2020-54CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: September
28, 2020
RESOLUTION NO:
2020-54
MOTION BY:
Campion
SECONDED BY:
Coleman
A RESOLUTION ACCEPTING CORONAVIRUS AID, RELIEF AND
ECONOMIC SECURITY (CARES) ACT FUNDING AND APPROVING AND
ADOPTING A BUDGET FOR USE OF THE CITY'S CARES ACT FUNDS
WHEREAS, the CARES Act provided federal funds to the State of Minnesota, which
the Legislature and the Governor distributed to local governments throughout Minnesota to deal
with the financial impacts of the COVID-19 pandemic; and
WHEREAS, the CARES funding allocated to the City of Chanhassen is $1,978,887.00;
and
WHEREAS, in order to obtain these funds, the City submitted the Coronavirus Relief
Fund Certification From and requested the disbursement of funds, which funds have since been
received by the City; and
WHEREAS, the City of Chanhassen staff have worked with the League of Minnesota
Cities and in -turn the National League of Cities, United States Department of Treasury and the
White House for clarification of eligible uses; and
WHEREAS, the CARES funding requires a three-point test for utilization of the funds that
they be necessary expenditures for responding to COVID 19, not accounted for in the original
budget process and incurred during the period of March 1, 2020 to November 15, 2020; and
WHEREAS, guidance from the United States Treasury for State, Territorial, Local and
Tribal Governments outlined in their Frequently Asked Questions indicated that local governments
"may presume that payroll costs for the public health and public safety employees are payments
for services substantially dedicated to mitigating or responding to the COVID-19 public health
emergency..."; and
WHEREAS, the League of Minnesota Cities, Minnesota Association of Counties, and
Minnesota Association of Townships have worked in consultation with Minnesota Management
and Budget's Minnesota COVID Response Accountability Office and Minnesota Department of
Revenue to provide further direction on the use of CARES funding for regular police and fire
payroll and also indicated we may presume these regular payroll public safety expenses as being
dedicated to a COVID-19 response; and
WHEREAS, the City of Chanhassen public safety personnel served as the point of contact
for the City's adopted pandemic plan, had other training and programs modified or cancelled to
1
the extent these all present a modification of their operations, caused by the pandemic, and
otherwise not provided for in our annual budget now become a reimbursable cost under CARES
funding; and
WHEREAS, the City of Chanhassen Fire Fighters respond to community calls which puts
that personnel in potential contact with COVID and per CDC guidelines all health care personal
when coming into contact with someone with known or suspected COVID is at risk and said
protective gear needs to be sanitized. The Chanhassen City Council deems it necessary to
purchase a secondary set of turnout gear to allow for decontamination of the initial gear for 24-48
hours; and
WHEREAS, the City of Chanhassen has deemed it necessary to use significant amounts
of the CARES funding towards maintaining the health and safety of the public and employees in
its public buildings and therefore is making air handling system improvements to allow for the
production of substantially clean air for the public and city employees; and
WHEREAS, the City of Chanhassen has deemed it necessary to use significant amounts
of the CARES funding towards supporting local businesses that were severely impacted by the
pandemic and related closures with multiple grant award programs; and
WHEREAS, the City of Chanhassen has deemed it necessary to use significant amounts
of the CARES funding towards enabling all eligible employees to work remotely, by providing
remote work technology improvements to be used during the pandemic as it continues;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Chanhassen, Minnesota, that the City accepts the CARES Act funds in the amount of
$1,978,887.00 to provide funding to cover eligible expenditures incurred by the City of
Chanhassen due to the public health emergency with respect to COVID-19;
BE IT FURTHER RESOLVED, that the City Council presumes that, consistent with
United States Treasury guidance, for administrative convenience that payroll costs for public
health and safety employees are payments for services substantially dedicated to mitigating or
responding to the COVID-19 public health emergency and therefore, were not accounted for in
the City's regular budget process within the time period of March 1, 2020 and November 15, 2020
and are eligible for reimbursement from the City's allocation of CARES funding.
BE IT FURTHER RESOLVED, that the City Council approves of the prioritized plan
for use of CAPES Act (ands and adopts the CARES Funding Budget attached hereto as Exhibit
A.
BE IT FURTHER REOLVED, that any and all distribution, transfer, or use of City
CARES Act funds may only occur so long as such distribution, transfer, or use authorized only
insofar as such distribution, transfer, or use is made in compliance with the CARES Act and
guidance issued by the Treasury Department and/or State.
W
PASSED AND DULY ADOPTED by the City Council of the City of Chanhassen this 28th
day of September, 2020.
ATTEST:
YES NU
Ryan
Campion
Coleman
McDonald
Tj ornhom
/2-0,00
Elise Ryan, Mayor
ABSENT
3
EXHIBIT A
CARES FUNDING BUDGET
City of Chanhassen
Proposed Estimated Cares Funds Budget
Estimated Budgeted Eligible Expense
Estimated Budget
Uncovered EPSL and UIC Wages
29,DO0
Fire Dept Duty Crews & Fire Dept Wages (3-1 to 5-31)
143,000
Additional Turnout Gear
1.1.0,70o
Wages paid for Rec Facility Supervisors, Dance Instructors and Rec Sports Erirjplo',=es
27,000
Already Spent City Hall Safety Improvements (glass & Cubicles)
30,1100
City Hall Bathroom and Other Safety improvements Prior to study
spoo
Election Safety Improvements
6,G00
Technology improvements (Meetings, Work Remote software, laptops)
1-11.2,100
Forced Closure On -Sale Restaurants Grant Award
19,000
4n n Thru Nc-v-'! 5
-9 ri R i zaq- 4l
20,000
Masks for city employees, public visitors and public safety
10,D00
Door Pulls
500
Add consultant costs for HWY 5 public input process for virtual meetings due to pandemic
2,DC0
Facility Audit Review Contract
14,000
Design Contract for Facility Improvements
145,000
jConstruction Contract for Facility Improvements
1,064,000
E in -,. f ge i) cy 'S, 11i'l a I I B u --,,; h iess G ra nit . a M Pr ov ral ra
250,000
Total Estimated Expense Needs
2,997,300
TOTAL CARES FUNDING ALLOTED
1,978,887
Note: These amounts are the best estimates with information at this time, the final dollars spent will vary.