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E2 2006 Proposed Budget, Park and Recreation Operations CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone 952,227.1100 Fax 952.227.1110 Building Inspections Phone 952.227.1180 Fax 952,227.1190 Engineering Phone 952.227.1160 Fax 952.227.1170 Finance Phone 952,227.1140 Fax 952.227.1110 Park & Recreation Phone 952.227.1120 Fax 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone 952,227.1400 Fax 952,227.1404 Planning & Natural Resources Phone 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone 952,227.1300 Fax 952.227.1310 Senior Center Phone: 952.227.1125 Fax 952.227.1110 Web Site www.ci.chanhassen.mn.us E/). - MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Todd Hoffman, Park & Recreation Director Cl~ October 19, 2005 DA TE: SUBJ: 2006 Proposed Budget, Park and Recreation Operations The Park and Recreation staff is pleased to submit for Council consideration our proposed 2006 operation and maintenance budgets. Budgeted areas include Administration, the Park and Recreation Commission, Recreation Programming, Lake Ann Park Operations, Self-Supporting Programs, the Recreation Center, Senior Center and Park Maintenance, which includes the maintenance of our downtown and trail system. The three largest drivers amongst these areas are Park Maintenance, Recreation Programs, and the Recreation Center. Together these functions account for 77% of park and recreation expenditures. Proposed changes in this year's budget include the following: Park and Recreation Commission . No significant changes Park and Recreation Administration . Increase personal services by $4,500 . Add $13,500 for printing of park and trail map third edition . Add $300 to subscriptions and memberships . Add $1800 in postage to mail brochure . Decrease telephone by $200 Total proposed increase is $19,900 or 17.88% Recreation Center . Increase personal services by $17,700 - $11,000 in retirement contributions (under budgeted in 2005) - $5,000 was added to temporary salaries to decrease hours of single coverage - $800 was added to regular salaries - $700 was added for insurance contributions - $200 was added for workers compensation Total proposed increase is $17,700 or 7.54% The City of Chanhassen · A growing community with clean lakes, quality schools, a charming downtown, thriving bUSinesses, winding trails, and beautiful parks, A great place to live, work, and play, Mr. Todd Gerhardt October 19, 2005 Page 2 Lake Ann Park Operations . Increase personal services by $1700 (wage and hour of operation increases) . Increase supplies by $3450 (purchase paddleboat with trade-in) . Increase Contractual Services by $150 Total proposed increase is $5,300 or 8.13% Park Maintenance . Increase personal services by $28,900 - $15,500 in regular salaries and wages - $5,000 in temp salaries (raise starting pay .25 and .50 for returning workers) - $1,000 in retirement contributions - $7,000 in insurance contributions - $400 in workers compensation . Increase rental of portable toilets by $2,500 . Decrease materials and supplies by $5,000 . Decrease telephone by $2,000 . Decrease repair and maintenance by $2,000 Total proposed increase is $22,400 or 2.92% Senior Citizens Center . Increase personal services by $5,800 (4 additional hours per week for coordinator) . Decrease materials and supplies by $400 . Increase contractual services by $6450 (more trips/participants) Total proposed increase is $11,850 or 30.16% Recreation Programs . Increase personal services by $5,400 . Increase materials and supplies by $1,350 . Decrease contractual services by $1,400 Total proposed increase is $5,350 or 2.25% Self-Supporting Programs . Increase personal services by $1,150 . Increase materials and supplies by $200 . Increase contractual services by $10,000 Total proposed increase is $11,350 or 9.02% Mr. Todd Gerhardt October 19, 2005 Page 3 Total proposed increase all budgets is $93,850 or 5.92 % Note: Some numbers are rounded Staff looks forward to discussing this proposed budget with the City Council. 2006 Proposed Budget Park & Recreation Department Park & Recreation Department · Administration - Park & Recreation Commission · Recreation Programming - Lake Ann Park Operations - Self-Supporting Programs · Recreation Center · Senior Center · Park Maintenance Proposed 2006 Expenditures Self-Supporting Programs 8% Park & Rec Commission 0% Park & Rec Administration 8% Park Maintenance 47% Recreation Center 15% Senior Center 3% Lake Ann Operations 4% 2005-2006 Expenditures $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 .ff .~c::- ~ >::-~ u0 ~ ~~ ~ .ri iij ~ ~o rf ~ ~ ~'Ii ~ ~ CJ0 ~'Ii ,f' CJ0 0<:$ '{:p cf .~ :,$'C::- Oq0 .~ .~ <<{J <<" (j -# ~ r8 .~c::- ~ 0u ~ !!>'Ii ~ ~ <0 i<:;,~ ~ 0u 0u ~ ~ ;; If 'It ~ ~ -# <<'Ii u~ ~q ~ 'b- ...J ~ ~<o <<'Ii ~ I_ 2005 - 20061 <<'Ii ~ <0 Total Department Budget Revenues $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 Self-Supporting Programs 40% Recreation Center 43% 2005-2006 Revenues c:: o ... ~ Q) C'll- c:: ... ~u a: :?; ._ ulJ.. C'll lJ..0l ~ C'll ... en ~~ en c:: o -0 .- o ~ o lJ..U c:: o U == C'll- ... C'll u_ ... c:: $ C'lla: ~ g>en .- E ...!-t::ca Q) 0 ... en a. Ol 0.0 :::l ... en a.. en o E c:: ~ Ol en e a.. . 2005 . 2006 I Administration Staff . Park & Recreation Director Proposed Administration 2006 Expenses Contractual Services 16% Materials & Supplies 1% Administration Expenses 2005 - 2006 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0 Personal Services Materials & Supplies O>ntractual Services "I_ 2005 - 20061 Recreation Programming . Staff Recreation Superintendent . Recreation Supervisor 2006 Recreation Programming Contractual Services 47% $250,000 $200,000 $150,000 $100,000 $50,000 Personal Services 45% Materials & Supplies 8% Recreation Programming Expenses 2005 - 2006 $0 Personal Services Materials & Supplies Contractual Services 1_2005 _20061 Recreation Center . Staff . Manager . Part-Time Staff: . Fac i I ity Supervisors . Fitness Instructors . Dance Coordinator/Instructors . Personal Trainers 2006 Recreation Center Expenditures Materials & Supplies 5% Personal Services 82% 2005 -2006 Recreation Center Expenditures $250,000 $50,000 $200,000 $150,000 $100,000 $0 Personal Services Materials & Supplies Contractual Services . 2005 . 2006 Senior Center . Staff . ~ Time Coordinator (position is proposed to increase from 20 to 24 hours per week in 2006. Contractual Services 34% $35,000 $30,000 $25,000 $20,000 $15,000 $10,000 $5,000 $0 2006 Senior Center Budget Personal Services 60% Materials & Supplies 6% Senior Center 2005 - 2006 Budget Personal Services Materials & Supplies Contractual Services I. 2005 . 20061 Park Maintenance (Includes Downtown & Trails) . Staff: . Park Superintendent . Park Foreman . Heavy Equipment Operator . 4 Equipment Operators 2006 Proposed Park Maintenance Expenditures Contractual Services 10% Personal Services 80% Materials & Supplies 10% Park Maintenance 2005 - 2006 Budget $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Personal Services Materials & Supplies Contractual Services Other Equipment I_ 2005 - 20061 Possible 10 % Cuts ($155,000) (excludes Self-Supporting Programs) Possible Cut Impact Cost Saving Eliminate Summer 350 children do not have $32,000 Discovery Playground access to program Eliminate Rink Attendants Closure of four warming $23,000 and Warming Houses houses Eliminate Lake Ann Lake Ann Beach would $29,000 Lifeguard Program become an 'unguarded" facility Elimination of all Special 9,400 do not participate in $57,000 Event Programs City special events Eliminate winter snow Limited or no use of trails $14,000 removal on trails in winter