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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, JULY 26, 2021 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.6:00 P.M. ­ WORK SESSION Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Traffic Safety Committee Presentation 2.Future Work Session Schedule B.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council Minutes dated July 12, 2021 2.Receive Planning Commission Minutes dated July 6, 2021 3.Receive Environmental Commission Minutes dated June 9, 2021 4.Receive Economic Development Commission Minutes dated June 8, 2021 5.Approve Claims Paid 07­26­2021 6.Authorize 2021 Fleet Purchases 7.Approve Temporary On­Sale Liquor License, Chanhassen Rotary Club, Chanhassen Car Show Parade on September 6, 2021 8.Approve Change Orders 1 through 12 to the Construction Contract with Lametti & Sons for Project No. 20­02 9.Approve 2021 Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. 10.Resolution 2021­XX: Supporting Changes to FCC Regulations AGENDACHANHASSEN CITY COUNCILMONDAY, JULY 26, 2021CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.6:00 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Traffic Safety Committee Presentation2.Future Work Session ScheduleB.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated July 12, 20212.Receive Planning Commission Minutes dated July 6, 20213.Receive Environmental Commission Minutes dated June 9, 20214.Receive Economic Development Commission Minutes dated June 8, 20215.Approve Claims Paid 07­26­20216.Authorize 2021 Fleet Purchases7.Approve Temporary On­Sale Liquor License, Chanhassen Rotary Club, ChanhassenCar Show Parade on September 6, 20218.Approve Change Orders 1 through 12 to the Construction Contract with Lametti &Sons for Project No. 20­029.Approve 2021 Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. 10.Resolution 2021­XX: Supporting Changes to FCC Regulations 11.Resolution 2021­XX: Approve MN DNR Grant Resolution for Tree Removal and Planting 12.Resolution 2021­XX: Approve Public Streets & Utilities in West Park and West Park 2nd Addition 13.Resolution 2021­XX: Approve Scanning Services Contract 14.Resolution 2021­XX: Supporting Highway 7 and Eureka Road Improvements 15.Resolution 2021­XX: Accept Donation of $500 from Balakrishna Chintaginjala 16.Ordinance XXX: Amend Chapter 4, Fees, Correcting Top Tier Commercial Water Utility Rates E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) 1.Official Swearing In of (2) Fire Captains 2.Recognize Retired Firefighter Jack Atkins for 30 Years of Service 3.Tour de Tonka 2021 ­ Tim Litfin, Minnetonka Community Education F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE 1.Fire Department Update 2.Law Enforcement Update G.OLD BUSINESS 1.Resolution 2021­XX: Award Consultant Contract for Facilities Planning Study H.PUBLIC HEARINGS I.NEW BUSINESS 1.Ordinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define "Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as an Interim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; and Approve an Interim Use Permit for an Agritainment Use on Property Located at 9111 Audubon Road J.COUNCIL PRESENTATIONS K.ADMINISTRATIVE PRESENTATIONS L.CORRESPONDENCE DISCUSSION 1.Water Supplier Notification Letter from DNR dated July 16, 2021 M.ADJOURNMENT N.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. AGENDACHANHASSEN CITY COUNCILMONDAY, JULY 26, 2021CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.6:00 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Traffic Safety Committee Presentation2.Future Work Session ScheduleB.7:00 P.M. ­ CALL TO ORDER (Pledge of Allegiance)C.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated July 12, 20212.Receive Planning Commission Minutes dated July 6, 20213.Receive Environmental Commission Minutes dated June 9, 20214.Receive Economic Development Commission Minutes dated June 8, 20215.Approve Claims Paid 07­26­20216.Authorize 2021 Fleet Purchases7.Approve Temporary On­Sale Liquor License, Chanhassen Rotary Club, ChanhassenCar Show Parade on September 6, 20218.Approve Change Orders 1 through 12 to the Construction Contract with Lametti &Sons for Project No. 20­029.Approve 2021 Recording Secretary Service Agreement with Timesaver Off SiteSecretarial, Inc.10.Resolution 2021­XX: Supporting Changes to FCC Regulations11.Resolution 2021­XX: Approve MN DNR Grant Resolution for Tree Removal andPlanting12.Resolution 2021­XX: Approve Public Streets & Utilities in West Park and West Park2nd Addition13.Resolution 2021­XX: Approve Scanning Services Contract14.Resolution 2021­XX: Supporting Highway 7 and Eureka Road Improvements15.Resolution 2021­XX: Accept Donation of $500 from Balakrishna Chintaginjala16.Ordinance XXX: Amend Chapter 4, Fees, Correcting Top Tier Commercial WaterUtility RatesE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)1.Official Swearing In of (2) Fire Captains2.Recognize Retired Firefighter Jack Atkins for 30 Years of Service3.Tour de Tonka 2021 ­ Tim Litfin, Minnetonka Community EducationF.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE1.Fire Department Update2.Law Enforcement UpdateG.OLD BUSINESS1.Resolution 2021­XX: Award Consultant Contract for Facilities Planning StudyH.PUBLIC HEARINGSI.NEW BUSINESS1.Ordinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define"Agritainment"/"Agritourism"; Create Standards and Criteria for an AgritainmentUse as an Interim Use; Allow Agritainment Uses as an Interim Use in the AgriculturalEstate District; and Approve an Interim Use Permit for an Agritainment Use onProperty Located at 9111 Audubon RoadJ.COUNCIL PRESENTATIONSK.ADMINISTRATIVE PRESENTATIONSL.CORRESPONDENCE DISCUSSION1.Water Supplier Notification Letter from DNR dated July 16, 2021M.ADJOURNMENTN.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Traffic Safety Committee Presentation Section 6:00 P.M. ­ WORK SESSION Item No: A.1. Prepared By Charlie Howley, Public Works Director/City Engineer File No: N/A SUMMARY NO ACTION REQUIRED ­ DISCUSSION ITEM ONLY Supported Strategic Priorities Operational Excellence Communication Members of the Traffic Safety Committee (TSC) will provide an overview and update on committee happenings and will be available to answer questions the City Council may have. CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Future Work Session Schedule Section 6:00 P.M. ­ WORK SESSION Item No: A.2. Prepared By Laurie Hokkanen, City Manager File No:  SUMMARY The City Council is tentatively scheduled to hold the following work sessions: August 9: 1. Urban Land Institute Workshop with Planning Commission and Economic Development Commission August 16 (Special Meeting):  1. 2022 Budget & CIP Discuss ion August 23: September 13  1. Max Tax Discussion 2. City Council Quarterly Roundtable September 27 1. Fire Department Open House November 8 1. General Fund & Property Tax Supported Funds Discussion November 22 1. Enterprise & CIP Discussion BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectFuture Work Session ScheduleSection6:00 P.M. ­ WORK SESSION Item No: A.2.Prepared By Laurie Hokkanen, City Manager File No: SUMMARYThe City Council is tentatively scheduled to hold the following work sessions:August 9:1. Urban Land Institute Workshop with Planning Commission and Economic Development CommissionAugust 16 (Special Meeting): 1. 2022 Budget & CIP Discuss ionAugust 23:September 13 1. Max Tax Discussion2. City Council Quarterly RoundtableSeptember 271. Fire Department Open HouseNovember 81. General Fund & Property Tax Supported Funds DiscussionNovember 221. Enterprise & CIP DiscussionBACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm on the second and fourth Monday of each month in conjunction with the regular City Council meeting, but may be scheduled for other times as needed.  CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Approve City Council Minutes dated July 12, 2021 Section CONSENT AGENDA Item No: D.1. Prepared By Kim Meuwissen, Office Manager File No:  PROPOSED MOTION “The City Council approves the City Council minutes dated July 12, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES JULY 12, 2021 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman Campion, Councilwoman Rehm, Councilwoman Schubert, and Councilman McDonald. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Kate Aanenson, Community Development Director; Charlie Howley, Director of Public Works/City Engineer; and Kelly Strey, Finance Director. PUBLIC PRESENT: Mark Nordlund Level 7 Development Jim LaValle My Salon Suites Balakrishna Chintaginjala 8982 SouthWest Village Loop Robert Fashingbauer Wildlife Supervisor, Minnesota DNR Fish and Wildlife division Brian and Keri Colvin Golf Zone, 825 Flying Cloud Drive Mayor Ryan asked the City Council if there were any modifications or additions to the agenda. After the roll call vote there were no changes to the published agenda. PUBLIC ANNOUNCEMENTS. Mayor Ryan noted they came out of a fantastic 4th of July event and on behalf of the City Council, she would like to thank the entire City Staff, Fire and Law Enforcement, the Chanhassen Rotary, all the event sponsors and local businesses, and the thousands of residents who once again made the celebration incredible. It was an awesome three-day event. Specifically, to Jerry Ruegemer and Priya Tandon, the Recreation Programming Team, the Park Maintenance, and Public Works crews. Mayor Ryan commented that their flawless execution of the event was unparalleled. The hours of planning and nailing down the details are no easy task and they absolutely knocked it out of the park. Mayor Ryan, as well as other Councilmembers and Ms. Hokkanen, received numerous comments from residents with great appreciation who were thrilled to have the event and loved having the community back together again. She said thank you and congratulations to the team on keeping the pride of the spectacular 4th of July celebration alive in Chanhassen. City Council Minutes – July 12, 2021 2 CONSENT AGENDA: Councilman McDonald moved, Councilwoman Schubert seconded that the City Council approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated June 28, 2021 2. Receive Planning Commission Minutes dated June 15, 2021 3. Receive Park & Recreation Commission Minutes dated May 25, 2021 4. Approve Claims Paid 07-12-2021 5. Approve Consultant Agreement for Geotechnical Services for the 2022 City Pavement Rehabilitation Project No. 22-01 6. Approve Privately Owned Stormwater Management Facility Operations & Maintenance Agreement with 10160 Trails End Road 7. Resolution 2021-33: Approve Copier Lease Agreement 8. Resolution 2021-34: Approve Settlement with Parcels 16 and 17 as Part of CSAH 101 Improvements 9. Approve Contract for Annual Sanitary and Storm Sewer Televising 10. Resolution 2021-35: Authorize a Contract for Replacement of Public Works Garage Doors All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mr. Steve Scharfenberg, formerly 1470 Lake Susan Hills Drive, is present on behalf of the Chanhassen Red Birds town baseball team. This weekend, Chanhassen is hosting a round robin tournament of some of the best Class B baseball teams in the State of Minnesota: The Moorhead Brewers, the Cold Spring Springers, and the Eagan Bandits. Friday, July 16 is Chanhassen Community Night and they invite all of the Council and Staff to come out to the ballpark that evening. He hopes people can come out on Friday and Saturday for the games. OLD BUSINESS. 1. CONSIDER APPROVAL OF FINAL PLAT AND DEVELOPMENT CONTRACT FOR AVIENDA Community Development Director Kate Aanenson gave a presentation, noting the project as it looks today was approved by the City Council on July 13, 2020. She stated some things have City Council Minutes – July 12, 2021 3 changed from the original approval, including the relocation of the retail which was pushed up towards Lyman Boulevard. The residential has always been the western side, additional housing was placed in the center of the site to support the commercial. The other major change is that Bluff Creek was the main connector, which was a requirement of the environmental document, as is the connection up to Sunset Trail at Lyman Boulevard. However, the ring road on the eastern side was then eliminated. The plans changed last year so the Planned Unit Development (PUD) also changed, they also looked at some of the sign ordinances, wayfinding, and made some minor changes there which Staff thinks will enhance for the developer and the City. When the PUD ordinance later on the agenda is adopted, it becomes effective when the plat gets recorded but is part of the process. Ms. Aanenson noted there are distinct districts within: the residential, two senior housing projects, the village in the middle with apartments and specialty retail, large-scale retail, and the mixed-use district which has the hotel, some drive-through, and the office which are all identified on the plan. The Council also approved the grading plan on May 24 which is underway. She showed the plat on screen which shows all of the outlots and rights-of-way. Currently they are rough-grading the site which will take a few months, finalizing construction plans in the next few weeks, reviewing sewer and water, submitting for the Transportation Economic Development Infrastructure (TEDI) grant, and paving the streets next spring. Ms. Aanenson noted every project that comes through is recorded in the PUD to go through site plan review, which means they will come in and have a public hearing before the Planning Commission, it would be measured up against the PUD design standards, give a recommendation, and that would also appear to the City Council for final approval. Ms. Aanenson reminded the City Council that this was one of the strategic initiatives. Staff recommends approval for the final plat which creates the five outlots, the public right-of-way, and a development contract for security. City Engineer Howley noted one late add for the Development Contract which will be done verbally and has been reviewed by the City Attorney and the Developer. He stated special provision Section B-1 on page 4 of the agreement needs a sentence added: “In the event that the Transportation Economic Development Infrastructure (TEDI) grant is approved, the parties agree to amend the development contract to comply with any requirements of the TEDI grant necessary for the City to receive the funds approved under the grant.” Mayor Ryan asked to understand a bit more about the TEDI grant and what it will be used for. Mr. Howley replied the TEDI grant comes about every couple years through the State and is meant to spur development and creation of jobs. If there was some public infrastructure struggling to get funded - once that infrastructure is constructed a big boom of development would happen, which would create jobs. He clarified it is not creating the jobs to build the infrastructure but the permanent jobs of the use. The State has real interest in that and bonds at the State level and can dole out to projects; the City sent out a Request for Proposals (RFP) for projects and there are usually not a lot of applications in the metro area so Mr. Howley thinks City Council Minutes – July 12, 2021 4 they have a good shot. At the next Council meeting he will bring a Resolution to support the submission of the application as the City Council must be okay with what is required of the grant. This is a way to pay for the road extension on Bluff Creek Boulevard. Mayor Ryan noted some questions that came in and clarified the website will be updated with project plans for people to follow along. Many times, there are concerns with grading happening and dust flying through the air, construction trucks. She asked who the best person to contact would be. Mr. Howley replied there is a project page on the website and has already been updated to indicate the fact that the grading permit was issued and consideration of the plat tonight. The contact person is Eric the project engineer and is also listed on the website. There was a pre- construction meeting regarding grading, erosion control, and that access for trucks are all taken care of and it was a packed room. He noted they have many eyes on the project and are consulting with the Soil and Water Conservation District to do the inspections. Mayor Ryan noted there is a button on the project page for residents to sign up and be notified of progress. She noted another resident question is many in the adjacent neighborhoods are wondering if there is an estimated timeline for when the public roads (primarily Bluff Creek to Powers) will be accessible for public use. Mr. Howley has not seen a targeted date; generally speaking, paving is in spring/summer and that would be when the road would actually be open. It is a big undertaking so perhaps by next 4th of July they may be driving on it. Mark Nordlund, representing Level 7 Development, stated their schedule currently shows a July completion for paving on the road, but it could be as late as the fall depending on weather. Mayor Ryan stated as progress continues, the adjacent neighborhoods would welcome another town hall discussion from the Developer. Councilman McDonald moved, Councilman Campion seconded, that the City Council adopt a resolution as follows: The City Council approve the Final Plat creating five outlots and dedication of public right-of-way for Bluff Creek Boulevard, Avienda Parkway, and Sunset Trail, as shown in plans prepared by Landform, in the 7/12/2021 agenda and approves the Development Contract, and adopts the City Engineer’s request for a verbal amendment to the motion. Motion carried unanimously with a vote of 5 to 0. City Council Minutes – July 12, 2021 5 2. ADOPT SUMMARY OF ORDINANCE 657 FOR PUBLICATION PURPOSES - AVIENDA REGIONAL/COMMERCIAL PUD REZONING Ms. Aanenson noted this is approving the summary ordinance for the PUD. Councilman McDonald moved, Councilman Campion seconded, that the City Council adopts Summary Ordinance 657 rezoning the Avienda property from Agricultural Estate District A-2 to PUD Regional Commercial. Motion carried unanimously with a vote of 5 to 0. PUBLIC HEARING. RESOLUTION 2021-36: CONSIDER A REQUEST FOR APPROVAL OF A METES AND BOUNDS SUBDIVISION OF 4.39 ACRES INTO TWO LOTS AT 8971 CROSSROADS BOULEVARD Ms. Aanenson stated metes and bounds is another way to do a subdivision and the public hearing comes directly to the City Council rather than the Planning Commission. The subject site is located off of 101 just north of Lyman Boulevard, the area was developed under a PUD in 2008 with a Kwik Trip, carwash, multitenant building, Primrose, a potential future office building, and Christian Brothers Automotive. My Salon Suites is what wants to go forward and most of the properties have their own lots with cross-access parking agreements. With this project, the owner wanted to split a lot and one challenge is that the two-story building meets the parking standards. All buildings went through site plan review and this building would be consistent to the architecture and would be issued a building permit. Staff recommends approval to adopt the metes and bounds for a two-lot subdivision. Jim LaValle, with My Salon Suites, stated they are excited to bring the concept into town. This building will have 30 suites and is an incubator for people to run their own business, to set their own hours and entrepreneurial business without investing in real estate. The suites are leased and people customize their own business. Councilwoman Schubert asked if there is concern about parking at this point. Ms. Aanenson replied no, it is the next building that will come in; a building was proposed and they are monitoring peak hours, and have informed Kraus Anderson about the uses mix because the future building can be commercial/office and the City will need to look at the future use. Mayor Ryan asked which way the building faces on the property. Mr. LaValle noted the main entry would be to the east into the parking field. Mayor Ryan opened the public hearing. City Council Minutes – July 12, 2021 6 Balakrishna Chintaginjala, 8982 SouthWest Village Loop, approached the podium and lives just on the other side of the road to this property. He asked whether any smart building technology components will be used. He lives very close in a townhome complex and asked how much noise or disturbance there will be as right now it is a very quiet neighborhood. Mayor Ryan closed the public hearing. Mayor Ryan reiterated the question regarding smart building technology. Mr. LaValle noted smart building technology is a loose term and he does not know specifically what that means. In regards to the HVAC systems they are doing very high-efficiency energy systems, lighting systems, low-flow water, etcetera. The building envelope will meet the higher standards for insulation quality. Regarding the noise, it will be the vehicles entering the site and people interacting with their cars going up to the side of the building. Mr. Chintaginjala clarified smart building technology is in high-efficiency buildings, the temperature will adjust when the weather changes, so when it is not being used the temperature automatically goes down. It also has to do with IT security if an attack should happen, and fire resistance. Mayor Ryan said in terms of the exterior of the building such as fire code, it is all current code. Ms. Aanenson noted Kwik Trip has the highest rating for efficiency and in the City over the last year-and-a-half most of the larger industrial buildings have all refitted their rooftop equipment including the City of Chanhassen. Most owners working with developers are moving that direction, so it is already implied in most things going in today. Mayor Ryan noted an IT security attack would be private to the business and is not something the City gets involved with. Ms. Aanenson noted most of the private sector is leading the way on that right now. Councilman McDonald commented that there is also a similar business of suites in Eden Prairie he has been a couple of times, and the suites are big enough for a chair, sink, and supplies. Each one has a door with a name above it, and as for traffic one would not even know it is there, it is a great addition and a great opportunity for someone that wants to get into the salon business. Resolution #2021-36: Councilman Campion moved, Councilwoman Schubert seconded, that the City Council adopt a resolution approving a two-lot metes and bounds subdivision of Crossroads of Chanhassen, subject to the conditions of the Staff report, and adopts the Findings of Fact and Decision. All voted in favor and the motion carried unanimously with a vote of 5 to 0. City Council Minutes – July 12, 2021 7 NEW BUSINESS. APPROVE A REQUEST FOR AN AMENDMENT TO THE INTERIM USE PERMIT (IUP) TO REMOVE THE CONDITION REQUIRING THE INSTALLATION OF DRIVING RANGE NETS Ms. Aanenson said this item is an appeal of a condition for an IUP. This required a public hearing at the Planning Commission and the City Council must weigh in. Brian and Keri Colvin, Applicants, are requesting that condition 8, requiring the installation of driving range nets be removed from IUP 2021-02. The property is located on Flying Cloud Drive and is zoned Agricultural Estate and is guided for 2040 Land Use as office, and is 97 acres. In July 1998 the City approved a site plan, IUP, with wetland alteration permit to allow the driving range. In September 1999 the City amended the site plan to allow a second story over the driving dens and amended the City Code to allow 3.2% liquor. In October 2006 the City amended the site plan and granted variances for an 11,000 square-foot addition. In 2018 the driving range was closed. Per City Code, after six months of inactivity the IUP expired. In January 2021 the City Council approved resumption of the driving range under the IUP with the condition that the nets be installed by June 2021. In May, the Applicant requested that the condition of the nets be lifted, stating that wetlands are 400 yards away and golfers cannot hit balls that far, they machine and hand pick balls daily, and the driving range had not utilized nets for 10 years previous. At the 2020 site visit stray balls were not seen, and Ms. Aanenson noted the river rose quite a bit before that, so if there were balls there, they may or may not have drifted off. The Applicant stated if the balls were driven into the wetlands, they would voluntarily install the nets. Staff’s position was that wetland boundaries are not always obvious; the most recent delineation (1998, expired) showed the boundary 275 yards away. From the Applicant’s statements, balls can travel 275+ yards. Even if balls land short of that they could land within the wetland buffer area. As stated by water resources, significant concern is equipment being operated in and out of the wetland buffer, so Staff did not require a new delineation to reissue the IUP because the Applicant had agreed to put the nets up. Now that they want to take the nets down, Staff would want that as a consideration to where that wetland delineation is. The condition is designed to provide maximum protection to the City’s environmental sensitivity, recognizing it is a financial burden to put nets up. Driving ranges typically feature nets. The Planning Commission held a public hearing on the topic and voted 4-2 to recommend denial of the request to remove the condition. Commissioners recommended denial because they were aware of the condition regarding the wetlands and maximum protection and expressed the concern that the Department of Natural Resources (DNR) had not weighed in, and still have not. No members of the public commented on this request. Ms. Aanenson noted some Councilmember questions, including whether vegetation could be put towards the back, but there are wetlands there so putting pine trees or other types of trees probably would not do very well and die; she confirmed this with the City Forester. Some inspections were deferred while in the process of resolving this issue. Lower Minnesota River Watershed District has jurisdiction and Ms. Aanenson noted their rules are perhaps not as strident as the Riley Purgatory Bluff Creek Watershed District would be, although they have not weighed in on the issue. City Council Minutes – July 12, 2021 8 Councilman Campion asked who weighed in with concerns over the wetland. Ms. Aanenson replied those were the original conditions of approval granted with the first permit. Staff recommended sticking with those original conditions. Councilman Campion clarified the original conditions were set by the watershed. Ms. Aanenson replied the U.S. Department of Interior and DNR put those conditions of approval on, and she noted it is a fly zone for birds and wildlife movement. Councilwoman Schubert noted she is struggling with having a net that is 4.5 feet off the ground, and asked how is that stopping balls from rolling. Ms. Aanenson’s understanding is that the balls would hit the net and then drop down. Councilman McDonald asked what they are trying to protect here? If one hits a ball out 300 yards during the season, can they take a ball retrieving machine out there to pick up balls or is the ground too wet. Ms. Aanenson replied they are trying to protect the existing wetland boundary as it was designated in 1998, and the most impacted would be to the east and to the south. Councilman McDonald asked what damage a golf ball does to the environment. Ms. Aanenson replied if there were a lot of them out there it would impact. Councilman McDonald noted if there were a lot out there, he could retrieve them as he would be able to see them. He said if he hits a golf ball close to 300 yards, does that mean it is gone and no one can retrieve it or can they go out and pick it up? Ms. Aanenson noted either side is environmental with Raguet Wildlife Management Area and National Wildlife Area, and this is part of a natural, environmental area. Those were the standards that were put in place. Councilwoman Rehm said upon reading the notes, it said that the net will not necessarily keep the balls from going into that buffer zone beyond, but it would keep the machinery and the staff from going beyond that area so it is a nice marker. She also had the question regarding a net 4.5 feet above the ground. She noted it does make sense to have something there as it is a very environmentally sensitive area. Ms. Aanenson noted the Water Resources Coordinator’s main concern was keeping equipment out of the wetland buffer area. The other alternative was to put a fence in the southern portion. City Council Minutes – July 12, 2021 9 Mayor Ryan asked if there is a recommendation on the type of fence. Ms. Aanenson replied no, it would be standard, not a net but a fence and she thinks it is something they could get some input on to transition between the nets and a fence that would identify that as a wetland. Councilwoman Rehm thought in the 1998 document there was something specifically mentioned about the type of net. Ms. Aanenson replied yes, the net was the type that birds would not get hung up in but would be repelled. However, that is different than the fence question. Councilman McDonald noted that answered part of his question, what they are trying to protect is to keep the equipment out of the wetlands. They could do that and mark the limits – they don’t need a net or a fence – as it would be very easy to mark on the ground where ball retrieval equipment can go and where it cannot. He is not sure a net accomplishes all of this and is still at a loss as to why they need a net. He now understands what they are trying to protect and there are other ways to protect that besides having to go to the expense of putting up a net. He stated it seems like overkill. Mayor Ryan’s thoughts are along the same lines as Councilwoman Schubert and Councilman McDonald, she does not see the need for a net. She is curious more about the need for a fence or how they could clearly mark the wetland and keep people and equipment off as she thinks that is very important. She does not know what that looks like or where they would get recommendations but she would be interested in having staff pursue this further. In reading through things, it really is more about keeping people and equipment off the wetland than it is anything else. She knows the DNR is concerned about wildlife migration and wildlife impact and that is why the nets are 4.5 feet off the ground, but balls can still roll underneath that if one has that sweet of a drive. She would like some investigation about the type of markings or fencing to keep people and equipment out of the wetland versus an actual net. Mayor Ryan asked Ms. Aanenson as part of the motion has to do with a wetland delineation, what is involved with that. Ms. Aanenson replied because the delineation goes back to 1998, if the recommendation was to put some kind of fencing, they would want to be sure the fencing is on the right side of the wetland rather than in the wetland. Mayor Ryan asked if there was not going to be fencing but markers, would that still be part of it. Mr. Howley replied a wetland delineation is done by someone who is certified by the State and has the skills and training to identify what a wetland is. They go out to the site, spend a day and mark where the wetland is by visual observation based on vegetation, take soil samples, and decide where they as a professional feel that the wetland is. The report is then reviewed by a City Council Minutes – July 12, 2021 10 panel which would be the City, Bureau of Water and Soil Resources (BWSR), and various organizations. A delineation is typically good between two to five years before it is old and needs to be redone. Where the wetland was in 1998 versus where it is today could be materially different. Mayor Ryan noted once that is produced, they could make a determination on whether they need netting, fencing, or markers based on whether the wetland has moved in or out. Robert Fashingbauer, the area Wildlife Supervisor for the Minnesota DNR Fish and Wildlife division is in charge of all wildlife management areas, public hunting, and fishing for Dakota, Scott, Carver, and Hennepin County. He apologized on behalf of the DNR because had they answered the request from the City Council or the Planning Commission earlier, they wouldn’t even be here today. At the DNR, the last thing they want to see is any kind of netting, fencing, or anything that will inhibit free passage of wildlife. Part of the reason they were not able to be contacted is because they just closed their Shakopee office and the transition happened in February/March which is why they did not get back to the City. Mr. Fashingbauer stated he was contacted by the owners, he went out to the property the previous Friday, and noted the area is a very important waterfowl and crane migration route, and especially for raptors, hawks, owls, and eagles, they like to perch on netting and their claws are so sharp they get between the interwoven fibers of the netting. He has had many calls to go and pick out a dead eagle or hawk. The last thing he wants to see, especially in that area, is netting. Fencing is even worse when it comes to free passage of reptiles and amphibians as there are a lot of frogs and turtles in that area. Turtles come upland to lay eggs, and frogs come very far from the wetland area in the grass to feed on insects. Most importantly, Mr. Fashingbauer has been in contact with BWSR and the Soil and Water Conservation District (SWCD); those two entities and he himself would be in charge of verifying the wetlands and would be the Technical Evaluation Panel. They are all in agreement that it does not matter where the wetland edge is, it makes no difference because there is nothing in any state of law that says one cannot drive a golf cart and a ball picker through a wetland. Mr. Fashingbauer stated the owners right now, today, could go out there with a tractor and a plow, and plow it up and plant corn right through the wetland area. The only thing one cannot do in a wetland is fill or drain. There is nothing in the Wetland Conservation Act that would prevent these owners to go out with a golf cart and a ball picker; he said “if you’re going to do that then you better shut down every golf course in the State.” He noted people would walk out there on site and ask where the wetland is, he noted it is obviously a dry year. Mr. Fashingbauer stated he was a wetland delineator for 15 years before he came to work for the State. Looking at soil, plants, hydrology, it is all moot and it does not matter where the wetland edge is because they have every right – there is no State law that says one cannot drive – they can drive a pick-up through or anything they want as long as it does not alter that hydrology. He would rather have some golf balls in his wildlife management area than getting a call that something is stuck in the fence or the netting. City Council Minutes – July 12, 2021 11 Mr. Fashingbauer stated when he was out on Friday, he walked around and there were a pair of cranes with a young crane, wild turkeys, many waterfowl flying back and forth. He said in the mowed area, the last 40 yards being mowed is wetland area to catch the handful of balls that can go beyond 300 yards, and that is a very important place for the cranes and critters to come out and pick at the frogs and insects. He would even go so far (although it is not his business) to say that the Applicant remove the existing cables and pulleys that are haphazardly hanging from the poles as that is also an obstruction to the wildlife. He is steadfastly against any netting or fencing. Mr. Fashingbauer stated he has been listening and it is all good conversation, but setting a precedent that one cannot drive a golf cart/ball picker in a wetland, they will have trouble with every golf course in the State of Minnesota. He clarified there is a 400-foot de minimus so with all the building projects coming in, they can fill 400 square feet of a wetland in a project without any project from BWSR, SWCD, or the DNR. He said it would take golf balls a foot thick covering 400 square feet and if that were to happen, they would have six months to remove. As an adjacent landowner for the State, they are not concerned about golf balls and there is nothing that says they are an environmental hazard. In reading past minutes, as far as golf balls migrating during a flood stage into the Minnesota River, he would really be surprised and it is really not that big of a concern if they did. He noted the current owners, as with the previous owners, have the DNR’s permission to go out and pick up their golf balls. Councilwoman Rehm asked if a City law is usually more strict than the DNR, because even with the Avienda project they had to move the wetland. Mr. Howley said the Avienda projects, like many projects, are filling wetlands and then there is a permitting situation. Mayor Ryan said there is a City process in talking about draining or filling wetlands and multiple jurisdictions that have to approve it in order for any type of impeding on wetlands. Councilman Campion moved, Councilman McDonald seconded, that the Chanhassen City Council recommends relief of Condition 9 of the Interim Use Permit #2021-02. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Councilwoman Rehm stated on Thursday, July 29, 2021 from 6:00 p.m. – 7:30 p.m., there will be a Town Hall for All presented by the Crucial Conversations Group and Carver County Sherriff Jason Kamerud. This group has been meeting with the Sherriff regarding various policing issues and he will be answering a list of questions that have been submitted. People need to register for the virtual Town Hall in advance and is for all of Carver County. Councilman McDonald attended all three days of the 4th of July Celebration and he thinks they pulled off a really great celebration. The weather also cooperated, and he was surprised at the City Council Minutes – July 12, 2021 12 crowds as it was bigger than average and it was amazing to see that. The parade was delightful and he took his family to Lake Ann Park and the fireworks were really nice. He said hats off to the City and Staff, and to Jerry and the Rotary; they all did a really magnificent job and it all came together in a very short period of time and they pulled off a really, really good 4th of July. Councilman Campion agreed and said it is nice that they invested in the higher exploding fireworks as they were more visible and it was a great show. ADMINISTRATIVE PRESENTATIONS. Ms. Hokkanen shared that some information was put out on social media as they saw a sharp increase in vehicle thefts this weekend, the great majority from vehicles that are unlocked. She wants to remind people that much of the crime in Chanhassen is a crime of opportunity, and suggested putting a reminder on one’s phone at 10:00 p.m. to check car doors and garage door or if one sees a neighbor’s garage door is open to remind each other. Ms. Hokkanen also let the City Council know that Sergeant Tyler Stahn has received a new assignment as the liaison sergeant for the City of Waconia. CORRESPONDENCE DISCUSSION. 2021 BUILDING PERMIT ACTIVITY JUNE YEAR TO DATE Councilwoman Schubert moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:19 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen Office Manager CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Receive Planning Commission Minutes dated July 6, 2021 Section CONSENT AGENDA Item No: D.2. Prepared By Jean Steckling, Sr. Admin. Support Specialist File No:  PROPOSED MOTION “The City Council receives the Planning Commission minutes dated July 6, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Minutes dated July 6, 2021 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES JULY 6, 2021 CALL TO ORDER: Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steven Weick, Mark von Oven, Erik Johnson, and Kelsey Alto MEMBERS PRESENT: Laura Skistad, Doug Reeder and Eric Noyes STAFF PRESENT: Kate Aanenson, Community Development Director; Bob Generous, Senior Planner. Chairman Weick reviewed guidelines for conducting the Planning Commission meeting. PUBLIC HEARING: CONSIDER A REQUEST FOR VARIANCES TO CONSTRUCT A DECK AND RETAINING WALL WITHIN THE BLUFF SETBACK AND BLUFF IMPACT ZONE ON PROPERTY LOCATED AT 6609 HORSESHOE CURVE (PLANNING CASE NO. 2021-07A) Community Development Director Aanenson presented the staff report on this item, noting the property is zoned Residential Single Family (RSF) and is in the shoreland and riparian, and there is a bluff at the rear of the property. She noted the setbacks stated on the slide on screen. The house is nonconforming to the bluff setback, and the porch and retaining wall are a nonconforming encroachment into the bluff. The water-orientated accessory structure shown on screen has a 3-foot bluff setback, 5-yard side yard setback, and a 7-foot shoreland setback, and everything else meets Code. The proposed project is to install an at-grade deck and drainage system within the bluff impact zone and replace the south retaining wall with a living wall, replacing the west retaining wall with concrete, and reconfigure the existing non-conforming water-orientated structure. Justifications for the project include failing boulder walls, property damage, and erosion concerns. This was an existing home that the applicant is trying to improve to make the house nicer, and also improve the bluff and slope. Staff is supporting these changes and recommends that the Planning Commission approve subject to conditions of approval and the Findings of Facts and Decision. Brian and Elise Bruner, 6609 Horseshoe Curve, approached the podium. [inaudible microphone for a few minutes.] Mr. Bruner said the big change from the previous variance is that they are adding two feet on to the deck towards the bluff area, mainly to add more space for furniture and walking from the staircase across the deck. They are also shifting their driveway west which is a more gradual slope than originally planned and replacing the window well on the west side of the property; this was previously poured cement around the window and they are now doing a living Planning Commission Minutes July 6, 2021 2 wall with fescue. This will help stop erosion, absorb water, and there are planned drain systems for water management. Ms. Bruner clarified the highest point of their property is when one approaches the driveway and it continues to go down and down from there. There is not a lot of flat space and they are looking for the best ways to provide different areas for people to be on the property. Chairman Weick asked if the two feet on the deck is in each direction. Mr. Bruner replied it is simply two feet out. Chairman Weick opened the public hearing at 7:15 p.m. Chairman Weick closed the public hearing at 7:15 p.m. Commissioner Alto moved, Commissioner Johnson seconded that the Board of Appeals and Adjustments approve a 20-foot bluff impact zone and 30-foot bluff setback variance and for the construction of a deck, a bluff impact zone, and bluff setback variance for the construction of retaining walls, subject to the Conditions of Approval, and adopts the attached Findings of Facts and Decision. All voted in favor and the motion carried unanimously with a vote of 4 to 0. PUBLIC HEARING: CONSIDER A REQUEST TO AMEND CITY CODE CHAPTERS 1 AND 20 TO DEFINE "AGRITAINMENT"/"AGRITOURISM"; CREATE STANDARDS AND CRITERIA FOR AN AGRITAINMENT USE AS AN INTERIM USE; ALLOW AGRITAINMENT USES AS AN INTERIM USE IN THE AGRICULTURAL ESTATE DISTRICT; AND RECEIVE AN INTERIM USE PERMIT FOR AN AGRITAINMENT USE ON PROPERTY LOCATED AT 9111 AUDUBON ROAD Senior Planner Bob Generous noted this is a Code Amendment and interim use permit (IUP) review. The applicant has prepared a definition for Agritainment, use standards, an IUP in the A2 District regulations, and is also requesting the interim use for the Agritainment use on his property. 9111 Audubon Road is zoned Agricultural Estate District (A2), is almost 64 acres in size, and is guided for Office Industrial use in the future. Mr. Generous stated the property is surrounded on two sides by the Bluff Creek Primary Zone which is part of the consideration. Section 20-42 permits Code amendments upon initiation by City Council, the Planning Commission, or a petition of the property owner. Staff has taken the applicant’s proposed language, done a strike-through, and bold format with any recommended changes. As part of the Agritainment definition it was broader as an educational and entertaining opportunity for people to learn about farming activities. The only issue staff had within the definition is how mountain biking fits into Agritainment…while they may use farm fields to do it, as part of the plan it showed going into the Bluff Creek Primary Zone and staff had concern that it may impact that zone and prefer that use not be included. This was the only change to the definition. Staff asked that parking be included as part of the applicant’s plan and that they maintain a 50-foot setback from the right-of-way, including accessible parking. He noted the applicant wanted an exemption Planning Commission Minutes July 6, 2021 3 for accessory agriculture buildings, however the Building and Fire Officials were adamant that if the applicant wants to change the occupancy or use of the individual buildings, they must comply with all the building code requirements for that occupancy. Staff has added that the applicant must provide sediment and erosion measures as part of their plan, mostly for the change in the parking area to be sure they do not have runoff into the corridor and Bluff Creek. They also want to verify that the roadway system has sufficient capacity to handle the proposed use. Mr. Generous received an email from Carver County and based on the number provided to them there were no required improvements on the public roadway system. The only condition was that the driveway width be determined to provide access for one car in and out side-by-side. Staff is also requiring sanitary facilities for use by visitors to the site; this would allow either a permanent facility or the use of a chemical toilet. Staff is recommending approval of the revisions to the standards for the Agritainment use as part of the interim use, conditional use criteria. Staff suggests the interim use period be five years which gives the applicant time to evaluate the operation and allows a request for an extension of that timeframe and also allows the City the opportunity to evaluate any negative impacts. Mr. Generous showed proposed plans on screen. Ms. Aanenson backtracked a bit and said this property is guided for Industrial, so at some point in the future if sewer and water is available they could convert that. However, the applicants want to continue to use the farming operation. The mechanism for that is to give it an interim use and reevaluate. She noted staff is excited about this as it would be great for residents to go pick pumpkins and do those activities and said they allowed the applicant to craft how they wanted the operation to go and staff is trying to reconcile some of those things that would or would not work. Mr. Generous stated staff is recommending approval of the amendments to sections 1-2, 20- 251.5, and 20-576 regarding Agritainment; an Interim Use Permit (IUP) for Agritainment at 9111 Audubon Road subject to the conditions in the staff report and the Findings of Fact and Recommendation. Vice Chairman/Commissioner von Oven noted the applicant had suggested mountain biking and the determination was made that is not an agricultural activity. By striking it, if a resident were to complain in a year that mountain biking was happening on the site, there would be cause for a statement that they could not do that. He asked if something is not in the definition, is it not allowed and has it been written in such a way that amendments will need to continue in the future? For example, pumpkin picking and apple picking are listed – would that include zucchini picking? Ms. Aanenson replied they could modify it to say “produce” that could be grown on the site. Mr. von Oven was surprised at 25% of the land being used as agriculture, which is not Agritainment. Planning Commission Minutes July 6, 2021 4 Ms. Aanenson replied that staff discussed if it is a living farm in Agritainment, then there should be a farming operation. Mr. Generous noted there are 19 parcels that could conceivably come in and request Agritainment as an interim use, with a minimum of 20 acres, zoned agricultural. The Degler Family wanted to be sure people understood that they were not just crafting this definition for themselves. Gayle Degler and his son, Todd Degler, applicants, approached the podium. Todd Degler gave a presentation on screen, explaining what Agritainment is and why the Degler Family wants to explore the opportunity. They are still a farm and grow corn, soybeans, wheat, and alfalfa grass. He noted a typo and asked to add the words “Archery/Axe Throwing” as part of the Agritainment activity. Regarding parking and setbacks, the Deglers would propose that parking should be removed from Item 5 since they feel it more appropriately fits in Item 6 as part of the parking plan because of the unique situation. They do not believe any screening is needed for visual impacts and would request that the 50-foot requirement from the right-of-way be removed. The applicant proposes to screen the parking with rows of corn which could add character and provide adequate screening. Mr. Degler also asked for a change regarding the sanitary facilities noting where it says it shall be serviced weekly, they propose it be serviced as the operational plan dictates; the reason is that it may not even be used on a weekly basis. He clarified the average time on the farm is about 45 minutes and they do not get requests for facilities very often, and it is mostly for a diaper change. The family proposed changing the language of the IUP to say the permit shall be approved until development of the property will no longer allow it to meet ordinance code. Mr. Degler also spoke about suggested signage regarding the Bluff Creek Overlay District on their property and their preference not to have that signage. He also clarified the hayride route. Commissioner Alto stated in talking about planting the row of corn on the street, it was noted that sleigh rides may be part of the future. She asked if the applicant wants to start tracking toward winter activities and what the parking situation would look like during the winter. Mr. Degler replied they would park their cars away from that setback in the winter months which are not as busy of a time. He clarified in the winter they would probably park within the main yard area. Mr. von Oven said it sounds like it will be a pretty successful business in addition to what the Applicant is already doing. He asked why it is pre-determined that this property will be developed on in the future? Mr. Degler replied the Comprehensive Plan is what maps it out in the future; he does not think it has to be developed in the future but he may be wrong. Planning Commission Minutes July 6, 2021 5 Mr. Gayle Degler noted it is home for him and at this point he does not have a desire to develop it. Ms. Aanenson stated the City has a Comprehensive Plan but does not pick and choose when development happens as that is up to the property owner. She noted the property is guided for industrial and there is sewer and water to the property but if they want to continue to farm it is the family’s choice. Mr. von Oven asked regarding the 50 feet for parking, the reason may be to screen parking but as a parent of young children when those minivan doors open the kids are gone. He does not know enough about the right-of-way, but asked if Mr. Degler is personally comfortable parking within 15-20 feet of that right-of-way with his children piling out of the car. Mr. Degler replied he is, absolutely. Mr. Gayle Degler stated the kids are going to go toward the activity, towards the pumpkins, towards the farm rather than the road. Commissioner Johnson commented he has gone to the farm since they started the hayride, they are doing a great job, and it is always fun to see what is new each year. Ms. Alto asked staff with the proposed changes the applicant had in the presentation, is it something that needs to go back for revisions before approval? Ms. Aanenson stated the Commission can make a recommendation based on the applicant’s updates up to the City Council. The City Council can then either add or subtract to it. Mr. Weick opened the public hearing at 8:06 p.m. Mr. Weick closed the public hearing at 8:06 p.m. Mr. Weick appreciates the intent for the Degler Farm and does not doubt the intentions for safety or fun; however, with the number of items included in what could happen...with all the activities and parking, they overlap considerably. His concern is in rotating activities around the farm, it is very packed. If they stick to the 50-foot setback for parking it basically wipes out the parking in the front of the property. He is also concerned that there are 19 other properties that could potentially do similar things and are their intentions the same. He noted the number of potentially dangerous activities such as sledding, archery, axe throwing, zip lines happening on top of each other and moving year after year is an issue to him. Ms. Aanenson noted they tried to address this in the definition of Agritainment. The goal was that there needed to be a farming operation rather than someone that has 20 acres, as 25% of it Planning Commission Minutes July 6, 2021 6 must be agricultural use. The intent is that it is accessory to the principal use of agriculture. Perhaps the percentages aren’t quite where the Commissioners would feel comfortable. Mr. von Oven asked why the percentage was lowered to 25%? Mr. Generous replied it was partially the Degler’s recommendation. He clarified they started out with a 10-acre site and the City said that was way too small which is how they got to the 40 acres. Mr. Degler clarified they did not want it to look like they made the rules for themselves; through some back-and-forth, they landed at the final number. Mr. von Oven asked how many acres the farm sits on. Mr. Degler replied the farm is about 60 acres, they rent other land and farm about 250 tillable acres. Mr. von Oven noted they are well over 75% agriculture. Mr. Weick replied not on this site. Mr. Degler noted that is correct and depends on if they are talking about the farm or the site; the farm they rent is not connected to the site. Ms. Aanenson clarified the Degler’s property is 67 acres and that would be the basis. Mr. Weick asked of the 67 acres, how much is farmed? Mr. Degler replied about 40-45 acres. Mr. von Oven said regarding the definition of Agritainment, he thinks they are putting so much in there so something is not missed. There is some work to be done to make it more efficient and not revisit this in the future. He noted this makes it feel that they are piling stuff on top of a piece of property; if there were one place that tried to do all these things, there is no way he’d take his kids there because it would be too dangerous. He feels as though all of the activities are for definition as one literally cannot have all of them at the same time, for example winter and summer activities. Mr. Weick said he cannot help but envision driving by a carnival. He stated someone could do it and turn it into a business - only interested in making a buck - much more than the Deglers who are interested in the educational side. Planning Commission Minutes July 6, 2021 7 Ms. Aanenson noted that is the reason they put the timeline on the IUP so the City can go back and revisit it. Mr. von Oven is a big fan of the idea and he has visited places like this a lot by driving a few more miles west. All of the changes suggested make sense to him; however the one he feels pretty strongly about is that it is being considered as an IUP for a reason. If there was a definite end that was forcing the Deglers to develop that would change this and put a set deadline on it, he would feel differently. He is a big fan that the City invests in projects they believe in, which is why this is up for consideration. There may be some issues as to how they make it work, limiting potential uses; perhaps a smaller list of uses is tested at first and if it is working, the City can let it grow or change. Part of the way they would not drive by a carnival every day is on Section 20 Number 4. It feels like a site that is only farming on 25% of the property is not really a farm, rather it is 75% or something else. Commissioner von Oven thinks they should keep with the great idea of farmers first, educators second. This might get flipped on its head and that is when it turns into a carnival if they only have to be farming on 25%. He does not know what the right number is, but feels like that number should be a bit bigger. He also agrees that the Bluff signage feels like an advertisement and should not be on private property. Ms. Aanenson noted staff agrees with the porta-potty comment and also agrees in combining the parking standards. Mr. von Oven asked if there was anything on the list that staff was adamantly opposed to. Mr. Generous replied there is some concern about archery and axe throwing. Ms. Aanenson said regarding parking, they will let the Planning Commission decide what is appropriate for screening, whether 50 feet is excessive or just a row of corn. Mr. Generous said if there is concern regarding acreage, to go back to 40 acres at 25% there would be 10 acres that are actually farmed and that is by definition, a farm. He noted that is part of what they started out with. He stated there are other opportunities in the community that could theoretically come in, but they do not think anyone else would have the same interests, visibility, location, or passion. Mr. von Oven is not a fan of the axe throwing, either. The interesting thing about the definition is if they did not talk about it tonight, no one would know whether it is in or out of the definition. Everyone who reviews these notes will know that mountain biking was crossed off and potentially axe throwing was discussed and thrown out. He said “pick your next sport.” That is a bit of the issue he has with the definition. He loves “uses including” but does not know that any decision the Commissioners make will say yes or no to axe throwing so it does not affect his decision. He clarified that if they do not change the definition to produce picking, then zucchini picking is prohibited on the Agritainment property. Planning Commission Minutes July 6, 2021 8 Ms. Aanenson thinks she heard Mr. von Oven say “like uses” which would be something that is grown on the property, and Staff would clarify that. Mr. Johnson asked if the strike-out for mountain biking would stay in the definition like this. Ms. Aanenson replied it will come out. When it goes to City Council they will weigh in, as well. Mr. von Oven would like City Council to hear that he thinks they will have problems with this definition in the future and he wants to make it better although he is not exactly sure how. Some of the wording could be more efficient or explicit, and he suggested something similar to “like- use.” He loves the idea of the corn barrier between the right-of-way which allays his concerns about children running from the car to the road. Servicing the facilities weekly does sound undue as certain times during the winter they may not even be used. He believes it should remain as an IUP to allow the City to test, learn, and revisit. Commissioner von Oven moved, Commissioner Alto seconded that the Chanhassen Planning Commission recommends City Council approve City Code amendments to sections 1-2, 20-251.5, and 20-576 regarding Agritainment; an Interim Use Permit (IUP) for Agritainment use at 9111 Audubon Road with amendments as proposed in the notes from tonight and adopts the Findings of Fact and Recommendation. The motion carried with a vote of 3 to 1. Chairman Weick voted nay. Ms. Aanenson noted this item will go before the City Council on July 26, 2021. APPROVAL OF MINUTES: APPROVAL OF PLANNING COMMISSION MINUTES DATED JUNE 15, 2021 Commissioner Alto noted the summary Minutes of the Planning Commission meeting dated June 15, 2021 as presented. ADMINISTRATIVE PRESENTATIONS: CITY COUNCIL ACTION UPDATE Ms. Aanenson presented highlights of action taken by the City Council on Planning matters including the food truck item, Octoberfest, a neighborhood meeting regarding the changes going on for residents on West 96th Street, and noted they have had between 800-1,000 roofing permits, a new Building Inspector, and Lake Place Apartments will begin construction soon. She stated they will not have a Planning Commission meeting on August 3, 2021 due to National Night Out. DISCUSS FUTURE CODE AMENDMENTS Ms. Aanenson updated the Commissioners on what is coming up including a sign code update, fences (shoreland fences, above-ground pool requirements, height, CUP requirements, and Planning Commission Minutes July 6, 2021 9 barbed wire/electric fence restrictions), and retaining walls. Finally, they are looking at goat rentals, which is currently only in agricultural areas; however, the City has had many requests recently as the goats are gone in three days and they would like to try to allow this. Ms. Aanenson noted Hopkins has a really good sign ordinance model which the City will likely recommend. Mr. Weick noted it has been a couple of weeks since the City Council made their decision regarding RV storage. He asked if calls to the City spiked because of it. Ms. Aanenson replied yes, they have received complaints from neighbors but it has always been a complaint-based system. ADJOURNMENT: Commissioner von Oven moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The Planning Commission meeting was adjourned at 8:43 p.m. Submitted by Kate Aanenson Community Development Director CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Receive Environmental Commission Minutes dated June 9, 2021 Section CONSENT AGENDA Item No: D.3. Prepared By Kim Meuwissen, Office Manager File No:  PROPOSED MOTION “The City Council receives the Environmental Commission minutes dated June 9, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Environmental Commission Summary Minutes CHANHASSEN ENVIRONMENTAL COMMISSION REGULAR MEETING 6:00 PM JUNE 9, 2021 Members Present: Markus Fischer, Kristin Fulkerson, Jeff Harken, Greg Hawks, Scot Lacek, Leslie Elhadi. Members Absent: Bill Chappell Staff Present: Jill Sinclair, Environmental Resources Specialist Guests Present: Laurie Hokkanen, City Manager; Elise Ryan, Chanhassen Mayor Minutes: May minutes were approved. Guest Presentation: Elise and Laurie shared the new strategic plan for the city with the commission. They have been visiting with all of the commissions to present the plan which is the first strategic plan completed for the city in many years. The reason the city did it was to get the Council, commissions and staff all on the same page and confirm long-term goals for the city. The council did a SWOT (strengths, weaknesses, opportunities and threats) analysis with a consultant firm during a two-day workshop in February. The consultant worked with the council and department heads to develop the plan. The plan can be found on the city’s website. There were two things that Laurie wanted to highlight for the commission – the Vision, Mission and Values section and the Strategic Priorities section. Within the Vision section it was important to the council and staff to include that Chanhassen is a ‘community for life’, meaning that residents of all ages and stages should be able to call Chanhassen home. Part of the Mission is to make sure all staff knows the ‘why’ of what we do to serve the community and that sustainability is critical to all aspects of the city’s work and responsibilities. For Values, the council is excited about encouraging innovation and incorporating ‘test and learn’ to more aspects of city code. Engagement is also a part of the Values and being sure that all members of the community can feel engaged. The city will be using ‘FlashVote’ more to gauge community values on different subjects. There are five strategic priorities with the council and staff taking part in bringing them to fruition. The city will be implementing Envisio software to provide benchmark and progress information. Where does the Environmental Commission fit in the plan? The mayor said that there’s space in every priority for the commission to provide feedback and serve as a resource. July 3 Business Expo: Kristin made a SignUpGenius list of items wanted for the recycling display. Greg and Scot brought items to the meeting. Jill will store them in her office for the event. She will also get trash, recycling and compost bins for the game. Greg had a couple of information sheets about plastics. The commission agreed that they would be good to have displayed at the event. Jill will get them ready. The commission decided to have 20 common items and create four boxes of five items each for players to sort. There will be a compostable item, easy recycling item, a tricky recycling item, Environmental Commission Minutes – June 9, 2021 2 a plastic bag and a take-out container or yogurt cup or other common plastic. Commissioners can drop off items at city hall for Jill. The commission will label and sort the items by June 25. 2021 Recycling Education Ideas: Kristin shared a photo of a display board from a national park that showed different items with the length of time it takes for them to decompose. The commission thought it was very simple and impactful. They think it would be a good display for the parks. If anyone else has display ideas, they should send them to Jill. Fall/Winter Connection Article: Jeff agreed to write the article focusing on what plastics are recyclable. Greg offered to help. The article is due to Jill by July 12. City Updates: • The Commission discussed the youth member term and suggested that it run with the school year – October-July, one-year term. The by-laws will need to be changed to add the member. The city should start advertising soon. Jill will share this with the city staff. • The city was awarded additional recycling grant funds from Carver County for recycling at the July 4th event and the fall yard waste collection. General Discussion: • Scot shared that his neighbor is a Master Water Steward and would like to work with the commission on promoting water quality projects. Kristin suggested that he come to a fall meeting and give a presentation. Jeff said that would be a good focus topic for 2022. • Greg had an update on watershed news: there are two upcoming openings on the board, one of which is for a Chanhassen representative. The St Hubert project has evolved over time and now has a Met Council grant funding for the project. The Pioneer wetland project is looking for approval from the board. The project got a grant from Met Council water quality board and is going out for bids. Meeting adjourned at 7:45 pm Minutes prepared by Jill Sinclair CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Receive Economic Development Commission Minutes dated June 8, 2021 Section CONSENT AGENDA Item No: D.4. Prepared By Kim Meuwissen, Office Manager File No:  PROPOSED MOTION “The City Council receives the Economic Development Commission minutes dated June 8, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Economic Development Commission Summary Minutes CHANHASSEN ECONOMIC DEVELOPMENT COMMISSION REGULAR MEETING JUNE 8, 2021 Chairman Anderson called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Jim Sanford, James Ebeling, Eric Anderson, and David Kressler. MEMBERS ABSENT: Kathleen Donovan. STAFF PRESENT: Laurie Hokkanen, City Manager; Bob Generous, Senior Planner; Jake Foster, Assistant City Manager, Elise Ryan, Mayor. APPROVAL OF MINUTES: APPROVE ECONOMIC DEVELOPMENT COMMISSION MINUTES DATED MAY 11, 2021 Member Sanford made a note on page 6, and clarified a point he was trying to make. He asked to amend the minutes as he was talking about striking not only parking stalls, but also the paved surfaces. Member Sanford moved, Member Ebeling seconded, to approve the Minutes of the Economic Development Commission meeting dated May 11, 2021 as amended. All voted in favor and the motion carried unanimously with a vote of 4 to 0. City Manager Hokkanen requested that Chairman Anderson take item D1) Presentation of Strategic Plan prior to C1) Business Feedback Survey Discussion this evening. Chairman Anderson agreed and welcomed Mayor Ryan. NEW BUSINESS: PRESENTATION OF CITY COUNCIL STRATEGIC PLAN Mayor Elise Ryan noted she and Ms. Hokkanen have been going around to the Commissions to present the strategic plan. Many times Councilmembers and Staff receive questions about the direction of the City and at the beginning of the year a consultant was hired and brought the City through an extensive strategic planning process. They did a SWOT analysis, independently answered questions, attended a two-day seminar with City Council and department heads, and came up with the strategic plan which consists of Mission, Vision, Values, and Strategic Priorities. They laid out a roadmap for everyone to follow going forward and Mayor Ryan noted they have gone through many changes in the past two years and it was very important for this next leadership group to get on the same page to move the City forward. She said the strategic Economic Development Commission – June 8, 2021 2 plan is a living document and does not just get put on a shelf but is something the Council will be reviewing on an annual basis and is what City Staff operates against when they are putting department plans together. City Manager Hokkanen noted there is a webpage where one can download the Strategic Plan and walked the Commissioners through the Mission, Vision, and Values. She noted going forward, innovation will be a big part of what they do. As it relates to the work of the EDC – Ms. Hokkanen said “if you have an idea, talk to us about it.” She noted it may not work out, the rules in place may be good rules that they want to adhere to, but they want to be known as a place that is happy to have a conversation, do brainstorming, and take on something that has potential. For example in the food truck ordinance, historically Chanhassen had a pretty pat stance on food trucks and had not looked at it in a long time. Going through the EDC and the Planning Commission gave a lot of good feedback for changing that. It was noted at the Planning Commission that it is a great opportunity to test and learn. Ms. Hokkanen shared that is the philosophy they are all trying to live now, that it is okay to try things. She also highlighted engagement, noting they want to provide opportunities for residents to connect to the community, each other, and the natural environment. She showed the strategic plan summary on screen and explained the five strategic priorities: Financial Sustainability, Asset Management, Development and Redevelopment, Operational Excellence, and Communications. She shared some desired outcomes in Development and Redevelopment, which includes diversity in new development, for example multiple types of development and at least three types each year. The second desired outcome relates to the fact that Chanhassen is running out of green space to develop and in order to stay vibrant, keep the tax base up, keep the amenities, they will need to do redevelopment that is consistent with the City’s vision. Ms. Hokkanen stated they want to revisit the Downtown Vision Plan, recommit, make tweaks, and identify roadblocks to redevelopment. Finally, she noted they want new, innovative places and spaces. Again, if someone has an idea, talk to them and they will see if they can make it happen or if it makes sense for the City. Chairman Anderson asked Ms. Hokkanen and Mayor Ryan where they want the EDC focusing their time. Ms. Hokkanen replied the ways that the EDC will add value will be in the Development and Redevelopment. A couple of other areas may be in Operational Excellence as they want to develop Customer Service standards and practices, conduct efficiency improvement projects, and how the City can be more friendly to businesses and developers. The next step for the City is to take these Strategic Initiatives and build out a plan for how they will execute each of them with timelines and a work plan. She noted they have purchased software called Envisio which is built specifically for governments to track strategic planning and comes with built-in scorecards, dashboards, and automated reporting capabilities. If there are things that the EDC really wants to track, they can let Mr. Generous or Mr. Foster know and they can build some of those reports to come to the Commission quarterly. Economic Development Commission – June 8, 2021 3 Member Sanford said regarding accountability, are there projects assigned to specific Staff members? Ms. Hokkanen replied yes. The Envisio system is color-coded and people will be able to follow and see if they are on track, experiencing disruption, or if they have failed to meet deadlines. Member Sanford said when they say “redevelopment consistent with our vision” and he looks back to the vision it references vibrant businesses. He asked if that is the focus of the vision for redevelopment and the EDC. Ms. Hokkanen noted in this context it refers more to some of the plans they have such as the Comprehensive Plan, the Downtown Master Plan, and a less specific use of the term “vision.” Member Sanford clarified the EDC should be looking at the Comprehensive Plan and the Downtown Master Plan and that is the vision they should be talking about. Ms. Hokkanen replied yes, and they have not mapped that timeline out but is something she envisions the Commissions and City Council will be doing. Member Ebeling noted the Downtown Master Plan is very broadly written as there are not a lot of targeted things to measure. Perhaps they will have to talk about more targeted, measurable objectives as they go through it. Mayor Ryan thinks looking at it again will be very valuable with new priorities, new Members, new Council, new Staff, and as they are focusing on innovation a lot has changed so it may be a good time to look at the Downtown Vision Study again. Member Sanford asked if the goal for walkability will remain a big piece. Mayor Ryan replied yes, the walkability in the City is a huge priority. Chairman Anderson noted it might be helpful with the Downtown Vision Plan to have a separate session coinciding with other Commissions to talk through those common objectives they may want to look for. Ms. Hokkanen agreed and noted they have an Urban Land Institute (ULI) joint session on their calendar in August as they want to be grounded in reality. ULI will come in with a panel and give the City some of that grounding; then there will be an opportunity for all three Commissions (Planning Commission, EDC, and City Council) to dialogue so everyone is moving in the same direction. Member Sanford is curious about reconciling ordinances with the Comprehensive Plan goals; he asked if they are looking at zoning or what they are looking at there. Economic Development Commission – June 8, 2021 4 Senior Planner Generous said it is reconciling, it is asking do the ordinances permit the City to implement the Comprehensive Plan or does it provide obstacles. Mayor Ryan added they want people to know they are open for business and are open to considering ideas. As Mr. Generous said in reconciling ordinances, there are certain restrictions or zoning regulations where someone may look and say it is zoned one way so they cannot do anything, or there is an ordinance so they cannot do anything. She clarified what they are saying is that they want to make sure everything has been reviewed so that that it is open and available for consideration. Member Sanford said if they want to encourage certain types of development, are they looking at the zoning as incentivizing some people in certain types of developments? Ms. Hokkanen is not sure they will use zoning as a way to encourage types of businesses to come, but they will be looking at what tools the City has and which ones the Council is interested in using, such as Tax Increment Financing (TIF), or a bank of sewer and water credits. Member Kressler thinks it is a really important point that Council is willing to look at ordinances and is a direction they can make a lot of progress on. Member Sanford asked about the discussion on the SWOT analysis and noted trust is listed as a big issue, both internal and external. Mayor Ryan replied there is a general mistrust of government and how things are decided, so they know they must continue to gain trust with residents through engagement and communication. Trust in terms of Staff and Council was a conversation about some of the challenges previously and that at this point they are all here to support each other and grow together. She thanked the Commission and said if they have any questions or comments to reach out. OLD BUSINESS: BUSINESS FEEDBACK SURVEY DISCUSSION Senior Planner Bob Generous noted from a Staff position they give the survey to people that come in and work at City Hall asking how the interaction went, what went well, what did not go well, and how can it be improved. Chairman Anderson stated there are people who may do business that are staying away or they are not hearing from them, and then there are existing businesses. He asked how they can nurture those who are in the City and make sure they are happy and don’t leave. Member Ebeling agrees and thinks they tailor the survey or feedback separately for those. He thinks the City may know who some of the potential businesses are and need to figure out what they need to ask them. Economic Development Commission – June 8, 2021 5 Chairman Anderson asked if they use the Chamber of Commerce to help identify current businesses. Mr. Foster thinks a way of potentially attracting or retaining businesses is building a reputation as a City that they are good to work with and easy to work with. The way to do that may be reaching out to people who have gone through this development process to find out how they can improve. Member Sanford thinks it would be interesting to get some feedback from businesses regarding the Downtown Plan about what they may like to see. He sees it as not just reactive but proactive in asking what the businesses want and need from the City to help their business grow. Chairman Anderson suggested asking the top 10 businesses how they think the City is doing and if there are things they should do differently, whether the businesses want to expand, stay in the City, etcetera. Then there are the groups of smaller businesses, the incubators, job-creators. Mr. Foster asked the Commission how they would like to administer these surveys. Member Kressler noted there would be two different viewpoints, one from a business that creates jobs and another from a business that creates jobs and provides a service. He thinks they may get different answers from those and wondered if there is a way to tailor questions to each. Mr. Foster noted they can create forms on their website so perhaps they could ask questions and provide a blank for open feedback. They could share the link to the form via email. Member Ebeling wondered about the feedback Ms. Aanenson receives organically from developers and whether they could track some of that. Chairman Anderson asked if they have talked to any other cities that have done this with their businesses to find out what has been effective and what has not. Mr. Foster replied last fall he spoke with someone in Chaska as they were doing roundtable discussions. They could explore something like that and he can reach out to other cities, as well. Member Ebeling thinks the face-to-face dialogue is way better than any survey. He noted the Open House they hosted was not a failure, but only five businesses came through. Member Sanford thinks they may need to have a topic of interest but the roundtable is an interesting idea. He said it might be interesting to hear from residents about what services and businesses they want to see in the community as it would be worth understanding, as well, although that may be a Planning Commission area. Mr. Foster said if they are looking for feedback from residents and business owners, FlashVote, which the City is implementing, would be a great tool when they get there. Economic Development Commission – June 8, 2021 6 The Commissioners discussed utilizing the Chamber of Commerce or the Rotary Club to assist in reaching out to business owners for the survey. ADMINISTRATIVE PRESENTATION: None. CORRESPONDENCE DISCUSSION: CDA COMMUNITY AND ECONOMIC DEVELOPMENT UPDATES MAY 14, 2021 Mr. Generous noted there is a one-page document to let them know what the Community Development Agency (CDA) has out there to assist businesses. He noted they are a great agency, which is part of Carver County Community Development. He stated they do housing and redevelopment. Chairman Anderson asked when they were referencing the Strategic Plan doing a CDA project, would they partner with the CDA on that? Mr. Generous stated for the Lake Place Development they received a grant for the project to assist with storm water improvements because the underground systems are very expensive. He believes they received $75,000 to assist that. Mr. Foster noted it seems like the biggest function of the CDA is the grant making, helping, processing, and identifying piece. Mr. Generous just received the housing performance score survey from the Met Council for 2020. He noted there is an “ALOHA amount” that each community needs to spend on affordable housing and Chanhassen exceeds that because the CDA has taxing authority in Chanhassen and gets about $600,000 a year to help towards the housing programs. Member Sanford asked regarding the Carver County Youth Employment program, who is being recruited, employees or businesses? Mr. Generous would think it is the agency trying to get businesses that have employment opportunities. He asked if the Commission would like to finish their strategic plan review since the City is working on its strategic plan. He noted they have the strategies, objectives, and timelines and they could tie it more closely to the Council’s strategic plan. Chairman Anderson suggested at the July meeting, they talk through what is important to the EDC and what they want to bring up when they meet with the Planning Commission and City Council. Member Sanford thinks the place that really affects the EDC is the Development and Redevelopment. He does not think they should make a plan until after hearing what the Planning Economic Development Commission – June 8, 2021 7 Commission and Council have to say. He suggested looking at what they would like to see and stated the Downtown plan would take a tremendous investment. The Commission decided to put it on the agenda for the next meeting. ADJOURNMENT: Chairman Anderson adjourned the Economic Development Commission meeting at 8:07 p.m. Submitted by Bob Generous Senior Planner Prepared by Kim Meuwissen Office Manager CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Approve Claims Paid 07­26­2021 Section CONSENT AGENDA Item No: D.5. Prepared By Kelly Strey, Finance Director File No:  SUMMARY The following claims are submitted for review and approval on July 26, 2021: Check Numbers Amounts 175727 – 175830 $  415,395.51 ACH Payments 185,789.11 Total All Claims $601,184.62 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 7/20/2021 8:33 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount ALLPET Allstate Peterbilt of South St Paul 07/08/2021 0.00 191.52175727 ALLSTR ALLSTREAM 07/08/2021 0.00 490.84175728 AnoCon Anoka Conservation District 07/08/2021 0.00 50.00175729 APAGRO APACHE GROUP 07/08/2021 0.00 479.54175730 BCATRA BCA 07/08/2021 0.00 15.00175731 EmbMinn CENTURYLINK 07/08/2021 0.00 1,117.91175732 ChaPlu Champion Plumbing/Champion Water 07/08/2021 0.00 2.85175733 CROCOL CROWN COLLEGE 07/08/2021 0.00 350.00175734 CUBFOO CUB FOODS 07/08/2021 0.00 89.74175735 DLTSOL DLT SOLUTIONS INC 07/08/2021 0.00 2,465.10175736 EdiHea Edina Heating & Cooling Inc 07/08/2021 0.00 440.00175737 FACMOT FACTORY MOTOR PARTS COMPANY 07/08/2021 0.00 93.36175738 ferwat Ferguson Waterworks #2518 07/08/2021 0.00 85,796.30175739 FirSta First State Tire Recycling 07/08/2021 0.00 434.74175740 GASTHANS Hans Willem Gasterland 07/08/2021 0.00 400.00175741 gonhom GONYEA HOMES 07/08/2021 0.00 2,500.00175742 GRELAK GREAT LAKES COCA-COLA DISTRIBUTION LLC07/08/2021 0.00 329.13175743 HartCom Hartman Companies 07/08/2021 0.00 17,515.00175744 HUELIF HUELIFE 07/08/2021 0.00 10,650.00175745 LocJay Jay Lochner 07/08/2021 0.00 161.77175746 MagCon Magney Construction, Inc.07/08/2021 0.00 1,182.00175747 MINFIR CERTIFICATION BOARD MINNESOTA FIRE SERVICE07/08/2021 0.00 250.00175748 MINROA Minnesota Roadways Co 07/08/2021 0.00 246.05175749 MosDav Lori & Dave Moser 07/08/2021 0.00 100.00175750 MOTIND MOTION INDUSTRIES INC 07/08/2021 0.00 32.14175751 NahaShel Shelly Nahan 07/08/2021 0.00 1,349.00175752 NORHEA Northern Heating & A/C Inc 07/08/2021 0.00 3.38175753 OttTrav Travis Ott 07/08/2021 0.00 329.40175754 PILDRY PILGRIM DRY CLEANERS 07/08/2021 0.00 516.41175755 PinPes Pinnacle Pest Control 07/08/2021 0.00 480.24175756 PyrDis Pyrotechnic Display, Inc.07/08/2021 0.00 23,000.00175757 RMBENV RMB Environmental Laboratories Inc 07/08/2021 0.00 104.00175758 WelMik Cal Schelangoski 07/08/2021 0.00 750.00175759 SITLAN SITEONE LANDSCAPE SUPPLY LLC 07/08/2021 0.00 173.82175760 SOULOC SOUTHWEST LOCK & KEY 07/08/2021 0.00 796.50175761 StanCons Stantec Consulting Services, Inc.07/08/2021 0.00 2,592.63175762 StaExt Star Exteriors, LLC 07/08/2021 0.00 189.48175763 TFOFIN TFORCE FINAL MILE 07/08/2021 0.00 72.96175764 TimSav TimeSaver Off Site Secretarial, Inc 07/08/2021 0.00 839.00175765 DoaJen Jennifer Xuan Tuyet Doan-Nguyen 07/08/2021 0.00 439.20175766 YamGol Yamaha Golf & Utility 07/08/2021 0.00 342.80175767 UB*02250 @TITLE LLC 07/15/2021 0.00 141.02175768 UB*02236 ALL AMERICAN TITLE CO 07/15/2021 0.00 5.49175769 UB*02235 ANCONA TITLE 07/15/2021 0.00 98.93175770 ARAMAR ARAMARK Refreshment Services, LLC 07/15/2021 0.00 480.91175771 UB*02226 ROBERTA ARMSTRONG 07/15/2021 0.00 80.21175772 BCATRA BCA 07/15/2021 0.00 120.00175773 Page 1AP Checks by Date - Summary by Check Number (7/20/2021 8:33 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount UB*02252 DAVID & STACY BRAY 07/15/2021 0.00 123.84175774 UB*02224 BURNET TITLE 07/15/2021 0.00 69.39175775 UB*02229 BURNET TITLE 07/15/2021 0.00 22.29175776 UB*02247 BURNET TITLE 07/15/2021 0.00 42.02175777 UB*02251 BURNET TITLE 07/15/2021 0.00 15.66175778 UB*02244 CAMBRIA TITLE TRUST 07/15/2021 0.00 42.14175779 UB*02242 CC & T 07/15/2021 0.00 33.27175780 CENENE CENTERPOINT ENERGY MINNEGASCO 07/15/2021 0.00 224.85175781 CenLin CenturyLink 07/15/2021 0.00 64.00175782 ChanButc Chanhassen Butcher, LLC 07/15/2021 0.00 1,474.00175783 CLACCO CLASS C COMPONENTS INC 07/15/2021 0.00 193.56175784 UB*02233 CLOSING HUB 07/15/2021 0.00 73.16175785 UB*02243 COMMUNITY TITLE ESCROW LLC 07/15/2021 0.00 66.90175786 ConDes Construction Design LLC 07/15/2021 0.00 500.00175787 UB*02232 CUSTOM HOME BUILDERS TITLE 07/15/2021 0.00 24.04175788 DELTOO DELEGARD TOOL COMPANY 07/15/2021 0.00 221.31175789 DEMCON DEM-CON LANDFILL 07/15/2021 0.00 81.33175790 UB*02234 Zane Casey Campbell Detert 07/15/2021 0.00 194.57175791 UB*02248 SHANNON DOHERTY 07/15/2021 0.00 20.49175792 DonHom Donnay Homes 07/15/2021 0.00 750.00175793 MccLan Omega Chiropractic Dr. Lan McCann 07/15/2021 0.00 50.00175794 UB*02249 EDINA REALTY TITLE 07/15/2021 0.00 49.22175795 FESSOU FESTIVAL SOUND AND LIGHTING 07/15/2021 0.00 2,545.00175796 GOGYMN Go Gymnastics 07/15/2021 0.00 1,225.00175797 GolZon Golf Zone 07/15/2021 0.00 2,500.00175798 gonhom GONYEA HOMES 07/15/2021 0.00 750.00175799 HazMon Monica Hazelwood 07/15/2021 0.00 100.00175800 HopSpo Hopkins Sports Camps LLC 07/15/2021 0.00 304.00175801 HufCor Hufcor, Inc 07/15/2021 0.00 16,125.00175802 UB*02227 EDWARD & MARY JAEGER 07/15/2021 0.00 23.42175803 KROCO KROMER CO 07/15/2021 0.00 154.15175804 UB*02228 MICHAEL & CAROLYN KRYCH 07/15/2021 0.00 13.07175805 UB*02225 MANATH LENGSAVATH 07/15/2021 0.00 18.14175806 McGDav David McGovern 07/15/2021 0.00 100.00175807 MetHol Metronet Holdings, LLC 07/15/2021 0.00 56.43175808 METCO2 METROPOLITAN COUNCIL 07/15/2021 0.00 205,291.66175809 UB*02237 MINNETONKA TITLE 07/15/2021 0.00 5.62175810 MinuPre Minuteman Press 07/15/2021 0.00 32.00175811 MisHill Mission Hills Villas 07/15/2021 0.00 82.50175812 NorAud Northern Audio Production, Inc.07/15/2021 0.00 2,743.00175813 NOVSOL NOVEL SOLAR THREE, LLC 07/15/2021 0.00 11,231.05175814 PetCom Peterson Companies 07/15/2021 0.00 915.71175815 PremLL Premier Lawn & Landscape LLC 07/15/2021 0.00 950.27175816 PULTGROU Pulte Group Pulte Homes of MN LLC 07/15/2021 0.00 2,916.67175817 UB*02239 Karthick Subramanian Raman 07/15/2021 0.00 7.87175818 UB*02240 REALTECH TITLE LLC 07/15/2021 0.00 140.40175819 UB*02230 RESULTS TITLE 07/15/2021 0.00 38.51175820 SMIDAVI David Smith 07/15/2021 0.00 650.00175821 SOUSUB Southwest Suburban Publishing 07/15/2021 0.00 1,680.61175822 UB*02241 MARC & WENDY TERRIS 07/15/2021 0.00 12.56175823 UB*02245 TITLE SMART INC 07/15/2021 0.00 38.95175824 UB*02246 TRADEMARK TITLE SERVICES 07/15/2021 0.00 138.67175825 USMINE U S MINERALS INC 07/15/2021 0.00 384.00175826 WastMana Waste Management of Minnesota, Inc 07/15/2021 0.00 1,272.07175827 UB*02238 WATERMARK TITLE AGENCY 07/15/2021 0.00 15.20175828 UB*02231 CRAIG & CHRISTINE WINTER 07/15/2021 0.00 87.76175829 ZEPMAN ZEP MANUFACTURING COMPANY 07/15/2021 0.00 221.81175830 Page 2AP Checks by Date - Summary by Check Number (7/20/2021 8:33 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount Report Total (104 checks): 415,395.51 0.00 Page 3AP Checks by Date - Summary by Check Number (7/20/2021 8:33 AM) Accounts Payable Checks by Date - Summary by Check User:dwashburn Printed: 7/20/2021 8:41 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH ADAPES ADAM'S PEST CONTROL INC 07/08/2021 0.00 131.25 ACH BOYTRU Boyer Ford Trucks 07/08/2021 0.00 235.10 ACH CenCol Century College 07/08/2021 0.00 1,500.00 ACH COMINT COMPUTER INTEGRATION TECHN. 07/08/2021 0.00 346.00 ACH DALCO DALCO ENTERPRISES, INC. 07/08/2021 0.00 5,920.59 ACH DaniReem Reem Danial 07/08/2021 0.00 351.40 ACH EMEAPP EMERGENCY APPARATUS MAINT. INC 07/08/2021 0.00 41.44 ACH GOPSTA GOPHER STATE ONE-CALL INC 07/08/2021 0.00 849.15 ACH IMPPOR IMPERIAL PORTA PALACE 07/08/2021 0.00 10,055.65 ACH INDLAN Indoor Landscapes Inc 07/08/2021 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 07/08/2021 0.00 22.45 ACH JEFFIR JEFFERSON FIRE SAFETY INC 07/08/2021 0.00 425.00 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 07/08/2021 0.00 40,499.19 ACH Marco Marco Inc 07/08/2021 0.00 1,275.67 ACH MausKerr Kerry Maus 07/08/2021 0.00 285.00 ACH MidAqu Midwest Aqua Care, Inc 07/08/2021 0.00 2,025.00 ACH MinPum Minnesota Pump Works 07/08/2021 0.00 19,941.42 ACH NAPA NAPA AUTO & TRUCK PARTS 07/08/2021 0.00 114.88 ACH OREAUT O'Reilly Automotive Inc 07/08/2021 0.00 222.63 ACH PedTay Taylor Pederson 07/08/2021 0.00 1,427.40 ACH PRALAW PRAIRIE LAWN & GARDEN 07/08/2021 0.00 68.73 ACH RBMSER RBM SERVICES INC 07/08/2021 0.00 7,266.10 ACH SCTC SOUTHWEST CORRIDOR TRANS COAL 07/08/2021 0.00 3,500.00 ACH TWIWES TWIN CITIES & WESTERN RR CO 07/08/2021 0.00 721.08 ACH VERIZO VERIZON WIRELESS 07/08/2021 0.00 4,236.35 ACH WATSON WATSON COMPANY 07/08/2021 0.00 628.16 ACH WMMUE WM MUELLER & SONS INC 07/08/2021 0.00 1,146.66 ACH WSB WSB & ASSOCIATES INC 07/08/2021 0.00 757.25 ACH BOLMEN BOLTON & MENK INC 07/15/2021 0.00 33,186.50 ACH BRAINT BRAUN INTERTEC CORPORATION 07/15/2021 0.00 3,692.00 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 07/15/2021 0.00 8,276.42 ACH CRYINF Crystal Infosystems LLC 07/15/2021 0.00 688.64 ACH engwat Engel Water Testing Inc 07/15/2021 0.00 520.00 ACH HANTHO HANSEN THORP PELLINEN OLSON 07/15/2021 0.00 190.00 ACH HAWCHE HAWKINS CHEMICAL 07/15/2021 0.00 2,697.77 ACH InnOff Innovative Office Solutions LLC 07/15/2021 0.00 30.72 ACH LAKPRO LAKESIDE PROMOTIONS LLC 07/15/2021 0.00 224.00 ACH LYMLUM LYMAN LUMBER 07/15/2021 0.00 502.24 ACH MERACE MERLINS ACE HARDWARE 07/15/2021 0.00 1,600.83 ACH MVEC MN VALLEY ELECTRIC COOP 07/15/2021 0.00 5,988.10 ACH UltEve Ultimate Events, Inc 07/15/2021 0.00 22,674.74 ACH USABLU USA BLUE BOOK 07/15/2021 0.00 56.27 ACH WATSON WATSON COMPANY 07/15/2021 0.00 627.33 ACH WMMUE WM MUELLER & SONS INC 07/15/2021 0.00 304.50 ACH ZARBRU ZARNOTH BRUSH WORKS INC 07/15/2021 0.00 348.50 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount Report Total: 0.00 185,789.11 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 07/20/2021 - 8:46 AM Name Check D Account Description Amount @TITLE LLC 07/15/2021 700-0000-2020 Refund Check 35.53 @TITLE LLC 07/15/2021 701-0000-2020 Refund Check 76.10 @TITLE LLC 07/15/2021 720-0000-2020 Refund Check 25.72 @TITLE LLC 07/15/2021 700-0000-2020 Refund Check 3.67 @TITLE LLC 141.02 ALL AMERICAN TITLE CO 07/15/2021 700-0000-2020 Refund Check 1.69 ALL AMERICAN TITLE CO 07/15/2021 701-0000-2020 Refund Check 2.81 ALL AMERICAN TITLE CO 07/15/2021 720-0000-2020 Refund Check 0.87 ALL AMERICAN TITLE CO 07/15/2021 700-0000-2020 Refund Check 0.12 ALL AMERICAN TITLE CO 5.49 Allstate Peterbilt of South St Paul 07/08/2021 101-1550-4140 Supplies 191.52 Allstate Peterbilt of South St Paul 191.52 ALLSTREAM 07/08/2021 101-1160-4300 System Maintenance 490.84 ALLSTREAM 490.84 ANCONA TITLE 07/15/2021 700-0000-2020 Refund Check 2.63 ANCONA TITLE 07/15/2021 700-0000-2020 Refund Check 44.61 ANCONA TITLE 07/15/2021 701-0000-2020 Refund Check 30.21 ANCONA TITLE 07/15/2021 720-0000-2020 Refund Check 21.48 ANCONA TITLE 98.93 Anoka Conservation District 07/08/2021 720-7207-4570 Bunker Side Wall 50.00 Anoka Conservation District 50.00 APACHE GROUP 07/08/2021 101-1170-4110 Office Supplies 114.42 APACHE GROUP 07/08/2021 101-1170-4110 Office Supplies 365.12 APACHE GROUP 479.54 ARAMARK Refreshment Services, LLC 07/15/2021 101-1170-4110 Office Supplies 289.42 ARAMARK Refreshment Services, LLC 07/15/2021 101-1170-4110 Office Supplies 73.99 ARAMARK Refreshment Services, LLC 07/15/2021 101-1170-4110 Office Supplies 117.50 ARAMARK Refreshment Services, LLC 480.91 ARMSTRONG ROBERTA 07/15/2021 700-0000-2020 Refund Check 25.49 ARMSTRONG ROBERTA 07/15/2021 701-0000-2020 Refund Check 36.06 ARMSTRONG ROBERTA 07/15/2021 720-0000-2020 Refund Check 16.34 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 1 of 10 Name Check D Account Description Amount ARMSTRONG ROBERTA 07/15/2021 700-0000-2020 Refund Check 2.32 ARMSTRONG ROBERTA 80.21 BCA 07/08/2021 101-1120-4300 Criminal Background Investigation 15.00 BCA 07/15/2021 101-1120-4300 Criminal background investigation 120.00 BCA 135.00 BRAY DAVID & STACY 07/15/2021 700-0000-2020 Refund Check 52.34 BRAY DAVID & STACY 07/15/2021 701-0000-2020 Refund Check 61.89 BRAY DAVID & STACY 07/15/2021 720-0000-2020 Refund Check 8.41 BRAY DAVID & STACY 07/15/2021 700-0000-2020 Refund Check 1.20 BRAY DAVID & STACY 123.84 BURNET TITLE 07/15/2021 701-0000-2020 Refund Check 40.12 BURNET TITLE 07/15/2021 720-0000-2020 Refund Check 4.42 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 0.63 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 24.22 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 6.86 BURNET TITLE 07/15/2021 701-0000-2020 Refund Check 12.20 BURNET TITLE 07/15/2021 720-0000-2020 Refund Check 2.83 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 0.40 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 12.10 BURNET TITLE 07/15/2021 701-0000-2020 Refund Check 20.62 BURNET TITLE 07/15/2021 720-0000-2020 Refund Check 8.14 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 1.16 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 5.52 BURNET TITLE 07/15/2021 701-0000-2020 Refund Check 6.10 BURNET TITLE 07/15/2021 720-0000-2020 Refund Check 3.54 BURNET TITLE 07/15/2021 700-0000-2020 Refund Check 0.50 BURNET TITLE 149.36 CAMBRIA TITLE TRUST 07/15/2021 700-0000-2020 Refund Check 14.46 CAMBRIA TITLE TRUST 07/15/2021 701-0000-2020 Refund Check 25.17 CAMBRIA TITLE TRUST 07/15/2021 720-0000-2020 Refund Check 0.95 CAMBRIA TITLE TRUST 07/15/2021 700-0000-2020 Refund Check 1.56 CAMBRIA TITLE TRUST 42.14 CC & T 07/15/2021 720-0000-2020 Refund Check 33.27 CC & T 33.27 CENTERPOINT ENERGY MINNEGASCO 07/15/2021 700-7043-4320 Monthly Service 79.34 CENTERPOINT ENERGY MINNEGASCO 07/15/2021 700-0000-4320 Monthly Service 7.44 CENTERPOINT ENERGY MINNEGASCO 07/15/2021 101-1190-4320 Monthly Service 107.62 CENTERPOINT ENERGY MINNEGASCO 07/15/2021 701-0000-4320 Monthly Service 11.69 CENTERPOINT ENERGY MINNEGASCO 07/15/2021 101-1600-4320 Monthly Service 9.92 CENTERPOINT ENERGY MINNEGASCO 07/15/2021 605-6502-4300 Monthly Service 8.84 CENTERPOINT ENERGY MINNEGASCO 224.85 CenturyLink 07/15/2021 700-0000-4310 Monthly Service 32.00 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 2 of 10 Name Check D Account Description Amount CenturyLink 07/15/2021 701-0000-4310 Monthly Service 32.00 CENTURYLINK 07/08/2021 101-1170-4310 Monthly Service 836.19 CENTURYLINK 07/08/2021 700-0000-4310 Monthly Service 6.36 CENTURYLINK 07/08/2021 701-0000-4310 Monthly Service 6.36 CENTURYLINK 07/08/2021 101-1550-4310 Monthly Service 30.04 CENTURYLINK 07/08/2021 101-1350-4310 Monthly Service 30.04 CENTURYLINK 07/08/2021 101-1220-4310 Monthly Service 33.04 CENTURYLINK 07/08/2021 101-1370-4310 Monthly Service 50.88 CENTURYLINK 07/08/2021 101-1160-4320 Monthly Service 125.00 CENTURYLINK 1,181.91 Champion Plumbing/Champion Water 07/08/2021 101-0000-2033 Overpayment - Permit #P2021-03712 2.85 Champion Plumbing/Champion Water 2.85 Chanhassen Butcher, LLC 07/15/2021 101-0000-2076 Security Escrow 1,474.00 Chanhassen Butcher, LLC 1,474.00 CLASS C COMPONENTS INC 07/15/2021 420-0000-4150 Materials 193.56 CLASS C COMPONENTS INC 193.56 CLOSING HUB 07/15/2021 700-0000-2020 Refund Check 12.98 CLOSING HUB 07/15/2021 701-0000-2020 Refund Check 31.33 CLOSING HUB 07/15/2021 720-0000-2020 Refund Check 25.25 CLOSING HUB 07/15/2021 700-0000-2020 Refund Check 3.60 CLOSING HUB 73.16 COMMUNITY TITLE ESCROW LLC 07/15/2021 700-0000-2020 Refund Check 19.26 COMMUNITY TITLE ESCROW LLC 07/15/2021 701-0000-2020 Refund Check 35.46 COMMUNITY TITLE ESCROW LLC 07/15/2021 720-0000-2020 Refund Check 8.62 COMMUNITY TITLE ESCROW LLC 07/15/2021 700-0000-2020 Refund Check 3.56 COMMUNITY TITLE ESCROW LLC 66.90 Construction Design LLC 07/15/2021 101-0000-2073 Erosion Refund - Permit # 2021-01831 - 2241 Sommergate 500.00 Construction Design LLC 500.00 CROWN COLLEGE 07/08/2021 101-1220-4370 EMT/EMR Training 350.00 CROWN COLLEGE 350.00 CUB FOODS 07/08/2021 101-1220-4290 4th of July Picnic 37.14 CUB FOODS 07/08/2021 101-1220-4290 Beverages 52.60 CUB FOODS 89.74 CUSTOM HOME BUILDERS TITLE 07/15/2021 700-0000-2020 Refund Check 9.11 CUSTOM HOME BUILDERS TITLE 07/15/2021 720-0000-2020 Refund Check 7.59 CUSTOM HOME BUILDERS TITLE 07/15/2021 701-0000-2020 Refund Check 6.26 CUSTOM HOME BUILDERS TITLE 07/15/2021 700-0000-2020 Refund Check 1.08 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 3 of 10 Name Check D Account Description Amount CUSTOM HOME BUILDERS TITLE 24.04 DELEGARD TOOL COMPANY 07/15/2021 101-1370-4260 Tools 221.31 DELEGARD TOOL COMPANY 221.31 DEM-CON LANDFILL 07/15/2021 101-1320-4150 Materials Disposal 81.33 DEM-CON LANDFILL 81.33 Detert Zane Casey Campbell 07/15/2021 700-0000-2020 Refund Check 151.99 Detert Zane Casey Campbell 07/15/2021 701-0000-2020 Refund Check 31.40 Detert Zane Casey Campbell 07/15/2021 720-0000-2020 Refund Check 9.79 Detert Zane Casey Campbell 07/15/2021 700-0000-2020 Refund Check 1.39 Detert Zane Casey Campbell 194.57 DLT SOLUTIONS INC 07/08/2021 101-1160-4220 AutoCad Annual Renewal 2,465.10 DLT SOLUTIONS INC 2,465.10 DOHERTY SHANNON 07/15/2021 700-0000-2020 Refund Check 7.25 DOHERTY SHANNON 07/15/2021 701-0000-2020 Refund Check 11.53 DOHERTY SHANNON 07/15/2021 720-0000-2020 Refund Check 0.65 DOHERTY SHANNON 07/15/2021 700-0000-2020 Refund Check 1.06 DOHERTY SHANNON 20.49 Donnay Homes 07/15/2021 101-0000-2075 Landscape Refund - 7555 Fawn Hill Rd 750.00 Donnay Homes 750.00 Dr. Lan McCann Omega Chiropractic 07/15/2021 101-1705-3636 Farmers Market stall fee refund 50.00 Dr. Lan McCann Omega Chiropractic 50.00 Edina Heating & Cooling Inc 07/08/2021 101-1170-4510 Service Work 440.00 Edina Heating & Cooling Inc 440.00 EDINA REALTY TITLE 07/15/2021 700-0000-2020 Refund Check 1.84 EDINA REALTY TITLE 07/15/2021 700-0000-2020 Refund Check 17.58 EDINA REALTY TITLE 07/15/2021 701-0000-2020 Refund Check 27.31 EDINA REALTY TITLE 07/15/2021 720-0000-2020 Refund Check 2.49 EDINA REALTY TITLE 49.22 FACTORY MOTOR PARTS COMPANY 07/08/2021 101-1550-4120 Supplies 93.36 FACTORY MOTOR PARTS COMPANY 93.36 Ferguson Waterworks #2518 07/08/2021 700-0000-4250 Merchandise 296.30 Ferguson Waterworks #2518 07/08/2021 700-0000-4250 Meters 4,500.00 Ferguson Waterworks #2518 07/08/2021 700-0000-4250 Meters 9,000.00 Ferguson Waterworks #2518 07/08/2021 700-0000-4250 Meters 72,000.00 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 4 of 10 Name Check D Account Description Amount Ferguson Waterworks #2518 85,796.30 FESTIVAL SOUND AND LIGHTING 07/15/2021 101-1613-4300 4th of July Stage 2,545.00 FESTIVAL SOUND AND LIGHTING 2,545.00 First State Tire Recycling 07/08/2021 101-1320-4120 Tire Recycling 217.37 First State Tire Recycling 07/08/2021 101-1550-4120 Tire Recycling 217.37 First State Tire Recycling 434.74 Gasterland Hans Willem 07/08/2021 101-1620-4300 Concert Series 400.00 Gasterland Hans Willem 400.00 Go Gymnastics 07/15/2021 101-1537-4300 Classes 784.00 Go Gymnastics 07/15/2021 101-1538-4300 Classes 441.00 Go Gymnastics 1,225.00 Golf Zone 07/15/2021 101-0000-2076 Security Escrow Release 2,500.00 Golf Zone 2,500.00 GONYEA HOMES 07/08/2021 101-0000-2072 As-built escrow - Permit #2020-00845 - 620 Carver Beach Road 2,500.00 GONYEA HOMES 07/15/2021 101-0000-2075 Landscape Escrow - 9200 Eagle Ridge Road - Permit #2020-00860 750.00 GONYEA HOMES 3,250.00 GREAT LAKES COCA-COLA DISTRIBUTION LLC07/08/2021 101-1540-4130 Beverages 329.13 GREAT LAKES COCA-COLA DISTRIBUTION LLC 329.13 Hartman Companies 07/08/2021 601-6043-4300 2021 Minnewashta Pkwy Landscape 17,515.00 Hartman Companies 17,515.00 Hazelwood Monica 07/15/2021 720-7204-4901 Waterwise Rebate 100.00 Hazelwood Monica 100.00 Hopkins Sports Camps LLC 07/15/2021 101-1730-3636 Track and Field Camp 304.00 Hopkins Sports Camps LLC 304.00 HUELIFE 07/08/2021 101-1210-4300 Insights Profile 150.00 HUELIFE 07/08/2021 101-1120-4370 Insights Profile 412.50 HUELIFE 07/08/2021 101-1130-4370 Insights Profile 429.00 HUELIFE 07/08/2021 101-1160-4370 Insights Profile 225.00 HUELIFE 07/08/2021 101-1250-4370 Insights Profile 1,050.00 HUELIFE 07/08/2021 101-1310-4370 Insights Profile 774.00 HUELIFE 07/08/2021 101-1320-4370 Insights Profile 1,350.00 HUELIFE 07/08/2021 101-1370-4370 Insights Profile 442.50 HUELIFE 07/08/2021 101-1520-4370 Insights Profile 300.00 HUELIFE 07/08/2021 101-1530-4370 Insights Profile 150.00 HUELIFE 07/08/2021 101-1560-4370 Insights Profile 150.00 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 5 of 10 Name Check D Account Description Amount HUELIFE 07/08/2021 101-1600-4370 Insights Profile 270.00 HUELIFE 07/08/2021 101-1700-4370 Insights Profile 30.00 HUELIFE 07/08/2021 101-1550-4370 Insights Profile 1,237.50 HUELIFE 07/08/2021 101-1420-4370 Insights Profile 832.50 HUELIFE 07/08/2021 101-1430-4370 Insights Profile 37.50 HUELIFE 07/08/2021 210-0000-4370 Insights Profile 37.50 HUELIFE 07/08/2021 720-7201-4370 Insights Profile 75.00 HUELIFE 07/08/2021 720-7202-4370 Insights Profile 75.00 HUELIFE 07/08/2021 101-1170-4370 Insights Profile 150.00 HUELIFE 07/08/2021 101-1220-4370 Insights Profile 300.00 HUELIFE 07/08/2021 701-0000-4370 Insights Profile 735.75 HUELIFE 07/08/2021 700-0000-4370 Insights Profile 1,035.75 HUELIFE 07/08/2021 720-0000-4370 Insights Profile 400.50 HUELIFE 10,650.00 Hufcor, Inc 07/15/2021 400-0000-4706 Work at Chan Rec Center 16,125.00 Hufcor, Inc 16,125.00 JAEGER EDWARD & MARY 07/15/2021 701-0000-2020 Refund Check 9.69 JAEGER EDWARD & MARY 07/15/2021 700-0000-2020 Refund Check 5.96 JAEGER EDWARD & MARY 07/15/2021 720-0000-2020 Refund Check 6.80 JAEGER EDWARD & MARY 07/15/2021 700-0000-2020 Refund Check 0.97 JAEGER EDWARD & MARY 23.42 KROMER CO 07/15/2021 101-1550-4120 Supplies 154.15 KROMER CO 154.15 KRYCH MICHAEL & CAROLYN 07/15/2021 700-0000-2020 Refund Check 0.31 KRYCH MICHAEL & CAROLYN 07/15/2021 700-0000-2020 Refund Check 4.69 KRYCH MICHAEL & CAROLYN 07/15/2021 701-0000-2020 Refund Check 5.90 KRYCH MICHAEL & CAROLYN 07/15/2021 720-0000-2020 Refund Check 2.17 KRYCH MICHAEL & CAROLYN 13.07 LENGSAVATH MANATH 07/15/2021 700-0000-2020 Refund Check 7.50 LENGSAVATH MANATH 07/15/2021 701-0000-2020 Refund Check 5.82 LENGSAVATH MANATH 07/15/2021 720-0000-2020 Refund Check 4.22 LENGSAVATH MANATH 07/15/2021 700-0000-2020 Refund Check 0.60 LENGSAVATH MANATH 18.14 Lochner Jay 07/08/2021 601-6047-4300 Irrigation Repair 161.77 Lochner Jay 161.77 Magney Construction, Inc.07/08/2021 700-7019-4550 Service Work 1,182.00 Magney Construction, Inc. 1,182.00 McGovern David 07/15/2021 720-7204-4901 Waterwise Rebate 100.00 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 6 of 10 Name Check D Account Description Amount McGovern David 100.00 Metronet Holdings, LLC 07/15/2021 700-7043-4310 Monthly Service 56.43 Metronet Holdings, LLC 56.43 METROPOLITAN COUNCIL 07/15/2021 701-0000-4509 Waste Water 205,291.66 METROPOLITAN COUNCIL 205,291.66 MINNESOTA FIRE SERVICE CERTIFICATION BOARD07/08/2021 101-1220-4300 Certification Exam 120.00 MINNESOTA FIRE SERVICE CERTIFICATION BOARD07/08/2021 101-1220-4300 Certification Exam 130.00 MINNESOTA FIRE SERVICE CERTIFICATION BOARD 250.00 Minnesota Roadways Co 07/08/2021 420-0000-4150 Asphalt Emulsion 246.05 Minnesota Roadways Co 246.05 MINNETONKA TITLE 07/15/2021 700-0000-2020 Refund Check 2.19 MINNETONKA TITLE 07/15/2021 701-0000-2020 Refund Check 2.35 MINNETONKA TITLE 07/15/2021 720-0000-2020 Refund Check 0.41 MINNETONKA TITLE 07/15/2021 700-0000-2020 Refund Check 0.67 MINNETONKA TITLE 5.62 Minuteman Press 07/15/2021 101-1170-4110 Business Cards 32.00 Minuteman Press 32.00 Mission Hills Villas 07/15/2021 101-1531-3631 Refund 76.83 Mission Hills Villas 07/15/2021 101-0000-2021 Refund 5.67 Mission Hills Villas 82.50 Moser Lori & Dave 07/08/2021 720-7204-4901 Waterwise Rebate 100.00 Moser Lori & Dave 100.00 MOTION INDUSTRIES INC 07/08/2021 101-1370-4120 Supplies 32.14 MOTION INDUSTRIES INC 32.14 Nahan Shelly 07/08/2021 101-1538-4300 Babysitting Training 1,349.00 Nahan Shelly 1,349.00 Northern Audio Production, Inc.07/15/2021 101-1613-4300 Audio & Lighting - 4th of July 2,743.00 Northern Audio Production, Inc. 2,743.00 Northern Heating & A/C Inc 07/08/2021 101-0000-2033 Overpayment - Permit P2021-03745 3.38 Northern Heating & A/C Inc 3.38 NOVEL SOLAR THREE, LLC 07/15/2021 101-1350-4320 Monthly Service 178.08 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 7 of 10 Name Check D Account Description Amount NOVEL SOLAR THREE, LLC 07/15/2021 700-0000-4320 Monthly Service 7,220.89 NOVEL SOLAR THREE, LLC 07/15/2021 701-0000-4320 Monthly Service 3,832.08 NOVEL SOLAR THREE, LLC 11,231.05 Ott Travis 07/08/2021 101-1538-4300 Class Instruction 329.40 Ott Travis 329.40 Peterson Companies 07/15/2021 700-7043-4530 Service Work 915.71 Peterson Companies 915.71 PILGRIM DRY CLEANERS 07/08/2021 101-1220-4300 Cleaning Service 516.41 PILGRIM DRY CLEANERS 516.41 Pinnacle Pest Control 07/08/2021 701-0000-4510 Pest Control 70.00 Pinnacle Pest Control 07/08/2021 700-7019-4510 Pest Control 100.00 Pinnacle Pest Control 07/08/2021 700-7043-4510 Pest Control 100.00 Pinnacle Pest Control 07/08/2021 700-0000-4510 Pest Control 210.24 Pinnacle Pest Control 480.24 Premier Lawn & Landscape LLC 07/15/2021 700-0000-4550 Fertilization/Weed Control 950.27 Premier Lawn & Landscape LLC 950.27 Pulte Group Pulte Homes of MN LLC 07/15/2021 101-0000-2073 Erosion Refund - Permit #2018-00205 - 700 - 708 Rockburn Rd 2,500.00 Pulte Group Pulte Homes of MN LLC 07/15/2021 101-0000-2073 Erosion Refund - Permit #2019-01977 - 728 Wildflower Ln 416.67 Pulte Group Pulte Homes of MN LLC 2,916.67 Pyrotechnic Display, Inc.07/08/2021 101-1613-4300 4th of July Fireworks 23,000.00 Pyrotechnic Display, Inc. 23,000.00 Raman Karthick Subramanian 07/15/2021 700-0000-2020 Refund Check 2.00 Raman Karthick Subramanian 07/15/2021 701-0000-2020 Refund Check 4.59 Raman Karthick Subramanian 07/15/2021 720-0000-2020 Refund Check 0.74 Raman Karthick Subramanian 07/15/2021 700-0000-2020 Refund Check 0.54 Raman Karthick Subramanian 7.87 REALTECH TITLE LLC 07/15/2021 700-0000-2020 Refund Check 47.54 REALTECH TITLE LLC 07/15/2021 701-0000-2020 Refund Check 73.71 REALTECH TITLE LLC 07/15/2021 720-0000-2020 Refund Check 16.76 REALTECH TITLE LLC 07/15/2021 700-0000-2020 Refund Check 2.39 REALTECH TITLE LLC 140.40 RESULTS TITLE 07/15/2021 700-0000-2020 Refund Check 12.28 RESULTS TITLE 07/15/2021 701-0000-2020 Refund Check 15.70 RESULTS TITLE 07/15/2021 720-0000-2020 Refund Check 9.21 RESULTS TITLE 07/15/2021 700-0000-2020 Refund Check 1.32 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 8 of 10 Name Check D Account Description Amount RESULTS TITLE 38.51 RMB Environmental Laboratories Inc 07/08/2021 720-0000-4300 Beach Monitoring 104.00 RMB Environmental Laboratories Inc 104.00 Schelangoski Cal 07/08/2021 101-0000-2075 Permit #2018-03076 - 7516 Frontier Trail - Landscape Escrow 750.00 Schelangoski Cal 750.00 SITEONE LANDSCAPE SUPPLY LLC 07/08/2021 101-1550-4151 Irrigation Materials 173.82 SITEONE LANDSCAPE SUPPLY LLC 173.82 Smith David 07/15/2021 101-1620-4300 Blue Groove Bluegrass Performance 650.00 Smith David 650.00 SOUTHWEST LOCK & KEY 07/08/2021 101-1170-4150 Service Work 383.00 SOUTHWEST LOCK & KEY 07/08/2021 101-1170-4150 Service Work 413.50 SOUTHWEST LOCK & KEY 796.50 Southwest Suburban Publishing 07/15/2021 101-1110-4340 Legal Notices 240.38 Southwest Suburban Publishing 07/15/2021 101-1410-4340 Legal Notices 148.47 Southwest Suburban Publishing 07/15/2021 101-1613-4340 Inserts 1,115.00 Southwest Suburban Publishing 07/15/2021 101-1410-4340 Legal Notices 74.24 Southwest Suburban Publishing 07/15/2021 101-1110-4340 Legal Notices 102.52 Southwest Suburban Publishing 1,680.61 Stantec Consulting Services, Inc.07/08/2021 720-7025-4300 Cranes vineyard design and construction 2,592.63 Stantec Consulting Services, Inc. 2,592.63 Star Exteriors, LLC 07/08/2021 101-1250-3301 Permit Refund - Permit #P2021-02561 - 6881 Chaparral Ln 189.48 Star Exteriors, LLC 189.48 TERRIS MARC & WENDY 07/15/2021 701-0000-2020 Refund Check 9.74 TERRIS MARC & WENDY 07/15/2021 720-0000-2020 Refund Check 2.82 TERRIS MARC & WENDY 12.56 TFORCE FINAL MILE 07/08/2021 101-1410-4300 2020 Comp Plan 72.96 TFORCE FINAL MILE 72.96 TimeSaver Off Site Secretarial, Inc 07/08/2021 210-0000-4300 Meeting Minutes 839.00 TimeSaver Off Site Secretarial, Inc 839.00 TITLE SMART INC 07/15/2021 700-0000-2020 Refund Check 10.61 TITLE SMART INC 07/15/2021 701-0000-2020 Refund Check 21.65 TITLE SMART INC 07/15/2021 720-0000-2020 Refund Check 5.85 TITLE SMART INC 07/15/2021 700-0000-2020 Refund Check 0.84 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 9 of 10 Name Check D Account Description Amount TITLE SMART INC 38.95 TRADEMARK TITLE SERVICES 07/15/2021 701-0000-2020 Refund Check 59.27 TRADEMARK TITLE SERVICES 07/15/2021 720-0000-2020 Refund Check 32.68 TRADEMARK TITLE SERVICES 07/15/2021 700-0000-2020 Refund Check 42.06 TRADEMARK TITLE SERVICES 07/15/2021 700-0000-2020 Refund Check 4.66 TRADEMARK TITLE SERVICES 138.67 U S MINERALS INC 07/15/2021 700-0000-4550 Materials 384.00 U S MINERALS INC 384.00 Waste Management of Minnesota, Inc 07/15/2021 101-1220-4350 Monthly Service 83.74 Waste Management of Minnesota, Inc 07/15/2021 101-1220-4350 Monthly Service 32.63 Waste Management of Minnesota, Inc 07/15/2021 101-1190-4350 Monthly Service 258.38 Waste Management of Minnesota, Inc 07/15/2021 101-1170-4350 Monthly Service 260.88 Waste Management of Minnesota, Inc 07/15/2021 101-1550-4350 Monthly Service 553.37 Waste Management of Minnesota, Inc 07/15/2021 101-1370-4350 Monthly Service 66.46 Waste Management of Minnesota, Inc 07/15/2021 700-0000-4350 Monthly Service 8.30 Waste Management of Minnesota, Inc 07/15/2021 701-0000-4350 Monthly Service 8.31 Waste Management of Minnesota, Inc 1,272.07 WATERMARK TITLE AGENCY 07/15/2021 700-0000-2020 Refund Check 3.64 WATERMARK TITLE AGENCY 07/15/2021 701-0000-2020 Refund Check 8.23 WATERMARK TITLE AGENCY 07/15/2021 720-0000-2020 Refund Check 1.91 WATERMARK TITLE AGENCY 07/15/2021 700-0000-2020 Refund Check 1.42 WATERMARK TITLE AGENCY 15.20 WINTER CRAIG & CHRISTINE 07/15/2021 700-0000-2020 Refund Check 21.00 WINTER CRAIG & CHRISTINE 07/15/2021 701-0000-2020 Refund Check 37.61 WINTER CRAIG & CHRISTINE 07/15/2021 720-0000-2020 Refund Check 25.51 WINTER CRAIG & CHRISTINE 07/15/2021 700-0000-2020 Refund Check 3.64 WINTER CRAIG & CHRISTINE 87.76 Xuan Tuyet Doan-Nguyen Jennifer 07/08/2021 101-1538-4300 Class Instruction 439.20 Xuan Tuyet Doan-Nguyen Jennifer 439.20 Yamaha Golf & Utility 07/08/2021 101-1613-4410 Event Rental 342.80 Yamaha Golf & Utility 342.80 ZEP MANUFACTURING COMPANY 07/15/2021 101-1220-4120 Supplies 221.81 ZEP MANUFACTURING COMPANY 221.81 415,395.51 Accounts Payable - Check Detail-Checks (07/20/2021 - 8:46 AM)Page 10 of 10 Accounts Payable Check Detail-ACH User: dwashburn Printed: 07/20/2021 - 8:46 AM Name Check Date Account Description Amount ADAM'S PEST CONTROL INC 07/08/2021 101-1170-4300 Prevention Plus 131.25 ADAM'S PEST CONTROL INC 131.25 BOLTON & MENK INC 07/15/2021 601-6045-4300 Chanhassen/Powers Blvd & Lake Lucy Road 33,186.50 BOLTON & MENK INC 33,186.50 Boyer Ford Trucks 07/08/2021 101-1320-4120 Supplies 159.55 Boyer Ford Trucks 07/08/2021 101-1320-4140 Supplies 75.55 Boyer Ford Trucks 235.10 BRAUN INTERTEC CORPORATION 07/15/2021 601-6043-4300 Minnewashta Pkwy Rehab 3,692.00 BRAUN INTERTEC CORPORATION 3,692.00 CCP NI MASTER TENANT 4 LLC 07/15/2021 101-1220-4320 June 2021 138.89 CCP NI MASTER TENANT 4 LLC 07/15/2021 101-1350-4320 June 2021 3,626.71 CCP NI MASTER TENANT 4 LLC 07/15/2021 101-1540-4320 June 2021 407.80 CCP NI MASTER TENANT 4 LLC 07/15/2021 101-1550-4320 June 2021 434.13 CCP NI MASTER TENANT 4 LLC 07/15/2021 101-1600-4320 June 2021 33.30 CCP NI MASTER TENANT 4 LLC 07/15/2021 700-0000-4320 June 2021 127.41 CCP NI MASTER TENANT 4 LLC 07/15/2021 700-7019-4320 June 2021 2,028.27 CCP NI MASTER TENANT 4 LLC 07/15/2021 701-0000-4320 June 2021 1,479.91 CCP NI MASTER TENANT 4 LLC 8,276.42 Century College 07/08/2021 101-1220-4370 Training 1,500.00 Century College 1,500.00 COMPUTER INTEGRATION TECHN.07/08/2021 101-1160-4220 Licenses 346.00 COMPUTER INTEGRATION TECHN. 346.00 Crystal Infosystems LLC 07/15/2021 101-1170-4110 Toner Rec Center 442.69 Crystal Infosystems LLC 07/15/2021 101-1170-4110 Toner Checks Printer Finance 245.95 Crystal Infosystems LLC 688.64 DALCO ENTERPRISES, INC.07/08/2021 700-7019-4120 Supplies 2,960.30 DALCO ENTERPRISES, INC.07/08/2021 700-7043-4120 Supplies 2,960.29 DALCO ENTERPRISES, INC. 5,920.59 Danial Reem 07/08/2021 101-1539-4300 Zumba Class 351.40 Accounts Payable - Check Detail-ACH (07/20/2021 - 8:46 AM)Page 1 of 5 Name Check Date Account Description Amount Danial Reem 351.40 EMERGENCY APPARATUS MAINT. INC 07/08/2021 101-1220-4120 Supplies 41.44 EMERGENCY APPARATUS MAINT. INC 41.44 Engel Water Testing Inc 07/15/2021 700-0000-4300 Water samples 520.00 Engel Water Testing Inc 520.00 GOPHER STATE ONE-CALL INC 07/08/2021 400-0000-4300 June Service Calls 849.15 GOPHER STATE ONE-CALL INC 849.15 HANSEN THORP PELLINEN OLSON 07/15/2021 720-7025-4300 Crane's Vineyard Channel Stabilization 190.00 HANSEN THORP PELLINEN OLSON 190.00 HAWKINS CHEMICAL 07/15/2021 700-7043-4160 Chemicals 2,697.77 HAWKINS CHEMICAL 2,697.77 IMPERIAL PORTA PALACE 07/08/2021 101-1550-4400 Portable Restrooms 4,979.90 IMPERIAL PORTA PALACE 07/08/2021 101-1550-4400 Portable Restrooms 5,075.75 IMPERIAL PORTA PALACE 10,055.65 Indoor Landscapes Inc 07/08/2021 101-1170-4300 July Plant Service 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 07/08/2021 101-1170-4110 Office Supplies 22.45 Innovative Office Solutions LLC 07/15/2021 101-1170-4110 Office Supplies 30.72 Innovative Office Solutions LLC 53.17 JEFFERSON FIRE SAFETY INC 07/08/2021 201-0000-4705 Equipment 425.00 JEFFERSON FIRE SAFETY INC 425.00 KIMLEY HORN AND ASSOCIATES INC 07/08/2021 601-6047-4300 2020 Pavement Rehab 3,813.35 KIMLEY HORN AND ASSOCIATES INC 07/08/2021 601-6043-4300 Minnewashta Parkway Rehab 36,685.84 KIMLEY HORN AND ASSOCIATES INC 40,499.19 LAKESIDE PROMOTIONS LLC 07/15/2021 101-1600-4240 PRC Polo's 224.00 LAKESIDE PROMOTIONS LLC 224.00 LYMAN LUMBER 07/15/2021 101-1550-4300 Materials 69.42 LYMAN LUMBER 07/15/2021 101-1550-4300 Materials 432.82 LYMAN LUMBER 502.24 Marco Inc 07/08/2021 700-0000-4410 Copier rental 132.25 Marco Inc 07/08/2021 701-0000-4410 Copier rental 132.25 Accounts Payable - Check Detail-ACH (07/20/2021 - 8:46 AM)Page 2 of 5 Name Check Date Account Description Amount Marco Inc 07/08/2021 720-0000-4410 Copier rental 66.13 Marco Inc 07/08/2021 101-1170-4410 Copier rental 945.04 Marco Inc 1,275.67 Maus Kerry 07/08/2021 101-1539-4300 Line Dancing Lessons 285.00 Maus Kerry 285.00 MERLINS ACE HARDWARE 07/15/2021 101-1170-4150 Materials 20.68 MERLINS ACE HARDWARE 07/15/2021 101-1170-4260 Tools 546.14 MERLINS ACE HARDWARE 07/15/2021 101-1170-4260 Tools 39.73 MERLINS ACE HARDWARE 07/15/2021 101-1220-4120 Supplies 168.55 MERLINS ACE HARDWARE 07/15/2021 101-1220-4290 Supplies 229.16 MERLINS ACE HARDWARE 07/15/2021 101-1320-4120 Supplies 5.39 MERLINS ACE HARDWARE 07/15/2021 101-1320-4150 Materials 21.57 MERLINS ACE HARDWARE 07/15/2021 101-1530-4130 Supplies 3.59 MERLINS ACE HARDWARE 07/15/2021 101-1550-4120 Supplies 205.59 MERLINS ACE HARDWARE 07/15/2021 101-1550-4150 Materials 100.80 MERLINS ACE HARDWARE 07/15/2021 101-1616-4130 Supplies 34.16 MERLINS ACE HARDWARE 07/15/2021 420-0000-4150 Materials 12.99 MERLINS ACE HARDWARE 07/15/2021 700-0000-4120 Supplies 25.52 MERLINS ACE HARDWARE 07/15/2021 700-0000-4150 Supplies 19.05 MERLINS ACE HARDWARE 07/15/2021 700-0000-4550 Materials 44.21 MERLINS ACE HARDWARE 07/15/2021 700-0000-4552 Materials 6.28 MERLINS ACE HARDWARE 07/15/2021 700-7019-4120 Supplies 9.88 MERLINS ACE HARDWARE 07/15/2021 700-7043-4150 Materials 15.79 MERLINS ACE HARDWARE 07/15/2021 700-7043-4510 Materials 61.17 MERLINS ACE HARDWARE 07/15/2021 701-0000-4150 Materials 30.58 MERLINS ACE HARDWARE 1,600.83 Midwest Aqua Care, Inc 07/08/2021 101-1550-4300 Lake Minnewashta Treatment 355.00 Midwest Aqua Care, Inc 07/08/2021 101-1550-4300 Lake Lotus Treatment 505.00 Midwest Aqua Care, Inc 07/08/2021 101-1550-4300 Lake Ann Treatment 1,165.00 Midwest Aqua Care, Inc 2,025.00 Minnesota Pump Works 07/08/2021 701-7025-4751 Sale & Installation - ABS Pumps & Piping 19,941.42 Minnesota Pump Works 19,941.42 MN VALLEY ELECTRIC COOP 07/15/2021 101-1350-4320 Monthly Service 4,832.44 MN VALLEY ELECTRIC COOP 07/15/2021 101-1600-4320 Monthly Service 35.72 MN VALLEY ELECTRIC COOP 07/15/2021 700-0000-4320 Monthly Service 132.53 MN VALLEY ELECTRIC COOP 07/15/2021 701-0000-4320 Monthly Service 464.57 MN VALLEY ELECTRIC COOP 07/15/2021 605-6502-4300 Monthly Service 55.31 MN VALLEY ELECTRIC COOP 07/15/2021 101-1350-4320 Monthly Service 32.90 MN VALLEY ELECTRIC COOP 07/15/2021 101-1350-4320 Monthly Service 177.70 MN VALLEY ELECTRIC COOP 07/15/2021 101-1350-4320 Monthly Service 146.79 MN VALLEY ELECTRIC COOP 07/15/2021 101-1350-4320 Monthly Service 80.77 MN VALLEY ELECTRIC COOP 07/15/2021 101-1350-4320 Monthly Service 29.37 MN VALLEY ELECTRIC COOP 5,988.10 NAPA AUTO & TRUCK PARTS 07/08/2021 101-1550-4120 Supplies 114.88 Accounts Payable - Check Detail-ACH (07/20/2021 - 8:46 AM)Page 3 of 5 Name Check Date Account Description Amount NAPA AUTO & TRUCK PARTS 114.88 O'Reilly Automotive Inc 07/08/2021 700-0000-4140 Supplies 175.01 O'Reilly Automotive Inc 07/08/2021 101-1250-4140 Supplies 47.62 O'Reilly Automotive Inc 222.63 Pederson Taylor 07/08/2021 101-1539-4300 Class Instruction 105.00 Pederson Taylor 07/08/2021 101-1538-4300 Class Instruction 1,322.40 Pederson Taylor 1,427.40 PRAIRIE LAWN & GARDEN 07/08/2021 101-1550-4120 Supplies 68.73 PRAIRIE LAWN & GARDEN 68.73 RBM SERVICES INC 07/08/2021 101-1170-4350 Cleaning Service 3,690.87 RBM SERVICES INC 07/08/2021 101-1190-4350 Cleaning Service 3,575.23 RBM SERVICES INC 7,266.10 SOUTHWEST CORRIDOR TRANS COAL 07/08/2021 101-1110-4360 2021 Dues - Southwest Corridor 3,500.00 SOUTHWEST CORRIDOR TRANS COAL 3,500.00 TWIN CITIES & WESTERN RR CO 07/08/2021 700-0000-4509 Annual Fee 721.08 TWIN CITIES & WESTERN RR CO 721.08 Ultimate Events, Inc 07/15/2021 101-1613-4410 4th of July tents, tables, chairs 22,674.74 Ultimate Events, Inc 22,674.74 USA BLUE BOOK 07/15/2021 700-0000-4120 Supplies 56.27 USA BLUE BOOK 56.27 VERIZON WIRELESS 07/08/2021 700-0000-4310 Monthly Service 87.57 VERIZON WIRELESS 07/08/2021 701-0000-4310 Monthly Service 87.57 VERIZON WIRELESS 07/08/2021 101-1220-4310 Monthly Service 40.01 VERIZON WIRELESS 07/08/2021 101-1550-4310 Monthly Service 493.96 VERIZON WIRELESS 07/08/2021 101-1520-4310 Monthly Service 41.51 VERIZON WIRELESS 07/08/2021 101-1600-4310 Monthly Service 192.70 VERIZON WIRELESS 07/08/2021 101-1530-4310 Monthly Service 41.51 VERIZON WIRELESS 07/08/2021 700-0000-4310 Monthly Service 545.88 VERIZON WIRELESS 07/08/2021 701-0000-4310 Monthly Service 400.56 VERIZON WIRELESS 07/08/2021 720-0000-4310 Monthly Service 222.44 VERIZON WIRELESS 07/08/2021 101-1160-4310 Monthly Service 93.02 VERIZON WIRELESS 07/08/2021 101-1120-4310 Monthly Service 151.56 VERIZON WIRELESS 07/08/2021 101-1170-4310 Monthly Service 31.51 VERIZON WIRELESS 07/08/2021 101-1260-4310 Monthly Service 76.52 VERIZON WIRELESS 07/08/2021 101-1250-4310 Monthly Service 524.32 VERIZON WIRELESS 07/08/2021 101-1310-4310 Monthly Service 223.32 VERIZON WIRELESS 07/08/2021 101-1370-4310 Monthly Service 102.54 VERIZON WIRELESS 07/08/2021 101-1320-4310 Monthly Service 325.38 Accounts Payable - Check Detail-ACH (07/20/2021 - 8:46 AM)Page 4 of 5 Name Check Date Account Description Amount VERIZON WIRELESS 07/08/2021 101-1220-4310 Monthly Service 503.14 VERIZON WIRELESS 07/08/2021 101-0000-2033 Monthly Service 11.32 VERIZON WIRELESS 07/08/2021 101-1110-4300 Monthly Service 40.01 VERIZON WIRELESS 4,236.35 WATSON COMPANY 07/08/2021 101-1540-4130 Supplies 628.16 WATSON COMPANY 07/15/2021 101-1540-4130 Supplies 627.33 WATSON COMPANY 1,255.49 WM MUELLER & SONS INC 07/08/2021 420-0000-4150 Materials 446.31 WM MUELLER & SONS INC 07/08/2021 420-0000-4150 Materials 700.35 WM MUELLER & SONS INC 07/15/2021 420-0000-4150 Materials 304.50 WM MUELLER & SONS INC 1,451.16 WSB & ASSOCIATES INC 07/08/2021 601-6047-4300 2021 City Pavement Rehab 757.25 WSB & ASSOCIATES INC 757.25 ZARNOTH BRUSH WORKS INC 07/15/2021 101-1550-4120 348.50 ZARNOTH BRUSH WORKS INC 348.50 185,789.11 Accounts Payable - Check Detail-ACH (07/20/2021 - 8:46 AM)Page 5 of 5 CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Authorize 2021 Fleet Purchases Section CONSENT AGENDA Item No: D.6. Prepared By Charlie Howley, Public Works Director/City Engineer File No: EQ­029, EQ­168 PROPOSED MOTION “The City Council authorizes the remaining 2021 CIP Fleet purchases.” Approval requires a Simple Majority Vote of members present. SUMMARY The City annually considers replacement of various components of its fleet (vehicles and equipment).  The primary reasons for fleet replacements include: They have reached their useful life They have exhibited or are about to exhibit major maintenance They are obsolete They do not allow for providing efficient levels of service This round of fleet purchases has been delayed due to supply chain issues with the truck chassis. These items are identified in the approved 2021 CIP and the costs are under the budgeted amounts. DISCUSSION Vehicle #1 (EQ­029) Street Division ­ Truck #130, 1­ton chassis with plow, sander, and dump Total $76,673.90 Budget $78,000.00 Vehicle #2 (EQ­168) Utility Division ­ Truck #311, 1­ton chassis with generator Total $87,665.90 Budget $125,000 CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectAuthorize 2021 Fleet PurchasesSectionCONSENT AGENDA Item No: D.6.Prepared By Charlie Howley, Public WorksDirector/City Engineer File No: EQ­029, EQ­168PROPOSED MOTION“The City Council authorizes the remaining 2021 CIP Fleet purchases.”Approval requires a Simple Majority Vote of members present.SUMMARYThe City annually considers replacement of various components of its fleet (vehicles and equipment). The primary reasons for fleet replacements include:They have reached their useful lifeThey have exhibited or are about to exhibit major maintenanceThey are obsoleteThey do not allow for providing efficient levels of serviceThis round of fleet purchases has been delayed due to supply chain issues with the truck chassis.These items are identified in the approved 2021 CIP and the costs are under the budgeted amounts.DISCUSSIONVehicle #1 (EQ­029)Street Division ­ Truck #130, 1­ton chassis with plow, sander, and dumpTotal$76,673.90Budget$78,000.00Vehicle #2 (EQ­168)Utility Division ­ Truck #311, 1­ton chassis with generatorTotal$87,665.90 Budget $125,000 RECOMMENDATION Staff recommends City Council authorization for the identified 2021 CIP fleet purchases. ATTACHMENTS: CIP Sheet EQ­029 CIP Sheet EQ­168 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025thru Department Major Equipment Description Provides for scheduled replacement of light duty trucks in the street department. Replacement units are generally purchased early in the year in order to accommodate the time frames established by the State of MN Cooperative Purchasing Program. The 2021 purchase will be a 1-ton with a plow, sander and dump (550). 2021 - #130 2007 Chevrolet 3/4 ton pickup, with plow (14 years old) 2024 - #131 2010 GMC Sierra 2500, with plow (14 years old) Project #EQ-029 Priority n/a Justification These vehicles are used for a variety of services throughout the community. The life expectancy of these vehicles is 12 years. These purchases are consistent with the Vehicle Replacement Program. Budget Impact/Other These purchases will include a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful LifeUnassignedProjectNameVehicleReplacement - Streets Category Street Equipment Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$328,000 Account #4 Account #3 Total20212022202320242025Expenditures 127,00078,000 49,000Vehicles 78,000 49,000 127,000Total Prior 201,000 Total Total20212022202320242025FundingSources 127,00078,000 49,000CapitalReplacementEquipment Fund 78,000 49,000 127,000Total Prior 201,000 Total 34 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025thru Department Major Equipment Description This is a utility truck with a generator mounted to the chassis. It is used for temporary lift station power at locations where the normal trailered generators cannot access. 2021 - 1998 Ford L8513 Generator truck with generator (#311) Project #EQ-168 Priority n/a Justification This replaces the generator truck and the generator in accordance with the vehicle replacement plan. This is a manual transmission truck. Only 2 public works staff have the required license endorsement to operate this vehicle, and therefore this replacement must be expedited to remain legally compliant. Budget Impact/Other UsefulLifeProjectNameVehicleReplacement - Generator Truck Category Utilities Type Equipment Account #2 701-7025-4704 Account #1 700-7025-4704 Total Project Cost:$125,000 Account #4 Account #3 Total20212022202320242025Expenditures 125,000125,000Vehicles 125,000 125,000Total Total20212022202320242025FundingSources 62,50062,500SewerUtilityFund 62,50062,500WaterUtilityFund 125,000 125,000Total 61 CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Approve Temporary On­Sale Liquor License, Chanhassen Rotary Club, Chanhassen Car Show Parade on September 6, 2021 Section CONSENT AGENDA Item No: D.7. Prepared By Kim Meuwissen, Office Manager File No:  PROPOSED MOTION “The Chanhassen City Council approves the request from the Chanhassen Rotary Club for a temporary on­sale intoxicating liquor license to sell alcoholic beverages at the Chanhassen Car Show Parade on September 6, 2021 in the Chanhassen Dinner Theatre parking lot.” Approval requires a Simple Majority Vote of members present. BACKGROUND The Chanhassen Rotary Club has submitted an application for a temporary on­sale intoxicating liquor license for a new Rotary Club­sponsored event named "Car Show On Parade" scheduled on Labor Day, September 6, 2021. Liquor sales will take place between 10:00 am and 4:00 pm at the Chanhassen Dinner Theatre parking lot. The Rotary would like to sell beer, wine, and malt beverages (e.g. Mike’s Hard Lemonade). ATTACHMENTS: Application Certificate of Insurance Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Address City State Zip Code Name of person making application Business phone Home phone Date(s) of event Club Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid Signature City Clerk or County Official APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County E-mail Address City or County Phone Number CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Microdistillery Small Brewer Please Print Name of City Clerk or County Official CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Approve Change Orders 1 through 12 to the Construction Contract with Lametti & Sons for Project No. 20­02 Section CONSENT AGENDA Item No: D.8. Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02 PROPOSED MOTION “The City Council approves Change Orders 1 through 12 to the Minnewashta Parkway Improvements Construction Contract with Lametti & Sons in the amount of $237,172.22 for Project No. 20­02.” Approval requires a Simple Majority Vote of members present. SUMMARY This is a project status informational item only.  Staff has implemented a practice to provide a formal project review to Council upon completion of public projects. BACKGROUND On April 27, 2020, the City Council approved awarding a construction contract to Lametti & Sons. DISCUSSION The following is a summary for Change Orders 1 through 12: CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectApprove Change Orders 1 through 12 to the Construction Contract with Lametti & Sons for ProjectNo. 20­02SectionCONSENT AGENDA Item No: D.8.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02PROPOSED MOTION“The City Council approves Change Orders 1 through 12 to the Minnewashta Parkway Improvements ConstructionContract with Lametti & Sons in the amount of $237,172.22 for Project No. 20­02.”Approval requires a Simple Majority Vote of members present.SUMMARYThis is a project status informational item only.  Staff has implemented a practice to provide a formal project review toCouncil upon completion of public projects.BACKGROUNDOn April 27, 2020, the City Council approved awarding a construction contract to Lametti & Sons.DISCUSSION The following is a summary for Change Orders 1 through 12: The bid amount for the construction project was $3,691,889.00.  Through July 20, 2021, twelve change orders have been approved in a total amount of $237,172.22 (6.4% of the construction bid amount).  The overall project budget is $5,254.000.  With these change orders the current projected expenditures will be $4,733,397.22 assuming the full construction bid amount and full engineering consultant's contract amounts. RECOMMENDATION Staff recommends approval of Change Orders No. 1 through 12 in the amount of $237,172.22 to the construction contract with Lametti & Sons for Project No. 20­02. ATTACHMENTS: Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Change Order No. 5 Change Order No. 6 Change Order No. 7 Change Order No. 8 Change Order No. 9 Change Order No. 10 Change Order No. 11 Change Order No. 12 Chadd Larson651-643-040908/17/2020 STATE AID FOR LOCAL TRANSPORTATION Rev. February 2018 CHANGE ORDER SP/SAP(s) 194-111-002 Change Order No. 12 Page 2 of 2 Approved by City of Chanhassen: _____________________________ Date: _____________ Print Name: _______________________________________ Phone: __________________ DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available. This work is eligible for: ___ Federal Funding ___ State Aid Funding ___ Local funds District State Aid Engineer: _________________________________ Date: ____________ March 17, 2021 Serial Letter No. 07 Rev. 1 Chadd Larson Kimley-Horn 767 Eustis Street, Suite 100 St. Paul, MN 55114 RE: Minnewashta Parkway Rehabilitation City of Chanhassen, Minnesota Watermain Over-Depth Change – Rev. 1 Mr. Larson, As previously described in Serial Letter 07 (attached), Lametti & Sons, Inc., experienced a significant change in watermain depth conditions at all locations on the City of Chanhassen’s Minnewashta Parkway Rehabilitation Project during 2020. We originally presented you with our justification for additional cost reimbursement in a percentage format. In this revision, we are presenting you the same justification for reimbursing additional costs by describing our increased equipment requirements and rates (see Tables 1 and 2). It is critical to note that in every instance the watermain was 2 – 4 feet deeper than depicted on the plans. The increased depth necessitated the use of larger trench boxes (one of which we had to rent), and the larger boxes in turn necessitated larger excavators. In July of last year, Lametti expanded the work week to include Saturdays and applied additional resources to overcome delays caused by the watermain being deeper than anticipated. We have every reason to expect that this over-depth condition will apply to our work in 2021 as well, and we have similarly planned additional resources to maintain our schedule going forward. Given that the over-depth condition added 40 days of work to our critical path tasks in 2020 (see Table 2), Lametti’s position is that there is no way for the City of Chanhassen to justify imposing liquidated damages. The original project timeline—made in good faith—was rendered unachievable by the increased scope of work associated with the entire watermain being deeper than depicted on the project plans. If you have any questions, please feel free to contact us. Sincerely, Lametti & Sons Dave Lovas Project Manager 16028 Forest Boulevard North P. 0. Box 477 Hugo, MN 55038 651/426-1380 Fax: 426-0044 Equal Opportunity Employer Project Name:Minnewashta Parkway Rehabilitation Location:Chanhassen, MN COST HRS TOTAL PER HR HRS TOTAL Unit Amount Unit Amount Unit Amount Per Plan Cost - 250 Backhoe Mobilization of 250 2 EA $75.00 4 $300.00 $110.00 4 $440.00 $740.00 Excavation of 9ea Bursting Pits (5 launch /4 Receiving)527 CY $300.00 53 $15,810.00 $55.22 53 $2,910.09 $18,720.09 Excavation for Valves/Tees (15ea x 8'x8' box 8' deep)284.4 CY $300.00 28 $8,532.00 $55.22 28 $1,570.46 $10,102.46 Excavation Open Cut Sections (8' Deep, 8' wide box) 273 LF $300.00 18 $5,460.00 $55.22 18 $1,005.00 $6,465.00 Excavation of Service Pits (38ea 6'x8' box x 8' deep)540 CY $300.00 108 $32,400.00 $41.85 108 $4,519.80 $36,919.80 Backfill Burst Pits 527 CY $300.00 105 $31,620.00 $69.16 105 $7,289.46 $38,909.46 Backfill Valve/ Tee's 284.4 CY $300.00 57 $17,064.00 $69.16 57 $3,933.82 $20,997.82 Backfill Open Cut 273 LF $300.00 23 $6,825.00 $69.16 23 $1,573.39 $8,398.39 Backfill Service Pits 540 CY $300.00 180 $54,000.00 $69.16 180 $12,448.80 $66,448.80 Trench Box (Owned) 1 LS $0.00 $0.00 $0.00 Total Cost 576 $172,011.00 $35,690.83 $0.00 $0.00 $207,701.83 $0.00 Actual Cost - 360 Backhoe Mobilzation of 360 2 EA $1,171.19 $1,171.19 Excavation of 9ea Burst Pits (5 Launch/4 Receiving)920 CY $300.00 92 $27,600.00 $69.16 92 $6,362.72 $33,962.72 Removal of excess material to laydown with Loader 393 CY $75.00 31 $2,300.00 $37.89 92 $3,485.88 $5,785.88 Excavation of valves/Tees (20ea x 8'x8' Box 10' deep) 474 CY $300.00 47 $14,220.00 $69.16 47 $3,278.18 $17,498.18 Excavation Open Cut Sections (10' Deep, 8' Wide Box)273 LF $300.00 21 $6,300.00 $69.16 21 $1,452.36 $7,752.36 Excavation of Service Pits (54ea 6x8 box x 10' deep)960 CY $300.00 192 $57,600.00 $41.85 192 $8,035.20 $65,635.20 Backfill Burst Pits 920 CY $300.00 184 $55,200.00 $69.16 184 $12,725.44 $67,925.44 Backfill Valve/ Tee's 474 CY $300.00 95 $28,440.00 $69.16 95 $6,556.37 $34,996.37 Backfill Open Cut 273 LF $300.00 23 $6,825.00 $69.16 23 $1,573.39 $8,398.39 Backfill Service Pits 960 CY $300.00 320 $96,000.00 $69.16 320 $22,131.20 $118,131.20 Deduct for 16 Extra Services Pits Paid under bid item (at plan depth)-227.2 CY $300.00 -76 -$22,720.00 $41.85 -76 -$3,169.44 -$25,889.44 Trench Box (Rental) 5 MO $16,752.00 $16,752.00 $0.00 Total Cost 929 $271,765.00 $62,431.30 $16,752.00 $1,171.19 $352,119.49 352.513 $99,754.00 $26,740.47 $16,752.00 $1,171.19 $144,417.66 MaterialCOST PER HR Table No. 1 Overdepth Excavation Additional Cost Subs TotalDescriptionQtyDirect Labor Equipment PROJECT:Minnewashta Parkway Rehabilitation LOCATION:Chanhassen, MN Services EA 19 10 27 14 4 Vavles EA 15 15 20 20 5 Soil Correction CY 2125 5 2311 6 1 Watermain Overdepth CREW HRS 0 0 352 35 35 Authorized Changes (serial letter no. 14)CREW HRS 0 0 21 2 2 0 0 0 0 0 Total Additional Days (Based on 10HR Shifts)47 Deduct non-critical path items 7 Total Additional Critical Path Days (highlighted yellow)40 Total Additional Duration U/M Bid Qty Actual Qty Actual Duration Days Table No. 2 - Additional Scope / Overdepth - Time Differental in Days - Phase 1 Description Per Plan Durration Days CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Approve 2021 Recording Secretary Service Agreement with Timesaver Off Site Secretarial, Inc. Section CONSENT AGENDA Item No: D.9. Prepared By Jake Foster, Assistant City Manager File No:  PROPOSED MOTION “The City Council approves the 2021 recording secretary service agreement with Timesaver Off Site Secretarial, Inc." Approval requires a Simple Majority Vote of members present. BACKGROUND Timesaver Off Site Secretarial, Inc. has been producing the minutes for City meetings dating back to February 2, 2021 due to the City Recorder's leave of absence.  The City Recorder has now announced her retirement. Staff is recommending that the City continue its partnership with Timesaver Off Site Secretarial, Inc. to continue to produce minutes for the City of Chanhassen City Council and Commissions.  The City will not be refilling the City Recorder position. It is further recommended that this agreement is renewed annually with staff approval upon the expiration of each agreement. The average monthly cost of these services is $1,000, or $12,000 annually.  The cost depends on the number and length of meetings for which these services are rendered. RECOMMENDATION Staff is recommending that the City continue its partnership with Timesaver Off Site Secretarial, Inc. to continue to produce minutes for the City of Chanhassen City Council and Commissions. It is further recommended that this agreement is renewed annually with staff approval upon the expiration of each agreement. ATTACHMENTS: Timesaver Secretarial Service Agreement 2021 RECORDING SECRETARY SERVICE AGREEMENT THIS AGREEMENT is made between TIMESAVER OFF SITE SECRETARIAL, INC. (“TOSS”) and the CITY OF CHANHASSEN, (“CHANHASSSEN”). CHANHASSEN wishes to retain the services of TOSS to act as recording secretary for all regular City Council, Economic Development Authority, Economic Development Commission, Planning Commission, and Park Commission meetings during the term of this Agreement, and such special meetings as CHANHASSEN shall request of TOSS from time to time. IT IS THEREFORE AGREED AS FOLLOWS: 1.Recording Secretary. TOSS shall provide a competent, experienced and professional recording secretary to transcribe and submit minutes of all CHANHASSEN meetings and, as requested of TOSS by CHANHASSEN from time to time, special meetings of its Subcommittees. Minutes of each meeting shall be prepared and submitted via e-mail to such officer as the City Clerk may designate from time to time within seven (7) business days after each meeting webcast is posted. 2.Equipment. CHANHASSEN shall provide for each meeting at the meeting site all equipment required to record the meeting. TOSS shall provide all equipment and materials necessary to transcribe and prepare the minutes. 3.TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting with a one (1) hour minimum, the highest rate prevailing, as follows: a.Base Rate: One Hundred Fifty-One and 00/100 dollars ($151.00) for any meeting up to one (1) hour (billable time) plus Thirty-Six and 00/100 dollars ($36.00) for each thirty (30) minutes following the first one (1) hour; or b.Unit Rate: Forty-Eight and 00/00 dollars ($48.00) for the first hour of meeting time and Thirty-Two and 00/100 dollars ($32.00) for every hour after the first hour plus Fourteen and 25/100 dollars ($14.25) for each page of draft minutes for submission to the City of CHANHASSEN for its preparation of final minutes. 4.Billing. When TOSS submits the minutes of each meeting, TOSS shall bill CHANHASSEN on TOSS' standard invoice form, which itemizes length of meeting and the number of pages of draft minutes prepared by TOSS of each meeting. CHANHASSEN agrees that it will submit each TOSS invoice with the next bill list or other applicable expense authorization list to be considered by the CHANHASSEN City Council or the authorizing official of the Council. 5.Term. This Agreement shall become effective on February 2, 2021, and shall continue in force until December 31, 2021. Either party may cancel this Service Agreement with or without cause upon thirty (30) days written notice; otherwise, the Agreement shall remain in force. 6.Delegation. TOSS may, from time to time, appoint one or more persons and delegate its duties as recording secretary hereunder to its employees. TOSS warrants that any delegates will meet the minimum standards outlined in Section 1 of this Agreement. 7.No Approach for Hire. CHANHASSEN agrees that during the term of this Agreement and any extension to it, and for a period of six (6) months thereafter, it will not employ, hire, subcontract with, or otherwise engage as a recording secretary a person or an entity formed by a person who has acted as a recording secretary of TOSS. 8.Agreement Extension/Modification. At the end of the term of this Agreement or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement in writing. 9.Independent Contractor. The parties of this Agreement agree that TOSS is an independent contractor. TOSS is not an employee of the City and is not entitled to the benefits provided by the City to its employees, including but not limited to, health, worker’s compensation and employment insurance, and pension or employee benefit plans. 10.Indemnification. TOSS shall indemnify the City against all liability and loss in connection with, and shall assume full responsibility for, payment of all federal, state, and local taxes or contribution imposed or required under employment insurance, social security and income tax laws, with respect to TOSS’ employees engaged in performance of the Agreement. 11.Compliance with Applicable Regulations. TOSS shall, pursuant to performance, comply with all applicable rules, regulations, statutes or ordinances of any other unit or agency of government, including but not limited to those relating to non-discrimination in hiring or labor practices. 12.Worker’s Compensation. TOSS shall obtain and maintain for the duration of this Agreement, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. Dated: , 2021 Dated: July 20, 2021 CITY OF CHANHASSEN By: Laurie Hokkanen Its: City Manager TIMESAVER OFF SITE SECRETARIAL, INC. By: Carla Wirth Carla Wirth Its: President & CEO CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Supporting Changes to FCC Regulations Section CONSENT AGENDA Item No: D.10. Prepared By Laurie Hokkanen, City Manager File No:  PROPOSED MOTION “The City Council adopts a resolution encouraging federal officials to pursue changes to the "retransmission consent language." Approval requires a Simple Majority Vote of members present. SUMMARY Residents who are Mediacom cable subscribers have been without local NBC/KARE­11 programming since January 1, 2021, due to an impasse in Mediacom's contract negotiations with TENGA (the station's owner).   BACKGROUND The city has received numerous inquiries and complaints on this issue. The regulations governing retransmission consent were created nearly 20 years ago and are outdated. Blackouts like this are increasingly more common as a negotiation tactic during contract renewals. Consumers are caught in the middle and left without service. This year, Chanhassen residents will be particularly impacted, without cable access to the Olympic games on NBC.   Retransmission consent is a provision of the 1992 United States Cable Television Consumer Protection and Competition Act that requires cable operators and other multichannel video programming distributors (MVPDs) to obtain permission from commercial broadcasters before carrying their programming.  RECOMMENDATION Staff recommends adopting the attached Resolution and directing staff to send the Resolution to our federal elected representatives.  ATTACHMENTS: Resolution CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: July 26, 2021 RESOLUTION NO: 2021-XX MOTION BY: SECONDED BY: A RESOLUTION ENCOURAGING FEDERAL OFFICIALS TO PURSUE CHANGES TO THE “RETRANSMISSION CONSENT” LANGUAGE WHEREAS, the City has a non-exclusive franchise agreement with Mediacom; and WHEREAS, Mediacom is currently the city’s sole cable television provider; and WHEREAS, Mediacom subscribers in Chanhassen are unable to watch KARE 11 after TEGNA Inc.’s local stations were blocked following failed contract negotiations between the two companies; and WHEREAS, the blackout has been sustained since January 1, 2021; and WHEREAS, Chanhassen residents are caught in the middle of corporate negotiations with little recourse; and WHEREAS, current federal law includes “retransmission consent” language that allows station owners to cause a blackout if contract negotiations fail. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: The City encourages federal officials to pursue changes to the “retransmission consent” language to protect the consumer better. Passed and adopted by the Chanhassen City Council this 26th day of July, 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Approve MN DNR Grant Resolution for Tree Removal and Planting Section CONSENT AGENDA Item No: D.11. Prepared By Jill Sinclair, Environmental Resource Specialist File No:  PROPOSED MOTION “The City Council adopts the Dedicate Proof of Local Funding for Chanhassen Ash Tree Removal and Replanting MN DNR Grant Resolution shown as Exhibit A.” Approval requires a Simple Majority Vote of members present. DISCUSSION The city received notice on April 7, 2021 that it had been selected as one of the communities to receive grant funding for emerald ash borer (EAB) preparedness.The grant monies in the amount of $30,715 were awarded to assist with ash tree removal and replanting within the city.As part of the grant award process, the Minnesota Management and Business office is requiring the city to prove that it has the dedicated funds of $17,395 that the city proposed as matching funding for the grant. The ash tree removal and replanting project will take place over the next two years and involve the removal of ash trees in parks and along streets that have not been chemically protected from EAB.These trees do not meet the treatment criteria for reasons such as too small, poor health or poor location.With grant funding, these trees will be removed and the locations then replanted.In sites where poor location was the reason for non­treatment, the planting site will be relocated to an appropriate spot.The funding will allow for about 50 ash trees to be removed and replanted. RECOMMENDATION Staff recommends that the City Council adopt the Dedicate Proof of Local Funding for Chanhassen Ash Tree Removal and Replanting MN DNR Grant Resolution shown as Exhibit A. ATTACHMENTS: Exhibit A – Dedicate Proof of Local Funding for Chanhassen Ash Tree Removal and Replanting MNDNR Grant Resolution RESOLUTION # 2021- DEDICATE PROOF OF LOCAL FUNDING FOR CHANHASSEN ASH TREE REMOVAL AND REPLANTING MNDNR GRANT WHEREAS, on April 7, 2021, the City of Chanhassen was notified that the Minnesota Department of Natural Resources had awarded the City of Chanhassen $30,745.00 of grant funds through the Urban and Community Forestry (UCF) Program for the Ash Tree Removal and Replanting project; And WHEREAS, said grant requires the City to fully fund the project and match a percentage of the grant funds; and WHEREAS, the Minnesota Management and Business office is requiring the City to provide a resolution formally dedicating proof of funding for the City’s matching funds. NOW, THEREFORE BE IT RESOLVED, that the City of Chanhassen does hereby dedicate up to $ 17,395 from the City' s Stormwater Utility Enterprise Fund Forestry Services (720-7202- 4300) towards the Ash Tree Removal and Replanting project as a local match to the UCF grant funds. Date Adopted: CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Approve Public Streets & Utilities in West Park and West Park 2nd Addition Section CONSENT AGENDA Item No: D.12. Prepared By Erik Henricksen, Project Engineer File No: Project 2017­06 and 2018­07 PROPOSED MOTION “The City Council approves the public utility improvements in West Park and West Park 2nd Addition development for perpetual maintenance and ownership.” Approval requires a Simple Majority Vote of members present. SUMMARY Staff has received a letter from the developer's engineer, Mark Rausch with Alliant Engineering, requesting the city consider acceptance of the public utility improvements in the above­referenced project.  According to Mr. Rausch, the public utility improvements have been completed in conformance with the approved plans and specifications. City staff performed a walk­through inspection of the project and found the utilities are in satisfactory condition.  If the City Council accepts these improvements, the associated financial securities will be released. Construction of the utility improvements occurred primarily in 2018 and 2019 and have been in place for nearly two years so there has been adequate time to identify any issues if they existed. ATTACHMENTS: Letter from Mark Rausch dated June 1, 2021 Resolution Location Map June 1, 2021 Chad Onsgard Pulte Group 7500 Flying Cloud Drive, Suite 670 Eden Prairie, MN 55344 Re: West Park – 1st and 2nd Addition Utility Installation Dear Mr. Onsgard As requested, Alliant Engineering, Inc. has reviewed the West Park utility record/as-built drawings and compared to the civil engineering design plans produced by Alliant Engineering and have found the measured utility as-built information to be consistent and within design specification tolerance. Alliant does understand that the City of Chanhassen did hire an outside consultant, Kimley Horn, to provide construction inspection on behalf of the City of Chanhassen, for much of the project’s utility installations. The City’s hired inspector has deemed the utility installation work they witnessed to have been consistent with the design plans and specifications. Pulte Homes did also provide occasional observation of utility installations and witnessed work being completed per design plans and specifications as well. Based on the information available from as-built records and with knowledge that construction inspection and observation did occur, Alliant Engineering, Inc. does certify that the West Park 1st and 2nd Addition were installed in accordance with the approved plans and specifications. Please contact me directly at 612-767-9339 should you require any additional information or have any questions. Sincerely, Alliant Engineering, Inc. Mark Rausch License No. 43480 Principal Cc: Erik Henrickson – City of Chanhassen, file CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: July 12, 2021 RESOLUTION NO: 2021-XX MOTION BY: _______ SECONDED BY: ________ A RESOLUTION ACCEPTING THE PUBLIC UTILITY IMPROVEMENTS IN WEST PARK AND WEST PARK 2ND ADDITION PROJECT NO. 2017-06 AND 2018-07 WHEREAS, the City has received a letter from Mark Rausch of Alliant Engineering indicating the public utility improvements have been completed in conformance with the approved plans and specifications and all testing has been successfully completed; and WHEREAS, staff has performed a walk-through inspection and finds the improvements acceptable for perpetual maintenance and ownership. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby accepts the public utility improvements in West Park, Project No. 17-06, and West Park 2nd Addition, Project No. 18-07, for perpetual maintenance and ownership. Passed and adopted by the Chanhassen City Council this 12th day of July, 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Approve Scanning Services Contract Section CONSENT AGENDA Item No: D.13. Prepared By Rick Rice, IT Manager File No:  PROPOSED MOTION "The City Council approves the purchase of document scanning services from Scanning America to convert existing city paper­based backfile documents located at City Hall to digital formats with a total cost of $152,932.06." Approval requires a Simple Majority Vote of members present. BACKGROUND The City maintains a library of city records in paper form in multiple locations throughout City Hall. These records are housed in rolling files, file cabinets and in other bulk storage areas. Accessing and maintaining these paper documents has proved to be highly inefficient due to their locations and the increasing need for city staff and to access documents at the same time. Having these records in a centralized electronic format also makes them easier to manage in regards to the city records retention policy. Document Management System In 2002 the City purchased Laserfiche, a digital document management system, and began migrating the paper documents to this system. There are currently about 3.5 million images, electronic and text files stored in this system. Documents stored in Laserfiche can also be shared and or integrated with other city software applications making this an effective central city records repository. All documents being scanned as part of this project will be imported into this system. Backfile Scanning Though new city documents created or received are being imported into the Laserfiche system, there is limited staff time to process the old backfile documents. This work had been done sporadically by city employees who were on short­term disability from their regular jobs, or recently with available time due to the COVID event. Reclaimed Floor Space As the City has added new employees, there is now a need for additional office space. Once the documents located in the rolling files have been converted to electronic files, the paper copies will be destroyed and the space they occupied will be available to be reutilized for this purpose. CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectResolution 2021­XX: Approve Scanning Services ContractSectionCONSENT AGENDA Item No: D.13.Prepared By Rick Rice, IT Manager File No: PROPOSED MOTION"The City Council approves the purchase of document scanning services from Scanning America to convert existingcity paper­based backfile documents located at City Hall to digital formats with a total cost of $152,932.06."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe City maintains a library of city records in paper form in multiple locations throughout City Hall. These records arehoused in rolling files, file cabinets and in other bulk storage areas. Accessing and maintaining these paper documentshas proved to be highly inefficient due to their locations and the increasing need for city staff and to access documentsat the same time. Having these records in a centralized electronic format also makes them easier to manage in regardsto the city records retention policy.Document Management SystemIn 2002 the City purchased Laserfiche, a digital document management system, and began migrating the paperdocuments to this system. There are currently about 3.5 million images, electronic and text files stored in this system.Documents stored in Laserfiche can also be shared and or integrated with other city software applications making thisan effective central city records repository. All documents being scanned as part of this project will be imported intothis system.Backfile ScanningThough new city documents created or received are being imported into the Laserfiche system, there is limited stafftime to process the old backfile documents. This work had been done sporadically by city employees who were onshort­term disability from their regular jobs, or recently with available time due to the COVID event.Reclaimed Floor SpaceAs the City has added new employees, there is now a need for additional office space. Once the documents located inthe rolling files have been converted to electronic files, the paper copies will be destroyed and the space they occupied will be available to be reutilized for this purpose. Funding Staff identified $400,000 of high priority technology improvements which improve the operational efficiency and effectiveness across the organization.The City had hoped to use ARP grant funding as a revenue sources; however, funding for this category is limited to the amount of the City’s lost revenue.As discussed at the June 28 Council work session these items continue to be of highest priority and are part of the City’s strategic plan initiatives.Also, a large part of the scanning is in the area of building inspections.Therefore, it is proposed that the City use the available fund balance from 2020 CARES funding of General Fund activities and excess permit revenue to fund these activities. Vendors The Laserfiche vendor for the City, OPG­3, was contacted for recommendations for scanning services providers that were already working with Laserfiche customers. OPG­3 will be contracted to provide import services for the scanned files. Indigital and Scanning America were the two vendors who were recommended and were contacted to provide quotes.  Both vendors had experience with government agencies and had good city references. There was no difference in cost for importing the electronic documents between the two vendors. Scanning America was selected for the project based on the single fixed price for both color and bi­tonal scans, and the ability to deliver documents in Laserfiche formats for the review and testing processes.  RECOMMENDATION Staff recommends the City Council approve the purchase of document scanning services from Scanning America to convert existing city paper­based backfile documents located at City Hall to digital formats with a total cost of $152,932.06. ATTACHMENTS: Indigital Scanning Service Quote Scanning America Quote Resolution ­ Scanning Services Professional Services Agreement Rice, Richard From:Jason Paterson <jasonp@indigitalinc.com> Sent:Friday, May 14, 2021 10:20 AM To:Rice, Richard Subject:indigital - Revised scanning proposal 05/14/2021 Attachments:2021-05-14_City of Chanhassen_indigital scanning service quote_v1.pdf CAUTION: This email originated from outside oftheorganization. Do not click links oropen attachments unless you recognize the sender and know the content issafe. Good morning Rick, Thanks again for the call and I'mpleased topresent this revised quote based onour discussions regarding the document shredding service option. We willprovide thisservice tothecity ofChanhassen atnoadditional charge forthe documents you wish todestroy. Asdiscussed, indigital, Inc. can provide short-term hard copy storage onfiles thathave been scanned andare waiting for adecision onshredding ortobesent to anoff-site facility aswell. For the files that are tobereturned either tothe City ofChanhassen orsent totheMN Historical Society, indigital would provide adetailed excel spreadsheet listing the files and corresponding box number for acomplete inventory for your record retention policy. Once again, Iappreciate the call and please letme know ifyou have any questions orrequests. Sincerely, Jason Paterson President indigital, Inc. Minneapolis, MN M: (952) 913-2596 | O: (952) 440-4161 |LI: LinkedIn www.indigitalinc.com document scanning services Email Confidentiality Notice: The information contained inthis transmission isconfidential, proprietary orprivileged and may besubject toprotection under the Health Insurance Portability and Accountability Act of1996 orother legal sanction. The e-mail message, including any attachments isintended for thesole use oftheintended recipient orentity towhich itis addressed. Ifyou are not the intended recipient, please contact the sender bye-mail and destroy allcopies ofthe original message; you are notified that anyuse, distribution orcopying ofthe message isstrictly prohibited and may subject you tocriminal orcivil penalty. 1 S ' Am The Dceument Imagi g Professio ala June 2, 2021 Richard Rice IT Manager City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 AICPA= SOC < Thank you for this opportunity to provide you with information about our scanning services. I have written this proposal based on the metric information that you provided for the different document types that you would like to have digitized. If the scope of your project changes, I will be happy revise this quote accordingly. Scanning America Overview Scanning America, Inc. was founded in 1989 as a national document scanning company. Since that time, we have converted billions of images for clients in the US and abroad. Throughout our course, we have maintained our focus on only providing scanning and indexing services. By doing so, we believe provide our clients with the greatest value. We have the ability to scan and index most every type of document that can be found within an organization, including: paper, maps/drawings, microfilm, microfiche, aperture cards, slides/photos, x- rays and more. We are constantly seeking to upgrade our capabilities and equipment to ensure that we remain on the cutting edge of technology and also remain as competitive as possible. Scanning America, OPG-3 and Laserfiche Content Management Software Scanning America partners very closely with OPG-3, Inc. which is recognized as one of the nation's most successful Laserfiche VARS. We are proud to have such a professional and knowledgeable ally to help support our mutual clients. Scanning America specializes in formatting the converted files and metadata into either Laserfiche Attachable Volumes or Laserfiche Briefcases. This allows the client to simply attach the volumes to their Laserfiche repository. The metadata automatically populates the Laserfiche template fields within the repository and contains pointers to the corresponding file images. Scanning America owns and operates a Laserfiche system within our production facility. The only way that a scanning provider can create the Attachable Volumes and Briefcases is by utilizing the Laserfiche server software along with the LF client licenses. Scanning America has performed these services on literally hundreds of millions of images. 1440 N 3 d Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com S ' Am `` The DocumeM Imaging Protessionals - Physical and Technological Security / SOC 2 Compliance Scanning America recognizes that security is of utmost importance in dealing with our customers' records and information. We have many levels of both physical and technological security to ensure that all our customers' information is strictly secured and protected. The policies and procedures that we have in place allow us to remain HIPAA and FERPA compliant. Scanning America is also an SSAE 18, SOC 2, Type II, Certified Vendor. The SSAE 18 standard is the benchmark compliance report for organizations whose products and services are impacted by compliance with regulatory and industry standards such as privacy and security regulations. Scanning America has successfully completed these audits with no exceptions detected, which is the best result possible. This provides independent third-party verification of Scanning America, Inc. managemenYs assertion that its policies and procedures are both correctly designed and operating effectively to achieve the control objectives throughout the specified audit period. All SAI employees have undergone pre-hire criminal background checks and must sign confidentiality/non-disclosure agreements. Physical security includes but is not limited to: All exterior doors require electronic card keys for access Professionally monitored alarm system 20+ security cameras in-side and out-side of building (video generated from these cameras is saved for a minimum of 6-months) Routine evening and night/weekend patrols from private security firm (driving through parking lot/checking doors to be sure they are locked) Non-escorted guests are never allowed in the building The production center is staffed 24 hours per day, five days per week At a customer's request, we will submit for inspection a copy of our Corporate Security Policies, which is a comprehensive document explaining in detail all the procedures that we have in place to ensure the confidentiality and safety of our customers' information. We would also be pleased to submit a copy of our SOC 2, SSAE 18 Audit Results from The Moore Group. Cyber Liability Coverage Scanning America carries Cyber Liability insurance. This coverage, through Philadelphia lnsurance Companies, provides First Party and Third-Party protection, including all the following: Loss of Digital Assets Coverage Non-Physical Business Interruption and Extra Expense Cyber Extortion Cyber Terrorism Security Event Costs Network Security and Privacy Liability Employee Privacy Liability 1440 N 3'd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com S ' Ameri The Documerrt In gi g Professianals Electronic Media Liability AIC So: We feel that this additional coverage brings significant value to our customers, as well as to our organization. Disaster Recovery / Hot Site To ensure seamless disaster recovery and business continuity, Scanning America operates a remote Hot Site. Scanning America's Hot Site is a disaster recovery location that is set up and ready to go if ever needed. Scanning America staff can arrive and continue to work immediately. Scanning America's Hot Site has scanning equipment set up, with current data always available, and all primary data center functions copied and maintained off site. In addition to scanning equipment, Scanning America's Hot Site also hosts QC and Data Entry/Indexing workstations. While having a Disaster Recovery site actively working, in addition to a primary data center, is costly, those additional costs pay off in providing redundancy should disaster strike, ensuring we can keep our clients' projects on-schedule. Overview of Scanning America's Project Approach and Production Methodology Initial Implementation Meeting Within 10 days of acceptance of our proposal, Scanning America will schedule a meeting with the City's primary staff members along with the OPG-3 team. Talking points for the meeting will be project specifications, pick-up scheduling, establishing a starting timeline as well as expectations on milestone reporting, project completion goals, etc. Document Transportation and Entry into Production SAI will pick up files at the City's various locations for transportation to our centralized production center located in Lawrence, Kansas. If desired, SAI staff can provide boxes and labor to pack the files into boxes. All physical transportation of client documents will be handled by Scanning America Staff Members. All SAI staff members and drivers have undergone comprehensive background checks and have signed nondisclosure agreements. SAI is insured for transportation of valuable documents. SAI drivers follow Federal Motor Carrier Safety Administration guidelines in terms of number of hours spent driving per day/per week, etc. Documents and media shall be transported in locked containers. For the purposes of document transportation, a properly provisioned transporting vehicle shall qualify as the locked container. SAI will not transfer client containers or documents from one vehicle to another while in route. Any time an SAI employee is not physically loading, unloading or operating an SAI vehicle containing client media, the vehicle will be locked and secured. SAI staff will attach a bar-coded label to each box/container of client documents prior to loading into the transport vehicle. Each label will be sequentially numbered and state the client name and project number. 1440 N 3 d Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com S ' Ameri `€ i The Dceumern Irt agog Professianals Each box/container will be marked with the beginning and ending document range that is contained within it. There will be a delivery/transmittal sheet signed between the City and SAI for each grouping of files picked up at each City location. This will establish a direct chain of custody for the documents. A copy of each receipt will be left at each location and a second copy of all receipts will be sent to the City's project manager. Once the boxes arrive at Scanning America's facility, they will be immediately offloaded into SAI's climate-controlled warehouse. The documents will be received into SAI's project management system, eProject. eProject is an internally developed software tool that SAI utilizes to manage all aspects of scanning projects. Scanning America, Inc. has been providing nationwide transportation of our clients' documents for over 30 years. Scan on Demand Record Retrievals Scanning America provides clients with ready access to their files throughout the back-file scanning process. Scanning America has a constantly monitored email address, filerequest@scannin america.com, where clients can initiate on-demand requests for files in Scanning America's possession. Upon receipt of an on-demand file request, the authenticity of the request is verified and then the file is located, prepped, scanned, encrypted and transferred electronically to the requesting party. This is normally accomplished within 2-4 hours of the request. We understand that our clients' access to their files is critical to their operations. eProject eProject is an internally developed software tool that we use to manage all aspects of scanning projects, from receiving boxes thru shipping deliverables, and everything in between. eProject is our single repository for project specifications. Having a single repository for project specifications allows our staff to always have access to the most up to date information. eProject is also where we monitor the progress of our projects. We can tell which boxes have been prepped, scanned, indexed, post-processed, QC'ed, delivered, etc. We also track which of our employees performed each of these functions and what scanning equipment they used. This gives us the advantage of being able to look at the work of particular individuals and to analyze the performance of particular pieces of equipment. Document Preparation Document preparation is the first step in the scanning process. This step involves many tasks that get the paper ready for high-speed scanning, including staple removal, relocation of post-it notes obscuring information, un-folding oversize sheets, etc. Scanning America also inserts bar coded file separation sheets during this process to delineate between the beginning and end of each individual file. Document Scanning As the documents are prepped, they are placed into queue for scanning. Scanning America uses IBML Open Track scanners. IBML scanners lead the industry in quality and performance. We have chosen to use these scanners because they have several key features which make them 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com S ' Ameri • - The Document Imagi g Professianals - excellent scanners for back file scanning. They have very effective paper feeding systems that reliably feed individual pages of various sizes and thicknesses. We scan the front and back of every piece of paper. We then view large thumbnails of the images on- screen to look for blank images. Blank images are deleted and clients are not charged for them. Also, during this on-screen review; our staff is looking for images which are not accurate representations of the source documents. If any are found, the corresponding paper is located, and the page is rescanned into an accurate likeness of the paper document. All our scanners have ultrasonic double-feed detection that prevents pages from being missed during the scanning process. This process passes a beam of ultrasound through paper as it feeds into the scanner. The sensors can detect even the slightest amount of airspace that exists between any two sheets of paper. It then stops the scanner, and the operator clears the double feed. All of our scanners are regularly maintained by manufacturer-certified technicians and are cleaned and calibrated multiple times per shift by our own staff. Ensuring that all Documents are Scanned Making sure that all documents are scanned is one of the most important parts of any scanning project. Scanning America has gone to great lengths to ensure that no documents are missed. This process starts by breaking documents into batches then numbering and bar-code labeling the batches. Each sticker contains project-specific information, including: Client Name, Project Name, Project Number and Batch number. This ensures that batches are always identifiable and associated with a specific project. These batch numbers are then entered into Scanning America's eProject tool. Within eProject, every batch must be logged into and completed by a scanner technician. This ensures that every batch is scanned. Image Quality Image quality is of utmost importance in any scanning project. Scanning America has invested in the equipment we have deemed as the best available. Rather than buying all equipment from a single manufacturer, Scanning America has identified and acquired the best equipment, regardless of the manufacturer. Great equipment alone will not ensure excellent quality images. Well trained employees are required to get the most from the equipment. All Scanning America employees that operate scanners have been required to undergo training on the scanners and demonstrate core competency in operating their equipment. Scanner operators must also be capable of cleaning and calibrating their equipment. As the documents are scanned, the scanned images are placed into queue for Image QC and Indexing. During this process, each scanned image is viewed on-screen by Scanning America employees. Any images which are determined to be illegible are flagged and in a later process compared to the original paper to ensure that the image capture is an accurate representation of the source document. Indexing SAI utilizes a double key method for indexing. Any field that needs to be manually keyed will be done by two different operators keying the same information from two different workstations while viewing the digitized images on their computer screens. Then, a computer check of the 1440 N 3`d Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com S ' yA l, AIllel'1 y; The Dceumem Imagi g Professionals - indexed fields locates any two corresponding fields that do not match. We then have a third operator verify the correct information and re-key the unmatched indices. These extra steps, while costing more to provide, allows us to maintain the highest level of accuracy. SAI will utilize a data extract provided by the City to automatically link the additional metadata fields required. This helps to streamline the indexing process while making it as cost efficient as possible. Utilizing the data extract also provides another validation procedure and further enhances accuracy. Optical Character Recognition If desired by the City, Scanning America will perform Optical Character Recognition on all images containing electronically generated or typed text. OCR will allow the staff to do text searches for specific words, phrases or numbers. OCR will give the staff the ability to find specific information within the files without having to visually go through each page. OCR works on type written or electronically generated text, but not on handwriting. (The Laserfiche ECM system that the Client has implemented has OCR as one of its core software features. The Client may prefer to use that feature to selectively perform OCR on only certain ranges of documents once they have been attached to the repository.) Image and Metadata Delivery Formatted for Attachment to the City's Laserfiche Content Management System SAI will send rolling deliveries of the City's digitized files in batches as we finish them. The images and .LST or .XML data files will be formatted so that the deliverables can be attached directly into the City's Laserfiche content management application. The images, data and import files will be delivered via securely encrypted U56 drives or SFTP transfer. Post-Production Storage of Documents Scanning America offers free 90-day storage of all source documents that are converted at our production facility. This gives our clients the time to look at and work with the digitized files before deciding on final disposition of original paper files. If clients would like to continue having their documents stored, we can provide pricing for long term storage. The 90-day storage period begins and Laserfiche deliverables are provided to the Client. AAA NAID Certified Document Destruction SAI can provide AAA NAID certified document destruction after all the conversion services have been completed. An authorization form, outlining the specific documents to be destroyed is sent to the client. Once the client has signed the destruction order, the documents are destroyed and the NAID certification is forwarded to the client. Schedule Scanning America will work with the City to determine the optimum schedule to fit their needs for each department. 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com S ' Am • : The Documern Imaging Professianals Project Overview for the City of Chanhassen, Minnesota The City has an estimated total 1,530,138 pages of documents that they would like to have digitized, indexed and attached to their Laserfiche content management system. Approximately 1,495,500 of these documents are letter/legal and smaller and it is estimated that 34,638 are large format drawings. The files are from the Building, Engineering, Finance and Planning Departments. The documents will be prepped by removing all fasteners, unfolding pages/corners, repairing tears, moving sticky notes so they do not conceal information and any other processes necessary to get the documents ready for high-speed scanning. All documents will be scanned at settings to produce high quality images and all images will be inspected to assure that they are accurate representations of the original pages. All documents will be maintained in their original order. Each department's documents will be scanned in their choice of either color or bi-tonal images based on their needs and preferences. There is no cost difference to provide either format and determination will be made at the department and document grouping level. SAI will perform Optical Character Recognition on all images if desired by the City. SAI will work with each department to determine the specific indexing requirements that are needed for each document grouping. When possible, SAI will manually key 1 unique field per file and utilize City provided data reports to automatically include any other required fields at no additional cost. The digitized and indexed documents will be formatted as either Laserfiche Attachable Volumes or Laserfiche Briefcases. Rolling deliveries will be sent as batches are completed so that City staff members can be utilizing portions of the digitized documents during the conversion processes. SAI will provide the City with scan on demand file retrieval services during conversion. This will allow the City to have constant access to their files. The files that are requested will be delivered via SFTP or other secure transfer method based on the City's preference. Documents will be stored for 90 days post-production at no cost. Upon written authorization, SAI will provide AAA NAID certified destruction of the original documents. Certification will be forwarded to the City. Please See Included Excel Cost Sheet For Breakdown Of Pricing---------- 1440 N 3'' Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com TOTALSCANNING COSTS Building $ 43,092.00 Engineering $ 48,361.10 Finance $ 2,538.00 Planning $ 49,52436 TOTAL $ 143,515.46 Project Estimated at a total of 728 Letter/legal size boxes Transportation $1,450 per trip est. 2 trips $ 2,900.00 nal Supply of Boxes $4.95 per box nal Supply of Boxes Including Labor to Pack Boxes $8.95 per box ys Post-Production Storage of Files Included at No Cost nal Storage After First 90-Days $0.90 per box, per month AAA NAID Certified Document Destruction of All Files, Post-Production Included BUILDING Rolling Lateral Files Total 48" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf 80 6000 75 Cost/Image Total Source Document Scans 480000 $0.068 Total Large Format Scans 6,000 $0.87 Indexing of Files by Manually Keying up to 3 Fields and Utilizing Client Provided Data Report to Link Additional Fields est. at 8,720 individual files) 26,160 $0.20 Subtotal Total 32,640.00 5,220.00 5,232.00 43,092.00 ENGINEERING Rolling Lateral Files - Office Area Total 30" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Rolling Lateral Files - lower Level Total Large Banker Boxes Est Source Document Scans Box Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Indexing of Files by Manually Keying up to 4 Fields and Utilizing Client Provided Data Report to Link Additional Fields est. at 1,702 individual files) 63 4500 150 Cost/Image 283500 $0.068 9,450 $0.87 Subtotal Tota I 19,278.00 8,221.50 27,499.50 60 3500 100 Cost/Image 210000 $0.068 6,000 $0.87 Subtotal Total 14,280.00 5,220.00 19,500.00 6,808 $0.20 $ 1,361.60 TOTAL $ 48,361.10 FINANCE AP Checks Standard File Drawers Total - Standard File Drawers Est Source Document Scans / Drawer Total Source Document Scans Indexing of Files by Manually Keying up to 3 Fields and Utilizing Client Provided Data Report to Link Additional Fields (assumes 5 pages per file for estimated total of 2.700 individual files) 4.5 3000 Cost/Image Total 13500 $0.068 $ 918.00 8100 $0.20 $ 1,620.00 Subtotal $ 2,538.00 PLANNING PROJECT FILES Rolling Lateral Files - Main Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Indexing See Below MISC PLANNING FILES Rolling Lateral Files - Main Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Indexing See Below 21 4000 50 Cost/Image Total 84000 $0.068 $ 5,712.00 1,050 $0.87 $ 913.50 S - Subtotal $ 6,625.50 84 4000 2 Cost/Image Total 336000 $0.068 $ 22,848.00 168 $0.87 $ 146.16 Subtotal $ 22,994.16 CUP's, Ordinances, etc Lateral Files - Lower Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Indexing See Below Site Plans Lateral Files - Lower Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf 2 4000 10 Cost/Image 8000 $0.068 $ 20 $0.87 $ Tota I 544.00 17.40 Subtotal $ 13 1500 350 561.40 Cost/Image Total Total Source Document Scans 19500 $0.068 $ 1,326.00 Total Large Format Scans 4,550 $0.87 $ 3,958.50 Indexing See Below Subtotal $ 5,284.50 Subdivisions Lateral Files - Lower Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Indexing See Below Wetland & Alternate Permit Files Lateral Files - Lower Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large format Scans Indexing See Below PUD Files Lateral Files - Lower Level Total 40" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans Indexing See Below Variance Files Lateral Files - Lower Level Total 36" Lateral File Shelves Est Source Document Scans / Shelf Est Large Format Scans / Shelf Total Source Document Scans Total Large Format Scans 12 1500 350 Cost/Image Total 18000 $0.068 $ 1,224.00 4,200 $0.87 $ 3,654.00 Subtotal $ 4,878.00 2 1500 350 Cost/Image 3000 $0.068 $ 700 $0.87 $ Tota I 204.00 609.00 Subtotal $ 10 2500 200 813.00 Cost/Image Total z5000 So.o6a 5 1,00.00 2,000 $0.87 $ 1,740.00 Subtotal $ 3,440.00 5 3000 100 Cost/Image Total 15000 $0.068 $ 1,020.00 500 $0.87 $ 435.00 Indexing See Below Subtotal $ 1,455.00 Indexing of All File Groups Cost/File It is estimated that there are approximately 4,341 Individual files within the various groups of Planning Files. I am assuming that on average, 4 fields per file will be manually keyed. 17,364 $0.20 $ 3,472.80 TOTAL $ 49,524.36 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: XXXXXX, 2021 RESOLUTION NO: 2021-XX MOTION BY: SECONDED BY: RESOLUTION A RESOLUTION ACCEPTING THE SCANNING SERVICES PROPOSAL FROM SCANNING AMERICA TOTALING $152,932.06 FOR THE ELECTRONIC CONVERSION OF CITY PAPER DOCUMENTS WHEREAS, the city maintains a large number of paper records currently stored in rolling files, file cabinets and in various storage rooms in City Hall; and WHEREAS, the city implemented Laserfiche, an electronic document management system to scan and store paper documents to make them easily accessible but lacks the staff time to process the backfile documents into this system; and WHEREAS, the space occupied by the rolling files can be repurposed as office space for new employees; and WHEREAS, electronic documents were identified as a high priority need to improve operations efficiency, service speed, service quality and remote work capabilities across all City functional areas; and WHEREAS, General Fund reserves increased by $1.4 million in 2020 due to 2020 CARES funding for General Fund activities and 2020 permit revenues in excess of budget; and WHEREAS, scanning services were included in the list of high priority technology projects to be funded from use of $400,000 of available fund balance in the General fund to continue operational improvements; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: Approves the purchase of scanning services from Scanning America to convert city paper documents to digital formats with a total cost of $152,932.06 to be funded from use of available General Fund reserves. Passed and adopted by the Chanhassen City Council this day of , 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT 216847v1 1 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 26th day of July, 2021, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and SCANNING AMERICA, INC., a Kansas corporation ("Contractor"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. AGREEMENT DOCUMENTS. The Agreement consists of the following documents. In the event of conflict among the documents, the conflict shall be resolved by the order in which they are listed, with the document listed first having the first priority and the document listed last having the last priority: A. This Professional Services Agreement; B. Contractor’s Quote and Letter Representations dated June 2, 2021 to provide scanning services (“Quote”). 2. SCOPE OF SERVICES. The City retains Contractor to provide the professional services described in the Quote (“Work”). Contractor’s representations and services identified in its letter dated June 2, 2021 are incorporated herein and made a term of this Agreement. 3. COMPENSATION. Contractor will send rolling deliveries of digitized document groupings as each grouping is finished. An invoice will be sent for the documents in each delivery. Contractor shall be paid in accordance with the terms of the Quote, within 35 days of receipt of each invoice for the completion of the Work. 4. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 5. DOCUMENTS. All reports, plans, models, software, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City upon payment by the City. The City may use the information for its purposes. The City shall be the copyright owner. The vesting of the City’s ownership of the copyright in materials created by the Contractor shall be contingent upon the City’s fulfillment of its payment obligations hereunder. The Contractor shall be allowed to use a description of the services provided hereunder, including the name of the City, and photographs or renderings of any projects which develop from the planning or other services provided by the Contractor, in the normal course of its marketing activities. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7. STANDARD OF CARE. Contractor shall exercise the same degrees of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional contractor under similar circumstances. No other warranty, expressed or implied, is included in this 216847v1 2 Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Contractor’s services. 8. INDEMNIFICATION. Contractor, at its sole cost and expense, shall indemnify, hold harmless and protect the City, including its officers, employees, agents and volunteers from and against any and all Loss. “Loss” means any and all loss, damage, liability, expense, or cyber security breach of any nature whatsoever, whether incurred as a judgement, settlement, penalty, fine or otherwise (including attorney’s fees and the cost of defense) in connection with any action, proceeding, demand, or claim, whether real or spurious, for injury, including death to any person or persons or for damages to or loss of, or the loss of use of, property of any person, firm, or corporation, including the parties hereto, which arises out of, or is connected with, or is claimed to arise out of or be connected with, any intentional, wanton or negligent act or omission of the Contractor, its agents, employees, officers, subcontractors, suppliers, or Contractor members. However, this hold harmless and indemnification shall not apply to the extent such Loss results from any negligent, intentional or wanton act or omission on the part of the City, its officers, agents, employees, representatives, or subcontractors. 9. INSURANCE. Contractor shall secure and maintain insurance in accordance with the requirements provided in Exhibit A attached hereto: 10. INDEPENDENT CONTRACTOR. The City hereby retains Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the Work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. With the exception of the individuals identified in the Proposal, Contractor shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Contractor shall comply with Minnesota Statutes §471.425. Contractor must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Contractor’s receipt of payment from City. Contractor must pay interest of one and five-tenths (1.5%) percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12. ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 216847v1 3 15. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County. 16. COPYRIGHT. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. 17. PATENTED DEVICES, MATERIALS AND PROCESES. If the Agreement requires, or Contractor desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, Contractor shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Agreement, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 18. RECORDS. Contractor shall maintain complete and accurate records of time and expense involved in the performance of services. 19. AUDIT DISCLOSURE AND DATA PRACTICES. Any reports, information, data, etc. given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City’s prior written approval. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 20. SAFETY PRECAUTIONS. Contractor shall be responsible for initiating, maintaining and supervising all safety and security precautions and programs in connection with the performance of the Work and shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent injury, damage or loss to (a) material and equipment stored at on-site or off-site locations for use in performance of the Work and (b) the security of the documents, information and data of City, including reasonably providing cyber security. Contractor shall give notice and comply with applicable laws, ordinances, rules, regulations, orders and the like bearing on safety of property or security of data and information and their protection from injury, damage or loss. 21. REMEDY OF DEFECTIVE WORK. If any defects in the Work are discovered within two (2) years from the final completion of the Work, Contractor shall promptly remedy such defects at its own expense. 216847v1 4 22. NON-DISCRIMINATION. The Contractor agrees during the life of this Agreement not to discriminate against any employee, application for employment, or other individual because of race, color, sex, age, creed, national origin, sexual preference, or any other basis prohibited by federal, state, or local law. The Contractor will include a similar provision in all subcontracts entered into for performance of this Agreement. 23. TERMINATION OF THE AGREEMENT. The City may terminate this Agreement or any part thereof at any time, upon written notice to Contractor, effective upon delivery including delivery by facsimile or email. In such event, Contractor will be entitled to compensation for Work performed up to the date of termination based upon a pro rata basis. Upon early termination of this Agreement, Contractor shall return all City property provided to Contractor for performance of this Agreement. 24. COMPLETION. Completion date of all Work will be mutually agreed upon between City and Contractor. 25. BINDING EFFECT. This Agreement shall be binding upon, and inure to the benefit of, the parties and their respective successors and assigns. Dated: __________________, 2021. CITY OF CHANHASSEN BY: _______________________________________ Elise Ryan, Mayor AND Laurie Hokkanen, City Manager Dated: July 26, 2021. SCANNING AMERICA, INC. BY: Brett Benson ITS: Account Executive 216847v1 5 EXHIBIT A INSURANCE REQUIREMENTS 1. Worker’s Compensation Insurance/Automobile Insurance/Liability Insurance. Contractor shall procure and maintain such insurance as will protect Contractor from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence/aggregate Automobile Liability $1,000,000 combined single limit Excess/Umbrella Liability $1,000,000 each occurrence/aggregate* The required minimum of umbrella coverage shall be $2,000,000, or the policy limits, whichever is greater. The City shall be named as an additional insured on the general liability and umbrella policies on a primary and noncontributory basis. Coverage shall apply to all owned, hired, and/or non-owned automobiles used in the completion of the Work as set forth in the Agreement. It shall also name City, its officers, employees, volunteers and agents as additional insured on a primary basis. 2. Technology Professional Liability/Errors and Omissions. Contractor shall procure and maintain Technology Professional Liability/Errors and Omissions insurance coverage written for amounts not less than: $1,000,000 Per Claim $1,000,000 Aggregate This coverage shall apply to actual or alleged negligent wrongful acts, errors and omissions resulting in claim(s) for damages related to the Work involving the operations of Contractor, and/or its sub-contractor(s) and consultants, and be sufficiently broad to respond to the duties and obligations of Contractor in this agreement (with no policy limitations or exclusions related to the Work) and shall include, but not be limited to, claims involving loss, damage, theft, or other misuse of data, infringement of intellectual property, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security. If such policy is “claims-made” form, the retroactive date must be shown and must be before the date of the Agreement or the beginning of the Work. This insurance must be maintained and evidence of insurance must be provided for at least two (2) years after the completion of the Work. If coverage is cancelled or non-renewed and not replaced with another “claims-made” policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting period” (tail coverage for a minimum of two (2) years after completion of the Work. 3. Technology Cyber Security Liability Contractor shall procure and maintain Technology Cyber Security Liability insurance coverage written for amounts not less than: $1,000,000 per claim $1,000,000 aggregate This coverage, to include third party cyber liability and data breach coverage, for loss or damages related to the Work involving the operations of Contractor, and/or its sub-Contractor(s) and consultants, and be 216847v1 6 sufficiently broad to respond to the duties and obligations of Contactor in this agreement (with no policy limitations or exclusions related to the Work) and shall include, but not be limited to, claims involving loss, damage, theft or other misuse of data, infringement of intellectual property, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security. This policy shall also provide coverage for breach response costs as well as regulatory fines and penalties and credit monitoring expenses with limits sufficient to respond to these obligations. If such policy is “claims-made” form, the retroactive date must be shown and must be before the date of the Agreement or the beginning of the Work. This insurance must be maintained and evidence of insurance must be provided for at least two (2) years after the completion of the Work. If coverage is cancelled or non-renewed and not replaced with another “claims-made” policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting period” (tail coverage for a minimum of two (2) years after completion of Work. 4. Waiver of Subrogation Contractor, and in addition, its insurers, through policy endorsement, and to the fullest extent permitted by law, waives all rights against the City, if officers, employees, volunteers and agents. 5. Insurance Requirements. Before commencing Work, the Contractor shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City, identifying insurers that write Contractor’s coverages, with minimum Best’s Guide Rating of A- and Class VIII or better, and authorized to do business in the State of Minnesota, along with the policy dc page and endorsements page of the Technology Cyber Security Liability policy. Certificate will evidence the required coverage and endorsements stated above. Should any of the above described policies be cancelled or non-renewed, the City shall first be provided 30 days prior written notice, except 10 days for non-payment of premium. This cancellation provision shall be indicated on the certificate of insurance. For all claims related to this Agreement, the Contractor’s insurance coverage shall be primary and non-contributory. City also reserves the right to obtain copies of Contractor’s policies to validate coverage in effect if certificates or dec pages are ambiguous to the City’s Risk Manager. Annually, Contractor agrees to provide a new/replacement formal certificate of insurance and dec pages one week prior to the expiration date. If any portion of the Work is to be subcontracted, Contractor shall require that the subcontractor comply with the same indemnification agreement terms and be required to provide and maintain all insurance coverages and provisions as stated above, with a formal certificate of insurance acceptable to City evidencing same. Acceptance of any certificate that does not comply with the above requirements shall not operate as a waiver of Contractor’s obligations hereunder. And the fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor including, without limitation, liability under the indemnify provisions of this Agreement. Damages recoverable by the City shall not be limited by the amount of the required insurance coverage. Contractor shall notify City in writing as soon as possible after any occurrence that could potentially lead to any lawsuit and/or after it receives notice or knowledge of any demand, claim, cause of action, lawsuit, or action arising out of the Work performed under this Agreement. CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Supporting Highway 7 and Eureka Road Improvements Section CONSENT AGENDA Item No: D.14. Prepared By Laurie Hokkanen, City Manager File No:  PROPOSED MOTION “The City Council adopts a resolution encouraging MNDOT To examine Highway 7 and Eureka Road traffic safety Improvements.” Approval requires a Simple Majority Vote of members present. SUMMARY The City of Shorewood has requested support for their efforts to improve safety at the intersection of MN State Highway 7 and Eureka Road.  ATTACHMENTS: Resolution CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: July 26, 2021 RESOLUTION NO: 2021-XX MOTION BY: SECONDED BY: A RESOLUTION ENCOURAGING MNDOT TO EXAMINE TRAFFIC SAFETY ON HIGHWAY 7 AND EUREKA ROAD WHEREAS, Minnesota State Highway 7 travels through the City of Chanhassen; and WHEREAS, city residents use Highway 7 as a part of their daily commutes and lives; and WHEREAS, a tragic accident on June 23, 2021 resulted in the loss of 20 year-old Parker Nelson; and WHEREAS, the City of Shorewood is advocating for traffic safety improvements to the intersection. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: The City supports efforts to examine and improve traffic safety at the intersection of MN State Highway 7 & Eureka Road . Passed and adopted by the Chanhassen City Council this 26th day of July, 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Accept Donation of $500 from Balakrishna Chintaginjala Section CONSENT AGENDA Item No: D.15. Prepared By Kim Meuwissen, Office Manager File No:  PROPOSED MOTION “The City Council adopts a resolution accepting a donation of $500 to the City of Chanhassen from Balakrishna Chintaginjala.” Approval requires a Simple Majority Vote of members present. SUMMARY The City received a letter dated July 7, 2021 from Chanhassen resident Balakrishna Chintaginjala along with a check in the amount of $500.  The letter requested the City accept the donation to be used for City Developmental Activities. RECOMMENDATION The City Council thanks Mr.Chintaginjala for the donation and directs staff to send a letter expressing our appreciation.  ATTACHMENTS: Resolution Letter from Balakrishna Chintaginjala dated July 7, 2021 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: July 26, 2021 RESOLUTION NO: 2021-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A DONATION TO THE CITY OF CHANHASSEN FROM BALAKRISHNA CHINTAGINJALA FOR CITY DEVELOPMENTAL ACTIVITIES WHEREAS, Balakrishna Chintaginjala is a resident of the City of Chanhassen; and WHEREAS, Balakrishna Chintaginjala has made a donation of $500.00 to the City of Chanhassen to be used for City Developmental Activities. BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the $500.00 donation from Balakrishna Chintaginjala to be applied to City Developmental Activities. BE IT FURTHER RESOLVED that staff is directed to prepare correspondence thanking Balakrishna Chintaginjala for his generous donation. Passed and adopted by the Chanhassen City Council this 26th day of July, 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Ordinance XXX: Amend Chapter 4, Fees, Correcting Top Tier Commercial Water Utility Rates Section CONSENT AGENDA Item No: D.16. Prepared By Kelly Strey, Finance Director File No:  PROPOSED MOTION "The Chanhassen City Council adopts an ordinance amending City Code Section 4­45, Water and Sewage Rates." Approval requires a Simple Majority Vote of members present. SUMMARY This is a technical correction to top tier rate for commercial utility customers.  BACKGROUND The rates were developed in the City's annual rate study during the budget process for 2021.  In previous years, the City's rate structure was the same for both residential and commercial properties with the exception of the top tier which only applied to residential to encourage water conservation. The 2021 utility rate study created separate rate structure tiers for residential and commercial water utility rates and rates were adjusted with the goal to increase total revenues to the water fund by 5% on average.  The 2021 rate structure unintentionally included the conservation top tier for commercial.  Because this rate was not previously charged to commercial customers, this created an unintended disproportionately large increase in revenues from the City's largest commercial users. The total revenue projection did not anticipate this increase so removal of the rate does not negatively impact budgeted revenues. This revision removes the top tier from the commercial rate table and retroactively applies the rates to water usage for the year 2021.  Water: Residential/Irrigation Fixed charge (minimum water charge per quarter)$15.06 per quarter 0 to 15,000 gallons per quarter $2.20 per 1,000 gallons 15,001 to 30,000 gallons per quarter $3.40 per 1,000 gallons 30,001 to 60,000 gallons per quarter $4.04 per 1,000 gallons 60,001 to 90,000 gallons per quarter $4.50 per 1,000 gallons 90,001+ gallons per quarter $5.50 per 1,000 gallons CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectOrdinance XXX: Amend Chapter 4, Fees, Correcting Top Tier Commercial Water Utility RatesSectionCONSENT AGENDA Item No: D.16.Prepared By Kelly Strey, Finance Director File No: PROPOSED MOTION"The Chanhassen City Council adopts an ordinance amending City Code Section 4­45, Water and Sewage Rates."Approval requires a Simple Majority Vote of members present.SUMMARYThis is a technical correction to top tier rate for commercial utility customers. BACKGROUNDThe rates were developed in the City's annual rate study during the budget process for 2021.  In previous years, theCity's rate structure was the same for both residential and commercial properties with the exception of the top tierwhich only applied to residential to encourage water conservation. The 2021 utility rate study created separate ratestructure tiers for residential and commercial water utility rates and rates were adjusted with the goal to increase totalrevenues to the water fund by 5% on average. The 2021 rate structure unintentionally included the conservation top tier for commercial.  Because this rate was notpreviously charged to commercial customers, this created an unintended disproportionately large increase in revenuesfrom the City's largest commercial users. The total revenue projection did not anticipate this increase so removal of therate does not negatively impact budgeted revenues.This revision removes the top tier from the commercial rate table and retroactively applies the rates to water usage forthe year 2021. Water:Residential/IrrigationFixed charge (minimum water charge per quarter)$15.06 per quarter0 to 15,000 gallons per quarter $2.20 per 1,000 gallons15,001 to 30,000 gallons per quarter $3.40 per 1,000 gallons30,001 to 60,000 gallons per quarter $4.04 per 1,000 gallons 60,001 to 90,000 gallons per quarter $4.50 per 1,000 gallons 90,001+ gallons per quarter $5.50 per 1,000 gallons Commercial Fixed charge (minimum water charge per quarter)$15.06 per quarter 0 to 51,000 gallons per quarter $2.20 per 1,000 gallons 51,001 to 99,000 gallons per quarter $3.40 per 1,000 gallons 99,001 to 150,000 gallons per quarter $4.04 per 1,000 gallons 150,001+to 201,000 gallons per quarter $4.50 per 1,000 gallons 201,001+ gallons per quarter $5.50 per 1,000 gallons Multi­family properties ­ uniform water rate $2.92 per 1,000 gallons Bulk sales to contractors, landscapers, etc. at City fill stations or other designated locations $7.47 per 1,000 gallons Sewage: Residential based on winter quarter usage $5.67 per 1,000 gallons Commercial based on actual quarterly usage $5.67 per 1,000 gallons Minimum sewage charge per quarter (for amounts up to 6,000 gallons per quarter) $34.86 per quarter ATTACHMENTS: Ordinance amendment 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 4 CHANHASSEN CITY CODE- LICENSE, PERMIT AND ADMINISTRATIVE FEES THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Section 4-45 of the City Code, City of Chanhassen, Minnesota, is hereby amended to read as follows: Utility rates are established for each 1,000 gallons of usage: Water: Residential / Irrigation Fixed Charge (minimum water charge per quarter) $15.06 per quarter 0 to 15,000 gallons per quarter $2.20 per 1,000 gallons 15,001 to 30,000 gallons per quarter $3.40 per 1,000 gallons 30,001 to 60,000 gallons per quarter $4.04 per 1,000 gallons 60,001 to 90,000 gallons per quarter $4.50 per 1,000 gallons 90,001+ gallons per quarter $5.50 per 1,000 gallons Commercial Fixed Charge (minimum water charge per quarter) $15.06 per quarter 0 to 51,000 gallons per quarter $2.20 per 1,000 gallons 51,001 to 99,000 gallons per quarter $3.40 per 1,000 gallons 99,001 to 150,000 gallons per quarter $4.04 per 1,000 gallons 150,001 + gallons per quarter $4.50 per 1,000 gallons Multi-family properties – uniform water rate $2.92 per 1,000 gallons Bulk sales to contractors, landscapers, etc. at City fill stations or other designated locations $7.47 per 1,000 gallons Sewage: Residential based on winter quarter usage $5.67 per 1,000 gallons Commercial based on actual quarterly usage $5.67 per 1,000 gallons Minimum sewage charge per quarter $34.86 per quarter (for amounts up to 6,000 gallons per quarter) Section 2. This ordinance shall be effective immediately after its passage and publication. 2 PASSED AND ADOPTED this 26th day of July, 2021, by the City Council of the City of Chanhassen, Minnesota Laurie Hokkanen, City Manager Elise Ryan, Mayor (Published in the Chanhassen Villager on ) CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Official Swearing In of (2) Fire Captains Section VISITOR PRESENTATIONS Item No: E.1. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Captain Pribble and Captain Ulrich will be sworn into their new positions as Fire Captains.  Promotions were effective June 1.  Mayor Ryan will present the Oath of Office and assist with pinning on their new badges.   BACKGROUND Captain Cody Pribble has an Associate’s Degree in Fire Science from Hennepin Technical College which included course work in Fire Officer 1 and 2. Captain Pribble was recently promoted to Lieutenant on the Pine Bend Fire Department at the Koch Refinery. He serves as a safety officer on incidents and has taken over the title of Rescue Master making him responsible for all rescue training. Captain Pribble has been a firefighter for 6 years serving in Eden Prairie, Pine Bend, and Chanhassen during that time. Captain Pribble is a Blue Card Certified Incident Commander and a NREMT. Captain Pribble will be assigned to the Equipment and Compliance Division assigned to Assistant Chief Murphy. Captain Alyssa Ulrich has a Bachelor’s Degree in Microbiology from the University of Minnesota and currently works as a Project Manager for Beckman Coulter here in Chanhassen. Captain Ulrich also worked on Ridgeview’s Ambulance service for 3 years prior to starting with Chanhassen. Since COVID, Alyssa has been on a mandatory work from home program and reports to the station multiple days a week to work remotely from the station and cover Day Only Calls. Captain Ulrich also has the following MNSFCB certifications: Fire Apparatus Operator, Fire Officer 1, Fire Instructor 1&2, and Live Burn Instructor to complement a Blue Card IC Certification and NREMT. Captain Ulrich has been a firefighter for 6 years serving Norwood Young America and Chanhassen. Captain Ulrich will be assigned as an Operations Captain and assigned to Assistant Chief White. CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Recognize Retired Firefighter Jack Atkins for 30 Years of Service Section VISITOR PRESENTATIONS Item No: E.2. Prepared By Don Johnson, Fire Chief File No:  BACKGROUND Jack Atkins, a 30­year veteran of the Chanhassen Fire Department, retired earlier this year while COVID restrictions were in practice.  A brief presentation will be made by the Fire Chief with gifts from the Chanhassen Relief Association and the Fire Department presented.  Jack will be invited to address the council.   CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Tour de Tonka 2021 ­ Tim Litfin, Minnetonka Community Education Section VISITOR PRESENTATIONS Item No: E.3. Prepared By File No:  ATTACHMENTS: PowerPoint Presentation Our TDT Bike Dude is in it’s _____ adaptation. A.2nd B.3rd C.4th 2006-2012 2013-2018 2021 2019-2020 Year Rider Total 2006 818 2007 1,204 2008 1,881 2009 2,134 2010 2,425 2011 2,448 2012 2,738 2013 2,896 2014 3,137 2015 3,479 2016 3,540 2017 3,463 2018 (weather cancellation)3,125 2019 3,371 2020 298 (virtual) Distance Total Riders Since 2006 Virtual 298 16-28 8,150 30-40 5,995 42-57 7,358 61-80 5,220 100 5,788 Grand Total 32,809 16 –30 –36 –42 –62 –71 –100 Miles Year 1st Day Registrations 2017 56 2018 75 2019 66 2020 31 2021 101 Top Participating States Outside of MN: Wisconsin Iowa Illinois Chanhassen Chaska Deephaven Delano Eden Prairie Excelsior Greenwood Independence Lester Prairie Long Lake Minnetonka Mound Navarre New Germany Orono Shorewood Spring Park Tonka Bay Waconia Watertown Wayzata To register or volunteer go to: www.tourdetonka.org (952) 401-6800 Litfin, Tim <Tim.Litfin@minnetonkaschools.org>; Bodurka, Jenny <Jenny.Bodurka@minnetonkaschools.org>; Trapp, Amber <Amber.Trapp@minnetonkaschools.org>; Bagshaw, Louise <Louise.Bagshaw@minnetonkaschools.org>; Spiese, Carley <Carley.Spiese@minnetonkaschools.org>; Stalcar, Nicole <Nicole.Stalcar@minnetonkaschools.org>; Johnson, Jeremy <Jeremy.Johnson@minnetonkaschools.org>; Bazyk, Matthew <Matthew.Bazyk@minnetonkaschools.org>; Ficklin, Eddie <Eddie.Ficklin@minnetonkaschools.org>; Simenson, Riley <Riley.Simenson@minnetonkaschools.org>; Weibel, Eloise <Eloise.Weibel@minnetonkaschools.org> “Jerry loved nature and the outdoors. Biking was his passion for over 20 years, riding many times in the Tour de Tonka through age 84.” This appeared in his May 2 obituary. CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Fire Department Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.1. Prepared By Don Johnson, Fire Chief File No:  SUMMARY Monthly fire department update with response data from June.  ATTACHMENTS: Narrative Graphs and Tables TO: Laurie Hokkanen, City Manager FROM: Don Johnson, Fire Chief DATE: July 26, 2021 SUBJ: Monthly Fire Department Update Fire Department Staffing Department staffing is at 40 paid on-call firefighters with two firefighters on personal leave. Fire Department Response The fire department responded to (91) calls for service in June. Call Breakdown for the month: 1 Chief Only 19 Day Only 35 Duty Crew 36 General Alarms Significant calls included the following:  (47) Rescue/EMS calls with (6) motor vehicle accidents.  (6) Fire Responses o (2) Building Fires  Lake Susan Hills Drive  Glendale Drive o (1) Cooking Fire at a commercial restaurant on W. 79th o (1) Portable Toilet Fire on Pontiac o (1) Construction Dumpster Fire in The Park Development o (1) Grass Fire on Flying Cloud Drive and Riverview Road A review of YTD data shows a consistent comparison to 2020 in both total calls and similar types of calls. Current data supports a call volume of 924 compared to 917 for 2020. Laurie Hokkanen Fire Department Update Page 2 Other Activities  The fire department staffed a First Aid Tent on both July 2&3 serving many walk up requests for band aids and ice packs. No serious medicals occurred.  We staffed 4 apparatus and a command vehicle for the parade and the engine outside the parade responded to two calls for service during the parade.  The fireworks at Lake Ann did result in two small brush fires on the Eckankar property that were extinguished quickly. The department also responded to a mutual aid structure fire in Minnetonka around midnight after completing the Eckankar incident.  A crew assisted with the Annual Minnetonka Mud Run held at Lake Minnewashta Regional Park on July 10.  We provided an assist to the NOAA Weather Station on July 13 to help with making repairs to one of their antennas.  Duty Crew provided a station tour to a local Girl Scout troop on July 14  Firefighter/Admin Specialist Fatturi completed a state Fire Inspector 1 certification and is now able to assist with commercial fire inspections and Minnesota Department of Health inspections of licensed daycare facilities. Fire Training  Fire Training in July consisted of on-shift training only. Fire Marshal Council Update  Completed Fire Testing of new Fire Detection system at Paisley Park in the “Egg” building.  2100 Stoughton Ave – large remodel of middle portion of the building (old Gedney offices) for new tenant with offices and warehouse storage  Several new businesses in town including a Vape Shop and two new restaurants. (Taza’ and BB Popi’s)   0 10 20 30 40 50 60 70 80 90 100 Apr May June Calls by Type  and Month Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 94 88 76 64 71 88 102 85 85 79 84 86 80 75 65 79 77 74 78 82 65 84 75 83 59 66 83 78 81 91 20 30 40 50 60 70 80 90 100 110 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Chanhassen Fire Department Calls By Month Comparison 2019 2020 2021   753 921 1,002 917 924 0 200 400 600 800 1000 1200 2017 2018 2019 2020 2021 Projected Calls for Service by Year Rescue & Emergency  Medical Service 58% Alarm Calls 12% Good Intent Call 10% Hazardous Condition 7% Service Call 8% Fire 5% 2021 Calls for Service by % of Call Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire   S 14% M 16% T 14% W 15% TH 15% F 11% Sa. 15% 2021 CALLS BY  DAY OF WEEK 0 50 100 150 200 250 4‐8a 8‐12p 12‐4p 4‐8p 8‐12a CALLS BY  TIME OF DAY 2019 2020 2021 Basic Incident Date Time: Incident Type (Fd1.21): Elite mnfirereport Incident Type Report (Summary) Incident Type Total Incidents Total Incidents % of Incidents Total Property Loss Total Content Loss Total Loss Incident Type Category: 1 - Fire 111 - Building fire 2 2.2%155,000 55,000 210,000 113 - Cooking fire, confined to container 1 1.1% 123 - Fire in portable building, fixed location 1 1.1%800 0 800 143 - Grass fire 1 1.1% 154 - Dumpster or other outside trash receptacle fire 1 1.1%250 0 250 Total: 6 Total: 6.6%Total: 156,050 Total: 55,000 Total: 211,050 Incident Type Category: 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle accident with injury 41 45.1% 322 - Motor vehicle accident with injuries 3 3.3% 324 - Motor vehicle accident with no injuries.3 3.3% Total: 47 Total: 51.6%Total: 0 Total: 0 Total: 0 Incident Type Category: 4 - Hazardous Condition (No Fire) 412 - Gas leak (natural gas or LPG)4 4.4% 424 - Carbon monoxide incident 1 1.1% 444 - Power line down 4 4.4% Total: 9 Total: 9.9%Total: 0 Total: 0 Total: 0 Incident Type Category: 5 - Service Call 551 - Assist police or other governmental agency 2 2.2% 554 - Assist invalid 5 5.5% 571 - Cover assignment, standby, moveup 1 1.1% Total: 8 Total: 8.8%Total: 0 Total: 0 Total: 0 Incident Type Category: 6 - Good Intent Call 611 - Dispatched and cancelled en route 4 4.4% 6111 - EMS Dispatched and cancelled en route 1 1.1% 622 - No incident found on arrival at dispatch address 3 3.3% 651 - Smoke scare, odor of smoke 1 1.1% Total: 9 Total: 9.9%Total: 0 Total: 0 Total: 0 Incident Type Category: 7 - False Alarm & False Call 733 - Smoke detector activation due to malfunction 1 1.1% 735 - Alarm system sounded due to malfunction 1 1.1% 743 - Smoke detector activation, no fire - unintentional 2 2.2% 744 - Detector activation, no fire - unintentional 1 1.1% 745 - Alarm system activation, no fire - unintentional 5 5.5% 746 - Carbon monoxide detector activation, no CO 2 2.2% Total: 12 Total: 13.2%Total: 0 Total: 0 Total: 0 Total: 91 Total: 100.0%Total: 156,050 Total: 55,000 Total: 211,050 Report Filters is between '6/1/2021' and '6/30/2021' Report Criteria Is Not Blank Printed On: 07/01/2021 07:40:30 AM1 of 1 ³CH±"F) "F) Rice Lake Lake Riley Lake Susan Rice Marsh Lake Ann Lake St. Joe Harrison Lake Lake Lucy Lotus Lake Clasen Lake Minnewashta Lake Christmas Lake Rice Lake ST15 ST18 ST14 ST17 ST61 SA41 SA5 SA7 SA101SA5 )212Audubo nRdChanhassen RdArboretumBlvd H a z e ltin e B lv d Pioneer Trl Lyman Blvd Hwy 2 1 2 Hwy 212MarketBlvdGalpinBlvdHwy 7 Hwy 7 Powers BlvdGreatPlains BlvdFl yi ngCloudDr Ar b o r e t u m B l v d Co Rd 101 ST101 GH117 Document Path: K:\Departments\Fire\FireIncidents_RMS\2021-06(June)\2021-06(June).aprxDate Created: 7/9/2021 Created By: City of Chanhassen - Fire Department³CH±"F) µ0 4,000 Feet 0 0.5 Mile City of Chanhassen Fire Calls for Service - June 2021 Calls For Service - June ³CH±City Hall "F)Fire Station Railroad Rivers Lakes Parks Parcel Boundaries Fire Box Alarm Zones North Box South Box West Box CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Law Enforcement Update Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Item No: F.2. Prepared By Lt. Lance Pearce, CCSO File No:  ATTACHMENTS: Cover Memo Monthly Report NIBRS Codes Monthly Breakdown 2019­2021 Call Trends Page 1 Memo TO: Mayor Ryan and Chanhassen City Council Members FROM: Lieutenant Lance Pearce DATE: July 20, 2021 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting July 26, 2021, for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen June 2021 Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen June 2021 Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen June 2021 Citation Summary. 4. June 2021 monthly breakdown 5. 2019-2021 Call trends 6. Staffing update: One vacancy in the contract (SRO) and one patrol assignment 7. Training update: None: Mobile Field Force trainings scheduled mid-August Lieutenant Chanhassen Office June 2021 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Patrol Activity=767 49 9 434 Felony Misdemeanor Non Criminal Traffic June 2021 Types of Calls CFS=767 275 3 30 7 9 June 2021 Group A Felony Assault Felony Theft Drug Felony Other 0 10 20 30 40 50 60 70 June 2021 Non Criminal 26 144 33 53 Driving Complaint Traffic Stops Crashes Citations Traffic 2019-2021 Call Trends Carver County Sheriff’s Office City of Chanhassen 0 1 2 3 4 5 6 7 8 9 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestics by Month 2019 Domestics by Month 2020 Domestics by Month 2021 Domestics by Month 0 1 2 3 4 5 6 7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestic Assaults by Month 2019 Domestic Assault by Month 2020 Domestic Assault by Month 2021 Domestic Assault by Month 0 5 10 15 20 25 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mental Health by Month 2019 Mental Health by Month 2020 Mental Health by Month 2021 Mental Health by Month 0 10 20 30 40 50 60 70 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Theft/ Fraud by Month 2019 Fraud/ Theft by Month 2020 Fraud/ Theft by Month 2021 Fraud/ Theft by Month CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Resolution 2021­XX: Award Consultant Contract for Facilities Planning Study Section OLD BUSINESS Item No: G.1. Prepared By Charlie Howley, Public Works Director/City Engineer File No: n/a PROPOSED MOTION “The City Council authorizes entering into a contact with Snow Kreilich Architects for a Not to Exceed Fee of $39,500 for completing a Facilities Planning Study.” Approval requires a Simple Majority Vote of members present. SUMMARY Supported Strategic Priorities: Financial Sustainability Asset Management Operational Excellence On 5/10/21 the City Council authorized staff to move ahead with a Facilities Planning Study.  The study was included in the five­year CIP for completion in 2022 (CIP Project # MB­038), but was accelerated in an effort to support the Financial Sustainability Strategic Priority. On 6/14/21 City staff released a Request for Proposals (RFP) and sent it out to qualified Architectural/Planning firms. The RFP was also posted on the City's Request For Proposals webpage. On 7/2/21 the City received nine proposals. On 7/14/21 the City shortlisted four firms and held interviews. The Goal of the Facilities Planning Study is to develop options, and the associated costs of those options, to effectively operate its facilities both in the short and long term to support its vision, mission and goals. DISCUSSION The City assembled an evaluation team made up with staff from Administration, Public Works, Fire and Park/Rec.  The team scored and ranked the nine proposals in order to short list firms to interview.  CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectResolution 2021­XX: Award Consultant Contract for Facilities Planning StudySectionOLD BUSINESS Item No: G.1.Prepared By Charlie Howley, Public WorksDirector/City Engineer File No: n/aPROPOSED MOTION“The City Council authorizes entering into a contact with Snow Kreilich Architects for a Not to Exceed Fee of$39,500 for completing a Facilities Planning Study.”Approval requires a Simple Majority Vote of members present.SUMMARYSupported Strategic Priorities:Financial SustainabilityAsset ManagementOperational ExcellenceOn 5/10/21 the City Council authorized staff to move ahead with a Facilities Planning Study.  The study was includedin the five­year CIP for completion in 2022 (CIP Project # MB­038), but was accelerated in an effort to support theFinancial Sustainability Strategic Priority.On 6/14/21 City staff released a Request for Proposals (RFP) and sent it out to qualified Architectural/Planning firms.The RFP was also posted on the City's Request For Proposals webpage.On 7/2/21 the City received nine proposals.On 7/14/21 the City shortlisted four firms and held interviews.The Goal of the Facilities Planning Study is to develop options, and the associated costs of those options, toeffectively operate its facilities both in the short and long term to support its vision, mission and goals.DISCUSSIONThe City assembled an evaluation team made up with staff from Administration, Public Works, Fire and Park/Rec.  The team scored and ranked the nine proposals in order to short list firms to interview.  The proposals were evaluated based on experience, qualifications, work plan and fee.  Once the short list was determined, score and rank were put aside and the evaluation team based their recommendation on the results of the interviews. Upon performing the interviews, the evaluation team came to the consensus that the Snow Kreilich Architects team was best suited to complete the Study.  The Snow Kreilich team and work plan includes utilizing the services of the contractor Kraus Anderson, which will do a thorough existing analysis of the existing facilities, to a unique level not proposed by the other proposers.  The evaluation team felt strongly that this approach was a separating factor and the information provided to the City will be immensely useful in decision making and long­term financial planning. The City will use it's standard Contract for Professional Services (attached).  The schedule will be finalized at the kick­ off meeting, but it can be assumed that the Study will take approximately four months to complete. The Council will be asked for input at various check points along the way, which likely will be in a workshop setting.  Ultimately the Council will be asked to consider accepting the Study after a formal presentation as part of a future regular meeting agenda item. RECOMMENDATION Staff recommends the City Council authorize entering into a contract with Snow Kreilich Architects for the Facilities Planning Study. ATTACHMENTS: Request for Proposals (RFP) SKA Proposal CIP Sheet Resolution 21­XX Contract CITY OF CHANHASSEN FACILITIES PLANNING STUDY CITY PROJECT No. 21-12 REQUEST FOR PROPOSALS Page 1 of 5 I. INTRODUCTION The City of Chanhassen is issuing this Request for Proposals (RFP) for professional services needed for completion of a facilities planning study. This is a publically advertised RFP for qualified architectural/planning firms. A. RFP Content. This RFP contains the following sections: I. Introduction II. Project Information III. Proposal Requirements B. Addenda/Clarifications. Any changes to this RFP will be made by written addendum. Verbal modification will not be binding. C. Pre-Contractual Expenses. The City will not be responsible for any pre-contractual expenses. Pre- contractual expenses are defined as expenses incurred by the Consultant including, but not limited to: 1. Preparing its proposal in response to this RFP; 2. Submitting the proposal to the City of Chanhassen; 3. Negotiating with the City any matter related to their proposal; or 4. Any other expenses incurred by the Consultant prior to the date of execution of the Professional Services Agreement. D. Contract Award. Issuance of this RFP and receipt of proposals does not commit the City of Chanhassen to award a contract. The City of Chanhassen reserves the right to postpone award for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with Contractors, to cancel all or part of this RFP, or to phase and/or adjust the size of the project so as to stay within budgetary limitations. The City’s standard form of contract for professional services is attached for reference. E. Contact Person. The City contact for specific questions regarding information in this RFP is Charlie Howley, City of Chanhassen Public Works Director/City Engineer, (952) 227-1169, chowley@ci.chanhassen.mn.us. Page 2 of 5 II. PROJECT INFORMATION A. Project Summary. The City of Chanhassen owns and operates several facilities of various age and geographic location around the City. Based on varying age and condition of the facilities, along with the current and future needs of the City, a facilities planning study (the “Study”) is being sought to determine feasible options and help guide decision making by the City Council. The completed Study will be an integral part of the City’s long-term strategic planning initiative. B. Project Scope. The objective of the Study is to develop options, and the associated costs of those options, on how the City could plan for its facilities now and into the future. The specific facilities anticipated to be included in this study are indicated below, but the breadth of investigation into each facility will vary with each site. The Study is required to be completed by the end of October, 2021. It’s not anticipated to have a robust public outreach or engagement campaign as part of the Study, but engagement with city staff, the City Council and key stakeholders will be needed. The selected firm shall assess each facility (including the site) to prepare a summary that provides a baseline needs analysis, the general condition, operational efficiency, and listing of factors that may impact its future use. The Study shall not include in-depth structural, utility, IT, code compliance, etc., but assessments should include enough information to give an overview of operating costs, potential major replacements, deficiencies, use of space, potential for expansion and remaining service life. The City will provide existing building/site plans and other available records to the consultant in electronic (.pdf) format. The selected firm shall meet with key staff to obtain feedback about current use, constraints, future needs, etc. The City would generally like to know what feasible options exist for construction of new facilities compared to investment in existing facilities. The feasibility of these options shall include, but not be limited to: • Cost • Efficient use of space and access o Space planning shall be based on future growth as identified in the 2040 Comp Plan • Sustainability of assets • Adherence to Strategic Priorities • Levels of service to the public • Land availability • Partnerships with stakeholders • Safety, Security, Code compliance, and Employee Wellness C. Facilities. 1. City Hall a. 7700 Market Blvd. b. Original construction date 1981, expansion in 1988 c. Approximately 31,600 SF d. Home to the Senior Center and various City Departments including administration, engineering, planning, building, finance, fire and Carver County Sheriff* Page 3 of 5 e. Scope: High level assessment of service life, space planning, options for remodel/expansion/demolition *Offices only, no jail or other policing facilities. The City contracts with the Carver County Sheriff for policing services. 2. Fire Station #1 a. 7610 Laredo Dr. b. Original construction date 1967, expansion in 1988 c. Approximately 16,700 SF d. Home to fire vehicles, equipment and duty crew e. Scope: High level assessment of service life, space planning, options for remodel/expansion/demolition or for centralized facility** 3. Fire Station #2 a. 6400 Minnewashta Pkwy. b. Original construction date 1989 c. Approximately 3,000 SF d. Home to fire vehicles and equipment e. Scope: High level assessment of service life, space planning, options to maintain and/or for centralized facility** **The City conducted a Fire Study dated 5/13/2013 which includes a summary of moving to a centralized facility. The Fire Study will be provided to the selected consultant. 4. Recreation Center (connected to Bluff Creek Elementary School) a. 2310 Coulter Blvd. b. Original construction date 1995 c. Approximately 23,000 SF d. Home to recreation staff and recreational/fitness activities e. Scope: High level assessment of service life, space planning, options for remodel/expansion/demolition. 5. Old Village Hall a. 391 W. 78th St. b. Original construction date 1896 c. Approximately 600 SF d. Home to the Chanhassen Historical Society via lease agreement with the City e. Scope: High level assessment of service life. Facilities not specifically included in the Study include the public works facility, library, both water treatment plants and various park and utility structures. In developing options for locations of potential new facilities, all existing city owned property could be considered. Key stakeholders that should be part of the Study include Carver County and the Eastern Carver County School District. Developed options shall include a general summary narrative description, a physical design concept sketch, pros/cons of the option, optimal schedule of implementation, and estimated project cost. The scope of this Study is meant to be high-level, with the understanding that any selected option Page 4 of 5 would require further investigation prior to implementation. The final Study shall be delivered electronically (.pdf) along with ten (10) hard copies. D. Project Schedule. The following is an approximate project schedule to use as a guide. Consultant shall prepare a detailed schedule based on their specific work plan developed. At a minimum, the Consultant shall include one (1) work session with the City Council to review options and one (1) presentation at a City Council meeting for presentation and acceptance of the Study. RFP Released Proposal Due Interviews (if necessary) City Council Approval Contract Award Kick-off Meeting City Council Workshop City Council Presentation & Acceptance June 14, 2021 July 2, 2021 July 16, 2021 July 26, 2021 July 30, 2021 Week of August 2, 2021 August 23, 2021 September 27, 2021 III. PROPOSAL REQUIREMENTS A. Submission of Proposal. Submit the proposal electronically via email to: Charlie Howley, PE, LEED AP City of Chanhassen Public Works Director/City Engineer chowley@ci.chanhassen.mn.us Proposals shall be received by 4:00 p.m., July 2, 2021. Proposals received after this time will not be accepted. Acknowledgement of receipt of any and all Addenda is required. B. Proposal Format. Proposals shall be submitted in electronic (PDF) format and be printable on two- sided 8½" x 11" paper, with all text clear of binding. Use of 11" x 17" fold-out sheets for tables, fees or schedules is permissible but shall be limited. The proposal shall be clear and understandable when reproduced in black and white. There is no page limit, but information included should be responsive to this RFP. Do not include an overabundance of marketing materials; rather the information submitted should be concise, relevant and specific for this project. C. Consultant Team. Background of firm, including sub-consultants, showing previous relevant work experience. Identify key team members and areas of responsibility. D. Project Understanding, Work Plan and Schedule. The Consultant shall provide a brief, concise description that demonstrates the Consultant's understanding of the project and what needs to be done to successfully complete the scope of work. The work plan shall include a detailed schedule outlining decision points, deliverables, methodology, meetings, etc. E. Fee. The Consultant shall take into account all hourly rates for each personnel, all materials and equipment, sub-consultants, overhead and all expenses required to complete the project scope as outlined in this RFP. A total not-to-exceed fee that aligns with the submitted work plan shall be indicated and used for the evaluation. Page 5 of 5 F. References. The Consultant shall provide references for which the Consultant has provided comparable work within the last 5-years. References shall include contact information in order to verify work performed. G. Exceptions and Deviations. The Consultant may include other services outside the scope of this RFP that the Consultant feels may be needed or that would add value to the project. Any exceptions to the requirements in this RFP, including the language in the contractual terms of the City’s standard Professional Services Agreement, must be noted in the proposal. If the Consultant proposes changes to the scope of work, include a description, reason for the change and added/deducted costs if any. H. Evaluation of Proposals. The proposals received will be evaluated per the criteria shown below to determine which one best meets the objectives of the project and the needs of the City. The City may choose to conduct oral interviews to assist in making the final consultant selection. Evaluation Criteria: 1. Past record of experience and performance of similar projects, including references (20%) 2. Qualifications of staff assigned to the project, including commitment to this project (10%) 3. Project Understanding and Work Plan, including schedule (30%) 4. Fee (40%) Based upon review and evaluation, the Public Works Director/City Engineer will recommend to the City Council the appointment of the Consultant judged to be the most responsive and responsible for the services requested. The final decision of the Consultant selection will be made by the City Council. It is anticipated that the recommendation will be submitted to the City Council for consideration on July 26, 2021. WP CR Fire Station #1 City Hall Fire Station #2 Library Public Works FacilityChanhassen Rec Center Old Village Hall Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy ST15 ST14 ST17 ST61 ST18 Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Lake Ann Park Chanhassen Pond Park Chanhassen Nature Preserve Lake Susan Park Rice Marsh Lake Preserve Power Hill Park Fox Woods Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Bluff Creek Preserve Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Lake Ann Park Preserve SA5 SA7 SA5 SA101 SA41 SA5 )212 Gr eatPlainsBlvdLyman Blvd AudubonRdPowersBlvdChanhassen RdArboretumBlvd Pioneer Trl Hwy 2 1 2 Hwy 212GalpinBlvdHazeltineBlvdMarketBlvdHwy 7 Hwy 7 Powers BlvdFl yi ngCloudDr CoRd101ST101 ST101 GH117 Date Created: 6/2/2021 Document Path: K:\Departments\Engineering\Facilities\City Facilities.aprxCreated By: City of Chanhassen - Engineering Department µ0 3,000 Feet 0 0.5 Mile City Facilities City of Chanhassen Legend City Hall Fire Station Historic Building Library WP Public Works CR Rec Center 1 201749v1 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this ________ day of ___________________, 20__, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and __________________________________________ "Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant for_____________________. 2. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Professional Services Agreement; B. Request for quote – __________________ dated ______, 20___; C. Insurance Certificate; D. Consultant’s ______, 20___ proposal for___________________ (“Proposal”). In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document “A” having the first priority and Contract Document “D” having the last priority. 3. COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of __________________ Dollars ($_____, inclusive of expenses. Services performed directly by Consultant shall be paid at an hourly rate in accordance with the Proposal, subject to the not to exceed fee. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 2 201749v1 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficien cies in the accuracy of Consultant’s services. 8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, arising out of or by reason of the execution or performance of the services provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 9. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $2,000,000 each occurrence/aggregate Automobile Liability $2,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non- contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 3 201749v1 11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 4 201749v1 16. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including pa yment for services performed or furnished to the date and time of termination. Dated: _______________, 20__. CITY OF CHANHASSEN BY: _____________________________________________ Elise Ryan, Mayor BY: _____________________________________________ Laurie Hokkanen, City Manager Dated: _______________, 20__. _______________________ BY: _____________________________________________ Its Response to Request For Proposal: CITY OF CHANHASSEN FACILITIES PLANNING STUDY CITY PROJECT NUMBER: 21-12 SUBMITTED: JULY 1, 2021 SUBMITTED BY: SNOW KREILICH ARCHITECTS 219 NORTH SECOND STREET MINNEAPOLIS, MN 55401 612-359-9430 WWW.SNOWKRIELICH.COM SNOWKREILICH ARCHITECTS IN COLLABORATION WITH SNOWKREILICH ARCHITECTS 219 NORTH SECOND STREET SUITE 120 MINNEAPOLIS, MN 55401 612 359 9430 WWW.SNOWKREILICH.COM July 1, 2021 Charlie Howley, PE, LEED AP City of Chanhassen Public Works Director/City Engineer chowley@ci.chanhassen.mn.us RE: PROPOSAL FOR FACILITIES PLANNING STUDY (NO. 21-12) Dear Mr. Howley and Members of the Selection Committee, Thank you for the opportunity to respond to your Request For Proposal for completion of a facilities planning study. We are impressed with the City’s investment of time, research, and detailed analysis in your City of Chanhassen 2040 comprehensive plan. Your key values of innovation, respect, stewardship, and engagement are impressive and appropriate in your goal to create a community for life. The FY 2021-2024 strategic plan is well thought out and we see a great opportunity for our team to work together with you as a strategic partner to help accomplish your goals outlined in your RFP and inform a long term facilities master plan. Our Snow Kreilich Architects and Kraus-Anderson Construction team has experience working with Cities, State Agencies, the Federal Government and private clients to re-evaluate, assess, and consider how their property and structures can be reimagined to better serve their needs. We seek out partnerships with mission driven organizations like the City of Chanhassen who share our own values to provide design services that are thoughtful, sustainable, practical and create inspiring environments to live, work, or play in. Our process always is grounded with a realistic, pragmatic understanding of how ideas can become real construction projects. Kraus-Anderson Construction Company is a trusted partner to provide input on facilities assessment, construction logistics, sequencing and probable costs of ideas we test with you. Kraus-Anderson’s facilities assessment team is currently working with ISD 112 and already has familiarity with the Recreation Center as a part of their ongoing work with the school district. Our team offers the opportunity to take advantage of this work in process to better inform the outcome for the City of Chanhassen and help strengthen strategic decision making between the school district and the City. We appreciate the opportunity to learn more about the City of Chanhassen and appreciate your consideration. Your involvement and success in Minnesota’s Green Step Cities program shows your commitment to sustainability and being a leading City in our state. We also recognize that this request for proposal is another step forward in ensuring your continued success and growth. We hope to convey our passion and commitment to your current project and our desire to become your long-term strategic partner as the City of Chanhassen continues to grow well into the future. Best regards, Matthew Kreilich, FAIA, CID, LEED AP Design Principal James Howarth, AIA, CDT, LEED AP BD+C Senior Associate Tim Kittila, PE Facilities Assessment Manager 1 Team Overview 2 Key Team Member Resumes 6 Project Experience & References 13 14 Schedule Fee 10 Project Understanding & Workplan CONTENTS CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 1SNOW KREILICH ARCHITECTS CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 1 Founded in 1995, Snow Kreilich Architects is a studio-based practice located in Minneapolis, MN and a MN CERT certified Small/Woman Owned Business (SBE/WBE). We are proud to be honored with the national 2018 AIA Architecture Firm Award, the highest honor bestowed on an architecture firm. While we do not design buildings to win awards, we are humbled by the recognition our firm has received over the years with over 80 national and local awards. This dedication to design excellence is advanced in our studio by a rigorous focus on producing architecture that innovates by responding to our client’s aspirations and missions. Our process is based on understanding our client’s needs to develop a partnership that allows us to strategically support our client’s goals and mission. This has resulted in long-term partnerships where we provide on-going support and multiple repeat projects for the same client group. 1] TEAM OVERVIEW CONTACT: JAMES HOWARTH DIRECT: 612 752 0278 MAIN: 612 359 9430 JAMES@SNOWKREILICH.COM 219 NORTH SECOND STREET SUITE 120 MINNEAPOLIS, MN 55401 WWW.SNOWKREILICH.COM SNOWKREILICH ARCHITECTS “ Our studio investigates architecture’s capacity to transform experience. Using restraint and minimal means, we pursue the inspired moments architecture can bring to everyday use.” Snow Kreilich Architects has extensive experience working with federal, state, and local government agencies and municipalities. Our project experience often begins with preliminary planning and facilities assessments of existing structures, campuses, and communities to assist our clients in evaluating their existing property and plan for future changes to optimize operations and align physical environments with changing needs over long periods of time. Relevant Experience: • City of Edina, MN: Water Treatment Plant Concept Design • City of St. Paul, MN: North End Community Center & Library Campus Planning and design • Metro Transit: Campus Headquarters Building Addition / Police Facility • Social Security Administration: Campus Headquarters Altmeyer Federal Office Building Renovation • Lake Country School: Facility Assessment & Campus Planning • Medtronic: Santa Anna Facility Assessment & Campus Planning • Ramsey County Historical Society: Gibbs Farm Red Barn Renovation Kraus-Anderson (KA) is one of the oldest and largest commercial construction contractors in the Midwest. We have been shaping the American landscape for over a century. Founded in 1897 and privately owned for 124 years, KA provides creative, collaborative assistance to clients coast to coast; and maintains a ranking among the top 20 Midwest contractors in the U.S., according to Engineering News-Record. KA provides creative, collaborative assistance to clients coast to coast. KA’s public sector is specifically focused on working with county and municipal clients to provide facility assessments, construction feasibility, logistical planning, cost estimating, and construction management services. Kraus- Anderson Construction also employs mechanical and electrical engineers to assist with the evaluation of existing building systems. “ We are people building buildings, businesses, and relationships.” Facility Assessment Experience: • City of Little Canada: Cost consulting and facilities study • Isanti County: Cost consulting and facilities study • Washington County: Cost consulting and facilities study • St. Croix County: Highway department facility assessment • City of Roseville: Master campus plan Similar Projects: • Chaska Fireman’s Park Curling and Event Center • Dunn County: Community Services Building Renovation • City of Hopkins: City Hall and Fire Station • Scott County: Government Center • City of Burnsville Fire Station #1 • City of Cottage Grove Central Fire Station • City of Woodbury City Hall • City of Carver City Hall CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 2SNOW KREILICH ARCHITECTS KEY TEAM MEMBERS + Our collaborative team includes architecture, interior design, planning and a construction partner to provide cost data and input on feasibility, sequencing and scheduling of future construction activities. MATT KREILICH FAIA, CID, LEED AP Design Principal in Charge ROLE Developing Shared Goals Design Leadership / Vision Alignment with City 2040 Plan Conceptual Approach to Planned Improvements ROLE Primary Point of Contact Project Team Manager Space Use / Programming Analysis Deliverables and Document Production Life Safety Review ROLE City Hall / Public work expertise Construction Feasibility Review Project Phasing / Sequencing Construction Logistics Project Delivery Strategy Cost Data and Estimating ROLE Facilities Assessment MEPFP Systems Evaluation Long Term Maintenance Planning and Programming ROLE Public Safety / Fire Station expertise Project Phasing / Sequencing Construction Logistics Project Delivery Strategy Cost Data and Estimating JAMES HOWARTH AIA, LEED AP, CDT Senior Architect & Project Manager DUSTIN PHILLIPS MCSM Senior Construction Project Manager TIM KITTILA PE Facilities Assessment Manager JASON RENTMEESTER LEED AP Senior Construction Project Manager Partnered with Snow Kreilich Architects, Kraus-Anderson will provide feedback and support for this Snow Kreilich led Facility Assessment and Planning effort to provide feedback on constructability, feasibility and potential costs for opportunities explored. Working directly with the City of Chanhassen, Snow Kreilich will lead the Facility Assessment and Planning effort to review existing conditions, recommend future needs and explore alternatives for consideration. Our collaborative process will explore opportunities and develop a strategy for planned improvements for the City. DESIGN, PROGRAMMING, AND PLANNING EXPERTISE PRIMARY CONTACT FACILITIES ASSESSMENT, CONSTRUCTION LOGISTICS AND ESTIMATING EXPERTISE COLLABORATIVE TEAM SUPPORT SNOWKREILICH ARCHITECTS CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 3SNOW KREILICH ARCHITECTS MATTHEW KREILICH, FAIA, LEED AP TITLE: DESIGN PRINCIPAL As design principal and partner of Snow Kreilich Architects, Matthew Kreilich is the heart of the firm’s collaborative working model, taking an active role in both strategic and detail design resolutions in the studio. His passion lies in the belief that in addition to solving complex and pragmatic needs of a client’s program, design has the transformative power to enhance our everyday life experiences. Matthew provides design leadership and insight to all of the firm’s projects, and acts as the project designer on some of the studios’ most significant projects. Matthew’s design leadership and experience continue to be recognized both locally and nationally. Matt was recently honored with the AIA National Young Architect Award for outstanding design leadership and locally recognized with the Minneapolis/St. Paul’s Business Journal’s 40 under 40 Award. His work has received numerous Awards including MN AIA Honor Awards, the National AIA Honor Award, Progressive Architecture Award and the Holcim Award. Matthew was also the recipient of the prestigious Ralph Rapson Traveling Study Fellowship. PROJECT EXPERIENCE - Lakewood Cemetery: Facility Assessment and Campus Planning -City of Edina, MN: Water Treatment Plant Concept Design -Arthur J. Altmeyer Social Security Administration Headquarters Building | Woodlawn, MD -Ron De Lugo Federal Courthouse Renovation | St. Thomas, USVI -Metro Transit Police Department Facility / Council Chambers | Minneapolis, MN -Metro Transit SWLRT Operations Maintenance Facility | Hopkins, MN -Minnesota Zoo Treetop Trail Concept Design | Apple Valley, MN -Lofts at Mayo Park | Rochester, MN -Gibbs Farm Historic Red Barn | Falcon Heights, MN YEARS OF EXPERIENCE: 26 EDUCATION Master of Architecture, University of Minnesota Bachelor of Arts, Architecture, University of Minnesota SNOWKREILICH ARCHITECTS JAMES HOWARTH, AIA, LEED AP BD+C, CDT TITLE: SENIOR ASSOCIATE James’ process is based on clear, effective communication that provides a collaborative team process. His attention to detail and thorough understanding of technical systems puts an emphasis on high quality execution. James’ previous experience and involvement in all project phases ensures project success and helps to guide the team. PROJECT EXPERIENCE -50th and France Development | Edina, MN -North End Community Center & Rice Library Renovation | St. Paul, MN -Fortune 500 Building Exterior Renovation | Maplewood, MN -Lake Country School Entrance Addition + Renovation (Phase I) | Minneapolis, MN -Lake Country School Campus Master Plan | Minneapolis, MN -Gibbs Farm Historic Red Barn | Falcon Heights, MN -Metro Transit Police Department Facility / Council Chambers | Minneapolis, MN -Hollywood Theater Renovation | Minneapolis, MN -St. Bonifacius Lift Station | St. Bonifacious, MN -Lewiston Queenston Land Port of Entry | Buffalo, NY -SW Station Park & Ride | Eden Prairie, MN -Hiawatha OMF Expansion | Minneapolis, MN YEARS OF EXPERIENCE: 18 EDUCATION Master of Architecture, University of Minnesota Bachelor of Science, Architecture, University of Minnesota CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 4SNOW KREILICH ARCHITECTS DUSTIN PHILLIPS, MSCM TITLE: SENIOR PROJECT MANAGER Dustin supports the project team in the master planning study. Dustin provides owners with a wide range of planning, cost estimating, and project development services. He provides these services on many significant projects in the public sector and the private sector, including municipal and educational building types. In particular, Dustin has experience working in the planning and feasibility phase to partner with the owner’s project team in programming, planning, budgeting, and analyzing options for a solution. PROJECT EXPERIENCE -Isanti County Facilities Assessment | Cambridge and Isanti, MN -Washington County | Stillwater, MN -Ramsey County Public Works Feasibility and Planning Study | Arden Hills, MN -Scott County Government Complex | Shakopee and Jordan, MN -City of Minneapolis Hiawatha Maintenance Facility | Minneapolis, MN -St. Croix County - Government Center Master Plan | St. Croix, MN -St. Croix County Highway Facility | Baldwin, WI -St. Louis County | Duluth, MN -Wright County Highway Department Facility | Buffalo, MN -City of St. Paul - Parks & Recreation | St. Paul, MN -Marathon County Courthouse | Wausau, WI -Minneapolis Convention Center | Minneapolis, MN TIM KITTILA, PE TITLE: FACILITIES ASSESSMENT MANAGER Tim helps the owner verify program needs and assists in generating a master plan that addresses the facility options and the risks that exist for each of the options presented. He observes, reviews, and documents the facility conditions, including but not limited to site conditions, exterior envelope, interior finishes, mechanical and electrical systems, ADA requirements, and safety and security. He will present all viable options and costs associated as a part of a comprehensive plan. PROJECT EXPERIENCE -Isanti County Facilities Assessment | Cambridge, MN -City of Little Canada Facilities Assessment | Little Canada, MN -Eastern Carver County Schools - Facilities Assessment | Carver, MN -City of Bloomington - Facilities Assessment | Bloomington, MN -Washington County - Facilities Assessment | Stillwater, MN -St. Croix County - Facilities Assessment | Baldwin, WI -Independent School District 917 - Facilities Assessment | Rosemount, MN -Jordan School District - Facility Assessment | Jordan, MN YEARS OF EXPERIENCE: 17 YEARS OF EXPERIENCE: 15 EDUCATION MBA, Entrepreneurial Studies Focus, University of Delaware BS, Mechanical Engineering, Virginia Tech EDUCATION MS, Construction Management, BS, Construction with a Minor in Business Administration University of Wisconsin - Stout INDUSTRY EXPERIENCE -American Public Works Association -Association of Minnesota Counties - International Facility Management Association (IFMA) ST. CROIX COUNTY WASHINGTON COUNTY PUBLIC WORKS CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 5SNOW KREILICH ARCHITECTS JASON RENTMEESTER, LEED AP BD+C TITLE: SENIOR PROJECT MANAGER Jason supports the project team in the master planning study. Jason provides owners with a wide range of planning, cost estimating, and project development services with a focus in fire stations and public safety projects. He provides these services on many significant projects in the public sector and the private sector, including municipal and educational building types. In particular, Jason has experience working in the planning and feasibility phase to partner with the owner’s project team in programming, planning, budgeting, and analyzing options for a solution. PROJECT EXPERIENCE -City of Little Canada Facilities Assessment | Little Canada, MN -Washington County, Stillwater, MN -City of Maplewood North Fire Station | Maplewood, MN -City of Crystal New Police Station | Crystal, MN -City of Burnsville New Fire Station | Burnsville, MN -City of Burnsville City Hall and Police Department | Burnsville, MN -City of Minnetonka Police and Fire Station | Minnetonka, MN -Hopkins City Hall Remodel | Hopkins, MN -Orono Police Department Addition and Renovation | Orono, MNYEARS OF EXPERIENCE: 14 EDUCATION BS, Construction Management Minor, Business Administration University of Wisconsin-Stout INDUSTRY EXPERIENCE -Association of Minnesota Counties CITY OF BURNSVILLE CITY HALL & POLICE DEPT CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 6SNOW KREILICH ARCHITECTS ISD 112 FACILITIES ASSESSMENT Facility Condition Assessment: St. Croix County Highway Department Facilities August 13, 2020 Kraus-Anderson 2020 Key Items Identified-Hudson •General •1-Site cleaning •02-Sitework •1-Curbs, bollard protection (well, tank storage, gas meter) •2-Swale/Civil Site improvements •3-Parking lot •03-Foundation/Slab-on-Grade •1-Slab sealing •05-Exterior enclosure •1-Garage door replacements •1-Caulking •1-Window replacement •1-Door overhangs •1-Door replacements PROJECT EXPERIENCE : ASSESSMENTS + PLANNING ST. CROIX COUNTY FACILITIES ASSESSMENT CITY OF LITTLE CANADA FACILITIES ASSESSMENT Page 1 of 2 Size (SF)111,000 Year 1995Additions (SF)xx,xxx Year 20xxAdditions (SF)xx,xxx Year 20xx 0-5 years 5-8 years 9-10 years 10+ years Installed Year Lifetime Expectancy Current Condition Recommended Year for replacement Quantity Unit of Measure Unit Price SW 02-Sitework/Building Earthwork Parking lot resurfacing (West lot/bus loop only)2019 15 Good 2034 82,000 SF $ 3.00 $ 307,500 4 $ - $ - $ - $ 307,500 SW 02-Sitework/Building Earthwork Phased playground equipment replacement 2015 15 Good 2030 1 Allowance $ 40,000.00 $ 50,000 3 $ - $ - $ 50,000 $ - SW 02-Sitework/Building Earthwork Exterior lighting update 1995 30 Fair 2025 1 Allowance $ 100,000.00 $ 125,000 1 $ 125,000 $ - $ - $ - 2396 SW 02-Sitework/Building Earthwork Significant regrade/diversion to correct drainage issues playground. Currently using construction-style drain skimmers po Poor 2022 1 Allowance $ 150,000.00 $ 187,500 1 $ 187,500 $ - $ - $ - 2156 SW 02-Sitework/Building Earthwork Damaged fiber enclosure, near B101 vestibule entrance, needs to be replaced Poor 2022 1 LS $ 1,000.00 $ 1,250 1 $ 1,250 $ - $ - $ - 2148 SW 02-Sitework/Building Earthwork Curb+sidewalk replacements around site, dropping/heaving due to poor soils and high water t 1995 25 Poor 2022 1 Allowance $ 50,000.00 $ 62,500 1 $ 62,500 $ - $ - $ - ,2047,2017,2013,2163,2EE 05-Exterior Enclosure Phased Enclosure Work (windows/doors/brick) - 5yr cycle 1995 Fair 2022 111,000 GSF $ 1.00 $ 138,750 1 $ 138,750 $ - $ - $ - ,2047,2017,2013,2163,2EE 05-Exterior Enclosure Phased Enclosure Work (windows/doors/brick) - 5yr cycle 1995 Fair 2027 111,000 GSF $ 1.00 $ 138,750 2 $ - $ 138,750 $ - $ - ,2047,2017,2013,2163,2EE 05-Exterior Enclosure Phased Enclosure Work (windows/doors/brick) - 5yr cycle 1995 Fair 2032 111,000 GSF $ 1.00 $ 138,750 3 $ - $ - $ 138,750 $ - ,2047,2017,2013,2163,2EE 05-Exterior Enclosure Phased Enclosure Work (windows/doors/brick) - 5yr cycle 1995 Fair 2037 111,000 GSF $ 1.00 $ 138,750 4 $ - $ - $ - $ 138,750 2048 EE 05-Exterior Enclosure Skylight 1995 25 Fair 2022 1 EA $ 15,000.00 $ 18,750 1 $ 18,750 $ - $ - $ - R 06-Roof Roof Replacement- Single Ply- Adhered, Sections A-H, K- Niemen Roofing- 20 year Warranty 2016 20 Good 2036 57,240 GSF $ 14.00 $ 1,001,700 4 $ - $ - $ - $ 1,001,700 R 06-Roof Roof Replacement- Single Ply- Adhered, Sections M, P- Niemen Roofing- 20 year Warranty 2017 20 Good 2037 38,160 GSF $ 14.00 $ 667,800 4 $ - $ - $ - $ 667,800 R 06-Roof Roof Replacement- Standing Seam- Sections I, J, L, N,O,Q 1995 40 Good 2035 15,600 GSF $ 14.00 $ 273,000 4 $ - $ - $ - $ 273,000 2058 R 06-Roof Skylight 1995 25 Fair 2022 1 EA $ 15,000.00 $ 18,750 1 $ 18,750 $ - $ - $ - 3,2104,2095,2094,2084,2IC 07-Interior Construction Phased Flooring Replacement - 5yr cycle 1995 15 Poor 2022 111,000 GSF $ 2.00 $ 277,500 1 $ 277,500 $ - $ - $ - 3,2104,2095,2094,2084,2IC 07-Interior Construction Phased Flooring Replacement - 5yr cycle 15 Poor 2027 111,000 GSF $ 2.00 $ 277,500 2 $ - $ 277,500 $ - $ - 3,2104,2095,2094,2084,2IC 07-Interior Construction Phased Flooring Replacement - 5yr cycle 15 Poor 2032 111,000 GSF $ 2.00 $ 277,500 3 $ - $ - $ 277,500 $ - 3,2104,2095,2094,2084,2IC 07-Interior Construction Phased Flooring Replacement - 5yr cycle 15 Poor 2037 111,000 GSF $ 2.00 $ 277,500 4 $ - $ - $ - $ 277,500 IC 07-Interior Construction Phased Wall Finish Replacement - 5yr cycle 1995 15 Fair 2022 111,000 GSF $ 0.25 $ 34,688 1 $ 34,688 $ - $ - $ - IC 07-Interior Construction Phased Wall Finish Replacement - 5yr cycle 15 Fair 2027 111,000 GSF $ 0.25 $ 34,688 2 $ - $ 34,688 $ - $ - IC 07-Interior Construction Phased Wall Finish Replacement - 5yr cycle 15 Fair 2032 111,000 GSF $ 0.25 $ 34,688 3 $ - $ - $ 34,688 $ - IC 07-Interior Construction Phased Wall Finish Replacement - 5yr cycle 15 Fair 2037 111,000 GSF $ 0.25 $ 34,688 4 $ - $ - $ - $ 34,688 2131,2121,2115 IC 07-Interior Construction Phased Acoustic Ceiling Replacement - 5yr cycle 1995 20 Fair 2022 111,000 GSF $ 1.50 $ 208,125 1 $ 208,125 $ - $ - $ - 2131,2121,2115 IC 07-Interior Construction Phased Acoustic Ceiling Replacement - 5yr cycle 20 Fair 2027 111,000 GSF $ 1.50 $ 208,125 2 $ - $ 208,125 $ - $ - 2131,2121,2115 IC 07-Interior Construction Phased Acoustic Ceiling Replacement - 5yr cycle 20 Fair 2032 111,000 GSF $ 1.50 $ 208,125 3 $ - $ - $ 208,125 $ - 2131,2121,2115 IC 07-Interior Construction Phased Acoustic Ceiling Replacement - 5yr cycle 20 Fair 2037 111,000 GSF $ 1.50 $ 208,125 4 $ - $ - $ - $ 208,125 132,2125,2107,2098,212IC 07-Interior Construction Phased Casework Replacement (classroom/cubbies) - 5yr cycle 1995 20 Fair 2022 111,000 GSF $ 0.50 $ 69,375 1 $ 69,375 $ - $ - $ - 132,2125,2107,2098,212IC 07-Interior Construction Phased Casework Replacement (classroom/cubbies) - 5yr cycle 20 Fair 2027 111,000 GSF $ 0.50 $ 69,375 2 $ - $ 69,375 $ - $ - 132,2125,2107,2098,212IC 07-Interior Construction Phased Casework Replacement (classroom/cubbies) - 5yr cycle 20 Fair 2032 111,000 GSF $ 0.50 $ 69,375 3 $ - $ - $ 69,375 $ - 132,2125,2107,2098,212IC 07-Interior Construction Phased Casework Replacement (classroom/cubbies) - 5yr cycle 20 Fair 2037 111,000 GSF $ 0.50 $ 69,375 4 $ - $ - $ - $ 69,375 2101,2037 IC 07-Interior Construction Phased Interior Opening Replacement - 5yr cycle 1995 20 Fair 2022 111,000 GSF $ 1.00 $ 138,750 1 $ 138,750 $ - $ - $ - 2101,2037 IC 07-Interior Construction Phased Interior Opening Replacement - 5yr cycle 20 Fair 2027 111,000 GSF $ 1.00 $ 138,750 2 $ - $ 138,750 $ - $ - 2101,2037 IC 07-Interior Construction Phased Interior Opening Replacement - 5yr cycle 20 Fair 2032 111,000 GSF $ 1.00 $ 138,750 3 $ - $ - $ 138,750 $ - 2101,2037 IC 07-Interior Construction Phased Interior Opening Replacement - 5yr cycle 20 Fair 2037 111,000 GSF $ 1.00 $ 138,750 4 $ - $ - $ - $ 138,750 2114, 2061 IC 07-Interior Construction Restroom Accessories/Partition Replacement 1995 20 Poor 2022 1 Allowance $ 40,000.00 $ 50,000 1 $ 50,000 $ - $ - $ - IC 07-Interior Construction Replace wire glass with film only glass 1995 Fair 2022 1 Allowance $ 5,000.00 $ 6,250 1 $ 6,250 $ - $ - $ - EF 08-Equipment Furniture Replace cafeteria tables, desks, chairs - 5yr cycle Fair 2022 1 Allowance $ 20,000.00 $ 25,000 1 $ 25,000 $ - $ - $ - EF 08-Equipment Furniture Replace cafeteria tables, desks, chairs - 5yr cycle Fair 2027 1 Allowance $ 20,000.00 $ 25,000 2 $ - $ 25,000 $ - $ - EF 08-Equipment Furniture Replace cafeteria tables, desks, chairs - 5yr cycle Fair 2032 1 Allowance $ 20,000.00 $ 25,000 3 $ - $ - $ 25,000 $ - EF 08-Equipment Furniture Replace cafeteria tables, desks, chairs - 5yr cycle Fair 2037 1 Allowance $ 20,000.00 $ 25,000 4 $ - $ - $ - $ 25,000 EF 08-Equipment Furniture Replace power door operators 2018 15 Good 2033 4 EA $ 5,000.00 $ 25,000 4 $ - $ - $ - $ 25,000 2110 EF 08-Equipment Furniture Wood bleachers in rec center area 1995 Fair 2022 1 Allowance $ 50,000.00 $ 62,500 1 $ 62,500 $ - $ - $ - 2089 EF 08-Equipment Furniture Kiln 2018 15 Good 2033 1 Allowance $ 5,000.00 $ 6,250 4 $ - $ - $ - $ 6,250 2043, 2040, 2038, 2016EF 08-Equipment Furniture Kitchen Fixed Equipment Update (Fridge/Freezer/Dishwasher)1995 30 Fair 2025 1 Allowance $ 45,000.00 $ 56,250 1 $ 56,250 $ - $ - $ - 2126 SC 09-Special Construction Divider walls in meeting rooms 1995 20 Fair 2022 2 EA $ 10,000.00 $ 25,000 1 $ 25,000 $ - $ - $ - 2070 SC 09-Special Construction Replace non-functioning dividing wall at gym 1995 20 Poor 2022 1 EA $ 40,000.00 $ 50,000 1 $ 50,000 $ - $ - $ - 2068 SC 09-Special Construction Basketball hoists 1995 15 Poor 2022 6 EA $ 2,500.00 $ 18,750 1 $ 18,750 $ - $ - $ - 2014 SC 09-Special Construction Garage door opener for receiving area 1995 15 Poor 2022 1 EA $ 2,500.00 $ 3,125 1 $ 3,125 $ - $ - $ - 2133 P 12-Plumbing Repair leaking water fountain in E-wing 1995 20 Poor 2022 1 EA $ 2,000.00 $ 2,500 1 $ 2,500 $ - $ - $ - 2118 P 12-Plumbing Old terrazzo gang sinks (4) need replacement 1995 20 Poor 2022 4 EA $ 5,000.00 $ 25,000 1 $ 25,000 $ - $ - $ - 2091 P 12-Plumbing Rebuild waste lines for slow draining art sinks (3) 1995 Poor 2022 1 Allowance $ 10,000.00 $ 12,500 1 $ 12,500 $ - $ - $ - 2008 P 12-Plumbing Water heater #2 2016 15 Good 2031 1 EA $ 7,500.00 $ 9,375 3 $ - $ - $ 9,375 $ - 2007 P 12-Plumbing Water heater #1 2018 15 Good 2033 1 EA $ 7,500.00 $ 9,375 4 $ - $ - $ - $ 9,375 2005 P 12-Plumbing Water softeners 2016 15 Good 2031 2 EA $ 7,000.00 $ 17,500 3 $ - $ - $ 17,500 $ - 2018 M 13-HVAC CUH covers are rusted- typical 1995 20 Poor 2022 1 Allowance $ 15,000.00 $ 18,750 1 $ 18,750 $ - $ - $ - 2050 M 13-HVAC Rusted flashing at boiler condensate drips over boiler room Poor 2022 1 EA $ 12,500.00 $ 15,625 1 $ 15,625 $ - $ - $ - 2042 M 13-HVAC Exhaust hood 1995 20 Fair 2022 1 EA $ 20,000.00 $ 25,000 1 $ 25,000 $ - $ - $ - 2015 M 13-HVAC Unit heater 1995 20 Fair 2022 1 EA $ 2,500.00 $ 3,125 1 $ 3,125 $ - $ - $ - 2011 M 13-HVAC Unit heater in receiving area in cage 1995 20 Fair 2022 1 EA $ 2,500.00 $ 3,125 1 $ 3,125 $ - $ - $ - 2010 M 13-HVAC Unit heater for receiving area 1995 20 Fair 2022 1 EA $ 2,500.00 $ 3,125 1 $ 3,125 $ - $ - $ - 2009 M 13-HVAC Compressors for freezer and cooler, running loud 1995 20 Poor 2022 1 EA $ 12,500.00 $ 15,625 1 $ 15,625 $ - $ - $ - 2002 M 13-HVAC HW building circulation pump 1 1995 20 Poor 2022 1 EA $ 5,500.00 $ 6,875 1 $ 6,875 $ - $ - $ - 2001 M 13-HVAC HW pump 2 1995 20 Poor 2022 1 EA $ 5,500.00 $ 6,875 1 $ 6,875 $ - $ - $ - 1997 M 13-HVAC Boiler pump #1 2014 20 Good 2034 1 EA $ 5,500.00 $ 6,875 4 $ - $ - $ - $ 6,875 1994 M 13-HVAC Boiler pump #2 2014 20 Good 2034 1 EA $ 5,500.00 $ 6,875 4 $ - $ - $ - $ 6,875 1990 M 13-HVAC Boiler pump 3 2014 20 Good 2034 1 EA $ 5,500.00 $ 6,875 4 $ - $ - $ - $ 6,875 1989 M 13-HVAC Boiler 1 2014 24 Good 2038 1 EA $ 35,000.00 $ 43,750 4 $ - $ - $ - $ 43,750 1988 M 13-HVAC Boiler 2 2014 24 Good 2038 1 EA $ 35,000.00 $ 43,750 4 $ - $ - $ - $ 43,750 1987 M 13-HVAC Boiler 3 2014 24 Good 2038 1 EA $ 35,000.00 $ 43,750 4 $ - $ - $ - $ 43,750 2106 M 13-HVAC Prv-5 1995 20 Poor 2022 1 EA $ 500.00 $ 625 1 $ 625 $ - $ - $ - 2105 M 13-HVAC PRV-11. Namplate very worn 1995 20 Poor 2022 1 EA $ 500.00 $ 625 1 $ 625 $ - $ - $ - 2103 M 13-HVAC AHU-1 - R-1 VFD 2018 13 Good 2031 1 EA $ 5,000.00 $ 6,250 3 $ - $ - $ 6,250 $ - 2102 M 13-HVAC AHU-1 SF 1995 20 Poor 2022 1 EA $ 3,000.00 $ 3,750 1 $ 3,750 $ - $ - $ - 2097 M 13-HVAC AHU-1 1995 20 Poor 2022 1 EA $ 12,500.00 $ 15,625 1 $ 15,625 $ - $ - $ - 2096 M 13-HVAC R-1. Nameplate not accessible. 1995 15 Poor 2022 1 EA $ 3,000.00 $ 3,750 1 $ 3,750 $ - $ - $ - 2092 M 13-HVAC VFD, not labeled 1995 13 Good 2022 1 EA $ 5,000.00 $ 6,250 1 $ 6,250 $ - $ - $ - Eastern Carver County- District 112 Bluff Creek ES CATEGORY Funding: LTFM= Long Term Facility Maintance , Food = Food Servics Budget, Tech = Technology Budget, Misc.= Miscellaneous Digitized Site Report Item #Stamp Area of Work Description of Work Cost (Hard & Soft Costs) Priority 1 thru 4 Total Priority #3 CategoryNotes… Total Priority #1 Total Priority #2 Total Priority #4 St. Croix County Highway Department authorized Kraus-Anderson Construction Company to complete facility condition assessments of four (4) Highway Department satellite shops. As a part of this study, Kraus-Anderson made several site visits to each location and digitally documented the identified deferred maintenance and confirm findings. Kraus-Anderson also completed thermal images via a drone flight to confirm findings regarding the exterior enclosures of the facilities. Reference: Todd Rehnelt; Assistant Commissioner Highway Department 715-245-4202 todd.rehnelt@sccwi.gov Reference: Jim Muenzenmeyer, Director of Buildings and Grounds 952-836-9212 MuenzenmeyerJ@District112.org Reference: Bill Dircks, Public Works Director 651-766-4049 bill.dircks@littlecanadamn.org Study of 19 facilities throughout the District totaling approximately 2 million SF, including the recreation center at Bluff Creek Elementary School. Therefore, we do not need to repeat the assessment. However, we will spend some time on this to ensure it is cleaned up and packaged specifically for the City. Facilities Conditions Assessment (FCA) of the City’s existing facilities, including the City Hall, Fire Station, Old Fire Hall and Public Works Facility. BUILDING LTFM FIN CODE DESCRIPTION OR NAME OF EQUIPMENT MAKE DEC 380 #1 ADVANCED THERMAL HYDRONICSDEC380#2 ADVANCED THERMAL HYDRONICSDEC380#3 ADVANCED THERMAL HYDRONICSDEC370-KOHLER GENERATOR KOHLERDEC370KOHLER POWER SYSTEM KOHERDEC380VFD FOR SUPPLY FAN SCHNEIDER ELECT.DEC 380 VFD RETURN FAN DANFOSS GRAHAM VLT 6000 DEC 380 VFD PRIMARY COLD WATER #1 SCHNEIDER ELECT. DEC 380 VFD PRIMARY COLD WATER #2 SCHNEIDER ELECT. DEC 380 VFDSECONDARY COLD WATER #1 SCHNEIDER ELECT. DEC 380 VFD SECONDARY COLD WATER #2 SCHNEIDER ELECT. DEC 380 RTU-1 LENNEX DEC 380 RTU-2 DAIKIN DEC 380 RTU-3 LENNEX DEC 380 RTU-4 AARON RN SERIES DEC 380 RTU-5 AARON DEC 380 MAIN DEC. BUILDING AHU-1 NA DEC 381 WATER SOFTNER CANATURE DEC 381 #1 BOILER ROOM AMERICAN DEC 381 #2 CULINARY ROOM 2ND FLOOR 206 RHEEM CLASSIC SERIESDEC369SECURITY ALARM SYSTEM BOSCH DEC 384 DEC. PARKING LOT ASPHAULT DEC 380 CHILLER YORK DEC 380 COOLING COMPUTOR ROOM LENNEX DEC 363 4010 FIRE ALARM CONTROL SIMPLEX DEC 369 ELEVATOR WEST LAGERQUIST DEC 369 ELEVATOR EAST SCHINDLER DEC 383 ROOF FLAT TAR AND ROCK DEC 380 -HAULWAY HEATING UNIT #2 CARRIER DEC 380 HAULWAY HEATING UNIT#4 CARRIER DEC 380 HAULWAY HEATING UNIT#5 MESTEK ELEVATOR NA ROOF NA CABINET HEATER CH-60A CABINET HEATER 46CA60BG CABINET HEATER A-1030-03 PARKING LOT NA CHILLER YLAA0142HE46 CRAC CB30M-65-4P FIRE SYSTEM 4010 ELEVATOR NA AHU NA WATER SOFTENER NA WATER HEATER DVG62-40S38- WATER HEATER PROE40 T2 RH ALARM SYSTEM D9412GV3 CO RTU GCS16-953-20 RTU DCG0902104V RTU 3G316-1353-2 RTU RN-013-3-0FA0 RTU RQ-005-8-V-OW VFD 175Z7366 VFD S-FLEX 3007 83VFDS-FLEX 3007 83VFDS-FLEX 3007 83VFDS-FLEX 3007 83 BOILER KN-10 BOILER KN-10 GENERATOR 100REZGDGENERATOR KCSVFDS-FLEX 3007 BOILER KN-10 TYPE OF EQUIPMENT MODEL # *This client has requested that their facilities assessment example remain confidential at this time CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 7SNOW KREILICH ARCHITECTS 3] PRIOR EXPERIENCE : CITY / CAMPUS PLANNING CITY OF ST. PAUL PREDESIGN / CAMPUS PLAN MPRB MINNEAPOLIS SCULPTURE GARDEN COWLES CONSERVATORY AND RESTROOM & STORAGE/MAINTENANCE BUILDING CITY OF MINNEAPOLIS / PARK MASTER PLAN CONSOLIDATION / NEW FACILITY NORTH END COMMUNITY CENTER The project is rethinking the existing site and creating a new city owned community center. A dedicated building will provide amenities for the community and compliment the existing library facility. Click for MORE INFO Reference: Chris Stark, LEED AP; St. Paul Parks and Rec 651-266-6419 christopher.stark@ci.stpaul.mn.us Reference: Dana Murdoch, Minneapolis Parks and Rec 612-230-6446 dmurdoch@minneapolisparks.org Reference: Richard Peters, Director of Public Safety 651-209-9925 401@flpd.com FOREST LAKE PUBLIC SAFETY BUILDING AND CITY HALL The 70,000 SF facility combines city hall, police, and fire departments, creating a civic presence and convenient access for citizens. Uniting the administrative and public safety spaces provided the opportunity to share common amenities. CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 8SNOW KREILICH ARCHITECTS 3] PRIOR EXPERIENCE : RELEVANT PROJECT TYPES METRO TRANSIT POLICE DEPARTMENT FACILITY Located on the Fred T. Heywood campus, the Metro Transit Police force moved from an off-site facility, and addressed a growing need for increased public interface. The project scope included an expansion of 62,350 GSF new construction, renovation of 9,000 GSF of the existing facility, a new secure police parking and sally port area for the police department and reworked bus routing to the storage garages. Click for MORE INFO MINNETONKA POLICE AND FIRE STATION ADDITIONS AND RENOVATION KA is currently in construction for the $26 million Police and Fire Station additions and renovation for the City of Minnetonka. The project consists of a 43,000 SF, 2-story police renovation, 15,800 SF police garage addition, 37,000 SF fire addition, with new mechanical and electrical throughout. Site work includes new electric service and generator, retaining walls, underground storm vault, new well water line, site shoring/earth retention, and new mechanical and electrical throughout. Click for MORE INFO BURNSVILLE CITY HALL AND PUBLIC SERVICES WORK The 57,940 SF remodel, renovation, and expansion to the City Hall and Police Department consisted of three additions consisting of a 31-stall garage for the squad cars, a front entry vestibule and lobby for the police department, and a three car garage for processing evidence. In process 44,206 SF new fire station that includes 6 apparatus bays, gear turnout, wash/decon, SCBA areas, hose tower, offices, conference room, classroom, EMS central/storage, fitness, admin support, dorm rooms, restrooms, wellness room, lockers, kitchen, dining, dayroom, patio, and training mezzanine. MUNICIPAL WORKPLACE / POLICE / FIRE MUNICIPAL WORKPLACE / POLICE MUNICIPAL WORKPLACE / POLICE / FIRE Reference: Garrett Beck, Parks, Recreation, and Facilities 952-895-4516 garrett.beck@burnsville.mn.gov Reference: Molly Ellis, Project Manager; Metro Transit 612-349-7676 molly.ellis@metrotransit.org Reference: Will Manchester, Director of Public Works 952-988-8403 wmanchester@eminnetonka.com CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 9SNOW KREILICH ARCHITECTS GIBBS FARM RED BARN RENOVATION To expand operational capacity the historic Red Barn was updated to allow for year round use and provide a modernized, accessible facility. 3] PRIOR EXPERIENCE : RELEVANT PROJECT TYPES HISTORICAL SOCIETY / HISTORIC RESTORATION METRO TRANSIT MULTIPLE FACILITIES (LEFT: FRANKLIN OPERATIONS AND MAINENANCE FACILITY, CURRENTLY UNDER CONSTRUCTION) Snow Kreilich Architects has a long working history as a strategic partner with Metro Transit and the Metropolitan Council assisting with planning, phasing, expansion and design of multiple facility types for auto, bus, and light rail transit. Current work includes multiple facilities being constructed as a part of the SWLRT Green Line Extension project and design work associated with the BLRT (Bottineau Transitway) project. STATE AGENCY OPERATIONS + MAINTENANCE Reference: Chad P. Roberts; President 651.222.0701 Ext 3 chad@rchs.com Reference: Ryan Kronzer, AIA LEED AP, Manager of Design 612-373-3826 ryan.kronzer@metrotransit.org NEW FIRE STATION The 32,000 SF state-of-the-art, consolidated new fire station supports the philosophy and design criteria of the community and Cottage Grove firefighters. The station encourages flexibility by creating not only a balanced, open-office work environment, but also adaptable spaces for training and fitness—a fully-equipped fitness room, classrooms, and a training mezzanine—that allows for the future growth of the City and their fire operations. MUNICIPAL WORKPLACE / FIRE Reference: Jennifer Levitt, City Administrator 651-458-2890 jlevitt@cottage-grove.org CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 10SNOW KREILICH ARCHITECTS STRATEGIC PARTNERS STRATEGIC PLAN PROJECT UNDERSTANDING Our team has reviewed your RFP documents and is providing a summary of how we understand your project work along with a work plan of how we plan to approach the process of working with the City of Chanhassen. 1. Project key goals • Evaluate City owned facilities and properties• Develop multiple options for consideration and long term planning to support the City’s strategic plan.• Support public works and the City Council by providing clear and concise ideas and data to develop a long term, big picture master plan for City maintenance, improvements, and/or consolidations. 2. Critical scope deliverables • City Public Works, Staff and City Council engagement • Facility overview and operational assessment• Evaluation of all City owner property and facilities with a specific focus on these five buildings:1. City Hall2. Fire Station #13. Fire Station #24. Recreation Center (at Bluff Creek Elementary)5. Old Village Hall 3. Engagement with Key Stakeholders Our team recognizes the importance of strategic partnerships that help implement your current City services and operations and how those partnerships can further advance and support your future goals. • Eastern Carver County Schools (ISD 112) »Kraus-Anderson’s facilities assessment team is currently working with ISD 112 to review and evaluate their property and buildings (including the Bluff Creek Elementary Building and site where the City of Chanhassen Recreation Center is located) »Our team also has familiarity and prior project experience working with ISD 112 on projects such Chanhassen High School, Chaska High School, Chaska Middle School East, and Victoria Elementary School • Carver County »Partnership with Carver County Sheriff’s Office for public safety services »Partnership with Carver County Parks for recreation services and shared events 1 FINANCIAL SUSTAINABILITY 2 ASSET MANAGEMENT 3 DEVELOPMENT & REDEVELOPMENT 4 OPERATIONAL EXCELLENCE 5 COMMUNICATIONS CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 11SNOW KREILICH ARCHITECTS WORKPLAN a. Preparation of summary report of five existing facilities The facility assessment process will use in-person, visual evaluation of the five facilities identified; the City Hall, fire station 1, fire station 2, the recreation center, and the Historic Old Village Hall building. In addition other City public works and library facilities will be evaluated to understand all existing property managed by the City. This initial step during our phase one work will focus on taking inventory of what exists on the City’s properties now. This evaluation will focus on site features and building structures and their equipment systems. There are two primary objectives outlined in our proposed process. 1. Evaluation of physical condition • Understand the history of each site and structure and prior improvements completed over their timelines• Confirming age of materials, systems and equipment• Understanding life cycle expectations for current conditions• Identify damage or areas in need of maintenance 2. Evaluation of system performance • Understand if active equipment is operating correctly and at its highest efficiency »Review operable assemblies such as doors, windows, etc. »Verify performance of mechanical, electrical, plumbing and fire protection systems (if present)• Understand performance of static assemblies »Verify performance of wall / roof insulation »Verify performance of building envelope to resist water and moisture transmission• Evaluate operational performance based on current use and space requirements Tasks included in this process- Physical site and building tours- Interviews and discussions with staff- Photographic and video recording of existing conditions- Creation of architectural drawings for use in evaluating each property and/or structure Deliverables- Summary report of all documentation and facility analysis- Programmatic summary of current operational space use- Presentation of evaluation information to the Public Works Committee- Interactive workshop with City Council The process will be one of discovery, exploration and implementation; investigating existing conditions and engaging staff to best assess the future of these facilities for the next 5, 10 and 20 years. With the recent impact of COVID-19 across our country and within our communities, we will fold into the design process considerations for both the physical space designs but also your engagement process with the public. Image credit Google Earth CITY HALL FIRE STATION #1 FIRE STATION #2 RECREATION CENTER OLD VILAGE HALL CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 12SNOW KREILICH ARCHITECTS b/c. Five, Ten and Twenty year projections of space needsBuilding off of the facility assessment process, the projection of space needs will analyze data gathered to confirm if existing conditions and City staffing assignments align with typical facility standards. Staff interviews will be used to identify areas of concern and opportunities for rethinking and re-purposing shared spaces, department consolidation, or expansion. Tasks included in this process- Collaborative goal setting for all metrics including operations, sustainability, social equity, user experience and budget.- Analysis of demographic data, city conditions and population- Comparative analysis of similar sized City’s conditions- Interviews and discussions with staff- Work with the city staff to determine the best means to gather community input around changes and improvements to their city facilities- Identifying future needs based on current conditions and operational practices- Understand site / building systems (and future strategies) to support energy, water, and operational management space needs.- Diagramming with architectural drawings to identify opportunities »Explore a range of strategies for 5, 10 and 20 year growth including contrasting conservative and aggressive approaches Deliverables- Updated programmatic summary of projected operational space use needs at 5, 10 and 20 year growth milestones- Presentation of projection information to the Public Works Committee d. Outlining of opportunitiesBased on the previous assessment and calculated projections of needs our team will work with the City to explore potential opportunities. This process will explore all options and is intended to challenge everyone to think creatively. This process will explore and evaluate opportunities at three scales. 1. Exploration of City scale, context and location(s) 2. Exploration of individual property opportunities 3. Exploration of individual building opportunities Tasks included in this process- Updated collaborative goal setting for all metrics- Identify opportunities for site / building systems to support energy, water, and operational management long term planning.- Diagramming with architectural drawings to identify opportunities »Citywide mapping diagrams »City property site concept drawings »City property building concept / experience drawings- Construction feasibility and cost analysis of opportunities Deliverables- Rough Order of Magnitude Cost estimates for each opportunity- Programmatic evaluation of each opportunity based on 2040 plan- Sustainability Analysis- Statement of goals, strategic priorities, and public service impact- Concept site plan of each opportunity- Concept sketch / experience of each opportunity- Analysis of pros / cons of each opportunity- Evaluation of Potential partnerships- Assessment of safety, security, code compliance, and wellness 1. CITY SCALE 1. PROPERTY SCALE 1. BUILDING SCALE Considerations• Adjacency / proximity of City departments• Adjacency to City amenities and long term land use plan• Potential operational efficiencies with site consolidation Considerations• Adjacency / context of City• Public access and presence for residents and visitors• Existing site features and potential improvements• Re-vision of how existing properties are organized or used Considerations• Site landscape context• Public access and presence for residents and visitors• Staff and user experience• Re-think City departmental structures and explore potential for shared success WP CR Fire Station #1 City Hall FireStation #2 Library Public WorksFacilityChanhassenRec Center OldVillageHall LakeVirginia ChristmasLake Lotus Lake BrendanPond LakeHarrison Lake Susan Rice MarshLake Lake Riley Rice Lake Lake St. Joe LakeMinnewashta Lake Ann Lake Lucy ST15 ST14 ST17 ST61 ST18 MinnewashtaRegional Park North LotusLake Park MeadowGreen Park Lake Ann Park ChanhassenPondPark ChanhassenNaturePreserve LakeSusanPark Rice MarshLake Preserve PowerHill Park Fox WoodsPreserve BandimereCommunity Park Bluff CreekGolf Course Hesse FarmPark Preserve LakeSusanPreserve Raguet WildlifeManagement Are MN ValleyNationalWildlife Re MN LandscapeArboretum Seminary FenScientific& Nat* Bluff CreekPreserve IndependentSchoolDistrict 11 IndependentSchoolDistrict 112 IndependentSchoolDistrict 276 RileyRidgePark Lake Ann ParkPreserve SA5 SA7 SA5 SA101 SA41 SA5 )212 Gre at PlainsBlvdLyman Blvd AudubonRdPowersBlvdChanhassen RdArboretum Blvd Pioneer Trl H wy212Hwy 212GalpinBlvdHazeltineBlvdMark e t Blv dHwy 7Hwy 7 Powers BlvdF ly in g C loud Dr C o Rd 101 ST101 ST101 GH117 Date Created: 6/2/2021 Document Path: K:\Departments\Engineering\Facilities\City Facilities.aprxCreated By: City of Chanhassen - Engineering Department µ0 3,000Feet 0 0.5Mile City Facilities City of Chanhassen Legend City Hall Fire Station Historic Building Library WP Public Works CR Rec Center City Hall Old Village Hall CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 13SNOW KREILICH ARCHITECTS INVENTORY AND ASSESS NEEDS TASKS 1.0 CONTRACT EXECUTED, NTP 07/30/20211.1 KICK-OFF MEETING WITH PUBLIC WORKS (#1) AND LEARNING SITE TOUR1.2 SUSTAINABILITY GOALS SETTING1.3 RECEIVE CITY PROVIDED DRAWINGS / DOCUMENTS FOR REVIEW1.4 MEET WITH CITY STAFF USER GROUPS1.5 CREATE EXISTING SPACE USE PROGRAMS1.6 CREATE PROJECT SPACE NEEDS PROGRAM DOCUMENTS1.7 MEET WITH CITY STAFF USER GROUPS1.8 IDENTIFY SYSTEMS RECOMMENDATIONS1.9 REVIEW SITE PLAN ANALYSIS / CITY FACILITY MASTER PLAN AT CITY COUNCIL WORKSHOP SCHEDULE PROJECT SCHEDULE AUGUST 2021 SEPTEMBER 2021 PHASE ONE - INVENTORY AND ASSESS NEEDS PHASE TWO - SYNTHESIS AND CONCEPT WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 WEEK 6 WEEK 7 WEEK 8 PROCESS MILESTONES AUGUST 2 AUGUST 9 AUGUST 16 AUGUST 23 LABOR DAYAUGUST 30 SEP 6 SEP 13 SEP 20 1.0 2.0 2.2 2.4 2.6 2.8 2.1 2.3 2.5 2.7 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 NOTES 1. Digital technology will be used for communication and engagement at City request. In person meeting will be necessary for facility learning site tours. 2. Schedule assumes Contract award will be no later than July 30th. SYNTHESIS AND CONCEPT TASKS 2.0 PRESENTATION OF PHASE ONE FINDINGS TO PUBLIC WORKS COMMITTEE (#2)2.1 REVIEW AND CONFIRM GOALS2.2 CONCEPT SITE PLAN STUDIES2.3 CONCEPT INTERIOR LAYOUT / BUILDING STUDIES BASED ON APPROVED PROGRAM AND USER FEEDBACK2.4 USER EXPERIENCE STUDIES / VISUALIZATION2.5 ROUGH ORDER OF MAGNITUDE (ROM) CONCEPTUAL COST ESTIMATING2.6 TEST CONCEPTUAL APPROACHES TO CONFIRM ALIGNMENT WITH GOALS2.7 CONFIRM ROM PRICING2.8 MEET WITH PUBLIC WORKS COMMITTEE (#3)2.9 SUMMARY OF RESULTS / FINAL PRESENTATION AT CITY COUNCIL MEETING SEPTEMBER 27TH, 2021 CITY RESPONSIBILITIES This proposal assumes that the City and its staff will be available to participate in the design process and make decisions and approvals that may be necessary in a timely manner in order to maintain the overall project schedule. The City of Chanhassen Facilities Planning Study is proposed to be organized into two, four week long phases. The first phase, defined as “inventory and assess needs” is all about gathering information, analyzing it, meeting with users to understand their experiences, and finally concluding with a realistic, data driven assessment of existing conditions, needs, and opportunities to maximize the potential of change. The second phase, defined as “synthesis and schematics” will react to the information gathered and results of analysis. The goal of this effort is to test possiblities, not only for how the sites and buildings could be physically changed, but also how those changes effect the experience of everyone who uses them. These conceptual tests / schematic studies will be evaluated against their critical metrics such as; efficiency, budget, sustainability, and feasibility to ensure they are aligned with the City’s goals and expectations. CITY OF CHANHASSEN FACILITIES PLANNING STUDY RFP | 14SNOW KREILICH ARCHITECTS 1] BASIC SERVICES Thank you for the opportunity to present our fees for the proposed work for the City of Chanhassen Facilities Planning Study. We believe we have composed the best team to provide the appropriate balance of experience, diversity, and competitive value and provide the best possible outcome for the City of Chanhassen and its partners. Our fee proposals are always submitted based on our understanding of how best to balance engagement, deliverables, and overall execution to achieve your project’s highest aspirations. We always welcome additional discussion and requests for more detail regarding this information. If you would like clarification to any of this information presented, please contact us. We are happy to review this with you further and appreciate the opportunity to submit this information for review. We are sincerely interested in working with the City of Chanhassen. We propose the following competitive fees organized by discipline. These fees are intended to be not to exceed (NTE) lump sum amounts. PHASE ONE AND PHASE TWO BASIC SERVICES SCOPE (AS OUTLINED IN THE WORKPLAN AND TIMELINE) $23,250 - PHASE ONE FACILITY ASSESSMENT BASIC SERVICES FEE • Up to two site visits and two meetings with the Public Works Committee • Digital meetings as needed to facilitate project and engage City Department users • Existing building conditional assessment (based on visual observation only) for the City Hall, Fire, Rec Center, Old Village Hall Library and Public Works buildings. • Existing building analysis / current space use program document for all City departments • Inventory and Assessment workshop with City Council $11,250 - PHASE TWO FACILITY PLANNING BASIC SERVICES FEE • Proposed space needs for 5, 10 and 20 year projections program document for all City departments • (3) Minimum three conceptual City property site plan studies • To explore location and adjacency of existing City property in the context of the entire city • To explore opportunities on each individual City property • (3) Minimum three conceptual building conceptual layout plans per facility [15 total] • To explore opportunities to reorganize existing City Buildings • To explore opportunities to expand and/or consolidate existing City Buildings • (4) Minimum four conceptual 3D user experience diagrams / graphics • Final presentation and summary document $5,000 - PHASE TWO PRECONSTRUCTION AND COST ESTIMATING BASIC SERVICES FEE • Rough Order of Magnitude (ROM) cost estimating for options explored • Construction feasibility, sequencing, and scheduling feedback • Site visits / meetings as needed $39,500 - PHASE ONE AND PHASE TWO BASIC SERVICES PROPOSED FEE PROJECT FEE ASSUMPTIONS • All anticipated reimbursable expenses are included in the proposed fee amounts • Hourly rate schedules are available on request FEE SUBMITTED BY: SNOW KREILICH ARCHITECTS 219 NORTH SECOND STREET SUITE 120 MINNEAPOLIS, MN 55401 612 359 9430 WWW.SNOWKREILICH.COM Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025thru Department Municipal Buildings Description This project would provide a feasibility study for city facilities which could include some or all of the following: Facility assessments, space programming, concept planning, and cost-estimated implementation planning. Project #MB-038 Priority n/a Justification As city facilities continue to age, and the population continues to grow, there is a need for an assessment of these facilities and their ability to provide for staffing needs and service delivery. Budget Impact/Other No significant operational impact. UsefulLifeProjectNameCityFacilityFeasibilityStudyCategory Administration Type Improvement Account #2 Account #1 300-0000-4300 Total Project Cost:$50,000 Account #4 Account #3 Total20212022202320242025Expenditures 50,00050,000Study 50,000 50,000Total Total20212022202320242025FundingSources 50,00050,000ClosedBondFund 50,000 50,000Total 79 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: July 26, 2021 RESOLUTION NO: 2021-XX MOTION BY: SECONDED BY: A RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH SNOW KREILICH ARCHITECTS FOR A LUMP SUM FEE OF $39,500 FOR COMPLETING A FACILITIES PLANNING STUDY WHEREAS, as part of the City’s Strategic Plan, priorities include Financial Sustainability, Asset Management and Operational Excellence; and WHEREAS, included in these priorities is the effective utilization of assets, having financial resources to meet desired levels of service, and improved operational effectiveness; and WHEREAS, understanding the current condition of our facility capital assets and the ongoing operational and maintenance costs associated with them; and WHEREAS, having sufficient information to make informed long term decisions; and WHEREAS, the cost of the work was planned and budgeted for via the City’s 5-year Comprehensive Plan, CIP Project No. MB-038; and WHEREAS, the City underwent a Request For Proposals (RFP) process for the Study, and proposals were received from numerous qualified consulting firms within the established budget; and WHEREAS, an evaluation of the proposals was performed and one consulting firm was deemed to be best suited to achieve the objective of the Study on behalf of the City; and WHEREAS, a Contract for Professional Services has been prepared for the work. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, that: The City Council authorize entering into a contract with Snow Kreilich Architects for a Lump Sum Fee of $39,500 for completing a Facilities Planning Study. Passed and adopted by the Chanhassen City Council this 26th day of July, 2021. ATTEST: Laurie Hokkanen, City Manager Elise Ryan, Mayor YES NO ABSENT 1 201749v1 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this ________ day of July, 2021, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and Snow Kreilich Architects Inc., a Minnesota corporation ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant for completion of a Facilities Planning Study. 2. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents," all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Professional Services Agreement; B. Request for proposals dated June 14, 2021; C. Insurance Certificate; D. Consultant’s Response to Request For Proposal dated July 1, 2021 (“Proposal”). In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts, with Contract Document “A” having the first priority and Contract Document “D” having the last priority. 3. COMPENSATION. Consultant shall be paid by the City for the services described in the Proposal a not to exceed fee of Thirty Nine Thousand Five Hundred Dollars ($39,500.00), inclusive of expenses. The not to exceed fees and expenses shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. Consultant shall bill the City on a monthly bases as the work progresses. Payment shall be made by the City within thirty-five (35) days of receipt of an invoice. 4. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 5. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 2 201749v1 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant’s services. 8. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, arising out of or by reason of the execution or performance of the services provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 9. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $2,000,000 each occurrence/aggregate Automobile Liability $2,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non- contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. 10. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 3 201749v1 11. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 13. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 14. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 15. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 4 201749v1 16. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 17. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 18. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. Dated: _______________, 2021. CITY OF CHANHASSEN BY: _____________________________________________ Elise Ryan, Mayor BY: _____________________________________________ Laurie Hokkanen, City Manager Dated: _______________, 2021. SNOW KREILICH ARCHITECTS BY: _____________________________________________ Its CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Ordinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define "Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as an Interim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; and Approve an Interim Use Permit for an Agritainment Use on Property Located at 9111 Audubon Road Section NEW BUSINESS Item No: I.1. Prepared By Bob Generous, Senior Planner File No: Planning Case No. 2021­13 PROPOSED MOTION "The Chanhassen City Council approves the ordinance amending City Code sections 1­2, 20­251.5, and 20­576 regarding Agritainment; and an Interim Use Permit (IUP) for Agritainment Use at 9111 Audubon Road; And Adopts the Findings of Fact." Approval requires a Majority Vote of the entire council. SUMMARY The applicant is proposing the creation in the City Code of an Agritainment definition, use standards, creating an interim use in the Agricultural Estate District and requesting an IUP for 9111 Audubon Road (Degler Farm). BACKGROUND The Planning Commission held a public hearing to review the proposed ordinance amendments and IUP on July 6, 2021. The Planning Commission concurred with staff that the use should be ancillary to an active farm use of the property and that the property be primarily used for agricultural purposes.  The Planning Commission was also concerned that the proposed use, if permitted to incorporate all the uses listed by the applicant, would become a "carnival". The Planning Commission voted 3­1 to recommend approval of the ordinance amendments and IUP with the amendments outlined as part of the public hearing discussion.  The Planning Commission minutes from July 6, 2021 are included in the Consent Agenda of this City Council packet. DISCUSSION Any approval by the City for development of the property must be consistent with the Comprehensive Plan.  The CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectOrdinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define"Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as anInterim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; andApprove an Interim Use Permit for an Agritainment Use on Property Located at 9111 AudubonRoadSectionNEW BUSINESS Item No: I.1.Prepared By Bob Generous, Senior Planner File No: Planning Case No. 2021­13PROPOSED MOTION"The Chanhassen City Council approves the ordinance amending City Code sections 1­2, 20­251.5, and 20­576regarding Agritainment; and an Interim Use Permit (IUP) for Agritainment Use at 9111 Audubon Road;AndAdopts the Findings of Fact."Approval requires a Majority Vote of the entire council.SUMMARYThe applicant is proposing the creation in the City Code of an Agritainment definition, use standards, creating aninterim use in the Agricultural Estate District and requesting an IUP for 9111 Audubon Road (Degler Farm).BACKGROUNDThe Planning Commission held a public hearing to review the proposed ordinance amendments and IUP on July 6,2021. The Planning Commission concurred with staff that the use should be ancillary to an active farm use of theproperty and that the property be primarily used for agricultural purposes.  The Planning Commission was alsoconcerned that the proposed use, if permitted to incorporate all the uses listed by the applicant, would become a"carnival".The Planning Commission voted 3­1 to recommend approval of the ordinance amendments and IUP with theamendments outlined as part of the public hearing discussion.  The Planning Commission minutes from July 6, 2021are included in the Consent Agenda of this City Council packet.DISCUSSION Any approval by the City for development of the property must be consistent with the Comprehensive Plan.  The applicant has submitted the proposed changes to City Code.  Staff prepared a strike­through and bold format to show recommended changes and has highlighted in yellow, changes as a result of the Planning Commission meeting. Chapter 1 Section 1­2 Rules of Construction Agritainment Agricultural, horticultural, or agri­business activity that allows for recreation, education, entertainment, and tourism in conjunction with agriculture support and services directly associated with on­ going agricultural activities on site.organizations or members of the general public, for the purpose of recreation, education or active involvement to view, enjoy, or participate in rural activities of a farm or farm­related operation . Uses Events and activities include the following: hayrides, corn mazes, hay mazes, petting zoos (farm animals only), produce picking, active, historical farms, tours and demonstrations.including corn mazes, hayrides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, apple picking, play structures, antique tractor displays, sawmill demonstrations, hay stacks, kiddie trains, animal rides, sleigh rides, snowshoeing, maple syrup harvesting, cross country skiing, mountain biking, sledding hills, archery/ax throwing, are exhibited regardless of compensation. Staff’s intent was to create a more generalized definition of Agritainment and to highlight that the use is in support of and in conjunction with an on­going agricultural use of the property. Chapter 20, Zoning Article IV, Division 3, Standards for Agricultural and Residential Districts Sec. 20­251.5 ­  Agritainment. The following conditions will apply to Agritainment activities: 1)      The site must be zoned Agriculture “A­2”.Plans shall be required showing the location of all improvements, structures or proposed activity areas. 2)      The site must be on and have access to a collector or minor arterial.  3)      The minimum lot size shall be 20 acres. 4)      The site must have 25 50% of its land being used as “agriculture” as defined in Sec. 1­2. “Rules of construction and definitions”. Staff proposed this change to note that the site is to be used as an on­going agricultural use of the property.  By definition, a farm must have a minimum of ten acres.  Fifty percent of 20 acres is ten acres. 5)      All structures, parking,and storage areas must be set back 50 feet from public or private rights­of­ way, and 300 feet from any adjacent single­family residences or a minimum of 50 feet from a side lot line, whichever is greater. 6)      Parking plan shall be supplied with permit detailing size, capacity, and location.  Parking areas shall be limited to on­site parking. Parking areas shall be set back 50 feet from public right­of­way unless screened.Accessible parking shall be shown on the plans and must be on an accessible surface. The number of accessible spaces shall be based on the maximum parking capacity. The applicant suggested that the parking should be grouped under one heading.  They proposed that parking should be permitted closer to the right­of­way than 50 feet.  The planting of rows of corn adjacent to the parking area could provide the screening required and allows for parking setbacks less than 50 feet. CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectOrdinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define"Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as anInterim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; andApprove an Interim Use Permit for an Agritainment Use on Property Located at 9111 AudubonRoadSectionNEW BUSINESS Item No: I.1.Prepared By Bob Generous, Senior Planner File No: Planning Case No. 2021­13PROPOSED MOTION"The Chanhassen City Council approves the ordinance amending City Code sections 1­2, 20­251.5, and 20­576regarding Agritainment; and an Interim Use Permit (IUP) for Agritainment Use at 9111 Audubon Road;AndAdopts the Findings of Fact."Approval requires a Majority Vote of the entire council.SUMMARYThe applicant is proposing the creation in the City Code of an Agritainment definition, use standards, creating aninterim use in the Agricultural Estate District and requesting an IUP for 9111 Audubon Road (Degler Farm).BACKGROUNDThe Planning Commission held a public hearing to review the proposed ordinance amendments and IUP on July 6,2021. The Planning Commission concurred with staff that the use should be ancillary to an active farm use of theproperty and that the property be primarily used for agricultural purposes.  The Planning Commission was alsoconcerned that the proposed use, if permitted to incorporate all the uses listed by the applicant, would become a"carnival".The Planning Commission voted 3­1 to recommend approval of the ordinance amendments and IUP with theamendments outlined as part of the public hearing discussion.  The Planning Commission minutes from July 6, 2021are included in the Consent Agenda of this City Council packet.DISCUSSIONAny approval by the City for development of the property must be consistent with the Comprehensive Plan.  Theapplicant has submitted the proposed changes to City Code.  Staff prepared a strike­through and bold format to showrecommended changes and has highlighted in yellow, changes as a result of the Planning Commission meeting.Chapter 1Section 1­2 Rules of ConstructionAgritainmentAgricultural, horticultural, or agri­business activity that allows for recreation, education,entertainment, and tourism in conjunction with agriculture support and services directly associated with on­going agricultural activities on site.organizations or members of the general public, for the purpose of recreation,education or active involvement to view, enjoy, or participate in rural activities of a farm or farm­related operation .Uses Events and activities include the following: hayrides, corn mazes, hay mazes, petting zoos (farmanimals only), produce picking, active, historical farms, tours and demonstrations.including corn mazes,hayrides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, applepicking, play structures, antique tractor displays, sawmill demonstrations, hay stacks, kiddie trains, animal rides, sleighrides, snowshoeing, maple syrup harvesting, cross country skiing, mountain biking, sledding hills, archery/axthrowing, are exhibited regardless of compensation.Staff’s intent was to create a more generalized definition of Agritainment and to highlight that the use is insupport of and in conjunction with an on­going agricultural use of the property.Chapter 20, ZoningArticle IV, Division 3, Standards for Agricultural and Residential DistrictsSec. 20­251.5 ­  Agritainment.The following conditions will apply to Agritainment activities:1)      The site must be zoned Agriculture “A­2”.Plans shall be required showing the location of allimprovements, structures or proposed activity areas.2)      The site must be on and have access to a collector or minor arterial. 3)      The minimum lot size shall be 20 acres.4)      The site must have 25 50% of its land being used as “agriculture” as defined in Sec. 1­2. “Rules ofconstruction and definitions”.Staff proposed this change to note that the site is to be used as an on­going agricultural use of the property. By definition, a farm must have a minimum of ten acres.  Fifty percent of 20 acres is ten acres.5)      All structures, parking,and storage areas must be set back 50 feet from public or private rights­of­way, and 300 feet from any adjacent single­family residences or a minimum of 50 feet from a side lot line,whichever is greater.6)      Parking plan shall be supplied with permit detailing size, capacity, and location.  Parking areas shall belimited to on­site parking. Parking areas shall be set back 50 feet from public right­of­way unlessscreened.Accessible parking shall be shown on the plans and must be on an accessible surface.The number of accessible spaces shall be based on the maximum parking capacity.The applicant suggested that the parking should be grouped under one heading.  They proposed that parkingshould be permitted closer to the right­of­way than 50 feet.  The planting of rows of corn adjacent to the parking area could provide the screening required and allows for parking setbacks less than 50 feet. 7)      The maximum number of persons to be using the facility at any one time needs to be tied in the application permit or tied to 80% parking capacity as outlined in the permit plan.  This allows variations of seasonal activities layouts. 8)Accessory agriculture B uildings used for Agritainment events must meet existing Building Code. , or be approved by the city engineering department prior to use.  Intent is to allow provision for use of existing agriculture building where special building use is requested.Building requirements shall be based on occupancy. 9)Hours of operation shall be from 8:00 a.m. to 9:00 p.m.  10)Retail sales shall be limited to Agritainment­related items. This includes, but is not limited to, items that can be produced locally or grown on site, such as produce, honey, sweet corn, pumpkins, gourds as well as non­edible items such as products and crafts produced or manufactured on­site, such as wood slabs, benches and birdhouses.Retail items promoting the establishment with its name are permitted . Staff wanted to be sure that retail items would be directly related to the farm use of the property.  Retail items promoting the establishment could lead to allowing any commercial activity that include the Degler name.  It is not the intent of the District to permit the retail sale of “Degler” shirts and pants, calendars and nick knacks, farm implements, sporting goods, etc. The proposed use of the property should be related to and ancillary to the farming use of the site.  Retail businesses are not appropriate in the Agricultural District. 11)All animals must comply to section 20­264 –(10) “Petting farms” 12)A termination date shall be established for the IUP.  The use shall be permitted until a particular date, until the occurrence of a particular even, or until zoning regulations no longer permit it.  Prior to the permit expiring, the applicant may request an extension to the interim use permit by submitting a new application.  The renewal application will be subject to all city ordinances including any new ordinances enacted after the original approval. 13)Parking screening is required within 50 feet of a residence. 14)Proof of insurance must be provided in permit plan. 15)Rules for vendors – Location of vendors to be identified on site plan. Vendors shall be limited to food trucks. Staff wanted to be clear that the intent for vendors was to provide refreshment for visitors. However, the original language would potentially permit a flee market to allowed. 16)The applicant shall include erosion and sediment controls on the permit submittal or provide justification for why erosion and sediment control may not be necessary. In addition, if City staff identifies that erosion and sediment control issues are created or persist during the duration of the IUP, the City can require subsequent erosion and sediment control measures to mitigate against these issues. All appropriate temporary erosion and sediment control measures shall be maintained by the owner until the permit is closed out. 17)Agritainment interim use sites are required to provide an initial analysis of the “before” and “after” operational traffic impacts to the abutting and surrounding road system resulting from proposed plans associated with the interim use and associated traffic movements and volumes in order to identify capacity deficiencies at affected intersections and to help identify feasible solutions to the deficiencies. 18)Shall provide sanitary facilities for the site visitors.The use of and location of portable chemical toilets must be reviewed and approved as a condition of approval of an Agritainment use. CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectOrdinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define"Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as anInterim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; andApprove an Interim Use Permit for an Agritainment Use on Property Located at 9111 AudubonRoadSectionNEW BUSINESS Item No: I.1.Prepared By Bob Generous, Senior Planner File No: Planning Case No. 2021­13PROPOSED MOTION"The Chanhassen City Council approves the ordinance amending City Code sections 1­2, 20­251.5, and 20­576regarding Agritainment; and an Interim Use Permit (IUP) for Agritainment Use at 9111 Audubon Road;AndAdopts the Findings of Fact."Approval requires a Majority Vote of the entire council.SUMMARYThe applicant is proposing the creation in the City Code of an Agritainment definition, use standards, creating aninterim use in the Agricultural Estate District and requesting an IUP for 9111 Audubon Road (Degler Farm).BACKGROUNDThe Planning Commission held a public hearing to review the proposed ordinance amendments and IUP on July 6,2021. The Planning Commission concurred with staff that the use should be ancillary to an active farm use of theproperty and that the property be primarily used for agricultural purposes.  The Planning Commission was alsoconcerned that the proposed use, if permitted to incorporate all the uses listed by the applicant, would become a"carnival".The Planning Commission voted 3­1 to recommend approval of the ordinance amendments and IUP with theamendments outlined as part of the public hearing discussion.  The Planning Commission minutes from July 6, 2021are included in the Consent Agenda of this City Council packet.DISCUSSIONAny approval by the City for development of the property must be consistent with the Comprehensive Plan.  Theapplicant has submitted the proposed changes to City Code.  Staff prepared a strike­through and bold format to showrecommended changes and has highlighted in yellow, changes as a result of the Planning Commission meeting.Chapter 1Section 1­2 Rules of ConstructionAgritainmentAgricultural, horticultural, or agri­business activity that allows for recreation, education,entertainment, and tourism in conjunction with agriculture support and services directly associated with on­going agricultural activities on site.organizations or members of the general public, for the purpose of recreation,education or active involvement to view, enjoy, or participate in rural activities of a farm or farm­related operation .Uses Events and activities include the following: hayrides, corn mazes, hay mazes, petting zoos (farmanimals only), produce picking, active, historical farms, tours and demonstrations.including corn mazes,hayrides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, applepicking, play structures, antique tractor displays, sawmill demonstrations, hay stacks, kiddie trains, animal rides, sleighrides, snowshoeing, maple syrup harvesting, cross country skiing, mountain biking, sledding hills, archery/axthrowing, are exhibited regardless of compensation.Staff’s intent was to create a more generalized definition of Agritainment and to highlight that the use is insupport of and in conjunction with an on­going agricultural use of the property.Chapter 20, ZoningArticle IV, Division 3, Standards for Agricultural and Residential DistrictsSec. 20­251.5 ­  Agritainment.The following conditions will apply to Agritainment activities:1)      The site must be zoned Agriculture “A­2”.Plans shall be required showing the location of allimprovements, structures or proposed activity areas.2)      The site must be on and have access to a collector or minor arterial. 3)      The minimum lot size shall be 20 acres.4)      The site must have 25 50% of its land being used as “agriculture” as defined in Sec. 1­2. “Rules ofconstruction and definitions”.Staff proposed this change to note that the site is to be used as an on­going agricultural use of the property. By definition, a farm must have a minimum of ten acres.  Fifty percent of 20 acres is ten acres.5)      All structures, parking,and storage areas must be set back 50 feet from public or private rights­of­way, and 300 feet from any adjacent single­family residences or a minimum of 50 feet from a side lot line,whichever is greater.6)      Parking plan shall be supplied with permit detailing size, capacity, and location.  Parking areas shall belimited to on­site parking. Parking areas shall be set back 50 feet from public right­of­way unlessscreened.Accessible parking shall be shown on the plans and must be on an accessible surface.The number of accessible spaces shall be based on the maximum parking capacity.The applicant suggested that the parking should be grouped under one heading.  They proposed that parkingshould be permitted closer to the right­of­way than 50 feet.  The planting of rows of corn adjacent to theparking area could provide the screening required and allows for parking setbacks less than 50 feet.7)      The maximum number of persons to be using the facility at any one time needs to be tied in theapplication permit or tied to 80% parking capacity as outlined in the permit plan.  This allows variations ofseasonal activities layouts.8)Accessory agriculture B uildings used for Agritainment events must meet existing Building Code. , or beapproved by the city engineering department prior to use.  Intent is to allow provision for use of existingagriculture building where special building use is requested.Building requirements shall be based onoccupancy.9)Hours of operation shall be from 8:00 a.m. to 9:00 p.m. 10)Retail sales shall be limited to Agritainment­related items. This includes, but is not limited to, items thatcan be produced locally or grown on site, such as produce, honey, sweet corn, pumpkins, gourds as well asnon­edible items such as products and crafts produced or manufactured on­site, such as wood slabs, benchesand birdhouses.Retail items promoting the establishment with its name are permitted .Staff wanted to be sure that retail items would be directly related to the farm use of the property.  Retail itemspromoting the establishment could lead to allowing any commercial activity that include the Degler name.  Itis not the intent of the District to permit the retail sale of “Degler” shirts and pants, calendars and nickknacks, farm implements, sporting goods, etc. The proposed use of the property should be related to andancillary to the farming use of the site.  Retail businesses are not appropriate in the Agricultural District.11)All animals must comply to section 20­264 –(10) “Petting farms”12)A termination date shall be established for the IUP.  The use shall be permitted until a particular date,until the occurrence of a particular even, or until zoning regulations no longer permit it.  Prior to the permitexpiring, the applicant may request an extension to the interim use permit by submitting a new application.  Therenewal application will be subject to all city ordinances including any new ordinances enacted after theoriginal approval.13)Parking screening is required within 50 feet of a residence.14)Proof of insurance must be provided in permit plan.15)Rules for vendors – Location of vendors to be identified on site plan. Vendors shall be limited to foodtrucks.Staff wanted to be clear that the intent for vendors was to provide refreshment for visitors. However, theoriginal language would potentially permit a flee market to allowed.16)The applicant shall include erosion and sediment controls on the permit submittal or providejustification for why erosion and sediment control may not be necessary. In addition, if City staffidentifies that erosion and sediment control issues are created or persist during the duration of theIUP, the City can require subsequent erosion and sediment control measures to mitigate againstthese issues. All appropriate temporary erosion and sediment control measures shall be maintainedby the owner until the permit is closed out.17)Agritainment interim use sites are required to provide an initial analysis of the “before” and“after” operational traffic impacts to the abutting and surrounding road system resulting fromproposed plans associated with the interim use and associated traffic movements and volumes inorder to identify capacity deficiencies at affected intersections and to help identify feasible solutionsto the deficiencies. 18)Shall provide sanitary facilities for the site visitors.The use of and location of portable chemical toilets must be reviewed and approved as a condition of approval of an Agritainment use. The maintenance and use of chemical toilets shall be subject to the following: a.Sh all be securely anchored to the ground to prevent tipping. b.Shall be screened from public right­of­way and residential property with landscaping. c.     Shall be serviced at least weekly as operational plans require based on usage. d.     Only models designed to minimize the potential for spilling may be used. e.      Receipt of an annual license from the City's Planning Department. The license shall be issued unless the conditions of approval of this section have been violated. All license applications shall be accompanied by the following information: 1.Name, address, and phone number of applicant(s). 2. Site plan showing proposed location of chemical toilet(s). 3. Name, address, and phone number of chemical toilet supplier. 4. Plan for commercially maintaining the chemical toilet, including a copy of any agreement for maintenance, and the name, address, and phone number of person responsible for maintenance. 5.A written description of how the applicant intends to screen the portable chemical toilet(s) from all views into the property. Staff agrees that the servicing of the chemical toilet should be based on usage rather than an arbitrary weekly schedule. 19) Uses may include activities accessory to the use of a working/active farm to provide educational (farm tours, tractor display, produce harvesting, petting farm, etc.) and recreational activities (hay rides, mazes, corn pit, pumpkin thrower, etc.) related to farm related agricultural operation.  If there is a question as to whether or not a use meets the definition, the Community Development Director shall make that interpretation. Staff wanted to emphasize that the uses and activities are accessory to the use of a working/active farm to provide educational  and recreational activities related to farm related agricultural operations.  The use of the site for additional recreation activities such as snow shoeing, cross country skiing, mountain biking and sledding are better done in public parks and not directly related to agricultural activities. Article X, Agricultural Estate District Section 20­576, Interim Uses Add:  Agritainment Staff is recommending that the IUP be issued for a five­year period.  At the end of that time, the applicant can request an extension and the City can evaluate the use.  The applicant proposes that the IUP be terminated only when the property is developed. RECOMMENDATION Staff and the Planning Commission recommend that the City Council approve the ordinance amending Chapters 1 and 20 regarding Agritainment uses as revised per staff recommendations, and the Interim Use Permit to permit the Agritainment use on the property subject to the conditions of the staff report; and Adopt the Planning Commission Findings of Fact and Recommendation. CITY COUNCIL STAFF REPORTMonday, July 26, 2021SubjectOrdinance XXX: Approve a Request to Amend City Code Chapters 1 and 20 to Define"Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as anInterim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; andApprove an Interim Use Permit for an Agritainment Use on Property Located at 9111 AudubonRoadSectionNEW BUSINESS Item No: I.1.Prepared By Bob Generous, Senior Planner File No: Planning Case No. 2021­13PROPOSED MOTION"The Chanhassen City Council approves the ordinance amending City Code sections 1­2, 20­251.5, and 20­576regarding Agritainment; and an Interim Use Permit (IUP) for Agritainment Use at 9111 Audubon Road;AndAdopts the Findings of Fact."Approval requires a Majority Vote of the entire council.SUMMARYThe applicant is proposing the creation in the City Code of an Agritainment definition, use standards, creating aninterim use in the Agricultural Estate District and requesting an IUP for 9111 Audubon Road (Degler Farm).BACKGROUNDThe Planning Commission held a public hearing to review the proposed ordinance amendments and IUP on July 6,2021. The Planning Commission concurred with staff that the use should be ancillary to an active farm use of theproperty and that the property be primarily used for agricultural purposes.  The Planning Commission was alsoconcerned that the proposed use, if permitted to incorporate all the uses listed by the applicant, would become a"carnival".The Planning Commission voted 3­1 to recommend approval of the ordinance amendments and IUP with theamendments outlined as part of the public hearing discussion.  The Planning Commission minutes from July 6, 2021are included in the Consent Agenda of this City Council packet.DISCUSSIONAny approval by the City for development of the property must be consistent with the Comprehensive Plan.  Theapplicant has submitted the proposed changes to City Code.  Staff prepared a strike­through and bold format to showrecommended changes and has highlighted in yellow, changes as a result of the Planning Commission meeting.Chapter 1Section 1­2 Rules of ConstructionAgritainmentAgricultural, horticultural, or agri­business activity that allows for recreation, education,entertainment, and tourism in conjunction with agriculture support and services directly associated with on­going agricultural activities on site.organizations or members of the general public, for the purpose of recreation,education or active involvement to view, enjoy, or participate in rural activities of a farm or farm­related operation .Uses Events and activities include the following: hayrides, corn mazes, hay mazes, petting zoos (farmanimals only), produce picking, active, historical farms, tours and demonstrations.including corn mazes,hayrides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, applepicking, play structures, antique tractor displays, sawmill demonstrations, hay stacks, kiddie trains, animal rides, sleighrides, snowshoeing, maple syrup harvesting, cross country skiing, mountain biking, sledding hills, archery/axthrowing, are exhibited regardless of compensation.Staff’s intent was to create a more generalized definition of Agritainment and to highlight that the use is insupport of and in conjunction with an on­going agricultural use of the property.Chapter 20, ZoningArticle IV, Division 3, Standards for Agricultural and Residential DistrictsSec. 20­251.5 ­  Agritainment.The following conditions will apply to Agritainment activities:1)      The site must be zoned Agriculture “A­2”.Plans shall be required showing the location of allimprovements, structures or proposed activity areas.2)      The site must be on and have access to a collector or minor arterial. 3)      The minimum lot size shall be 20 acres.4)      The site must have 25 50% of its land being used as “agriculture” as defined in Sec. 1­2. “Rules ofconstruction and definitions”.Staff proposed this change to note that the site is to be used as an on­going agricultural use of the property. By definition, a farm must have a minimum of ten acres.  Fifty percent of 20 acres is ten acres.5)      All structures, parking,and storage areas must be set back 50 feet from public or private rights­of­way, and 300 feet from any adjacent single­family residences or a minimum of 50 feet from a side lot line,whichever is greater.6)      Parking plan shall be supplied with permit detailing size, capacity, and location.  Parking areas shall belimited to on­site parking. Parking areas shall be set back 50 feet from public right­of­way unlessscreened.Accessible parking shall be shown on the plans and must be on an accessible surface.The number of accessible spaces shall be based on the maximum parking capacity.The applicant suggested that the parking should be grouped under one heading.  They proposed that parkingshould be permitted closer to the right­of­way than 50 feet.  The planting of rows of corn adjacent to theparking area could provide the screening required and allows for parking setbacks less than 50 feet.7)      The maximum number of persons to be using the facility at any one time needs to be tied in theapplication permit or tied to 80% parking capacity as outlined in the permit plan.  This allows variations ofseasonal activities layouts.8)Accessory agriculture B uildings used for Agritainment events must meet existing Building Code. , or beapproved by the city engineering department prior to use.  Intent is to allow provision for use of existingagriculture building where special building use is requested.Building requirements shall be based onoccupancy.9)Hours of operation shall be from 8:00 a.m. to 9:00 p.m. 10)Retail sales shall be limited to Agritainment­related items. This includes, but is not limited to, items thatcan be produced locally or grown on site, such as produce, honey, sweet corn, pumpkins, gourds as well asnon­edible items such as products and crafts produced or manufactured on­site, such as wood slabs, benchesand birdhouses.Retail items promoting the establishment with its name are permitted .Staff wanted to be sure that retail items would be directly related to the farm use of the property.  Retail itemspromoting the establishment could lead to allowing any commercial activity that include the Degler name.  Itis not the intent of the District to permit the retail sale of “Degler” shirts and pants, calendars and nickknacks, farm implements, sporting goods, etc. The proposed use of the property should be related to andancillary to the farming use of the site.  Retail businesses are not appropriate in the Agricultural District.11)All animals must comply to section 20­264 –(10) “Petting farms”12)A termination date shall be established for the IUP.  The use shall be permitted until a particular date,until the occurrence of a particular even, or until zoning regulations no longer permit it.  Prior to the permitexpiring, the applicant may request an extension to the interim use permit by submitting a new application.  Therenewal application will be subject to all city ordinances including any new ordinances enacted after theoriginal approval.13)Parking screening is required within 50 feet of a residence.14)Proof of insurance must be provided in permit plan.15)Rules for vendors – Location of vendors to be identified on site plan. Vendors shall be limited to foodtrucks.Staff wanted to be clear that the intent for vendors was to provide refreshment for visitors. However, theoriginal language would potentially permit a flee market to allowed.16)The applicant shall include erosion and sediment controls on the permit submittal or providejustification for why erosion and sediment control may not be necessary. In addition, if City staffidentifies that erosion and sediment control issues are created or persist during the duration of theIUP, the City can require subsequent erosion and sediment control measures to mitigate againstthese issues. All appropriate temporary erosion and sediment control measures shall be maintainedby the owner until the permit is closed out.17)Agritainment interim use sites are required to provide an initial analysis of the “before” and“after” operational traffic impacts to the abutting and surrounding road system resulting fromproposed plans associated with the interim use and associated traffic movements and volumes inorder to identify capacity deficiencies at affected intersections and to help identify feasible solutionsto the deficiencies.18)Shall provide sanitary facilities for the site visitors.The use of and location of portablechemical toilets must be reviewed and approved as a condition of approval of an Agritainment use.The maintenance and use of chemical toilets shall be subject to the following:a.Sh all be securely anchored to the ground to prevent tipping.b.Shall be screened from public right­of­way and residential property with landscaping.c.     Shall be serviced at least weekly as operational plans require based on usage.d.     Only models designed to minimize the potential for spilling may be used.e.      Receipt of an annual license from the City's Planning Department. The license shall beissued unless the conditions of approval of this section have been violated. All licenseapplications shall be accompanied by the following information:1.Name, address, and phone number of applicant(s).2. Site plan showing proposed location of chemical toilet(s).3. Name, address, and phone number of chemical toilet supplier.4. Plan for commercially maintaining the chemical toilet, including a copy of anyagreement for maintenance, and the name, address, and phone number of personresponsible for maintenance.5.A written description of how the applicant intends to screen the portable chemicaltoilet(s) from all views into the property.Staff agrees that the servicing of the chemical toilet should be based on usage rather than an arbitrary weeklyschedule.19) Uses may include activities accessory to the use of a working/active farm to provideeducational (farm tours, tractor display, produce harvesting, petting farm, etc.) and recreationalactivities (hay rides, mazes, corn pit, pumpkin thrower, etc.) related to farm related agriculturaloperation.  If there is a question as to whether or not a use meets the definition, the CommunityDevelopment Director shall make that interpretation.Staff wanted to emphasize that the uses and activities are accessory to the use of a working/active farm toprovide educational  and recreational activities related to farm related agricultural operations.  The use of thesite for additional recreation activities such as snow shoeing, cross country skiing, mountain biking andsledding are better done in public parks and not directly related to agricultural activities.Article X, Agricultural Estate DistrictSection 20­576, Interim UsesAdd:  AgritainmentStaff is recommending that the IUP be issued for a five­year period.  At the end of that time, the applicant can requestan extension and the City can evaluate the use.  The applicant proposes that the IUP be terminated only when theproperty is developed.RECOMMENDATIONStaff and the Planning Commission recommend that the City Council approve the ordinance amending Chapters 1 and20 regarding Agritainment uses as revised per staff recommendations, and the Interim Use Permit to permit theAgritainment use on the property subject to the conditions of the staff report; and Adopt the Planning Commission Findings of Fact and Recommendation. ATTACHMENTS: Ordinance Interim Use Permit Planning Commission Staff Report dated July 6, 2021 Findings of Fact and Recommendation Development Review Application Objective Narrative and Site Plan Comments Presentation Affidavit of Mailing 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 1 AND CHAPTER 20 REGULATING AGRITAINMENT USE CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1. Intent of this ordinance is to permit Agritainment as an interim, accessory use of a working/active farm to provide educational and recreational activities related to agricultural operations. Section 2. The Chanhassen City Code is amended by adding the following definition to section 1-2 to read as follows: Agritainment means agricultural, horticultural, or agri-business events and activities that allow for education, entertainment, recreation, and tourism in conjunction with agriculture support and services directly associated with on‐going agricultural activities on site. Events and activities include the following: hay rides, corn mazes, hay mazes, petting zoos (farm animals only), produce picking, active, historical farms, tours and demonstrations. Section 3. The Chanhassen City Code Article IV, Division 3, Standards for Agricultural and Residential Districts, is amended by adding section 20-251.52, and renumbering the sections that currently exist, to read as follows: Agritainment. The following conditions will apply to Agritainment activities: 1) Plans shall be required showing the location of all improvements, structures or proposed activity areas. 2) The site must be on and have access to a collector or minor arterial. 3) The minimum lot size shall be 20 acres. 4) The site must have 50% of its land being used as “agriculture” as defined in Sec. 1-2. “Rules of construction and definitions”. 5) All structures and storage areas must be set back 50 feet from public or private rights-of- way, and 300 feet from any adjacent single-family residences or a minimum of 50 feet from a side lot line, whichever is greater. 2 6) The applicant shall provide a parking plan shall be supplied with permit detailing size, capacity, and location. Parking areas shall be limited to on-site parking. Parking areas shall be set back 50 feet from public right-of-way unless screened. Accessible parking shall be shown on the plans and must be on an accessible surface. The number of accessible spaces shall be based on the maximum parking capacity. 7) Buildings used for Agritainment events must meet existing building code. Building requirements shall be based on occupancy. 8) Hours of operation shall be from 8:00 a.m. to 9:00 p.m. 9) Retail sales shall be limited to Agritainment-related items. This includes, but is not limited to, items that can be produced locally or grown on site, such as produce, honey, sweet corn, pumpkins, gourds as well as non-edible items such as products and crafts produced or manufactured on site. 10) All animals must comply to section 20-264–(10) “Petting farms” 11) A termination date shall be established for the interim use permit. The use shall be permitted until a particular date, until the occurrence of a particular even, or until zoning regulations no longer permit it. Prior to the permit expiring, the applicant may request an extension to the Interim Use Permit (IUP) by submitting a new application. The renewal application will be subject to all city ordinances including any new ordinances enacted after the original approval. 12) Parking screening shall be in conformance with section 20-1181 of the Chanhassen City Code is required within 50 feet of a residence. 13) Proof of insurance must be provided in permit plan. 14) Vendors shall be limited to food trucks. Rules for vendors – The location of vendors shall to be identified on the site plan. Vendors shall be limited to food trucks. 15) The applicant shall include erosion and sediment controls on the permit submittal or provide justification for why erosion and sediment control may not be necessary. In addition, if City staff identify that erosion and sediment control issues are created or persist during the duration of the IUP, the City can require subsequent erosion and sediment control measures to mitigate against these issues. All appropriate temporary erosion and sediment control measures shall be maintained by the owner until permit is closed out. 16) Agritainment interim use sites are required to provide an initial analysis of the “before” and “after” operational traffic impacts to the abutting and surrounding road system resulting from proposed plans associated with the interim use and associated traffic movements and volumes in order to identify capacity deficiencies at affected intersections and to help identify feasible solutions to the deficiencies. 3 17) The applicant shall provide sanitary facilities for the site visitors. The use of and location of portable chemical toilets must be reviewed and approved as a condition of approval of an Agritainment use. The maintenance and use of chemical toilets shall be subject to the following: a. Shall be securely anchored to the ground to prevent tipping. b. Shall be screened from public right-of-way and residential property with landscaping. c. Shall be serviced as operational plans require based on usage. d. Only models designed to minimize the potential for spilling may be used. e. Receipt of an annual license permit from the City's Planning Department. The license permit shall be issued unless the conditions of approval of this section have been violated. All license permit applications shall be accompanied by the following information: 1. Name, address, and phone number of applicant(s). 2. Site plan showing proposed location of chemical toilet(s). 3. Name, address, and phone number of chemical toilet supplier. 4. Plan for commercially maintaining the chemical toilet, including a copy of any agreement for maintenance, and the name, address, and phone number of person responsible for maintenance. 5. A written description of how the applicant intends to screen the portable chemical toilet(s) from all views into the property. 18) Uses may include activities accessory to the use of a working/active farm to provide educational (farm tours, tractor display, produce harvesting, petting farm, etc.) and recreational activities (hay rides, mazes, corn pit, pumpkin thrower, etc.) related to farm- related agricultural operation. If there is a question as to whether or not a use meets the definition, the Community Development Director shall make that interpretation. Section 4. The Chanhassen City Code Article X, Agricultural Estate District, Section 20-576, Interim Uses, is amended by adding the following use to the list of interim uses: Agritainment Section 5. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this ___day of _____, 2021, by the City Council of the City of Chanhassen, Minnesota Laurie Hokkanen, City Manager Elise Ryan, Mayor (Published in the Chanhassen Villager on ______________) g:\plan\2021 planning cases\21-13 degler farm center ord amendment and iup\ordinance.docx 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES INTERIM USE PERMIT #2021-13 1. Permit. Subject to the terms and conditions set forth herein, the City of Chanhassen hereby grants an interim use for an Agritainment use for 9111 Audubon Road. 2. Property. The permit is for the following described property ("subject property") in the City of Chanhassen, Carver County, Minnesota: (See Exhibit A) 3. Conditions. The permit is issued subject to the following conditions: Building: a. Accessible parking shall be located on an improved, centralized, permanent surface and shall be based on the maximum parking provided based on the rotational parking plan shown in Exhibit B. b. The use of any structure shall comply with Building and Fire Code occupancy requirements. Engineering: a. All conditions set forth by Carver County shall be addressed by the applicant, and all permits required shall be obtained prior to the commencement of Agritainment operations. b. The applicant shall provide an initial analysis of the “before” and “after” operational traffic impacts to the abutting and surrounding road system resulting from proposed plans associated with the Interim Use and associated traffic movements and volumes in order to identify capacity deficiencies at affected intersections and to help identify feasible solutions to the deficiencies prior to the commencement of any Agritainment operations. c. Parking capacity shall be based on city standard parking lot layout in Section 20-1118 of the Chanhassen City Code. Fire: a. Any change in use of the current buildings on site, including the barn, will require it to come up to full City Fire Code. b. Corn/Straw Maze shall be set back at least 75 feet from any and all ignition sources great distance away, including open flame (recreational fire pits). c. All vehicle parking and shall be set back at least 75 feet from any sources of ignition, such as campfires and smoking, to be at least 75 feet away at all times. 2 d. Applicant must Emergency Responder access – will need to maintain emergency vehicle access to all areas on site and entrance and egress. The access will require proper road surface, which is able to provide support for emergency and fire vehicles. e. Applicant must place Will require a fire hydrant to be placed on site. Planning: a. The applicant must obtain all required State licensure and permits. b. The Interim Use Permit (IUP) shall be approved for a period of terminate five (5) years from the date of City Council approval. c. Buildings and use areas shall be as shown on the approved “site plan” Exhibit B. Additional use areas or buildings shall require an amendment to the Interim Use Permit. d. Sanitary facilities shall be provided for site visitors. e. The use of the subject property must be in general conformance with the attached Exhibit B. Water Resources: a. The applicant shall incorporate Bluff Creek Overlay District (BCOD) Conservation Area signage within the BCOD portion of the site. These signposts would not impede the applicant’s ability to use the site for agriculture. Precise amount and location of signage can be determined when further plans are submitted and must be approved by the City’s Water Resources Coordinator. b. The applicant shall consider moving the eastern hayride route even further east, in order to avoid driving through an agricultural wetland. The applicant can work with the City’s Water Resources Coordinator to determine a more appropriate location. c. The applicant shall show erosion and sediment controls on their permit submittal, or provide justification for why erosion and sediment control measures are not necessary. However, City staff believes that, due to the applicant’s proposed use of the site, in particular, parking on agricultural fields, this site is at risk of increased dust control issues. Staff feels that an erosion and sediment control plan be submittal which shows dust control measures. Some other potential erosion and control measures the applicant should consider includes perimeter controls to protect Bluff Creek and a restoration plan for after the event ends, etc. Erosion and sediment controls will need to be approved by City staff before the permit can be issued. The City retains the right to require further erosion and sediment control measures if issues are identified after the IUP has been approved and is underway. b. Prior to use of the property for Agritainment purposes or issuance of a building permit, the applicant shall obtain approval by city staff of an erosion and sediment control plan which provides for dust control measures related to the proposed use of the property, particularly as it related to parking on agricultural fields. c. Applicant shall comply with the approved erosion and sediment control plan and shall provide additional dust control measures beyond the plan requirements which shall be approved by the City, if the use of the property for Agritainment purposes creates a greater risk of dust control issues than addressed by the plan. 3 4. Termination of Permit. The City may revoke the permit following a public hearing for violation of the terms of this permit. This Interim Use Permit shall terminate upon the occurrence of any of the following events, whichever first occurs: a. The date stated in the permit; b. Upon violation of conditions under which the permit was issued; c. Upon change in the city's zoning regulations which renders the use nonconforming; d. Upon the subdivision of the property or the alteration of the lot lines of the property. 5. Lapse. If within one year of the issuance of this permit the authorized construction has not been substantially completed or the use commenced, this permit shall lapse, unless an extension is granted in accordance with the Chanhassen Zoning Ordinance. 6. Criminal Penalty. Violation of the terms of this Interim Use Permit is a criminal misdemeanor. 4 Dated: July 26, 2021 CITY OF CHANHASSEN By: Elise Ryan, Mayor By: Laurie Hokkanen, City Manager STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this day of , 2021, by Elise Ryan, Mayor, and Laurie Hokkanen, City Manager, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. Notary Public DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 5 EXHIBIT A To the following described Real Estate situated in Carver County, Minnesota. (A) The Northwest Quarter of the Southeast Quarter (NW¼ of SE¼ of Section 22, Township 116, Range 23, containing 40 acres of land, more or less. (B) Also, beginning at the post in South line of Northwest Quarter of Southeast Quarter (NW¼ of SE¼) Section 22, Township 116, Range 23, One (1) chain West from the Southeast (SE) Corner of said Northwest quarter of Southeast quarter (NW¼ of SE¼); thence South 38½ dgs. West 2.38 chains; thence South 73 dgs. West 4.35 chains; thence South 36½ dgs. West 1.90 chains; thence South 17½ dge. West 3.70 chains; thence North 82 dgs. West 1.50 chains to a point in North and South middle line of Southwest quarter of Southeast quarter (SW¼ of SE¼); thence North along said middle line 8.00 chains to a post in South line of Northwest Quarter of Southeast Quarter (NW¼ of SE¼); thence East 10.00 chains to place of beginning, situated in East Half (E½) of Southwest Quarter of Southeast Quarter (SW¼ of SE¼), Section 22, Township 116, Range 23, containing 3.60 acres. (C) Also, Commencing at a post on center line of Section 22, Township 116, Range 23, which post bears South 4.20 chains from center post of said Sec. 22; thence South 15.32 chains to Quarter Quarter post; thence North 44½ dgs. West 27.90 chains; thence East 15.32 chains; thence South 4.28 chains; thence East 4.28 chains to place of beginning, situated in Lot 2, Sec. 22, Township 116, Range 23 and containing 17.37 acres, more or less. (D) Also, Beginning at the Quarter Section post on South line of Section 22, Township 116, Range 23, running thence North along center line of said Section 20.00 chains to middle line of Southeast quarter (SE¼) of said Section; thence East along said middle line 10.00 chains; thence South parallel with first mentioned line 15.75 chains to a point in the center of a creek; thence Southerly along center of said creek to South line of said Section; thence West 7.00 chains to place of beginning, containing 19 acres of land more or less, situated in West half of Southwest quarter of Southeast quarter (W½ of SW¼ of SE¼) of Section 22, Township 116, Range 23. 6 EXHIBIT B Parking Size: Location: Size (acres/sqft): Parking spaces (9ft x18ft): Accessible requirements: Lot 1 .76 acres/33,105 ft2 82 Lot 2 .94 acres/40,724 ft2 120 Lot 3 2.25 acres/98,010 ft2 .76 acres .93 acres 82 car capacity 120 car capacity 1.75 acres 250 car capacity Parking Size/Capacity: A one-acre parking lot with only lanes and spaces could fit approximately 150 cars. Assuming we are going with box (90 degree) parking, the dimensions of the space required are (9-ft wide) (18-ft long + 26-ft travel lane.) Shown on map are approximate parking car capacities. Parking Location: The three lots are options shown as rotational placements of parking. Entrances/exits are from Audubon Road and marked with dotted lines. Expected Use: In 2020, the most cars we had on the premise was 25 cars parked at one time (40 total on a Saturday). The parking plan is meant to show we have ample parking spaces. Parking Surface/Erosion: Parking Surface will be a permittable fast growing alfalfa/grass mix. In the unlikely event that erosion does appear, affected area will be roped off and fitted with erosion barriers. Lots that do not survive winter freeze will be replanted. Accessible Parking: Accessible parking locations will be placed each year as needed in locations in Green and follow guidelines of size and quantity. Lot 1 Lot 2 Lot 7 Locations: Vendor Locations: Vendor location options are shown in locations marked as shown in red. Chemical Toilet Locations (marked in orange): This location is not able to be seen from outside the property. Corn Maze Location: Location of 2020/2021 corn maze is shown below. Due to rotational nature of crops, corn maze location can change. Corn Pit & Straw Bale Maze: Location is shown in red. 8 Hayride: Hayride path is a loop that starts at farm and travels through the back pasture. It will start/end at the farmyard. Hayride route will change slightly based on crop rotation. Trail Location: CITY OF CHANHASSEN PC DATE: July 6, 2021 CC DATE: July 26, 2021 REVIEW DEADLINE: August 3, 2021 CASE #: 2021-13 BY: RG, EH, DN, JR, JS, ET, MU SUMMARY OF REQUEST: Consider a request to amend City Code Chapters 1 and 20 to define "Agritainment"/"Agritourism"; Create Standards and Criteria for an Agritainment Use as an Interim Use; Allow Agritainment Uses as an Interim Use in the Agricultural Estate District; and Receive an Interim Use Permit for an Agritainment Use. LOCATION: 9111 Audubon Road APPLICANT: Applicant: Todd Degler 112131 Haering Lane Chaska, MN 55318 Property Owner: Gayle Degler 541 Pine View Court Chanhassen, MN 55317 PRESENT ZONING: Agricultural Estate District (A-2) 2040 LAND USE PLAN: Office Industrial ACREAGE: 63.67 acres LEVEL OF CITY DISCRETION IN DECISION- MAKING: The City has a relatively high level of discretion in approving zoning code amendments because the City is acting in its legislative or policy-making capacity. A zoning code amendment must be consistent with the City’s Comprehensive Plan. The City has limited discretion in approving or denying interim use permits, based on whether or not the proposal meets the use standards outlined in the Zoning Ordinance. If the City finds that all the applicable use standards are met, the permit must be approved. This is a quasi-judicial decision. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSED MOTION: “The Chanhassen Planning Commission recommends City Council approve City Code amendments to section 1-2, 20-251.5, and 20-576 regarding Agritainment; An Interim Use Permit (IUP) for Agritainment Use at 9111 Audubon Road; And Adopt of the Findings of Fact and Recommendation.” Degler Farm Code Amendments and IUP July 6, 2021 Page 2 PROPOSAL/SUMMARY The applicant is proposing the creation of an Agritainment definition, use standards, creating an interim use in the Agricultural Estate District and requesting an Interim Use Permit. APPLICABLE REGULATIONS Chapter 20, Article II, Division 2. Amendments Chapter 20, Article IV, Division 3, Standards for Agricultural and Residential Districts Chapter 20, Article IV, Div. 5. Interim Use Permits Chapter 20, Article X, Agricultural Estate District, A-2 BACKGROUND The applicant currently farms their property. They would like to create an Agritainment use as part of their farming operation. SITE CONSTRAINTS Bluff Creek Corridor This property is located within the Bluff Creek Overlay District (BCOD). The City of Chanhassen established the Bluff Creek Overlay District by ordinance in 1998 to protect the Bluff Creek Corridor, wetlands, bluffs and significant stands of mature trees through the use of careful site design and other low-impact practices. This parcel is partially encumbered by the BCOD. Section 20-1255 of the Chanhassen City Code requires a conditional use permit for all development within the Bluff Creek Corridor. The Bluff Creek Corridor primary zone is located on the property. The Primary Corridor is designated open space. All structures must meet a 40-foot structural setback from the Primary Corridor boundary as required by Chanhassen City Code. In addition, no grading is allowed within the first 20 feet of the Primary Corridor. The proposed development shall not impact the BCOD. No grading or vegetative alterations shall be permitted in the BCOD Primary Zone. Wetland Protection There is a wetland located on the property. The proposed development should not impact this wetland. Bluff Protection There are bluffs on the property. The proposed development should not impact bluffs. Degler Farm Code Amendments and IUP July 6, 2021 Page 3 Shoreland Management The property is located within a shoreland protection district. Floodplain Overlay This property is not within a floodplain. ZONING ORDINANCE AMENDMENT Any approval by the City for development of the property must be consistent with the Comprehensive Plan. The applicant has submitted the proposed changes to City Code. Staff will prepare a strike-through and bold format to show our recommended changes. Chapter 1 Section 1-2 Rules of Construction Agritainment Agricultural, horticultural, or agri-business activity that allows organizations or members of the general public, for the purpose of recreation, education or active involvement to view, enjoy, or participate in rural activities of a farm or farm-related operation. Uses including corn mazes, hayrides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, apple picking, play structures, antique tractor displays, sawmill demonstrations, hay stacks, kiddie trains, animal rides, sleigh rides, snowshoeing, maple syrup harvesting, cross country skiing, mountain biking, sledding hills, are exhibited regardless of compensation. Chapter 20, Zoning Article IV, Division 3, Standards for Agricultural and Residential Districts Sec. 20-251.5 - Agritainment. The following conditions will apply to Agritainment activities: 1) The site must be zoned Agriculture “A-2”. Plans shall be required showing the location of all improvements, structures or proposed activity areas. 2) The site must be on and have access to a collector or minor arterial. 3) The minimum lot size shall be 20 acres. 4) The site must have 25% of its land being used as “agriculture” as defined in Sec. 1-2. “Rules of construction and definitions”. Degler Farm Code Amendments and IUP July 6, 2021 Page 4 5) All structures, parking, and storage areas must be set back 50 feet from public or private rights-of-way, and 300 feet from any adjacent single-family residences or a minimum of 50 feet from a side lot line, whichever is greater. 6) Parking plan shall be supplied with permit detailing size, capacity, and location. Parking areas shall be limited to on-site parking. Accessible parking shall be shown on the plans and must be on an accessible surface. The number of accessible spaces shall be based on the maximum parking capacity. 7) The maximum number of persons to be using the facility at any one time needs to be tied in the application permit or tied to 80% parking capacity as outlined in the permit plan. This allows variations of seasonal activities layouts. 8) Accessory agriculture Buildings used for Agritainment events must meet existing building code. , or be approved by the city engineering department prior to use. Intent is to allow provision for use of existing agriculture building where special building use is requested. Building requirements shall be based on occupancy. 9) Hours of operation shall be from 8:00 a.m. to 9:00 p.m. 10) Retail sales shall be limited to Agritainment-related items. This includes, but is not limited to, items that can be produced locally or grown on site, such as produce, honey, sweet corn, pumpkins, gourds as well as non-edible items such as products and crafts produced or manufactured on -site, such as wood slabs, benches and birdhouses. Retail items promoting the establishment with its name are permitted. 11) All animals must comply to section 20-264 –(10) “Petting farms” 12) A termination date shall be established for the interim use permit. The use shall be permitted until a particular date, until the occurrence of a particular even, or until zoning regulations no longer permit it. Prior to the permit expiring, the applicant may request an extension to the interim use permit by submitting a new application. The renewal application will be subject to all city ordinances including any new ordinances enacted after the original approval. 13) Parking screening is required within 50 feet of a residence. 14) Proof of insurance must be provided in permit plan. 15) Rules for vendors – Location of vendors to be identified on site plan. 16) The applicant shall include erosion and sediment controls on the permit submittal or provide justification for why erosion and sediment control may not be necessary. In addition, if City staff identify that erosion and sediment control issues are created or persist during the duration of the IUP, the City can require subsequent erosion and Degler Farm Code Amendments and IUP July 6, 2021 Page 5 sediment control measures to mitigate against these issues. All appropriate temporary erosion and sediment control measures shall be maintained by the owner until permit is closed out. 17) Agritainment Interim Use sites are required to provide an initial analysis of the “before” and “after” operational traffic impacts to the abutting and surrounding road system resulting from proposed plans associated with the Interim Use and associated traffic movements and volumes in order to identify capacity deficiencies at affected intersections and to help identify feasible solutions to the deficiencies. 18) Shall provide sanitary facilities for the site visitors. The use of and location of portable chemical toilets must be reviewed and approved as a condition of approval of an agritainment use. The maintenance and use of chemical toilets shall be subject to the following: a. Shall be securely anchored to the ground to prevent tipping. b. Shall be screened from public right-of-way and residential property with landscaping. c. Shall be serviced at least weekly. d. Only models designed to minimize the potential for spilling may be used. e. Receipt of an annual license from the City's Planning Department. The license shall be issued unless the conditions of approval of this section have been violated. All license applications shall be accompanied by the following information: 1. Name, address, and phone number of applicant(s). 2. Site plan showing proposed location of chemical toilet(s). 3. Name, address, and phone number of chemical toilet supplier. 4. Plan for commercially maintaining the chemical toilet, including a copy of any agreement for maintenance, and the name, address, and phone number of person responsible for maintenance. 5. A written description of how the applicant intends to screen the portable chemical toilet(s) from all views into the property. Article X, Agricultural Estate District Section 20-576, Interim Uses Add: Agritainment SURROUNDING ZONING AND USES The property to the west is in the city of Chaska. Two single-family homes are located to the west of the site. The Preserve at Bluff Creek is located to the east across Bluff Creek. Liberty at Bluff Degler Farm Code Amendments and IUP July 6, 2021 Page 6 Creek is located to the south of the site. The Bluff Creek Primary Corridor wraps around the southern and eastern portions of the property. INTERIM USE PERMIT The applicant is requesting an interim use permit for Agritainment use of the property. ACCESS Access to the property is from Audubon Road (County Road 15). All conditions set forth by Carver County shall be addressed by the applicant, and all permits required shall be obtained prior to the commencement of Agritainment operations. The applicant shall provide an initial analysis of the “before” and “after” operational traffic impacts to the abutting and surrounding road system resulting from proposed plans associated with the interim use and associated traffic movements and volumes in order to identify capacity deficiencies at affected intersections and to help identify feasible solutions to the deficiencies prior to the commencement of any Agritainment operations. ANALYSIS The Engineering Department has reviewed the IUP and Ordinance amendment submittal for 9111 Audubon Road (Degler Farm Center). These comments are divided into two categories: general comments and proposed conditions. General comments are informational points to guide the applicant in the proper planning of public works infrastructure for this proposal, to inform the applicant of possible extraordinary issues and/or to provide the basis for findings. Proposed conditions are requirements that Engineering and Public Works recommend to be formally imposed on the submittal in the final order. Note that references to the “City Standards” herein refer to the City of Chanhassen Standard Specifications and Detail Plates. General Comments/Findings 1. Any and all plans submitted with this application have been reviewed only for the purpose of determining their feasibility and providing utility and transportation facilities for the IUP in accordance with City Standards. A recommendation of IUP approval does not constitute final approval of details, including but not limited to alignments, materials and points of access, connection or discharge, that are depicted or suggested in the application. The applicant is required to submit updated plans for the project, as applicable. The City of Chanhassen Engineering and Public Works Departments will review plans, in detail, when they are submitted and approve, reject or require modifications to the plans or drawings based upon conformance with City Standards, the Chanhassen Code of Ordinances and the professional engineering judgment of the City Engineer. 2. It is the opinion of the Engineering Department that the proposed IUP can be developed in accordance with the requirements of the Chanhassen Code of Ordinances (as it pertains to Engineering and Public Works requirements) and City Standards, provided it fully addresses the comments and conditions contained herein, and can be approved. 3. The applicant is proposing; (a) to amend Ordinance to define “Agritainment”/”Agritourism”; (b) create standards and criteria for an Agritainment use as an Interim Use; (c) allow Degler Farm Code Amendments and IUP July 6, 2021 Page 7 Agritainment uses as an Interim Use in the Agricultural Estate District; and (d) receive an Interim Use Permit (IUP) for an Agritainment Use on Property Located at 9111 Audubon Road (Degler Farm Center). a. The applicant has provided proposed language for the definition of Agritainment. The definition has no direct impact on public infrastructure (sanitary sewer, storm sewer, water, transportation, etc.) and as such, Engineering and Public Works have no comments or associated conditions. b. The applicant has provided proposed criteria for an Agritainment Interim Use. None of the criteria proposed addresses the potential impact Agritainment activities may have on the abutting and surrounding road networks in which ingress/egress to the site is had from. It is the judgement of the Engineering and Public Works departments that an Agritainment Interim Use site would increase traffic volumes to and from the site as the activities differ from that of typical agricultural sites. Based on the proposed definition, any proposed Agritainment Interim Use site could offer recreational activities and amenities that generate larger volumes of traffic throughout the year such as zip line courses, hay rides, and outdoor recreational activities, than are commonly associated with typical agricultural uses. In order for staff to evaluate the traffic impacts of any potential Agritainment Interim Use site, an initial assessment of expected traffic volumes must be provided in order for staff to assess if the abutting and surrounding road network can facilitate the expected increase in traffic. See proposed condition 1. c. The applicant has proposed that Agritainment be authorized through an Interim Use in the Agricultural Estate District. Engineering and Public Works departments agree that the Interim Use is the correct mechanism for Agritainment, and have no additional comments or associated conditions. d. The applicant has proposed that an Agritainment Interim Use be approved for 9111 Audubon Road (Degler Farm Center). Degler Farm abuts Carver County right-of- way. See proposed condition 2. It is the opinion of the Engineering and Public Works departments that the proposed IUP for Degler Farm Center can be approved provided it fully addresses the comments and conditions provided by the Engineering and Public Works departments. As the proposed Ordinance has yet to be adopted, see proposed condition 3. e. Parking capacity shall be based on the city standard parking lot layout. (18-foot deep x 9-foot stall width with a 26-foot, two-way drive aisle.) The Water Resources Department has reviewed the IUP and Ordinance amendment submittal for 9111 Audubon Road (Degler Farm Center). These comments are divided into two categories: general comments and proposed conditions. General comments are informational points to guide the applicant in the proper planning of public works infrastructure for this proposal, to inform the applicant of possible extraordinary issues and/or to provide the basis for findings. Proposed conditions are requirements that Water Resources recommends to be formally imposed on the submittal in the final order. General Comments/Findings Degler Farm Code Amendments and IUP July 6, 2021 Page 8 1. Any and all plans submitted with this application have been reviewed only for the purpose of determining their feasibility and their impact on water resources issues for the IUP in accordance with City Standards. A recommendation of IUP approval does not constitute final approval of details. The applicant is required to submit updated plans for the project, as applicable. The City of Chanhassen Water Resources department will review plans, in detail, when they are submitted and approve, reject or require modifications to the plans or drawings based upon conformance with City Standards, the Chanhassen Code of Ordinances and the professional judgment of City Staff. 2. It is the opinion of the Water Resources department that the proposed IUP can be developed in accordance with the requirements of the Chanhassen Code of Ordinances (as it pertains to Water Resources requirements) and City Standards, provided it fully addresses the comments and conditions contained herein, and can be approved. 3. The applicant is proposing; (a) to amend Ordinance to define “Agritainment”/”Agritourism”; (b) create standards and criteria for an Agritainment use as an Interim Use; (c) allow Agritainment uses as an Interim Use in the Agricultural Estate District; and (d) receive an Interim Use Permit for an Agritainment Use on Property Located at 9111 Audubon Road (Degler Farm Center). a. The applicant has provided proposed language for the definition of Agritainment. The definition has no direct impact on water resources (wetlands, storm sewer, shoreland, etc.) and as such Water Resources has no comments or associated conditions. b. The applicant has provided proposed criteria for an Agritainment Interim Use. There does not appear to be any language in this criteria related to erosion and sediment control. With the interim use of Agritainment, there is an increased risk of erosion and sediment leaving a site due increased car/traffic on exposed soils/bare ground, increased dust creation, etc. The Water Resources department proposes that language be added to require the applicant to include erosion and sediment controls on the permit submittal, or for the applicant to provide justification for why erosion and sediment control may not be necessary. In addition, the City should maintain the right to require erosion and sediment control if issues are identified after permit has been approved and the IUP is underway. Language to include can be found in condition 1 below. c. The applicant has proposed that Agritainment be authorized through an Interim Use in the Agricultural Estate District. Water Resources agrees that the Interim Use is the correct mechanism for Agritainment, and has no additional comments or associated conditions. d. The applicant has proposed that an Agritainment Interim Use be approved for 9111 Audubon Road (Degler Farm Center). In general, the proposed IUP and its subsequent uses will not greatly affect water resources issues. However, the southern half of the Degler Farm property exists within the Bluff Creek Overlay District. The Bluff Creek Overlay District (BCOD) exists to protect the Bluff Creek corridor, wetlands, bluffs, and significant stands of mature trees through the use of careful site design, protective covenants, sensitive alignment and design of roadways and utilities, incorporation of natural features, landscaping, techniques outlined in the city’s surface water management plan, and the practices delineated in the city’s surface water management plan. As part of the development of the District, City staff Degler Farm Code Amendments and IUP July 6, 2021 Page 9 have created a signpost that reads “BCOD Conservation Area.” This signpost serves to educate the public about where the District exists and delineates the boundary of the District. While the applicant is not proposing any development or increased hard cover within the District, the applicant is proposing to incorporate a hayride that would be partially within the BCOD. City staff feels that this is an ideal scenario to incorporate the BCOD Conservation Area sign posts. See condition 2 below. In addition, the applicant is proposing a hayride route that appears to cut through an agricultural wetland on the eastern side of the route. While this is not considered a wetland impact, the applicant should consider moving the eastern side of the route even further east, in order to avoid driving equipment/tractors through the wetland. See condition 3 below. Lastly, temporary erosion and sediment control measures should be included with the permit submittal. These measures include, but are not limited to, perimeter controls to protect Bluff Creek, dust control, restoration after the event ends, etc. The applicant will need to include these erosion and sediment control measures on their permit submittal or provide justification for why erosion and sediment control is not necessary on this site. See condition 4 below. MISCELLANEOUS The IUP shall be approved for a period of five (5) years from the date of City Council approval. The applicant will need to request a formal extension 60 days prior to the expiration date of the IUP. This timeframe shall allow for the use to get established on the site and the City to evaluate the impact of the use on the community. Section 20-323. – Termination. An interim use permit (IUP) shall terminate on the happening of any of the following events, whichever first occurs: (1) The date stated in the permit; (2) Upon violation of conditions under which the permit was issued; (3) Upon change in the city’s zoning regulations which renders the use nonconforming; (4) Upon the subdivision of the property or the alteration of the lot lines of the property. Any change in use of the current buildings on site, including the barn, will require it to come up to full Code. This will invoke MN Statute 1306, which will require the buildings to be fitted with a Fire Suppression System and Fire Alarm System to monitor the Suppression System. We would also need to address egress, exit and emergency lighting, door hardware, fire-rated construction, and many other fire code-related items when it comes to change in use and access to the general public. This includes bringing people through and any access or use of an observation tower. Tower will need to be built to current Code. Safety concerns with the items on site such as: pumpkin canons, pumpkin catapult, zip lines, swings, etc. Who will be verifying that these items are built to Code for use by the general public and any resulting dangers for use? Department of Labor and Industry may be responsible for overseeing licensing for these items. Degler Farm Code Amendments and IUP July 6, 2021 Page 10 Corn/Straw Mazes – any and all ignition sources will need to be a great distance away, including open flame (recreational fire pits). Corn/straw mazes are highly combustible and can trap people inside if a fire develops. Some research into history of corn maze fires states all vehicle parking and any sources of ignition, such as campfires and smoking, to be at least 75 feet away at all times. Emergency Responder access – will need to maintain emergency vehicle access to all areas on site and entrance and egress. Will require proper road surface for emergency and fire vehicles. Possible vehicle turnaround area depending on distances. Will require a fire hydrant to be placed on site. Language stating use of Agricultural Buildings Sec 20 #8 Stating “Accessory Agriculture buildings used for Agritainment Events must meet existing Building Code, or be approved by the City’s Engineering department prior to use. Intent is to allow provision for use of existing agricultural buildings where special building use is requested.” This language would not be sufficient to address buildings on site for use for events. Existing buildings will more than likely change in occupancy type for this type of business, which will require both the Fire Marshal and Building Official to confirm use, occupancy type, and applicable codes for public use. A full architectural analysis would be required into items such as: fire safety, egress, structural integrity, use and occupancy type, as well as many other applicable codes. Special permission will not be given to leave existing buildings “as is” for use in Agritainment activities. PERMITS Permits from the appropriate regulatory agencies must be obtained; including but not limited to the Minnesota Department of Labor and Industry, Minnesota Agricultural Department, Minnesota Pollution Control Agency, Riley Purgatory Bluff Creek Watershed District and Carver County. Carver County Public Works staff requested the applicant submit general traffic information about the proposed use including the expected average daily traffic using the site and the peak hour or at a minimum the peak daily traffic expected. This information will be a starting point for Carver County’s review in order to make any determinations regarding related event traffic control measures and/or access improvement needs. UTILITIES City utilities are available to the property. Water is located in Audubon Road. Sewer is located in Lyman Boulevard and at the northeast corner of the property. However, none have been extended into the interior of the site. Sanitary facilities shall be provided for use of the visitors to the site. Such use shall comply with Building Code or meet the requirements for chemical toilets spelled out in the Agritainment Standards. RECOMMENDATION Degler Farm Code Amendments and IUP July 6, 2021 Page 11 Staff recommends that the Planning Commission recommend approval of the amendments to Chapters 1 and 20 regarding Agritainment uses and the Interim Use Permit to permit the Agritainment use on the property subject to the following conditions: Code Amendments: Revise per staff recommendations. Interim Use Permit Building: 1. Accessible parking shall be located on an improved, centralized, permanent surface and shall be based on the maximum parking provided based on the rotational parking plan. 2. The use of structure shall comply with Building and Fire Code occupancy requirements. Engineering: 1. All conditions set forth by Carver County shall be addressed by the applicant, and all permits required shall be obtained prior to the commencement of Agritainment operations. 2. The applicant shall provide an initial analysis of the “before” and “after” operational traffic impacts to the abutting and surrounding road system resulting from proposed plans associated with the interim use and associated traffic movements and volumes in order to identify capacity deficiencies at affected intersections and to help identify feasible solutions to the deficiencies prior to the commencement of any Agritainment operations. 3. Parking capacity shall be based on city standard parking lot layout. Fire: 1. Any change in use of the current buildings on site, including the barn, will require them to be brought up to full Code. 2. Corn/Straw Maze – any and all ignition sources will need to be a great distance away, including open flame (recreational fire pits). 3. All vehicle parking and any sources of ignition, such as campfires and smoking, shall be at least 75 feet away at all times. 4. Emergency Responder access – will need to maintain emergency vehicle access to all areas on site and entrance and egress. Will require proper road surface for emergency and fire vehicles. 5. Will require a fire hydrant to be placed on site. Planning: 1. The applicant must obtain all required state licensure and permits. 2. The Interim Use Permit shall be approved for a period of five (5) years from the date of City Council approval. Degler Farm Code Amendments and IUP July 6, 2021 Page 12 3. Buildings and use areas shall be as shown on the approved “site plan”. Additional use areas or buildings shall require an amendment to the Interim Use Permit. 4. Sanitary facilities shall be provided for site visitors. 5. Site shall be open for inspections by City staff with advanced notice. Water Resources: 1. The applicant shall incorporate Bluff Creek Overlay District (BCOD) Conservation Area signage within the BCOD portion of the site. These signposts would not impede the applicant’s ability to use the site for agriculture. Precise number and location of signage can be determined when further plans are submitted and must be approved by the City’s Water Resources Coordinator. 2. The applicant shall move the eastern hayride route even further east, in order to avoid driving through an agricultural wetland. The applicant can work with the City’s Water Resources Coordinator to determine a more appropriate location. 3. The applicant shall show erosion and sediment controls on their permit submittal, or provide justification for why erosion and sediment control measures are not necessary. However, City staff believes that, due to the applicant’s proposed use of the site, in particular parking on agricultural fields, this site is at risk of increased dust control issues. Staff feels that an erosion and sediment control plan be submitted which shows dust control measures. Some other potential erosion and control measures the applicant should consider includes perimeter controls to protect Bluff Creek and a restoration plan for after the event ends, etc. Erosion and sediment controls will need to be approved by City staff before the permit can be issued. The City retains the right to require further erosion and sediment control measures if issues are identified after the IUP has been approved and is underway. 4. No grading or vegetative alterations shall be permitted in the BCOD Primary Zone. And Adopt the Findings of Fact and Recommendation. ATTACHMENTS 1. Findings of Fact and Recommendation 2. Development Review Application 3. Objective 4. Narrative & Site Plan 5. Presentation 6. Public Hearing notice and mailing list g:\plan\2021 planning cases\21-13 degler farm center ord amendment and iup\staff report degler farm.docx ) J 4 CITY OF CHANHASSEN CARVER AND HENNEPN COI.JNTIES, MINNESOTA FINDINGS OF FACT AND RECOMMENDATION IN RE: Application of Todd Degler and Gayle Degler for an Interim Use Permit to operate an Agritainment business. The property is currently zoned Agricultural Estate District, A-2. The property is guided by the Land Use Plan for Office Industrial use. The legal description ofthe property is: See Exhibit A. Section 20-232: The proposed use will not be detrimental to but will enhance the public health, safety, comfort, convenience or general welfare ofthe neighborhood or the city by providing a unique experience. The proposed use will be consistent with the objectives ofthe City's Comprehensive Plan and the zoning ordinance by meeting the standards of each. The proposed use will be designed, constructed, operated and maintained so to be compatible in appearance with the existing or intended character ofthe general vicinity and will not change the essential character of that area. The use will be buffered from adjacent properties and will preserve the Bluff Creek Primary Zone. The proposed use will not be hazardous or disturbing to existing or planned neighboring uses. The proposed use will be served adequately by essential public facilities and services, including streets, police and fire protection, drainage structures, refuse disposal, water and sewer systems and schools; or will be served adequately by such facilities and services provided by the persons or agencies responsible for the establishment ofthe proposed use. The proposed use will not create excessive requirements for public facilities and services and will not be detrimental to the economic welfare of the community. The proposed use will not involve uses, activities. processes, materials, equipment and conditions ofoperation that will be detrimental to any persons, property or the general welfare because ofexcessive production oftraffic, noise, smoke, fumes, glare, odors, rodents, or trash. b c d e f. On July 6,2021, the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application ofTodd Degler and Gayle Degler for an Interim Use Permit for the property located at 9l I I Audubon Road (County Road I 5). The Planning Commission conducted a public hearing on the proposed conditional use was preceded by published and mailed notice. The Planning Commission heard testimony from all interested persons wishing to speak and now makes the following: FINDINGS OF FACT I ) h. The proposed use will have vehicular approaches to the property which do not create tralfic congestion or interfere with trafYic or surrounding public thoroughfares. i. The proposed use will not result in the destruction, loss or damage of solar access, natural, scenic or historic features of major significance. j. The proposed use will be aesthetically compatible with the area. k. The proposed use will not depreciate surrounding property values. L The proposed use will meet standards prescribed for certain uses as provided in Chapter 20, Article IV of the City Code. The Planning Commission shall recommend an Interim Use Permit and the City Council shall issue interim permits only if it finds, based on the proposed location, that: a. The use meets the standards ofa conditional use permit set forth in section 20-232 of the City Code. b. The use conforms to the zoning regulations. c. The use is allowed as an interim use in the zoning district. d. The date or event that will terminate the use can be identified with certainty. e. The use will not impose additional costs on the public if it is necessary for the public to take the property in the future. f. The user agrees to any conditions that the City Council deems appropriate for permission of the use. The planning repora #2021-13 dated July 6, 2021, prepared by Robert Generous, et al, is incorporated herein. RECOMMENDATION The Planning Commission recommends that the City Council approve the Interim Use Permit subject to the conditions ofthe staff report. ADOPTED by the Chanhassen Planning Commission this 6th day of July, 2021. CHANHASSEN PLANNING COMMISSION BY:/ tt /rt Seren"We , Cnai.-a, 6. EXHIBIT A To the following described Real Estate situated in Carver County, Minnesota. (A) The Northwest Quarter of the Southeast Quarter (NW% of SE% of Section 22, Township I 16, Range 23, containing 40 acres of land, more or less. (B) Also, beginning at the post in South line of Northwest Quarter of Southeast Quarter (NW% ofSE%) Section 22, Township I16, Range 23, One (l) chain West from the Southeast (SE) Corner of said Northwest quarter of Southeast qua(er (NWVt of SEVa); thence South 38% dgs. West2.38 chains; thence South 73 dgs. West 4.35 chains; thence South 36% dgs. West 1.90 chains; thence South l7% dge. West 3.70 chains; thence North 82 dgs. West 1.50 chains to a point in North and South middle line of Southwest quarter of Southeast quarter (SWIA of SEt/o); thence North along said middle line 8.00 chains to a post in South line of Northwest Quarter of Southeast Quarter (NW% of SE%); thence East 10.00 chains to place ofbeginning, situated in East Half (E%) of Southwest Quarter of Southeast Quarter (SWV, of SEVa), Section 22, Township I 16, Range 23, containing 3.60 acres. (C) Also, Commencing at a post on center line of Section 22, Township I 16, Range 23, which post bears South 4.20 chains from center post of said Sec. 22; thence South 15.32 chains to Quarter Quarter post; thence North 44% dgs. West 27.90 chains; thence East 15.32 chains; thence South 4.28 chains; thence East 4.28 chains to place ofbeginning, situated in Lot 2, Sec. 22, Township I16, Range 23 and containing 17.37 acres, more or less. (D) Also, Beginning at the Quarter Section post on South line ofSection 22, Township I16, Range 23, running thence North along center line of said Section 20.00 chains to middle line of Southeast quarter (SE%) ofsaid Section; thence East along said middle line 10.00 chains; thence South parallel with first mentioned line I 5.75 chains to a point in the center of a creek; thence Southerly along center of said creek to South line of said Section; thence West 7.00 chains to place ofbeginning, containing l9 acres of land more or less, situated in West halfof Southwest quarter of Southeast quarter (W% of SW% of SE%) of Section 22, Township I16, Range 23. J COMi'UNITY DEVELOPMENT DEPARTMENT Planning Division - 7700 Market Boulevard Mailing Address - P.O. Box 147, Chanhassen, MN 55317 Phone: (952) 227-1100 I Fax: (952) 227-1110 CffiOTCHAI{HASSXI{ APPLICATION FOR DEVELOPMENT REVIEW suomittaroate:L lq l?/ ,co".J lt, l>t cc oate,]-.1h,(p-..1f,11 oo-oay Review oate:?/3 / a{ Section 1: Application Type (check all that apply) (Refer to lhe appn iate Application Checklist lor required ! Comprehensive Plan Amendment......................... $600 E Minor MUSA line for failing on-site sewers..... $100 E Conditional Use Permit (CUP) E Single-Family Residence ................................ $325 E Att others...... .. ................... M25 E lnterim Use Permit (lUP) ! ln conjunction with Single-Family Residence.. $325 E A Others...... ......................$425 E Rezoning (REz) E Planned Unit Development (PUD).................. 5750 E MinorAmendment to existing PUD................. $100E Atl Others...... ...................... $500 E Sign Plan Review.................................................$150 E Site Ptan Review (SPR) E Administrative ..................... $100 E Commercial/lndustrial Districtst........... .......... $500 Plus $10 per 1,000 square feet of building area:( thousand square feet) 'lnclude number ot gllglDg employees: submiltal inlomation that must a@ompany this application) E subdivision (suB) E Create 3lots or |ess.......E a;;;i; ;,;' 3 r"ia.-...... ... tr tr tr tr ( lots) ! tvtetes & Bounds (2 lots)................. E Consolidate 1ots..................... E Lot Line Adjustment................... E Final P|at...................... (lncludes $450 escrow for attorney costs)' 'Additional escrove may be required for other applications through the developmeri contrad. Vacation of Easements,/Rig ht-of-way (VAC) (Additional recording tu€s may apply) Variance (VAR) . . Wetland Alteration Permit (WAP) E Single-Family Residence....................... E Att others...... Zoning Appeal..... . $300 . $200 . $150 .$275 . $100 . $500 'lnclude number ot @W employees:E ResidentiarDistricts-.... .. - -------Jsoo !rlE**;ffiH*l'til3lf:ffi[,tffi,HilT"',' Plus $5 per dwelling unit ( units) @ Zoning Ordinance Amendment (ZOA) Property Owners' List within 500' lCity to generate afrer pre.application meeting) ...................( addresses) A-Y E Escrow for Recording Documents (check all thatepply)........... E conditional Use Fermit E[ lnterim Use Permit fl vacation E Variance E Metes & Bounds Subdivision (3 docs.) E Easements L- easements) $3 per address ......... ... ......... $50 per document E Site Plan Agreement E Wetland Alteration PermitE Deeos TOTAL FEE: -1 Description of Proposal: . Create a new derinition in the city code - "Agritainmenf . Create criteria for what defines and is allowed in an Agritainment permit & lUP. 91 1 1 Audubon Road, Chanhassen, MN 5S17 Section 2: Required lnformation Property Address or Location Parcel #: 25O22OAOO Total Acreage: Present zoning Wetlands Present? Agricultural Estate District (A2) ,1s1;6n Agriculture !ves!Ho Requested Zoning Select One Present Land Use Desig Existing Use of Property: Requested Land Use Designation Select One Farming Echeck box if separate narrative is attached \ Legal Description: Section 3: Property Owner and Applicant lnformation Todd DeglerName Address 112131 Haering Lane Contact Phone:(952) 221-2819 City/State/Zip Email:todddegler@gmail.com Chaska Cell: Fax: Date Cell: Fax: Date Cell Fax sig n",rr". Todd Degler Ogiarv s9n6d by Todd O69rt Dar.2@160716@8.050q 6n121 PROPERTY OWNER: ln signing this application, l, as property owner, have full legal capacity to, and hereby do, authorize the filing of this application. I understand that conditions of approval are binding and agree to be bound by those conditions, subject only to the right to object at the hearings or during the appeal periods. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Name Gayle Degler Contact Phone:Address g1 Pine View Court (952) 403-7047 ChanhassenCity/State/Zip: Email:gdeglerl @gmail.com sig n"1rr". Gayle Degler oniMr ogEd b, G.yL 069br 0d.2021607r60a26{6!0 6n t2'l PROJECT ENGINEER (if applicable) Name: Address Contact: Phone: City/State/Zip Email: This application must be completed in full and must be accompanied by all information and plans required by applicable City Ordinance provisions. Before liling this application, refer to the appropriate Application Checklist and confer with the Planning Department to determine the specific ordinance and applicable procedural requirements and fees. A determination of completeness of the application shall be made within 15 business days of application submittal. A written notice of application deficiencies shall be mailed to the applicant within 15 business days of applicetion. Who should receive copies of staff reports?'Other Contact lnformation: I Maited Paper Copy I Maited Paper Copy E ttitaitea Paper Copy E ruaiteo Paper Copy City/State/Zip Email: E Email E Email E Email E Email Name tr INSTRUCTIONS TO APPLICANT: Complete all necessary form fields, then select SAVE FoRM to save a copy to your device. PRINT FORM and deliver to city along with required documents and payment. SUBMIT FORM to send a digital copy to the city for processing SAVE FORM PRIMT FORM SUBMIT FORM APPLICANT OTHER THAN PROPERW OWNER: ln signing this application, l, as applicant, represent to have obtained authorization from the property owner to file this application. I agree to be bound by conditions of approval, sub.iect only to the right to object at the hearings on the application or during the appeal period. lf this application has not been signed by the property owner, I have attached separate documentation of full legal capacity to file the application. This application should be processed in my name and I am the party whom the City should contact regarding any matter pertaining to this application. I will keep myself informed of the deadlines for submission of material and the progress of this application. I further understand that additional fees may be charged for consulting fees, feasibility studies, etc. with an estimate prior to any authorization to proceed with the study. I certify that the information and exhibits submitted are true and correct. Section 4: Notification lnformation Property Owner Via:Applicant Ma:Engineer Ma:Othef Ma: Address' Objective: • Create a new definition in the city code - “Agritainment” • Create criteria for what defines and is allowed in an Agritainment permit. • Amend city code to include Agritainment as a New Interim Use for the “A-2” district. (For use in Chapter 1 of city code:) Definition – Agritainment Agricultural, horticultural, or agri-business activity that allows organizations or members of the general public, for the purpose of recreation , education or active involvement to view, enjoy, or participate in rural activities of a farm or farm related operation. Uses include corn mazes, hay rides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, apple picking, play structures, antique tractors displays, saw mill demonstrations, hay stacks, kiddie trains, animal rides, sleigh rides, snowshoeing, maple syrup harvesting, cross country skiing, mounting biking, sledding hills, axe throwing, archery stand, are exhibited regardless of compensation. Sec. 20-xxx - Agritainment. The following conditions will apply to Agritainment activities. 1) The site must be zoned Agriculture “A-2”. 2) The site must be on and have access to a collector or minor arterial road. 3) The minimum lot size shall be 20 acres. 4) The site must have 25% of its land being used as “agriculture” as defined in Sec. 1-2. “Rules of construction and definitions” 5) All structures and storage areas must be set back 50 feet from public or private rights-of- way, and 300 ft from an adjacent single-family residences or a minimum of 50 feet from a side lot line, whichever is greater. 6) Parking plan shall be supplied with permit detailing size, capacity, and location. Parking areas shall be limited to on-site parking. 7) The maximum number of persons to be using the facility at any one time needs to be tied in the application permit or tied to 80% parking capacity as outlined in the permit plan. This allows variations of seasonal activities layouts. 8) Accessory agriculture buildings used for Agritainment events must meet existing building and fire code. Intent is to allow provision for use of existing agriculture building where special building use is requested. 9) Hours of operation shall be from 8:00 a.m. to 9:00 PM. 10) Retail sales shall be limited to Agritainment related items. This includes but not limited to, items that can be produced locally or grown on site, such as produce, honey, sweet corn, pumpkins, gourds as well as non-edible items such as products and crafts produced or manufactured on site, such as wood slabs, benches, birdhouses. Retail items promoting the establishment, with its name are allowed. 11) All animals must comply to section 20-264 –(10) “Petting farms” 12) A termination date shall be established for the interim use permit. The use shall be permitted until a particular date, until the occurrence of a particular event, or until zoning regulations no longer permit it. Prior to the permit expiring, the applicant may request an extension to the interim use permit by submitting a new application. The renewal application will be subject to all city ordinances including any new ordinances enacted after the original approval. 13) Parking screening is required when within 50 ft of a residence. 14) Proof of Insurance must be provided in permit plan. 15) Rules for Vendors – Location of vendors to be identified on site plan. Degler Farm Narrative & site plan Brief Background: Degler Farm has an extensive background in farming and educational teaching. Family founded by multi- generational elementary and high school educators; Degler Farm has a passion for educating youth. Our mission is to educate local youth on the operation, economics, and future of agriculture. In this spirit, Degler Farm would like to be more community facing through the growing area of Agritainment. We want to bring our passion for education and combine it with farm friendly activities. This “outside the classroom” learning on the farm is not only instructive, but fun. We see it as another yet another way to reach our neighbors and local community. Activity: Description: Education component: Hay rides -Give participants a ride on a tractor pulled wagon. Local farm history in Chanhassen Tree identification Corn Maze -Participants walk through a corn cut maze How corn is grown Corn Pit -Area of shelled Corn for play What shelled corn looks like – differences between sweet corn and field corn. Straw Bale Maze -Smaller kid size maze What is straw? Pumpkin Picking -Pick your own Crop rotation and plant care Antique Tractor Displays -Outdoor tractor displays Evolution of the farm tractor. Snowshoeing -Snowshoeing Outdoor fitness & nature etiquette, animal tracking Other activities: Hill slides, pumpkin throwers, lookout towers, zip lines, apple picking, saw mill demonstrations, hay stacks, kiddie trains, animal rides, sleigh rides, snowshoeing, archery stands, axe throwing maple syrup harvesting, cross country skiing, mounting biking, sledding hill, hiking trails. Parking Size: .76 acres .92 acres 114 car capacity 138 car capacity 2.25 acres 335 car capacity Parking Size/Capacity: A one acre parking lot with only lanes and spaces could fit approximately 150 cars. Assuming we are going with box (90 degree) parking, the dimensions of the space required to park two cars is 504 (9 feet wide)(17.5 feet long + 21 foot travel lane + 17.5 foot space) square feet. Shown on map are approximate parking car capacities Parking Location: The 3 lots are options shown as rotational placements of parking. We will still farm the acres and plant a permeable tough alfalfa grass mix which has deeper root base, tough enough for driving over. Entrances/exits are from Audubon Road and marked with dotted lines. Expected Use: In 2020 the most cars we had on the premise was 25 cars parked at 1 time. (40 on a Saturday) Lot 1 Lot 2 Lot 3 Locations: Vendor Locations: Vendor location options are shown in locations marked as shown in red. Corn maze Location: Location of 2020/2021 corn maze is shown below. Due to rotational nature of crops, corn maze location can change. Corn pit & straw bale maze Location is shown in red. Hay Ride: Hay Ride path is a loop that starts at farm and travels through the back pasture. It will start/end at the farm yard. Hay ride route will change slightly based on crop rotation. Cross country skiing, hiking, and biking will utilize same trail. Trail Location: Other Locations: Sledding Hill/Hill Slides: -Marked in Red/shaded area Zip line: -Marked in Red line Proof of Insurance: Farm Bureau – Policy number: 0000081422 Eff: June 2020. Termination Date: Interim Use Permit will terminate when the property is developed. U DRAFT June 2021 Questions/concerns about the Degler Agritainment Proposal adjoining our property at 9231 Audubon Road: 1 Office/industrial and parks/open space was the old plan. What is the nmr plan for the zoning of our property? 2 ls the old plan for a road running from the Lyman lift station through Degler's property at 9211 Audubon Rd to take Drive now dead? 3 Water ls available along our Audubon boulevard. Saler is pending. What doesthat mean? 4 What is the county/city going to do about the extra traffic along Audubon Road from the Lyman stoplight to the Autumn Woods/Butternut stoplight? lt's already bumper to bumper due to Chanhassen High and the business parks, not to mention the coming Lennar and Avienda Developments proposed. ls a round-about at Degler's driveway the answer? 5 The number of cars in the three proposed parking lots on Deghrs property is shocking when filled tocapacity. Howwill cars be funneled in and out of Degler's driveway efficiently? This gives us visions of the Renaissance Fair backup. 6 What are thelirnits.sn nsise levels? ln t?re past, rre've been abh to hear the Deglers yelling from inside their bam over the sound of their milking roachines. What will rit be like when there will be groups of extra people yelling, screaming and cheering? 7 The Degler Agritainment hours proposed are too long also. Families in the neighborhood are trying to put their young kids to bed when it gets dark out and they don't need the extra noise. 8 Then there is the problern of Degler's guests spilling oy€r onto our property. We expect there will be "exploring/trespassing'like a free'for-all. (We've already had kids from the new housing/apartments around us coming into our yardn/buildings. So we now have to put locks on our barn/streds for safety reasons.) 9 Because of the above concerns, we feel that it is time to market our property. What would the City of Chanhassen like to see at 9231 Audubon Road? From start to fin'rsh, how long is Degler's Agritainment Development going to take? Sincerely, George and Connie 5t. Martin 952-MS-6219 Degler Farm May 2021 Why are we here? Covid made people find local fall activities. •We saw an increase in our fall activities. •We want add to our activity list, but discovered these activities are not addressed by current city code. •Create a new definition in the city code -“Agritainment” / “Agritourism” •Create criteria for what defines and is allowed in an Agritainment permit. •Amend city code to include Agritainment as a New Interim Use for the “A-2” district. Outcomes: Background: 9111 Audubon Rd, Chanhassen, MN 55317 Notable Events 2005 1990 1972 1947 Dean & Lois Degler start their life together milking dairy cows Degler Farm hosts school tours from St. Louis Park. Begin Pumpkin sales Active in local 4-H clubs and schools tours Transition from a dairy farm to a crop production specializing in blended horse feed, corn, soybeans. Meet Degler Farm! 5th Generation Family Farm 2018 First hayrides. 2019 Create first Corn Maze, Hayrides, corn pit Degler Farm Agritainment activities Corn MazeHayrides Pumpkins for everyone Degler Farm Agritainment activities Gravity Box Basketball Pumpkins, Corn Pit, Hayride Youth Groups Call To action •Work with city to create new ordinance as soon as possible 7 THANK YOU! Google Reviews 4.8 of 5 Stars SW news article -2019 Local, family-owned, and family-friendly! This place is a hidden gem and our group of 4 20-somethings had a BLAST! The farm has so many fun attractions -we did them all over the span of about 2 hours and highly recommend that you try them all as well to get the most out of your experience! The owners are incredibly kind and welcoming, and so fun to chat with. See you again next year -Abbi Today I went with my boyfriend, my friend, and my sister to visit on our shared day off, and boy was it a treat. The place wa s great, the owners very friendly, and the weather worked out (as it is, of course, something they control). I like laying siege to a hillside using a cannon and trebuchet (the superior weapon). Unfortunately, I could not launch my friend Cameron into the abyss below. Overall great time, and I go t a free pumpkin for stopping by, which made the day better. Will stop back next year they are open, thanks, Degler (times like, 8 of them)! -Dominic We had a fantastic experience! The space is smaller and intimate, run by a family. You can feel the love that went into creat ing this place. Would definitely go back! -Malana We had a great time here today. The hay ride was excellent. Such a beautiful property. -Jason Wonderful place! Most fun I’ve had with my kids! They loved it there! 100% Recommendation! -Jesse I launched a pumpkin really, really far (like really far), it was really fun. I'll make sure to visit every year, and the wife was a fan too! -Dom Definition –Agritainment •Agricultural, horticultural, or agri-business activity that allows organizations or members of the general public, for the purpose of recreation, education or active involvement to view, enjoy, or participate in rural activities of a farm or farm related operation. Uses include corn mazes, hayrides, pumpkin picking, corn pits, hill slides, pumpkin throwers, lookout towers, zip lines, straw bale mazes, apple picking, play structures, antique tractors displays, saw mill demonstrations, hay stacks, kiddie trains, animal rides, sleigh rides, snowshoeing, maple syrup harvesting, cross country skiing, mounting biking, sledding hills, are exhibited regardless of compensation. Sec. 20-xxx -Agritainment The following conditions will apply to Agritainment activities. 1) The site must be zoned Agriculture “A-2”. 2) The site must be on and have access to a collector or minor arterial. 3) The minimum lot size shall be 10 acres. 4) The site must have 20% of its land being used as “agriculture” as defined in Sec. 1 -2. “Rules of construction and definitions ” 5) All structures and storage areas must be set back 50 feet from public or private rights -of-way, and 300 ft from an adjacent single-family residences or a minimum of 50 feet from a side lot line, whichever is greater. 6) Parking plan shall be supplied with permit detailing size, capacity, and location. Parking areas shall be limited to on -site parking. 7) The maximum number of persons to be using the facility at any one time needs to be tied in the application permit or tied to 80% parking capacity as outlined in the permit plan. This allows variations of seasonal activities layouts. 8) Accessory agriculture buildings used for Agritainment events must meet existing building code, or be approved by the city engineering department prior to use. Intent is to allow provision for use of existing agriculture building where special buil ding use is requested. 9) Hours of operation shall be from 8:00 a.m. to half hour after sunset. 10) Retail sales shall be limited to Agritainment related items. 11) All animals must comply to section 20 -264 –(10) “Petting farms” 12) A termination date shall be established for the interim use permit. The use shall be permitted until a particular date, u ntil the occurrence of a particular even, or until zoning regulations no longer permit it. Prior to the permit expiring, the applicant may request an extension to the interim use permit by submitting a new application. The renewal application will be subject to al l city ordinances including any new ordinances enacted after the original approval. Brief Background: Degler Farm has an extensive background in farming and educational teaching. Family founded by multi-generational elementary and high school educators; Degler Farm has a passion for educating youth. It’s in our DNA. Our mission is to educate local youth on the operation, economics, and future of agriculture. In this spirit, Degler Farm would like to be more community facing through the growing area of Agritainment. We want to bring our passion for education and combine it with farm friendly activities. This “outside the classroom” learning on the farm is not only instructive, but fun. We see it as another yet another way to reach our neighbors and local community. Degler Farm activities Degler Farm Agritainment activities Pumpkin ThrowerSaw millingPumpkin Cannon Newer Activities CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ( ss. COTINTY OF CARVER ) I, Kim T. Meuwissen, being first duly swom, on oath deposes that she is and was on lrune 24,,2021, the duly qualified and acting Deputy Clerk ofthe City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy ofthe attached notice ofa Public Hearing to consider a request to amend City Code Chapters I and 20 to define "Agritainment'/*Agritourism'; Create Standards and Criteria for an Agritainment use as an Interim Use; Atlow Agritainment uses ts an Interim Use in the Agricultural Estate District; and Receive an Interim Use Permit for an Agritainment use on property located at glll Audubon Road. Zoned Agricultural Estate (A2), Planning Case No.202l-13' to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. I Kim Clerk Subscribed and swom to before me (Seal) JEAII M S]ECKLII{Gil6ryheillIEcra li*rlh.,:t&,tD. thiALl{tday of . )r,.rr<-,2021. N otarv Public Sub.iect Parcel Dl!cl.lmor This map is noilher a legally rccoaded map nor a $rrvey and b not inEnded lo be u3€d as one. This map is a compilaton ot recods. infodation and data loaated in varbus qly, counly, state and fedeBl ofices and other sources regading the aaea shorn, aM is to be u!€d br leElence purpcaes only. The Cig does not warant lhat the Geo0raphic lnbmaton System (GlS) oata l.lsed to prepae Uis map are enor free, and the City does not reEesent that the Gls Data can be used for navoational, tr&king or any other purpoBe requiring exac'tng measuement of distance or direclion or rrecision in the de clbn of geographic lbatures. The p.eceding dirdaimer i9 provided puEuanl to Minn*ota St.tl.lte3 5,(66.03, Subd. 21 (2000), and tie user ol this map acknou,ledges dlat $e City shall not be liable fo. any damages, and expPssly waives all daims, and agre6 to debnd. indemnify, and hold harmless the City from any and all claims brouoht by user, ils employe€s oI agents, or third parlies which aris€ out of the users accass or use of data pDvided. <TAX_NAMET (TAX_ADD_Ll ) (TAX ADD L2) (Next RecordD(TAX_NAtlED ITAX_ADD_LI r <TAX ADD L2l DLcLh.r This map is n€i0Er a legally reco.ded map nor a suley and is not intended to be used as orle. ThB mep is a compihtion ot recoads, intormation and data located in vadou3 city, cou.ty. slale and federal ofices and olher sources regadin! the area shown. and is to be used for lEfelence purpoees ooly. The city doeg nol warranl that the G€ographic lnfu.maton Sygtem (GlS) Data used to p,epare this map ale enor te€. aftl the City does not represenl flat the GIS Dalia can be used for navigatioml, trac*ing oa any other purpooe equiring exacling lneasulement of distance o. dire(ton or preosioo in the defiicton of Oeographic Eatures. The precadano disdaamer is proviired puBuant to Minnesota StaMes $,16{t.03, Subd. 21 (2000). and the use. ot this map acknodedg€3 that the city shall not be liaue for any damag*. aM expresly waives all daams, anal aorees to debnd. indemnity, and hold hamles3 the City from any and all daims brolghl by User. ib employees or aoents. or third parlies which aris€ oui of the us€/s access or use ol data provided. 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(J U (J (J a6 d! dl aO aOzzzzzzzzzzzzzz toooooooooooooo - -FFFFFFFFFFFFFF(l>'(,(,(,(9(,(,(,(,(,(9(,(,(,(,d>zzZ=zzzzz=zz11El- IIIII-IIIIT==i=99t/t tJ\ th t l .,t) tJt th tl1 a v1 6 :t- =B3=338333ts33ts36K5m(oOr-{<tOOOOOOH.o!11 I^ rn ro \O (O F F. T. O O O O O N m ^<r <t \t st sl <t \t <l <l ur !/1 Ut LA l,l t^ rr) (J oror6rororolool 0r or ol ot (h (h or or 4 ?Ft =szdofo_e8qi(J .oo< l<1=g= 4 qe z6EE- E?laae',eE E- ElE=EEEBi:-i3:tiEEs::<==oo E E =E :i?lfri= ;E=Ei *E E cicidcic,zzzzz CITY COUNCIL STAFF REPORT Monday, July 26, 2021 Subject Water Supplier Notification Letter from DNR dated July 16, 2021 Section CORRESPONDENCE DISCUSSION Item No: L.1. Prepared By File No:  ATTACHMENTS: Letter from DNR dated 7/16/2021 July 16, 2021 Dear water suppliers in areas with severe drought conditions, With more than 50 percent of Minnesota experiencing severe drought and some areas experiencing extreme drought, the Minnesota Department of Natural Resources (DNR) has determined that the state is now in the drought warning phase. With this designation, the DNR and others are taking additional steps such as restricting some water uses. Water Supplier Actions Needed The State Drought Plan specifies actions that water suppliers must implement once the state is elevated to drought warning phase. 1. Population over 1,000 - Public water suppliers implement appropriate water use restrictions contained in their Water Supply Plan. a. Your plan can be found in your MPARS account, under the Attachments tab. b. Begin implementing your Water Supply demand reduction measures in Plan Part 2 (Tables 18, 19). These actions can be supported by measures that are identified in the Water Supply Plan, Part 3 Water Conservation. 2. All Water Suppliers - Public water suppliers will implement water use reduction actions with a goal of reducing water use to 50% above January levels. a. For example: A city uses 4 million gallons of water in January, and normally uses 6.8 million in August. During the drought warning phase, they should only use 6 million gallons in August. b. Websites with water conservation messages: DNR Water Conservation webpage and https://www.ready.gov/drought. Significant demand reduction is achievable by restricting or banning non-essential outdoor water use, especially lawn irrigation, power washing buildings, car washing and swimming pool filling. Encourage customers to fix leaks, install water saving devices and water-efficient appliances. Have conversations with your biggest water users and ask them how they might reduce water use, especially during peak times. Use a variety of communication methods: Large exterior signs around the community, mailing/emailing all customers, radio station announcements, Facebook posts or other social media, and a news release to any local media. Explain the critical situation and that you need everyone’s help. Ask customers to conserve water as much as possible. Other Suggestions: • During times of severe drought, monitor your water levels closely. Keep in mind that water quality may be impacted by increased concentrations of contaminants. • Please alert your local DNR hydrologist to any water supply concerns or issues during the summer. • Sign up to receive GovDelivery updates about drought in Minnesota, drought preparations and response, and important ways to conserve water. Best regards, Randall Doneen Conservation Assistance and Regulations (CAR) Section Manager| Ecological & Water Resources Phone: 651-259-5156 Email: randall.doneen@state.mn.us mndnr.gov