2021-63 CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES,MINNESOTA
DATE: October 25, 2021 RESOLUTION NO: 2021-63
MOTION BY: McDonald SECONDED BY: Schubert
RESOLUTION APPROVING PURCHASE OF
MICROSOFT OFFICE365 USER LICENSES FROM SHI
WHEREAS,city staff has identified Microsoft Office365 as a primary solution to
improve efficiency in document creation, management and accessibility; and
WHEREAS,the Microsoft Office365 solution will include Microsoft Teams which
provides internal messaging for staff and will replace the current Zoom solution for the hosting
of virtual meetings; and
WHEREAS,the Microsoft Office365 solution will include Microsoft SharePoint which
provides collaboration on documents and the ability to share documents outside of the city; and
WHEREAS,there is an increasing number of security issues with maintaining on-
premise Microsoft Exchange email servers; and
WHEREAS,the Microsoft Office365 solution ensures the city is always running the
most current versions of the associated applications; and
WHEREAS,the quote received from SHI for the three-year purchase agreement is a
Minnesota Statewide Enterprise agreement which fulfills the requirements of the city purchasing
policy.
NOW THEREFORE,BE IT RESOLVED that the City Council of the City of
Chanhassen, Minnesota, approves the purchase of Microsoft Office365 user licenses at a cost of
$18,500 per year for the three-year term totaling $55,500 from SHI to replace current on-premise
user licenses of Microsoft Office and Exchange Server.
Passed and adopted by the Chanhassen City Council this 25th day of October, 2021.
ATT ST:
Kim u s n, 'ty Clerk Elise Ryan, Mayor
YES NO ABSENT
Ryan Campion
McDonald
Rehm
Schubert