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Agenda_2020_10_26_Meeting(207) (1)AGENDA CHANHASSEN CITY COUNCIL MONDAY, OCTOBER 26, 2020 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:00 P.M. ­ WORK SESSION Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Review of 2020 Utility Rate Study 2.Annual Stormwater Pond Maintenance Program Update 3.Consideration of Livable Communities Act B.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council minutes dated October 12, 2020 2.Receive Planning Commission Minutes dated October 6, 2020 3.Receive Environmental Commission Minutes dated September 9, 2020 4.Receive Economic Development Commission Minutes dated September 8, 2020 5.Receive Senior Commission Minutes dated August 21, 2020 6.Resolution 2020­XX: Authorizing the Call of the General Obligation Library Refunding Bonds, Series 2010A 7.Resolution 2020­XX: Accept a Donation from T­Mobile for October 2020 Halloween Programs 8.Pervious Paver Operations and Maintenance Agreement with 1430 Knob Hill Lane E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and AGENDACHANHASSEN CITY COUNCILMONDAY, OCTOBER 26, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Review of 2020 Utility Rate Study2.Annual Stormwater Pond Maintenance Program Update3.Consideration of Livable Communities ActB.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council minutes dated October 12, 20202.Receive Planning Commission Minutes dated October 6, 20203.Receive Environmental Commission Minutes dated September 9, 20204.Receive Economic Development Commission Minutes dated September 8, 20205.Receive Senior Commission Minutes dated August 21, 20206.Resolution 2020­XX: Authorizing the Call of the General Obligation LibraryRefunding Bonds, Series 2010A7.Resolution 2020­XX: Accept a Donation from T­Mobile for October 2020 HalloweenPrograms8.Pervious Paver Operations and Maintenance Agreement with 1430 Knob Hill Lane E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1.Fire Department Update 2.Law Enforcement Update G.OLD BUSINESS 1.Consider Modification of Work Hours for The Bluffs at Lake Lucy H.PUBLIC HEARINGS 1.Resolution 2020­XX: Certification of Delinquent Sewer and Water Accounts to the County Auditor I.NEW BUSINESS J.COUNCIL PRESENTATIONS K.ADMINISTRATIVE PRESENTATIONS L.CORRESPONDENCE DISCUSSION 1.Review of Claims Paid 10­26­2020 M.ADJOURNMENT N.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual AGENDACHANHASSEN CITY COUNCILMONDAY, OCTOBER 26, 2020CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:00 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Review of 2020 Utility Rate Study2.Annual Stormwater Pond Maintenance Program Update3.Consideration of Livable Communities ActB.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council minutes dated October 12, 20202.Receive Planning Commission Minutes dated October 6, 20203.Receive Environmental Commission Minutes dated September 9, 20204.Receive Economic Development Commission Minutes dated September 8, 20205.Receive Senior Commission Minutes dated August 21, 20206.Resolution 2020­XX: Authorizing the Call of the General Obligation LibraryRefunding Bonds, Series 2010A7.Resolution 2020­XX: Accept a Donation from T­Mobile for October 2020 HalloweenPrograms8.Pervious Paver Operations and Maintenance Agreement with 1430 Knob Hill LaneE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE1.Fire Department Update2.Law Enforcement UpdateG.OLD BUSINESS1.Consider Modification of Work Hours for The Bluffs at Lake LucyH.PUBLIC HEARINGS1.Resolution 2020­XX: Certification of Delinquent Sewer and Water Accounts to theCounty AuditorI.NEW BUSINESSJ.COUNCIL PRESENTATIONSK.ADMINISTRATIVE PRESENTATIONSL.CORRESPONDENCE DISCUSSION1.Review of Claims Paid 10­26­2020M.ADJOURNMENTN.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council.  That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil.If there are a number of individuals present to speak on the same topic, please designate a spokespersonthat can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If youhave written comments, provide a copy to the Council.During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion.Council members or the City Manager may ask questions of you in order to gain a thorough understandingof your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Review of 2020 Utility Rate Study Section 5:00 P.M. ­ WORK SESSION Item No: A.1. Prepared By Charlie Howley, Public Works Director/City Engineer File No: n/a SUMMARY Representatives from Ehlers and Associates will review the annual Utility Rate Study.  Staff attempted to keep rates as close as possible to last year’s rate study, but some adjustments will be discussed this evening as each utility fund has its own unique circumstances. DISCUSSION Staff will be looking for direction from the Council this evening on setting the Utility Rates at the December 14 City Council meeting. ATTACHMENTS: 2020 Utility Rate Study PP City of Chanhassen 2020 Utility Rate Study Rate Study Results and Policies Water Utility: New Rate Structure Proposed Sanitary Sewer Utility: MCES Increases Storm Water Utility: System Maintenance Agenda 10/21/2020 2 10/21/2020 3 Purpose and Observations •Purpose: Build long-term financial projection to test the adequacy of existing rates to cover Operating costs Capital and debt Maintain working capital •Observations: Funds are well managed and have adequate reserves Wet years have depressed water revenues Financial challenges in sewer and storm water funds will necessitate higher rate increases Summary of Rate Study Results 10/21/2020 4 Projected Annual Rate Increases 2019 Study 2020 Study Water 5.00%5.00% Sewer 5.00%5.35% Storm Water 4.00%5.60% Projected Hook-Up Fee Increases 2019 2020 Water 3.50%3.50% Sewer 0.00%0.00% Storm Water 2.00%2.00% Growth pays for growth through hook-up fees Allocate 50% of capital costs for water treatment plant to growth Maintain adequate reserves (50% of operating expenses less depreciation plus 10% of accumulated depreciation) Prudent use of debt Change in policies will impact rates Rate Setting Policies 10/21/2020 5 Key Assumptions 10/21/2020 6 155 New SAC Units per year Capital costs inflated 4% per year Water use remains at 98% of 2016 levels adjusted for future growth City operating costs inflated 3% per year Future MCES costs increase 5% per year Water Utility 10/21/2020 7 Operating (excl. depreciation) 30% Capital 30% Debt 40% 2021 Water Expenditures Water Utility CIP 10/21/2020 8 Major Projects Year Amount Average Debt Service Annually $2,900,000 Street Improvement Program Annually $450,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr 2020-2021 $1,000,000 Low Zone 1M Gal. Elevated Storage Tank 2025 $2,600,000 New Wells 2025 and 2029 $2,600,000 Lower Bluff Creek Trunk Utility Improvements 2025 $1,100,000 •Total 2021-2029 CIP (inflated) is $20.7 million •Plan anticipates $13.7 million of projects will be financed Rainfall 1998-2019 10/21/2020 9 0 5 10 15 20 25 30 35 1998199920002001200220032004200520062007200820092010201120122013201420152016201720182019Rainfall May -September Water Pumped 2009-2019 10/21/2020 10 - 200,000,000 400,000,000 600,000,000 800,000,000 1,000,000,000 1,200,000,000 1,400,000,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Water Pumped Water Rates 10/21/2020 11 The last two rainy years have reduced water revenues by over $500,000 from projected revenues Need to reduce revenue volatility in rate structure •Goal #1:Increase water revenues 5% in 2020 to keep pace with fund needs •Goal #2:Derive more revenue from indoor water use to become less dependent on irrigation consumption Strategy:Adjust consumption tiers and rates 2020 Proposed 2021 10/21/2020 12 Flat Rates All Users Minimum Charge $14.34 Usage Rates Residential/Comm./Irrigation 0-6,000 gallons $1.34 6,001-24,000 gallons 2.70 24,001-48,000 gallons 3.54 48,001-99,000 gallons 4.13 > 99,001 gallons 5.24 Multi-Family All Usage, per 1,000 gallons $2.70 Flat Rates All Users Minimum Charge $15.06 Usage Rates Residential/Irrigation 0-15,000 gallons $2.20 15,001 - 30,000 gallons 3.40 30,001 - 60,000 gallons 4.04 60,001 - 90,000 gallons 4.50 > 90,001 gallons 5.50 Commercial 0-50,000 gallons $2.20 50,001 - 100,000 gallons 3.40 100,001 - 150,000 gallons 4.04 150,001 - 200,000 gallons 4.50 > 200,001 gallons 5.50 Multi-Family All Usage, per 1,000 gallons $2.92 Proposed 2021 Water Rate Structure 10/21/2020 13 New rate structure is designed to raise 5% more revenue than received in 2020 More consumption allowed in 1st and 2nd Tiers Larger tiers for commercial users will assist small businesses Impact on Quarterly Residential Water Bills 10/21/2020 14 Type Low Medium High Very High Sample Usage 10,000 15,000 24,250 212,500 Base Fee 15.06$ 15.06$ 15.06$ 15.06$ Tier 1 22.00 33.00 33.00 33.00 Tier 2 - - 31.45 51.00 Tier 3 - - - 121.20 Tier 4 - - - 135.00 Tier 5 - - - 673.75 Total Water Bill 37.06$ 48.06$ 79.51$ 1,029.01$ $ Increase/(Decrease) 3.88$ 1.38$ 7.64$ 67.70$ over 2020 Existing Rates Recommended 2021 Rates & Tier Breaks RESIDENTIAL ACCOUNTS Sewer Utility: 2021 Expenditures 10/21/2020 15 Other Operating 18% Capital 29% Debt 3% MCES 50% Sewer CIP Major Projects 10/21/2020 16 Project Year Amount Average Debt Service Annually $460,000 Street Improvement Program Annually $225,000 Inflow and Infiltration Abatement Annually $200,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) 2020/2021 $1,000,000 2010 MUSA Sanitary Lift Station 2023 $950,000 Lower Bluff Creek Trunk Utility Improvements 2025 $1,800,000 •Total 2021-2029 CIP (inflated) is $12.6 million •Plan anticipates $8.35 million of projects will be financed Sewer Utility 10/21/2020 17 2019 Study 2020 Study % Change Sewer CIP 2021-2029 (Inflated)$11,314,761 $12,663,135 12% MCES Cost $2,071,854 $2,463,500 19% Sewer Utility Summary 10/21/2020 18 Higher rate increases needed to pay for MCES Charges and capital projects. Assumed future MCES rate increases of 5%. If they are higher, City’s rates will need to increase more than 5.3% annually. Projected Usage Rate Increases 2019 Study 2020 Study Sewer 5.00%5.35% Storm Water Utility: Operating Costs 10/21/2020 19 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Storm Operating Costs (Excluding Depreciation) $100,000 increase in 2021 Storm Water CIP Major Projects 10/21/2020 20 Project Year Amount Storm Water Pond Improvements Annually $300,000 Storm Water Infrastructure Maintenance/Replacement Annually $100,000 Street Improvement Program Annually $500,000 Street Sweeper 2023 $310,000 Christmas Lake Channel Stabilization 2024 $200,000 •Total 2021-2029 CIP (inflated) is $11.8 million •Plan anticipates $8.1 million of projects will be financed Storm Water Quarterly Utility Summary 10/21/2020 21 Projected Usage Rate Increases 2019 Study 2020 Study Storm Water 4.00%5.60% Actual Actual Proposed Quarterly Rates 2019 2020 2021 2022 2023 2024 2025 Flat Rates Residential Base Charge $14.88 $15.63 $16.49 $17.42 $18.39 $19.42 $20.51 Commercial/Industrial Base Charge $28.99 $30.44 $32.14 $33.94 $35.85 $37.85 $39.97 $.86 per quarter or $.28 per month 2021 Sample Quarterly Utility Bill 10/21/2020 22 Assumes quarterly use of 26,000 gallons Actual 2020 2021 2022 2023 Utility Rates Residential Property Water (26,000 gallons/quarter)78.06$ 85.46$ 89.73$ 94.22$ Sewer (26,000 gallons/quarter)140.69 147.74 156.15 164.50 Storm Water 15.63 16.51 17.43 18.41 Total Quarterly Utility Bill 234.38$ 249.71$ 263.31$ 277.13$ $ Increase/(Decrease)15.33 13.60 13.82 6.5%5.4%5.2% Proposed Quarterly Bills Comparison of Utility Bill -Neighbors 10/21/2020 23 Comparison of Utility Bill –KFS Cities 10/21/2020 24 Water hook-up fees have been set to pay for 50% of water treatment plants that serve future growth Reducing water hook-up fees would shift water treatment costs to current and future ratepayers Hook-Up Fee Discussion 10/21/2020 25 Projected Hook-Up Fee Increases 2019 2020 Water 3.50%3.50% Sewer 0.00%0.00% Storm Water 2.00%2.00% Hook-Up Fee Comparison Neighboring Cities –Single Family Home 10/21/2020 26 Hook-Up Fee Comparison KFS Cities –Single Family Home 10/21/2020 27 Summary of Rate Study Results 10/21/2020 28 Projected Annual Rate Increases 2019 Study 2020 Study Water 5.00%5.00% Sewer 5.00%5.35% Storm Water 4.00%5.60% Projected Hook-Up Fee Increases 2019 2020 Water 3.50%3.50% Sewer 0.00%0.00% Storm Water 2.00%2.00% Summary: Quarterly Utility Bill 10/21/2020 29 Assumes quarterly use of 26,000 gallons Actual 2020 2021 2022 2023 Utility Rates Residential Property Water (26,000 gallons/quarter)78.06$ 85.46$ 89.73$ 94.22$ Sewer (26,000 gallons/quarter)140.69 147.74 156.15 164.50 Storm Water 15.63 16.51 17.43 18.41 Total Quarterly Utility Bill 234.38$ 249.71$ 263.31$ 277.13$ $ Increase/(Decrease)15.33 13.60 13.82 6.5%5.4%5.2% Proposed Quarterly Bills Discussion and Council direction Approve 2021 utility rates at December 14 Council meeting Customer communication Next Steps 10/21/2020 30 CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Annual Stormwater Pond Maintenance Program Update Section 5:00 P.M. ­ WORK SESSION Item No: A.2. Prepared By Matt Unmacht, Water Resources Coordinator File No: CIP SWMP­032 SUMMARY Staff will present a summary of a Stormwater Pond Management Plan.  The Plan outlines how the City intends to track, inspect, prioritize, and maintain City owned stormwater ponds, along with a discussion of funding and budgeting needs. There has been a CIP project and budget for pond maintenance in previous years but a comprehensive plan was not formally developed.  The results show a need for more attention to our stormwater infrastructure, which is a common issue brought up by staff and residents. The Plan and the PowerPoint presentation is attached to this Staff Report. ATTACHMENTS: Stormwater Pond Management Plan PowerPoint Presentation Stormwater Pond Management Plan 2020 MATT UNMACHT, WATER RESOURCES COORDINATOR CHARLIE HOWLEY, CITY ENGINEER/PUBLIC WORKS DIRECTOR OCTOBER 2020 CITY OF CHANHASSEN Stormwater Pond Management Plan October 2020 Page 1 Overview and Purpose The City of Chanhassen (City) has approximately 250 publically owned stormwater ponds across the City; a map of these ponds is included as Appendix A. A stormwater pond is a common type of stormwater management Best Management Practice (BMP) that is used for rate control, flood mitigation and Water Quality (WQ) treatment. Other types of common stormwater management BMP’s include infiltration basins, filtration/biofiltration basins, rain gardens, sump structures, underground storage chambers, pervious pavements, etc. Stormwater ponds, sometimes referred to as “wet ponds” or “NURP” ponds, are designed to remove pollutants from stormwater runoff, including sediment. These ponds became commonplace in developments starting in the early 1980’s in response to the federal Clean Water Act (CWA) and regulations put in place by the Environmental Protection Agency (EPA). Since the primary method of WQ treatment for these ponds is trapping sediments, over time they build up, making the pond shallower and less effective at removing pollutants. Therefore, to effectively manage stormwater runoff and to protect downstream waterbodies, these ponds need to be routinely inspected and maintained. These inspections consist of depth measurements of the pond itself (bathymetric surveys) along with visual inspections of the inlet/outlet pipes and structures, and reviewing the integrity of the pond slopes and adjacent land surrounding the pond. Inspection and maintenance of the City’s stormwater management infrastructure also ensures compliance with the City’s National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit, and takes steps toward achieving our WQ goals as identified in the City’s adopted Local Surface Water Management Plan (LSWMP). As with any management plan, prioritization of inspection and maintenance activities is crucial to a successful and cost-effective stormwater management program. The City must annually submit MS4 permit information to the State, including what the City has done that year concerning inspection and maintenance of their ponds. As part of the MS4 permit, the City is required to inspect a minimum of 20% of the stormwater ponds each year; and all stormwater ponds within 5 years, in order to determine structural integrity, proper function, and maintenance needs. As for the maintenance, the permit states “Based on inspection findings, the permittee shall determine if repair, replacement, or maintenance measures are necessary in order to ensure the structural integrity, proper function, and treatment effectiveness of structural stormwater BMPs. Necessary maintenance shall be completed as soon as possible to prevent or reduce the discharge of pollutants to stormwater.” A new MS4 permit will be issued in November 2020. The only change to any of the inspection and maintenance requirements in the new permit is that it will require documentation if maintenance cannot be performed within one year. Stormwater Pond Management Plan October 2020 Page 2 Related to the inspection and maintenance requirements of the MS4 permit, the City frequently performs minor in-house stormwater infrastructure repairs related to ponds, usually involving sediment deltas or vegetation maintenance. Deltas can form at the inlets as sediment is transported from the unstabilized drainage areas to the pond. In addition, volunteer vegetation that may impede the flow into or out of a pond is typically removed. Another stormwater maintenance activity that is performed by Public Works staff is the cleaning of sump structures. Sump structures are manholes or catch basins with deeper bottom sections that are located at the last accessible point of the storm sewer network prior to discharge to the pond. In the sump, the deepened bottom section allows the stormwater to pool and lets some of the larger sediment to settle out. The settled sediment then can be cleaned out of the bottom of the sump by a vactor truck, which is far easier and cost effective than cleaning sediment from a pond. For reference, City staff cleaned out 57 of the City’s sumps in 2019 and 232 sumps in 2020. Sumps were not historically used before the mid-1990’s and therefore many of the City’s older storm sewer networks do not have them, which is evident by the older ponds having much more sediment deposition than newer ponds. As a best practice, it is far more efficient and less impactful to downstream water bodies to keep sediments from being dislodged from the ground surface in the first place by utilizing proper erosion and sediment control practices; which is why permitting and rules concerning land disturbance are of major importance to grading activities. Other agencies such as Carver County and MnDOT are also MS4 permittees, and as such they have similar reporting and maintenance requirements that the City has. The City does not perform maintenance on stormwater infrastructure that are owned by another agency or private party. For private BMP’s, the level of required inspection and maintenance may change depending on the BMP type and what agreements were put in place at time of installation; private parties are not subject to MS4 permitting requirements, however current practice is to have privately BMP owners enter into O&M agreements that get recorded against the property to ensure the obligations in perpetuity. Stormwater basins typically have a 20- to 50-year lifespan before major maintenance is needed (other than sediment dredging). The variability can be attributed to factors including, but not limited to, drainage area characteristics, impervious cover percentage, and the amount of erosion occurring both naturally and during construction projects. Older basins, having been designed with smaller rainfall depths, may not be sized appropriately to meet today’s stormwater treatment standards. Aging basins that have elevated chloride concentrations from road salts or overabundant aquatic vegetation can become a source of nutrient loading to a watershed system. This is the opposite intended effect of stormwater treatment BMPs, and if not managed properly, these issues can offset intended water quality improvements. When a pond is green, that is a symptom of an overabundance of phosphorous, which is the food for algea and duckweed. The phosphorous is largely brought into the pond by the sediments in the stormwater. Stormwater Pond Management Plan October 2020 Page 3 The timing of stormwater inspections and maintenance is important to ensure the health of downstream water bodies and adequate treatment of stormwater runoff. Prioritizing the cleanout schedule for stormwater ponds ensures the dollars spent by the City on stormwater maintenance are optimally allocated to ponds that require cleanout to return to original treatment levels. If a filled basin is left unmaintained, its effectiveness at removing pollutants will continue to decrease and it may reach the end of its life cycle prematurely. The purpose of this Stormwater Pond Management Plan is to provide guidance concerning the planning and execution of pond maintenance activities within the City. This includes: 1. Routine field verification and calibration of the City’s Storm Water Asset Management Program (SWAMP), 2. Prioritizing ponds for inspection, 3. Prioritizing ponds for maintenance, 4. Conducting inspections and maintenance, 5. BMP retrofitting options, and 6. Cost estimates for these activities. Stormwater Asset Management Program The City utilizes a Stormwater Asset Management Program (SWAMP) to inventory, document, and prioritize inspection and maintenance activities, and generate lifecycle estimates for constructed ponds. SWAMP provides a standard rating system to help prioritize maintenance activities. A score is calculated using user provided inputs including construction year, pond area, drainage area, impervious percentage, estimated loading rate, and receiving water body. The score is derived from comparing these variables against Nation Urban Runoff Program (NURP) pond design standards. Newly constructed ponds will have a SWAMP score of 100, while a pond that is at the end of its life expectancy or have a large amount of sediment deposition will have a SWAMP score of 40 or less. A score between 40 and 80 is an indication that maintenance should be evaluated. SWAMP also provides estimates for water quality performance for total suspended solids (TSS) and total phosphorus (TP) removal efficiency. To ensure the scores produced by SWAMP are accurate, annual updates should be incorporated into the program to reflect changes to the stormwater basin, drainage areas, and structural BMP data sets in areas that have been recently changed. Stormwater Pond Management Plan October 2020 Page 4 2020 Comprehensive Survey In the summer of 2020, City field staff conducted comprehensive bathymetric surveys on nearly all 250 of its City owned stormwater ponds. The purpose of these surveys was to ensure that SWAMP had the most recent average depth data as it calculates the SWAMP score for each pond. Beyond just pond depth, the quality and condition of the infrastructure, and setting around the pond also plays an important role in contributing to specific stormwater pond functionality. For example, each pond has one or more inlets that bring stormwater runoff into the pond, an outlet that discharges stormwater out of the pond, a buffer and surrounding area that filters out nutrients, etc. These conditions are entered into Cartegraph (the City’s Asset Management software) which calculates an Overall Condition Index (OCI) for the elements. The OCI becomes important to evaluate, along with the SWAMP score, when considering which ponds need maintenance. As such, the City worked with a consultant, along with City GIS staff, to develop and implement a comprehensive stormwater pond inspection process. This involved the creation of an inspection form to quantify these factors when looking at a pond. An example of the inspection form can be found in Appendix B. Some of these factors include erosion around inlets/outlet pipes, sediment buildup around the structures, width of vegetated buffer, etc. All of this data was compiled and City staff gave certain conditions more or less weight in order to determine the OCI. It should be noted that SWAMP only calculates a score for wet ponds, and not other types of stormwater BMPs that do not hold water, such as infiltration basins, check dams, raingardens, iron enhanced sand filters, etc. These types of BMP’s are still inspected and given an OCI, however they cannot be compared relative to its SWAMP score. As such, this maintenance plan is only intended to address the wet ponds in the City. The City had not ever undertaken a comprehensive survey such as this, and some basins had not been inspected in several years. Since the City is required, per its MS4 permit, to survey 20% of the ponds each year, the City will use that number as the minimum number each year when planning for pond surveys, and not complete the comprehensive surveys of all of the ponds each year. The process for selecting basins for surveying and inspection shall follow the general guidance listed below: 1. Ponds with incomplete and/or unknown data such as avg. depth, construction dates, etc. 2. Ponds with low SWAMP scores. 3. Ponds which are adjacent to upcoming construction projects. 4. Ponds which treat stormwater tributary to a water body that has an approved Total Maximum Daily Load (TMDL) requirement and/or are impaired. 5. Ponds that show symptoms of WQ issues, such as the presence of algae/duckweed. Stormwater Pond Management Plan October 2020 Page 5 Pond Evaluation The City will use both the SWAMP score and the OCI score, along with a number of other factors, such as maintenance cost, receiving water body, etc. to prioritize which ponds will need maintenance. The table below shows the 20 ponds that have the lowest Inspected OCI/SWAMP score, along with an initial proposal about how that pond will be addressed. These 20 ponds can also be seen on the map in Appendix C. Using historical pond survey data, the City can identify inspection and maintenance needs based on the following criteria: If a basin has an Inspected OCI/SWAMP score of less than 40 or observed quality issues: Basin ID Inspected OCI/SWAMP TASK LS-P3.16 20.09 Include cleanout as part of RPBCWD Upper Riley Creek Restoration, 2022 Lotus Lake 1-2-2 20.11 Prepare Pond Feasibility Memo, 2021 LR-P1.2 25.36 Confirm whether public or private, verify sediment depths Minnewashta 5-8-1 28.05 Being addressed with Minnewashta Pkwy project (20-02) LL-P7.3B 28.72 Prepare Pond Feasibility Memo, 2021 Minnewashta 5-7-1 29.62 Being addressed with Minnewashta Pkwy project (20-02) BC-P4.5C 31.25 Prepare Pond Feasibility Memo, 2021 BC-P1.13C 31.41 Prepare Pond Feasibility Memo, 2021 LL-P6.7 31.83 Prepare Pond Feasibility Memo, 2021 (Include ditch just to the north) MC-P4.2A 32.19 Prepare Pond Feasibility Memo, 2022 LM-P1.2 33.76 Prepare Pond Feasibility Memo, 2022 (include larger drainage study) RM-P4.9 33.79 Prepare Pond Feasibility Memo, 2022 Lotus Lake 7-1-1 36.34 Prepare Pond Feasibility Memo, 2022 Minnehaha 1-5-1 37.28 Prepare Pond Feasibility Memo, 2022 Lake Lucy 2-14-1 37.67 Include cleanout as part of Lake Lucy MSA (20-03), 2022 LM-P1.10 38.38 Prepare Pond Feasibility Memo, 2023 LU-P5.6 38.43 Update data based on recent WWTP project LR-P2.1 38.56 Include cleanout as part of neighborhood road rehab, 2025 CL-P1.13 39.28 Include cleanout as part of Cranes Vineyard Channel restoration project, 2024 Lotus Lake 1-20-1 39.76 Prepare Pond Feasibility Memo, 2023 Stormwater Pond Management Plan October 2020 Page 6  A pond feasibility memorandum should be completed. This memorandum should outline maintenance and/or improvement options based on the identified deficiencies and treatment goals for the basin. In addition, background information should be investigated at this time to provide further detail on any potential maintenance. Material quantities would be estimated at this time for construction and budget planning. These feasibility memorandums are typically completed by consultants and generally can cost approximately $10,000 each. o Once the feasibility memorandum is completed, the City can budget and schedule the maintenance and construction activities. o This should include collection of sediment samples in accordance with MPCA Guidance “Managing Stormwater Sediment Best Management Practices” to identify material disposal requirements. Contaminated material can have a significant impact on the project budget, so sampling should be completed as soon as the basin is identified for dredge maintenance. If a basin has an Inspected OCI/SWAMP score greater than 80:  The City will likely take no immediate action and continue to monitor the basin per the MS4 permit requirements. If a basin has an Inspected OCI/SWAMP score between 40 and 80:  The basin may need to be resurveyed the in the next few years to reevaluate maintenance needs. Pond feasibility memorandums are highly recommended before pursuing cleanout operations for ponds identified for maintenance. These memorandums identify permitting requirements, access issues or needs related to clean-out, and potential inlet and outlet improvements. Also included is a review of historical data, a field inspection of the basin and bathymetric survey, and updating the SWAMP application to reflect the survey. Pond feasibility memorandums identify a tailored cleanout plan for each pond to restore optimal treatment efficiency, rather than maximum efficiency. Significant cost reductions occur when a pond is identified for a partial cleanout (i.e. inlet dredging) rather than a full pond cleanout. A partial cleanout has been found to be effective in achieving stormwater treatment goals while simultaneously reducing excavation costs. For example, a pond may be cleaned so that it returns to 80% functionality for half the cost it would take to return to 85% functionality, saving the City a significant amount of money. Stormwater Pond Management Plan October 2020 Page 7 If a pond’s overall functionality is adjusted during maintenance operations, SWAMP is also updated so that the program calculations are adjusted according to these changes. SWAMP recalculates the stormwater treatment capacity of the basin so that the program returns an accurate SWAMP score. Construction Methods There are a number of construction methods to actually perform a pond cleanout. The most common method is a winter cleanout. This involves waiting until the water in the pond and the surrounding ground has frozen. The ice is broken into chunks and removed from the pond. The sediment is then excavated out of the pond and disposed of. The ice is put back into the pond, where it will melt in the spring. Another method involves pumping the liquid water from the pond into a temporary holding area (usually a truck with a tank). The water is drained and returned to the pond leaving behind the sediment for disposal. Another method is dredging sediment directly out of the pond with limited or no dewatering at all. All of these methods have inherent challenges and the same method is not always the best method based on the specific pond. The pond feasibility memorandum will evaluate the most cost effective sediment removal method. Note that disposal costs of dredged material can vary significantly if testing shows contamination of the sediment. BMP Retrofits When ponds and other BMPs are no longer meeting their designed objectives, retrofits may be considered as opposed to complete replacement of the BMP. Many retrofits are needed or designed based on changing regulatory conditions. BMPs constructed before 2013 were typically designed based on the TP-40 rainfall standards. In 2013, NOAA released the Atlas-14 rainfall data for the state of Minnesota. The Atlas-14 data predicted over a 1.0-inch increase in precipitation depth for the modeled 100-year event in many areas, therefore BMPs constructed before 2013 may be undersized for flood prevention based on current rainfall modeling. Retrofitting of a BMP may also be desired if the BMP cannot achieve adequate WQ treatment performance based on updated thresholds, which in some cases have become more stringent overtime. The following are three examples of common BMP retrofit options that are often considered.  Outlet Control Structures (OCS) o Outlet control structures are engineered devices that help to control water level and outflow rate of water discharging from the BMP. Modifications to these structures can many times improve treatment provided by the BMP. These structures typically have openings of varying sizes that can be easily modified. Outlet control structures can also contain skimmer designs for preventing floating and settling debris from continuing downstream. Stormwater Pond Management Plan October 2020 Page 8  Pretreatment o Pretreatment structures are BMPs designed to catch and settle stormwater particulates and pollutants prior to discharge into the primary BMP. These systems are often small and require frequent maintenance. They are intended to extend the functional life of the downstream BMP and provide easier maintenance. Examples of pretreatment include, but are not limited to, pond forebays, sumps, a SAFL Baffle, and hydrodynamic separators.  Filtration/Biofiltration o In areas where soils, ground water, contamination, or bedrock prohibit infiltration, filtration or biofiltration BMPs should be considered. Filtration BMPs function primarily as a rate control and water treatment structure and are not intended for volume reduction. Stormwater is temporarily retained within the BMP, then filtered through a filter media. It is then collected in perforated drain tile beneath the media and discharged back into the storm sewer system. Many permitting agencies consider this as treating less than 100 percent of the pollutants contained within the filtered volume. Filtration benches or areas can be added to ponds if conditions are appropriate to retrofit a pond. Iron Enhanced Sand Filtration (IESF) is another tool that can be utilized if a higher level of WQ treatment is desired or required. Funding Sources and Estimated Costs Currently, the City’s Capital Improvement Plan (CIP) has two different funding sources for annual stormwater maintenance. The first is CIP Project # SWMP-032, Stormwater Pond Improvements. This program has $300,000 budgeted per year and is intended to provide inspection and cleaning of the City’s stormwater ponds. This work may include sediment removal, placement of blanket, rip-rap, or other erosion control BMPs, vegetation management and assessment, and repair and replacement of inlet and outlet structures. The second funding source is CIP Project # SWMP-045, Storm Water Infrastructure Maintenance/Replacement. This program has $50,000 budgeted per year and is an annual maintenance budget intended to maintain or replace failing or deficient public storm water infrastructure. In some instances public works staff can complete the work in house and pay for materials out of this fund, in other instances a contractor may be needed to complete the work. The SWAMP program allows for budgeting and cost estimation for pond cleanout projects. Using a minimum excavation cost of $10,000 per pond, and an estimated excavation cost of $30 per cubic-yard, the current estimation of the most immediate needs (i.e the ponds that SWAMP say should be cleaned out in 2020 or are past due for a cleanout) is $5,400,000. With the current budget of $300,000 per year for pond clean out projects, it would take approximately 18 years to clean these ponds. In addition to pond clean outs, more minor stormwater improvements frequently need to be made to the infrastructure associated with the ponds. This includes, but is Stormwater Pond Management Plan October 2020 Page 9 not limited to, inlet/outlet repair, regrading of pond slopes and berms, rip-rap placement, etc. Using $10,000 as an average cost of these improvements, and the assumption that any infrastructure with an inspected OCI below 80 will require maintenance, an additional $1,300,000 dollars is needed to complete these improvements. With the current budget of $50,000 per year for these improvements, it would take approximately 26 years to complete these improvements. Another potential for increased costs is contaminated sediment. Before a pond cleanout is performed, the sediment will be tested to see if certain factors exceed state standards for re-use. If contaminants are detected, the sediment will have to be deposited into a landfill that is designed to handle it. It often costs considerably more to deposit contaminated sediment at such a landfill, however even more significant fines or penalties can be assessed to the City if the materials are not deposited property. Next Steps City staff recommends the following steps: Task By Whom By When Approx. Cost 1. Complete pond feasibility memorandums for the top 5 priority ponds City staff and Consultant January 2021 $50,000 2. Contract for pond maintenance for as many ponds of the 5 that will fit in the 2021 budget City staff and Contractor March 2021 $250,000 3. Adjust long term annual funding to account for the needs identified in this Plan City Council December 2021 $6,500,000 4. Update SWAMP and Cartegraph data City Staff Annually n/a 5. Educate and enforce erosion/sediment control practices City Staff Continuous n/a 6. Repeat Tasks 1 and 2 City Staff Annually tbd Stormwater Pond Management Plan October 2020 Page 10 APPENDIX A Stormwater Ponds in the City ST101 ST117 ST101 ST101 ST17 ST62 ST82 ST61 ST18 ST10 ST15 ST15 ST1 ST14 ST17 ST10 ST18 ST14 ST17 ST14 ST69 ST61 ST61 LL-P6.3 LL-P6.2 PC-P2.2 PC-P2.1LL-P3.1PC-P1.4 PC-P1.2 PC-P1.1 LL-P6.7 LL-P10.13 LU-P3.1 LS-P3.5 LS-P3.4 LL-P10.4 LL-P10.7 LL-P1.5 LL-P4.2 LL-P4.3 CL-P1.13 CL-P1.12 CL-P1.8 CL-P1.3 MC-P4.0 CL-P1.7CL-P1.6 CL-P1.5A CL-P1.4 LU-P1.2 LU-P1.4 RM-P4.5 RM-P4.6 LR-P1.5 LR-P1.8 LS-P3.26A LS-P3.26B LS-P3.34 LS-P3.20 LS-P3.18 BC-P7.2 LU-P1.9 BC-P1.11A BC-P4.3 BC-P2.10 BC-P2.8A LM-P7.4 MC-P1.2 LM-P1.8 LM-P2.2 LM-P3.9 BC-P2.3 BC-P1.5A BC-P2.4C BC-P3.3 LH-P1.1 LL-P2.4 LS-P3.22LS-P3.21A LS-P3.21BLS-P3.24 LS-P3.35 BC-P1.10A BC-P1.7B BC-P1.7C BC-P1.10C BC-P1.10DBC-P1.5B BC-P1.6 BC-P3.1A BC-P1.5C LU-P5.15 BC-P1.11C BC-P1.13A BC-P1.11B LU-P1.11LU-P1.10 LU-P2.4 BC-P1.7A 218 LR-P1.7A LR-P1.7B ML-P2.4 RM-P5.6 LU-P5.8 RM-P5.3A BC-P3.2 LS-P3.2 BC-P1.13D BC-P1.13C BC-P1.13B BC-P3.4C BC-P3.4B BC-P4.7A BC-P4.10C BC-P4.10B LS-P2.7 LS-P3.36 BC-P4.2A BC-P4.2B LM-P5.1B LM-P5.1C LM-P5.1A LM-P8.5LM-P8.12B BC-P1.1 MC-P1.1 LM-P7.6 LL-P7.3B LL-P7.3A RM-P4.8 LS-P3.11 BC-P3.1B BC-P2.4A BC-P1.10B LM-P5.23 BC-P2.7 BC-P2.9B BC-P2.9A LS-P3.31 LS-P3.6 LS-P3.9 RM-P4.9RM-P3.2A RM-P3.2CRM-P3.3A RM-P3.3B LS-P1.1 RM-P1.4ALH-P1.5A BC-P5.9 BC-P5.8 BC-P7.1A BC-P7.1B BC-P7.1F LR-P4.10 LU-P2.5 LR-P1.9ALR-P1.9B BC-P4.7B 219 BC-P1.10E LOM-P1.13C LOM-P1.13BLOM-P1.13A BC-P6.18 BC-P7.1C BC-P7.1E BC-P6.19 BC-P7.4 BC-P8.1 LR-P4.5A LR-P4.5B BC-P5.13 LR-P2.1 BC-P2.8B BC-P1.10G LM-P1.1 MC-P2.7A MC-P2.7BMC-P2.6 LM-P8.9 LM-P8.10 MC-P3.2 BC-P2.4B BC-P1.10F C1-P1.9 BC-P4.5C CL-P1.5B BC-P2.8C BC-P2.9C LM-P1.10 MC-P4.2A BC-P3.4A LS-P3.16 RM-PL.4 RM-P1.7 LH-P1.2 LS-P2.2 BC-P6.7A BC-P6.7B BC-P6.6A BC-P6.6B LS-P5.11 BC-P5.1A BC-P5.1B BC-P5.6A LR-P1.4B LR-P1.4A LR-P1.4C LH-P1.5B BD-P5.12 LS-P1.3 RM-P2.1 BC-P4.5A BC-P4.5B BC-P4.7C RM-P1.4B LR-P1.1 BC-P5.6B BC-P4.11ABC-P4.11B LR-P1.2 LM-P1.2 LU-P5.4 LU-P5.6 LM-P1.3 BC-P1.5 LU-P5.3 Rice Marsh 1-11-1 61 Bluff Creek 8-1-2 Bluff Creek 8-1-1 Bluff Creek 8-9-1 Bluff Creek 8-9-2 Bluff Creek 8-8-1 Minnehaha 2-8-1 68 Minnewashta 5-10-1 Minnehaha 2-9-1 9394 Bluff Creek 8-9-3 109110 Bluff Creek 4-11-1 121 123 124 125 126 128129131 132 133 134 136 141 148 149 150 151 154 155 156 157 Christmas Lake 3-2-1 BC-P271 Rice Marsh 4-3-1 Lake Lucy 2-4-1 Rice Marsh 1-2-1 Minnewashta 5-12-1 Lake Susan 3-5-1 Lake Susan 3-4-1 158159 160 161 162164 165 166 168169 175 176177 170171 178 179 180 181 182 183 184 186 Bluff Creek 2-10-1 187 188 189 190 191 192 193 Minnewashta 5-2-1 194BC-P2.2 Bluff Creek 5-2-1 195 196 Bluff Creek 2-0-1 Lake Minn 3-8-1 Silver Lake 1-3-1 197198 199 200 201 Minnewashta 2-12-1 Lake Lucy 2-12-1 Lake Lucy 2-14-1 Mitchell Lake 2-1-1 Minnehaha 1-3-1 Minnehaha 2-8-2 Minnewashta 5-11-1 Bluff Creek 8-12-1 Bluff Creek 5-1-1 Minnehaha 2-3-B-2 202 Lake Susan 2-8-1 Lake Lucy 2-18-1 Lake Lucy 2-9-1 Lotus Lake 1-17-1 Minnehaha 1-5-1 Minnewashta 5-7-1 Minnehaha 2-4-1 Mitchell Lake 2-1-3 Rice Marsh 5-1-1 Minnewashta 3-4-1 204 203 Lower Minn 1-1-1 Bluff Creek 9-1-1 Bluff Creek 9-2-1 Lake Susan 3-1-1 Lotus Lake 1-2-1Lotus Lake 1-2-2 Lotus Lake 1-2-3Lotus Lake 1-1-1 Lotus Lake 1-20-1 Minnehaha 1-2-1 205 206 207 Bluff Creek 8-7-1 Bluff Creek 8-6-1 209 Christmas Lake 2-6-1 Bluff Creek 2-1-3 Bluff Creek 2-1-1 Minnehaha 2-3-B-1 Minnewashta 5-8-1 Minnewashta 5-6-1 Minneawashta 1-11-1 Bluff Creek 2-8-1 LM-P1.11 213 Lake Lucy 2-8-1 Bluff Creek 2-14-1 MC-P4.3 Lotus Lake 1-26-1 Lotus Lake 7-1-1 Lotus Lake 5-1-1 Lotus Lake 1-21-1 Lotus Lake 1-21-2 LL-P1.6 Lake Riley 3-1-3 Lake Susan 5-11-1 Rice Marsh 1-8-1 Lake Riley 3-1-2 Lake Riley 1-5-2 Lake Riley 3-1-4 Lake Riley 3-8-1 Rice Marsh 4-1-1 Bluff Creek 8-3-1 Bluff Creek 6-4-1 Lake Susan 2-2-1 Rice Marsh 1-7-1 Lake Susan 2-11-1 Hazeltine 4-1-2 Bluff Creek 9-28-1 Lake Riley 1-5-1 Hazeltine 4-1-1 Lake Riley 1-3-1 Bluff Creek 9-8-1 Lake Riley 2-4-1 Lake Susan 2-5-1 LM-P5.13 Lake Riley 3-1-1 214 211 212 215 216 217 220 Minnewashta 1-22-1 +,212 ?A@41 ?A@41 ?A@7 ?A@7 ?A@101 ?A@5 ?A@41 ?A@41 ?A@5 ?A@5 Storm Basins Parks Rivers Lakes Railroad 0 3,000 6,000 Feet City of Chanhassen Storm Ponds Stormwater Pond Management Plan October 2020 Page 11 APPENDIX B Inspection Form Storm Inlet/Outlet/Manhole Inspection Form A. Submerged (weight 0) a. No b. Yes, still visible c. Yes, not inspected B. Erosion Around Structure (weight 3) a. None b. Minor c. Severe C. Physical Damage to Pipe (weight 5) a. None b. Minor c. Severe D. Debris in structure (weight 3) a. Clear b. Partially obstructed c. Mostly blocked E. Vegetative Setting Relative to Structure (weight 2) a. No vegetation b. Shrubs c. Reeds d. Grass e. Trees F. Vegetation Impeding Flow (weight 4) a. None b. Minor c. Severe G. Sediment Buildup Near Structure (weight 5) a. 0% b. 25% c. 50% d. 75% e. 100% H. Visible Flow in Structure (weight 0) a. Yes b. No I. Water Height From Invert (weight 0) a. 100% b. 75% c. 50% d. 25% e. 0% J. Illicit Discharge Inspection Required? (weight 0) a. No b. Yes Storm Basin Inspection Form A. Pond Slope Erosion (weight 3) a. None b. Minor c. Severe B. Minimum width of vegetated buffer (weight 1) a. Greater than 50ft b. 30ft-50ft c. 15ft-29ft d. Less than 15ft C. Quality of Vegetated Buffer (weight 2) a. High b. Medium c. Poor D. Percent of Pond Vegetation (weight 0) a. 0% b. 25% c. 50% d. 75% e. 100% E. Sediment Buildup in Pond (weight 5) a. None b. Minor c. Severe F. Description of Flow in Pond (weight 0) a. Substantial b. Trickle c. Moderate d. None G. Noxious Weeds (weight 0) a. Yes b. No Stormwater Pond Management Plan October 2020 Page 12 APPENDIX C Lowest Scoring 20 Ponds ST101 ST117 ST101 ST101 ST17 ST62 ST82 ST61 ST18 ST10 ST15 ST15 ST1 ST14 ST17 ST10 ST18 ST14 ST17 ST14 ST69 ST61 ST61 +,212+,2 12 +,212 +,212 +,212+,212 +,212 ?A@41 ?A@7 ?A@7 ?A@41 ?A@101 ?A@5 ?A@41 ?A@41 ?A@5 ?A@5 ?A@41 ?A@7 ?A@7 ?A@101 ?A@41 ?A@5 ?A@41 ?A@41 ?A@5 ?A@5 0 3,000 6,000 Feet Storm Basins (Bottom 20) Bottom 20 Ponds Bottom 20 Ponds Parks Rivers Lakes Railroad City Boundary City of Chanhassen Lowest 20 Rated Ponds Stormwater Pond Management Plan Matt Unmacht, Water Resources Coordinator Charlie Howley, City Engineer/Public Works Director What is a stormwater pond? •Stormwater ponds, often called “wet ponds” are designed to remove pollutants from runoff…..this is referred to as Water Quality (WQ) treatment •The primary method of WQ treatment for ponds is trapping sediment •After time, this sediment builds up and the ponds ability to provide treatment decreases •Therefore, to effectively manage stormwater runoff and to protect downstream waterbodies, ponds need to be routinely inspected and eventually cleaned out •The inspections consist of depth measurements and visual inspections of the inlets and outlet pipe and the pond surroundings •There are over 250 “wet ponds” in the City Regulatory obligation •The City must also inspect and maintain its stormwater ponds in order to stay in compliance with the City’s National Pollution Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit. •The City must annually submit MS4 permit information to the MPCA . •Additionally, inspection and maintenance help achieve its WQ goals identified in the City’s Local Surface Water Management Plan (LSWMP). MS4 compliance •In order to stay compliant with the City’s MS4 permit, 20% of the stormwater ponds in the City each year must be inspected, and all stormwater ponds within 5 years. •The permit states: •“Based on inspection findings, the permittee shall determine if repair, replacement, or maintenance measures are necessary in order to ensure the structural integrity, proper function, and treatment effectiveness of structural stormwater BMPs. Necessary maintenance shall be completed as soon as possible to prevent or reduce the discharge of pollutants to stormwater” In-house work •Some of the maintenance activities that are necessary on a pond or around a structure can be done by our PW staff •These include activities such as sediment delta cleanout and vegetation management around an inlet or outlet In-house work cont. •In addition, sump structures are a common way that sediment is caught before entering a pond, referred to as Pre-Treatment •A sump is a manhole or catch basin deeper bottom sections that are located at the last accessible point of the storm sewer network prior to discharge to the pond. •In the sump, the deepened bottom section allows the stormwater to pool and lets some of the larger sediment to settle out. The settled sediment then needs to be cleaned out of the bottom of the sump. •PW staff cleaned out 57 sumps in 2019 and 232 sumps in 2020. •It is far more efficient and less impactful to downstream water bodies to keep sediments from being dislodged in the first place by utilizing proper erosion and sediment control practices. •If a pond needs maintenance that exceeds the capabilities of City staff, a larger project would need to be created to address that ponds needs. Stormwater basins •Stormwater basins typically have a 20-50 year lifespan before major maintenance is needed. •The variability can be attributed to factors including, but not limited to •Drainage area characteristics •Impervious cover percentage •Natural and construction related erosion draining to the pond •The year of construction also factors into pond life. •Regulations have changed a lot in the past 50 years, and older basins may not meet the standards required today. •The timing of the inspection and maintenance of the ponds is important to ensure the health of downstream water bodies and adequate WQ of stormwater runoff. •That’s why properly prioritizing the cleanout schedule for stormwater ponds ensures the dollars spent by the City are optimally allocated. Stormwater Pond Management Plan •Staff has developed this Stormwater Pond Management Plan. This includes several parts: 1.Routine field verification and calibration of the City’s Storm Water Asset Management Program (SWAMP), 2.Prioritizing ponds for inspection, 3.Prioritizing ponds for maintenance, 4.Conducting inspections and maintenance, 5.BMP retrofitting options, and 6.Cost estimates for these activities Stormwater Pond Asset Management Program (SWAMP) •The City utilizes a Stormwater Asset Management Program (SWAMP) •SWAMP can inventory, document, and prioritize inspection and maintenance activities, and •Generate lifecycle estimates for constructed ponds. •SWAMP provides a standard rating system to help prioritize maintenance activities •A score is calculated using user provided inputs, such as •Construction year •Pond area •Drainage area •Impervious percentage •Estimated loading rate •Receiving water body. •The score is derived from comparing these variables against Nation Urban Runoff Program (NURP) pond design standards. SWAMP scoring •SWAMP provides a standard rating system to help prioritize maintenance activities. •A score is calculated using a number of user provided inputs, including construction year, pond area, drainage area, impervious percentage, estimated loading rate, and receiving water body. The score is derived from comparing these variables against Nation Urban Runoff Program (NURP) pond design standards. •Newly constructed ponds will have a SWAMP score of 100, while a pond that is at the end of its life expectancy or have a large amount of sediment deposition will have a SWAMP score of 40 or less. A score between 40 and 80 is an indication that maintenance should be evaluated. 2020 Comprehensive Survey •In the summer of 2020, City field staff conducted comprehensive bathymetric (depth) surveys on nearly all of the City owned stormwater ponds. •The purpose of these surveys was to ensure that SWAMP had the most accurate and recent average depth data as it calculates its SWAMP score. •In addition to the bathymetric surveys, the quality and condition of the infrastructure and setting around the pond plays an important role in stormwater pond functionality and water quality treatment. •As such, it was important to evaluate these factors as well. 2020 Comprehensive Survey cont. •Because of this, the City worked to create a pond infrastructure inspection form, one that would evaluate a number of factors around a structure, including erosion, debris, physical damage, sediment buildup, and many other factors. •This inspection data was then used to create an Inspection OCI score for basin. OCI stands for Overall Condition Index. •The Inspected OCI should be used in conjunction to the SWAMP score when considering and prioritizing ponds for maintenance. 20 Lowest Scoring Ponds Next steps •So, what’s next? •If a basin has an Inspected OCI/SWAMP score greater than 80 •The City will take no immediate action and continue to monitor the basin per the MS4 requirements •If a basin has an Inspected OCI/SWAMP score between 40 and 80 •The basin may need to be resurveyed in the next few years to re-evaulate maintenance needs. •If a basin has an Inspected OCI/SWAMP score below 40 •A pond feasibility memorandum should be completed (see next slide). Pond Feasibility Memorandum •A pond feasibility memorandum outlines maintenance and/or improvement options based on identified deficiencies and treatment goals for each basin. •This includes collecting sediment samples in accordance with MPCA guidance of material disposal. Contaminated material can have significant impact on the project budget. •These memorandums are typically completed by a consultant and generally cost around $10,000. Current Estimated Costs •The SWAMP program allows for budgeting and cost estimation for pond cleanout projects. Using a minimum excavation cost of $10,000 per pond, and an estimated excavation cost of $30 per cubic-yard, SWAMP currently estimates that it would cost $5,400,000 to clean out all basins that currently need maintenance. •In addition, using inspected OCI scores, staff estimates that it would cost $1,300,000 to perform maintenance and improvements around the inlet and outlet structures that currently need maintenance. Funding Sources •Currently, the City’s CIP has two different funding sources for annual stormwater maintenance. •CIP Project #SWMP-032 –Stormwater Pond Improvements -$300,000/year •This work may include sediment removal, placement of blanket, rip-rap, or other erosion control BMPs, vegetation management, etc. •With this budget, it would take approximately 18 years to clean out the ponds that need to be cleaned out immediately. •CIP Project #SWMP-045 –Stormwater Infrastructure Maintenance/Replacement -$50,000/year •This work involves maintaining or repairing failing or deficient public stormwater infrastructure. This work can be done either in-house or contracted out. •With this budget, it would take approximately 26 years to complete these improvements. Results •So, staff was able to combine Inspected OCI and the SWAMP score of the pond to create a ranking of each pond in the City. •The list to the right shows the 20 lowest scoring ponds in the City, along with an initial plan about how that pond will be addressed. Basin ID Inspected OCI/SWAMP TASK LS-P3.16 20.09 Include cleanout as part of RPBCWD Upper Riley Creek Restoration, 2022 Lotus Lake 1-2-2 20.11 Prepare Pond Feasibility Memo, 2021 LR-P1.2 25.36 Confirm whether public or private, verify sediment depths Minnewashta 5-8-1 28.05 Being addressed with Minnewashta Pkwy project (20-02) LL-P7.3B 28.72 Prepare Pond Feasibility Memo, 2021 Minnewashta 5-7-1 29.62 Being addressed with Minnewashta Pkwy project (20-02) BC-P4.5C 31.25 Prepare Pond Feasibility Memo, 2021 BC-P1.13C 31.41 Prepare Pond Feasibility Memo, 2021 LL-P6.7 31.83 Prepare Pond Feasibility Memo, 2021 (Include ditch just to the north) MC-P4.2A 32.19 Prepare Pond Feasibility Memo, 2022 LM-P1.2 33.76 Prepare Pond Feasibility Memo, 2022 (include larger drainage study) RM-P4.9 33.79 Prepare Pond Feasibility Memo, 2022 Lotus Lake 7-1-1 36.34 Prepare Pond Feasibility Memo, 2022 Minnehaha 1-5-1 37.28 Prepare Pond Feasibility Memo, 2022 Lake Lucy 2-14-1 37.67 Include cleanout as part of Lake Lucy MSA (20-03), 2022 LM-P1.10 38.38 Prepare Pond Feasibility Memo, 2023 LU-P5.6 38.43 Update data based on recent WWTP project LR-P2.1 38.56 Include cleanout as part of neighborhood road rehab, 2025 CL-P1.13 39.28 Include cleanout as part of Cranes Vineyard Channel restoration project, 2024 Lotus Lake 1-20-1 39.76 Prepare Pond Feasibility Memo, 2023 Next steps Task By Whom By When Approx. Cost 1. Complete pond feasibility memorandums for the top 5 priority ponds City staff and Consultant January 2021 $50,000 2. Contract for pond maintenance for as many ponds of the 5 that will fit in the 2021 budget City staff and Contractor March 2021 $250,000 3. Adjust long term annual funding to account for the needs identified in this Plan City Council December 2021 $6,500,000 4. Update SWAMP and Cartegraph data City Staff Annually n/a 5. Educate and enforce erosion/sediment control practices City Staff Continuous n/a 6. Repeat Tasks 1 and 2 City Staff Annually tbd Questions/Comments? CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Consideration of Livable Communities Act Section 5:00 P.M. ­ WORK SESSION Item No: A.3. Prepared By Kate Aanenson, Community Development Director File No:  SUMMARY Every ten years, the City must determine if it wishes to participate in the Metropolitan Council Livable Communities Act.  Participation in the Metropolitan Livable Communities Act Local Housing Incentives Account (LCA LHIA) is voluntary.  However, participation in the program provides the City with the opportunity to compete for grants and loans to support projects that meet the City’s housing goals, clean up polluted sites and support projects linking jobs, housing and transit. As part of the City’s 2040 Comprehensive Plan, which was approved on February 10, 2020, the City reiterated its Livable Communities Act goals and outlined action activities it could use to provide affordable housing. The City must approve a resolution to participate in the Livable Communities Act by November 13, 2020 in order to be eligible for any program funding for 2021.  Applicants that receive a Livable Communities Act (LCA) grant must have adopted a Fair Housing Policy prior to the disbursement of LCA funds. BACKGROUND On November 13, 1995, the Chanhassen City Council passed Resolution 1995­122 electing to participate in the local housing incentives account program under the Metropolitan Livable Communities Act. In 1996, the City received a $500,500 Livable Communities Demonstration Account (LCDA) grant to assist with the development of the Village on the Ponds. The grant was supported and approved because of the City’s use of mixed­ used development. In 1997, the City received a $190,000 Transit Assistance Capital Grant for improvements with Village on the Ponds. Two transit shelters were located on Lake Drive. In 1999, $200,000 was awarded for Chanhassen Family Housing in conjunction with 34 townhouse units within the Arboretum Village.  However, the award was declined by the City.  On November 13, 2000, the Chanhassen City Council passed Resolution 2000­84 electing to participate in the local housing incentives account program under the Metropolitan Livable Communities Act. In 2005, $300,000 was provided for the 48­unit Gateway Place Development, located at Highway 101 and Lake Susan Drive (the Livable Communities Act moneys’ as well as MHFA (Minnesota Housing Finance Agency)). Tax CITY COUNCIL STAFF REPORTMonday, October 26, 2020SubjectConsideration of Livable Communities ActSection5:00 P.M. ­ WORK SESSION Item No: A.3.Prepared By Kate Aanenson, CommunityDevelopment Director File No: SUMMARYEvery ten years, the City must determine if it wishes to participate in the Metropolitan Council Livable CommunitiesAct.  Participation in the Metropolitan Livable Communities Act Local Housing Incentives Account (LCA LHIA) isvoluntary.  However, participation in the program provides the City with the opportunity to compete for grants andloans to support projects that meet the City’s housing goals, clean up polluted sites and support projects linking jobs,housing and transit.As part of the City’s 2040 Comprehensive Plan, which was approved on February 10, 2020, the City reiterated itsLivable Communities Act goals and outlined action activities it could use to provide affordable housing.The City must approve a resolution to participate in the Livable Communities Act by November 13, 2020 in order tobe eligible for any program funding for 2021.  Applicants that receive a Livable Communities Act (LCA) grant musthave adopted a Fair Housing Policy prior to the disbursement of LCA funds.BACKGROUNDOn November 13, 1995, the Chanhassen City Council passed Resolution 1995­122 electing to participate in the localhousing incentives account program under the Metropolitan Livable Communities Act.In 1996, the City received a $500,500 Livable Communities Demonstration Account (LCDA) grant to assist with thedevelopment of the Village on the Ponds. The grant was supported and approved because of the City’s use of mixed­used development.In 1997, the City received a $190,000 Transit Assistance Capital Grant for improvements with Village on the Ponds.Two transit shelters were located on Lake Drive.In 1999, $200,000 was awarded for Chanhassen Family Housing in conjunction with 34 townhouse units within theArboretum Village.  However, the award was declined by the City. On November 13, 2000, the Chanhassen City Council passed Resolution 2000­84 electing to participate in the localhousing incentives account program under the Metropolitan Livable Communities Act. In 2005, $300,000 was provided for the 48­unit Gateway Place Development, located at Highway 101 and Lake Susan Drive (the Livable Communities Act moneys’ as well as MHFA (Minnesota Housing Finance Agency)). Tax credit was also used. The affordable project was supported by the City to replace the loss of affordable units at Lakeview apartments which was being redeveloped. In 2006, the City applied for $200,000 for clean­up of the Moon Valley rifle pit through the polluted sites cleanup fund.  However, no funding was awarded because redevelopment was not imminent. In 2009, the City applied for an LCDA grant for the Chanhassen downtown parking ramp project.  No funding was awarded because housing was not a component of the project. In 2010, the City Council choose to no longer participate in the Livable Communities Act.  On November 10, 2014, the City passed a resolution electing to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act for calendar years 2011­2020.  The City received $206,000 for soil contamination remediation at the Dakota Retail project from DEED partially due to the City’s participation in the Livable Communities Act.  In March 2017, the City requested funding for improvements relating to the construction of the Venue/Aldi project facility in the amount of $715,000 for stormwater improvements, pedestrian and bicycle connections, and renewable energy features.  No funding was awarded. Additional information on the Livable Communities Act grant programs can be found at https://metrocouncil.org/Communities/Services/Livable­Communities­Grants.aspx.  DISCUSSION Participating in the Livable Communities Act makes the City eligible for funding through the Livable Communities Demonstration Account, Local Housing Incentive Account, Tax Base Revitalization Account, Transit­Oriented Development, as well as, increasing scoring for the Department of Employment and Economic Development (DEED) environmental funding and Minnesota Department of Transportation funding. As determined by the Metropolitan Council, the region’s total need for affordable housing for 2021­2030 is 37,900 units. Chanhassen's 2021­2030 allocation of need is 806 units. Affordable Housing Need Allocation: Number At or below 30% AMI 464 From 31 to 50% AMI 197 From 51 to 80% AMI 145 RECOMMENDATION Staff recommends that City Council direct staff to prepare a resolution for participating in the Livable Communities Act for the period 2021­2030. CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Approve City Council minutes dated October 12, 2020 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council approves the City Council minutes dated October 12, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Summary Minutest dated October 12, 2020 City Council Verbatim Minutes dated October 12, 2020 City Council Work Session Minutes dated October 12, 2020 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES OCTOBER 12, 2020 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman Campion, and Councilwoman Coleman COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Heather Johnston, Kate Aanenson, Charlie Howley, Jake Foster, Jerry Ruegemer, Greg Sticha and City Attorney Roger Knutson The City Council agenda was approved as published. PUBLIC ANNOUNCEMENT: Mayor Ryan read a letter regarding the retirement of City Attorney Roger Knutson before presenting him with a Maple Leaf Award. Todd Gerhardt, former City Manager, thanked Roger Knutson for his mentorship and leadership throughout his career with the City of Chanhassen. CONSENT AGENDA: Councilman McDonald moved, Councilman Campion seconded to approve the following consent agenda items pursuant to the Interim City Manager’s recommendations: 1. Approve City Council Minutes dated September 28, 2020 2. Receive Planning Commission Minutes dated September 15, 2020 3. Approve Code Amendment to Permit the Construction of Certain Structures on Outlots 4. Item removed for separate discussion by Councilman Campion 5. Approve Updates to City’s Purchasing Policy 6. Resolution #2020-57: Accept a Donation from Charter Bank for the Senior Center 2020 Holiday Party 7. Item removed for separate discussion by Mayor Ryan 8. Pervious Paver Operations and Maintenance Agreement with 2061 Pinehurst Drive City Council Summary – October 12, 2020 2 All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS. None. CONSENT AGENDA: 4. APPROVE CODE AMENDMENTS REQUIRING ZONING PERMITS FOR ALL STRUCTURES THAT DO NOT REQUIRE BUILDING PERMITS. Kate Aanenson presented the staff report and Planning Commission update on this item. Councilman Campion expressed concern that the code amendment was too vague and that the Planning Commission had a vote of 2 to 2. After further comments the following motion was made. Councilman Campion moved, Councilwoman Coleman seconded that the code amendment requiring zoning permits be remanded to the Planning Commission for additional discussion and recommendation. All voted in favor and the motion carried unanimously with a vote of 4 to 0. CONSENT AGENDA: 7. APPROVE DEVELOPMENT CONTRACT FOR GRADING PERMIT FOR THE BLUFFS AT LAKE LUCY. Mayor Ryan expressed concern with construction work being done on Saturdays on the cul-de- sac to the north in the Bluffs and concern from residents in the area about tree loss. After comments and discussion between staff and council members the following motion was made. Councilwoman Coleman moved, Councilman Campion seconded that the City Council approves a grading development contract and the updated overall development contract for The Bluffs at Lake Lucy amending the construction hours on the northern portion of the development from 7:00 a.m. to 6:00 p.m. Monday through Friday. All voted in favor and the motion carried unanimously with a vote of 4 to 0. COUNCIL PRESENTATIONS. Mayor Ryan read a letter thanking Greg Sticha for his years of working for the City of Chanhassen. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Councilman McDonald moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 7:55 p.m. Submitted by Heather Johnston, Interim City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING OCTOBER 12, 2020 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman Campion, and Councilwoman Coleman COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Heather Johnston, Kate Aanenson, Charlie Howley, Jake Foster, Jerry Ruegemer, Greg Sticha and City Attorney Roger Knutson Mayor Ryan: Again good evening everyone and welcome to our council meeting. To those of you that are watching at home or livestreaming from the Chanhassen website, thank you for joining us. For the record we have 4 of the 5 council members present tonight. Councilwoman Tjornhom is absent with an excused absence. Our first action is our agenda approval. Council members are there any modifications to the agenda as printed? Alright if not we will proceed with the published agenda. PUBLIC ANNOUNCEMENT: Mayor Ryan: We have one public announcement tonight that’s not listed but we have a long time retiree who’s in the room with us now. We have two. And Mr. Knutson I know you weren’t looking for a big farewell ceremony but we wanted to recognize you and share with you our appreciation for your long standing service to the City of Chanhassen so I’d like to read a letter on behalf of council to you. Dear Roger, Mr. Knutson, back in 1983 the City hired you as it’s city attorney. On behalf of the City Council I want to thank you for 37 years of service to the City of Chanhassen. People who have worked with Roger over the years will tell you that his commitment to high quality and timely work is rivaled only by his dedication to the work and the clients he served. Unusual for many lawyers Roger’s known for his reserved nature and concise responses. His letters were two sentences and the second sentence was quote, call me with any questions. This is because Roger wanted to give broad guidance to help cities make decisions and arrive at the opinion that was best for their circumstances. You have spent countless hours sitting through meetings with city businesses, property owners, residents, city staff and city council meetings listening to discussion, debate, dissent, emotion, dissemination and decision. His responsiveness was legendary. Whenever you called him he always picked up his phone. When asked for your advice and recommendation you used your years of experience, knowledge of city code, administrative laws and regulations, legal precedence, state statute and Constitution and stated quote, council may do what it wants. Roger was the go to person to keeping us out of trouble while helping the council understand the flexibility allowed under the law. He Chanhassen City Council – October 12, 2020 2 encouraged city councils to make the decisions they needed to make. In addition to guiding the city through countless development deals Roger helped the City clean up it’s ordinances, getting rid of outdated ones or redundant state law. He also helped change land use regulations to ensure compliance with the state regulations. No small task. We’ve mentioned some of how his extraordinary work on specific development or a case but there are so many that this letter you would need a ream of paper to print. We didn’t want it rolling all the way out. Roger has never been one to seek credit for his accomplishments. A win was the City’s win. No matter how crazy the environment is Roger could always be counted for his strong, steady manner. You’ve always been available to provide advice and direction promptly responding to city requests for information, process requirements, legal standards, ordinances and agreements and contracts. We will miss your wisdom, your kindness and quiet confidence. Thank you for your service and enjoy your well earned retirement. Sincerely all of us at the City Council so thank you. Congratulations. And we will present you with this Maple Leaf Award and council would you join me with your masks on out front with Mr. Knutson please. Mr. Gerhardt, welcome back. Please state your full name and address for the record. Todd Gerhardt: For those people that don’t remember me I’m Todd Gerhardt, 1330 Stratton Court. Previous city manager for the past 20 years here for the City of Chanhassen and I’ve had the pleasure to work with Roger for 34 years and Roger was kind of a mentor to me as I started out in this field and coaching me along, along with Don Ashworth and I got to say Roger is very quick to get to the point and he wouldn’t keep you on the phone long so he wasn’t looking to get billable hours up and for those people that haven’t been to his office, and if you’ve been in my office, there would be paper all over my desk and at Roger’s desk there would be absolutely nothing on his desk. The only thing Roger had was a file cabinet behind him and city code books for each city he represented. And in most cases he didn’t even pull out the code books because he had them memorized pretty much. But the bit story that I always remember is that prior to Roger working for the City it got to the point where councils wouldn’t make the tough decisions like you guys make today and what they would do is leave it up to applicants or developers to end up taking us to court and that is not something the court process is set up for. And what Roger did is he came in and established strong land use regulations and something that staff and administration could enforce and to the glee of many judges that did not have to sit there and try to make a decision if McDonald’s should go ahead or not. And so Roger thank you for your strong leadership, your wisdom, and your short letters. They’re very appreciated and your calmness. You kept us all calm when dealing with personnel issues and development issues so I wish you the best. It’s not about you Roger. It’s about us talking about you and giving us the opportunity to share our thoughts and appreciation for everything that you’ve done for us over the years and we wish you the best. I can tell for the last 3 months you’ve got to get into a routine. You don’t know what that routine is but you don’t have to get up at 7:00 or anything like that but, and don’t interfere with your wife’s routine. I found that out early. And but I wish you the best and thank you for your outstanding service. It’s very much appreciated by the entire city here and your fingerprints are all over Chanhassen so thank you. Roger Knutson: Thank you. Chanhassen City Council – October 12, 2020 3 Mayor Ryan: Thanks Todd. Any other comments? Okay, go ahead Councilman McDonald. Councilman McDonald: Well as a fellow attorney I wish you the best. I look forward to that day myself but being an attorney it’s always kind of tough because you’ve always got that one more client and it’s just like you want to see them through this and so it’s very difficult to decide on this day I’m walking away so I appreciate you thinking about us and trying to get us to a place where we could move on and we weren’t left in a lurch without you so thank you very much for that. And just for the record I want to say that I requested cake because a retirement is not a retirement without cake but I was overridden so I’m sorry about that Roger but yeah, I wanted to make sure this was something you will always remember but again thanks for your many years of service. Mayor Ryan: I didn’t override. I know I don’t usually eat the cake but I didn’t override. Heather Johnston: That was my compromise. Roger not wanting us to… Mayor Ryan: Thank you Councilman McDonald I appreciate it. CONSENT AGENDA: Mayor Ryan: Okay next we have the consent agenda. Tonight we have consent agenda items number 1 through 8. All items listed under the consent agenda are considered to be routine by the City Council and will be considered as a single motion based on staff recommendation. There’ll be no separate discussion of these items. If a discussion is desired by anyone on council or here in the chambers you may request to have the items removed and have it considered separately on our agenda this evening. Are there any items that the council would like to consider separately? Councilman Campion: Yes Madam Mayor. I would like to remove item D-4 to be discussed separately. Mayor Ryan: Alright. Item D-4. The zoning permit, okay. And I would like to remove D-7 and that is the grading permit and development for the Bluffs. Are there any other items to be removed from the consent agenda? Alright. With that could I get a motion to approve consent agenda items 1 through 3, 5 and 6 and 8. Councilman McDonald moved, Councilman Campion seconded to approve the following consent agenda items pursuant to the Interim City Manager’s recommendations: 1. Approve City Council Minutes dated September 28, 2020 2. Receive Planning Commission Minutes dated September 15, 2020 Chanhassen City Council – October 12, 2020 4 3. Approve Code Amendment to Permit the Construction of Certain Structures on Outlots 4. Item removed for separate discussion by Councilman Campion 5. Approve Updates to City’s Purchasing Policy 6. Resolution #2020-57: Accept a Donation from Charter Bank for the Senior Center 2020 Holiday Party 7. Item removed for separate discussion by Mayor Ryan 8. Pervious Paver Operations and Maintenance Agreement with 2061 Pinehurst Drive All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Ryan: That motion carries 4-0. And we will start under, well we’ll move that to old business so F-1 will be your’s Councilman Campion. D-4 will move to F-1 and D-7 will be moved to F-2. VISITOR PRESENTATIONS. None. CONSENT AGENDA: 4. APPROVE CODE AMENDMENTS REQUIRING ZONING PERMITS FOR ALL STRUCTURES THAT DO NOT REQUIRE BUILDING PERMITS. Mayor Ryan: Let’s move to F-1. So old business here which is the consent agenda item number D-4. And that is the approval code amendment requiring zoning permits for all structures that do not request a building permit. Ms. Aanenson. Kate Aanenson: Yeah I can answer if there’s a specific question I could answer that but the intent of this is, we have a lot of people that put up structures that don’t require permits. They could be an outdoor fire pit. Fence. A smaller fence. A dog run. Those sort of things. And so instead of trying to inform them of potential setbacks, encroachments into easements, being a good neighbor it saves us a lot of time on the front end as opposed to on the other side when it goes up and we have an unhappy neighbor and we spend a lot of time trying to resolve the issue. There’s no fee involved in this but somehow the Planning Commission got off on that but there is no fee involved with this. It’s really just informational. We do have a number of residents that do call in and ask whether or not they need, if they need a permit so we always try to use it as an educational opportunity so again just it formalizes that process. We always say to people so the intent then again is to not charge a fee but to inform people and try to be a good neighbor and just try to be proactive. Mayor Ryan: Councilman Campion. Chanhassen City Council – October 12, 2020 5 Councilman Campion: That, so I did call last week and I spoke to MacKenzie about this and you know in detail and it sounded like a permit was required. Kate Aanenson: It’s a zoning permit. So what it does like if you’re going to put in a for example you’re going to put in a large outdoor kitchen, then you may not think you need a permit and you put it up and your neighbor’s concerned about it so what we do is we just ask that you draw it on a piece of paper. Show us where you’re going to put it. We make sure that it sits within the setbacks and then you’re on your way. So it’s really just informational so we would advertise that you just need to check in. It’s kind of formalizing that process so when we say permit it’s not a fee permit. It’s just checking, it’s a process, the mechanism that we use that we attach it to your building permit or your site plan so when someone comes in that they know that that meets the requirements. So the neighbors, we could tell the neighbors yes they checked with us. It meets the standards. Councilman Campion: Okay so if tree houses were called out in the write up that I saw. Kate Aanenson: Well most tree houses aren’t built in trees so if it’s you know so again if they’re close to the property line or something like that, we had litigation on one that was a swing set that went in and somebody graded it to make it level and they actually caused a lot drainage in the Lake Susan Hills area so lots of time people also grade to put something so we just ask a couple of questions you know to try to figure out what they’re doing so just again it solves problems down the road because this is what we get on the back end. The neighbor calls hey, the person next door to me is grading a lot. I’m not sure what they’re putting in. We don’t know either so we’re trying to do an educational component of that to explain to the residents when they should call and find out information so then we’re informed and we don’t have to stop and go back and try to solve these problems on the back end. Councilman Campion: So what guides whether a tree house or you know the outdoor kitchen does require the building permit? Kate Aanenson: For structurally for height. Those sort of things. If there’s gas running to it. Those sort of things. Councilman Campion: So I guess I’m not following exactly. So if someone comes in and they are putting in a tree house for example, what would define if they do or do not require a permit? A building permit with inspections. Kate Aanenson: I would guess the size. You know we don’t require a building permit for a swing set either. You know we just like to know that they’re not in an easement. Councilman Campion: Right, yeah I mean my concern is just that, I did build a tree house recently myself and I looked into it and you know I couldn’t find anything that defined you know Chanhassen City Council – October 12, 2020 6 what size of a tree house. There wasn’t any reference that I could find to tree houses and therefore what then guides based on this size you do then need a building permit? Kate Aanenson: Okay I’m going to stay away from the building permit. That’s really not the issue. The issue is are you in a drainage easement? Are you too close to the neighbor’s property? Are you over your hard cover? Those are the sort of things we check with on. You know most of the time it’s building in easement. Grading where you shouldn’t be or proximity to your setbacks because we do have setbacks for accessory structures so I’m leaving the building permit. It’s mostly just checking where you’re putting it on the property and are you grading, those sort of things. Councilman Campion: Okay so the Planning Commission reviewed this and they were. Kate Aanenson: Their concern was they thought there was a fee attached and when, you know there was just two of them so, I mean it was 2-2 so it was. Councilman Campion: Yeah my concern is just it doesn’t sound like that was really settled or agreed to you know if it was 2-2. Kate Aanenson: Correct. Councilman Campion: So I would prefer that it be. Kate Aanenson: Remanded back? Councilman Campion: Yeah, in the Planning Commission and have a more conclusive recommendation because otherwise I fear that this will just potentially open a can of worms and pushing a lot of things toward staff that. Kate Aanenson: That’s fine. I understand what you’re saying. I’m just saying that we’re managing a lot of ends on the other side of trying to get in the middle of two neighbors and this is trying to prevent those sort of things but we can take it back if that’s what the council’s desire. Councilman Campion: I’m interested to hear you know the thoughts of the rest of the council. That’s just how I felt about it. Mayor Ryan: Well I’ll jump in here real quickly while the rest of council, we can just kind of work our way down. Kind of similar comments. You know when I was reading through the Minutes you know it got a little bit off track in terms of the requiring a permit and I think it was alluded to that we were considering it as a council a $50 permit fee and then all of a sudden that caught my attention of you know when it’s used as you’ve stated Ms. Aanenson that this is really an educational tool. That then all of a sudden it’s going to morph because the thought is if you’re now requiring these permits then there has to be inspection to follow up on these permits Chanhassen City Council – October 12, 2020 7 which then will take more staff time and then all of a sudden we’re in a situation where we’re charging residents to draw on a piece of paper and come into City Council or come into city hall to get approval of it so it ends up being a bigger deal than it is. You know and also it was 2-2 because some of the commission thought it was a little broad at this point and so while I agree with the intent behind it Ms. Aanenson as well as what Mr. Walters has expressed to avoid more issues on the back end for you, if I’m looking at it I would rather have more clarification or identification as what Mr. Walters said in his report, that there’s really just a handful of things that are pretty common place that are repeated issues with neighbors. If those are identified in this policy or in this, you know for a zoning permit then that’s easier for a resident to understand and follow through and I just get worried about the slipper slope with now going with more staff time and now it needs to have a $50 fee or whatever it is. Kate Aanenson: We’re still spending a lot of staff time. We’re just trying to do it on the other end and I think we just need to work through that to explain it better. Mayor Ryan: Okay. Kate Aanenson: If you want us to go back and you know we’d be happy to do that. Mayor Ryan: Okay. Council other thoughts? Councilwoman Coleman: Yeah I agree with your concerns. At first blush this kind of comes across like a burden for our residents if they’re just trying to do something relatively small so I would like to get a more concise decision from the Planning Commission. Mayor Ryan: Okay, thank you Councilwoman. Councilman McDonald. Councilman McDonald: Well yeah I guess I’ve been around both Planning Commission and council long enough to know that I can understand the frustration about the back end problems. I’ve seen enough of them so I guess I’m a little bit torn on this. I understand that this would be something that’s good to have so that at that point someone isn’t building in an easement or they’re not you know taking care of their permeability requirements. So that’s always been something I’ve kind of wrestled with is the fact that somehow the City does need to get some of this information out there. This would apply to like retaining walls that I’ve seen people build that take up you know permeability and those things. Sport courts where we’ve actually had to go in and tell people they got to do something with their Sport Court. That’s a lot of money. That’s a big investment. So I can support what everybody’s wanting is to go back to the Planning Commission and try to get a little bit more definitive on where this is at so I’m okay with it. Overall I support the need for it but at the same time I can understand yeah we should define it a little bit better too. Mayor Ryan: Thank you councilman. So any other questions or comments for Ms. Aanenson? If not then the motion would just change to have it return to Planning Commission for review. Chanhassen City Council – October 12, 2020 8 Kate Aanenson: Planning Commission yep. Mayor Ryan: So Councilman Campion if you want to, since you had pulled it off if you want to make that motion. Councilman Campion: Yeah so I move that the item be remanded to the Planning Commission for additional discussion and recommendation. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Coleman: So moved. Seconded. Mayor Ryan: Thank you Councilwoman. Councilman Campion moved, Councilwoman Coleman seconded that the code amendment requiring zoning permits be remanded to the Planning Commission for additional discussion and recommendation. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Ryan: That motion carries 4-0. Thank you. CONSENT AGENDA: 7. APPROVE DEVELOPMENT CONTRACT FOR GRADING PERMIT FOR THE BLUFFS AT LAKE LUCY. Mayor Ryan: Next up is for you Ms. Aanenson as well and it’s a grading permit for The Bluffs at Lake Lucy. Kate Aanenson: You have a question for me? Do you want me to just explain what they’re doing? Mayor Ryan: No thank you, whoever just pulled up the map. I appreciate it. Two questions. I’ll get to the grading piece but a quick comment about the development contract. On, oh I have it my notes here, it’s on I think it’s on page 8. It talks about the construction hours and you know the 7:00 to 6:00 Monday through Friday and then additionally on Saturday and I would like to you know of the lower portion of the bluffs, I think Saturday work is acceptable and understandable. I think with that small area on top of, where you’re building right into, right next to residential to have construction traffic. That is a narrow street. There is nowhere to go and to have that on a Saturday I think is going to be extremely frustrating to residents so I don’t know if there’s any flexibility in. Kate Aanenson: They wanted the cul-de-sacs but they don’t want any noise on Saturdays is that what you’re saying no noise on Saturday? Chanhassen City Council – October 12, 2020 9 Mayor Ryan: No so I’m saying that the cul-de-sac to the south, you know the lower one. Kate Aanenson: Yeah. Mayor Ryan: You know if construction was happening on a Saturday down there I think is understandable but to have construction traffic and building going on Monday through Saturday in that small space seems excessive to me. Kate Aanenson: I’ll let Charlie, that’s our general practice. Yeah. Charlie Howley: Madam Mayor, council I would say two questions. One I guess I would ask the City Attorney if we have city code allowed construction hours can we, with a development contract just change that? I presume the answer is yes. Roger Knutson: Your presumption is correct. Charlie Howley: Okay, alright. So you guys could direct us to change that in the contract. Now the way contractors are going to build stuff it would be very difficult for them to kind of only work in one area and not in others so it’s either don’t work on Saturday or work on Saturday. I really think from a constructability aspect I mean we could ask for it but they would probably end up not working anyways. Mayor Ryan: I mean those are two pretty different sites. I mean in terms of access. I mean one is coming off of Galpin where there is, other than one resident right there, there isn’t anyone around just like the rest of the whole project. When you come off Lake Lucy and you drive through that neighborhood it’s, I mean there’s nowhere, there’s just not a lot of space up there. It’s really tight and I think it would be extremely disruptive on a Saturday and I know that there’s other developments but most of those developments are more in open space. This is a really tight space and I just, I think offering them the courtesy to not have round the clock construction on a Saturday is warranted. I don’t know how the rest of council feels or Ms. Aanenson if you have any. Kate Aanenson: Well I would say I’d give them the choice on the bottom half. My only point is that I’d say sometimes when you have an open area because that’s the area they want to work first in is my understanding to get open so. Mayor Ryan: Is which one? Kate Aanenson: The top piece so yeah. Charlie Howley: The preconstruction meeting is tomorrow I believe where all those types of details get talked about. Chanhassen City Council – October 12, 2020 10 Kate Aanenson: Yeah. Charlie Howley: We as a staff really we’ve got some maybe some off the cuff ideas of how they’re approaching it but who’s to say that they need to balance dirt and they have to go from one area to the other like continually. Mayor Ryan: Right. Charlie Howley: So that’s why I say if the council chooses not to do it all, maybe give them the option on the south area but I doubt they’d be able to do much in one area that they wouldn’t be working on in both areas. Again we’ll know a lot more tomorrow that’s for sure. Mayor Ryan: Right. Right. Did Gonyea buy the whole thing? Kate Aanenson: Correct. Yep, yeah. So one of the things that they had talked about is moving stuff back and forth and we told them they’d have to come back out and around because we didn’t want them, that was the residents were adamant about that. That was one that they talked about when they were going to start the tree clearing. We said no. You can’t work between the two. You have to go out and around but to Charlie’s point if they’re doing some balancing up on the top half they’re know more of the details on that but yeah. Mayor Ryan: Well any thoughts on Saturday construction? Kate Aanenson: If I can just add one other thing. I know they were trying to get that open. It just extends the timeline is the other thing so just to think about. So you’re extending that, you know what I mean? So those days you can’t work you push it further so it’s a longer project, if that makes sense. I mean I understand the Saturday thing completely I mean that’s a quiet time. Mayor Ryan: And I get inside. I mean once they make it inside and they’re going the structure on the inside. I just you know it was painful, very painful for the residents on the south side for the construction. The time. You know they tend to work a little bit longer. A little bit later. It is literally in these people’s back yard. You know I just was hoping for some consideration for Monday through Friday to have a lot of work going on you know however many houses, and house up top is a lot and then to have it continued on a Saturday so obviously that’s my ask. Council can mill it over a little. Councilman Campion: What is the schedule? When is the estimated completion? With working Saturdays. Kate Aanenson: I’m not sure but I’d just saying it would extend it for sure if you lose a day. Chanhassen City Council – October 12, 2020 11 Charlie Howley: Yeah I’m not sure, we’re going to learn that tomorrow at the pre-con. But without question they were planning on working 6 days and only can work 5. Whatever they wanted to get done this fall they’re going to be delayed. Councilman Campion: Right it’s another 20 percent. Charlie Howley: A trade off might be extending the work hours on Monday through Friday. Kate Aanenson: That’s what I was going to say or go later on Saturdays or extend the hours. I mean it’s dark out by, or start later on Saturdays or something. Councilman McDonald: Is there also a time limit on this? I mean in the contract it talks about November 15th for the wear course on public streets. Is that part of what they’re trying to get done? Charlie Howley: Again we’ll learn tomorrow what they’re trying to get done by this fall. It’s my understanding that this is just to get going on tree clearing and grading and you know they’re a temporary mat is what the project engineer is telling me. We’re just trying to get some temporary roads built for the winter time. Nothing kind of in the permanent condition. Kate Aanenson: Yeah November 15th if I may, I believe is you have to have, if you’re going to put asphalt down that’s typically our standard time you have to have it down. Typically that’s our standard time. You have to have it down. Typically that’s when the asphalt plants usually close somewhere around there so. Charlie Howley: Yeah that’s a good guiding deadline because even if the plants were still open the temperatures just don’t cooperate with compaction on asphalt so even if a plant was open later than that we wouldn’t allow that but you know sometimes the plants close on Halloween too so. Mayor Ryan: And I guess I mean and I understand that. I’m not even talking about putting in roads or trees clearing. People have blowers and chainsaws going at all hours of the day and night every day of the week. I get that. I’m talking not even just the noise issue but when you have I mean we all know what’s going on right now just with all the hail damage in the city and you have trucks and tractors and cars and everything and there’s just up on that top part there’s just, there’s nowhere to go up there and now all of a sudden not only 5 days a week when maybe you’re working but on the weekend you have random people walking around when you’re home with your family and I just feel like that on a Saturday is extremely intrusive so, and but that’s just my opinion so. Noodle on it. We’ll go to the grading. I can’t think of another way. Think about it. It’s obviously part of the entire motion. Is the development contract and the grading so you can come back to that. You know give it some thought. I just before coming in I got an email about the grading. I was just focused really in pulling it off was about the development Chanhassen City Council – October 12, 2020 12 contract but this has to do with the lower portion. A resident along I think that’s Topaz. Anyway his question was that they’re marked for trees already. I know you walked the property. Kate Aanenson: Yes. Jill did yes. Mayor Ryan: And, or Jill did. And that he was very surprised at how far into the bluff area that they’re cutting and tree removal is going to take place and so the question is, and I answered him and explained that you know real quickly that that’s just the cut of the road and there’s reasons for it but, and that there’s going to be reforestation and all of that so I mean I understand but is there anyway to move that cut back at all or is that what the engineers have decided and then that’s what it has to be? Charlie Howley: Madam Mayor can I maybe have you tell me is it in this area right there? Mayor Ryan: Yes, yes. Yes I think it’s. Charlie Howley: Okay because these are houses are going in. Mayor Ryan: Correct it’s where no home are and it’s where that cut is and it’s into the bluff. Charlie Howley: So here’s why it’s shown the way it is per my engineering opinion. Not having talked to their engineer about why things are laid out. Right here is about a 28 foot cut. 28 feet down so how do you, there’s a couple ways which you could tie into existing conditions with a 28 foot cut. One would be build a 30 foot retaining wall right here and not go up that slope. The economics probably just do not work nor would we, you know 30 foot retaining wall and a little residential street so what they did is they went on a 2 to 1 cut slope which is even more aggressive than normal cut slopes which are 3 to 1 or 4 to 1, so this is even tighter than a normal cut slope. 2 to 1 and then they build a wall. I think this wall is like 8 feet tall maybe at it’s highest point right up there. So it was the developers and their engineers kind of most cost effective way of cutting that road in as opposed to building again a 30 foot tall retaining wall right there so is the question is there another way to do it? The answer is yes. But they have no proposed to do it that way for I presume economic reasons. Kate Aanenson: Let me back up on that. We spent a lot of time on that with the preliminary plat. I know the City Forester did too to get the road design on that. To get the capacity for that road to come through and not to have the slope too close to the road so there was a lot of different iterations under preliminary plat. I can’t comment to the tree staking because I wasn’t out there. I know Jill did recommend and I talked to the City Engineer about it too, between the two cul-de-sacs there’s some significant trees that we’re going to alter some of that trail to save of those large oaks that are in that area so we can kind of more field work that when she walked it with the developer. We’re going to work on that to just alter that a little bit to save more trees. Chanhassen City Council – October 12, 2020 13 Mayor Ryan: Yeah and I think the, and I understand all this. I just wanted to ask publicly you know this was a concern of mine when we first talked about because you know this is part of the Big Woods that is special in this area and part of their back yards and so the concern is that you know even with the tight grade or the 2 to 1 grade that they’re proposing you know for their benefit is now there is just significant tree loss in that area and it goes right up to the property line and it’s just a disappointing feature so I just didn’t know if there was anything that could be altered at this point knowing that the likely answer was no but just wanted to bring it forward because it’s just, it’s a challenge and disappointing so, but thank you for the clarification and the explanation. Especially with the way that it’s cut will help me articulate it when I speak to them. So back to the. Councilman McDonald: Development contract. Kate Aanenson: Work hours. Mayor Ryan: Thank you. Any further thoughts. Councilman McDonald: We can table it because it sounds like you all would like to talk to. Kate Aanenson: If you table it you’re pretty much knocking them out for 2 weeks. They’re pretty much, they can’t move forward with the project. The County’s been holding them up for 5 weeks to get it recorded so we broke the grading out separate from the plat so. Mayor Ryan: So no. Kate Aanenson: But I mean it’s kind of punitive. I think they’ll take the, you know if you restrict and then they could come back ask later for different hours if things are going well that’s their prerogative too. I’m guessing the City Attorney said they could come back and amend that so you know if you wanted to restrict it now and then they could work through that and come back and ask if it’s working well with the neighbors or maybe some Saturday hours if it’s going well. Councilwoman Coleman: I like the option of restricting it right now and seeing, but leaving the option if they want to do Saturdays on the lower end. Mayor Ryan: Thoughts council. Councilman Campion: That sounds reasonable. I mean removing it altogether, if I was living next to it I don’t know which one I’d rather have. You know a project that last an extra 2 weeks or you know one that consumes a couple Saturdays. Mayor Ryan: I think it will be more than a couple Saturdays. Chanhassen City Council – October 12, 2020 14 Councilman Campion: Well then it would be more than a couple weeks. I mean there’s some trade off there right so. So whatever you’re saving in your Saturdays it’s going to last so many more weeks right and the other thing is if you consider COVID and potential more staying at home, you know you’re equally as likely potentially to be impacted during the week as you are on the weekends. Mayor Ryan: Fair enough. Kate Aanenson: So having said that we’ll have a construction meeting tomorrow so we’ll know more so whatever you give them they can always come back but not giving them anything is a lot harder yeah. Mayor Ryan: Right, and yeah and maybe they have ideas or options or one or the other but I’d rather you know personally set that restriction. Have them think it over. Think of ways to be creative with it. Again it’s not the tree cutting. It’s not making the roads. Let’s get those started and moving forward. I understand all that. It’s more of when really the construction of all the, you know the happenings going on with the overall construction of that it would be nice but. Heather Johnston: Madam Mayor just for clarification you just mentioned you know not the tree cutting…and it’s a challenge because it sounds like we’re trying to tell them what they can do on Saturdays which and I turned to Charlie. He’s done a lot of project management. I mean I don’t know… Mayor Ryan: I’m not suggesting. I’m not telling them, I’m saying let them decide. I’m just throwing out different pieces of it so they can come back with, if they don’t like not working on a Saturday and they come back and say well this is what we would like to do on a Saturday and this is what we won’t do on a Saturday and they come back with us that’s, I mean obviously we have to have a pretty straight forward recommendation of either you’re working or not on Saturday and then they have the ability to come back before council if they don’t like it, correct? Kate Aanenson: Yeah. Charlie Howley: Yeah we don’t want to get into managing the types of work they can do. It’s either in that north portion they’re just working on Saturday. Kate Aanenson: Right. Charlie Howley: And if we are, if you are going to split it to the south portion you okay on Saturdays and the north portion on Saturday, we want to be very clear about where that demarcation line is so it would either be this kind of blue property line right there or kind of right there. Like this portion of the trail. Is that considered the north part or the south part? We would need to give them that kind of line of demarcation. Chanhassen City Council – October 12, 2020 15 Kate Aanenson: That was getting more detailed than me. Charlie Howley: So they’re going to ask, they’re going to say well can I go down that trail and if we go ahhh. Councilman McDonald: Well I just the thing is to the Mayor’s point, we probably do not have enough of an idea of what they want to do and to just give them a blank check is not what we want to do either so if restricting them with the ability to come back and explain to us why it’s important then we can make a decision so I would go with your motion that you’ve outlined. Councilwoman Coleman: Did someone write it down? Mayor Ryan: I think you just have to, well I’ll ask Mr. Knutson but you just have to amend the development contract? Roger Knutson: Right. It hasn’t been adopted yet so you could say for example if you wanted to you approve the development contract agreement for The Bluffs at Lake Lucy as presented one change, the hours for construction are limited to 7:00 a.m. to 6:00 p.m. on weekends period. Kate Aanenson: On the north part. Mayor Ryan: Do you want to just do the north part? Councilman McDonald: I thought you wanted to do both. Mayor Ryan: Do everything and then they can come back. Councilman McDonald: Yeah because they may be linked together right? That’s why we wanted them to come back. Mayor Ryan: I’m flexible with the lower portion being able to work on a Saturday because it’s not such a tight configuration so, but you suggested that that would be too challenging. Charlie Howley: I’m saying it might be based on how they stake their work. They may say well we can’t really do much on the south part anyways if we can’t work simultaneously with the north part. Mayor Ryan: Right. Charlie Howley: I don’t know that. I’m speculating that. Kate Aanenson: Well wouldn’t we just leave it in then? Chanhassen City Council – October 12, 2020 16 Roger Knutson: Then you could, if they, if you approve something and you discuss and they say that won’t work, then they can come in and ask for it to be amended. Councilman McDonald: Right. That would be the point of it is that, if that’s not feasible then fine. Tell us why. That’s all we’re asking. Charlie Howley: Well I think what would happen is say, they wouldn’t have to come back and say anything. They’d just say we’re not going to work on Saturdays on either portion which is fine right? They wouldn’t come back and say change it to say no work on Saturday. If you give them half. Roger Knutson: They wouldn’t have to use it just because you gave them the flexibility. Charlie Howley: Correct, correct, correct. So that gives them the flexibility, the option to continue to work on Saturdays just on the south half. Councilman McDonald: I guess I would expect them to come back and tell us why they need to do it but if you think that that will work and they’ll say ah just to hell with you guys. We’re not going to work on Saturday. Okay fine, so be it. I just want to make sure everybody’s got the options available and we’ve made it clear that okay if this isn’t going to work tell the council why and we’ll debate it and vote on it from that standpoint but the way it’s currently written it’s too much of a free card and that’s not what we want to do. Blank check. Yeah we don’t want to do that. Heather Johnston: Madam Mayor, Councilman McDonald, I think…and their whole entire schedule is built on our current ordinance and so even if you, so you currently give them that and they will just come back and say we’re being delayed. And what you’re hearing from Charlie is that they often work on the construction site as a whole and so it maybe isn’t practical for them and so even it might be good to give him the permission to do…but practically you’re still going to be delaying them…and again I’m speculating but they have built an entire construction schedule on being able to work according to what is currently in the ordinance so that’s I think what they’re expecting and I think it would be… Mayor Ryan: And I will say that I am not practically concerned about Lennar’s construction schedule as I am about the residents that are living there and the interference of their weekend you know on their Saturday so this has been a thorn in a lot of residents side for a lot of reasons and I just, if you go up to that neighborhood which I know you all have it is an extremely tight space and it is literally in people’s back yards and so I just think that giving them Saturday where they don’t have people wandering around in their back yard would be a benefit. And if they can’t do it and it delays them and they come back and say it’s going to take us an extra 6 months, well then I think all of us on council would say that seems ridiculous and you know we’ll consider something else but at this point let’s see if they can manage the project with one less Chanhassen City Council – October 12, 2020 17 day for the top and not the bottom and go from there so Julia, or Councilwoman Coleman if you are ready for a motion. Councilwoman Coleman: I am. I just had one more question to Mr. Howley’s point. Do I need to mention anything about the specific line of anything? Charlie Howley: I think as staff we can point them in the right direction without it being in the motion. I just want to feel comfortable are we talking about this line that I’m hovering over or are we talking about that line that we’re hovering over? Roger Knutson: You could attach a map to the permit. Charlie Howley: Yeah. Mayor Ryan: I don’t have a preference on that line. I mean I would defer to your judgment on that of what you know what you talk about with them. You know to help with their efficiencies. I think that. Charlie Howley: Then I would pick this spot over here because at least it gives them that amount on a Saturday to maybe start working on. Mayor Ryan: Okay. Councilwoman Coleman: Sure. Charlie Howley: So you don’t have to include it in the motion. Councilwoman Coleman: Okay. So the City Council approves a grading development contract and the updated overall development contract for The Bluffs at Lake Lucy with an amendment restricting construction hours on the north portion of the development to 7:00 a.m. to 6:00 p.m. Monday through Friday. Roger Knutson: And allowing construction on the south part on Saturday. Councilwoman Coleman: Allowing construction on the southern portion of the development on Saturdays from, was it the same timeframe? Roger Knutson: As depicted on the attached map. Kate Aanenson: I think if she just amends the one part isn’t that? Mayor Ryan: Yeah because it’s Saturday still… So just start again and just do the northern part because the rest of it… Chanhassen City Council – October 12, 2020 18 Councilwoman Coleman: Alright, the City Council approves a grading development contract and the updated overall development contract for The Bluffs at Lake Lucy amending the construction hours on the northern portion of the development from 7:00 a.m. to 6:00 p.m. Monday through Friday. Mayor Ryan: We have a valid motion. Is there a second? Councilman Campion: Second. Councilwoman Coleman moved, Councilman Campion seconded that the City Council approves a grading development contract and the updated overall development contract for The Bluffs at Lake Lucy amending the construction hours on the northern portion of the development from 7:00 a.m. to 6:00 p.m. Monday through Friday. All voted in favor and the motion carried unanimously with a vote of 4 to 0. Mayor Ryan: That motion carries 4 to 0. Thank you Ms. Aanenson. Kate Aanenson: Yep thank you. Mayor Ryan: And Mr. Howley. And that’s it for old business. No public hearings. No new business and so we’re moving to council presentations. COUNCIL PRESENTATIONS. Mayor Ryan: And I have a council presentation tonight as we are, even though he’s not done with us after this meeting because he has to stay a little bit longer after the meeting and then a little bit more work but we are wishing Greg, Mr. Sticha our Finance Director farewell and good luck so I’d like to read a little letter for you. Since this is your last official meeting. Dear Greg, on behalf of the City Council I would like to thank you for your 15 years of service to the City of Chanhassen as it’s Finance Director. You have played a significant role in the financial health and stability of the City and we are indebted to you for sharing your professionalism and expertise in helping maintain the City’s AAA bonds rating. You have managed to keep budgets balanced and insured transparent financial reporting all while keeping your sense of humor and commitment to providing the best information for all of us council members to make financial decisions. Your colleagues will remember you, your stage advice with some of these following statements. Quote, this council will never go for that. The second one, if it were up to me. I think we might have heard that tonight as a matter of fact at our work session. Personally I want to thank you for your leadership of the Economic Development Commission. Your willingness to take on this new assignment to help with the long term economic growth of the City is much appreciated. We will miss you here at the City of Chanhassen and wish you the very best in your future. So thank you for all of your hard work and we wish you the best of luck in the future so thank you Mr. Sticha. Chanhassen City Council – October 12, 2020 19 Greg Sticha: It’s been a pleasure working with all of you. Appreciate it. Mayor Ryan: Council any other comments for Mr. Sticha? Councilman McDonald. Councilman McDonald: Yean as I said earlier I really appreciated you know working with you and you being here and I did rely upon you quite a bit for the financial history and what was going on and the details and all of those things so I didn’t have to get it that deep into the minutia so I really appreciate all the help you gave to me and all the council members throughout the years I’ve been here. Wish you the best of luck going forward. Hate to lose you but I understand why but good luck and thank you for all the years you’ve been here. Councilman Campion: Greg good luck in your new endeavors. I appreciate you putting up with my poorly worded questions over the years and doing your best to get me what I was really after but not saying properly so I appreciate that. And yeah best of luck in what comes next for you. Councilwoman Coleman: Thanks Greg. I had only managed you know a family budget coming into council and you took hours after work to sit down and pour over the budget and the funding mechanisms and I remember saying explain it to me like I’m 5 and you were able to do that and help me to have a good grasp on this sense so I really appreciate your time and going above and beyond consistency so good luck. Mayor Ryan: You’ll be missed so best of luck to you Greg. Any other council presentations tonight? No? ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. None. Mayor Ryan: And council we have a few more items left to talk about from our work session so we will have a little bit longer this but for now we will, I’d look for a motion to adjourn the meeting. Councilman McDonald moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 7:55 p.m. Submitted by Heather Johnston Interim City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL WORK SESSION OCTOBER 12, 2020 Mayor Ryan called the work session to order at 5:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman Campion, and Councilwoman Coleman COUNCIL MEMBERS ABSENT: Councilwoman Tjornhom STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Greg Sticha, and Jerry Ruegemer CHANHASSEN APARTMENTS TIF DISCUSSION Kate Aanenson provided background information on this item. Todd Simning explained the work that has been done between his group and Ehlers and Associates, the City’s Financial Advisor. Councilman McDonald asked for clarification on the criteria being used to determine affordable housing rates. Mayor Ryan asked for clarification on Todd Simning’s involvement in the project. Councilman Campion noted that he felt better about the project after seeing the report from Ehler’s and Associates. Mayor Ryan asked for clarification on the amount of time TIF is used, the impact on property taxes, and challenges involved with developing this site. A short recess was taken at this point in the meeting. SNOW AND ICE REMOVAL POLICY UPDATE. Charlie Howley and Jerry Ruegemer presented the staff report on this item. Councilman Campion expressed concern with eliminating maintenance of ice skating rinks on weekends and holidays. Councilman McDonald asked for clarification on the policy regarding who clears snow off sidewalks and trails, the policy for educating the public of the changes being made, effect of not maintaining ice skating rinks on the weekends, plowing cul-de-sacs, and the policy regarding damage to resident’s personal property. Councilwoman Coleman asked about educating residents about the safety concerns with stacking snow in the middle of a cul-de-sac, and the policy regarding snow removal in townhouse associations. Councilman Campion reiterated concerns with changes of not maintaining ice skating rinks on the weekends and the possibility of reallocating the schedule to not maintain during the week so they can maintain ice skating rinks on the weekends. Mayor Ryan expressed agreement with the increase in reimbursement for property damage, clarification on the use of proper equipment, concern with the prioritization map for snow removal, concern with the changes being proposed for snow removal on trails and maintenance of ice skating rinks on the weekends. City Council Work Session – October 12, 2020 2 REVIEW OF 2021-2025 CIP. Greg Sticha presented the staff report for this item. In discussing the park dedication fund Mayor Ryan struggled with the items listed in 2025 because there is no funding source available. Heather Johnston explained that items need to be listed on the CIP for when grant opportunities become available. Greg Sticha continued discussing the park replacement fund which will run out of it’s funding source in 2021 and that a new permanent funding source needs to be found for 2022. Councilman McDonald asked for clarification of the funding source for this program and explained his concern with having no identified funding source except for increasing the levy. Councilman Campion asked if items listed on the CIP could be flagged with an asterisk as being a need but with no funding source available. Greg Sticha stated staff could create a column of unfunded projects category in the park dedication fund. Mayor Ryan reiterated her concern with moving forward with approving the CIP having no identified funding sources for projects in the park replacement fund and park dedication fund. Councilman McDonald expressed his concern with moving forward with new staff leadership and new council that this CIP document reflects an inaccurate picture. Heather Johnston explained that staff can have additional conversations on reworking this document. Greg Sticha continued with his presentation regarding street and utility projects. Mayor Ryan recessed the work session at 6:55 p.m. The work session was reconvened at 7:55 p.m. CONTINUE DISCUSSION OF THE 2021-2025 CIP. Greg Sticha continued discussion of items included in the equipment fund, showed a graph outlining spending, projected reserves in that fund and the need to increase the levy in 2022. Councilwoman Coleman asked for clarification on the Maple Room kitchen update. Mayor Ryan commented on her frustration concerning bubbles occurring and the need to increase the levy in multiple funds which shows the importance for a long term financial planning document. Councilman Campion asked for clarification on the software purchases. Councilman McDonald commented on his disappointment that he feels like the council has come to the edge of the cliff and the need to either jump or face the charging buffalo. Greg Sticha explained that the City of Chanhassen has the lowest tax rate in the Twin Cities so there is room to address some of the CIP needs with incremental increases in the future. Mayor Ryan reiterated the commitment to long term financial planning in 2021. REVIEW OF ENTERPRISE OPERATING FUND BUDGETS AND SPECIAL REVENUE FUND BUDGETS. Greg Sticha reviewed funding sources and expenditures for the individual enterprise operating fund budgets and special revenue fund operating budgets. Mayor Ryan asked if the City has any negotiating power with Met Council Environmental Services (MCES). Charlie Howley discussed current I/I charges with MCES and Sewer Access Charges (SAC) and discussed City Council Work Session – October 12, 2020 3 options for addressing I/I issues with private residential properties by implementing mandatory inspections. He also discussed improvements made by the Met Council to their sewer lines to help address I/I issues and how they meter flows. Greg Sticha continued with discussion of the surface water management fund, the stormwater fund including maintenance of stormwater ponds which will be discussed by Ehlers and Associates when they come in with the rate study. Councilman McDonald asked about collecting an inventory of stormwater ponds in the city. Greg Sticha reviewed the big picture of the city’s overall spending for items included in the enterprise and special revenue funds. Mayor Ryan asked for clarification on items listed on utility bills regarding franchise fees and associated sales tax. Mayor Ryan adjourned the work session meeting at 9:00 p.m. Submitted by Heather Johnston Interim City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Receive Planning Commission Minutes dated October 6, 2020 Section CONSENT AGENDA Item No: D.2. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council receives the Planning Commission minutes dated October 6, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Summary Minutes dated October 6, 2020 Planning Commission Verbatim Minutes dated October 6, 2020 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES OCTOBER 6, 2020 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Eric Noyes, Michael McGonagill, Mark Randall and Douglas Reeder MEMBERS ABSENT: Laura Skistad and Mark Von Oven STAFF PRESENT: Kate Aanenson, Community Development Director; MacKenzie Walters, Associate Planner; Matt Unmacht, Water Resources Coordinator; and Matt Kerr, IT Support Specialist PUBLIC PRESENT: Peter Eskuche Deephaven Todd & Kari Carstensen Chanhassen PUBLIC HEARING: CONSIDER REQUEST FOR BLUFF, SHORELAND, ACCESSORY STRUCTURE SIZE, AND OTHER VARIANCES TO CONSTRUCT A NEW HOME AND DETACHED ACCESSORY STRUCTURES ON PROPERTY LOCATED AT 6915 HIGHOVER LANE. MacKenzie Walters presented the staff report on this item. The architect Peter Eskuche explained the rationale for the placement of the house and detached garage on the site. Chairman Weick asked about the impacts associated with shifting the house to the buildable area of the lot. Commissioner Noyes asked for clarification on the dimension and primary use of the secondary garage. Commissioner McGonagill asked the applicant to explain his thought process of building on this site when he bought the property. Chairman Weick opened the public hearing and noted that one email was received and was included as a part of the record. No one else spoke and the public hearing was closed. After discussion among commission members the following motion was made. Noyes moved, Randall seconded that the Planning Commission table Planning Case 2020- 20 for 90 days and direct the applicant to work with city staff based on the comments provided. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL OF MINUTES: Commissioner Noyes noted the verbatim and summary Minutes of the Planning Commission meeting dated September 15, 2020 as presented. Planning Commission Summary – October 6, 2020 2 ADMINISTRATIVE PRESENTATIONS. Kate Aanenson provided an update on action taken by the City Council at their September 14, 2020 and September 28, 2020 meetings and discussed items proposed for future Planning Commission agendas. Randall moved, McGonagill seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 8:15 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING OCTOBER 6, 2020 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Eric Noyes, Michael McGonagill, Mark Randall and Douglas Reeder MEMBERS ABSENT: Laura Skistad and Mark Von Oven STAFF PRESENT: Kate Aanenson, Community Development Director; MacKenzie Walters, Associate Planner; Matt Unmacht, Water Resources Coordinator; and Matt Kerr, IT Support Specialist PUBLIC PRESENT: Peter Eskuche Deephaven Todd & Kari Carstensen Chanhassen Weick: So for the record we do have a quorum for tonight’s meeting. Just briefly I would like to review the guidelines for this evening’s meeting. We are getting good at this but it is a Zoom meeting so please be patient. I would ask all of our commission members not to hold any chats, discussions or text messages on the side. Everything needs to be public and through the Zoom application. All of our discussions need to be public and for the record. As I mentioned we have one hearing on tonight’s agenda and we will present it as follows. Staff will present the item. It will then be opened for commission questions and comments of staff. Then the applicant may make a presentation if they would like and at that time we would also, they would be available for questions from the Planning Commission as well. We’ll also have a public hearing portion of tonight’s item. Anyone present may come forward and speak regarding this item. We will also and have also summarized the emails and we did receive at least one email that will be in the record and we will publish a phone number and you may call in at the appropriate time if you are listening and would like to provide your comment. When everybody has had a chance to be heard we’ll close the public hearing. There’ll be another opportunity for comments from the Planning Commission members and we can have a motion and a vote as appropriate. PUBLIC HEARING: CONSIDER REQUEST FOR BLUFF, SHORELAND, ACCESSORY STRUCTURE SIZE, AND OTHER VARIANCES TO CONSTRUCT A NEW HOME AND DETACHED ACCESSORY STRUCTURES ON PROPERTY LOCATED AT 6915 HIGHOVER LANE. Weick: With that I will turn it over to MacKenzie. Thank you MacKenzie. Chanhassen Planning Commission – October 6, 2020 2 Walters: Thank you Chair. So this is a variance request for bluff setback variance, bluff impact zone variance, shoreland setback and accessory structure side variance to construct a home, driveway and accessory structures on the property at 6915 Highover Lane. If this is approved or denied by a three-fourths majority vote that decision is final unless appealed. Anyone aggrieved of the decision has four business days to appeal the decision in writing to the City. If it is appealed it would appear on the City Council agenda on October 26th. Were the motion to be carried by less than a three-fourths vote it would automatically go to the City Council so with that out of the way I will get into it. The property is located at 6915 Highover Lane. This property is zoned residential single family district. It is riparian lot. That means it has a 4,000 square foot lot area minimum. Requires 30 foot front and rear setbacks. 10 foot side yard setbacks. The property is encumbered by a bluff which has a 30 foot bluff setback, 20 foot bluff impact zone, 150 foot shoreland setback. The City has a global 1,000 square foot accessory structure size limit. That’s a cumulative limit for all detached accessory structures on a property. The property has a 30 foot utility easement for the benefit of I believe Xcel Energy and their power lines that run across the west lot line and there is a Manage 2 wetland on the east side of the property. Although that wetland is well clear of any proposed construction activities and I mention it just for completeness. Little bit of history on this subdivision. 6915 Highover Lane is part of the Lake Harrison subdivision. This was created in 2005. At that time the City’s current bluff ordinance was in full effect. The setbacks and definition of a bluff have no changed since 1991 when they were first created. When this lot was originally proposed during the subdivision process the developer had requested a 20 foot bluff setback and 20 foot bluff impact zone variance for this lot to allow for a larger home. The Planning Commission and City Council denied that requested variance due to concern about sensitive environmental features, namely the bluff, the trees and wetland complex that would be downstream of that. The Planning Commission had recommended at the time that the lot not be created unless the developer showed it could be built without a variance. The developer provided this exhibit here showing that a house could be placed on the lot without requiring a variance. Because that was shown the City Council approved the lot with the stipulation that the bluff and trees not be disturbed and here I put in red and blue the sewer and water stubs approximate location that were extended into the lot. Some abbreviated background on this site. Starting in November 17th staff was made aware that grading and vegetative removal had occurred on this property within the bluff impact zone and that the property was being used to store equipment associated with a contractor’s yard. Over the next year staff worked with the applicant to address these issues. Remove the items being stored. Restore portions of the bluff. At this time staff explained the site constraints of the property owner and recommended that any future construction occur in the approved building pad. August of 2020 we received a pre-submittal showing the home located within the bluff. Staff sent the approved home site to the applicant and recommended that the house be designed to utilize the approved building pad. On September, 2020 we received a complete application showing the home, driveway, and accessory structure within the bluff that is before you today. On September of 2020 staff was informed that grading and vegetation removal had again occurred and that the property was again being used to store equipment and materials. What the applicant is requesting is that they be allowed to construct a house, driveway and accessory structures within the required bluff setback and bluff impact zone. The accessory structures are Chanhassen Planning Commission – October 6, 2020 3 also located partially within the 150 shoreland setback from Lake Harrison and the cumulative size of the accessory structures is 1,418 square feet. The application has provided justifications for this request in noting that most of the lot is encumbered by bluff setbacks. They feel there is inadequate buildable area to accommodate a modern home. That the property lacks a private yard area due to the walking trail that is along the west lot line and the presence of the 30 foot electrical easement along the west lot line also constrains the building area. Just to explain this graphic, the red line represents the top of the bluff. The yellow line the 20 foot bluff impact zone. And the blue line is the 30 foot bluff setback. As you can see the vast majority of the proposed impervious surface, lot cover and structures are located entirely within the bluff setback. Staff did receive one email. This was attached to the staff report. The individual submitting the email stated concern that the property would be used as a contractor’s yard and that proposed attached buildings likely violate the subdivision’s neighborhood covenants. Staff does not enforce neighborhood covenants but we also don’t like to put ourselves in a position where we are approving stuff that is forbidden by them either. Staff looked at this primarily through the lens of the potential impact to the bluff. Existing vegetation and it’s root structure play a critical role in protecting and reinforcing slopes and soils on bluffs. That’s why the city code strictly regulates and in most cases prohibits the removal of vegetation within 20 feet of the top of the bluff and within the bluff itself. That’s the bluff impact zone as defined by city code. Removing that vegetation and it’s root structure increases erodability of slopes which has the potential to increase sediment load in wetlands and lakes. Right here you can see the area that was cut out of the slope of the bluff to create a driveway. You can see a little bit of under cutting already occurring here where the root structure’s been disturbed as well as soil that looks like it’s been transported. This right here is the area that was approved by the City Council for tree removal to accommodate a building pad. For reference the applicant’s proposed house would be approximately here and the driveway is that this picture is from is approximately here. The other major lens staff looked at is the impact on the wetlands and lakes. Risk of negatively impacting wetlands and lake significantly increases when an adjacent development is proposed on steep, erodible slopes. The setbacks are designed to minimize the disturbance of soil and vegetation near lakes and prevent the creation of lot cover. Engineering and water resources departments believe that the proposal would likely cause significant sediment runoff into the wetland. Increased sediment load has the potential to degrade wetland and water quality. The DNR submitted a letter that is included in your packet where they have recommended denial of this variance request due to the potential to impact the water quality. So staff’s assessment of the variance request is that due to environmental concerns the City has historically acted to preserve steep slopes especially those near lakes and wetlands. One of the policies in our comprehensive plan is actually to protect steep slopes whenever possible as well as to protect wooded areas whenever possible. Variances should always be granted in harmony with the Comprehensive Plan. We believe this proposal has significant risk of creating erosive conditions. The DNR has recommended denial due to their concerns about the environmental impact of the proposed variance. Staff believes a usable building area for both houses and a detached accessory structure exists on the lot. This right here is a very rough footprint staff drew and measured out that meets all of the bluff setbacks indicated by the applicant’s surveyor. It provides a 3,600 square foot footprint that would accommodate a 3 car garage as well as quite a bit of living space Chanhassen Planning Commission – October 6, 2020 4 especially is a second story or basement were constructed. Staff feels this does represents a reasonable use of the lot. A detached accessory structure could be built in the northwest corner here. Staff sketched it out at about 800 square feet again without requiring any variances. When looking at the surrounding neighborhoods there are no comparably sized accessory structures present. The design of the detached garage is not what staff typically sees on residential single family lots. Staff would also note that in 2005 significantly less extensive variances were denied for this lot due to environmental concerns. Staff searched all variances issued by the City and cannot find any comparable that have been granted. We’re very concerned with the precedent of allowing new construction to occur directly within the bluff. Staff believes alternative designs are possible that would allow comparable use of the property without the issuance of a variance and for these reasons staff recommends that the Planning Commission deny the requested variances. If you have any questions I’d happily answer them at this time. Weick: Thank you MacKenzie and with that I will open to commission members for questions of MacKenzie. You can just go ahead and chime in. Hearing nothing from our commissioners I would invite the applicant to come forward and either onto MacKenzie’s presentation or make your own presentation. I would ask that you speak nice and loud. The microphone up there is covered by plastic so it is hard for the folks on the TV to hear you. And welcome, thank you for coming. Peter Eskuche: Thank you. Thank you MacKenzie for presenting that well. Can everyone hear me okay? I know you can but. Weick: Can you guys hear okay on the phone? McGonagill: Yes. Weick: Okay. Thanks. Peter Eskuche: My name’s Peter Eskuche. My office is in Deephaven. I’m a local architect and I was hired by Todd and Kari Carstensen, the property owners who are here tonight and I believe they may want to just say something super brief. I believe it wouldn’t be a bad time to just say something quick right now. Because there’s nothing about detail. It’s more about what their intent is. Weick: That’d be great. I think that’d be useful presentation. Thank you and welcome. Kari Carstensen: Hi there. Todd Carstensen: Yes my name’s Todd Carstensen. I guess the history of this is, when this came on the market I actually bought it that day which was about 7 years ago because we were so in love with all the trees and how it looks and how private it really is and I didn’t realize about Chanhassen Planning Commission – October 6, 2020 5 this bluff issue when I bought it. But the privacy of it was what we really liked. We’ve lived in this town since we’ve been married. Kari Carstensen: 2004 we bought the house. Todd Carstensen: Yeah quite a few years ago and we’ve raised two kids and we want to keep it as our forever house really so we like the town and we certainly hope we can build something there so thank you. Weick: Okay thanks. Peter Eskuche: So they hired me to do a design for the home. I think the first thing that I did was just I pulled out a book of about 170 different homes that we’ve done in the last on really in only the last like 12 years. I haven’t really documented all of them in 27 years but, and I found only one home that actually fit in that footprint of the allowable area but it’s like a 1,200 square foot house that doesn’t really have, it has about a 3 car garage. I see strange stares so I’ll just prove it. Weick: We may be able to show the overhead. Peter Eskuche: Sure so what I did. Walters: Can you push the document cam please? Weick: Just give us one second. Peter Eskuche: Yeah sure. Perfect. So you can see this has a garage. 3 car garage but I would say a pretty tight 3 car garage. Foyer, stairway, really small. This powder room, family, kitchen and kind of a dinette. So it’s a really a little butter muffin rush so it actually fits but it’s I don’t think it even meets the development minimums. So the first thing they started doing was expanding on how we would build in this area but it became pretty quickly evident that it was going to be descending quite a bit of hill, meaning that they wouldn’t really have much of any yard. The only yard potentially would be the trail system which I’m sure you’ve been on the trails lately. There’s quite a bit of people throwing dog poop including in their yard so they didn’t necessarily think that was a suitable area safe for kids. And so we pretty quickly, you know the whole point that they bought the property was so they could build a tree within the woods and really just have a tree in the house so you can see the contours are very minimal for the extent of house. This whole wing of the house is actually doesn’t have any foundation other than piles so we tried to minimize again the impact on the site and try to preserve as many trees as possible. Keep it a very natural environment. That being said you know we can move the house around it’s just, it’s really not, you can see that this house really just wouldn’t fit in this area so I think the main point of the application is that there’s certainly things that we could do to make erosion better. You could in the front yard put a filtration area that could potentially carry Chanhassen Planning Commission – October 6, 2020 6 all of the roof water and put it in the filtration area. If you look at how the grading is impacting the site it’s almost not impacting the site very, it’s very little impact on the site. If you look at the tree, there’s a tree inventory site as well. There’s really about 4 or 5 trees impacted here and about 2 here. And because it’s minimal foundation we thought that that would do a pretty good job of just staying within the trees. Preserving what they love about the site. You know of course they don’t want any erosion either. That house then feeds out into this kind of open area where they talked about doing a detached garage. McGonagill: Can you speak in the microphone please sir. As you move around we can’t hear you. Peter Eskuche: Sorry about that. And so the house would basically kind of open up to what’s still kind a bit of grade drop too but the area that’s open. This is that open kind of grassy area and they propose to put this garage there. The site plan that we had didn’t show 150 setback. I think that’s an adjustment that could be made in the locating of that. We talked about that today. What we basically are trying to do is minimal impacting as possible while creating a safe environment for their family to enjoy and really finding that this area is just really not large enough. I know you show a 3,600 foot footprint. You know it’s just two rectangles basically but when you try to apply all the rooms and garage doors and access and circulation you know that’s when the problems started to arise so, and we’re trying to be as compliant in every other aspect. Obviously we weren’t aware of the 150 foot setback which we could adjust but I’m here to answer any other questions you might have and thank you for your consideration. Weick: Yeah thank you. While maybe some of the commission members gather their thoughts or if they do have questions I guess I would ask if, and you know I’m going to expose myself as really not knowing anything about building houses right but if that house shifted over exactly like it was onto the area so it just shifted onto the area that was identified as buildable. Peter Eskuche: Yep. Weick: Are we getting into a steep grade there that makes it difficult to do that? Peter Eskuche: It would be slightly less steep actually. Weick: It’d be less steep…if you just shifted that over. Peter Eskuche: Yeah. In all honesty if you move this, this way say. Weick: Yeah. Peter Eskuche: So like this basically rectangle corner would be like here. Weick: Right. Chanhassen Planning Commission – October 6, 2020 7 Peter Eskuche: You could do that so I think the main reason we didn’t do that was because these are all really significant maples. Weick: So it’s the tree cover. Peter Eskuche: Yeah and these are kind of wispy, a lot of basswoods. Some, a few maples. Some elm that were kind of light and airy and it was a little easier to put the house in these trees where these are pretty significant maples so we’re just trying to be a little less impactful on trees. However of course you know as we know with elm, ash, oak wilt, you know it doesn’t seem to really matter what kind of tree they are anymore. They seem to all get some sort of disease now but unfortunately, but there’s a little bit of a struggle there with erosion versus trees. Weick: Okay. Peter Eskuche: But we could make a move. I think to some degree it gets very close to, and I don’t know if any of the commissioners have been to the site. Weick: I’ve seen it. I won’t speak for everybody but yeah. Peter Eskuche: But you know you have the high power line tower as you’re getting closer this way. You’re closer to the tower. You’re closer to the open area. You know right now there’s just tons of people on the trail so it’s just a little bit more desirable to be more private there and safe for their family. For their kids. And right under the power tower. Weick: Okay. Peter Eskuche: But good question, thank you. Weick: Okay. That’s all I have. If there are other questions please speak up from the commission. Commissioner Noyes. Noyes: Is there a garage… McGonagill: Commissioner Noyes could you speak up please? We can’t hear you sir. Noyes: Can you hear me now? McGonagill: Yes. Noyes: Okay. The secondary garage that you’re planning, what are the dimensions of that and what is the primary use of that building? Chanhassen Planning Commission – October 6, 2020 8 Peter Eskuche: So the primary use of that building was just to store extra vehicles. They do have a lot of miscellaneous shaped size vehicles so I don’t have my drawings handy. I don’t know if MacKenzie can help me at all. I’ll grab my scale and see if I can just scale it off of this drawing. Walters: It’s 1,188 square foot structure. It has a lower level of vehicle storage and then an upper level of vehicle storage and then the third level I believe has two rooms and a closet would be off the top of my head but it’s more of a kind of open use area than store area I would characterize it as. Peter Eskuche: Yeah I guess the drawings are in the packet. There’s a lower garage, a main garage, and then they just threw some storage above the garage. So there’s like I guess you could call it a second, if this is called a walkout structure that would be like the second floor. If the lowest level be at main level then you call it the third floor. You know it really depends. Walters: Page 12 of your packet has the footprint. Peter Eskuche: Basically is 45 by 26. Noyes: Just a quick follow up question. Is the use of that building 100 percent residential use or will it be used at all for any kind of commercial contracting related type of usage. Todd Carstensen: I had a skid loader that I use. Weick: Can you come up to the microphone I’m sorry. It’s just so the folks on the phone can hear you. Todd Carstensen: I have a skid loader and some attachments that I use just like to plow my driveway and stuff because, especially this one that’s quite a long driveway and I couldn’t wait for maybe a plow guy to come to get out you know so I’ve always had one. I have snowmobiles and four wheelers and boats and plan on getting a camper so. Noyes: Okay thank you. Aanenson: Can I just clarify that too. I think that was one of the concerns that was raised by the staff so I did do this subdivision so I have some history with this and we had a lot of interest in it over the years but one of the concerns we have with a space this size was why we recommend against this is they often turn into contractor’s yards. I’m not saying they’re going to do that but that’s what happens and then there’s a lot of extra traffic on the road that’s unanticipated in a residential street and then it becomes a staff’s problem to try to resolve that so we just want to be transparent and say you cannot run a business in an accessory structure. Even if it’s construction, snowplowing, gardening, landscaping, that sort of thing. Chanhassen Planning Commission – October 6, 2020 9 Weick: Okay thank you. McGonagill: Kate I do have a follow up question for you if I may. This is Commissioner McGonagill. When this subdivision was platted before the applicant purchased it would it not show this lot size and building site? Aanenson: Anybody that inquired about it they were given that information. The buildable area and the lot size. McGonagill: So the developer or someone had to do that. Second question, Lake Harrison. I’m real familiar with this area. Around here and around that trail quite a bit. I’ve walked it quite a bit. In fact I was down, went down it this week again. Lake Harrison if I remember right is a really closed lake. In other words there’s not a whole of outlet for it. It’s not like it can, it flows well. I know when the Harrison subdivision was built particularly those houses off of Galpin there was an awful lot of sensitivity to filtration into the, filtration into Lake Harrison, is that correct? Walters: I’ll defer to our Water Resources Coordinator for that question. Unmacht: Thank you. Can you repeat that one more time? McGonagill: I can’t hear you. Unmacht: I’m sorry can you repeat that question commissioner. McGonagill: Okay in the Lake Harrison I believe is a closed lake. What I mean by that it doesn’t have a really good outlet. It’s not like it’s flowing like you would see in some other places. It does have a sensitivity I know to sedimentation as well as just plant growth. I mean I see a lot because I go by it a lot and when the Harrison subdivision was built and the houses were around it I know there was a lot of sensitivity to that. You know the setbacks and putting them back particularly on Harrison Hill which is on the other side of the power lines to that to keep those people out of, you know to keep construction out of the zones and I know there were stakes and everything through there to keep it looking at those. You know keep out the bluff. Is that not correct? Unmacht: Yeah I do believe that’s correct and that’s one of the other kind of concerns that I had myself is that Harrison Lake is considered a natural environmental lake in this city. Not a recreational development lake and what kind of ends up getting defined as can be kind of unclear at times but it’s kind of more or less our code more or less goes by the DNR’s definitions but Harrison Lake is not listed on the MPCA’s website for any impairments meaning sediment, nutrient loads, mercury in fish tissue, etcetera but one of the concerns with a site like this is that excessive erosion into the wetland which is immediately adjacent to the lake would potentially down the road cause an impairment and it could be listed by the MPCA. Chanhassen Planning Commission – October 6, 2020 10 McGonagill: Okay thank you. Mr. Chairman I do have a question for the applicant. Can I ask that? Weick: Yes please. McGonagill: Okay Mr. Carstensen, this is Commissioner McGonagill. The question I have for you, I understand looking at your website you’re a contractor. You build houses. You do that. You do roofing. When you bought the lot being that kind of experience you had, I mean I agree it’s a beautiful lot by the way. Beautiful trees. It’s really gorgeous now with all the colors changing. Todd Carstensen: Yes. McGonagill: I would agree with you. So did you just think you could get a house in there or what was your thought process…knowing your background in construction. Todd Carstensen: Yeah I thought I could put a house in there. I mean I’ve been all over the state not to mention the city and I’ve seen a lot of houses that are I guess considered by right by the bluff. I mean I’m kind of surprised about this actually so. McGonagill: Okay so you, and to your, you bought it from the developer but you didn’t really, what I hear you say you didn’t go through and look at the City what you could do or not do. You just assumed what you could do. Todd Carstensen: Correct. McGonagill: Okay. And on the, I guess another question I have, knowing your background as a developer and knowing what it takes for permits I’m a little curious why you cut a road through there knowing that stuff. Todd Carstensen: I didn’t really. I didn’t understand about the bluff thing initially. I haven’t built a house for over 30 years so I’m not, I wouldn’t be considered a builder really. McGonagill: Okay, so because I know that I’ve seen your skid’s still there for a couple years honestly. Todd Carstensen: Yeah. McGonagill: I walk by it a lot. Your roofing material is piled there. The other stuff’s there. The only aspect of that being the logic of using that as a storage facility or not facility, as a storage spot, did they talk to you about that. Again the logic, tell me your logic of doing that. Chanhassen Planning Commission – October 6, 2020 11 Todd Carstensen: I’ve just been super swamped. I just haven’t had, I’ve just been trying to make money. McGonagill: Okay. Todd Carstensen: I don’t have another spot for that stuff right now and I usually bring it back… McGonagill: So if you would build this house you don’t have another spot where would you propose to put that stuff? Todd Carstensen: I’m not planning on working much longer actually. McGonagill: Okay. Alright thank you sir. Todd Carstensen: Yep. Weick: Thank you Commissioner McGonagill. Did you want to circle back or you okay? Kari Carstensen: No I think it was talked about. Weick: Okay. Anything else, I didn’t mean to cut you off Commissioner McGonagill if you had more questions. I’m sorry. McGonagill: No I don’t think I do. I thought staff’s report was pretty complete and like you Chairman I went and actually walked that site down both the private drive as well as the power line. MacKenzie one thing you could, there’s one question I have for you. It’s a little bit different situation but could you put up the overhead picture of where the private drive comes through showing the lot size. Okay. Yeah now it shows, it’s the one that shows the private, yeah that private drive coming through. There is a, when you look at the way that lot is laid out, if I go off to the left, off this lot. You had it in the packet where it showed all the lots layout. Let me see if I can find it here for you MacKenzie. It’s on page. Walters: I may not have it in the power point I’m afraid. McGonagill: It’s on page 7. I would direct the commissioners to that page 7 of the packet. In that there is a, if you go down the private drive or go down the power line there is a house there located right down from that house on Lot 11 I guess it’s called which it’s orientation and it’s sensitivity to the bluff I would say is a fairly similar situation. Would you agree with that MacKenzie? Walters: Yeah both Lot 11 and Lot 12 were, if memory serves me right, subject to variance requests by the builder and the exhibit you’re showing, you’re referring to the Lot 11 and 12 Chanhassen Planning Commission – October 6, 2020 12 detail were the proof of concept the developer gave showing that homes could be sited on these lots without negatively impacting the bluff. McGonagill: Right. And on Lot 12 that house, or Lot 11 that house is there. Walters: Yes it is and it was built in accordance with the city code. McGonagill: And what was the, the question I have now that they’re looking at it, to the left of the house on Lot 11 there’s another little stub driveway in there. Do you know what they originally intended to do with that? Walters: I believe that is a turn around Commissioner McGonagill. McGonagill: That was a turn around? Walters: Yeah. McGonagill: Because I was like okay I was…street going to go through there. So ideally when the developer laid it out he did have similar lots on 11 and 12 that were shown to be buildable. Is that correct? Walters: Correct. McGonagill: Okay. And I do understand that the house on Lot 12 is closer to the front, i.e. closer to the trail and to the power line but that’s just the way it lays in there so I just thought that was interesting. I just wanted to be sure I, that the other commissioners were aware of that. That there is a house right down from it that kind of meets the code. Thank you, Walters: Just so the folks at home can see if you can switch to the document cam of, zoom in. Sorry about that. Unfortunately I think the colors are going to be a little dark on the document cam. McGonagill: That’s pretty close. You can point it out and just kind of, you can see it. It’s fuzzy but you can see it MacKenzie. So that point out what I’m talking about here. The house down the way and then where the proposed house would be if you would with a pencil MacKenzie. Walters: Yeah so this would be the house on Lot 11 that Commissioner McGonagill was talking about. This is the driveway turn around. McGonagill: That’s existing. Chanhassen Planning Commission – October 6, 2020 13 Walters: That’s the existing house correct and then this was the Lot 12 is the lot that the variances in question for and this footprint was the developer’s proposed home site and configuration. McGonagill: Thank you MacKenzie. Thank you Mr. Chairman. Weick: Okay. Other questions from the commissioners for the applicant or the architect? Hearing none thank you very much. It’s useful information and it’s nice to hear your perspective on how, what your hopes are anyway for, you know for building a home and living there so that is useful information and thank you for coming and presenting that. With that I will open the public hearing portion of tonight’s item. The phone number is on the screen. If you’re listening 952-227-1630. While we give it a few minutes for that we did receive as MacKenzie mentioned we received one email and they specifically requested that it be part of the record and again we will confirm that that email is part of the record and has been recorded. If anyone is present and wants to come forward to speak about this item may do so at this time. And we do not have anyone here. I can ramble for a few more minutes and I don’t think the phone’s ringing is it? No. Okay with that I will close the public hearing portion of tonight’s item and open this for commissioner discussion. And a motion as appropriate if desired. Beautiful piece of property. Would love to putting myself in the homeowner’s or the landowner’s shoes, it would be wonderful to see a home built there. It’s a nice property. But obviously has a lot of challenges. Yeah go ahead please. McGonagill: This is Commissioner McGonagill Mr. Chairman. Yeah it is a beautiful piece of property and it’s a piece of property that I don’t blame him at all for the family wanting to enjoy and they should be allowed to enjoy it. For sure. And the, because they own it and I do believe you know in property rights to some degree. However that being said we do have a responsibility to protect the environment both of Lake Harrison and the neighbor’s properties around there. I guess I would say a home and garage can be built. I think there’s a couple of different ways to go at it. I think it can be built on the pads that are there. As you’ve suggested Mr. Chairman taking that house down, maybe switching it. Spinning it a little bit. Maybe reducing the footprint maybe is a way to work that in. I don’t like that all the garage cutting in through the bluff and going all the way down because I just think that goes against everything we try to uphold environmentally with our water quality in the city. And similarly with the house itself so I guess…what this is, there’s a way to build a house. Maybe not the dream house that the applicant would want. There is a way to build a house there. There’s a way to build a garage there and there’s a way to build a house and live there and enjoy the property. And at the end of the day that is the objective. The other point is that the developer, etcetera they had the plats. It was there. I don’t know the history of whether the applicant got that from the developer or not but still it’s a known fact that’s there so I’m, I look at it and say the existing site can be built on as is therefore there’s no need for a variance. And I would agree with staff’s position on denying the setback. Denying the request for shoreland variance and the structure variance as well. And the applicant it may not be the dream home but they can still enjoy the lot. Does that, do you follow me Mr. Chairman? Chanhassen Planning Commission – October 6, 2020 14 Weick: I do. Question for you. Do you have if, and I’m not proposing a solution in any way. I’m just asking a question. If we weren’t discussing the accessory structure garage type accessory structure that sort of sticks out into the bluff there more significantly, you know if we were just talking about the home, does that change anything or is it? McGonagill: Not really. I understand they’re putting the road element with pilings but they’re still going to have to work through that bluff quite a bit and that’s just something that as a commission and as City Council and environmentally we never really allow because we’re so rigorous about maintaining the bluffs and the structures. What really makes me nervous too is the water quality of Lake Harrison itself. It is, it’s fragile. I mean they were successfully built all the homes around it but they were extremely careful with them and the setbacks. I can go over and over because I saw them all go in. You follow me Mr. Chairman? Weick: I am yeah. McGonagill: So I would, I would say perhaps closer to your idea of move the house over on the site that was approved. Maybe you could put some variances in there a little bit to make it a little bit more workable but not so onerous but not all the way down the bluff into the flat area. I just think that’s just, that’s just not according to our code. It’s not according to the philosophy we’ve been rigorously trying to maintain. Kari Carstensen: Can I ask a question? Weick: Not really. Sorry. Kari Carstensen: Okay Commissioner McGonagill. McGonagill: Well that’s you know thank you for your question. Weick: You look like you want to say something. Randall: Yeah I do. Weick: I want to hear it. Randall: The home design is amazing. It’s creative for that location. You came up with some really great ideas. Unfortunately I just think it’s going to be, it has to be closer to that set location and I think you’re already doing a lot of creative work. I think you could probably get it closer to that hopefully. I love the home design. I understand the garage thing. I’ve got a 6 car garage and you can ask my wife they’re already full now and she’s upset about that so you can never replace garage space but that being said I, it’s too much of a variance in my opinion and I think that’s where we’re kind of alluding to before. If the variance was closer to that original Chanhassen Planning Commission – October 6, 2020 15 pad area I think we can work with it. That outside garage down in the bluff area I don’t see how that’s going to go through at all but the home design being able to utilize the bluff and I’m just picturing looking over that in the morning how great that would be and the amount of light you’re going to get coming in from in the morning and that type of thing. Kari Carstensen: Is there any way when…because I really don’t like the idea of building near power lines. I mean that’s never been talked that that was okay…so I just wonder if there’s something you can do to change that. McGonagill: Mr. Chairman we can’t hear her. Weick: I’ll repeat it. I’ll repeat it for you. McGonagill: Thank you very much. Weick: Are you finished? Yeah and I’ll just summarize what was asked. I guess and it was stated earlier but the big issue with the proposed, the City proposed building lot is the presence of the overhead power lines and there’s some concern and I would, I can’t speak to that certainly but that might be something that could be, I just, I’m not even going to guess. Randall: No and I wouldn’t know how to go about that too but I understand her concern. Weick: Yeah. Randall: And we deal with this a lot. People might get a lake lot and it’s limited on setbacks and what they need to get in their lot space and we try to work with them to try to come up with a creative solution on it. I think you’ve guys have already worked a lot on that for just this property alone but it needs to be closer to that existing print. Maybe figure out what to do with the power lines. I don’t know how that’s going to work but that’s my two cents. Weick: Thank you. Kari Carstensen: Then I have a question then…or how do we go further on that? Weick: Yeah Kate thanks. Aanenson: So there’s two options that you can do right now. Weick: Thank you. Aanenson: If you want to give them some direction then that would be to table it. They’d have to agree to a tabling and a certain timeframe. Waive their 60 days but I think it’s good that you Chanhassen Planning Commission – October 6, 2020 16 set clear expectations of what the tabling is to give them direction. We do have power lines that run along the backs of all those lots so the power line’s not going to move. McGonagill: And those power lines go all the way through Longacres. They go through Highover. They go through all those houses. Aanenson: Correct, that’s correct. McGonagill: They’re in close proximity to many houses. Aanenson: Yeah but if the applicant wants to table it the Planning Commission could table it. If it’s agreeable with them and a certain timeframe and then they, and again set clear expectations of kind of what you’re going to be looking at so we don’t go through the same proposal again if that makes sense. McGonagill: No that’s very valuable Kate. Aanenson: Otherwise the other choice would be to take the recommendation, whatever that is. It could be appealed or forwarded onto City Council so but certainly willing to work with them and see if we can, if that’s your desire. Weick: Okay. Kari Carstensen: Can I get clarification on that? Weick: If so can you come up to the microphone, yeah. Kari Carstensen: The clarification for me would just be that that still for us too working with an architect because it’s expensive for us to go through these things. The clarification if we table it will it be that you as a city are coming to us and giving us an option to help us not get you know the same kind of result like giving us parameters and such. Aanenson: It’s my understanding that MacKenzie did try to give you some parameters and you had your first choice. That’s fine but what we’re saying now is that you know if we can try to work together to get closer to what the objectives, whatever the council directs here and that’s what we’re saying is we’ll work with their direction is. Kari Carstensen: Gotch ya. McGonagill: And if I may offer something to the applicant ma’am. I have found city staff to be very workable to try to work with you to, they understand what you’re trying to do. Kari Carstensen: Yeah. Chanhassen Planning Commission – October 6, 2020 17 McGonagill: They gave you good advice. They know at least my personal opinion and others that we want to protect the wetlands and protect the bluffs. I don’t speak for the rest of the commission but I know how we feel about that. Then they can tell you from their own experience, Kate and MacKenzie are very well versed on what they think is doable. The problem may be that it may not be what you want to hear but that it will be the truth and they’ve gone through this enough and I would trust them. I would encourage you to trust them to say yeah this is workable or if it’s not jump the gun another way. Does that make sense ma’am? Kari Carstensen: I understand. McGonagill: They’re very good. We trust them so. Noyes: You know the one thing that I would add, you know your request is, the variances are extensive and per Commissioner Randall’s commentary, yeah I kind of agree with what he has said. I always look at these and I think past what we’re talking about today. Whatever we do today sets a precedent right and so one of my biggest concerns is that we’re issuing variances related to bluffs. Related to wetlands. The minute we do that we have a lot more people in here presenting variances that say hey, look at Case Number 2020-20 and they were granted something so we also have to look further beyond kind of what we’re talking about today and that like I said per Commissioner Randall’s thing I think the more we move it towards the original approved site the better opportunity you’re going to have to achieve what you’re wanting to do. Weick: And that said I also in, as much as we can to Kate’s point and also to the request of the applicant if we have opinions and beliefs about what is acceptable and is not acceptable it would be, I mean there is money involved right with talking with architects so I guess I would ask, and this might be not conventional but you know, I know I mentioned earlier moving the house over. If we pretend that that wasn’t going to be a problem with the power lines or whatever it would still stick over the, not only over the setbacks but it would still stick into the bluff right and I guess my question to the commissioners would be, if you sat that would you be okay? Because I think we want to give some direction both to city staff as well as the applicant that you know we do not, you know we’re okay with encroaching on what’s the yellow line on slide. Walters: The yellow line is the bluff setback. Weick: Right. Walters: And the blue line is the, and I’ll go to the slide in question. Weick: Yeah that’s what I was looking at. Chanhassen Planning Commission – October 6, 2020 18 Walters: The blue line here is the 30 foot structure setback. The yellow line is the 20 foot bluff impact zone setback where the regulations because much more stringent to protect the top of the bluff. And then the red line is the top line of the bluff itself. Weick: Okay. And so you know for instance the house on Lot 11, I mean hugs that yellow line. I believe. Walters: The house on Lot 11, if I had drawn the same line would hug the blue line. It does not encroach into the 30 foot bluff setback. Weick: Okay. So I guess as I say that you know if we could give some opinion on the level of encroachment and I’m not holding anyone to anything. I’m just asking for opinions here. And also then on the accessory structure as well. You know to me I, Commissioner Randall said it really well. The accessory structure I’m speaking of is the large garage I would call it. You know being out in the flatter area I think poses, to me I don’t have an issue with the use. I don’t think it’s for us to you know make a decision based on what a projected use may or may not be of that but I think we absolutely have the right to talk about the size of the structure and location on the property and I think we should speak to that as well. So any thoughts? I guess I’ll start. Maybe that will help. I would say if there’s going to be a reworking of this I’m not comfortable with that accessory garage being located out where it is. And I would, I’d be comfortable in my opinion going to the yellow line. So over that blue line but to the yellow line. I would have, I’d have to think more about if something extended past that yellow line. That’s just my opinion. Would love some other thoughts. Noyes: I would put myself in the same camp you’re in. I think the accessory structure is a really difficult thing for me to process right now just because of the level of variance required for it. I do think there’s ability to relocate that house and like I said I think the closer you get to the blue and yellow line the more likely I think I would be to say yeah they’re doing whatever they can to make sure they’re protecting the environment. They’re following the regulations and if we’ve got to give a variance for you know a small change I think I’d be up for that. Weick: I appreciate that, thank you. Randall: And I would concur that also. Weick: That was Commissioner Randall speaking. Anyone on the phone or on the Zoom, Commissioner Reeder or Commissioner McGonagill? And as you’re maybe thinking or maybe not I would, I’m not discouraging a motion either if anyone feels strongly to also propose a motion as presented by city staff. We absolutely can entertain that as well. McGonagill: I guess Mr. Chairman I, when I look at it and I’m more of the opinion of keeping to the blue line if at all possible. If they want to encroach a little bit out of that, okay what does that look like but it should be minor. I mean the accessory structure is not even a starter. I’m not Chanhassen Planning Commission – October 6, 2020 19 even going to talk about that because it is what the other commissioners talked about it, it takes so many variances. So my, I’ll reserve the right to vote when I see it and what the DNR says and what our water quality people say. What our engineers say and I, that always is important to me to see what the experts are telling us but I agree with you. It’s got to stay within the, to me the blue line. If it exceeded over a little bit to the yellow line okay but those exceeds and variances should not, should be minor. It shouldn’t take for example okay they said we go out to the yellow line. But their neighbor will push it a little bit beyond the yellow line to the red line. No. That’d be a non-starter for me. I mean I’m really nervous about as Commissioner, one of the commissioners said starting down the slipper slope quite literally here giving a variance to lots and wetlands and stuff like that with bluffs and what it can mean for water quality effect on others. That being said I’d love to see a house in there because it’s a beautiful setting and so I don’t know if I’m making myself clear on that but. Weick: I think so and you know there certainly is enough, to me there’s enough disagreement. You know I, maybe it’s better just to. McGonagill: I’ll be more direct. I think if they’re across the red line it’d be a non-starter to me. Weick: For sure. McGonagill: Going across the yellow line’s almost a non-starter, would be a non-starter to me. Playing around with it in there perhaps because we know how those lines are but I’d want to see those to be minor excursions. I mean that’s just the way I look at them because I’m trying to protect Lake Harrison. Aanenson: So Mr. Chair I think. McGonagill: I think that’s enough said. Aanenson: I think we’ve gathered quite a bit of your feelings. I don’t think you want to pre- judge but I think you’ve given them direction of what you’d like to see if that makes sense so you can either like I say make a motion to table if they’re willing to accept that and I’m not sure we’ve got for the. Walters: The motion I have is a motion for denial. Aanenson: No I’m asking about the 120 days. Walters: Oh apologies. I believe the 60 day ticks in just after the October 26th date so we’d need that waived or we could take our executive 60 day extension. Aanenson: Yeah or we could just have them write something out right now which would be my preference if I can grab a piece of paper. If they wanted to do that that’s one option. And then I Chanhassen Planning Commission – October 6, 2020 20 think what you could say, based on the input that was given tonight as part of the testimony, if you were to table. I’m not trying to, I’m just, if you were to recommend tabling it then that would be kind of the information that you provided tonight because we do have verbatim Minutes then we would use that as the direction to work with the applicant. And you know where it falls on that line you can judge that but I think you’ve given them direction on what you’re thinking. Weick: And then the other option is obviously to vote on, or to have a motion. Aanenson: That’s correct. You can ask for that too. Weick: And then, and depending on how that came out then the applicant could, they could certainly refile? Aanenson: Yeah but. Walters: Yes they could reapply… Weick: What’s the difference between that and a tabling? Aanenson: Because then they have to reapply. Weick: And that costs. There’s fees associated. Aanenson: Correct, correct and so if you feel like there’s room to move on both sides then it probably would be you know, it would be okay to table it. Again if that’s what you’re thinking. McGonagill: Well Kate I think it’s, if the applicant’s willing to do it I think it’s a good idea because I think we have enough of a voted understanding among us that we would probably deny the variances just the way they’re written by staff. At least I think that’s the, I don’t want to speak for the rest of the commissioners but it seems to be strongly to that, particularly on the accessory structure and some of the other stuff. And I think that if they were to table it and work very closely with staff to come up with a solution so they could use that property and come back to us I think it would be, that would be welcomed by the commission. Would you agree Mr. Chairman? Weick: I think so and I just want to, just be clear that to me it didn’t feel like we had, when we talk about where the house could be in relationship to the setbacks I don’t think there was a unanimous opinion about you know how, what type of encroachment if any is acceptable on behalf of the, even the commissioners so I just wanted to be clear on that, that we aren’t… McGonagill: That is a good point Mr. Chairman. Chanhassen Planning Commission – October 6, 2020 21 Aanenson: That’s why I was trying to say not to prejudge it too far because I think they’re going go through it and working with us to say you know it may have to go here but for the following reasons so we want to give that opportunity to evaluate that. Weick: Just to be very blunt there were some commissioners who felt okay with some encroachment and there were some commissioners who did not feel okay with encroachment. Aanenson: Correct. Weick: And so I don’t want to give you the impression that you know, if you build it to a certain point it’s, yeah because I don’t feel like, and that’s why I’m struggling with this because there wasn’t agreement amongst us on that. Aanenson: Right. That’s why I’m, I think they alluded to the possibility of tabling it so I’m saying that is an option so that’s why I’m saying it’s up to them if they wanted to take the motion. Whatever you choose tonight and go forward or if they want to take their time and table it, I’m just saying that’s an option you could offer up. Weick: And I mean have you had a moment to think about it? Peter Eskuche: Yeah I think speaking for the applicant we would prefer to certainly be working with the City and if we could be tabled I think you know in good faith we really do want to protect the property so. Weick: Okay. McGonagill: And Mr. Chairman I think you summarize it being… Weick: So we do need a motion then and I don’t know if we want to get, do we need something in writing? Okay. And it will just, oh for sure. McGonagill: So should we go on with the rest of the business and then… Walters: This item needs to be resolved. Weick: Yeah we need to resolve it before we go forward. And so what’s happening right now, I know you can’t see or hear, there you go. We’re just talking about the conditions of the length of days to table the item before it needs to be brought back in front of the commission. So they’re going to sign that and then we’ll have that in writing and then I think we will need a motion. Walters: You will need a, yeah you would move to table Planning Case 2020-20 to be resumed within and then I think Kate will have the timeline for you to use in one second. Chanhassen Planning Commission – October 6, 2020 22 Aanenson: It would be 90 days. Walters: Yep so the motion the motion would be moving to table Planning Case 2020-20 to be heard again within 90 days. McGonagill: Does that give the applicant enough time to do what they need to do MacKenzie? Walters: They have consented to the 90 days so. McGonagill: Sounds good. Weick: We do have that in writing Commissioner McGonagill. It’s signed. So I would accept a motion. Noyes: I will propose the motion that we table Case 2020-20 for 90 days. Aanenson: I would also say and direct the applicant to work with the staff based on the comments that was given. Friendly amendment. Noyes: And direct the applicant to work with the staff based on the comments that have been provided. Weick: Thank you Commissioner Noyes. We have a valid motion. Do we have a second? Randall: Second. Weick: We have a second from Commissioner Randall. I will pause. Anyone who would like to make final comment on this item. Again I think a special thank you to MacKenzie and to Kate for helping us through this one. We will take a vote now. We’ll do a roll call vote I’m sorry. I was, I’ve been away for a little bit. So we do a roll call vote. Noyes moved, Randall seconded that the Planning Commission table Planning Case 2020- 20 for 90 days and direct the applicant to work with city staff based on the comments provided. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Weick: So the motion to table this item for 90 days passes unanimously 5 to 0. Thank you. Thank you. APPROVAL OF MINUTES: Commissioner Noyes noted the verbatim and summary Minutes of the Planning Commission meeting dated September 15, 2020 as presented. ADMINISTRATIVE PRESENTATIONS. Chanhassen Planning Commission – October 6, 2020 23 Weick: And do we have any City Council updates? Aanenson: Yes we do Chairman. Yes so on Monday, September 14th the Bluff s at Lake Lucy, the final plat was approved. So you see the preliminary plat so just to kind of refresh everybody. The first three phases of The Park were being developed by Lennar. They had the option on the upper portion and that property was bought by Gonyea Homes from the development. More than likely it will be their homes but it could be some others too so those were the 15,000 square foot lots and there is I want to say 32 just off my head. And those, working right now to get the grading going on those lots and…were out staking for the tree preservation area and I know Jill be walking it this week and they’ll have a precon maybe next working to get watershed approval. They’ve been to watershed 3 times and the County land records had their plat permit but they’re ready to go. And then there was, I think we talked about the Highover one was tabled. The other Highover one with the grading so they have…with MacKenzie on that. They do have a permit in. Walters: It is currently being reviewed for the engineers. By the engineering department to determine whether or not it would address the drainage issues or not. Aanenson: And then the Bluff Creek Overlay District boundary line was approved by the City Council. And then on September 28th they did the code amendments that you saw or had the public hearings for. The mylar requirement, the IOP codification and then there was a partial release of Development Contract for Chan East Business Park. I also would note to go through the next, we had two items that were, one was tabled so that was, and one was withdrawn completely so the one on Dakota will not go forward. The one on, it was an amendment to the zoning district to allow for auto repair. Sharmeen worked really hard on that. It’s a very busy intersection. People coming through so we had some concerns. I really kind of recommended tabling. The applicant also agreed to table that too. We just want to work through some issues so everybody puts their best foot forward on that project so you may see that. I’m not sure how quickly they’ll turn it around but we do have some other things in the on deck circle and we do have a 3 lot subdivision that will be on your, on Frontier Trail and that will be on your agenda for the 20th. So if the Crossroads Auto comes back, and I’m not sure this one can turn around that quickly either to put this back on, that we just saw tonight so we do have a couple other things that are kind of floating out there. We just have, there’s no meeting on the 3rd so we really just have two more meetings. Or excuse me, three more meetings left so I know Matt has got a couple code amendments. I’d say significant ones for proposed storm water management in Chapters 18 and 20 that are, those are the ones that go before the Planning Commission. Those are the subdivision and zoning ordinance. We do have a subdivision potentially for Yosemite. That is Mr. Ashfeld who was here before so I think he will be submitting an application for that too. There’s a couple other things that are floating out there but are not always coming together. And then just on a side note we are busy doing roofing permits so we think we’ve roofed, I think MacKenzie’s giving decks and fences to everybody else that didn’t get a roof so we’ve seen a lot of permits this year. So we’ve also had a couple people that came through that did lot splits that Chanhassen Planning Commission – October 6, 2020 24 you may have seen and some of those people have chosen not to go forward. There’s a huge lumber issue right now so prices are kind of jumping up and kind of hard to get supplies and so some people are just kind of going to wait it out maybe so. So that is all I had Chair. If you had anything else for staff? Weick: You know what anyone on the commission? Hearing none I would accept a motion to adjourn. Randall moved, McGonagill seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 8:15 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Receive Environmental Commission Minutes dated September 9, 2020 Section CONSENT AGENDA Item No: D.3. Prepared By Jill Sinclair, Environmental Resources Coordinator File No:  PROPOSED MOTION “The City Council receives the Environmental Commission minutes dated September 9, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes 1 Chanhassen Environmental Commission (EC) Regular Meeting – Fountain Conference Room and Zoom Online Meeting 6:00 pm September 9, 2020 Members Present: Bill Chappell (zoom), Kristin Fulkerson, Jeff Harken, Greg Hawks (zoom), Don Vasatka, Lucy Rehm (zoom) and Markus Fischer (zoom) Members Absent: None Staff Present: Jill Sinclair, Environmental Resources Specialist Guests Present: Ashley Kennedy and Kim Erickson from Zero Waste West Metro; Chelsea, Chanhassen resident Minutes: July minutes were approved. Zero Waste Workshop event: Ashley and Kim introduced themselves to the group and explained what they’ll be covering in their presentation. They’ll have a slideshow and a video they hope to show. Jill said she will work with IT staff to make sure Kim and Ashley have the set up they need. Jeff offered to help at the event. Other commissioners will attend via zoom. Registrations are slow now, but the city plans on increasing promotion of the event over the next few weeks. City updates: • BioBlitz for Chanhassen on iNaturalist has started. Lucy and Bill are participating. Others are encouraged. • The Lake Ann playground is being replaced this month. • The last addition of The Park will be going to city council on Sept 14. It will be called The Bluffs at Lake Lucy • Pavers in City Center Park are being replaced. Many had started to crumble and deteriorate. • Work is continuing on the new pedestrian crossing at Powers Blvd and Lake Lucy Road. It should be completed this fall. • There will be no Night to Unite this year. • Fall Yard Waste Collection will be happening on Nov. 7, 8a-4p at the Public Works bldg. • Fall Recycling Day at the Environmental Center will be changed to a voucher program where residents will be able to apply $20 towards recycling fees by presenting the voucher anytime before the end of the year. The Center didn’t want to host a big event during Covid. Recycling Communications: Markus offered to take the full year plan and drop in the commission work plan. Jeff offered to help, if needed. The commission will review it at the October meeting. 2 Newsletter winter article: Markus has completed the article and will send it to the commission for comments. The article deadline is Sept. 14. General Discussion: • Greg attended the Blue Couch zoom webinar on Aug 6. He said they had a good presentation with good advice. The commission could possibly use them in the future. The commission wondered if a video could be posted on YouTube. • Greg gave an update on the latest RPBCWD meting. Retiring commissioner Jan Callison gave a synopsis of how Covid-19 has affected Henn. Cty. Joan Palmquist gave the Citizen Advisory Committee update. Lucy asked about the St Hubert project. Greg said that the catch basin has failed and caused erosion and damage. They’re having trouble fixing it because of money – who is responsible for paying for what. Meeting adjourned at 7:10 pm Minutes prepared by Jill Sinclair \\cfs5\cfs5\shared_data\plan\js\ EC\20 min\9-9-20 min.docx CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Receive Economic Development Commission Minutes dated September 8, 2020 Section CONSENT AGENDA Item No: D.4. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The Economic Development Commission receives the Economic Development Commission minutes dated September 8, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Economic Development Commission Summary Minutes dated September 8, 2020 CHANHASSEN ECONOMIC DEVELOPMENT COMMISSION REGULAR MEETING SEPTEMBER 8, 2020 Chairman Sanford called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Jim Sanford, James Ebeling, Stephen Stamy and Adam Schafer MEMBERS ABSENT: Kathleen Donovan STAFF PRESENT: Greg Sticha, Finance Director; and Jake Foster, Assistant City Manager APPROVAL OF MINUTES: Chairman Sanford noted that he did not receive a full copy of the Minutes. Ebeling moved, Schafer seconded to approve the incomplete copy of the Minutes of the Economic Development Commission dated August 11, 2020 as presented. All voted in favor and the motion carried unanimously with a vote of 4 to 0. REVIEW OF POWER POINT PRESENTATION FOR JOINT MEETING WITH THE CITY COUNCIL. Greg Sticha addressed the changes made to the power point presentation for the joint meeting with the City Council on September 14th at 5:00 p.m. In discussing the current goals for 2020 to 2021 Chairman Sanford asked that the goals be more active than passive wording. Jake Foster provided an update on his presentation to the City Council addressing faster internet service and connectivity in the city which is included as a goal of the Economic Development Commission. The commission discussed support of creating a levy in future years to fund a business subsidy program and support of open comprehensive communications between local businesses, business organizations such as Southwest Chamber of Commerce and Buy Chanhassen and the City of Chanhassen. Commissioner Schafer suggested using digital communication platforms such as the app like Next Door to increase more efficient communication with local businesses. Chairman Sanford suggesting adding wording to develop a more dynamic, supportive and competitive business to business communication. Greg Sticha explained that the Economic Development Commission is looking for feedback from the City Council on how to proceed with their goals and discussed inviting representatives from Southwest Chamber of Commerce and Buy Chanhassen to the October meeting. Schafer moved, Ebeling seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The meeting was adjourned at 7:59 p.m. Submitted by Greg Sticha, Finance Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Receive Senior Commission Minutes dated August 21, 2020 Section CONSENT AGENDA Item No: D.5. Prepared By Sharmeen Al­Jaff, Senior Planner File No:  PROPOSED MOTION “The City Council receives the Senior Commission minutes dated August 21, 2020.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes CHANHASSEN SENIOR COMMISSION MINUTES August 21, 2020 MEMBERS PRESENT AT THE SENIOR CENTER: Jerry Cerchia, Mack Titus, Linda Haight, David Crouch MEMBERS PRESENT via ZOOM: Bhakti Modi, Ruth Lunde, Dorina Tipton, Lisa Lyons. MEMBERS ABSENT: none STAFF PRESENT: Sharmeen Al-Jaff, Mary Blazanin. GUESTS via Zoom: Dawn Plummer Approval of Agenda: Commissioner Titus moved to approve the Agenda. Commissioner Haight seconded the motion. All voted in favor to approving the agenda. Senior Commission Minutes: Commissioner Titus moved to approve the Minutes. Commissioner Lyon seconded the motion. All voted in favor to approving the minutes. Draft Onboarding Document: Sharmeen Al-Jaff incorporated last month’s edits; any future changes can be made as this is an organic document and conforms to what City Council expects of the Senior Commission. Roll call to approve document. All voted in favor of approving the Onboarding Document. ACT on Alzheimer’s Update: Commissioner Tipton updated the Senior Commission on her contacts with caretaker attendees at The Maple Corner Café. Caregivers reported that they are doing ok with help of family and friends. Commissioner Lunde initiated discussion with attendees at the Chanhassen Rotary about potential Dementia/Alzheimer’s training. Rotary has confirmed training for October. Commissioner Tipton will conduct the training. Date and time in October yet to be determined. Aging with Gusto introduction session: Mary Blazanin connected with Aging with Gusto team. Three sessions have been organized for Sept 18, Sept 25 and Oct 2 from 10 am to 11:30 am. Senior Commissioners, Senior Center Advisory Board members and guests will be able to participate in person or via Zoom. Mary B. needs confirmation of attendance no later than Sept 11 as only 25 people will be accommodated at these sessions. Mary to connect with Managers of senior housing to investigated their participation interest. 2020 Goals and Objectives/Joint Session with City Council: Sr Commission will present 2019 accomplishments to City Council on September 28 at 5 pm. Commission Task Force report on recommendations for driving the “Information, Education and Outreach” goal. Commissioner Crouch, Modi and Haight are continuing to formalize process and content for presentation to city staff after the November election. The team plans to present rough draft of recommendations to Sharmeen and Mary B. for review shortly. Preparation for Aging in Place Planning: Chairman Cerchia asked and encouraged the team to read the information on the six websites listed in the Agenda and to identify what may be involved in the planning to educate people on aging in place (i.e. remaining in their homes as long as possible as they age) Senior Commission Comments: Commissioner Lunde stated that Chanhassen Mayor, Elise Ryan, spoke at recent Rotary Club meeting and advocated for senior affordable housing. Dawn Plummer provided information on her involvement with COVID 19 Response Team (i.e. providing masks, sanitizers, etc) and has most recently moved to Contact Tracing and documenting COVID 19 outbreaks in Carver County. Mary Blazanin stated that the Senior Center has re-opened, but people have been “slow” to return. Seniors are feeling the brunt of long-term isolation and are concerned about entering winter with the start of the flu season and further isolation. Mary B. also urged Senior Commissioners to attend and promote the Ice Cream Social on Friday, Sept 11 from 12:30 to 2 pm at the Chanhassen Recreation Center Parking Lot. Advanced reservations to be provided to Mary prior to date. Mary B. stated that September 29 will be annual flu shot hosted by Cub Foods. Pre- registration is required. Chairman Cerchia suggested that the team revisit the “Checking in on vulnerable seniors” strategy over the coming winter, anticipating a challenging season. Mary Blazanin concurred. We will discuss the plan again at our October meeting. Mary also advised that the most popular Senior Center program currently is “Make your phone your friend” led by a senior from Eden Prairie High School. Adjournment: Chairman Cerchia called for meeting adjournment. Commissioner Titus moved to adjourn; Commissioner Haight seconded the motion. All voted in favor of adjounment. Prepared and submitted by Sharmeen Al-Jaff CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Resolution 2020­XX: Authorizing the Call of the General Obligation Library Refunding Bonds, Series 2010A Section CONSENT AGENDA Item No: D.6. Prepared By Heather Johnston, Interim City Manager File No:  PROPOSED MOTION “The City Council Authorizes the Call of the General Obligation Library Refunding Bonds, Series 2010A.” Approval requires a Simple Majority Vote of members present. BACKGROUND This bond issue was originally issued in 2001 and was then refinanced in 2010 for the construction of the Library.  There is one more year (2021) left on the payment schedule and there are nearly enough funds left in the debt service fun to pay off the debt early.  The early payment of this debt will allow the levy to be eliminated in 2021.  This resolution calls for the redemption of the bonds and the final payment will be made on December 2, 2020. ATTACHMENTS: Resolution CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 12, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION LIBRARY REFUNDING BONDS, SERIES 2010A WHEREAS, by a resolution duly adopted on December 14, 2009 (the "Resolution"), the City issued $3,700,000 original principal amount of General Obligation Library Refunding Bonds, Series 2010A, dated January 27, 2010 (the "Bonds"). The City has sufficient funds on hand in the debt service account of the General Obligation Library Refunding Bonds, Series 2010A Fund (the "Debt Service Account") to call the remaining $840,000 outstanding principal amount of the Bonds at a price of par plus accrued interest. NOW, THEREFORE, be it resolved by the City Council of the City of Chanhassen, Minnesota, as follows: 1. The City Council hereby determines that there exists sufficient funds in the Debt Service Account to prepay on December 2, 2020, $840,000 aggregate principal amount of the Bonds and the interest due thereon. 2. Bond Trust Services Corporation, in Roseville, Minnesota, the paying agent for the principal and interest on the Bonds payable, is hereby authorized and directed to cause the Notice of Call for Redemption attached hereto as Exhibit A to be given in accordance with the provisions of the Resolution. 3. No further action shall be required of the City Council to complete prepayment of the Bonds. Passed and adopted by the Chanhassen City Council this 12th day of October, 2020. ATTEST: Heather Johnston, Interim City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Resolution 2020­XX: Accept a Donation from T­Mobile for October 2020 Halloween Programs Section CONSENT AGENDA Item No: D.7. Prepared By Priya Tandon, Recreation Supervisor File No:  PROPOSED MOTION "The Chanhassen City Council accepts a donation of $1,500 from T­Mobile as a contribution to the October 2020 Boo Your Neighbor program, and directs staff to prepare a letter of thanks to T­Mobile's Regional Marketing Manager, Tony Wirz." Approval requires a Simple Majority Vote of members present. BACKGROUND The Chanhassen Parks & Recreation Department presented the new, COVID­friendly "Boo Your Neighbor" program this October, consisting of personalized "Boo" goodie baskets for residents to deliver to neighbors, friends, and family. T­Mobile generously agreed to donate and cover the costs of 150 goodie baskets.  RECOMMENDATION Staff recommends that the City Council approve the attached resolution accepting the $1,500 donation from T­Mobile for the October 2020 Boo Your Neighbor program. Additionally, staff will prepare a letter of thanks to T­Mobile for their involvement and generous donation.  ATTACHMENTS: Resolution 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 26, 2020 RESOLUTION NO: 2020-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A DONATION FROM T-MOBILE BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the $1,500 donation from T-Mobile for the October 2020 Boo Your Neighbor program. BE IT FURTHER RESOLVED that staff is directed to prepare correspondence thanking T-Mobile for their generous contribution. Passed and adopted by the Chanhassen City Council this 26th day of October, 2020. ATTEST: Heather Johnston, Interim City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Pervious Paver Operations and Maintenance Agreement with 1430 Knob Hill Lane Section CONSENT AGENDA Item No: D.8. Prepared By Matt Unmacht, Water Resources Coordinator File No:  PROPOSED MOTION “The City Council authorizes execution of an Operations and Maintenance Agreement with the Subject Property Owner at 1430 Knob Hill Lane for the purposes of perpetual obligation by the Subject Property Owner to maintain a pervious paver system on the property.” Approval requires a Simple Majority Vote of members present. BACKGROUND The subject property owner is proposing a pervious paver system as an extension to their existing driveway to allow for additional impervious surface on the property over the amount allowed by City Code. Pervious pavers differ from typical paved surfaces and other paver systems in that they allow for stormwater to pass through the oversized paver joints into a granular soil medium system underneath rather than as direct runoff. The stormwater that filters through the granular media either infiltrates into the ground below the entire system or is collected into a drain tile and outlets away from the system, depending on underlying soil type. Properly designed, installed, and maintained pervious paver systems have the capacity to allow for stormwater detention and/or infiltration. When not properly designed, installed, and/or maintained, these systems could fail to facilitate the required detention and/or infiltration of stormwater as designed. As such, it is important to ensure that an operations and maintenance agreement is in place with the subject property owner. Said agreement shall require the paver design and installation to conform to manufacturer guidelines and stipulate the frequency and type of maintenance to be performed. DISCUSSION In accordance with the City Code, Sec. 20­921(4)a, the owner of a pervious paver system must enter into an operation and maintenance (O&M) agreement with the City to ensure the system performs as designed in perpetuity. The attached O&M was developed by City Staff and Attorney as part of this specific pervious paver permit. The subject property owners at 1430 Knob Hill Lane have agreed to the attached agreement. RECOMMENDATION Staff recommends approving the execution of the O&M agreement with the Subject Property Owner. CITY COUNCIL STAFF REPORTMonday, October 26, 2020SubjectPervious Paver Operations and Maintenance Agreement with 1430 Knob Hill LaneSectionCONSENT AGENDA Item No: D.8.Prepared By Matt Unmacht, Water ResourcesCoordinator File No: PROPOSED MOTION“The City Council authorizes execution of an Operations and Maintenance Agreement with the Subject PropertyOwner at 1430 Knob Hill Lane for the purposes of perpetual obligation by the Subject Property Owner to maintaina pervious paver system on the property.”Approval requires a Simple Majority Vote of members present.BACKGROUNDThe subject property owner is proposing a pervious paver system as an extension to their existing driveway to allowfor additional impervious surface on the property over the amount allowed by City Code. Pervious pavers differ fromtypical paved surfaces and other paver systems in that they allow for stormwater to pass through the oversized paverjoints into a granular soil medium system underneath rather than as direct runoff. The stormwater that filters through thegranular media either infiltrates into the ground below the entire system or is collected into a drain tile and outlets awayfrom the system, depending on underlying soil type.Properly designed, installed, and maintained pervious paver systems have the capacity to allow for stormwaterdetention and/or infiltration. When not properly designed, installed, and/or maintained, these systems could fail tofacilitate the required detention and/or infiltration of stormwater as designed. As such, it is important to ensure that anoperations and maintenance agreement is in place with the subject property owner. Said agreement shall require thepaver design and installation to conform to manufacturer guidelines and stipulate the frequency and type ofmaintenance to be performed.DISCUSSIONIn accordance with the City Code, Sec. 20­921(4)a, the owner of a pervious paver system must enter into anoperation and maintenance (O&M) agreement with the City to ensure the system performs as designed in perpetuity.The attached O&M was developed by City Staff and Attorney as part of this specific pervious paver permit. Thesubject property owners at 1430 Knob Hill Lane have agreed to the attached agreement.RECOMMENDATION Staff recommends approving the execution of the O&M agreement with the Subject Property Owner. ATTACHMENTS: O&M Agreement CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Fire Department Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.1. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Monthly Fire Department Update with Response Data from September 2020. ATTACHMENTS: Narrative Graphs and Charts TO: Heather Johnston, Interim City Manager FROM: Don Johnson, Fire Chief DATE: October 26, 2020 SUBJ: Monthly Fire Department Update Fire Department Staffing Department staffing remains at 44 paid on-call firefighters. One Firefighter is on extended personal leave. Fire Department Response The fire department responded to (65) calls for service in September. Call Breakdown for the month: 2 Chief Only 9 Day Only 35 Duty Crew 19 General Alarms Significant calls included the following: • (41) Rescue/EMS calls with (5) motor vehicle accidents. • (3) Fire Responses o Compactor/Dumpster Fire at Goodwill o (1) Mutual Aid Response to Excelsior and (1) Mutual Aid Response to Minnetonka • (1) Citizen Burning Complaint and (2) Responses to Unauthorized Burning Monthly Training • Blue Card Incident Command Training for Officers • Emergency Vehicle Apparatus Driving Competency Training for all department members • On Line Firefighter Training: Customer Service Heather Johnston Fire Department Update Page 2 Other Activities • Blue Card Incident Commander Certification Course was hosted at Chanhassen Fire from October 1 through October 4th. Eleven new firefighter/officers received the national certification over that weekend. The attendees were from; (5) Chanhassen, (2) Victoria, (1) Carver, (1) Waconia, (1) Watertown, and (1) Long Lake • Assistant Chief White and myself assisted Chaska Fire with a re certification process for fireground incident command on October 14 and October 21. • The Carver County Fire Academy utilized Chanhassen Fire Station 1 on October 20/22 to conduct written and practical assessments for the Firefighter 1 certifications. • We assisted Paisley Park with a Firefighter/EMT for an event on October 27. Fire Marshal Council Update for September 2020 Fire Inspections • Finished fire alarm and fire sprinkler inspections and testing at 8700 Shelby Court. New large-space office and warehouse building. Waiting on tenants to occupy. • Working with State Fire Marshal’s Office on local school inspections for 2020. Completed all final testing requirements for Chan Elementary and Bluff Creek in time for school year. Both replaced fire alarm systems and had several issues trying to make functional in time for school. • Utilized Social Media for Fire Prevention messages due to not having an Open House this year and not going into schools for fire safety presentations. 71 50 66 79 86 76 66 72 84 85 85 101 94 88 76 64 71 88 102 85 85 79 84 86 80 75 65 79 77 74 78 82 65 20 30 40 50 60 70 80 90 100 110 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Chanhassen Fire Department Calls By Month Comparison 2018 2019 2020 0 10 20 30 40 50 60 70 80 90 July Aug Sept 2020 Calls by Month and Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire S 12% M 16% T 14% W 16% TH 13% F 14% Sa. 15% 2020 CALLS BY DAY OF WEEK Basic Incident Date Time: Incident Type (Fd1.21): Elite mnfirereport Incident Type Report (Summary) Incident Type Total Incidents Total Incidents % of Incidents Total Property Loss Total Content Loss Total Loss Incident Type Category: 1 - Fire 111 - Building fire 2 3.1% 154 - Dumpster or other outside trash receptacle fire 1 1.5% Total: 3 Total: 4.6%Total: 0 Total: 0 Total: 0 Incident Type Category: 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle accident with injury 36 55.4% 322 - Motor vehicle accident with injuries 3 4.6% 324 - Motor vehicle accident with no injuries.2 3.1% Total: 41 Total: 63.1%Total: 0 Total: 0 Total: 0 Incident Type Category: 4 - Hazardous Condition (No Fire) 412 - Gas leak (natural gas or LPG)1 1.5% 424 - Carbon monoxide incident 2 3.1% 445 - Arcing, shorted electrical equipment 1 1.5% Total: 4 Total: 6.2%Total: 0 Total: 0 Total: 0 Incident Type Category: 5 - Service Call 531 - Smoke or odor removal 1 1.5% 554 - Assist invalid 3 4.6% 561 - Unauthorized burning 2 3.1% Total: 6 Total: 9.2%Total: 0 Total: 0 Total: 0 Incident Type Category: 6 - Good Intent Call 611 - Dispatched and cancelled en route 1 1.5% 6111 - EMS Dispatched and cancelled en route 3 4.6% 622 - No incident found on arrival at dispatch address 1 1.5% Total: 5 Total: 7.7%Total: 0 Total: 0 Total: 0 Incident Type Category: 7 - False Alarm & False Call 736 - CO detector activation due to malfunction 1 1.5% 744 - Detector activation, no fire - unintentional 2 3.1% 745 - Alarm system activation, no fire - unintentional 1 1.5% 746 - Carbon monoxide detector activation, no CO 1 1.5% Total: 5 Total: 7.7%Total: 0 Total: 0 Total: 0 Incident Type Category: 9 - Special Incident Type 911 - Citizen complaint 1 1.5% Total: 1 Total: 1.5%Total: 0 Total: 0 Total: 0 Total: 65 Total: 100.0%Total: 0 Total: 0 Total: 0 Report Filters is between '9/1/2020' and '9/30/2020' Report Criteria Is Not Blank Printed On: 10/01/2020 01:13:16 PM1 of 1 CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Law Enforcement Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.2. Prepared By Lt. Lance Pearce, CCSO File No:  ATTACHMENTS: Cover memo Monthly breakdown NIBRS codes Monthly report Call trends Page 1 Memo TO: Mayor Ryan; Council Members Tjornholm, McDonald, Campion and Coleman FROM: Lieutenant Lance Pearce DATE: October 14, 2020 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting October 26, 2020 for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen September 2020 Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen September 2020 Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen September 2020 Citation Summary. 4. Staffing update: Full staff with one exception looking to fill the Misdemeanor investigator soon 5. Training update: None Lieutenant Chanhassen Office September 2020 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Activity= 46 12 358438 Felony Misdemeanor Non Criminal Traffic September 2020 Types of Calls CFS=854 January to September 2019 total CFS = 8138 January to September 2020 total CFS= 7913 Call for Service down 2.8% YTD from 2019 to 2020 0 5 10 15 20 25 30 35 Felony Assault Felony Theft Drug Felony Other September 2020 Group A 0 10 20 30 40 50 60 70 September 2020 Non Criminal 2019-2020 Comparisons January to September 0 1 2 3 4 5 6 7 8 Jan Feb Mar Apr May Jun Jul Aug Sep Domestics by Month 2019 Domestics by Month 2020 Domestics by Month 0 1 2 3 4 5 6 Jan Feb Mar Apr May Jun Jul Aug Sep Domestic Assault by month 2019 Domestic Assault by Month 2020 Domestic Assault by Month 0 5 10 15 20 25 Jan Feb Mar Apr May Jun Jul Aug Sep Mental Health by Month 2019 Mental Health by Month 2020 Mental Health by Month 0 10 20 30 40 50 60 70 Jan Feb Mar Apr May Jun Jul Aug Sep Fraud/ Theft by month 2019 Fraud/ Theft by Month 2020 Fraud/ Theft by Month CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Consider Modification of Work Hours for The Bluffs at Lake Lucy Section OLD BUSINESS Item No: G.1. Prepared By Kate Aanenson, Community Development Director File No: Planning Case No. 2019­01 PROPOSED MOTION Should the City Council choose to amend the Development Contract, staff recommends the following amendment for the attached Development Contract: "U.  Construction hours, including pick­up and deliveries of material and equipment and the operation of any internal combustion engine, may only occur from 7:00 a.m. to 6:00 p.m. on weekdays, and from 9:00 a.m. to 5:00 p.m. on Saturdays with no such activity allowed on Sundays or on legal holidays. Contractors must require their subcontractors, agents and suppliers to comply with these requirements and the Contractor is responsible for their failure to do so. Under emergency conditions, this limitation may be waived by the written consent of the City Engineer.  If construction occurs outside of the permitted construction hours, the Contractor shall pay the following administrative penalties: First Violation $500.00 Second Violation $1,000.00 Third & Subsequent Violations                 All site development and construction must cease for seven (7) calendar days" Approval requires a Simple Majority Vote of members present. SUMMARY The Development Contract for Grading for The Bluffs at Lake Lucy was approved by the City Council at their October 12, 2020  meeting.  The item was on the Consent Agenda but was moved off to discuss construction activity.  The Development Contract was amended to prohibit construction activity on Saturday's on the upper portion of the development including the area of Lake Lucy Lane and Topaz Drive. The developer would like to discuss with Council the impacts of the Saturday restriction and ask for a modification. BACKGROUND The Development Contract and Construction Plans and Specifications for The Bluffs at Lake Lucy were approved on September 12, 2020.  There were no working days limitations placed on the developer at that time. CITY COUNCIL STAFF REPORTMonday, October 26, 2020SubjectConsider Modification of Work Hours for The Bluffs at Lake LucySectionOLD BUSINESS Item No: G.1.Prepared By Kate Aanenson, CommunityDevelopment Director File No: Planning Case No. 2019­01PROPOSED MOTIONShould the City Council choose to amend the Development Contract, staff recommends the following amendmentfor the attached Development Contract:"U.  Construction hours, including pick­up and deliveries of material and equipment and the operation of any internalcombustion engine, may only occur from 7:00 a.m. to 6:00 p.m. on weekdays, and from 9:00 a.m. to 5:00 p.m. onSaturdays with no such activity allowed on Sundays or on legal holidays. Contractors must require theirsubcontractors, agents and suppliers to comply with these requirements and the Contractor is responsible for theirfailure to do so. Under emergency conditions, this limitation may be waived by the written consent of the CityEngineer.  If construction occurs outside of the permitted construction hours, the Contractor shall pay the followingadministrative penalties:First Violation $500.00Second Violation $1,000.00Third & Subsequent Violations                 All site development and construction must cease for seven (7) calendardays"Approval requires a Simple Majority Vote of members present.SUMMARYThe Development Contract for Grading for The Bluffs at Lake Lucy was approved by the City Council at theirOctober 12, 2020  meeting.  The item was on the Consent Agenda but was moved off to discuss constructionactivity.  The Development Contract was amended to prohibit construction activity on Saturday's on the upper portionof the development including the area of Lake Lucy Lane and Topaz Drive.The developer would like to discuss with Council the impacts of the Saturday restriction and ask for a modification.BACKGROUND The Development Contract and Construction Plans and Specifications for The Bluffs at Lake Lucy were approved on September 12, 2020.  There were no working days limitations placed on the developer at that time. The developer wanted to begin working because they were being held up by the Recorder's Office. In order to expedite the process, they chose to break out the grading as a separate Development Contract. The developer is preparing to record the overall Development Contract but would still like to have the opportunity to amend the language in the Development Contract as shown below. DISCUSSION Developer's requested amendment: U.  Construction hours, including pick­up and deliveries of material and equipment and the operation of any internal combustion engine, may only occur from 7:00 a.m. to 6:00 p.m. on weekdays, no work on Saturdays for the areas illustrated in “Inset B” of the Final Plat,and from 9:00 a.m. to 5:00 p.m. on Saturdays for all other areas outside of “Inset B”of the Final Plat with no such activity allowed on Sundays or on legal holidays.  Contractors must require their subcontractors, agents and suppliers to comply with these requirements and the Contractor is responsible for their failure to do so. Under emergency conditions, this limitation may be waived by the written consent of the City Engineer.  If construction occurs outside of the permitted construction hours, the Contractor shall pay the following administrative penalties: First Violation $500.00 Second Violation $1,000.00 Third & Subsequent Violations               All site development and construction must cease for seven (7) calendar days RECOMMENDATION Consider amended hours of operation for the Development Contract. ATTACHMENTS: Grading Development Contract CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA THE BLUFFS AT LAKE LUCY DEVELOPMENT CONTRACT FOR GRADING PURPOSES 1 CITY OF CHANHASSEN DEVELOPMENT CONTRACT FOR GRADING PURPOSES THE BLUFF AT LAKE LUCY SPECIAL PROVISIONS AGREEMENT dated October 12, 2020 by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (the "City"), and, CHAN THREE DEVELOPMENT, INC., a Minnesota Corporation (the "Developer"). 1. Development Plans. The plan shall be developed in accordance with the following plans: Grading Plan and Erosion Control Plan dated September 16, 2020, contingent upon updates based on the conditions of this Agreement. 2. Security. To guarantee compliance with the plans the Developer shall furnish the City with a letter of credit in the form attached hereto, from a bank acceptable to the City, or cash escrow ("security") for $469,444.71, which is 110% of the estimated erosion control, grading and pond excavation costs as calculated below: The City may draw down the security, without notice, for any violation of the terms of this Contract. If the security is drawn down, the draw shall be used to cure the default. 3. Notice. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by registered mail at the following address: Craig Allen Chan Three Development, Inc. 10850 Old County Road 15, Suite 200 Plymouth, MN 55441 Phone: 952-270-4473 E-mail: craig@gonyeacompany.com Notices to the City shall be in writing and shall be either hand delivered to the City Manager, or mailed to the City by certified mail in care of the City Manager at the following address: Grading/Erosion Control/Restoration 391,530.20$ Subtotal, construction costs 391,530.20$ Engineering/Surveying/Inspection (7% const. cost) 27,407.11$ Landscaping (2% const. cost) 7,830.60$ Subtotal, other costs 35,237.72$ Construction Costs + Other Costs 426,767.92$ 110% 469,444.71$ 2 Chanhassen City Hall 7700 Market Boulevard P.O. Box 147 Chanhassen, Minnesota 55317 Telephone: (952) 227-1100 4. Other Special Conditions. a. Within the plat or land to be platted, the Developer may not grade or otherwise disturb the earth or remove trees until all the following conditions have been satisfied: 1) this agreement has been fully executed by both parties and filed with the City Clerk, 2) the necessary security and fees have been received by the City, 3) a pre-construction meeting held by the developer and their contractor(s) with the City and its representatives has been conducted 4) the City Engineer has issued a letter that the foregoing conditions have been satisfied and then the Developer may proceed (Right to Proceed). b. The improvements shall be installed in accordance with City standards, ordinances, and plans and specifications which have been prepared and signed by a competent registered professional engineer furnished to the City and approved by the City Engineer. The City will, at the Developer's expense, have one or more construction inspectors and a soil engineer inspect the work on a full or part-time basis. The Developer shall also provide a qualified inspector to perform site inspections on a daily basis. Inspector qualifications shall be submitted in writing to the City Engineer. The Developer shall instruct its project engineer/inspector to respond to questions from the City Inspector(s) and to make periodic site visits to satisfy that the construction is being performed to an acceptable level of quality in accordance with the engineer's design. c. Any requirements set by the MCES to work within the MCES’s sewer and utility easement shall be addressed by the Developer. An executed agreement between the developer and the MCES allowing work within the MCES’s easement shall be provided to the City prior to the issuance of the Right to Proceed. d. Developer shall continue to coordinate with Carver County (“County”) and the City regarding future improvements to Galpin Boulevard. The Developer shall address all conditions associated with the County’s review. Final grading plans, including pond locations, sizing and analysis, along with right-of-way dedications off Galpin Boulevard, shall conform to the future Galpin Boulevard reconstruction project. Cross reference of grading plans, profiles, and respective cross sections are to be provided at key locations such as intersections, ponds, or other special features required by the county and city for review prior to acceptance and recording of the final plat. e. Grading within bluff setbacks is subject to review and approval by the City prior to grading. 3 f. The developer shall conduct a walk-through of the staked grading limits on site with city staff prior to removals to inspect for opportunities for additional tree preservation prior to grading operations. g. Tree preservation fencing shall be installed around existing trees to be saved prior to any grading activities and remain installed until completion. h. A geotechnical engineering firm shall be on-site during grading operations as required to ensure the City’s Standard Specifications and Detail Plates are adhered to. If groundwater is encountered during grading, grades shall be adjusted to maintain a 3 foot separation from the bottom floor elevation and adhering to the recommendations of the soil engineer on site. Changes to grades shall be submitted to the city for review and approval. i. Haul routes for the import or export of soil, construction material, construction equipment or construction debris, or any other purpose, shall be provided for review and approval prior to commencement of grading operations. j. The provided erosion control plan does not fully met the requirements of Sec. 19-145 of City Ordinances, and shall be updated accordingly, subject to review and approval by the City and prior to the issuance of the Right to Proceed. k. The applicant shall submit the full SWPPP and plans to the city for review and approval prior to grading on site. The updated SWPPP shall meet all requirements set forth in the applicant’s General Permit (NPDES Construction Permit), such as locations of concrete wash-outs, stockpile areas, estimated quantities of erosion control BMPs, site location map and proximity to impaired waters, training credentials of SWPPP designer and installer, inlet protection locations, etc. l. Access routes to storm basins shall have a slope no greater than 3:1 m. The remnant driveway entrance north of “Della Drive” shall not be removed in association with the development, the City will assess its removal upon commencement of the Galpin Boulevard improvement project, plans shall be updated accordingly. n. Approved permits from Carver County for temporary access off of Galpin Boulevard shall be provided prior to grading operations. o. All comments and conditions set forth by the Riley Purgatory Bluff Creek Watershed District shall be addressed by the applicant prior to grading operations. p. The Developer shall maintain a neat and orderly work site and shall daily clean, on and off site, dirt and debris, including blowables, from streets and the surrounding area that has resulted from construction work by the Developer, its agents or assigns. q. In the event that the City receives claims from laborers, materialmen, or others that work required by this Contract has been performed, the sums due them have not been paid, and 4 the laborers, materialmen, or others are seeking payment out of the financial guarantees posted with the City, and if the claims are not resolved at least ninety (90) days before the security required by this Contract will expire, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125% of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court, except that the Court shall retain jurisdiction to determine attorneys' fees. r. In the event of default by the Developer as to any of the work to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer is first given notice of the work in default, not less than four (4) days in advance. This Contract is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part. s. Placement of on-site construction trailers and temporary job site offices shall be approved by the City Engineer as a part of the pre-construction meeting for installation of public improvements. Trailers shall be removed from the subject property within thirty (30) days following the acceptance of the public improvements unless otherwise approved by the City Engineer. t. Developer shall take out and maintain until six (6) months after the City has accepted the public improvements, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury and death shall be not less than $500,000 for one person and $1,000,000 for each occurrence; limits for property damage shall be not less than $500,000 for each occurrence; or a combination single limit policy of $1,000,000 or more. The City shall be named as an additional insured on the policy, and the Developer shall file with the City a certificate evidencing coverage prior to the City issuing the Right to Proceed. The certificate shall provide that the City must be given ten (10) days advance written notice of the cancellation of the insurance. The certificate may not contain any disclaimer for failure to give the required notice. u. Construction hours, including pick-up and deliveries of material and equipment and the operation of any internal combustion engine, may only occur from 7:00 a.m. to 6:00 p.m. on weekdays, no work on Saturdays for the areas illustrated in “Inset B” of the Final Plat, and from 9:00 a.m. to 5:00 p.m. on Saturdays for all other areas outside of “Inset B” of the Final Plat with no such activity allowed on Sundays or on legal holidays. Contractors must require their subcontractors, agents and supplies to comply with these requirements and the Contractor is responsible for their failure to do so. Under emergency conditions, this limitation may be waived by the written consent of the City Engineer. If construction occurs outside of the permitted construction hours, the Contractor shall pay the following administrative penalties: 5 First violation $ 500.00 Second violation $ 1,000.00 Third & subsequent violations All site development and construction must cease for seven (7) calendar days v. The Developer acknowledges that the City makes no representations or warranties as to the condition of the soils on the property or its fitness for construction of the improvements or any other purpose for which the Developer may make use of such property. The Developer further agrees that it will indemnify, defend, and hold harmless the City, its governing body members, officers, and employees from any claims or actions arising out of the presence, if any, of hazardous wastes or pollutants on the property, unless hazardous wastes or pollutants were caused to be there by the City. w. The Developer shall be responsible for soil correction work on the property. The City makes no representation to the Developer concerning the nature of suitability of soils nor the cost of correcting any unsuitable soil conditions which may exist. On lots which have no fill material a soils report from a qualified soils engineer is not required unless the City's building inspection department determines from observation that there may be a soils problem. On lots with fill material that have been mass graded as part of a multi-lot grading project, a satisfactory soils report from a qualified soils engineer shall be provided before the City issues a building permit for the lot. On lots with fill material that have been custom graded, a satisfactory soils report from a qualified soils engineer shall be provided before the City inspects the foundation for a building on the lot. [Remainder of page intentionally left blank] 6 CITY OF CHANHASSEN BY: Elise Ryan, Mayor (SEAL) AND: Heather Johnston, Interim City Manager CHAN THREE DEVELOPMENT, INC.: BY: Craig Allen, President STATE OF MINNESOTA ) ( ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this day of , 2020, by Elise Ryan, Mayor, and by Heather Johnston, Interim City Manager, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. NOTARY PUBLIC STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2020, by Craig Allen, President of Chan Three Development, Inc., a Minnesota Corporation, on behalf of the company. NOTARY PUBLIC DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 EXHIBIT "A" TO DEVELOPMENT CONTRACT The Bluffs at Lake Lucy - Grading Extents: “Inset B” of Final Plat MORTGAGE HOLDER CONSENT TO DEVELOPMENT CONTRACT , which holds a mortgage on the subject property, the development of which is governed by the foregoing Development Contract, agrees that the Development Contract shall remain in full force and effect even if it forecloses on its mortgage. Dated this day of , 20 . STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 20___, by . NOTARY PUBLIC DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 FEE OWNER CONSENT TO DEVELOPMENT CONTRACT , fee owners of all or part of the subject property, the development of which is governed by the foregoing Development Contract, affirm and consent to the provisions thereof and agree to be bound by the provisions as the same may apply to that portion of the subject property owned by them. Dated this day of , 20 . STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 20___, by . NOTARY PUBLIC DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 IRREVOCABLE LETTER OF CREDIT No. ___________________ Date: _________________ TO: City of Chanhassen 7700 Market Boulevard, Box 147 Chanhassen, Minnesota 55317 Dear Sir or Madam: We hereby issue, for the account of (Name of Developer) and in your favor, our Irrevocable Letter of Credit in the amount of $____________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, "Drawn under Letter of Credit No. __________, dated ________________, 2______, of (Name of Bank) "; b) Be signed by the Mayor or City Manager of the City of Chanhassen. c) Be presented for payment at (Address of Bank) , on or before 4:00 p.m. on November 30, 2______. This Letter of Credit shall automatically renew for successive one-year terms unless, at least forty- five (45) days prior to the next annual renewal date (which shall be November 30 of each year), the Bank delivers written notice to the Chanhassen City Manager that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the next annual renewal date addressed as follows: Chanhassen City Manager, Chanhassen City Hall, 7700 Market Boulevard, P.O. Box 147, Chanhassen, MN 55317, and is actually received by the City Manager at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein. This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 500. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. BY: ____________________________________ Its ______________________________ CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Resolution 2020­XX: Certification of Delinquent Sewer and Water Accounts to the County Auditor Section PUBLIC HEARINGS Item No: H.1. Prepared By Heather Johnston, Interim City Manager File No: ADM­244 PROPOSED MOTION “The City Council adopts a resolution certifying delinquent utility accounts to the County Auditor.” Approval requires a Simple Majority Vote of members present. BACKGROUND Chanhassen city ordinances provide two methods for collection of delinquent water and sewer accounts.  The ordinance states, “In the event any water service is not paid within three (3) months after the time it is rendered, the city council may recover said amount in an action brought in any court of competent jurisdiction, or in the alternative, may certify the amoun due together with penalties to the county auditor to be collected with other real estate taxes levied against the premises served.” The procedure for collecting the water and sewer bills is that a bill is generated once a quarter for each account.  If not pai we then send a letter in the fall (August through October, depending on which district the account is in) notifying the property owner of the delinquency and the consequences of non­payment.  They are allowed to attend a public hearing to dispute the certification.  The list is then sent to the county by December 1.  The list of delinquent properties is available in the Finance Department. There were no accounts who notified us wishing to dispute these delinquent charges as of October 20, 2020. Current practice is to certify the amount due to the property taxes, as allowed by state statute 444.  There are 183 accoun with a total value of $99,897.83 to be collected this year.  This compares to 196 accounts with a total dollar amount of $121,771.98 last year.  We believe that at least several accounts will be paid in full by the time that the final list is established in December.  The other accounts will be certified to the county for collection with a fee of 10% added for the administrative costs incurred plus an additional $5.00 Carver County Certification Fee (for properties within Carver County).  Approval of this item requires a simple majority vote of those city council members present. RECOMMENDATION Staff recommends the opening of a public hearing for Delinquent Utility Bills.  After the public hearing is closed staff recommends adoption of the attached resolution certifying delinquent utility bills to the Carver County tax rolls for 2021. CITY COUNCIL STAFF REPORTMonday, October 26, 2020SubjectResolution 2020­XX: Certification of Delinquent Sewer and Water Accounts to the CountyAuditorSectionPUBLIC HEARINGS Item No: H.1.Prepared By Heather Johnston, Interim City Manager File No: ADM­244PROPOSED MOTION“The City Council adopts a resolution certifying delinquent utility accounts to the County Auditor.”Approval requires a Simple Majority Vote of members present.BACKGROUNDChanhassen city ordinances provide two methods for collection of delinquent water and sewer accounts.  The ordinancestates, “In the event any water service is not paid within three (3) months after the time it is rendered, the city council mayrecover said amount in an action brought in any court of competent jurisdiction, or in the alternative, may certify the amoundue together with penalties to the county auditor to be collected with other real estate taxes levied against the premisesserved.”The procedure for collecting the water and sewer bills is that a bill is generated once a quarter for each account.  If not paiwe then send a letter in the fall (August through October, depending on which district the account is in) notifying theproperty owner of the delinquency and the consequences of non­payment.  They are allowed to attend a public hearing todispute the certification.  The list is then sent to the county by December 1.  The list of delinquent properties is available inthe Finance Department.There were no accounts who notified us wishing to dispute these delinquent charges as of October 20, 2020.Current practice is to certify the amount due to the property taxes, as allowed by state statute 444.  There are 183 accounwith a total value of $99,897.83 to be collected this year.  This compares to 196 accounts with a total dollar amount of$121,771.98 last year.  We believe that at least several accounts will be paid in full by the time that the final list isestablished in December.  The other accounts will be certified to the county for collection with a fee of 10% added for theadministrative costs incurred plus an additional $5.00 Carver County Certification Fee (for properties within CarverCounty).  Approval of this item requires a simple majority vote of those city council members present.RECOMMENDATION Staff recommends the opening of a public hearing for Delinquent Utility Bills.  After the public hearing is closed staff recommends adoption of the attached resolution certifying delinquent utility bills to the Carver County tax rolls for 2021. ATTACHMENTS: Resolution Exhibit A CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 26, 2020 RESOLUTION NO: 2020- MOTION BY: SECONDED BY: A RESOLUTION CERTIFYING UTILITY ACCOUNTS TO THE COUNTY AUDITOR WHEREAS, State Statute 444 authorized cities to specially assess delinquent sewer and water charges against the benefiting property being delinquent for said charges; and WHEREAS, the City Council has determined that the attached Exhibit A represents utility customers who have been delinquent in paying their current sewer and water billings for more than one quarter. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chanhassen hereby authorizes the City Manager to certify the attached Exhibit A to the appropriate County Auditor for collection with property tax certifications being certified in 2020, collectible in 2021. These assessments will run for one year and not accrue any additional interest. Passed and adopted by the Chanhassen City Council this 26nd day of October, 2020. ATTEST: __________________________________ ____________________________________ Heather Johnston, City Manager Elise Ryan, Mayor YES NO ABSENT Exhibit A PID Certify PID Certify 25-0010300 1,258.47 25-2000160 752.67 25-0024500 723.31 25-2000600 515.04 25-0151300 136.86 25-2000880 789.48 25-0241900 94.62 25-2020200 406.83 25-0251510 802.95 25-2020560 281.11 25-0253900 36.01 25-2020570 525.44 25-0260610 90.99 25-2020650 1,010.63 25-0340400 91.36 25-2020780 847.56 25-0350100 91.36 25-2020860 181.73 25-0350110 91.36 25-2021270 986.60 25-0361300 1,439.14 25-2021360 80.93 25-0500120 347.54 25-2021570 337.52 25-0500130 362.45 25-2030460 646.06 25-0500405 89.13 25-2030700 637.16 25-0610340 49.11 25-2030710 523.43 25-0610470 345.95 25-2031140 403.46 25-0640310 309.54 25-2150050 46.26 25-0640370 964.27 25-2160010 32.19 25-0640460 333.03 25-2160040 32.19 25-0880160 936.21 25-2260020 1,020.88 25-0880770 322.97 25-2400250 444.53 25-0880810 77.89 25-2460010 4,935.90 25-1200010 96.18 25-2540020 1,315.33 25-1290140 1,016.03 25-2560350 311.28 25-1400090 715.16 25-2620250 231.57 25-1470010 269.56 25-2620530 458.48 25-1520050 645.99 25-2670050 416.77 25-1600451 741.63 25-2700480 1,442.39 25-1601290 971.82 25-2730120 435.14 25-1602220 95.68 25-2730240 473.90 25-1602400 212.53 25-2730300 508.95 25-1800130 1,008.21 25-2730640 306.90 25-1820320 164.83 25-2830010 2,835.48 25-1820340 235.27 25-2840050 442.00 25-1860330 351.43 25-2850040 721.54 25-1870230 760.41 25-2950010 749.27 25-1870510 785.63 25-3000390 970.14 25-1990190 628.33 25-3250030 96.18 25-2000050 548.31 25-3250040 67.39 PID Certify PID Certify 25-3300050 93.17 25-5300250 1,000.46 25-3320300 96.18 25-5300290 90.71 25-3450060 792.75 25-5540340 132.63 25-3450210 477.31 25-5550220 911.02 25-3450660 777.86 25-5610090 244.29 25-3450910 271.95 25-5630220 326.64 25-3500100 556.21 25-5640130 463.92 25-3500180 171.67 25-5640300 389.51 25-3510080 202.24 25-5670090 181.02 25-3510160 105.45 25-5670410 1,449.98 25-3530070 89.98 25-6030240 192.68 25-3900100 769.63 25-6060041 809.53 25-3950070 494.87 25-6090310 1,001.68 25-3980160 620.43 25-6100190 107.52 25-4030380 986.51 25-6150040 1,252.54 25-4040030 1,852.27 25-6150330 516.81 25-4060180 1,248.46 25-6150610 96.54 25-4070010 94.62 25-6380050 689.12 25-4080200 55.63 25-6380150 406.08 25-4080280 65.01 25-6450190 739.25 25-4150040 473.68 25-6500150 567.60 25-4170060 173.51 25-6600090 375.76 25-4200120 184.61 25-6820030 154.45 25-4200250 625.25 25-6840010 94.62 25-4460011 89.96 25-6940050 347.41 25-4480020 100.46 25-7260490 1,096.37 25-4520020 103.00 25-7550010 273.18 25-4530020 536.51 25-7550100 1,151.78 25-4700160 921.86 25-7550190 897.57 25-4810110 1,109.13 25-7550200 85.75 25-4820010 845.14 25-7550730 1,634.14 25-4820040 476.88 25-7551240 986.57 25-4820110 120.79 25-7551290 604.92 25-4950400 350.38 25-7600090 1,232.64 25-4950470 563.55 25-7670280 160.65 25-4950630 1,201.43 25-7720112 129.42 25-4950660 510.89 25-7760250 617.15 25-5080040 574.04 25-7840090 128.15 25-5250070 905.89 25-7850430 320.00 ***Total of 183 accounts*** Revised 10/20/2020 ____________ PID Certify 25-7900080 962.86 25-7990050 361.99 25-8060110 706.67 25-8130020 669.63 25-8190080 986.60 25-8360020 568.81 25-8410090 148.76 25-8460020 74.22 25-8480050 1,714.62 25-8480250 703.50 25-8481650 362.20 25-8481830 352.34 25-8482250 366.44 25-8550031 183.55 25-8660420 459.49 25-8710120 225.69 25-8810330 263.97 25-8840080 673.43 25-8910180 267.50 25-8930100 199.32 25-8950110 484.24 25-8960190 498.75 25-8990040 364.57 25-8990130 334.15 65-4780010 473.47 65-4780270 380.87 35-117-23-34-0012 99.14 CITY COUNCIL STAFF REPORT Monday, October 26, 2020 Subject Review of Claims Paid 10­26­2020 Section CORRESPONDENCE DISCUSSION Item No: L.1. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on October 26, 2020: Check Numbers Amounts 174173 – 174238 $410,071.47 ACH Payments $563,286.77 Total All Claims $973,358.24 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 10/16/2020 10:13 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount ACIAsp ACI Asphalt & Concrete, Inc 10/08/2020 0.00 13,708.50174173 ALLSTR ALLSTREAM 10/08/2020 0.00 490.84174174 AMETIR AMERICAN TIRE DISTRIBUTORS INC 10/08/2020 0.00 481.99174175 BCATRA BCA 10/08/2020 0.00 15.00174176 BlaLou Lou Blake 10/08/2020 0.00 45.00174177 BollAnd Bollig & Sons, Inc.10/08/2020 0.00 1,000.00174178 BRAPRO Brandt Properties LLC 10/08/2020 0.00 127,982.34174179 Bywood By The Woods 10/08/2020 0.00 500.00174180 EmbMinn CENTURYLINK 10/08/2020 0.00 1,155.95174181 COMASP Commercial Asphalt Co 10/08/2020 0.00 991.59174182 CORMAI CORE & MAIN LP 10/08/2020 0.00 1,259.18174183 CroDav David & AnnMarie Crosser 10/08/2020 0.00 50.00174184 FACMOT FACTORY MOTOR PARTS COMPANY 10/08/2020 0.00 146.45174185 FarAnt Anthony & Jill Farina 10/08/2020 0.00 250.00174186 FerEnt Ferguson Enterprises, Inc. #1657 10/08/2020 0.00 146.76174187 ferwat Ferguson Waterworks #2518 10/08/2020 0.00 2,912.04174188 GVHea G.V. Heating & Air Inc 10/08/2020 0.00 27.50174189 GarLan Gardeneer Landscape 10/08/2020 0.00 500.00174190 GLOSPE GLOBAL SPECIALTY CONTRACTORS INC10/08/2020 0.00 3,925.00174191 GloHea Glowing Hearth & Home 10/08/2020 0.00 6.25174192 GRABAR GRAYBAR 10/08/2020 0.00 640.13174193 Loc49 IUOE Local #49 10/08/2020 0.00 735.00174194 JAGCOM Jaguar Communications Inc 10/08/2020 0.00 53.60174195 KEOGJEFF JEFF KEOGH 10/08/2020 0.00 189.99174196 KilKri Kris Kilgard 10/08/2020 0.00 250.00174197 KozLar Lara Koza 10/08/2020 0.00 250.00174198 METCO2 METROPOLITAN COUNCIL 10/08/2020 0.00 172,654.49174199 MNSaf Minnesota Safety Council 10/08/2020 0.00 469.00174200 MinuPre Minuteman Press 10/08/2020 0.00 27.00174201 NCPERS MN NCPERS LIFE INSURANCE 10/08/2020 0.00 80.00174202 MolMai Molly Maid of Chanhassen 10/08/2020 0.00 2,100.00174203 OlsAll Allan Olson 10/08/2020 0.00 250.00174204 PILDRY PILGRIM DRY CLEANERS 10/08/2020 0.00 442.82174205 PratChri Chris Pratley 10/08/2020 0.00 47.91174206 PULPLU PULLTABS PLUS INC 10/08/2020 0.00 159.71174207 RJMCon RJM CONSTRUCTION 10/08/2020 0.00 45,228.16174208 SHEWIL SHERWIN WILLIAMS 10/08/2020 0.00 218.77174209 SIGNSO SIGNSOURCE 10/08/2020 0.00 1,329.50174210 UB*02045 STEWART TITLE COMPANY 10/08/2020 0.00 357.89174211 TheHart The Hartford 10/08/2020 0.00 1,127.20174212 TPCLan TPC Landscape 10/08/2020 0.00 500.00174213 WSDPER WS & D PERMIT SERVICE 10/08/2020 0.00 94.44174214 AMESEC American Security LLC 10/15/2020 0.00 1,320.00174215 ASPMIL ASPEN MILLS 10/15/2020 0.00 3,866.00174216 BCATRA BCA 10/15/2020 0.00 15.00174217 BENPRO BENIEK PROPERTY SERVICES INC 10/15/2020 0.00 550.00174218 BERGGARY GARY BERG 10/15/2020 0.00 52.40174219 Page 1AP Checks by Date - Summary by Check Number (10/16/2020 10:13 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount BORSTA BORDER STATES ELECTRIC SUPPLY 10/15/2020 0.00 53.00174220 BRYROC BRYAN ROCK PRODUCTS INC 10/15/2020 0.00 1,904.43174221 CENENE CENTERPOINT ENERGY MINNEGASCO 10/15/2020 0.00 764.80174222 CenLin CenturyLink 10/15/2020 0.00 64.00174223 COLWMELI Melinda Colwell 10/15/2020 0.00 150.00174224 CreHil Creek Hill Custom Homes Inc.10/15/2020 0.00 750.00174225 CROCOL CROWN COLLEGE 10/15/2020 0.00 350.00174226 CUBFOO CUB FOODS 10/15/2020 0.00 18.83174227 EksEnt Ekstrom Enterprises, Inc 10/15/2020 0.00 2,500.00174228 gonhom GONYEA HOMES 10/15/2020 0.00 2,250.00174229 JoneDavi David Jones 10/15/2020 0.00 100.00174230 KEOGJEFF JEFF KEOGH 10/15/2020 0.00 108.00174231 NorthCo Northstar Companies 10/15/2020 0.00 1,425.00174232 SHOTRU SHOREWOOD TRUE VALUE 10/15/2020 0.00 12.95174233 SouRen Southwest Rental & Sales 10/15/2020 0.00 488.25174234 SOUSUB Southwest Suburban Publishing 10/15/2020 0.00 686.42174235 StrGov Strategic Government Resources Inc 10/15/2020 0.00 8,330.99174236 TriSpo Tri-K Sports 10/15/2020 0.00 286.97174237 WastMana Waste Management of Minnesota, Inc 10/15/2020 0.00 1,224.43174238 Report Total (66 checks): 410,071.47 0.00 Page 2AP Checks by Date - Summary by Check Number (10/16/2020 10:13 AM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 10/16/2020 10:14 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH BATPLU BATTERIES PLUS 10/08/2020 0.00 228.36 ACH BENEXT BENEFIT EXTRAS INC 10/08/2020 0.00 90.39 ACH BOYTRU Boyer Ford Trucks 10/08/2020 0.00 128.81 ACH COLELE Collins Electrical Construction Co 10/08/2020 0.00 856.24 ACH ColEng Collins Engineers Inc 10/08/2020 0.00 2,800.00 ACH FASCOM FASTENAL COMPANY 10/08/2020 0.00 382.87 ACH GOPSTA GOPHER STATE ONE-CALL INC 10/08/2020 0.00 762.75 ACH GSDIR GS DIRECT INC 10/08/2020 0.00 563.99 ACH HANTHO HANSEN THORP PELLINEN OLSON 10/08/2020 0.00 3,761.00 ACH InnOff Innovative Office Solutions LLC 10/08/2020 0.00 3,800.78 ACH JEFFIR JEFFERSON FIRE SAFETY INC 10/08/2020 0.00 325.69 ACH JOHSUP JOHNSTONE SUPPLY 10/08/2020 0.00 11.71 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 10/08/2020 0.00 71,553.51 ACH Marco Marco Inc 10/08/2020 0.00 1,112.54 ACH MatTri Matheson Tri-Gas, Inc. 10/08/2020 0.00 189.61 ACH MERACE MERLINS ACE HARDWARE 10/08/2020 0.00 557.34 ACH NusEqu Nuss Truck & Equipment 10/08/2020 0.00 483.09 ACH OREAUT O'Reilly Automotive Inc 10/08/2020 0.00 131.66 ACH PRARES PRAIRIE RESTORATIONS INC 10/08/2020 0.00 480.00 ACH PREMRM PRECISE MRM LLC 10/08/2020 0.00 189.24 ACH SPSCOM SPS COMPANIES INC 10/08/2020 0.00 1,500.00 ACH SunLif Sun Life Financial 10/08/2020 0.00 1,502.93 ACH UNIWAY UNITED WAY 10/08/2020 0.00 30.40 ACH USABLU USA BLUE BOOK 10/08/2020 0.00 73.27 ACH VERIZO VERIZON WIRELESS 10/08/2020 0.00 7,649.64 ACH VESSCO VESSCO INC 10/08/2020 0.00 231.34 ACH WarLit Warning Lites of Minnesota, Inc. 10/08/2020 0.00 709.50 ACH WMMUE WM MUELLER & SONS INC 10/08/2020 0.00 1,087.92 ACH WWGRA WW GRAINGER INC 10/08/2020 0.00 209.53 ACH carcou Carver County 10/14/2020 0.00 47,336.68 ACH ADAPES ADAM'S PEST CONTROL INC 10/15/2020 0.00 131.25 ACH ALEAIR ALEX AIR APPARATUS INC 10/15/2020 0.00 328.00 ACH AMEENG AMERICAN ENGINEERING TESTING 10/15/2020 0.00 30,438.21 ACH BOYTRU Boyer Ford Trucks 10/15/2020 0.00 190.59 ACH BRAINT BRAUN INTERTEC CORPORATION 10/15/2020 0.00 4,994.00 ACH carcou Carver County 10/15/2020 0.00 15,030.32 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 10/15/2020 0.00 8,085.16 ACH DAMFAR DAMON FARBER ASSOCIATES 10/15/2020 0.00 518.25 ACH FASCOM FASTENAL COMPANY 10/15/2020 0.00 62.75 ACH HeaStr Health Strategies 10/15/2020 0.00 132.50 ACH INDLAN Indoor Landscapes Inc 10/15/2020 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 10/15/2020 0.00 712.58 ACH JOHSUP JOHNSTONE SUPPLY 10/15/2020 0.00 9.44 ACH AlHiJuli Juli Al-Hilwani 10/15/2020 0.00 221.25 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 10/15/2020 0.00 50,177.49 ACH LifSup Life Support Innovations LLC 10/15/2020 0.00 190.10 ACH MVEC MN VALLEY ELECTRIC COOP 10/15/2020 0.00 9,044.45 ACH NAPA NAPA AUTO & TRUCK PARTS 10/15/2020 0.00 61.99 ACH PEABRO PEARSON BROTHERS INC 10/15/2020 0.00 14,595.44 ACH PIORIM PIONEER RIM & WHEEL CO. 10/15/2020 0.00 442.22 ACH POWCHA POWER SYSTEMS 10/15/2020 0.00 467.08 ACH PRARES PRAIRIE RESTORATIONS INC 10/15/2020 0.00 1,515.00 ACH PRTURF PRO TURF 10/15/2020 0.00 1,442.00 ACH RBMSER RBM SERVICES INC 10/15/2020 0.00 7,266.10 ACH TWISEE TWIN CITY SEED CO. 10/15/2020 0.00 340.00 ACH VALPAV VALLEY PAVING INC 10/15/2020 0.00 267,530.81 ACH WMMUE WM MUELLER & SONS INC 10/15/2020 0.00 322.56 ACH WWGRA WW GRAINGER INC 10/15/2020 0.00 109.44 Report Total: 0.00 563,286.77 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 10/16/2020 - 10:15 AM Name Check Dat Account Description Amount ACI Asphalt & Concrete, Inc 10/08/2020 420-4224-4751 Professional Services 13,708.50 ACI Asphalt & Concrete, Inc 13,708.50 ALLSTREAM 10/08/2020 101-1160-4300 Mitel Phone System Maintenance 490.84 ALLSTREAM 490.84 American Security LLC 10/15/2020 101-1613-4300 Guard Services 1,320.00 American Security LLC 1,320.00 AMERICAN TIRE DISTRIBUTORS INC 10/08/2020 101-1550-4120 Tires 481.99 AMERICAN TIRE DISTRIBUTORS INC 481.99 ASPEN MILLS 10/15/2020 101-1220-4240 Duty Crew Pullover 3,866.00 ASPEN MILLS 3,866.00 BCA 10/08/2020 101-1120-4300 Criminal Background Investigation 15.00 BCA 10/15/2020 101-1120-4300 Background Investigation 15.00 BCA 30.00 BENIEK PROPERTY SERVICES INC 10/15/2020 101-1550-4300 Lawn Service 550.00 BENIEK PROPERTY SERVICES INC 550.00 BERG GARY 10/15/2020 101-1550-4240 Clothing Allowance 52.40 BERG GARY 52.40 Blake Lou 10/08/2020 101-1560-3637 Class Cancellation 45.00 Blake Lou 45.00 Bollig & Sons, Inc.10/08/2020 815-8202-2024 Permit 2020-01685 - 9900 Deerbrook Drive 500.00 Bollig & Sons, Inc.10/08/2020 815-8202-2024 Permit 2020-01686 - 9960 Deerbrook Drive 500.00 Bollig & Sons, Inc. 1,000.00 BORDER STATES ELECTRIC SUPPLY 10/15/2020 101-1220-4530 Receptacle Covers 53.00 BORDER STATES ELECTRIC SUPPLY 53.00 Brandt Properties LLC 10/08/2020 815-8221-2024 Security Escrow- The Arbors- 2nd Addition 127,982.34 Accounts Payable - Check Detail-Checks (10/16/2020 - 10:15 AM)Page 1 of 6 Name Check Dat Account Description Amount Brandt Properties LLC 127,982.34 BRYAN ROCK PRODUCTS INC 10/15/2020 720-7025-4290 Materials 1,904.43 BRYAN ROCK PRODUCTS INC 1,904.43 By The Woods 10/08/2020 815-8202-2024 Permit 2020-02061 - 8697 Stonefield Lane 500.00 By The Woods 500.00 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 700-7043-4320 Monthly Charge 316.51 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 601-0000-3080 Monthly Charge 20.00 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 101-1170-4320 Monthly Charge 150.29 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 101-1190-4320 Monthly Charge 138.53 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 700-0000-4320 Monthly Charge 17.06 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 101-1550-4320 Monthly Charge 34.95 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 700-7019-4320 Monthly Charge 24.46 CENTERPOINT ENERGY MINNEGASCO 10/15/2020 601-0000-3080 Monthly Charge 63.00 CENTERPOINT ENERGY MINNEGASCO 764.80 CenturyLink 10/15/2020 700-0000-4310 Monthly Charge 32.00 CenturyLink 10/15/2020 701-0000-4310 Monthly Charge 32.00 CENTURYLINK 10/08/2020 101-1170-4310 Monthly Service 874.23 CENTURYLINK 10/08/2020 700-0000-4310 Monthly Service 6.36 CENTURYLINK 10/08/2020 701-0000-4310 Monthly Service 6.36 CENTURYLINK 10/08/2020 101-1550-4310 Monthly Service 30.04 CENTURYLINK 10/08/2020 101-1350-4310 Monthly Service 30.04 CENTURYLINK 10/08/2020 101-1220-4310 Monthly Service 33.04 CENTURYLINK 10/08/2020 101-1370-4310 Monthly Service 50.88 CENTURYLINK 10/08/2020 101-1160-4320 Monthly Service 125.00 CENTURYLINK 1,219.95 Colwell Melinda 10/15/2020 101-1560-4300 Mah Jongg class 150.00 Colwell Melinda 150.00 Commercial Asphalt Co 10/08/2020 420-0000-4751 Materials 991.59 Commercial Asphalt Co 991.59 CORE & MAIN LP 10/08/2020 101-1320-4150 Parts 340.00 CORE & MAIN LP 10/08/2020 700-0000-4550 Parts 919.18 CORE & MAIN LP 1,259.18 Creek Hill Custom Homes Inc.10/15/2020 815-8201-2024 Permit 2019-00519 - 3311 W 78th Street 750.00 Creek Hill Custom Homes Inc. 750.00 Crosser David & AnnMarie 10/08/2020 101-1420-3605 Recording Fee - PC2020-19 50.00 Crosser David & AnnMarie 50.00 CROWN COLLEGE 10/15/2020 101-1220-4370 Training 350.00 Accounts Payable - Check Detail-Checks (10/16/2020 - 10:15 AM)Page 2 of 6 Name Check Dat Account Description Amount CROWN COLLEGE 350.00 CUB FOODS 10/15/2020 101-1220-4290 Water 18.83 CUB FOODS 18.83 Ekstrom Enterprises, Inc 10/15/2020 701-0000-4120 Supplies 2,500.00 Ekstrom Enterprises, Inc 2,500.00 FACTORY MOTOR PARTS COMPANY 10/08/2020 101-1320-4140 Supplies 146.45 FACTORY MOTOR PARTS COMPANY 146.45 Farina Anthony & Jill 10/08/2020 815-8202-2024 Permit 2019-02871 - 6590 Joshua Circle 250.00 Farina Anthony & Jill 250.00 Ferguson Enterprises, Inc. #1657 10/08/2020 700-0000-4530 Parts 7.83 Ferguson Enterprises, Inc. #1657 10/08/2020 700-0000-4550 Parts 138.93 Ferguson Enterprises, Inc. #1657 146.76 Ferguson Waterworks #2518 10/08/2020 700-0000-4260 Tools 339.42 Ferguson Waterworks #2518 10/08/2020 700-7019-4530 Equipment 2,572.62 Ferguson Waterworks #2518 2,912.04 G.V. Heating & Air Inc 10/08/2020 101-0000-2033 Overpayment - Permit 2020-03301 27.50 G.V. Heating & Air Inc 27.50 Gardeneer Landscape 10/08/2020 815-8202-2024 Permit 2020-02564 - 7147 Harrison Hill Trail 500.00 Gardeneer Landscape 500.00 GLOBAL SPECIALTY CONTRACTORS INC 10/08/2020 101-1320-4540 Guardrail Repair 3,925.00 GLOBAL SPECIALTY CONTRACTORS INC 3,925.00 Glowing Hearth & Home 10/08/2020 101-0000-2033 Overpayment 6.25 Glowing Hearth & Home 6.25 GONYEA HOMES 10/15/2020 815-8201-2024 Permit 2019-01972 - 9245 Eagle Ridge 750.00 GONYEA HOMES 10/15/2020 815-8201-2024 Permit 2019-02475 - 770 Hawkcrest 750.00 GONYEA HOMES 10/15/2020 815-8201-2024 Permit 2019-02918 - 9215 Eagle Ridge 750.00 GONYEA HOMES 2,250.00 GRAYBAR 10/08/2020 101-1350-4120 Parts 640.13 GRAYBAR 640.13 IUOE Local #49 10/08/2020 101-0000-2004 PR Batch 00409.10.2020 Local 49 dues 448.00 IUOE Local #49 10/08/2020 700-0000-2004 PR Batch 00409.10.2020 Local 49 dues 215.29 Accounts Payable - Check Detail-Checks (10/16/2020 - 10:15 AM)Page 3 of 6 Name Check Dat Account Description Amount IUOE Local #49 10/08/2020 701-0000-2004 PR Batch 00409.10.2020 Local 49 dues 71.71 IUOE Local #49 735.00 Jaguar Communications Inc 10/08/2020 700-7043-4310 Monthly Service 53.60 Jaguar Communications Inc 53.60 Jones David 10/15/2020 101-1560-4300 Presentation 100.00 Jones David 100.00 KEOGH JEFF 10/08/2020 101-1250-4240 Safety Boots 189.99 KEOGH JEFF 10/15/2020 101-1250-4360 License Renewals 108.00 KEOGH JEFF 297.99 Kilgard Kris 10/08/2020 815-8202-2024 Permit 2020-01444 - 4168 Lakeridge Road 250.00 Kilgard Kris 250.00 Koza Lara 10/08/2020 815-8202-2024 Permit 2020-02060 - 1060 Lake Susan Hills Drive 250.00 Koza Lara 250.00 METROPOLITAN COUNCIL 10/08/2020 701-0000-4509 Waste Water 172,654.49 METROPOLITAN COUNCIL 172,654.49 Minnesota Safety Council 10/08/2020 101-1560-4300 Driver Safety Class Speaker 450.00 Minnesota Safety Council 10/08/2020 101-1560-4300 Driver Safety Class Speaker 19.00 Minnesota Safety Council 469.00 Minuteman Press 10/08/2020 101-1170-4110 Business Cards 27.00 Minuteman Press 27.00 MN NCPERS LIFE INSURANCE 10/08/2020 101-0000-2011 PR Batch 00409.10.2020 NCPERS-Life Insurance 56.06 MN NCPERS LIFE INSURANCE 10/08/2020 210-0000-2011 PR Batch 00409.10.2020 NCPERS-Life Insurance 3.96 MN NCPERS LIFE INSURANCE 10/08/2020 700-0000-2011 PR Batch 00409.10.2020 NCPERS-Life Insurance 9.60 MN NCPERS LIFE INSURANCE 10/08/2020 701-0000-2011 PR Batch 00409.10.2020 NCPERS-Life Insurance 9.58 MN NCPERS LIFE INSURANCE 10/08/2020 720-0000-2011 PR Batch 00409.10.2020 NCPERS-Life Insurance 0.80 MN NCPERS LIFE INSURANCE 80.00 Molly Maid of Chanhassen 10/08/2020 212-0000-4300 Cleaning - 09-20-2020 - 09-26-2020 700.00 Molly Maid of Chanhassen 10/08/2020 212-0000-4300 Cleaning - 09-13-2020 - 09-19-2020 700.00 Molly Maid of Chanhassen 10/08/2020 212-0000-4300 Cleaning - 09-06-2020 - 09-12-2020 700.00 Molly Maid of Chanhassen 2,100.00 Northstar Companies 10/15/2020 212-0000-4290 Masks 1,425.00 Northstar Companies 1,425.00 Olson Allan 10/08/2020 815-8202-2024 7461 Windmill Drive - Permit 2020-01813 250.00 Accounts Payable - Check Detail-Checks (10/16/2020 - 10:15 AM)Page 4 of 6 Name Check Dat Account Description Amount Olson Allan 250.00 PILGRIM DRY CLEANERS 10/08/2020 101-1220-4300 Cleaning 442.82 PILGRIM DRY CLEANERS 442.82 Pratley Chris 10/08/2020 101-1320-4240 Clothing Allowance 47.91 Pratley Chris 47.91 PULLTABS PLUS INC 10/08/2020 101-1560-4130 Bingo Supplies 159.71 PULLTABS PLUS INC 159.71 RJM CONSTRUCTION 10/08/2020 212-0000-4751 COVID upgrades 45,228.16 RJM CONSTRUCTION 45,228.16 SHERWIN WILLIAMS 10/08/2020 700-7043-4150 Materials 218.77 SHERWIN WILLIAMS 218.77 SHOREWOOD TRUE VALUE 10/15/2020 101-1170-4510 Supplies 12.95 SHOREWOOD TRUE VALUE 12.95 SIGNSOURCE 10/08/2020 212-0000-4120 Covid Signage 1,329.50 SIGNSOURCE 1,329.50 Southwest Rental & Sales 10/15/2020 101-1550-4410 equipment rental 488.25 Southwest Rental & Sales 488.25 Southwest Suburban Publishing 10/15/2020 101-1410-4340 Legal Notifications 30.56 Southwest Suburban Publishing 10/15/2020 101-1110-4340 Legal Notifications 30.56 Southwest Suburban Publishing 10/15/2020 101-1310-4340 Legal Notifications 254.64 Southwest Suburban Publishing 10/15/2020 101-1410-4340 Legal Notifications 30.56 Southwest Suburban Publishing 10/15/2020 101-1410-4340 Legal Notifications 33.95 Southwest Suburban Publishing 10/15/2020 101-1410-4340 Legal Notifications 37.35 Southwest Suburban Publishing 10/15/2020 720-7201-4340 Legal Notifications 268.80 Southwest Suburban Publishing 686.42 STEWART TITLE COMPANY 10/08/2020 700-0000-2020 Refund Check 175.60 STEWART TITLE COMPANY 10/08/2020 701-0000-2020 Refund Check 164.67 STEWART TITLE COMPANY 10/08/2020 720-0000-2020 Refund Check 14.77 STEWART TITLE COMPANY 10/08/2020 700-0000-2020 Refund Check 2.85 STEWART TITLE COMPANY 357.89 Strategic Government Resources Inc 10/15/2020 101-1110-4300 Professional Services 8,330.99 Strategic Government Resources Inc 8,330.99 The Hartford 10/08/2020 101-1600-4040 LTD October 10.31 Accounts Payable - Check Detail-Checks (10/16/2020 - 10:15 AM)Page 5 of 6 Name Check Dat Account Description Amount The Hartford 10/08/2020 101-1370-4040 LTD October 48.31 The Hartford 10/08/2020 101-1520-4040 LTD October 35.58 The Hartford 10/08/2020 101-1530-4040 LTD October 15.05 The Hartford 10/08/2020 101-1560-4040 LTD October 12.59 The Hartford 10/08/2020 101-1700-4040 LTD October 1.15 The Hartford 10/08/2020 101-1550-4040 LTD October 108.17 The Hartford 10/08/2020 101-1420-4040 LTD October 84.05 The Hartford 10/08/2020 101-1430-4040 LTD October 5.00 The Hartford 10/08/2020 210-0000-4040 LTD October 18.67 The Hartford 10/08/2020 720-7201-4040 LTD October 5.90 The Hartford 10/08/2020 720-7202-4040 LTD October 5.90 The Hartford 10/08/2020 101-1170-4040 LTD October 12.87 The Hartford 10/08/2020 101-1220-4040 LTD October 44.67 The Hartford 10/08/2020 701-0000-4040 LTD October 84.29 The Hartford 10/08/2020 700-0000-4040 LTD October 110.39 The Hartford 10/08/2020 720-0000-4040 LTD October 43.73 The Hartford 10/08/2020 101-1120-4040 LTD October 72.58 The Hartford 10/08/2020 101-1130-4040 LTD October 50.38 The Hartford 10/08/2020 101-1160-4040 LTD October 29.31 The Hartford 10/08/2020 101-1250-4040 LTD October 110.94 The Hartford 10/08/2020 101-1310-4040 LTD October 80.79 The Hartford 10/08/2020 101-1320-4040 LTD October 136.57 The Hartford 1,127.20 TPC Landscape 10/08/2020 815-8202-2024 Permit 2020-02082 - 9001 Lake Riley Blvd 500.00 TPC Landscape 500.00 Tri-K Sports 10/15/2020 101-1220-4120 Parts 286.97 Tri-K Sports 286.97 Waste Management of Minnesota, Inc 10/15/2020 101-1190-4350 Monthly Service 240.59 Waste Management of Minnesota, Inc 10/15/2020 101-1370-4350 Monthly Service 153.47 Waste Management of Minnesota, Inc 10/15/2020 700-0000-4350 Monthly Service 19.19 Waste Management of Minnesota, Inc 10/15/2020 701-0000-4350 Monthly Service 19.18 Waste Management of Minnesota, Inc 10/15/2020 101-1550-4350 Monthly Service 477.99 Waste Management of Minnesota, Inc 10/15/2020 101-1220-4350 Monthly Service 30.38 Waste Management of Minnesota, Inc 10/15/2020 101-1220-4350 Monthly Service 77.97 Waste Management of Minnesota, Inc 10/15/2020 101-1170-4350 Monthly Service 205.66 Waste Management of Minnesota, Inc 1,224.43 WS & D PERMIT SERVICE 10/08/2020 101-1250-3301 Permit Refund Due to Job Cancellation 94.44 WS & D PERMIT SERVICE 94.44 410,071.47 Accounts Payable - Check Detail-Checks (10/16/2020 - 10:15 AM)Page 6 of 6 Accounts Payable Check Detail-ACH User: dwashburn Printed: 10/16/2020 - 10:21 AM Name Check Date Account Description Amount ADAM'S PEST CONTROL INC 10/15/2020 101-1170-4300 Monthly Service 131.25 ADAM'S PEST CONTROL INC 131.25 ALEX AIR APPARATUS INC 10/15/2020 101-1220-4530 Equipment 328.00 ALEX AIR APPARATUS INC 328.00 Al-Hilwani Juli 10/15/2020 101-1539-4300 Personal Training 146.25 Al-Hilwani Juli 10/15/2020 101-1539-4300 Pickleball Lessons 75.00 Al-Hilwani Juli 221.25 AMERICAN ENGINEERING TESTING 10/15/2020 605-6502-4300 Professional Services 30,438.21 AMERICAN ENGINEERING TESTING 30,438.21 BATTERIES PLUS 10/08/2020 212-0000-4130 Batteries 63.36 BATTERIES PLUS 10/08/2020 212-0000-4260 Batteries 22.80 BATTERIES PLUS 10/08/2020 212-0000-4260 Batteries 142.20 BATTERIES PLUS 228.36 BENEFIT EXTRAS INC 10/08/2020 101-0000-2012 Monthly Cobra 54.05 BENEFIT EXTRAS INC 10/08/2020 101-1120-4300 Monthly Cobra 36.34 BENEFIT EXTRAS INC 90.39 Boyer Ford Trucks 10/08/2020 101-1320-4140 Parts Return -22.82 Boyer Ford Trucks 10/08/2020 101-1320-4140 Parts Return -67.20 Boyer Ford Trucks 10/08/2020 101-1320-4140 Parts 218.83 Boyer Ford Trucks 10/15/2020 101-1320-4140 Parts 127.06 Boyer Ford Trucks 10/15/2020 101-1320-4140 Parts 63.53 Boyer Ford Trucks 319.40 BRAUN INTERTEC CORPORATION 10/15/2020 601-6043-4300 Minnewashta Pkwy Rehab 3,936.00 BRAUN INTERTEC CORPORATION 10/15/2020 720-7025-4300 Pleasantview Road Drainage 1,058.00 BRAUN INTERTEC CORPORATION 4,994.00 Carver County 10/15/2020 101-1210-4300 3RD QTR 2020 Contract 15,030.32 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.0253000 3,662.00 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.1200060 2,112.00 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.1200090 184.44 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.1200100 197.16 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.3050020 1,769.00 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 1 of 7 Name Check Date Account Description Amount Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.3050100 3,967.00 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.3060010 3,380.00 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.3060020 2,686.00 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.6010010 23,277.60 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.6010020 6,097.00 Carver County 10/14/2020 605-6502-4807 Property Tax- PID 25.6010030 4.48 Carver County 62,367.00 CCP NI MASTER TENANT 4 LLC 10/15/2020 101-1220-4320 Solar Credits 135.67 CCP NI MASTER TENANT 4 LLC 10/15/2020 101-1350-4320 Solar Credits 3,542.77 CCP NI MASTER TENANT 4 LLC 10/15/2020 101-1540-4320 Solar Credits 398.38 CCP NI MASTER TENANT 4 LLC 10/15/2020 101-1550-4320 Solar Credits 424.13 CCP NI MASTER TENANT 4 LLC 10/15/2020 101-1600-4320 Solar Credits 32.53 CCP NI MASTER TENANT 4 LLC 10/15/2020 700-0000-4320 Solar Credits 124.52 CCP NI MASTER TENANT 4 LLC 10/15/2020 700-7019-4320 Solar Credits 1,981.26 CCP NI MASTER TENANT 4 LLC 10/15/2020 701-0000-4320 Solar Credits 1,445.90 CCP NI MASTER TENANT 4 LLC 8,085.16 Collins Electrical Construction Co 10/08/2020 101-1550-4300 Service Work 634.30 Collins Electrical Construction Co 10/08/2020 101-1170-4300 Service Work 221.94 Collins Electrical Construction Co 856.24 Collins Engineers Inc 10/08/2020 101-1310-4300 Bridge Inspections 2,800.00 Collins Engineers Inc 2,800.00 DAMON FARBER ASSOCIATES 10/15/2020 400-0000-4706 Commons Paver Replacement 518.25 DAMON FARBER ASSOCIATES 518.25 FASTENAL COMPANY 10/08/2020 101-1550-4120 Supplies 402.22 FASTENAL COMPANY 10/08/2020 101-1550-4120 Parts - Return -19.35 FASTENAL COMPANY 10/15/2020 101-1550-4120 Parts 49.10 FASTENAL COMPANY 10/15/2020 101-1370-4510 Parts 13.65 FASTENAL COMPANY 445.62 GOPHER STATE ONE-CALL INC 10/08/2020 400-0000-4300 Monthly Calls 762.75 GOPHER STATE ONE-CALL INC 762.75 GS DIRECT INC 10/08/2020 101-1170-4110 Printer Toner 563.99 GS DIRECT INC 563.99 HANSEN THORP PELLINEN OLSON 10/08/2020 701-7005-4300 Boundary and Topographic Survey 1,750.00 HANSEN THORP PELLINEN OLSON 10/08/2020 202-0000-4300 Boundary and Topographic Survey 2,011.00 HANSEN THORP PELLINEN OLSON 3,761.00 Health Strategies 10/15/2020 101-1220-4300 Services 132.50 Health Strategies 132.50 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 2 of 7 Name Check Date Account Description Amount Indoor Landscapes Inc 10/15/2020 101-1170-4300 October Plant Service 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 10/08/2020 212-0000-4110 Desk Barriers 3,506.07 Innovative Office Solutions LLC 10/08/2020 101-1170-4110 Office Supplies 93.23 Innovative Office Solutions LLC 10/08/2020 101-1170-4110 Office Supplies 201.48 Innovative Office Solutions LLC 10/15/2020 101-1170-4110 Office Supplies 224.60 Innovative Office Solutions LLC 10/15/2020 101-1170-4110 Office Supplies 35.98 Innovative Office Solutions LLC 10/15/2020 101-1170-4110 Office Supplies 410.04 Innovative Office Solutions LLC 10/15/2020 101-1170-4110 Office Supplies 10.67 Innovative Office Solutions LLC 10/15/2020 101-1170-4110 Office Supplies 31.29 Innovative Office Solutions LLC 4,513.36 JEFFERSON FIRE SAFETY INC 10/08/2020 400-4105-4705 Equipment 325.69 JEFFERSON FIRE SAFETY INC 325.69 JOHNSTONE SUPPLY 10/08/2020 101-1170-4530 Parts 11.71 JOHNSTONE SUPPLY 10/15/2020 101-1170-4530 Supplies 9.44 JOHNSTONE SUPPLY 21.15 KIMLEY HORN AND ASSOCIATES INC 10/08/2020 605-6502-4300 Professional Services 64,312.29 KIMLEY HORN AND ASSOCIATES INC 10/08/2020 605-6503-4300 Professional Services 7,241.22 KIMLEY HORN AND ASSOCIATES INC 10/15/2020 400-0000-1155 Professional Services 13,320.00 KIMLEY HORN AND ASSOCIATES INC 10/15/2020 601-6043-4300 Professional Services 36,857.49 KIMLEY HORN AND ASSOCIATES INC 121,731.00 Life Support Innovations LLC 10/15/2020 101-1220-4130 Supplies 190.10 Life Support Innovations LLC 190.10 Marco Inc 10/08/2020 101-1170-4410 Printer Rental 825.04 Marco Inc 10/08/2020 700-0000-4410 Printer Rental 115.00 Marco Inc 10/08/2020 701-0000-4410 Printer Rental 115.00 Marco Inc 10/08/2020 720-0000-4410 Printer Rental 57.50 Marco Inc 1,112.54 Matheson Tri-Gas, Inc.10/08/2020 101-1370-4260 Tools 189.61 Matheson Tri-Gas, Inc. 189.61 MERLINS ACE HARDWARE 10/08/2020 101-1160-4150 Supplies 8.63 MERLINS ACE HARDWARE 10/08/2020 101-1220-4120 Supplies 133.19 MERLINS ACE HARDWARE 10/08/2020 101-1220-4290 Supplies 143.87 MERLINS ACE HARDWARE 10/08/2020 101-1220-4370 Supplies 12.59 MERLINS ACE HARDWARE 10/08/2020 101-1550-4120 Supplies 22.99 MERLINS ACE HARDWARE 10/08/2020 700-0000-4150 Supplies 76.10 MERLINS ACE HARDWARE 10/08/2020 700-7019-4150 Supplies 19.22 MERLINS ACE HARDWARE 10/08/2020 700-7043-4150 Supplies 57.36 MERLINS ACE HARDWARE 10/08/2020 701-0000-4120 Supplies 47.49 MERLINS ACE HARDWARE 10/08/2020 701-0000-4170 Supplies 35.90 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 3 of 7 Name Check Date Account Description Amount MERLINS ACE HARDWARE 557.34 MN VALLEY ELECTRIC COOP 10/15/2020 101-1350-4320 Monthly Charge 7,969.77 MN VALLEY ELECTRIC COOP 10/15/2020 101-1600-4320 Monthly Charge 49.37 MN VALLEY ELECTRIC COOP 10/15/2020 700-0000-4320 Monthly Charge 129.20 MN VALLEY ELECTRIC COOP 10/15/2020 701-0000-4320 Monthly Charge 492.15 MN VALLEY ELECTRIC COOP 10/15/2020 605-0000-4300 Monthly Charge 54.07 MN VALLEY ELECTRIC COOP 10/15/2020 101-1350-4320 Monthly Charge 23.95 MN VALLEY ELECTRIC COOP 10/15/2020 101-1350-4320 Monthly Charge 95.03 MN VALLEY ELECTRIC COOP 10/15/2020 101-1350-4320 Monthly Charge 197.95 MN VALLEY ELECTRIC COOP 10/15/2020 101-1350-4320 Monthly Charge 32.96 MN VALLEY ELECTRIC COOP 9,044.45 NAPA AUTO & TRUCK PARTS 10/15/2020 101-1550-4120 Supplies 61.99 NAPA AUTO & TRUCK PARTS 61.99 Nuss Truck & Equipment 10/08/2020 101-1320-4140 Parts 483.09 Nuss Truck & Equipment 483.09 O'Reilly Automotive Inc 10/08/2020 101-1260-4140 Parts 4.53 O'Reilly Automotive Inc 10/08/2020 101-1260-4140 Parts 61.73 O'Reilly Automotive Inc 10/08/2020 701-0000-4120 Parts 7.90 O'Reilly Automotive Inc 10/08/2020 700-0000-4240 PPE 9.80 O'Reilly Automotive Inc 10/08/2020 701-0000-4240 PPE 9.79 O'Reilly Automotive Inc 10/08/2020 101-1550-4120 Parts 37.91 O'Reilly Automotive Inc 131.66 PEARSON BROTHERS INC 10/15/2020 420-4224-4751 2020 Sealcoat #3 14,595.44 PEARSON BROTHERS INC 14,595.44 PIONEER RIM & WHEEL CO.10/15/2020 101-1320-4120 Pro Serie Weld-On Jack -99.76 PIONEER RIM & WHEEL CO.10/15/2020 101-1320-4120 Electric Break, Frey Lube, and Seal 541.98 PIONEER RIM & WHEEL CO. 442.22 POWER SYSTEMS 10/15/2020 101-1320-4120 Supplies 467.08 POWER SYSTEMS 467.08 PRAIRIE RESTORATIONS INC 10/08/2020 720-7202-4300 Bluff Creek Prairie Management 480.00 PRAIRIE RESTORATIONS INC 10/15/2020 720-7202-4300 Buckthorn Removal 1,115.00 PRAIRIE RESTORATIONS INC 10/15/2020 720-7202-4300 Buckthorn Spray WWTP 400.00 PRAIRIE RESTORATIONS INC 1,995.00 PRECISE MRM LLC 10/08/2020 101-1320-4310 2020-08 Subscription 189.24 PRECISE MRM LLC 189.24 PRO TURF 10/15/2020 101-1550-4300 Lawn Service 165.00 PRO TURF 10/15/2020 101-1550-4300 Lawn Service 1,166.00 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 4 of 7 Name Check Date Account Description Amount PRO TURF 10/15/2020 101-1550-4300 Lawn Service 111.00 PRO TURF 1,442.00 RBM SERVICES INC 10/15/2020 101-1190-4350 Monthly Service 3,575.23 RBM SERVICES INC 10/15/2020 101-1170-4350 Monthly Service 3,690.87 RBM SERVICES INC 7,266.10 SPS COMPANIES INC 10/08/2020 101-1170-4530 Equipment 1,500.00 SPS COMPANIES INC 1,500.00 Sun Life Financial 10/08/2020 101-1220-4040 Life Insurance - October 20.74 Sun Life Financial 10/08/2020 720-7201-4040 Life Insurance - October 2.69 Sun Life Financial 10/08/2020 720-7202-4040 Life Insurance - October 2.69 Sun Life Financial 10/08/2020 101-1560-4040 Life Insurance - October 5.76 Sun Life Financial 10/08/2020 101-1170-4040 Life Insurance - October 3.81 Sun Life Financial 10/08/2020 101-1430-4040 Life Insurance - October 2.28 Sun Life Financial 10/08/2020 720-0000-2011 Life Insurance - October 8.59 Sun Life Financial 10/08/2020 210-0000-4040 Life Insurance - October 8.48 Sun Life Financial 10/08/2020 101-1550-4040 Life Insurance - October 48.61 Sun Life Financial 10/08/2020 101-1370-4040 Life Insurance - October 21.35 Sun Life Financial 10/08/2020 101-1420-4040 Life Insurance - October 38.61 Sun Life Financial 10/08/2020 101-1600-4040 Life Insurance - October 4.66 Sun Life Financial 10/08/2020 101-1700-4040 Life Insurance - October 0.52 Sun Life Financial 10/08/2020 101-1520-4040 Life Insurance - October 16.13 Sun Life Financial 10/08/2020 101-1530-4040 Life Insurance - October 6.82 Sun Life Financial 10/08/2020 701-0000-4040 Life Insurance - October 38.26 Sun Life Financial 10/08/2020 700-0000-4040 Life Insurance - October 50.15 Sun Life Financial 10/08/2020 720-0000-4040 Life Insurance - October 20.03 Sun Life Financial 10/08/2020 101-0000-2011 Life Insurance - October 627.99 Sun Life Financial 10/08/2020 210-0000-2011 Life Insurance - October 10.59 Sun Life Financial 10/08/2020 700-0000-2011 Life Insurance - October 147.26 Sun Life Financial 10/08/2020 701-0000-2011 Life Insurance - October 147.26 Sun Life Financial 10/08/2020 101-1120-4040 Life Insurance - October 33.36 Sun Life Financial 10/08/2020 101-1130-4040 Life Insurance - October 23.23 Sun Life Financial 10/08/2020 101-1160-4040 Life Insurance - October 13.32 Sun Life Financial 10/08/2020 101-1250-4040 Life Insurance - October 50.51 Sun Life Financial 10/08/2020 101-1310-4040 Life Insurance - October 45.82 Sun Life Financial 10/08/2020 101-1320-4040 Life Insurance - October 52.75 Sun Life Financial 10/08/2020 101-0000-2011 Life Insurance - October - Cobra 50.66 Sun Life Financial 1,502.93 TWIN CITY SEED CO.10/15/2020 720-7025-4290 Supplies 340.00 TWIN CITY SEED CO. 340.00 UNITED WAY 10/08/2020 101-0000-2006 PR Batch 00409.10.2020 United Way 30.40 UNITED WAY 30.40 USA BLUE BOOK 10/08/2020 700-0000-4150 Materials 73.27 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 5 of 7 Name Check Date Account Description Amount USA BLUE BOOK 73.27 VALLEY PAVING INC 10/15/2020 601-6045-4751 Powers Blvd/Lk Lucy Road - #1 267,530.81 VALLEY PAVING INC 267,530.81 VERIZON WIRELESS 10/08/2020 101-1520-4310 Monthly Service 41.44 VERIZON WIRELESS 10/08/2020 101-1530-4310 Monthly Service 41.44 VERIZON WIRELESS 10/08/2020 700-0000-4310 Monthly Service 572.24 VERIZON WIRELESS 10/08/2020 101-1320-4310 Monthly Service 325.02 VERIZON WIRELESS 10/08/2020 101-1220-4310 Monthly Service 503.00 VERIZON WIRELESS 10/08/2020 101-0000-2033 Monthly Service 11.30 VERIZON WIRELESS 10/08/2020 212-0000-4703 Monthly Service 4,107.00 VERIZON WIRELESS 10/08/2020 101-1600-4310 Monthly Service 64.83 VERIZON WIRELESS 10/08/2020 101-1220-4310 Monthly Service 40.03 VERIZON WIRELESS 10/08/2020 101-1550-4310 Monthly Service 441.93 VERIZON WIRELESS 10/08/2020 701-0000-4310 Monthly Service 427.07 VERIZON WIRELESS 10/08/2020 720-0000-4310 Monthly Service 162.90 VERIZON WIRELESS 10/08/2020 101-1160-4310 Monthly Service 92.88 VERIZON WIRELESS 10/08/2020 101-1120-4310 Monthly Service 111.46 VERIZON WIRELESS 10/08/2020 101-1170-4310 Monthly Service 24.35 VERIZON WIRELESS 10/08/2020 101-1260-4310 Monthly Service 35.01 VERIZON WIRELESS 10/08/2020 101-1130-4310 Monthly Service 41.44 VERIZON WIRELESS 10/08/2020 101-1250-4310 Monthly Service 287.93 VERIZON WIRELESS 10/08/2020 101-1310-4310 Monthly Service 217.87 VERIZON WIRELESS 10/08/2020 101-1370-4310 Monthly Service 100.50 VERIZON WIRELESS 7,649.64 VESSCO INC 10/08/2020 700-7019-4530 Equipment 231.34 VESSCO INC 231.34 Warning Lites of Minnesota, Inc.10/08/2020 101-1320-4150 Materials 709.50 Warning Lites of Minnesota, Inc. 709.50 WM MUELLER & SONS INC 10/08/2020 701-0000-4551 Materials 150.64 WM MUELLER & SONS INC 10/08/2020 701-0000-4551 Materials 112.00 WM MUELLER & SONS INC 10/08/2020 420-0000-4751 Materials 632.00 WM MUELLER & SONS INC 10/08/2020 420-0000-4751 Materials 193.28 WM MUELLER & SONS INC 10/15/2020 420-0000-4751 Materials 322.56 WM MUELLER & SONS INC 1,410.48 WW GRAINGER INC 10/08/2020 101-1220-4260 Safety Signs 5.67 WW GRAINGER INC 10/08/2020 101-1220-4530 Equipment 10.55 WW GRAINGER INC 10/08/2020 101-1170-4510 Signs 138.60 WW GRAINGER INC 10/08/2020 101-1170-4510 Safety Signs 16.46 WW GRAINGER INC 10/08/2020 101-1170-4260 Drill 38.25 WW GRAINGER INC 10/15/2020 101-1220-4510 Parts 2.71 WW GRAINGER INC 10/15/2020 700-0000-4120 Parts 29.57 WW GRAINGER INC 10/15/2020 700-0000-4120 Parts 0.72 WW GRAINGER INC 10/15/2020 700-0000-4120 Parts 76.44 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 6 of 7 Name Check Date Account Description Amount WW GRAINGER INC 318.97 563,286.77 Accounts Payable - Check Detail-ACH (10/16/2020 - 10:21 AM)Page 7 of 7