1e Contract 06 Street Improvement Project
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952.227.1100
Fax 952.227.1110
Building Inspections
Phone 952.227.1180
Fax 952.227.1190
Engineering
Phone 952227.1160
Fax 952.227.1170
Finance
Phone 952.227.1140
Fax 952.227.1110
Park & Recreation
Phone 952.227.1120
Fax 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone 952.227.1300
Fax 952.227.1310
Senior Center
Phone 952.227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
1~
MEMORANDUM
TO: Paul Oehme, City Engineer/Director of Public Works? ()
FROM:
Alyson Morris, Assistant City Engineer ()JI"A- ~
September 12, 2005
DATE:
SUBJECT: Approve Consultant Contract for 2006 Street Improvement Project
Project No. 06-01
REQUESTED ACTION (Simple majority vote required)
City Council is recommended to authorize the preparation of a feasibility study
for the 2006 Street Improvement Project and approve a consultant work order in
the amount of $204,820.00 with Bolton & Menk, Inc.
BACKGROUND
On August 22, 2005, staff discussed the proposed scope of the 2006 Street
Improvement Project with Council. The area proposed for street reconstruction is
northwest of Yosemite Avenue and Lake Lucy Road. Approximately 1.05 miles
of roads are proposed for reconstruction, including Yosemite A venue from 6481
Yosemite Avenue to the City limits, West 63rd Street from Yosemite Avenue to
Cardinal Avenue, Audubon Circle, Blue Jay Circle, Cardinal Avenue from West
63rd Street to the City limits, Koehnen Circle West and Koehnen Circle East. The
streets will be reconstructed to the City's standard street design, but the width
may vary in some areas due to site constraints. The reconstruction project will
include the improvement or replacement of most public utilities within the
reconstruction project area.
Storm sewer improvements will include the installation of storm sewer designed
for a lO-year storm event. New ponding areas or environmental manholes will be
constructed in conjunction with the project.
All watermain within the reconstruction area will be replaced. Watermain
services within the right-of-way will be replaced, as will all curb stops. Sanitary
sewer improvements are also planned.
The Chanhassen Hills area in the northwest quadrant of Highway 101 and Lyman
Boulevard is anticipated to be milled and overlaid in conjunction with the
rehabilitation portion of the project. Approximately 1.07 miles of streets shall be
resurfaced, including Lake Susan Drive, Chanhassen Hills Drive North and South,
Barbara Court, Mary Jane Circle, Lake Susan Court and Lyman Court.
Rehabilitation will also include repair of damaged pavement areas and replacing
damaged concrete curb and gutter.
The City 01 Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thrivina businesses, winding trails, and beautiful parks A great place to live, work, and play.
G:\ENG\POSLIC\06-01 2006 Stret:t lmprovenlellts\bkg appv conlt colltract 09-02-()5.doc
Paul Oehme
September 12, 2005
Page 2
The Lake Ann Park improvements associated with this project include reclaiming
and repaving parking lots and roadways, realigning a roadway intersection,
placing concrete curb and gutter in designated areas and expanding parking areas.
On August 16,2005, a Request for Proposals (RFPs) for this project was emailed
to the City's consultant pool, which includes: Bolton & Menk, Inc., Bonestroo,
Rosene, Anderlik & Associates, Hansen, Thorp, Pellinen, Olson, Inc. (HTPO),
and Kimley-Hom and Associates, Inc. All firms submitted a proposal which is
summarized as follows:
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Submitted prior to the deadline ./ ./ ./ ./
Proposal format ./ ./ ./ ./
Transmittal letter submitted ./ ./ ./ ./
with required information
Members of the consultant ./ ./ ./ ./
team identified
Understanding of project ./ ./ ./ ./
Construction Supervisor ./ ./ ./ ./
Experience
Project cost:
Street Improvements $179,980.00 $230,999.00 $239,387.00 $247,780.00
Lake Ann Park Improvements $ 24,740.00 $ 46,034.00 $ 35,008.00 $ 42.140.00
Total $204,720.00 $277,033.00 $274,395.00 $289,920.00
FUNDING
Forty percent of the street reconstruction and rehabilitation project costs will be
assessed to the benefiting property owners. The remainder of the project cost will
be paid from the enterprise funds or revolving street assessment account.
It is assumed that the Lake Ann Park Improvements will be fully funded in the
2006 CIP.
The contract will be a time and materials based work not to exceed amount. As
with all engineering contracts, the consultant must submit periodical invoices that
staff will review before processing. The consultant will be required to submit
time sheets verifying the hours worked on the project and expense sheets. Staff
Paul Oehme
September 12, 2005
Page 3
will review the invoices and expense sheets for accuracy and conformance to the
contract. Bolten & Menk, Inc. has worked on several City projects and most
recently, the Well No.9 improvements. They are currently working on Well Nos.
10 and 11 improvements. Their work has been satisfactory.
RECOMMENDED MOTION
Move to authorize the preparation of a feasibility study for 2006 Street
Improvement Project and approve a consultant work order with Bolton & Menk,
Inc. in the amount of $204,720.00 for complete engineering services related to the
project.
Attachments: Project Area Maps
c: Bill Bement, Engineering Technician IV
Marcus Thomas, Bolton & Menk, Inc.
Mark Statz, Bonestroo, Rosene Anderlik & Associates
Dale Tranter, Bonestroo, Rosene Anderlik & Associates
Laurie Johnson, HTPO, Inc.
Jon Horn, Kimley-Hom and Associates, Inc.
Chadd Larson, Kimley-Hom and Associates, Inc.
g:\eng\public\06-01 2006 street improvements\bkg appv con It contract 09-12-05.doc
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State
Proposed Lake Ann Park Improvements
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. . " .' Reconstruction""" Realignment of Street ~ ExpandJReconstruction Parking Lot
...... Remove Street Current Park Streets 11II Reconstruction Parking Lot
~ Concessions """ New Curb _ Current Parking Lots
August 8, 2005
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