3 Feasibility Study, TH 101 N
C ITV OF
CHANHASSEN
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690 COULTER DRIVE. P.O: BOX 147. CHANHASSEN, MINNESOTA 55317
(612) 937-1900. FAX (612) 937-5739
MEMORANDUM
TO:
Mayor and City Council
-;1/
FROM:
Todd Hoffman, Park & Recreat-ion Director
DATE:
January 8, 1998
SUBJ:
Proposals for the Completion of a Feasibility Study; TH 101 North "Temporary"
,
Trail
During a December 1997 city council work session, staff was directed to solicit proposals for the
preparation of a feasibility study for a trail along Highway 1 0 1 north. Attached please find two
proposals, one from BRW, Inc. and one from Howard R. Green Company. BRW, Inc. completed
a similar scoping study and feasibility report in 1993. Howard R. Green Company is currently
working on the referendum trail projects. The proposals differ in format and scope allowing an
opportunity to select the product which best fits the council's desires.
The BRW proposal at $12,580 is priced purely as a "feasibility" study. Howard R. Green
Company's estimate for "pre-letting" services at $22,000 involves the preparation of plans and
specifications. Assistant City Manager Gerhardt has attached a summary of the tax increment
financing which could be utilized for this project.
Staff awaits direction from the city council in this regard.
c: Don Ashworth, City Manager
Todd Gerhardt, Assistant City Manager
Ilcts I Ivo12lparklth\th I 01 feasibility.doc
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January 5, 1998
R W INC.
Mr. Todd Hoffman
Director of Parks and Recreation
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
Re: TH 101 Trail Project
Proposal for Feasibility Study Update Services
Dear Mr. Hoffman:
'fanning
'ransportation
ngineering
Jrban Design
The following proposal is submitted for your consideration for services to prepare a
feasibility study update for the TH 101 Trail Project. The proposed trail project extends
along TH 101 from South Shore Drive to Pleasant View Road. The total length of the
proposed trail construction is approximately 9,200 lineal feet.
hresher Square
30 Thi rd Street So.
BR W has previously completed a scoping study and a feasibility report for the TH 101
Trail Project in 1993. The project did not proceed to final design and construction at that
time due to the high estimated construction costs and the anticipated reconstruction of TH
101 in the near future.
1inneapolis,
IN 554]5
12/370-0700
ox 612/370-]378
It is our understanding that proposed reconstruction of TH 101 has been delayed due to
funding issues and that the City would like to reconsider the construction of the TH 101
Trail. The trail would be constructed with the understanding that it would be temporary.
It is likely that most of the trail would have to be removed and reconstructed when the
roadway is reconstructed.
ICllver
lilwaukee
linneapoIis
'ewark
r1ando
The City is requesting that the 1993 feasibility report be updated considering the
temporary nature of the trail in an attempt to determine ways to reduce the cost of the
project. This proposal details our proposed scope of work, estimated cost and schedule to
update the original feasibility report.
hoenix
Jrtland
lJ1 Diego
"'ttle
SCOPE OF WORK
. The following is a summary of the work tasks to be completed as a part of our proposed
scope of work for the feasibility study update:
I . Review Existing Study
The 1993 feasibility report will be reviewed with respect to content and scope for
1998 construction including the following:
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Mr. Todd Hoffman
January 5, 1998
Page 2
. A field review will be performed to determine the extent of changes
which may have occurred within the project area. Changed conditions
will be noted and considered for 1998 construction.
. The proposed trail alignment and other specifics of construction will be
reviewed to determine if the alignment or construction methods can be
modified considering the temporary nature of the trail.
. Project costs will be updated to reflect 1998 construction.
. Agency review and permit requirements will be reviewed to determine
impacts that any recent revisions to State and local rules and guidelines
would have on the project.
2. Agency Meeting
We anticipate that one meeting with representatives of Mn/DOT and/or Hennepin
County will be required to review the proposed trail construction and coordinate
it with the future reconstruction of TH 101.
3. Neighborhood Meeting
We anticipate that one neighborhood meeting will be required during the course
of updating the feasibility study. Two neighborhood meetings were previously
held in 1993 for the project and some strong opposition was expressed by
property owners along TH 101. We recommend that another neighborhood
meeting be held as a part of the feasibility study update to review revisions in the
trail design and to reinitiate communications with the residents of the project
area.
4. Staff Meetings and City Council Presentation
Two meetings with City staff are anticipated for the project. The initial meeting
will be held to determine the exact extent of the feasibility study review/update
and to conduct a field review. A second meeting will be held to discuss our
initial findings with City staff prior to preparation of the revised feasibility
report. One meeting with the City Council is anticipated to present the updated
feasibility report.
5. Feasibility Report Preparation
An updated feasibility report will be prepared detailing the proposed trail design,
the necessary permits\approvals and the associated estimated costs for the trail
construction. Twenty copies of the updated feasibility report will be prepared and
delivered to the City.
ESTIMATED COST
The following is a summary of our estimated costs based upon the Scope of Work
detailed above.
Mr. Todd Hoffman
January 5, 1998
Page 3
1. Review Existing Study
Personnel
Project Manager
Project Engineer
Technician
Hours
Rate
Total
$ 1,000.00
$ 1,920.00
$ 400.00
Task 1 Total.......................................................................$ 3,320.00
8.0
24.0
8.0
$ 125.00
$ 80.00
$ 50.00
2. Agency Meeting (One Total)
Personnel
Project Manager
Project Engineer
Hours
Rate
Total
$ 500.00
$ 640.00
Task 2 Total.......................................................................$ 1,140.00
4.0
8.0
$ 125.00
$ 80.00
3. Neighborhood Meeting (One Total)
Personnel Hours Rate Total
Project Manager 4.0 $ 125.00 $ 500.00
Project Engineer 8.0 $ 80.00 $ 640.00
Technician 8.0 $ 50.00 $ 400.00
Task 3 Total.......................................................................$ 1,540.00
4. Staff Meetings and City Council Presentation
Personnel
Project Manager
Project Engineer
Hours
Rate
Total
$ 1,000.00
$ 960.00
Task 4 Total.......................................................................$ 1,960.00
8.0
12.0
$ 125.00
$ 80.00
5. Feasibility Report Preparation
Project Manager
Project Engineer
Technician
8.0
24.0
24.0
$ 125.00
$ 80.00
$ 50.00
$ 1,000.00
$ 1,920.00
$ 1,200.00
Task 5 Total.......................................................................$ 4,120.00
Mr. Todd Hoffman
January 5, 1998
Page 4
Reimbursable Expenses
Reimbursable expenses would be billed directly to the City with no BRW
markup. Reimbursable expenses may include items such as mileage,
reproduction costs, delivery charges and photography. The total estimated
amount for the reimbursable expenses required for the project is $500.00.
Summary
1. Review Existing Study
2. Agency Meeting
3. Neighborhood Meeting
4. Staff Meetings and Council Presentation
5. Feasibility Report Preparation
Reimbursable Expenses
Total Estimated Costs
$ 3,320.00
$ 1,140.00
$ 1,540.00
$ 1,960.00
$ 4,120.00
$ 500.00
$12,580.00
We propose to provide the services detailed above on an hourly basis. The total cost for
our services would depend upon the level of effort requested by City staff. Assuming that
we would provide all of the services detailed above, the total estimated not-to-exceed
amount for our services and expenses would be $ 12,580.00.
We would propose that any additional services requested by City staff also be performed
on an hourly basis. We would be happy to provide City staff with a not-to-exceed
amount for any additional services as they are requested.
PROJECT SCHEDULE
We anticipate that all services identified in the Scope of Work can be completed within a
period of 60 days from the time that we are notified to proceed. We understand that the
study is to be completed in the winter\spring of 1998. We would be happy to further
discuss schedule requirements with City staff to meet your needs.
Thank you for the opportunity to submit this proposal. Please let me know if you have
any questions or we can provide any additional information.
Sincerely,
BRW, INC.
Howard R. Green Company
CONSULTING ENGINEERS
r~
rO.\SILTI.\G E.\GI.\EOO
Formerly MSA
Consulting Engineers
January 5, 1998
File: 802790P
Mr. Todd Hoffman
Park and Recreation Director
City of Chanhassen
590 Coulter Drive
P.O. Box 147
Chanhassen, :MN 55317
RE: PROPOSAL FOR ENGINEERING SERVICES
HIGHWAY 101 TRAIL
Dear Mr. Hoffman:
We are pleased to present our proposal for completing design and construction services for a
proposed trail along Highway 101 in Chanhassen. We have enjoyed our experience working with
you on the trail projects currently underway, and are very interested in continuing our working
relationship with the Park and Recreation Department by completing this project.
We have reviewed the information provided to us on the proposed trail segment. We understand
that the trail wilJ be constructed completely on the west side of Highway 101 within the City of
Chanhassen.
We propose to complete this project in a manner similar to the trail projects we are currently
working on. The outline below provides a cost breakdown by task similar to the current projects.
DESIGN SERVICES (PRE-LETTING)
Plans and Specifications
Public Involvement
Design Services Subtotal
$12,000
10.000
$22,000
CONSTRUCTION SERVICES
Construction Administration
Construction Staking
Construction Inspection
Construction Services Subtotal
5,000
12,500
15.000
$32,500
TOTAL
$54,500
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1326 Energy Park Drive · St. Paul, MN 55108 · 612/644-4389 fax 612/644-9446 toll free 800/888-2923
Mr. Todd Hoffman
January 5, 1998
Page Two
Based on the information provided to us for review, it appears a significant work effort
has already been completed on the proposed trail project. The above cost estimate for
design and construction services assumes that we can utilize the existing topographic
survey and all the wetland delineations that have been completed. If for whatever reason
this is not possible, our estimate to complete these tasks is $5,500 for the topographical
survey and $3,500 for the wetland delineations and permits.
The feasibility report prepared in 1993 indicates that the' trail was proposed to be constructed
entirely within MnDOT right-of-way, as close as five feet off the bituminous roadway surface.
Only temporary easements would be required to construct the trail under this option. In our
discussion with MnDOT for the current projects, they have indicated that a trail separation of 10
feet off the bituminous road may be a minimum separation allowable. Ifthis is true, the proposed
trail alignment along Highway 101 shown in the 1993 report would need to be modified and thus
would require more easements to construct. Based on this information, we estimate preparing
approximately 30 easements for this project at an estimated cost of $19,000.
As with the current trail projects, we propose to complete the topographical survey (if needed),
plans and specifications, and wetland permitting tasks (if needed) on an hourly not-to-exceed
basis. Public involvement, easements, and construction services will be completed on an hourly
basis, with the above numbers as our estimate.
Please let us know if you have any questions about the above estimate for engineering services.
We are confident that we can provide you the best service possible on this project, given our
involvement in your current trail projects. Thank you for the opportunity to provide our scope of
services on this project. We look forward to continuing working with you on your future trail
projects.
Sincerely,
Howard R. Green Company
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David E. Nyberg, P.E.
Project Manager
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Howard R. Green Company
CONSULTING ENGINEERS