6b MUSA Improvements, Phase I, Award of Contract
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 952,227.1100
Fax 952.227.1110
Building Inspections
Phone 952.227.1180
Fax 952227,1190
Engineering
Phone 952227.1160
Fax 952.227.1170
Finance
Phone 952.227.1140
Fax 952227.1110
Park & Recreation
Phone 952.227.1120
Fax 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone 952,227.1400
Fax 952,227,1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952,227.1110
Public Works
1591 Park Road
Phone 952227.1300
Fax 952227.1310
Senior Center
Phone 952,227.1125
Fax 952.227.1110
Web Site
www.ci.chanhassen.mn.us
bb
MEMORANDUM
TO:
Todd Gerhardt, City Manager
FROM:
--;:" IJ \
Paul Oehme, City Engineer/Dir. of Public Works , <
uK<\!- .
October 24, 2005
DATE:
SUBJ:
A ward Contract for 2005 MUSA Improvements - Bid Package 1
Project No. 04-05
REQUESTED ACTION
Consider resolution accepting bid and awarding contract for Bluff Creek
Lowlands Public Infrastructure Improvements - Bid Package 1, Project No. 04-05.
The award of the contract should be contingent on adoption of the assessment roll
and obtaining easements.
BACKGROUND
On September 12, 2005, the Council approved plans and specifications and
authorized advertisement for bids for the Bluff Creek Lowlands Public
Infrastructure Improvements - Bid Package 1, Project No. 04-05. The
improvements included as a part of this project are as follows:
· Installation of a 12" trunk watermain along the east side of Bluff Creek
between Lyman Boulevard and the East-West Collector Roadway.
· Installation of a 21" trunk sanitary sewer along the east side of Bluff Creek
between Lyman Boulevard and the East-West Collector Roadway.
· Construction of a precast concrete arch bridge across Bluff Creek including
realignment of a portion of the creek channel.
These improvements are proposed to be constructed during the late fall/early
winter months of 2005 to take advantage of frozen ground conditions and low
flows in Bluff Creek. These improvements are necessary to prepare for the
development of the 2005 MUSA Expansion Area.
Bids were opened for the project on Friday, October 14, 2005 at 11:00 AM. Five
(5) bids were received as follows:
Bidder
Veit & Company, Inc.
S.M. Hentges & Sons, Inc.
Utility Systems of America, Inc.
Ames Construction, Inc.
LaTour Construction, Inc.
Amount
$1,615,113.00
$1,645,978.72
$1,670,427.00
$1,738,783.00
$1,766,827.39
The City 01 Chanhassen. A grOWingPo~I1~1ln~rw1t~'c~af1~WVu~~& schools, a charming downtown, thriving businesses, wind*!tlZI?9n~~g81f8~arkS A great place to live, work, and play,
Todd Gerhardt
October 24,2005
Page 2
The bids have been tabulated and an error was found in the bid of Utility Systems
of America, Inc., however, it did not affect the bidding order. All bids were
submitted with proper bid guarantees in the amount of 5% of the bids.
Veit & Company, Inc. was the low bidder with a total bid amount of
$1,615,113.00. The low bid is approximately 8% less than the Engineer's
Estimate.
Veit & Company, Inc. has not recently completed any similar projects for the
City; however, they have worked with our consulting engineer on similar projects
in other local communities. We believe that they are competent to successfully
complete this project. Award of the project to Veit & Company, Inc. is, therefore,
recommended.
Funding for this project is proposed through a combination of special assessments
to the benefiting properties in the 2005 MUSA area, Water Utility Funds, Sanitary
Sewer Utility Funds and MnDOT State Aid Funds. The proposed financing plan
is summarized in detail in the project feasibility report. Based upon the low bid
cost, the total estimated project cost (including indirect costs) is $2,019,000.
Special assessment amounts for individual property owners have been determined
based upon this total estimated project cost. Any additional projects costs will be
funded through a combination of Water Utility Funds, Sanitary Sewer Utility
Funds and MnDOT State Aid Funds.
Funding for the total project cost is proposed as follows:
Assessments
Water Utility Funds
Sewer Utility Funds
MnDOT State Aid Funds
$1,613,295.28
$ 102,462.34
$ 117,007.35
$ 186,235.03
The proposed schedule for the project is as follows:
Award Contract
Start Construction
Construction Complete
October 24, 2005
November 7,2005
May 12, 2005
Attachments: 1. Exhibit 1 - Project Location Map
2. Resolution
3. CIP Pages
c: Jon Horn, Kimley-Hom & Associates
Veit & Company, Inc.
G:\ENGIPUBLICI04-05 2005 MUSAlbkgd Bid Package #1 Award contract 102405.doc
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CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
October 24. 2005
RESOLUTION NO:
2005-
MOTION BY:
SECONDED BY:
A RESOLUTION A WARDING CONTRACT FOR THE 2005 MUS A
IMPROVEMENTS - PROJECT NO. 04-05
WHEREAS, pursuant to an advertisement for bids for the 2005 MUSA Improvement
Project, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
""'h'" Bid Amount
Veit & Company, Inc. $1,615,113.00
S.M. Hentges & Sons, Inc. $1,645,978.72
Utility Systems of America, Inc. $1,670,427.00
Ames Construction, Inc. $1,738,783.00
LaTour Construction, Inc. $1,766,827.39
AND WHEREAS, it appears that Veit & Company, Inc. is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with GMH
Asphalt Corp. in the name of the City of Chanhassen for the 2005 MUSA Improvements,
Project No. 04-05 according to the plans and specifications therefore approved by the City
Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 24th day of October, 2005.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT
I
Capital Improvement Program
City of Chanhossen, MN
2005 thru 2009
Contact
I
Trade-In Value
Department Sanitary Sewer Improvements
Type Improvement
Useful Life
Category Utilities
Priority n/a
I
Project #
88-005
Project Name Trunk Sanitary Sewer Extension
Total Project Cost $1,611,000
I
D~cripdon 1
Trunk sewer extension BC 1-1, BC-2, BC-3 and LB-l as identified in the 1998 Comprehensive Sewer Plan. These extensions win serve the new development in the
Bluff Creek Lowlands neighborhood (2005 MUSA) and future development along Powers Boulevard and Pioneer Trail. Work win take place through the 212
designlbuild project and city let projects.
'I
I
Justification I
Needed to provide service to developing areas. Improvements identified in the 2003 AUAR report, 2005 MUSA Feasibility Study and the 1998 Comprehensive I
Sewer Policy Plan.
I
Expenditures
Construction
2005
1,611,000
1,611,000
2006
2007
2008
. 2009
Total
1,611,000
1,611,000
I
Total
I
I
Funding Sources
Assessment Bonds
Sewer Utility Fund
2005
1,265,000
346,000
1,611,000
2006
2007
2008
2009
Total
1,265,000
346,000
1,611,000
I
Total
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Operotional Impad/Other
I
I
This project win increase maintenance costs.
I
I
I
I
98
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Capital Improvement Program
City of Chanhossen, MN
ST-015
2005 thru 2009
Contact
Trade-In Value
Department Street Improvements
Type Improvement
Useful Life
Category StreetslHighways
Priority n/a
Project #
Project Name Roadway Improvements for Bluff Cr Lowlands Area
Total Project Cost $6,524,000
Description
A two lane eastlwest collector road in the Bluff Creek Lowlands neighborhood area is required to access the new development. The road is proposed to be built
between Audubon Road and new Powers Boulevard and includes signals, turn lanes and a landscaped median. The roadway is proposed to be a two-lane section
with turn lanes. The widening ofthe roadway to make it function as a collector roadway is proposed to be funded by the city. In addition to the east/west collector
adway improvements, the intersection at Audubon Road and Lyman Blvd is also necessary. These improvements include tumlanes and signal improvements.
The improvements are consistant with the future improvements to the Lyman Blvd corridor.
.
Justification \
AUAR document for the Bluff Creek Lowlands neighborhhod area (2005 MUSA) and the feasibility study for the area have identified these improvements. A large
portion of the improvement costs will be paid by development with the City paying for oversizing of the road section and the city's share of turn lane and signal costs.
.
.
Expenditures
Construction
2005
6,524,000
6,524,000
2006
2007
2008
2009
Total
6,524,000
6,524,000
.
Total
.
.
Funding Sources 2005 2006 2007 2008 2009 Total
Assessment Bonds 4,897,000 4,897,000
MSA 1,627,000 .1,627,000
Total 6,524,000 6,524,000
.
I
I
Opert1Jional ImpaetlOther
I
This project will increase maintenance costs.
I
-
,
,
.
Trade-In Value
~
2005 thrn 2009
Contact I
Department Water System Improvements
Type Improvement
Useful Life I
Category Utilities
Priority n/a
Total Project Cost $3,297,000 -
Capital Improvement Program
City ofChanhossen, MN
W-029
Project #
Project Name Trunk Water Main Extension
Description I
Project provides for trunk waterrnain lines along Lyman Boulevard, Audubon Road Pioneer Trail, and Powers Boulevard in conjunction with the TH 212 project .
and the Bluff Creek Lowlands neighborhood development (2005 MUSA) ,.
-
Justification
I
As areas develop south of Lyman Boulevard, waterrnains will be extended to serve these areas. These watermains were identified in the 2003 Master Water Plan and
the 2005 MUSA Areas Expansion Feasibility Report.
-
-
Expenditures
Construction
2005
2,143,000
2,143,000
2006
2007
2008
2009
Total
3,297,000
3,297,000
-
Total
1,154,000
1,154,000
-
I
Funding Sources 2005 2006 2007 2008 2009 Total
Assessment Bonds 1,268,000 1,017,000 2,285,000
Water Utility Fund 875,000 137,000 1,012,000
Total 2,143,000 1,154,000 3,297,000
I
I
Operationallmpact/Other
1
~
This project will increase operational costs.
II
II
II
II
150
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