1i Authorization to Purchase State and Highway Co. Bid Contract Vehicles
CITY OF
CHANHASSEN
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690 COULTER DRIVE. P.O. BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
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TO: Charles Folch, Public Works Director
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MEMORANDUM
FROM:
Harold Brose, Equipment Sup'erintendent ){.. l A~
DATE: January 20, 1998
SUBJECT: Award of Bids/for 1998 Vehicles and Authorization For Specifications and
Bids For the Purchase of 1998 Equipment
Council authorization is requested at this time to write specifications and receive bids and
quotes for equipment budgeted in the 1998 #950 Vehicle/Equipment Fund. Award of bids is
requested for the following vehicles to be purchased under the State or Hennepin County
Bids:
1. DUMP TRUCK CAB AND CHASSIS (STREET):
Boyer Ford Trucks, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $51,329.51
State Bid Contract # 2006106
2. GENERATOR TRUCK CHASSIS (SEWER AND WATER):
Boyer Ford Trucks, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $37,598.98
State Bid Contract # 2006106
3. 4X4 PICKUP (BUILDING INSPECTIONS):
Superior Ford (Ranger) .................................. $16,714.00
Hennipin County Contract #4204A 7
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4X4 PICKUP (BUILbING INSPECTIONS):
Superior Ford (Ranger) .................................. $16,714.00
Hennipin County Contract #4204A 7
Charles Folch
January 20, 1998
Page 2
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\5./ 4X4 EXPLORER (FIRE INSPECTOR):
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Superior Ford .........................................
Hennipin County Contract #4204A 7
$25,355.00
6. CHEVROLET LUMINA (PUBLIC SAFETY)
Grossman Chevrolet Comp~i1y ............................. $17,853.00
Hennepin County Contract #4178A 7
Additional accessories will need to be purchased later (lights, snow plow, tool boxes, etc.)
for these vehicles which should total under the budgeted amount.
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c:\pw\harold\bid.98
Director of Public Works Comment
The above list of equipment and vehicles to be purchased under State or County bid contracts are
better than what the City would receive on a small volume bid and therefore their acquisition
should be approved. The remaining vehicles and equipment on the approved 1998 Fund 950 will
be solicited through official advertisement or quotes depending on expected costs and statutory
requirements. Authorization to advertise for bids on non-State/County bid items is also
recommended.
,I
CITY OF CHANHASSEN
1998 BUDGET
Commentary
Internal Service Fund-Vehicle/Equipment Maintenance
General Comment: This fund was established: 1) to provide a means by which long range capital purchases could
be monitored and planned; 2) to provide a "control center" for purchase/maintenance/usage of vehicles and
equipment; and 3) to divorce from the operating costs the peaks and valleys created by a number of major
purchases occurring (or not occurring) in anyone year. During any five year period, since origination of this fund,
costs have approximated 2% of the valuation of property within the community (the relationship between property
sewered, streets/utilities, and equipment necessary for property/public improvements served is highly predictable).
The City completes a debt analysis study each year to insure that the debt structure of this fund stays within the 2
mill guideline and that overall debt stays within 8 mills.
Estimated 1997 Expenditures:
Dump Truck with Plow, Wing and Sander
Plow and Wing for John Deer Loader
Self-propelled Blacktop Paver
Park 4x4 Pickup with Plow - Replace Unit #405,1982
::lark Tractor
::lark Dozer-Lease/Purchase Option
Jtility 4x4 Pickup - Replace Unit #303, 1989
Jtility 4x4 One-ton Truck with Box, Plow and Sander
Jtility Bobcat with Backhoe, Snowblower and Trailer
)ublic Safety - Fire Marshal: Blazer/Suburban
iescue Truck
105,000
28,000
o
27,000
31,000
50,000
24,000
50,000
40,000
38,000
100,000
'OTAL
493,000
:stimated 1998 Expenditures:
2" Mower (Park) - Replace existing 1983, 72" Mower
6' Rotary Mower (Park)
ump Truck with Plow, Wing and Sander (Street) - Replace Unit #103,1981
elf-propelled Blacktop Paver (Street)
aint Striper (Street)
enerator Truck Chassis (Sewer & Water) - Replace 1976, F-600 chassis
<4 Pickup (Building Inspections) - Replace Unit #603, 1988
,4 Pickup (Building Inspections) - Replace Unit #604,1989
,4 Expedition (Fire Inspector) - Replace Unit #703, 1989
)rd Crown Victoria (Public Safety)
lata-copier lease-Garage (transferred from General Fund)
loto-copier lease-Engineering (transferred from General Fund)
lOp press (transferred from General Fund)
19,000
71,000
108,000
85,000
32,000
43,000
21,000
21,000
27,000
32,000
3,800
3,800
4,000
HAL
470,600