CC SUM 2021 04 26CHANHASSEN CITY COUNCIL
REGULAR MEETING
MINUTES
APRIL 26, 2021
Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to
the Flag.
MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm, Councilman Campion,
Councilwoman Schubert, and Councilman McDonald.
Councilwoman Rehm joined via Zoom.
COUNCIL MEMBERS ABSENT: None.
STAFF PRESENT: Laurie Hokkanen, City Manager, Charlie Howley, Public Works
Director/City Engineer, George Bender, Assistant City Engineer, Lieutenant Lance Pearce,
Andrea McDowell-Poehler, City Attorney, and Fire Chief Don Johnson
PUBLIC PRESENT:
Mack Titus former Senior Commissioner
Chadd Larson Kimley-Horn
Dale Klabunde 8160 Hidden Court, Chanhassen
Mayor Ryan asked the City Council if there were any modifications or additions to the agenda.
After the roll call vote there were no changes to the published agenda.
PUBLIC ANNOUNCEMENTS:
INVITATION TO ARBOR DAY CELEBRATION - MAY 1
Mayor Ryan read an invitation to celebrate Arbor Day, May 1, 2021.
PRESENTATION OF CERTIFICATES OF APPRECIATION TO OUTGOING
COMMISSIONERS
Mayor Ryan presented certificates of appreciation to outgoing commissioners Michael
McGonagill, Planning Commission (2018-2021), Zoe Erpelding, Park and Recreation
Commission (2020-2021), and Mack Titus, Senior Commission (2018-2021).
Outgoing Commissioners not in attendance included Joseph Scanlon, Park and Recreation
Commission (2018-2021), and David Crouch, Senior Commission (2020-2021).
City Council Minutes – April 26, 2021
2
PRESENTATION OF MAPLE LEAF AWARDS TO OUTGOING COMMISSIONERS
Mayor Ryan presented the Maple Leaf Award to Commissioners Mark Randall, Planning
Commission (2016-2021) and Jim Boettcher, Park and Recreation Commission (2012-2021) who
had served for over five years.
CONSENT AGENDA: Councilman Campion moved, Councilman McDonald seconded
that the City Council approve the following consent agenda items pursuant to the City
Manager’s recommendations:
1. Approve City Council Minutes dated April 12, 2021
2. Receive Planning Commission Minutes dated March 2, 2021
3. Receive Planning Commission Work Session Minutes dated April 6, 2021
4. Approve Claims Paid 04-26-2021
5. Resolution 2021-14: Arbor Day Proclamation
6. Approve Fireworks Display at Lake Ann Park, July 4, 2021
7. Approve Purchase of SeeClickFix Request and Work Management Software
8. Approve 2021 Pay Equity Report
9. Authorize Release of Agreement Between the City of Chanhassen and James L. Dake and
Leann L. Dake
10. Approve Liquor License Renewals for Chanhassen Brewing Company
11. Resolution 2021-15: Approve Agreement with Bureau of Criminal Apprehension for
Data Access
12. Resolution 2021-16: Approve Materials Testing Agreement for Construction of the 2021
City Pavement Rehabilitation Project Number 20-45
13. Approve 2021-2022 Collective Bargaining Agreement with International Union of
Operating Engineers, Local 49
14. Approve Temporary Modification of the Licensed Premises to serve On-Sale Beer and
Wine in Kai’s Sushi & Grill Sidewalk/Parking Lot Area
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
City Council Minutes – April 26, 2021
3
VISITOR PRESENTATIONS.
Mack Titus, former Senior Commissioner, mentioned that there are about 6,000 Seniors in
Chanhassen. He suggested the City could mail surveys to Seniors who are known for a higher
response rate than younger people.
Mayor Ryan asked City Manager Laurie Hokkanen to pass the suggestion to the Senior
Commission.
FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE.
FIRE DEPARTMENT UPDATE
Fire Chief Don Johnson presented the March update for the fire department. The department had
a firefighter resign. Interviews for an open Captain position were held on April 22, 2021
including a firefighter and Assistant Chief panel, a psychological assessment for leadership, and
incident fire ground simulation as part of the scoring.
Chief Johnson stated the fire department is now schedule-based and has enough people to fill the
schedule.
In March, the fire department had 83 calls for service, 55 of which were handled by scheduled
crews and 28 were general alarms. There were 50 Emergency Medical Service (EMS) calls with
three vehicle accidents, a commercial shop, and a garbage truck fire. The fire department
received two citizen complaints from the same address on two different days. With civil unrest in
Minneapolis, the Minnesota State All Hazards Management Team was on rotation but not
deployed.
Chief Johnson met with regional first responders about Highway 101 closures to make sure
citizens south of the highway would still be covered by fire, EMS, and law enforcement. He does
not expect any delays in emergency response related to the construction.
Chief Johnson assisted Maple Grove Fire Department and Norwood Young America Fire
Department with incident fire ground training for national certification.
The department will need to replace their Self Contained Breathing Apparatus (SCBA) very soon
and Chief Johnson will be bringing a recommendation to the Council to replace the equipment.
The fire department has been participating in training, including “high-rise ops” in Jordan, MN.
The City of Chanhassen was under a burn restriction set by the DNR which has now been lifted.
There have been two burning complaints this month. He reminded residents that recreational
fires should only include wood and not other materials such as construction lumber or scraps.
City Council Minutes – April 26, 2021
4
Mayor Ryan is involved in a school community group. The group asked about the use of the drug
naloxone to assist in drug overdose situations. Do fire department personnel as well as police
carry it and how are they trained on its use?
Chief Johnson stated that naloxone was an over-the-counter drug and the department does carry
it to use in an overdose situation. 80% of the fire department is nationally trained Emergency
Medical Technicians (EMTs) and the rest are Emergency Medical Responders (EMRs). The
biggest thing to consider when faced with a situation where naloxone should be administered is
considering airway management.
Lieutenant Lance Pearce added that naloxone can be lifesaving but it only gets people to the
point where they can go to the hospital for further treatment.
Mayor Ryan asked if residents should be trained on how to administer naloxone.
Lieutenant Pearce stated that his officers are trained by Ridgeview Medical every other year as
part of their medical training.
Mayor Ryan asked if the Sheriff’s department should speak to school groups about naloxone.
Lieutenant Pearce stated that Ridgeview Medical may do some training for school groups.
LAW ENFORCEMENT UPDATE
Lieutenant Lance Pearce gave a report on March activity for the Sheriff’s department. The
department had 758 calls including 385 non-criminal events, 352 traffic related, 48 Group A
crimes, and 13 Group B crimes. Fraud and theft continue to be the primary call for service for
Group A crimes while Group B had the highest number of calls in medical and suspicious
activities. Alarm numbers are up significantly the past two months, largely due to a business who
had over 30 alarms. The Sheriff's department has worked with them to reduce these false alarms.
Metrics show that domestics and mental health for March are within the statistical norm. Arrests,
fraud and theft are slightly increased.
The planned protest march held on April 17, 2021 occurred without public safety incident.
The Sheriff’s department received a first-degree robbery report which is being worked on by
investigators.
Councilwoman Rehm suggested that the Sheriff’s department hold a virtual “town hall” event
where residents could ask questions of officers in a friendly atmosphere.
Lieutenant Pearce felt this was a good suggestion and will coordinate with the City Manager.
OLD BUSINESS. None.
City Council Minutes – April 26, 2021
5
PUBLIC HEARING.
RESOLUTION 2021-17 AND 2021-18: CONDUCT PUBLIC HEARING, ADOPT
ASSESSMENT ROLL, AND AWARD CONSTRUCTION CONTRACT FOR 2021 CITY
PAVEMENT REHABILITATION PROJECT
George Bender, Assistant City Engineer presented information on the proposed rehabilitation
project. He introduced Chadd Larson from Kimley-Horn who was available for questions.
Mr. Bender outlined the history of the project. The project has been discussed since 2020 and
would include 6.2 miles of street, pavement rehabilitation, spot curb and gutter replacement,
some utilities, infiltration and inflow into sanitary sewers, structured rehabilitations of storm
sewer system, addition or replacement of drain tile, and, where needed, pedestrian ramps to meet
ADA standards.
The areas where a full depth reclamation project will occur include:
● Trappers Pass
● Marsh Drive
● Lake Lucy area
● Kurvers Point Road
The areas where a mill and overlay will be performed include:
● Redwing Lane area
● Choctaw Circle - the entrance area of Choctaw Circle will be a full depth mill but not
reclaimed
The City has a goal to maintain a condition of 70 on the Overall Condition Index (OCI).
Currently, the index is a little under 70 and the proposed project will bring it up to 72.
The project was originally proposed in 2020, designed and bid but not awarded due to funding
challenges and resident feedback related to COVID-19. The same areas are proposed for 2021,
the design has been completed and minor modifications made for more improvements. The
project was bid on March 12, 2021, assessment letters were sent to affected residents on April 7,
2021 and an open house was held on April 14, 2021. The April 14, 2021 open house had 15
attendees. One person was opposed to the project. Of the 14 emails received regarding the
project, 12 supported the project and two were against. Of the nine phone calls all supported the
project.
Mr. Bender reviewed how costs would be covered including utility funds, the pavement
management program (PMP) fund, franchise fees, tax levy, special assessments, and Minnesota
Supplemental Aid (MSA) funds. Indirect costs, such as consultant fees, are split equitably
amongst funds. The city will cover 60% of the costs with assessments covering the remaining
40%. The assessment is based on the project area and there is not one amount for the entire
project. All costs related to utilities will be covered by the enterprise funds.
City Council Minutes – April 26, 2021
6
Mr. Bender reviewed that franchise fees were established in 2019 in response to a large number
of streets coming due for rehabilitation. A franchise fee is a set charge to electric and gas utilities
for using right-of-way to service their utilities. Funds from the franchise fees are not intended to
eliminate private property assessments.
The City received seven bids in March which fell below the engineers estimate. The low bidder
was Northwest Asphalt.
The projected timeline is to begin in early May with completion in November 2021. The
stormwater pond cleanup will occur over the winter with final restoration in the spring. The
proposed project completion is June 2022.
Councilman Campion asked City Attorney Andrea McDowell-Poehler if Councilmembers
should recuse themselves from the vote if they live within the project area. When it was
determined that a majority of the Council lived within the project area, Ms. McDowell-Poehler
stated that the necessity for a majority vote outweighed the conflict of interest.
Mayor Ryan asked if the pond cleanup was the only portion of the project that will be carried
over into 2022.
Mr. Bender stated that is the plan. All roadways and utility work needs to be completed by the
end of 2021 but some of the restoration may be carried into 2022 if needed. Roads will not be
under construction over the winter.
Mayor Ryan opened the public hearing.
Dale Klabunde-8160 Hidden Court, Chanhassen spoke in favor of the project. He stated roads
are in poor shape, especially the cul-de-sacs.
Mayor Ryan closed the public hearing.
Resolution #2021-17 and Resolution #2021-18: Councilwoman Schubert moved,
Councilman McDonald seconded that the City Council adopts resolutions to accept the
bids for the 2021 City Pavement Rehabilitation Project No. 20-05, to adopt the final
assessment roll and award a construction contract to Northwest Asphalt in the amount of
$4,875,365.56. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
NEW BUSINESS.
ADOPT STRATEGIC PLAN
Ms. Hokkanen gave an overview of the Strategic Plan. The Council has been working on the
Strategic plan since late 2020. The process included homework, a Strengths, Weaknesses,
City Council Minutes – April 26, 2021
7
Opportunities, and Threats (SWOT) analysis, and conversations with staff under the direction of
a consultant. The Strategic Plan is a living document and Ms. Hokkanen expects it to be updated.
Ms. Hokkanen pointed out the new vision, mission and values section which identifies
Chanhassen as a “community for life” as well as values including innovation, respect,
stewardship, and engagement. She also noted the strategic priorities of financial sustainability,
asset management, development and redevelopment, operational excellence, and communication.
Ms. Hokkanen encouraged residents to review the Strategic Plan. Mayor Ryan and Ms.
Hokkanen are going to give presentations to staff and community groups and would welcome
input on groups who may want to receive a presentation.
Councilman McDonald moved, Councilwoman Schubert seconded to adopt the 2021-2024
Strategic Plan. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
FLASHVOTE INTRODUCTION AND OVERVIEW
Ms. Hokkanen gave a presentation on FlashVote, a survey tool that would fit within the Strategic
Plan goals of innovations and improved communication.
FlashVote provides statistically valid resident input while maintaining privacy. The Council has
been doing a National Community Survey every three years which addresses a sample of
residents to understand how a majority of the community may feel.
FlashVote seeks to understand a more general public opinion through short, five-question
surveys which take around one minute to complete. As part of their contract with FlashVote, the
City is allowed to host six surveys per year. Residents can sign up for an account or vote without
an account. Residents can participate in the surveys with a landline, cell phone, email, or by text.
Questions will be drafted by FlashVote to be open ended with input from Chanhassen staff.
Surveys will be open for 48 hours with results appearing 24 hours after the close of the survey.
The majority of participants have been shown to complete the survey within the first two hours
of being notified.
Councilman Campion asked how FlashVote guards against one person voting multiple times.
Ms. Hokkanen explained that there are controls on the back end. People are asked to register for
an account, IP addresses can be verified, and there is information on whether the respondent is a
repeat registered user or a one-time survey user.
Councilman McDonald asked if there was a minimum number of people who should participate
in the survey to provide sufficient data.
City Council Minutes – April 26, 2021
8
Ms. Hokkanen explained that the minimum number of participants was 100 but she anticipates
surveys could see between 750-1,000 residents participate.
Councilwoman Rehm asked for examples of different types of surveys.
Ms. Hokkanen stated that FlashVote is most useful in issues where the public opinion and
sentiment could change the Council point of view. It would not be useful for complex, highly
nuanced issues or where Council has done prior work and established a position. Topics could
include keeping backyard chickens or evaluating snowplow effectiveness as well as feedback on
policy or resident satisfaction.
Ms. Hokkanen stated that the City will receive assistance from FlashVote on wording to remain
unbiased and keep surveys short. While there is a profanity filter, FlashVote stated that
respondents are typically respectful.
Ms. Hokkanen gave a demonstration of a survey and how the dashboard would look to the
Council after a survey was closed. Ms. Hokkanen demonstrated how data from a sample survey
from the City of Plymouth was used to determine levels of satisfaction and answer questions.
Councilwoman Rehm asked about anonymity.
Ms. Hokkanen stated that FlashVote was able to track and tie comments back to users in case
someone was making a threat. However, information given to Chanhassen would be anonymous.
COUNCIL PRESENTATIONS. None.
ADMINISTRATIVE PRESENTATIONS. None.
CORRESPONDENCE DISCUSSION.
CARVER COUNTY SCHOOL DISTRICT REALIGNMENT PETITION
Councilman Campion moved, Councilwoman Schubert seconded to adjourn the meeting.
All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City
Council meeting was adjourned at 8:36 p.m.
Submitted by Laurie Hokkanen
City Manager
Prepared by Kim Meuwissen