CC SUM 2021 03 08CHANHASSEN CITY COUNCIL
REGULAR MEETING
MINUTES
MARCH 8, 2021
Mayor Ryan called the meeting to order at 8:02 p.m. The meeting was opened with the Pledge to
the Flag.
MEMBERS PRESENT: Mayor Ryan, Councilman Campion, Councilwoman Rehm,
Councilwoman Schubert, and Councilman McDonald.
Councilwoman Rehm joined via Zoom.
COUNCIL MEMBERS ABSENT: None.
STAFF PRESENT: Kate Aanenson, Community Development Director, Heather Johnston,
Interim City Manager, Kelly Strey, Interim Finance Director.
PUBLIC PRESENT:
Keri Colvin (via Zoom) 825 Flying Cloud Dr, Chaska, MN
Mayor Ryan asked the City Council if there were any modifications or additions to the agenda.
After the roll call vote there were no changes to the published agenda.
PUBLIC ANNOUNCEMENTS:
Mayor Ryan read the following public announcements:
COVID testing is open in Chanhassen with or without insurance and walk-ins are available.
Testing is held at the Chanhassen Recreation Center located at 2310 Coulter Blvd, Chanhassen,
MN on Thursday, March 11 from 2:00 p.m. - 8:00 p.m., March 12 from 12:00 p.m. - 6:00 p.m.,
and March 13 from 12:00 p.m.-6:00 p.m.
Council thanked Interim City Manager Heather Johnston for her work over the past eight
months. She was presented with the Maple Leaf Award.
Ms. Johnston thanked the Council and staff.
CONSENT AGENDA: Councilman Campion moved, Councilman McDonald, seconded
that the City Council approve the following consent agenda items pursuant to the City
Manager’s recommendations:
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1. Approve City Council Minutes dated February 22, 2021
2. Approve City Council Special Meeting Minutes dated February 20, 2021
3. Approve City Council Special Meeting Minutes dated February 19, 2021
4. Receive Planning Commission Minutes dated February 2, 2021
5. Receive Park & Recreation Commission Minutes dated January 26, 2021
6. Approve Upgrade to Springbrook Software and Addition of Budget Module
7. Approve Contractor and Consultant Change Order/Amendment Requests for Powers
Blvd./Lake Lucy Road Pedestrian Crossing Project
8. Approve Invoice for 2021 Tree Pruning Project
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS.
KERI COLVIN CITIZEN ACTION REQUEST
Keri Colvin, owner of Golf Zone located at 825 Flying Cloud Dr, Chaska, asked the Council to
change City Code 20-259 to allow the golf driving range to hold a liquor license to serve beer
and wine. Currently, Golf Zone holds a 3.2 liquor license, however, few manufacturers make 3.2
beer which limits the options they can serve customers. Ms. Colvin stated she would like to offer
a larger selection including local beer.
Council was supportive of directing staff to research the request and bring it to a future meeting.
Councilman McDonald asked if the City Code should be changed to remove the limitation of 3.2
liquor licenses for golf driving ranges.
Community Development Director Kate Aanenson stated that the process would include a public
hearing before the Planning Commission and then would return to the Council for action.
Ms. Colvin clarified that Golf Zone is only looking for permission to serve beer and wine. They
have a Category 1 food license.
Councilwoman Schubert asked if there are other parts of the City Code that reference a 3.2 liquor
license.
Ms. Aanenson stated staff would review City Code for other references to 3.2 liquor.
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OLD BUSINESS.
APPROVE PARTICIPATION IN STATE AUDITOR MEASUREMENT PROGRAM
AND APPROVE TECHNICAL BUDGET ADJUSTMENTS
Interim Finance Director Kelly Strey gave an overview of the newly created budget book.
Ms. Strey stated the budget book would help the Council in making budget decisions and provide
a clear and consistent approach. In time, the budget book will become more familiar and help
with planning future budgets.
Ms. Strey stated the current budget book was a retrofit of the 2021 budget process so that
preparation for the 2022 budget can be more concise and consistent.
Ms. Strey gave an introduction to the sections in the budget book which includes high level
information as well as details.
Ms. Strey stated that the Springbrook software that was approved on this Council meeting
consent agenda will assist in automating the process of creating and updating the budget book.
She plans to submit the budget book to the Government Finance Officers Association (GFOA)
for their Distinguished Budget Award.
Ms. Strey reviewed that the Library Bond Fund could be closed and the Transit Station
Assessment Fund balance could be moved to the Capital Replacement Fund.
Ms. Strey reviewed budgeted areas including Fleet, Technology, Risk Management, and
Compensated Absences.
Council stated it was a great resource.
Ms. Strey invited Council to meet with her to discuss the budget book.
Ms. Johnston added that the budget book was currently on the City of Chanhassen website.
Councilman McDonald moved, Councilwoman Schubert seconded to approve participation
in the State Performance Measures Program and will adopt ten performance measures
identified, and adopts the technical budget amendments as presented in the 2021 budget
document. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
PUBLIC HEARING. None.
NEW BUSINESS. None.
COUNCIL PRESENTATIONS.
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Councilwoman Rehm gave a presentation on International Women’s Day highlighting women-
owned businesses and women living in Chanhassen. She stated it would be nice to create a list of
women-owned businesses for future reference.
ADMINISTRATIVE PRESENTATIONS.
CONTRACTUAL SERVICES REVIEWS
Ms. Johnston stated that the City started an end-of-year review of large contracts to get feedback
from contractors.
Councilwoman Schubert asked who participates in the review.
Ms. Johnston stated the department or individual who interacts with those contractual services
will participate in the review. Council may be asked to participate in the review of the City
Attorney.
Mayor Ryan asked if there was a certain dollar amount for these contracts.
Ms. Johnston stated the reviews would be for contracts over $20,000. She estimated there were
about eight contracts that would qualify.
Mayor Ryan asked if the information would return to Council.
Ms. Johnston stated the information was an internal document but a memo would be prepared to
let the Council know who had been reviewed.
Ms. Johnsons stated that the City of Chanhassen received the 2019 Water Fluoridation Quality
Award for excellence in community water fluoridation from the Center for Disease Control and
Prevention (CDC).
CORRESPONDENCE DISCUSSION.
U.S. CENSUS BUREAU CERTIFICATE OF RECOGNITION
REVIEW OF CLAIMS PAID 03-08-2021
Councilman Campion moved, Councilman McDonald seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City
Council meeting was adjourned at 9:18 p.m.
Submitted by Heather Johnston
Interim City Manager
Prepared by Kim Meuwissen