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Administrative Section Administrative Section Memo from the City Manager re: Work Sessions and Council Goals and Objectives dated January 21, 1998. Letter to Martha Reger, MnDNR dated January 5, 1998. Letter to James and Janet Sabinske dated January 21, 1998. Letter from David J. Gatto dated January 18,)998. <2:" g: \uscr\karen \admsec .doc f CITY OF CHANHASSEN MEMORANDUM TO: Mayor and City Council 690 City Center Dri/if, POBox 147 FROM: Chillzhmsen, Minnesota 55317 Phone 612.937. 1900 DA TE: General Fax 612.937.5739 Engineering Fax 612.937.9152 SUBJ: Public Safety Fax 612.934.2524 \!:tb Il'U'U(ci. clJill/hassen. 11111. us Don Ashworth, City Manager January 21, 1998 Work Sessions and City Council Goals/Objectives ~;,'" Attached please find a listing of potential work session items as well as a start on assigning some of those items to specific dates. Since the February 2nd work session is relatively large, it would be helpful if each council member reviewed the topic list and prioritize the items in order of importance. I would like to distribute your priorities with next week's packet. Another item on the agenda for February 2nd is council goals/objectives. If you could similarly get me a copy of the goals that you think we should achieve, I could similarly distribute those with next week's packet as well. g:\mgr\goals.doc .f The Ci;)' ofChilllhasSClz. A grOll'ing COli/lIIlIl/it)' with dC/iii Id'c." Ijui/lit)' .'chools, a channil/g downtown, t/;rivilzg bllsine.ises, dl/d bealltiful Pltr/,s. A grCilt place to liI'c, /('ur~. ill/d p ,_. --......-.-..----..' - Or.T '/ ,-' iQq7 \.. ~ ,_._.]! '~: ..1 HOWARD R. GREEN COMPANY PURCHASE ORDER , \. ,:,...., ...."..~.c ....~_..............~~.-~.., THIS AGREEMENT, made this 20th day of October, 1997 by and between, the CITY OF CHANHASSEN (herafter "CLIENT', and HOWARD R. GREEN COMPANY (hereafter "HRG"), for professional services concerning the 1998 Bike Trail Improvements Project. HRG Project Number 801380P The CLIENT agrees to employ HRG to perform the following services: . Preliminary Surveying: As required to complete plans and specifications. The preliminary survey will encompass areas that are not sufficiently covered with aerial topography sufficient to develop a plan and profile for bike trail construction. Areas with sufficient aerial topography coverage will not be surveyed in an effort to reduce costs on behalf of the CLIENT. . Project Design: Design will include the preparation of plans and specifications for the construction of six segments of bike trail. Plans will be prepared in stages to allow at least two reviews by the public prior to final approval of the plans by the City of Chanhassen. . Property Acquisition: HRG will prepare easement descriptions and exhibits on the City's behalf for property required to complete the project. This shall include both permanent and temporary easements as required for the project construction. . Project Management: HRG will assist in the coordination of public information meetings to facilitate the project design. It is anticipated that these meetings will be held in November of 1997 and January of 1998. Additional project management responsibilities will include coordination of the surveying, inspection, construction staking, wetland delineation, permitting, and bidding. . Construction Staking: HRG will provide construction staking as required on the project. Staking will be completed on an as needed basis in areas where construction from the plans is not feasible as determined by the Engineer. Staking will include the establishment of line and grade in such areas. . Project Inspection: HRG will provide a project inspector to the City of Chanhassen for the coordination of field activities during construction. The inspector will be available to address contractor inquiries, City staff inquiries, and public concerns related to the project. In consideration for these services, the CLIENT AGREES to pay HRG on the following basis: (Indicate Payment Method) ( ] Lump sum in the amount of ( ] Per current Rate Schedule with an estimated fee not to exceed 02113/95 O:\proj\801380p\Purchase Order Pace 1 of 4 December 17,1997 Mr. Todd Hoffman Page Two Powers Boulevard Lake Riley Galpin Boulevard Highway 7 Bluff Creek Connection Trail Total Easements 45 6 15 5 5 ~ 95 Prepare Easements Survey Staking Control (Easements) Plat Research and Review $47,500 $7500 $10.000 $65,000 Sub-total We also anticipate additional labor and expense efforts for the public involvement portion of this project. This task includes public correspondence, follow-up, and individual and neighborhood meetings. We originally budgeted $8,400 for this task, including public meetings and providing information to the City for mailings to property owners. We anticipate that we will require an additional $9500 to complete this task for a revised estimated budget of $17,900. These expenses are due to the large volume of individual responses to residents along the proposed segments. To date, we have sent out over 50 memos of information to residents. We continue to receive regular phone calls from residents that require a response and documentation. We anticipate that this effort will continue throughout the duration of this project. The above changes would result in a revised scope of work for hourly services of $116,400. The design phase of the project remains at $73,800, for a total revised fee of $190,200. We would like to talk to you about this proposed revision to the contract. Please give us a call after you have had time to review the above information. Sincerely Howard R. Green Company lJttlAL it ~ David E. Nyberg, P.E. Project Manager DEN/et 0:\proj\801380\380-1707.dec Howard R. Green Company CONSULTING ENGINEERS [ ] Other as stated here: · Per current Rate Schedule for the design phase with an estimated fee not to exceed $78,600. · Per current Rate Schedule on an hourly basis for the property acquisition portion, and for the construction staking and inspection phases, with an estimated fee of $51,100. The Schedule of Fees and Conditions of HOWARD R. GREEN COMPANY (attached hereto) are incorporated into this AGREEMENT and made a part of it. By: CITY OF CHANHn a.~ ~m~~ By: HOWARD R. GREEN COMPANY ~~U1 Its: Its: 02/13/95 ()'\nrni\An1 ":tAnn\Cllr"h;<j,,rot"lrt. 1"\........... Howard R. Green Company CONSULTING ENGINEERS ~ISiJ coxsn mc E\CI\EERS Formerly MSA Consulting Engineers December 17, 1997 File: 801380j Mr. Todd Hoffman Park and Recreation Director City of Chanhassen P. O. Box 147 Chanhassen, MN 55317 RE: BUDGET UPDATE AND AME~bMENT TO CONTRACT 1998 TRAIL PROJECT Dear Mr. Hoffman: We would like to take t~is opportunity to update you on the engineering budget of the above referenced project. We have invoiced the City the following amounts through the end of November: Design Phase (Hourly not-to-exceed, $73,800) Sub-Total Design Phase through 11/30 $47,742.13 $6,657.50 $54,399.63 Final Design Wetland Delineation and Permitting Property Acquisition and Public Process (hourly basis, $22,400) Public Involvement Easements $3,456.86 $12,898.90 $16,355.76 Sub-Total The $22,400 original budget for property acquisition and public process is part of a total hourly budget of $55,900 that also includes construction staking, inspection, and administration. Based on the current project design, anticipated clear zone requirements, and prescriptive rights issues of Carver County and Mn/DOT we anticipate a much greater effort on our part then originally estimated for preparation of easements for this project. We originally estimated a fee of approximately $14,000 for the preparation of easements. This was based on preparing 20 easements at a cost of $500 per easement, with another $4,000 for plat research and coordination. At this stage in the project, we are anticipating preparation of approximately 95 easements, according to the table below. Based on the above estimate of $500 per easement, we anticipate costs for preparation of the easements alone to be $47,500. Below is a total estimate of our anticipated costs for easement preparation: 1326 Energy Park Drive. St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 888/368-4389 CITY OF CHANHASSEN o City Center Drive, PO Box 147 ':banbassen, Minnesota 55317 Phone 612.937.1900 General Fax 612.937.5739 :rlginwing Fax 612.937.9152 ub/ir Sa{e~l' Fax 612.934.2524 \lleb U'II'II'.ri.r!JilnhilJ"SeIl.1Il11. lIS lOb \( , (:\ - , ..1~-- ....... MEMORANDUM TO: Don Ashworth, City Manager Todd Hoffman, Park & Recreation Director ;;Jfi" January 21, 1998 FROM: DATE: SUBJ: Contract Amendment, 1998 Trail Project, Howard R. Green Company ~> On October 20, 1997, the city council entered into a contract with H.R. Green Company to perform professional services associated with the 1998 trail project. A copy of this contract is attached. On December 17, 1997, Dave Nyberg, Project Manager addresSed the attached letter to me regarding a budget update and request for an amendment to their contract with the city. Mr. Nyberg discussed this amendment with the council on January 12, 1998. The contract changes presented in this letter would result ina revised scope of work for hourly services of $116,400. The design phase of the project remains at $73,800 for a total revised fee of$190,200. The original estimated fee was $129,700. RECOMMENDATION Approval of the amended contract in the amount of $190,200 is recommended. g: \park\referen \tra i I contracta mend. doc .f Cit\! of CllilllbassCll.;1 growing rommuni~y with dCt1nlakes, qualit)' srbools, a clJt1lJlling downtown, thriving businesses, and bCt1litiful pmj(j. A great plllCi' to lil'e, ({'Ork, aild pIll): CITY OF CHANHASSEN MEMORANDUM TO: Don Ashworth, City Manager 90 City Center Drive, PO Box 147 FROM: Chanhassen, Minnesota 55317 Phone 612.937.1900 DATE: General Fax 612.937.5739 Engineering Fax 612.937.9152 SUBJ: {loblic Safe(l' Fax 612.934.2524 n:~b wWU'.ci. chanhassen. IIlIl.lIS Todd Gerhardt, Assistant City Manager January 21, 1998 Executive Session to Discuss Assessment Appeal Filed by Instant Web Companies and Empak The city attorney's office has recommended that the city council go into an Executive Session at their January 26th meeting to discuss the assessment appeal filed by Instant Web Companies and Empak. The city attorney would like to discuss how the 'council would like to proceed on this matter. g: \adm in \t g\ex ecsessi on .doc .~ ':it)' of C/;ill/hassm. A growing community with clean lakes, quali(J' schoo!.\, a cbanning downtown, thriving businesses, and bffllltijlll pi/rks. A great plilce to lil'C, II'O)'~', tlIlff pli~y. Mr. Todd Hoffman January 5, 1998 Page Two Based on the information provided to us for review, it appears a significant work effort has already been completed on the proposed trail project. The above cost estimate for design and construction services assumes that we can utilize the existing topographic survey and all the wetland delineations that have been completed. If for whatever reason this is not possible, our estimate to complete these tasks is $5,500 for the topographical survey and $3,500 for the wetland delineations and permits. The feasibility report prepared in 1993 indicates that the" trail was proposed to be constructed entirely within MnDOT right-of-way, as close as five feet off the bituminous roadway surface. Only temporary easements would be required to construct the trail under this option. In our discussion with MnDOT for the current projects, they have indicated that a trail separation of 10 feet off the bituminous road may be a minimum separation allowable. If this is true, the proposed trail alignment along Highway 101 shown in the 1993 report would need to be modified and thus would require more easements to construct. Based on this information, we estimate preparing approximately 30 easements for this project at an estimated cost of $19,000. As with the current trail projects, we propose to complete the topographical survey (if needed), plans and specifications, and wetland permitting tasks (if needed) on an hourly not-to-exceed basis. Public involvement, easements, and construction services will be completed on an hourly basis, with the above numbers as our estimate. Please let us know if you have any questions about the above estimate for engineering services. We are confident that we can provide you the best service possible on this project, given our involvement in your current trail projects. Thank you for the opportunity to provide our scope of services on this project. We look forward to continuing working with you on your future trail projects. Sincerely, Howard R. Green Company J);J;V1L J1~ David E. Nyberg, P.E. Project Manager DEN:tw O:\proj\802790p\ 790-050 l.jan Howard R, Green Company CONSULTING ENGINEERS Howard R. Green Company CONSULTING ENGINEERS IMS~ L___.__-.J rO.\SIL TI.\G E\GI\EEKS Formerly MSA Consulting Engineers January 5, 1998 File: 802790P Mr. Todd Hoffman Park and Recreation Director City of Chanhassen 590 Coulter Drive P.O. Box 147 Chanhassen, l\1N 55317 RE: PROPOSAL FOR ENGINEERING SERVICES HIGHWAY 101 TRAIL Dear Mr. Hoffman: We are pleased to present our proposal for completing design and construction services for a proposed trail along Highway 101 in Chanhassen. We have enjoyed our experience working with you on the trail projects currently underway, and are very interested in continuing our working relationship with the Park and Recreation Department by completing this project. We have reviewed the information provided to us on the proposed trail segment. We understand that the trail will be constructed completely on the west side of Highway 101 within the City of Chanhassen. We propose to complete this project in a manner similar to the trail projects we are currently working on. The outline below provides a cost breakdown by task similar to the current projects. DESIGN SERVICES (PRE-LETTING) Plans and Specifications Public Involvement Design Services Subtotal $12,000 ]0.000 $22,000 CONSTRUCTION SERVICES Construction Administration Construction Staking Construction Inspection Construction Services Subtotal 5,000 12,500 15.000 $32,500 TOTAL $54,500 1326 Energy Park Drive · St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 800/888-2923 Mr. Todd Hoffman January 5, 1998 Page 4 Reimbursable Expenses Reimbursable expenses would be billed directly to the City with no BRW markup. Reimbursable expenses may include items such as mileage, reproduction costs, delivery charges and photography. The total estimated amount for the reimbursable expenses required for the project is $500.00. Summarv 1. Review Existing Study 2. Agency Meeting 3. Neighborhood Meeting 4. Staff Meetings and Council Presentation 5. Feasibility Report Preparation Reimbursable Expenses Total Estimated Costs $ 3,320.00 $ 1,140.00 $ 1,540.00 $ 1,960.00 $ 4,120.00 $ 500.00 $12,580.00 We propose to provide the services detailed above on an hourly basis. The total cost for our services would depend upon the level of effort requested by City staff. Assuming that we would provide all of the services detailed above, the total estimated not-to-exceed amount for our services and expenses would be $ 12,580.00. We would propose that any additional services requested by City staff also be performed on an hourly basis. We would be happy to provide City staff with a not-to-exceed amount for any additional services as they are requested. PROJECT SCHEDULE We anticipate that all services identified in the Scope of Work can be completed within a period of 60 days from the time that we are notified to proceed. We understand that the study is to be completed in the winter\spring of 1998. We would be happy to further discuss schedule requirements with City staffto meet your needs. Thank you for the opportunity to submit this proposal. Please let me know if you have any questions or we can provide any additional information. Sincerely, BRW, INC. Mr. Todd Hoffman January 5, 1998 Page 3 1. Review Existing Study Personnel Project Manager Project Engineer Technician Hours Rate Total $ 1,000.00 $ 1,920.00 $ 400.00 Task 1 Total.......................................................................$ 3,320.00 8.0 24.0 8.0 $ 125.00 $ 80.00 $ 50.00 2. Agency Meeting (One Total) Personnel Project Manager Project Engineer Hours Rate Total $ 500.00 $ 640.00 Task 2 Total................ ..... ............... ...... ..... ........................$ 1,140.00 4.0 8.0 $ 125.00 $ 80.00 3. Neighborhood Meeting (One Total) Personnel Hours Rate Total Project Manager 4.0 $ 125.00 $ 500.00 Project Engineer 8.0 $ 80.00 $ 640.00 Technician 8.0 $ 50.00 $ 400.00 Task 3 Total.......................................................................$ 1,540.00 4. Staff Meetings and City Council Presentation Personnel Project Manager Project Engineer Hours Rate Total $ 1,000.00 $ 960.00 Task 4 Total.......................................................................$ 1,960.00 8.0 12.0 $ 125.00 $ 80.00 5. Feasibility Report Preparation Project Manager Project Engineer Technician 8.0 24.0 24.0 $ 125.00 $ 80.00 $ 50.00 $ 1,000.00 $ 1,920.00 $ ] .200.00 Task 5 Total.......................................................................$ 4,120.00 Mr. Todd Hoffman January 5, 1998 Page 2 . A field review will be performed to determine the extent of changes which may have occurred within the project area. Changed conditions will be noted and considered for 1998 construction. . The proposed trail alignment and other specifics of construction will be reviewed to determine if the alignment or construction methods can be modified considering the temporary nature of the trail. . Project costs will be updated to reflect 1998 construction. . Agency review and permit requirements will be reviewed to determine impacts that any recent revisions to State and local rules and guidelines would have on the project. 2. Agency Meeting We anticipate that one meeting with representatives of Mn/DOT and/or Hennepin County will be required to review the proposed trail construction and coordinate it with the future reconstruction of TH 101. 3. Neighborhood Meeting We anticipate that one neighborhood meeting will be required during the course of updating the feasibility study. Two neighborhood meetings were previously held in 1993 for the project and some strong opposition was expressed by property owners along TH 101. We recommend that another neighborhood meeting be held as a part of the feasibility study update to review revisions in the trail design and to reinitiate communications with the residents of the project area. 4. Staff Meetings and City Council Presentation Two meetings with City staff are anticipated for the project. The initial meeting will be held to determine the exact extent of the feasibility study review/update and to conduct a field review. A second meeting will be held to discuss our initial findings with City staff prior to preparation of the revised feasibility report. One meeting with the City Council is anticipated to present the updated feasibility report. 5. Feasibility Report Preparation An updated feasibility report will be prepared detailing the proposed trail design, the necessary permits\approvals and the associated estimated costs for the trail construction. Twenty copies of the updated feasibility report will be prepared and delivered to the City. ESTIMATED COST The following is a summary of our estimated costs based upon the Scope of Work detailed above. IIIKBI January 5, 1998 B R W INC. Mr. Todd Hoffman Director of Parks and Recreation City of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 Re: TH 101 Trail Project Proposal for Feasibility Study Update Services Dear Mr. Hoffman: Planning The following proposal is submitted for your consideration for services to prepare a feasibility study update for the TH 101 Trail Project. The proposed trail project extends along TH 101 from South Shore Drive to Pleasant View Road. The total length of the proposed trail construction is approximately 9,200 lineal feet. Transportation Engineering Urban Design BR W has previously completed a scoping study and a feasibility report for the TH 101 Trail Project in 1993. The project did not proceed to final design and construction at that time due to the high estimated construction costs and the anticipated reconstruction of TH 101 in the near future. Thresher Square 700 Third Street So. Minneapolis, Mi\: 554]5 It is our understanding that proposed reconstruction of TH 101 has been delayed due to funding issues and that the City would like to reconsider the construction of the TH 101 Trail. The trail would be constructed with the understanding that it would be temporary. It is likely that most of the trail would have to be removed and reconstructed when the roadway is reconstructed. 6]2/370-0700 Fax 6]2/370-1378 Denver Milwaukee Minneapolis Newark The City is requesting that the 1993 feasibility report be updated considering the temporary nature of the trail in an attempt to determine ways to reduce the cost of the project. This proposal details our proposed scope of work, estimated cost and schedule to update the original feasibility report. Orlando Phoenix Portland San Diego Seattle SCOPE OF WORK The following is a summary of the work tasks to be completed as a part of our proposed scope of work for the feasibility study update: I . Review Existing Study The 1993 feasibility report will be reviewed with respect to content and scope for 1998 construction including the following: I,.j; : Lake Minnewash ta Regiol2al Park ",n,.,( Co&mty.P4IrkJ;",., =~~ 7a;,~~ Oo,,~~ riVe ~ I ~ i Minnesota Landscape Arboretum ---------- / I I .I LOCATION MAP Tt-L5 nArborPt~rr Boule~~""".,,,,, BONESTROO ROSENE ANDERLIK ....J 'it 6126361311 01/21/98 15: 14 B : 03 .'....... (2t, n ~"."".;.;,,;,. ~ 't' ", ,:, '.,~. ':. ..q:\~::~)'i::;/'<: ' . ~'--.....-.- '~....,.,. .................. -~~ -..... ........ ......---............ . .......,...............~....... ............................-.'''..,... ....... ,........ ..,......... ""... .._.._.~....,.<I ".. ,.f ". ,- ' .-' -~"ll ,. """..."". < I.&J ~,....,,; " ".t., ...,......... . ....,.,.... ~ ~ ............. ............. - ATTACHMENT NO.2 ~ / ............. ............. NO:733 \ , , ; ,." 1-( (3( ( BONESTROO ROSENE ANDERLIK it 6126361311 ~ Bonestroo _ _ Rosene ~ Anderlik & 1 ~ 1 Associates Engineer$ & Architects 01/21 /98 15: 14 B : 01 NO:733 JJ,I"t.'\lruf>. /o.'n"(t~lIl.!. "","(}..,lIIf ."111/1)UJUlltt~\, In,: If o:)t~ '~"''',"''''Vl' "'IIIU(~.'ft"JUdl Oppnftf/rwy CtnplO'1COf 1~("ll/p.lIl: Otrn ~'i RW1l.'\lruIJ, 1'.1;. . hHtt"pl1 L. I'Indl."fhlr. ,""I' . M..', Vfll L.. ~I"V~J;I. P.I; , J'iI."h.,lltl [, rurru~r. F'r. . t~tt.:IU11-(, l.\Jok. rr . l'il1hr, r (j. S'l.t'lunl(ht. ('!. .. /f'rry ^ OOIWrdon. PF . RoOf!o,t W. rfu\~,w. JlE. .1nl1 'ilJ\,rn M ~tJ~,fi,1. (,',A.. t"lnlnt (O"Jult.\nr\ AH~"'/"{I: fJr",n!l.r/1' HnVw,j(r. n :,I(mI0(11, P.E'. .. I(t~'llPl ^. Gnrl1t'fl, 1'/. . l<uU~,L,:r, "'e"~"t~, lIt. alrh.lrd W. Fo\tcr, J')~ .. r ).lvld O. LUUCOLt. p.r. .. R{lbt'rt C. RuHt:"k ^ I ^ . M..lfk A. H4if"\~tln, 1~F.' . ...."h.H.j 1', 11dutlThV'Ul, P.. .. 1',:(1 t<.rltHrJ. '''E. . Kenneth P: And~rh)n. Pi": . Mctfi(. R. f('t)lrs. re. III ~idlH':'Y I-' \IIlfli.ff'rl\nn."'~ f.,S.. Rot>l'!'rt,. kOBtr'lIth (JfUces. ~f. ",1111. Ill')Ch~Ut:!r. Willmclr .:lnd St. (loud. MN III Mdw;llll(ee. WI January 21, 1998 Mr. Charles Folch City of Chanhassen 690 Coulter Drive, PO Box 147 Chanhass~n, MN 553 t 7 Re: Well No.8 Site Plan Ci ty Project 97 -4( 1) Our File No. 39348 Dear Charles: Attached for your review is the latest revision to the proposed lot split for the possible well #8 site. Thh r~vision reflects the changes that we discussed at our recent site meeting. The residential Jot has approximately 17,980 square feet and alleast 125 feet of depth at aU points. Tht: standard lot easements would apply to this lot including a to-foot easement on the line between the residential lot and the weH site lot. The well sit lot has approximately 13,360 square feet. The standard lot easements should also be included with this 101. If the City reaches an agreement with Mr. Carlson, a formal plat should be prepared to accomplish the split. It may be beneficial to include LOl 1 in the new plat to make lot numbers more clear. It would really be nice if it would be possible to amend and resubmit the original Highover pIaL We would also want to work with Mr. Carlson on the grading, restoration, and building plans for the site. A possible schedule for the project is shown below. Note that the well drilling will not be completed until July 1998. Begin Well Plans and Specifications Approve Well Plans and SpecificliliulIl> Award Well Bids Begin Well Construction Prepare Pumphouse Plans Approve Pumphouse Plnns Award Pumphou~e Bids Complete Well Cons[cuclion Degin Pumphouse Construc[ion Complete Pumphousc Cunstnlction February 9, 1998 March 9, 1998 April 13, 1998 April 20. 1998 May-June 1998 June 22, 1998 August 10, 1998 October 23. 1998 October 26, 1998 June 1999 2335 West Highway 36 · St. Paul. MN 55113 . 612-636-4600 . Fax: 612-636-1311 BONESTROO ROSENE ANDERLIK 1i 6126361311 01/21/98 15: 14 i5I : 02 NO:733 Mr. Charle,)' Folc:h January 2 I, /998 Page 2 Some of {he landscaping work could be completed this spring along with the well drilling. This would help get th~ lr~es established and provide some screening for the adjacent lots. Feel free to contact Dick Foster or me if you have any questions or require any further assistance. Sincerely, BONESTROO ROSENE ANDERLIK AND ASSOClA TES iWU Phil Gravel, P.E. Auachment cc: Mr. Jerome Carlson Instant Web 9751 Powers Boulevard Chanhassen, MN 55317 C ITV OF eHANHASSEN ~ 690 COULTER DRIVE. P.O: BOX 147. CHANHASSEN, MINNESOTA 55317 (612) 937-1900. FAX (612) 937-5739 MEMORANDUM TO: Don Ashworth, City Manager Charles Folch, Director of Public Works Q{ Anita Benson, City Engineer ~ FROM: DATE: January 20, 1998 .> SUBJ: Authorize Preparation of Feasibility Study for Completion of Lake Lucy Road between Brenden Pond and Woodridge Heights - Project No. 98-1 , The construction of Lake Lucy Road from Trunk Highway 41 to 1,400 feet cast was completed in conjunction with the development of Brenden Pond, Phase I in 1996. In 1997, another portion of Lake Lucy Road from Galpin Boulevard to 1,600 feet west was constructed as a part of the Woodridge Heights development. Currently, there is a 500 foot gap between tllese two improved segments of Lake Lucy Road. Staff has recently become aware of Gestach-Paulson 's desire to plat tlle remaining phase of Brenden Pond which fronts along the incomplete (500 foot) section. From a transportation standrxJint, tllere is an important need to finish tIlis Municipal State Aid collcctor strect particularly as growth in tIle area continues. This improvement project will provide continuity not only for the cast/west collector roadway but also for the trail project being constructed tIrrough Park Referendum funding. In addition, constructing tllis road segment this summer, when tIle home building in the private developments adjacent to Lake Lucy Road will be occurring, will reduce the overall time duration of disru ption or inconveniences to the area. Therefore, construction of tIlis final segment of Lake Lucy Road is proposed to be completed t1lis sunmler. Since a portion of tIle project costs are proposed to be specially assessed (to Brenden Pond), State Statute No. 429 requires tIlat a feasibility report be prepared. Accordingly, staff has solicited a cost proposal from the consulting engineering firm of RCM (Ricke, Carroll, Muller Associates, Inc.) located in Minnetonka. RCM has provided engineering services for tIle City in tIle past and staff is fanliliar with tIle qualifications and capabilities of tIleir assigned personnel. RCM proposes to prepare tIle feasibility study and present it to tIle Council for a fixed fee of $1,600 including expenses. The report would be scheduled for the February 23,1998 Council meeting. Staff is confident in RCM's capabilities and their understanding of the project scope. II is tllerefore reconmlended that RCM be authorized to prepare tIle feasibility study for tIle final segment of Lake Lucy Road, Project No. 98- I, at a fixed fee of $1,600. jms .~ Attaclmlcnt: I. 2. Location map. Proposal for feasibility study by RCM & Associates. c: Dave Hempel, Assistant City Engineer Bob Moberg, RCM Associates, Inc. \'dsl\vol2\cng\anita\cc\lake lucy road feasibility study.doc PROPOSED PROJECT-LOCATION la e u . ____.-rG'''''''m."""'"#"w.q. """'''''_......-=='"x''_'m'''''m~_ ......~ ''''''''''''''_ ::i --..... CO .S ~ cJ 1Clll rieke carroll muller associates, inc. engineers arcnitects land surveyors equal opportunity employer 1955-1997 10901 red circle dr. )ost office box 130 ninnetonka, mn i5343-0130 612) 935-6901 :lX (612) 935-8814 vww.rcm-assoc.com Janumy 20,1998 Mr. Charles Folch, P.E. Public Works Director P.O. Box 147 Chanhassen, MN 55317 Re: Proposal for Professional Engineering Services Feasibility Study for Lake Lucy Road Improvements RCM File No. 10445.00 Dear Mr. Folch: Rieke Carroll Muller Associates, Inc. (RCM ) is pleased to present this proposal for professional engineering services. Our proposed services include preparing a feasibility study for roadway and storm sewer improvements in Lake Lucy Road between Brenden Court and Woodridge Heights subdivision. In preparing this report, we will identify recommended improvements and estimated construction and engineering costs for completing the final segment of Lake Lucy Road between Trunk Highway 41 and Galpin Boulevard. We will develop two scenarios for assessment of estimated costs. We anticipate the need for two meetings with City staff during the course of the study. We also propose to attend one City Council meeting to present the completed report. Upon completion of the study, we will provide 12 copies of the feasibility study for your use at the February 23, 1998 City Council meeting. We propose to provide the services outlined herein for a lump sum amount of$I,600, including expenses. We sincerely appreciate the opportunity to present this proposal and look forward to serving you. Once the City has approved the proposal, please sign both copies and return one to us. Our receipt of a signed copy of the proposal will serve as our Notice to Proceed. Sincerely, RIEKE CARROLL MULLER ASSOCIATES, INC. ,fAt/ ~ Robert L. Moberg, P.E. Project Manager xJ~~.~ Sam L. Claassen, P.E. President/CEO /7/ L.~~ >1B~ Koutsoumbos, P.E. Vice President Accepted by: Title: Dated: 1.CIII rieke carroll muller associates, inc. engineers arcnitects land surveyors equal opportunity employer 1955-1997 10901 red circle dr. post office box 130 minnetonka, mn 55343-0130 (612) 935-6901 fax (612) 935-8814 wwvv.rcm-assoc.com January 20, 1998 Mr. Charles Folch, P.E. Public Works Director P.O. Box 147 Chanhassen, MN 55317 Re: Proposal for Professional Engineering Services Feasibility Study for Lake Lucy Road Improvements RCM File No. 10445.00 Dear Mr. Folch: Rieke Carroll Muller Associates, Inc. (RCM ) is pleased to present this proposal for professional engineering services. Our proposed services include preparing a feasibility study for roadway and storm sewer improvements in Lake Lucy Road between Brenden Court and Woodridge Heights subdivision. In preparing this report, we will identify recommended improvements and estimated construction and engineering costs for completing the final segment of Lake Lucy Road between Trunk Highway 41 and Galpin Boulevard. We will develop two scenarios for assessment of estimated costs. We anticipate the need for two meetings with City staff during the course of the study. We also propose to attend one City Council meeting to present the completed report. Upon completion of the study, we will provide 12 copies of the feasibility study for your use at the February 23, 1998 City Council meeting. We propose to provide the services outlined herein for a lump sum amount of $1 ,600, including expenses. We sincerely appreciate the opportunity to present this proposal and look forward to serving you. Once the City has approved the proposal, please sign both copies and return one to us. Our receipt of a signed copy of the proposal will serve as our Notice to Proceed. Sincerely, RIEKE CARROLL MULLER ASSOCIATES, INC. ~:~ Project Manager Jd~x .~ ~LL~ H~ ~~SOW:bOS, P.E. Vice President Sam L. Claassen, P .E. President/CEO Accepted by: Title: Dated: