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CC 2005 08 22CHANHASSEN CITY COUNCIL REGULAR MEETING AUGUST 22, 2005 Mayor Furlong called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Labatt, Councilman Lundquist, Councilman Peterson and Councilwoman Tjornhom STAFF PRESENT: Todd Gerhardt, Roger Knutson, Justin Miller, Paul Oehme, Kate Aanenson, and Todd Hoffman PUBLIC PRESENT FOR ALL ITEMS: Debbie Lloyd 7302 Laredo Drive Dan Keefe Planning Commission Jerry & Janet Paulsen 7305 Laredo Drive Andrew, Thomas & Matt Jones 480 Bighorn Drive PUBLIC ANNOUNCEMENTS: Mayor Furlong: Thank you and good evening to everybody here this evening and those watching at home. We’re glad you joined us. At this time I’d like to ask if there are any additions, modifications or changes to the agenda that was distributed with the council packet. If not, without objection we’ll proceed with the agenda as distributed. There are no public announcements this evening. CONSENT AGENDA: Councilman Lundquist moved, Councilwoman Tjornhom seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated August 8, 2005 -City Council Verbatim & Summary Minutes dated August 8, 2005 Receive Commission Minutes: -Park and Recreation Commission Verbatim & Summary Minutes dated July 26, 2005 rd Resolution#2005-67: b. Accept Street and Storm Sewer in Vasserman Ridge 3 Addition, Project 04-04. Resolution#2005-68: d. Approve Materials Testing Quote for East Water Treatment Plan, Project 04-08. City Council Meeting – August 22, 2005 e. Approve Contract for Final Design Services to Kimley-Horn Associates for the 2005 MUSA Area, Project 04-05. Resolution#2005-69: f. Approve Quote for Engineering Consultant Work for Wells No. 10 & 11. g. Approve Purchase, Carver Beach Park and Minnewashta Heights Play Equipment Improvements. Resolution#2005-70: h. Approval of Resolution Authorizing Transfer and Closing of TIF Funds. i. Set Date for Truth in Taxation Hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Sgt. Jim Olson: Thank you. Tonight I have included in your packet the sheriff’s office area report for the month of July, the area citation list and also the community service officer report. The deputies were busy in the month of July. The total calls for service were up by 362 for the month over last year. The criminal calls were down by 40 for the month, and again that’s compared to last year. Total calls for year to date are up 330 over last year and the criminal calls are down by 72 for the year, and I’ll go over that soon as far as reasons for that. Thefts were down by 29 for the month and down by 68 for the year. Thefts of vehicle were up for a little bit. They were up from 1 last year to 5 this year. I did a little bit of research into this and found out that 2 of them were parents that, or kids had taken the cars from parents and parents didn’t know about it. They had taken them without permission. One was a friend who used a vehicle and it actually wasn’t a theft. One of the calls was a repo man came and took the car without them knowing about it. And the last one was a legitimate stolen vehicle. The parties involved have been identified actually. They’ve been interviewed and identified. Vehicle was left in the driveway unlocked with the keys in it, and this was a crime of opportunity. If the vehicle would have been locked or if the keys had not have been in it, it would not have been taken. They found an open door on a very expensive SUV and off it goes. We found it a few hours later and it was smashed up in the middle of the road. Take precautions and protect yourself from things like this. You know take the keys out of your car. Lock your door. Close your garage. Don’t be a victim of a crime of opportunity. That’s really important to do these things. Damage to property was down by 14 over last year and then year to date, it’s up by 3. Traffic stops, there’s a lot of, they hit traffic real hard last month and that was 537 for the month which was up by 394 over last year, and then for year to date it’s up by 550 for the year. Citations were 382 for the month which is up by 226 over last year and those are up by 405 for the year so they’ve, last month they hit traffic very, very hard. Any questions at all on monthly numbers. 2 City Council Meeting – August 22, 2005 Councilman Lundquist: Sergeant Olson, where are we at with the extra deputies or the, are you fully staffed up now with traffic detail and the extra deputy for that? Sgt. Jim Olson: Yes. As of, the month of July was actually the first complete month where we’ve been up to full staff. So that probably helped a bit. Councilman Lundquist: I have to believe that’s why there was 537 traffic stops. Sgt. Jim Olson: Absolutely, yes. And they’ve been hitting some different areas very hard that they’ve been targeting. We’ve really been targeting the Powers Boulevard, Lake Lucy Road, Kerber Boulevard intersections trying to curtail the passing on the right. We’ve been hitting that very, very hard and fast for quite a while, but especially last month so. Councilman Lundquist: Okay. Sgt. Jim Olson: I also just wanted to bring up school will be in session shortly and in a couple of weeks, so motorists need to be careful when they’re driving through neighborhoods and school zones to slow down. Keep an eye on what you’re doing and the kids that will be walking to school and standing at bus stops, and deputies will be doing extra enforcement in school zones and in neighborhoods when schools are in session and kids are going back and forth to school. And if residents are having traffic issues in their neighborhood, I encourage them to give us a call, either at the sheriff’s office or they can even call me personally at 952-227-1601 and we can have some deputies monitor the situation, and also our traffic enforcement, traffic education car that we have now. Any other issues or anything for the sheriff’s office at all? Mayor Furlong: Anything else for Sergeant Olson? No? Very good. Sgt. Jim Olson: Have a nice evening. Enjoy the weather. Todd Gerhardt: I don’t see Mr. Geske. Mayor Furlong: We have his report in the packet. Things seem to be going pretty steady there so if any issues come forward we can bring it up at our next meeting. Are there any questions that the council members have that the City Manager can relay back to the Fire Department? No? Okay. Thank you. CHANHASSEN WEST BUSINESS CENTER, LOCATED ON THE NORTHWEST CORNER OF LYMAN BOULEVARD AND GALPIN BOULEVARD, EDEN TRACE CORPORATION; REQUEST FOR REZONING OF PROPERTY FROM AGRICULTURAL ESTATE (A2) TO PLANNED UNIT DEVELOPMENT (PUD); PRELIMINARY PLAT APPROVAL AND WETLAND ALTERATION PERMIT. Public Present: 3 City Council Meeting – August 22, 2005 Name Address Peter & LuAnn Sidney 2431 Bridle Creek Trail JoEllen Radermacher 2479 Bridle Creek Trail Sarah & Steve Dale 2487 Bridle Creek Trail Ben Merriman Eden Trace Corporation Kate Aanenson: Thank you. As you indicated Mayor, this is a continuation from the last meeting so staff was given some direction to work with the applicant to resolve a couple of issues so I’d like to go through those at this time and Paul Oehme, the City Engineer will also be addressing a portion of this regarding traffic. Again the subject site is located at the corner of Lyman and Galpin, the northwest corner. Some of the issues regarded design issues and those modifications have been made in the design standards which start on page, of your staff report, page 4. …permitted uses we did take out the hotel/motel as a possible use. The other thing that was talked about was building height. Building of the lots facing Trotters Ridge would be limited to two stories or 30 feet in height, so that’s a restriction of height on both of those. One of the issues that also came up revolved around signage. The current city sign ordinance states that there should be no lighting abutting residential districts so that would include Galpin. There’d be no perimeter signs on the buildings facing Galpin or to the north which would be facing Trotters Ridge. The sign ordinance does allow internal signage and it also allows signage facing Lyman and those could be eliminated. Just want to clarify too we are recommending that there be a sign, a business park identification sign on that, on Galpin to get identification to go into that business park and then once you get in there’ll be internal lit signs, again per city ordinance, but that modification has been made. Again site lighting, consistent with the city ordinance on individual lots be directed downward. Again consistent with the city ordinance. And also we modified a couple other conditions in your staff report and those would be condition number 48. Those have been met. The registered engineer. Condition number 53. The developer shall either dedicate Outlot C to the City for open space purposes or dedicate a conservation easement over Outlot C. They’re willing to dedicate or do the conservation easement. Either was acceptable to the applicant. Again we’re still working on the drainage issue and that will come in with the details on the next level of final plat and that’s for the drainage issue on Lot 2 in Trotters Ridge on Lots 5 and 6 and Outlot C… Again the building setback along Lot 6 would still be the 100 foot and we’re looking at that berm in that area. There would be no berming in the wetland or the treed area here. Over the wetland again implications to the saving the trees and the impact to the wetland. So with that the other recommendation was the traffic study and I’ll let Paul Oehme, the City Engineer address that. Paul Oehme: Thank you. Mayor, City Council members. As the council directed, we did approach the County on the issue of the right-in/right-out along Lyman Boulevard. The County did direct or request that the developer look at a traffic study in this area to see if a right-in/right- out would improve the situation, and how that would potentially impact or improve the situation in the long term. The applicant did hire a traffic consultant, TDI to look at this particular development and the right-in/right-out issue. The report has been included in your packet so I won’t go through that in too detail but bottom line is, the traffic study did not come back with any improvements, significant improvements to this area and long term future needs of both the corridor on Galpin and Lyman Boulevard. Based upon those findings from the traffic study, the 4 City Council Meeting – August 22, 2005 County did not wish to have that access be made at this time. Full access be provided off of Galpin. Mayor Furlong: Thank you. Anything else from staff at this, yeah okay. Kate Aanenson: Staff was also asked to evaluate the impacts regardless of what the traffic study said. To look at the impact of the road, a second entrance on Lyman. As the City Engineer indicated, the County was not supportive of that but if the council was to choose, it has significant impacts. The tree preservation area. There’s two alternatives shown here. Saving the trees on one side, or saving the trees on the other side to give back, so it definitely has an impact on the preservation area. So staff again declares not recommending that secondary entrance at this time. So with that we are recommending approval with the conditions in the staff report and we’d be happy to answer any questions. Mayor Furlong: Thank you. Questions for staff. Councilwoman Tjornhom: Kate, can you show me Outlot B and the berming that is going in on Lot 5? Kate Aanenson: There is a wetland right here. There is significant setback that exceeds what’s required so what the staff is recommending based on the elevation of that building, the two stories, that we would look at that as part of site plan review. There’s a 14 foot buffer there to see when that site comes in, what’s the appropriate screening depending on the height and trying to get a berm in there. It meets the setback requirements so by putting a berm in you’re actually penalizing, so we’re trying to see what we can do to, based on elevations. We believe that a modest berm can be put in with trees on top that would provide a very effective screening base on the existing setback. Councilwoman Tjornhom: But you will work. Kate Aanenson: With that when it comes in for site plan, correct. Again each building will come through. Mayor Furlong: Any other questions? Councilman Lundquist: On that berming Kate, with that, assuming that that’s now a two story building, does that allow any modifications in the parking at all or anything like that to push those buildings further to the south? Kate Aanenson: Sure. Councilman Lundquist: To increase that setback. Kate Aanenson: Again that’s a hypothetical square footage, which we showed for illustrative purposes but certainly when that comes in that’d be something we’d look at to try to maximize that. That would be the goal. 5 City Council Meeting – August 22, 2005 Councilman Lundquist: So we can always increase that if we want to at that time. Kate Aanenson: Correct. Councilman Lundquist: Okay. And then Paul, on the traffic study, or Mr. Mayor, and maybe this is a question for you that. How do they, as I read through there, how does TDI, how do they determine where the traffic’s going to come from and to and from and which direction they’re going and all of that? All of that information that they used. Paul Oehme: Yeah, the TDI did use the ITE trip generation manual to determine the traffic projections and it’s consistent with the daily traffic that we had estimated. The percentages were allocated. Typically allocated. In terms of where the population centers are. Typically you know we would envision most of the traffic going to the Minneapolis-St. Paul downtown areas versus out west farther. Just as an educated rule of thumb. Councilman Lundquist: Okay, so they use that empirical and then based on population centers and types of businesses and the expected route to get there? Paul Oehme: Correct. Councilman Lundquist: Is that kind of what their methodology is then? Paul Oehme: Yeah. A lot of the analysis was heavily weighted toward the 212 connection… Councilman Lundquist: Okay, that was going to be my next question. Does that assumes that 212’s is in there too? Paul Oehme: That’s correct. Councilman Lundquist: Yep. That’s all I had, thank you. Mayor Furlong: Thank you. Other questions for staff. Kate, question on a couple of the proposed changes or a couple of the modifications in the staff report. Try to get back to my spot here. The first one deals with the signs and the lighted signs. Did I understand you that the ordinance, our current city ordinance doesn’t allow lighted signs towards residential. Kate Aanenson: That’s correct. Mayor Furlong: So under our ordinance there wouldn’t be lighted signs to the east across Galpin towards the Stone Creek or to the north across the property line to the Trotters Ridge development. Under our current ordinance. Kate Aanenson: That’s correct. 6 City Council Meeting – August 22, 2005 Mayor Furlong: Okay. And, but as I read this under Section G(7), it would prohibit, it would go beyond what our current ordinance says and not allow them anywhere. Kate Aanenson: That’s correct. Mayor Furlong: Even towards other industrial areas or down towards Lyman. Kate Aanenson: Right. Where they wouldn’t be seen internally. So if you wanted to modify that, just say. Mayor Furlong: I mean our current ordinance. Kate Aanenson: Per city ordinance. Mayor Furlong: Okay. And I guess that’s the question. If something’s not addressed within the PUD standards in the ordinance. Kate Aanenson: If it’s silent then you go back to the underlying ordinance. Mayor Furlong: Okay. Alright. The other question was on the site lighting which was. Kate Aanenson: That’d be number 5 on page 10 I believe. Mayor Furlong: Yeah, Section 8, Lighting. Is there site lighting shall be directed towards in the interior of the individual lots. As I was reading the other preceding standards there, we already have standards in there with regard to. Kate Aanenson: It’s half foot at the property line. Mayor Furlong: Excuse me? Kate Aanenson: The current city ordinance says a half foot at the property line. Half foot candle. And it might be better to put something. Mayor Furlong: And that’s number 4 there, correct? Kate Aanenson: Yeah. So you’ve kind of got, I’m not sure if there’s anything qualifying under number 5. Mayor Furlong: Yeah, and I guess my question is, as I see this, if number 4, if somebody has a building and they’ve got lights for security purposes on the side of that building, they already have to be shielded and they have to be at a half candle lamination by the time they get to the property line. Kate Aanenson: That’s correct. 7 City Council Meeting – August 22, 2005 Mayor Furlong: Okay. And number 5 here, could that be interpreted that the lights on the buildings would not be allowed since they might be pointed away from the interior and we’d have to have poles of lights around the property line? Kate Aanenson: Yeah. That’s kind of how that reads. Mayor Furlong: Okay. Kate Aanenson: So be directed towards the interior. That might be hard. Mayor Furlong: Alright. I just wanted to make sure I was reading that correctly, Okay, thank you. Any other questions for staff? Councilman Lundquist: One other follow up. We talked a little bit before Kate. The conservation easement on the dedication and the clarification for the permanent conservation easement. Talk about, as it reads now and just clarify. If I understood you correctly, that, because of the density transfer that we’re doing here, that there isn’t any, that essentially becomes a permanent easement because of the density on the rest of the site? Kate Aanenson: That’s correct, because by approving the site plan you’ve said that that’s an outlot and in that outlot we’ll put restrictions regarding what you can do with that which is pretty much nothing, you know trimming trees they’d have to verify with us so that’s the intent. It has no building value on an outlot. You can’t build on an outlot. Councilman Lundquist: Okay. And what would be the change if we were to add that word permanent in there at all? Kate Aanenson: I’m not sure if the City Attorney wanted. Adding the word permanent to the conservation easement as opposed to just a conservation easement. Roger Knutson: It’s fine to add it. Kate Aanenson: If they were to remove it from the outlot status they’d have to come back before this body and ask. Roger Knutson: I mean it’s permanent anyway until you. Councilman Lundquist: Until you change it. Kate Aanenson: Right. Roger Knutson: Change it. As you say it’s permanent, you still can change it. Councilman Lundquist: Okay. 8 City Council Meeting – August 22, 2005 Mayor Furlong: On the dedication, just to follow up on your question. The difference is whether the title is held by the city through dedication or whether it’s held by. Kate Aanenson: Because sometimes people feel that might be an additional extraction or compensation so it is something that we’d negotiated. Some people are comfortable giving it to the city. Some people want to maintain that control, so the city’s not in there doing something. So it’s something we generally negotiate with the developer. The goal is that it stay in perpetuity as the trees. Councilman Lundquist: Which we would have more control if we did a dedication to the city versus a conservation easement. Kate Aanenson: Could. Councilman Peterson: …have to maintain it right? Kate Aanenson: That’s correct. That’s sometime is a problem too. Yeah, trees fall down or whatever. Councilman Lundquist: Okay. Good point. Todd Gerhardt: Kate, are they using that as a part of their impervious surface? Kate Aanenson: That’s correct. Todd Gerhardt: So if we took ownership of that, could they still get credit for that? Kate Aanenson: We’ve done that before where we’ve taken the ownership of it. Mayor Furlong: Any other questions at this time for staff? Maybe some follow up. Mr. Merriman, from an applicant standpoint, anything you’d like to add this evening? Ben Merriman: Not at this point. Mayor Furlong: Okay, thank you. I don’t know, we did receive substantial public comment at our last meeting. I certainly want to make sure we have an opportunity if people want to be heard as well so I would allow and invite people to come and make public comments on this matter. My request would be that we focus on the changes and the additional information that we received tonight rather than going back and re-visiting other points but if anybody is interested in providing the council with their comments I would certainly invite them forward now. Please come forward and state your name and address. LuAnn Sidney: Mayor Furlong, City Council, staff and applicant. My name is LuAnn Sidney. I live at 2431 Bridle Creek Trail. I’d like to make a few comments concerning Eden Trace’s proposal. First I would like to thank staff and the applicant for all the effort that has gone into this proposal and for being sensitive to the concerns of neighbors in making this a PUD. I agree 9 City Council Meeting – August 22, 2005 with the proposed revised conditions and amendments to the current staff report and I’d like to emphasize a few additional points which I emailed this weekend. Condition 2, I’d like to see the addition of a statement about tree preservation fencing being placed at least 2 feet beyond the drip line, and that will help preserve some of the mature oaks that are in that area. And then condition 36(k). I would like to add that condition to show the proposed contour lines, the proposed contour lines for the berm between Outlot B and Lot 5. And I would like to have it there just for the future to show people when they come to investigate the property what we’ve come up with for a preliminary plat. And I’d also like to make sure that we make Outlot C a permanent conservation easement because outlots are outlots and they can be changed and I think the word permanent would serve us well and preserve those trees for the future. Thank you again and especially I’d like to thank the applicant for your time, effort and patience of this proposal. Thanks. Mayor Furlong: Excuse me, Ms. Sidney. Could you repeat your second request for my benefit. LuAnn Sidney: Condition 36(k). Councilman Labatt: Is that a new one? Councilman Lundquist: Yes. LuAnn Sidney: Yeah. Can’t help it. Show the proposed contour lines for the berm between Outlot B and Lot 5. And that will provide some guidance for the future when that lot develops. Mayor Furlong: Thank you. Councilman Peterson: Anything problematic with either of those Kate? Kate Aanenson: No. Sarah Dale: Sarah Dale, 2487 Bridle Creek Trail. Our concern is that there is no berm required between Outlot B and Building 5 and I’d like to see something to give us some protection for the future for that building. It’s a distance but we still think we need a berm with trees. The developer has said he has no problem with that and there is room for it there so we’d like to see something required so that we do have that protection. JoEllen Radermacher: Good evening Mayor and council members. My name is JoEllen Radermacher. I live at 2479 Bridle Creek Trail. Our home does back right up to the outlot, building number 5, Outlot B there and I do concur with LuAnn and Sarah on our request to have a berm. The wetland area. There’s no trees. It’s a grassy area. We would have very visible views of this building. It not only would help protect us but it would also encourage the wildlife that does live in our area that we’d like to see maintained also. We also, there was a previous and unless I misunderstood there was a reference made to other buildings, business parks that are built within residential areas and I think one of those Chanhassen Lakes. And we went and measured those buildings. We thought they were more like around the 20 foot with parapet so we’d like to have some consideration to 25 foot with parapet to be in conjunction with those 10 City Council Meeting – August 22, 2005 areas. And also the type of structure that was used with the color of the stone and the texturized. We thought that that was very nice looking concept. Thank you very much. Mayor Furlong: Okay, thank you. Chris Butcher: Good evening. I’m Chris Butcher from 2407 Bridle Creek Trail and I too want to thank the applicant and city staff for all the efforts in trying to make a nice transition between the business park and our homes for us. I just want to point out that I am one of the four homes that directly abuts the building, Lot number 6, and just want to make the statement that when we moved into our home we knew that this property was going to be developed at some point. The development wasn’t the surprise to us. The proposed or potential building size was shocking to us so the fact that perhaps a 4 story building that spanned 4 lots, that was shocking to us. We appreciate the effort that have been put forth to try and modify that for us. We’d still like additional, a little bit more though. Little extra effort. Too, looking at the building heights and what we’ll be looking at when we sit at our dinner tables each evening, and the fact that there would be even a 2 story building out there. And then the setback. I know I talked about it in e- mails to you a couple times about potential 150 foot setback and I’m not, I don’t, I haven’t heard anything else about that but looking at the possibility that if it were to be stipulated now, that where a berm with 150 foot setback, so when someone who does come in to put a building there, that that is already stipulated so we can have the additional berming and buffering. So thank you very much. Joel Lehrke: Joel Lehrke, 2329 Boulder Road. I did ask staff this evening to bring the preliminary materials that they have for one of the buildings. I see Kate did bring that. One of the concerns I had that we talk about at the previous meeting was quality construction materials, but we actually didn’t have a true definition of what quality construction materials would be and I thought it would be a good idea this evening if you as the City Council could see what the first idea was. I haven’t seen it myself so I’ll be seeing it for the first time too, if Kate would be willing to lay it up here in front of the camera and just point a few things out about it. The other comment I do have is transition. I’ve talked to a few of you again today representatives. We won’t go in too much with the concept plan but I do know you have a concept plan but that’s also why we have City Council. This was planned in 1991. It didn’t say where it was put in stone. That’s why I think we have you there is to make determinations saying does this really fit…forefathers were thinking out there. My opinion still on this is that it should have a better transition on the north and on the east side of more of an office building than a warehouse type thing. That the density is too high as the previous lady stated. These buildings are quite, quite large and while we talk about an IOP, the only difference I really think between this PUD and the IOP is these buildings maybe don’t have evaporators or such thing as that on them yet, which is nice not to have. Don’t get me wrong, but we’re looking at some pretty massive building sites for a transition. I think the building sites still could look better. I don’t think anything’s going to happen tonight. I think you should think about it in the future that just putting huge warehouses in and saying it’s not quite as bad isn’t really a correct statement. It is. So with that I do ask that we do take a look and see what their idea of quality construction material is for the first building. Thanks. 11 City Council Meeting – August 22, 2005 Mayor Furlong: Anybody else that would like to speak from a public comment standpoint? No? Okay. Well thank you. We appreciate your comments this evening and those that we received by phone and e-mail as well. I guess for staff here, Ms. Aanenson, some of the questions I think indirectly was asked with regard to the 2 foot, beyond the drip line. Is that, as well for Mr. Merriman. I mean is that a? Kate Aanenson: The City Forester, before you can begin construction inspects to make sure all fencing is up and is in the appropriate location so. Mayor Furlong: So the appropriate location may be, I mean 2 feet. It may be at the drip line. It may be more than 2 feet. Kate Aanenson: Right, exactly. So. Mayor Furlong: Okay. Alright. With regard to the contours. Kate Aanenson: That’s fine. I think when it comes back for final plat we can certainly show that. And that would be (k). 36(k). Mayor Furlong: And the conservation easement, permanent again? Kate Aanenson: That’s fine. Mayor Furlong: Okay. Alright. And then there was the issue brought up about the berm on Outlot, between B and Lot 5. Kate Aanenson: I think this question was asked a couple different ways. If you look at this plan, this is a 100 foot setback so that’s this line right here so this building is already set back about 150 feet. So it’s set back quite a ways so if we were to push it back further, you know the goal is here, there’s room in here. If we’d like to put a condition on there that when it comes back for final plat we show some contours and how it would based on the current location, how that would, similar to what we’re saying on the other ones. Show how that would work. But I’m not sure pushing it forward, and I’m not sure if the intent is to get high berm that this one, because you’re either setting back further or you’re moving it closer and doing a berm. It’s, so I’d certainly add. The goal is to put additional trees and the developer’s already agreed to that. Mayor Furlong: Between B and Outlot, and the building on 5? Kate Aanenson: Correct. Mayor Furlong: Okay. Do you want to comment on this? Ben Merriman: Basically there’s only 16 feet to work with. We have a setback from the wetlands and then if I’m correct it’s about another additional 16 feet? And in that 16 feet if we had to do a berm, it would have to be a 3 to 1 and then we could undulate the berm as well to try 12 City Council Meeting – August 22, 2005 to, so it isn’t just a big line, but you’re only really going to be able to work with a 3 to 1 slope within the 16 feet. Kate Aanenson: …condition to that effect because we don’t know what the shape of that building’s going to be so within that secondary setback, outside of the wetland buffer, that we would work to put a berm in, in that 16 feet. Mayor Furlong: Okay. Alright. Looking here there was the issue of the berming. This was I think on Lot 6. 150 foot setback currently for Lot 6. There’s 100 foot buffer if I’m not mistaken from the north property line. And there’s no additional setback. I think we talked last meeting about, what the developer’s planning to do within that 100 foot buffer from a, I don’t know terrace berming or some sort of undulated. Ben Merriman: Yes. Mayor Furlong: Okay, so maybe understanding that a little bit better what they’re planning to do but, and if I recall the issue was, and it was brought up, you know is there, is there anything available there to go beyond the 100 foot without going into Outlot C and so I guess that was. Ben Merriman: Basically there isn’t. I mean if we take another 50 feet and come south with that property line 50 feet, then we have to take the equivalent amount of square footage into Outlot C and it can be on either side, on Lot 5 or Lot 6 but we’d have to squeeze that dedicated area in by the same amount of square footage. Mayor Furlong: Okay. And then the other question I saw was on the materials. Question about materials being proposed. Kate Aanenson: There is a project moving forward that will be going to the Planning Commission assuming this gets a recommendation and they come back for final plat, that would be one of the conditions. It’d be this building, Lot 4, which is the most interior backing up to Chaska on the other side of the wetland. So this would be the face from the cul-de-sac which would be, so this would be facing in. So there’d be a building in front of it. If you could zoom in on that for one second. So there would be a building, maybe it’s better to show you on the colored drawing. So there would be a building sitting in front. It’d be this building behind so when you’d come in you’d have this elongated driveway going back. I’m sorry, now you can zoom back out. So there is burnish block, split face rock on both sides. Articulated. It hasn’t gone to Planning Commission. Staff is working on the staff report right now regarding intensity of colors but it is a highly articulated building, similar to what we have in the Chan Business Center. And I just want to add one other comment regarding the city did contemplate a land use recommendation. It was revisited, the land use recommendation and that’s in the very beginning of the staff report. There was a proposal brought before the city to look at a transition of medium density, some office industrial. That was rejected by the neighborhood and actually pursued it through the court system and so that’s why when we updated the comprehensive plan we did not revisit the land use change. Because we got the indication the neighbors preferred the office industrial land use. 13 City Council Meeting – August 22, 2005 Mayor Furlong: Thank you. Any follow-up questions from council or anything else that we heard? Okay. Alright. Good information. At this point I’ll bring it back to the council for discussion. Some of the additional information we received this evening. Where’d we like to start? Councilman Peterson or Councilwoman Tjornhom. Councilwoman Tjornhom: Alright, I’ll take it I guess. I like the first one. I think this is a good example of neighborhoods and developers getting together and working out their problems. I think it came a long way from where it started on the Planning Commission 2 weeks ago to right now. I tend to be very sympathetic with homeowners in these neighborhoods because they were here first. You know you’re the one that has invested your families in your future in this city and that’s why we are who we are and so you need to be protected and heard and I hope that you felt like that happened. That you know this is going to, this is here in front of us and I hope you felt like you were heard and that you could make the changes you needed so you can blend in with this development and make it work for everybody. Some of the issues were, you know understanding traffic volumes and what works best and did we tackle that issue and figure it out? I say yes. That we did unturn most stones that we could to figure out entrances and right- ins/right-outs and so I think we should be proud of ourselves for being able to do that. Tree preservation. That’s a big thing in our city for us and did we do that? Did we try to do the best we can to protect the natural assets we do have which are our trees and I would say yes again. I think the developer did a good job in respecting that and in following through with that commitment. And the last issue I think we had was just trying to protect neighbors from unsightly views and you know that I still think is a work in progress on final plat to come back. It can be tweaked more and I think that in the end we can all leave and feel good about what has happened here tonight so I will support this. Mayor Furlong: Alright, thank you. Councilman Labatt. Councilman Labatt: Tom I’m over here. Todd Gerhardt: They’re all interchangeable. Mayor Furlong: They are. One of you go next. Councilman Lundquist: I would echo what Councilwoman Tjornhom stated before. I think a couple of the minor changes, the addition of condition 36(k) with the contour lines. Adding the permanent conservation easement on Outlot C. Adding a condition to construct a berm within the 16 foot wetland buffer on Lot 5 is a fine addition. The 150 foot setback on Lot 6, I think that my opinion is, from what we’ve seen from the staff and the developer that the 100 foot that we have, coupled with the way that they intend to build that berm as kind of having that against the wall with the smaller building that we’re looking at here, will in effect give about the same, the same thing that pushing it back 50 feet is going to probably sacrifice more of the natural and I think the developer, we won’t know until we see the final I guess and we’ll never know what that building looks like until then but I’m comfortable with that, with the way it is on that as the developer’s talked about it. I think Mr. Mayor as you talked about the conditions on the signs in the interior lighting, I would support the removal of those and just go with I think the ordinance offers protection and doesn’t muddy the waters so much there as that so I would support the 14 City Council Meeting – August 22, 2005 removal of that. I forget the numbers and letters are on those two conditions. On the interior lighting and the signage as well. Lighted signage so with that I would support the proposal as well. Mayor Furlong: Okay, thank you. Councilman Labatt. Councilman Labatt: Thanks Tom. Mayor Furlong: I’m looking your way this time. Councilman Labatt: I’ll save my one thing here for last but I guess this is a project where this developer has developed in Chanhassen and has always done quality projects so we’re not dealing with a company here that is going to just put up tin boxes. So I think that the neighbors can feel rest assured that these buildings will be of quality looking buildings with nice features. I guess I’m in agreement with everything that’s been mentioned by Councilwoman Tjornhom or Lundquist as far as all the additions and amendments and deletions. I’m still torn and concerned about the traffic and the traffic study and how can they predict where the work force, where the people are going to be working in these buildings and occupying them. Are they going to come from downtown? Are they going to come from Chaska? Victoria and…offices and how do you predict that and using this ITE manual to figure out that most of your traffic is going to come from the east. I just have a hard time looking at that and accepting that. If you’re going to come from 212 and either come across Lyman or you’re going to proceed through the intersection at Galpin and take a right in into your office for the morning, or you’re going to take a left onto Stone Creek. Or take a right on Stone Creek and a left. Or right on Galpin and a left on Stone Creek, so I’m not happy with that. But I’m going to accept it because that will be 4 to 1 if I don’t so. Other than that, that’s about it. I’m not happy with the report but I’m going to have to live with it. Mayor Furlong: Alright, thank you. Councilman Peterson. Councilman Peterson: I would agree with all of my fellow council people. I think the additions since last week and this week have made it a better project and we should move ahead. Mayor Furlong: Okay, thank you. This is one of those projects where the process is, becomes as important as the final result. I think in this particular case between the participation of residents and other interested parties the cooperation of the applicant and staff from the very beginning and trying to work out what’s best for most. I think this is an example where really the process has worked. There is never going to be a perfect project when you have competing interests, and here we do have competing interests. Even within some of the neighbors. Some of the residents. And ultimately as I mentioned to a number of people that I spoke to prior to the meeting and I’ll say it here publicly is while it’s our job as much as anything else is try to find balance and to do it within the law within the ordinance and to make sure that we try to get the best project that we can for the City of Chanhassen. That should be all of our goals and I know I, I’m comfortable that our council up here seeks to do that. To balance the interest of the property owner with their right to develop and those of the neighbors with their, what they have now. What they see now and what they’re going to see and other interests in terms of safety and storm water issues, 15 City Council Meeting – August 22, 2005 drainage issues and such like that. I think we’ve done that. I think with regard, as Councilman Lundquist mentioned, items that were added in the development plan, G(7) and H(5), I think our ordinance provides sufficient protection. My concern is that with these two, when we’re talking about sign lighting shall be directed interior. I can look at that and say one interpretation is that all lighting has to be on the perimeter of the property line and focused in. I don’t think that’s what anybody anticipates. You know prisons do that and that’s not what we’re looking for here. But lighting on the side of the building for security purposes that’s properly shielded and with low illumination at the property line. I think that meets objections that people are looking for without perhaps causing some other problems so I appreciate Councilman Lundquist’s supporting the elimination of those two. Again on details. The question with regard to the drip line. I appreciate Ms. Sidney’s request there. I have full confidence in our forester that she’s going to put that where it needs to be based upon the protection of the tree, and if that’s 2 feet, if it’s 4 feet or 6 feet, I think that’s where it will be. The other ones with regard to contour lines, conservation easement, I guess from what I’ve heard tonight coming into tonight I was leaning towards the dedication of that outlot to the city. From what I’ve heard tonight for other reasons I prefer to see that as an easement, a conservation easement with the title not coming to the City. If that’s acceptable to the developer. And so I’m confident as Councilman Labatt said that the developer’s going to come forward with good developments. We’ll have an opportunity to look at all the materials in the site plans as they come forward as well, which will give us further input into the process for all the neighbors and those most directly affected so I think we’ve got the best development here. Keeping all interested parties, all factors considered. I think it’s going to be an asset to the city and for that reason I will be supporting this this evening, as it sounds like my fellow council members will too. We never get all the answers perhaps that we’re looking for but I don’t think anybody can say that we haven’t asked the questions and in some cases we’ve asked them 2 or 3 times and that’s what we can do. With that I think we can move forward here. Steve. Councilman Labatt: Well I just wanted to, for Kate. The maximum building height for Buildings 5 and 6. Make sure we’re all clear on what. Kate Aanenson: Two stories or 30 feet. Councilman Labatt: Okay. Mayor Furlong: Which is down from what we were looking at 2 weeks ago. Councilman Labatt: I just wanted to make that everybody knew that. Mayor Furlong: Thank you. Any other discussion on this? If not, Councilman Lundquist you want to take a stab at the motion you started last week. Two weeks ago. Councilman Lundquist: Kate do you want these in 3 separate ones probably? Kate Aanenson: That’s where there’s modification in some of those. 16 City Council Meeting – August 22, 2005 Councilman Lundquist: Yeah, okay. I would move that City Council approve the ordinance rezoning the property located within Chanhassen West Business Park from A2 to PUD incorporating the development design standards as modified to eliminate, what were those two again? Mayor Furlong: Let me find them. I think it’s, going to be clear. Councilman Lundquist: The interior lighting and. Mayor Furlong: G(7) and H(5) would be removed from the staff report. Make sure the lighted signs and the sight line issues, those were added subsequent to the last report. Councilman Lundquist: So incorporating the design standards as modified with the elimination of those two, based on the findings of fact attached to the report. Mayor Furlong: Thank you. Is there a second? Councilman Peterson: Second. Mayor Furlong: Made and seconded. Any discussion on that motion? Hearing none we’ll proceed with the vote. Councilman Lundquist moved, Councilman Peterson seconded that the City Council approves the ordinance rezoning the property located within the Chanhassen West Business Park from Agricultural Estate District (A2) to Planned Unit Development (PUD) incorporating the development design standards contained within the staff report, modified to delete items G(7) and H(5), and based upon the findings of fact attached to the report. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Lundquist: I’d move that the City Council approves preliminary plat for Chanhassen West Business Park, plans prepared by Schoell & Madson dated June 17, ’05 based on the findings of fact attached to the report, subject to conditions 1 through 54 with the addition of 36(k). To add the contour lines on Outlot B. No. Mayor Furlong: Yeah. Councilman Lundquist: Outlot B. And modification of condition 54. 53. Dedicate a permanent conservation easement for Outlot C and the addition of condition 55. That the developer shall construct a berm within the 16 foot wetland buffer on Lot 5. Mayor Furlong: Thank you. Quick point. I’m sorry, go ahead. Kate Aanenson: You can’t be in the wetland buffer zone, just for clarification. It’s beyond now. There’s another… 17 City Council Meeting – August 22, 2005 Councilman Lundquist: Didn’t I say wetland. Oh, I meant to say the setback. The 16 foot setback. Kate Aanenson: Correct. Outside the wetland buffer. Mayor Furlong: Question, clarification Councilman Lundquist. For the condition right about that 54, at our last meeting when we started working through this, I thought we took out references to the property to the north. There were drainage issues. The issue here is, I don’t want to, I’m not trying to exclude Lot 2 but I don’t want to exclude other lots along there as well. Councilman Lundquist: You’re correct. Lots, in condition 54 should be modified to say drainage issues along Lots 5, 6 and Outlot C. Mayor Furlong: So that we cover all the. Councilman Lundquist: That would cover all of the developments, or all of the lots in Trotters Ridge. Thank you. Mayor Furlong: Is there a second? Councilwoman Tjornhom: Second. Mayor Furlong: Made and seconded. Any discussion on that motion? Hearing none we’ll proceed with the vote. Councilman Lundquist moved, Councilwoman Tjornhom seconded that the City Council approves the Preliminary Plat for Chanhassen West Business Park, plans prepared by Schoell & Madson, Inc., dated June 17, 2005, based on the findings of fact attached to the report and subject to the following conditions: 1.Applicant shall increase landscape plantings in the south and east property line bufferyards to meet minimum requirements. A revised landscape plan shall be submitted before final approval. 2.Tree protection fencing shall be installed prior to any construction activities. Fencing shall remain in place until construction is completed. 3.All trees shown as preserved on plans dated 6/17/05 shall be protected. Any trees damaged or removed shall be replaced at a rate of 2:1 diameter inches. 4.Wetland replacement shall occur in a manner consistent with the Minnesota Wetland Conservation Act (MR 8420). A Minnesota Local/State/Federal Application Form for Water/Wetland Projects (Parts I and II) shall be submitted for the proposed project. The application shall include sequencing discussions and sequencing flexibility requests, if applicable. The applicant must receive approval of a wetland replacement plan prior to or concurrent with final plat approval and prior to wetland impacts occurring. 18 City Council Meeting – August 22, 2005 5.A wetland buffer 16.5 to 20 feet in width (with a minimum average of 16.5 feet) shall be maintained around all wetlands and proposed wetland mitigation areas. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant shall install wetland buffer edge signs, under the direction of City staff, before construction begins and must pay the City $20 per sign. All structures (including parking lots) shall maintain a 40-foot setback from the edge of the wetland buffer. 6.The applicant shall submit a letter of credit equal to 110% of the cost of the wetland creation (including grading and seeding) to ensure the design standards for the replacement wetland are met. The letter of credit shall be effective for no less than five years from the date of final plat approval. The applicant shall submit a cost estimate for wetland creation (including grading and seeding) so the City can calculate the amount of the wetland creation letter of credit. 7.The proposed development shall maintain existing runoff rates and meet NURP standards. Storm water calculations shall be submitted to ensure the proposed storm water pond is sized adequately for the proposed development. 8.Stable emergency overflows shall be provided for the proposed pond on site. The emergency overflows shall be clearly labeled on the plan and a detail is needed. The emergency overflows may be stabilized with a turf re-enforcement mat or fabric and riprap. 9.Notes on the plan describing timing of temporary stabilization with Type 1 mulch and seed or erosion control blanket and seed shall be included. The notes shall include timing of stabilization as well as the rate of mulch application (2 tons per acre, disc anchored). 10.All riprap/fabric at the flared end section shall be installed within 24 hours of flared end section installation. 11.Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. 12.Erosion control blanket shall be specified in the swale from the flared end section to the wetland along the west boundary of the site. The blanket specified shall adequately protect 19 City Council Meeting – August 22, 2005 the area from designed velocity and depth of flow. The blanket and seed in the swale shall be installed within 5 days of culvert installation. Erosion control blanket is recommended for the pond slopes from around 952 to 942 contours. All blanket on the plan shall be shown as a shaded area. 13.Temporary sediment basins shall be installed prior to disturbing upslope areas. The areas of temporary sediment basins shall be labeled on the plan. A temporary outlet (e.g., a perforated riser and rock cone) shall be provided for the pond; details should be provided. Temporary basins shall be constructed in the area of the proposed permanent storm water pond, the southeast corner of the site prior to discharging to the culvert under Galpin Boulevard, and possibly in the northwest area of the site to handle water runon from the north prior to discharge to the wetland. 14.Any and all area inlets or drop inlets in paved areas shall be protected with alternate controls/Wimco details. The engineer shall research and provide alternate designs for Wimco-type inlet controls to fit the various types of inlets. 15.Additional inlet controls shall be provided for adjacent inlets on Galpin Boulevard and Street A. 16.Silt fence shall be installed around Outlot A along the east side between the pond the wetland. 17.Type 1 and Type 2 silt fence locations shall be specified on the plan. Type 2 silt fence shall be installed around all wetland areas and in the southeast corner of the site to protect the culvert under Galpin Boulevard. The silt fence shall be extended along the south side to close the gap in the silt fence. 18.Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as-needed. 19.The estimated total SWMP fee, due payable to the City at the time of final plat recording, is $413,661. 20.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Carver County, Minnesota Pollution Control Agency (NPDES Phase II construction permit), Minnesota Department of Natural Resources (for dewatering), Army Corps of Engineers) and comply with their conditions of approval. 21.In lieu of parkland dedication and trail construction, full park fees shall be collected at the rate in force at the time of final plat for the proposed Chanhassen West Business Park. At current rates, the park fee would total $359,500 (35.95 x $10,000 per acre). 22.A demolition permit must be obtained before beginning demolition of any existing structures. 20 City Council Meeting – August 22, 2005 23.Retaining walls over four high must be designed by a professional engineer and a permit must be obtained prior to construction. 24.Provide a water service for Lot 6. 25.A 10-foot clear space must be maintained around fire hydrants i.e., street lamps, trees, shrubs, bushes, Xcel Energy, Qwest, cable TV and transformer boxes. This is to ensure that fire hydrants can be quickly located and safely operated by firefighters. Pursuant to Chanhassen City Ordinance #9-1. 26.Fire apparatus access roads and water supplies for fire protection is required to be installed. Such protection shall be installed and made serviceable prior to and during the time of construction except when approved alternate methods of protection are provided. 27.The new proposed street will be required to have a street name. Submit proposed street name to Chanhassen Building Official and Chanhassen Fire Marshal for review and approval. 28.No burning permits will be issued for trees to be removed. Trees and shrubs must either be removed from site or chipped. 29.Fire apparatus access roads shall be designed and maintained to support the imposed load of fire apparatus and shall be surfaced so as to provide all weather driving capabilities. Pursuant to Minnesota Fire code Section 503.2.3. 30.Temporary street signs shall be installed on street intersections when construction of a new roadway allows passage be vehicles. Pursuant to 2002 Minnesota fire code Section 501.4. 31.Prior to final platting, storm sewer design data will need to be submitted for staff review. Depending on the size of the drainage area, additional catch basins may be required at that time. The storm sewer will have to be designed for a 10-year, 24-hour storm event. Drainage and utility easements will need to be dedicated on the final plat over the public storm drainage system including storm water ponds, drainage swales, emergency overflows, access routes for maintenance, over all existing wetlands, wetland mitigation areas, and buffer areas used as PVC. The minimum easement width shall be 20 feet wide. 32.The interior lot storm sewer will require private easements to be dedicated where the sewer crosses from one lot to another. 33.Private utility easements are required for the sanitary sewer and water lines that serve Lot 4 but go through Lot 5. 34.The sanitary sewer and water hookup charges will be applicable for each of the new lots. The 2005 trunk hookup charge is $1,458 for sanitary sewer and $2,955 for watermain. Sanitary sewer and watermain hookup fees may be specially assessed against the parcel at the time of building permit issuance. 21 City Council Meeting – August 22, 2005 35.On the site plan: a.Revise the cul-de-sac pavement radius to 48 feet. b.Revise the parking driveway aisle from 24 feet to 26 feet wide. c.Revise the public street width from 32 feet to 36 feet wide. d.Increase the full access width off Galpin Boulevard to 44 feet and create three lane access. e.Shift Lots 1 and 8 easterly access further toward the west and realign the across each other. f.Show at least one, 6-foot wide, side walk along the public street. g.Show the access off Galpin Boulevard turning curb radius. h.Realign lot 5 access perpendicular to the shared driveway. i.Show street lights. j.Show handicap parks and ramps. 36.On the grading plan: a.Extend silt fence type between the storm pond and Outlot A. Silt fence Type II must be used adjacent to wetlands and storm pond. b.Revise contour lines to match 3:1 maximum slope and tie the proposed contour lines with the existing contours for Lots 4, 5, south of Lot 2 and northeast of Lot 1. c.Show the proposed contour lines for Lot 6. d.Show all retaining walls top and bottom elevations. e.Show all emergency overflows (EOF). The EOF must be 1.5' lower than the adjacent lowest floor. f.Revise Lot 6 parking slope to 0.7% minimum. g.Add a note to remove any existing structure and access off Galpin Boulevard and all disturbed areas, as a result of construction, must be seeded and mulched or sodded immediately after grading to minimize erosion. h.Show 75-foot minimum construction rock entrance. i.No retaining walls structure is allowed within public street and/or public utility easements, revise accordingly. j.Show 20-foot utility easement for the storm sewer between Lots 2 and 3 k.Show contour lines for the berm on Outlot B. 37.On the utility plans: a.Show all existing and proposed drainage and utility easements. b.Show the proposed sanitary and storm sewer stubs inverts. c.Add storm sewer schedule. d.Public storm sewer pipe type must be RCP and 15-inch minimum diameter. e.The last street accessible storm manhole (STMH#2) must be built with a sump. f.Revise sanitary sewer pipe from DIP to PVC-C900. g.On the utility profile show all sewer and pipe crossings. h.Minimum vertical separation must be 18 inches between watermain and sewer. i.Call out watermain fittings 22 City Council Meeting – August 22, 2005 38.Any retaining wall over four feet in height must be designed by a registered Civil Engineer in the state of Minnesota with an approved safety fence on top of it. Also, it will require a building permit from the Building Department. 39.Add the following City of Chanhassen Detail Plate Nos. 1002, 2109, 2110 2204, 3104, 3109, 5201, 5205, 5214 and 5215. 40.Prior to final plat approval, a professional civil engineer registered in the state of Minnesota must sign all plans. 41.All of the ponds are required to be designed to National Urban Runoff Program (NURP) standards with maximum 3:1 slopes and a 10:1 bench at the NWL. 42.Cross-access easements for the shared driveway accesses must be obtained and recorded against the lots for each of the entrance drives. 43.Any off-site grading will require easements from the appropriate property owner. 44.Public utility improvements will be required to be constructed in accordance with the City's latest edition of Standard Specifications and Detail Plates. Detailed construction plans and specifications will be required at the time of final platting. The applicant will also be required to enter into a development contract with the City and supply the necessary financial security in the form of a letter of credit or cash escrow to guarantee installation of the improvements and the conditions of final plat approval. The applicant must be aware that all public utility improvements will require a preconstruction meeting before building permit issuance. Permits from the appropriate regulatory agencies must be obtained, including but not limited to the MPCA, Department of Health, Watershed District, Carver County, MnDOT, etc. 45.If importing or exporting material for development of the site is necessary, the applicant will be required to supply the City with detailed haul routes and traffic control plans. The applicant should be aware that any off-site grading will require an easement from the appropriate property owner. 46.All private streets are required to have 24-foot wide paved streets from back-of-curb to back- of-curb, be built to a 7-ton design and contained within a 40-foot wide private easement. At the completion of the project, the developer will be required to submit inspection/soil reports certifying that the private streets were built to a 7-ton design. 47.Six-foot wide sidewalks are required. 48.All of the proposed building pads must have a rear yard elevation at least three feet above the HWL of the adjacent ponds. 23 City Council Meeting – August 22, 2005 49.Installation of the private utilities for the site will require permits and inspections through the City’s Building Department. 50.Comply with Carver County memo dated June 28, 2005 and revise the plans accordingly. 51.Revise plan sheet size to 24 x 36 using scale 50. 52.The developer shall dedicate a permanent conservation easement over Outlot C.” 53. The applicant shall work with staff to resolve any drainage issues along Lots 5, 6 and Outlot C. 54. The developer shall construct a berm within the 16 foot setback outside the wetland buffer zone on Lot 5. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilman Lundquist: Move the Chanhassen City Council approve the Wetland Alteration Permit to fill and alter wetlands within the development, plans prepared by Schoell & Madsen dated June 17, ’05, subject to conditions 1 through 10. Mayor Furlong: Thank you. Is there a second? We’ll give that one to Councilwoman Tjornhom. Any discussion on that motion? Hearing none we’ll proceed with the vote. Councilman Lundquist moved, Councilwoman Tjornhom seconded that the City Council approves the Wetland Alteration Permit to fill and alter wetlands within the development, plans prepared by Schoell & Madsen, Inc., dated June 17, 2005, subject to the following conditions: 1.A no loss determination shall be completed for Basin F 31-34. 2.Exemption requests shall be completed for Basins F 51-80 N, Basin F 91-97 and Wetland A. 3.Wetland replacement shall occur in a manner consistent with the Minnesota Wetland Conservation Act (MR 8420). A Minnesota Local/State/Federal Application Form for Water/Wetland Projects (Parts I and II) shall be submitted for the proposed project. The application shall include sequencing discussions and sequencing flexibility requests, if applicable. The applicant must receive approval of a wetland replacement plan prior to or concurrent with final plat approval and prior to wetland impacts occurring. 4.A five-year wetland replacement monitoring plan shall be submitted. The replacement monitoring plan shall include a detailed management plan for invasive non-native species, particularly purple loosestrife and reed canary grass. The plans shall show fixed photo monitoring points for the replacement wetland. The applicant shall provide proof of recording of a Declaration of Restrictions and Covenants for Replacement Wetland. 24 City Council Meeting – August 22, 2005 5.Several corrections must be made to the Wetland Mitigation Plan (sheet 10 of 13): a.Wetland A is shown as an impact area. Upon finalization of exemption paperwork, mitigation will not be required for this wetland; b. Wetland C (Basin F 87-90) is 0.05 acres in area; and c.Wetland D (Basin F 81-86) is 0.09 acres in area. 6.A wetland buffer 16.5 to 20 feet in width (with a minimum average of 16.5 feet) shall be maintained around all wetlands and proposed wetland mitigation areas. Wetland buffer areas shall be preserved, surveyed and staked in accordance with the City’s wetland ordinance. The applicant shall install wetland buffer edge signs, under the direction of City staff, before construction begins and must pay the City $20 per sign. All structures (including parking lots) shall maintain a 40-foot setback from the edge of the wetland buffer. 7.The applicant shall submit a letter of credit equal to 110% of the cost of the wetland creation (including grading and seeding) to ensure the design standards for the replacement wetland are met. The letter of credit shall be effective for no less than five years from the date of final plat approval. The applicant shall submit a cost estimate for wetland creation (including grading and seeding) so the City can calculate the amount of the wetland creation letter of credit. 8.Drainage and utility easements a minimum of 20 feet in width shall be provided over all existing wetlands, wetland mitigation areas, buffer areas used as PVC and storm water ponds. 9.Silt fence shall be installed around Outlot A along the east side between the pond the wetland. 10.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g., Carver County, Minnesota Pollution Control Agency (NPDES Phase II construction permit), Minnesota Department of Natural Resources (for dewatering), Army Corps of Engineers) and comply with their conditions of approval.” All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Thank you everyone. Appreciate your help in the process. Let’s move on now to our next item. MINNEWASHTA CREEK HILL, 6560 MINNEWASHTA PARKWAY, ROBERT RICK (FOR PROPERTY OWNERS TIM & MARY COLLERAN), PLANNING CASE 05-15; SUBDIVISION WITH VARIANCES ON PROPERTY ZONED PUD-R. Kate Aanenson: Thank you. This request is located on Minnewashta Parkway just south of Highway 7. It’s a request to divide one lot into 3 single family homes. The Planning nd Commission held a public hearing on this item on August 22 and recommended 6 to 1 regarding the proposed development. The one no vote regarded consideration of the historic value of the home. Staff did include some pictures regarding that and did some research on that 25 City Council Meeting – August 22, 2005 and it’s unclear whether or not it has historic significance. It’s not on any listing so we provided that information for you. The plat itself includes 3 lots. There is, was a recommendation always supposed to do a public street and in your staff report on the last page, I’ll have you zoom in on that. We did show how this project could be subdivided with a public street. A cul-de-sac off of Minnewashta Parkway. A couple of concerns with that. Certainly the most significant was it pushed the homes further back and eliminated 27 additional trees. There was an opportunity to consider an eyebrow besides the cul-de-sac. Problematic with both of those regarding grading and the like and the retaining wall. So in reviewing that, using the existing driveway and the attempt to save additional trees. In working with the neighborhood, pushing those houses forward more, staff recommended the use of the private drive. I did include for you the revised consideration of the area calculations. Staff took a more conservative approach in the calculation of the lot area. The revised lot area’s included now based on further legal opinion is that the private drive, the common portion was taken out of the lot configuration so that is included in your lot, revised lot calculation I gave you. All lots. It doesn’t change the plat in itself. All lots do meet the required standards. With the PUD ordinance because it’s in the shoreland district and the PUD adjacent to the collector street, it requires a 50 foot setback so the homes are set back significantly. Again this is just a rough idea of what the layout would be. Of course we show the proposed building pads. We have included in your packet some potential home designs on the site that would work. We do want to, as the homes come in, look at additional turn around, specifically on the middle lot. We don’t anticipate a school bus going up there. It’s anticipated that the children would come to the street on Minnewashta Parkway. I believe that was addressing most of the concerns of, that were addressed. With that, staff is recommending approval of the subdivision with the variances and with the conditions in the staff report and I’d be happy to answer any questions that you may have. Mayor Furlong: Thank you. Questions for staff? Councilman Lundquist: Kate, the cul-de-sac option. What does that do to the, does that push any of the lots to non-compliance for size or hard cover? Kate Aanenson: No. Councilman Lundquist: It pushes the house back, houses back and takes out the trees. Kate Aanenson: Correct. The first, we wouldn’t give a variance for a private street if the only goal was to get additional lots. So first you have to demonstrate, if you met the ordinance, that you could do it. So we need to go through that exercise to see if it meets city code. Then based on that we evaluate what makes more sense based on grading and tree loss, environmental features, so that led us to the recommendation. There’s an existing horseshoe driveway. These homes are kind of in the same line as the existing home. It has the deep setback. If you were to look at, this is hard to see. If you can zoom in. The existing home sits right here so if you went with the cul-de-sac, it pushes the house more to the back, affecting what has been the privacy of those homes that are behind that, so it creates a greater separation. A larger lot depth by using the private drive. I did forward to you an e-mail that had some concerns regarding height setbacks. The shoreland district. The height, 35 feet. If that’s the maximum height. Obviously all the houses would be in excess of that being at 50 foot setback and 20 from the commonality 26 City Council Meeting – August 22, 2005 of the private drive. So again we did go through the different concerns of the cul-de-sac or the private street. One of the other concerns was, at the Planning Commission was the, people heavily traveled on that sidewalk. Again there’s one touch down point as opposed to the cul-de- sac. I’m not sure with the cul-de-sac you’re getting additional parking issues with the private drive. Again it’s wider for most of that and it’s not, you could make the common portion way back here and bring this drive and actually have it narrower but based on, because the lots are over sized you get a wider area for turn around so we think that works well. Mayor Furlong: Other questions for staff. Councilwoman Tjornhom: Kate, what is our policy regarding historical structures. Just not that I’m saying it is but I’m just wondering. Kate Aanenson: Well, that is one area. We do have some Chaska brick homes. That’s something that we talked to the Planning Commission. It’s come up and we’ve started doing inventory and there has never been a consensus but that’s on our to do list at the Planning Commission is start looking at that. It was raised by one of our commissioners so we will be looking at it. I think it’s significantly on some of the Chaska brick homes. The one that we do have that’s on the register is the old St. Hubert’s is the only building that we have on the historical register. The old, old St. Hubert’s. They’re in their third location. Mayor Furlong: Other questions? Ms. Aanenson, on the private street, and looking at your colored map there might be easiest. What is the, as the private street comes in across Lots 1 and 2 up to Lot 3, what’s the distance between the front property line there on Lot 2, which is the right-of-way of Minnewashta Parkway and the right-of-way of the private street easement? Kate Aanenson: Right there? Mayor Furlong: Right. Approximately. Kate Aanenson: Oh, another 10 feet. It’s probably 20 to 25 feet. Mayor Furlong: Okay, so there’s separation distance there for cars coming in and lights and possibly somebody coming down from a safety standpoint. Kate Aanenson: That’s correct. Mayor Furlong: The private street, there’s a large retaining wall across the front of what will be Lot 2 and 3 if this site plan is approved. With the private street that retaining wall is retained. Kate Aanenson: That was one of the goals too. That was the other complexity of putting in that cul-de-sac. You’re grading a lot more. Pushing that in. Making steeper slopes. This kind of we’re working with existing grades, which is one of the reasons why this driveway ended up on that side. You’re working with the grade. Certainly you couldn’t move that, do additional grading but again the goal was to try to use what’s existing there. 27 City Council Meeting – August 22, 2005 Mayor Furlong: And I guess that leads to my next question with regard to the driveway on Lot 2. Working with the grades. Putting it on the north side of that lot puts it up next to Lot 3. I know we’ve dealt with turn arounds and private streets in making sure we have sufficient room. To make sure that a delivery truck coming into Lot 2 has sufficient room to turn around, the private street if I understand correctly is a shared access point as opposed to a driveway which is a single or access for a single property. Kate Aanenson: That’s correct. Mayor Furlong: Can that private, what sort of turn around do we have designed into that private street at that end? Could it be extended into Lot 3 so that Lot 3 owners know that people coming off Lot 2, that is still a private street. Kate Aanenson: Correct. Originally that’s what this was showing. That that common portion of it, and now that that interpretation, that that’s extracted from your lot configuration, that can be added back in and that would give a greater commonality portion and it would provide that back up. If they couldn’t put it internally on their own property, a back up. Mayor Furlong: And I guess I’m thinking delivery trucks and those types of things. Kate Aanenson: Garbage. Mayor Furlong: Garbage as well. Making sure that we have sufficient turn around there. Kate Aanenson: Yes. We’ve spoken to the applicant about that and they are going to accommodate that. Mayor Furlong: Okay. Do we put that in to the subdivision somewhere? In there. Kate Aanenson: Sure. We can find a place to make that modification. Mayor Furlong: Okay. Thank you. Any other questions for staff at this time? Seeing none, is the applicant here? This evening. Would you like to come forward and address the council on any matters? You’re welcome to at this time. Robert Rick: I don’t see a need. I just need to make a comment that. Mayor Furlong: Why don’t you come forward to the microphone then. Robert Rick: Yeah my name is Robert Rick. I live at 4700 Otter Lake Road in White Bear Lake, Minnesota. I’d just like to thank staff. They were pleasant to deal with and you know gave us a lot of guidance and insight as we went through that whole process so I just want to say thanks to staff for that. And then if there is any comments I’d like to be able to rebut along with my surveyor. 28 City Council Meeting – August 22, 2005 Mayor Furlong: Okay, thank you. Any questions for the applicant at this time? Okay. Very good. Again certainly we’d welcome public comments at this time. Residents or other interested parties who’d like to come forward and address matters to the council, they’re certainly welcome. We have reviewed the Planning Commission minutes here and are aware of those issues raised there but certainly people are welcome to come forward at this time. Please come to the podium and state your name and address. No? Okay, very good. We’ll bring it back to council then for discussion and comments. Councilman Peterson: Seems reasonable. Let’s move ahead. Mayor Furlong: Okay. With regard to condition number 25 that I think was added as part of the Planning Commission. Ms. Aanenson, perhaps that’s the place with regard to safety issues or turn around accessibility. Is there something you wanted, or is there. Kate Aanenson: Yeah, I guess you can even add it onto condition number 26. If you look up on Lot area 3, there is no commonality of that driveway. 30 foot right-of-way. 20 foot paved surface. Based on that they could take, put some additional and not, and still stay within that 15,000 square foot minimum so I guess I would recommend that we add a condition that a common driveway be extended to that lot. Mayor Furlong: By common driveway, a private street? Kate Aanenson: Private street, correct. That would provide a back up and that would still meet the minimum square footage. Whatever that portion may be. 10-15 feet. Mayor Furlong: To provide turn around access. Kate Aanenson: Correct. Councilman Lundquist: What’s the chances that condition number 25 becomes a cul-de-sac? Kate Aanenson: Well, by approving this site plan you’ve eliminated the cul-de-sac. I think again that was raised at the Planning Commission regarding the amount of traffic on Minnewashta Parkway, which is a heavily used trail. Just concerning the good sight lines and I think we went through that regarding. I’m not sure, and the City Engineer had discussed this too, whether the cul-de-sac with the wider opening, does that provide any additional parking? Maybe not. And we believe there’s good sight lines coming out. Right now there’s 2 driveways onto Minnewashta Parkway where this is now there’s just one control point. So you’re adding, and there is one existing home. You’re just putting in 2 additional so the Planning Commission and Assistant City Engineer felt that that… Councilman Lundquist: With the turn around, I mean realistically are you going to get a private street in there that you can turn a delivery vehicle or other? Kate Aanenson: At 20 foot of pavement, I believe so. 29 City Council Meeting – August 22, 2005 Mayor Furlong: I guess that’s the thing. If you build a hammer head with part of it going into Lot 3. Paul Oehme: You need a hammer head to turn a vehicle around. Kate Aanenson: Yeah, and there’s a lot of area between those that we could accommodate that. Mayor Furlong: The issue I’m dealing with is one to avoid conflicts between neighbors. With people backing into Lot 3 on the driveway and two, to make sure from a safety standpoint that cars are exiting going forward. That no delivery trucks are backing out onto Minnewashta. So those are my goals. How you accomplish those. Kate Aanenson: Right, so extend the private street such that there’s a back up area on Lot 3. Mayor Furlong: And if it’s paved the same width and is part of the private street into Lot 3, hopefully it will be viewed as usable by everybody too. Councilman Lundquist: And it wouldn’t be easier to just put a cul-de-sac in there? Kate Aanenson: Well you could. You could. You push the houses back further. So now you’re closer to those neighbors who’ve enjoyed the greater separation. You’ve lost more trees. And with the cul-de-sac, I’m not sure how much parking with their driveway locations, between the driveways that you’d get. Councilman Lundquist: Well you’re not going to get any parking either way. I mean realistically you’re not going to park in the cul-de-sac. They’re not going to park on the private street. Kate Aanenson: And it does push the, there’s additional grading then to push that cul-de-sac or that retaining wall there with the slopes. Paul Oehme: And the cul-de-sac is at a pretty significant grade too. The plan as shown here is at about 7%. It’s almost at our max grade too so. Kate Aanenson: And then the driveways would go up from that. Councilman Lundquist: Okay, I just want to make sure that we don’t create some ugly looking mess in there where you can’t get around. You can’t turn around. You’ve got all of that stuff going on. Mayor Furlong: Right. I think staff and the developer are capable of figuring out how to do that. I think extending the private street into Lot 3 accomplishes a few things. One it sets expectations for the future property owners as well as providing the safety in the access. The turn around. Councilman Lundquist: Fair enough. 30 City Council Meeting – August 22, 2005 Todd Gerhardt: Mayor, council members. Maybe we can put an option together with the final plat showing how that turn around could exist without losing site coverage on Lot 2. Councilman Labatt: How did we deal with, Highlands of Bluff Creek? The old, we did a hammer head there. Kate Aanenson: Did a hammer head, that’s correct. Councilman Labatt: And we designed that hammer head so it would, a fire truck and ambulance. Kate Aanenson: Garbage truck. Councilman Labatt: So everyone… Kate Aanenson: That’s correct, and that would be the intent here. Councilman Labatt: So let’s just apply the same standards as we did there to here. Todd Gerhardt: Yeah the key thing in this is to make sure that you don’t go over in the site coverage on Lot 2, right? So trying to find that blend between Lots 2 and 3 is going to be the, and dealing with a few grade issues in there too. Nothing an engineer can’t handle. Mayor Furlong: Very good. Any other discussion on this item? If not, is there a motion? Councilwoman Tjornhom: I’ll give it a shot. I make the motion City Council approves the preliminary plat for Planning Case 05-25 for Minnewashta Creek Hills for 3 lots and a variance to run a private street as shown on the plans received July 20, 2005, subject to the following conditions 1 through 25. Councilman Labatt: With the addition of 26? Mayor Furlong: Do you want to add 26? Which is what we were. What is the proposed language? Kate Aanenson: Provide adequate turn around on Lot 3. Mayor Furlong: For extending the private street. Kate Aanenson: Yeah. Councilman Lundquist: Kind of say yeah, what she said. Councilwoman Tjornhom: Yeah, whatever… Mayor Furlong: And based upon the comments… Okay, very good. Thank you. Is there a second? 31 City Council Meeting – August 22, 2005 Councilman Peterson: Second. Mayor Furlong: Made and seconded. Any discussion on the motion? Councilwoman Tjornhom moved, Councilman Peterson seconded that the City Council approve the preliminary plat for Planning Case 05-25 for Minnewashta Creek Hills for 3 lots and a variance to run a private street as shown on the plans received July 20, 2005, subject to the following conditions: 1.Environmental Resources Specialist Conditions: a.Tree preservation fencing shall be installed at the edge of grading limits prior to any construction. Fencing shall be maintained until construction is completed. b.Any preserved trees removed will be replaced at a rate of 2:1 diameter inches. 2.Park and Recreation Conditions: a.In lieu of any land dedication, full park fees shall be collected at the time of platting. With the one existing home, the total park fee for Minnewashta Creek Hill will be $8,000. b.Additional trail construction is not required as a part of this project; however during demolition and construction, the existing pedestrian trail shall be protected and remain open. No construction equipment shall be parked on or use the trail as a staging area during construction. In addition, all match points encountered on the trail for demolition and/or construction shall be professionally constructed. 3.Detailed grading, drainage, tree removal and erosion control plans must be submitted with the building permit for each lot. 4.The driveway grade must be adjusted so that runoff from the driveway will sheet drain to the east. The grades east of the proposed private drive must be adjusted to provide a drainage swale along the east side of the driveway to the proposed catch basin. 5.Any proposed retaining wall over four feet high requires a building permit and must be designed by a Professional Engineer registered in the State of Minnesota. 6.Tree preservation fencing must be installed at the limits of tree removal. All disturbed areas, as a result of construction, shall be seeded and mulched or sodded immediately after grading to minimize erosion. 7.A 75-foot minimum rock construction entrance must be added to the entrance that will be accessed during construction. 8.If importing or exporting material for development of the site is necessary, the applicant will be required to supply the City with a detailed haul route and traffic control plan. 32 City Council Meeting – August 22, 2005 9.The developer shall also extend storm sewer from the existing storm sewer manhole within Minnewashta Parkway at the south end of the property. The upstream storm sewer structure shall have a catch basin cover and a three-foot sump. 10.The lateral sanitary sewer and watermain connections to the existing trunk utilities must be north of the proposed private drive. The developer shall extend 8-inch lateral sanitary sewer from the existing manhole (top elevation 951.23’). 11.A manhole must be installed wherever a bend is proposed in the sanitary sewer. Individual sanitary sewer services must be 6-inch diameter. 12.Six-inch lateral watermain shall be wet tapped from the existing trunk utility. 13.A gate valve must be installed immediately west of the wet tap. 14.A hydrant is required at the end of the proposed watermain for flushing purposes. 15.Additional drainage and utility easements may be required based on the revised utility plan. Easements shall be minimum 20-feet wide centered over each utility. 16.According to the City’s Finance Department records, the parcel was previously assessed for one sanitary sewer and water hookup, therefore sanitary sewer and water hookup charges must be paid for two lots. The 2005 trunk hookup charge is $1,458.00 for sanitary sewer and $2,955.00 for water-main. 17.Public utility improvements are required to be constructed in accordance with the City's latest edition of Standard Specifications and Detail Plates. 18.Detailed construction plans and specifications must be submitted at time of final plat. 19.The applicant is required to enter into a development contract with the City and supply the necessary financial security in the form of a letter of credit or cash escrow to guarantee installation of the improvements and the conditions of final plat approval. 20.Permits from the appropriate regulatory agencies will have to be obtained, including but not limited to the MPCA, Department of Health, MCES, and Watershed District. 21.The driveway easement must clearly stipulate that the owners of Lots 1-3, Block 1, Minnewashta Creek Hill shall own and maintain the private drive and the private storm sewer north of the private driveway. The private street must be built to a 7-ton design, 20-foot width. The developer will be required to submit inspection reports certifying this. 22.Water Resource Coordinator Conditions: a.The grading plan shall be revised to show silt fence down slope of all disturbed areas. Chanhassen’s standard detail for silt fence (Plate 5300) shall be included in the plans. 33 City Council Meeting – August 22, 2005 b.Erosion control blanket shall be installed on all slopes greater than or equal to 3:1. All exposed soil areas shall have temporary erosion protection or permanent cover year round, according to the following table of slopes and time frames: Type of Slope Time (Maximum time an area can Steeper than 3:1 7 days remain open when the area 10:1 to 3:1 14 days is not actively being worked.) Flatter than 10:1 21 days These areas include constructed storm water management pond side slopes, and any exposed soil areas with a positive slope to a storm water conveyance system, such as a curb and gutter system, storm sewer inlet, temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water. c.Street cleaning of soil tracked onto public streets shall include daily street scraping and street sweeping as-needed. d.The estimated total SWMP fee, due payable to the City at the time of final plat recording, is $5,355. e.The applicant shall apply for and obtain permits from the appropriate regulatory agencies as necessary (e.g., Minnesota Pollution Control Agency (NPDES Phase II Construction Site Permit), (for dewatering)) and comply with their conditions of approval. 23.Building Official Conditions: a.A final grading plan and soils report must be submitted to the Inspections Division before building permits will be issued. b.Demolition permits must be obtained prior to demolishing any structures on the site. c.Separate water and sewer services must be provided for each lot and must have a separate connection to the public sewer or to a manhole which is connected to the public sewer. d.Curb box valves cannot be located in driveways. e.Permits are required for retaining walls. Walls over four feet high must be designed by a professional engineer. f.The developer must submit a proposed name for the private drive. 24.Fire Marshal Conditions: a.The new proposed private street will need a street name. Submit name to Chanhassen Building Official and Chanhassen Fire Marshal for review and approval. b.No burning permits will be issued for trees to be removed. Trees and shrubs must either be removed from site or chipped. c.Temporary street signs shall be installed on street intersections when construction of a new roadway allows passage of vehicles. Pursuant to 2002 Minnesota Fire Code Section 501.4. 34 City Council Meeting – August 22, 2005 d.A fire apparatus access road shall be designed and maintained to support the imposed load of fire apparatus and shall be serviced so as to provide all weather driving capabilities. Pursuant to Minnesota Fire Code Section 503.2.3.” 25. The applicant will work with staff to address the issues of safety of the private street accessing onto Minnewashta Parkway, drainage towards the lake, and providing appropriate parking and turn around areas. 26. The applicant will extend the private street in order to provide an adequate turn around on Lot 3. All voted in favor and the motion carried unanimously with a vote of 5 to 0. AWARD OF BID, LAKE SUSAN PARK PLAYGROUND. Todd Hoffman: Thank you Mayor Furlong, members of the City Council. This morning we opened bids for the Lake Susan Park playground equipment. It’s the equipment portion only of the project. We had two qualified bidders. Flanagan Sales was the specified bidder and Midwest Playscapes was approved as an equal. The bid amount from Flanagan Sales was $64,951.58 and Midwest was higher at $69,979.02. Both bids were under the $77,500 budget allocated for equipment at this site, and it’s recommended that the City Council award the Lake Susan Park playground bid to Flanagan Sales, Inc. of St. Paul, Minnesota in the amount of $64,951.58. Mayor Furlong: Thank you. Questions. Councilman Lundquist: Todd, as you’ve gone through the other playgrounds, we’ve done a great job of enlisting the neighborhoods in putting those up. Lake Ann doesn’t really have a neighborhood per se. Do we have any plans to get a group out there or any Eagle Scout projects or something like that coming up or is it, is it your intention to put these up using city staff? Todd Hoffman: With city staff. Lake Susan, early on in the process we solicited input and wanted to see if the neighborhood to the south would be interested. We didn’t have a lot of interest and so we decided that we would do the installation ourself. The playground, the existing playground at Lake Susan has been taken down. The concrete will be coming in in the next week and a half and then when this playground is ordered and delivered it will be delivered straight to the site and we’ll have it up in probably about a week’s time. Councilman Lundquist: Okay, thank you. Mayor Furlong: Overall with all the playgrounds being done, we just approved tonight on our consent agenda the refurbishing. Todd Hoffman: Carver Beach and Minnewashta. Mayor Furlong: I’m sorry, Carver Beach? 35 City Council Meeting – August 22, 2005 Todd Hoffman: Carver Beach and Minnewashta. Mayor Furlong: The improvements there. How are we doing on our overall budget with all of the projects? This one’s coming in under budget which is good. Todd Hoffman: We’re well under, which is good. We went in with some unknowns. Cost of the equipment through some bidding and then our concrete bids came in favorably. That was back in June so we’re well under. We’ll probably be in that, by under by some $50,000 but we’ll bring a complete report to the council this fall. Mayor Furlong: Okay, very good. Well I would concur with Councilman Lundquist with regard to the quality and success of the playgrounds so far so, and I’ve received a good solid, good compliments from residents on their pleasure as well, so congratulations. Good job. Todd Hoffman: Thank you. Good to hear it. Mayor Furlong: Bring it back to council for discussion. Councilman Peterson: Motion to approve. Councilman Lundquist: Second. Mayor Furlong: Made and seconded. Any discussion on the motion? Councilman Peterson moved, Councilman Lundquist seconded that the City Council award the bid for the Lake Susan Park playground to Flanagan Sales, Inc. of St. Paul, Minnesota in the amount of $64,951.58. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS: Mayor Furlong: Councilman Peterson, you were out at the Chanhassen Day at the Arboretum on Friday. Councilman Peterson: Got there at 9:55 and 10:01 it started to rain. Hard. People dispersed quickly but I didn’t hear the final attendance. Kate, you or anybody here? Todd Gerhardt: No. Kate Aanenson: We’re evaluating our advertising on that. I don’t know if it was Friday, but we didn’t get quite the attendance we thought. It was a great day, after it quit raining. It warmed up nicely. The families that were out there really enjoyed it. Enjoyed the experience but we want to make sure we maybe advertise that a little bit better. Look at some other ways to get people out there. Experience it. 36 City Council Meeting – August 22, 2005 Mayor Furlong: Okay. Well we extend our thanks to the Arboretum. Peter Olin and his staff for their hospitality. Other council presentations? ADMINISTRATIVE PRESENTATIONS: Todd Gerhardt: Attended the ground breaking for 212. Pretty good attendance there. Had the Chaska Band. I don’t know if they call it the Minnesota Band or what but that was well attended. Had some kid activities going on. Senator Coleman was there and spoke. Lt. Governor Molnau was there and so it was a warm day. The program started at noon. Not 11:00 so we had to stand around a little longer than what we thought we would have to. Our Chanhassen Lion’s served popcorn and beverages there so nice to see representatives from our agencies or groups, civic groups here. And Representative Workman was recognized for his efforts when he was a Rep in our area and worked hard on trying to get 212 so that was nice to see. Mayor Furlong: Questions for Mr. Gerhardt. We also had on Saturday I believe the Miracles for Mitch Triathlon. Everything went well there I assume. Todd Hoffman: Yes it did. The largest kids triathlon in the nation that day. Mayor Furlong: Excellent. Todd Hoffman: About 750 registered. Councilman Labatt: Some great footage on Channel 11 news too. Todd Hoffman: …well attended. Very pleasant for them. Mayor Furlong: Okay, thank you. Any other questions for the staff? CORRESPONDENCE DISCUSSION. None. Mayor Furlong: There’s nothing else to come before the council this evening. We will continue our work session items that were not completed during our…work session immediately following this council meeting. That will be in the Fountain Room. Public of course is always welcome. Councilman Lundquist moved, Councilman Peterson seconded to adjourn the meeting. All voted in favor and the motion carried. The City Council meeting was adjourned at 8:20 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 37