION
(“Contractor”). Owner and Contractor, in consideration of the mutual covenants set forth herein,
agree as follows:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as
the “Contract Documents”, all of which shall be taken together as a whole as the contract between
the parties as if they were set verbatim and in full herein:
A. This Agreement;
B. Specifications dated July 8, 2020;
C. City of Chanhassen General Conditions of the Construction Contract;
D. Quote dated July 21, 2020.
In the event of a conflict among the provisions of the Contract Documents, the order in which they
are listed above shall control in resolving any such conflicts with Contract Document “A” having
the first priority and Contract Document “D” having the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The contractor shall provide the
goods, services, and perform the work in accordance with the Contract Documents.
3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work in
accordance with the Contract Documents the not to exceed amount of Fifty Thousand and 0/100
Dollars ($50,000.00).
4. PAYMENT PROCEDURES.
A. Contractor shall submit Applications for Payment. Applications for
Payment will be processed by Engineer as provided in the General
Conditions.
B. Progress Payments; Retainage. Owner shall make 95% progress payments
on account of the Contract Price on the basis of Contractor’s Applications
for Payment during performance of the Work.
C. Payments to Subcontractor.
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211087v2
(1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. §
471.25, Subd. 4a, the Contractor must pay any subcontractor within
ten (10) days of the Contractor’s receipt of payment from the City
for undisputed services provided by the subcontractor. The
Contractor must pay interest of 1 ½ percent per month or any part of
a month to the Subcontractor on any undisputed amount not paid on
time to the subcontractor. The minimum monthly interest penalty
payment for an unpaid balance of $100.00 or more is $10.00. For
an unpaid balance of less than $100.00, the Contractor shall pay the
actual penalty due to the subcontractor.
(2) Form IC-134 (attached) required from general contractor. Minn.
Stat. § 290.92 requires that the City of Chanhassen obtain a
Withholding Affidavit for Contractors, Form IC-134, before making
final payments to Contractors. This form needs to be submitted by
the Contractor to the Minnesota Department of Revenue for
approval.
The form is used to receive certification from the state that the
vendor has complied with the requirement to withhold and remit
state withholding taxes for employee salaries paid.
D. Final Payment. Upon final completion of the Work, Owner shall pay the
remainder of the Contract Price as recommended by Engineer.
5. COMPLETION DATE/LIQUIDATED DAMAGES.
A. The Work must be completed within Sixty Seven (60) days after the date
the Contract Times commence to run, and completed and ready for final
payment in accordance with the General Conditions by November 20, 2020
(11/20/2020).
B. Contract and Owner recognize that time is of the essence of this Agreement
and that Owner will suffer financial loss if the Work is not completed within
the times specified in Paragraph 5.A. above, plus any extensions thereof
allowed. The parties also recognize the delays, expense, and difficulties
involved in proving in a legal or arbitration proceeding the actual loss
suffered by Owner if the Work is not completed on time. Accordingly,
instead of requiring any such proof, Owner and Contractor agree that as
liquidated damages for delay (but not as a penalty), Contractor shall pay
Owner $125.00 for each calendar day that expires after the time specified
in Paragraph 5.A. for Completion until the Work is complete.
Daily costs are based on MnDOT Table 1807-1, "Schedule of Liquidated
Damages as follows:
3
211087v2
TABLE 1807-1
SCHEDULE OF LIQUIDATED
DAMAGES
Original Contract Amount Charge
Per Cal.
From More Than To and Including Day
($) ($) ($)
0 25,000 75
25,000 50,000 125
50,000 100,000 250
100,000 500,000 500
500,000 1,000,000 750
1,000,000 2,000,000 1,250
2,000,000 5,000,000 1,750
5,000,000 10,000,000 2,500
10,000,000 ---- 3,000
6. CONTRACTOR’S REPRESENTATIONS.
A. Contractor has examined and carefully studied the Contract Documents and
other related data identified in the Contract Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as
to the general, local, and Site conditions that may affect cost, progress, and
performance of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, and performance of
the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of
subsurface conditions at or contiguous to the Site and all drawings of
physical conditions in or relating to existing surface or subsurface structures
at or contiguous to the Site (except Underground Facilities) which have
been identified in the General Conditions and (2) reports and drawings of a
Hazardous Environmental Condition, if any, at the site.
E. Contractor has obtained and carefully studied (or assumes responsibility for
doing so) all additional or supplementary examinations, investigations,
explorations, tests, studies, and data concerning conditions (surface,
subsurface, and Underground Facilities) at or contiguous to the Site which
may affect cost, progress, or performance of the Work or which relate to
any aspect of the means, methods, techniques, sequences, and procedures
of construction to be employed by Contractor, including any specific means,
methods, techniques, sequences, and procedures of construction expressly
4
211087v2
required by the Bidding Documents, and safety precautions and programs
incident thereto.
F. Contractor does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the
Work at the Contract Price, within the Contract Times, and in accordance
with the other terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by Owner
and others at the Site that relates to the Work as indicated in the Contract
Documents.
H. Contractor has correlated the information known to Contractor, information
and observations obtained from visits to the Site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract
Documents.
I. Contractor has given Engineer written notice of all conflicts, errors,
ambiguities, or discrepancies that Contractor has discovered in the Contract
Documents, and the written resolution thereof by Engineer is acceptable to
Contractor.
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing
of the Work.
K. Subcontracts:
(1) Unless otherwise specified in the Contract Documents, the
Contractor shall, upon receipt of the executed Contract Documents,
submit in writing to the Owner the names of the Subcontractors
proposed for the work. Subcontractors may not be changed except
at the request or with the consent of the Owner.
(2) The Contractor is responsible to the Owner for the acts and
omissions of the Contractor's subcontractors, and of their direct and
indirect employees, to the same extent as the Contractor is
responsible for the acts and omissions of the Contractor's
employees.
(3) The Contract Documents shall not be construed as creating any
contractual relation between the Owner, the Engineer, and any
Subcontractor.
(4) The Contractor shall bind every Subcontractor by the terms of the
Contract Documents.
5
211087v2
7. WORKER’S COMPENSATION. The Contractor shall obtain and maintain for
the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s
Liability Insurance as required under the laws of the State of Minnesota.
8. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the
following minimum insurance coverage and maintain it at all times throughout the life of the
Contract, with the City included as an additional name insured on a primary and non-contributory
basis. The Contractor shall furnish the City a certificate of insurance satisfactory to the City
evidencing the required coverage:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate products and
completed operations
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Contractual Liability (identifying the contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, with Employment Exclusion deleted:
$2,000,000 aggregate
Comprehensive Automobile Liability (owned, non-owned, hired):
Bodily Injury: $2,000,000 each occurrence
$2,000,000 each accident
Property Damage: $2,000,000 each occurrence
9. WARRANTY. The Contractor guarantees that all new equipment warranties as
specified within the quote shall be in full force and transferred to the City upon payment by the
City. The Contractor shall be held responsible for any and all defects in workmanship, materials,
and equipment which may develop in any part of the contracted service, and upon proper
notification by the City shall immediately replace, without cost to the City, any such faulty part or
parts and damage done by reason of the same in accordance with the bid specifications.
10. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless
from any claim made by third parties as a result of the services performed by it. In addition, the
Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a
result of any such claims.
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211087v2
11. MISCELLANEOUS.
A. Terms used in this Agreement have the meanings stated in the General
Conditions.
B. Owner and Contractor each binds itself, its partners, successors, assigns and
legal representatives to the other party hereto, its partners, successors,
assigns and legal representatives in respect to all covenants, agreements,
and obligations contained in the Contract Documents.
C. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and
all remaining provisions shall continue to be valid and binding upon Owner
and Contractor, who agree that the Contract Documents shall be reformed
to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the
intention of the stricken provisions.
D. Data Practices/Records.
(1) All data created, collected, received, maintained or disseminated for
any purpose in the course of this Contract is governed by the
Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any
other applicable state statute, or any state rules adopted to
implement the act, as well as federal regulations on data privacy.
(2) All books, records, documents and accounting procedures and
practices to the Contractor and its subcontractors, if any, relative to
this Contract are subject to examination by the City.
E. Software License. If the equipment provided by the Contractor pursuant to
this Contract contains software, including that which the manufacturer may
have embedded into the hardware as an integral part of the equipment, the
Contractor shall pay all software licensing fees. The Contractor shall also
pay for all software updating fees for a period of one year following cutover.
The Contractor shall have no obligation to pay for such fees thereafter.
Nothing in the software license or licensing agreement shall obligate the
City to pay any additional fees as a condition for continuing to use the
software.
F. Patented devices, materials and processes. If the Contract requires, or the
Contractor desires, the use of any design, devise, material or process
covered by letters, patent or copyright, trademark or trade name, the
Contractor shall provide for such use by suitable legal agreement with the
patentee or owner and a copy of said agreement shall be filed with the
7
211087v2
Owner. If no such agreement is made or filed as noted, the Contractor shall
indemnify and hold harmless the Owner from any and all claims for
infringement by reason of the use of any such patented designed, device,
material or process, or any trademark or trade name or copyright in
connection with the Project agreed to be performed under the Contract, and
shall indemnify and defend the Owner for any costs, liability, expenses and
attorney's fees that result from any such infringement
G. Assignment. Neither party may assign, sublet, or transfer any interest or
obligation in this Contract without the prior written consent of the other
party, and then only upon such terms and conditions as both parties may
agree to and set forth in writing.
H. Waiver. In the particular event that either party shall at any time or times
waive any breach of this Contract by the other, such waiver shall not
constitute a waiver of any other or any succeeding breach of this Contract
by either party, whether of the same or any other covenant, condition or
obligation.
I. Governing Law/Venue. The laws of the State of Minnesota govern the
interpretation of this Contract. In the event of litigation, the exclusive venue
shall be in the District Court of the State of Minnesota for Carver County.
J. Severability. If any provision, term or condition of this Contract is found
to be or become unenforceable or invalid, it shall not affect the remaining
provisions, terms and conditions of this Contract, unless such invalid or
unenforceable provision, term or condition renders this Contract impossible
to perform. Such remaining terms and conditions of the Contract shall
continue in full force and effect and shall continue to operate as the parties’
entire contract.
K. Entire Agreement. This Contract represents the entire agreement of the
parties and is a final, complete and all inclusive statement of the terms
thereof, and supersedes and terminates any prior agreement(s),
understandings or written or verbal representations made between the
parties with respect thereto.
L. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall
procure all permits and licenses, pay all charges and fees therefore, and give
all notices necessary and incidental to the construction and completion of
the Project. The City will obtain all necessary rights-of-way and easements.
The Contractor shall not be entitled to any additional compensation for any
construction delay resulting from the City’s not timely obtaining rights-of-
way or easements.
8
211087v2
M. If the work is delayed or the sequen cing of work is altered because of the
action or inaction of the Owner, the Contractor shall be allowed a time
extension to complete the work but shall not be entitled to any other
compensation.
CITY OF CHANHASSEN BLAISDELL & WESTLIE, INC. d/b/a
PIPE SERVICES CORPORATION
BY: BY:
Elise Ryan, Mayor
BY: Print Name:__________________________
Heather Johnston, Interim City Manager
Its:_________________________________
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Award Consultant Contract for Lyman Blvd. Sewer/Water Extension Project 2011
Section CONSENT AGENDA Item No: E.5.
Prepared By Charlie Howley, Public Works
Director/City Engineer
File No: ENG 2011
PROPOSED MOTION
“The City Council approves entering into a consultant contract with SRF Consulting Group for a nottoexceed
amount of $38,500 for design and construction administration services for the Lyman Boulevard Sewer/Water
Extension Project No. 2011.”
Approval requires a Simple Majority Vote of members present.
DISCUSSION
Staff received a petition from the three residents located at 801, 851 and 891 Lyman Boulevard for the extension of
public sanitary sewer and watermain. All three of these properties are currently on well and septic systems; however,
public sewer and water stubs are located immediately east of their property.
A petition is a method for property owners to request public improvements whereby benefiting properties would be
assessed for the costs.
The process begins by preparing a feasibility study which will outline the economic and technical merits of the public
improvement. Once the feasibility study is prepared, a public hearing is held to determine if the project should move
forward.
This contract is for the engineering design and construction services for the entire project, from feasibility through
construction, but only the fees for the feasibility study portion would be utilized if the project does not move forward
beyond that stage.
Staff sent a Request for Proposal (RFP) to four firms. All four returned responsive proposals. A scoring methodology
based on quality of proposal, firm and key personnel, available resources, schedule and cost was utilized. The
resulting scoring (0100), along with total fee is shown below:
Firm Score Fee
HTPO 66 $46,000
SRF 92 $34,867
Kimley Horn 85 $31,730
WSB 80 $39,984
CITY COUNCIL STAFF REPORTMonday, August 10, 2020SubjectAward Consultant Contract for Lyman Blvd. Sewer/Water Extension Project 2011SectionCONSENT AGENDA Item No: E.5.Prepared By Charlie Howley, Public WorksDirector/City Engineer File No: ENG 2011PROPOSED MOTION“The City Council approves entering into a consultant contract with SRF Consulting Group for a nottoexceedamount of $38,500 for design and construction administration services for the Lyman Boulevard Sewer/WaterExtension Project No. 2011.”Approval requires a Simple Majority Vote of members present.DISCUSSIONStaff received a petition from the three residents located at 801, 851 and 891 Lyman Boulevard for the extension ofpublic sanitary sewer and watermain. All three of these properties are currently on well and septic systems; however,public sewer and water stubs are located immediately east of their property.A petition is a method for property owners to request public improvements whereby benefiting properties would beassessed for the costs.The process begins by preparing a feasibility study which will outline the economic and technical merits of the publicimprovement. Once the feasibility study is prepared, a public hearing is held to determine if the project should moveforward.This contract is for the engineering design and construction services for the entire project, from feasibility throughconstruction, but only the fees for the feasibility study portion would be utilized if the project does not move forwardbeyond that stage.Staff sent a Request for Proposal (RFP) to four firms. All four returned responsive proposals. A scoring methodologybased on quality of proposal, firm and key personnel, available resources, schedule and cost was utilized. Theresulting scoring (0100), along with total fee is shown below:Firm Score FeeHTPO66$46,000SRF92$34,867
Kimley Horn 85 $31,730
WSB 80 $39,984
Note that the total fee is not necessarily apples to apples in that varying amounts of construction observation time was
assumed by the different firms. The overall score normalized the fee to reflect those differences. The Not To Exceed
(NTE) fee also includes a 10% contingency for minor fee amendments should they be needed.
The funding for the project will ultimately come from assessments to the benefiting properties. The petitioners have
submitted a $3,000 deposit to cover the initial feasibility costs.
We will utilize the City's standard form of agreement (attached) for the contract.
RECOMMENDATION
Staff recommends awarding the contract to SRF Consulting Group for an amount nottoexceed $38,500.
ATTACHMENTS:
Project Map
Agreement
Proposal
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1
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PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this ________ day of ___________________, 20__, by and between
the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and
__________________________________________ "Consultant").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES
AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The City retains Consultant for_____________________.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents," all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Professional Services Agreement;
B. Request for quote – __________________ dated ______, 20___;
C. Insurance Certificate;
D. Consultant’s ______, 20___ proposal for___________________
(“Proposal”).
In the event of conflict among the provisions of the Contract Documents, the order in which they are
listed above shall control in resolving any such conflicts, with Contract Document “A” having the
first priority and Contract Document “D” having the last priority.
3. COMPENSATION. Consultant shall be paid by the City for the services described
in the Proposal a not to exceed fee of __________________ Dollars ($_____, inclusive of expenses.
Services performed directly by Consultant shall be paid at an hourly rate in accordance with the
Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted
if the estimated hours to perform a task, the number of required meetings, or any other estimate or
assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be
made by the City within thirty-five (35) days of receipt of an invoice.
4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and
information generated in connection with performance of this Agreement shall be the property of
the City. The City may use the information for its purposes.
5. CHANGE ORDERS. All change orders, regardless of amount, must be approved
in advance and in writing by the City. No payment will be due or made for work done in advance
of such approval.
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6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of services to be provided.
7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill,
and diligence in the performance of the services as is ordinarily possessed and exercised by a
professional consultant under similar circumstances. No other warranty, expressed or implied, is
included in this Agreement. City shall not be responsible for discovering deficien cies in the
accuracy of Consultant’s services.
8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its
officers, agents, and employees, of and from any and all claims, demands, actions, causes of action,
including costs and attorney's fees, arising out of or by reason of the execution or performance of the
services provided for herein and further agrees to defend at its sole cost and expense any action or
proceeding commenced for the purpose of asserting any claim of whatsoever character arising
hereunder.
9. INSURANCE. Consultant shall secure and maintain such insurance as will protect
Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims
for bodily injury, death, or property damage which may arise from the performance of services under
this Agreement. Such insurance shall be written for amounts not less than:
Commercial General Liability $2,000,000 each occurrence/aggregate
Automobile Liability $2,000,000 combined single limit
Professional Liability $2,000,000 each occurrence/aggregate
The City shall be named as an additional insured on the general liability policy on a primary and non-
contributory basis. Before commencing work, the Consultant shall provide the City a certificate of
insurance evidencing the required insurance coverage in a form acceptable to City.
10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an
independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not
an employee of the City and is free to contract with other entities as provided herein. Consultant shall
be responsible for selecting the means and methods of performing the work. Consultant shall furnish
any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this
Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent
that Consultant or any of Consultant's agents or employees are in any manner agents or employees of
the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own
FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are
required to be paid by law or regulation.
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11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Consultant shall
comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed
services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from
City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of
a month to subcontractors on any undisputed amount not paid on time to subcontractors. The
minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars
($100.00) or more is Ten Dollars ($10.00).
12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and
construed in accordance with the laws of the State of Minnesota. In the event of litigation, the
exclusive venue shall be in the District Court of the State of Minnesota for Carver County
Minnesota.
13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must
comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this
Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices
Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were
a government entity. In the event Consultant receives a request to release data, Consultant must
immediately notify City. City will give Consultant instructions concerning the release of the data to
the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold
City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from
Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or
subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
14. COPYRIGHT. Consultant shall defend actions or claims charging infringement
of any copyright or software license by reason of the use or adoption of any software, designs,
drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage
resulting therefrom.
15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract
requires, or the Consultant desires, the use of any design, devise, material or process covered by
letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by
suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed
with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and
hold harmless the City from any and all claims for infringement by reason of the use of any such
patented designed, device, material or process, or any trademark or trade name or copyright in
connection with the services agreed to be performed under the Contract, and shall indemnify and
defend the City for any costs, liability, expenses and attorney's fees that result from any such
infringement.
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16. RECORDS. Consultant shall maintain complete and accurate records of hours
worked and expenses involved in the performance of services.
17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising
herein, without the written consent of the other party.
18. WAIVER. Any waiver by either party of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.
This Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof, as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
20. TERMINATION. This Agreement may be terminated by the City for any reason
or for convenience upon written notice to the Consultant. In the event of termination, the City shall
be obligated to the Consultant for payment of amounts due and owing including pa yment for
services performed or furnished to the date and time of termination.
Dated: _______________, 20__. CITY OF CHANHASSEN
BY: _____________________________________________
Elise Ryan, Mayor
BY: _____________________________________________
Heather Johnston, Interim City Manager
Dated: _______________, 20__. _______________________
BY: _____________________________________________
Its
www.srfconsulting.com
1 Carlson Parkway North, Suite 150 | Minneapolis, MN 55447-4453 | 763.475.0010 Fax: 1.866.440.6364
An Equal Opportunity Employer
13958.PP
August 3, 2020
Mr. George Bender, PE
Assistant City Engineer
City of Chanhassen
7700 Market Blvd.
Chanhassen, MN 55317
Subject: Sanitary Sewer and Water Main Extension Project No. 20-11; Lyman Blvd.
Dear Mr. Bender:
SRF Consulting Group Inc, (SRF) is pleased to present our proposal to the City of Chanhassen for City
Project No. 20-11.
Project Understanding
The City of Chanhassen has requested professional engineering services for a water main and sanitary
sewer extension project along Lyman Boulevard in response to a petition made by residents of the
proposed utility service area.
Project Scope and Goals
The requested engineering scope of work consists of the following four primary tasks:
Task 1 – Project Management/Meetings
Task 2 – Feasibility Report
Task 3 – Detailed Design – (If project advances beyond feasibility.)
Task 4 – Construction Administration – (If project advances beyond design and bidding.)
The project goal is to design and construct an 8” PVC sanitary sewer and 6” DIP water main to serve the
residents of 3 parcels in the southwest quadrant of Crossroads Ct. and Lyman Blvd. It is anticipated the
City will use Minnesota Statute 429 Special Assessment process to fund at least a portion of the project
cost. By statute, special assessments require a feasibility report and a public hearing for the properties
affected.
SRF’s goals include working as an extension of the City of Chanhassen staff to efficiently and successfully
manage the project including, the special assessment process, the design, bidding, construction
administration, and the project cost.
Team Commitment
We have drawn upon the knowledge of SRF staff who have years of experience on similar projects for
other clients. We acknowledge and understand the scope of work, the feasibility process, the review and
approval agencies and their protocols, our responsibilities and deliverables, and the project schedule. Our
team has the availability to deliver this project and SRF is committed to deliver that project on time for the
City and your residents.
George Bender, PE August 3, 2020
Assistant City Engineer Page 2
SRF’s Project Manager Nathen Will, PE will use established project management tools, including weekly
check-in with City Staff to maintain the project schedule, budget, and deliverables. His experience with
Carver County and Chanhassen staff will be an asset to the success of the project. Nate will be supported
by SRF’s municipal design team lead Brandon Maas to provide expertise and capacity to deliver the design.
SRF commits to the City that the key professional staff highlighted in this proposal are available to
perform the specified scope of work for which they have been designated. If for any reason a key staff
person is unable to continue performing their designated work tasks, SRF will communicate these
circumstances to the City’s Project Manager and propose an alternative team member that is acceptable to
the City.
Project Work Plan and Cost Estimate
Based on our understanding of the project, SRF has developed a detailed work plan and cost estimate, which
is presented as an attachment.
Nathen Will, SRF’s Project Manager, will provide the day-to-
day project management for the project. Nathen will manage all project administration, project team staff,
utility coordination, project schedule, project deliverables, meetings, agendas and minutes, and action
items.
All team members are responsible for QA/QC reviews using SRF’s Quality
Management Plan.
Task 1 and 2 Public and Agency Involvement and Feasibility Study
SRF acknowledges the following public engagement strategies requested for this
project.
Two Neighborhood Open Houses; one Open House to lay the groundwork for the project and
explain and answer questions about the special assessment process and another Open House prior
to start of construction.
One presentation to the City Council and one for the project hearing.
Coordination with the property owners who petitioned the improvement.
Weekly email/electronic meeting updates with City staff.
: The preliminary design and associated cost estimate will be
utilized in the preparation of the Project Feasibility. SRF will coordinate early with the property owners,
public agencies, and private utilities for the project area. SRF will schedule a Utility Coordination meeting
with electric, natural gas, telecommunications providers and Chanhassen public works early in the project
schedule. Private and public utility conflicts and relocations if not identified early and properly
coordinated, can negatively impact project schedules. We have assumed that two Council meetings and
two private utility meetings will be necessary. The preliminary designs will be confirmed for conformance
with design standards, key alternatives will be identified (if necessary) and approximate cost estimates will
be prepared, funding scenarios recommended and preliminary assessment rolls prepared. This information
will be summarized in the feasibility report.
Task 3 Detailed Design
(This is contingent on feasibility report approval and agreement to advance the project.)
George Bender, PE August 3, 2020
Assistant City Engineer Page 3
Day to day coordination with staff, utility companies and City of Chanhassen.
SRF will conduct a field survey of the project area and collect information to
prepare the necessary design documents.
SRF will prepare a preliminary cost estimate for the feasibility report completion and a
detailed final cost estimate at 100% plan completion.
SRF will prepare a final design and associated plans and specifications, including bid
documents for a bid letting on a mutually agreed upon schedule.
SRF will prepare and submit on behalf of the City required permit applications
and documents requiring agency approvals. For the water main and sanitary sewer, plan approval is
required from the MN Department of Health and the MPCA respectively.
As agent for the City of Chanhassen, SRF will solicit bids for
the construction of the project including: advertisement for bids, attend the bid opening, prepare a bid
tabulation and make an award recommendation to the City Council.
Task 4 Construction Administration
This is contingent on advancing the project beyond design and bidding.
SRF will at the direction of the city engineer, provide construction observation and contract administration
for the project. Jeff Kurth will lead the SRF team’s efforts to provide construction observation and
administration, construction staking, private utility coordination, as-built documents and contract closeout.
He will be supported by Joe Keller providing day to day inspection.
Project Schedule
SRF assumes that construction will most likely take place in 2021. Based on a 2021 construction schedule,
SRF’s team anticipates the project schedule as estimated below:
Notice to Proceed September 1, 2020
Open House 1 October 1, 2020
Feasibility Report approval * November 9, 2020
Public Hearing * November 23, 2020
Open House 2 December 1, 2020
Final Plan approval, authorize advertisement * January 11, 2021
Bidding February 2021
Construction May – June 2021
Project Completion July 2021
* City Council action item
George Bender, PE August 3, 2020
Assistant City Engineer Page 4
SRF Team
SRF has assembled a talented team with the experience and capacity to efficiently deliver this project for the
City of Chanhassen. Our key team members include:
Nathen Will | Project Manager
Nathen manages and designs a variety of municipal, highway, trail and site development
projects. He has 27 years of experience in engineering, including project management,
feasibility studies, preliminary and final design, coordination with public agencies, and
construction administration. Nathen has significant experience with the Lyman
Boulevard (CSAH 18) corridor from TH 41 to Powers Boulevard which include
extension and replacement of sanitary sewer and watermain for the City of Chanhassen.
Brandon Maas, PE | Lead Design Engineer
Brandon joined SRF’s Civil Engineering group 5 years ago after working in Milwaukee,
WI for several years and has 12 total years of engineering experience in preliminary and
final design on Local, County, and WisDOT/MnDOT facilities. His professional skills
include roundabout design, developing alignments/profiles/geometrics, cross sections,
quantity computations, and construction inspection. He has experience using
MicroStation, GEOPAK, TORUS and Bentley Open Roads Designer. Brandon also has
a diverse background in transmission tower sighting, 3D modeling, clash detection analysis, survey
coordination, utility work plan and permit review, and plat review. Brandon draws on his professional
experiences to help deliver timely and thoughtful designs that best serve clients and public users.
Kyle Strandberg | Municipal Engineer
Kyle is a member of SRF’s Municipal Engineering group and has 3 years of engineering
experience working on city street, county highway, and state highway design projects.
He is experienced in preliminary and final design, ADA design, roundabout design, plan
production, and has advanced knowledge in 2D drafting and 3D modeling in Bentley
Open Roads Designer/MicroStation/Geopak. Kyle also has a background of
construction experience doing work on interstates, state highways, county highways,
and city streets in Minnesota, North Dakota, and Iowa.
Steve Miller PE | Municipal Design and Assessment Advisor
Steve has more than 24 years of civil engineering experience involving a variety of
private, municipal and highway projects. His engineering background includes project
management, roadway and trail design, water man, sanitary sewer and storm sewer
design, construction document preparation and construction administration. Clients
include a variety of public agencies throughout the metro area with an emphasis on
municipal infrastructure. Steve has designed and constructed dozens of utility projects
throughout the Twin Cities with many involving special assessments. Steve also has 13 years of municipal
and highway construction experience and applies that experience to practical design.
George Bender, PE August 3, 2020
Assistant City Engineer Page 5
Jeff Kurth, PE | Construction Engineer
Jeff has 14 years of experience in the construction industry performing construction
administration, quality control, inspection, materials testing, and engineering analysis. Jeff
is a client-focused, team-oriented engineer with a diverse project background. His
experience and expertise include managing inspection and materials testing staff and
providing training and support to staff regarding quality practices, specifications,
inspection requirements, and material testing and sampling. Jeff is certified by the Design
Build Institute of America (DBIA) as a Designated Design-Build Professional.
Dean Dusheck, LS | Surveying
Dean has 40 years of experience as a professional land surveyor and supervises SRF’s
survey operations. Respected as a detail-oriented land surveyor and efficient supervisor,
he is involved in all SRF projects where design surveys and/or land surveys are required.
Dean’s involvement extends beyond surveys prepared by SRF and includes quality
control reviews of mapping and survey-related data received from third parties. He has
provided land surveying services, including right of way research and legal descriptions,
for numerous SRF projects.
Jake Ansell | Survey Crew Lead
Jacob has six years of experience in construction staking and land surveying on municipal
and highway projects. He is proficient in the use of state-of-the-art data collection and
survey equipment. His construction experience includes roadways, utilities, signals, trails,
walls and bridges.
Joe Keller | Lead Inspector
Joe has 16 years of experience in the construction field as a project field representative. His
experience includes inspection of federal, state, and locally funded projects. Joe has a
variety of experience on several bridge, retaining wall, grading and base, bituminous
paving, concrete paving, storm sewer, sanitary sewer, watermain, traffic control signals,
lighting systems, pavement marking, turf establishment, and landscaping projects. Joe is a
very experienced inspector in accordance with the MnDOT State Aid DCP process and is familiar with the
MnDOT schedule of materials control, quantity, documentation, specifications, and construction
techniques.
Relevant Experience
The SRF team is well qualified to complete the project as described and has performed similar scope for
various clients over the years. Examples of related area projects our design team successfully delivered are
included at the end of this document.
George Bender, PE August 3, 2020
Assistant City Engineer Page 6
Basis of Payment/Budget
We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other
direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and mileage will
be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for
work performed during the previous month. Payment is due within 30 days.
Based on our understanding of the project and our scope of services, we estimate the cost of our services
to be $34,867, which includes both time and expenses, is estimated as follows:
This cost is based on an approximate construction cost of $150,000.
If the City has questions about our proposal, please contact Nathen Will at nwill@srfconsulting.com or
(763) 249-6761.
Sincerely,
Nathen Will, PE Michael R. Turner, PE
Senior Associate Principal
NW/MRT/ko
Attachment A – Standard Terms and Conditions
Attachment B – Scope of Services
Approved: (City of Chanhassen)
(signature)
Name
Title
Date
S:\Marketing\Proposals\2020 Letter Proposals\13958.PP Lyman Blvd Utility Extensions\13958.PP-SRF Proposal for Lyman Utilities-Final.docx
Task 1 Project Management and Public Engagement $5,344
Task 2 Feasibility Study $2,641
Task 3 Detailed Design $ 11,967
Task 4 Construction Administration $ 13,995
Expenses $ 920
Total $ 34,867
8/3/2020 Page 1 of 5
SRF Consulting Group, Inc. Work Tasks and Person-Hour Estimates
Client: City of Chanhassen
Project: Lyman Blvd Utility Improvements, CP 20-11
13958.PP
TASK NO.SUMMARY OF TASKS Project Overview:
1.0 Project Management/Coordination/Meetings
2.0 Feasibility Report
3.0 Detailed Design
4.0 Construction Administration
Subconsultants:
Project focus is on residential water main and sanitary sewer service extensions for 3 properties in the
City of Chanhassen. The project area is approximately 900 feet of offroad utility installation. The
Request for engineering services was issued folowing a petition from property owners. The project
consists of a feasibility study and open house, survey, design, bidding services, assessment roll and
construction administration.
SRF CONSULTING GROUP, INC. ENGINEERS AND PLANNERS
13958.PP_ ScopeOfWorkHourlyTemplate-FINAL.xlsx
MINNEAPOLIS. MN
8/3/2020 Page 2 of 5
SRF Consulting Group, Inc. Work Tasks and Person-Hour Estimates
Client: City of Chanhassen
Project: Lyman Blvd Utility Improvements, CP 20-11
13958.PP
TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE PROF.TECHNICAL CLERICAL TOTALS EST. FEE
General Assumptions:
-Design services anticipated for approximately 16 weeks in 2020 (Sept to Dec).
-In-Construction services anticipated for approximately 6 weeks in 2021
(May to June).
- Right of way base mapping will be acquired from Carver County or the City of
Chanhassen and is assumed to be of sufficient quality to complete the work of the
feasibility report, final design and construction.
- No underground public utility improvements are anticipated.
- Utility coordination is anticipated to be "typical" of similar construction projects.
-Scope of services does not include negotiations of land use within easements owned
by Magellan Pipeline.
1.0 Project Management/Coordination/Meetings
Assumptions:
-Hours provided are assumed to be in-person hours of interaction. Virtual meeting
platforms could replace in-person meetings on a case by case basis if mutually
agreed.
Client Deliverables:
- Provide venue for and anouncement of meetings.
- Provide a point of contact at City throughout the project.
1.1 Project management and administration including work planning, staff scheduling
and coordination of tasks.
1 6 0 0 0 0 7 $1,375
1.2 Establish on-going project coordination with City of Chanhassen keeping city staff
informed on a weekly basis.
0 0 8 0 0 0 8 $1,176
1.3 Coordination/design meetings with Carver County and Chanhassen. 0 0 2 0 0 0 2 $294
1.4 Two public meetings of open house format and attendance at two City Council
meetings. Assume 2 hour meetings and 1 hour travel for 1 SRF staff member.
Includes 2 display boards for graphics.
0 0 12 0 0 0 12 $1,764
1.5 Meeting with property owners in service area. Assumes one hour each with one travel
trip.
0 0 5 0 0 0 5 $735
SUBTOTAL - TASK 1 1 6 27 0 0 0 34 $5,344
SRF CONSULTING GROUP, INC. ENGINEERS AND PLANNERS
13958.PP_ ScopeOfWorkHourlyTemplate-FINAL.xlsx
MINNEAPOLIS. MN
8/3/2020 Page 3 of 5
SRF Consulting Group, Inc. Work Tasks and Person-Hour Estimates
Client: City of Chanhassen
Project: Lyman Blvd Utility Improvements, CP 20-11
13958.PP
TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE PROF.TECHNICAL CLERICAL TOTALS EST. FEE
2.0 Feasibility Report
Client Deliverables:
-Property owner information and other information as required.
- Feasibility Report to include: 0 1 4 16 0 1 22 $2,641
2.1 Existing conditions
2.2 Gopher State One Call
2.3 Proposed improvements
2.4 Estimated cost and quantity breakdown
2.5 Project Funding
2.6 Proposed assessment roll and calculation
2.7 Conclusions
2.8 Recommendation and feasibility
2.9 Photographs, drawings and figures as appropriate
SRF Deliverables:
- Final Feasibility Report
- Council presentation and public hearing are included in Task 1.3.
SUBTOTAL - TASK 2 0 1 4 16 0 1 22 $2,641
3.0 Detailed Design
Assumptions:
- Detailed design would commense at the direction of city staff, contingent on the
approval of the feasibility report.
- Assumes digital right of way information is available from public sources. No hours
included for building a right of way file or pursuing easements.
- No additional stormwater BMPs will be required.
Client Deliverables:
- Provide standard contract documents for development of Project Manual
- City pays for all project advertising and required permits.
3.1 Private Utility Coordination (includes 1 (one)-1 hour utility coordination meeting using
virtual meeting platform).
0 0 0 2 0 0 2 $224
3.2 Survey 1 0 0 0 8 0 9 $1,137
3.3 Final Design - construction plans 0 0 12 40 0 0 52 $6,244
3.4 Final Design - project manual 1 1 20 0 0 5 27 $3,690
3.5 Bidding Services 0 0 0 4 0 0 4 $448
3.6 Assessment Roll 0 0 0 2 0 0 2 $224
SRF CONSULTING GROUP, INC. ENGINEERS AND PLANNERS
13958.PP_ ScopeOfWorkHourlyTemplate-FINAL.xlsx
MINNEAPOLIS. MN
8/3/2020 Page 4 of 5
SRF Consulting Group, Inc. Work Tasks and Person-Hour Estimates
Client: City of Chanhassen
Project: Lyman Blvd Utility Improvements, CP 20-11
13958.PP
TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE PROF.TECHNICAL CLERICAL TOTALS EST. FEE
SRF Deliverables:
- Final PS&E delivered in both electronic and hard copy format.
SUBTOTAL - TASK 3 2 1 32 48 8 5 96 $11,967
4.0 Construction Administration
Assumptions:
- Assumes 2 weeks actual construction time not including turf establishment.
Client Deliverables:
- Assumes materials testing will be coordinated separately and is not part of this
contract.
4.1 Preconstruction conference (may be by virtual meeting platform) 0 0 2 0 0 0 2 $294
4.2 Construction Observation and Administration 0 0 6 0 80 0 86 $10,082
4.3 Construction Staking 1 2 0 0 16 0 19 $2,443
4.4 Contract Close Out 0 0 4 0 0 0 4 $588
4.5 As-builts 0 0 4 0 0 0 4 $588
SRF Deliverables:
- Prepare progress payment vouchers for work performed by contractor.
- Communication with appropriate City staff regarding construction issues.
- Contract modifications as necessary.
- Prepare project close-out.
- As-builts produced electronically and on hard copy media.
SUBTOTAL - TASK 4 1 2 16 0 96 0 115 $13,995
TOTAL ESTIMATED PERSON-HOURS 4 10 79 64 104 6 267
AVERAGE HOURLY BILLING RATES $217 $193 $147 $112 $115 $68
ESTIMATED LABOR AND OVERHEAD $868 $1,930 $11,613 $7,168 $11,960 $408 $33,947
ESTIMATED DIRECT NON-SALARY EXPENSES $920
TOTAL ESTIMATED FEE $34,867
SRF CONSULTING GROUP, INC. ENGINEERS AND PLANNERS
13958.PP_ ScopeOfWorkHourlyTemplate-FINAL.xlsx
MINNEAPOLIS. MN
8/3/2020 Page 5 of 5
SRF Consulting Group, Inc. Work Tasks and Person-Hour Estimates
Client: City of Chanhassen
Project: Lyman Blvd Utility Improvements, CP 20-11
13958.PP
TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE PROF.TECHNICAL CLERICAL TOTALS EST. FEE
ESTIMATE OF DIRECT NON-SALARY EXPENSES:
MILEAGE: Personal Vehicles 800 $0.575 $460
DEPT. OF HEALTH: PLAN REVIEW FEE $150
MPCA: SANITARY SEWER EXTENSION PERMIT $310
ESTIMATED DIRECT NON-SALARY EXPENSES $920
SUMMARY OF COSTS: PRINCIPAL SR. ASSOC.ASSOCIATE PROF.TECHNICAL CLERICAL TOTALS
1.0 Project Management/Coordination/Meetings 217$ 1,158$ 3,969$ -$ -$ -$ 5,344$
2.0 Feasibility Report -$ 193$ 588$ 1,792$ -$ 68$ 2,641$
3.0 Detailed Design 434$ 193$ 4,704$ 5,376$ 920$ 340$ 11,967$
4.0 Construction Administration 217$ 386$ 2,352$ -$ 11,040$ -$ 13,995$
Expenses $920
$34,867
SRF CONSULTING GROUP, INC. ENGINEERS AND PLANNERS
13958.PP_ ScopeOfWorkHourlyTemplate-FINAL.xlsx
MINNEAPOLIS. MN
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Sheriff Jason Kamerud, Carver County: Update on Police Reform Legislation and Crucial
Conversations Outreach
Section VISITOR PRESENTATIONS Item No: F.1.
Prepared By File No:
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Approve Service Agreement with SGR for Executive Recruitment Services for City Manager
Position
Section NEW BUSINESS Item No: I.1.
Prepared By Jake Foster, Assistant City Manager File No:
PROPOSED MOTION
“The City Council approves the service agreement with Strategic Government Resources (SGR) for Executive
Recruitment Services.”
Approval requires a Simple Majority Vote of members present.
BACKGROUND
A request for proposals (RFP) from executive search firms was issued on June 10, 2020 for the recruitment and
selection of a new city manager for the City of Chanhassen. The RFP closed on July 8, 2020, and the City received
proposals from five executive recruitment firms.
A review panel comprised of two City Council Members and three Department Heads reviewed each of the
proposals and determined three finalists that interviewed before the panel.
Of the three finalists, Strategic Government Resources (SGR) was unanimously selected to be recommended to
Council to provide executive recruitment services for the City of Chanhassen's next city manager.
The cost of SGR's services is not to exceed $22,000. The services that will be provided are outlined in the attached
service agreement.
RECOMMENDATION
Staff recommends that City Council approves the attached service agreement with SGR for executive recruitment
services for the city manager position.
ATTACHMENTS:
City of Chanhassen SGR Executive Recruitment Service Agreement
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PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this ________ day of August, 2020, by and between the CITY OF
CHANHASSEN, a Minnesota municipal corporation ("City") and STRATEGIC GOVERNMENT
RESOURCES, INC., a Texas corporation ("Consultant").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES
AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The City retains Consultant to provide all services for
recruitment for a City Manager.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents," all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Professional Services Agreement;
B. City Manager Recruitment Request for Proposal, dated June 10, 2020;
C. Insurance Certificate;
D. Consultant’s _________, 2020 proposal for Executive Recruitment Services
for City Manager–(“Proposal”)
In the event of conflict among the provisions of the Contract Documents, the order in which they are
listed above shall control in resolving any such conflicts, with Contract Document “A” having the
first priority and Contract Document “D” having the last priority.
3. COMPENSATION. Consultant shall be paid by the City for the services described
in the Proposal a not to exceed fee of Twenty-two Thousand and No/100ths Dollars ($22,000.00),
exclusive of costs for Supplemental Services as identified in the Proposal. The not to exceed fees
and expenses shall not be adjusted if the estimated hours to perform a task, the number of required
meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the
work progresses. Payment shall be made by the City in three equal installments during the course
of recruitment in accordance with the Proposal, within thirty-five (35) days of receipt of an invoice.
4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and
information generated in connection with performance of this Agreement shall be the property of
the City. The City may use the information for its purposes.
5. CHANGE ORDERS. All change orders, regardless of amount, must be approved
in advance and in writing by the City. No payment will be due or made for work done in advance
of such approval.
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6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of services to be provided.
7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill,
and diligence in the performance of the services as is ordinarily possessed and exercised by a
professional consultant under similar circumstances. No other warranty, expressed or implied, is
included in this Agreement. City shall not be responsible for discovering deficiencies in the
accuracy of Consultant’s services.
8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its
officers, agents, and employees, of and from any and all claims, demands, actions, causes of action,
including costs and attorney's fees, arising out of or by reason of the execution or performance of the
services provided for herein and further agrees to defend at its sole cost and expense any action or
proceeding commenced for the purpose of asserting any claim of whatsoever character arising
hereunder.
9. INSURANCE. Consultant shall secure and maintain such insurance as will protect
Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims
for bodily injury, death, or property damage which may arise from the performance of services under
this Agreement. Such insurance shall be written for amounts not less than:
Commercial General Liability $2,000,000 each occurrence/aggregate
Automobile Liability $2,000,000 combined single limit
Professional Liability $2,000,000 each occurrence/aggregate
The City shall be named as an additional insured on the general liability policy on a primary and non-
contributory basis. Before commencing work, the Consultant shall provide the City a certificate of
insurance evidencing the required insurance coverage in a form acceptable to City.
10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an
independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not
an employee of the City and is free to contract with other entities as provided herein. Consultant shall
be responsible for selecting the means and methods of performing the work. Consultant shall furnish
any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this
Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent
that Consultant or any of Consultant's agents or employees are in any manner agents or employees of
the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own
FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are
required to be paid by law or regulation.
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211137v1
11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Consultant shall
comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed
services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from
City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of
a month to subcontractors on any undisputed amount not paid on time to subcontractors. The
minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars
($100.00) or more is Ten Dollars ($10.00).
12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and
construed in accordance with the laws of the State of Minnesota. In the event of litigation, the
exclusive venue shall be in the District Court of the State of Minnesota for Carver County
Minnesota.
13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must
comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this
Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices
Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were
a government entity. In the event Consultant receives a request to release data, Consultant must
immediately notify City. City will give Consultant instructions concerning the release of the data to
the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold
City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from
Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or
subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
14. COPYRIGHT. Consultant shall defend actions or claims charging infringement
of any copyright or software license by reason of the use or adoption of any software, designs,
drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage
resulting therefrom.
15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract
requires, or the Consultant desires, the use of any design, devise, material or process covered by
letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by
suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed
with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and
hold harmless the City from any and all claims for infringement by reason of the use of any such
patented designed, device, material or process, or any trademark or trade name or copyright in
connection with the services agreed to be performed under the Contract, and shall indemnify and
defend the City for any costs, liability, expenses and attorney's fees that result from any such
infringement.
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211137v1
16. RECORDS. Consultant shall maintain complete and accurate records of hours
worked and expenses involved in the performance of services.
17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising
herein, without the written consent of the other party.
18. WAIVER. Any waiver by either party of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.
This Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof, as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
20. TERMINATION. This Agreement may be terminated by the City for any reason
or for convenience upon written notice to the Consultant. In the event of termination, the City shall
be obligated to the Consultant for payment of amounts due and owing including payment for
services performed or furnished to the date and time of termination.
Dated: _______________, 2020. CITY OF CHANHASSEN
BY: _____________________________________________
Elise Ryan, Mayor
BY: _____________________________________________
Heather Johnston, Interim City Manager
Dated: _______________, 2020. STRATEGIC GOVERNMENT RESOURCES, INC.
BY: _____________________________________________
Print Name: ____________
Its: ________________________
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Approval of Facilities Improvements Contracts
Section NEW BUSINESS Item No: I.2.
Prepared By Greg Sticha, Finance Director File No:
PROPOSED MOTION
Approval of the contract for COVIDrelated building safety improvements using CARES funding.
Approval requires a Simple Majority Vote of members present.
BACKGROUND
This evening staff will be discussing in work session the results of the Facility Audit and recommendations by Leo A.
Daly & Associates. With that information staff is recommending the approval of a nottoexceed $1.3 million contract
with RJM Contractors to make the improvements noted as part of that discussion. Because of the timing of the
required spending of the CARES funds, these improvements need to be substantially completed by November 15,
2020. Staff has reviewed the proposal in detail and believes the recommended improvements will help maintain the
safety of the public and city staff in our four buildings.
RECOMMENDATION
Staff recommends the approval of the attached contract with RJM Contractors for COVIDrelated building safety
improvements using CARES funding.
ATTACHMENTS:
Design Contract
Construction Contract
1
201749v1
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this ________ day of ___________________, 20__, by and between
the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and
__________________________________________ "Consultant").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES
AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. The City retains Consultant for_____________________.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents," all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Professional Services Agreement;
B. Request for quote – __________________ dated ______, 20___;
C. Insurance Certificate;
D. Consultant’s ______, 20___ proposal for___________________
(“Proposal”).
In the event of conflict among the provisions of the Contract Documents, the order in which they are
listed above shall control in resolving any such conflicts, with Contract Document “A” having the
first priority and Contract Document “D” having the last priority.
3. COMPENSATION. Consultant shall be paid by the City for the services described
in the Proposal a not to exceed fee of __________________ Dollars ($_____, inclusive of expenses.
Services performed directly by Consultant shall be paid at an hourly rate in accordance with the
Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted
if the estimated hours to perform a task, the number of required meetings, or any other estimate or
assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be
made by the City within thirty-five (35) days of receipt of an invoice.
4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and
information generated in connection with performance of this Agreement shall be the property of
the City. The City may use the information for its purposes.
5. CHANGE ORDERS. All change orders, regardless of amount, must be approved
in advance and in writing by the City. No payment will be due or made for work done in advance
of such approval.
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201749v1
6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of services to be provided.
7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill,
and diligence in the performance of the services as is ordinarily possessed and exercised by a
professional consultant under similar circumstances. No other warranty, expressed or implied, is
included in this Agreement. City shall not be responsible for discovering deficiencies in the
accuracy of Consultant’s services.
8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its
officers, agents, and employees, of and from any and all claims, demands, actions, causes of action,
including costs and attorney's fees, arising out of or by reason of the execution or performance of the
services provided for herein and further agrees to defend at its sole cost and expense any action or
proceeding commenced for the purpose of asserting any claim of whatsoever character arising
hereunder.
9. INSURANCE. Consultant shall secure and maintain such insurance as will protect
Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims
for bodily injury, death, or property damage which may arise from the performance of services under
this Agreement. Such insurance shall be written for amounts not less than:
Commercial General Liability $2,000,000 each occurrence/aggregate
Automobile Liability $2,000,000 combined single limit
Professional Liability $2,000,000 each occurrence/aggregate
The City shall be named as an additional insured on the general liability policy on a primary and non-
contributory basis. Before commencing work, the Consultant shall provide the City a certificate of
insurance evidencing the required insurance coverage in a form acceptable to City.
10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an
independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not
an employee of the City and is free to contract with other entities as provided herein. Consultant shall
be responsible for selecting the means and methods of performing the work. Consultant shall furnish
any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this
Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent
that Consultant or any of Consultant's agents or employees are in any manner agents or employees of
the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own
FICA payments, workers compensation payments, unemployment compensation payments,
withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are
required to be paid by law or regulation.
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201749v1
11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Consultant shall
comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed
services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from
City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of
a month to subcontractors on any undisputed amount not paid on time to subcontractors. The
minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars
($100.00) or more is Ten Dollars ($10.00).
12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and
construed in accordance with the laws of the State of Minnesota. In the event of litigation, the
exclusive venue shall be in the District Court of the State of Minnesota for Carver County
Minnesota.
13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must
comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this
Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices
Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were
a government entity. In the event Consultant receives a request to release data, Consultant must
immediately notify City. City will give Consultant instructions concerning the release of the data to
the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold
City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from
Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or
subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
14. COPYRIGHT. Consultant shall defend actions or claims charging infringement
of any copyright or software license by reason of the use or adoption of any software, designs,
drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage
resulting therefrom.
15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract
requires, or the Consultant desires, the use of any design, devise, material or process covered by
letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by
suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed
with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and
hold harmless the City from any and all claims for infringement by reason of the use of any such
patented designed, device, material or process, or any trademark or trade name or copyright in
connection with the services agreed to be performed under the Contract, and shall indemnify and
defend the City for any costs, liability, expenses and attorney's fees that result from any such
infringement.
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201749v1
16. RECORDS. Consultant shall maintain complete and accurate records of hours
worked and expenses involved in the performance of services.
17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising
herein, without the written consent of the other party.
18. WAIVER. Any waiver by either party of a breach of any provisions of this
Agreement shall not affect, in any respect, the validity of the remainder of this Agreement.
19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.
This Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof, as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by the
parties, unless otherwise provided herein.
20. TERMINATION. This Agreement may be terminated by the City for any reason
or for convenience upon written notice to the Consultant. In the event of termination, the City shall
be obligated to the Consultant for payment of amounts due and owing including payment for
services performed or furnished to the date and time of termination.
Dated: _______________, 20__. CITY OF CHANHASSEN
BY: _____________________________________________
Elise Ryan, Mayor
BY: _____________________________________________
Todd Gerhardt, City Manager
Dated: _______________, 20__. _______________________
BY: _____________________________________________
Its
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FORM OF AGREEMENT
BETWEEN CITY OF CHANHASSEN AND CONTRACTOR
FOR
THIS AGREEMENT, made this _____ day of _____________, 20____, by and
between the CITY OF CHANHASSEN, a Minnesota municipal corporation (“Owner”) and
____________________________________ (“Contractor”). Owner and Contractor, in
consideration of the mutual covenants set forth herein, agree as follows:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as
the “Contract Documents”, all of which shall be taken together as a whole as the contract
between the parties as if they were set verbatim and in full herein:
A. This Agreement;
B. Specifications dated ________________________;
C. City of Chanhassen General Conditions of the Construction Contract;
D. Current edition of City of Chanhassen Standard Specifications & Detail
Plates.
E. Quote/Bid dated ____________________________.
In the event of a conflict among the provisions of the Contract Documents, the order in which
they are listed above shall control in resolving any such conflicts with Contract Document “A”
having the first priority and Contract Document “D” having the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The contractor shall provide the
goods, services, and perform the work in accordance with the Contract Documents.
3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work
in accordance with the Contract Documents the amount of ______________________ XX/100
($XX,XXX.XX).
4. PAYMENT PROCEDURES.
A. Contractor shall submit Applications for Payment. Applications for
Payment will be processed by Engineer as provided in the General
Conditions.
B. Progress Payments; Retainage. Owner shall make 95% progress payments
on account of the Contract Price on the basis of Contractor’s Applications
for Payment during performance of the Work.
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175881v1
C. Payments to Subcontractor.
(1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. §
471.25, Subd. 4a, the Contractor must pay any subcontractor
within ten (10) days of the Contractor’s receipt of payment from
the City for undisputed services provided by the subcontractor.
The Contractor must pay interest of 1 ½ percent per month or any
part of a month to the Subcontractor on any undisputed amount not
paid on time to the subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100.00 or more is
$10.00. For an unpaid balance of less than $100.00, the Contractor
shall pay the actual penalty due to the subcontractor.
(2) Form IC-134 (attached) required from general contractor. Minn.
Stat. § 290.92 requires that the City of Chanhassen obtain a
Withholding Affidavit for Contractors, Form IC-134, before
making final payments to Contractors. This form needs to be
submitted by the Contractor to the Minnesota Department of
Revenue for approval.
The form is used to receive certification from the state that the
vendor has complied with the requirement to withhold and remit
state withholding taxes for employee salaries paid.
D. Final Payment. Upon final completion of the Work, Owner shall pay the
remainder of the Contract Price as recommended by Engineer.
5. COMPLETION DATE/LIQUIDATED DAMAGES.
A. The Work must be completed within __________ (____) days after the
date the Contract Times commence to run, and completed and ready for
final payment in accordance with the General Conditions by __________
(_____).
B. Contract and Owner recognize that time is of the essence of this
Agreement and that Owner will suffer financial loss if the Work is not
completed within the times specified in Paragraph 5.A. above, plus any
extensions thereof allowed. The parties also recognize the delays,
expense, and difficulties involved in proving in a legal or arbitration
proceeding the actual loss suffered by Owner if the Work is not completed
on time. Accordingly, instead of requiring any such proof, Owner and
Contractor agree that as liquidated damages for delay (but not as a
penalty), Contractor shall pay Owner $_______________ for each
calendar day that expires after the time specified in Paragraph 5.A. for
Completion until the Work is complete.
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175881v1
Daily costs are based on MnDOT Table 1807-1, "Schedule of Liquidated
Damages as follows:
TABLE 1807-1
SCHEDULE OF LIQUIDATED
DAMAGES
Original Contract Amount Charge
Per Cal.
From More Than To and Including Day
($) ($) ($)
0 25,000 75
25,000 50,000 125
50,000 100,000 250
100,000 500,000 500
500,000 1,000,000 750
1,000,000 2,000,000 1,250
2,000,000 5,000,000 1,750
5,000,000 10,000,000 2,500
10,000,000 ---- 3,000
6. CONTRACTOR’S REPRESENTATIONS.
A. Contractor has examined and carefully studied the Contract Documents
and other related data identified in the Contract Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as
to the general, local, and Site conditions that may affect cost, progress, and
performance of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, and performance of
the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests
of subsurface conditions at or contiguous to the Site and all drawings of
physical conditions in or relating to existing surface or subsurface
structures at or contiguous to the Site (except Underground Facilities)
which have been identified in the General Conditions and (2) reports and
drawings of a Hazardous Environmental Condition, if any, at the site.
E. Contractor has obtained and carefully studied (or assumes responsibility
for doing so) all additional or supplementary examinations, investigations,
explorations, tests, studies, and data concerning conditions (surface,
subsurface, and Underground Facilities) at or contiguous to the Site which
may affect cost, progress, or performance of the Work or which relate to
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175881v1
any aspect of the means, methods, techniques, sequences, and procedures
of construction to be employed by Contractor, including any specific
means, methods, techniques, sequences, and procedures of construction
expressly required by the Bidding Documents, and safety precautions and
programs incident thereto.
F. Contractor does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of
the Work at the Contract Price, within the Contract Times, and in
accordance with the other terms and conditions of the Contract
Documents.
G. Contractor is aware of the general nature of work to be performed by
Owner and others at the Site that relates to the Work as indicated in the
Contract Documents.
H. Contractor has correlated the information known to Contractor,
information and observations obtained from visits to the Site, reports and
drawings identified in the Contract Documents, and all additional
examinations, investigations, explorations, tests, studies, and data with the
Contract Documents.
I. Contractor has given Engineer written notice of all conflicts, errors,
ambiguities, or discrepancies that Contractor has discovered in the
Contract Documents, and the written resolution thereof by Engineer is
acceptable to Contractor.
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing
of the Work.
K. Subcontracts:
(1) Unless otherwise specified in the Contract Documents, the
Contractor shall, upon receipt of the executed Contract Documents,
submit in writing to the Owner the names of the Subcontractors
proposed for the work. Subcontractors may not be changed except
at the request or with the consent of the Owner.
(2) The Contractor is responsible to the Owner for the acts and
omissions of the Contractor's subcontractors, and of their direct
and indirect employees, to the same extent as the Contractor is
responsible for the acts and omissions of the Contractor's
employees.
5
175881v1
(3) The Contract Documents shall not be construed as creating any
contractual relation between the Owner, the Engineer, and any
Subcontractor.
(4) The Contractor shall bind every Subcontractor by the terms of the
Contract Documents.
7. WORKER’S COMPENSATION. The Contractor shall obtain and maintain for
the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s
Liability Insurance as required under the laws of the State of Minnesota.
8. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the
following minimum insurance coverage and maintain it at all times throughout the life of the
Contract, with the City included as an additional name insured on a primary and non-
contributory basis. The Contractor shall furnish the City a certificate of insurance satisfactory to
the City evidencing the required coverage:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate products and
completed operations
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Contractual Liability (identifying the contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, with Employment Exclusion deleted:
$2,000,000 aggregate
Comprehensive Automobile Liability (owned, non-owned, hired):
Bodily Injury: $2,000,000 each occurrence
$2,000,000 each accident
Property Damage: $2,000,000 each occurrence
9. WARRANTY. The Contractor guarantees that all new equipment warranties as
specified within the quote shall be in full force and transferred to the City upon payment by the
City. The Contractor shall be held responsible for any and all defects in workmanship, materials,
and equipment which may develop in any part of the contracted service, and upon proper
notification by the City shall immediately replace, without cost to the City, any such faulty part
or parts and damage done by reason of the same in accordance with the bid specifications.
6
175881v1
10. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless
from any claim made by third parties as a result of the services performed by it. In addition, the
Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a
result of any such claims.
11. MISCELLANEOUS.
A. Terms used in this Agreement have the meanings stated in the General
Conditions.
B. Owner and Contractor each binds itself, its partners, successors, assigns
and legal representatives to the other party hereto, its partners, successors,
assigns and legal representatives in respect to all covenants, agreements,
and obligations contained in the Contract Documents.
C. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and
all remaining provisions shall continue to be valid and binding upon
Owner and Contractor, who agree that the Contract Documents shall be
reformed to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the
intention of the stricken provisions.
D. Data Practices/Records.
(1) All data created, collected, received, maintained or disseminated
for any purpose in the course of this Contract is governed by the
Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any
other applicable state statute, or any state rules adopted to
implement the act, as well as federal regulations on data privacy.
(2) All books, records, documents and accounting procedures and
practices to the Contractor and its subcontractors, if any, relative to
this Contract are subject to examination by the City.
E. Software License. If the equipment provided by the Contractor pursuant
to this Contract contains software, including that which the manufacturer
may have embedded into the hardware as an integral part of the
equipment, the Contractor shall pay all software licensing fees. The
Contractor shall also pay for all software updating fees for a period of one
year following cutover. The Contractor shall have no obligation to pay for
such fees thereafter. Nothing in the software license or licensing
agreement shall obligate the City to pay any additional fees as a condition
for continuing to use the software.
7
175881v1
F. Patented devices, materials and processes. If the Contract requires, or the
Contractor desires, the use of any design, devise, material or process
covered by letters, patent or copyright, trademark or trade name, the
Contractor shall provide for such use by suitable legal agreement with the
patentee or owner and a copy of said agreement shall be filed with the
Owner. If no such agreement is made or filed as noted, the Contractor
shall indemnify and hold harmless the Owner from any and all claims for
infringement by reason of the use of any such patented designed, device,
material or process, or any trademark or trade name or copyright in
connection with the Project agreed to be performed under the Contract,
and shall indemnify and defend the Owner for any costs, liability,
expenses and attorney's fees that result from any such infringement
G. Assignment. Neither party may assign, sublet, or transfer any interest or
obligation in this Contract without the prior written consent of the other
party, and then only upon such terms and conditions as both parties may
agree to and set forth in writing.
H. Waiver. In the particular event that either party shall at any time or times
waive any breach of this Contract by the other, such waiver shall not
constitute a waiver of any other or any succeeding breach of this Contract
by either party, whether of the same or any other covenant, condition or
obligation.
I. Governing Law/Venue. The laws of the State of Minnesota govern the
interpretation of this Contract. In the event of litigation, the exclusive
venue shall be in the District Court of the State of Minnesota for Carver
County.
J. Severability. If any provision, term or condition of this Contract is found
to be or become unenforceable or invalid, it shall not affect the remaining
provisions, terms and conditions of this Contract, unless such invalid or
unenforceable provision, term or condition renders this Contract
impossible to perform. Such remaining terms and conditions of the
Contract shall continue in full force and effect and shall continue to
operate as the parties’ entire contract.
K. Entire Agreement. This Contract represents the entire agreement of the
parties and is a final, complete and all inclusive statement of the terms
thereof, and supersedes and terminates any prior agreement(s),
understandings or written or verbal representations made between the
parties with respect thereto.
L. Permits and Licenses; Rights-of-Way and Easements. The Contractor
shall procure all permits and licenses, pay all charges and fees therefore,
and give all notices necessary and incidental to the construction and
8
175881v1
completion of the Project. The City will obtain all necessary rights-of-
way and easements. The Contractor shall not be entitled to any additional
compensation for any construction delay resulting from the City’s not
timely obtaining rights-of-way or easements.
M. If the work is delayed or the sequencing of work is altered because of the
action or inaction of the Owner, the Contractor shall be allowed a time
extension to complete the work but shall not be entitled to any other
compensation.
CITY OF CHANHASSEN CONTRACTOR:
BY: BY:
Elise Ryan, Mayor Its
BY:
Todd Gerhardt, City Manager
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject Review of Claims Paid 08102020
Section CORRESPONDENCE DISCUSSION Item No: L.1.
Prepared By Greg Sticha, Finance Director File No:
SUMMARY
The following claims are submitted for review on August 10, 2020:
Check Numbers Amounts
173660 – 173735 $251,484.50
ACH Payments $258,752.03
Total All Claims $510,236.53
ATTACHMENTS:
Check Summary
Check Summary ACH
Check Detail
Check Detail ACH
Accounts Payable
User:
Printed:
dwashburn
7/31/2020 2:19 PM
Checks by Date - Summary by Check Number
Check No Check DateVendor NameVendor No Void Checks Check Amount
ABCCLE ABC Cleaning, LLC 07/23/2020 0.00 90.00173660
ABEHea Abel Heating & Cooling 07/23/2020 0.00 18.78173661
AheFir Ahern Fire Protection 07/23/2020 0.00 30.08173662
AndJoa Joan Andrew 07/23/2020 0.00 206.25173663
CenLin CenturyLink 07/23/2020 0.00 59.80173664
COMASP Commercial Asphalt Co 07/23/2020 0.00 1,836.23173665
CORMAI CORE & MAIN LP 07/23/2020 0.00 32,173.68173666
CUBFOO CUB FOODS 07/23/2020 0.00 43.33173667
UB*01992 CVS - STORE #1747 07/23/2020 0.00 944.57173668
DEMCON DEM-CON LANDFILL 07/23/2020 0.00 2,045.85173669
DONSOD DON'S SOD SERVICE 07/23/2020 0.00 66.60173670
EARAND Earl F Andersen Inc 07/23/2020 0.00 298.45173671
ExcApp Excelsior Appliance Sales & Service, Inc 07/23/2020 0.00 194.67173672
FACMOT FACTORY MOTOR PARTS COMPANY 07/23/2020 0.00 358.68173673
FerEnt Ferguson Enterprises, Inc. #1657 07/23/2020 0.00 139.24173674
GOOBRA GOODYEAR BRAD RAGAN TIRE 07/23/2020 0.00 280.00173675
GYMWOR GYM WORKS INC 07/23/2020 0.00 300.00173676
HartCom Hartman Companies 07/23/2020 0.00 165.00173677
HocJea Jean Hockman 07/23/2020 0.00 275.00173678
KNOBUI KNOBLAUCH BUILDERS LLC 07/23/2020 0.00 1,750.00173679
LueSco Scott Luedke 07/23/2020 0.00 250.00173680
MamPro Mamac Properties, LLC 07/23/2020 0.00 22,000.00173681
MINROA Minnesota Roadways Co 07/23/2020 0.00 202.44173682
MinuPre Minuteman Press 07/23/2020 0.00 27.00173683
MNTRAN MN DEPT OF TRANSPORTATION 07/23/2020 0.00 137.18173684
MolMai Molly Maid of Chanhassen 07/23/2020 0.00 600.00173685
OdeHei Heidi Odenius 07/23/2020 0.00 150.00173686
PILDRY PILGRIM DRY CLEANERS 07/23/2020 0.00 417.61173687
PINKRYAN Ryan Pinkalla 07/23/2020 0.00 26.87173688
POWSYS POWER SYSTEMS LLC 07/23/2020 0.00 53.78173689
RMBENV RMB Environmental Laboratories Inc 07/23/2020 0.00 208.00173690
SchmMa Mark Schmidt 07/23/2020 0.00 250.00173691
SHEWIL SHERWIN WILLIAMS 07/23/2020 0.00 195.39173692
StoSer Stonecreek Services 07/23/2020 0.00 250.00173693
SupTur Superior Turf Services Inc.07/23/2020 0.00 327.34173694
TelCom Telcom Construction 07/23/2020 0.00 277.50173695
TWOTEA TWO TEACHER CONSTRUCTION 07/23/2020 0.00 250.00173696
VictPaBe Pat & Beth Victorian 07/23/2020 0.00 250.00173697
WerTom Tom Wertish 07/23/2020 0.00 100.00173698
SenPat Patricia Wisell Senior 07/23/2020 0.00 297.46173699
Z-WWGRAI WW Grainger 07/23/2020 VOID 883.00 0.00173700
ACHEA AC & HEATING BY GEORGE 07/30/2020 0.00 360.00173701
AMETIR AMERICAN TIRE DISTRIBUTORS INC 07/30/2020 0.00 610.34173702
ARAMAR ARAMARK Refreshment Services, LLC 07/30/2020 0.00 342.90173703
BenJon Jon Benkowski 07/30/2020 0.00 250.00173704
BRYROC BRYAN ROCK PRODUCTS INC 07/30/2020 0.00 283.44173705
CHAPR CHASKA PARK & RECREATION 07/30/2020 0.00 500.00173706
Page 1AP Checks by Date - Summary by Check Number (7/31/2020 2:19 PM)
Check No Check DateVendor NameVendor No Void Checks Check Amount
CORMAI CORE & MAIN LP 07/30/2020 0.00 6,682.91173707
CreSpe Cretex Specialty Products Inc.07/30/2020 0.00 6,053.67173708
DRAGJOHN JOHN & RENA DRAGSETH 07/30/2020 0.00 1,000.00173709
EscFir Escape Fire Protection LLC 07/30/2020 0.00 45.00173710
EULMAN Eull's Manufacturing Co Inc 07/30/2020 0.00 1,437.94173711
FerEnt Ferguson Enterprises, Inc. #1657 07/30/2020 0.00 4,014.22173712
GRABAR GRAYBAR 07/30/2020 0.00 83.11173713
GreCom Greenscapes Companies Inc 07/30/2020 0.00 1,000.00173714
HanZac Zachary Hanson 07/30/2020 0.00 250.00173715
HartCom Hartman Companies 07/30/2020 0.00 390.00173716
INDSCH INDEPENDENT SCHOOL DIST 112 07/30/2020 0.00 4,662.39173717
Intereum Intereum, Inc.07/30/2020 0.00 25,465.87173718
KENGRA KENNEDY & GRAVEN, CHARTERED 07/30/2020 0.00 5,739.10173719
LamSon Lametti & Sons Inc 07/30/2020 0.00 72,061.30173720
LeoDal Leo A Daly 07/30/2020 0.00 8,795.23173721
LotPri Lotus Print Group, Inc.07/30/2020 0.00 342.47173722
MamPro Mamac Properties, LLC 07/30/2020 0.00 20,000.00173723
MIDPLA MIDWEST PLAYSCAPES 07/30/2020 0.00 4,990.00173724
MINROA Minnesota Roadways Co 07/30/2020 0.00 228.95173725
PetCom Peterson Companies 07/30/2020 0.00 332.50173726
POST POSTMASTER 07/30/2020 0.00 1,200.14173727
SCHELE SCHINDLER ELEVATOR CORP 07/30/2020 0.00 653.64173728
SHEWIL SHERWIN WILLIAMS 07/30/2020 0.00 1,142.75173729
SIGNSO SIGNSOURCE 07/30/2020 0.00 161.50173730
TobMic Michael Tobin 07/30/2020 0.00 250.00173731
UPS UNITED PARCEL SERVICE 07/30/2020 0.00 20.03173732
VALRIC VALLEY-RICH CO INC 07/30/2020 0.00 10,797.77173733
VisSew Visu-Sewer Inc 07/30/2020 0.00 3,500.00173734
WastMana Waste Management of Minnesota, Inc 07/30/2020 0.00 290.55173735
Report Total (76 checks): 251,484.50 883.00
Page 2AP Checks by Date - Summary by Check Number (7/31/2020 2:19 PM)
Accounts Payable
Checks by Date - Summary by Check
User: dwashburn
Printed: 7/31/2020 2:23 PM
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH Z-GenDen A Gentle Dental Center 05/18/2020
0.00 46.60
ACH Z-AMAZON Amazon 05/18/2020
0.00 2,134.55
ACH Z-AmePro AmeraProducts 05/18/2020
0.00 282.00
ACH z-amefle American Flags Express 05/18/2020
0.00 51.10
ACH Z-AmePla American Planning Association 05/18/2020
0.00 724.00
ACH Z-APPLE Apple.com 05/18/2020
0.00 1.98
ACH Z-BesBuy Best Buy 05/18/2020
0.00 4,075.14
ACH Z-CDWG CDW Government 05/18/2020
0.00 121.99
ACH Z-CenPow Central Power Distributors 05/18/2020
0.00 2,295.69
ACH z-corfee Corporate Card Annual Fee 05/18/2020
0.00 12.00
ACH Z-CUBFOO Cub Foods 05/18/2020
0.00 5.34
ACH Z-ENAELE Enabling Elements Inc 05/18/2020
0.00 15.00
ACH Z-FASTEN Fastenal Company 05/18/2020
0.00 19.84
ACH z-flefar Fleet Farm 05/18/2020
0.00 158.55
ACH Z-FULSOU Full Source 05/18/2020
0.00 507.83
ACH Z-GraLod Grandview Lodge 05/18/2020
0.00 -258.48
ACH Z-GRUNDE Grundens USA 05/18/2020
0.00 187.48
ACH Z-GTSEDU GTS Education Events 05/18/2020
0.00 50.00
ACH Z-HACCOM Hach Company 05/18/2020
0.00 1,884.27
ACH Z-HOMDEP Home Depot 05/18/2020
0.00 128.24
ACH Z-HydPow Hydra Power Hydraulics Inc 05/18/2020
0.00 270.90
ACH Z-intcod International Code Council 05/18/2020
0.00 228.00
ACH Z-Livact Live Action Safety 05/18/2020
0.00 119.29
ACH Z-Logme LogMeIn Inc 05/18/2020
0.00 1,288.50
ACH Z-LouLad Louisville Ladder 05/18/2020
0.00 16.10
ACH Z-MCMCAR McMaster-Carr 05/18/2020
0.00 375.78
ACH Z-MENARD Menards 05/18/2020
0.00 116.46
ACH Z-merlin Merlins Ace Hardware 05/18/2020
0.00 14.14
ACH Z-Minsta Minnesota State Fire Chiefs Association 05/18/2020
0.00 85.00
ACH Z-MNSTAT Minnesota State Horticutural Society 05/18/2020
0.00 62.00
ACH Z-MNAWWA MN American Water Works Association 05/18/2020
0.00 -290.00
ACH Z-MNLABO MN Dept of Labor and Industry 05/18/2020
0.00 -255.00
ACH z-mobmin Mobile Mini Inc 05/18/2020
0.00 115.00
ACH Z-NatReg National Registry Of EMT 05/18/2020
0.00 80.00
ACH Z-NewHor New Horizons Minnesota 05/18/2020
0.00 790.00
ACH Z-NORTOO Northern Tool+Equipment 05/18/2020
0.00 107.51
ACH Z-OFFMAX Office Max/Office Depot 05/18/2020
0.00 4,329.94
ACH Z-OreLam Oregon Laminations Company 05/18/2020
0.00 74.90
ACH Z-PAYPAL PayPal 05/18/2020
0.00 92.96
ACH z-post Postmaster 05/18/2020
0.00 7.50
ACH Z-RadInt Radwell International, Inc. 05/18/2020
0.00 814.50
ACH Z-shafil ShareFile 05/18/2020
0.00 565.33
ACH Z-TARGET Target 05/18/2020
0.00 937.74
ACH Z-TeaLab Team Lab 05/18/2020
0.00 195.50
ACH Z-Toyzon Toy Zone 05/18/2020
0.00 26.18
ACH Z-UOFM U of M Contlearning 05/18/2020
0.00 -495.00
Page 1 of 3
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH Z-UddTec Udder Tech Inc 05/18/2020
0.00 562.99
ACH Z-USAUTO US Auto Seat Cover Inc. 05/18/2020
0.00 160.00
ACH Z-WWGRAI WW Grainger 05/18/2020
0.00 344.77
ACH z-zoom Zoom 05/18/2020
0.00 338.53
ACH A1ELE A-1 ELECTRIC SERVICE 07/23/2020
0.00 3,055.82
ACH ANCTEC ANCOM COMMUNICATIONS 07/23/2020
0.00 288.00
ACH apadan Apadana LLC 07/23/2020
0.00 499.66
ACH CAMKNU CAMPBELL KNUTSON 07/23/2020
0.00 17,100.16
ACH carcou Carver County 07/23/2020
0.00 2,331.67
ACH CARSWC CARVER SWCD 07/23/2020
0.00 330.00
ACH DAMFAR DAMON FARBER ASSOCIATES 07/23/2020
0.00 2,320.00
ACH DelDen Delta Dental 07/23/2020
0.00 4,861.00
ACH Avesis Fidelity Security Life 07/23/2020
0.00 202.14
ACH IMPPOR IMPERIAL PORTA PALACE 07/23/2020
0.00 4,782.80
ACH JEFFIR JEFFERSON FIRE SAFETY INC 07/23/2020
0.00 1,293.89
ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 07/23/2020
0.00 67,984.25
ACH MRPA MN RECREATION & PARK ASSOC. 07/23/2020
0.00 200.00
ACH MVEC MN VALLEY ELECTRIC COOP 07/23/2020
0.00 84.73
ACH NAPA NAPA AUTO & TRUCK PARTS 07/23/2020
0.00 10.62
ACH PEABRO PEARSON BROTHERS INC 07/23/2020
0.00 53,843.15
ACH PRALAW PRAIRIE LAWN & GARDEN 07/23/2020
0.00 43.68
ACH PRARES PRAIRIE RESTORATIONS INC 07/23/2020
0.00 1,870.00
ACH PREMRM PRECISE MRM LLC 07/23/2020
0.00 186.38
ACH PreWat Premium Waters, Inc 07/23/2020
0.00 75.39
ACH PRTURF PRO TURF 07/23/2020
0.00 1,959.00
ACH RBMSER RBM SERVICES INC 07/23/2020
0.00 3,471.10
ACH SafFas Safe-Fast, Inc. 07/23/2020
0.00 172.20
ACH STRGUA STRATOGUARD LLC 07/23/2020
0.00 176.00
ACH TWISEE TWIN CITY SEED CO. 07/23/2020
0.00 340.00
ACH WMMUE WM MUELLER & SONS INC 07/23/2020
0.00 2,697.64
ACH WWGRA WW GRAINGER INC 07/23/2020
0.00 883.00
ACH XCEL XCEL ENERGY INC 07/23/2020
0.00 13,606.28
ACH AdvEng Advanced Engineering & Environmental Services, Inc 07/30/2020
0.00 4,318.25
ACH AFLAC American Family Life Assurance Company of Columbus 07/30/2020
0.00 39.78
ACH LANZBOB BOB LANZI 07/30/2020
0.00 60.00
ACH COLELE Collins Electrical Construction Co 07/30/2020
0.00 561.88
ACH ColLif Colonial Life & Accident Insurance Co 07/30/2020
0.00 99.16
ACH CORMEC CORPORATE MECHANICAL 07/30/2020
0.00 467.50
ACH engwat Engel Water Testing Inc 07/30/2020
0.00 500.00
ACH FASCOM FASTENAL COMPANY 07/30/2020
0.00 4,264.20
ACH GENPAR GENERAL PARTS LLC 07/30/2020
0.00 352.00
ACH HANTHO HANSEN THORP PELLINEN OLSON 07/30/2020
0.00 403.00
ACH HAWCHE HAWKINS CHEMICAL 07/30/2020
0.00 4,505.21
ACH InnOff Innovative Office Solutions LLC 07/30/2020
0.00 300.76
ACH IROHAW IRONHAWK INDUSTRIAL DISTRIBUTION 07/30/2020
0.00 3,774.57
ACH KATFUE KATH FUEL OIL SERVICE 07/30/2020
0.00 52.85
ACH PioEng Pioneer Engineering, P.A. 07/30/2020
0.00 3,750.00
ACH PIORIM PIONEER RIM & WHEEL CO. 07/30/2020
0.00 835.44
ACH PRARES PRAIRIE RESTORATIONS INC 07/30/2020
0.00 275.00
ACH SPRPCS SPRINT PCS 07/30/2020
0.00 206.88
ACH SRFCON SRF CONSULTING GROUP INC 07/30/2020
0.00 8,000.00
ACH MINCON SUMMIT COMPANIES 07/30/2020
0.00 480.00
ACH TarLea TargetSolutions Learning, LLC 07/30/2020
0.00 4,991.00
ACH TBEI TBEI, Inc 07/30/2020
0.00 723.00
ACH TWISEE TWIN CITY SEED CO. 07/30/2020
0.00 1,036.80
ACH WarLit Warning Lites of Minnesota, Inc. 07/30/2020
0.00 290.00
Page 2 of 3
Check No Vendor No Vendor Name Check Date Void Checks Check Amount
ACH WMMUE WM MUELLER & SONS INC 07/30/2020
0.00 2,413.29
ACH WSB WSB & ASSOCIATES INC 07/30/2020
0.00 4,135.00
ACH WWGRA WW GRAINGER INC 07/30/2020
0.00 24.50
ACH XCEL XCEL ENERGY INC 07/30/2020
0.00 3,618.85
ACH ZIEGLE ZIEGLER INC 07/30/2020
0.00 81.91
Report Total: 0.00 258,752.03
Page 3 of 3
Accounts Payable
Check Detail-Checks
User: dwashburn
Printed: 07/31/2020 - 2:34 PM
Name Check Da Account Description Amount
ABC Cleaning, LLC 07/23/2020 101-1170-4300 Carpet Cleaning 90.00
ABC Cleaning, LLC 90.00
Abel Heating & Cooling 07/23/2020 101-0000-2033 Overpayment - Remax Advantage Plus 18.78
Abel Heating & Cooling 18.78
AC & HEATING BY GEORGE 07/30/2020 701-0000-4530 Service 360.00
AC & HEATING BY GEORGE 360.00
Ahern Fire Protection 07/23/2020 101-0000-2022 Cancellation 0.08
Ahern Fire Protection 07/23/2020 101-1250-3306 Cancellation 30.00
Ahern Fire Protection 30.08
AMERICAN TIRE DISTRIBUTORS INC 07/30/2020 101-1550-4120 Tires 610.34
AMERICAN TIRE DISTRIBUTORS INC 610.34
Andrew Joan 07/23/2020 101-1541-3634 Picnic Shelter Refund 192.08
Andrew Joan 07/23/2020 101-0000-2021 Picnic Shelter Refund 14.17
Andrew Joan 206.25
ARAMARK Refreshment Services, LLC 07/30/2020 101-1170-4110 Office Supplies 342.90
ARAMARK Refreshment Services, LLC 342.90
Benkowski Jon 07/30/2020 815-8202-2024 Escrow Release 250.00
Benkowski Jon 250.00
BRYAN ROCK PRODUCTS INC 07/30/2020 101-1550-4150 Materials 283.44
BRYAN ROCK PRODUCTS INC 283.44
CenturyLink 07/23/2020 700-7043-4310 Monthly Service 59.80
CenturyLink 59.80
CHASKA PARK & RECREATION 07/30/2020 101-1731-4130 Fishing with Friends 500.00
CHASKA PARK & RECREATION 500.00
Commercial Asphalt Co 07/23/2020 420-0000-4751 Materials 1,836.23
Accounts Payable - Check Detail-Checks (07/31/2020 - 2:34 PM)Page 1 of 6
Name Check Da Account Description Amount
Commercial Asphalt Co 1,836.23
CORE & MAIN LP 07/23/2020 700-0000-4550 Materials 9,750.00
CORE & MAIN LP 07/23/2020 700-0000-4550 Materials 22,423.68
CORE & MAIN LP 07/30/2020 700-0000-4550 Parts 6,222.91
CORE & MAIN LP 07/30/2020 700-0000-4250 Parts 460.00
CORE & MAIN LP 38,856.59
Cretex Specialty Products Inc.07/30/2020 701-0000-4551 Parts 6,053.67
Cretex Specialty Products Inc. 6,053.67
CUB FOODS 07/23/2020 101-1220-4350 Cleaning Supplies 29.88
CUB FOODS 07/23/2020 101-1220-4290 Water 13.45
CUB FOODS 43.33
CVS - STORE #1747 07/23/2020 700-0000-2020 Refund Check 888.31
CVS - STORE #1747 07/23/2020 700-0000-2020 Refund Check 56.26
CVS - STORE #1747 944.57
DEM-CON LANDFILL 07/23/2020 101-1320-4150 Materials Disposal 2,045.85
DEM-CON LANDFILL 2,045.85
DON'S SOD SERVICE 07/23/2020 101-1550-4300 Sod 66.60
DON'S SOD SERVICE 66.60
DRAGSETH JOHN & RENA 07/30/2020 815-8203-2024 6480 Oriole Ave 1,000.00
DRAGSETH JOHN & RENA 1,000.00
Earl F Andersen Inc 07/23/2020 101-1320-4560 Parts 298.45
Earl F Andersen Inc 298.45
Escape Fire Protection LLC 07/30/2020 101-0000-2033 Rosemount Inc - Overpayment - Permit 2020-01946 45.00
Escape Fire Protection LLC 45.00
Eull's Manufacturing Co Inc 07/30/2020 701-0000-4551 Parts 1,437.94
Eull's Manufacturing Co Inc 1,437.94
Excelsior Appliance Sales & Service, Inc 07/23/2020 101-1170-4530 Repair 194.67
Excelsior Appliance Sales & Service, Inc 194.67
FACTORY MOTOR PARTS COMPANY 07/23/2020 101-1320-4140 Parts 358.68
FACTORY MOTOR PARTS COMPANY 358.68
Ferguson Enterprises, Inc. #1657 07/23/2020 700-0000-4260 Tools 139.24
Accounts Payable - Check Detail-Checks (07/31/2020 - 2:34 PM)Page 2 of 6
Name Check Da Account Description Amount
Ferguson Enterprises, Inc. #1657 07/30/2020 700-7043-4530 Parts 4,014.22
Ferguson Enterprises, Inc. #1657 4,153.46
GOODYEAR BRAD RAGAN TIRE 07/23/2020 700-0000-4140 Parts 280.00
GOODYEAR BRAD RAGAN TIRE 280.00
GRAYBAR 07/30/2020 101-1350-4120 Parts 83.11
GRAYBAR 83.11
Greenscapes Companies Inc 07/30/2020 815-8202-2024 Escrow release - 9121 River Rock Drive 500.00
Greenscapes Companies Inc 07/30/2020 815-8202-2024 Escrow release - 1450 Bethesda Circle 500.00
Greenscapes Companies Inc 1,000.00
GYM WORKS INC 07/23/2020 101-1530-4530 Parts 300.00
GYM WORKS INC 300.00
Hanson Zachary 07/30/2020 815-8202-2024 Escrow Release 250.00
Hanson Zachary 250.00
Hartman Companies 07/23/2020 720-7025-4290 2020 Plant Procurement 165.00
Hartman Companies 07/30/2020 720-7202-4300 2020 Blvd Planting 390.00
Hartman Companies 555.00
Hockman Jean 07/23/2020 101-1541-3634 Picnic Refund 256.11
Hockman Jean 07/23/2020 101-0000-2021 Picnic Refund 18.89
Hockman Jean 275.00
INDEPENDENT SCHOOL DIST 112 07/30/2020 101-1530-4320 April - June utilities 4,662.39
INDEPENDENT SCHOOL DIST 112 4,662.39
Intereum, Inc.07/30/2020 400-4148-4706 New Secure Entry 25,465.87
Intereum, Inc. 25,465.87
KENNEDY & GRAVEN, CHARTERED 07/30/2020 605-6502-4300 Professional Services 5,739.10
KENNEDY & GRAVEN, CHARTERED 5,739.10
KNOBLAUCH BUILDERS LLC 07/23/2020 815-8202-2024 290 Preserve Court 1,750.00
KNOBLAUCH BUILDERS LLC 1,750.00
Lametti & Sons Inc 07/30/2020 601-6043-4751 CP 2020-02 Minnewashta Parkway Rehab 28,500.00
Lametti & Sons Inc 07/30/2020 601-6043-4751 CP 2020-02 Minnewashta Parkway Rehab 43,561.30
Lametti & Sons Inc 72,061.30
Leo A Daly 07/30/2020 212-0000-4300 Professional Services - COVID Response Facility Access 8,795.23
Accounts Payable - Check Detail-Checks (07/31/2020 - 2:34 PM)Page 3 of 6
Name Check Da Account Description Amount
Leo A Daly 8,795.23
Lotus Print Group, Inc.07/30/2020 101-1220-4240 Fire Tee Shirts 342.47
Lotus Print Group, Inc. 342.47
Luedke Scott 07/23/2020 815-8202-2024 9195 Eagle Ridge Road 250.00
Luedke Scott 250.00
Mamac Properties, LLC 07/23/2020 815-8202-2024 8189 Century Blvd 22,000.00
Mamac Properties, LLC 07/30/2020 815-8201-2024 Permit 2018-02266 - 8189 Century Blvd 20,000.00
Mamac Properties, LLC 42,000.00
MIDWEST PLAYSCAPES 07/30/2020 410-0000-4706 Power Hill Park 4,990.00
MIDWEST PLAYSCAPES 4,990.00
Minnesota Roadways Co 07/23/2020 420-0000-4751 Asphalt Emulsion 202.44
Minnesota Roadways Co 07/30/2020 420-0000-4751 Asphalth Emulsion 228.95
Minnesota Roadways Co 431.39
Minuteman Press 07/23/2020 101-1170-4110 Business Cards - Heather Johnson 27.00
Minuteman Press 27.00
MN DEPT OF TRANSPORTATION 07/23/2020 101-1310-4300 Services 137.18
MN DEPT OF TRANSPORTATION 137.18
Molly Maid of Chanhassen 07/23/2020 212-0000-4300 Lake Ann Restroom Cleaning 600.00
Molly Maid of Chanhassen 600.00
Odenius Heidi 07/23/2020 101-1541-3634 Picnic Refund 139.70
Odenius Heidi 07/23/2020 101-0000-2021 Picnic Refund 10.30
Odenius Heidi 150.00
Peterson Companies 07/30/2020 101-1550-4300 Irrigation Service 332.50
Peterson Companies 332.50
PILGRIM DRY CLEANERS 07/23/2020 101-1220-4300 Laundry Service 417.61
PILGRIM DRY CLEANERS 417.61
Pinkalla Ryan 07/23/2020 720-0000-4120 Battery Charger for Field Equipment 26.87
Pinkalla Ryan 26.87
POSTMASTER 07/30/2020 700-0000-4330 July Mailing 454.02
POSTMASTER 07/30/2020 701-0000-4330 July Mailing 454.02
POSTMASTER 07/30/2020 700-0000-4330 July Mailing 146.05
Accounts Payable - Check Detail-Checks (07/31/2020 - 2:34 PM)Page 4 of 6
Name Check Da Account Description Amount
POSTMASTER 07/30/2020 701-0000-4330 July Mailing 146.05
POSTMASTER 1,200.14
POWER SYSTEMS LLC 07/23/2020 101-1550-4120 Parts 53.78
POWER SYSTEMS LLC 53.78
RMB Environmental Laboratories Inc 07/23/2020 720-0000-4300 Beach Monitoring 104.00
RMB Environmental Laboratories Inc 07/23/2020 720-0000-4300 Beach Monitoring 104.00
RMB Environmental Laboratories Inc 208.00
SCHINDLER ELEVATOR CORP 07/30/2020 101-1170-4300 Inspection Service 653.64
SCHINDLER ELEVATOR CORP 653.64
Schmidt Mark 07/23/2020 815-8202-2024 2186 Boulder Road 250.00
Schmidt Mark 250.00
SHERWIN WILLIAMS 07/23/2020 101-1550-4150 Paint 185.89
SHERWIN WILLIAMS 07/23/2020 101-1320-4120 Paint 9.50
SHERWIN WILLIAMS 07/30/2020 700-0000-4550 Overpayment -51.01
SHERWIN WILLIAMS 07/30/2020 701-0000-4551 Paint 1,193.76
SHERWIN WILLIAMS 1,338.14
SIGNSOURCE 07/30/2020 101-1170-4110 Interior Name Plate 161.50
SIGNSOURCE 161.50
Stonecreek Services 07/23/2020 815-8202-2024 1810 Emerald Lane 250.00
Stonecreek Services 250.00
Superior Turf Services Inc.07/23/2020 101-1550-4120 Diquat Tribune 377.70
Superior Turf Services Inc.07/23/2020 101-1550-4120 Diquat Tribune - credit -50.36
Superior Turf Services Inc. 327.34
Telcom Construction 07/23/2020 101-1310-3307 Refund 277.50
Telcom Construction 277.50
Tobin Michael 07/30/2020 815-8202-2024 Escrow Release 250.00
Tobin Michael 250.00
TWO TEACHER CONSTRUCTION 07/23/2020 815-8202-2024 4060 Pipewood Circle 250.00
TWO TEACHER CONSTRUCTION 250.00
UNITED PARCEL SERVICE 07/30/2020 700-0000-4330 Postage 20.03
UNITED PARCEL SERVICE 20.03
Accounts Payable - Check Detail-Checks (07/31/2020 - 2:34 PM)Page 5 of 6
Name Check Da Account Description Amount
VALLEY-RICH CO INC 07/30/2020 700-0000-4552 Repair Work 5,822.18
VALLEY-RICH CO INC 07/30/2020 700-0000-4552 Repair Work 4,975.59
VALLEY-RICH CO INC 10,797.77
Victorian Pat & Beth 07/23/2020 815-8202-2024 8530 Merganser Court 250.00
Victorian Pat & Beth 250.00
Visu-Sewer Inc 07/30/2020 815-8221-2024 Meter Return 3,500.00
Visu-Sewer Inc 3,500.00
Waste Management of Minnesota, Inc 07/30/2020 101-1550-4300 Monthly Service - Lake Ann 290.55
Waste Management of Minnesota, Inc 290.55
Wertish Tom 07/23/2020 720-7204-4901 Waterwise Rebate 100.00
Wertish Tom 100.00
Wisell Senior Patricia 07/23/2020 720-7025-4290 Tree Replacement 297.46
Wisell Senior Patricia 297.46
251,484.50
Accounts Payable - Check Detail-Checks (07/31/2020 - 2:34 PM)Page 6 of 6
Accounts Payable
Check Detail-ACH
User: dwashburn
Printed: 07/31/2020 - 2:40 PM
Name Check D Account Description Amount
A Gentle Dental Center 05/18/2020 101-1600-4300 Personal Charge 46.60
A Gentle Dental Center 46.60
A-1 ELECTRIC SERVICE 07/23/2020 701-0000-4530 Professional Services 136.92
A-1 ELECTRIC SERVICE 07/23/2020 701-0000-4530 Professional Services 140.34
A-1 ELECTRIC SERVICE 07/23/2020 701-0000-4530 Professional Services 2,778.56
A-1 ELECTRIC SERVICE 3,055.82
Advanced Engineering & Environmental Services, Inc 07/30/2020 700-0000-4300 Professional Services - May 30, 2020 - July 3, 2020 2,398.25
Advanced Engineering & Environmental Services, Inc 07/30/2020 700-0000-4300 AWIA Compliance 1,920.00
Advanced Engineering & Environmental Services, Inc 4,318.25
Amazon 05/18/2020 700-7043-4150 Parts 27.70
Amazon 05/18/2020 400-4003-4706 TV Mounts for Crew Rooms 206.97
Amazon 05/18/2020 101-1310-4140 Cell phone holder for vehicle 16.12
Amazon 05/18/2020 101-1170-4110 office supplies 107.99
Amazon 05/18/2020 101-1170-4110 office supplies 15.49
Amazon 05/18/2020 101-1170-4110 Credit office supplies -15.49
Amazon 05/18/2020 101-1170-4110 Credit office supplies -107.99
Amazon 05/18/2020 101-1170-4110 office supplies 112.00
Amazon 05/18/2020 101-1170-4110 office supplies 15.49
Amazon 05/18/2020 101-1170-4110 office supplies 10.18
Amazon 05/18/2020 101-1170-4110 Office supplies 12.59
Amazon 05/18/2020 101-1220-4290 Sheets for crew rooms 432.10
Amazon 05/18/2020 101-1220-4290 Accessories for Apple Pen/iPad 7.80
Amazon 05/18/2020 101-1220-4290 Sheets for Crew Rooms 432.10
Amazon 05/18/2020 101-1220-4290 Amazon Return -59.60
Amazon 05/18/2020 101-1220-4290 Amazon Return -44.70
Amazon 05/18/2020 101-1220-4290 Amazon Return -104.30
Amazon 05/18/2020 101-1220-4290 Amazon Return -29.80
Amazon 05/18/2020 101-1220-4290 Amazon Return -7.80
Amazon 05/18/2020 101-1220-4290 Amazon Return -14.90
Amazon 05/18/2020 101-1220-4290 Pencil Holder 7.49
Amazon 05/18/2020 101-1170-4110 Plastic Adhesive ID Cards - Reusing ID Badges 49.00
Amazon 05/18/2020 101-1160-4300 AWS Access Fee - Sewer Videos - March Billing 1.04
Amazon 05/18/2020 212-0000-4260 Active USB extension cables for webcams/ COVID 19 39.98
Amazon 05/18/2020 212-0000-4260 headsets for staff for online meetings/ COVID 19 59.98
Amazon 05/18/2020 700-0000-4240 Clothing Allowance 29.99
Amazon 05/18/2020 700-7043-4150 Vacuum Cleaner wand 12.95
Amazon 05/18/2020 700-0000-4240 Clothing Allowance 29.99
Amazon 05/18/2020 700-0000-4240 Clothing Allowance -29.99
Amazon 05/18/2020 700-0000-4240 Clothing Allowance - Mike W 29.99
Amazon 05/18/2020 700-0000-4240 Clothing Allowance - Mike W -29.99
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 1 of 11
Name Check D Account Description Amount
Amazon 05/18/2020 700-7043-4120 Supplies 117.99
Amazon 05/18/2020 101-1170-4110 office supplies 24.98
Amazon 05/18/2020 101-1550-4140 Vehicle Supplies 65.50
Amazon 05/18/2020 101-1550-4140 Seat Covers 119.99
Amazon 05/18/2020 700-0000-4240 PPE 189.00
Amazon 05/18/2020 701-0000-4240 PPE 189.00
Amazon 05/18/2020 700-0000-4240 PPE 65.61
Amazon 05/18/2020 701-0000-4240 PPE 65.60
Amazon 05/18/2020 700-0000-4240 Lens Cleaner 29.40
Amazon 05/18/2020 701-0000-4240 Lens Cleaner 29.40
Amazon 05/18/2020 700-0000-4310 Amazon Return -56.19
Amazon 05/18/2020 700-0000-4310 Wifi Range Extender 56.19
Amazon 05/18/2020 700-0000-4240 Clothing Allowance - Mike W 25.70
Amazon 2,134.55
AmeraProducts 05/18/2020 212-0000-4150 Hands Free Door Pull 115.80
AmeraProducts 05/18/2020 212-0000-4150 Hands Free Door Pull 166.20
AmeraProducts 282.00
American Family Life Assurance Company of Columbus07/30/2020 101-0000-2008 July 39.78
American Family Life Assurance Company of Columbus 39.78
American Flags Express 05/18/2020 101-1550-4510 Materials 51.10
American Flags Express 51.10
American Planning Association 05/18/2020 101-1420-4360 Membership 599.00
American Planning Association 05/18/2020 101-1420-4370 APA Conference 125.00
American Planning Association 724.00
ANCOM COMMUNICATIONS 07/23/2020 101-1220-4531 Parts 288.00
ANCOM COMMUNICATIONS 288.00
Apadana LLC 07/23/2020 720-7201-4300 Lighting Upgrade 499.66
Apadana LLC 499.66
Apple.com 05/18/2020 101-1220-4310 iCloud Storage 0.99
Apple.com 05/18/2020 701-0000-4310 iCloud Storage 0.99
Apple.com 1.98
Best Buy 05/18/2020 212-0000-4703 Laptops COVID Response 4,075.14
Best Buy 4,075.14
CAMPBELL KNUTSON 07/23/2020 101-1140-4302 Professional Services 17,100.16
CAMPBELL KNUTSON 17,100.16
Carver County 07/23/2020 101-1160-4320 CarverLink 540.00
Carver County 07/23/2020 700-7043-4320 Carver Fiber 500.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 2 of 11
Name Check D Account Description Amount
Carver County 07/23/2020 400-0000-4752 Pictometry Layer, Year 1 1,291.67
Carver County 2,331.67
CARVER SWCD 07/23/2020 400-0000-1155 The Parks monitoring 330.00
CARVER SWCD 330.00
CDW Government 05/18/2020 101-1160-4150 Network Patch Cables 4' 54.26
CDW Government 05/18/2020 101-1160-4150 Hook-Loop Cable Fasteners 67.73
CDW Government 121.99
Central Power Distributors 05/18/2020 400-4120-4704 Vehicle Supplies 2,295.69
Central Power Distributors 2,295.69
Collins Electrical Construction Co 07/30/2020 101-1170-4300 Service 561.88
Collins Electrical Construction Co 561.88
Colonial Life & Accident Insurance Co 07/30/2020 101-0000-2008 July Insurance 60.72
Colonial Life & Accident Insurance Co 07/30/2020 700-0000-2008 July Insurance 19.22
Colonial Life & Accident Insurance Co 07/30/2020 701-0000-2008 July Insurance 19.22
Colonial Life & Accident Insurance Co 99.16
Corporate Card Annual Fee 05/18/2020 101-1130-4300 Annual Fee 12.00
Corporate Card Annual Fee 12.00
CORPORATE MECHANICAL 07/30/2020 101-1170-4530 Service 467.50
CORPORATE MECHANICAL 467.50
Cub Foods 05/18/2020 700-7043-4150 Distilled Water 5.34
Cub Foods 5.34
DAMON FARBER ASSOCIATES 07/23/2020 400-0000-4706 City Center Park Pavers 2,320.00
DAMON FARBER ASSOCIATES 2,320.00
Delta Dental 07/23/2020 101-0000-2013 Dental Insurance 1,688.90
Delta Dental 07/23/2020 101-0000-2013 Dental Insurance 60.40
Delta Dental 07/23/2020 700-0000-2013 Dental Insurance 288.00
Delta Dental 07/23/2020 701-0000-2013 Dental Insurance 257.80
Delta Dental 07/23/2020 720-0000-2013 Dental Insurance 150.50
Delta Dental 07/23/2020 101-0000-2013 Dental Insurance 1,719.10
Delta Dental 07/23/2020 700-0000-2013 Dental Insurance 288.00
Delta Dental 07/23/2020 701-0000-2013 Dental Insurance 257.80
Delta Dental 07/23/2020 720-0000-2013 Dental Insurance 150.50
Delta Dental 4,861.00
Enabling Elements Inc 05/18/2020 701-0000-4310 Broad Band Service 15.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 3 of 11
Name Check D Account Description Amount
Enabling Elements Inc 15.00
Engel Water Testing Inc 07/30/2020 700-0000-4300 Water samples - May 2020 500.00
Engel Water Testing Inc 500.00
FASTENAL COMPANY 07/30/2020 700-0000-4550 Supplies 4,264.20
Fastenal Company 05/18/2020 101-1370-4140 Parts 19.84
Fastenal Company 4,284.04
Fidelity Security Life 07/23/2020 101-0000-2007 Vision Insurance 167.07
Fidelity Security Life 07/23/2020 700-0000-2007 Vision Insurance 13.49
Fidelity Security Life 07/23/2020 701-0000-2007 Vision Insurance 13.47
Fidelity Security Life 07/23/2020 720-0000-2007 Vision Insurance 8.11
Fidelity Security Life 202.14
Fleet Farm 05/18/2020 101-1260-4120 Live Trap 81.58
Fleet Farm 05/18/2020 701-0000-4240 Clothing Allowance - Charlie Chihos 38.49
Fleet Farm 05/18/2020 700-0000-4240 Clothing Allowance - Charlie Chihos 38.48
Fleet Farm 158.55
Full Source 05/18/2020 701-0000-4240 Cothing - PPE 253.92
Full Source 05/18/2020 700-0000-4240 Cothing - PPE 253.91
Full Source 507.83
GENERAL PARTS LLC 07/30/2020 101-1170-4530 Service 352.00
GENERAL PARTS LLC 352.00
Grandview Lodge 05/18/2020 101-1120-4370 Hotel Cancellation -258.48
Grandview Lodge -258.48
Grundens USA 05/18/2020 101-1550-4120 Pants and Jacket 187.48
Grundens USA 187.48
GTS Education Events 05/18/2020 101-1410-4370 Planningcommissionerstraining 50.00
GTS Education Events 50.00
Hach Company 05/18/2020 700-7019-4550 Supplies 1,506.52
Hach Company 05/18/2020 700-7019-4550 Supplies 59.55
Hach Company 05/18/2020 700-7019-4550 Supplies 119.70
Hach Company 05/18/2020 700-7019-4550 Supplies 119.10
Hach Company 05/18/2020 700-7019-4550 Supplies 79.40
Hach Company 1,884.27
HANSEN THORP PELLINEN OLSON 07/30/2020 700-7025-4300 CAD Training 403.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 4 of 11
Name Check D Account Description Amount
HANSEN THORP PELLINEN OLSON 403.00
HAWKINS CHEMICAL 07/30/2020 700-7019-4160 Chemicals 4,505.21
HAWKINS CHEMICAL 4,505.21
Home Depot 05/18/2020 700-0000-4260 Tools 32.18
Home Depot 05/18/2020 701-0000-4150 Supplies 21.95
Home Depot 05/18/2020 700-0000-4150 Supplies 16.61
Home Depot 05/18/2020 700-0000-4150 Supplies 44.63
Home Depot 05/18/2020 700-7019-4150 Sandpaper 12.87
Home Depot 128.24
Hydra Power Hydraulics Inc 05/18/2020 101-1550-4120 Parts 86.94
Hydra Power Hydraulics Inc 05/18/2020 101-1550-4120 Parts 183.96
Hydra Power Hydraulics Inc 270.90
IMPERIAL PORTA PALACE 07/23/2020 101-1550-4400 Portable Restrooms 4,587.80
IMPERIAL PORTA PALACE 07/23/2020 101-1550-4400 Lake Ann Service 195.00
IMPERIAL PORTA PALACE 4,782.80
Innovative Office Solutions LLC 07/30/2020 101-1170-4110 Office Supplies 268.91
Innovative Office Solutions LLC 07/30/2020 101-1170-4110 Office Supplies 0.28
Innovative Office Solutions LLC 07/30/2020 101-1170-4110 Office Supplies 31.57
Innovative Office Solutions LLC 300.76
International Code Council 05/18/2020 101-1250-4210 Code Books 228.00
International Code Council 228.00
IRONHAWK INDUSTRIAL DISTRIBUTION 07/30/2020 101-1320-4120 Equipment 3,774.57
IRONHAWK INDUSTRIAL DISTRIBUTION 3,774.57
JEFFERSON FIRE SAFETY INC 07/23/2020 400-4105-4705 Helmet Light 372.74
JEFFERSON FIRE SAFETY INC 07/23/2020 400-4105-4705 Helmet Shield 921.15
JEFFERSON FIRE SAFETY INC 1,293.89
KATH FUEL OIL SERVICE 07/30/2020 101-1370-4170 Fuel 52.85
KATH FUEL OIL SERVICE 52.85
KIMLEY HORN AND ASSOCIATES INC 07/23/2020 605-6502-4300 Professional Service through June 30, 2020 67,984.25
KIMLEY HORN AND ASSOCIATES INC 67,984.25
LANZI BOB 07/30/2020 101-1766-4300 Softball Empire 60.00
LANZI BOB 60.00
Live Action Safety 05/18/2020 101-1220-4130 Advanced Airways 119.29
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 5 of 11
Name Check D Account Description Amount
Live Action Safety 119.29
LogMeIn Inc 05/18/2020 212-0000-4300 LogMeIn Rescue account/COVID 19 Remote support tool 1,288.50
LogMeIn Inc 1,288.50
Louisville Ladder 05/18/2020 701-0000-4150 Extension Replacment Label kits 16.10
Louisville Ladder 16.10
McMaster-Carr 05/18/2020 700-7019-4530 Parts 185.43
McMaster-Carr 05/18/2020 700-7019-4530 Parts 18.42
McMaster-Carr 05/18/2020 700-7019-4150 Parts 75.78
McMaster-Carr 05/18/2020 700-7019-4150 Parts 74.22
McMaster-Carr 05/18/2020 700-7019-4150 Parts 21.93
McMaster-Carr 375.78
Menards 05/18/2020 700-7043-4150 Supplies 47.25
Menards 05/18/2020 101-1550-4120 Supplies 64.95
Menards 05/18/2020 700-7019-4150 Supplies 4.26
Menards 116.46
Merlins Ace Hardware 05/18/2020 212-0000-4110 office supplies - covid 14.14
Merlins Ace Hardware 14.14
Minnesota State Fire Chiefs Association 05/18/2020 101-1220-4370 NFA Class F0349 85.00
Minnesota State Fire Chiefs Association 85.00
Minnesota State Horticutural Society 05/18/2020 720-7202-4360 MN Hort Society membership 62.00
Minnesota State Horticutural Society 62.00
MN American Water Works Association 05/18/2020 700-0000-4370 Refund -290.00
MN American Water Works Association -290.00
MN Dept of Labor and Industry 05/18/2020 101-1250-4370 refund for Department of Labor and Industry - Continuing Educati -85.00
MN Dept of Labor and Industry 05/18/2020 101-1250-4370 refund for Department of Labor and Industry - Continuing Educati -85.00
MN Dept of Labor and Industry 05/18/2020 101-1250-4370 refund for Department of Labor and Industry - Continuing Educati -85.00
MN Dept of Labor and Industry -255.00
MN RECREATION & PARK ASSOC.07/23/2020 101-1766-4300 Softball Teams Registrations 200.00
MN RECREATION & PARK ASSOC. 200.00
MN VALLEY ELECTRIC COOP 07/23/2020 101-1350-4320 Monthly Services 84.73
MN VALLEY ELECTRIC COOP 84.73
Mobile Mini Inc 05/18/2020 101-1617-4410 Warming House Rental 45.00
Mobile Mini Inc 05/18/2020 101-1617-4410 Warming House Rental 35.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 6 of 11
Name Check D Account Description Amount
Mobile Mini Inc 05/18/2020 101-1617-4410 Warming House Rental 35.00
Mobile Mini Inc 115.00
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1320-4140 Parts - return -202.76
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1320-4120 Return -3.43
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1550-4120 Parts 57.33
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1550-4120 Parts 21.30
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1550-4120 Parts 27.20
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1220-4140 Parts 54.42
NAPA AUTO & TRUCK PARTS 07/23/2020 101-1170-4120 Parts 56.56
NAPA AUTO & TRUCK PARTS 10.62
National Registry Of EMT 05/18/2020 101-1220-4300 NREMT Recertification 80.00
National Registry Of EMT 80.00
New Horizons Minnesota 05/18/2020 101-1120-4370 PhotoShop Training for Danielle Sharrock 790.00
New Horizons Minnesota 790.00
Northern Tool+Equipment 05/18/2020 700-0000-4120 pump 107.51
Northern Tool+Equipment 107.51
Office Max/Office Depot 05/18/2020 212-0000-4703 Laptops COVID RESPONSE 3,911.54
Office Max/Office Depot 05/18/2020 212-0000-4703 laptop bags/wireless mice/flash drives COVID Response 270.28
Office Max/Office Depot 05/18/2020 101-1220-4290 Label Maker Tape 46.15
Office Max/Office Depot 05/18/2020 101-1220-4290 Labelmaker 26.83
Office Max/Office Depot 05/18/2020 700-0000-4120 Office Supplies 75.14
Office Max/Office Depot 4,329.94
Oregon Laminations Company 05/18/2020 101-1170-4110 office supplies 74.90
Oregon Laminations Company 74.90
PayPal 05/18/2020 101-1539-4300 Photography class 50.00
PayPal 05/18/2020 101-1320-4120 Equipment Parts 42.96
PayPal 92.96
PEARSON BROTHERS INC 07/23/2020 420-4224-4751 2020 Sealcoat 53,843.15
PEARSON BROTHERS INC 53,843.15
Pioneer Engineering, P.A.07/30/2020 720-7025-4300 120093 Pleasant View 3,750.00
Pioneer Engineering, P.A. 3,750.00
PIONEER RIM & WHEEL CO.07/30/2020 101-1550-4120 Parts 418.76
PIONEER RIM & WHEEL CO.07/30/2020 101-1550-4120 Parts 416.68
PIONEER RIM & WHEEL CO. 835.44
Postmaster 05/18/2020 700-0000-4330 Postage 7.50
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 7 of 11
Name Check D Account Description Amount
Postmaster 7.50
PRAIRIE LAWN & GARDEN 07/23/2020 101-1320-4120 Parts 43.68
PRAIRIE LAWN & GARDEN 43.68
PRAIRIE RESTORATIONS INC 07/23/2020 720-7202-4300 Century Pollinator Meadow 1,150.00
PRAIRIE RESTORATIONS INC 07/23/2020 720-7202-4300 Bluff Creek Prairie Maintenance 720.00
PRAIRIE RESTORATIONS INC 07/30/2020 720-7202-4300 Black Locust Mgmt 275.00
PRAIRIE RESTORATIONS INC 2,145.00
PRECISE MRM LLC 07/23/2020 101-1320-4310 Monthly Service 186.38
PRECISE MRM LLC 186.38
Premium Waters, Inc 07/23/2020 101-1550-4120 Monthly Water Service 75.39
Premium Waters, Inc 75.39
PRO TURF 07/23/2020 101-1550-4300 Professional Services 165.00
PRO TURF 07/23/2020 101-1550-4300 Professional Services 1,166.00
PRO TURF 07/23/2020 101-1550-4300 Professional Services 111.00
PRO TURF 07/23/2020 101-1550-4300 Professional Services 337.00
PRO TURF 07/23/2020 101-1550-4300 Spring Fertilization 180.00
PRO TURF 1,959.00
Radwell International, Inc.05/18/2020 700-7019-4550 Parts 814.50
Radwell International, Inc. 814.50
RBM SERVICES INC 07/23/2020 101-1190-4350 Cleaning 3,471.10
RBM SERVICES INC 3,471.10
Safe-Fast, Inc.07/23/2020 101-1320-4240 Shirts 172.20
Safe-Fast, Inc. 172.20
ShareFile 05/18/2020 101-1160-4300 Sharefile Service - Q2 Billing 565.33
ShareFile 565.33
SPRINT PCS 07/30/2020 700-0000-4310 Monthly Service 51.72
SPRINT PCS 07/30/2020 701-0000-4310 Monthly Service 51.72
SPRINT PCS 07/30/2020 700-0000-4310 Monthly Service 51.72
SPRINT PCS 07/30/2020 701-0000-4310 Monthly Service 51.72
SPRINT PCS 206.88
SRF CONSULTING GROUP INC 07/30/2020 101-1310-4300 Professional Services 530.94
SRF CONSULTING GROUP INC 07/30/2020 101-1310-4300 Professional Services 7,469.06
SRF CONSULTING GROUP INC 8,000.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 8 of 11
Name Check D Account Description Amount
STRATOGUARD LLC 07/23/2020 101-1160-4300 Proofpoint Email 176.00
STRATOGUARD LLC 176.00
SUMMIT COMPANIES 07/30/2020 101-1220-4300 Service call 480.00
SUMMIT COMPANIES 480.00
Target 05/18/2020 101-1220-4350 Shelf 53.69
Target 05/18/2020 400-4003-4706 Supplies for Laundry Storage 99.86
Target 05/18/2020 400-4003-4706 Supplies for Crew Rooms 284.39
Target 05/18/2020 400-4003-4706 Furniture for Crew Room 193.24
Target 05/18/2020 400-4003-4706 supplies for crew rooms 96.61
Target 05/18/2020 101-1220-4290 Supplies for crew rooms 93.85
Target 05/18/2020 700-7043-4150 Supplies 43.26
Target 05/18/2020 212-0000-4110 office supplies - covid 29.29
Target 05/18/2020 700-0000-4150 Cleaning Supplies 36.90
Target 05/18/2020 212-0000-4150 Cleaning Supplies 6.65
Target 937.74
TargetSolutions Learning, LLC 07/30/2020 101-1220-4300 Maintenance Fee 395.00
TargetSolutions Learning, LLC 07/30/2020 101-1220-4370 Membership platform 4,596.00
TargetSolutions Learning, LLC 4,991.00
TBEI, Inc 07/30/2020 101-1320-4120 Supplies 723.00
TBEI, Inc 723.00
Team Lab 05/18/2020 700-7043-4150 Materials 195.50
Team Lab 195.50
Toy Zone 05/18/2020 101-1600-4130 Virtual program supply 26.18
Toy Zone 26.18
TWIN CITY SEED CO.07/23/2020 101-1320-4150 Straw Blanket 340.00
TWIN CITY SEED CO.07/30/2020 101-1550-4150 Mulch Pellets 1,036.80
TWIN CITY SEED CO. 1,376.80
U of M Contlearning 05/18/2020 101-1250-4370 refund for Basic Design of Onsite Systems - Continuing Education -495.00
U of M Contlearning -495.00
Udder Tech Inc 05/18/2020 212-0000-4130 COVID19 PPE 624.18
Udder Tech Inc 05/18/2020 212-0000-4130 Sleeved Apron Credit -61.19
Udder Tech Inc 562.99
US Auto Seat Cover Inc.05/18/2020 101-1550-4140 Vehicle Supplies 160.00
US Auto Seat Cover Inc. 160.00
Warning Lites of Minnesota, Inc.07/30/2020 101-1613-4410 Rental Equipment 290.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 9 of 11
Name Check D Account Description Amount
Warning Lites of Minnesota, Inc. 290.00
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 112.00
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 267.09
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 348.00
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 658.59
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 480.24
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 348.00
WM MUELLER & SONS INC 07/23/2020 420-0000-4751 Materials 483.72
WM MUELLER & SONS INC 07/30/2020 700-0000-4552 Materials 735.36
WM MUELLER & SONS INC 07/30/2020 700-0000-4550 Materials 705.57
WM MUELLER & SONS INC 07/30/2020 420-0000-4751 Materials 972.36
WM MUELLER & SONS INC 5,110.93
WSB & ASSOCIATES INC 07/30/2020 101-1310-4300 Professional Service - 2020 GIS/AMS Support 159.00
WSB & ASSOCIATES INC 07/30/2020 101-1320-4300 Professional Service - 2020 GIS/AMS Support 159.00
WSB & ASSOCIATES INC 07/30/2020 700-0000-4300 Professional Service - 2020 GIS/AMS Support 159.00
WSB & ASSOCIATES INC 07/30/2020 701-0000-4300 Professional Service - 2020 GIS/AMS Support 159.00
WSB & ASSOCIATES INC 07/30/2020 720-0000-4300 Professional Service - 2020 GIS/AMS Support 159.00
WSB & ASSOCIATES INC 07/30/2020 101-1310-4300 Professional Service - 2020 Datalink Maintenance 500.00
WSB & ASSOCIATES INC 07/30/2020 101-1320-4300 Professional Service - 2020 Datalink Maintenance 500.00
WSB & ASSOCIATES INC 07/30/2020 700-0000-4300 Professional Service - 2020 Datalink Maintenance 500.00
WSB & ASSOCIATES INC 07/30/2020 701-0000-4300 Professional Service - 2020 Datalink Maintenance 500.00
WSB & ASSOCIATES INC 07/30/2020 720-0000-4300 Professional Service - 2020 Datalink Maintenance 500.00
WSB & ASSOCIATES INC 07/30/2020 601-6039-4300 Lake Drive East Improvements 840.00
WSB & ASSOCIATES INC 4,135.00
WW Grainger 05/18/2020 701-0000-4150 Supplies 277.80
WW Grainger 05/18/2020 700-7019-4150 Supplies 66.97
WW Grainger 344.77
WW GRAINGER INC 07/23/2020 101-1550-4120 fountian pump 883.00
WW GRAINGER INC 07/30/2020 101-1551-4150 parts 24.50
WW GRAINGER INC 907.50
XCEL ENERGY INC 07/23/2020 101-1600-4320 Monthly Service 11.19
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 14.00
XCEL ENERGY INC 07/23/2020 101-1350-4320 Monthly Service 2.07
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 14.00
XCEL ENERGY INC 07/23/2020 700-7043-4320 Monthly Service 8,341.41
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 290.00
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 14.00
XCEL ENERGY INC 07/23/2020 101-1350-4320 Monthly Service -21.14
XCEL ENERGY INC 07/23/2020 101-1350-4320 Monthly Service -49.30
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 28.00
XCEL ENERGY INC 07/23/2020 101-1350-4320 Monthly Service -10.31
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 28.00
XCEL ENERGY INC 07/23/2020 601-0000-3080 Monthly Service 580.00
XCEL ENERGY INC 07/23/2020 700-0000-4320 Monthly Service 4,364.36
XCEL ENERGY INC 07/30/2020 700-7019-4320 East Water Treatment Plant 3,328.85
XCEL ENERGY INC 07/30/2020 601-0000-3080 East Water Treatment Plant 290.00
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 10 of 11
Name Check D Account Description Amount
XCEL ENERGY INC 17,225.13
ZIEGLER INC 07/30/2020 700-0000-4150 Parts 81.91
ZIEGLER INC 81.91
Zoom 05/18/2020 212-0000-4300 2 zoom pro accounts/ COVID 19 321.91
Zoom 05/18/2020 212-0000-4300 Zoom Webinar charge/Pro rated/Covid 19 16.62
Zoom 338.53
258,752.03
Accounts Payable - Check Detail-ACH (07/31/2020 - 2:40 PM)Page 11 of 11
CITY COUNCIL STAFF REPORT
Monday, August 10, 2020
Subject 2020 Building Permit Activity July Year to date
Section CORRESPONDENCE DISCUSSION Item No: L.2.
Prepared By File No:
ATTACHMENTS:
July Building Permit Activity YTD
2020 Building
Permit Activity
July YTI)City of Chanhassen
7700 Market Boulevard
Chanhassen, MN 55317
952-227-1100
I 36Residential Single-Family 27 8
Residential Townhomes 0 0 0 0
0 0Apartments/S enior Facilities 0 o
1 36Total Residential 27 8
New 0 0 0 0
0Redeveloped000
24 5 38Remodeled9
9 24 5 38Total Commercial
148Single-Family Lots 156 151
24 24 24Residential Townhome Lots
180 175 172Total Available Lots
Single-Family 48 55 49 21 40 36
Townhomes 0 t2 56 12 18 0
0Apartments/S enior Facilities 76 0 268 0 0
38Commercial10967582857
6t 115 74Total Number of All Permits 233 134 431
\\cfs5\cfs5\shared_data\admin\forms\building permit activity 2020 yd.doc
Residential Building Permits 1't Quarter 2nd Quarter
3'd Quarter
YTD 4th Quarter Total YTD
Commercial Building Permits 1't Quarter 2nd Quarter
3'd Quarter
YTD 4th Quarter
Total
YTD
Available Lot Inventory (end
of Ouarter)1" Quarter 2'd Quarter
3'd Quarter
YTD 4th Quarter
Total Permit History 2016 2017 2018 Jan-July
2019 2019 2020
BUILDING PERMIT DATA 2020 at4t2020
Itcm JTILY AI.]OUST EPTEMBER OCTOBER NOVEMBER DECEMBER TOTALS
N0.Pmits Bldqs.I hits Valuation Pmib Bldrs.t.hib Valuation Pmib Bldrs.Unih valuation Pmits Units Valuation Pmits Valuation Valuation Valuation
Setion I Residential
SF DETACHED I0t l I I $26s.000 l6 l6 $r4.560.000
SF ATTACHED t02 0 0 $0
-FAMtLY 103 0 0 $0
3-4 FAMILY t04 0 0 $0
5 OR MORE FAMILY r05 0 0 $o
Subtotal I I I $265.000 $0 $0 $0 $0 $0 36 -16 -16 $14.560_000
Srction 2 Rsidmtial- Non
HOTELSA4OTEI,S 2t 0 0 $0
OTHER 2t4 0 0 0 $0
Subtotal $0 $0 $0 $0 s0 $0 0 s0
Setion 3 Nonr6idential
Amusment 0 0 0 $0
Church6 3t9 I I 0 s32,000
lndusrial .120 0 0 0 s0
Parkins 0 0 0 $0
Sflice Statioo/Repair 0 0 0 $0
tlosDital/lnstixrtional .321 0 0 0 s0
Of Ece/BankVProfesional 324 0 0 0 $0
Public Works 125 0 0 0 $0
Schools 0 0 SO
Stor6 321 0 0 0 $0
othq 12 2 2 0 $52.000
Structurs othtr than bldg.129 ,7 $3,s00 52 0 0 $964.500
Subtotal ,7 $3.500 s0 $0 $0 s0 $0 55 0 st.048-500
Srction 4 Additions
Rsidential il5 I t5 $2.828.250 546 546 $9.624.450
Nonreidential 411 5 5 $33t.000 .]5 .]5 0 $6.888.000
Garases 418 2 2.0 $t 90.000
subtotal 120 t20 $3,t59.250 $0 s0 $0 $0 $0 581 583 0 $16,702,4s0
,(tion 5 Dmolition
SF Arached 645 2 2 2 l 4 4 $0
2 Familv 646 0 0 0 $0
l-,1family 647 0 0 0 $0
5 or more fami)y 648 0 0 0 $o
Othd 649 2 -3 7 0 $0
Sublohl 4 4 2 $0 $0 $0 $0 $0 $0 6 6 4 $0
To,I'AI,S t32 r25 l $0 $0 $0 $0 $0 680 628 ,10 $12.3 r0.9s0
AvqaEeVahration
SF DETACHED $26s.000 #Dtv/0!#DM0!#Dtv/01 #DM0!#DM0!$404-444
SIJ ATTA('}IED #Drv/o!#DM0!#Dry/0!#Dtv/0!#DMol #DM0!#DM0!
2-FAMILY #DM0!#DM0!#Dtv/0!#DM0!#DM0!HDIV/OI #Dtv10!
FAMILY #Dtv/0!#DM0!
#DM0!
#rrIv/0!
#Dlv/0!
#DM0!#Dry/OI #Dtv/0!HDtV/0!
) UK MVKE TAMILI
Av@g€s26-5.000 #DIV/OI #Dlv/01 #Dtv/0!#DM0!#DIVi O!$404.444
\\cfss\cfs5\Shared_Data\PLAN\CENSUS\RPT 2020
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BUILDING PERMIT DATA 2020 814t2020
Itm JULY AUGUST SETTEMBER OCTOBER NOVEMBER DECEMBER TOTALS
Valuation Valuation Valuation Pemits Valuation Valuation Valuation Valuation
Section I Residential
F DFTACHED l0t I I I $265.000 l6 -r6 l6 st4.560-000
SF ATTACHED I02 0 0 $0
2.FAMII,Y l0l 0 0 $0
3.4 FAMILY t04 0 0 $o
5 OR MORE FAMIT-Y t05 0 0 s0
Subtolal t09 I I I $26s.000 s0 $0 $0 $0 $0 .16 36 l6 $14-560-000
S(tion 2 Reidenlial. Non
HOTELSiMOTELS 2tl 0 0 0 $0
OTHI]R 214 0 0 0 s0
Subtotal $0 $0 $0 $0 $0 $0 0 s0
Amusmilt -I8 0 0 s0
Church6 lt9 I I 0 $12.000
lndusrial 320 0 0 0 $0
Parking 121 0 0 0 $0
322 0 0 o s0
HospitaYlnstitotional 323 0 0 0 $0
Ofic6/Bank/hofssional 121 0 0 0 s0
Public Works 0 0 0 $o
Schools 126 0 0 0 SO
Stores 321 0 0 0 s0
Othtr _128 2 2 0 $52.000
329 7 $3,500 52 0 0 $964.500
Subtotal 7 $.r.500 $o $0 $0 s0 s0 55 3 0 $r.048.s00
Swtion 4 Additions
R6idential 4,14 il5 il5 $2.828.250 546 -s46 $9.624.450
NonrBidential 437 5 5 $3-3 l,000 35 _t5 0 s6.883.000
,araqs 4-_18 2 2 0 $t90.000
sublolal t20 t20 $-r,t 59,250 $o $0 $0 s0 $0 53-1 581 0 $r6,702.450
;ecliQn 5 t)emolition
SF Attached 645 2 2 2 -l ,1 1 $0
2 Familv 646 0 0 0 $0
l-4 family 647 $0
5 or more familv 648 0 0 0
Other 649 2 2 l 0 $0
Sublolal 4 4 2 $0 s0 $0 $0 $0 SO 6 6 I $0
'IOTAl,S t12 t25 3 $3.427.?s0 $o $0 SO $0 s0 680 628 1 $.12..1 10.950
Avqagevaluation
i@tion I R6idential
SF DETACHED $265.000 4DM)l #DM0!#DM0l #DM0l #Dtv/o!s4M.444
SF ATTACHED HDIV/OI #Drv/0!HDTV/O!#Dw/01 #Drv/o!#DM0l #DTV/OI
2-FAMILY 4DM0l #DMo!#DM0!#Dw/0!#Dw/0!#DMo!#Dry/0!
]-4 FAMII,Y #Dtv/01 #Drv/o!#Dlv/0!#Dwiol #Dlv/01 #Dlv/0t #Dtv/0!
5 OR MORE FAMILY #DM0l #DM0!#Drv/0!#DIV/OI #DM0l #DM0l #Dw/0!
Avqag€$265.000 #Dtvi0l #DM0!fDM0t #DM0l #Dlv/o!M04.444
\\cfs5\cfs5\Shared Oata\PLAN\CENSUS\RPT 2020
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