10b Contract Amendment
CITY OF
CHANHASSEN
o City Center Drive, PO Box 147
~-;lJanhassen, Minnesota 55317
Phone 612.937.1900
General Fax 612.937.5739
:rlgineering Fax 612.937.9152
IIMic S4'~J' Fax 612.934.2524
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MEMORANDUM
TO:
Don Ashworth, City Manager
Todd Hoffman, Park & Recreation Director ~.
January 21, 1998
FROM:
DATE:
SUBJ:
Contract Amendment, 1998 Trail Project, Howard R. Green
Company
On October 20, 1997, the city council entered into a contract with H.R. Green
Company to perform professional services associated with the 1998 trail project.
A copy of this contract is attached. On December 17, 1997, Dave Nyberg, Project
Manager addressed the attached letter to me regarding a budget update and request
for an amendment to their contract with the city. Mr. Nyberg discussed this
amendment with the council on January 12, 1998. The contract changes presented
in this letter would result ina revised scope of work for hourly services of
$116,400. The design phase of the project remains at $73,800 for a total revised
fee of$190,200. The original estimated fee was $129,700.
RECOMMENDATION
Approval of the amended contract in the amount of $190,200 is recommended.
g: \par k\referen \tra i I cont racta mend. doc
.~
Ci()' of ClJillJhassCll.;l growing commtmi(y with clean lakes, quality sc!'ools, a channing downtown, thrilling businesses, and beillltiful pmh. A great plaa to li/'f, ll'ork, II/Id pia;:
Howard R. Green Company
CONSULTING ENGINEERS
iMSAJ
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t'O~S[LTI\G E.'iGmm
Formerly MSA
Consulting Engineers
December 17, 1997
File: 801380j
Mr. Todd Hoffman
Park and Recreation Director
City of Chanhassen
P. O. Box 147
Chanhassen, MN 55317
RE: BUDGET UPDATE AND AME~bMENT TO CONTRACT
1998 TRAIL PROJECT
Dear Mr. Hoffman:
We would like to take t~is opportunity to update you on the engineering budget of the above
referenced project. We have invoiced the City the following amounts through the end of.
November:
Design Phase (Hourly not-to-exceed, $73,800)
Sub-Total Design Phase through 11/30
$47,742.13
$6,657.50
$54,399.63
Final Design
Wetland Delineation and Permitting
Property Acquisition and Public Process (hourly basis, $22,400)
Sub-Total
$3,456.86
$12,898.90
$16,355.76
Public Involvement
Easements
The $22,400 original budget for property acquisition and public process is part of a total hourly
budget of $55,900 that also includes construction staking, inspection, and administration.
Based on the current project design, anticipated clear zone requirements, and prescriptive rights
issues of Carver County and Mn/DOT we anticipate a much greater effort on our part then
originally estimated for preparation of easements for this project. We originally estimated a fee
of approximately $14,000 for the preparation of easements. This was based on preparing 20
easements at a cost of $500 per easement, with another $4,000 for plat research and
coordination.
At this stage in the project, we are anticipating preparation of approximately 95 easements,
according to the table below. Based on the above estimate of $500 per easement, we
anticipate costs for preparation of the easements alone to be $47,500. Below is a total estimate
of our anticipated costs for easement preparation:
1326 Energy Park Drive . St. Paul, MN 55108 . 612/644-4389 fax 612/644-9446 toll free 888/368-4389